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CITY OF SEWARD, ALASKA
RESOLUTION 2013-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
2013 INTERNATIONAL DUMP TRUCK FOR AN AMOUNT NOT TO
EXCEED $116,000
WHEREAS, the purchase of an International dump truck is consistent with the City of
Seward's policy of the Standardization of Equipment; and
WHEREAS, replacement of the 1987 dump truck is a necessity to maintain our fleet of
dependable vehicles, allowing us to keep our city streets cleared of snow in the winter and aid in
moving debris in the summer; and
WHEREAS, city staff looked for, and was unable to find, a used dump truck for a good
value; and
,.•• WHEREAS, staff utilized the "piggy back" provision of the State of Alaska procurement
process; and
WHEREAS, this purchase is consistent with the city's vehicle replacement policy which
recognizes the importance of standardization of the city's fleet; and
WHEREAS, Cascadia International, LLC., offered the city a 2013 new International
dump truck (7400 Series) for $2,500 less than factory list price and the offer is only good until
September 16, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Manager is hereby authorized to purchase the 2013 International
7400 Series dump truck from Cascadia International in an amount not to exceed $116,000.
Section 2. The City Council hereby finds that it is in the public interest to waive the
competitive procurement requirements, in accordance with the provisions of Seward City Code
Section 6.10.120(B) Exemptions from Competitive Procurement Procedures, which expressly
authorizes the city to utilize competitive bids obtained by other governmental units. This
purchase utilizes State Contract Award no. CA1793-13, Bid no. 1793.
Section 3. This resolution shall take effect immediately upon its approval.
CITY OF SEWARD, ALASKA
ualRESOLUTION 2013-072
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
9th day of September 2013.
THE CITY OF SEWARD,ALASKA( _ it
David Seaw rd, ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
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ATTEST:
.4` , . �_��.v, .
Brenda J. i a pr
Acting City ' erk
(City Set,4103"se,�xa
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Council Agenda Statement
Meeting Date: September 9, 2013
To: Jim Hunt, City Manager o
From: W.C. Casey, Public Works Director q P
Agenda Item: Purchase of a 2013 International Dump Truck
BACKGROUND & JUSTIFICATION:
In 2012, $75,000 was included in the Public Works Capital Equipment Budget to replace our aging 1987
Ford dump truck. Staff was unsuccessful in locating a used dump truck for less than $75,000 that would be
a good value and meet our needs. During the budget rectification, the City Council moved the unspent
2012 budgeted $75,000 to the 2013 Equipment Acquisition Fund, making $150,000 available for the
purchase of the replacement dump truck in 2013. After several months of researching and in following the
recommendations of the Motor Pool Vehicle Replacement Policy that was developed in 2009/2010, we
have found a new International dump truck that is within our budget. We currently have two reliable
International dump trucks that we have purchased over the course of the last seven years. Standardization
of equipment (purchasing another International dump truck) saves money and improves maintenance
efficiencies. We currently have diagnostic equipment for the use of maintaining International equipment as
both the Electric and Public Works departments combined, have seven International 7400 class (or bigger)
heavy duty vehicles.
INTENT:
To purchase a new International 7400 class 10 yard dump truck to replace a 1987 Ford dump truck. This
purchase is in keeping with the established motor pool vehicle replacement policy "Standardization of
Equipment is in the City's best interest."
Consistency Checklist: Yes No NA
1 Comprehensive Plan: Page 17, Safe Roads X
2 Strategic Plan: Page 16 and Page 18 X
3 Other: Consistent with the City' s vehicle replacement policy established in X
2009.
FISCAL NOTE: Funds for the purchase of a new International 7400 class dump truck are available in the
Motor Pool fund account 102 -1020 -5930. $150,000 has been allocated for use of the vehicle purchase and
the purchase price is $116,000 (with title and licensing fees).
Approved by Finance Department:
RECOMMENDATION:
approve Resolution 2013 - fl authorizing the purchase of a 2013 International 7400 class Dump
Truck for an amount not to exceed $116,000.
90