HomeMy WebLinkAboutRes2013-095 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO INCREASE THE
SHIPPING PURCHASE ORDER #10341, TO NORTHLAND SERVICES
TO SHIP A STEEL ELECTRIC WAREHOUSE BUILDING FOR THE
ADDITIONAL AMOUNT OF $29,767.60, BRINGING THE TOTAL
AMOUNT TO $57,746.60, ADDING A CONTINGENCY OF $5,775, AND
APPROPRIATING FUNDS
WHEREAS, the Seward City Council approved Resolution 2013-018 authorizing
Northland Services to ship a steel electric warehouse building from Seattle, Washington to the
jobsite in Seward in an amount not to exceed $27,979.00; and
WHEREAS, the Council approved Resolution 2013-038 authorizing the City Manager to
modify the agreement with R&M Steel in order to upgrade the insulation and siding panels for
the building; and
WHEREAS, the modified insulated panels increased the cost of shipping by $29,767.60,
bringing the total cost to $57,746.60.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to amend purchase order number
10341 with Northland Services to increase the costs of shipping a steel building from Seattle to
Seward by $29,767.60, resulting in a total amount not to exceed $57,746.60.
Section 2. The purchase order may be increased by an additional amount not to exceed
$5,775, reflecting a contingency, at the sole discretion of the City Manager, and may be utilized
only if approved in advance, and authorized in writing, by the City Manager.
Section 3. Funding in the amount of $29,767.60 is hereby appropriated from the AEA
Grant revenue account no. 505-5052-4680-0200 to the Building account no. 505-5052-5910.
The contingency amount of $5,775 will be appropriated only if needed, from grant revenue
account no. 505-5052-4680-0200 to the contingency account no. 505-5052-5690.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`1' day of
October, 2013.
CITY OF SEWARD, ALASKA
RESOLUTION 2013-095
THE CITY OF SEWARD, ALASKA
M rianna Keil,Vice M yo
AYES: Casagranda, Squires, Terry, Keil
NOES: None
ABSENT: Shafer, Bardarson
ABSTAIN: None
VACANT: One
ATTEST:
j
ohanna Ki ne , MC
ity Clerk
(City Seal)
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Agenda Statement
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Meeting Date: October 28, 2013
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To: Seward City Council
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Through: City Manager Jim Hunt
From: John Foutz, Electric Utility Manager
Agenda Item: Increase Purchase order with Northland Services for shipment of electric
warehouse steel building
BACKGROUND & JUSTIFICATION:
On March 11, 2013 the Seward City Council approved Resolution 2013-018 authorizing
Northland Services to ship a steel building for the new electric warehouse project, from Seattle,
Washington to the jobsite in Seward, in an amount not to exceed $27,979.00. On May 28, 2013
the Council approved Resolution 2013-038 authorizing the City Manager to modify the purchase
order with R&M Steel to upgrade the insulation and siding panels.
Due to the modified insulated panels, the building weight has increased, thereby increasing the
cost of shipping. Northland Services has quoted $57,746.60 FOB Seward, resulting in a
$29,767.60 increase to the previous quote. The administration is also requesting a contingency
in the amount of$5,775, to account for fluctuations in fuel costs, since actual shipping costs may
be modified to account for fluctuations in fuel costs.
INTENT: To authorize the City Manager to increase the purchase order with Northland Services
for the shipment of the steel electric warehouse building, to reflect a new total amount of
$57,746.60. An additional contingency of$5,775 may be utilized by the City Manager, should
that be necessary.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2) Continue to upgrade and
expand utilities to meet existing needs and encourage future
1. development. X
Expand customer base within the Seward Electric Utility area as a
means to reduce energy costs and improve services.
2 Strategic Plan: The mission of the City of Seward government it is to X
provide quality leadership and economic wellbeing of its citizens
3. Other (list): X
FISCAL NOTE: Funding for this project is available from the Alaska Energy Grant#7910011.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Oct
Council approve Resolution 2013- , authorizing the City Manager increase the purchase order
amount with Northland Services for shipment of a steel building, resulting in a cost increase of
$29,767.60, bringing the total cost of shipment to $57,746.60.
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