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HomeMy WebLinkAbout12092013 City Council Packet Seward City Council Agenda Packet (r)de:eniber: , A 1 E., IC!, k'+! i,Vi *', '.ncl‘k, ..n,! lc,t,ts 'Ir.e t ik,o,t.: Q.':.k.1',: ti!,1,;1 On °A i-t No11 41 ,T ::teo .1.1*.: 1 oi ,:• :.,01:. ', I.i)%:, ,.11,L;' ':':c. .4, * * t -I, * * * * * IICEVE[i 1, * f - ) ■ * 4" ‘A r v-_.') NOP- .' , 1 . _ gStrI4' a aril I 6 e ing 7 , l''c't1-1 , it la BEST 1. d stk. .tili.A it.. ... .1.4* • ... Monday, December 9, 2013 City Council Chambers Beginning at 7:00 p.m. 4..... The City of Seward, Alaska CITY COUNCIL MEETING AGENDA t(2t‘ {Please silence all cellular phones and pagers during the meeting} '44irow , December 9, 2013 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Council Member have signed in will be given the first opportunity to speak. Time is Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Vanta Shafer 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2015 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Ristine Casagranda the item is returned to the Regular Agenda] Council Member Term Expires 2014 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS A. Proclamations and Awards Christy Terry Council Member 1. Introduction of new Seward Police Officer Morgan Woodard Term Expires 2015 *4klow David Squires B. Borough Assembly Report Council Member C. City Manager's Report Term Expires 2015 D. City Attorney's Report E. Other Reports and Presentations Dale Butts 1. Council Travel Reports on the Alaska Municipal League Conference Council Member 2. Seward Recreation Committee Update by Chair Jena Petersen Term Expires 2014 3. Planning and Zoning Commission Quarterly Report James Hunt City Manager Johanna Kinney City Clerk Cheryl Brooking City Attorney City of Seward, Alaska Council Agenda December 9, 2013 Page 1 7. PUBLIC HEARINGS A. Resolutions Requiring Public Hearing 1. Resolution 2013-105, Authorizing The City Manager To Enter Into A Special Contract With The Seward Association For The Advancement Of Marine Science (SAAMS) For Adjusted Electric Rates Pg. 4 2. Resolution 2013-106, Authorizing The City Manager To Enter Into A Special Contract With Icicle Seafoods, Inc. For Adjusted Electric Rates For Seward Fisheries .Pg. 11 3. Resolution 2013-107, Recommending Kenai Peninsula Borough Approval Of The City Owned Lot 4, Block 7, Fourth Of July Creek Subdivision, Seward Marine Industrial Center, (SMIC), Washdown Pad Replat, Located Within The Industrial Zoning District Pg. 17 4. Resolution 2013-108, Authorizing The City Manager To Enter Into A New Lease With Harmon Properties LLC For Lot 3, Block 3 Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat No. 97-27 Seward Recording District, Third Judicial District, State Of Alaska Pg. 26 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. Ordinances For Introduction *1. Ordinance 2013-013, Authorizing Employees Of The Seward Community Health Center To Be Non-PERS Employees Of The City For A Limited Time, And Amending Portions Of Titles 2 And 3 Of The Seward City Code Pg. 60 B. Resolutions *1. Resolution 2013-109, Approving Amendment No. 24 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2015 For A Total Of$84,500, Annually With An Additional $12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center For A Total Of$96,500 Annually Pg. 67 *2. Resolution 2013-110, Approving Amendment No. 16 To The Contract With Robertson, Monagle, & Eastaugh, A Professional Corporation, Extend The Term For Federal Lobbying Representation Through December 31, 2015 For A Total Of$92,000.00 Annually..Pg. 71 *3. Resolution 2013-111, Accepting Funds Up To $7,280 From Alaska OWL (Online With Libraries) For The Internet Technology Aide Grant And Appropriating Funds ...Pg. 74 *4. Resolution 2013-112, Electing To Participate In The AML/JIA Loss Control Incentive Program For The City Of Seward .Pg. 78 *5. Resolution 2013-113, Authorizing A Contract Through December 31, 2015, With All Alaska News Unlimited, LLC For Display Advertising In The Seward Phoenix Log At A Rate Of$210.00 Per Week Pg. 81 City of Seward, Alaska Council Agenda 'tad December 9, 2013 Page 2 6. Resolution 2013-114, Authorizing An Increase In The Project Costs For The Harbor Restrooms Project In An Amount Not To Exceed $17,077, With Funding To Come From The Commercial Passenger Vessel Tax, And Appropriating Funds Pg. 86 ‘kaor 7. Resolution 2013-115, Authorizing The City Manager To Enter Into An Agreement With Raibow Fiberglass And Boat Repair, LLC For Additional Land At The Seward Marine Industrial Center .Pg. 89 *8. Resolution 2013-116, Supporting Seward's Third Annual Spring Break Up Festival And Inviting Everyone To Participate Pg. 96 C. Other New Business Items *1. Approval of the October 28, 2013 City Council Regular Meeting Minutes and the November 4, 2013 City Council Special Meeting Minutes Pg. 97 *2. Direct the City Clerk to send a letter from Mayor Bardarson to Sister City Obihiro, Japan Mayor Yonezawa, inviting a mural delegation to Seward in 2014 ...Pg. 110 *3. Non-objection to the liquor license renewal for Thorn's Showcase Lounge......Pg. 112 *4. Continue the term of the Seward Recreation Committee, a Special Ad Hoc Citizen Advisory Committee, through 2014. (requested by the committee) Pg. 117 5. Discussion on council membership to the Alaska Mobility Coalition. (Terry) Pg. 118 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. City and Providence Financial Reports for September and October 2013 Pg. 124 B. Seward Mural Society information packet regarding the friendship mural created in Obihiro, Japan in September of 2013...... ... ......... ............ Pg. 175 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT law City of Seward, Alaska Council Agenda December 9, 2013 Page 3 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SPECIAL CONTRACT WITH THE SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE (SAAMS) FOR ADJUSTED ELECTRIC RATES WHEREAS, SAAMS and the City are parties to the Amended and Restated Agreement for Lease Of Tract 2A, Waterfront Tracts And Adjacent Tidelands, And The Lease, Operation And Maintenance Of The Alaska SeaLife Center; and WHEREAS, SAAMS operates the Alaska SeaLife Center year-round and provides full-time employment in the City; and WHEREAS,job creation,job retention, and promotion of marine research and economic development are important to residents of Seward; and WHEREAS, economic stability of operation of the Alaska SeaLife Center is necessary to avoid requiring the City to assume operation of the facility; and WHEREAS, after starting on the industrial rate,SAAMS actual demand for electric power for the Alaska SeaLife Center site is not lower than 750 kW; and WHEREAS, the Utilities Manager is authorized to negotiate a special contract,subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS, the Utilities Manager recommends that the City Council approve the special contract with SAAMS based on current financial hardships. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to enter into a Special Contract for Electric Rates ("Contract") in substantially the form presented at this meeting. Section 2. The recitals stated above are incorporated herein by reference as findings of the City Council. Section 3. This resolution shall be effective immediately. The contract shall be effective January 1,2014. Council Agenda Statement e, mess. { 9. Meeting Date: December 9, 2013 %�' r.• g %,4J To: City Council qCq r�P Through: James Hunt, City Manager From: John Foutz, Electric Utility Manager Agenda Item: Special Contract with Seward Association for the Advancement of Marine Science for Discounted Electrical Rates for the SeaLife Center BACKGROUND & JUSTIFICATION: As of January 1, 2010, the City of Seward electrical tariff will no longer have an `Industrial Rate.' For SAAMS changing to the higher`Large General Service'rate in a one year time period would be financially damaging. The electric tariff allows,"Special Contracts to be negotiated by the Utilities Manager with a customer that have demand in excess of 750 kilowatts (kW) or that have unique power requirements that cannot be reasonably addressed by the large general service tariff." In the case of Seward Association of the Advancement of Marine Science (SAAMS)these unique power requirements include a monthly demand in excess of 750 kW, full-time employment for Seward residents, economic stability for Seward, and the promotion of essential marine research. SAAMS financial stability relies on an electric rate which is comparably less than the larger General Service rate. SAAMS claims that if they pay the higher rate they could not maintain the SeaLife Center profitably, and may be forced to close. If the facility closes the impact would be great and would include higher unemployment rates,loss of revenues to the Seward area,less attraction to the area by visitors and the City of Seward would be forced to take over the facility. The special contract applies only to the SeaLife Center site, and not to any other operations of SAAMS. INTENT: To sign a special contract with SAAMS for a special electric rate for two years,giving them time to become more financially stable. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): X 2. Strategic Plan (document source here): X 3. Other (list): X Electric Rates&Charges: Page 2-2:3.Special Contracts: Special contracts may be negotiated by the Utilities Manager with customer that have a demand in excess of 750 kW or that have a unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include,but are not limited to,provisions for instantaneous demand charges,time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities,termination charges and power factor. Special contracts must be approved by the City Council. FISCAL NOTE: In April 2009 SAAMS started being charged a rate of$0.00574 per Kilowatt-hour for an energy charge and $10.25 per Kilowatt for a demand charge. In January 2012 the Sealife Center started with an electric rate of$0.00891 and a demand rate of$12.86. The proposed rates are based on the special contract which expires in December 2013. The following suggested rates are calculated by charging an estimated Consumer Price Index (CPI) of 2.6% above the amount for December 2013 and an additional estimated CPI of 2.6% above the December 2014 amount. The suggested rate in energy and demand for SAAMS is $0.011594/kWh and $16.79/kW respectively for 2014 and$0.011895/kWh and$17.22/kW for 2015. Any other charges or rates that may be applicable will follow the Large General Service rate class. The following table shows the 2013 rate as a basis per month, followed by the approximate amounts SAAMS will pay in 2014 under the Large General Service or by Special Contract. Also included is the percentage over the 2013 rate. Signing SAAMS to a special contract will increase their electric bill by approximately 0.92%and an approximate dollar amount of$447.36 per month and$5,368.32 per year. If the Sealife Center pays the Large General Service rate the percentage increase would be 68.07%and an increase to annual revenue of$397,339.08. SEALIFE CENTER Current Large General S 2014 Special Contract 2014 Oct-13 Estimated Monthly Bill Electric Nod Operations&Infrastructure Fee $38.21 $39.20 $39.20 Energy charge(rate) $0.01130 $0.09836 $0.011594 Avg cust kWh 433,440 260,064 * 433,440 $4,897.87 $25,580.58 $5,025.22 $0.05906 173,376 * $10,238.99 Energy charge $4,897.87 $35,819.57 $5,025.22 Fuel Charge(rate=$0.072536 @ 10/13) $0.072536 $31,440.00 $31,440.00 $31,440.00 Demand Charge(per kW) $16.36 $19.28 $16.79 Avg Cust kW 750 750 750 $12,270.00 $14,458.91 $12,589.02 Total Electric per month $48,646.09 $81,757.68 $49,093.44 Increase per month: $33,111.59 $447.36 Percentage overall increase: 68.07% 0.92% *based on average split;actual may vary ) Approved by Finance Department: J ��' ATTORNEY REVIEW: Yes No X RECOMMENDATION: (o The City Council pass resolution 2013-P0 J giving the City Manager authorization to enter into a special contract with Seward Association for the Advancement of Marine Science for special electric rates for the SeaLife Center facility. Ilikktw Saw ri Saw SPECIAL CONTRACT FOR ELECTRIC RATES This Special Contract for Electric Rates ("Contract") is between the City of Seward ("City") whose address is P.O. Box 167, Seward, Alaska 99664 and the Seward Association for the Advancement of Marine Science("SAAMS")whose address is P.O. Box 1329, Seward, Alaska 99664. WHEREAS, SAAMS and the City are parties to the Amended and Restated Agreement for Lease Of Tract 2a, Waterfront Tracts And Adjacent Tidelands, And The Lease, Operation And Maintenance Of The Alaska SeaLife Center; and WHEREAS, SAAMS operates the Alaska SeaLife Center year-round and provides full-time employment in the City; and WHEREAS, job creation, job retention, and promotion of marine research and economic development are important to residents of Seward; and WHEREAS, economic stability of operation of the Alaska SeaLife Center is necessary to avoid requiring the City to assume operation of the facility; and WHEREAS, after starting the industrial rate, the actual demand for electric power is not lower than 750 kW; and WHEREAS, the Utilities Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS, the Utilities Manager has recommended that the City Council recognize the unique power requirements of SAAMS for operating and maintaining the Alaska SeaLife Center for the City. The parties hereby agree as follows: Section 1. Effective Date and Term. This Contract shall become effective January 1, 2014, upon approval by the City Council for the City and execution by each party. This Contract shall remain in effect until December 31, 2015. Upon termination or expiration SAAMS shall resume a large general Class of Service, as described in the City's tariff, without further action by the parties. Section 2. Rate Adjustment. Throughout the term of this Contract SAAMS shall be entitled to electrical rates and charges as described below: Nord r,o,. Rates stated in the City of Seward Electric Tariff applicable to Large General Service shall apply except as follows: Energy Charge: $0.011594 per kilowatt hour (kWh) effective from January 1, 2014 to December 31, 2014 and $0.011895 per kilowatt hour(kWh)effective from January 1,2015 to December 31, 2015. Demand Charge: $16.79 per kilowatt (kW) effective from January 1, 2014 to December 31, 2014 and $17.22 per kilowatt (kW) effective from January 1, 2015 to December 31, 2015. The minimum Monthly Billing Demand shall be 750 kW. Rate changes established by Chugach Electric Association (CEA)through the Regulatory Commission of Alaska (RCA) shall be passed directly through to SAAMS without any markup from the City. Section 3. Requirements. SAAMS represents that it currently faces financial difficulties and is looking for ways to reduce its costs while continuing to operate and maintain the Alaska SeaLife Center to a standard that is comparable to other well-operated and well-maintained marine research facilities throughout the United States. It is expressly agreed and understood that the rate adjustments described in Section 2 of this agreement shall apply only to the Alaska SeaLife Center and shall not apply to any other properties or operations of SAAMS. Electric service is subject to interruption by the City when peak demand is in excess of what the City can generate. Noir Section 4. Assignment. This Contract shall not be assigned. Section 5. Amendments. Any amendments, including extension of term, rate adjustments, or other provisions of this Contract, shall be agreed to in writing and signed by both parties following approval by the Seward City Council. Executed this day of , 2013. SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE Tara Riemer Jones President and CEO CITY OF SEWARD Recommended by: James Hunt John Foutz, Utility Manager 61 SEALIFE CENTER Current Large General Service 2014 Special Contract 2014 Large General Service 2015 Special Contract 2015 Oct-13 Estimated Estimated Monthly Bill Electric Operations&Infrastructure Fee $38.21 $39.20 $39.20 $40 22 $40.22 Energy charge(rate) $0.01130 $0.09836 $0.011594 $0.10092 $0.011895 Avg.cust kWh 433,440 260,064 * 433,440 260,064* 433,440 $4,897.87 $25,580.58 $5,025.22 $26,245.67 $5,155.87 $0.05906 $0.06059 173,376* 173,376 * $10,238.99 $10,505.20 Energy charge $4,897.87 $35,819.57 $5,025.22 $36,750.88 $5,155.87 Fuel Charge(rate=$0.072536 @ 10/13) $0.072536 $31,440.00 $31,440.00 $31,440.00 $31,440.00 $31,440.00 Demand Charge(per kW) $16.36 $19.28 $16.79 $19.78 $17 22 Avg.Cust kW 750 750 750 750 750 $12,270.00 $14,458.91 $12,589.02 $14,834.84 $12,916.33 Total Electric per month $48,646.09 $81,757.68 $49,093.44 $83,065.94 $49,552 43 'Increase per month: $33,111.59 $447.36 $33,972.49 $458.99 Percentage overall increase: 68.07% 0.92% 69.20% 0.93% *based on average split;actual may vary 0 (.. (it, c Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SPECIAL CONTRACT WITH ICICLE SEAFOODS,INC.FOR ADJUSTED ELECTRIC RATES FOR SEWARD FISHERIES WHEREAS,Icicle Seafoods operates Seward Fisheries year-round and provides full-time employment in the City; and, WHEREAS,job creation,job retention, and promotion of fishing and fish processing are important to residents and the City of Seward; and, WHEREAS,economic stability of operations of Seward Fisheries is necessary to the region and residents of Seward; and, WHEREAS, except during a peak season in the summer, the actual demand for electric power is lower than 750 kW; and, WHEREAS,the Utilities Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and, WHEREAS,the Utilities Manager recommended that the City Council approve the special contract with Seward Fisheries based on current financial hardship resulting from growing competition from offshore fish processor. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to enter into a Special Contract for Electric Rates ("Contract") in substantially the form presented at this meeting. Section 2. The recitals stated above are incorporated herein by reference as findings of the City Council. Section 3. This resolution shall be effective immediately. The contract shall be effective January 1, 2014. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 9th day of December, 2013. lI Council Agenda Statement Meeting Date: December 9, 2013 1{of sF�q� To: City Council ° �.,, _ Through: James Hunt, City Manager q�ASttP From: John Foutz, Electric Utility Manager Agenda Item: Special Contract with Icicle Seafoods, Inc. for Discounted Electrical Rates for Seward Fisheries BACKGROUND & JUSTIFICATION: The electric tariff industrial rate, as of January 1, 2010, was abolished. The electric tariff allows, "special contracts to be negotiated by the utilities manager with a customer that have demand in excess of 750 kilowatts (kW) or that have unique power requirements that cannot be reasonably addressed by the large general service tariff." Seward Fisheries' unique requirements include; year round employment for Seward residents, economic influx to the Seward area, seasonal demand in excess of 750 kW, and the importance of retaining a business in the community. Seward Fisheries claims that if they pay the `large general service' rate they will not be able to maintain their facility profitably and would be forced to close it. If that were to happen the impact on Seward would be negative with the loss of jobs,tax revenue and revenue to the city owned utilities as well as a potential loss of revenue to small local businesses. INTENT: To sign a special contract with Icicle Seafoods, Inc. for Seward Fisheries for a special electric rate lasting two years. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): X 2. Strategic Plan (document source here): X 3. Other (list): X Electric Rates&Charges: Page 2-2: 3.Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include,but are not limited to,provisions for instantaneous demand charges,time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities,termination charges and power factor. Special contracts must be approved by the City Council. FISCAL NOTE: In 2009 Seward Fisheries was charged a rate of$0.00574 per Kilowatt-hour for an energy charge and $10.25 per Kilowatt for a demand charge. In January 2012 Seward Fisheries started with an electric rate of$0.00891 and a demand rate of$12.86. The proposed rates are based on the special contract which expires in December 2013. The following suggested rates are calculated by charging an estimated Consumer Price Index (CPI) of 2.6% above the amount for December 2013 and an additional estimated CPI of 2.6% above the December 2014 amount. The suggested rate in energy and demand for Seward Fisheries is $0.01159/kWh and $16.79/kW respectively for 2014 and$0.011895/kWh and$17.22/kW for 2015. Any other charges or rates that may be applicable will follow the Large General Service rate class. The following table shows the 2013 rate as a basis per month, followed by the approximate amounts Seward Fisheries will pay in 2014 under the Large General Service or by Special Contract. Also included is the percentage over the 2013 rate. Signing Icicle Seafoods to a special contract will increase their electric bill by approximately 1.16% and an approximate dollar amount of$461.77 per month and$5,540.52 per year. If Icicle Seafoods pays the Large General Service rate the percentage increase would be 60.9% and an increase to annual revenue of$291,006.84. ICICLE SEAFOODS Note:July was the highest month and the lowest month(207 kW and Current Large General 2014 Special Contract 2014 82,800 kWh)was January for usage Oct-13 Estimated Monthly Bill Electric Operations&Infrastructure Fee $38.21 $39.20 $39.20 Energy charge(rate) $0.01130 $0.09836 $0.01159 Avg.cust kWh 304,200 182,520 * 304,200 $3,437.46 $17,953.15 $3,526.83 $0.05906 121,680 * $7,186.00 Energy charge $3,437.46 $25,139.15 $3,526.83 Fuel Charge(rate=$0.072536 @ 10/13) $0.072536 $22,065.45 $22,065.45 $22,065.45 Demand Charge(per kW) $16.36 $19.28 $16.79 Avg.Cust kW 873 873 873 $14,282.28 $16,830.17 $14,653.62 Total Electric per month $39,823.40 $64,073.97 $40,285.11 Increase per month: $24,250.57 $461.71 Percentage overall increase: 60.90% 1.16% * based on average split;actual may vary Approved by Finance Department: %Op IA ATTORNEY REVIEW: Yes No X RECOMMENDATION: �W The City Council pass resolution 2013- t , giving the City Manager authorization to enter into a special contract with Icicle Seafoods for special electric rates for the Seward Fisheries location. �,., 3 SPECIAL CONTRACT FOR ELECTRIC RATES This Special Contract for Electric Rates ("Contract") is between the City of Seward ("City")whose address is P.O. Box 167, Seward,Alaska 99664 and Icicle Seafoods whose address is 4019 21st Ave. W., Seattle, WA 98199. WHEREAS, Icicle Seafoods operates Seward Fisheries year-round and provides full-time employment in the City; and WHEREAS,job creation,job retention, and promotion of fishing and fish processing are important to residents of Seward; and WHEREAS, economic stability of operation of Seward Fisheries is necessary to the region and residents of Seward; and WHEREAS, except during a peak season in the summer, the actual demand for electric power is lower than 750 kW; and WHEREAS, the Utility Manager is authorized to negotiate a special contract, subject to approval by the City Council, for customers who have a demand in excess of 750kW or that have unique power requirements that cannot be reasonably addressed by the Large General service tariff; and WHEREAS, the Utility Manager has recommended that the City Council recognize '1100 the unique power requirements of Seward Fisheries. The parties hereby agree as follows: Section 1. Effective Date and Term. This Contract shall become effective January 1, 2014, upon approval by the City Council for the City and execution by each party. This Contract shall remain in effect until December 31, 2015. Upon expiration or termination, Icicle Seafoods shall resume a Large General Class of Service for Seward Fisheries, as described in the City's tariff, without further action by the parties. Section 2. Rate Adjustment. Throughout the term of this Contract Icicle Seafoods shall be entitled to electrical rates and charges as described below: Rates stated in the City of Seward Electric Tariff applicable to Large General Service shall apply except as follows: Energy Charge: $0.01159 per kilowatt hour (kWh) effective from January 1, 2014 to December 31, 2014. $0.011895 per kilowatt hour(kWh)effective from January 1, 2015 to December 31, 2015. r Demand Charge: $16.79 per kilowatt(kW) effective from January 1, 2014 to December 31, 2014 and $17.22 per kilowatt (kW) effective from January 1, 2015 to December 31, 2015. The minimum Monthly Billing Demand shall be 750 kW. Rate changes established by Chugach Electric Association (CEA)through the Regulatory Commission of Alaska (RCA) shall be passed directly through to Icicle Seafoods without any markup from the City. Section 3. Requirements. Icicle Seafoods represents that it currently faces financial difficulties and is looking for ways to reduce its costs while continuing to operate and maintain a unique and vital facility to the residents of Seward. It is expressly agreed and understood that the rate adjustments described in Section 2 of this agreement shall apply only to Seward Fisheries in Seward, Alaska and shall not apply to any other properties or operations of Icicle Seafoods. Section 4. Assignment. This Contract shall not be assigned. Section 5. Amendments. Any amendments, including extension of term, rate adjustments, or other provisions of this Contract, shall be agreed to in writing and signed by both parties following approval by the Seward City Council. Executed this day of , 2013. `fir,► ICICLE SEAFOODS By: Its: President CITY OF SEWARD Recommended by: James Hunt John Foutz, Utility Manager City Manager ATTEST: Johanna Kinney, CMC City Clerk 1 5 ICICLE SEAFOODS Note:July was the highest month and the lowest month(207 kW and Current Large General Service 2014 Special Contract 2014 Large General Service 2015 Large General Service 2014 Largc General Service 2014 82,800 kWh)was January for usage Oct-13 Estimated Estimated Lowest Possible Highest Possible Monthly Bill Electric Operations&Infrastructure Fee $38 21 539.20 $39 20 $40.22 $39 20 $39 20 Energy charge(rate) $0.01130 $0.09836 $0 01159 SO 10092 SO 09836 50.09836 Avg cost kWh 304,200 182.520• 304.200 182,520• 0" 304,200• 53,43746 $17,95315 $352683 $18,419 93 $0.00 $29,921 91 $0.05906 80 06059 S0 05906 50.05906 121,680• 121,680• 304,200• 0• $7,186 00 07.372.84 $17,965.01 $0.00 Energy charge $3,437 46 525.139.15 $3.526.83 $25,792.77 $17,965.01 $29,921.91 Fuel Charge(rate=$0 072536 Q 10/13) SO 072336 522.065 45 $22,065.45 $22,065.45 $22.065 45 $22,065 45 $22,065.45 Demand Charge(per kW) $16.36 $19.28 516.79 $1978 $19.28 $1928 Avg Cust kW 873 873 873 873 873 873 ' $14,28228 $16,830.17 $14,653.62 017,26775 $16,830 17 $16,830 17 Total Electric per month $39,823 40 $64,073.97 540,285.11 $65,166.19 $56,899 83 $68,856 73 'Increase per month $24.250.57 $461 71 $24,881.08 $17.076.42 $29,033 33 Percentage overall increase 60.90% 1.16% 61 76% 42 88%__ 72.91% •based on average split;actual may vary litie._ (4,... (L. Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA RESOLUTION 2013-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE CITY OWNED LOT 4, BLOCK 7, FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER, (SMIC), WASHDOWN PAD REPLAT, LOCATED WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of City owned Block 7, Fourth of July Creek Subdivision; and WHEREAS,Cline and Associates has submitted the preliminary plat to be known as Fourth of July Creek Subdivision, Seward Marine Industrial Center(SMIC)Washdown Pad Replat; and WHEREAS,this platting action subdivides Lot 4,Block 7,Seward Marine Industrial Center, Fourth of July Creek Subdivision, creating three (3) parcels Lot 4A, 4B and 4C, totaling approximately 15.4 acres; and WHEREAS,the property is located within the Industrial Zoning District(I);minimum lot size and width as required by City Code have been met; and WHEREAS,the new Lot 4B contains the recently completed vessel wash down pad,existing driveway and utility easements; and WHEREAS, City staff have reviewed, commented and voiced no concerns with the proposed replat as presented; and WHEREAS,Block 7 is currently serviced by private roads,municipal water,sewer,electric and other utilities; no a subdivision installation agreement shall be required; and WHEREAS,it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and WHEREAS, the Seward Planning and Zoning Commission held a public hearing on November 7, 2013 and approved Resolution 2013-19, recommending Council and the Kenai Peninsula Borough approve the Fourth of July Creek Subdivision,Seward Marine Industrial Center, Washdown Pad Replat; and CITY OF SEWARD,ALASKA RESOLUTION 2013-107 WHEREAS, in accordance with Seward City Code Section 16.01.015 (B),no preliminary plat of city-owned property may be submitted to the Kenai Peninsula Borough for approval without prior consent of the City Council. NOW,THEREFORE,BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The Seward City Council recommends the Kenai Peninsula Borough Planning Commission approve the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Washdown Pad Replat. Section 2. This resolution shall take effect 30 days after passage and posting as required by Seward City Code § 7.05.145. PASSED AND APPROVED by Seward City Council this 9th day of December 2013. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) I8 Agenda Statement V 4 of sets, 4.:11"4$1 ° Sur Meeting Date: December 9, 2013 1,71 To: City Council ticsv, Through: Jim Hunt, City Manager Ron Long, Assistant City Maria - From: Donna Glenz, Planner, ' 4 k Agenda Item: Resolution 2013- 11 recommending City Council and Kenai Peninsula Borough approval of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Washdown Pad Replat BACKGROUND &JUSTIFICATION: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by Cline and Associates on behalf of the City of Seward. In accordance with Seward City Code (SCC) 16.01.015(B) "No preliminary plat of City-owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." This replat is located near the south end of the Seward Marine Industrial Center (SMIC). This platting action subdivides Lot 4, Block 7, Seward Marine Industrial Center, Fourth of July Creek Subdivision creating three(3) parcels to be known as Lot 4A, 4B and 4C, totaling approximately 15.4 acres. The new Lot 4B establishes the boundary and provides parcel lot lines for the new vessel wash down pad and the existing driveway and utility easements. SUBDIVISION REVIEW: Zoning: The replat is within the Industrial Zoning District. Development surrounding this replat includes the Seward Ship's Drydock and the Polar Seafood lease parcels. To the North across Tract 3 (known as Morris Avenue)is the City boat storage yard. Utilities: The replat area is currently serviced by private roads, municipal water, sewer, electric and other utilities; no a subdivision installation agreement shall be required. Existing Uses: Lot 4A is a large undeveloped lot containing approximately 11 acres. Lot 4B is approximately 1.5 acres and contains the new Vessel Washdown Pad, Driveway and Utility Easements. Lot 4C is approximately 2.8 acres and contains the transfer rails for the vessel syncrolift. Flood Zone: The area is within a Flood Zone D,which are areas of undetermined flood hazards. INTENT: To establishes the boundary and provides parcel lot lines for the new vessel wash down pad and Saw existing driveway easements. I CONSISTENCY CHECKLIST: Yes No N/A Seward 2020 Comprehensive Plan (approved by Council, 2005) 3.5 Port and Harbor Development (page 23) 1. Section 3.5.1 Create a thriving port of Seward through harbor X improvements, infrastructure expansion, and implementation of management plans. 2. Strategic Plan (1999) X Seward City Code: 16.01.015. Conditions to plat approval. 3. b) No preliminary plat of city-owned property may be submitted to the X Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City Council. Seward Marine Industrial Center Development Plan (April 2008): Land Use (page 5) 1. Maintain accurate maps through the survey and plat amendment for X 4' all current and future leases. (Development) Environment and Waste Management(page 8) 4. Pave wash down station with rain water encapsulations FISCAL NOTE: Costs for surveying were paid for from available funds with Community Development Contracted Services Budget. Approved by Finance Department: Staff Comments: All department heads and administration reviewed the proposed replat, no concerns were voiced. Public Comment: Lease holders within three hundred (300) feet of the proposed platting action were notified of this public hearing. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15.01.040 were complied with. ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2013-1 01 recommending Kenai Peninsula Borough approval of the Fourth of July, Seward Marine Industrial Center, Washdown Pad Replat. Irr, ( I WASTE-WATER DISPOSAL I 1 i I , ,..46iF .,,_,,,,x,..__ Pions for wastewater disposal, that meet regulotory I I 2 requirements ore on file ot the Deportment of L BLOCK 6 I 6 5 Environmental Conservation. _ _ _ — — _ _ _ _ _ _ BASIS OF BEARING PLAT 2002-22 ',:si TRACT A3 (01g. Si) (N00•34.12"W 1018.512 "261 (507 il Seword City Limits — — — — — — -- — — — — —1 0,, to .,. CATOENI , „I le , C3 ■ LQ S: \s‘. / NOTES , a " ° - , 1 Easements shown hereon were granted by plot 2002-22 ' , ea 1111■1•.' I and plot 97-27.Easements on Plot 97-27 ore not hilly 1 MIMI dimensioned,locations shown hereon ore opproximote. LOT 4A , 0 16 ■ , 2 Na permanent structure may be constructed or placed , S till within a utility easement which would interfere with the 11.152 Acres This - se.,,,,,City Li,nits ability of a Utility to use the easement. Plot ) 3 Lots within this subdivision may be!goofed within a et an designated ilood hazard area; if such is the case, is : development must comply with Title 15 of the City ., BLOCK 7 : p VICINITY MAP r= 1 MILE of Sewordi Chorter and Code of Lows.A survey to : `2. .e determine the elevation of the property moy be i nati CERTIFICATE OF OWNERSHIP AND DEDICATION required prior to construction. 1--8 .4 tn., _LEASEUTI I I. We hereby certify that we are the owners of the real property . 4 Tract A3 is a service road access and utility • 0 shown and described hereon and that we hereby adopt this eosement. Access restricted to Lessees, City of ($0034'30"E 59567) ' plan of subdivision. Seward, and other authorized personnel. 7'1 , 5 This subdivision is subject to the City of Seward's .k Zoning and Building Code regulations. Ie. 6 This Plot requires on exception to KPB 20.20.200 7,..) (Lots-Access to dedicated Street)for Lots 48&4C. "7( 1 f,:i. Fc... -zi.,- JAMES HUNT,CITY MANAGER CITY OF SEWARD .0, PO.BOX 167 SEWARD, .AK 99664 LEGEND .=• .02 1. - "4 4 I.1.. 14,5 1222 RAZ COR t.2 NOTARY'S ACKNOWLEDGMENT 1 / 1 i + Found 2 3/4"Al. Cap Monument oli; . LOT 1-A . FOR ATS 1222, 4609-S, 1982 R it''6'\/ / 1 1 t'E ,c. SUBSCRIBED AND SWORN TO BEFORE ME THIS DAY OF . 20 0 Found Reber&PL Cap LS 7569 . `,71 e z -iin '.-- 1'4■ ei / 4) / IN) (0 Found Reber&Al. Cap LS 5152 Found 5/8"Reba,- a i ,,/, • /. NOTARY FOR ALASKA At Y COMMISSION EXPIRES —...„ 0 Found Rebor&Pt. Cop,LS 7328 J V 0 3 S (NOCT32.07W 383-307 xi / /,'"" Set 5/8x30"Reber&Plastic Cop SIT Wine Easement 0 0 / 415 Stamped LS 7569 . / .../. s0015'46"E Measured This Survey - tt ';''..s _ ---- / (30015'48-E) Record&Measured per Plot 2002-22, Seward Rec.District gay). Acres ..;9 LOT 4C / ,, N00-3,r441., l',,, 2.827 A R ") / el- • ib. r, BLOCK 4 „,......, ., ; ' :74E 5'UI7UrY `Z s. I , .6k- 0 / 111) ‘:)' ■ (S0074'15'E 226.457 ! PLAT APPROVAL I/ I \i r, This plat was approved by the Kenoi Peninsula IA -no ''., ' --!•'1:-4 .. / BLOCK 10 Borough Planning Commission at the meeting 1 1 ' IN; / of: . ___.1 le, Lor 4-B „.,- -. i 1.452 Acres .:4..d7-1 l'■5'L (60') / ..., un thorough Official .....„. TRACT A3(Bosh Road) SO'Went,:Easement t.' .1 ” .50 Wen Tenement • / ' 3 m .----—-'------ nl I'' LOT 3 lo 1 2-1 / FOURTH OF JULY CREEK SUBDIVISION 1-0030- ' "„...10058.04 i n ,, t 1 i---7,j / SEWARD MARINE INDUSTRIAL CENTER I .....-, -- 1 ..,,,:-. ..._ / t , 1,1 SURVEYOR'S CERTIFICATE WASHDOWN PAD REPLAT A RESUBDIVISION OF LOT 4,BLOCK 7 BLOCK,9 ---- I LOT 2 il:::1 ! ,,,,,,, ) I hereby certify that I am properly registered and licensed FOURTH 0,F JULY CREEK SUBDIVISION X l ' to practice land surveying in the State of Alaska, this plot SEWARD MARINE INDUSTRIAL CENTER SEWARD SHIP'S ORVOOCK REPLAT,PLAT 2002-22 7456/. 1 ■273'"s'unt, / represents a survey mode by me or under my direct supervision, LOCATED IN THE.SW 1/4, SECTION 18 I ,0 -.1-' ,--1,-EASEMENr ,...., the monuments shown hereon actually exist as described, and TOWNSHIP 1 SOUTH.RANGE 1 EAST. S.41.,AK. aka III4 N41,, / as dimensions and other details are correct to the normal SEWARD RECORDING DISTRICT standards of practice of land surveyors in the State of Alaska. ......--, 11"(92.157 '''' , CITY OF SEWARD ....,---‘.- I \ is:-.. , 'ti,' 's—„°9121v)TRACT A3(Sorrel Rd) '''' ■41. 4<97.73.44 N. KENAI PENINSULA BOROUGH CONTAINING 15.431 ACRES --- ./ I I— DATE eti,'e••••-- -^e:No Ar eq/. CLINE AND ASSOCIATES CURVE DATA '-:**$ i I r"S 49th • ,' • • LAND SURVEYORS 416 4th AVENUE PO BOX 2703 SEWARD, AK 99664 _ _ _ — — — — — --.1 CURVE RADIUS LENGTH DELTA CHORD a IS 7222 1 (169.99' 43.84' 14'46'33" 555'38'58"E 43.722 1102 COR 1 ! I ' 2 (50,00' 61.55 703147" 51259'48"E 57.74) .•re,05.1-101.55 CLINE/ff a (907)224-7324 FAX(907)224-6088 L... _ d 3 0000' 95.53' 1092813" 532'28'01"E 81.65L 4 (798.47 267.22' 770832" 557374rE 247.49) •4‘;:ii.,,,.:........zo.7569...;,,,,..;i 41 DATE, 10/16/13 SCALE- 1"..10CF 5 (169.70' 81.95. 274010" S76'52'20'5 81.16) **114• 4SectIN,••• DRAW: WNC F.D. BK.: 13-05 -1.4■•■••.P. DRAWING NO.: 13-49PP1 K.P.B. FILE t 2013-XXX y �Y "• .,.,, �• hm t�4., rwief v�r �"`i� .' E'���S p• 5 y . k ire . iSx ��a s tt+�sJ� �� x. t 4� � LoA, ‘a -9�-. s P:a 4 v �; r R� ar� � 7*,,,, ' t Lot 4B sly . ,.«;::....'. ,r *4 , ,i n a .w, .. ;4F •f Y "° .!� �= ,;,r Lot 4C 4 ww; L X' ,N A. _ rs- „,-:."-,d _ Tg 'Y e r4:t I�o ' w ht a<. s r • 'y ' CC Resolution 2013- /Sys, December 9, 2013 SMIC Washdown Pad Replat , N City Council Public Hearing 0 115 230 Feet 4cAS+�P Mapping Assistance I 1 I by Alaska Map Co. by: DGIenz 2-2- Sponsored by: Staff r.r CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2013-19 RESOLUTION 2013-19 OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL AND KENAI PENINSULA BOROUGH APPROVAL OF CITY OWNED FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER (SMIC), WASHDOWN PAD REPLAT, A RE-SUBDIVISION OF LOT 4, BLOCK 7, FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER, LOCATED WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, administration hired Cline and Associates Land Surveyors to prepare a preliminary plat of City owned Block 7, Fourth of July Creek Subdivision; and WHEREAS, Cline and Associates has submitted the preliminary plat to be known as Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC) Washdown Pad Replat; and WHEREAS, this platting action subdivides Lot 4, Block 7, Seward Marine Industrial Center, Fourth of July Creek Subdivision, creating three (3) parcels Lot 4A, 4B and 4C, totaling approximately 15.4 acres; and WHEREAS, the property is located within the Industrial Zoning District (I); minimum lot size and width as required by City Code have been met; and WHEREAS, the new Lot 4B contains the recently completed vessel wash down pad, existing driveway and utility easements; and WHEREAS, City staff have reviewed, commented and voiced no concerns with the Fourth of July, SMIC Washdown Pad Replat; and WHEREAS, Block 7 is currently serviced by private roads, municipal water, sewer, electric and other utilities;no a subdivision installation agreement shall be required; and WHEREAS, it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and WHEREAS, as required by Seward City Code §16.01.015, Conditions to plat approval, property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage. 25 Seward Planning and Zoning Commission Resolution No. 2013-19 Page 2 Cid NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends that, in accordance with Seward City Code Section 16.01.015 (B), the City Council approve the submittal of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Washdown Pad Replat to the Kenai Peninsula Borough for approval. Section 2. The Commission further recommends Kenai Peninsula Borough approval of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Washdown Pad Replat. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 7th day of November 2013. THE CITY OF SEWARD,ALASKA Sandie Roach', C 'r AYES: Shaffer,Ecklund,McClure, Fleming, Butts, Roach' NOES: None ABSENT: None ABSTAIN: None VACANT: One ATTEST: J arena y, CMC qty Clerk *"' If •• • •.••(J (City Seal) :�' ' • _ R� • • SEAL ® � z • ••• 2!221:gc ?y ti•,, 0 F is o*``• City of Seward,Alaska Planning Commission Minutes November 7, 2013 Volume 7,Page 59 `fir,, Ecklund said she would vote in favor of the Conditional Use Permit, because the apartments have added to the base of affordable housing. Fleming said the Conditional Use Permit requirement was appropriate and prudent to provide for health and safety. Commissioner further discussed the history of the use of the apartment units. Motion Passed Unanimous r=, Resolution 2013-19 of the Seward Planning and Z 1„,1 - x,..ommission of the City of Seward, Alaska, recommending City Co ,cil aI 11 , enai Peninsula Borough approval of the City owned Fourt o my cr , ubdivision, Seward Marine Industrial Center (SMIC): ) ashdown Pad at, a re- subdivision of Lot 4, Block 7, Fourth 1 }* my Creek Subdivisi , eward Marine Industrial Center,located within sp dustr Zoning DistricY •: ` Glenz explained the purpose of re slat and pointed ou. location, referring to wall maps. Boats were to be washed before being pl «. . upland storag-, nz said. Surrounding property owners were notified of the replat and no c s' s .d been recei 7k ak,: - Glenz said the private drives within t 'e de sp. ,..a been established soon after the err � � Seward Marine Industrial ' z a roject began ° i e 1980s ity Administration did not support the establishment of riy A of w-;� ; .'n the ind -' al area, Glenz said. Fleming asked t4a a to e. ain the recent patting history surrounding the development area. ` 2 Glenz referre• s ssi o ..• to the original plat and subsequent plats, which indicated the utility.utitiOLEasements an. ea` bdivi v,ionainders that were to be included in the proposed replat. The �~M xc�mmission {1 discussed the utility easements within the industrial area. Notice o + _ lic hearing being posted and published as required by law was noted and the public opened. There were no requests to be heard and the public hearing was closed. Motion(McClure/Butts) Approve Resolution 2013-19 Ecklund asked if the washdown pad was subject to environmental review of any kind. Glenz said the project had been through various permitting review processes. Motion Passed z5 Unanimous Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A NEW LEASE WITH HARMON PROPERTIES LLC FOR LOT 3,BLOCK 3 FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER,KENAI PENINSULA BOROUGH,PLAT NO.97-27 SEWARD RECORDING DISTRICT,THIRD JUDICIAL DISTRICT,STATE OF ALASKA WHEREAS, the City is owner of real property described as Lot 3, Block 3 Fourth of July Creek Subdivision; and WHEREAS, this is vacant land identified in the Municipal Lands Management Plan as available for lease in the Seward Marine Industrial Center(SMIC); and WHEREAS, Harmon Properties LLC submitted a proposal to lease Lot 3,Block 3 Fourth of July Creek Subdivision for a boat repair yard; and WHEREAS, the lease request is consistent with the Comprehensive Plan and the Seward Marine Industrial Center Plan. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council has determined that the essential terms and conditions of the proposed lease with Harmon Properties LLC for the real property described as Lot 3,Block 3,Fourth of July Creek Subdivision located in the City of Seward, Alaska are in the public's interest. Section 2. The City Manager is authorized to execute a new lease with Harmon Properties LLC in substantially the form as presented at this meeting. Section 3. This resolution shall take effect 30 days from the date and posting of adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December, 2013. r.(K) Agenda Statement r 4 Of Stk► Meeting Date: December 9, 2013 •'� =1� 9a To: City Council" ��ASKP Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Harmon Properties LLC New lease at Lot 3, Block 3 Seward Marine Industrial Center BACKGROUND & JUSTIFICATION: Harmon Properties LLC is owned by Carol and Lawrence Harmon. They also have an affiliated construction company in Seward. Harmon has submitted a proposal to lease Lot 3,Block 3,Fourth of July Creek Subdivision within the industrial zoning district, Seward Marine Industrial Center, along Jellison Avenue. The land will be used for boat storage and repair work. The land is not served by utilities at this time. Eventually Harmon would like to construct a building on the site,but that will require future permitting. If Harmon subleases the property,that will require City approval. Harmon: a) Shall also comply with all Seward City Code requirements `o,, b) Has personally guaranteed the lease (Exhibit B) c) Has submitted an acceptable environmental compliance plan (Exhibit C) INTENT: To approve a long-term lease between the City of Seward and Harmon Properties LLC on Lot 3, Block 3 Fourth of July Creek Subdivision at the Seward Marine Industrial Center for boat storage and repair operations. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): This lease meets the plan X goals to develop SMIC as a major industrial area of the community. Strategic Plan (document source here): Attract New Industry: 2 Develop an aggressive marketing campaign which highlights the diverse X resources, and quality of life that make Seward a great place to live and establish a business or industry. (Page 5) 3. Other (list): 21 FISCAL NOTE: The annual lease amount is $10,000.00 plus tax. The lease rate is based on 8% of the fair market value($125,000). The parcel was appraised by MacSwain Appraisals,LLC dated March 12,2010. The leased property will be re-appraised every five years(next scheduled for 2015)and the rent will be adjusted accordingly. Between appraisals, the rent will be adjusted each year according to the Consumer Price Index (CPI). Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2013- Iut authorizing the City Manager to enter into a Lease with Harmon LLC for Lot 3, Block 3 Fourth of July Creek Subdivision in the Seward Marine Industrial Center, Plat No. 97-27 in the Seward Recording District, Third Judicial District, State of Alaska. LEASE AGREEMENT between CITY OF SEWARD, ALASKA and Harmon Properties LLC Effective Date: [February 1, 2014] TABLE OF CONTENTS Ned ARTICLE 1 -LEASED LAND 1 1.1 Description of Leased Land 1 1.2 Covenant of Quiet Enjoyment; Warranty of Title 1 1.3 Reserved 1 1.4 Property Accepted 2 1.5 Permits 2 1.6 Platting 2 ARTICLE 2 -LEASE TERM 2 2.1 Lease Term 2 ARTICLE 3 - RENTAL RATE 3 3.1 Initial Rental Rate 3 3.2 Rental Adjustments 3 3.3 Procedure for Rental Adjustment 3 3.4 Effect of Late Appraisal by CITY 4 3.5 Appraisal by LESSEE 4 3.6 Effective Date of Adjusted Rental Rate 4 3.7 Interim Rental Adjustments 5 3.8 Late Payment Charge 5 ARTICLE 4- USE OF LEASED LAND 5 4.1 Use of Leased Land 5 4.2 Obligations of LESSEE 5 4.3 No Preferential Rights to Use Public Facilities 6 4.4 Adequacy of Public Facilities 6 4.5 Tariffs and Other Service Fees 6 4.6 Time for Payment of Utilities and Taxes 6 4.7 Other Uses 6 ARTICLE 5-UTILITIES AND RIGHTS OF ACCESS 7 5.1 Utilities 7 5.2 Third-Party Improvements 7 5.3 Easements 8 ARTICLE 6 - CONSTRUCTION BY LESSEE 8 6.1 Improvements on Leased Land 8 6.2 City Review of Construction 9 ARTICLE 7-RETURN OF LEASED LAND/SITE CONDITIONS 10 7.1 Return of Leased Land in Original Condition 10 ARTICLE 8 - FORCE MAJEURE 10 ARTICLE 9-LESSEE'S ACTS OF DEFAULT 10 ARTICLE 10 -REMEDIES FOR DEFAULT BY LESSEE 11 ARTICLE 11 -TITLE TO IMPROVEMENTS INSTALLED BY LESSEE 13 11.1 Real Property Improvements 13 11.2 Personal Property 13 i 30 ;, + ARTICLE 12 -ASSIGNMENT OR SUBLEASE 13 12.1 Assignment of Lease or Subleasing 13 12.2 Assignment of Lease for Security 13 12.3 Assignment to Affiliate 14 ARTICLE 13 - LESSEE'S DUTY TO DEFEND/INDEMNIFY 14 ARTICLE 14 - CITY'S DUTY TO DEFEND/INDEMNIFY 14 ARTICLE 15- INSURANCE 14 15.1 Minimum Insurance Requirements 14 15.2 Subrogation Rights Waived 15 ARTICLE 16 - CONDEMNATION 16 ARTICLE 17-ARBITRATION 16 17.1 Arbitration 16 ARTICLE 18 - MAINTENANCE AND REPAIRS 18 18.1 Normal Maintenance 18 18.2 Safety Issues 18 18.3 Cost of Repai rs 18 ARTICLE 19 - ENVIRONMENTAL CONCERNS 19 19.1 Hazardous Materials 19 19.2 Permits and Reporting 21 ARTICLE 20-ESTOPPEL CERTIFICATES 21 ARTICLE 21 - CONDITIONS AND COVENANTS 22 ARTICLE 22 -NO WAIVER OF BREACH 22 ARTICLE 23 - TIME OF THE ESSENCE 22 ARTICLE 24 - COMPUTATION OF TIME 22 ARTICLE 25 - SUCCESSORS IN INTEREST 22 ARTICLE 26 - ENTIRE AGREEMENT 22 ARTICLE 27 - GOVERNING LAW 23 ARTICLE 28-PARTIAL INVALIDITY 23 ARTICLE 29 - RELATIONSHIP OF PARTIES 23 ARTICLE 30 - INTERPRETATION 23 ARTICLE 31 - CAPTIONS 23 ARTICLE 32 -AMENDMENT 23 ARTICLE 33 -NOTICES 23 ARTICLE 34- FIRE PROTECTION 24 Exhibit A - Map of Parcel Exhibit B - Personal Guarantee Exhibit C - Environmental Compliance Plan ii 31 LEASE AGREEMENT THIS LEASE AGREEMENT (the "LEASE") is made by and between the CITY OF SEWARD(the"CITY"),a municipal corporation located in the Kenai Peninsula Borough,State of Alaska,whose mailing address is P.O.Box 167,Seward,Alaska 99664 and Harmon Properties LLC (the "LESSEE"), an Alaska corporation whose mailing address is P.O.Box 1606, Seward,Alaska 99664. WHEREAS,LESSEE has indicated its desire to lease the property known as Lot 3,Block 3, Fourth of July Creek Subdivision,Seward Marine Industrial Center,Kenai Peninsula Borough,Plat No. 97-27 recorded in the Seward Recording District, Third Judicial District, State of Alaska, consisting of approximately 2 acres,more or less; and WHEREAS, the City Council of CITY has determined that lease of the Leased Land (as defined below) to LESSEE for the purposes described herein would be in the public interest; and WHEREAS, it is the intent of this LEASE to transfer from CITY to LESSEE the entire burden of compliance with environmental regulations or controls with respect to LESSEE's operations on the Leased Land. NOW THEREFORE, for and in consideration of the mutual promises and covenants hereinafter contained,the parties hereto agree as follows: ARTICLE 1 -LEASED LAND `"' 1.1 Description of Leased Land. The Leased Land is located in the City of Seward,Alaska. The Leased Land is described as follows: Lot 3, Block 3, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough,Plat No.97-27 recorded in the Seward Recording District,Third Judicial District, State of Alaska, consisting of approximately 2 acres,more or less. The Leased Land is also depicted on the attached Exhibit A,which is incorporated herein by reference. 1.2 Covenant of Quiet Enjoyment; Warranty of Title. Subject to the encumbrances as of the date hereof,any reasonable restrictions imposed on the Leased Land as part of recording of a plat by CITY, and the provisions of this LEASE, CITY hereby covenants and warrants that LESSEE shall have the quiet enjoyment and possession of the Leased Land for the full term of this LEASE. 1.3 Reserved. 1.4 Property Accepted"As-is." LESSEE acknowledges that it has inspected the Leased Land and accepts the same"as-is"and without reliance on any expressed or implied representations or warranties of CITY(other than the representations in Section 1.2 hereof),or agents of CITY, as to the actual physical condition or characteristics thereof and the legal description or depiction of the Leased Land in Section 1.1 or Exhibit A hereto. 1.5 Permits. LESSEE,at its sole cost,shall obtain all permits necessary to the construction and operation of its facilities on the Leased Land. CITY may from time to time,upon request of LESSEE, execute such documents, petitions, applications, and authorizations as may be necessary, as the underlying fee owner, to file with an agency or public body responsible therefor an application for conditional use permits,zoning and re-zoning,tentative and final tract approval, or precise plan approval that may be required for the lawful construction and operation of the facilities of LESSEE permitted on the Leased Land by the terms of this LEASE. However,nothing in this Section shall be construed as requiring CITY to support or approve any such application or permit requests. If the agency or public body responsible to approve or grant such application or permit request is a City of Seward agency,department, or board, LESSEE shall follow all City of Seward procedures, the same as any other applicant making similar requests of the City of Seward, according to the Charter, ordinances, resolutions, or any regulation, rules, or procedures of the City of Seward. Nothing in this Section imposes any duty or responsibility on CITY to assist LESSEE in obtaining any other permits or approvals,including without limitation those required by the U.S. Army Corps of Engineers (e.g., wetland fill permits), the Environmental Protection Agency (e.g., Clean Air Act permits), the Alaska Department of Public Facilities and `fir.- Transportation (e.g., right-of-way permits),the Alaska Department of Fish and Game, and the Alaska Department of Environmental Conservation. 1.6 Platting. In the event CITY elects to replat,CITY agrees to include the Leased Land in such replat in accordance with the description in Section 1.3. If LESSEE requests a replat of the Leased Land prior to that time,CITY shall assist LESSEE in the preparation and filing of the replat,and LESSEE shall reimburse CITY for CITY's costs in assisting with the preparation and filing of the replat. LESSEE agrees to sign the plat and any other documents necessary to complete the platting or replatting of any area including all or a portion of the Leased Land. LESSEE shall accept reasonable restrictions, easements, or plat notes as may be required by CITY or other governmental authorities as a condition to filing the plat of the Leased Land or the plat of CITY-owned real property adjacent to the Leased Land. ARTICLE 2 -LEASE TERM Lease Term. The term of this LEASE(the"Lease Term")shall be in accordance with CITY's authorization in Resolution No. 2013- (the "Resolution"). The Lease Term shall commence on the date this LEASE is signed by CITY and that date shall be the effective date of this LEASE(the"Effective Date"). The Lease Term shall run for approximately 20 years 33 from the Effective Date, ending at midnight on January 31, 2034. LESSEE shall have the Nord right to extend the term of this LEASE for two additional five(5)year periods,provided that: a) LESSEE exercises its option to extend at least one hundred and eighty(180) days prior to the expiration of the then current lease term; b) LESSEE is not in default under any term or provision of this LEASE; and c) LESSEE shall exercise its options to extend by sending written notice in accordance with the provisions of Article 33 of this LEASE. ARTICLE 3 -RENTAL RATE 3.1 Initial Rental Rate. Commencing on the Effective Date of this LEASE through June 30, 2014, the annual rental rate for the Leased Land shall be set at $10,000.00. Rent shall be payable quarterly in advance upon the Effective Date of this Lease(prorated for the balance of the current quarter)and thereafter on or before the 20th day of the month beginning each calendar quarter: January 20, April 20, July 20 and October 20. The amount of each quarterly payment shall be one-quarter of the annual rental rate as initially established or later adjusted under this Article 3. 3.2 Rental Adjustments. The annual rental payment shall be adjusted on July 1,2015,and on the same date every five years thereafter (each a "Rental Adjustment Date"). The adjusted annual rental payment to be paid under the terms of this Lease shall be the appraised fair market rental value(the "Fair Market Rental Value")of the Leased Land at the highest and best use of the Leased Land. The highest and best use of the Leased Land shall be determined without regard to LESSEE's intended or actual use of the Leased Land unless that use is coincidentally the highest and best use of the Leased Land. CITY shall complete such appraisal and deliver a copy of the appraisal report to LESSEE not less than ninety(90)days before each Rental Adjustment Date. 3.3 Procedure for Rental Adjustment. To adjust the rent as of any successive Rental Adjustment Date, CITY shall, at its own expense, retain an independent State of Alaska certified MAI appraiser(Member,Appraisal Institute),who shall determine the"Fair Market Rental Value" of the Leased Land in accordance with this Article 3, exclusive of improvements placed thereon by LESSEE but inclusive of all improvements made by CITY(including those made before or subsequent to this LEASE). The appraiser's report shall be delivered to LESSEE not less than ninety (90) days before the Rental Adjustment Date. The appraiser's determination of Fair Market Rental Value of the Leased Land shall constitute a final binding determination of the Fair Market Rental Value and the adjusted annual rental rate until the next Rental Adjustment Date,unless LESSEE objects to CITY's appraiser's determination of the Fair Market Rental Value. In that case,LESSEE shall give written notice to CITY of its objection within thirty(30)days of receipt of the appraiser's report,and LESSEE shall then engage an independent State of Alaska certified MAI appraiser(Member,Appraisal Institute) 3 y at LESSEE's expense to make an appraisal of the Fair Market Rental Value in accordance with this Article 3. If LESSEE's appraisal determines a Fair Market Rental Value that varies from that determined by CITY's appraisal by no more than twenty percent (20%), then the adjusted rental rate shall be the average of the rental rates determined by the two appraisals. If LESSEE's appraisal determines a Fair Market Rental Value that varies from CITY's appraisal by more than twenty percent (20%), then, unless CITY and LESSEE agree on a rate themselves, the adjusted annual rental rate of the Leased Land shall be determined in accordance with the arbitration provisions contained in Article 19 of this LEASE. 3.4 Effect of Late Appraisal by CITY. If,for any reason,CITY does not complete the appraisal or deliver a copy of the appraisal report to LESSEE ninety (90) days before the Rental Adjustment Date, CITY may proceed to complete the appraisal or deliver a copy of the appraisal report to LESSEE at any time thereafter. However,any such adjusted annual rental rate shall not be effective until the quarterly payment due date immediately following the date CITY delivers the appraisal report to LESSEE. 3.5 Appraisal by LESSEE. If,for any particular Rental Adjustment Date,CITY fails to obtain an appraisal of the Fair Market Rental Value or fails to deliver the appraisal report to the LESSEE by the Rental Adjustment Date, LESSEE may engage an independent State of Alaska certified MAI appraiser(Member,Appraisal Institute)at LESSEE's expense to make an appraisal under the terms of this Article 3 and submit a copy to CITY before the next quarterly rental payment due date. However,LESSEE must notify CITY in writing within thirty (30) days following the Rental Adjustment Date of LESSEE's election to obtain an appraisal. If CITY objects to LESSEE's appraiser's determination of the Fair Market Rental Value, CITY shall give written notice to LESSEE of its objection within thirty(30)days of receipt of the appraiser's report,and CITY shall then engage an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute) at CITY's expense to make an appraisal of the Fair Market Rental Value as of the Rental Adjustment Date and in accordance with this Article 3. If the CITY's appraisal determines a Fair Market Rental Value that varies from that determined by LESSEE's appraisal by no more than twenty percent(20%),then the adjusted rental rate shall be the average of the rental rates determined by the two appraisals. If the CITY's appraisal determines a Fair Market Rental Value that varies from LESSEE's appraisal by more than twenty percent(20%),then,unless CITY and LESSEE agree on a rate themselves,the adjusted annual rental rate of the Leased Land shall be determined in accordance with the arbitration provisions contained in Article 19 of this LEASE. 3.6 Effective Date of Adjusted Rental Rate. The adjusted annual rental rate established by this Article 3 shall apply as of the Rental Adjustment Date if CITY provided a copy of the appraisal report to LESSEE no later than ninety(90)days before the Rental Adjustment Date. If the adjusted annual rental rate is based on CITY's late appraisal or late delivery of the tkiw '�' 35 appraisal report to LESSEE, the adjusted rental rate shall be effective beginning with the quarterly rental payment due date immediately following the date the CITY delivers the appraisal report to LESSEE. Notwithstanding the above, the exercise by either CITY or LESSEE of the objection procedure relating to rental adjustment described in this Article 3 shall not postpone LESSEE's obligation to pay rent at the rate established by CITY. LESSEE shall pay the amount of rent as established or adjusted by CITY until the question of objection to the rental rate is finally resolved. At such time the objection to the rental rate is resolved, an appropriate credit or adjustment shall be made retroactive to the date the new rental rate was established by CITY or in cases where CITY failed to obtain an appraisal or deliver the appraisal report to the LESSEE,to the Rental Adjustment Date. 3.7 Interim Rental Adjustments. For each year in the period between each Rental Adjustment Date, excepting the Rental Adjustment Dates, the annual rental payment shall be increased beginning July 1, 2014 and on July 1 of every year thereafter (each on "Interim Rental Adjustment Date")in an amount that reflects the increase,if any,in the cost of living for the previous year as stated in the Consumer Price Index, All Urban Consumers, Anchorage, Alaska Area,All Items 1967=100("CPI"),as published by the United States Department of Labor,Bureau of Labor Statistics for the most recent period published immediately prior to the Interim Rental Adjustment Date. In no event shall the rent be less than the previous year. If the CPI is revised or ceases to be published, the CITY shall instead use such revised or other index as most nearly approximates the CPI for the relevant period,and make whatever adjustment in its application as may be necessary, in the CITY's sole discretion, to accomplished as nearly the same result as if the CPI had not been revised or ceased to be published. 3.8 Late Payment Charge. Rental payments not received by the due date shall bear interest until paid at a rate of 10.5% per annum, or the maximum rate permitted under Alaska law, whichever is less,plus a flat monthly late fee of$2.50,or such amount as may be established from time to time by CITY ordinance or resolution and relating to late fees for CITY leases generally. ARTICLE 4 -USE OF LEASED LAND 4.1 Use of Leased Land. CITY has limited land available for lease. Use of the Leased Land by LESSEE has been determined by the City Council of CITY to be in the public interest. LESSEE may use the Leased Land for boat storage/repair work and industrial vessel shop. 4.2 Obligations of LESSEE. LESSEE may use the Leased Land only in accordance with applicable CITY zoning code provisions and provided the following conditions are met: a) The Leased Land is to be completely cleaned and restored to its original condition, that is, the condition existing prior to this LEASE or in better condition upon termination of this LEASE. Noid b) LESSEE agrees to prohibit the use, keeping, storage, or disposal of Hazardous Materials on the Leased Land except as permitted in Article 19 of this LEASE. c) LESSEE shall not use the Leased Land in any manner or construct any facilities thereon which would inhibit the use of adjacent or other lands. d) LESSEE may operate a boat repair and boat storage business on the Leased Land. e) Any changes to this site require prior CITY approval,through the City Manager. 4.3 No Preferential Rights to Use Public Facilities. This LEASE does not grant to LESSEE any exclusive rights to use any public port facilities constructed or operated by CITY. LESSEE will be subject to any tariffs,procedures,rules, and regulations of CITY concerning the use of such facilities as they may now exist or from time to time be amended,and LESSEE shall not be entitled to any exclusive use. 4.4 Adequacy of Public Facilities. CITY makes no representations or warranties as to the fitness of any particular part or the whole of CITY's public facilities for the uses intended by LESSEE,and LESSEE has inspected those facilities and has satisfied itself that the facilities are sufficient for the intended uses by LESSEE. CITY makes no representations or warranties of any nature with respect to the commercial practicability or accuracy of any information provided by CITY. kIaw 4.5 Tariffs and Other Service Fees. CITY shall have the right to make amendments to its tariffs, regulations, and scheduled fees from time to time, even if those adjustments shall cost LESSEE more for its operations or use of public facilities, and CITY is free to do so provided only that it does not impose any greater burden or higher rate upon LESSEE than upon any other similar user of the public facilities. 4.6 Time for Payment of Utilities and Taxes. LESSEE will pay for utilities and taxes related to operations on the Leased Land and LESSEE's interest in this LEASE and improvements thereon, if any,before such obligations become delinquent;provided,that LESSEE may,in good faith and before such delinquency,contest any such charge or assessment. 4.7 Other Uses. This LEASE shall not preclude the CITY from actively seeking other and additional tenants for space,including those who would be in competition with LESSEE or who might be interested in leasing the Leased Land should this LEASE be terminated for any reason. 4.8 Use of Public Docks and Port Facilities. Public docks are subject to port and harbor rules and regulations as adopted by City Council. 31-1 ARTICLE 5 -UTILITIES AND RIGHTS OF ACCESS 5.1 Utilities. LESSEE, at LESSEE's sole cost and expense, shall provide for the extension of public utilities to the Leased Land sufficient for LESSEE's intended operations. In so doing, LESSEE shall comply with all CITY regulations and requirements, and the tariffs of the affected utilities,with respect to the construction of those utilities. CITY agrees to cooperate and assist the LESSEE, through consultation and review, in LESSEE's planning and engineering of those improvements. All utilities will be located and sized in accordance to CITY's Master Plan for the area leased. All such construction shall be in compliance with all applicable building,mechanical and fire codes. Utilities constructed by the LESSEE within the public right-of-ways or within public utility easements will normally be accepted and maintained by CITY or utility companies may be used to serve other customers of LESSEE's without payment of fees or reimbursement of construction cost to the LESSEE. However, this does not preclude several lessees from agreeing to share the cost of constructing a utility to serve their facilities. CITY or other utility company may determine that it would be to their benefit to oversize the utility or install special fittings or equipment in order to serve other existing or future users. The additional direct costs of such oversizing shall be borne by CITY or other utility company. Such costs shall be limited to the supplier's cost of the additional fittings,equipment,direct labor,and equipment costs to complete the installation. The costs of oversizing pipe or electrical conduit shall be limited to the difference between the supplier's price to provide the size required to serve its facility and the price of the oversized material required by CITY or utility company. LESSEE shall not be entitled to any refund, rebate, or payments from CITY for any rent, Nord investment, or costs incurred by LESSEE with respect to any required permits for construction or operation of LESSEE's facilities on the Leased Land,it being the intent of the parties that the risk of obtaining required permits be solely a risk undertaken by LESSEE. 5.2 Third-Party Improvements. At the request of LESSEE, CITY shall, from time to time, execute and deliver,or join in execution and delivery of,such documents as are appropriate, necessary,or required to impose upon the Leased Land in accordance with the terms of this LEASE covenants, conditions, and restrictions providing for the granting of uses of the Leased Land, or any part thereof, the establishment of party walls, the establishment of mutual and reciprocal parking rights or rights of ingress or egress, or other like matters (herein called "third-party improvements"), all of which are for the purpose of the orderly development of the Leased Land as a commercial unit subject, however, to the conditions that: a) All such matters shall be limited to the Lease Term and shall terminate upon termination of this LEASE for whatever reason. b) Any such matters of a permanent nature extending beyond the Lease Term shall not be granted without the prior written approval of CITY. In any of the foregoing 3? instances referred to in this Section,CITY shall be without expense therefor,and the cost and expense thereof shall be borne solely by LESSEE. c) At the expiration of the Lease Term (including any extended period) third-party improvements on the Leased Land other than portable equipment shall become the property of CITY without the payment of any compensation to LESSEE. 5.3 Easements. In order to provide for the orderly development of the Leased Land and adjacent lands,it may be necessary,desirable,or required that street,railroad,water,sewer,drainage, gas, power line, and other easements and dedications and similar rights be granted or dedicated over or within portions of the Leased Land. As additional consideration for this LEASE, CITY and LESSEE each shall, at the request of the other,join with each other in executing and delivering such documents from time to time and throughout the Lease Term as may be appropriate, necessary, or required by the several governmental agencies (including the City of Seward),public utilities, and other users or tenants of CITY land for the purpose of granting such easements and dedications; provided, however, that such easements and dedications and similar rights do not unreasonably interfere with LESSEE's operations. The costs of locating or relocating any public easements or restrictions of record including any relocation of public road, railroad, utility, or other easements shall be at the sole cost and expense of the party requesting the relocation. CITY shall not refuse reasonable requests for such relocations provided those relocations do not interfere with or inhibit the overall development of CITY property or other public property. Any easements or rights of access granted to LESSEE by CITY need not be exclusive to LESSEE. ARTICLE 6- CONSTRUCTION BY LESSEE 6.1 Improvements on Leased Land. LESSEE shall have the right to erect, maintain, alter, remodel,reconstruct,rebuild,build,and/or replace buildings and other improvements on the Leased Land, subject to the following conditions: a) The cost of any construction, reconstruction, demolition, or of any changes, alterations, or improvements, shall be borne and paid for by LESSEE. b) The Leased Land shall at all times be kept free of mechanic's and materialmen's liens. c) LESSEE shall provide CITY with a copy of all building plans and specifications and a site development plan or plans(based on a recent survey)for the Leased Land prior to commencement of construction. d) LESSEE is solely responsible for resurveying and locating improvements on the Leased Land in such manner not to violate building setback requirements or encroach into rights-of-ways or easements. On completion of any improvements, LESSEE I shall provide CITY a copy of an as-built survey depicting the improvements as completed on the Leased Land. e) Any general contractor employed by LESSEE shall be appropriately bonded by use of performance and labor and material payment bonds in the customary form when cost of the work is equal to or exceeds FIFTY THOUSAND DOLLARS ($50,000). Copies of all such bonds shall be furnished to CITY prior to commencement of construction. If the cost of the work is less than FIFTY THOUSAND DOLLARS ($50,000), LESSEE shall provide CITY, if no performance and labor and material bonds are provided by LESSEE, any necessary assurances or guarantees that the contemplated work will be performed by the general contractor or by LESSEE. In the event that LESSEE elects to construct the facility with its own personnel and equipment, or the personnel and equipment of any corporation or person that is an "affiliate" of LESSEE as such term is defined in AS 10.06.990(2)or Alaska limited liability company in which LESSEE maintains a substantial membership interest,a performance bond shall be required when the cost of the work is equal to or exceeds FIFTY THOUSAND DOLLARS ($50,000). f) CITY may,as contemplated by Alaska Statutes,give notice of non-responsibility for any improvements constructed or effected by LESSEE on the Leased Land. g) LESSEE shall comply with all federal, state,and local statutes and regulations with respect to such construction, including, but not limited to, all applicable building, mechanical, and fire codes. 6.2 City Review of Construction. CITY shall have the right to review initial plans, including those supplied to CITY under Section 6.1 hereof, and any future changes or additions to LESSEE's facilities on the Leased Land, by reviewing the design thereof prior to the commencement of construction. CITY shall have the right to comment upon that design and to require LESSEE to make reasonable changes so as to avoid interference with public operations, but the exercise of these rights shall not imply any obligation to do so nor any obligation to do so in a particular way. LESSEE shall construct the facility in accordance with final design specifications approved by CITY. CITY's representatives may monitor the work and shall have access to the site at all reasonable times. LESSEE shall be solely responsible for completing all improvements according to LESSEE's plans and specifications and shall bear all risk, responsibility, and liability for properly surveying the Leased Land before construction and to place all improvements on the Leased Land without encroaching upon any land,easements,rights-of-way,or setback requirements. LESSEE shall obtain the usual and customary performance guarantees from its contractors,and CITY shall be named as an additional insured. -9-Li 0 • ARTICLE 7 -RETURN OF LEASED LAND/SITE CONDITIONS 7.1 Return of Leased Land in Original Condition. Subject to the provisions of Article 11.1 herein, upon termination of this LEASE for any reason, LESSEE shall return the Leased Land to CITY in the same condition as at the commencement this LEASE, subject to normal,non-abusive use. The Leased Land shall be free of all Hazardous Materials and contamination arising out of or resulting from or occurring during LESSEE's operations or use of the Leased Land during this LEASE. ARTICLE S -FORCE MAJEURE In the event either LESSEE or CITY is delayed from performance of any of its obligations under this LEASE due to acts of nature, acts of the enemies of the United States of America, sabotage, blockade, insurrection, riot, epidemic, fire, flood, explosion, earthquake/tsunami, civil disturbance,or war,the time period wherein such performance is to occur shall be extended by that amount of time necessary to compensate for the delay. ARTICLE 9 -LESSEE'S ACTS OF DEFAULT Each of the following shall be a"LESSEE Act of Default"under this LEASE and the terms "acts of default"and"default"shall mean,whenever they are used in this LEASE,any one or more of the following events: kriltry 9.1 Failure by LESSEE to pay promptly when due, and in no event later than twenty(20) days from the due date thereof, the rent required to be paid under this LEASE. 9.2 Failure by LESSEE to comply with Section 4.1 of this LEASE. 9.3 Failure by LESSEE to observe,fulfill or perform any covenants,conditions,or agreements on its part to be observed or performed under this LEASE, other than payment of rent or compliance with Section 4.1, for a period of thirty(30)days after written notice specifying such failure,requesting that it be remedied,and stating that it is a notice of default,has been given to LESSEE by CITY; provided,however,that if said default is such that it cannot be corrected within the applicable period, it shall not constitute an act of default if corrective action is instituted by LESSEE within the applicable period and diligently pursued until the default is corrected. 9.4 The making by LESSEE of an assignment for the benefit of creditors,the filing of a petition in bankruptcy by LESSEE,the adjudication of LESSEE as insolvent or bankrupt,the petition or application by LESSEE to any tribunal for any receiver or any trustee for itself or for any substantial part of its property;or the commencement of any proceeding relating to LESSEE under any bankruptcy,insolvency,reorganization,arrangement,or readjustment of debt law or statute or similar law or statute of any jurisdiction, whether now or hereafter in effect I �1r.► which shall remain undismissed for a period of six (6) months from the date of commencement thereof. 9.5 Violation by LESSEE of any laws or regulations of the United States, or of the State of Alaska,or any conditions of any permits issued by agencies of the City of Seward,the Kenai Peninsula Borough, the State of Alaska, or of the United States Government applicable to LESSEE's use of the Leased Land,pursuant to the regulations of such agencies,for a period of sixty(60)days after written notice specifying such violation has been given by the agency charged with the enforcement of such laws, regulations, or permits to LESSEE;provided, however,if such violation be such that it cannot be corrected within the applicable period,it shall not constitute an act of default if corrective action is instituted by LESSEE within the applicable period and diligently pursued until the violation is corrected. Furthermore, if LESSEE shall contest such alleged violation through appropriate judicial or administrative channels, the time period specified herein shall not commence until such proceedings are finally determined provided such proceedings are diligently pursued;provided,however,that any such extension of time shall not be effective if the effect of the interim administrative or judicial action is to cause a stoppage,interruption,or threat to the activities of any person or entity other than those of LESSEE. 9.6 Failure of LESSEE to maintain its operations within the Leased Land or to keep the public rights of way clear. ARTICLE 10 -REMEDIES FOR DEFAULT BY LESSEE Whenever an act of default by LESSEE shall have occurred, and any applicable period for giving notice and any opportunity to cure shall have expired, CITY shall have the following rights and remedies all in addition to any rights and remedies that may be given to CITY by statute, common law, or otherwise: 10.1 CITY may distrain for rent due any of LES SEE's personal property which comes into CITY's possession. This remedy shall include the right of CITY to dispose of personal property distrained in any commercially reasonable manner. It shall be conclusively presumed that compliance with the procedures set forth in the Alaska Uniform Commercial Code (AS 45.29.601-.628) with respect to sale of property shall be a commercially reasonable disposal. 10.2 CITY may re-enter the Leased Land and take possession thereof and,except for any personal property of LESSEE which CITY has waived its right to distrain under Section 10.1 above, remove all personal property of LES SEE from the Leased Land. Such personal property may be stored in place or may be removed and stored in a public warehouse or elsewhere at the cost of LESSEE all without service of notice or resort to legal process,all of which LESSEE expressly waives. a-r ,� Z 10.3 In addition to the above, CITY may: a) Declare this LEASE terminated; b) Collect any and all rents due or to become due from subtenants or other occupants of the Leased Land; c) Recover from LESSEE, whether this LEASE be terminated or not, reasonable attorney's fees and all other expenses incurred by CITY by reason of the breach or default by LESSEE; d) Recover an amount to be due immediately on breach equal to the unpaid rent for the entire remaining term of this LEASE. e) Recover all damages incurred by CITY by reason of LESSEE's default or breach, including, but not limited to,the cost of recovering possession of the Leased Land, expenses of reletting, including costs of necessary renovation and alteration of the premises,reasonable attorney's fees, and any real estate commissions actually paid. f) Remove or require the removal of any improvements constructed without CITY approval or constructed contrary to site development plans approved by CITY and recover all costs and expense incurred by CITY to remove violating improvements. 441i,,,,,, 10.4 If LES SEE does not immediately surrender possession of the Leased Land after termination by CITY and upon demand by CITY,CITY may forthwith enter into and upon and repossess the Leased Land and expel LESSEE without being deemed guilty in any manner of trespass and without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenant. 10.5 No expiration or termination of this LEASE shall expire or terminate any liability or obligation to perform of LESSEE's which arose prior to the termination or expiration except insofar as otherwise agreed to in this LEASE. 10.6 Each right and remedy of CITY provided for in this LEASE shall be cumulative and shall be in addition to every other right or remedy provided for in this LEASE or now or hereafter existing at law or in equity or by statute or otherwise, and the exercise or beginning of the exercise by CITY of any one or more of the rights and remedies provided for in this LEASE or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude the simultaneous or later exercise by CITY of any or all other rights or remedies provided for in this LEASE or now or thereafter existing at law, or in equity or by statute or otherwise. 10.7 No delay or omission to exercise any right or power accruing following an act of default shall impair any such right or power or shall be construed to be a waiver thereof, but any such -1T ri right and power may be exercised from time to time and as often as may be deemed expedient. ARTICLE 11 -TITLE TO IMPROVEMENTS INSTALLED BY LESSEE 11.1 Real Property Improvements. All improvements constructed by LESSEE or its predecessors on the Leased Land or on easements to or from the same, such as buildings, warehouses, conveyor systems, ditches, sewer lines, water lines, dikes or berms and similar improvements,shall become the property of CITY upon termination of this LEASE for any reason; provided, however,that CITY may require LESSEE to remove any improvements designated by CITY and without cost to CITY. 11.2 Personal Property. Any other provisions of this LEASE to the contrary notwithstanding, LESSEE, upon termination of this LEASE for any reason, may, but need not, promptly remove, in no event later than ninety (90) days from the termination of the LEASE, trade fixtures and equipment from the Leased Land provided that LESSEE shall repair any damages to the Leased Land caused by such removal. ARTICLE 12-ASSIGNMENT OR SUBLEASE 12.1 Assignment of Lease or Subleasing. The parties recognize that this LEASE has been determined to be in the public interest by the City Council of CITY for the reasons set forth in the approving Resolution. The rights and duties created by the LEASE are personal to LESSEE and CITY has granted the LEASE in reliance upon the individual character and financial capability of LESSEE. Therefore,LESSEE shall not assign or sublease this LEASE without CITY's prior written consent, in CITY's sole discretion. 12.2 Assignment of Lease for Security. Notwithstanding Section 12.1 above, LESSEE may assign, encumber, or mortgage its interest in this LEASE or improvements on the Leased Land,by deed of trust or other security instrument,to an institutional lender("Lender")for development of or operations on the Leased Land,provided that Lender shall be subject to all obligations of LESSEE under the terms of this LEASE upon foreclosure. CITY shall furnish Lender,at the address provided to CITY by Lender in writing,with notice of any default or breach of LESSEE under this LEASE. Lender shall have the right(without being required to do so and without thereby assuming the obligations of LES SEE under this LEASE)to make good such default or breach within thirty (30) days after written notice specifying such breach. Notwithstanding the provisions of Article 10 above, no "LESSEE Act of Default" shall exist until expiration of thirty (30) days after such notice is furnished to Lender; provided, a) If Lender, with respect to any default or breach other than a failure to make any required payment of rent or other money,shall undertake within thirty(30)days after notice to cure the default or breach and shall diligently and in good faith proceed to do so, CITY may not terminate this LEASE or relet the Leased Land unless Lender fails to cure the default or breach within a reasonable period of time thereafter; and b) If the default for which notice is given is a breach of Section 9.3, CITY shall not exercise any of the remedies afforded to it under Article 10 above so long as LESSEE or Lender remains in possession of the Leased Land and satisfies LESSEE's obligations under the terms of this LEASE. Upon foreclosure or other assertion of its security interest, Lender may further assign, transfer, or dispose of its interests, provided that any subsequent assignee,purchaser,or transferee shall remain bound by each and every term of this LEASE. 12.3 Assignment to Affiliate. Notwithstanding Section 12.1 above, LESSEE may assign this LEASE to an affiliate of LESSEE as that term is defined by AS 10.06.990(2) or Alaska limited liability company in which LESSEE maintains a substantial membership interest; provided, however, that LESSEE's full faith and credit shall remain obligated under this LEASE as though the assignment had not taken place. ARTICLE 13 -LESSEE'S DUTY TO DEFEND/INDEMNIFY LESSEE shall defend,indemnify,and hold harmless CITY,its officials,employees,agents, and contractors from any and all liability or claims for damages, including personal injuries, environmental damage,death and property damage arising out of or resulting from LESSEE's use of the Leased Land or the use of the Leased Land by LESSEE's sublessees, assignees, agents, contractors, or the public, except for damages arising from the sole negligence or willful acts or omissions of CITY, its officials, employees, agents, or contractors. If any action or proceeding is brought against LESSEE by reason of any such occurrence,LESSEE shall notify CITY promptly in writing of such action or proceeding. ARTICLE 14 -CITY'S DUTY TO DEFEND/INDEMNIFY CITY shall defend,indemnify and hold LESSEE harmless from any and all liability or claims for damages, including personal injuries, death, and property damage arising from the sole negligence or willful acts or omissions of CITY, its officials, employees, agents, or contractors. ARTICLE 15-INSURANCE 15.1 Minimum Insurance Requirements. Prior to commencement of the Lease Term or LESSEE'S occupancy of the Leased Land,LESSEE shall procure and maintain,at LESSEE's sole cost and expense,comprehensive commercial general liability insurance with limits of liability of not less than TWO MILLION DOLLARS($2,000,000)for all injuries and/or deaths resulting to any one person and TWO MILLION DOLLARS ($2,000,000) limit from any one occurrence. The comprehensive commercial general liability insurance shall include coverage for personal injury,bodily injury,and property damage or destruction. Coverage under such policies of insurance shall include collapse and underground property damage hazards. Contractual liability insurance coverage in the amount of not less than TWO MILLION DOLLARS ($2,000,000) is also required. LESSEE shall obtain owned and non-owned automobile liability insurance with limits of liability of not less than ONE MILLION DOLLARS($1,000,000)per occurrence combined single limit for bodily injury and property damage. LESSEE shall also maintain workers'compensation insurance as required under Alaska law. The minimum amounts and types of insurance provided by LESSEE shall be subject to revision at the sole discretion of CITY in accordance with standard insurance practices, in order to provide continuously throughout the term of this LEASE and any extensions hereof, a level of protection consonant with good business practice and accepted standards in the industry. Such factors as changes in the type of or extent of use of the Lease Land,increases in the cost of living, inflationary pressures, and other considerations, shall be utilized in assessing whether the minimum insurance requirements should be increased. CITY shall notify LESSEE of any required increase in insurance coverage. All insurance policies shall provide for thirty(30)days'notice of cancellation and/or material change to be sent to CITY at the address designated in ARTICLE 33 of this LEASE. All such policies shall be written by insurance companies legally authorized or licensed to do business in the State of Alaska, and acceptable to CITY(Best's Rating B+or better). CITY shall be listed as an additional insured under all insurance policies. LESSEE shall furnish CITY,on forms approved by CITY,certificates evidencing that it has procured the insurance required herein prior to the occupancy of the Leased Land or operation by LESSEE. Insurance policy deductibles are subject to approval by CITY. Nothing herein contained shall prevent LESSEE or CITY from placing and maintaining at CITY's or LESSEE's own individual cost and expense,additional or other insurance as may be desired. The minimum insurance requirements under this LEASE shall not act to limit LESSEE's liability for any occurrence and shall not limit LESSEE's duty to defend and indemnify CITY for claims related to this LEASE or the Leased Land. 15.2 Subrogation Rights Waived. To the extent permitted by law,LESSEE hereby releases CITY, its elected and appointed officials,employees and volunteers,and others working on behalf of CITY from any and all liability or responsibility to LES SEE or anyone claiming through or under LESSEE by way of subrogation or otherwise, for any loss of any kind (including damage to property caused by fire or any other casualty), even if such loss shall have been caused by the fault or negligence of the CITY,its elected or appointed officials,employees or volunteers,or others working on behalf of the CITY. This provision shall be applicable and in full force and effect only with respect to loss or damage occurring during the time of LESSEE's occupancy or use (including LESSEE's occupancy or use prior to the Effective Date of this LEASE), and LESSEE's policies of insurance shall contain a clause or 1-5 Li (0 Nod endorsement to the effect that such release shall not adversely affect or impair such policies or prejudice the right of LESSEE to recover thereunder except as against CITY(including its elected and appointed officials,employees and volunteers,and others working on behalf of CITY) during the time of LESSEE's occupancy or use. LESSEE agrees that its policies of insurance will include such a clause or endorsement. ARTICLE 16-CONDEMNATION If all or any part of the Leased Land is condemned for a public use by any government agency or other duly authorized entity,CITY and LESSEE shall each make a claim against the condemning or taking authority for the amount of any damage incurred by or done to them respectively as a result of the taking. Neither LESSEE nor CITY shall have any rights in or to any award made to the other by the condemning authority; provided,that in the event of a single award to CITY which includes specific damages for loss of LESSEE's leasehold interest, CITY shall transmit to LESSEE the amount of such specific damages so found, if any. If part but not all of the Leased Land is condemned for public use, LESSEE shall make a good faith determination as to whether or not the taking of the part of the Leased Land designated for condemnation will prevent it from continuing to operate on the Leased Land. If LESSEE determines in good faith that the condemning of such part of the Leased Land will prevent it from continuing to operate on the Leased Land, LESSEE may notify CITY in writing to this effect, and this LEASE shall then be terminated for all purposes effective fifteen(15)days from the date LESSEE sends such notice to CITY, or at such other later date as LESSEE shall specify in its notice, and such termination shall be treated in the same manner as a termination at the expiration of the term of this LEASE. LESSEE shall, as a condition precedent to such termination, remove all encumbrances, debts, and liens to which the Leased Land is subject. If at the time of such partial taking for public use,LESSEE determines that such partial taking will not prevent it from continuing to operate,then LESSEE and CITY shall negotiate an equitable and partial abatement of the rent beginning to be effective on the actual date when LESSEE is effectively prevented from utilizing the condemned land. ARTICLE 17-ARBITRATION 17.1 Arbitration. a) Disputes between the parties with respect to the performance of this LEASE that cannot be resolved by the parties,shall be submitted to an independent arbitrator for a settlement pursuant to the provisions of the Alaska Uniform Arbitration Act (AS 09.43.010 et. seq.), as it now exists or may hereafter be amended from time to time,and judgment on the award may be entered in any Superior Court in the State of Alaska. Notwithstanding the foregoing,arbitration shall not be applicable to claims or disputes involving a requested remedy having a value of more than FIFTY THOUSAND DOLLARS ($50,000)(exclusive of interest and costs). All demands Lfr � I for arbitration and all answering statements thereto that include any claim must contain a statement that the total sum or value in controversy,as alleged by the party making such demand or answering statement,is not more than FIFTY THOUSAND DOLLARS ($50,000.) The arbitrator will not have jurisdiction,power,or authority to consider or make findings (except to deny jurisdiction) concerning any claim, counterclaim,dispute,or other matter in question where the amount in controversy of any such claim, counterclaim, dispute or matter is more than FIFTY THOUSAND DOLLARS($50,000). The costs and expenses of arbitration shall be shared equally by the parties, and each party shall bear its own attorney's fees and costs. b) Arbitration procedures shall be applicable only to contract, negligence, and similar claims arising from or related to this LEASE, and shall not be used to resolve or determine any claim based upon fraud,intentional misrepresentation,nor any claim based on conduct that is a felony crime in the State of Alaska. c) Written notice of requests for arbitration of disputes may be served by either party to this LEASE upon the other party. Arbitration of any dispute or claim shall be determined by a single arbitrator selected from a list of not less than five (5) arbitrators obtained from the presiding Superior Court Judge or other appropriate judicial officer in Anchorage, Alaska. The arbitrator shall be a person who (a)has not less than five (5) years legal experience in the State of Alaska prior to appointment;and(b)such legal experience includes substantial experience with long- term commercial real property transactions. Each party shall be provided with a copy of the list and shall be afforded a maximum of ten (10) working days to become familiar with the qualifications of the prospective arbitrators. The arbitrator shall be selected by each party, commencing with the party demanding the arbitration, striking one name from the list until only a single name remains. d) Arbitration hearings shall be conducted in Anchorage,Alaska or such other location as the parties may agree. Each party shall produce at the request of the other party,at least thirty(30)days in advance of such hearing,all documents to be submitted at the hearing and such other documents as are relevant to the issues or likely to lead to relevant information. e) In deciding the claim or dispute, the arbitrator shall follow applicable Alaska law, and the written decision shall be supported by substantial evidence in the record. Failure to apply Alaska law, or entry of a decision that is not based on substantial evidence in the record, shall be additional grounds for modifying or vacating an arbitration decision. ARTICLE 18 -MAINTENANCE AND REPAIRS 18.1 Normal Maintenance. During the entire term of this LEASE and every extension hereof, if any, LESSEE shall, at LESSEE's sole cost, risk and expense, maintain the Leased Land, including any improvements placed thereon by LESSEE,in as good condition as received or constructed by LESSEE, subject to normal,non-abusive use. CITY, at CITY's sole option and expense, may, prior to the commencement of construction by LESSEE, perform maintenance and preventative work on the Leased Land,exclusive of improvements placed thereon by LESSEE,in order to prevent erosion,mitigate damage to plants and animals, or prepare the Leased Land for eventual development by LESSEE or others by grading,filling, or contouring the Leased Land. Any such work performed by CITY shall be at CITY's sole expense and risk unless LESSEE agrees, in advance and in writing, to share such expense and risk. LESSEE shall maintain in first class condition at all times all fire,pollution, and other protective equipment, if any are placed on Leased Land. 18.2 Safety Issues. CITY may notify LESSEE in writing of any deficiencies in the performance of LESSEE's maintenance responsibilities as they relate to public health or safety and LESSEE shall promptly within thirty(30)days of receipt of such notice advise CITY in writing of its proposed schedule for performance of any work necessary to cure such deficiencies. If such deficiencies relate to the safety of LESSEE's operation such that the surrounding land and port facilities are exposed to risk,unnecessary potential hazards, or a risk to the public interest(as distinguished from a business risk),or if CITY is not satisfied with the proposed Skew schedule of repairs either because of the delays therein or the scope of the repairs,then CITY may engage an independent engineering consultant well-versed and experienced who shall furnish to CITY a comprehensive survey and report for the purpose of establishing both the need and urgency to perform such maintenance work. As soon as practicable following receipt of said engineer's determinations and recommendations,if the report requires repair then LESSEE shall pay the cost of the report and perform such work in accordance therewith at LESSEE's cost,risk, and expense. 18.3 Cost of Repairs. Should LESSEE dispute the necessity of any maintenance work as being necessary or advisable or reasonable to protect the public facilities on adjacent land,it may submit the matter to arbitration; provided, however, that pending the decision of the arbitrator it shall fully comply with the maintenance requests. If an arbitration award should ultimately find that the repairs were not necessary then LESSEE may either deduct from future rental payments the cost of such repairs or be reimbursed therefor. In deciding whether repairs requested by CITY or required by an engineering report are necessary,the arbitration panel is to give primary consideration to the safety and welfare of the Seward port facilities and the citizens of Seward in light of the highest standards in the industry. If any facility or service provided by CITY to the Leased Land shall become inadequate due to changes in environmental control standards or should any facility require updating or improvement by reason of a change in LESSEE's use of the Leased Land or operations therefrom, LESSEE shall either construct such improvements at LESSEE's own cost or reimburse CITY for such work at the option of CITY. ARTICLE 19 -ENVIRONMENTAL CONCERNS 1 9.1 Hazardous Materials. a) Condition of Site. LESSEE has had full opportunity to examine the site for the presence of any Hazardous Material and accepts the site in "as is" condition. LESSEE may elect, at LESSEE's sole cost, to conduct a baseline soils test prior to execution of this LEASE. b) Release of CITY.Any other provision of this LEASE to the contrary notwithstanding, LESSEE releases CITY from any and all claims, demands, penalties, fines, judgments, liabilities, settlements, damages, costs, or expenses (including,without limitation,attorney's fees,court costs,litigation expenses,and consultant and expert fees)arising prior to,during,and after the term of this LEASE,and resulting from the use, keeping, storage, or disposal of Hazardous Material on the Leased Land by LESSEE or its predecessors in interest,or arising out of or resulting from LESSEE's operations at the Leased Land or the operations of its predecessors in interest at the Leased Land except for those claims arising out of CITY's sole negligence or intentional misconduct. This release includes, without limitation, any and all costs incurred due to any investigation of the Leased Land or any cleanup, removal, or restoration mandated by a federal,state,or local agency or political subdivision or by law or regulation. c) Use of Hazardous Materials on the Site. i) LESSEE shall not cause or permit any Hazardous Material to be brought upon, kept, or used in or about the Leased Land except for such Hazardous Material as is necessary to conduct LESSEE's authorized use of the Leased Land. ii) Any Hazardous Material permitted on the Leased Land as provided in this paragraph, and all containers therefor, shall be used, kept, stored, and disposed of in a manner that complies with all Environmental Laws or other laws or regulations applicable to such Hazardous Material. iii) LESSEE shall not discharge,leak,or emit,or permit to be discharged,leaked, or emitted, any material into the atmosphere, ground, ground water, sewer system, or any body of water, if such material(as reasonably determined by the City,or any governmental authority)does or may,pollute or contaminate .9- 50 the same,or may adversely affect the(a)health,welfare,or safety of persons, r►, whether located on the Leased Land or elsewhere; or(b) condition, use, or enjoyment of the Leased Land or any other area or personal property. iv) LESSEE hereby agrees that it shall be fully liable for all costs and expenses related to the use, storage, and disposal of Hazardous Material kept or brought on the Leased Land by LESSEE, its authorized representatives and invitees,and LESSEE shall give immediate notice to CITY of any violation or potential violation of the provisions of this subparagraph. d) Indemnification of CITY. Any other provision of this LEASE to the contrary notwithstanding, LESSEE shall defend, indemnify, and hold CITY harmless from and against any claims,demands,penalties,fines,judgments,liabilities,settlements, damages,costs,or expenses(including,without limitation,attorney,consultant and expert fees,court costs,and litigation expenses)of whatever kind or nature,known or unknown, contingent or otherwise, arising out of or in any way related to: i) The presence,disposal,release,or threatened release of any such Hazardous Material which is on or from the Leased Land, soil, water, ground water, vegetation, buildings, personal property,persons, animals, or otherwise; ii) Any personal injury(including wrongful death) or property damage(real or personal) arising out of or related to such Hazardous Material or any use of ,, the Leased Land; iii) Any lawsuit brought or threatened, settlement reached,or government order relating to such Hazardous Material or any use of the Leased Land; and/or iv) Any violation of any laws applicable thereto; provided, however, that this Section 19.1(d)shall apply only if the acts giving rise to the claims,demands, penalties, fines, judgments, liabilities, settlements, damages, costs, or expenses(1)occur prior to or during the term of this LEASE;and(2)arise,in whole or in part, from the use of, operations on, or activities on the Leased Land by LESSEE or LESSEE's predecessors in interest, employees, agents, invitees,contractors,subcontractors,authorized representatives,subtenants, or any other persons. The provisions of this subparagraph shall be in addition to any other obligations and liabilities LESSEE may have to CITY at law or equity and shall survive the transactions contemplated herein and shall survive the termination of this LEASE. e) Operator. For all purposes,LESSEE shall be deemed the operator of any facility on the Leased Land. �.. 51 f) Hazardous Material Defined. As used in this LEASE, Hazardous Material is any Ned substance which is toxic,ignitable,reactive,or corrosive or which is regulated by any Environmental Law. Hazardous Material includes any and all material or substances which are defined as industrial waste,hazardous waste,extremely hazardous waste, or a hazardous substance under any Environmental Law. Notwithstanding any statutory petroleum exclusion,for the purposes of this LEASE,the term Hazardous Material includes,without limitation,petroleum,including crude oil or any fraction thereof,petroleum soaked absorbent material, and other petroleum wastes. g) Environmental Law Defined. As used in this LEASE,Environmental Laws include any and all local, state, and federal ordinances, statutes, and regulations, as now in force or as may be amended from time to time,relating to the protection of human health and the environment, as well as any judgments, orders, injunctions, awards, decrees, covenants, conditions, or other restrictions or standards relating to same. Environmental Laws include, by way of example and not as a limitation of the generality of the foregoing,Alaska Statutes Title 46,the Resource Conservation and Recovery Act of 1976,the Comprehensive Environmental Response,Compensation and Liability Act of 1980,the Clean Water Act,and the Superfund Amendments and Reauthorization Act of 1986. 19.2 Permits and Reporting. a) Permits Required by Other Governmental Agencies. LESSEE shall obtain all permits or approvals required by any applicable law or regulation. Copies of all such permits shall be provided to CITY prior to LESSEE commencing work under this LEASE. LESSEE shall promptly make all reports to any federal,state,or local government or agency required by any permit or Environmental Law,including reports of any spill or discharge of Hazardous Material. The CITY, through the City Manager, may order LESSEE to immediately cease any operations or activities on the Leased Land if the same is being carried out without necessary permits,in violation of the terms of any permit or Environmental Law, or contrary to this LEASE. b) Correspondence With and Reports to Environmental Agencies. LESSEE shall immediately (the same or the next business day) provide CITY with copies of all correspondence and notice,including copies of all reports between LESSEE and any state, federal, or local government or agency regulating Hazardous Material which relates to LESSEE's operations on or use of the Leased Land. ARTICLE 20 - ESTOPPEL CERTIFICATES Either party shall at any time and from time to time upon not less than ten (10) days' prior written request by the other party,execute,acknowledge,and deliver to such party,or to its designee, a statement in writing certifying that this LEASE is unamended and in full force and effect(or, if 52 there has been any amendment thereof, that the same is in full force and effect as amended and ‘klur stating the amendment or amendments),that there are no defaults existing(or,if there is any claimed default, stating the nature and extent thereof), and stating the dates to which the rent and other charges have been paid in advance. ARTICLE 21 -CONDITIONS AND COVENANTS All the provisions of this LEASE shall be construed to be "conditions" as well as "covenants,"as though the words specifically expressing or imparting covenants and conditions were used in each separate provision. ARTICLE 22 -NO WAIVER OF BREACH No failure by either CITY or LESSEE to insist upon the strict performance by the other of any term,covenant,or condition of this LEASE or to exercise any right or remedy consequent upon a breach thereof, shall constitute a waiver of any such breach or of such terms, covenants, or conditions. No waiver of any breach shall affect or alter this LEASE, but each and every term, covenant, and condition of this LEASE shall continue in full force and effect with respect to any other then existing or subsequent breach. ARTICLE 23 -TIME OF THE ESSENCE Time is of the essence of this LEASE and of each provision. Stow ARTICLE 24-COMPUTATION OF TIME The time in which any act provided by this LEASE is to be done by shall be computed by excluding the first day and including the last,unless the last day is a Saturday, Sunday,or a holiday, and then it is also excluded. ARTICLE 25- SUCCESSORS IN INTEREST Each and all of the terms,covenants,and conditions in this LEASE shall inure to the benefit of and shall be binding upon the successors in interest of CITY and LESSEE. ARTICLE 26-ENTIRE AGREEMENT This LEASE contains the entire agreement of the parties with respect to the matters covered by this LEASE, and no other agreement, statement, or promise made by any party which is not contained in this LEASE shall be binding or valid. 53 Stow ARTICLE 27- GOVERNING LAW This LEASE shall be governed by, construed, and enforced in accordance with the laws of the State of Alaska. The terms of this LEASE are subject in all respects to the Charter and Code of Ordinances of CITY in effect on the date of this LEASE, and as they may be hereafter amended, including,without limitation, Chapter 7.05 of the Seward City Code. ARTICLE 28- PARTIAL INVALIDITY If any provision of this LEASE is held by a court of competent jurisdiction to be invalid, void,or unenforceable,the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated. ARTICLE 29 -RELATIONSHIP OF PARTIES Nothing contained in this LEASE shall be deemed or construed by the parties or by any third person to create the relationship of principal and agent or of partnership or of joint venture or of any association between CITY and LESSEE; and neither the method of computation of rent, nor any other provisions contained in this LEASE,nor any acts of the parties,shall be deemed to create any relationship between CITY and LESSEE other than the relationship of lessee and lessor. ARTICLE 30 -INTERPRETATION The language in all parts of this LEASE shall in all cases be simply construed according to its fair meaning and not for or against CITY or LESSEE as both CITY and LESSEE have had the opportunity to seek assistance of counsel in drafting and reviewing this LEASE. ARTICLE 31 -CAPTIONS Captions of the articles,paragraphs, and subparagraphs of this LEASE are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this LEASE. ARTICLE 32 -AMENDMENT This LEASE is not subject to amendment except in writing executed by both parties hereto. ARTICLE 33 -NOTICES All notices,demands,or requests from one party to another shall be delivered in person or be sent by mail, certified or registered, postage prepaid, to the addresses stated in this Article and to such other persons and addresses as either party may designate. Notice by mail shall be deemed to have been given at the time of mailing. 5/I ‘41rr All notices, demands, and requests from LESSEE to CITY shall be given to CITY at the following address: City Manager CITY OF SEWARD PO Box 167 Seward, Alaska 99664 All notices, demands or requests from CITY to LESSEE shall be given to LESSEE at the following address: Hannon Properties LLC PO Box 1606 Seward,Alaska 99664 Each party shall have the right,from time to time,to designate a different address by notice given in conformity with this Article. ARTICLE 34- FIRE PROTECTION LESSEE shall,at its sole cost,risk,and expense,provide fire detection and protection to its operations on the Leased Land and fire prevention to industry standards for risks to adjacent facilities err such that those risks are minimized. LESSEE shall continue to provide and maintain industry accepted standards of fire protection such that the City of Seward's ISO rating is not degraded by reason of LESSEE'S operation. The parties agree that with the rapid expansion of technology in the field of fire prevention and control LESSEE's obligations hereunder may vary during the term of this LEASE and CITY may submit LESSEE's compliance with its obligation hereunder to arbitration not more frequently than once each five(5)years. IN WITNESS WHEREOF,the parties hereto have set their hands and seals the dates herein set forth. CITY: LESSEE: CITY OF SEWARD HARMON PROPERTIES LLC � �1:= / e,— o..-4,.,,-- :e . ..- Jim Hunt, City Manager ;' Lawrence Harmon, President Date: Date: 447(q'-'1.?,,,„ _ X55 ATTEST: Johanna Kinney, CMC City Clerk STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day of ,2013, by Jim Hunt, City Manager of the City of Seward,Alaska, on behalf of the City. Notary Public in and for Alaska My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day of llovc.mbef,2013, Ned by Larry Harmon who executed the foregoing document on behalf of Harmon Properties LLC Notary Public in and 'fir Alaska Notify Public My Commission Expires: cS vine t9, 010\1 AMANDA MAGNUSON State of Alaska My Commission Expires Jun 19,2017 9"E 95. 75" (525'30'00"E --.. 95,64) In (id ' _ )"W 60,07' (N2 6'45'00"IN 50.00') i\I W 0, N :54112"W — 254.89' It alb IP CO 1 "E 82.47' (N42:37'7 2"E" 82.4 7) ..?_, (1+100:34'1311/1_Z.00) 4 5 --,,, I-- (....) i'- Exhibit A Lease 3 '63 10 Harmon Properties LLC (N (N Ri t-i and c) , cn FLA City of Seward 4_1 . . , ived b I 0 :-■ "") N meetil N 1•• r) N Lu (i) :71- :j -." cc) S•I cn ‘) CC) Z M 411ftpr 6 ' NOTES 0.00 )ng Rights of Ways and Access Easements, 2 CI .S--) 1 each side of other lot lines within (0 (c) S\I iN i is reserved as a utility easement. cy) icy, 00 co structure may be constructed or placed (f) (r) easement which would interfere with the tility to use the easement. s subdivision may be located within a od hazard area; if such is the case, ku N. nust comply with Title 15 of the City .‹c carter and Code of Laws. A survey to C:J1 Z elevation of the property may be a to construction. e'ily.re4( oi a service road access and utility 0,S..&c.- 3aess restricted to Lessees, City of other authorized personnel. 0 / ' -- )n is subject to the City of Seward's luilding Code regulations. (N00.36'07"W 255.00') ;--. S00'35148"E 254.89' , p 8 -0, iklikil, A 1 A e-,i 1 r r-N L,1 (4) r:::) TO A r' T A 51 Exhibit B PERSONAL GUARANTEE To induce the City of Seward, P.O. Box 167, Seward, AK 99664 ("City") to enter into a Lease Agreement with Harmon Properties LLC, P.O. Box 1606, Seward, AK 99664 ("Harmon") effective February 1, 2014, the undersigned personally guarantees payment of all obligations of Harmon as described in the Lease Agreement. The Lease Agreement covers the following real property: Lot 3, Block 3, Fourth of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat No. 97-108 recorded in the Seward Recording District, Third Judicial District, State of Alaska, containing approximately 2 acres, more or less. I agree to provide the City with written notification of any changes in my address, and acknowledge that any notice required to be given by the City will be effective if mailed to the address shown below or such changed address on file with the City. My guarantee is absolute and unconditional. Upon default of Harmon under the Lease Agreement, I agree to immediately become liable for Harmon's obligations. The City need not seek performance, payment, and collection from Trust before seeking payment from me. If more than one person guarantees payment, I agree to be jointly and severally liable with all other guarantors for payment. ,,id Dated this day of , 2013. Signed in my individual capacity as guarantor: Lawrence Harmon Ei . /b/T G'-- HARMON PROPERTIES, LLC P O BOX 1606 802.5 PORT AVE. SEWARD, ALASKA 99664 PH. (907) 980-8396 11/18/2013 ENVIRONMENTAL COMPLIANCE PLAN Harmon Properties, LLC plans to require and comply with all federal, state of Alaska and City of Seward environmental regulations that apply to storage and vessel repair on property leased from the City of Seward. In compliance with his contractor licensing, Lawrence Harmon has completed all required continuing education including SWPPP. Harmon Properties, LLC will monitor storm water runoff and prevent migration of pollutants outside the limits of the perimeter ditches. All hazardous materials will be stored and disposed of in accordance with Federal, State and City of Seward requirements. Bottom painting or sanding on vessels on leased land will require appropriate ground cover and any disposal of collected debris during this process which will be in compliance with the City of Seward. Harmon Properties, LLC will responsibly maintain leased property and oversee any operations of the leased property and require that all procedures meet environmental regulations. awrence Harmo s,,. 59 Sponsored by: Hunt Introduction: December 9,2013 Public Hearing: December 16, 2013 `• Enactment: December 16, 2013 CITY OF SEWARD,ALASKA ORDINANCE 2013-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING EMPLOYEES OF THE SEWARD COMMUNITY HEALTH CENTER TO BE NON-PERS EMPLOYEES OF THE CITY FOR A LIMITED TIME, AND AMENDING PORTIONS OF TITLES 2 AND 3 OF THE SEWARD CITY CODE WHEREAS, the City Council approved Resolution 2010-109 on November 8, 2010 directing the City Manager to submit an application for federal funding to establish a Federal Qualified Community Health Center; and WHEREAS, the City Council approved Ordinance 2010-008 on December 13, 2010 establishing a Board of Directors of the Seward Community Health Center("CHC"); and WHEREAS, in accordance with the federal statutes and regulations regarding Federal Qualified Community Health Centers,the City appointed the initial Board of Directors; and WHEREAS,the City and the CHC partnered to apply to the federal Health Resources and Services Administration for grant funding for a Federal Qualified Community Health Center; and WHEREAS, the grant application was approved and the City is working with CHC to be able to provide an operating clinic in February 2014; and WHEREAS,the City Council held a work session November 25, 2013 to discuss whether the clinic employees should be City employees, under what terms, and for how long; and WHEREAS, the City Council finds that it is in the best interests of the City of Seward to temporarily employ CHC staff so that employees can obtain City benefits and the CHC can adopt certain of the City's employment procedures,allowing the CHC Board to focus on other operational matters during the initial operating period. NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, HEREBY ORDAINS that: Section 1. Chapter 2.40 ESTABLISHMENT OF SEWARD COMMUNITY HEALTH CENTER BOARD of the code of the City of Seward,Alaska is hereby amended to read as follows: L0 CITY OF SEWARD,ALASKA ORDINANCE 2013-013 Page 2 of 6 Strikeout=Delete Bold=New 2.40.010 Purpose. It is the purpose of this chapter to authorize -: ::::•- - •- • the bBoard of dDirectors for the Seward Community Health Center,an independent non-profit entity, to operate a community health center in Seward. The city intends to work cooperatively with sueli entity the Board to improve access to primary health care in the community,pursuant to Section 330 of the Public Health Service Act(42 U.S.C. § 254b). 2.40.020 SCHC Board. A. There is established the Seward Community Health Center ("SCHC") Board of Directors ("Board"):, serving as the Co-applicant Board providing the required community- based governance for the community health center. - .- -- s:. : - . ::., : .. . .. - - .- - . _ .. .. .. - , B. The Board shall operate the SCHC consistent with the requirements of federally qualified health centers under Section 330 of the Public Health Service Act(42 U.S.C.§254b), in the best interests of the community,and in accordance with its own bylaws. : .. , . . . . - . _ . - ., . - . .• _.. . - _ . . - _.-• ._ , _ , - . , . , . - . _ - . . - ., e°. 10 - _ -.- " - .. . . _ - °• :.., - , - .. - .. ., . .", _ predecessor's term. !. : ... . --- - _ . _.... - : .., . .. . - . ._ _ - . I. Moves outside of the area served by SCHC; 2. Is absent from three (3) consecutive meetings or from three (3) meetings CITY OF SEWARD,ALASKA ORDINANCE 2013-013 Page 3 of 6 3. Is convicted of a felony offense, or an offense involving a violation of the duties efthe office 2.40.030 Powers and Duties of the Board. The Board shall create operate SCHC consistent with the requirements of community health centers under Section 330 of the Public Health Service Act(42 U.S.C. §254b),and shall appoint an Executive Director for SCHC,who shall serve at the pleasure of the Board. -- - -. • - D• -- The Board shall submit an annual budget for the health center to the council for approval,as a co-applicant requirement of Section 330. The Board shall submit the budget no later than October 1 of each year,for the following fiscal year. If the Board unreasonably fails to approve an annual budget, the City may still submit the annual funding request under Section 330 of the Federal Public Health Service Act. No budget shall become effective without council approval. B. The Board shall be authorized to: 1. Select the services to be provided 3. Hire an Executive Director of the SCHC. 5. Establish general policies for the SCHC except where the human resource 6. Employ or be responsible for the employment of SCHC employees, and 7. Perform other duties as the City Council may request. C. Board meetings shall be subject to the following: - - . .. - :-- • .. - . affairs and meetings of the Board and a Vice Chairperson to act in the absence of the - - _ -. • -_ _ .- - .. - _ _ - 2. The Board shall generally meet monthly but no less than 12 times per year. CITY OF SEWARD,ALASKA ORDINANCE 2013-013 Page 4 of 6 3. Special meetings may be called at any time by the Executive Director, the 4. Board members may vote at regular or special meetings when a quorum is • . p 0 - - • p ...' quorum is-present. 5. The elected secretary, or a member appointed when the secretary is absent, . -. :-:•-.•*-: : -.-- ---- - •• - • _ : .. ... * ..• . - 6. All SCHC Board meetings shall be open to the public. 7. The Board may hold an executive session that is closed to the public for . . _ - • - - - • • --, - - - . .. . . .. - . .. in 2.40.040. City Powers and Duties. A. The city shall have access to SCHC records necessary to assure that the SCHC operations comply with applicable Federal, State and local laws and regulations. The Board shall . . - - _ - - -- - - a - - B. The city shall have the right to approve the selection of an executive director of SCHC. C. The city shall provide fiscal oversight in accordance with current law and City policies. D. The City Council shall be responsible for adopting the community health center's annual operating and capital budgets as finally approved by the Board; the City Council may not unilaterally revise a budget approved by the Board or approve an alternate budget for the community health center without review and final approval by the Board. C- E. The city council shall have the right to approve financial management policies for the SCHC, assure accountability for SCHC resources, . . . . - ., . .. _ - • . - " . . - .. , and provide long range financial planning for SCHC. F. If approved by council resolution,the city may provide human resources,risk management,legal,accounting, and general administrative services to the SCHC. CITY OF SEWARD,ALASKA ORDINANCE 2013-013 Page 5 of 6 Section 2. Section 3.01.020 of the Seward City Code is amended to read as follows: Strikeout=Delete Bold =New 3.01.020. Scope. A. This title establishes policies and procedures for personnel administration for all employees of the city except the city manager,the city attorney,the city clerk,the mayor,members of the city council and members of city boards and commissions. The provisions of this title may apply to the city manager, the city attorney, or the city clerk only to the extent that they are incorporated by specific reference in a written employment contract with the city. B. Where a provision of this title conflicts with a provision of a collective bargaining agreement covering city employees, the provision of the collective bargaining agreement shall govern. This title shall govern personnel policies and procedures for city employees covered by a collective bargaining agreement to the extent that its provisions do not conflict with provisions of the collective bargaining agreement. C. For purposes of health insurance,and any other aspects of employment agreed upon in a co-applicant agreement approved by city council, Employees of the Seward Community Health Center shall be deemed city employees. Such agreement, if any, will require the health center to be fully and solely responsible for all aspects of employment, including payroll administration, hiring, training, supervision, discipline, grievances, and termination. The health center may adopt provisions of this title as its employment policies and procedures. The health clinic will maintain health insurance, liability insurance, and workers' compensation for so long as health center employees remain City employees. The health center may provide retirement benefits but health center employees shall not be covered by PERS. Section 3. This ordinance shall take effect ten days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 9th day of December, 2013. THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor COUNCIL AGENDA STATEMENT Meeting Date: December 9,2013 4 111 From: James Hunt,City Manager ' ,� Agenda Item: Community Health Center Employees to be Employees of gLgswP the City of Seward BACKGROUND&JUSTIFICATION: The City of Seward and the Seward Community Health Center (SCHC) Board are co-applicants in the newly funded Section 330 federally qualified health center (FQHC) in Seward. As the entities work together to improve access to primary healthcare in Seward, it appears that City employment of the SCHC employees will help to strengthen the safety net of the newly established clinic, improving the opportunity for the clinic to recruit and retain qualified employees, and giving the clinic a strong foundation on which to begin operation. In particular, employees will have access to City health insurance and other benefits, which are considered to be attractive benefits for prospective clinic employees. SCHC employees are expressly not to be included in the Public Employees Retirement System. The City may offer additional support to the SCHC, if approved by Council resolution, in the form of human resource assistance,processing payroll and accounts payables, general administrative and legal support, and other requested support as may be requested by SCHC, and as the City staff is able to provide. The Seward City Council authorized the creation of the Seward Community Health Center (SCHC) and Board (Board) when it enacted Ordinance 2010-008 in December, 2010, formalizing the powers and duties of the Board. Since that time, the SCHC has become a 501(C)(3) non-profit corporation, now e■r► subject to its own bylaws and federal requirements of Section 330, so many of the provisions of the Ordinance which established the SCHC Board are now in conflict with the bylaws of the organization and the requirements of federal regulations. For that reason, it is important to update the Ordinance to reflect the new legal status of the SCHC, as well as to address the status of the employees of the clinic as City employees. The SCHC Board has requested that the City Council employ the clinic employees for the initial period of start-up, and that the issue of employment be revisited within the next few years, to determine whether it is possible for the SCHC clinic to stand-alone and employ providers and employees on its own. For that reason, this Ordinance authorizes the employees of the clinic to be non-PERS City employees for a limited period of time,to give the Council and the Board the opportunity to revisit this issue in the future. INTENT: The intent of this action is to authorize the employees of the Seward Community Health Center to be employees of the City for a limited period of time. This issue will be revisited by the City Council and Seward Community Health Center Board in the future. The employees of the clinic will be entirely subject to the personnel and employment policies of the SCHC rather than the City's personnel policies, and the SCHC will be solely responsible for all aspects of employment of SCHC employees, to include wage and salary structure (pay scale, merit increases, cola, etc.), personnel administration, hiring, training, supervision, discipline,grievances,termination,etc. The Seward City Council will not have any involvement in employment matters of the SCHC other than if the Ordinance authorizes Council to authorize the selection of the executive director by the SCHC Board. Neither will the city manager of the City have any involvement in employment matters of the SCHC. CONSISTENCY CHECKLIST: Yes No N/A `nod Comprehensive Plan(document source here):p. 12 We value effective, accessible 1. and affordable healthcare"; "encourage cooperation between all healthcare X providers"; 2. Strategic Plan(document source here): X 3. Other(list): X ATTORNEY REVIEW: _X_Yes No FISCAL NOTE: The personnel costs associated with employees of the Seward Community Health Center will be costs borne by the Seward Community Health Center. While the City may assist with processing payroll and payables,all personnel and other costs paid on behalf of the SCHC by the City,will be reimbursed by the SCHC and are considered costs of the SCHC. /L Approved by Finance Department: Yat: RECOMMENDATION:(v-c1 rutAct 2013-0 3 Council approve Reowititiies-2043— authorizing the employees of the Seward Community Health Center to be employees of the City of Seward for a limited time. Nog° 'tad Sponsored by: Hunt klb" CITY OF SEWARD,ALASKA RESOLUTION 2013-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,APPROVING AMENDMENT NO. 24 TO THE CONTRACT WITH KENT DAWSON COMPANY, INC. FOR STATE LOBBYING SERVICES THROUGH DECEMBER 31, 2015 FOR A TOTAL OF $84,500, ANNUALLY WITH AN ADDITIONAL $12,000 ANNUALLY FROM THE SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE FOR LOBBYING ON BEHALF OF ITS LEASE AND OPERATION OF THE ALASKA SEALIFE CENTER FOR A TOTAL OF $96,500 ANNUALLY WHEREAS, the City of Seward has employed Kent Dawson as the City's state lobbyist since 1980; and WHEREAS,this contract has been extended each year since; and WHEREAS, the relationship between the City and Mr. Dawson continues to be mutually beneficial, with the City receiving excellent service from the lobbying firm; and WHEREAS, the Seward Association for the Advancement of Marine Science ("SAAMS")has requested that the City add the cost of lobbying on behalf of its lease and operation of the Alaska SeaLife Center to its existing contract with Kent Dawson Company, Inc.; and WHEREAS, SAAMS confirms that it will not use state or federal funds for the purpose of paying for its share of lobbying services; and WHEREAS, this amendment will appropriate $12,000 to the existing City contract to include services for SAAMS related to its lease and operation of Alaska SeaLife Center projects and will allow Kent Dawson's firm to lobby for SAAMS related to its lease and operation of the Alaska SeaLife Center in cooperation with the existing agreement with the City of Seward; and WHEREAS, this amendment will extend the contract two additional years beyond its current expiration date of December 31, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby approves Amendment No. 24 to the contract with Kent Dawson Company, Inc., continuing state lobbying services through December 31, 2015 for a compensation rate of $84,500.00 annually. The SAAMS' lease and operation of the Alaska Sealife Center also contributes $12,000 annually for a total of $96,500.00 annually. r( CITY OF SEWARD,ALASKA RESOLUTION 2013-109 Section 2. Funding for SAAMS' lobbying on behalf of its lease and operation of the Alaska Sealife Center will be from Account Number 101-0-1001-0495. Section 3. This resolution shall take effect January 1, 2014. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th Day of December, 2013. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Nod ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Agenda Statement t.4of stk. Meeting Date: December 9, 2013 44,40 ° ‘Nrir '4,74 To: City Council 11:4-sy, From: City Manager Jim Hunt Agenda Item: State Lobbyist Contract Amendment BACKGROUND & JUSTIFICATION: The current contract with Kent Dawson Company, Inc. employs Mr. Dawson as the City's State lobbyist through December 31,2013. The new compensation rate of$84,504 will be combined with the SAAMS' lease and operation of the Alaska Sealife Center who contribute$12,000 annually for a total of$96,504. Amendment No. 24 extends the contract through December 31, 2015. The continuation of state lobbying services is beneficial to the City as the firm provides Seward with representation in Juneau,Alaska. Kent Dawson Company,Inc.has done an excellent job forwarding the City's interests. The firm has been very responsive to the City's needs and concerns and have provided regular status reports and has assisted the City in securing significant funding from the Sate for valuable public infrastructure projects. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: X %law While the City of Seward 2020 Comprehensive Plan does not directly support the funding of our City Lobbyist, the Comprehensive Plan does support many of the projects that our lobbyist are actively working on and have contributed to the infrastructure and safety of the community. 2 Strategic Plan: X Page six. Attract More Public Sector(Federal/State) Employment and Program Funding. 3 Other: FISCAL NOTE: The 2014-2015 biennial budget includes$84,500 annually for the state lobbyist fees,to include the lobbyist contract plus related expenses. The Alaska Sealife Center will pay the City $3,000 per quarter to cover the additional payment to Kent Dawson Company Inc. Approved by Finance Department:jetAZZ3 JeAcik.ip RECOMMENDATION: Council approve Resolution 2013-114, approving Amendment No.24 to the contract with Kent Dawson Company,Inc. for state lobbying through December 31,2015 and including SAAMS' lease and operation of the Alaska Sealife Center project inclusion to Mr. Dawson's lobbying and consulting activities. Nor (a. AMENDMENT NO.24 AMENDMENT NO 24, to the agreement between City of Seward and Kent Dawson Company, Inc., dated July 1, 1989: WHEREAS, the CITY OF SEWARD (the "City") with offices at Seward, Alaska, and Kent Dawson Company. Inc. ("Dawson"), an Alaskan corporation with offices at: 423 Seward Street. Juneau. Alaska, 99801, entered into an Agreement for consultative, advisory, and lobbying services on July 1. 1989; and this Agreement was amended and renewed annually since that time; and WHEREAS, the continuation of the existing Agreement is desirous to both the City and Dawson; NOW THEREFORE, in consideration of the mutual exchange o:f the promises of the parties,the parties agree to amend the Agreement as follows: 1) Paragraph 1. Duties and Term, final sentence amended to read: Seward hereby contracts Dawson as of January I, 2014 through December 31, 2015. 2) Paragraph I. Compensation,the first sentence is amended to read: "Seward shall pay Lobbyist as compensation for its services hereunder as follows: $96,504.00 annually for the terms of this agreement. $84,504 from the City o:f Seward and an. additional S12,000 annually from the Seward Association for the Advancement of ■IirdMarine Science. Payments shall he made to upon presentation of an appropriate invoice." EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the Agreement and any amendments remain in MI force and effect. IN 7/WITNESS THEREOF, the parties have set their hands and seals below. KENTVAWSON COMPANY, INC. CITY OF SEWARD 7 V. Idftnwsori._, James Hunt, City Manager /24 / Date Date ATTEST: r10 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,APPROVING AMENDMENT NO. 16 TO THE CONTRACT WITH ROBERTSON, MONAGLE, & EASTAUGH, A PROFESSIONAL CORPORATION, EXTEND THE TERM FOR FEDERAL LOBBYING REPRESENTATION THROUGH DECEMBER 31,2015 FOR A TOTAL OF $92,000.00 ANNUALLY WHEREAS, a contract for federal lobbying services with the firm Robertson, Monagle, & Eastaugh, PC was entered into January 13, 1997; and WHEREAS,this contract has been extended each year since; and WHEREAS,the contract expires December 31, 2013; and WHEREAS, the continuation of federal lobbying services is beneficial to the city as the firms provide Seward with a voice in Washington, D.C.; and WHEREAS,the firms have been very responsive to the city's needs and concerns r and have provided regular status reports. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. The City Council hereby approves Amendment No. 16 to the contract with Robertson, Monagle, & Eastaugh, A Professional Corporation, to extend the term for federal lobbying representation through December 31, 2015 for a total of$92,000.00 annually. Section 2. This resolution shall take effect January 1, 2014. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th Day of December, 2013. Imier 11 Agenda Statement t of skis, , Meeting Date: December 9, 2013 474,, To: City Council 411.-A-sv, From: City Manager Jim Hunt Agenda Item: Federal Lobbyist Contract Amendment BACKGROUND & JUSTIFICATION: A contract for federal lobbying services with the firm of Robertson,Monagle&Eastaugh,P.C. was executed on entered into January 13, 1997. The contract has been extended each year since. The current contract expires December 31, 2013. The continuation of federal lobbying services is beneficial to the City as the firm provides Seward with representation in Washington, D.C. They have done an excellent job forwarding the City's interests. The firms have been very responsive to the City's needs and concerns and have provided regular status reports to the Seward City Council,and have helped the City secure significant federal dollars for much needed public infrastructure projects in Seward. Amendment No.16 extends the contract through December 31, 2015. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: X While the City of Seward 2020 Comprehensive Plan does not directly support the funding of our City Lobbyist, the Comprehensive Plan does support many of the projects that our lobbyist are actively working on and have contributed to the infrastructure and safety of the community. 2 Strategic Plan: X Page six. Attract More Public Sector (Federal/State) Employment and Program Funding. 3 Other: FISCAL NOTE: The 2014-2015 biennial Budget includes $92,20$annually for federal lobbyist fees. Approved by Finance Department: .1144V4tc41j RECOMMENDATION: Approve Resolution 2013- 10 , approving Amendment No.16 to the contract with Robertson, Monagle&Eastaugh P.C.to extend the term for federal lobbying representation through December 31, 2015. rh 1.4 AMENDMENT NO. 16 AMENDMENT NO. 16 to the agreement between the City of Seward and Robertson,Monagle and Eastaugh,dated January 13, 1997 follows: WHEREAS,the City of Seward with offices at Seward,Alaska,hereinafter called"Seward" and Robertson,Monagle and Eastaugh,hereinafter called"Lobbyist",entered into an agreement for lobbying services on January 13, 1997,and WHEREAS, the continuation of the existing agreement is desirous to both Seward and Lobbyist; NOW,THEREFORE,in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the agreement as follows: 1) Paragraph 1. Duties and Terms,final sentence is amended to read: "Seward hereby contracts and employs Lobbyist beginning January 1,2014 and ending December 31, 2015." 2) Paragraph 1.Compensation,the first sentence is amended to read:"Seward shall pay Lobbyist as compensation for its services hereunder as follows: $92,208.00 annually for the terms of this agreement. Payments shall be made to Robertson,Monagle and Eastaugh upon presentation of an appropriate invoice." �Irr EXCEPT AS PROVIDED HEREIN,all other terms and conditions of the agreement dated January 13, 1997, and all previous amendments, remain in force and effect. Robertso ,Monagle and Eastaugh James Hunt City Manager /2° 7 - /3 Date Date Attest: Johanna Kinney CMC, City Clerk (City Seal) *trrr, Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING FUNDS UP TO $7280 FROM ALASKA OWL (ONLINE WITH LIBRARIES)FOR THE INTERNET TECHNOLOGY AIDE GRANT AND APPROPRIATING FUNDS WHEREAS,in mid-year 2010 an American Recovery and Reinvestment Act(ARRA)grant was awarded to the Alaska State Library awarding funds to create/enhance/improve bandwidth and access to it in all of Alaska's public libraries; and WHEREAS,to date Seward Community Library Museum has received video conferencing equipment as well as 3 desktops and 3 laptops for public use from this statewide effort; and WHEREAS,Seward Community Library Museum is qualified for additional grant funding to hire an IT Aide; and WHEREAS, the IT Aide will be trained by OWL to provide basic technical support and training for other staff members and the public in basic digital literacy skills, videoconferencing procedures, and will perform basic library tasks as necessary; and WHEREAS, the IT Aide will work not more than 7 hours a week with salary and benefits not to exceed$20/hr. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to accept and appropriate funds to hire an IT Aide for the library museum. Section 2. Funding in the amount not to exceed$7280 is hereby received and appropriated from federal grant revenue account 101-0000-4680-0100 to library salary account no 101-1500- 5XXX. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December, 2013. Agenda Statement e Of Sett Meeting Date: December 9, 2013 k ylF o r.. To: City Council �p Through: City Manager Jim Hunt From: Patricia Linville, Library Museum Director Agenda Item: Accepting funds up to$7280 from Alaska OWL(Online With Libraries)for the Internet Technology Aide Grant and appropriating funds. BACKGROUND & JUSTIFICATION: In mid-year 2010 an American Recovery and Reinvestment Act(ARRA)grant was awarded to the Alaska State Library. Funds were granted to create/enhance/improve bandwidth and access to it in all of Alaska's public libraries. Additionally, all libraries would receive video conferencing equipment, public access computers and training. Alaska Library received $5.3 million for this effort. To date Seward has received video conferencing equipment as well as three desktops and three laptops for public use from this statewide effort. In late September Seward Community Library Museum was notified that we qualified for additional grant funding to hire an IT Aide to provide basic technical support,training for other staff members and the public in basic digital literacy skills and videoconferencing procedures,and to perform basic library tasks as necessary. This IT Aide will receive training through the grant,will work not more than seven hours a week with salary and benefits not to exceed $20/hr. The grant period is September 5,2013 through June 30,2014. An extension may be available to expend the remaining funds. The grant application and agreement are attached. INTENT: Accept funds not to exceed $7280 to pay salary for an IT aide to provide basic technical support, training other staff members and the public in basic digital literacy skills and videoconferencing procedures, and performing basic library tasks. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (3.1.2.1) "Support existing public institutions in 1. their effort to maintain, expand X and develop. " 2. Strategic Plan (pg12): "...expand Library Services,.... " X 3. Other (list): r( 5 FISCAL NOTE: The funds received(not to exceed$7280) from Alaska OWL grant program fully fund this project. Approved by Finance Department: 44.41z4kititi •Nrd ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2013- III accepting not more than$7280 and appropriating funds to contract for IT aide for library related technology support. ud'.11101 Alaska OWL(Online with Libraries)Internet Technology Aide Grant Agreement FY2014 This agreement is made and entered into this 5th day of September, 2013,by and between the Alaska State Library Alaska OWL Project,hereafter referred to as the Grantor;and the Seward Community Library Museum,hereafter referred to as the Grantee. ,litiorWhereas,the U.S. Department of Commerce has granted funds to the Alaska State Library for Internet technology aides for small public libraries;and whereas,the application of the Grantee for an internet technology aide has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained,the parties hereto agree as follow: The Grantor(Alaska State Library)will agree to: 1. Furnish funds up to the amount of$7,280.00 2. Funds will be distributed on a reimbursement basis on receipt of IT Aide time sheet each month 3. Provide initial and periodic training for the internet technology aide 4. Provide advisory services in furtherance of the grant project The Grantee will agree to: 1. Comply with the ongoing requirements of the Alaska Public Library Assistance Grant for FY2014. 2. If open less than 20 hours per week,open the library 4 additional hours per week through June 30, 2014. 3. Hire or contract a person to serve as an Internet Technology Aide(ITA),who will be present in the library at least 7 hours per week. 4. Provide the name and contact information for the person hired as the ITA to the Alaska OWL project staff. 5. Assign duties to the ITA including basic technical support,training other staff members and the public in basic digital literacy skills and videoconferencing procedures,and performing basic library tasks if necessary for extended library hours. 6. Verify that the ITA has participated in and completed all in-person and online training required by the Alaska State Library. 7. Document all LTA hours worked through a Project OWL timesheet,which will be returned by the monthly deadline to the Project OWL Compliance Administrator,Alex Pock,at the Alaska State Library,344 W 3`d Ave.Suite 125,Anchorage, AK 99501, 8. Send monthly reports of any OWL Project training in the library to the OWL Project Compliance Administrator,Alex Pock,Alaska State Library,344 West 3rd Ave.,Suite 125,Anchorage,AK 99501. 9. Use all funds received solely for the purposes outlined above. 10. Repay any portion of grant funds that have not actually been used for these purposes by June 30,2014. The source of funding for this agreement is as follows: BTOP Federal Grant CFDA 11.557 Award No.02-42-810560 up to$ 7,280.00 By accepting this agreement,the grantee may become subject to the audit requirements of State of Alaska Administrative code 2 AAC 45.010. As a result,the Grantee may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The Grantee should consult with an independent auditor for assistance in determining audit requirements for the fiscal year. The undersigned understands and agrees to the conditions of this agreement. BOTH Signatures Are Required. For the Library For the Legal Entity Patricia Linville James Hunt 94-4 674,i Signature if Director 9/5/2013 City Manager ���zol3 Title Date Title Date r7 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ELECTING TO PARTICIPATE IN THE AML/JIA LOSS CONTROL INCENTIVE PROGRAM FOR THE CITY OF SEWARD WHEREAS, the City of Seward is a member of the Alaska Municipal League Joint Insurance Association(hereinafter"AMLJIA"); and WHEREAS,the AMLJIA provides comprehensive risk management assistance and provides workers' compensation, liability and property coverage for the City of Seward; and WHEREAS, the AMLJIA developed the Loss Control Incentive Program to help reduce member losses individually and pool wide; and WHEREAS, the AMLJIA will provide all written program material necessary, and offer assistance to participants; and WHEREAS, pool members that participate in the Loss Control Incentive Program and complete the required activities, will have the opportunity to earn a discount on their contribution; and WHEREAS, it is the City of Seward's policy to provide a safe environment for its elected officials, employees, citizens, and the visiting public; and WHEREAS,the Loss Control Incentive Program will enhance such an environment. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA Section 1. The Seward City Council elects to participate in the AML/JIA Loss Control Program for the 2014-2015 policy year. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December,2013. r7 ',Nod Council Agenda Statement stk. Meeting Date: December 9, 2013 u .,F, ` Through: Jim Hunt, City Manager 441Cii0" From: Sarah Spanos, Personnel Officer Agenda Item: Participating in the AMLJIA Loss Control Incentive Program BACKGROUND & JUSTIFICATION: The City of Seward is a member of the Alaska Municipal League Joint Insurance Association (AMLJIA). AMLJIA provides comprehensive risk management assistance and provides workers'compensation,liability and property coverage for the City of Seward. AMLJIA developed the Loss Control Incentive Program to help reduce member losses individually and pool wide. AMLJIA will provide all written program material necessary and offer assistance to participants. Pool members that participate in the Loss Control Incentive Program and complete the required activities will have the opportunity to earn a discount of up to five percent (5%) on our contribution. In 2012 the City participated in the Loss Control Program and was awarded approximately$10,882 and in 2013 was awarded$21,534 which has been dedicated to lowering our annual premium and purchasing safety supplies. In 2014, we would like to continue these efforts. It is the City of Seward's policy to provide a safe environment for its elected officials, employees, citizens, and the visiting public. In order to qualify for this Loss Control Incentive Program the City must do the following: 1. Provide tracking logs to document all safety activities. 2. Pass a resolution annually electing to participate in this program. 3. Provide reports and inspections timely and on a semiannual basis. 4. Engage an active Safety Committee to include agendas, notes, specific topics and minutes. 5. Provide model safety plans and training. The City has been actively engaged to complete the above requirement to continue to qualify for this Program. INTENT: To pass a resolution to participate in the AMLJIA Loss Control Incentive Program for 2014. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Section 3.9 X 2. Strategic Plan (document source here): Page 2, Page 13 X 3. Other (list): X FISCAL NOTE: There is no financial cost for this program and the City may be eligible for financial safety incentives for successful program participation. staw Approved by Finance Department: ATTORNEY REVIEW: Yes No X Ned RECOMMENDATION: Council approves Resolution 2013- \ authorizing the City Manager to participate in the AMLJIA Loss Control Incentive Program. CO Sponsored by: Clerk CITY OF SEWARD,ALASKA RESOLUTION 2013-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31, 2015, WITH ALL ALASKA NEWS UNLIMITED, LLC FOR DISPLAY ADVERTISING IN THE SEWARD PHOENIX LOG AT A RATE OF$210.00 PER WEEK WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements announcing City of Seward meetings which are required by law; and WHEREAS,these ads are usually produced in the Seward Phoenix Log under the section known as the "City Calendar"; and WHEREAS, the City's contract for advertising expires December 31, 2013; and WHEREAS,the Seward Phoenix Log has provided advertising services in the past and has given the City a huge measure of flexibility in meeting deadlines in order to guarantee that advertising occurs during established code-required,and Alaska Open Meeting Law time frames;and WHEREAS, quotes were requested in October by the City Clerk's Office and received by ‘41.. the Seward Phoenix Log; and WHEREAS, All Alaska News Unlimited, LLC —The Seward Phoenix Log submitted the lowest quote at$7.00 per column inch which equates to$210.00,and will provide the city's required affidavit of publication at no additional charge; and WHEREAS,it is required by charter and code and in the public interest to publish the bulk of the City's ads in a newspaper of general circulation. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Manager is authorized to sign an advertiser's agreement with All Alaska News Unlimited, LLC The Seward Phoenix Log for a flat rate of$210.00 per week for the period January 1, 2014, through December 31, 2015, with funding taken from advertising account 101- 1110-5120. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9th day of December, 2013. goarr Agenda Statement Meeting Date: December 9, 2013 Hof set, From: Johanna Kinney, City Clerk 1= ° Agenda Item: Annual contract for advertising with All Alaska 414.4-50' News Unlimited, LLC BACKGROUND &JUSTIFICATION: Per our city code,the city must advertise in a paper of local circulation,or"newspaper of the city." All Alaska News Unlimited,LLC also offers optimal flexibility for submission with our deadlines and code requirements, plus provides the city with a mailed copy of the notarized proof of publication it needs. In November,the City Clerk's Office requested quotes from newspapers that circulate in the City of Seward—the Seward Phoenix Log,the Seward Journal,and the Anchorage Daily News. All Alaska News Unlimited, LLC—The Seward Phoenix Log submitted the lowest quote of$7 column inch, which equates to $210.00 per week, and will provide the legally required notarized affidavit of publication at no additional charge. This is currently charged by the Seward Phoenix Log,and per approval of the 2014-2015 budget,is budgeted for this purpose. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X Other (list): Seward City Charter 1.5 (1), 3.5 (c),4.2, 6.3, 8.2 3. X Seward City Code 1.01.060, 2.10.032, 4.01.010, 5.05.015, 5.20.040, 7.05.125, 7.10.610, 14.01.040, 15.01.040 ATTORNEY REVIEW: No FISCAL NOTE: The estimated annual rate for the city calendar is now$11,760 and is charged from Mayor/Council account 101-1110-5120. Per approval of Resolution 2013-080,this amount is incorporated into the 2014 and 2015 biennial budget. Finance Approval: . • 2 RECOMMENDATION: Council approve Resolution 2013-113, and authorize the City to sign a contract with All Alaska News Unlimited,LLC for the period January 1,2014 through December 31,2015 at a rate of$7.00 Vim,„ per column inch (PCI) plus a notarized affidavit of publication for each city calendar ad at no additional charge. %hr Now 0 � Dec. 2, 2013 Seward City Clerk City of Seward. Alaska As the long-standing newspaper of record in the City of Seward, we are pleased to provide this quote for the advertising of the City Calendar during the years 2014 and 2015. We offer display advertising placed by the City Clerk, such as the weekly City Calendar, at a column inch (one column wide by one inch tall) rate of $7. The ad cost of the half page calendar ad would be $210 per week. The deadline for the content for the City Calendar ad will be 5 p.m. each Tuesday the week of publication. If The LOG needs to print at an earlier time (Thanksgiving week for instance) the deadline will change. At least one week's notice will be provided on these occasions. Additionally we offer more as part of a package. This same $7/c.i. rate would apply to any display ads placed by the City Clerk. Ads other than the City Calendar must be placed by noon Monday the week of publication. Public Notices placed by the Seward City Clerk's office will be discounted 25% from the open rate of $2.25 per line. Affidavits of publication will be provided by the publisher for each unique advertisement no cost. Lastly, to further the City of Seward exposure on the internet, a small (310 x 150 pixel) web ad for The City of Seward will be placed on The Seward Phoenix LOG website and run for the duration of this agreement at no additional charge. The content of the ad will be provided by the City Clerk and can be changed as needed, no more often than weekly. The ad will link to a URL of the City's choice. Thank you for the opportunity to provide this quote. The LOG looks forward to continuing to publish advertising for the City of Seward. Regards, —Annette Shacklett Publisher ALL ALASKA NEWS UNLIMITED, LLC dba dba phoenix Theea*di 'Tundra P.O.Box 103,Seward,AK 99664 void 907-224-4888 •circulation @TheSewardPhoenixLOG.com O -1 ADVERTISING AGREEMENT This agreement is between All Alaska News Unlimited (AANU) dba The Seward Phoenix LOG and the City of Seward, Clerk's Office hereinafter referred to as the"Advertiser." The Advertiser agrees to advertise in products of AANU, as described below, for a period of twenty-four (24) months from the effective date of this advertising agreement. TYPE RATE ❑Volume Agreement $ per year $ •Periodic Agreement •Weekly $7 per column inch ❑Every Other Week ($210 per half page) ©Monthly Any ads placed by City Clerk •Other.Describe: Public Notices placed by the Seward City Clerk's office will be discounted 25%. Notarized affidavits of publication will be provided at no cost by the publisher for each unique advertisement. A 310 x 150 pixel ad for The City of Seward will be placed on The Seward Phoenix LOG website and run for the dura- tion of this agreement at no additional charge.The content of the ad will be provided by the city clerk and can be changed as needed, no more often than weekly.The ad will link to a URL of the City's choice. Describe any other contingencies: The Seward City Clerk will submit content for the weekly City Calendar by 5 p.m. each Tuesday the week of publi- cation. If The LOG needs to print at an earlier time(Thanksgiving week,for Instance)the deadline will change.At least one week's notice will be provided on these occasions. Ads other than the City Calendar must be placed by noon Monday the week of publication. First Advertisment Runs(Effective Date):January 2, 2014. AANU agrees to not increase the rates during the term of this agreement unless printing costs increase more than 15 percent.If AANU increases rates Advertiser will receive 30 days notice of such increase and will have the option to modify Advertisers commitment level or cancel the contract without penalty to Advertiser, Except for those rate adjustments listed above, AANU will not increase rates to Advertiser during the term of this agreement. If Advertiser runs more advertising than committed,then Advertiser may be eligible for a rebate for all advertising placed during the term of this contract. The rebate will be determined by recalculating Advertiser's billing at the rate that would have applied had advertiser signed for the volume actually ran.Any rebate earned will be Issued in the form of a credit to the advertiser's bill, but in no case will the resulting credit reduce Advertiser's actual dollar volume below the minimum level for that commitment. If Advertiser does not complete the commitment,for any reason,then ANUU reserves the right to recalculate Advertisers bill based on the actual volume achieved and to increase Advertiser's bill(short rate). In recognition of this agreement,the parties affix their signatures as follows: Advertiser Signiture Print Name /J AANU Signiture /�'A4t� e Y �/llls��ttt���C_ Print Name L)L)i Al s te(7 Copies to:Advertiser,Sales Representative and Publisher ALL ALASKA NEWS UNLIMITED, LLC dba The Seward IME I P.O.Box 103,Seward,AK 99664 `n► o hOen r f'� 907-224-4888 advertising@TheSewardPhoenixL0G.com Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2013-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING AN INCREASE IN THE PROJECT COSTS FOR THE HARBOR RESTROOMS PROJECT IN AN AMOUNT NOT TO EXCEED$17,077,WITH FUNDING TO COME FROM THE COMMERCIAL PASSENGER VESSEL TAX,AND APPROPRIATING FUNDS WHEREAS,the City of Seward received a legislative grant in the amount of$130,000 for Harbor Restrooms Improvements; and WHEREAS, the City previously had requested an additional $100,000 of Commercial Passenger Vessel (CPV) tax funds from the Borough for this project; and WHEREAS, additional CPV funds must be appropriated to complete the project in the amount of$17,077.00. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. An additional amount of $17,077.00 is hereby authorized to complete the Harbor Restrooms Improvements Project. Section 2. Funding in the amount of$17,077 is hereby appropriated from the Commercial Passenger Vessel Fund Account No. 807-0000-3071-0314 to the Harbor Restroom Project Account No. 314-3140-5920. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December 2013. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor OAP Agenda Statement V, of set,. Meeting Date: December 9, 2013 44'I S■a u y� To: City Council 4arsi,4, '9�A 1�P Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Appropriate additional Commercial Passenger Vessel Tax funds for the Harbormaster Restrooms Improvements project in the amount of$17077.00. BACKGROUND & JUSTIFICATION: The City received a legislative grant from the state in the amount of$130,000 for the purpose of updating the harbor restrooms. By letter, dated February 4, 2013 the City Manager requested an additional amount of$100,000 Commercial Passenger Vessel (CPV) Tax funds for this project. Some of those funds- $25,500 were appropriated by the City Council Res 2013-079 for asbestos abatement. Now additional project expenses have been identified: • Port a potty rental during the restroom closure through 3/31/14 - $1500.00 • Port a potty servicing during the restroom closure • New coin boxes with inline power kits in the new restrooms -$3000.00 • New emergency exit lighting in the new restrooms - $250.00 • Mold abatement in the restrooms - $1327.00 • Energy efficient heaters w/labor- $1000.00 The purpose of this resolution is to gain Council approval to appropriate additional CPV funds to complete this project to cover the above noted expenses and to re-establish a$10,000 contingency fund. INTENT: Appropriate $17077.00 of CPV funds for the Harbor Restrooms Improvements Project. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): Continue to add public X amenities and improve the look of the harbor area. Page 24 2 Strategic Plan (document source here): Complete the renovation of the X Small Boat Harbor. Page 7 3. Other (list): FISCAL NOTE: 31744,4-At.i? Commercial Passenger Vessel funds can only be used for specific designated purposes. The original harbor restroom project was funded through a direct grant from the State of Alaska,where the project was deemed to meet program requirements. ri ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2013-1"Appropriating $17,077 from designated CPV funds for the Harbor Restrooms Improvements. Nard Nad Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2013-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH RAIBOW FIBERGLASS AND BOAT REPAIR, LLC FOR ADDITIONAL LAND AT THE SEWARD MARINE INDUSTRIAL CENTER WHEREAS, the City and Raibow Fiberglass and Boat Repair, LLC executed a lease effective August 1, 2013; and WHEREAS, Raibow needs to use additional vacant land at the Seward Marine Industrial Center(SMIC); and WHEREAS, the City Manager has negotiated an agreement to add land to the existing lease under the provisions of Seward City Code 7.05.410; and WHEREAS,the lease request is consistent with the Comprehensive Plan and the Seward Marine Industrial Center Plan. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Council authorizes the agreement to add approximately 3720 square feet to the existing lease. The term of the agreement shall be the months of November and December 2013. There shall be no renewal options. Section 2. The City Manager is authorized to execute the agreement with Raibow Fiberglass and Boat Repair,LLC. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December, 2013. Agenda Statement r,4pF SF�q Meeting Date: December 9, 2013 ,')711 '`�'o J To: City Council AS P Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Raibow Fiberglass and Boat Repair, LLC 3720 square feet of Additional Land at SMIC BACKGROUND & JUSTIFICATION: Raibow Fiberglass and Boat Repair,LLC leased approximately 13,500 square feet effective August 1, 2013. In October it was noted that Raibow was using an additional piece of land contiguous to their leased premises. Raibow was given the option to either remove their property or pay additional rent. On October 14 an agreement was signed by Dave Phillips of Raibow and the City Manager adding 3720 square feet of land at the same unit cost per square foot. Chapter 7.05.410 of the Seward City Code authorizes the City manager to negotiate short-term leases: Nothing in this chapter shall prevent the city manager from negotiating short-term leases of city property subject to council approval at the next regularly scheduled city council meeting. Such leases shall not be subject to the public hearing process, shall not exceed 120 days in length, and shall contain no provisions for optional terms. The resolution approving such a lease may be signed and adopted immediately provided the lease form contains a provision stating that the lease is subject to suspension during the first 30 days after passage of the resolution if a sufficient referendary petition is filed in accordance with section 4.8 of the City Charter. Now, it has been necessary to terminate Raibow's month to month tenancy effective December 31, 2013 in order to offer the land to another party. INTENT: To approve a month to month agreement to extend the lease boundaries between the City of Seward and Raibow Fiberglass and Boat Repair, LLC at SMIC for only the month of November and December, 2013. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): This lease meets the plan X goals to develop SMIC as a major industrial area of the community. Strategic Plan (document source here): Attract New Industry: 2 Develop an aggressive marketing campaign which highlights the diverse X resources, and quality of life that make Seward a great place to live and establish a business or industry. (Page 5) 610 3. Other (list): 0645■-• ''kkor FISCAL NOTE: P" The additional lease amount is$45.72 plus taxA The lease rate is based on the same cost per square foot as the existing lease. Approved by Finance Department: %AAR lz)4Atioie ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2013- I ID ratifying the City Manager's agreement dated November 14,2013 with Raibow Fiberglass and Boat Repair, LLC. Near CITY OF SEWARD r Harbor Department P.O.Box 167 `�`�`° 907.224 3138 907.224.7187 fax 1300 4"'Avenue r harbormaster@cityofseward.net Seward,Alaska 99664 www.cityofseward.net/harbor November 26,2013 Mr. Dave Phillips Raibow Fiberglass and Boat Repair, LLC P.O. Box 2891 Seward, AK 99664 Dear Mr. Phillips, Thank you for your continued business at SMIC. As we discussed, the City plans to rent the piece of land located to the west of your leased premises. As you may recall,the length of your lot along Jellison is 106 feet, but you are using 168 feet. Please move your stored boats and vehicles so that they all fit onto the original leased parcel, no later than December 31, 2013. Meanwhile if you have any questions,please don't hesitate to contact me. Sincerely, Mack Funk Harbormaster CITY OF SEWARD WALL BOAT HARBOR P.O. BOX 167, SEWARD, ALASKA 99664 907-224-3138 OR FAX 907-224-7187 "Providing Oualily Services 711rrrt;h Teamwork and Continuous Improvement A2- CITY OF SEWARD Harbor Department P.0, Box 167 907.224 3138 907.224.7187 fax 1300 4 Avenue harbormaster@ciiyorseward.uet Seward,Alaska 99664 www.cityolseward.rlet/harbor '‘41110/ November 1, 2013 Mr. Dave Phillips Raibow Fiberglass and Boat Repair, LLC PO Box 2891 Seward, AK 99664 Dear Mr. Phillips, This is to extend the boundaries of your leased premises on a month to month basis. The additional land measures approximately 3720 square feet as shown on the attached drawing. The additional rent will be $45.72 per month plus tax. Please sign this letter and return it to me at your earliest convenience for final approval by the City Manager. Sincerely, Soar A Agreed f ;\ Dave Philli p s for Raibow Fiberglass and Boat Repair, LLC Date m Hunt, City Manager Date Cl IT OP SEWARD S1 tALl. BO-IT HARBOI?P.O. BOX 167, SLMClRD, 9966-/ 907-224-3138 OR FAX 907-224-71 "Provi,liti Quality Servicvs Through Tenn nvork and Continuous improvement" 1011arr ()1 ro w Orgill N0034'12"4. 254.89' ,_ ( oo3413"0 i.s5.002 4 5 Exhibit A . ►- /2,7s A- `. c,t Lease A E �bo!'t, t Raibow Fiberglass and Boat Repair LLC and Area_ ! Cit of Seward ��ro1�;ma/�tl� 3726 .3*1.14. Novem ber /, 20 f3 N N O Li r Q . .2.. Q `` N -�i 0) CO 7 m a NOTES E Dr-1g Rights of Ways and Access Easements, 2 0 1 each side of other lot lines within to is reserved as a utility easement. iNs structure may be constructed or placed �tn easement which would interfere with the tility to use the easement. s subdivision may be located within a od hazard area; if such is the case, nust comply with Title 15 of the City tarter and Code of Laws. A survey to elevation of the property may be to construction. , a service road access and utility ;cess restricted to Lessees, City of other authorized personnel. � , L 7 )n ` is subject to the City of Seward's � )wilding Code regulations. ( I (NO0.36'o7"W 255.00') .G. � )()7.221./I8:�Lsk:t..a .,1 r, October 19,2013 Mr. Dave Phillips Raibow Fiberglass and Boat Repair, I,LC P.O. Box 2891 Seward, AK 99664 Dear Mr. Phillips, Thank you for your business expanding onto the land at SMIC. As we discussed, it is my duty to measure your premises. I need to report that you occupy significant land beyond your lease parcel. As you may recall, the length of your lot along Jellison is 106 feet, but you are using 168 feet. Please consolidate your stored boats so that they all fit onto the leased sine parcel. I will re-measure your parcel on November 1. Meanwhile if you have any questions,please don't hesitate to contact me. Sincerely, ,.// `---) Mack Funk. / Harbormaster - — c.. /'s:%!!r i' `' ....:J i fi1'� h ! i?li;l�': ',' C 0;14::;,.• r .'• - a ) Sponsored by: Terry and Cassagranda CITY OF SEWARD,ALASKA RESOLUTION 2013-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,SUPPORTING SEWARD'S THIRD ANNUAL SPRING BREAK UP FESTIVAL AND INVITING EVERYONE TO PARTICIPATE WHEREAS,Seward's Third Annual Spring Break Up Festival(Festival)will be March 14, 15 & 16, 2014; and WHEREAS,the Young Entrepreneurs of Seward(YES)are organizing the Festival that was originally begun by the Merchant Association with past years of planning by Rick Brown; and WHEREAS,the goal of the Festival is to bring folks into Seward from Anchorage and the Matanuska Valley for shopping and family friendly events and activities while schools are out-of- session for Spring Break; and WHEREAS,this is a time of year when all local businesses need a little boost to carry them into the summer season and provides an excellent opportunity for open and paying venue activities during the shoulder season to increase revenue and visitors to the community; and WHEREAS,the YES group will be visiting local merchants and asking them to participate by offering a special for those that register for the festival; and WHEREAS,if a business or organization would like to organize an activity for the festival, or you would like to volunteer your time, please contact Monica Cooper Chase at 362-1534 or at akdermisha,gmail.com. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Council fully supports the Seward Spring Break Up Festival and heartily encourages all citizens of Seward and local businesses to participate. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of December, 2013. City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page CALL TO ORDER The October 28,2013 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Council Member Marianna Keil. OPENING CEREMONY Lieutenant Louis Tiner led the Pledge of Allegiance to the flag. SWEAR IN NEWLY ELECTED OFFICIALS City Clerk Johanna Kinney swore in Newly Elected Council Members David Squires and Christy Terry. ROLL CALL There were present: Marianna Keil presiding and Ristine Casagranda Christy Terry David Squires comprising a quorum of the Council; and Ikko' Jim Hunt, City Manager Johanna Kinney, City Clerk Cheryl Brooking, City Attorney Absent—Bardarson, Shafer Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING -None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Terry/Casagranda) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approve the October 14, 2013 City Council Regular Meeting Minutes. qq City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page SPECIAL ORDERS, PRESENTATIONS AND REPORTS Ned Proclamations and Awards -None Chamber of Commerce Report, Cindy Clock stated Seward visitor statistics through October. The chamber was printing 100,000 2014 visitor guides,which would be out in December, 2013 and would include trail maps and trail heads this year. 48% of Seward's visitor's travel by cruise,47%by air,and 4.5%by highway or ferry. Clock briefed the council on their tentative 2014 budget and announced the next board meeting. Clock hoped council would add a presentation by Ed Morrison of Strategy Nets for an update of the economic development plan to the November 12, 2013 meeting agenda. City Attorney's Report,City Attorney Cheryl Brooking said for the last two months the city's attorney worked with administration on resolutions, ordinances, public safety city code provisions, employment issues, leases, maritime liens, port development contracts, and tariff amendments. They also assisted the Electric Department in managing easements, labor utility matters,and contract issues. She recently attended the International Municipal Lawyers Association conference in San Francisco, and noted the following year the conference would be in Anchorage. City Manager's Report,City Manager Jim Hunt stated there had been no purchase orders approved by the City Manager since the last council meeting.Bids came back on the harbor parking lots for cleaning/sealing/striping the parking lots,and were far in excess of the budget,so staff was considering completing the project in-house in the spring. The Public Works Department wanted to remind residents to remove items(boats,vehicles, trailers,etc.)from the Public Rights of Way to ease the removal of snow and general maintenance of road ways during the winter season. The Finance Department completed Phase 1 of the implementation of the new financial accounting software system which included the installation of the software. The go-live date was still targeted for January. The city would hold a surplus sale in November.The Finance Department was sad to announce the pending retirement of Kim Kowalski- Rogers, who had been with the department for 24 years. In the Electric Department, the erection of the electric warehouse building was pushed forward by the contractor at no extra cost, and the framing would be up this year. The pedestrian pathway on Sea Lion Avenue was completed and paved. In the spring,signage would be added and crosswalks would be painted. In the Harbor,several harbor staff members were in Valdez last week for the annual Harbormaster's Convention. Work would begin this week on the remodeling of the Harbor Restrooms. The restrooms would be closed for five months,and public announcements and customer notices had been issued.The Harbor office was presently open Monday through Saturday. The Parks and Recreation Department was performing fall maintenance and winter preparation,and was getting ready for the annual Halloween Carnival. Assistant City Manager Ron Long stated he recently attended an Alaska Mental Health Association meeting in Seward, which was a great event. He read a notice from the state to advise 0 City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page %Ikir residents to use caution when using wood and coal to heat their homes and encouraged proper and safe use of these heating systems. The State House of Representatives passed the Water Resources Development Act (WRDA) bill which included mention of Seward's navigational servitude. The bill still needed to go to a conference committee,but Long was optimistic the language addressing Seward's needs would remain in the bill. The community's recycle container was being relocated and placed on the south harbor uplands by the restrooms and would be kept open all season. Long was headed to Juneau tomorrow to meet with lobbyist Kent Dawson and the Office of Management and Budget to discuss Seward's proposal for the Governor's budget. In response to questions, administration stated portable restrooms were available while the harbor restrooms were being renovated and they were working with Kenai Fjords Tours for access to their restrooms as well. Long stated a spill response agreement had been drafted but never came to fruition. He found that Shoreside Petroleum had a comprehensive spill response plan and felt it would be redundant for the city to enter into another agreement. Terry noted contractor vehicles in the school parking lot made drop-offs and pick-ups more difficult and didn't know why the city hasn't put up signage for pedestrian walks in that area. In response to Casagranda,Long clarified the AVTEC showers were available at the same cost to everyone else. PUBLIC HEARINGS Resolutions Requiring Public Hearing Council Member Squires stated for the record he was a member of the Seward Volunteer Fire 11%r Department and may have a possible conflict of interest. Squires noted upon his election to council, he no longer received a stipend as a volunteer fire fighter. Keil ruled no conflict of interest existed and there was no objection by council to this ruling. Resolutions 2013-080 through 2013-090,Adopting the City General Fund,Small Boat Harbor Enterprise Fund,SMIC Enterprise Fund,Parking Enterprise Fund,Electric Enterprise Fund, Water Enterprise Fund, Wastewater Enterprise Fund, Hospital Enterprise Fund, Seward Mountain Haven Enterprise Fund, and Motor Pool Internal Service Fund Biennial Budgets For Calendar Years 2014 And 2015,Adopting the 2014-2015 Capital Improvement Plan,And Setting The Mill Rate. (Clerk's Note: These resolutions are for introduction and public hearing only at this meeting, as required by City Code 5.05.15) Long referenced the summary of changes list from the preliminary budget before the council, which were based on council's direction and discussion from earlier budget work sessions. There was a freeze on employee merit increases in 2015 only and the budget included estimated increased sales tax revenues. The cost of living adjustment(COLA) was more attractive than merit increases because a lot of employees were maxed out on the pay scale. Administration was not asking for any rate increases to support the COLA. Council had a balanced budget before them tonight. Long noted that the city's insurance pool, APUIT, gave recent projections that health care costs for next year would be increased by 17%. Administration looked at carrier changes,but they C\9 City of Seward, Alaska City Council Minutes October 28, 2013 Volume 39, Page found they could make plan changes instead of carrier changes. Administration was not in favor of making a recommendation to change the budget at this point until they had more definitive information. The city had not received fourth quarter sales tax projections yet, but they were projected to be higher than originally estimated. For those reasons, administration was confident they could meet the estimated increase of insurance costs and encouraged council to wait to make an informed decision. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Terry/Squires) Introduce Resolutions 2013-080 through 2013-090 Terry felt the proposed Public Works Project Manager position budgeted to begin in 2015 should be bumped up a year to 2014. Hunt said the budget was a living document and could later be amended if needed. He did not have a good figure for the police vehicle proposed for purchase this year. In response to Squires, Hunt would confer with the attorney, but he anticipated the new animal control officer would be a civil non-sworn officer. Squires stated he could not find anything in the budget that addressed the replacement of the Parks and Recreation warehouse. He inquired about this because the temporary repairs were made to last for two years, through the end of 2014. Long believed the repair was for at least two years. sod After the two year period administration intended to revisit the issue, and currently nothing was budgeted. The new electrical warehouse would take away a lot of the needed space in that warehouse, so it was possible a smaller facility would be needed. Terry said she thought that building should be phased out altogether. Terry asked to see costs for the Public Works Project Manager and wanted to hire someone to deal with maintenance of our buildings. Long wanted an on-call engineer for city projects,but it did not make this budget. In response to Casagranda,Long did not know if the city could contract out health insurance for more major claims,and he was unsure they could stay with the grandfathered plan they currently had if they contracted out certain coverage. Regarding the parking sealing and striping bids coming back too high, Keil asked if they needed to put that project back in the 2014-2015 budget. Because they were receiving more money in parking revenues, she thought they needed to take that and use it for the upkeep of the lots. In response to Keil,Finance Director Kris Erchinger explained depreciation had to do with some of the new assets being brought on board at SMIC including the new wash down pad and others. The Harbor Enterprise Fund had costs that were split between the harbor and SMIC funds. 0 0 •.rd City of Seward, Alaska City Council Minutes October 28, 2013 Volume 39,huir Harbormaster Mack Funk added the wash down pad was new, and they anticipated revenues but they were not projected at this time. Terry asked if the harbor overhead increasing by $108,000 in two years was excessive. Erchinger gave a summary of the SMIC fund to explain the increase. She stated it was likely related to the SMIC general line item,which was a catchall that was allocated to the cost centers in SMIC. She would provide the breakdown to council as to what those specific costs were. Squires inquired about the SMIC heating fuel budget which was cut in half from previous years. Erchinger explained because the 2013 budget was projected back in 2011,costs were much higher then, and the price of fuel had decreased and so the expected costs were lower. These were more in line with historical averages. Funk said the new wash pad was not heated,but was an option in the future to allow for that. Fuel costs for the pressure washers were not factored into the budget at this point. Hunt clarified the Public Works position in discussion was titled Project Manager/Superintendent. Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda with an Additional Public Hearing Resolution 2013-074,Adopting The Parking Enterprise Fund Biennial Budget For Calendar Years 2014 And 2015. (Postponed from the October 14, 2013 meeting. The original motion was made by Bardarson and seconded by Casagranda.) Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Long said a rate study was asked for by council and was included as a lay down tonight. This study compared 2013 annual moorage rates on a 50 foot vessel for various harbors. Seward appeared to be in the middle regarding pricing. Funk stated the harbor tariffs were put forward by PACAB. Because council asked for further public comment, the harbor sent out 461 notices of proposed harbor changes to their customers. Comments that were received were put forward to the council tonight. The harbor staff was poised to send out moorage renewal contracts after the approval of this tariff. Keil saw the new office closure was amended to stay open on Saturdays. Funk stated he hoped to close the office on Saturdays and Sundays for the months of January and February. Terry said if they cut back two days, they should cut an employee because clearly they wouldn't need it. Squires asked if other communities were raising their rates as well. Funk said Valdez made a stair %Ir' L0 I City of Seward,Alaska City Council Minutes October 28,2013 Volume 39, Page step increase decision, but it was difficult to know what other communities were intending to do. The rates included sales tax for the communities that had a sales tax. Keil thought it would be a good idea to cross train people to do various duties in the harbor, that way dock workers could come in and take money and allow the office to be opened on an as- needed basis. Funk said that was an important consideration and wanted to expand the capabilities of his staff. Currently only three employees handled money and eight did not. Funk added customers could pay without having to go in the office and emphasized in order to build a stronger operation,there needed to be more flexibility amongst the crew. Terry did not disagree with that,but asked why not train the people before closing the doors. Funk noted he stated at the last meeting how many customers came to the office during winter weekends.He was willing to go the extra mile for all harbor customers. There was a lot of turnover in this department and it was difficult to keep people. Keil restated she liked the idea of cross training staff. In response to Casagranda, Funk stated if he intended to close Saturdays and Sundays in January,he would bring forward that idea to council and administration. He felt the number of staff was important to maintain and would want to fill positions if they were vacated. Long said the harbor needed to take action on the tariff to be able to send out notices to renewing customers. Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2013-091,Approving The City Of Seward's Calendar Year 2014 City Legislative Priorities. Motion(Terry/Casagranda) Approve Resolution 2013-091 Long said administration had determined they would be able to make the borough's deadline to submit the city's legislative priorities timely. The main change before them was$7.9 million for SMIC development,and this was same for the state priorities. Long explained the difference between the city, state, and federal legislative priorities. Squires added the city list was primarily used for grant purposes administratively. Keil noticed the animal shelter was not on the city's list. Motion to Amend (Keil/Casagranda) Amend Resolution 2013-091 to add a fourth item under section E,public safety: "(4)$1 million for a new animal shelter." Motion to Amend Passed Unanimous 1 0 Z City of Seward, Alaska City Council Minutes October 28, 2013 Volume 39, Page Motion (Casagranda/) Amend Resolution 2013-091 to add a new sixth whereas: "These priorities are not listed according to priority." This motion died for a lack of second. Motion to Amend (Keil/Casagranda) Amend Resolution 2013-091, removing the word "prioritized" in the third whereas. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolution 2013-092,Establishing The City Of Seward's Calendar Year 2014 State Legislative Priorities. Motion (Terry/Squires) Approve Resolution 2013-092 Motion to Amend (Casagranda/Terry) Amend Resolution 2013-092, removing the word"prioritized"from the third whereas. Motion to Amend Passed Unanimous Motion (Casagranda/Terry) Amend Resolution 2013-092 by adding a fourth item to section E, public safety: "(4) $1 million for a new animal shelter." Motion to Amend Passed Unanimous Consent Main Motion Passed Unanimous Resolution 2013-093, Establishing The City Of Seward's Calendar Year 2014 Federal Legislative Priorities. Motion (Terry/Squires) Approve Resolution 2013-093 Motion Passed Unanimous Resolution 2013-094,Authorizing The City Manager To Accept Legislative Grant#14-DC-132 In The Amount Of$575,000 For The Refurbishment Of The Lowell Canyon Water Tank,And Appropriating Funds. Motion (Terry/Casagranda) Approve Resolution 2013-094 Star City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page Hunt anticipated the project to be completed within the next year,and did not know how long the tank would be out of service. Terry said it was a good point as the bid was being developed to note the length of time the water tank would be down. Casagranda asked if the funding for this project was going to be from a loan or from a grant. Administration clarified it was a grant before the council for acceptance. Motion Passed Unanimous Resolution 2013-095, Authorizing The City Manager To Increase The Shipping Purchase Order#10341,To Northland Services To Ship A Steel Electric Warehouse Building For The Additional Amount Of $29,767.60, Bringing The Total Amount To $57,746.60, Adding A Contingency Of$5,775,And Appropriating Funds. Motion (Terry/Squires) Approve Resolution 2013-095 Electric Utility Manager John Foutz stated the council previously approved a purchase for this steel building and later a change order for insulated panels, but price for shipping was not included in either approval and this resolution included the additional shipping costs. Foutz noted the council had previously accepted grant funds for this project. Terry hoped the ramifications of this additional cost were examined and no further costs came before the council. In response to Casagranda, Foutz stated because they had a purchase order with Northland Services for shipping already, they weren't inclined to utilize other shipping companies. Squires noted the last resolution for the purchase of the building included a contingency,and now administration was asking for an additional contingency. He asked if they were using any contingency for this additional shipping charge. Foutz said they had a fixed contract for shipping, but the price was based on fair market value of fuel. The $17,000 contingency in the initial resolution was to purchase the building;this contingency before them tonight was just for shipping. Motion (Casagranda/Keil) Amend Resolution 2013-095, by striking the contingency amount of $5,775 and replacing it with $5,329 in the title,section 2 and section 3. Motion to Amend Failed Unanimous Motion (Casagranda/Squires) Amend Resolution 2013-095, striking out "adding a contingency"in the title,striking C0 L City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page Nur section 2, and striking the last sentence in section 3. Motion to Amend Failed Unanimous Main Motion Passed Unanimous Resolution 2013-096, Authorizing The City Manager To Amend The Contract With R&M Consultants Inc.For Marine Coastal Engineering Services For The Seward Marine Industrial Center,Changing The Scope Of Work To Include Final Engineering And Administrative Bid And Construction Support For The Phase 1 Breakwaters And 65% Design Services For The Phase 2 Basin Development, And Increasing The Contract By An Amount Not To Exceed $1,382,916, And Appropriating Funds. Motion (Terry/Casagranda) Approve Resolution 2013-096 Long stated this was moving along in the SMIC Expansion Project. The last change order incorporated permitting, geotechnical analysis and other components to develop the conceptual design. Motion (Casagranda/Squires) Amend Resolution 2013-096 by striking "for moving Coastal Villages fishing fleet to Seward;" from the first whereas. Casagranda felt the support resolution should be more general and not specific to one potential customer. Long stated the reference to Coastal Villages was to explain the historical path of the project. Motion to Amend Failed Yes: Casagranda No: Squires,Terry,Keil Main Motion Passed Unanimous Squires inquired what items were included in the 65% design services. Long stated this would get the city to the public involvement stage, dock and uplands layout, the layout of the supporting infrastructure,and some topographical features such as drainage. But nothing would be so set in stone that it couldn't be changed. It was not a bid ready package by any means,but enough to put together a reasonable revenue support package to determine maintenance and operating costs. Long clarified that SMIC moorage rates were currently charged at a daily rate. In response to Terry, Long stated documents were not complete enough to go out to bid for the construction of Phase 1 of the project. There was still debate about the size of the opening of the breakwater,amongst other things. Terry suggested staff move forward with a bid process and not a '°Pair o5 City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page request for proposal process. Casagranda wanted to know if public input could be solicited earlier and throughout the process. Long felt there was public input throughout the whole process. Terry supported this resolution and was happy with the timeline. She felt the city needed to continue to move forward aggressively and requested when the breakwater was completed,council receive an as-built of the breakwater. Long confirmed they would. Main Motion Passed Unanimous Other New Business Nominate, elect, and swear-in a council member as Vice Mayor. The floor was opened by the presiding officer for nominations. A nomination was made to select Marianna Keil as Vice Mayor. Motion (Casagranda/Terry) Close nominations and appoint Marianna Keil as Vice Mayor. Motion Passed Unanimous Consent City Clerk Johanna Kinney swore in Council Member Keil as the Vice Mayor. Mayor appoint a Kenai Peninsula Economic Development District representative and direct individual Boards & Commissions to file periodic reports to the City Council. Motion (Terry/Casagranda) Postpone this appointment until the November 12,2013 Council Meeting. Motion Passed Unanimous Consent Discussion on a smoke free workplace support resolution. Council directed staff to bring forward a support resolution for consideration at the November 12, 2013 meeting. Giving direction to administration on hiring a second consultant on odor control for the Lowell Point Sewage Lagoon.Council directed administration to seek a second consultant by means of request for quotes for an amount not to exceed $5,000 for odor control at the Lowell Point Sewage Lagoon. INFORMATIONAL ITEMS AND REPORTS City and Providence Seward Medical Center Financial Reports for August, 2013. l d (P Nairl City of Seward,Alaska City Council Minutes October 28, 2013 Volume 39, Page COUNCIL COMMENTS taer Terry said she attended an informational session to bring youth court to Seward for offenses to be heard by a panel of peers. She thought it might be something for the city to look into, and noted the Police Chief and Lieutenant were aware of this new project. Terry was excited the city would have a breakwater by close of 2014. Casagranda congratulated Keil on her Vice Mayor appointment. Squires also congratulated Keil. He thanked the public for voting him into office and he hoped not to disappoint them. Squires also congratulated Kim Kowalski-Rogers on her upcoming retirement. Keil congratulated Rogers on her 24 years of service. She thanked everyone for her moment in the sun tonight as presiding officer and for being elected Vice Mayor. Keil stated her mother would be proud. CITIZEN COMMENTS -None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Long thanked everyone for good budget questions. They would try to have something put together before the work session for distribution to the council and public. Squires noted a letter they received from Brad Baker regarding donating a vessel. He wondered if the Historic Preservation Commission could look at this idea. Council directed staff to bring this request to the Historic Preservation Commission. ADJOURNMENT The meeting was adjourned at 9:42 p.m. Johanna Kinney Marianna Keil City Clerk Vice Mayor (City Seal) 4 � � City of-Seward,Alaska City Council Special Meeting Minutes November 4, 2013 Volume 39,Page CALL TO ORDER The November 4, 2013 special meeting of the Seward City Council was called to order at 6:45 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Assistant City Manager Ron Long led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Vanta Shafer Ristine Casagranda Christy Terry comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—Dave Squires Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING -None APPROVAL OF AGENDA Motion (Keil/Terry) Approval of Agenda Motion Passed Unanimous Resolution 2013-099,Declaring A State Of Disaster Emergency Due To Extreme Weather And Flooding Damage In The City Of Seward And Requesting Assistance. Motion (Terry/Keil) Approve Resolution 2013-099 Hunt stated he declared a disaster in the City of Seward last week due to high rainfalls and overflowing at the Lowell Canyon Bridge. When declaring,he was considering the amount of work needing to be done and to protect the public and infrastructure. Hunt requested an amendment to this resolution being extended an additional seven days. Terry noted she worked for the Alaska Railroad; some material was being brought to the property as a result of this event. She was salaried and this would not change her salary and City of Seward,Alaska City Council Special Meeting Minutes November 4, 2013 Volume 39, Page felt there was no financial conflict. Bardarson ruled no conflict of interest existed and there was no objection from council. Long stated he felt if council passed this resolution it should cover the length of time of this declaration. Motion (Casagranda/Keil) Amend Resolution 2013-099, to have the last whereas read as follows: "Whereas, consent by the city council must be obtained if the declaration of disaster is to be continued for a period beyond 60 days." Motion to Amend Passed Unanimous Main Motion Passed Unanimous COUNCIL COMMENTS Terry thanked Public Works for their hard work. They had done and continue to do a fantastic job with this disaster. Shafer explained she has bronchitis and she would be fine. Irr' CITIZEN COMMENTS -None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None ADJOURNMENT The meeting was adjourned at 6:56 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) S.. 0°� OC Segy City of Seward aty of Seward,Alaska 1963 1965 2005 ° P.O.Box 167 Seward,Alaska 99664-0167 112:ftd All-America City lkAs10,-/- Main Office (907)2244050 Facsimile (907)224-4038 December 10,2013 11 Honorable Mayor Norihisa Yonezawa Obihiro City Hall Nishi 5, Minami 7-1 Obihiro-Shi, Hokkaido Japan 080-8670 Dear Honorable Mayor Norihisa Yonezawa; What a great year it has been! 2013 has given us three incredible visits with our friends in Obihiro. Between the annual student and adult exchange in July and August; the celebration of Seward's 110th founding anniversary in August; and the Obihiro Friendship Mural project in September; we have truly cherished the memories created in 2013 with our Sister City of Obihiro,Japan. I hope you are pleased with the mural now located in your beautiful Obihiro Zoo. I thank you for your generous hospitality in hosting our Seward representatives in September and the effort the City of Obihiro put forth to prepare for this project. I know delegates of the Seward Mural Society had a wonderful experience working with the Obihiro community to create this mural to commemorate our cities'friendship. We would be honored to have you as guests of our city if the City of Obihiro wishes to create a mural next year in Seward. The community of Seward is honored to be named the "Mural Capital of Alaska." We are very proud of our Seward Mural Society and the great contributions they do for our town. The society creates only one mural a year, and have committed to continue the mural exchange with the City of Obihiro, if you wish to participate in such a project this year. As stated prior to this year's project, a mural exchange between our two cities would involve designs acceptable to both. The murals could be attached to buildings or free-standing and will include public participation. Coordination between our cities would continue to determine the best timeframe and logistics of the project. And, of course, artists from both cities would be involved in the design and painting. Please know the invitation to come to Seward is open any time. I look forward to any opportunity to further develop the friendship between our two cities. If this is something that can be agreed upon we can begin to work out the logistics between us. I look forward to hearing from you and hope you are as excited about this mural exchange as I am. I wish you and the City of Obihiro a very prosperous and happy new year. I look forward to keeping the ties of friendship between our two cities strong and healthy. High Regards, Jean Bardarson Mayor, City of Seward `gad 0 December 4, 2012 r To: Seward City Council City Manager Assistant City Manager City Clerk Re: Japanese Mural for Seward Greetings, On behalf of the Seward Mural Society, I'm pleased to write that The City of Seward will be receiving a reciprocal mural in 2014 from our Sister City, Obihrio, Japan. The Seward Mural Society is in full support of this project and will devote the committee work needed to make their time spent in Seward creating the mural a grand success. We have already been in email conversations with the Obihiro contact, Josh Neta, in regards to dates for this to occur in Seward. As yet no firm dates have been pinned down. We are confident The Seward Mural Society in partnership with The City of Seward will be able to accommodate the Japanese Delegation arriving here in 2014 for completion of the timeless gift of their exchange mural for `fir., Seward. B st egards, Kris i A. Larson Organizer Seward Mural Society '�..- w r OC SFk. 14-514.- AGENDA STATEMENT Meeting Date: December 9, 2013 From: Johanna Kinney, City Clerk Agenda Item: Non-objection to the Renewal of Liquor License # 1130 for Thorn's Showcase Lounge BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the renewal of Beverage Dispensary Liquor License#1130 for Thorn's Showcase Lounge. The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for these businesses. FISCAL NOTE: Nod In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the renewal of Beverage Dispensary Liquor License #1130 for Thorn's Showcase Lounge. CZ 0 rsk MEMORANDUM Date: October 31, 2013 To: Michelle Endresen Finance/Leases Kari Atwood Finance/Public Utilities Chief Tom Clemons Police Department Chief Eddie Athey Fire Department From: Brenda Ballou, Deputy City Clerk 0 RE: Verifying Compliance For Renewal Of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Thorn's Showcase Lounge Type of License: Beverage Dispensary License Number: 1130 Department Status Initials Finance/Leases N)ft Finance/Utilities Off /- Police Chief J Fire Chief B� ��h KENAI PENINSULA BOROUGH 143 144 North Binkley Street • Soldotna, Alaska 99669-7520 ti PHONE: (907)714-2160 • FAX: (907)714-2388 Toll-free within the Borough: 1-800-478-4441 Ext. 2160 Email: assemblyclerk @borough.kenai.ak.us g owe—` JOHNI BLANKENSHIP, MMC BOROUGH CLERK October 24, 2013 Ms.Christine Lambert Records &Licensing Supervisor Alcoholic Beverage Control Board 2400 Viking Drive Anchorage,AK 99501-1768 RE: Non-Objection of License Renewal Business Name Thorn's Showcase Lounge License Type • Beverage Dispensary License Location • City of Seward License No. • 1130 Dear Ms. Lambert, This serves to advise that the Finance Department has reviewed the above referenced application and has no objection to the renewal of this license. Should you have any questions, or need additional information, please do not hesitate to contact our office. Sincerely, Johni Blankenship, MMC Borough Clerk JB/klr cc: Applicant City of Seward KPB Finance Department File ,v0F 741, e,,,\ ,/7 , 1HE STATE Department of Commerce, Community jLASI(L 1 ALCOHOLIC rs1:\TRAGY cOr.Ei:Ot. BOARD GO.... ;:%:;:i'✓1>arc;Jr;- : if' Ci{)`t'I.1iNC){Z SEAN Ia:11Z'�Fi 1, 0 / : e.A:csl.;r9v501 ALA S Maid:90/.20_5900 Dr):207.46:;543- Fcu;.907 263.3;9W October 10,2013 RE: Liquor License Renewal Notice Atm: Homer City Clerk Kachemak City Clerk Kenai City Clerk Seward City Clerk Soldotna City Clerk Kenai Peninsula Borough Clerk HOMER Type: Beverage Dispensary laic #: 1002 DBA Name: Salty Dawg Saloon Premise Address: 4380 1-Homer Spit Road Owner: Sdawg Inc. Mailing Address: PO Box 2581, Homer,AK 99603 Type: Restaurant Eating Place I.ic #: 3210 DBA Name: Cafe Cups Premise Address: 162 W Pioneer Ave. Owner: Bivalves Inc. Mailing Address: 162 W Pioneer Ave.,Homer,AK 99603 KACHEMAK Type: Beverage Dispensary-Duplicate Lic#: 4813 DBA Name: Wasabi's Fusion Premise Address: 59217 East End Road Owner: Flying Fish I...LC Mailing Address: 59217 East End Road,Homer.,AK 99603 Type: Winery Lic #: 4374 DBA Name: Bear Creek Winery Premise Address: 60203 Bear Creek Road Owner: Bear Creek Winery L1..0 Mailing Address: 60203 Bear Creek Drive, Homer,AK 99603 Renewal Notice 10-10-13 Page 1 t Type: Package Store. Lic #: 408 DBA Name: 4 Lands Bar&Liquor Premise Address: 54728 Industrial Ave. Owner: Bar R &R Corp Mailing Address: PO Box 8583,Nikiski,AK 99635 Type: Package Store l ie #: 3520 DBA Name: Fritz Creek General Store Premise Address: Mile 8.2 East End Road Owner: Sealevel Inc. Mailing Address: PC) Box 15374,Fritz Creek,AK 99603-6374 Type: Restaurant Eating Place Lic#: 3989 DBA Name: Freddie's Roadhouse Inc. Premise Address: 5245 Arneson Avenue Owner: Freddie's Roadhouse Inc. Mailing Address: PO Box 1360, Kenai, AK 99611 SEWARD �'Ty P° Beverage Dispensary #: 1130 '��� DBA Name: Thom's Showcase Lounge Premise Address: 208 Fourth Ave. Owner: Thorn's Showcase Lounge LLC Mailing.Address: PO Box 1261, Seward, AK 99664 Type: Brewpub / Lic #: 5123 DBA Name: Seward Brewing Co. Premise Address: 139 Fourth Ave. owner: Gene Minden Mailing Address: PO Box 2753, Seward, AK 99664 Type: Package Store Lic #: 2683 DBA Name: Gateway Liquor& Food Mart Premise Address: 1400 B Third Avenue Owner: I Iarbor Gateway lnc. Mailing Address: PO Box 944,Seward,AK 99664 Type: Restaurant Eating Place—Public Convenience Lic #: 5152 DBA Name: Seward Brewing Co. Premise Address: 139 fourth Ave. Owner: Gene Minden Mailing Address: PO Box 2753, Seward,AK 99664 Renewal Notice 10-10-13 Page 3 1 Seward Recreation Committee Jena Petersen, Chairperson PO Box 167 Seward,AK 99664-0167 Dear Honorable Mayor and City Council members: Your Seward Recreation Committee will share a short presentation regarding our actions thus far and our plans for the future at your December 9th meeting. Please approve an extension on our sunset. The Seward Recreation Committee would like to continue meeting to accomplish our mission. Sincerely,• Petersen %kw airperson, Seward Recreation Committee The mission of the Recreation Committee is "to conceive, compile and advance recreation opportunities in the Seward area." k I Johanna Kinney From: Christy Terry Sent: Friday, November 22, 2013 4:03 PM To: Johanna Kinney Subject: FW:AML presentation/follow up Johanna- could you please add this to the next agenda for discussion re: the possibility of becoming a member? Would Council have the $250 in our budget to pay the dues? Thank you. Christy From: David Levy [alaskamc©gmail.com] Sent:Thursday, November 21, 2013 2:42 PM To: Christy Terry Subject: AML presentation/follow up Dear Christy: Thanks for attending the public transportation breakout session this morning. I hope that you found the information to be helpful. I have been working with Dana Paperman and other folks with the Seward Coordinated Transportation Group and it looks like you have exciting transit plans in the future. Also,thanks for your interest in the Alaska Mobility Coalition (AMC)—is the Seward City Council interested in becoming a member?AMC membership is just$250 and your membership would be supporting public and community transportation in Alaska. The Alaska Mobility Coalition (AMC) is a private, non-profit membership association that represents and advocates for public and community transportation in Alaska.We have 144 members across the state from Bethel to Prince of Wales Island.Our members provide 325 full and part time jobs and provide over seven million rides annually for Alaskans to get to work, school and medical appointments. For more information, please check out our website at www.alaskamobility.org As a member of the AMC your membership supports public and community transportation in Alaska.You will get weekly updates on transit and transportation issues around the state and around the country;a monthly e-newsletter;a annual report which highlights AMC programs and activities and profiles AMC members. Membership is just$250 and you can pay online at www.alaskamobilitv.org or you can mail your membership to: Alaska Mobility Coalition (AMC) 3705 Arctic Blvd,#1777 Anchorage,AK 99503 Thanks again for your interest in the AMC and I look forward to working with you in the future. Happy Thanksgiving and if you have any questions, please let me know. Sincerely, David David M. Levy Ilq Executive Director Alaska Mobility Coalition 3705 Arctic Blvd, #1777 Anchorage,Alaska 99503-5774 la ska mcPgMai I.co m www.alaskamobilitv.org 907240-2702 NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Not spam Forget previous vote /2 10111 JUIII HIVIL HUl.3U1 HIVIt HIVI !VC'.N HUVULcIl_`, r'LUAU /-\VVdlUfICS`J 1. 0111c1Ul US a,„„ -c$ • 4 Achieving mobility through .' community appropriate transportation services Whats New Membership Benefts Test Title Two Member beneifts vary depending on your level of membership, but no matter how you join you know your voice is being heard. Announcement 2 Test Text Transit Advocate:Individual Member- Read more... • Receive the monthly AMC Newsletter Test Title • Receive weekly email communications • Invited to the Annual and Semiannual meetings Announcement 1 • Given the opportunity to participate in surveys providing direct feedback on AMC projects and Breit summary Read more... objectives • Involved in setting and advocating for Legislative Priorities in Juneau Transit Advocate:Organizational Members- • All beneifts of the individual member Nord • Website is listed on the AMC website and included in the monthly newsletter • Discounted admission to the Alakas Transit Conference held each October If you are interested in becoming a member and making your voice heard in suppport of public and community transportation please click here. li I rr:; ;il; rs.l'',lit K'<.new, AIVR AMU News Advocacy F tlk llC ti'.N I"t Cf ,_? _-ontact r ar MOBITCOALTTION Achieving mobility through community appropriate transportation services Alaska mobility coalition Join AMC Members List Whats New Members Test Title Two Name Key Contact Announcement 2 Test Text Read more... 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Alaska Division of Senior and Disability Services Duane Mayes Alaska Mental Health Trust Authority Luke Lind Alaska Mobility,LLC Pat Delia Alaska Railroad Wendy Lindskoog Alaska Tribal Technical Assistance Prgoram Center Byron Bluehorse Alaska Tribal Transportation Work Group Julie Baltar Alaska Trucking Association Aves Thompson AMATS Craig Lyon Anchorage Neighborhood Health Center Jon Zasada Andi Nations self Arctic Access AudreyAanes Art Delaune self AT&T Kristin Bohne Athey Creek Consultants Dean Deeter Barbara Singleton self Ben Lyman self Bill Herman self Bristol Bay Native Association Julie Baltar Brooks and Associates Anne Brooks Bruce Carr self Camille Ferguson self CaseyAnderson self Catholic Social Services/Anchorage Ellen Krsnak Center for Community Connie Sipe Central Area Rural Transit System Jennifer Beckmann Challenge Alaska Beth Edmands Chickaloon Tribal Council Gary Stevig Chugiak Eagle River Senior Center Monika Dahlberg City and Borough of Juneau/Capital Transit John Kern City of Bethel ( 21j Bill Ferguson Cook Inlet Tribal Council Carol Wren Copper River Native Assocation Gary Hay Dan Wagner self David Leone self David Levy self David Lyle self Debbie Ossiander self Dimond Center Hugh Ashlock ` Disability Law Center of Alaska Dave Fleurant Donna Baum self Doug Bridges self Ed Graff self EK Bus Sales Jason Spore FNSB/MACS Transit and Van Tran Adam Barth Fairbanks Resource Agency Emily Ennis Glacier Valley Trans it Brett Bitner Governor's Council on Disabilities and Special Rich Sanders Education Heidi Frost self Hickey and Associates Mark Hickey Hope Community Resources Steve Lesko Independent Living Center/Homer Joyanna Giesler Interior Alaska Bus Lines Janet Peterson Inter-Island Ferry Authority Dennis Watson ITS Alaska Jill Sullivan Jamie Acton self Jason Burke self Jed Smith self Jeff Roach self Jennifer Beckmann self Jody Karcz self Jose Perez self Judy Farrow self JudyTymick self Juneau Economic Development Council Brian Hoist Juneau Tab and Tours JC Harris Ketchikan Gateway Borough/The Bus Kyan Reeve Ketchikan Indian Community Arlene Dilts-Jackson Kittelson and Associates Gary Katsion Kyan Reeve self LaMarr Anderson self Larry Gibson self Lawrence Bredeman self Leonard Barger self Leslie Jackson self LSC Consultants AT Stoddard Manley Village Council Karen Brooks Margaret Evans self Marsha Partlow self Mat-Su Borough Brad Sworts Mat-Su Comm unity Transit Naomi Nelson Mat-Su Health Foundation Sharon Scott Mat-Su Senior Services Rachel Greenberg Mike Weller self Millie Ryan self Mobilitat Cindy Johnson Moore and Associates j Allison Moore Naomi Nelson self Nelson/Nygard Consulting Actor Stover Nicolas Rallo self Organized Village of Kasaan Sam Thomas Pat Branson self Patrick Reinhart self Paviuchuk and Associates Jason Pavluchuk Rachel Grenier self REACH Millie Ryan Rebecca Traylor self Res Care Horn eCare Services Allison Lee Rex Knowlton self Rhonda Moore self Ricon Larry McNutt RLS and Associates Laura Brown RosemaryA Vawin self RouteMatch Tom Coogan Ruth L'Hommedieu self SchetkyNW Sales Bob Petrovski Schlueter Services Tony Cox Scott Banks self Scott Entin self Senior Citizens of Kodiak Pat Branson Seward Senior Center Dana Paperman Sitka Tribe of Alaska Gerry Hope Southeast Alaska Independent Living Joan O'Keefe Southeast Senior Services Doug Bridges Statewide Independent Living Council Heidi Frost Sue Ellen Connor self Sunshine Transit Sue Deyoe Susan Shiffer self Tanya Martin self Tim Sullivan self Todd Logan self TrailerCraft Mellisa Gould Trapeze Meaghan Wilkinson TRIPTAC Jenni West UM School of Engineering Osama Abaza USKH Lydia Gray Valley Movers Jenifer Tew vRides Crissyditmore WallBusters Rebecca Traylor Contact Us ©2013 Alaska Mobility Coalition I Web Design by Alaska Tech Support 141111110 i 23 10/21/2013 2:58 PM Run Date-10/21/13 @ 2:58 PM Providence Health&Services DET_OPS 110-MGD-PROV SEWARD MED CTR Detail Statement of Operations(in Thousands) Reported as of September 2013 %Variance %Variance Last Year %Variance Actual MTD Budget MTD MTD Actual YTD Budget YTD YTD Actual YTD YTD Gross Service Revenues: 154 195 (21.0%) Acute Care-Inpatient 1,171 1,753 (33.2%) 1,603 (26.9%) 452 533 (15.2%) Acute Care-Outpatient 4,999 5,142 (2.8%) 5,340 (6.4%) 149 126 18.3% Primary Care 1,383 1,383 0.0% 1,375 0.6% 1,214 1,309 (7.3%) Long-term Care 11,063 11,915 (7.2%) 9,999 10.6% - - - Homecare&Hospice - - - - - - - - Housing&Assist.Living - - - - - 1,969 2,163 (9.0%) Total Gross Service Revenues 18,616 20,193 (7.8%) 18,317 1.6% Revenue Deductions: 70 31 125.8% Charity Care 465 315 47.6% 219 112.3% 306 463 (33.9%) Medicare&Medicaid (6) 4,316 (100.1%) 3,239 (100.2%) 11 1 1,000.0% Negotiated Contracts 61 8 662.5% 24 154.2% 72 78 (7.7%) Other 795 835 (4.8%) 695 14.4% 459 573 (19.9%) Total Deductions 1,315 5,474 (76.0%) 4,177 (68.5%) 57 57 - Bad Debt 612 633 (3.3%) 218 180.7% 1,453 1,533 (5.2%) Net Service Revenue 16,689 14,086 18.5% 13,922 19.9% - - - Premium Revenue - - - - - - - - Rental and Education Revenue - - - - - --r--. 91 51 78.4% Other Operating Revenue 166 461 (64.0%) 114 45.6% 1,544 1,584 (2.5%) Total Net Operating Revenues 16,855 14,547 15.9% 14,036 20.1% Expenses from Operations: - - - Purchased and Healthcare Expenses - - - - - Other Expenses from Operations: 722 729 (1.0%) Salaries&Wages 6,909 6,601 4.7% 6,867 0.6% 211 232 (9.1%) Employee Benefits 1,996 2,090 (4.5%) 2,035 (1.9%) - 8 (100.0%) Professional Fees 73 68 7.4% 89 (18.0%) 89 79 12.7% Supplies 807 727 11.0% 783 3.1% 224 180 24.4% Purchased Service 1,780 1,719 3.5% 1,840 (3.3%) 2 1 100.0% Depreciation 10 7 42.9% 15 (33.3%) 9 2 350.0% Interest and Amortization 56 14 300.0% 18 211.1% - - - Bad Debts - - - - - - 1 (100.0%) Taxes and Licenses - 6 (100.0%) 8 (100.0%) 93 90 3.3% Other Expenses 862 808 6.7% 892 (3.4%) 1,350 1,322 2.1% Total Other Exp from Operations 12,493 12,040 3.8% 12,547 (0.4%) 1,350 1,322 2.1% Total Operating Expenses 12,493 12,040 3.8% 12,547 (0.4%) 194 262 (26.0%) Excess of Rev Over Exp from OPS 4,362 2,507 74.0% 1,489 192.9% - - - Non-Operating Gain(Loss) - - - 1 - 194 262 (26.0%) Excess of Revenues Over Expenses 4,362 2,507 74.0% 1,490 192.8% Other Activity-Unrestricted (2,231) (1,582) (41.0%) Increase(Decrease)in UR Net Assets 2,131 (92) 2,416.3% 1 (16_ (ii,. (16,.. ( ( 10/21/2013 2:58 PM PRELIM-Run Date-10/21/13 @ 2:58 PM Providence Health&Services BAL_SHT 110-MGD-PROV SEWARD MED CTR Balance Sheet(in Thousands) Reported as of September 2013 September 2013 December 2012 September 2013 December 2012 Actual Last Year Actual Last Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents (1,928) (1,879) Accounts Payable 172 184 System Pooled Cash - - Accrued Compensation 851 1,031 Mgmt Designated Cash&Cash Equiv. - - Affiliates Payable - Short Term Investments - - Payable to Contractual Agencies 17 192 Assets Held Under Securities Lending - - Deferred Revenue/Unearned Premiums 5 21 Accounts Receivable,Net 3,205 2,760 Liability for Unpaid Medical Claims - Affiliate Receivable - - Liability for Risk-Sharing - _ Premiums Receivable - - Liabilities Under Securities Lending - - Other Receivables 3,119 386 Other Current Liabilities 4,796 3,429 Supplies Inventory at Cost - - Short-Term Debt - - )J Other Current Assets 9 25 Current Portion of Long-Term Debt - - Current Port.of Assets-Use is LTD Total Current Liabilities 5,841 4,857 0\ Total Current Assets 4,405 1,292 Assets Whose Use is Limited: Long-Term Debt: Mgmt Designated Cash and Investments - - Master Trust Debt - - Funds Held for Long-term Purposes 2,314 2,344 Loans from Affiliates - - Gift Annuity and Trust Funds - - Other - - Funds Held by Trustees - - Long-Term Debt - - Non-Current Assets Limited as to Use 2,314 2,344 Property,Plant&Equipment: Other Long-Term Liabilities 187 220 Gross Property,Plant&Equipment 179 136 Less:Accumulated Depreciation (123) (113) Total Liabilities 6,028 5,077 Net Property,Plant&Equipment 56 23 Net Assets: Other Assets: Unrestricted 930 (1,201) Unamortized Financing Cost - - Temporarily Restricted 8 4 Interaffiliate Notes Receivable - - Permanently Restricted - - Other(Incl.Long-term Investments) 191 221 Total Net Assets 938 (1,197) Total Other Assets 191 221 Total Liabilities and Net Assets 6,966 3,880 Total Assets 6,966 3,880 8 City of Seward FUND: 101 - General Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud General Property $ 770,666 $ 1,025,026 $ 254,361 $ 842,393 $ 182,634 $ 1,010,871 101.40 % Sales Tax Revenue 2,948,182 3,148,242 200,060 3,540,055 (391,813) 4,248,066 74.11 Other Taxes 345,301 348,822 3,521 291,667 57,155 350,000 99.66 Penalties and int 1,632 2,065 433 1,167 898 1,400 147.48 Licenses & Permit 138,177 181,194 43,017 135,563 45,631 162,675 111.38 P.I.L.T. 73,794 79,578 5,784 62,500 17,078 75,000 106.10 Intrgvrmmntl Reve 1,196,935 1,303,467 106,531 1,333,042 (29,575) 1,599,650 81.48 General Governmen 1,496,699 1,454,209 (42,490) 1,480,113 (25,904) 1,776,135 81.87 Public Safety 11,618 12,348 731 10,833 1,515 13,000 94.99 Public Works 2,783 1,365 (1,418) 1,833 (468) 2,200 62.05 Recreation 596,053 641,605 45,552 559,542 82,064 671,450 95.56 Library/Museum 8,553 27,681 19,128 21,500 6,181 25,800 107.29 Fines 6,812 8,731 1,920 10,000 (1,269) 12,000 72.76 GF Interest Reven 39,587 25,621 (13,966) 75,833 (50,212) 91,000 28.15 Rents and Royalti 118,925 135,211 16,286 116,938 18,273 140,325 96.36 Sales Fixed Asset 2,980 97 (2,882) 1,667 (1,569) 2,000 4.87 Spec Proj Revenue 38,548 19,612 (18,936) 28,803 (9,191) 34,564 56.74 Other Misc Revenu 17,162 19,131 1,969 19,333 (203) 23,200 82.46 Misc. Operating R 9,464 (5,314) (14,778) 2,500 (7,814) 3,000 (177.14) Total Revenue $ 7,823,869 $ 8,428,690 $ 604,821 $ 8,535,280 $ (106,590) $ 10,242,336 82.29 % illillillr City of Seward FUND: 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.3%. of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 2,746,873 $ 2,788,107 $ 41,233 $ 3,054,856 $ (266,749) $ 3,665,827 76.06 % Overtime 163,408 118,397 (45,012) 85,652 32,745 102,782 115.19 Standby Time 4,992 5,291 299 6,522 (1,231) 7,826 67.61 Unemployment Wage 5,615 6,864 1,249 15,177 (8,313) 18,212 37.69 Leave Time 288,994 296,945 7,951 321,046 (24,100) 385,255 77.08 In Lieu of FICA 6,913 7,064 152 4,116 2,948 4,939 143.03 Retirement Benefi 642,637 951,245 308,607 942,031 9,214 1,130,437 84.15 Health Insurance 1,058,906 1,061,322 2,416 1,082,597 (21,274) 1,299,116 81.70 Workers' Comp 99,004 95,758 (3,246) 145,738 (49,980) 174,886 54.75 Medicare 59,514 61,967 2,453 60,698 1,269 72,837 85.08 Total Persnl Sery 5,076,858 5,392,959 316,101 5,718,431 (325,472) 6,862,117 78.59 Audit 83,345 74,670 (8,675) 55,000 19,670 66,000 113.14 Advertising 17,784 14,844 (2,939) 26,938 (12,093) 32,325 45.92 Subscriptions/Due 11,552 15,049 3,497 19,108 (4,060) 22,930 65.63 r� Travel/Subsistenc 71,307 76,219 4,912 85,458 (9,239) 102,550 74.32 � / Communications 62,166 68,282 6,116 70,167 (1,884) 84,200 81.10 Education/Trainin 19,363 20,305 942 33,392 (13,087) 40,070 50.67 Legal 70,645 67,771 (2,874) 104,167 (36,395) 125,000 54.22 Legal Settlement 92,339 - (92,339) - - - - Other Spec Servic 21,365 23,153 1,788 22,543 610 27,052 85.59 Utilities 330,106 369,565 39,459 357,867 11,698 429,440 86.06 Heating Fuel 58,267 70,218 11,951 76,017 (5,799) 91,220 76.98 Rents & Leases 33,695 49,853 16,158 54,417 (4,563) 65,300 76.34 Insurance 179,117 195,598 16,481 186,342 9,257 223,610 87.47 CY Insurnce Recov - (4,769) (4,769) - (4,769) - - Maintenance & Rep 123,941 186,220 62,279 216,692 (30,472) 260,030 71.61 Contracted Servic 146,269 195,571 49,302 274,718 (79,147) 329,662 59.32 Library Bks.& Mat 16,475 17,922 1,447 20,000 (2,078) 24,000 74.68 Vehicle Supplies 2,817 1,776 (1,041) 6,842 (5,066) 8,210 21.63 Uniform Allowance 4,467 4,934 468 6,125 (1,191) 7,350 67.13 Operating Supplie 194,492 193,415 (1,078) 222,550 (29,135) 267,060 72.42 Gas & Lube 131,711 97,122 (34,589) 84,000 13,122 100,800 96.35 Equip,Furn,Tools 28,806 35,901 7,095 66,395 (30,494) 79,674 45.06 Safety Equip/Supp 4,611 6,798 2,187 12,113 (5,314) 14,535 46.77 Janitorial Suppli 8,449 11,444 2,994 10,333 1,110 12,400 92.29 Inmate Meals 7,399 8,187 788 11,667 (3,479) 14,000 58.48 Postage/Misc.Frei 26,191 25,391 (800) 34,504 (9,113) 41,405 61.32 Equipment Rental 33,564 22,485 (11,078) 43,432 (20,946) 52,118 43.14 Motor Pool Rent 208,375 266,873 58,498 208,333 58,541 249,999 106.75 Campgrounds - 15 15 - 15 - - Sister City Progr 3,713 6,495 2,782 5,417 1,079 6,500 99.93 Municipal Lobby F 130,198 133,507 3,310 130,833 2,674 157,000 85.04 In-Kind Expenses - - 4,473 (4,473) 5,368 - L2 City of Seward FUND, 101 - General Fund Line Item Expenditure Summary by Fund Through October, 83.31 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Contributions $ 239,198 $ 292,420 $ 53,222 $ 212,500 $ 79,920 $ 255,000 114.67 % Bad Debt Expense - - - 1,667 (1,667) 2,000 - Genl Govt Admin F 67,888 69,089 1,202 69,089 - 82,907 83.33 Contingency 10,746 7,041 (3,705) 11,667 (4,625) 14,000 50.30 Elections 2,712 1,405 (1,306) 3,333 (1,928) 4,000 35.13 Promotion 3,604 10,747 7,142 20,833 (10,087) 25,000 42.99 Vol Fireman Stipe 16,667 18,333 1,667 16,667 1,667 20,000 91.67 Bank,credit card 6,768 7,511 743 21,250 (13,739) 25,500 29.45 Interest Expense - 100 100 - 100 - - Misc. Expenses 35,463 25,220 (10,243) 41,438 (16,218) 49,725 50.72 Principal 62,525 65,807 3,283 217,993 (152,186) 261,592 25.16 Interest Expense 153,201 159,400 6,199 190,248 (30,848) 228,298 69.82 Buildings - 12,569 12,569 - 12,569 - - Capital Equipment 5,911 2,474 (3,437) 4,167 (1,693) 5,000 49.48 Misc. Programs 630 4,350 3,720 5,417 (1,067) 6,500 66.92 Total Expenses $ 7,804,697 $ 8,324,241 $ 519,544 $ 8,984,539 $ (660,298) $ 10,781,447 77.21 % NIllid FUND: 101 - General Fund DEPT: 1110 - Mayor and Council Line Item Expenditure Summary by Fund Through October, 83.31 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual t of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 18,000 $ 18,000 $ - $ 15,375 $ 2,625 $ 18,450 97.56 5060 Retirement Benefi 314 257 (57) 206 51 247 104.06 5080 Workers' Comp 122 154 32 177 (23) 212 72.59 5090 Medicare 1,228 1,228 - 1,049 179 1,259 97.55 19,664 19,639 (25) 16,807 2,832 20,168 97.38 5110 Audit 83,345 74,670 (8,675) 55,000 19,670 66,000 113.14 5120 Advertising 11,501 8,982 (2,519) 18,333 (9,351) 22,000 40.83 5130 Subscriptions/Due 3,157 3,248 91 3,000 248 3,600 90.23 5140 Travel/Subsistenc 20,100 8,019 (12,081) 16,667 (8,648) 20,000 40.09 5150 Communications 2,500 2,380 (120) 3,333 (954) 4,000 59.49 5160 Education/Trainin 1,160 - (1,160) 1,250 (1,250) 1,500 - 5370 Insurance 762 709 (52) 750 (41) 900 78.81 5440 Operating Supplie 8,894 5,320 (3,574) 7,500 (2,180) 9,000 59.11 5460 Equip,Furn,Tools - 1,145 1,145 1,250 (105) 1,500 76.34 5490 Postage/Misc.Frei 1,039 623 (417) 1,500 (877) 1,800 34.60 5560 Sister City Progr 3,713 6,495 2,782 5,417 1,079 6,500 99.93 5570 Municipal Lobby F 130,198 133,507 3,310 130,833 2,674 157,000 85.04 5690 Contingency 2,500 2,500 - 2,500 - 3,000 83.33 5730 Promotion 3,292 10,622 7,330 20,833 (10,212) 25,000 42.49 Total Expenses $ 291,824 $ 277,860 $ (13,964) $ 284,973 $ (7,113) $ 341,968 81.25 021 FUND: 101 - General Fund DEPT: 1111 - Legislative - Boards & Commissions Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 24,771 $ 24,973 $ 201 $ 15,121 $ 9,852 $ 18,145 137.63 5040 Leave Time 1,416 - (1,416) 1,617 (1,617) 1,940 - 5060 Retirement Benefi 2,651 2,655 5 1,597 1,059 1,916 138.58 5070 Health Insurance 11,562 10,661 (901) 5,829 4,832 6,995 152.41 5080 Workers' Comp 209 209 - 174 35 209 100.20 5090 Medicare 359 362 3 231 131 277 130.70 40,968 38,860 (2,108) 24,568 14,292 29,482 131.81 5130 Subscriptions/Due 330 140 (190) 833 (693) 1,000 14.00 5140 Travel/Subsistenc 1,352 533 (819) 2,083 (1,550) 2,500 21.32 5160 Education/Trainin 350 - (350) 417 (417) 500 - 5370 Insurance 560 633 73 583 50 700 90.43 5440 Operating Supplie 1,684 640 (1,044) 1,667 (1,027) 2,000 32.00 5490 Postage/Misc.Frei 5 5 - - 5 - - Total Expenses $ 45,248 $ 40,811 $ (4,437) $ 30,152 $ 10,660 $ 36,182 112.79 1 0 FUND: 101 - General Fund 11111.1111e DEPT: 1115 - General Fund Legal Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5130 Subscriptions/Due $ - $ 60 $ 60 $ - $ 60 $ - - 5140 Travel/Subsistenc 1,738 1,350 (389) 1,350 - - 5170 Legal 70,645 67,771 (2,874) 104,167 (36,395) 125,000 54.22 5171 Legal Settlement 92,339 - (92,339) - - Total Expenses $ 164,722 $ 69,181 $ (95,541) $ 104,167 $ (34,986) $ 125,000 55.34 4411111111e 111111111re 1 /61 FUND: 101 - General Fund DEPT: 1120 - City Manager '411111001 Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 189,955 $ 182,305 $ (7,650) $ 190,845 $ (8,540) $ 229,014 79.60 5020 Overtime 1,024 - (1,024) - - 5040 Leave Time 18,529 19,720 1,191 21,114 (1,395) 25,337 77.83 5060 Retirement Benefi 22,146 23,026 880 17,916 5,109 21,500 107.10 5070 Health Insurance 58,447 56,129 (2,318) 54,438 1,691 65,325 85.92 5080 Workers' Comp 1,682 1,448 (234) 2,874 (1,426) 3,449 41.99 5090 Medicare 2,854 2,779 (75) 2,893 (114) 3,472 80.05 294,637 285,407 (9,230) 290,081 (4,673) 348,097 81.99 5120 Advertising - 60 60 417 (357) 500 12,00 5130 Subscriptions/Due 1,995 1,845 (150) 417 1,428 500 369.00 5140 Travel/Subsistenc 15,646 16,115 469 13,333 2,781 16,000 100,72 5150 Communications 2,890 2,725 (164) 2,500 225 3,000 90.85 5160 Education/Trainin 1,027 373 (655) 1,250 (B78) 1,500 24,83 5310 Utilities 2,439 4,844 2,406 105 4,740 126 3855.78 5370 Insurance 4,559 5,098 539 5,833 (736) 7,000 72.82 5380 Maintenance & Rep 266 - (266) 417 (417) 500 -'',4001111 5390 Contracted Servic - 12 12 25,000 (24,988) 30,000 0.04 5440 Operating Supplie 2,697 2,533 (164) 6,833 (4,300) 8,200 30.90 5450 Gas & Lube 707 906 199 833 73 1,000 90.59 5460 Equip,Furn,Tools - 400 400 833 (433) 1,000 40.00 5490 Postage/Misc.Frei 66 34 (32) 417 (382) 500 6.89 5690 Contingency 8,146 4,541 (3,605) 9,167 (4,625) 11,000 41.29 5730 Promotion 313 - (313) - - - - 5790 Misc. Expenses 3,777 429 (3,348) 833 (404) 1,000 42.90 Total Expenses $ 339,163 $ 325,323 $ (13,841) $ 358,269 $ (32,946) $ 429,922 75.67 1 441110 FUND: 101 - General Fund DEPT: 1121 - Management Information Systems Dept. Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 100,082 $ 98,991 $ (1,092) $ 111,476 $ (12,485) $ 133,771 74.00 5020 Overtime 1,239 882 (357) 3,444 (2,562) 4,133 21.33 5040 Leave Time 12,211 12,452 241 13,507 (1,054) 16,208 76.83 5060 Retirement Benefi 12,116 13,346 1,230 12,194 1,152 14,633 91.21 5070 Health Insurance 32,054 33,532 1,478 33,463 69 40,155 83.51 5080 Workers' Comp 811 806 (6) 1,637 (831) 1,964 41.04 5090 Medicare 1,628 1,636 7 1,764 (128) 2,117 77.27 160,143 161,644 1,501 177,484 (15,840) 212,981 75.90 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions/Due - 1,195 1,195 417 778 500 239.00 5140 Travel/Subsistenc 1,022 1,381 359 2,083 (703) 2,500 55.22 5150 Communications 2,831 2,909 78 3,333 (425) 4,000 72.72 5160 Education/Trainin - - - 4,167 (4,167) 5,000 - 5370 Insurance 2,494 2,579 85 2,833 (254) 3,400 75.86 5380 Maintenance & Rep - - - 4,167 (4,167) 5,000 - 5390 Contracted Servic - - - 4,583 (4,583) 5,500 - 5440 Operating Supplie 29,349 16,321 (13,027) 18,583 (2,262) 22,300 73.19 5460 Equip,Furn,Tools 2,119 2,517 398 4,167 (1,650) 5,000 50.34 5490 Postage/Misc.Frei 22 - (22) 417 (417) 500 - 5790 Misc. Expenses - - - 417 (417) 500 - Total Expenses $ 197,979 $ 188,546 $ (9,434) $ 223,068 $ (34,522) $ 267,681 111111111, 135 FUND: 101 - General Fund DEPT: 1130 - City Clerk .4114101' Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 100,823 $ 106,914 $ 6,092 $ 111,647 $ (4,732) $ 133,976 79.80 5020 Overtime 907 1,185 278 1,236 (51) 1,483 79.90 5040 Leave Time 11,498 11,786 288 11,748 38 14,098 83.60 5060 Retirement Benefi 11,862 13,513 1,650 11,589 1,923 13,907 97.16 5070 Health Insurance 48,081 50,298 2,217 50,194 103 60,233 83.50 5080 Workers' Comp 822 840 18 1,623 (783) 1,947 43.12 5090 Medicare 1,584 2,323 739 1,677 646 2,012 115.45 ------- 175,577 186,858 11,281 189,714 (2,856) 227,656 82.08 5120 Advertising - 239 239 239 - - 5130 Subscriptions/Due 280 468 -188 458 10 550 85.09 5140 Travel/Subsistenc 2,509 1,927 (582) 4,167 (2,240) 5,000 38.54 5160 Education/Trainin 2,122 1,391 (731) 2,083 (692) 2,500 55.64 5370 Insurance 2,503 2,577 73 3,750 (1,173) 4,500 57.26 5390 Contracted Servic 3,280 5,185 1,904 15,833 (10,649) 19,000 27.29 5440 Operating Supplie 769 (775) (1,544) (775) - - 5500 Equipment Rental 6,520 6,897 377 5,500 1,397 6,600 104.5„.4409 5720 Elections 2,712 1,405 (1,306) 3,333 (1,928) 4,000 35.13 5790 Misc. Expenses - 76 76 - 76 - - 5930 Capital Equipment - (321) (321) - (321) - - Total Expenses $ 196,273 $ 205,927 $ 9,654 $ 224,839 $ (18,912) $ 269,806 76.32 ,4111000 ( 1--\ FUND: 101 - General Fund 14111111/ DEPT: 1140 - Finance Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5010 Salaries $ 288,303 $ 295,384 $ 7,081 $ 311,859 $ (16,475) $ 374,231 78,93 5020 Overtime 4,485 2,792 (1,693) 3,006 (214) 3,607 77.40 5040 Leave Time 30,856 31,749 893 33,123 (1,373) 39,747 79.88 5060 Retirement Benefi 32,435 35,864 3,429 32,916 2,949 39,499 90.80 5070 Health Insurance 111,778 113,054 1,276 117,100 (4,045) 140,519 80.45 5080 Workers' Comp 2,366 2,361 (5) 4,586 (2,225) 5,503 42.91 5090 Medicare 4,383 4,456 73 4,763 (307) 5,715 77.97 474,606 485,661 11,054 507,351 (21,691) 608,821 79.77 5120 Advertising 232 158 (75) 417 (259) 500 31.57 5130 Subscriptions/Due 795 1,649 854 1,083 566 1,300 126,84 5140 Travel/Subsistenc 6,820 8,753 1,933 9,167 (414) 11,000 79.57 5150 Communications 4,642 4,461 (181) 4,250 211 5,100 87.47 5160 Education/Trainin 3,381 5,408 2,027 2,083 3,325 2,500 216.32 5370 Insurance 6,884 7,432 548 8,333 (901) 10,000 74.32 5380 Maintenance & Rep 15,645 35,287 19,643 30,000 5,287 36,000 98.02 111411111111, 5390 Contracted Servic 350 6,550 6,200 10,000 (3,450) 12,000 54.58 5400 Library Bks.& Mat - 193 193 - 193 - 5440 Operating Supplie 13,913 16,157 2,243 10,833 5,323 13,000 124.28 5450 Gas & Lube - 516 516 - 516 - 5460 Equip,Furn,Tools 439 - (439) 3,333 (3,333) 4,000 5465 Safety Equip/Supp - 43 43 - 43 - 5490 Postage/Misc.Frei 1,595 2,135 540 2,500 (365) 3,000 71.17 5790 Misc. Expenses - 1,264 1,264 417 848 500 252.87 Total Expenses $ 529,303 $ 575,667 $ 46,364 $ 589,768 $ (14,101) $ 707,721 81.34 .. .„_ _... . ., .. ... 411111111, 135 iMMINMONOk FUND: 101 - General Fund DEPT: 1150 - Community Development 'IWO Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual k of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5010 Salaries $ 62,200 $ 88,418 $ 26,218 $ 113,511 $ (25,093) $ 136,213 64.91 5020 Overtime 840 - (840) - - _ 5040 Leave Time 7,530 9,024 1,494 7,874 1,150 9,449 95.50 5060 Retirement Benefi 7,570 11,439 3,870 11,874 (435) 14,249 80.28 5070 Health Insurance 26,154 32,130 5,976 39,586 (7,457) 47,504 67.64 5080 Workers' Comp 508 713 205 1,633 (920) 1,960 36.39 5090 Medicare 976 1,412 436 1,730 (318) 2,076 67.99 105,777 143,135 37,359 176,209 (33,073) 211,450 67.69 5120 Advertising 1,530 - (1,530) - - - - 5130 Subscriptions/Due 378 60 (318) - 60 - - 5140 Travel/Subsistenc 3,187 5,556 2,369 1,250 4,306 1,500 370.42 5150 Communications 1,883 1,878 (6) 2,500 (622) 3,000 62.59 5160 Education/Trainin 2,125 1,035 (1,090) 2,083 (1,048) 2,500 41.40 5370 Insurance 2,263 2,141 (122) 2,833 (692) 3,400 62.97 5380 Maintenance & Rep 400 1,424 1,024 1,250 174 1,500 94.95 5390 Contracted Servic 10,721 9,555 (1,166) 35,153 (25,598) 42,184 22.6,_ 5440 Operating Supplie 1,556 1,737 181 1,833 (97) 2,200 78.94'41P. 5460 Equip,Furn,Tools 435 608 173 3,333 (2,725) 4,000 15.20 5490 Postage/Misc.Frei 133 118 (15) 417 (299) 500 23.63 5500 Equipment Rental - - - 1,250 (1,250) 1,500 - 5690 Contingency 100 - (100) - - - - 5790 Misc. Expenses - 285 285 833 (548) 1,000 28.50 Total Expenses $ 130,488 $ 167,533 $ 37,044 $ 228,945 $ (61,413) $ 274,734 60.98 _.....-___ "="="- .. . .-.....,.... '11411110 I 3 cd9 FUND: 101 - General Fund DEPT: 1180 - General Services Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5120 Advertising $ 899 $ - $ (899) $ 1,667 $ (1,667) $ 2,000 - 5130 Subscriptions/Due 313 204 (109) 417 (213) 500 40.80 5140 Travel/Subsistenc - 229 229 - 229 - - 5150 Communications 1,103 1,031 (72) 1,000 31 1,200 85.94 5310 Utilities - - - 3,917 (3,917) 4,700 - 5370 Insurance 268 117 (152) 675 (558) 810 14.39 5371 CY Insurnce Recov - (4,769) (4,769) - (4,769) - - 5380 Maintenance & Rep 394 5,129 4,735 2,583 2,546 3,100 165.45 5390 Contracted Servic 897 - (897) 4,167 (4,167) 5,000 - 5440 Operating Supplie (403) (9) 393 6,667 (6,676) 8,000 (0.12 5450 Gas & Lube 52 227 175 425 (198) 510 44.49 5460 Equip,Furn,Tools - - - 3,333 (3,333) 4,000 - 5465 Safety Equip/Supp 231 - (231) 1,333 (1,333) 1,600 - 5490 Postage/Misc.Frei 479 6,333 5,855 1,667 4,667 2,000 316.66 5530 Motor Pool Rent 3,098 3,098 - 3,098 - 3,717 83.33 5660 Bad Debt Expense - - - 1,667 (1,667) 2,000 - 5730 Promotion - 125 125 - 125 - - 5770 Bank,credit card 2,746 3,441 696 15,833 (12,392) 19,000 18.11 5790 Misc. Expenses 21,844 17,168 (4,676) - 17,168 - - Total Expenses $ 31,920 $ 32,323 $ 403 $ 48,448 $ (16,124) $ 58,137 55.60 15 1 FUND: 101 - General Fund DEPT: 1181 - General Services Copier Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5440 Operating Supplie $ 543 $ 523 $ (20) $ 1,000 $ (477) $ 1,200 43.57 5500 Equipment Rental 10,267 7,047 (3,220) 7,500 (453) 9,000 78.30 Total Expenses $ 10,811 $ 7,570 $ (3,241) $ 8,500 $ (930) $ 10,200 74.22 FUND: 101 - General Fund DEPT: 1190 - SVAC Expense Accumulation Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5190 Other Spec Servic $ 10,000 $ 10,000 $ - $ 8,333 $ 1,667 $ 10,000 100.00 5370 Insurance 3,183 3,166 (17) 2,667 499 3,200 98.93 5380 Maintenance & Rep 508 1,195 686 1,000 195 1,200 99.56 5440 Operating Supplie - 1,080 1,080 - 1,080 - - 5450 Gas & Lube 1,488 2,244 756 1,250 994 1,500 149.59 5490 Postage/Misc.Frei - 59 59 167 (108) 200 29.27 5930 Capital Equipment 5,911 - (5,911) - - - - Total Expenses $ 21,089 $ 17,743 $ (3,346) $ 13,417 $ 4,326 $ 16,100 110.20 FUND: 101 - General Fund DEPT: 1191 - Contributions Nillid Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5610 Contributions $ 239,198 $ 292,420 $ 53,222 $ 212,500 $ 79,920 $ 255,000 114.67 5790 Misc. Expenses - - - 31,183 (31,183) 37,420 - Total Expenses $ 239,198 $ 292,420 $ 53,222 $ 243,683 $ 48,737 $ 292,420 100.00 I4o N..010 FUND: 101 - General Fund DEPT: 1210 - Police Department Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 682,165 $ 711,954 $ 29,789 $ 798,891 $ (86,937) $ 958,669 74.26 5020 Overtime 34,362 39,557 5,195 42,674 (3,117) 51,209 77.25 5030 Unemployment Wage 2,016 (698) (2,714) 5,177 (5,875) 6,212 (11.24 5040 Leave Time 75,673 79,466 3,794 91,053 (11,587) 109,264 72.73 5060 Retirement Benefi 80,341 97,541 17,201 87,070 10,471 104,484 93.36 5070 Health Insurance 292,052 294,920 2,868 284,739 10,180 341,687 86.31 5080 Workers' Comp 22,742 24,180 1,438 42,868 (18,688) 51,442 47.01 5090 Medicare 18,625 16,514 (2,111) 17,819 (1,305) 21,383 77.23 1,207,977 1,263,435 55,458 1,370,291 (106,857) 1,644,350 76.83 5120 Advertising - 383 383 417 (33) 500 76.69 5130 Subscriptions/Due 1,871 2,211 340 7,917 (5,706) 9,500 23.27 5140 Travel/Subsistenc 3,789 12,898 9,110 11,667 1,232 14,000 92.13 5150 Communications 10,782 10,178 (605) 12,500 (2,322) 15,000 67.85 5160 Education/Trainin 2,789 4,615 1,826 3,750 865 4,500 102.56 5190 Other Spec Servic 2,610 2,873 263 2,083 789 2,500 114.91 5370 Insurance 70,103 67,080 (3,023) 50,833 16,247 61,000 109.97 5380 Maintenance & Rep 11,754 15,434 3,680 8,750 6,684 10,500 146.99 5390 Contracted Servic - - - 2,500 (2,500) 3,000 - 5430 Uniform Allowance 2,544 2,061 (483) 3,333 (1,272) 4,000 51.52 5440 Operating Supplie 9,650 12,204 2,554 12,500 (296) 15,000 81.36 5450 Gas & Lube 14,802 14,149 (654) 15,417 (1,268) 18,500 76.48 5460 Equip,Furn,Tools 2,720 1,994 (726) 5,000 (3,006) 6,000 33.24 5465 Safety Equip/Supp 39 - (39) 2,083 (2,083) 2,500 - 5490 Postage/Misc.Frei 1,489 1,866 378 2,083 (217) 2,500 74.65 5500 Equipment Rental 4,396 4,599 204 4,583 16 5,500 83.62 5530 Motor Pool Rent 27,537 27,537 - 27,537 - 33,044 83.33 5770 Bank,credit card 4,022 4,069 47 5,417 (1,347) 6,500 62.61 5790 Misc. Expenses 172 240 68 1,250 (1,010) 1,500 16.00 5990 Misc. Programs 630 2,734 2,104 3,750 (1,016) 4,500 60.76 Total Expenses $ 1,379,674 $ 1,450,561 $ 70,887 $ 1,553,661 $ (103,101) $ 1,864,394 77.80 'liii- /4 ( FUND: 101 - General Fund DEPT: 1211 - Jail .4411d Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5010 Salaries $ 194,284 $ 203,771 $ 9,488 $ 221,666 $ (17,895) $ 265,999 76.61 5020 Overtime 17,178 14,821 (2,357) 16,393 (1,572) 19,672 75,34 5040 Leave Time 21,772 24,125 2,353 25,447 (1,322) 30,536 79.00 5060 Retirement Benefi 24,581 28,979 4,398 25,134 3,845 30,161 96,08 5070 Health Insurance 92,596 99,721 7,125 100,224 (503) 120,268 82.92 5080 Workers Comp 9,606 11,049 1,443 14,322 (3,274) 17,187 64.29 5090 Medicare 3,271 3,332 61 3,637 (305) 4,364 76.35 363,287 385,797 22,510 406,823 (21,025) 488,187 79.03 5120 Advertising - - - 417 (417) 500 - 5130 Subscriptions/Due 504 438 (65) 667 (228) 800 54.80 5140 Travel/Subsistenc 1,386 2,171 785 2,083 87 2,500 86.83 5150 Communications 2,981 2,977 (4) 2,500 477 3,000 99.22 5160 Education/Trainin 170 348 178 1,667 (1,319) 2,000 17.40 5360 Rents & Leases 25,000 25,000 - 25,000 30,000 83.33 5370 Insurance 12,934 21,827 8,893 15,417 6,410 18,500 117.98 5380 Maintenance & Rep 584 594 10 1,250 (656) 1,500 39.5,_ 5390 Contracted Servic - 2,000 2,000 833 1,167 1,000 200,0(34111111r 5430 Uniform Allowance 790 920 131 1,250 (330) 1,500 61.35 5440 Operating Supplie 3,055 3,689 635 5,417 (1,727) 6,500 56.76 5460 Equip,Furn,Tools 369 364 (5) 1,667 (1,303) 2,000 18.20 5470 Janitorial Suppli 1,436 1,308 (128) 1,250 58 1,500 87.18 5480 Inmate Meals 7,343 8,137 794 11,667 (3,530) 14,000 58.12 5490 Postage/Misc.Frei 539 491 (48) 1,250 (759) 1,500 32.73 5530 Motor Pool Rent 1,434 1,434 - 1,434 - 1,721 83.33 5670 Genl Govt Admin F 67,888 69,089 1,202 69,089 - 82,907 83.33 5790 Misc. Expenses 339 252 (87) 417 (164) 500 50.47 Total Expenses $ 490,037 $ 526,836 $ 36,799 $ 550,096 $ (23,260) $ 660,115 79,81 . ..-- . .......... 11421_, 'NINO° FUND: 101 - General Fund DEPT: 1212 - Animal Control Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5310 Utilities $ 4,784 $ 6,170 $ 1,386 $ 4,372 $ 1,798 $ 5,246 117.61 5330 Heating Fuel 337 - (337) 62 (62) 74 - 5370 Insurance 74 82 9 250 (168) 300 27.36 5380 Maintenance & Rep - - - 4,167 (4,167) 5,000 - 5390 Contracted Servic 47,668 47,753 85 47,668 85 57,202 83.48 5460 Equip,Furn,Tools - 265 265 - 265 - - 5500 Equipment Rental - - - 417 (417) 500 - Total Expenses $ 52,863 $ 54,271 $ 1,407 $ 56,935 $ (2,665) $ 68,322 79.43 Illkille Illikl, /45 FUND: 101 - General Fund DEPT: 1220 - Fire Department N41110# Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 134,913 $ 127,580 $ (7,333) $ 144,803 $ (17,222) $ 173,763 73.42 5020 Overtime 997 128 (870) 381 (253) 457 27.96 5040 Leave Time 16,733 15,893 (840) 14,302 1,591 17,162 92.61 5050 In Lieu of FICA 1,975 1,735 (240) - 1,735 - - 5060 Retirement Benefi 15,863 15,152 (710) 13,546 1,606 16,255 93.22 5070 Health Insurance 44,494 46,886 2,392 46,031 855 55,237 84.88 5080 Workers' Comp 11,904 11,372 (532) 14,297 (2,925) 17,156 66.29 5090 Medicare 1,053 1,388 335 1,960 (572) 2,352 59.03 227,933 220,135 (7,798) 235,319 (15,184) 282,383 77.96 5120 Advertising 266 318 52 417 (99) 500 63,61 5130 Subscriptions/Due 676 861 185 417 444 500 172.19 5140 Travel/Subsistenc 3,555 6,456 2,901 2,917 3,539 3,500 184.45 5150 Communications 4,741 4,724 (17) 7,500 (2,776) 9,000 52.49 5160 Education/Trainin 1,430 1,529 99 1,417 112 1,700 89.94 5310 Utilities 57,861 58,006 145 60,817 (2,811) 72,981 79.48 5330 Heating Fuel 11,469 9,276 (2,193) 10,436 (1,160) 12,524 74.0N4100ii 5360 Rents & Leases 1,186 151 (1,034) 5,333 (5,182) 6,400 2.36 5370 Insurance 20,835 22,114 1,279 23,333 (1,219) 28,000 78.98 5380 Maintenance & Rep 2,900 5,621 2,721 10,000 (4,379) 12,000 46.84 5390 Contracted Servic 698 2,383 1,685 1,667 716 2,000 119.14 5420 Vehicle Supplies 2,744 1,711 (1,033) 5,333 (3,623) 6,400 26.73 5430 Uniform Allowance 408 1,161 753 708 452 850 136.55 5440 Operating Supplie 1,336 3,715 2,379 4,833 (1,118) 5,800 64.05 5450 Gas & Lube 6,707 6,766 59 5,833 933 7,000 96.66 5460 Equip,Furn,Tools 6,339 4,634 (1,704) 4,167 468 5,000 92.69 5465 Safety Equip/Supp 782 - (782) 2,917 (2,917) 3,500 - 5490 Postage/Misc.Frei 540 799 259 1,250 (451) 1,500 53.25 5500 Equipment Rental - 1,192 1,192 833 358 1,000 119.17 5530 Motor Pool Rent 33,273 91,814 58,541 33,273 58,541 39,928 229.95 5790 Misc. Expenses 84 236 153 - 236 - - Total Expenses $ 385,762 $ 443,602 $ 57,840 $ 418,721 $ 24,881 $ 502,465 88.29 ==----==' (1111 'NW.' FUND: 101 - General Fund DEPT: 1221 - Volunteer Training Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5080 Workers' Comp $ - $ - $ - $ 5,583 $ (5,583) $ 6,700 - - - 5,583 (5,583) 6,700 - 5130 Subscriptions/Due - 15 15 - 15 - - 5140 Travel/Subsistenc 4,249 3,165 (1,084) 2,917 248 3,500 90.42 5160 Education/Trainin 1,979 1,520 (459) 2,917 (1,397) 3,500 43.43 5370 Insurance - - - 3,333 (3,333) 4,000 - 5380 Maintenance & Rep 1,749 1,097 (651) 3,333 (2,236) 4,000 27.43 5390 Contracted Servic 498 - (498) 833 (833) 1,000 - 5430 Uniform Allowance 725 740 15 833 (93) 1,000 74.00 5440 Operating Supplie 2,592 3,152 559 2,500 652 3,000 105.05 5460 Equip,Furn,Tools 9,028 3,784 (5,243) 7,500 (3,716) 9,000 42.05 5490 Postage/Misc.Frei 1,182 832 (351) 667 165 800 103.98 5750 Vol Fireman Stipe 16,667 18,333 1,667 16,667 1,667 20,000 91.67 5790 Misc. Expenses 45 - (45) - - - - Total Expenses $ 38,713 $ 32,638 $ (6,074) $ 47,083 $ (14,445) $ 56,500 57.77 1111110y 1,-15 .... .--- FUND: 101 - General Fund DEPT: 1222 - Emergency Preparedness N4101 Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual t of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5130 Subscriptions/Due $ 260 $ - $ (260) $ - $ - $ - _ 5140 Travel/Subsistenc - 869 869 7,633 (6,765) 9,160 9.48 5150 Communications 397 653 256 1,667 (1,013) 2,000 32.66 5160 Education/Trainin - - 833 (833) 1,000 - 5310 Utilities 1,481 1,491 10 1,397 94 1,676 88.94 - 5380 Maintenance & Rep 8 (8) 417 (417) 500 5390 Contracted Servic 1,250 - (1,250) - - - _ 5440 Operating Supplie 95 176 81 833 (657) 1,000 17.61 5460 Equip,Furn,Tools 914 - (914) 6,484 (6,484) 7,781 - 5490 Postage/Misc.Frei 18 26 9 - 26 - - ------- Total Expenses $ 4,423 $ 3,215 $ (1,208) $ 19,264 $ (16,049) $ 23,117 13.91 NIS° '411100 FUND: 101 - General Fund DEPT: 1250 - Building Inspection Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 51,970 $ 48,872 $ (3,098) $ 56,886 $ (8,014) $ 68,263 71.59 5020 Overtime 63 849 786 127 722 152 558.46 5040 Leave Time 6,425 5,554 (871) 5,878 (324) 7,054 78.73 5060 Retirement Benefi 5,742 6,115 373 6,059 55 7,271 84.10 5070 Health Insurance 19,614 20,177 563 20,895 (718) 25,074 80.47 5080 Workers' Comp 427 401 (25) 834 (433) 1,001 40.11 5090 Medicare 788 803 14 877 (74) 1,052 76.31 85,029 82,771 (2,258) 91,556 (8,785) 109,867 75.34 5130 Subscriptions/Due 125 215 90 167 48 200 107.47 5140 Travel/Subsistenc 1,030 2,180 1,150 2,500 (320) 3,000 72.67 5150 Communications 1,657 1,918 261 833 1,085 1,000 191.81 5160 Education/Trainin 410 385 (25) 1,667 (1,282) 2,000 19.25 5360 Rents & Leases 1,186 254 (932) 1,583 (1,330) 1,900 13.36 5370 Insurance 1,200 1,293 92 2,500 (1,207) 3,000 43.09 5380 Maintenance & Rep - 13 13 833 (821) 1,000 1.25 5430 Uniform Allowance - 52 52 - 52 - - 5440 Operating Supplie 260 1,216 956 1,250 (34) 1,500 81.06 5450 Gas & Lube 458 340 (118) 417 (76) 500 68.08 5460 Equip,Furn,Tools - 2,043 2,043 2,083 (40) 2,500 81.73 5490 Postage/Misc.Frei 7 89 82 417 (328) 500 17.78 5500 Equipment Rental - 1,088 1,088 1,667 (579) 2,000 54.41 5530 Motor Pool Rent 3,443 3,443 - 3,443 - 4,131 83.33 5790 Misc. Expenses - - - 417 (417) 500 - Total Expenses $ 94,804 $ 97,299 $ 2,495 $ 111,332 $ (14,032) $ 133,598 72.83 441111W' 1 (t7 FUND: 101 - General Fund DEPT: 1310 - Street General Operations N41100 Line Item Expenditure Summary by Fund Through October, 83.35 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual Ps of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5010 Salaries $ 115,200 $ 94,782 $ (20,418) $ 106,344 $ (11,562) $ 127,613 74.27 5020 Overtime 19,675 2,573 (17,101) 2,278 295 2,734 94,13 5022 Standby Time 2,234 - (2,234) - - - 5040 Leave Time 13,381 13,056 (325) 17,506 (4,450) 21,007 62.15 5050 In Lieu of FICA 2,374 1,823 (551) 2,058 (235) 2,469 73.82 5060 Retirement Benefi 16,224 12,332 (3,892) 12,021 311 14,425 85,49 5070 Health Insurance 47,544 40,349 (7,194) 45,547 (5,197) 54,656 73.82 5080 Workers' Comp 10,841 6,019 (4,822) 10,444 (4,425) 12,533 48.03 5090 Medicare 1,327 907 (420) 873 35 1,047 86.65 228,799 171,842 (56,957) 197,070 (25,228) 236,484 72.67 5120 Advertising - 551 551 129 422 155 355.65 5130 Subscriptions/Due - - - 258 (258) 310 - 5140 Travel/Subsistenc 187 399 212 858 (460) 1,030 38.71 5150 Communications 224 466 242 1,771 (1,304) 2,125 21.95 5160 Education/Trainin 175 - (175) 1,250 (1,250) 1,500 - 5310 Utilities 77,651 80,363 2,712 83,100 (2,737) 99,720 80.5,.. 4d 5370 Insurance 14,979 15,192 213 16,667 (1,475) 20,000 75.96"161' 5380 Maintenance & Rep 24,076 41,942 17,866 60,100 (18,158) 72,120 58.16 5390 Contracted Servic 1,012 22,776 21,764 17,171 5,605 20,605 110,53 5440 Operating Supplie 14,499 9,166 (5,334) 21,467 (12,301) 25,760 35.58 5450 Gas & Lube 87,713 53,113 (34,600) 41,667 11,446 50,000 106.23 5460 Equip,Furn,Tools 541 1,283 742 1,033 250 1,240 103.46 5465 Safety Equip/Supp 284 474 190 1,288 (814) 1,545 30.66 5490 Postage/Misc.Frei 5,323 584 (4,739) 4,292 (3,707) 5,150 11.34 5500 Equipment Rental - 30 30 858 (828) 1,030 2.91 5530 Motor Pool Rent 103,837 103,837 103,837 - 124,604 83,33 5790 Misc, Expenses 1,493 518 (975) 2,150 (1,632) 2,580 20.07 Total Expenses $ 560,793 $ 502,535 $ (58,258) $ 554,965 $ (52,430) $ 665,958 75.46 ......... .. -- .... 1 II ? NIIMOI" FUND: 101 - General Fund DEPT: 1314 - Snow & Ice Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 31,670 $ 32,309 $ 639 $ 44,835 $ (12,526) $ 53,802 60.05 5020 Overtime 56,407 27,525 (28,882) 9,167 18,358 11,000 250.23 5022 Standby Time 2,674 5,291 2,617 4,808 484 5,769 91.72 5030 Unemployment Wage - - - 417 (417) 500 - 5040 Leave Time 3,065 - (3,065) - - - - 5060 Retirement Benefi 9,188 6,927 (2,261) 6,555 372 7,866 88.06 5070 Health Insurance 16,131 11,093 (5,037) 9,366 1,728 11,239 98.70 5080 Workers' Comp 5,615 3,329 (2,286) 7,147 (3,817) 8,576 38.82 5090 Medicare 1,041 601 (440) 636 (35) 763 78.80 125,791 87,076 (38,715) 82,929 4,147 99,515 87.50 5120 Advertising - - - 350 (350) 420 - 5140 Travel/Subsistenc 1,037 - (1,037) 350 (350) 420 - 5160 Education/Trainin - - - 517 (517) 620 - 5330 Heating Fuel - 370 370 - 370 - 5380 Maintenance & Rep 34,792 45,203 10,410 27,475 17,728 32,970 137.10 5390 Contracted Servic 5,160 3,548 (1,612) 5,150 (1,602) 6,180 57.41 5440 Operating Supplie 38,944 45,022 6,077 41,208 3,813 49,450 91.05 5450 Gas & Lube 4,862 1,230 (3,632) 2,146 (916) 2,575 47.75 5460 Equip,Furn,Tools - - - 350 (350) 420 - 5465 Safety Equip/Supp 290 - (290) 433 (433) 520 - 5490 Postage/Misc.Frei 4,739 1,427 (3,311) 2,575 (1,148) 3,090 46.19 5500 Equipment Rental 12,250 - (12,250) - - - - 5530 Motor Pool Rent 12,048 12,048 - 12,048 - 14,457 83.33 5790 Misc. Expenses 5,143 78 (5,064) 429 (351) 515 15.24 Total Expenses $ 245,055 $ 196,001 $ (49,054) $ 175,960 $ 20,041 $ 211,152 92.82 SSW' l'19 , .... FUND: 101 - General Fund DEPT: 1340 - City Shop NINO° Line Item Expenditure Summary by Fund Through October, 83.3'i of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5010 Salaries $ 108,212 $ 114,653 $ 6,441 $ 108,900 $ 5,753 $ 130,680 87.74 5020 Overtime 8,980 84 (8,896) 4,665 (4,581) 5,598 1,50 5022 Standby Time 84 - (84) 1,714 (1,714) 2,057 - 5030 Unemployment Wage 33 1,872 1,839 - 1,872 - - 5040 Leave Time 13,690 20,612 6,921 12,276 8,336 14,731 139.92 5050 In Lieu of FICA 504 1,714 1,210 412 1,303 494 347.05 5060 Retirement Benefi 13,131 13,778 647 12,544 1,234 15,053 91.53 5070 Health Insurance 41,515 42,209 693 39,497 2,712 47,396 89.06 5080 Workers' Comp 7,717 7,724 8 9,702 (1,977) 11,642 66.35 5090 Medicare 1,479 1,458 (21) 1,511 (53) 1,813 80.41 195,345 204,104 8,759 191,220 12,884 229,464 88.95 5130 Subscriptions/Due 95 95 833 (738) 1,000 9,50 5140 Travel/Subsistenc 298 110 (188) 1,075 (965) 1,290 8.51 5150 Communications 5,193 6,263 1,071 6,667 (403) 8,000 78.29 5160 Education/Trainin 175 199 24 1,667 (1,468) 2,000 9.95 5310 Utilities 27,843 26,644 (1,199) 31,170 (4,526) 37,404 71.2 .„10 5330 Heating Fuel 17,849 15,479 (2,370) 25,591 (10,112) 30,710 50.43..400r 5370 Insurance 4,737 5,738 1,001 6,667 (928) 8,000 71.73 5380 Maintenance & Rep 1,557 1,310 (247) 13,742 (12,431) 16,490 7.95 5390 Contracted Servic 3,176 2,842 (335) 1,717 1,125 2,060 137.94 5440 Operating Supplie 17,701 17,959 258 24,042 (6,083) 28,850 62.25 5450 Gas & Lube 2,029 3,872 1,843 4,167 (294) 5,000 77.45 5460 Equip,Furn,Tools 3,494 9,173 5,679 7,733 1,440 9,280 98.85 5465 Safety Equip/Supp 1,569 907 (662) 1,717 (809) 2,060 44.05 5480 Inmate Meals 56 51 (5) 51 - - 5490 Postage/Misc.Frei 327 323 (4) 1,288 (964) 1,545 20.92 5530 Motor Pool Rent 4,159 4,159 - 4,159 4,991 83.33 5790 Misc. Expenses 455 482 27 858 (377) 1,030 46.77 Total Expenses $ 285,964 $ 299,712 $ 13,748 $ 324,311 $ (24,599) $ 389,174 77.01 / 50 ',quid FUND: 101 - General Fund DEPT: 1350 - Municipal Building Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 62,482 $ 45,668 $ (16,815) $ 66,984 $ (21,316) $ 80,381 56.81 5020 Overtime 350 4,005 3,655 1,268 2,737 1,522 263.15 5030 Unemployment Wage - 338 338 - 338 - - 5040 Leave Time 7,765 6,628 (1,137) 8,116 (1,488) 9,739 68.06 5060 Retirement Benefi 6,847 7,563 716 7,248 316 8,697 86.97 5070 Health Insurance 32,054 33,096 1,042 33,463 (367) 40,155 82.42 5080 Workers' Comp 4,797 4,044 (752) 8,466 (4,422) 10,159 39.81 5090 Medicare 964 1,236 272 1,048 187 1,258 98.21 115,259 102,578 (12,680) 126,593 (24,014) 151,911 67.53 5120 Advertising - 177 177 - 177 - - 5140 Travel/Subsistenc 24 - (24) - - - - 5150 Communications 466 430 (37) 646 (216) 775 55.46 5310 Utilities 55,046 54,270 (775) 56,530 (2,259) 67,836 80.00 5330 Heating Fuel 15,749 13,798 (1,951) 16,857 (3,059) 20,228 68.21 5370 Insurance 6,926 7,643 716 5,833 1,809 7,000 109.18 5380 Maintenance & Rep 10,179 6,991 (3,188) 21,667 (14,675) 26,000 26.89 5390 Contracted Servic 10,511 126 (10,385) 6,917 (6,791) 8,300 1.52 5440 Operating Supplie 13,536 3,786 (9,750) 7,917 (4,131) 9,500 39.85 5450 Gas & Lube 50 335 286 429 (94) 515 65.07 5460 Equip,Furn,Tools 2 - (2) 833 (833) 1,000 - 5465 Safety Equip/Hupp - - - 217 (217) 260 - 5490 Postage/Misc.Frei 2,112 309 (1,803) 517 (208) 620 49.77 5790 Misc. Expenses 2 128 125 217 (89) 260 49.15 5920 Buildings - 4,650 4,650 - 4,650 - - Total Expenses $ 229,862 $ 195,221 $ (34,641) $ 245,171 $ (49,950) $ 294,206 66.36 ,,l (51 -- _ FUND: 101 - General Fund DEPT: 1351 - Community Center Expense Line Item Expenditure Summary by Fund Through October, 83.3's of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5310 Utilities $ 6,309 $ 7,542 $ 1,233 $ 6,521 $ 1,021 $ 7,825 96.38 5330 Heating Fuel 2,501 2,479 (22) 3,231 (751) 3,877 63.96 5370 Insurance 1,474 3,328 1,854 3,333 (5) 4,000 83.20 5380 Maintenance & Rep 893 2,436 1,542 4,167 (1,731) 5,000 48.72 5390 Contracted Servic 5,032 350 (4,682) 4,167 (3,817) 5,000 7.00 5440 Operating Supplie 2,206 86 (2,119) 417 (330) 500 17.28 5465 Safety Equip/Supp - 1,579 1,579 - 1,579 - - 5790 Misc. Expenses - - - 417 (417) 500 - Total Expenses $ 18,415 $ 17,800 $ (614) $ 22,251 $ (4,451) $ 26,702 66.66 'Ned 1 52- ...110, FUND: 101 - General Fund DEPT: 1352 - City Hall Annex (old library) Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5310 Utilities $ - $ 2,812 $ 2,812 $ - $ 2,812 $ - - 5330 Heating Fuel - 4,802 4,802 - 4,802 - - 5370 Insurance - 1,146 1,146 - 1,146 - - 5380 Maintenance & Rep - 1,465 1,465 - 1,465 - - 5390 Contracted Servic - 2,406 2,406 - 2,406 - - 5440 Operating Supplie - 5 5 - 5 - - 5465 Safety Equip/Supp - 1,579 1,579 - 1,579 - - 5920 Buildings - 7,919 7,919 - 7,919 - - Total Expenses $ - $ 22,133 $ 22,133 $ - $ 22,133 $ - - � ( 5 3 FUND: 101 - General Fund DEPT: 1400 - Parks & Recreation- Administration Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 4470 Recreation $ - $ 9 $ 9 $ - $ 9 $ - - 5010 Salaries 72,344 72,348 4 76,348 (4,001) 91,618 78.97 5020 Overtime - 30 30 - 30 - - 5040 Leave Time 8,866 11,970 3,105 12,358 (388) 14,830 80.72 5050 In Lieu of FICA 85 - (85) - - - - 5060 Retirement Benefi 7,892 8,261 369 7,605 656 9,126 90.52 5070 Health Insurance 29,825 25,000 (4,825) 22,165 2,835 26,598 93.99 5080 Workers Comp 553 567 14 1,137 (570) 1,364 41.58 5090 Medicare 1,125 1,172 47 1,100 72 1,320 88.81 120,690 119,340 (1,350) 120,714 (1,374) 144,857 82.38 5120 Advertising - 132 132 83 48 100 131.50 5130 Subscriptions/Due 150 645 495 417 228 500 129.00 5140 Travel/Subsistenc - 210 210 917 (707) 1,100 19.09 5150 Communications 3,583 4,663 1,081 5,000 (337) 6,000 77.72 5160 Education/Trainin - 1,181 1,181 833 348 1,000 118.10 5310 Utilities 100 100 - - 100 - - 5330 Heating Fuel 862 997 135 200 797 241 414.5S1101 5370 Insurance 1,846 1,900 54 3,000 (1,100) 3,600 52.78 5380 Maintenance & Rep 169 832 663 - 832 - - 5390 Contracted Servic 29,723 32,106 2,384 33,333 (1,227) 40,000 80.27 5440 Operating Supplie 1,454 1,175 (280) 833 341 1,000 117.46 5465 Safety Equip/Supp 66 - (66) 125 (125) 150 - 5490 Postage/Misc.Frei 130 840 710 667 173 800 104.96 5790 Misc. Expenses - 27 27 100 (73) 120 22.62 Total Expenses $ 158,772 $ 164,148 $ 5,376 $ 166,223 $ (2,075) $ 199,468 82.29 ( 5 4 FUND: 101 - General SiliW` DEPT: 1410 - Parks & Recreation- Parks Maintenance Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual o of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 76,161 $ 82,294 $ 6,134 $ 90,712 $ (8,417) $ 108,854 75.60 5020 Overtime 3,598 3,580 (19) - 3,580 - - 5030 Unemployment Wage 3,540 3,704 164 7,917 (4,212) 9,500 38.99 5040 Leave Time 5,456 9,733 4,278 8,570 1,163 10,284 94.65 5060 Retirement Benefi 5,155 5,270 115 3,908 1,362 4,690 112.38 5070 Health Insurance 18,955 20,770 1,816 17,060 3,710 20,472 101.45 5080 Workers' Comp 6,246 7,131 885 5,475 1,656 6,570 108.53 5090 Medicare 3,511 3,835 325 4,641 (805) 5,569 68.87 122,621 136,318 13,697 138,283 (1,965) 165,939 82.15 5120 Advertising 17 120 102 - 120 - - 5130 Subscriptions/Due - - - 275 (275) 330 - 5140 Travel/Subsistenc - 30 30 208 (178) 250 12.00 5150 Communications 1,692 1,620 (72) 2,083 (463) 2,500 64.81 5160 Education/Trainin - - - 458 (458) 550 - 5310 Utilities 14,674 14,703 28 13,922 781 16,706 88.01 5330 Heating Fuel 532 1,147 616 931 216 1,117 102.72 5370 Insurance 7,690 7,569 (121) 8,333 (764) 10,000 75.69 5380 Maintenance & Rep 10,200 8,936 (1,263) 3,667 5,270 4,400 203.10 5390 Contracted Servic 2,595 2,288 (308) 3,125 (838) 3,750 61.00 5420 Vehicle Supplies 38 65 28 625 (560) 750 8.69 5440 Operating Supplie 1,002 959 (43) 1,250 (291) 1,500 63.94 5450 Gas & Lube 5,352 6,363 1,011 6,250 113 7,500 84.84 5460 Equip,Furn,Tools 2,018 2,004 (14) 2,083 (80) 2,500 80.15 5465 Safety Equip/Supp 350 1,582 1,231 833 748 1,000 158.16 5470 Janitorial Suppli 18 623 605 2,500 (1,877) 3,000 20.78 5490 Postage/Misc.Frei 525 779 254 1,500 (721) 1,800 43.27 5500 Equipment Rental - 300 300 2,917 (2,617) 3,500 8.57 5530 Motor Pool Rent 7,500 7,458 (43) 7,458 - 8,949 83.33 5790 Misc. Expenses 1,571 1,358 (212) 833 525 1,000 135.84 5930 Capital Equipment - 2,795 2,795 2,500 295 3,000 93.17 Total Expenses $ 178,395 $ 197,016 $ 18,621 $ 200,034 $ (3,018) $ 240,041 82.08 155 FUND: 101 - General Fund DEPT; 1415 - Parks & Recreation- Campgrounds '4111110011 Line Item Expenditure Summary by Fund Through October, 83.3k of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual Is of GL 2012 2013 Variance Budget Variance Budget Annual ---- ------- 4470 Recreation $ - $ 907 $ 907 $ - $ 907 $ - - 5010 Salaries 91,266 97,290 6,024 89,860 7,430 107,832 90.22 5020 Overtime 7,376 8,158 782 1,013 7,145 1,215 671.44 5030 Unemployment Wage - 123 123 833 (710) 1,000 12.33 5040 Leave Time 3,019 - (3,019) - - 5060 Retirement Benefi 2,885 3,363 478 3,861 (498) 4,633 72.59 5070 Health Insurance 9,494 10,673 1,180 16,623 (5,950) 19,948 53.51 5080 Workers' Comp 7,491 8,648 1,157 6,259 2,390 7,511 115.15 5090 Medicare 5,753 6,252 499 4,633 1,619 5,560 112.45 127,284 133,602 6,318 123,082 10,520 147,698 90.46 5130 Subscriptions/Due - - - 50 (50) 60 - 5140 Travel/Subsistenc - - - 417 (417) 500 - 5150 Communications 617 545 (72) 667 (121) 800 68.16 5310 Utilities 70,931 82,325 11,394 74,712 7,613 89,654 91.82 5330 Heating Fuel 532 189 (342) 647 (458) 777 24.36 5370 Insurance 2,095 2,138 42 1,667 471 2,000 106.8,„400, 5380 Maintenance & Rep 6,365 7,086 721 11,292 (4,206) 13,550 52.29 5390 Contracted Servic 12,978 17,684 4,707 2,500 15,184 3,000 589.47 5420 Vehicle Supplies 35 - (35) 625 (625) 750 - 5440 Operating Supplie 5,490 5,890 400 3,750 2,140 4,500 130.89 5450 Gas & Lube 5,904 5,558 (345) 3,417 2,142 4,100 135.57 5460 Equip,Furn,Tools 15 827 811 2,500 (1,673) 3,000 27.56 5465 Safety Equip/Supp 1,033 635 (398) 500 135 600 105.78 5470 Janitorial Suppli 5,614 5,545 (69) 3,750 1,795 4,500 123.23 5490 Postage/Misc.Frei 222 438 216 500 (62) 600 73.03 5500 Equipment Rental - 870 870 16,240 (15,370) 19,488 4,46 5530 Motor Pool Rent 5,163 6,884 1,721 6,884 - 8,261 83.33 5550 Campgrounds - 15 15 - 15 - 5790 Misc. Expenses 1 - (1) - - - - 5930 Capital Equipment - - - 1,667 (1,667) 2,000 - Total Expenses $ 244,278 $ 270,231 $ 25,952 $ 254,865 $ 15,366 $ 305,838 88.36 .......... ... - _. =,.. . / 5(0 .N1111001 FUND: 101 - General Fund DEPT: 1420 - Parks & Recreation- Sports & Recreation Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 4470 Recreation $ - $ 3,036 $ 3,036 $ - $ 3,036 $ - - 5010 Salaries 86,215 81,702 (4,513) 88,004 (6,303) 105,605 77.37 5020 Overtime 3,617 4,314 697 - 4,314 - - 5030 Unemployment Wage - - - 833 (833) 1,000 - 5040 Leave Time 7,729 8,003 275 9,795 (1,792) 11,754 68.09 5050 In Lieu of FICA 988 1,792 805 823 969 988 181.41 5060 Retirement Benefi 8,217 8,548 331 7,814 734 9,376 91.16 5070 Health Insurance 24,249 30,896 6,647 33,101 (2,205) 39,721 77.78 5080 Workers' Comp 1,012 880 (132) 1,384 (504) 1,660 52.99 5090 Medicare 1,963 2,095 132 1,752 343 2,102 99.66 133,989 135,193 1,204 143,506 (8,312) 172,207 78.51 5120 Advertising 669 173 (496) 1,667 (1,494) 2,000 8.63 5130 Subscriptions/Due 300 40 (260) 267 (227) 320 12.50 5140 Travel/Subsistenc 12 1,211 1,198 1,667 (456) 2,000 60.53 5150 Communications 2,677 2,487 (190) 1,000 1,487 1,200 207.24 Illille 5160 Education/Trainin 75 - (75) 625 (625) 750 - 5330 Heating Fuel 234 - (234) - - - - 5360 Rents & Leases - 18,124 18,124 16,667 1,458 20,000 90.62 5370 Insurance 2,214 2,284 70 2,833 (550) 3,400 67.16 5380 Maintenance & Rep 352 61 (291) - 61 - - 5390 Contracted Servic 7,081 2,735 (4,346) 9,517 (6,782) 11,420 23.95 5440 Operating Supplie 12,127 17,331 5,204 20,667 (3,336) 24,800 69.88 5450 Gas & Lube 177 209 32 - 209 - - 5460 Equip,Furn,Tools - 110 110 - 110 - - 5465 Safety Equip/Supp (32) - 32 417 (417) 500 - 5470 Janitorial Suppli - 75 75 - 75 - _ 5490 Postage/Misc.Frei 856 1,880 1,024 2,167 (287) 2,600 72.31 5790 Misc. Expenses 362 484 122 250 234 300 161.43 5990 Misc. Programs - - - 1,667 (1,667) 2,000 - Total Expenses $ 161,092 $ 182,396 $ 21,304 $ 202,914 $ (20,518) $ 243,497 74.91 ilkillie / 57 FUND: 101 - General Fund DEPT: 1430 - Parks & Recreation- Youth Center '441110111 Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- ------- 4470 Recreation $ - $ 40,945 $ 40,945 $ - $ 40,945 $ - - 5010 Salaries 110,370 119,350 8,980 131,082 (11,732) 157,298 75.88 5020 Overtime 2,101 7,217 5,116 - 7,217 - 5030 Unemployment Wage - 1,524 1,524 - 1,524 - 5040 Leave Time 8,929 3,871 (5,058) 7,925 (4,054) 9,510 40.70 5050 In Lieu of FICA 988 - (988) 823 (823) 988 - 5060 Retirement Benefi 9,076 8,971 (105) 10,076 (1,105) 12,092 74.19 5070 Health Insurance 39,801 26,021 (13,779) 46,426 (20,404) 55,711 46.71 5080 Workers' Comp 2,345 2,757 412 2,655 103 3,186 86.56 5090 Medicare 3,375 5,510 2,135 3,689 1,821 4,427 124.46 176,984 134,277 (42,706) 202,676 (68,399) 243,211 55.21 5120 Advertising - 110 110 208 (98) 250 44.00 5130 Subscriptions/Due 38 26 (12) 217 (191) 260 9.99 5140 Travel/Subsistenc - 1,158 1,158 250 908 300 385.99 5150 Communications 3,323 3,114 (209) 3,333 (219) 4,000 77.86 5160 Education/Train -in 149 149 792 (643) 950 15.6 N41400 5330 Heating Fuel 580 199 (381) - 199 - 5370 Insurance 2,824 2,891 67 4,083 (1,193) 4,900 59.00 5380 Maintenance & Rep 276 1,816 1,540 3,500 (1,684) 4,200 43.24 5390 Contracted Servic 3,190 - (3,190) 292 (292) 350 - 5420 Vehicle Supplies - - - 258 (258) 310 5440 Operating Supplie 4,295 12,465 8,170 10,000 2,465 12,000 103.88 5450 Gas & Lube 1,411 1,292 (119) 1,750 (458) 2,100 61.55 5460 Equip,Furn,TOols - - - 2,083 (2,083) 2,500 - 5465 Safety Equip/Supp - - - 250 (250) 300 - 5470 Janitorial Suppli 601 479 (122) 750 (271) 900 53.22 5490 Postage/Misc.Frei 247 450 203 750 (300) 900 49.99 5530 Motor Pool Rent 6,884 5,163 (1,721) 5,163 - 6,196 83.33 5790 Misc. Expenses 6 6 - 6 - - Total Expenses $ 200,654 $ 163,596 $ (37,059) $ 236,356 $ (72,760) $ 283,627 57.68 /cg N140110 FUND: 101 - General Fund DEPT: 1500 - Library/Museum Line Item Expenditure Summary by Fund Through October, 83.3°s of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual 5010 Salaries $ 145,487 $ 140,550 $ (4,937) $ 159,708 $ (19,159) $ 191,650 73.34 5020 Overtime 210 696 487 - 696 - - 5030 Unemployment Wage 26 - (26) - 5040 Leave Time 14,452 13,303 (1,149) 18,838 (5,534) 22,605 58.85 5060 Retirement Benefi 16,652 17,460 808 16,701 760 20,041 87.12 5070 Health Insurance 62,509 63,707 1,198 66,851 (3,144) 80,221 79.41 5080 Workers' Comp 1,188 1,123 (65) 2,462 (1,339) 2,954 38.02 5090 Medicare 2,225 2,668 442 2,416 252 2,899 92.02 242,748 239,507 (3,241) 266,975 (27,468) 320,370 74.76 5120 Advertising 2,670 3,441 772 2,000 1,441 2,400 143.39 5130 Subscriptions/Due 380 1,634 1,254 1,000 634 1,200 136.14 5140 Travel/Subsistenc 3,367 1,501 (1,865) 1,250 251 1,500 100.08 5150 Communications 7,983 12,859 4,876 7,083 5,776 8,500 151.28 5160 Education/Trainin 1,995 2,172 177 1,667 506 2,000 108.62 5190 Other Spec Servic 8,755 10,280 1,525 12,127 (1,846) 14,552 70.64 5310 Utilities 10,987 30,294 19,307 21,305 8,989 25,566 118.49 5330 Heating Fuel 7,623 21,481 13,858 18,062 3,419 21,674 99.11 5360 Rents & Leases 6,324 6,324 - 5,833 491 7,000 90.34 5370 Insurance 5,710 8,924 3,214 10,000 (1,076) 12,000 74.37 5380 Maintenance & Rep 872 2,346 1,474 2,917 (570) 3,500 67.04 5390 Contracted Servic 450 35,274 34,824 42,593 (7,319) 51,111 69.01 5400 Library Bks.& Mat 16,475 17,730 1,254 20,000 (2,270) 24,000 73.87 5440 Operating Supplie 7,248 11,892 4,645 8,750 3,142 10,500 113.26 5460 Equip,Furn,Tools 374 4,750 4,377 6,628 (1,877) 7,953 59.73 5470 Janitorial Suppli 780 3,413 2,633 2,083 1,330 2,500 136.54 5490 Postage/Misc.Frei 4,596 4,951 355 7,500 (2,549) 9,000 55.01 5500 Equipment Rental 131 462 331 1,667 (1,204) 2,000 23.11 5585 In-Kind Expenses - - - 4,473 (4,473) 5,368 - 5780 Interest Expense - 100 100 - 100 - - 5790 Misc. Expenses 176 2,188 2,012 417 1,771 500 437.55 5990 Misc. Programs - 1,616 1,616 - 1,616 - - Total Expenses $ 329,642 $ 423,139 $ 93,497 $ 444,328 $ (21,189) $ 533,194 79.36 / s19 Iliker FUND: 101 - General Fund DEPT: 1910 - General Fund Debt Service ''1111110° Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of GL 2012 2013 Variance Budget Variance Budget Annual ---- 5060 Retirement Benefi $ 331,751 $ 610,882 $ 279,131 $ 633,597 $ (22,715) $ 760,317 80.35 331,751 610,882 279,131 633,597 (22,715) 760,317 80.35 5810 Principal 62,525 65,807 3,283 217,993 (152,186) 261,592 25.16 5820 Interest Expense 153,201 159,400 6,199 190,248 (30,848) 228,298 69.82 Total Expenses $ 547,477 $ 836,089 $ 288,613 $ 1,041,839 $ (205,750) $ 1,250,207 66.88 ..,.,.... --. ....,.. =.,..—.... .=====--= ..... .--... --..—. .N11001 ( (0 o NOWil City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Intrgvrmmntl Reve $ - $ 14,812 $ 14,812 $ - $ 14,812 $ - - % EF Interest Reven 25,860 20,665 (5,195) 10,417 10,249 12,500 165.32 Other Misc Revenu 302 1,284 982 1,250 34 1,500 85.58 Amortization of C 518,478 700,888 182,410 643,478 57,410 772,174 90.77 Amort.Bond Premiu - - - 6,979 (6,979) 8,375 - Transient Moorage 478,125 480,397 2,271 409,083 71,313 490,900 97.86 Moorage 871,885 873,991 2,106 832,333 41,657 998,800 87.50 Boat Lift Fees 86,784 103,300 16,516 83,333 19,967 100,000 103.30 Wharfage 42,043 65,364 23,321 45,833 19,531 55,000 118.84 Land Rents & Leas 396,111 301,448 (94,663) 323,680 (22,232) 388,416 77.61 Labor and Service 13,749 3,701 (10,047) 6,250 (2,549) 7,500 49.35 Land Lease Credit (63,773) (47,387) 16,387 (51,667) 4,280 (62,000) (76.43) Misc. Harbor Reve 92,015 95,025 3,010 76,458 18,566 91,750 103.57 Harbor Power Sale 246,725 284,430 37,705 238,333 46,097 286,000 99.45 Total Revenue $ 2,708,303 $ 2,897,919 $ 189,615 $ 2,625,763 $ 272,156 $ 3,150,915 91.97 % SOW 1 ( 1 City of Seward FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud ---------- ---------- --------- Salaries $ 367,879 $ 371,050 $ 3,171 $ 410,605 $ (39,555) $ 492,726 75.31 % Overtime 28,612 18,614 (9,998) 21,053 (2,439) 25,264 73.68 Standby Time 9,701 10,141 440 8,162 1,979 9,794 103.54 Leave Time 37,969 42,384 4,415 46,800 (4,416) 56,160 75.47 Retirement Benefi 100,201 114,128 13,927 118,460 (4,332) 142,152 80.29 Health Insurance 155,069 162,238 7,169 171,518 (9,281) 205,822 78.82 Workers' Comp 21,477 24,699 3,222 23,088 1,612 27,705 89.15 Medicare 7,388 7,027 (361) 7,165 (138) 8,598 81.73 Total Persnl Sery 728,297 750,281 21,984 806,851 (56,570) 968,221 77.49 Advertising 1,000 2,930 1,929 4,167 (1,237) 5,000 58.59 Subscriptions/Due 290 290 - 1,250 (960) 1,500 19.33 Travel/Subsistenc 10,910 8,739 (2,171) 5,417 3,322 6,500 134.44 Communications 6,426 6,411 (151 10,000 (3,589) 12,000 53.42 Education/Trainin 2,653 2,245 (408) 3,333 (1,088) 4,000 56.13 Legal 6,863 5,909 (954) 20,833 (14,924) 25,000 23.64 Legal Settlement 12,866 - (12,866) - - - - j Utilities 86,339 81,455 (4,884) 105,417 (23,962) 126,500 64.39 Power for Resale 205,332 233,824 28,491 308,583 (74,760) 370,300 63.14 Heating Fuel 6,376 6,656 280 8,333 (1,677) 10,000 66.56 Insurance 34,665 37,469 2,803 68,000 (30,531) 81,600 45.92 Maintenance & Rep 29,740 25,107 (4,632) 43,917 (18,809) 52,700 47.64 Contracted Servic 56,672 62,137 5,465 48,003 14,135 57,603 107.87 Operating Supplie 12,678 17,511 4,833 30,583 (13,073) 36,700 47.71 Gas & Lube 19,987 16,261 (3,726) 24,583 (8,322) 29,500 55.12 Equip,Furn,Tools 10,376 12,293 1,917 15,000 (2,707) 18,000 68.29 Safety Equip/Supp 5,844 4,553 (1,291) 5,000 (447) 6,000 75.88 Janitorial Suppli 6,180 7,400 1,220 6,667 733 8,000 92.50 Postage/Misc.Frei 4,993 4,953 (41) 10,375 (5,422) 12,450 39.78 Equipment Rental - 833 (833) 1,000 - Motor Pool Rent 47,375 48,175 800 48,175 - 57,810 83.33 Depreciation Expe 900,310 1,160,230 259,920 1,281,778 (121,547) 1,538,133 75.43 Bad Debt Expense - 1,793 1,793 9,167 (7,373) 11,000 16.30 Harbor Overhead 791,014 764,558 (26,456) 764,558 - 917,470 83.33 Harbor Allocation (520,403) (492,701) 27,703 (492,702) 1 (591,242) (83.33) P.I.L.T. 147,266 124,899 (22,367) 135,330 (10,431) 162,396 76.91 Reclass PILT to T (147,266) (124,899) 22,367 (135,330) 10,431 (162,396) (76.91) Bank,credit card 35,446 38,891 3,445 37,500 1,391 45,000 86.42 Misc. Expenses 1,651 1,393 (259) 2,917 (1,524) 3,500 39.79 Principal 267,358 278,588 11,230 369,657 (91,069) 443,588 62.80 Interest Expense 126,829 113,029 (13,800) 236,978 (123,948) 284,373 39.75 Amort.BondlssueCo - - - 4,941 (4,941) 5,929 - Infrastructure Co - 35,000 35,000 29,241 5,759 35,089 99.75 Capital Equipment 21,188 - (21,188) - - - - 1 � 2-- City of Seward °016110r FUND: 401 - Small Boat Harbor Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Total Expenses $ 2,919,256 $ 3,235,380 $ 316,124 $ 3,819,353 $ (583,973) $ 4,583,224 70.59 % 111111111Pr City of Seward FUND: 403 - Parking Enterprise Fund '41111101# Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Parking Fees $ 290,008 $ 306,547 $ 16,539 $ 217,208 $ 89,338 $ 260,650 117.61 % Fines 3,385 5,605 2,220 - 5,605 - - EF Interest Raven 1,481 1,172 (309) 3,083 (1,911) 3,700 31.67 Misc. Operating R - 20 20 20 - - ------- Total Revenue $ 294,874 $ 313,344 $ 18,470 $ 220,292 $ 93,052 $ 264,350 118.53 % ''',1110001 1 CO Li '14100 City of Seward FUND: 403 - Parking Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 69,082 $ 52,047 $ (17,035) $ 91,448 $ (39,401) $ 109,738 47.43 % Overtime 1,469 4,212 2,743 2,108 2,105 2,529 166.55 Unemployment Wage - 2,088 2,088 6,667 (4,579) 8,000 26.10 Leave Time 1,394 - (1,394) - - Retirement Benefi 1,174 734 (440) 1,055 (321) 1,266 58.00 Health Insurance 2,694 2,760 66 2,914 (154) 3,497 78.93 Workers' Comp 3,397 2,619 (778) 1,043 1,576 1,252 209.20 Medicare 4,648 3,650 (998) 6,228 (2,577) 7,473 48.84 Total Persnl Sery 83,858 68,111 (15,747) 111,463 (43,352) 133,755 50.92 Advertising - 421 421 1,667 (1,246) 2,000 21.05 Subscriptions/Due 3,095 3,531 436 5,246 (1,715) 6,295 56.09 Travel/Subsistenc 36 - (36) 208 (208) 250 - Communications 4,246 4,195 (50) 3,083 1,112 3,700 113.38 Education/Trainin 1,333 (1,333) 1,600 - Legal 500 (500) 600 - Other Spec Servic 60,286 - (60,286) 7,917 (7,917) 9,500 - Utilities 339 285 (54) 350 (65) 420 67.76 Rents & Leases 833 (833) 1,000 - Insurance 2,295 2,204 (91) 3,000 (796) 3,600 61.23 Maintenance & Rep 2,618 4,726 2,108 13,125 (8,399) 15,750 30.01 Contracted Servic - 550 550 - 550 - - Vehicle Supplies 1,167 (1,167) 1,400 - Operating Supplie 14,366 6,251 (8,115) 7,917 (1,666) 9,500 65.80 Gas & Lube 894 838 (56) 646 192 775 108.14 Equip,Furn,Tools - 359 359 1,854 (1,495) 2,225 16.15 Safety Equip/Supp 188 175 (13) 1,250 (1,075) 1,500 11.67 Janitorial Suppli 11 - (11) - - - - Postage/Misc.Frei 401 167 (235) 1,958 (1,792) 2,350 7.09 Equipment Rental - 459 459 - 459 - - Motor Pool Rent 10,833 10,833 - 10,833 - 13,000 83.33 Depreciation Expe 13,964 19,973 6,009 13,964 6,009 16,757 119.19 Genl Govt Admin F 8,241 8,448 207 8,448 - 10,137 83.33 P.I.L.T. 23,471 24,129 657 17,377 6,752 20,852 115.71 Reclass PILT to T (23,471) (24,129) (657) (17,377) (6,752) (20,852) (115.71) Bank,credit card 6,019 6,360 341 11,833 (5,473) 14,200 44.79 Misc. Expenses 345 (100) (445) 667 (767) 800 (12.50) Total Expenses $ 212,035 $ 137,785 $ (74,250) $ 209,262 $ (71,476) $ 251,114 54.87 6 i 1 '5 City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Nadi Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud EF Interest Reven $ 305 $ 555 $ 249 $ - $ 555 $ - - % Amortization of C 402,108 402,108 - 402,108 - 482,529 83.33 Moorage 2,417 995 (1,422) 2,500 (1,505) 3,000 33.16 Boat Lift Fees 90,620 98,326 7,706 95,833 2,492 115,000 85.50 Storage Fees 98,556 72,830 (25,726) 83,333 (10,503) 100,000 72.83 Wharfage 8,177 10,975 2,798 3,542 7,434 4,250 258.25 Land Rents & Leas 140,758 107,038 (33,719) 116,707 (9,668) 140,048 76.43 Labor and Service 890 1,072 182 833 238 1,000 107.15 Land Lease Credit (5,556) - 5,556 - - - - Misc. Harbor Reve 5,442 2,506 (2,936) - 2,506 - - Harbor Power Sale 22,990 30,156 7,167 30,000 156 36,000 83.77 Total Revenue $ 766,706 $ 726,561 $ (40,145) $ 734,856 $ (8,295) $ 881,827 82.39 % City of Seward FUND: 417 - S.M.I.C. Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 51,509 $ 43,712 $ (7,797) $ 30,966 $ 12,746 $ 37,159 117.63 % Overtime 1,553 2,469 916 4,005 (1,536) 4,806 51.38 - Standby Time - 59 59 - 59 - Leave Time 3,368 - (3,368) - - Retirement Benefi 5,964 4,064 (1,899) 3,846 219 4,615 88.07 Health Insurance 18,047 18,882 835 13,177 5,705 15,812 119.42 Workers' Comp 4,491 4,169 (323) 3,635 534 4,362 95.57 Medicare 769 694 (75) 793 (99) 952 72.95 Total Persnl Sery 85,700 74,050 (11,651) 56,422 17,628 67,706 109.37 Advertising - 3,135 3,135 833 2,302 1,000 313.50 Travel/Subsistenc - 125 125 833 (709) 1,000 12.46 - Communications 2,083 (2,083) 2,500 Legal 3,493 5,484 1,992 8,333 (2,849) 10,000 54.84 Legal Settlement 12,866 - (12,866) - - - - Utilities 10,662 11,709 1,046 12,500 (791) 15,000 78.06 Power for Resale 14,748 19,312 4,564 30,000 (10,688) 36,000 53.64 Heating Fuel 3,879 (377) (4,255) 10,000 (10,377) 12,000 (3.14) Fuel for Generato - 792 792 - 792 - - Insurance 6,175 6,559 384 12,000 (5,441) 14,400 45.55 Maintenance & Rep 26,663 18,411 (8,252) 30,000 (11,589) 36,000 51.14 Contracted Servic 41,385 8,573 (32,812) 29,167 (20,593) 35,000 24.50 Operating Supplie 1,980 2,534 554 6,250 (3,716) 7,500 33.79 Gas & Lube 8,666 9,598 932 8,333 1,265 10,000 95.98 Equip,Furn,Tools 933 612 (321) 1,250 (638) 1,500 40.78 Postage/Misc.Frei 1,359 1,478 119 5,000 (3,522) 6,000 24.63 Depreciation Expe 501,526 501,526 - 501,526 - 601,831 83.33 Harbor Overhead 158,817 161,133 2,316 161,133 - 193,359 83.33 Harbor Allocation (86,525) (90,088) (3,563) (90,088) - (108,105) (83.33) P.I.L.T. 18,328 12,416 (5,913) 17,283 (4,868) 20,740 59.86 Reclass PILT to T (18,328) (12,416) 5,913 (17,283) 4,868 (20,740) (59.86) Misc. Expenses 260 350 91 625 (275) 750 46.67 Total Expenses $ 792,587 $ 734,916 $ (57,671) $ 786,201 $ (51,285) $ 943,441 77.90 % `y.. 1 7 Ar City of Seward FUND: 501 - Electric Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Assessment Revenu $ 1,008 $ 708 $ (300) $ 2,667 $ (1,959) $ 3,200 22.12 % Intrgvrmmntl Reve - 7,381 7,381 - 7,381 - - EF Interest Reven 75,350 76,086 735 42,083 34,002 50,500 150.66 Sales Fixed Asset 500 300 (200) - 300 - - Spec Proj Revenue - 41,618 41,618 - 41,618 - - Other Misc Revenu - 224 224 - 224 - - Amortization of C 781,305 788,943 7,638 886,496 (97,553) 1,063,795 74.16 Amort.Bond Premiu - - - 6,972 (6,972) 8,366 - Residential Sales 2,767,966 2,643,105 (124,861) 2,862,693 (219,589) 3,435,232 76.94 SG Service 1,542,794 1,529,480 (13,314) 1,653,049 (123,569) 1,983,659 77.10 LG Service Sales 3,822,408 3,928,918 106,509 3,813,824 115,094 4,576,589 85.85 Special Contracts 824,895 894,829 69,933 757,553 137,275 909,064 98.43 Harbor Power Sale 235,013 267,021 32,008 242,205 24,816 290,646 91.87 Street & Yard Lig 55,657 57,820 2,163 63,923 (6,102) 76,707 75.38 Special Rate Sale 11,723 - (11,723) - - - - Misc. Operating R 52,642 44,770 (7,872) 60,833 (16,063) 73,000 61.33 Total Revenue $ 10,171,261 $ 10,281,202 $ 109,940 $ 10,392,298 $ (111,097) $ 12,470,758 82.44 % 1 g City of Seward 1141100, FUND: 501 - Electric Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud ----------------- --- Salaries $ 642,341 $ 659,653 $ 17,312 $ 716,178 $ (56,525) $ 859,414 76.76 % Overtime 55,102 56,285 1,183 51,356 4,929 61,627 91.33 Standby Time 64,814 69,609 4,796 70,676 (1,066) 84,811 82.08 Electric Meal All 2,842 2,200 (642) 11,458 (9,258) 13,749 16.00 Unemployment Wage 7,764 325 (7,438) 2,500 (2,175) 3,000 10.85 Leave Time 63,932 67,657 3,725 76,001 (8,344) 91,201 74.18 Retirement Benefi 103,475 125,653 22,178 136,511 (10,858) 163,813 76.71 Health Insurance 160,935 182,661 21,727 166,560 16,101 199,872 91.39 Workers' Comp 40,005 41,865 1,860 88,733 (46,868) 106,479 39.32 Medicare 11,753 16,400 4,646 12,703 3,696 15,244 107.58 Union Benefits 18,519 23,352 4,833 16,667 6,685 20,000 116.76 Sal.& Ben.w/o cre (52,882) (17,957) 34,925 (245,833) 227,876 (295,000) (6.09) Total Persnl Sery 1,118,598 1,227,702 109,104 1,103,508 124,194 1,324,210 92.71 Advertising 100 1,491 1,391 4,583 (3,092) 5,500 27.12 Subscriptions/Due 42,903 19,232 (23,671) 31,250 (12,018) 37,500 51.29 Travel/Subsistenc 12,340 6,106 (6,234) 19,167 (13,061) 23,000 26.55 11110111/ Communications 13,204 13,557 352 26,667 (13,110) 32,000 42.36 Education/Trainin 5,965 8,640 2,675 19,167 (10,527) 23,000 37.57 Legal 25,837 55,472 29,635 29,167 26,305 35,000 158.49 Other Spec Servic 8,678 9,531 853 13,750 (4,219) 16,500 57.77 Utilities 65,703 57,397 (8,306) 71,625 (14,228) 85,950 66.78 Power for Resale 3,923,021 3,731,092 (191,929) 4,166,667 (435,574) 5,000,000 74.62 Heating Fuel 17,260 16,440 (819) 19,583 (3,143) 23,500 69.96 Fuel for Generato - 49,713 49,713 80,000 (30,287) 96,000 51.78 Rents & Leases 14,021 29,611 15,590 17,500 12,111 21,000 141.01 Insurance 52,458 55,751 3,293 54,167 1,585 65,000 85.77 Maintenance & Rep 65,887 110,539 44,651 106,083 4,455 127,300 86.83 Contracted Servic 89,570 218,678 129,108 218,785 (107) 262,542 83.29 Library Bks.& Mat - 93 93 - 93 - - Vehicle Supplies 2,292 2,059 (233) 4,167 (2,108) 5,000 41.18 Operating Supplie 124,484 101,049 (23,435) 273,750 (172,701) 328,500 30.76 Oper.Supp.w/o cre (38,821) (5,846) 32,975 (187,500) 181,654 (225,000) (2.60) Gas & Lube 33,403 28,044 (5,359) 27,750 294 33,300 84.22 Equip,Furn,Tools 6,336 4,254 (2,081) 15,833 (11,579) 19,000 22.39 Safety Equip/Supp 1,413 416 (997) 7,500 (7,085) 9,000 4.62 Postage/Misc.Frei 14,962 17,811 2,848 20,000 (2,189) 24,000 74.21 Equipment Rental 11,238 7,714 (3,524) 35,000 (27,286) 42,000 18.37 Motor Pool Rent - 145,833 145,833 145,833 - 175,000 83.33 Project Overhead - 108 108 - 108 - _ Util. Deposit Int 923 944 21 1,167 (223) 1,400 67.41 Depreciation Expe 1,226,632 1,465,112 238,480 1,545,918 (80,806) 1,855,102 78.96 Bad Debt Expense - - - 25,000 (25,000) 30,000 - 1111111•110 Genl Govt Admin F 706,076 706,076 / 61 - 706,076 - 847,291 83.33 1.0 City of Seward FUND: 501 - Electric Fund 141110# Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud P.I.L.T. $ 750,341 $ 603,970 $ (146,371) $ 750,643 $ (146,673) $ 900,772 67.05 % Reclass PILT to T (750,341) (603,970) 146,371 (750,643) 146,673 (900,772) (67.05) Bank,credit card 37,433 40,030 2,597 40,833 (804) 49,000 81.69 Misc. Expenses 1,525 5,723 4,198 10,833 (5,110) 13,000 44.02 Principal 345,000 360,000 15,000 287,500 72,500 345,000 104.35 Interest Expense 138,328 131,661 (6,667) 272,353 (140,692) 326,823 40.29 Amort.BondIssueCo - - - 2,934 (2,934) 3,521 - Buildings 14,570 23,103 8,533 - 23,103 - - Infrastructure Co - 38,079 38,079 147,232 (109,153) 176,678 21.55 Capital Equipment 24,240 42,393 18,153 41,667 726 50,000 84.78 Total Expenses $ 8,105,578 $ 8,725,609 $ 620,031 $ 9,405,514 $ (679,905) $ 11,286,617 77.31 % N11101 / 10 'INifid City of Seward liallor FUND: 701 - Water Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3 of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual o of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Intrgvrmmntl Reve $ - $ 17,285 $ 17,285 $ - $ 17,285 $ - - e EF Interest Reven 6,031 4,039 (1,992) 55,833 (51,795) 67,000 6.03 Amortization of C 23,044 22,267 (777) 23,044 (777) 27,653 80.52 Residential Sales 342,833 354,411 11,579 351,441 2,971 421,729 84.04 SG Service 101,692 106,145 4,453 93,733 12,411 112,480 94.37 LG Service Sales 167,377 175,706 8,329 155,650 20,056 186,780 94.07 SMIC Sales 49,455 50,813 1,358 56,138 (5,326) 67,366 75.43 Special Contracts 225,986 249,034 23,049 145,680 103,354 174,816 142.46 Ship Water 65,243 77,056 11,813 72,500 4,556 87,000 88.57 Misc. Operating R 65,403 130,272 64,868 54,875 75,397 65,850 197.83 Total Revenue $ 1,047,063 $ 1,187,028 $ 139,965 $ 1,008,895 $ 178,133 $ 1,210,674 98.05 % 17 t City of Seward FUND: 701 - Water Enterprise Fund Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 115,538 $ 115,216 $ (322) $ 150,385 $ (35,169) $ 180,462 63.84 % Overtime 17,492 4,801 (12,690) 3,621 1,180 4,345 110.50 Standby Time 6,677 7,622 946 8,712 (1,089) 10,454 72.91 Leave Time 13,495 11,108 (2,388) 17,894 (6,787) 21,473 51.73 In Lieu of FICA 494 - (494) 412 (412) 494 - Retirement Benefi 30,407 44,013 13,605 52,261 (8,248) 62,713 70.18 Health Insurance 37,168 42,457 5,289 53,728 (11,270) 64,473 65.85 Workers' Comp 6,482 5,664 (818) 11,299 (5,635) 13,559 41.77 Medicare 1,821 1,740 (81) 2,191 (451) 2,629 66.17 Total Persnl Sery 229,574 232,620 3,046 300,502 (67,882) 360,602 64.51 Advertising - 101 101 858 (757) 1,030 9.81 Subscriptions/Due 645 988 343 1,030 (42) 1,236 79.92 Travel/Subsistent 1,767 1,087 (680) 4,683 (3,597) 5,620 19.34 Communications 7,037 6,540 (497) 7,500 (960) 9,000 72.66 Education/Trainin 573 700 127 5,267 (4,567) 6,320 11.08 Legal 1,619 53 (1,566) 4,292 (4,238) 5,150 1.04 Utilities 179,178 178,402 (775) 181,667 (3,264) 218,000 81.84 Heating Fuel 1,683 - (1,683) - - - - Insurance 3,144 5,374 2,230 5,833 (460) 7,000 76.77 Maintenance & Rep 10,703 11,974 1,272 26,917 (14,942) 32,300 37.07 Contracted Servic 16,460 4,953 (11,507) 74,617 (69,664) 89,540 5.53 Operating Supplie 20,774 27,266 6,493 34,383 (7,117) 41,260 66.08 Gas & Lube 7,000 8,190 1,190 7,392 799 8,870 92.34 Testing 4,743 2,029 (2,714) 9,583 (7,554) 11,500 17.64 Equip,Furn,Tools 1,079 3,391 2,313 8,083 (4,692) 9,700 34.96 Safety Equip/Supp 2,040 583 (1,458) 3,333 (2,751) 4,000 14.57 Postage/Misc.Frei 3,881 3,795 (86) 4,721 (926) 5,665 66.98 Equipment Rental 5,142 9,550 4,408 5,833 3,717 7,000 136.43 Motor Pool Rent 3,333 3,333 - 3,333 - 4,000 83.33 Depreciation Expe 173,773 180,021 6,248 165,736 14,285 198,883 90.52 Bad Debt Expense - - - 1,833 (1,833) 2,200 - Genl Govt Admin F 194,787 194,787 - 194,787 - 233,744 83.33 P.I.L.T. 81,529 68,036 (13,493) 76,082 (8,046) 91,298 74.52 Reclass PILT to T (81,529) (68,036) 13,493 (76,082) 8,046 (91,298) (74.52) Bank,credit card 3,613 4,131 518 3,750 381 4,500 91.79 Misc. Expenses 154 1,439 1,284 1,288 151 1,545 93.13 Principal 583,838 125,452 (458,386) 101,351 24,101 121,621 103.15 Interest Expense - 7,741 7,741 33,137 (25,396) 39,764 19.47 Capital Equipment 3,900 27,554 23,654 - 27,554 - - Total Expenses $ 1,460,439 $ 1,042,054 $ (418,386) $ 1,191,708 $ (149,655) $ 1,430,050 72.87 % City of Seward FUND: 703 - Wastewater Enterprise Fund Line Item Revenue Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual % of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Intrgvrmmntl Reve $ - $ 12,243 $ 12,243 $ - $ 12,243 $ - - % EF Interest Reven 4,231 3,510 (721) 1,750 1,760 2,100 167.13 Amortization of C 185,274 157,495 (27,780) 179,714 (22,219) 215,657 73.03 Residential Sales 432,423 447,368 14,944 451,072 (3,704) 541,286 82.65 SG Service 118,124 136,602 18,479 105,741 30,862 126,889 107.66 LG Service Sales 187,931 202,569 14,638 180,240 22,329 216,288 93.66 SMIC Sales 23,656 26,897 3,241 31,283 (4,386) 37,539 71.65 Misc. Operating R 5,908 2,861 (3,047) 625 2,236 750 381.51 Total Revenue $ 957,546 $ 989,544 $ 31,998 $ 950,424 $ 39,120 $ 1,140,509 86.76 % ' r7 3 City of Seward FUND: 703 - Wastewater Enterprise Fund '',40110/11 Line Item Expenditure Summary by Fund Through October, 83.3% of year has expired THROUGH OCTOBER ANNUAL Actual YTD Budget Annual k of Account Name 2012 2013 Variance Budget Variance Budget Annual Bud Salaries $ 109,870 $ 114,203 $ 4,333 $ 107,497 $ 6,706 $ 128,996 88.53 k Overtime 11,875 4,666 (7,210) 2,493 2,173 2,991 156.00 Standby Time 5,231 5,100 (130) 5,103 (3) 6,124 83.29 Leave Time 12,518 11,184 (1,334) 12,753 (1,568) 15,303 73.08 In Lieu of FICA 494 - (494) 412 (412) 494 - Retirement Benefi 28,736 39,161 10,425 37,016 2,145 44,419 88.16 Health Insurance 33,559 41,229 7,670 36,938 4,292 44,325 93.02 Workers, Comp 6,027 5,403 (624) 14,041 (8,638) 16,849 32.07 Medicare 1,595 1,658 63 1,463 195 1,756 94.44 ------- Total Persnl Sery 209,905 222,605 12,700 217,714 4,891 261,257 85.21 Advertising - 222 222 - 222 - - Subscriptions/Due - 594 594 1,417 (823) 1,700 34.94 Travel/Subsistenc 812 545 (266) 2,096 (1,550) 2,515 21.69 Communications 5,003 4,087 (916) 6,025 (1,938) 7,230 56.53 Education/Trainin 175 (175) 1,263 (1,263) 1,515 _ Legal 118 53 (65) 4,167 (4,114) 5,000 1.05 ,,,44,0001 Utilities 144,823 143,426 (1,397) 154,217 (10,791) 185,060 77.50 Heating Fuel - 1,274 1,274 1,458 (184) 1,750 72.79 Insurance 5,368 5,171 (197) 5,000 171 6,000 86.18 Maintenance & Rep 4,883 3,920 (962) 29,542 (25,621) 35,450 11.06 Contracted Servic 39,787 54,051 14,264 61,292 (7,240) 73,550 73.49 Operating Supplie 9,397 4,517 (4,880) 11,417 (6,900) 13,700 32.97 Gas & Lube 7,861 7,484 (378) 6,646 838 7,975 93.84 Testing 15,411 21,219 5,808 15,583 5,636 18,700 113.47 Equip,Furn,Tools 854 1,991 1,137 3,408 (1,417) 4,090 48.68 Safety Equip/Supp 353 - (353) 846 (846) 1,015 - Postage/Misc.Frei 1,633 1,742 109 2,700 (958) 3,240 53.76 Equipment Rental 27 5,800 5,773 1,717 4,083 2,060 281.55 Motor Pool Rent 3,333 3,333 - 3,333 - 4,000 83.33 Depreciation Expe 239,695 220,255 (19,440) 213,913 6,342 256,695 85.80 Bad Debt Expense - - - 1,250 (1,250) 1,500 - Gen1 Govt Admin F 118,954 118,954 - 118,954 - 142,745 83.33 P.I.L.T. 61,573 62,079 507 61,517 563 73,820 84.10 Reclass PILT to T (61,573) (62,079) (507) (61,517) (563) (73,820) (84.10) Bank,credit card 4,501 5,194 692 4,583 611 5,500 94.43 Misc. Expenses - - 858 (858) 1,030 - Principal 60,140 61,022 882 50,852 10,170 61,022 100.00 Interest Expense 1,813 935 (878) 779 156 935 99.99 Capital Equipment 40,722 - (40,722) - - - - Total Expenses $ 915,568 $ 888,394 $ (27,174) $ 921,028 $ (32,634) $ 1,105,234 80,38 % ==-- ......... ..--- I '7 Li N400 , '7` iy {� r k to as e €; 01-,;,',, ^ `" $I .,_ e ','-4,4A,,;, icy `t% ,3,4,,,M0,-4'7%, ,A4',,,,'-;-„,. .,-,-, �P 9 d y,, p `� fii'- ir p, :°the caly ee °:f° rreed!ta'O:eostr__ u j . Xie n� a° e t:e� Ob e b nd thd and r hir© Unveiling Firhed` September O s Ul O� *1'�;,�t� " f ' 1r,�y 4 72: x - tTM,a - h < s� }y' 3 Vile- (Seward 4f f tsi"d�+s fib 41'6'' ��5 e i }A�'u�„' �' ttSer''i�",,a `'- ii z",, {.i'� E � max\ r '�v ;�„ 9� 3 r� -'',,! �*t ' �ya,s' rr gyp' � p�0 4,40- #}r£" <u i �■ea�.« octet ', ',4,.,i',tt. et ^ (S 4:# r r3 ?� ., o-b r 1 t,4,,. , it A,; n • ,._....ot• f illoolio.H.,414„.. ,,.,,f., ,, .„ „... _ . , ,if*, ., .. at a I. it - ;- ,m „ _ . , .,,...,„ . , ,,,..,,,,,,„,..„ , -, .. � n a y M , """7 ...., .... „., , , _,‘,.. ., ...,,,-., - . „. , ..„ .... ...... . Fig s” e,A,.. „,+ a Y `" y w $� _ p.r ,, ,..x SaZrriaa- irluuv id our°S' r r r Anchorage Daily News !pt.nal e for, ,p, ayba, cit.: se',yard ivoilts ott gift* for siiter city in Jaijan /3004- rity and a myriad of other difai....,..._eldties diseov als,tve : :i ,, ', '1 `,.!.,!:: tL'I.t; '', ' ._ :•,`:' ZventYYearst_ ago the city of Ohilfro Japan made ad thMlIgh hePng TheirPeint ,,,,gifuttolfi...teia.useigazebotoits.*61YSeirard. eottlina—°"41.8.n.jar8 at aainfiloarrairdit were seat t°us ler , *,-,..--4,0 oeiiwte."rgst'sptt'i: xe.:rfob:ttnaakznR'stRs tore- artitelfgates was another eh:teal:win,noreas*Phe$Zg ) AlaSka to Japan eking with eiggAira%lartislaead But rh:apan'areevensteeandineztly AZ, ..,k3..." who.hek'install it at Obihiro's zoo. /lea of the "Tattral---7tardar--aheadan'Tune a smaller reil- The plan,designed by justme pa., reh „math_ -— --;....uit ealledit a"dress dedicated:It staounted on the east 41 ,,.• I , ,• ..: , : ,. _ , , ... , ..„ .. c„,,,,..,,shows map of the noith Pa- wail enittrPhrs Ind , , . . ..., le.with a moose on the Alaska side ban field.Among the:aefuss`tie sireet from the Seward consul icaltit,ers who put hand to brush , , I' , : be a r 1 n g ellrYSantheThIlMS and fOrget- Was ja --1/4---rz. - Ja ine-nots to a crane on the Japan side. The 'etultMYilma- A.whale • • eaMPleteg itural- rt alt.ti eagle are Qs°dePleted tev"is due to be inetaliart-:".'`vu.4"Ilendsill Acres's Ws- .t. , I..- - t.s home ; „in Obaure on flt ig.Alas_ beat 0 f nfewl% The au eil,vegmuP Ire at detegstes—ea°eftvhcsu wegie— ' 1 '' fin:1:' ,Al '!.)'.`l'rw, ,. ,,.... lic murals have east:::it fig°Pub- a sePamtePalf qthePrgie°—will lackdeslelb e f°r capital ofmasita.b e el Zardarei....sa...„.04 Jenhifer.neadtke,tinnea RollingeworduzZt Like a lot ofgreatideas,it ted a"nightmare --",,,---10°11,..._ICrisb Lars"),Sheila MorrewandBeth- the artiS ts in- 0__alkY nagonn_eltpw.ayors hlargusa Yanezawa and.bavid , , ,. ,, ' „1-,,,,__ :',F,:,/ , ed . traairrd',ofvf?lhupandSeaward,tteabotakepartin jasuae pechazai,master man*tee. ip&toss *""W C;;;Oterec7)tidialft" ,, 4SUPPleS were the mak.challenge.Should Seward Theitaintteltateu gaekhee,b0U3tru . ship them or boy then]therer'she wrote.Vo heat- colln th • • —704pitl"%II I I Seeklagon afaaticd:st° SYMbOilaakf SPrinideS water from ResilneCtiOn BaY at the dedication of ihe ing the promos was the conversion ofhich tomP t --r—e tnevitable unantz c°43.1) - *E.Page Z.6,ART aeAr seailer replica of thg mural in Seserd eadier thLs fan ric,froiril,do,s"--toyen,size differetwes,euesstornislecu- Ink,\Altipvto.SAVAtftzi3S.:PattVit2AfptiWegliar2xleti:si ','",47.,,,,,---1-„,,17,-,15-;:4,-,.. . sivaid ..- -..... . Mile -• 7....*.- --\\r4-,:,,,,,,,;/". . 1 r,-:-,•.:: ' - • ,--_.- 1 I .J::-....i. . , .. . _ . _ . ,. . . ..- ., •". d,Alat,fka $1.00 . www h,_eS ewardPhoenixt00;eor ':.. VoL4 8,No. -. . - , . , , , , . .. for , . . -1A1: '- ' ttill 7. 11: S.' "t 8 paint--:-.: iit,'Obi'fritto--,'_,,'""' '.1'....c -'...:"...:-.7:-,4;-%:-1,--:-'.• -.', . ige house ,1 i ' I r ked by i I r::: ..., ., , ,,. ' _ . 4,,RI:Q,,-_,., ems , : ,:...._, :,..,,,,,•:, _,/ .c.--.-. ..,,, •.,-_ ,:t, , I F . ,:ri i ,,, t , 7i -7P-At''' .. „..: - ,: • --, .. w?.,m,,,....:,':,. Apipmer . ' .., •,,,. . . , .., .. . . '....00 kit ,. -:, ,,,,,„, ,..,....„. .,„,:,- s in ,:. after '.=;_. '-:- - net ; - )ft • .:'i'age 4 I - ,..i:--. , • -. , ',..,-,.: ,,, '- awks ,F .. . 5.,-.... _ ,;:z.,4..6.5t:‘;:,,,- -.?...0,.--'..-.:`-'-'' .--,-.......--_, .'-'".:':-...-,:.,':,,,,..-...,'-ftw.- ...f.._'....,--::::.--":4',,,'..;.-.':..., i'„!, ,,,,, cross- I 1:::.444***1040ii*1701***Oki.*****Eliouni ottiii''At440040-moos'th01*- iiilifit 00:4014-****4atonc tl, --thi iiitiftit:;!*-iiiifffi0,Swiirif to Otitf!tiO Willbd Installed at Obiliktio ZOO ts00 imore Oti'pal-0i ki- 7 I F ,....0 September 25, 2013 The Seward Journal Months of Preparation y O 1 • _ 1 _ _. .. . „. . ....__. „.,...„,„„,.,_„ ..„, ., , _ .„...... ...._ _ _ __ :___ ....__ ._ ,,,., ,i„..„ r I k ✓ ewa41 Mural Sodef' . f} rf ' • .r ,- y,, rr= ^Ar,� \ '.. ! a a.;; 1 q, 3 4 t''' } j� - ,, li yi A P .F s4, The Seward Mural group has been busy painting the mural, "Friendship Across Water;' in Obihiro, Japan. They prepped, painted and hung the mural-, our gift to our sister-city. I 9 ' 4/ \lit s . +... 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Hollingswor*.-_-AL ts,tish...-fo - PIICceSSfOl•proJect to City Of,Seward first-C-Onsidered, •leader.;You clorksay."NO7..to our ethereal.V.Ve-,thin-it the -: (G*ettOtaialireSentAltepeople,-;•acrOislither-BOO.ci==frarrt_'_:.41011ata' moral--with the 4:14ie ...-. .i... --'w.., ,..- : ' ,1,."":111..' of Seward helPed.to huild•-'that-- to yeti;iiS Weltas.the CltuestiOn of- of Sept„19-set for the-:., ::::,. . prOvides 4 serene:testing Place... there andhard:MMarchWithOur David Seaward. : . I Onte;spent:;:krbalf_Ttchar-there with supplies wefambrutgtng, - city of SeWard.has-*.,:- . ,,...., \ - jannitrY-Tiiiiti:i4iiti:,a,':44=bat. bo4et-andelieckfrfitri*I4tyol, with its appointment:--.-=' -----....,, - invOlVedWitlithegajor ip years _Mita,Sof;iety,Willa laiineh-.a been' . enthusiastic , 8,•-•foOt Mural:To be.itiountert iri • Everyone.*:irfiro*1 in the that Johanna._has,ber---, -i . . the eitYsgtIo:'-' -*.,-- project wilt he:veering beautiful n , •.,--:,• • the SeWardMtiralScicietywithtleje benefit DV_pho:*'Of con*, joined our ranks, Above:,L.Mfie.,:e...--.1-1.-011ings,Worth4Xid.:-•:Do.t.:`,.Eard._ari_Ort.thfirtel.---mot:it-t,shirts.to been seleCted tot,tO0bihiro for- Miniintint,SO iVerialle quite a few (Seward-High School ---Wottimi_tigbit Eet. hanYWagg-Miei•-presentf•the•fitridraiSin.g-event to:planners the Mural.tie jafttn.ese,fartuius • for Short altee.and$2.-5 for_long NotikO, have heen BOttOtti_left--."FrieridShip Across:MOtc,e,its our.sister:city gift-to,Obthiro, for their_,- -.* ho italitY have- sleeve.Iliey Can be picked up at Working on,the.japan. -.designed:by master iytistiotip....9:0011.1. 4,, . -..- r -' , first.But the Art delegates_art a-- --The-mOral--was-designed by relations person, to- - . little contenied- that they will Masti.r-Artist,kistine Pediuml. locate supplies _and - _ . _ - _ _ . _ . _ - --= • -- . i FD . -Clatioiv,Thu*S.,-.00obertZ,2013 •-•.4C1lidiiir:,,.,.- ,..:, . 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The acts al painting vas= lovely.;tea house on the Water:. One of the delegates; Shelia done dung a`three-day wee1 - front, that was also built by a Morrow, described the group's end .With-400e sep 'at€ Brews o joint vi rk party;'she said. arrival. of Japanese artists = To raise the money, area "An enthusiastic group of Ori .Sept 29,•_ the- painted restaurants designed an item people greeted us at the air-.:panels were attached to an- al. on thei menu called the `Obi- port, waving and smiling, with 'ready constructed freestanding hero *CUP- during g the month a welcome banner in hand,"she structureandy a formal dedica- f August., Ten percent_of the wrote in an email from Japan. tion t+eremony commenced price is designat ed for the .mu- "We were each honored with . with both Seward Mayor°David ral project_'The city of'Seward the gift. of beautiful bouquets Seaward and Obihiro ,Mayo funded a large portion of the of fresh;sweetly scented flow- Norilligar Yat ezawa,: The Mural prAject as well ers, many business cards were was also christened withwater. The society decid€d to try a exchanged With due respect, from Resu_rrection:Bay = . small replica, a sort of dress re- and the first of many speeches "There is:no doubt to any- hearsaf, of the mural earlier in (were) given, and -dozens of "one's mind that the hods the year They invited Japanese photos taken." of frii ndship wire Tie y Counsel, oichr Fun axon, -to - y . Another experience was ' strexig��eatect� Seed� � " travel €rom his Anchorage of- the welcome party where ' ture its is r e d flee to.see the work the group was entertained by ship Across Water_;'':B arson He 1had so much fun paint- Taiko drummers; music per- said. - irig it was hard to pull hite away formed on traditional instru for tfie Meeting with him that meats, Ainu dancers, and an Sara T. Harlon carp i Was so urgently needed," she endless presentation- of Japa- reached at ,rgraz hardan@ pen said nese dishes. The delegates insu!acle rion.enrri. The_mural was°mounted on were also-presented with silk = the east wall of Murphy's Inn in Seward and was=dedicated with water from_Resurrection Bay by the designer. A, Japanese.newspaper. ran ' 4 „. . .. „ t ,�s E Bottom right Bethany Waggoner presents the fundraising event to planners of the Obihiro Mural project. Bottom left: "Friendship Across Water” is our sister-city gift to Obihirti, designed by Master Artist Justine ?3 I ‘1%, -\'' ' ‘,. — i' "" tos ,1 N.:II,. \,., k 4 - ' ..4 ..„,,,,,, • L t V k f TYab. ^ .,o- R _. IN t,,- -,,- . 0 -- <It-- er "Friendship Across Water" 9_,;1_66,y_7 f4:7- , .:,•%4„.f.,,,,,,, Dear Becky and Dave, The art delegates are about to fly off to Obihiro, Japan to create a mural from its sister city, Seward,Alaska. Armed with a design and a plan,we are set up for a project which includes gifts to bring to Japanese dignitaries. Each art delegate is bringing a hand-crafted piece of art of their own making for the Mayor's office. Your gifts of hand puppets, caps, socks and pins will find their way into the hands of various Japanese who pave the way for our success. We are deeply indebted to you and Arctic Circle's donation of gifts to the project. Thanking you are the City of Seward AND Master Artist, Justine Pechusal and her crew, Kristi Larsen, Jennifer Headtke,Al Lamberson, Sheila Morrow, Beth- any Waggoner, Linnea Hollingsworth and Dot Bardarson of the Seward Mural Society . / ?il ',aid 4en,and AK rbaarb t 524E read it, write it fi ■nmbarl,mi7.2n polo amArrauViowt.90 - I.ll Like 3 Send • Submitted by Dot Bardarson ith just a few days to go before take-off to Japan,the art delegates are tying up loose ends. Search... Supplies that have been purchased here will be packed,along with the mural design and gifts for Japanese dignitaries. Schedules have been set up for Skype with the time difference in mind.The final mural T-shirt order will be picked up in Anchorage the day before travel and shipped as Go • announcetoent • Weather • Calendar • Nature • Education • Alaska • � • pusiness luggage. The art delegates have met the Mayor of Obibiro and his staff when they were here for Seward's 110th Founder's Day,so they will not be strangers when they meet again in the Mayor's office upon 'valSept.9. t( II I I 1 i (, i 1 , tf f ! A. 0 . ..!-:-.'.j.,":1_,.-"':':- ' xM e art delegates will be in Obihiro for 2 weeks to paint a 32 X 8 foot mural for the zoo.Helping will be a crew of 10 Japanese artists for each 4 hour shift. When the mural is painted it will be treated with a protective coating and ready to mount Japanese carpenters will already have built the structure on art open hillside to receive it The dedication of the mural ill be on Saturday,Sept.21.Seward Mayor,David Seaward,will be on band to officially dedicate the mural with speeches also by Mayor Yonezawa and others.The mural will be christened by Master 'st,Justine Pechusal with water from Resurrection Ea. �+ . - q '� _ I.t 3 i shins will be provided for the painters.Gifts for Japanese who help make the mural a success have been provided by Arctic Circle Enterprises in Anchorage shown here by some members of the Obitero ,oral committee. 'art fray , r potations included the learning of Japanese phrases taught by Hank West(Center).At the same time Jennifer Headtke is shown here enjoying the"Obihiro Special"which was the 1st place winner(Mrs 'a Plate)ill the Chef's competition hosted by the Seward Art's Council. ..,like 3 Send X it Author.s,tj5J;, 1 ave a Reply Dot Eardars0n (Name(required) Stle" / 5 Page 6 • September 19,2013 • The Seward Phoenix LOG Obihiro inural is underway ... Dot Bardarson sister city,Obihiro is finally happening. stayed behind to be here for my dear hus- Bethany(Waggoner)donned silk kimonos Seward Mural Society I am writing from Seward,with daily band,whose emphysema has reared its (that one would wear if she was trying to The time has come.After four years of e-mails and Skyping with the other art ugly head.Love trumps trips,adventure attract a man),in time for speeches and planning,Seward's gift of a mural to its delegates who have arrived in Japan.(I and even art) toasts to a successful project: A welcoming committee greeted the "It was sensory overload,"remarked - Seward Mural Society group at the Obi- Linnea Hollingsworth. biro airport with flowers and a big sign. Keith.and Jackie Campbell were there. :, The president of the exchange program with their son,David and his wife,Noriko ' welcomed them to the"best air in Japan" who will work with promoting the mural and told everyone to breathe deep. project in Obihiro. We have received an incredibly warm Some delegates went shopping for sup- , ` reception here in Obihiro from a crowd plies.Others began the process of trans- that seems genuinely interested in our ferring the mural design in the expansive project,"wrote Sheila Morrow. garage-type type s ace provided to them.This This will be Obihiro'a first mural.The took two days.Radio and TV cameras delegates have visited the zoo where the recorded the process. U �„,, •Illin mounting platform stands ready to receive "We're eager to paint and finally ready oe i the"Friendship Across the Water"mural. to begin now that we have come to know a 1 "It is beautiful,"said Jennifer Headtke." bit about the choreography of Japan-the �+#,,,,,�� �>� ,� I can see why it cost Obihiro$3,000 to bowing and smiling,the strict schedule :s • _ build:" and speeches,the business card trading kelt They have been herded off to the and gifting-the dance of Obihiro,"said ate +'i 4 mayor's office where handcrafted gifts Morrow."We are herded about.by Josh R.k t a were presented from each art delegate to Neta(an American working there as a A%' % , various dignitaries there.The group saw a translator and go-between with interne- . . poster which was advertising for designs tional folks.)He drives us around and d ,,k ) , for a reciprocal mural for Seward with basically does our bidding yet remains in ii, a�'t} '• Tom Misset:s Fishermen mural on it charge.liming is critical in Japan.We are c y t The most amazing,experience was the picked up precisely on time and the day ,. ... ., • welcoming party-Fabulous Taiko Drum- unfolds in an orderly manner." C' mere,music performed on traditional Friday was the first day of painting with. ' Japanese instruments,Ainu dancers and a Japanese artist& seemingly endless presentation of deli- Morrow reported that it is a disciplined g cious Japanese dishes.Next,Al and I were group of Japanese artists.Justine Pechusal s center stage as two very,efficient women and Bethany Waggoner gave a demonstra- dressed;us in traditional wedding kimo- lion of painting.techniques. nos."Morrow continued.Then they drew Mural T-shirts were passed out for 6. names,and Linnea(Hollingsworth)and everyone.The Seward delegates were introduced as"supers," SEWARD MURAL socirre By the end of the first day of paint- . '40ward Mural society delegates Bethany.-Wags ing,the mural was further along than ;oiler and'Unties Bardarson donned'tradffiwild anticipated.The second day was eagerly Japanese*II kimonos et the welcoming oeremo- anticipated. 1Y Wet week to Obikiro. (1,,,, December 2013 SuM December 2013 o TuWe Th Fr Sa January 2014 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 40111Ior 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Dec 2 3 4 5 6 7:00pm P&Z Mtg 12:00pm PACAB Mtg 12:00pm Seward Rereat N Li a) 9 10 11 12 13 (2:00pm CC Mt 6:30pm HP WS cn Li (1) 0 16 17 18 19 20 12:00pm PACAB Work S %low 5:30pm Seward Recrea cz) cs, 6:30pm HP Mtg U 0 25 26 Lc) 27 ( 12:00pm CHRISTMAS!) CHRISTMAS DAY; N N a) 0 30 31 Jan 1, 14 2 3 rfl C m 0 a) 0 14%/1 Nanci Richey g 12/5/2013 1:18 PM. 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