HomeMy WebLinkAboutRes2013-111Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING FUNDS UP TO $7280 FROM ALASKA OWL
(ONLINE WITH LIBRARIES) FOR THE INTERNET TECHNOLOGY AIDE
GRANT AND APPROPRIATING FUNDS
WHEREAS, in mid -year 2010 an American Recovery and Reinvestment Act (ARRA) grant
was awarded to the Alaska State Library awarding funds to create/enhance/improve bandwidth and
access to it in all of Alaska's public libraries; and
WHEREAS, to date Seward Community Library Museum has received video conferencing
equipment as well as 3 desktops and 3 laptops for public use from this statewide effort; and
WHEREAS, Seward Community Library Museum is qualified for additional grant funding
to hire an IT Aide; and
WHEREAS, the IT Aide will be trained by OWL to provide basic technical support and
training for other staff members and the public in basic digital literacy skills, videoconferencing
procedures, and will perform basic library tasks as necessary; and
WHEREAS, the IT Aide will work not more than 7 hours a week with salary and benefits
not to exceed $20/hr.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept and appropriate funds to hire an
IT Aide for the library museum.
Section 2. Funding in the amount not to exceed $7280 is hereby received and appropriated
from federal grant revenue account 10 1 -0000-4680-0100 to library salary account no 10 1 - 1500-
5XXX.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9"' day of
December, 2013.
CITY OF SEWARD, ALASKA
RESOLUTION 2013-111
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
Keil, Shafer, Casagranda, Terry, Squires, Bardarson
None
Butts
None
J hanna Kin CMC
ity Clerk
(City Seal)
Agenda Statement
Meeting Date: December 9, 2013
To: City Council
Through: City Manager Jim Hunt
From: Patricia Linville, Library Museum Director
Agenda Item: Accepting funds up to $7280 from Alaska OWL (Online With Libraries) for
the Internet Technology Aide Grant and appropriating funds.
BACKGROUND & JUSTIFICATION:
In mid -year 2010 an American Recovery and Reinvestment Act (ARRA) grant was awarded to the
Alaska State Library. Funds were granted to create/enhance/improve bandwidth and access to it in
all of Alaska's public libraries. Additionally, all libraries would receive video conferencing
equipment, public access computers and training. Alaska Library received $5.3 million for this
effort. To date Seward has received video conferencing equipment as well as three desktops and
three laptops for public use from this statewide effort.
In late September Seward Community Library Museum was notified that we qualified for additional
grant funding to hire an IT Aide to provide basic technical support, training for other staff members
and the public in basic digital literacy skills and videoconferencing procedures, and to perform basic
library tasks as necessary. This IT Aide will receive training through the grant, will work not more
than seven hours a week with salary and benefits not to exceed $20/hr. The grant period is
September S, 2013 through June 30, 2014. An extension may be available to expend the remaining
funds.
The grant application and agreement are attached.
INTENT:
Accept funds not to exceed $7280 to pay salary for an IT aide to provide basic technical support,
training other staff members and the public in basic digital literacy skills and videoconferencing
procedures, and performing basic library tasks.
CONSISTENCY CHECKLIST:
Yes
No
N/A
I.
Comprehensive Plan (3.1.2.1) "Support existing public institutions in
their effort to maintain, expand
and develop. "
X
2.
Strategic Plan (pg12): "... expand Library Services,.... "
X
3.
Other (list):
T5
FISCAL NOTE:
The funds received (not to exceed $7280) from Alaska OWL grant program fully fund this project.
Approved by Finance Department: gu,;,iw 4eim
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2013- I accepting not more than $7280 and appropriating funds
to contract for IT aide for library related technology support.
Alaska OWL (Onlinie with Libraries) Internet Technology Aide Grant Agreement FY2014
This agreement is made and entered into this 5'h day of September, 2013, by and between the Alaska State Library Alaska OWL
Project, hereafter referred to as the Grantor; and the Seward Community Library Museum, hereafter referred to as the Grantee.
Whereas, the U.S. Department of Commerce has granted funds to the Alaska State Library for internet technology aides for small
public libraries; and whereas, the application of the Grantee for an internet technology aide has been approved. NOW THEREFORE,
for and in consideration of the mutual covenants herein contained, the parties hereto agree as follow:
The Grantor (Alaska State Library) will agree toc
1. Furnish funds up to the amount of $ 7,280.00
2. Funds will be distributed on a reimbursement basis on receipt of IT Aide time sheet each month
3. Provide initial and periodic training for the internet technology aide
4. Provide advisory services in furtherance of the grant project
The Grantee will agree to:
1, Comply with the ongoing requirements of the Alaska Public Library Assistance Grant for FY2014.
2. If open less than 20 hours per week, open the library 4 additional hours per week through June 30, 2014.
3, Hire or contract a person to serve as an Internet Technology Aide (ITA), who will be present in the library at least 7
hours per week.
4. Provide the name and contact information for the person hired as the ITA to the Alaska OWL project staff.
5. Assign duties to the ITA including basic technical support, training other staff members and the public in basic digital
literacy skills and videoconferencing procedures, and performing basic library tasks if necessary for extended library
hours.
6. Verify that the ITA has participated in and completed all in -person and online training required by the Alaska State
Library.
7. Document all ITA hours worked through a Project OWL timesheet, which will be returned by the monthly deadline to
the Project OWL Compliance Administrator, Alex Pock, at the Alaska State Library, 344 W 3 d Ave. Suite 125, Anchorage,
AK 99501,
8. Send monthly reports of any OWL Project training in the library to the OWL Project Compliance Administrator, Alex
Pock, Alaska State Library, 344 West 3 r' Ave., Suite 125, Anchorage, AK 99501,
9. Use all funds received solely for the, purposes outlined above.
10. Repay any portion of grant funds that have not actually been used for these purposes by June 30, 2014.
The source of funding for this agreement is as follows:
BTOP Federal Grant CFDA 11.557 Award No. 02-42-B10560 up to$ 7,280.00
By accepting this agreement, the grantee may become subject to the audit requirements of State of Alaska Administrative code 2
AAC 45.010. As a result, the Grantee may be required to provide for an audit and to permit independent auditors to have access to
their records and financial statements. The Grantee should consult with an independent auditor for assistance in determining audit
requirements for the fiscal year.
The undersigned understands and agrees to the conditions of this agreement. BOTH Signatures Are Required.
For the Library
P,atriiciia Linville
Signature
Director 9/5/2013
Title Date
For the Legal Entity
City Manager
Title Date