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HomeMy WebLinkAbout04012014 Planning & Zoning Packet Seward Planning & Zoning Commission Meeting Packet t\ of SEA ‘.t.„,‘ 44 ■ 1Ps V ,:,:=1:4 Is \--II ' ' *gror° ' s\\-/ 444S1‘P • April 1, 2014 Regular Meeting City Council Chambers Beginning at 7:00 p.m. Seward Planning & Zoning Commission Regular Meeting April 1, 201-4 7:00 p.m. Lily Council Chambers Vacant Chair 1. Call to Order Term Expires 02/16 2. Opening Ceremony Martha Fleming Commissioner A. Pledge of Allegiance Term Expires 02/17 Janet Coulter 3. Roll Call Commissioner Term Expires 02/15 4. Special Reports&Presentations Bixler McClure A. City Administration Report Commissioner Term Expires 02/15 B. Other Reports, Announcements &Presentations Cindy Ecklund 5. Citizens Comments on any subject except those items Vice Chair Term Expires 02/17 scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 Christopher Edgar minutes per speaker and 30 minutes total time for this agenda Commissioner item] Term Expires 02/16 6. Approval of Agenda and Consent Agenda. [Approval of Vacant Consent Agenda passes all routine items indicated by asterisk(*). Commissioner Consent Agenda items are not considered separately unless a Term Expires 02/16 Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] 7. Special Items A. Election of Chair and Vice-Chair Page 3 (Postponed from March 4,2014) Jim Hunt City Manager Ron Long Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician Planning and Zoning Commission Meeting Agenda April 1, 2014 1 8. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing—None B. New Business Items requiring a Public Hearing— 1. Resolution 2014-04 of the Planning and Zoning Commission of the City of Seward, Alaska, providing a recommendation to City Council on the nomination for disposal of City-owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision Page 4 9. Unfinished Business—None 10. New Business— A. Resolution 2014-05 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council Approval of the Planning and Zoning Commission Priorities from April 2014 to April 2015 Page 11 * B. March 4, 2014 Regular Meeting Minutes Page 15 11. Informational Items and Reports (No action required)- A. FEMA Region X Newsletter Page 20 B. 2014 Planning&Zoning Meeting Schedule Page 22 C. April 15 Kenai Peninsula Borough Assembly Meeting Reminder Page 23 D. April 15 Special Meeting Reminder Page 24 12. Commission Comments 13. Citizens' Comments[Limit to 5 minutes per individual—Each individual has one opportunity to speak] 14. Commissions and Administration Response to Citizens' Comments 15. Adjournment • Planning and Zoning Commission Meeting Agenda April 1, 2014 2 P&Z Agenda Statement Meeting Date: April 1, 2014 , e•t of Sear •Through: Donna Glenz, Planner/ j %1i=-, 0 ,1 4 Qi From: Dwayne Atwood, Planning Technician 1t-45w1" Agenda Item: Election of Chair& Vice Chair BACKGROUND & JUSTIFICATION: Each year the Planning and Zoning Commission must elect a chair and vice chair for the coming year. The duties of the Chair are to: 1. Open the meeting on time and call the meeting to order; 2. Announce in proper sequence the business on the agenda; 3. Recognize members who are entitled to the floor; 4. State and put to a vote all legitimate motions that arise during the meeting: 5. Do not permit debate until there is a motion on the floor; 6. Protect the Commission from frivolous or delaying motions by refusing to recognize them; 7. Enforce the rules regarding debate and keep order; 8. Expedite business in a way compatible with the rights of the members; 9. Decide all questions of order; 10. Respond to all inquiries of members; 11. Ensure that citizens address all remarks to the Commission; and 12. Declare the meeting adjourned. The process for election of the chair and vice chair is as follows: The current chair shall open nominations.Any Commissioner can nominate another commissioner as chair. • If only one nomination is received, a motion shall be made to close nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent. (No role call vote is necessary). • If more than one nomination is received,the clerk will prepare ballots for each Commissioner to vote for one nominee and sign his ballot. The clerk will then collect the ballots,read the votes aloud,and announce the prevailing nominee. A motion is then in order for someone to elect the nominee as chair.A second is needed and the motion can be approved by unanimous consent of the commission. (The above procedures should also be used to elect a vice chair) 3 Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2014-04 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, PROVIDING A RECOMMENDATION TO CITY COUNCIL ON THE NOMINATION FOR DISPOSAL OF CITY-OWNED LOT 1, BLOCK 6, SEWARD SMALL BOAT HARBOR SUBDIVISION WHEREAS, the Alaska Railroad has submitted a proposal to acquire through a trade agreement, city owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision (historically known as the"Sliver"); and WHEREAS, Lot 1, Block 6, Seward Small Boat Harbor Subdivision (the Sliver) is a 13,632 square foot, triangular shaped, strip of land located between Fourth Avenue and the Alaska Railroad Right-of-Way in the Harbor Commercial District; and WHEREAS, Lot 1, Block 6, Seward Small Boat Harbor Subdivision is basically divided into two (2) areas by the fire lane and J-Dock access; the area north of the J-Dock fire lane and access contains approximately 3,530 square feet and is currently leased to the Alaska Railroad and subleased to the Holiday Inn Express for parking; the area to the south including the J-Dock fire lane and access contains approximately 10,052 square feet and contains public parking, fire and pedestrian routes, utility easements and access to other Alaska Railroads lease property; and WHEREAS, at the direction of Council, on March 5, 2002, by Resolution 2002-12 the Planning and Zoning Commission reviewed and recommended disposal by lease of the area north of the J-Dock access; the Commission further recommended not to dispose of the area south of the J-Dock access at that time; and WHEREAS, on August 2, 2002, the Council failed Resolution 2002-053, the recommendation for disposal from the Planning and Zoning Commission; and WHEREAS, numerous changes have taken place to the area south of the J-Dock access in the past few years, including the relocation of the U. S. Coast Guard building and pending • removal of the William H Seward Yacht Club building; and WHEREAS, over the years several City projects have encroached onto portions of the Alaska Railroad Right Of Way property, including the J-Dock Fish Cleaning Station, the Oil Dumpsters and the new East Breakwater and extension; and 4 Seward Planning and Zoning Commission Resolution 2014-04 Page 2 of 3 WHEREAS, the Alaska Railroad has proposed a trade of Lot 1, Block 6 Small Boat Harbor Subdivision in return for the City encroachments onto the Railroad lands; and WHEREAS, the development potential of this lot alone is severely restricted by its size and shape, numerous utility easements, required fire lanes, and access routes to the Alaska Railroad Corporation lease parcels; and WHEREAS, the development potential of adjacent lots is enhanced by incorporating this smaller parcel; and WHEARAS, in the proposed exchange, the City will retain fire lane and public access and access throughout the utility easements for necessary repairs and desired upgrades and improvements; and WHEREAS, the Public Hearing notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission finds that due to the limited size, shape, existing utility easements,required fire and pedestrian routes, and access issues for Alaska Railroad Corporation lease property associated with Lot 1, Block 6, Seward Small Boat Harbor Subdivision, it would not be appropriate to issue a request for proposals for the property. Section 2. The Commission recommends the J-Dock fire lane and public access, and the numerous utilities located within Lot 1, Block 6, Seward Small Boat Harbor Subdivision be protected by easement. Section 3. The Commission further recommends the City Council authorize the disposal by of Lot 1, Block 6, Seward Small Boat Harbor Subdivision in exchange for the J-Dock Fish Cleaning Station, the Oil Dumpster locations and the new East Breakwater and extension through sole source negotiation with the Alaska Railroad. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of April 2014. 5 Seward Planning and Zoning Commission Resolution 2014-04 Page 3 of 3 THE CITY OF SEWARD Cindy Ecklund, Vice Chair AYES: NOES: ABSENT: ABSTAIN: None VACANT: Two ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 6 P&Z AGENDA STATEMENT Meeting Date: April 1, 2014 4 of sets. Through: Ron Long, Assistant City Manager :CVO ° From: Donna Glenz, Planner 411--.4—sOb Agenda Item: Disposal recommendation for City-owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision BACKGROUND & JUSTIFICATION: The Alaska Railroad Corporation, (ARRC) has submitted a proposal to acquire through a trade agreement, city-owned Lot 1,Block 6, Seward Small Boat Harbor Subdivision, (this area has been historically known as the"Sliver"). This property is a 13,632 square foot,triangular shaped strip of land located between Fourth Avenue and the Alaska Railroad Right-of-Way lease property(see attached maps). The parcel extends north from the former Coast Guard Building site until it comes to a point approximately midway in front of Alaska Railroad lease parcel held by the Holiday Inn Express. The lot has a maximum depth of±35 feet and contains various utility easements. The property borders the west property line of the two (2)Alaska Railroad lease parcels,one held by Tanya Sandefur and the other held by the Holiday Inn Express. The City originally acquired this property from the State as Alaska Tidelands Survey 174, and the property was filled after the earthquake. The property was included in the Seward Small Boat Harbor Subdivision that the City completed in 2000. Following is an overview of the property. Lot 1, Block 6, Seward Small Boat Harbor Subdivision Location: This lot is located between Fourth Avenue and the Alaska Railroad Right-of- Way. Size: 13,632 square feet Land Use Plan: Harbor Commercial Zoning: Harbor Commercial Existing Use: Public parking,numerous utilities,access to J-Dock and the J-Dock fire lane, and access to both Alaska Railroad Lease parcels north and south of the J- Dock access. 7 Deed Restrictions: None identified Proposed Use: Due to the size and shape of this lot, and the existing utility easements, fire lanes and access routes to the Alaska Railroad lease parcels, the lot development potential is severely restricted. It is not developable on its own. Easements: 10' utility easement along the west lot line adjacent to Fourth Avenue; a 25' east/west utility easement at the J-Dock fire lane/pedestrian access;and a 20' east/west utility easement midway south of the J-Dock fire lane. Flood Zone: Parcel is not located within a special flood hazard area. CONSISTENCY CHECKLIST: Yes No N/A Seward Small Boat Harbor Planning and Development Guide(2003) X Does not address this parcel. Strategic Plan (1999): Encourages in-fill development on vacant sites X in already established areas of the city. Municipal Lands Management Plan: Does not reference this parcel. X Lease holders within three hundred (300) feet of Lot 1, Block 6, Seward Small Boat Harbor were notified of this proposed recommendation. Public notice signs were posted on the property,and all other public hearing requirements of Seward City Code §15. 01.040 were complied with. At this time of publication of this report, staff has received one(1)public inquiry on the location of this parcel. If further comments are received after this publication, they will be presented as a lay down to the Commission and the public at the April 1, 2014 meeting. RECOMMENDATION: Commission discuss the pros and cons of disposing Lot 1, Block 6, Seward Small Boat Harbor Subdivision. Approve Resolution 2014-04 recommending disposal of Lot 1,Block 6 Seward Small Boat Harbor through sole source negotiation with the Alaska Railroad. 8 . . ' iiiP, alio 4". • Alaska RailRoad :- -... HRoOlWidaryLI:n Lease Holiday • shalt , ,i t i . An .... • , .. _ ,# . x _ i 0410MIN =h # - 'Me - 4, , 41hislit • J-Dock Access , , .. *,i..,„,,, „ 04 '. ,r•,i,‘' r --tr. ''''' , ..0 ' '," '':-:` : -iliallr. I t I :17,,,s*simp artiairs.. 41, - U— .-.t...:,- it Tanya Alaska ROW-Lease Sandefur RailRoad cel it r 1! ,..„„;1Z-ri**, '`r.'' '#.-,,, 1;1 Lot 1, Block 6 , . , ,. , , „II..., -.1•,..„...11,,,,,4 MILE Seward Small Boat Harbor ifait- - ,_ . . ,..,,,. .,,,kitr, _ - i ,..-0„,„..,,. , „.._ . . ,,,,,,'•12 r , , ' i■t y , „,4f, ,,.... : I , '-'"'- -or: Aor , ' ' imils !,0*. vimif i.", 111-- IIIMr l'illiik,,-i - 4 set,. 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OF UINMAS10.AND BY 103 FREE CONSENT 000 42T DEDICATE ALL RIGHTS-SF- O ,/r...(...) •owstruclmn. AY AND PUBLIC AREAS TO PUBLIC USE ANO GRANT ALL EASEMENTS TO „ttr /l�������,���,sp�a�����,k�� A)WASTEWAIPI MaPRCU Pass M wastewater d.easal.Md<mast 112 USE Mme. /�///� _ V 9wares s • w MAIL Oboe•) regulatory requirements we an Me al the Alaska Deporlmenl el RUI �6�/ /y1 1 O • f-,/2'Alan COP(xl) Em4mmar,Conservation CRW155106 EMPIRES / r..p Y., N1WL• 605 Sires Onse Mena.Nana 99611-6363 5)RNM of Way alan9 CA of tat 1 Bork 10 N coma.to M cal- W e 1 39'912 II e a _ Ml-wr Q MPG NN(set) bebMp d Na earners em set M Ca s..cs 166 00,9 r City � '� wWMMR6 .,a Pam.,Mde b M•prop,I,and N Me mm,. 0 O.Bas 437 cgs t•7r•� .iz 7(511110-Aen ( ) RECORD DANN-113735 Harbor 5abalm,an 6)M secrplbn to KM 20 20 200 eldch regux.s a°lets abut env Seward.AMM.a 9B68A-0167 400 110: 201171 DRAMA 6 OweMw.2000 GB Rol/x SRD deehoo.sIs, en mental by IM APB Pamana C3'"" .3. SUR2YED. Jane-No.embn.2000 SCALE' 1.103' ( ) RECORD 13122 ea,.WM., September 25.2000. FIELD WC 2000-1.Pa 20-67 BSA: SaN SnaN Bat , 'A w Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2014-05 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2014 TO APRIL 2015 WHEREAS, at the January 21, 2014 work session the Planning and Zoning Commission reviewed their Priorities List; and WHEREAS,the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session, reviewed and updated the Planning and Zoning annual Priorities List on March 3, 2014; and WHEREAS, at the April 1, 2014 meeting the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS, Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following List of Planning and Zoning Priorities is hereby approved and recommended to Council for their adoption: Priorities Short and Medium Term 1) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping,junk vehicles, etc. 2) Transient Merchant/Mobile Vendor Code review 3) Help review Camping Code 11 Seward Planning and Zoning Commission Resolution 2014-05 Page 2 of 2 4) Schedule a work session to review the City of Seward Comprehensive Plan Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Ask the City Council to tell the City Manager to request an update of the Parks& Recreation Master Plan 3) Seek additional funding for Planning&Zoning Commissioner training • Search out and add funding to the budget • Maintain a calendar of quarterly trainings Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of April,2014. THE CITY OF SEWARD,ALASKA Cindy Ecklund,Vice Chair AYES: NOES: ABSENT: • ABSTAIN: VACANT: Two ATTEST: Johanna Kinney, City Clerk (City Seal) 12 P&Z Agenda Statement Date: April 1, 2014 ,' 0f s Through: Donna Glenz, Planner (le %.:11,s, • AsV-1`. From: Dwayne Atwood, Planning Technician Agenda Item: A Resolution of the Seward Planning and Zoning Commission Recommending Council approval of the Planning and Zoning Commission Priorities from April 2014 to April 2015 BACKGROUND & JUSTIFICATION: The Planning and Zoning Commission reviewed their Priorities List at their January 21, 2014 work session in preparation for the Annual Joint Work Session with Council. The Commission and Council, during their Joint Work Session, reviewed and updated the Planning and Zoning 2014 Priorities List on March 3, 2014. The mutually agreed upon list of priorities was updated and specified in this resolution. Council will address a resolution endorsing these recommendations. CONSISTENCY CHECKLIST YES NO N/A 1. Comprehensive Plan (2020) X Most of the priorities which the Commission wishes to work on are an outgrowth of goals and objectives established in the Comprehensive Plan. 2. Strategic Plan (1999) X The Strategic Plan is a more current plan which also identifies many of the priorities addressed by the Commission. 3. Planning and Zoning Rules of Procedure (Amended 2012) X Rule 34 (c.) "The Commission shall meet in a joint work session with the City Council in March of each year to discuss areas of mutual interest." RECOMMENDATION: Approve Resolution 2014-05,recommending Council approval of the Planning and Zoning Commission Priorities from April 2014 to April 2015 13 2014 Planning & Zoning Priority List Draft Short and Medium Term 1) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping, junk vehicles,etc. 2) Transient Merchant/Mobile Vendor Code review 3) Help review Camping Code 4) Schedule a work session to review the City of Seward Comprehensive Plan Continuing 1) Work with City Council to continue recruitment efforts for the Planning and Zoning Commission 2) Ask the City Council to tell the City Manager to request an update of the Parks& Recreation Master Plan 3) Seek additional funding for Planning&Zoning Commissioner training • Search out'and add funding to the budget • Maintain a calendar of quarterly trainings 14 City of Seward,Alaska Planning Commission Minutes March 4, 2014 Volume 7,Page 68 Call to Order The March 4, 2014 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Cindy Ecklund. Opening Ceremony Commissioner Edgar led the Pledge of Allegiance to the flag. Roll Call There were present: Cindy Ecklund presiding, and Janet Coulter Christopher Edgar Wendy Shaffer comprising a quorum of the Commission; and Donna Glenz, City Planner Dwayne Atwood, Planning Technician Excused was:Martha Fleming and Bixler McClure City Administration Report City Planner Donna Gleit`updated the Commission on the following business items: • Glenz welcomed the newest Commissioners, Janet Coulter and Christopher Edgar. • The Community Development Department office had been relocated to the City of Seward annex building. • Glenz suggested the Commission postpone the annual officer election that was on the • agenda, due to the_absence of other Commissioners. • The agenda statements in the meeting packet were not signed. Glenz apologized for the oversight. • Glenz thanked longtime Commissioner and Chair Sandie Roach' for her many years of service. She noted Roach' had submitted her resignation from the Commission and would be greatly missed. Other Reports, Announcements & Presentations—None Citizens' Comments on any subject except those items scheduled for Public Hearing—None 15 City of Seward,Alaska Planning Commission Minutes March 4, 2014 Volume 7,Page 69 Approval of Agenda and Consent Agenda Motion(Ecklund/Coulter) Approve the Agenda and Consent Agenda Motion(Edgar/Coulter) Amend the Agenda and Consent Agenda, adding item 10 D under New Business to read "Motion of support for a Seward/Bear Creek Flood Service Area request for a mill tax rate increase." Motion Passed Unanimous Main Motion as amended Passed Unanimous The following items were approved on the Consent Agenda: January 7,2014 Regular Meeting Minutes Special Items- Election of Chair and Vice Chair 4 _ Glenz explained the procedure for the annual election and the terms. Glenz suggested that the election be postponed due to the absence of Commissioners. Motion(Edgar/Shaffer) Postpone annual election of Chair and Vice Chair to the April 1 regular meeting Motion Passed Unanimous Unfinished;Business Items requiring a'Public Hearing—None New Business Items requiring a Public Hearing— Resolution 2014-02 of the Planning and Zoning Commission of the City of Seward,Alaska,recommending City Council amend portions of Seward City Code §15.10.140 Definitions and §15.10.225 Land Uses Allowed Table; Affecting storage containers and temporary structures Glenz explained the history of the work sessions related to the resolution. No public comments had been received regarding the proposed changes to the Seward City Code. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. 16 City of Seward,Alaska Planning Commission Minutes March 4, 2014 Volume 7, Page 70 Bob Reisner, a resident outside the city, said he was speaking on behalf of a handful of residents of the city. There was an interest in painting murals on railroad cars placed near Airport Road and the Seward Highway, which could encourage owners of storage containers to make improvements. Reisner also said that the expense of a permanent structure might be too great for many property owners and business owners. Many shipping containers were outside of the city, but the appearance of the containers that were being used should be addressed,he said. Motion (Edgar/Coulter) Approve Resolution 2014-02 Edgar said he was not familiar with the history of the proposed Code change, but said he would be able to better understand issues in the future through his participation in work sessions and hearing public comment. Shaffer asked staff to explain the Land Uses Allowed Table and the proposed amendments. Glenz noted the zoning districts where the placement of storage containers was allowed, and the permitting required. She noted a Conditional Use Permit was an excessive requirement when a Building Permit was,,also,required. Ecklund pointed out that the Land Uses Allowed Table.was recently reviewed, but some issues remained with the use of containers for storage and the minimum setback required. Motion Passed Unanimous Unfinished Business—None New Business Items-- Resolution 2014-03 of the Planning and Zoning Commission of the City of Seward, Alaska, amending Rule 22 of the December 16, 2008 Rules of Procedure for the Planning and Zoning Commission Glenz noted that the Rules of Procedure was a guiding document and the proposed change was consistent with a recent amendment made by the City Council. The change allowed three minutes of public comment per speaker, up to 36 total minutes. The Planning and Zoning Commission Rules of Procedure limited speaker comments, on items not scheduled for a public hearing,to two minutes. Motion(Edgar/Coulter) Approve Resolution 2014-03 Motion Passed Unanimous 17 City of Seward,Alaska Planning Commission Minutes March 4, 2014 Volume 7,Page 71 Discuss and set work session dates for Mobile Vendor Code amendments Glenz noted the Council had requested the Commission review and provide recommendations for a new City Code section on Mobile Vendors. She stated the Council had requested the code change be completed for the 2014 summer season. She noted the timeline that had been provided was very aggressive and required a large commitment from the Commission over the coming months. Glenz asked the Commission to come to a consensus and set work session dates. Commissioners discussed their individual calendars and availability and set the Planning and Zoning work session dates of March 11 and March 18. Commissioners noted they would do their best to meet the aggressive schedule but noted it was a large task to`:;accomplish in a short time. Motion of support for a Seward/Bear Creek.Flood Service Area request for a mill tax rate increase Ecklund said the motion, as written, was to show suppolt.for the additional funding that the Seward/Bear Creek Flood Service Area board ,intended to request. The flood service area board intended to seek an increase in the mill tax rate from ,5 to 1.0, Ecklund said. Motion(Coulter/Edgar) Approve ,the motion of support for the Seward ear Creek Flood Service Area request for a mill tax rate increase Edgar said he felt there was some missing information, including what was discussed in the joint work session with the flood board earlier in the evening. He did not feel he knew enough about the budget and bud get trends to make 'a frilly informed decision to support the motion, he said. Ecklund asked staff:about the required timeline for the motion of support. In response, Glenz notedthe recommendation was needed at the current meeting. Coulter said she perceived an extreme need for more flood mitigation and supported the motion. Motion Passed Yes: Shaffer,Coulter,Ecklund No: Edgar Informational Items and Reports (No action required) FEMA Region X Newsletter 2014 Planning& Zoning Meeting Schedule 18 City of Seward,Alaska Planning Commission Minutes March 4, 2014 Volume 7, Page 72 Commission Quarterly Report to City Council Reminder Commission Comments Coulter said she appreciated the support of staff and the other members of the Commission. Edgar said he enjoyed the work session that preceded the regular meeting and that it was a good opportunity to learn more about the Flood Board issues. Ecklund said she was pleased to have a six-member Commission, with new members, and added that there should be no hesitation to ask staff any questions. Citizens' Comments- None Commission and Administration Response to Citizens' Comments—None Adjournment Meeting adjourned at 7:51 p.m. Dwayne Atwood, Cindy Ecklund Planning Technician Vice Chair (City Seal) 19 R R t N from e i 41:: X St�a LI Rl n l ance tnc iC @�k Rduc4inn BW-12 Update NOAA's Community March 2014 Volume 4, Issue 3 The Consolidated Appropriations Planning Course Act of 2014 (Omnibus) was signed The Coastal Community Planning by President Obama in January. The and Development training from Omnibus prohibits the NFIP from National Oceanic and Atmospheric implementing Section 207 of .the Administration (NOAA) Coastal Inside this Issue Biggert-Waters Flood Insurance Reform Act of 2012. Services Center helps participants grapple with development and BW-12 Update Section 207 directed FEMA to redevelopment issues in ways that ensure that certain property's flood can maximize community benefits insurance rates reflect its full risk and limit negative consequences. 4 NOAA's Community after a Flood Insurance Rate Map After a recent redesign of the 1. Planning Course (FIRM) change or update is course, participants can receive the released. However, Section 207 full benefit of this popular training 2 Training Calendar does not relate to changes to in half the time. insurance rates that have already The redesigned training incorporates taken place. The Omnibus does not both online and in-person 2 NOR FMA News roll back any rate increases that have already occurred. components. The online portion can be done on the participant's own 2 Suggested Reading Although FEMA is required to cease time (one to two hours) and offers any current planning and easy step-by-step guidance. The in- development activities for Section person workshop component now 207, it is not prohibited from takes just one day instead of two. continuing mapping activities or The workshop features group from exercising existing authorities exercises, a local speaker and to set insurance rates. community discussions, and Additionally, changes to the NFIP information about tools that can such as phasing out subsidies for support alternative development certain policyholders remain in approaches. effect as mandated by Section 205 Course trainees get the biggest of the Biggert-Waters Flood benefit when a wide variety of Insurance Reform Act of 2012. community members attend. As mandated in the Omnibus, Participants often include local Section 207 will not be implemented elected officials and related for twelve to eighteen months after personnel, coastal resource the start of Fiscal Year 2015. managers, business leaders, developers and realtors, land use and hazard mitigation planners, Ask the Help Desk floodplain and emergency If you have questions about managers, and concerned Strategic Alliance for Risk Reduction Risk MAP,mitigation planning,flood community residents and groups. study project status,LOMCs,ECs,or FEMA Region X Service Center CECS, let us help! Email the Continued on next page 20700 44th Avenue West.Suite 110 Region XService Center Help Desk, Lynnwood, Washington 98036 RegionXHelpDesk@starr-team.com.(425) 32 9-3699 Rjs1 MAP Increasing Resilience Together MARCH 2014 www.starr-team.com 20 NEWS FROM REGION x NO--44(cont..) 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MARCH2O14 Increasing Resilient 21 e Together w vvw.s tart-team.corn Memorandum r of sFg9 CITY OF SEWARD , �_!"•��o COMMUNITY DEVELOPMENT Date: November 7,2013 41.AS+, To: Planning&Zoning Commission Through: Donna Glenz,Planner From: Dwayne Atwood,Planning Technician Subject: 2014-Planning&Zoning Meeting Schedule This memo is to provide a schedule of the Planning&Zoning Commission Meetings for the calendar year 2014. Unless otherwise noted the P&Z regular meetings will begin at 7:00 p.m. The"Scheduled Special Meetings"shall be held ONLY if a Public Rearing item is on the agenda and will commence at 7:00 um,otherwise the gathering will be held as a work session commencing at 6:00 um. Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 um OR scheduled Work Sessions Commence at 6:00 Dm January January 7 January 21 February February 4 February 18 March March 4 (Note:March 4 Flood Board Work Session at 6:00) March 18 April April 1 April 15 May May 6 May 20 June June 3 (Note:June 3 Flood Board Work Session at 6:00) June 17 July July 1 July 1-5 August August 5 August 19 September September 2 (Note:September 2 Flood Board Work Session at 6:00) September 16 October October 7 October 21 (Borough&Local Elections on October 7) November November 4 November 18(National Election on November 4) December December 2 (Note:December 2 Flood Board Work Session at 6:00) January January 6 January 20 If you have questions or concerns or cannot attend,please call 224-4049 or email datwood(a,cityofseward.net. 22 MEMORANDUM asels. • City of Seward Community Development 1CA-so"' Date: April 1, 2014 To: Seward Planning and Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: Reminder of April 15, 2014 Kenai Peninsula Borough Assembly Meeting The Kenai Peninsula Borough Assembly will conduct day-long meetings in Seward on April 15, 2014 in City Council Chambers. Please note that the meeting schedule and agenda will be available as the date nears at: http://www.borough.kenai.ak.us/assembly-clerk RECOMMENDATION: Please note the April 15, 2014 Kenai Peninsula Borough Assembly meeting date 23 MEMORANDUM PypFgF� City of Seward Community Development 4`As Date: April 1, 2014 To: Planning and Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: Reminder of April 15, 2014 Special Meeting, 7:00 p.m. in the upstairs meeting room at the Seward Community Library &Museum. Due to deadlines for completing and adopting the proposed Mobile Vendor Code, the Community Development has scheduled a Special Meeting for Tuesday, April 15. The City Council Chambers will be occupied by the Kenai Peninsula Borough Assembly, so the department has reserved the upstairs meeting room at the Seward Community Library & Museum. RECOMMENDATION: Conduct the April 15, 2014 Planning & Zoning Commission special meeting. 24 April 2014 April 2014 May 2014 SuMo SuMo TuWe Th Fr Sa TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Mar 31 Apr 1 2 3 4 7:00pm P&Z Mtg 12:00pm PACAB Mtg v 12:00pm Seward Recrea a m 7 8 9 10 11 N. a 14 15 16 17 18 7:00pm CC Mtg 12:00pm KPB Assembly 12:00pm PACAB Work S 7:00pm P&Z Spc Mtg; 6:30pm HP Mtg cc a 21 22 23 24 25 6:00pm CC WS;Air For N r-1 N a 28 29 30 May 1 2 7:00pm CC Mtg N T a7 N a Nanci Richey 1 3/27/2014 1:35 PM �� May e Th June 2014 Y SuMo 7u We Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Apr 28 29 30 May 1 2 5:30pm CC WS;Friend: T 00 N Q 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB Mtg rn T 12 13 14 15 16 7:00pm CC Mtg est 2 19 20 21 22 23 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg N o, > 2 26 27 28 [29 30 7:00pm CC Mtg 0 m N Co 2 Nanci Richey 1 3/27/2014 1:30 PM