HomeMy WebLinkAboutRes2013-096 Sponsored by: Hunt
Jim
CITY OF SEWARD, ALASKA
RESOLUTION 2013-096
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT
WITH R&M CONSULTANTS INC. FOR MARINE COASTAL
ENGINEERING SERVICES FOR THE SEWARD MARINE INDUSTRIAL
CENTER, CHANGING THE SCOPE OF WORK TO INCLUDE FINAL
ENGINEERING AND ADMINISTRATIVE BID AND CONSTRUCTION
SUPPORT FOR THE PHASE 1 BREAKWATERS AND 65% DESIGN
SERVICES FOR THE PHASE 2 BASIN DEVELOPMENT, AND
INCREASING THE CONTRACT BY AN AMOUNT NOT TO EXCEED
$1,382,916, AND APPROPRIATING FUNDS
WHEREAS,the City of Seward received a grant from the State of Alaska to fund a marine
coastal engineering study at the Seward Marine Industrial Center (SMIC) for the purpose of
providing conceptual design of the Center for moving the Coastal Villages fishing fleet to Seward;
and has contracted with R&M Consultants through an RFP process to provide those services: and
WHEREAS,the City of Seward has more recently secured an additional$20 million towards
developing the SMIC project through the 2012 statewide Transportation Bond Package and 2013
legislative appropriation; and
WHEREAS, R&M Contract Amendment 1 designated State funds for geotechnical
investigation and permitting work in support of the project development as necessary prior to
finalizing the breakwater design and prior to construction; and
WHEREAS, the City has requested and R&M Consultants has provided a cost and task
proposal to complete the engineering design and bid and construction administration support for the
existing basin and to provide 65% design services for the subsequent in-water and upland Phase 2
development of the enclosed basin; and
WHEREAS, this contract amendment will provide the City with bid-ready construction
documents for the Phase 1 breakwater project and bid and construction administrative support for
same, and will provide a 65% level of design for Phase 2 sufficient to validate the scope of the
project to potential funding agencies, refine costs for the project, and allow for refinements and
negotiation as priorities, user input, and funding may make necessary; and
WHEREAS, through their work on this project since inception R&M has developed an in
depth familiarity with the project, with the needs of the existing and potential new users, and has
worked closely with the administration, the public and with facility users; and
WHEREAS,R&M's experience with and understanding of the SMIC development brings
further value to the project, makes them particularly suited to continue developing the project on
CITY OF SEWARD, ALASKA
RESOLUTION 2013-096
1
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behalf of the city, and R&M can begin the new work immediately; and
WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services including
accounting,architectural,appraisal,engineering,land surveying,and other specialized service from
the otherwise applicable provisions of that title requiring competitive procurement procedures.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to amend the contract with R&M
Consultants Inc. for coastal marine engineering services in substantially the form presented at this
meeting as "R&M Consultants Inc. Fee Proposal for Final Engineering Services: Seward Marine
Industrial Center (SMIC) Coastal Marine Engineering and Related Technical Services Contract
Amendment#2.", and to issue a Notice to Proceed.
Section 2.The amount of this Change Order is not to exceed$1,382,916 and is in addition to
the original contract. Funding in the amount of $1,382,916 is hereby appropriated from Grant
Revenue account number 278-2782-4680-0200 to Infrastructure Account number 270-2782-5925.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of
October, 2013.
THE CITY OF SEWARD, ALASKA
• !.4 __
Ma ianna Keil, Vice ay I r
AYES: Casagranda, Squires, Terry, Keil
NOES: None
ABSENT: Shafer, Bardarson
ABSTAIN: None
VACANT: One
ATTEST: '......... .,
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44,hanna Ky, CMC ; G�•••�sG0a �)�°
ty Clerk • s SEAL
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(City Seal) •'• ,-.-- or •
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Council Agenda Statement
Meeting Date: October 28, 2013
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Through: Jim Hunt, City Manager ;Fwo
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From: Ron Long, Assistant City Manager q v,
Agenda Item: Approve Change Order No. 2 of the contract with
R&M Consultants Inc. for coastal marine
engineering services for the Seward Marine Industrial Center.
BACKGROUND & JUSTIFICATION:
The City of Seward has received funding from the State of Alaska through legislative appropriation
and as part of the Statewide Transportation Bond package to further the Seward Marine Industrial
Center(SMIC)expansion project.Building on the design,geotechnical analyses and permitting work
to date, the next step prior to construction of the phase 1 breakwater is to complete a bid-ready
construction engineering document,then the next step is to complete a 65%design document for the
in-water and upland Phase 2 development associated with the newly enclosed basin. The City has
engaged R&M Consultants, Inc. through a competitive RFP process to provide preliminary design
and engineering services for the SMIC expansion/Coastal Villages fishing fleet home-porting
project, and then through Contract Amendment (Change Order) #1 to compete the geotechnical,
quarry analysis and permitting work, and wishes to move ahead with these next steps.
R&M Consultants Inc. is intimately familiar with the SMIC project and is particularly suited to
continue the work already begun there. R&M has provided a fee proposal and schedule of tasks to
complete the next steps as described, and is prepared to begin the work immediately.
INTENT: To authorize the City Manager to amend the contract with R&M Consultants Inc. for
coastal marine engineering services at the Seward Marine Industrial Center, changing the Scope of
Work to include providing the City with bid-ready construction documents for the Phase 1
breakwater project and bid and construction administrative support for same,and with 65%level of
design for Phase 2, and increase the amount of the contract in an amount not to exceed$1,382,916.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): Section 3.5.1.2 X
2 Strategic Plan (document source here): Page 12, Improve and expand X
maritime facilities; Expand development in SMIC
3. Other (list): State Legislative Priorities, 2011, 2012, 2013 X
FISCAL NOTE: The City of Seward will be reimbursed from the State of Alaska for this project.
This stage of the project will initiate a new Purchase Order to account for bond reimbursable and
legislative appropriation costs.
Approved by Finance Department:
aoO
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: oct
Recommend approval of Resolution 2013 - ,authorizing the City Manager to amend the contract
with R&M Consultants Inc. to provide coastal marine engineering services at the Seward Marine
Industrial Center.
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