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HomeMy WebLinkAbout09232013 City Council Packet Seward City Council Agenda Packet 4 b r � ' f i y v , Near Denali September 23, 2013 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA $( 1- America CItY 1 111 I. {Please silence all cellular phones and pagers during the meeting} P September 23, 2013 7:00 p.m. Council Chambers David Seaward 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2013 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Jean Bardarson ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Robert Valdatta 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2013 asterisk ( *). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2013 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Vanta Shafer A. Proclamations and Awards Council Member Term Expires 2013 1. Recognizing American Legion Day Pg. 3 2. Recognizing Patriot's Day . .Pg. 4 Marianna Keil Council Member B. Chamber of Commerce Report Term Expires 2014 C. City Manager's Report D. Other Reports and Presentations Ristine Casagranda Council Member Term Expires 2014 James Hunt City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda September 23, 2013 Page 1 7. PUBLIC HEARINGS - None 8. UNFINISHED BUSINESS - None 9. NEW BUSINESS A. Other New Business Items *1. Appoint Wendy Shaffer to the Seward Planning & Zoning Commission, with a term expiring February 2016 Pg. 5 *2. Approval of Mark Kansteiner, Rose MacSwain, Mary Williamson, James Herbert and Carol Griswold to the Election Board for the October 1, 2013 City Election Pg. 6 *3. Approval of Lori Draper, Dorothy Osenga, Marsha Vincent, and Nici Murawsky to the Canvass Board for the October 1, 2013 City Election Pg. 8 *4. Approval of the August 12, 2013 City Council Regular Meeting Minutes Pg. 9 *5. Approval of the August 26, 2013 City Council Regular Meeting Minutes Pg. 19 6. Discussion on converting water meter readers. (Valdatta) 7. Reschedule the work session to discuss transient merchants on the South Harbor Uplands. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda September 23, 2013 Page 2 PROCLAMATION WHEREAS, on September 16, 1919 Congress issued a Federal Charter to the American Legion; and WHEREAS, as a veterans' service organization, the American Legion remains active at the local, state and national level; and WHEREAS, American Legion members, known as Legionnaires, donate millions of volunteer hours in veterans' medical facilities and homes; and WHEREAS, the American Legion supports employment programs and opportunities for veterans; and WHEREAS, the American Legion provides grants to veterans who have children and who are experiencing financial hardships; and WHEREAS, the American Legion sponsors and supports numerous activities for children and youth, including Special Olympics and the Children's Miracle Network; and WHEREAS, the American Legion has awarded millions of dollars in college scholarships; and WHEREAS, Legionnaires believe that a veteran's service for the United States goes on long after he or she is discharged from the Armed Forces. NOW, THEREFORE, I, David Seaward Mayor of the City of Seward, Alaska do hereby encourage all citizens of Seward to support the goals and ideals of the American Legion and declare September 16th as AMERICAN LEGION DAY. Dated this 23 Day of September, 2013 THE CITY OF SEWARD, ALASKA David Seaward, Mayor 2 PROCLAMATION WHEREAS, the unprovoked attacks of September 11, 2001 upon America by foreign terrorists thrust the United States into a war it never envisioned; and WHEREAS, the challenges facing all the civilized people of the world as they relate to ending terrorism will not end until there is elimination or justice; and WHEREAS, America's commitment to ensuring our freedoms remain unfettered and sovereign for all generations; and WHEREAS, world opinion must remain focused upon the eradication of all inhuman acts perpetrated around the globe; and WHEREAS, one way to accomplish that is to `NEVER FORGET' so those innocent victims will not have died in vain; and WHEREAS, a noble and appropriate way to accomplish this is through an annual celebration of their lives; and WHEREAS, this commemoration should be conducted each year on September 11th and should include: • The promotion of global peace & goodwill • The demonstration of America's resolve to eliminate terrorism • The advancement of responsible citizenship • The encouragement of patriotism, and • The poignant remembrance of those thousands of innocent victims NOW, THEREFORE, I, David Seaward, Mayor of the City of Seward, Alaska do hereby encourage all citizens of Seward to reflect upon and remember the lives lost during the 12th Anniversary of that tragic event that we call PATRIOT DAY on Wednesday, September 11, 2013. Dated this 23 Day of September, 2013 THE CITY OF SEWARD, ALASKA David Seaward, Mayor LA c't 4 CITY OF SEWARD, ALASKA APPLICATION FOR THE SEWARD PLANNING AND ZONING COMMISSION NAME: 5J. \r r STREET ADDRESS: ROCI1 LA. 9 et MAILING ADDRESS: HOME TELEPHONE: 9 1 1 BUSINESS PHONE: E-MAIL ADDRESS: FAX: HOW LONG IN THE CITY LIMITS OF SEWARD: PRESENLY EMPLOYED AS: List any special training, education or background you have which may help you as a member of the Commission. t - L j r - Have you ever developed real property, other than your own personal residence? If so, briefly describe the development: Ai I am specifically interested in serving on the Planning nd Zoning Commission because: / rt. I c c'001 A-4 +1 Cy ff:- \ CA-A t\ AA.) 1 61 Have you ever served on a similar commission elsewhere? Yes oie If so, where? And when? Are you available for meetings Tuesday evenings? Le— If appointed, are you willing to travel: Often 2( Occasionally Rarely Never )1, A\ Signature V 6 Date s., Agenda Statement Meeting Date: September 23, 2013 ' °f •t4 JA u �- o From: Johanna Kinney, City Clerk AY . J ��e►SKP Agenda Item: Appointment of Election Board • BACKGROUND & JUSTIFICATION: According to Seward City Code 04.05.015 (a), City election boards are selected and appointed by the Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within the precinct for which they are appointed. The members listed below were approved by the Borough Assembly. The qualified city residents that will constitute the election board and committed to work on October 1, 2013 are: • Mark Kansteiner, Chair • Rose MacSwain • Mary Williamson • James Herbert • Carol Griswold RECOMMENDATION: The City Council approves Mark Kansteiner, Rose MacSwain, Mary Williamson, James Herbert and Carol Griswold as the Election Board for the October 1, 2013 regular municipal election. Johanna Kinney From: Turner, Michele <MicheleTurner @borough.kenai.ak.us> Sent: Monday, September 09, 2013 3:22 PM To: Johanna Kinney Subject: List of Election Workers Hi Brenda, Here are the election workers for Seward /Lowell Point precinct: Carol Griswold James Herbert Mark Kansteiner Rose MacSwain Mary Williamson Please let us know if you need anything in addition. Have a great afternoon, www.borough.kenai.ak.us/assemblv-clerk Spam Not spam Forget previous vote 1 Agenda Statement Date: September 23, 2013 0 4 12 From: Johanna Kinney, City Clerk q s • Agenda Item: Appointment of Canvass Board BACKGROUND & JUSTIFICATION: According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City Council, shall appoint four or more qualified voters who shall constitute the election canvass board for the October 1, 2013 regular election. The canvass board is scheduled to convene the afternoon of October 7, 2013 to count the special need, absentee, and questioned ballots. This canvass board comprises of City of Seward residents: • Lori Draper • Dorothy Osenga • Nici Murawsky • Marsha Vincent RECOMMENDATION: The Seward City Council approve and appoint the above to the Canvass Board for the October 1, 2013 regular election. U City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page CALL TO ORDER The August 12, 2013 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lt. Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Vanta Shafer Bob Valdatta Ristine Casagranda Jean Bardarson Christy Terry Marianna Keil comprising a quorum of the Council; and Jim Hunt, City Manager Cheryl Brooking, City Attorney Brenda Ballou, Acting City Clerk Absent — None City Attorney Cheryl Brooking stated that if there were a matter coming before the Planning & Zoning Commission that may potentially result in the City Council having to act as a Board of Adjustments for an appeal, then no one on council should be hearing testimony now, as that would be considered ex parte communications. She declared that there would be no public comment allowed on that subject matter at tonight's meeting. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Jim Herbert gave an update on the Sister City Student Exchange Program and Adult Citizen Exchange, and said the visitors had a wonderful time while they visited here. He thanked those members of council who attended the events, and all the families who provided horestays. He reminded people that Jean Lewis was facilitating the 100 Anniversary of Seward' s Founder' s Day events along with the Resurrection Bay Historical Society (RBHS). He added that the Prince William Sound Regional Citizens Advisory Council (PWSRCAC) would be having their annual meeting in Seward in October. Tim McDonald wanted a second opinion on the matter the city attorney brought up, and said he didn't believe it was correct. He said the salmon season had been going well, and Seward was in a great position to create and support habitats for salmon. City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson/Keil) Approval of Agenda and Consent Agenda Valdatta pulled Non -Code Ordinance 2013 -012 from the consent agenda because he wanted to ask about a lien on the property. Casagranda pulled Resolution 2013 -063 from the consent agenda because she wanted more information about the financials for this project. Bardarson pulled Resolution 2013 -064 from the consent agenda because she wanted clarification on the construction. Casagranda pulled Resolution 2013 -065 from the consent agenda because she wanted to ensure that the school board had an opportunity to provide input on this project. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinances for Introduction Non -Code Ordinance 2013 -011, Authorizing A Replat Of Tract C -1, Gateway Subdivision Per Plat Number 85 -9, As Gateway Subdivision Addition No. 2, Exempting The Transfer Of Tract C -6 Of The Replat From The Subdivision Requirements Of Title 16 Of The Seward City Code Of Ordinances, And Authorizing The Landowner To Complete The Replat Subject To Certain Conditions. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Annual Lost Lake Breath of Life Run Proclamation. Borough Assembly Report, Sue McClure stated the assembly accepted $1,000,000 from the state on behalf of the Seward Bear Creek Flood Service Area Board (SBCFSAB) for flood mitigation projects, and she added that there were seats available on SBCFSAB if anyone was interested in serving. There would be two questions on the borough's October election ballot: the first would be whether term limits should be repealed for assembly members; and the second would be whether the term limits should be kept at two terms or extended to three terms. The assembly approved a $23,000,000 bond measure for Phase 2 of the school roof replacement project and had been approved by the state for 70% forgiveness. The assembly adopted the Federal Emergency Management Association's (FEMA' s) DFIRM maps. There would be a proposition on the borough' s \0 City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page October ballot on whether to increase the homeowners' borough tax exemption from $20,000 to $50,000. City Manager's Report, City Manager Jim Hunt stated the following purchase order was approved by the City Manager since the last council meeting: $16,000 to Ferguson Enterprises for shop stock valves, hydrants, parts & pieces. Residents of Seward and the surrounding area were encouraged to register to vote, or update their voter registration, at the City Clerk's office in preparation for the October 1, 2013 municipal election. On Monday, August 26, 2013, a delegation of dignitaries from Obihiro, Japan consisting of the Mayor, City Council President, Mayor's Office Manager, and two staff members from the International & Domestic Relations Section would arrive for a visit to Seward and would be taking part in the Founder's Day 100 Anniversary Celebration on Wednesday, August 28, 2013. In Electric, site preparation started on the Fort Raymond Warehouse and the pedestrian pathway was detoured around the construction site until the permanent reroute could be constructed. At the Harbor, the forms for the wash -down pad would be built this week and the slab would be ready to pour next week, weather depending. D -Float tenants had been contacted about the upcoming construction. On August 5, 2013 the harbor office staff and outside crew saved a boat from sinking on N -Float after a customer reported that the boat was going down fast. Public Works purchased a new well pump for the #6 production well and it was back in operation. The $490,000 sludge removal project at the Seward Marine Industrial Center (SMIC) and Lowell Point were delayed due to budget and permitting constraints. Administration was developing a Scope of Work for the City Annex building and had started the process for refurbishing the 400,000 gallon Lowell Canyon water storage tank. A Request for Proposals for custodial services had been developed by the Parks and Recreation Department. The scoring criteria was: Clarity of the Proposal 5% Performance, Experience, and Quality of work in Providing Services of a Similar 35% Nature The Proposer's Organizational Structure (including financial stability), Equipment and 20% Personnel Qualifications & Resources Available for Performance of the Agreement and timeliness of similar projects. Additional Services That May Be Provided by the Proposer 5% Cost to the City 35% 100% Hunt requested direction from council to write to the State of Alaska Department of Transportation (DOT) for their plans to fix the airport runway. Shafer suggested that Hunt "carbon copy" the governor on that letter. Keil added that she had sent photos of the flooded airport to both Representative Mike Chenault and Senator Cathy Giessel and had received responses from both. 1l City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page Bardarson requested to see a draft of the administration's plans for the old museum building space and the old library building space. City Attorney's Report, Cheryl Brooking stated that for the period of June 21 — July 20, 2013 her firm provided advice and guidance on various ordinances, code issues, employment issues, and platting options, among many other issues. She clarified ex parte communications: When council acted in a legislative capacity, citizen comments were considered lobbying efforts and were encouraged. When council acted in a quasi-judicial role, citizen comments were prohibited because council may be put into the position of having to hear an appeal in the future. This included members of the Planning and Zoning Commission as well. If an ex parte communication happened, that member of council or commission should disclose the subject and extent of that conversation, and subsequently may be excused from hearing the appeal. In response to Terry, Brooking said she would provide council with the legal precedence for disallowing citizen comments on a matter that had not yet come up as an appeal. Mayoral Report, David Seaward stated Mayor Navarre had invited Seaward to attend the 2013 Industrial Day, and Seaward would be attending. He thanked Jim Herbert and all the people who supported the cultural exchange between Seward and Obihiro, Japan. He displayed the 2013 Silver Salmon Derby award that had been gifted to the city from our Port City of Kushiro, Japan. Valdatta encouraged everyone to attend the Industrial Day event in Kenai, and said he it was an event well worth attending. Keil thanked Seaward for attending the Sister City student exchange program events. Other Reports, Announcements and Presentations Alaska Railbelt Cooperative Transmission & Electric Company (ARCTEC) Report by Chairman Willard Dunham PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2013 -007, Amending The City Of Seward Code, Section 12.05.021, Adopting The 2012 Edition Of The International Residential Code (IRC), Including Revisions. (Clerk's Note: Because of the required sprinkler amendments proposed in this ordinance, additional public hearings are necessary to satisfy Alaska Statute 29.35.144. This ordinance is required to have a minimum of three public hearings. The first public hearing was held on May 28, 2013, and tonight is the second public hearing. At the September 9, 2013 meeting there will be a third public hearing and this proposed ordinance will be voted on for possible enactment.) The Main Motion was back on the floor. City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page Building Inspector Stefan Nilsson said that contractors had been solicited to provide feedback related to wood foundations and footings. The responses received indicated that contractors were dissatisfied with allowing wooden foundations or footings because even if treated, the wood would eventually rot out and would be difficult to replace. If footings were made of cement, they would not be prone to rot, and if replacement of the footings became necessary over time, it would be easier to perform with cement footings. Nilsson continued with the sprinkler discussion related to the square footage of a newly - constructed building. Fire Chief Eddie Athey was concerned and wanted the code to be amended to specifically state "every new residential structure" rather than "every new structure ". In response to Terry, Nilsson said administration would bring forth an amendment to council for the next public hearing on this ordinance. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Don Sutherland said he had been a first responder since the early 1980s, was a building inspector, and was in favor of requiring sprinklers in one- and two - family dwellings. He said that residential sprinklers were proven to reduce or eliminate fire- related deaths, particularly in conjunction with smoke detectors. Larry Harmon said, aside from safety concerns, other considerations for sprinklering homes was cost and the availability of contractors. His concern was that adding a sprinkler requirement might potentially drive people to build outside the city limits. Tim McDonald said treated wood footings rot away and /or weaken after a number of years, but was concerned that the expense of cement footings may be cost - prohibitive and suggested there may be other alternatives, such as steel shoes or channel irons. Dave Squires said the reason why the square footage of 3,601 square feet was critical because it directly related to the fire department's ability to respond effectively to a fire, and the water department's ability to supply water at an appropriate water pressure. He warned that if council did not initiate a sprinkler requirement, the city would eventually incur greater expenses in the long run by having to furnish more fire trucks and personnel. He encouraged council to eliminate wooden foundations altogether for new construction in order to maintain the value of the home for years to come. Mike Insalaco spoke about wooden foundations, and said pressure- treated wood foundations were often used for quick -build homes in urban areas that were not designed to last for generations, but were more "disposable" in their structure. Regarding sprinklers, he thought it was a personal choice to have a fire suppression system. No one else came forward to address Council and the public hearing was closed. Shafer asked if the borough was considering adopting the same code. Athey said the borough ,� City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page as a whole did not adopt the International Residential Code, but relied upon each city to adopt it. Athey pointed out, however, that the borough may be exploring some residential tax credit incentives in support of it. Terry asked Nilsson to clarify attic access and its relative size, based on a comment made in the contractor feedback. Nilsson said he was not proposing a size change to attic access as much as a location change to prohibit the access from within a room containing bathing facilities. Bardarson asked for clarification regarding IRC Section 12.05.021 as it related to making home repairs because she thought that someone reading that language might be confused and think they needed a permit for every small home project like painting the house, installing a playscape or building a small shed. Nilsson read several examples of typical small home repairs that did not require permits and administration agreed to clarify the language by including a reference to the section which listed what was allowed for home owners to do on their own without a permit. Seaward wished to provide an incentive for installing a sprinkler system, such as waiving the permit fees. He currently did not support the sprinkler requirement in the code as it was written. Athey said the city's current Insurance Services Office (ISO) building rating was 4.4, but was degrading to 5.5 because the city was not keeping updated with new standards, and that had an impact on homeowners' insurance rates. ISO generated a rating based on a scoring such things as water distribution systems, recordkeeping, and equipment. The ISO rating scale went from 1 - 9, and the lower the number the better the rating. Motion to Postpone (Terry /Keil) Postpone the enactment of Ordinance 2013- 007 until the September 9, 2013 meeting. Motion to Postpone Approved Unanimous Consent Non -Code Ordinance 2013 -012, Authorizing The Completion Of The Tax Foreclosure Process And The Disposal Of The Property Described As The West 1 /2 Of Lots 19 And 20, Block 30, Original Townsite Of Seward; With Tax Parcel ID Number Of 14813010, Located At 408 Madison. Motion (Terry /Shafer) Introduce Non -Code Ordinance 2013 -012 Long said this property could not be developed by code because, at only 3,000 square feet, it was too small so the recommendation from administration was to sell it to the adjacent property owner. The adjacent property owner's intention was to clean up the property and was willing to assume responsibility for the property from a legal standpoint. City Attorney Cheryl Brooking said the State of Alaska currently had a $25,000 lien on the property, but the state would terminate the lien upon foreclosure of the property. Motion to Introduce Approved Unanimous Resolutions City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page Resolution 2013 -063, Authorizing The City Manager To Enter Into An Agreement With DAMA Industrial LLC For The Preparation And Painting Of Four (4) Substation Transformers For An Amount Not To Exceed $54,436, And Appropriating Funds. Motion (Keil/Shafer) Approve Resolution 2013 -063 Long said this resolution was to appropriate funds for a resolution previously authorized by council. Casagranda pulled this from consent because she needed clarification on the $286,000 cost, and Long said there was $136,000 for the refurbishment of the transformers and $120,000 for the painting. Shafer was happy that this project was finally getting done. In response to Shafer, Utilities Manager John Foutz said the oil and seal testing came back favorably. Foutz expected Electric Power Systems (EPS) in Anchorage to provide the city with a list of maintenance objectives. Foutz added that the shut -off for each transformer would be coordinated and generators would be used intermittently so that no one would be without power. Motion Approved Unanimous Resolution 2013 -064, Authorizing The City Manager To Allow Change Order #1 With Harmon Construction, Inc. For The Civil/Site Work And Foundation Construction Authorized Under Resolution 2013 -051, To Permit The Installation Of Vapor Barrier, Two -Inch Insulation And PEX Tubing Into The Slab/Foundation, For A Price Increase Not To Exceed $89,500, And Appropriating Funds. Motion (Bardarson /Shafer) Approve Resolution 2013 -064 Hunt said administration was bringing this solution forward as the most efficient, effective and green heating source for the electric warehouse. Foutz said they had intentionally not included a heating system in any previous resolutions, and instead performed their own research to come up with this as the most cost - efficient and energy - efficient solution. As a heat source, this method had the advantage of maintaining a more consistent, even temperature and eliminated any potential safety hazards because there would be no heating element hanging from the ceiling or sitting on the floor. Terry asked for an explanation of what work would be done in the main warehouse floor area, and Foutz said the work would include consolidating materials storage for the department, as well as parking and storage for the primary crew vehicles. Foutz said some materials and one vehicle were currently being housed in a heated generator shed, and the remaining vehicles with heat plugs were parked in the yard. Terry was opposed to this resolution because she wanted to see a running total of the entire project cost. Motion to Amend (Bardarson /Terry) Amend Resolution 2013 -064 by adding "Slab /" before the word Foundation in the Title and Section 2. City of Seward, Alaska City Council Minutes August 12, 2013 volume 39, Page Motion to Amend Approved Unanimous Consent In response to Bardarson, Hunt and Foutz said they intended to seek grant funding and assistance from the Alaska Energy Authority (AEA) to pursue a geothermal system. Main Motion Failed Yes: Keil, Valdatta, Seaward No: Bardarson, Terry, Casagranda, Shafer Resolution 2013 -065, Authorizing The City Manager To Enter Into A Construction Contract With Harmon Construction, Inc. To Build A Sidewalk Along Sea Lion Avenue In The Amount Of $69,707.00, Waiving Competitive Procurement Requirements, And Appropriating Funds. Motion (Bardarson /Terry) Approve Resolution 2013 -065 Long recalled a presentation made by the site -based council and early discussions relating to the sidewalk. Foutz passed out a new map as a laydown and explained that they would be adding approximately 240 feet of sidewalk. Casagranda asked if the school board had been given the opportunity to provide input on this project since it directly impacted the students. Motion to Amend (Terry/Bardarson) Amend Resolution 2013 -065 by adding the following new Section 1 and moving all other sections down: "The Seward City Council finds that entering into a contract with Harmon Construction, Inc. for construction of the sidewalk Sea Lion Avenue is in the public's interests for the following reasons: • The contractor is on -site doing work under a previous RFP award and the city will realize a savings in mobilization/ demobilization costs; and • The sidewalk work is similar to the contractor's other work, requiring like tools, equipment and expertise; and • The work will be finished sooner with less impact to student traffic than would be the case were a new process be initiated for this work. Motion to Amend Passed Unanimous Consent Main Motion Approved Yes: Terry, Shafer, Keil, Valdatta, Bardarson 16 City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page No: Casagranda, Seaward INFORMATIONAL ITEMS AND REPORTS City of Seward financials for May 2013. Providence Seward Medical Center financial report for June 2013. COUNCIL COMMENTS Bardarson thanked the volunteers for the Silver Salmon Derby and wished the fishermen good luck. She reminded everyone that there was still time to submit a candidate packet for mayor and council, and that the boards and commissions were also a good way to volunteer. She thanked the Electric Department employees for installing lighting at the mural located at the Chamber of Commerce. Keil thanked Wolfgang Kurtz for his assistance with the recording system in council chambers, as well as all the volunteers who helped with the Breath of Life Run, and sent her best wishes to Dan and Valerie McDonald. Shafer requested that there be a Japanese doll display up at the museum in time for the delegation visiting from Obihiro, Japan. She said she received a citizen inquiry asking why burn permits were not issued while cruise ships were in town; Hunt said they were not issued due to the smoke being an unattractive nuisance to visitors. Valdatta encouraged all new lighting projects to be solar or Light- Emitting Diode (LED). Casagranda said school would start next Tuesday, August 20, 2013 and wished the students a good school year. Terry thanked the harbor employees for saving the sinking boat, and the electric crew who volunteered to install lighting on the mural at the Chamber of Commerce. Seaward thanked everyone for attending tonight. CITIZEN COMMENTS Dave Squires said regarding sprinkler requirements, the water requirement for new residential construction was analyzed during the plan review stage, and it would be at that time that the builder would be informed if they required additional water supply, based on the size of the building. He added that the tax rate for someone living inside the city limits was actually lower than for someone living outside the city. He also encouraged council to consider the idea of forgiving permit fees if they were going to install a sprinkler system. Tim McDonald said he was disappointed that council didn't ask what the replacement cost would be for the transformers, rather than just refurbishing and painting them, and he was concerned f1 City of Seward, Alaska City Council Minutes August 12, 2013 Volume 39, Page because the transformers were 60 years old. He thanked Willard Dunham for his involvement with Alaska Railbelt Cooperative Transmission & Electric Company (ARCTEC). He was also concerned that a heating system for the electric warehouse would potentially have to be retrofitted. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Hunt announced he would recuse himself from any further discussions about sprinkler systems because he intended to build a new home, and council's imminent decision on sprinklers would have a substantial financial impact on him. Council suspended the rules to allow Foutz to respond. Foutz estimated that transformer replacement would be between $1,000,000 - $2,000,000. In response to Keil, Foutz said the transformers were in good repair. ADJOURNMENT The meeting was adjourned at 9:37 p.m. Brenda J. Ballou David Seaward Acting City Clerk Mayor (City Seal) \� City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page CALL TO ORDER The August 26, 2013 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Seaward. OPENING CEREMONY Lt. Louis Tiner led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Seaward presiding and Vanta Shafer Bob Valdatta Jean Bardarson Christy Terry Marianna Keil comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, Acting City Clerk Absent — Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald commented on how successful the salmon season has been so far this year. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Terry/Bardarson) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2013 -066, Accepting Funds For The Seward Historic Preservation Commission's FY2013 Certified Local Government (CLG) Grant Award For Review And Revision Of The Seward Historic Preservation Plan In The Amount Of $13,420, Including $8,052 Federal Share And $5,368 Non - Federal In -Kind Contributions, And Appropriating Funds. Resolution 2013 -067, Authorizing The City Manager To Accept Grant Funds From The Alaska Division Of Homeland Security And Emergency Management In The Amount Of 1 City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page $8,160.00 For Travel Expenses In Connection With Preparation For The Alaska Shield 2014 Exercise, And Appropriating Funds. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Formal Introductions of Delegates from Obihiro, Japan were made: Honorable Mayor Norihisa Yonezawa City Council President Katsunori Nohara Mayor's Office Manager Toshihiko Sekiguchi International & Domestic Relations Section Staff Takahiro Nishioka International & Domestic Relations Section Interpreter Josh Neta Proclamations & Awards Seward's 110 Anniversary of Founder's Day is August 28, 2013 Recognizing Rowan Bean for representing Alaska in the National "Healthy Lunchtime Challenge" at the Kid's State Dinner in Washington, D.C. Heartbeat Alaska Proclamation Chamber of Commerce Report, Cindy Clock stated the Alaska Department of Fish & Game (ADFG) dumped over 200,000 Silver Salmon smolt into the lagoon in June, 2013. The 58 Annual Silver Salmon Derby was a huge success, with 2,257 Silver Salmon turned in, totaling 21,164 pounds. The winner of the Derby was Taro Rich who had a 21.25 pound Silver Salmon. The chamber would be developing a lagoon dredging plan later this fall to support salmon growth. Clock would be traveling to Sitka in October, 2013 for the state -wide Alaska Travel Industry Association Conference. There would also be several conferences and events held in Seward this fall that the chamber was helping with, including: Association of Zoo Veterinary Technicians Conference from September 4 -9, 2013; the Institute of the North — Alaska Dialogue from September 13 -15, 2013; and, the Annual Marine Firefighting Symposium from October 7 -10, 2013. The 10 Annual Seward Music & Arts Festival would be at the Dale R. Lindsey Terminal from September 27 -29, 2013. And, Meet The Candidates Night would be held Wednesday, September 25, 2013 in council chambers at 7:00 p.m. and would also be broadcast through GCI. City Manager's Report, City Manager Jim Hunt stated the following purchase orders were approved by the City Manager since the last council meeting: $48,275 to Hannon Construction for re- routing for the pedestrian pathway and drainage ditch on Sea Lion Avenue; and, $12,380 to Bering Marine to purchase 65 tons of bulk salt to mix with our winter street sand. Residents of Seward and the surrounding area are encouraged to register to vote, or update their voter registration, at the City Clerk's office in preparation for the October 1, 2013 municipal ■d City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page election. In the Electric Department, the earth work was progressing for the warehouse, and the committed funds from the Alaska Energy Authority (AEA) grant were reported as follows: Amount Comment Geotechnical Report for Ft. Ray Site $13,000 Original Building $145,500 R &M Steel Building Change #1 $4,914 Foundation Drawings, Insul. Upgrade Change #2 $121,600 Insulated Panels and Roof (R25, R38) Shipping for Building $27,979 Seattle to Seward, estimate Civil /Site Work, Foundation $493,190 Design site, Prepare Site, Construct Foundation Expanded parking lot, per engineer's Change #2 $28,750 requirement (Change Order #1 was for ii} floor heat, failed by Council) Change #3 Clear buried stumps, cost unknown Erection, design /install of heat & light $478,000 Change #1 $42,000 Architectural Services Roll -up doors $37,342 Allegrezza Door, installed Personnel Doors (SBS Quote) $10,750 (Only respondent) Lighting Package (Estimate) $4,000 Fluorescent (Proposed) Heat (Estimate from internet) $4,000 Electric Dayton style Ceiling Mount (4) Total Commitment So Far $1,411,025 An operator /mechanic was hired at the beginning of 2011, not only to work on the generator portion of the grant, but also to train with the current operators who are nearing retirement. Since the generator portion of the project had not yet begun, the operators had not charged any time to it yet. In the Harbor, rainy weather delayed the concrete pouring at the wash down pad until August 23, 2013. D -Float work would begin after Labor Day and was scheduled for completion by April 15, 2014 paid for by a grant from the Denali Commission. An inspector found asbestos and lead paint in the Harbormaster Building restrooms and staff was seeking prices from abatement contractors. On August 20 & 21, 2013 an appraiser inspected the dry dock and marina in order to establish new values for insurance purposes and reported that the Small Boat Harbor was currently valued at $17,500,000. At the Library Museum, the security camera system arrived for the museum. Tim Morrow and Kate Rullman both received their Notary Public stamps, and Rullman became certified to accept passport applications. Rullman would be attending the Alaska Historical Society /Museums Alaska Joint Conference in Haines at the end of September. On Thursday, August 29, 2013 there would be an Internet safety video conference for parents conducted by Juneau Police Detective Shawn Phelps on how parents could help keep their children safe online. The library use statistics were reported: ak City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page July 2012 July 2013 Visits 7854 10488 Circulation 4223 4204 Computer Use 1184 1571 Wireless (1 hour sessions) 886 1561 Museum visits 636 929 Community Use /Programs 10 491 In Public Works, the Alaska Rural Association visited and conducted a sanitary survey of the city and Seward Marine Industrial Center (SMIC) water systems, and would be sending their report in a week or two. Staff was working on renewing the wastewater discharge permit at SMIC. Public Works submitted a Municipal 70/30 Matching Grant application for Maple Street Water /Sewer Project. Dairy Hill has been bid and Metco was the successful bidder for the Dairy Hill project, but may wait until April, 2014 to start. Assistant City Manager Ron Long and Police Chief Tom Clemons added an update on the safety concerns for the pedestrian tunnel that passes under the highway just south of Three Bears. The Seward Police Department visited the tunnel at least once each day to keep the tunnel clear and free of debris and loiterers. In response to Shafer, Clemons said the process the city would have to work through the Department of Transportation (DOT) in order to block up the tunnel and construct a pedestrian bridge over the highway. Terry was concerned that there were lights out in the tunnel and the stairs needed to be fixed, and she thought the DOT was not maintaining the tunnel in a safe manner. Hunt said he would work with the DOT and Clemons to find a solution. In response to Shafer, Long said administration intended to have the City Annex Building ready for the Electric /Utility Department and Community Development Department to move into by January 1, 2014. Mayoral Report, David Seaward thanked everyone for attending, and all the people who helped welcome the delegation visiting from Obihiro, Japan. He said he would be attending the Industrial Day event. Other Reports, Announcements and Presentations PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Non -Code Ordinance 2013 -011, Authorizing A Replat Of Tract C -1, Gateway Subdivision Per Plat Number 85 -9, As Gateway Subdivision Addition No. 2, Exempting The Transfer Of Tract City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page C -6 Of The Replat From The Subdivision Requirements Of Title 16 Of The Seward City Code Of Ordinances, And Authorizing The Landowner To Complete The Replat Subject To Certain Conditions. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Bardarson /Keil) Enact Non -Code Ordinance 2013 -011 Motion Passed Unanimous Non -Code Ordinance 2013 -012, Authorizing The Completion Of The Tax Foreclosure Process And The Disposal Of The Property Described As The West '/2 Of Lots 19 And 20, Block 30, Original Townsite Of Seward; With Tax Parcel ID Number Of 14813010, Located At 408 Madison. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald reminisced that this property belonged to a special person, and he remembered him fondly. He asked council to consider turning the property into a pedestrian rest area or mini park. No one else appeared to address the Council and the public hearing was closed. Motion (Bardarson /Keil) Enact Non -Code Ordinance 2013 -012 Motion Passed Unanimous UNFINISHED BUSINESS - None NEW BUSINESS Other New Business Council scheduled the following work sessions to discuss the 2014 -2015 Biennial Budget Planning: Monday, September 16, 2013 at 6:00 p.m. for General Funds; Thursday, September 19, 2013 at 6:00 p.m. for Enterprise Funds; and, Tuesday, September 24, 2013 at 6:00 p.m. for Departments. Council scheduled a work session to discuss the Community Health Center's (CHC) Employment Status on Thursday, September 12, 2013 at 6:00 p.m. Keil stated she had resigned from the CHC Board. az City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page INFORMATIONAL ITEMS AND REPORTS - None COUNCIL COMMENTS Bardarson congratulated Margaret Anderson on receiving the Pioneer Woman For Enhancing Economic Development award for the Kenai Peninsula. She sent her condolences to the Mike and Mary Nelsen family. Shafer said tomorrow was her 40 Wedding Anniversary. Valdatta warned people about the road construction and tree cutting from Mile 18 -24. Terry expressed her condolences to the Nelsen family. Acting City Clerk Brenda Ballou pointed out that council had been provided a laydown for the city's June 2013 financials. Seaward thanked Tim McDonald for sharing his memories, and sent his condolences to the Nelsen family. CITIZEN COMMENTS Tim McDonald thanked Mayor Seaward for his hard work during his tenure. He thanked Cindy Clock for the work that the Chamber of Commerce was doing on salmon smolt. He congratulated Terry for her diligence in watching the expenditures for the electric warehouse building. He thought the insurance adjuster's appraisal of the Small Boat Harbor was way off and should be more in the $250,000,000 range. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS In response to Valdatta, Long clarified that council authorized $50,000 to be put toward fish enhancement, but that money could not be spent until a plan was brought forth and approved by council. Keil reminded everyone to come out for the public celebration for Seward's 100 Anniversary of Founder's Day on Wednesday, August 28, 2013 at the Library Museum. aLk City of Seward, Alaska City Council Minutes August 26, 2013 Volume 39, Page ADJOURNMENT The meeting was adjourned at 8:39 p.m. Brenda J. Ballou David Seaward Acting City Clerk Mayor (City Seal) September 2013 SuMo October2013 Mo TuWe Th h Fr Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sep 2 3 4 5 6 LABOR DAY; OFFICES ( 12:OOpm PACAB Mtg 0 N a v V) 9 10 11 12 13 7:OOpm CC Mtg 6:OOpm Community HE m CT) a v v) 16 17 18 19 . — 20 6:OOpm City Council Bi 12:OOpm PACAB Work 5 ' 6:OOpm City Council Bi 6:OOpm Seward Recrea 6:30pm HP Mtg ,-1 a v v) 2�. �_ 25 26 27 — 7:00pm CC Mtg c 0pm City Cou n cil Bi 1 :O0pm Meet the Canc N m N a v N 30 Oct 1 2 3 4 v 81 0 0 m a w v) Nanci Richey 1 9/19/2013 11:13 AM October 2 013 October 2013 November 2013 SuMo TuWe Th Fr Sa o TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday Sep 30 Oct 1 2 3 4 __ EIection Day h 12:OOpm PACAB Mtg 7:OOpm P &Z Mtg 5:30pm Seward Rereat 6:OOpm Lowell Point L[ 0 m Q v 7 8 9 10 11 r, 0 14 15 16 17 C 0pm :O CC Mtg 6:OOpm P &Z WS 12:OOpm PACAB Work 5 ALASKA DAY; OFFICES / �} v 6:OOpm Seward Recrea 6:30pm HP Mtg 0 21 22 23 24 25 u, ri N 0 28 _ 29 30 31 Nov 1 7a00pm CC Mtg � > 0 Z CO U 0 Nand Richey 1 9/19/2013 11:13 AM