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Home My WebLink About07282014 City Council Packet Seward City Council Agenda Packet WWW.SEWARDCHAMBER.ORG ±( 59THa SILVER SALMON • .•,.. 2014 59TH ANNUAL SEWARD SILVER SALMON DERBY AUGUST 9-17, 2014 SEWARD, ALASKA July 28, 2014 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 CITY COUNCIL MEETING AGENDA a All-America City 11111.I {Please silence all cellular phones and pagers during the meeting} 41/4 v July 28, 2014 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2014 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS David Squires A. Proclamations and Awards Council Member Term Expires 2015 1. Certificate of Appreciation for citizens Ronn Hemstock, Jill Hemstock and Stephanie Cronin for ensuring the safety of others in the Dale Butts community Pg. 4 Council Member Term Expires 2014 2. Introduction of visiting Japanese exchange students Satoe Miura, Yukako Kanda, Saki Takizawa, and Sachiko Takebe; proclamation for Iris Darling Student Exchange Program; Seward exchange student Ryan Johnson...Pg. 5 Council Member Term Expires 2015 B. Chamber of Commerce Report *Appointment C. City Manager's Report Expires 2014 D. Other Reports and Presentations 1. Introduction of new AVTEC Director Ben Eveland. James Hunt City Manager Johanna Kinney City Clerk Eric Wohlforth City Attorney City of Seward, Alaska Council Agenda July 28, 2014 Page 1 7. PUBLIC HEARINGS A. Resolutions Requiring Public Hearing 1. Resolution 2014-059, Entering Into A Purchase And Sale Agreement ("Agreement") Between The City Of Seward And The Friends Of The Jesse Lee Home, Disposing Of Property At Less Than Fair Market Value To A Nonprofit Corporation, For Lots 15A And 15B, Jesse Lee Home Heights Subdivision Addition No. 4 According To Plat 89-18, For Use As A Public Educational And Residential Boarding School .Pg. 7 8. UNFINISHED BUSINESS A. Items for Reconsideration 1. Direction given to administration to move forward with negotiations to sell the piece of property currently leased to Harmon Properties, LLC in the Seward Marine Industrial Center. (Clerk's Note: A motion to reconsider was filed timely on July 15, 2014 in writing by Vice Mayor Keil.) Pg. 27 9. NEW BUSINESS A. Resolutions 1. Resolution 2014-060, Transferring $1,321,335 To The Capital Acquisition Fund, Representing 50% Of The General Fund Annual Surplus For 2012 And 2013, And Appropriating Funds Pg. 30 2. Resolution 2014-061, Authorizing An Interfund Loan From The Motor Pool Internal Service Fund To The SMIC Enterprise Fund In The Amount Of$1,029,087 For The Purpose Of Purchasing A 330-Ton Travelift Pg. 35 3. Resolution 2014-062, Approving A Short Term Lease Agreement With Raibow Fiberglass And Boat Repair, LLC For Additional Land At The Seward Marine Industrial Center Pg. 39 4. Resolution 2014-063, Authorizing The City Manager To Enter Into An Agreement With Harmon Construction, Incorporated To Build Crew Spaces Inside The New Electric Department Warehouse For An Amount Not To Exceed $243,354 And Appropriating Funds .Pg. 46 5. Resolution 2014-064, Authorizing The City Manager To Purchase From Valley Power Systems, Inc. The Components, Including Installation, Supporting The Relocation Of Two (2) Electro-Motive Diesel (EMD) Generators, Previously Purchased From Arctic Pack, To Be Enclosed In The New Generator Building For An Amount Not To Exceed $212,403.01 And Establishing A Contingency Fund Of$21,240.30, And Appropriating Funds Pg. 60 B. Other New Business Items City of Seward, Alaska Council Agenda July 28, 2014 Page 2 *1. Approval of the May 12, 2014 and May 27, 2014 City Council Regular Meeting Minutes pg. 74 *2. Appoint Bob Linville and Carl Hughes to the Port and Commerce Advisory Board with terms expiring July 2017 Pg. 92 *3. Appoint Wolfgang Kurtz to the Historic Preservation Commission with a term to expire May, 2016 .Pg. 93 *4. Cancel the August 4, 2014 Special Meeting .Pg. 94 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 1. Invitation to the Community Pot Luck & Welcome Party for the student exchange program on Tuesday, July 29, 2014 at 6:00 p.m. at the Seward Community Library.. .Pg. 96 2. Letter from City of Obihiro Mayor Norihisa Yonezawa RE: 2014 Mural Delegation to Seward.. Pg. 97 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda July 28, 2014 Page 3 C `l L O FA�CIAIIO�V CEwvEIA WHEREAS, on /flay 22, 207 a call was received For CPR in progress; and WHEREAS, Fire and E/1'15 providers arrived on scene to find bystanders performing excellent quality CPR; and WHEREAS, the patient survived this sudden cardiac event with a good prognosis For recovery; and WHEREAS, this selfless th act of bystander CPR significantly contributed to e positive outcome of this event; and WHEREAS, the bystanders performing CPR were identified as Ronn Nemstock, Jill Nemstock and Stephanie Cronin• NOW, THEREFORE, I, Jean Bardarson, /l�layor of the City of Seward, Alaska do hereby offer our utmost appreciation to Ronn Nemstock, Jill Nemstock and Stephanie Cronin and honor their extraordinary commitment to ensuring the safety of others in our co mmunity• * IA 411,04(% Dated this 28t4 day of Juty, 2014 " fE CITY0E SEWARA ALASKA Jean Bardarson, Mayor L' PROCLAMATION WHEREAS, on November zo, 1967 the City of Seward passed a resolution to declare Obihiro,Japan as its Sister City; and WHEREAS, in March 1968 this Sister City relationship was officially recognized by Sister Cities International; and WHEREAS, since 1967 both communities have participated in many cultural exchanges which have deepened the relationship between our cities and our citizens; and WHEREAS, since 1973 our communities have sponsored an annual student exchange involving high school students to experience each other's culture, lifestyles and families; and WHEREAS, the City of Seward welcomes four students from Obihiro for the 2.014 exchange: Satoe Miura, Yukako Kanda, Saki Takizawa, and Sachiko Takebe; and WHEREAS, the city also welcomes Josh Neta, the Coordinator of International Relations for the City of Obihiro who has accompanied Obihiro's exchange students for the past five years. NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby proclaim the week of July z8, 2,014 to be SEWARD-OBIHIRO SISTER CITY APPRECIATION WEEK Dated this 28th Day of July, 2014. THE CITY OF SEWARD, ALASKA • jof Sew P Jean Bardarson, Mayor '9LASM. 5 A —, Z'7—fzrilj, 19671f 1 1 J=120Q0' a i`ci) . ; !!�► r L ri A 3r Ltd-D to -, 1968` 3A I`, NPO3 kI .,g . Jff G0*InEV4t o —, 1 9671ff5' 7—F'*L11i i � 1t, ktd3ZIE3ZI' =r0, 3 oats i —, 19734f L;1: , ` . NialME il*Xlzct9 , 31.'C 1b • l: i* , *NAhtd560tiaz-t_-o Fla f/jQf. -, 11F, H1J 050- LtaZ M i AA:)%ai37 •- 1`. Z'7—F. Iz I.'Z', 20141f7 A EMA., A9—KinliCr4 NAM 20141if7A28E1 7'5��]1'hlZ'7—hr� •y 0c stik 4 Cry �Q Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ENTERING INTO A PURCHASE AND SALE AGREEMENT ("AGREEMENT") BETWEEN THE CITY OF SEWARD AND THE FRIENDS OF THE JESSE LEE HOME, DISPOSING OF PROPERTY AT LESS THAN FAIR MARKET VALUE TO A NONPROFIT CORPORATION, FOR LOTS 15A AND 15B, JESSE LEE HOME HEIGHTS SUBDIVISION ADDITION NO. 4 ACCORDING TO PLAT 89- 18, FOR USE AS A PUBLIC EDUCATIONAL AND RESIDENTIAL BOARDING SCHOOL WHEREAS, the Seller owns the Jesse Lee Home property ("Property," defined below) that is the subject of this Agreement; and WHEREAS, since 2005 the Buyer has been working pursuant to City of Seward Resolution 2005-01 and City of Seward Resolution 2005-83 to obtain funding for the rehabilitation and development of the Property as an educational and residential/ boarding facility; and WHEREAS, Buyer has already coordinated valuable improvements to the Property, including but not limited to Structural Stabilization, Roof Protection & Repairs, Phase I Environmental Assessment, Hazmat Study, Surveying, Structural Analysis and Architectural Design; and WHEREAS, the property was appraised by MacSwain Associates LLC. in 2011 and the two parcels were valued at $470,000 for the raw land; and WHEREAS, since repossessing the property in 2001 the City has paid $264,958 in back taxes and utility assessments, plus untallied administrative, maintenance and risk control costs; and WHEREAS, the assessed value of the property has decreased over time as the property has deteriorated; and WHEREAS, Buyer has supported $33,125.51 for the Environmental Study, Hazmat Study, and survey work and has agreed to provide additional improvements totaling $290,750 as consideration toward the purchase of the property; and WHEREAS, the Buyer wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school; and WHEREAS, the Buyer intends to submit an application to the Kenai Peninsula Borough School District for a charter school; and CITY OF SEWARD, ALASKA RESOLUTION 2014-059 WHEREAS, the Property requires significant physical improvements to be used for such purposes, and such uses also require that governmental permits and approvals be granted; and WHEREAS, development of the Property by the Buyer as an educational and residential/boarding school will be a public benefit; and WHEREAS, the educational and residential/boarding school will have a net positive economic development impact for the community including short and long-term employment; and WHEREAS, Buyer is uniquely situated and able to redevelop the Property; and WHEREAS, it is in the City's best interest to dispose of these properties in the manner described in the attached Purchase and Sale Agreement, to transfer the risk and liability of the abandoned Properties and the responsibility for necessary site hazardous materials disposal and abatement to the Buyer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City of Seward hereby authorizes the City Manager pursuant to SCC 7.05.120 and 7.05.150 to execute the Purchase and Sale Agreement for the sale of properties referenced as 15A and 15B, Jesse Lee Heights Subdivision Addition No. 4 according to Plat 89- 18, Seward Recording District, Third Judicial District, State of Alaska to the Friends of the Jesse Lee Home for less than fair market value. Section 2. The Friends of the Jesse Lee Home agree to complete at least $290,750 in future long-term site improvements and to pay all closing costs and fees for said property as consideration to the City for the properties. Section 3. The Seward City Council finds the disposal of these properties as described in the attached Purchase and Sale Agreement to be in the best interests of the citizens of the City of Seward and that the public interest will be served by disposing of the property interest for less than the appraised fair market value, in accordance with the recitals above which are incorporated herein. Section 4. This Resolution shall take effect thirty (30) days after passage and posting. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of July, 2014. Council Agenda Statement Meeting Date: July 28, 2014 e Hof SF� Through: Jim Hunt, City Manager v �, �'o From: Ron Long, Assistant Cit &Community 11. Development Director Agenda Item: To enter into a purchase and sale agreement between the City of Seward and the Friends of the Jesse Lee Home,disposing of property at less than fair market value to a nonprofit corporation, for lots 15A and 15B,Jesse Lee Home Heights Subdivision Addition No.4 according to Plat 89-18 BACKGROUND & JUSTIFICATION: The Jesse Lee Home is listed on the National Register of Historic Places and has been identified by the Seward Historic Preservation Commission,Planning and Zoning Commission,previous City Councils and the State of Alaska as a property that should be preserved and rehabilitated. The City of Seward acquired the Jesse Lee Home property through a foreclosure action in 2001 after previous private preservation efforts failed. The Friends of the Jesse Lee Home (FJLH) was formed to preserve the property as an education facility and has since worked to obtain funding for the rehabilitation and development of the Property and to develop a business model that can sustainably operate the property as an educational and residential/boarding school. The property was appraised by MacSwain Associates LLC in 2011 and the two parcels were valued at $470,000 for the raw land. The Kenai Peninsula Borough assesses the properties' value at$193,500. The City's cost basis in the property is $264,958 paid in back taxes and assessments, plus untallied administrative, maintenance, and risk control costs. FJLH has coordinated $33,125 in environmental studies, HAZMAT assessments and survey work that estimate the costs of HAZMAT abatement at $216,000. Actual costs may be more, and other costs would be necessary to make the property marketable for other uses. FJLH wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school. The Friends of the Jesse Lee Home intend to submit an application to the Kenai Peninsula Borough School District for a charter school.The Property requires significant physical improvements to be used for such purposes, and such uses also require that governmental permits and approvals be granted. The City recognizes that in its current state the property is more of a liability than an asset to the City, and that FJLH is uniquely situated as the most likely entity to bring the property back to a viable state that will restore the public purpose and maintain the historic significance of the property. FJLH has coordinated significant funding towards the project, has done considerable architectural and engineering work already, and now needs to gain site control before beginning the major work of restoration and development. Yet more funding is needed to complete the project;FJLH will exhaust all efforts to ensure the project succeeds but there is no guarantee that a source can be found or that the project will actually be completed.The Friends of the Jesse Lee Home and the City administration have negotiated the attached Purchase and Sale agreement that attempts to further the Friends' objectives and the City's desire to see the project succeed but at the same time ensure that if it does not, that the City 1 will at least take back ownership of a developable and sellable property. The agreement prioritizes the HAZMAT abatement and environmental cleanup work and provides a reasonable timeline to complete that work.The City receives no cash in this agreement,and this is a less than fair market value transaction. As consideration, the City accepts the $290,500 of planned improvements as described in the Purchase and Sale Agreement,at the timeline benchmarks therein,to be of good value and in the public's interest. Additionally, a reversionary clause endures with the project to ensure that if the property is used for any purpose other than that which the City accepts as a condition to the transaction (use as a public educational and residential boarding school), ownership goes back to the City. Development of the Property by the Buyer as an educational and residential/boarding facility will be a public benefit. The educational and residential/ boarding school will have a positive economic development impact for the community including short and long-term employment.The Friends of the Jesse Lee Home is uniquely situated and able to redevelop the Property. This Agreement is in the city's best interest to dispose of unused land and provide necessary site improvements to make the property an asset to the community and not a continuing liability. INTENT: To dispose of property at less than fair market value as described in the Resolution and Purchase and Sale Agreement. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (p. 9):Cultural Facilities - Options refurbishing the 1. Jesse Lee Home per Historic Structure Report; 3.9.1.2—Encourage the X recognition, rehabilitation and preservation of...historic structures... 2. Strategic Plan (document source here): X 3 Other(list): SPHC, P&Z and City Council Resolutions of support; X National Register of Historic Places listing FISCAL NOTE: No money changes hands in this transaction. The Friends of the Jesse Lee Home agrees to pay all closing costs and fees. The City has written off the costs to acquire the property in previous budgets. Transfer of ownership will reduce the City's liability for an attractive nuisance property. Ownership by a non-profit entity will maintain the tax-exempt status of the property. Approved by Finance Department: jsi..of ATTORNEY REVIEW: Yes X No RECOMMENDATION: To authorize the City Manager to execute the Purchase Agreement for the property referenced as 15A and 15B, Jesse Lee Heights Subdivision Addition No. 4 according to Plat 89-18, Seward Recording District,Third Judicial District, State of Alaska with the Friends of the Jesse Lee Home as a less than fair market transaction in substantial form as described in the attached Purchase and Sale agreement to facilitate the use of the property as a public educational and residential/boarding facility. \ 0 7/28/2014 PURCHASE AND SALE AGREEMENT This Purchase and Sale Agreement ("Agreement") is made as of July 28, 2014, between Friends of the Jesse Lee Home, an Alaska nonprofit corporation, recognized by the Internal Revenue Service under 26 U.S.C. § 501(c)(3) ("Buyer"), whose address is P.O. Box 737, Seward, Alaska 99604, and the City of Seward, an Alaska home rule municipal corporation, whose address is P.O. Box 167, Seward, Alaska 99604 ("Seller"). RECITALS WHEREAS, the Seller owns the Jesse Lee Home property ("Property," defined below) that is the subject of this Agreement; and WHEREAS, since 2005 the Buyer has been working pursuant to City of Seward Resolution 2005-01 and City of Seward Resolution 2005-83 to obtain funding for the rehabilitation and development of the Property as an educational and residential/ boarding facility; and WHEREAS, Buyer has already coordinated valuable improvements to the Property; and WHEREAS, the property was appraised by MacSwain Associates LLC. in 2011 and the two parcels were valued at$470,000 for the raw land; and WHEREAS, since repossessing the property in 2001 the City has paid $264,958 in back taxes and utility assessments, plus untallied administrative, maintenance and risk control costs; and WHEREAS, Buyer has agreed to coordinate additional improvements which will increase the long-term value of the site; and WHEREAS, the Buyer wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school; and WHEREAS, the Buyer intends to submit an application to the Kenai Peninsula Borough School District for a charter school; and WHEREAS, the Property requires significant physical improvements to be used for such purposes, and such uses also require that governmental permits and approvals be granted; and WHEREAS, development of the Property by the Buyer as a public educational and residential boarding school will be a public benefit; and WHEREAS, the educational and residential/ boarding school will have a net positive economic development impact for the community including short and long-term employment; and WHEREAS, Buyer is uniquely situated and able to redevelop the Property; and {11065-000-00107892,11 / / Seller Initial Buyer Initial Page 1 of 7 11 7/28/2014 WHEREAS, it is in the city's best interest to dispose of these properties at less than fair market value in the manner described herein, transfer the risk and liability of the abandoned properties and the necessary site hazardous material cleanup and abatement to the Buyer. Now, therefore, Buyer and Seller agree as follows: 1. Purchase and Sale: Subject to the terms and conditions of this Agreement, Seller agrees to sell and Buyer agrees to purchase good and marketable title in fee simple, subject to reversion, of the following real property, including all improvements, fixtures, and appurtenances, described as follows (the "Property"): Lots 15A and 15B, Jesse Lee Heights Subdivision Addition No. 4 according to Plat 89-18, Seward Recording District, Third Judicial District, State of Alaska. 2. Consideration: The title of the property shall be transferred on August 29, 2014. There shall be a reversionary clause to transfer the property back to the City of Seward if the following improvements are not completed within a five (5) year term. The consideration for the transfer of the Property shall consist of previous studies necessary to evaluate the site plus site improvements (the "Work") to be performed by Buyer to the satisfaction of the seller, on, or before, the final date of the Due Diligence Period of August 30, 2019. The Work shall consist of the following: a. Hazmat Abatement (estimated at $216,000) b. 50% of Water Utilities: 270+/- feet 8" main @ $200 per foot and 2 hydrants (estimated at $74,000 X .5 = $37,000) c. 50% of Sewer Utilities: 220+/- feet 6" main @ $150 per foot, 100+/- feet 4" main @ $125 per foot, 3SSMHs@ $10,000 each (estimated at $75,500 X .5 = $37,750) Total estimated required future improvements: $ 290,750.00. In addition, Buyer has coordinated$33,125.51 for the Environmental Study, Hazmat Study, and survey work listed in Appendix A, for total consideration of$323,875.51. Upon substantial completion of all Work, the reversionary clause shall remain in effect so that the properties shall revert to the City of Seward if the above work is not completed finally or the properties are used for any other purpose than as a public education and residential boarding {(1065-000-00107892;11 / / Seller Initial Buyer Initial Page 2 of 7 '7— 7/28/2014 facility, unless the City and Buyer mutually and in writing agree to allow other uses and not initiate reversion. 3. Closing: Consummation of the sale (the "Closing") shall take place at the offices of the Seller, or such other place as Seller and Buyer agree in writing. The Closing shall be completed on August , 2014, unless otherwise agreed by both parties. In the event this transaction is not closed within the above-described closing period, this Agreement shall terminate unless extended in writing by mutual agreement of the parties. Seller and Buyer shall cause the following to occur at Closing: a. A Quitclaim Deed with reversionary clause as described above, conveying the Property to Buyer, duly executed and acknowledged by Seller, shall be recorded in the Records of the Seward Recording District, Third Judicial District, State of Alaska. b. Buyer shall deliver to Seller a certification that the work will be completed no later than August 30, 2019. 4. Closing Costs: All Closing costs of the transaction, unless otherwise provided in this Agreement, shall be paid by Buyer. 5. Buyer's Representation and Warranties: The representations and warranties of Buyer in this paragraph are a material inducement for Seller to enter into this Agreement. Such representations and warranties shall survive the Closing. Buyer represents and warrants to the best of its knowledge: a. Buyer is being provided a sufficient opportunity to investigate the condition of the Property; Closing of this transaction shall constitute a certification that Buyer releases and holds harmless the Seller from all liability and legal claims, environmental or otherwise, whether known or may be discovered in the future, concerning or affecting title to the Property, any operation or activity on the Property or any condition now and hereafter existing on, in, or under the Property. b. Buyer is being provided a sufficient opportunity to become familiar with the deteriorated condition of improvements on the Property. Buyer acknowledges that it shall acquire the Property "AS IS" AND WITHOUT WARRANTY OF ANY TYPE OR NATURE INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR USE. 6. Conditions of Closing/Due Diligence: (11065-000-00107892;11 Seller Initial Buyer Initial Page 3 of 7 1� 7/28/2014 a. This Agreement is subject to approval by the City Council for the City of Seward, following notice and a public hearing as required by the Seward City Code. b. After approval by the City Council, Buyer shall have until August 30, 2019 to perform Due Diligence (the "Due Diligence Period'), to investigate the condition of the Property and its suitability for Buyer's intended use, and to perform the Work that shall constitute the consideration for the acquisition of the Property. 1. If Buyer determines for any reason in its sole discretion during the Due Diligence Period that the Property does not meet its needs, Buyer may notify Seller in writing that it is terminating this Agreement and shall be released from all obligations under this Agreement except for ongoing indemnity obligations and any costs to the City associated with terminating the Agreement. 2. During the Due Diligence Period, Buyer and its agents may enter upon the Property and, at Buyer's expense, conduct soils tests, environmental assessments, traffic studies, feasibility of excavation permits, physical inspections and any other analyses or evaluations (hereafter collectively "Evaluations") that Buyer desires. Buyer also shall be granted consent, during the Due Diligence Period, to enter the Property and initiate, conduct, and complete the Work on the Property. 3. Buyer shall indemnify, defend and hold Seller harmless against any claims, costs, or liabilities related to or arising out of any Evaluations, Remediation or Work that Buyer performs during the Due Diligence Period. Buyer shall ensure that Buyer and all of its contractors and subcontractors maintain workers compensation insurance as required by law. 4. If, despite Buyer's reasonable efforts, Buyer has initiated the Work but not been able to complete the Work by the end of the Due Diligence Period, Buyer and Seller may confer to discuss and negotiate an extension to the Due Diligence Period, which may be reasonably necessary for the Buyer, making commercially reasonable efforts, to complete the Work. 7. Costs and Fees: If either party breaches any term of this Agreement, the breaching party agrees to pay the non-breaching party all actual and reasonable attorneys' fees and other costs and expenses incurred by the non-breaching party in enforcing this Agreement or preparing for legal or other proceedings, whether or not instituted. If any legal or other proceedings are instituted, the party prevailing in any such proceeding shall be paid all of the aforementioned costs, expenses, and fees by the other party, and if any judgment is secured by such prevailing party, all such costs, expenses, and fees shall be included in such judgment. In the case of the Seller all monetary obligations hereunder are subject to appropriation. {11065-000-00107892;1} Seller Initial Buyer Initial Page 4 off 77 1 7/28/2014 8. Post-Closing Approvals: After closing, Buyer will need to obtain certain governmental authorizations, permissions, and permits ("Approvals") in order to use the Property for its intended use as an educational and residential/boarding facility. The Approvals are anticipated to include but are not limited to the following: (1) construction permit(s); (2) replatting of the Property to vacate the lot line between the two parcels; (3) rezoning of the Property to "Institutional"; and (4) approval of a conditional use permit. Seller agrees to cooperate reasonably with Buyer in processing applications for such Approvals, provided, however, that such cooperation shall not be construed as a warranty that any such Approval(s) will be granted or in any way as a waiver of any otherwise applicable City or Borough requirements, standards, or prohibitions. 9. Waiver: No delay in exercising any right or remedy shall constitute a waiver thereof, and no waiver by Seller or Buyer of a breach of any covenant of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. 10. Assignment: This Agreement is binding on the heirs, successors, and assigns of the parties, but shall not be voluntarily assigned by either party without prior written consent of the other party, which consent shall not be unreasonably withheld. Buyer may pledge its interest in the property, subject to the reversionary interest, for the purpose of financing improvements of the existing structures. 11. Commissions: Each party represents and warrants to the other that it has not engaged the services of any broker, finder, or other person who would be entitled to any commission or fee in respect to the subject matter of this Agreement and each shall indemnify the other against any loss, cost, liability, or expense incurred by the other as a result of any claim asserted by any such broker, finder, or other person on the basis of any brokerage or similar arrangement or agreement made or alleged to have been made. 12. Notices: No notice, consent, approval, or other communication provided for herein or given in connection with this Agreement shall be given, made, delivered, or served unless it is in writing and delivered personally, sent by overnight courier, or sent by registered or certified United States mail, postage prepaid, with return receipt requested to: Seller: City of Seward P.O. Box 167 Seward, Alaska 99664 Buyer: Friends of the Jesse Lee Home {11065-000-00107892;11 Seller Initial Buyer Initial Page 5 of 7 15 7/28/2014 P.O. Box 737 Seward,Alaska 99664 Notices, consent, approvals, and communications given by mail shall be deemed delivered upon the earlier of three days after deposit in the United States mail in the manner provided above or immediately upon delivery to the respective addresses set forth above, if delivered personally or sent by overnight courier. 13. Entire Agreement: This document and its attachments contain the entire Agreement between the parties. It may not be modified except in writing and signed by all parties. 14. Surviving Covenants: The indemnification provisions of this Agreement shall survive the delivery of the Deed. 15. Time is of the Essence: Time is of the essence of this Agreement. 16. Exclusive Agreement: This Agreement shall constitute an exclusive arrangement between the parties. Seller shall not market, sell, negotiate for the sale of, or convey the Property to any other person, provided that Buyer has not delivered notice that it will not close due to an unsatisfied condition. 17. Controlling Law and Venue: This Agreement shall be governed by, construed under, and enforced in accordance with the laws of the State of Alaska, and venue for actions between the parties arising out of or related to this Agreement shall be in the Alaska Superior Court, Third Judicial District, Anchorage, Alaska. SELLER: BUYER: The City of Seward Friends f the Jesse Le- Ho James Hunt, City Manager irsten Vesel, Executive Director/Project Date: Manager Date: ,J15- 14 ATTEST: M065-000410107892,1} } / / Seller Initial Buyer Initial Page 6 of 7 7/28/2014 Johanna Kinney, CMC, City Clerk {11065-000-00107892;1} Seller Initial Buyer Initial Page 7i of 7 l� / ` tA p Q?? o "lit 1! / + 1 -` i 40 2!; — %I. ` r kta . 1 it ` `t \ y tea;lit 1 $•f 1r a „ a s a III v per i III° Yt j 41 1 >a aW apt^• .1� _ 4 DI y 3ti A ti r'll Z1 GI :} as M 8q ,:I . S z ' ` s , .. x i 1 i .Q.... 9-1Y _p•r % 3E t I I I I :4: I r1H°/;y s / \ } 3S'u rt os'i„ 4'1,p0,K.°OT As'fi/.7.se 7106lW.J,.If.,,N AF 4lyy..,F, y� s /( /' / //.. ,0_,f1(]11/ZTl/71L710//UA1/g217 w .00n.�. ',''�' ___ i..., 1 L____•.„.. .,... .4t...,,,,,., .„ .„ ., . ,,,, i ._.,.,.....,,, ,, Na z 1-1 / y : P y w h,_-,1; 4 . 'O.n. /.----_—___—____ _ y ° g ,,,4 " F ry�'' 404.\"N. .Ibf AF" 'C—7'4.--"-- V $ / �__ —_— _./766, __ « -- ,I f! —�- S �Ex I 11 r iF �, z 21 .41'4'!'81114 y ti o: aa C. aIC1-4eg-1 d ^ hl n 1N oti y °} I , I 01 ?�. i G°s,�v LYf='3 f//LOOT 1,4144. 611-1-4k 717-,,, a ,./.PO M/ y_=/ lb I O F j I tl a I$ i �8 j,� // � a v � ^ \/,plc :i r / h11 ,ti ,II ■E 1 o o 1 I 1 Sponsored by: Corbridge and Lorenz CITY OF SEWARD,ALASKA w... RESOLUTION 2005-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA SUPPORTING THE JESSE LEE HOME TO BE USED FOR EDUCATIONAL PURPOSES, AUTHORIZING CITY ADMINISTRATIVE SUPPORT IN THE PRESERVATION AND PURSUIT FOR PRIVATE, STATE AND FEDERAL FUNDING AND AUTHORIZING ADMINISTRATION AND THE HISTORICAL PRESERVATION COMMISSION CONSENT TO APPLY FOR A GRANT TO DEVELOP A FEASIBILITY STUDY WHEREAS,the City of Seward recognizes the Jesse Lee Home as a priority for the City of Seward; and WHEREAS,the Jesse Lee Home is listed on the State Department of Historical and Natural Resources as one of the top ten(10)sites of historical significance; and WHEREAS,the Jesse Lee Home building has a renewed level of interest and the support of private individuals,corporations, organizations and dignitaries; and r... WHEREAS,the Historical Commission and Administration are willing and able to provide the support to apply for grants for the restoration of the Jesse Lee Home; and WHEREAS,it has been acknowledged that the deterioration of the building is to the point that if restoration does not occur soon this resource will be lost forever; and WHEREAS,the Jesse Lee Home is located in Seward,Alaska; and WHEREAS,the City of Seward recognizes that this project is beyond its financial resources to restore the structure; and WHEREAS,the administration needs the Council's consent to authorize the Seward Historic Preservation Commission and Administration to apply for a grant or grants intended to develop a feasibility study and continue to pursue relationships with private, state and federal organizations. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Council recognizes the Jesse Lee Home as a City priority and understands that it needs an intended use in order to pursue grants. lim CITY OF SEWARD.ALASKA RESOLUTIOIN 2005-83 ersj Section 2. The City Council supports the use of the Jesse Lee Home as an educational institution. Section 3. The City Council directs the City Manager or his designee to support the Historic Preservation Commission to apply for a grant or grants intended to develop a feasibility study and continue to pursue relationships with private, state and federal organizations. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 12th day of September,2005. THE CITY OF SEWARD,ALASKA I�G,�►�tk� Vanta Shafer,Mayo AYES: Branson,Dunham,Valdatta,Amberg,Clark,Lorenz, Shafer sad NOES: None ABSENT: None ABSTAIN: None ATTEST: Lewis ifs Ci Clerk �� .�CF S......pi• (City Seal): W . SEAL i • s ' '. s �Nf ,�, $ '� i4 geniisto's Council Agenda Statement Meeting Date: September 12, 2005 From: Kirsten Vesel, Assistant City Manager Through: Clark Corbridge, City Manager Agenda Item: Authorizing Jesse Lee Home to be used for educational purposes and authorizing administration and the Historical Preservation Commission to apply for a grant or grants to develop a feasibility study. BACKGROUND & JUSTIFICATION: On September 23, 2005 four members of Seward attended a meeting in Anchorage of people interested in the significance of the Jesse Lee Site dedicated to pursuing the preservation of the Jesse Lee Home. Interested participants include CIRI, Chugach Alaska Corp., JL Properties, Inc., ECI/HYER, Inc., the Rasmuson Foundation, Alaska Children's Services, the Department of Natural Resources, Representative Seaton's Office and several other individuals with a vested interest in the preservation of the Historic Jesse Lee Home. The meeting included presentations, discussions and action items. The conclusion of this meeting was to dedicate an intended user for the Jesse Lee Home and obtain Council support for this use and authorizing Administrative support to apply for a grant or grants for a feasibility study. It was determined that until Seward City Council supports an intended user, the interested organizations and corporations were not willing to proceed forward. The Rasmuson Foundation has given Seward special consideration to extend the deadline for the 2005 grant application for a two tier grant. This Foundation has strongly encouraged Seward to apply for this grant dedicated to a specific education use, recognized by City council, authorizing administrative support. It was clear that without this recognition and authorization, the Rasmuson Foundation would not recognize the grant as a strong candidate for the 2005/2006 funds. It was determined that the Jesse Lee Home Supporters would meet on a monthly basis in the Chugach building in Anchorage. The next meeting is scheduled in September2005 in Anchorage to report ongoing efforts and solicit additional people interested in the preservation of the Jesse Lee Home. The Historic Preservation Commission and Administration would like to get the City Council's support to apply for a grant or grants and to attend the monthly meetings offering Seward's support to develop and engage in relationships to solicit financial support for the restoration of the Jesse Lee Home. a1 CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan 2. Strategic Plan 3. Other 4. Not applicable X FISCAL NOTE: This item will not require any significant expenditure from the City's operating or capital budgets. Approved by Finance Department RECOMMENDATION: City Council approves Resolution 2005- authorizing the Jesse Lee Home to be used for educational purposes and authorizing administration and the Historical Preservation Commission to apply for a grant or grants to develop a feasibility study. Sponsored by: Shealy CITY OF SEWARD,ALASKA RESOLUTION 2005-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER AND STAFF TO APPLY FOR A GRANT FROM "SAVE AMERICA'S TREASURES" IN ORDER TO STABILIZE AND PRESERVE THE JESSE LEE HOME WHEREAS, the Jesse Lee Home is one of Seward's nine properties listed on the National Register of Historic Places; and WHEREAS,the Jesse Lee Home is in dire need of stabilization and preservation; and WHEREAS, the "Save America's Treasures" grant program, which has funds available for restoring historic properties;and WHEREAS, in 2004 the City of Seward applied for a"Save America's Treasures" grant for the first time, which was not approved but encouragement was provided to reapply during the next grant cycle, and WHEREAS, the City Manager and staff are requesting Council authorization to apply for a grant from"Save America's Treasures"; and WHEREAS, this type of a grant requires a one hundred percent (100%) match which will be sought from the Rasmuson Foundation and other non-City sources; and WHEREAS, if matching sources are not obtained, the grant will not be used and the City will not incur any costs; and WHEREAS, the State of Alaska appropriated grant funds totaling $65,000 for a historic structure report for the Jesse Lee Home in 2002; and WHEREAS, the historic structure report was produced by ECl/Hyer, Inc. in conjunction with the City of Seward Jesse Lee Home Advisory Board and was approved by Council Resolution 2003-57; and WHEREAS, the historic structure report can be used as a supporting document for applying for grant money for stabilization and rehabilitation of the structure; and WHEREAS, it is in the best interests of the community to stabilize and preserve the historic properties with which the City of Seward has been entrusted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: D,1 CITY OF SEWARD,ALASKA RESOLUTION 2005-01 Section 1. The City Manager and staff are authorized to apply for a grant from "Save America's Treasures"for the Jesse Lee Home. Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska,this 10th day of January, 2005. THE CITY OF SEWARD, ALASKA 1(toitit Vanta Shafer,Ma r AYES: Dunham, Clark,Amberg, Shafer NOES: Valdatta ABSENT: Branson,Lorenz ABSTAIN: None ATTEST: 4(4.411-x_!_.1.� Je,+ Lewis C C otts mist City Clerk e 4,�.t�F (City Seal) ` ;:�• ` ;; W ,t. A j N r•, 0.,:.<9.1,:r 1t5�17•1<k: ?ter aLk Council Agenda Statement Meeting Date: January 10, 2005 Through: Phil Shealy, City Manager From: Malcolm G. Brown, Planner Agenda Item: Council authorization to apply for a grant for the Jesse Lee Home from"Save America's Treasures" BACKGROUND & JUSTIFICATION: In 2002 the Alaska State Legislature appropriated $65,000 for the City of Seward for a historic structure report for the Jesse Lee Home, one of the nine properties in Seward which are on the National Register of Historic Places. The historic structure report was prepared by ECUHyer, Inc., under the guidance provided through Council by the Jesse Lee Home Advisory Board, which was made up of citizens appointed by Council. The historic structure report was approved by Council Resolution 2003-53 in May of 2003. The report was then forwarded to the Department of Natural Resources (DNR) for presentation to the Legislature in order to obtain subsequent funding for structure stabilization and rehabilitation. Due to State revenue constraints, the State has not been able to provide funding for stabilization during this budget cycle. The Seward Historic Preservation Commission (SHPC) has learned that "Save America's Treasures" is a grant source for historic structures needing stabilization and preservation. The grants are administered by the National Park Service (NPS) in partnership with the National Endowment for the Humanities, the Institute of Museum and Library Services and the President's Committee on the Arts and the Humanities. The minimum grant request for historic property projects is $250,000 for the Federal share, the maximum grant request is $1 million dollars. The grants require a dollar-for-dollar non-Federal match, which can be cash, donated services or use of equipment. The intent is to communicate with the Rasmuson Foundation to see if they will be able to provide a match or locate another entity which can provide matching funds for this type of an activity. If the grant is received and no matches are found, the grant would not be used and the City would not incur any costs. When the City of Seward applied for a grant during the summer of 2004, the grant was not awarded, but a new grant cycle has begun. The grant applications must be received no later than February 1, 2005, and the grant applications must be approved by Council. Diane Kaplan is the President and CEO for the Rasmuson Foundation, and has been enthusiastic about the Jesse Lee Home's prospects for rehabilitation. Staff has kept her apprised of the SHPC's ongoing efforts to publicize the need to rehabilitate the Jesse Lee Home. Staff appreciates the guidance she has given on grant procedures and contacts and also that she also stated that the Rasmuson Foundation is willing to entertain a proposal. It is also hoped that the Rasmuson Foundation might be able to find other sources to match this type of a grant, which is a service they commonly provide. The grant application will build on the structural stabilization recommendations in the historic structure report approved by Council in 2003 and will use the report's cost estimates. The long range goal after stabilization is to: rehabilitate the structure, find a long term user who will develop it in such a manner that it will still be recognized for its historical significance, and have a memorial for the Alaska flag. The portion used for the flag memorial would be a public resource available for ceremonies community events. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan (1990) X The Comprehensive Plan supports saving historic buildings. 2. Strategic Plan(1999) X The Strategic Plan encourages the recognition, rehabilitation and preservation of Historic Sites and Buildings. FISCAL NOTE: Applying for this grant will have no costs to the City other than the staff time. If the grant is received and a donor is not found to provide the match, the grant will not be used and the City will not incur any costs. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2005-01, authorizing the City Manager and staff to request a grant from "Save America's Treasures" for the Jesse Lee Home. aim Agenda Statement r pv sssY Meeting Date: July 28, 2014 *40, v To: Mayor Bardarson, City Council Members 11101W\- q�SKp From: Johanna Kinney, City Clerk Agenda Item: Motion for Reconsideration o D. ection given to administration to move forward with negotiations to sell the piece of property currently leased to Harmon Properties, LLC in the Seward Marine Industrial Center BACKGROUND & JUSTIFICATION: At the July 14, 2014 meeting, council had an agenda item under Other New Business titled, "Discussion and direction on selling land currently leased to Harmon Properties, LLC in the Seward Marine Industrial Center." From this discussion, a motion and second by Councilmembers Terry and Squires was made to direct administration to move forward with negotiations to sell the piece of property currently leased to Harmon Properties, LLC in the Seward Marine Industrial Center. On July 15, 2014, after voting on this motion, Vice Mayor Keil filed a written motion to reconsider the direction given. Keil voted on the prevailing side of this motion and her motion to reconsider, being filed before 5:00 p.m. on July 15, 2014 was timely, and therefore in order. According to Seward City Code 2.10.065 (Rules of Debate), Section (e) (Reconsideration), a motion to reconsider may be applied to any ordinance, resolution or action of the council and has precedence over all motions except the motion to adjourn. A councilmember may make a motion to reconsider only if: • the councilmember voted on the prevailing side on the question to be reconsidered; • the councilmember makes the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken; or • the councilmember files with the clerk not later than 5:00 p.m. on the first city business day following the day on which the vote was taken a notice of intent to reconsider and then makes the motion to reconsider at the next regular council meeting. The councilmember may file by telephone provided that the notice of intent to reconsider is signed before the motion is considered. Proper guidelines during the meeting would be for Keil to make a formal (verbal) motion to reconsider the direction given and a second is required to proceed. If that occurs, the motion to reconsider is on the table and can be discussed. As recommended in the past, this is time for council discussion if the original motion should be reconsidered, not the merits of the original motion itself. If this motion to reconsider passes by a two-thirds vote*, the original motion is back on the table for discussion. This must pass by the usual majority (4) vote. If the motion to reconsider fails by a two-thirds vote*, the original motion stands as was previously voted on July 14, 2014 (approved). *City Council Rules of Procedure Rule 28 clarifies this to be 2/3 of those members present. a-► From Robert's Rules of Order: If, in the same session that a motion has been voted on but no later than the same day or the next day on which a business meeting is held, new information or a changed situation makes it appear that a different result might reflect the true will of the assembly, a member who voted with the prevailing side can, by moving to Reconsider (37) the vote, propose that the question come before the assembly again as if it had not previously been voted on. (pg. 76) RECOMMENDATION: A motion to reconsider must be made, seconded and passed by a two-thirds vote, before the motion to direct administration to move forward with negotiations to sell the piece of property currently leased to Harmon Properties, LLC in the Seward Marine Industrial Center can be back on the table for discussion and a re-vote. Johanna Kinney From: Marianna Keil Sent: Tuesday, July 15, 2014 1:32 PM To: Johanna Kinney;Jean Bardarson Subject: Notice of reconsideration I would like to do a notice of reconsideration on the motion to enter into negotiations with Harmon Construction on sale of property in the Seward Marine Industrial Center. Since uplands development at SMIC may need a revenue bond, leasing property may be the only mechanism to fund repayment. Thank you. Marianna Keil 1 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TRANSFERRING$1,321,335 TO THE CAPITAL ACQUISITION FUND, REPRESENTING 50% OF THE GENERAL FUND ANNUAL SURPLUS FOR 2012 AND 2013, AND APPROPRIATING FUNDS WHEREAS,the City of Seward maintains a budget policy which allows for the designation of 50% of the annual General Fund surplus into the Capital Acquisition Fund, for the purpose of financing major capital repairs and replacement,in years when the General Fund's fund balance level falls within prescribed policy band limits; and WHEREAS,as of December 31,2013,the General Fund's fund balance policy band(goal) is between $3,087,023 and $6,174,047, representing between three months' and six months' of General Fund expenditures and transfers-out, and the General Fund's Unassigned Fund Balance is $5,948,459, equal to 5.78 months of reserves; and WHEREAS, for more than a decade, the City has been at the lower end of the policy band limits--and often below prescribed limits--relying solely on periodic State revenue sharing funds to address the repair and/or replacement of governmental fixed assets such as streets, sidewalks, building repairs, flood mitigation, etc., with insufficient resources to address major infrastructure needs; and WHEREAS,the City has no consistent source of funding identified to repair and replace the City's $58.9 Million in governmental fixed assets, and the periodic transfer of annual surplus for capital purposes is intended to encourage conservative annual spending in order to address major infrastructure repair and replacement needs; and WHEREAS,the City of Seward's 2013 annual surplus is$1,265,724(50%of that surplus is $632,862) and the 2012 annual surplus is $1,376,945 (50% of that surplus is $688,473), for a combined total transfer of$1,321,335 to the Capital Acquisition Fund for the purpose of addressing governmental capital needs such as street and sidewalk improvements,city shop relocation,building repairs, and other major infrastructure needs. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The amount of$1,321,335 is hereby transferred from the General Fund to the Capital Acquisition Fund, reducing the General Fund Unassigned Fund Balance to a budgeted balance of$3,950,324,reflecting 3.8 months' of reserves,within the established goal of three to six months' reserves. 20 CITY OF SEWARD RESOLUTION 2014-060 Section 2. City Council approval is required to appropriate funds within the Capital Acquisition Fund for capital purposes. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of July, 2014. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk Agenda Statement Hof sett, Date: July 28, 2014 1&ASI''P Through: James Hunt, City Manager From: Kristin Erchinger, Finance Director pit Agenda Item: Appropriation of Annual Surplus to Capital Acquisition Fund BACKGROUND & JUSTIFICATION: The City of Seward maintains a Capital Acquisition Fund budget policy, as follows: "The City will designate 50% of the previous years' annual surplus (defined as the difference between revenues and transfers-in, and expenditures and transfers-out)into the Capital Acquisition Fund for the purpose of financing major capital maintenance and repairs (defined as items in excess of$20,000), in any year where the General Fund fund balance is within the band of established policy levels. The allocation of surplus funds from the General Fund to the Capital Acquisition Fund should occur only when the General Fund undesignated fund balance will continue to exceed 3 months'reserves after the transfer is made. " The purpose of this policy is to provide a mechanism to fund replacement of the City's$58 Million in governmental fixed assets,since the City has no Major Repair and Replacement Fund in place for the General Fund. In more than a decade, the City's only source of funding for replacement of governmental fixed assets (excluding enterprise fund assets),has been periodic one-time revenues from the State of Alaska's revenue sharing program. Those one-time revenues have been used for capital needs such as repairs to the steps at city hall, repairs to the community center building, sidewalk ADA improvements,council chambers sound system,computer system upgrades,etc. The City has a list of unmet additional needs, including the cost of relocating the city shop, repairs/replacement of the parks warehouse, grant match for the federal earmark for road improvements,relocation of the animal shelter,repairs to the city hall roof and electrical system,etc. In 2013,the General Fund's fund balance policy goal(band)is between$3,087,023 and$6,174,047 representing between three months' and six months'of General Fund expenditures and transfers-out. The General Fund's Unassigned Fund Balance is$5,948,459,equal to 5.78 months of reserves,and the proposed transfer of$1,321,335 will reduce reserve levels to$3.9 Million,equal to 3.8 months' reserves. INTENT: To appropriate 50% of annual General Fund surplus into the Capital Acquisition Fund to address Governmental capital infrastructure needs. The periodic transfer of annual surplus for capital purposes is intended to encourage conservative annual spending by departments, in order to providing funding for major infrastructure repair and replacement needs. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan : Continue to Improve the quality of public facilities and services made available to the residents of Seward(p.13); Identify alternative location for city shop (p. 14); Ident0)an 1. appropriate site for a new site for the animal shelter (p. 20); Support X adequate funding to maintain safe roads year-round and Support forward funding for major road repairs and upgrades (p. 23); Construct heated sidewalks along major pedestrian routes (p. 23); etc. Strategic Plan : Create a financial plan for new services and infrastructure and Revise the Comprehensive Plan to include 2. infrastructure and growth plans (p. 11);Expand and maintain existing X sidewalks and Determine Long-Term sidewalk installation plans (p. 18);etc. 3. Other (list): X FISCAL NOTE: The City's 2013 annual surplus is$1,265,724(50%of that surplus is$632,862)and the 2012 annual surplus is$1,376,945 (50%of that surplus is$688,473),for a combined total transfer of$1,321,335 to the Capital Acquisition Fund. This transfer will reduce the General Fund Unassigned Fund Balance to a budgeted balance of$3,950,324,reflecting 3.8 months' of reserves. This transfer will still be within the established goal of three to six months' reserves. Approved by Finance Department: 1Aghc. ATTORNEY REVIEW: Yes No X RECOMMENDATION: �(qp Seward City Council adopt Resolution 2014- ,appropriating$1,321,335 from the General Fund to the Capital Acquisition Fund, for repair and replacement of governmental fixed assets. 33 CITY OF SEWARD TRANSFER OF 50%OF ANNUAL SURPLUS TO THE CAPITAL ACQUISITION FUND 2012 2013 Actual Actual Revenue $ 10,431,339 $ 11,448,742 Less Expenditures (10,165,422) (10,518,980) Plus Transfers-In 3,378,612 2,165,076 Less Transfers-Out (2,267,584) (1,829,114) 1,376,945 1,265,724 50%of surplus-2012 $ 688,473 50%of surplus-2013 $ 632,862 Total Transfer: $ 1,321,335 3q Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING AN INTERFUND LOAN FROM THE MOTOR POOL INTERNAL SERVICE FUND TO THE SMIC ENTERPRISE FUND IN THE AMOUNT OF $1,029,087 FOR THE PURPOSE OF PURCHASING A 330-TON TRAVELIFT WHEREAS,at its meeting of July 14,2014,the Seward City Council approved Resolution 2014-054, authorizing the purchase of a 330-ton boat lift and further authorizing a loan from the Motor Pool Internal Service Fund to the Seward Marine Industrial Center("SMIC")Enterprise Fund, as part of a funding package; and WHEREAS, SMIC will borrow$1,029,087 from the Motor Pool Fund for a period of seven years,representing the standard amortization period for a capital equipment lease term;at an interest rate of 2%, resulting in annual debt service payments of$158,276. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, that: Section 1. The Seward City Council hereby authorizes an interfund loan from the Motor Pool Internal Service Fund to the SMIC Enterprise Fund in the amount of$1,029,087,for the term of seven years and at an interest rate of 2%,resulting in annual debt service payments of$158,276,with the first payment due on March 1,2015 and each September 1 and March 1 thereafter, maturing on September 1, 2021. Section 2. The amount of$1,029,087 is hereby transferred from the Motor Pool Internal Service Fund to the SMIC Enterprise Fund. Section 3. The 2015 Budget is hereby amended to account for the annual debt service payments,as follows: 1) SMIC debt service principal is increased by$138,382.73 and debt service interest is increased by$19,893.27;and 2)Motor Pool interest earnings are increased by$19,893.27. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of July, 2014. 3S. Agenda Statement '.roc sett, q Meeting Date: July 28, 2014 a P Through: James Hunt, City Manager From: Kristin Erchinger, Finance Director Agenda Item: Interfund Loan from Motor Pool to SMIC to purchase 330 Ton Travelift BACKGROUND & JUSTIFICATION: On July 14,2014,the Seward City Council approved Resolution 2014-54,authorizing the purchase of a 330-Ton Travelift and authorizing a loan from the Motor Pool Internal Service Fund to the SMIC Enterprise Fund in the amount of$1,029,087. The standard amortization period for a capital equipment loan is seven years,so SMIC will repay this loan over a period of seven years at an interest rate of 2%,resulting in annual debt service payments of$158,276. The benefits of inter-fund borrowing include: 1)reduction in overall borrowing costs; 2) the SMIC Fund lacks cash reserves to pay for this equipment outright; 3) the travelift is a loss leader for the enterprise fund,but provides a vital service to vessels operating out of Seward;and 4) interest costs will be repaid to the City rather than an outside financing entity, saving taxpayer money. The SMIC Enterprise Fund does not currently generate sufficient revenue to make the required annual debt service payments of$158,276. The administration has recommended an increase in travelift rates which would generate approximately$20,000 per year,plus the expected increase in lifts resulting from the higher capacity of the new lift is expected to generate $20,000, and higher demand due to the new shipyard operator is expected to generate an estimated$10,000 per year,for a total annual increase in revenues of$50,000. Existing repair and maintenance costs are expected to decline$10,000 per year in the short-term. Boat lift and storage fee revenue is expected to increase $15,000 over currently budgeted levels. When taking into account the above estimated cost savings and new revenues, the annual estimated shortfall from this transaction is $83,276. If new SMIC economic activity fails to generate sufficient revenues to pay this shortfall, the General Fund will need to cover the annual costs. INTENT: This transaction authorizes an interfund loan between the Motor Pool and SMIC for the purchase of a new 330-Ton travelift. SMIC will make annual debt service payments and if it fails to maintain sufficient cash flow to make annual debt payments,the City Council may be asked to authorize the General Fund to make the debt payments. 3 b CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan : Continued development of SMIC(p. 6) X Strategic Plan : Expand development in the Seward Marine Industrial 2. Center (p. 8); The City of Seward is fiscally responsible and utilizes X creative and responsible funding alternatives (p. 20); 3. Other (list): Resolution 2014-54 X FISCAL NOTE: This loan will reduce the cash balance in the Motor Pool Fund to approximately$200,000,assuming that budgeted capital purchases are made. The Motor Pool has no outstanding debt. Annual cash inflows into the Motor Pool include $29,221 from the Harbor Enterprise Fund(final payment due January, 2015) and $98,576 from the Hospital Enterprise Fund for unfunded pension liability payments for Seward General Hospital PERS(final payment due 2026). In addition,annual inflows from vehicle rent are approximately $480,000 per year. The historic cost of vehicles and heavy equipment in the Motor Pool Fund totals $5.9 Million. Approved by Finance Department: J6.4.;MZ -1444s- ATTORNEY REVIEW: Yes No X RECOMMENDATION: \ Seward City Council adopt Resolution 2014- authorizing an interfund loan from the Motor Pool to the SMIC Enterprise Fund in the amount of$1,029,087. 3�1 07/22/2014 12:38:12 AM Page 1 07/22/2014 12:38:12 AM Page 1 Loan from Motor Pool Internal Service Fund to SMIC Enterprise Fund for purchase of 330-ton travelift. See RES 2014-54. 7 year amortization at 2% in the amount of$1,029,087 Compound Period • Semiannual Nominal Annual Rate : 2.000 % CASH FLOW DATA Event Date Amount Number Period End Date 1 Loan 09/01/2014 1,029,087.00 1 2 Payment 03/01/2015 79,138.00 14 Semiannual 09/01/2021 AMORTIZATION SCHEDULE - Normal Amortization Date Payment Interest Principal Balance Loan 09/01/2014 1,029,087.00 2014 Totals 0.00 0.00 0.00 1 03/01/2015 79,138.00 10,290.87 68,847.13 960,239.87 2 09/01/2015 79,138.00 9,602.40 69,535.60 890,704.27 2015 Totals 158,276.00 19,893.27 138,382.73 3 03/01/2016 79,138.00 8,907.04 70,230.96 820,473.31 4 09/01/2016 79,138.00 8,204.73 70,933.27 749,540.04 2016 Totals 158,276.00 17,111.77 141,164.23 5 03/01/2017 79,138.00 7,495.40 71,642.60 677,897.44 6 09/01/2017 79,138.00 6,778.97 72,359.03 605,538.41 2017 Totals 158,276.00 14,274.37 144,001.63 7 03/01/2018 79,138.00 6,055.38 73,082.62 532,455.79 8 09/01/2018 79,138.00 5,324.56 73,813.44 458,642.35 2018 Totals 158,276.00 11,379.94 146,896.06 9 03/01/2019 79,138.00 4,586.42 74,551.58 384,090.77 10 09/01/2019 79,138.00 3,840.91 75,297.09 308,793.68 2019 Totals 158,276.00 8,427.33 149,848.67 11 03/01/2020 79,138.00 3,087.94 76,050.06 232,743.62 12 09/01/2020 79,138.00 2,327.44 76,810.56 155,933.06 2020 Totals 158,276.00 5,415.38 152,860.62 13 03/01/2021 79,138.00 1,559.33 77,578.67 78,354.39 14 09/01/2021 79,138.00 783.61 78,354.39 0.00 2021 Totals 158,276.00 2,342.94 155,933.06 Grand Totals 1,107,932.00 78,845.00 1,029,087.00 32 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A SHORT TERM LEASE AGREEMENT WITH RAIBOW FIBERGLASS AND BOAT REPAIR, LLC. FOR ADDITIONAL LAND AT THE SEWARD MARINE INDUSTRIAL CENTER WHEREAS, the City and Raibow Fiberglass and Boat Repair, LLC (Raibow) have previously executed lease contracts at the Seward Marine Industrial Center (SMIC); and WHEREAS, Raibow needs to lease additional vacant land at the SMIC; and WHEREAS, the City Manager has negotiated an agreement to lease additional land to Raibow under the provisions of Seward City Code 7.05.410; and WHEREAS, the lease request is consistent with the Comprehensive Plan and the Seward Marine Industrial Center Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council approves the agreement to lease a parcel of land approximately 18,432 square feet at the Seward Marine Industrial Center in Seward, Alaska to Raibow located in Block 4 northerly of Lot 1 A and southerly of Mustang Avenue. The term of the agreement shall not exceed 120 days (October 31, 2014). Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of July, 2014. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: 3`) Council Agenda Statement r. set._ Meeting Date: July 28, 2014 1, X90 Through: City Manager, Jim Hunt �0:4 gCASv-P From: Harbormaster, Mack Funk Agenda Item: Short Term Lease Raibow Fiberglass and Boat Repair, LLC 18,432 square feet of Additional Land at SMIC BACKGROUND & JUSTIFICATION: Raibow Fiberglass and Boat Repair, LLC leased approximately 13,500 square feet effective August 1, 2013 for a twenty year term. As the business continues to grow, they need an additional piece of land along Nash Road. On July 2 the City's standard short term lease was signed by Dave Phillips of Raibow adding 18,432 square feet of land at the 2010 appraised cost per square foot. The City Council has previously determined that land at SMIC is available for lease. Chapter 7.05.410 of the Seward City Code authorizes the City manager to negotiate short-term leases: Nothing in this chapter shall prevent the city manager from negotiating short-term leases of city property subject to council approval at the next regularly scheduled city council meeting. Such leases shall not be subject to the public hearing process, shall not exceed 120 days in length, and shall contain no provisions for optional terms. The resolution approving such a lease may be signed and adopted immediately provided the lease form contains a provision stating that the lease is subject to suspension during the first 30 days after passage of the resolution if a sufficient referendary petition is filed in accordance with section 4.8 of the City Charter. INTENT: Raibow's stated intent is to purchase a survey and request a re-plat in order to be able to enter into a long term lease on this parcel. Since this process will likely take longer than the allowable 120 days, Raibow will likely be requesting another short term lease until the re-platting process is complete. Also, the re-platting process will require review and approval by the City's Planning & Zoning Commission. The purpose of this Resolution is to approve the previously negotiated month to month agreement for up to 120 days to lease additional land to Raibow Fiberglass and Boat Repair, LLC at SMIC. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): This lease meets the plan X goals to develop SMIC as a major industrial area of the community. Strategic Plan (document source here): Attract New Industry: 2 Develop an aggressive marketing campaign which highlights the diverse X resources, and quality of life that make Seward a great place to live and establish a business or industry. (Page 5) 1- D 3. Other(list): FISCAL NOTE: The rent is $405.31 per month plus tax. The lease rate is based on the 2010 appraisal of an adjacent parcel. It does not include any annual CPI adjustments since 2010. Approved by Finance Department: 4teluimp ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2014- 0(Q1 authorizing the City Manager to approve a short term lease with Raibow Fiberglass and Boat Repair, LLC. '1 Seward Marine Industrial Center Short-Term Lease This LEASE (hereinafter "LEASE"), for good and valuable consideration, and pursuant to Seward City Code § 7.05.410 is entered into between the City of Seward, Alaska, a municipal corporation, organized and existing under the laws of the State of Alaska, (the "City") whose address is PO Box 167, Seward, Alaska 99664 and Raibow Fiberglass and Boat Repair, LLC, an Alaska limited liability company authorized to do business in Alaska, and whose address is P.O. Box 2891, Seward,AK 99664 (the "LESSEE"). 1. Purpose of Lease. This Lease grants LESSEE use of the real property described below for the purpose of repairing boats in accordance with all laws, regulations, ordinances and City policies. 2. Description of Property. A parcel of land at the Seward Marine Industrial Center in Seward, Alaska. The parcel is located in Block 4 northerly of Lot 1A and southerly of Mustang Avenue. The parcel size is approximately 115 feet by 160.28 feet(18, 432 square feet or 0.42 acre)as shown on the attached Exhibit B. Other than access to and from this designated area, use of any area outside of this designated area is not permitted including but not limited to parking, storage or disposal. 3. Term. The term of this Lease shall commence July 1, 2014 and continue until the earlier of 120 days or the effectiveness of a long term lease approved by the Seward City Council. 4. Short Term Lease subject to Seward City Code § 7.05.410. LESSEE understands and agrees that this is a short term lease pursuant to Seward City Code § 7.05.410 and subject to approval by Seward City Council("Council")and referendary petition as follows: (a.) Pursuant to Seward City Code § 7.05.410, this Lease is subject to Council approval. If a resolution authorizing this Lease is presented to Council and Council does not approve the resolution, this Lease shall automatically terminate. (b.) Pursuant to Seward City Code § 7.05.410, upon Council approval of the resolution approving this Lease, this Lease is subject to suspension during the first thirty days after passage of the resolution if a sufficient referendary petition is filed in accordance with § 4.8 of the Seward City Charter. (c.) Upon termination or suspension of the Lease pursuant to this Section 4, LESSEE agrees to remove any cormexes, vehicles, materials, equipment and other property from the premises within five (5) calendar days of such termination or suspension, and restore the premises to the same or better condition existing at the time prior to entering upon the premises. 5. Rent. Upon execution of this Lease, LESSEE shall pay the City $405.31 per month for the rental of the premises for the Term of this Lease. LESSEE agrees that the rental amount is an interim calculation and is not necessarily representative of any rental amount that will be imposed under any long term lease for the property. 6. Lessee's Property. Any vehicle, equipment or material placed upon the above- described premises shall be and remain the property of LESSEE and may be removed therefrom by LESSEE at any time provided that LESSEE shall not damage or impair the City's property while installing or removing LESSEE's property. 7. Termination. In the event of LESSEE's default in the performance or observance of any of the Lease terms, conditions, covenants and stipulations thereto, and such default continues 5 days after written notice of default, City may cancel this Lease, or take any legal action for damages or recovery of the property. This Lease may be terminated for convenience by either party upon 15 days written notice to the other party. Upon termination or cancelation of this Lease, LESSEE covenants and agrees to remove any vehicles and all other equipment and materials from the premises within five (5) days and restore the premises to the same or better condition existing at the time prior to entering upon the premises. Removal will not be required if this Lease is superseded by a duly authorized long term lease for the premises prior to the end of the term set forth in paragraph 3 above. 8. Liability and Indemnity. Except and to the extent solely caused by City's own negligence or intentional misconduct, City shall not be liable for damages to property or injuries to persons, including death, arising from the construction, operation, maintenance, removal or activity of LESSEE, its principals, officers, employers, associates, agents, representatives, successors, heirs or assigns, licensees or invitees, and LESSEE does hereby agree to release, protect, defend, save harmless and indemnify City, its officials, employees and authorized representatives against any loss, cost, damage, expense, judgment or liability of any kind whatsoever, from or by reason or on account or as a result of the activity of LESSEE. 9. Waiver. LESSEE acknowledges that the premises are not secured by the City, the area is open to other users and the public, and LESSEE accepts all risk of loss or damage whatsoever. LESSEE waives all claims against the City for any and all loss or damage that may occur. City makes no representations or warranties as to the fitness of any particular part or the whole of City's public facilities for the uses intended by LESSEE and LESSEE has inspected the site and has satisfied itself that the designated premises are sufficient for the intended uses by LESSEE. City makes no representations or warranties of any nature with respect to the commercial practicability or accuracy of any information provided by City. 10. Liability Insurance. LESSEE, during the term of this Lease, shall carry, at its expense, public liability insurance covering the licensed property in an amount of not less than $500,000 for injury or death to any one person, $1,000,000 for injury and/or death to any number of persons in any one accident, $1,000,000 for property damage or destruction and the statutory amount required for Worker's Compensation. The minimum requirements in this section may be increased from time to time by City in accordance with customs and usage for comparable property in the Seward area. 11. Additional Named Insured; Waiver of Subrogation. All insurance policies required of LESSEE shall name the City as additional insured. All policies shall contain an agreement by the insurers that such policies shall not be canceled or amended without at least thirty (30) days' prior written notice to City, and certificates or copies of all such insurance policies shall be furnished to City promptly after the issuance thereof. 12. Repairs and Maintenance. LESSEE shall pay the cost of repair of any damage to the above-described premises caused by LESSEE, its invitees or guests occurring during the term of this Lease. 13. No Assignment or Sub-leasing. LESSEE is not allowed to assign this Lease or sub-lease the premises. 14. No Hazardous Materials. The use, keeping, storage, or disposal of hazardous materials on the premises is prohibited. 15. Lease Agreement Only: LESSEE agrees and understands that this agreement is a temporary lease agreement only and that by accepting this contract the City is not accepting Lessee's property for storage; the relationship between the parties is simply that of a landlord and tenant. Unless the property is formally impounded by the City, the vehicles, equipment and materials on the premises, shall at all times remain in the exclusive possession and control of the LESSEE and the City is not acting, and shall not be held liable in any manner, as a warehouseman or a bailee. 16. Records. The City shall have the right to review and inspect LESSEE's records, licenses, and permits during all business hours. 17. No Utilities. LESSEE understands that there are no utilities, water and sewer available on the premises. LESSEE agrees that utilities, water and sewer are not necessary for the LESSEE's use of the premises. IN WITNESS WHEREOF, the parties hereto have executed this document by and through their duly authorized officials. City Of Seward,Alaska Raibow Fiber.lass and Boat Repair LLC ti 1 f ames wit, City Manager By: Dav P '11i Y s,President • e: 7-1:Z(?i�-1 Date: `7 Z L ATTEST: Johanna Kinney,City Clerk (City Seal) State of Alaska L\9 Exhibit B- July 1, 2014 Lease between Raibow Fiberglass and Boat Repair LLC and City of Seward Z P ar a F 1.1 O cp q 'S cz. o: O �n v " lq ' :D a b Q ol o U a c K O <n ei.i v�� _K C � U 2 2 4 ad`< w d e _ o nu 1 W srct ?. 2 ' N N 15 i'4 T ii` ° A § �."`1a 0 3E5 a Q 'i H e i ' " . ° � F-9? Z ° N a j•. �\ 2N 71 N y�k- 10 2�vy,t A� ( � O .o itl. t$ z � a 1 � t '*/ 11 � C .0z ', Oa 00'.2 1rC °° I/I1 2 W ti �N �3 g L Q O.- g ) ° r o Z §oouz bla QC H'8 H o x r - z ....1 5 l o u h W ' z , ° t � . 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HI Iti- ig •,;11 \k,, Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HARMON CONSTRUCTION,INCORPORATED TO BUILD CREW SPACES INSIDE THE NEW ELECTRIC DEPARTMENT WAREHOUSE FOR AN AMOUNT NOT TO EXCEED $243,354 AND APPROPRIATING FUNDS WHEREAS, Council approved Resolution 2012-028 on June 11, 2012 accepting a grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds; and WHEREAS, a line item in that grant calls for the construction of a warehouse for the Electric Department; and WHEREAS, May 1, 2014, the Electric Department solicited bids for the construction of crew space inside the new electric department warehouse; and WHEREAS,three companies requested plans and Harmon Construction, Inc.turned in the only responsive bid; and WHEREAS, a contract has been drafted and agreed upon by the City and Contractor including a contingency of ten percent (10%), with a total not to exceed amount of$243,354. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract with Harmon Construction Inc. to construct crew space inside of the new Electric Department Warehouse,with essential terms as attached hereto. Section 2. Funding for this contract in an amount not to exceed$243,354,plus a ten percent (10%) contingency, for a total of up to $243,354, is hereby appropriated from the AEA Grant Account No. 505-5052-5380. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`x' day of July, 2014. Ll Council Agenda Statement e joF sett. Meeting Date: July 28, 2014 I Through: Jim Hunt, City Manager 1C sKP From: John Foutz, Electric Department Manager Agenda Item: Authorizing the City Manager to enter into a contract with Harmon Construction Inc to construct crew space inside of the new Electric Department Warehouse BACKGROUND &JUSTIFICATION: On June 11, 2012, the City Council approved Resolution 2012-028 accepting a grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds. May 1, 2014, the Electric Department solicited bids for the construction of crew space. Three companies requested plans and Harmon Construction,Inc.turned in the sole responsible,responsive and qualified bid in the amount of $221,231. Establishing a contingency fund in the amount of $22,231 (or 10%),in case of unexpected contingencies is prudent bringing the total potential funding requirement to $243,354. INTENT: To enter into a contract with Harmon Construction Inc to construct crew space inside of the new Electric Department Warehouse for an amount not to exceed $243,354 and appropriating funds from account number 505-5052-5380. To further authorize the City Manager to establish a contingency fund in the amount of$22,231 and appropriating funds from account number 505-5052- 5380. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and 1. expand utilities to meet existing needs and encourage future X development. 2 Strategic Plan : The mission of the City of Seward government it is to X provide quality leadership and economic wellbeing of its citizens 3. Other(list): X FISCAL NOTE: Funding for this project, in its entirety was provided to the Electric Fund by AEA Grant#7910011. Approved by Finance Department: kg142. 6 le GG6 ATTORNEY REVIEW: Yes X No Q RECOMMENDATION: ccS 'z- 4 .-obi Authorize the City Manager to enter a contract with Harmon Construction Inc to construct crew space inside of the new Electric Department Warehouse for an amount not to exceed$$243,354 and appropriating funds from account number 505-5052-5380. Further authorize the City Manager to establish a contingency fund in the amount of$22,231 and appropriating funds from account number 505-5052-5380. L' CITY OF SEWARD,ALASKA CREW SPACE CONSTRUCTION in Electric Warehouse CONTRACT This CONTRACT is between City of Seward,Alaska(hereinafter called OWNS'), and HARMON CONSTRUCTION INC. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants herein.fter set forth, agree as follows: 1. WORK CONTRACTOR shall complete Work as specified or indicated in the l ontract Documents. The Work is generally described as follows: Furnish specified and agreed upon materials, labor and equipment necess. for the purchase, installation and construction of crew spaces inside the Electric De•artment warehouse as further described in the Invitation to Bid,the specifications pe .' g thereto,and the Scope of Work attached as Appendix A of this contract, spe,ifically with revisions specified in the Memorandum dated 06/20/14 and subsequent bid -vision#740, attached as Appendix B and C of this contract. 2. CONTRACTING OFFICER& ENGINEER 2.1. John Foutz is hereinafter called CONTRACTING OFFICER and is a orized to enter into and administer the Contract on behalf of the OWNER. CONTRA 1 TING OFFICER has authority to make findings, determinations and decisions wi respect to the Contract and, when necessary,to modify or terminate the Contract. 2.2. Vernon Willet is hereinafter called PROJECT MANAGER and is to =ct as OWNER's representative, assume duties and responsibilities, and have the ri t i is and authority assigned to PROJECT MANAGER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. 3. CONTRACT TIMES Contract Times: CONTRACTOR shall achieve Substantial Completion, have the Work c.mpleted and ready for fmal payment and acceptance no later than November 1, 2014. Page 1 of 5 4. CONTRACT AMOUNT OWNER shall pay CONTRACTOR the following Not-To-Exceed amo at based on the conformed Bid, included as an Exhibit to this Agreement, subject to ad,itions and deletions as provided in the Contract Documents: Two hundred twenty-one thousand,two hundred and thirty-one, Dollars, 221,231.00 5. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR'S representations are as set forth as follows: 5.1. CONTRACTOR has familiarized itself with the nature and extent o the Contract Documents, Work, site, locality, general nature of work to be perfo ed by OWNER or others at the site that relates to Work required by the Co tract Documents and local conditions and federal, state, and local Laws . d Regulations that in any manner may affect cost,progress,performan e, or furnishing of Work. 5.2. CONTRACTOR has correlated information known to CONTRAC OR and results of such observations,familiarizations, examinations, investig.tions, explorations,tests, studies, and reports with Contract Documents. 5.3. CONTRACTOR has given PROJECT MANAGER written notice of conflicts, errors, ambiguities, or discrepancies that it has discovered in the Co c act Documents and the written resolution thereof by PROJECT MANA I ER is acceptable to CONTRACTOR,and the Contract Documents are gen:rally sufficient to indicate and convey understanding of terms and conditi c ns for performing and furnishing Work. 6. RELEASE,INDEMNIFICATION AND INSURANCE Contractor agrees to release, indemnify, defend and hold harmless the City, ' s officers, agents and employees from and against any and all claims, demands, losses, c efense costs or liability of any kind or nature, including environmental liability, which the City, its officers, agents and employees may sustain or incur or which may be impos=d upon them or injury to or death of persons or damage to property as a result of, arising •ut of or in any manner connected with Contractor's performance under the terms of this Agreement, excepting only liability arising out of the sole, gross negligence of the City. Without limiting Contractor's obligations stated above in this paragraph, it is agreed that Contractor shall maintain in force, at all times, during the performance of thi. Agreement the following policies of insurance, with deductibles acceptable to the City, covering its operations: Page 2 of 5 SO Insurance Minimum Limits Comprehensive General Liability $1 Million combined limit each occurrence Products Completed Liability $1 Million Total Worker's Compensation/Employer Liability As required by statute Automobile Liability- Covering bodily injury $1 Million combined limit per accident and property damage, including all owned, hired and non-owned vehicles. Contractor shall procure insurance for full replacement value and to adequately insure against the loss of or damage to materials during shipment and at all times in Contractor's possession. Costs of shipping and other insurance are covered by the contract price. Contractor's insurance policies shall contain the following clauses: 1. The City, its officers, employees and volunteers are added as additional insured for operations of the named insured performed under contract with the City. 2. Any insurance maintained by the City shall apply in excess of, and .t contribute with,insurance provided by Contractor. 3. All insurance policies required by this Agreement shall contain a clause that the insurance shall not be canceled, limited,non-renewed, or otherwise materially changed without thirty(30)days prior written notice delivered to the City. 4. All policies shall be written by insurance companies legally authorized or licensed to do business in the State of Alaska and acceptable to the City. 5. Contractor shall furnish to the City, certificates evidencing that it has procured the insurance required herein prior to commencement of the contract term. 6. All of the insurance policies described above shall provide that the insurers waive rights of subrogation against the City, its officers, agents and employees. 7. MISCELLANEOUS 7.1. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 7.2. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. Page 3 of 5 51 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed copie(s)of this Agreement. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR. CITY: CONTRACTOR: CITY OF SEWARD, ALASKA HARMON CONSTRUCTION, INC. James Hunt, City Manager f Date: Date: /F—ne Attest: Johanna Kinney, CMC, City Clerk Date: Page 4 of 5 This page intentionally left blank Page 5 of 5 63 APPENDIX A SCOPE OF WORK Harmon Construction Inc. shall furnish all materials, labor and equipment necess• for the purchase, installation and construction of crew spaces inside the Electric Departme t warehouse in compliance with City of Seward Architectural drawings A100,A102,A200, A30$,A400 and T1 and with City of Seward Mechanical Drawings FRWH-PR-0000,FRWH-ME-1000, FRWH- ME-2000,FRWH-ME-3000,FRWH-ME-4000,FRWH-EL-0001, FRWH-EL-4000 AND FRWH-EL-4500 except as follows: 1) The City of Seward shall supply the following plumbing fixtures: a. Toilet, Quantity 1 b. Urinal, Quantity 2 c. Lavatory, Quantity 2 d. Shower Stall,Quantity 1 e. Soap Dispenser, Quantity 1 f. Paper Towel Dispenser, Quantity 1 g. Toilet Paper Holder h. Handicapped Grab Rails 2) The City of Seward shall furnish the following janitorial fixtures: a. Janitor's deep sink 3) The City of Seward shall provide the following kitchen fixtures: a. Cabinets b. Double sink c. Counter Top w/Support 4) The City of Seward shall provide the following heating equipment: a. Electric Baseboard, 96' w/thermostat,240VAC,2500W b. Electric Wall heater, 1800-4000 BTU, 240VAC c. Ceiling Exhaust Fan, 115/60/1, 195 CFM @ 0.1"W.C. d. Ceiling Exhaust Fan, 115/60/1, 79 CFM @ 0.1" W.C. 5) The City of Seward shall provide all electrical wiring components necessa , to complete the construction of this crew space,per the Electrical Contractor's list. a. Wiring shall conform to applicable codes for commercial use. 6) The City of Seward shall supply the following ventilation equipment: a. Ceiling Fans, 120/60/1,46,00 CFM Harmon Construction Inc. shall furnish all other materials to referenced in the aft rementioned drawings except as follows: 1) Harmon Construction Inc. furnish Timely Pre-finished Door Frames in 1..u of those specified. 2) Harmon Construction Inc. shall deleted and not construct the divider wa I between the Mechanical Room and the Tool Room. 3) Harmon Construction Inc. shall rough finish(Level 3)the firewall. 4) Harmon Construction Inc. shall provide the crew walls with a textured finish but no paint. Paint to be by City of Seward. END APPENDIX A HARMON CONSTRUCTION INC. BID P.O. BOX 1650 802.5 PORT AVE. SEWARD AK 99664-1650 Proposal# 740 Job:2014073 Date: 07/10/2014 Accepted By: Phone#907-224-7145 By: LAWRENCE HARMON Fax# 907 224-7144 " License# 32752 Description: REVISED CREW SPACE BID To: CITY OF SEWARD Project: ELECTRIC WAREHOUSE-CREW SPACE PO BOX 167 605 SEAL LION SEWARD AK 99664 SEWARD AK 99664 We respectfully submit our proposal as requested for the above named project: Description Amount REVISED CREW SPACE BID 221,231.00 SCOPE OF WORK INCLUDES THE FOLLOWING: ELECTRICAL INCLUDES LABOR ONLY TO WIRE FOR THE FOLLOWING IN THE CREW SPACE: LIGHTS AND SWITCHES AS SHOWN,APPROXIMATELY 30 OUTLETS,WASHER AND DRYER KITCHEN APPLIANCE,F!.RCTRIC BASE BOARD HEAT INCLUDES LABOR ONLY TO WIRE FOR THE FOLLOWING IN THE WAREHOUSE: EF 2,3 AND SF I GAS DETECTOR CF1,2,AND3 PLUMBING INCLUDES LABOR AND MATERIALS TO PLUMB THE FOLLOWING IN THE CREW SPACE: ABS WASTE AND VENTS PEX WATER LINES TO MANIFOLDS IN MECHANICAL ROOM ONE LAUNDRY BOX TWO TRAP PRIMERS FOR FLOOR DRAINS IN MECHANICAL ROOM AND BATHROOM INCLUDES LABOR TO ROUGH-IN AND TRIM THE FOLLOWING OWNER SUPPLIED FIXTURES: TWO TOILETS,ONE URINAL WITH FLUSH VALVE,TWO WALL HUNG LAVES WITH FAUCET'S ONE SS KITCHEN SINK WITH FAUCET ONE 60"ONE PIECE FIBERGLASS SHOWER WITH MOEN FAUCET ONE MOP SINK WITH FAUCET,ONE 50 GALLON ELECTRIC WATER HEATER PLEASE SEE THE NEXT PAGE quote good for 30 days from date issued We Hereby Propose to furnish material and labor as specified above for the sum of $ 221,231.00 terms: All material is guaranteed to be as specified All work to be completed in a workmanlike manner. Any dteration from the specifications involving extra costs will be executed only upon written Change Orders, and vill become an additional charge above this Proposal. Any Questions Please Call Larry. equest for Proposal 07/11/14 named Page# 2 of 2 wription Amount INCLUDES LABOR AND MATERIALS TO PLUMB THE FOLLOWING IN THE VEHICLE STORAGE: COPPER WATER LINES OVER HEAD TO TRAP PRIMERS IN VEHICLE BAY FIVE TRAP PRIMERS ABS VENTS THROUGH THE ROOF INCLUDES LABOR TO INSTALL OWNER SUPPLIED EXHAUST FANS AND TRANSFER AIR GRILLS FOR THE BATHROOM AND THE DRY ROOM OF THE CREW SPACE THE FURNACE AND EXHAUST SYSTEM ON THE LATEST PLANS HAVE BEEN DELETED INCLUDES LABOR ONLY TO INSTALL THE FOLLOWING IN THE VEHICLE STORAGE: SUPPLY FAN 1 WITH DUCTING,HOODS,DAMPERS AND GRILLS TRANSFER AIR HOOD TO VEHICLE STORAGE EXHAUST FANS 2,AND 3 WITH DUCTING,HOODS,DAMPERS AND GRILLS DUCT INSTALLATION WHERE REQUIRED LABOR AND MATERIAL FOR FRAMED WALLS THREE HOUR WALL TO BE FIRE TAPED ONLY EXTERIOR OF CREW SPACE WALLS FIRE TAPED ONLY INTERIOR OF CREW SPACE TEXTURED READY FOR PAINT ALL PAINTING TO BE DONE BY THE CITY OF SEWARD ALSO INCORPORATED IN BID IS JUNE 20,2014 MEMORANDUM FROM THE CITY OF SEWARD REGARDING THE NEGOTIATION OF CREW SPACE PROJECT COSTING Si MEMORANDUM r of SEh• City of Seward 90 Electric Department 4tAS►oP Date: 20 June 2014 To: Jim Hunt, CoS Ron Long, CoS Lawrence Harmon, Harmon Construction, Inc. Matt Genovesse, Harmon Construction, Inc. From:Vernon Willet, Project Manager, CoS Subject: Negotiation of Crew Space Project Costing On 20 June 2014, at 10:00 AKDT, a meeting was held in Jim Hunt's offi e at Seward City Hall. In attendance were Jim Hunt, City Manager CoS, Ron Long, Community Development Director, CoS, Lawrence Harmon, President, I armon Construction, Inc., Matt Genovesse, Construction Management Office, armon Construction, Inc. and Vernon Willet, Project Manager, CoS. After a brief discussion of how the bid got to $325.5K, substantive negot ations began to reduce the cost of the project. The following action items result d from those negotiations: > The three hour fire wall is to be rough finished only. ➢ Furnace and ductwork to be eliminated, electric heat instead ➢ Make up air in crew space to be eliminated with combustion heat. ' H will confirm building department acceptance of modifications to engin ered drawings. ➢ No performance or payment bonds will be required for this work. ➢ No paint in crew space. Walls to be textured only. > Door frames to be Timely-styled frames instead of welded steel. ➢ Wall separating mechanical room from tool room to be eliminated > All painting by CoS. ➢ CoS will supply the following materials: • Ceiling Fans and hangers • All plumbing fixtures • Cabinets and countertops • Electric heaters • Paint as required • All exhaust fans (crew and warehouse/vehicle space) Harmon Construction will restructure their bid in the light of these reductions and will make it available to the City of Seward Electric Department on 09 July 2014. This memo represents, to the best of my recollection, the discussions which took place at the meeting aforementioned. If there are any additions or correction, please let me know as soon as possible. Vernon L. Willet Jr, Contracting Officer City of Seward Electric Department P.O. Box 167, Seward, AK 99664 Phone: 907.224.4065 Cell: 907.362.3001 Email: vwillet @cityofseward.net 501 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY MANAGER TO PURCHASE FROM VALLEY POWER SYSTEMS, INC. THE COMPONENTS, INCLUDING INSTALLATION, SUPPORTING THE RELOCATION OF TWO (2) ELECTRO-MOTIVE DIESEL (EMD) GENERATORS, PREVIOUSLY PURCHASED FROM ARCTIC PACK, TO BE ENCLOSED IN THE NEW GENERATOR BUILDING FOR AN AMOUNT NOT TO EXCEED $212,403.01 AND ESTABLISHING A CONTINGENCY FUND OF$21,240.30, AND APPROPRIATING FUNDS WHEREAS, on June 11, 2012, Council approved Resolution 2012-028 accepting a grant from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds; and WHEREAS,two(2)Electro-Motive Diesel(EMD)generators will require the installation of sensors and servers for automation; and WHEREAS,this equipment must be converted to air starters because the electric starters are no longer manufactured and are unavailable as spares; and WHEREAS, the restrictions and provisions of Articles 2 and 3 of chapter 6.10 shall not apply to supplies, materials, equipment or contractual services which can only be furnished by a single dealer, or which have a uniform published price, pursuant to SCC 6.10.120(A)(5); and WHEREAS, Valley Power Systems, Inc. is the designated EMD factory representative serving Alaska and are the sole source for the equipment and expertise necessary to upgrade these EMD Generators; and WHEREAS,Valley Power Systems,Inc. has quoted parts,labor and service to upgrade two (2) EMD Generators and to provide specialty items necessary to upgrade support systems, such as increase air supply and fuel systems, for a price not to exceed $212,403.01; and WHEREAS, it is prudent to establish a contingency fund in the amount of$21,240.30 (or 10%). Thus,the contingency funding and the proposal costs require a total funding of$233,643.31. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: CITY OF SEWARD, ALASKA RESOLUTION 2014-064 Section 1. The City Council finds it is in the City's best interest to waive competitive bidding procedures and permit the sole sourcing of this equipment and these services to Valley Power Systems, Inc., pursuant to SCC 6.10.120(A)(5). Section 2. The City Manager is authorized to purchase from Valley Power Systems,Inc.the components,including installation,supporting the relocation of two(2)EMD Generators,previously purchased from Arctic Pack, to be enclosed in the New Generator Building for an amount not to exceed$212,643.31 and is authorized to establish a contingency fund in the amount of$21,240.30. Section 3. Funding for this purchase, in an amount not to exceed $233,643.31, is hereby appropriated from the AEA Grant Account No. 505-5052-5380. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of July, 2014. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 6 1 Council Agenda Statement e of set.9 Meeting Date: July 28, 2014 4.qA�p Through: Jim Hunt, City Manager From: John Foutz, Electric Department Manager Agenda Item: Purchase from Valley Power Systems,Inc.the components, including installation, supporting the relocation of two (2) EMD Generators, previously purchased from Arctic Pack, to be enclosed by the New Generator Building BACKGROUND & JUSTIFICATION: On June 11, 2012, the City Council approved Resolution 2012-028 accepting Grant No. 7910011 from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for $3,960,000 and appropriating funds. Part of that project includes moving two (2) Electro-Motive Diesel (EMD) Generators into the New Generator building and configuring them for computerized (automatic) operation. These two EMD Generators will require the installation of sensors and servos for automation. In addition, they must be converted to air starters because the electric starters are no longer manufactured and are unavailable as spares. Finally, the compressed air and fuel systems installed in 2009 are inadequate to supply four generators and must be upgraded. On May 6,2014,Valley Power Systems,Inc.provided a quote for parts, labor and service to upgrade two (2) EMD Generators to permit computerized controls (SCADA) to be employed to operate them. The quote in an amount not to exceed$212,403.01 includes specialty items necessary to upgrade systems,such as increase air supply and fuel systems to permit the operation of all four generators in the New Generator Building. Valley Power Systems,Inc. is the designated EMD factory representative serving Alaska. They are the sole source for the equipment and expertise necessary to upgrade these EMD Generators. We request that Council find it in the public interest to waive competitive bidding procedures and permit the sole sourcing of this equipment and these services to Valley Power Systems, Inc., pursuant to SCC 6.10.120(A)(5). It is prudent to establish a contingency fund in the amount of$21,240.30 (or 10%), in case of unexpected contingencies. Thus,the contingency funding and the proposal cost require a total funding of$233,643.31. INTENT: To authorize the City Manager to purchase from Valley Power Systems, Inc. for components, including installation, supporting the relocation of two (2) EMD Generators, previously purchased from Arctic Pack, to be enclosed in the New Generator Building for an amount not to exceed$212,403.01 and establishing a contingency fund of$21,240.30 and appropriating funds from account number 505-5052- 5380. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and 1. expand utilities to meet existing needs and encourage future X development. rOo� 2 Strategic Plan : The mission of the City of Seward government it is to X provide quality leadership and economic wellbeing of its citizens 3. Other (list): X FISCAL NOTE: Funding for this project, in its entirety, was provided to the Electric Fund by AEA Grant #7910011. Approved by Finance Department: ATTORNEY REVIEW: Yes X No City attorneys reviewed only the agenda statement and resolution language. RECOMMENDATION: ges 201 OVA Authorize the City Manager to purchase from Valley Power Systems, Inc. for the components, including installation,supporting the relocation of two(2)EMD Generators,previously purchased from Arctic Pack, to be enclosed in the New Generator Building for an amount not to exceed$212,403.01,and establishing a contingency fund of$21,240.30 for a total of$233,643.31 and appropriating funds from account number 505-5052-5380. 63 City of Seward, Fort Raymond Power Plant May 6, 2014 Units 4 and 5 relocation and systems upgrades Cost Summary Component Costs from Attached Sheets Fuel Day Tank and Components(excluding Optional Components) $21,008.00 Air Compressor System Components(excluding Optional Components) $55,159.50 Engine Air Start Conversion Components $26,289.56 Engine Governor Conversion Components $44,848.25 Engine Alarm and Monitoring Components $16,320.00 Subtotal Parts and System Conversion Components $163,625.31 Labor Mechanical Seven 12 Hour Days Per Unit $1360.00/day $9,520.00 Electrical Six 12 Hour Days Per Unit $1360.00/day $8,160.00 Subtotal Labor Per Unit $17,680.00 Total for two Units $35,360.00 Expenses Travel Days Four @$1,000.00/day $4,000.00 Per Diem Lodging, Car and Meals, 26 Days @ 270.00/day $7,020.00 Airfare Two Round Trips Average$945.00 each $1,890.00 Subtotal Labor and Expenses $48,270.00 Total Costs Parts and Labor $211,895.31 TOTAL COST PARTS AND LABOR $211,895.31 DEDUCT FOR NIRVANA DRYER - 3,354.00 ADD FOR HANKINSON DRYER + 3562.50 ADD FOR HI-PRESSURE AUTO-DRAIN + 299.70 NEW TOTAL PARTS AND LABOR $212,403.01 (DA JOB NAME: CITY OF SEWARD DATE- 5/6/14 DESCRIPTION: Units 4 and 5 Relocation and Upgrades FUEL SYSTEM QTY PART NO. DESCRIPTION COST TOTAL Pryco Fuel Day Tank, 500 gallon, Double wall 1 PY500MULDW w/rupture basin with all connections required for $6,906.00 supply and return for two engines, vents, level control and alarm switches/sensors. 2 300-MFV3 DAHL Fuel Water Separator with 10 micron elements $2,497.00 $4,994.00 10 300 Filter Elements, 10 micron, DAHL $154.35 $1,543.50 2 25-1130SL25SXFF3OPSI Diff. Pressure Gauge,2.5" Dial, 0-30 psi, Ashcroft $603.00 $1,206.00 Brooks Fuel Flow Meter,0-26 GPM, 1" NPT, ** 1 BM10AARP2R1AVAA Aluminum Body, with Local Display read in Gals, $2,092.50 $2,092.50 VITON Seal, with 60 mesh Screen 1 MRA1A1 B11A1 U06000S Level Transmitter, 4-20ma, 24 VDC, MTS Sensor $2,963.25 $2,963.25 1 LS-3 Leak Sensor, Buna N 1" Float, 1/8 NPT, GEMS $60.75 $60.75 1 T20-4B2A-DKQ Level Switch, SS, 1" NPT, SPDT, Class 1 Div 1, 125 $1,242.00 $1,242.00 VDC, Series D Dry Contacts, Magnetrol Total Cost Fuel System Components $21,008.00 The Part Number Specified for the Brooks Fuel Flow Meter shown above is for a unit with ** NOTE: Aluminum Body and Viton Seals. The written description however specifies a unit with Stainless Steel Body and Teflon Seals. That unit is offered below as an Optional Unit Brooks Fuel Flow Meter,0-26 GPM, 1" NPT, ** 1 BM1OASSP2R1CKAA Stainless Steel Body, with Local Display read in Gals, $4,956.00 $4,956.00 TEFLON Seal, with 60 mesh Screen Page 2 t045 JOB NAME: CITY OF SEWARD DATE- 5/6/14 DESCRIPTION: Units 4 and 5 Relocation and Upgrades AIR STARTING SYSTEM QTY PART NO. DESCRIPTION COST TOTAL Quincy Air Electric Motor Driven Air Compressor, two stage, cast iron, air cooled with 15 HP 3 PH, 60 HZ, 2 D350 HP 230/460 VAC TEFC motor. Includes intake air filter, $19,428.00 $38,856.00 air cooled aftercooler, pressure gauge, pressure relief valve and belt guard. 32.6 SCFM capacity, 225-250 PSI operating range, 300 PSI max design capacity. Combination (Nema 3) Magnetic Motor Starter assembly with Circuit breaker type disconnect. 2 Motor Starter Includes HOA Selector Switch, Low Oil Pressure $3,746.25 $7,492.50 indicator light, Motor overload Light, Power On light, 115 VAC, single phase, 60 HZ control transformer to support controls and motor space heater. ** 1 D127CCA100 Ingersol Rand, Nirvana Cvclinq Refuigeratud Dyer 43736444G- $3,354.00 1 F144 IG Ingersol Rand General Purpose Filter @250 PSI MAX $336.00 $336.00 1 F144 IH Ingersol Rand High Efficiency Filter @250 PSI MAX $371.00 $371.00 240 Gallon 300 PSI vertical receiver tank with tank kit 1 Receiver (300 PSI SRV, Manual Drain Valve, and Pressure $4,750.00 $4,750.00 Gauge) Total Air Starting System Equipment $55,159.50 OPTIONAL EQUIPMENT SPK Hankison High Pressure Dryer. 725 PSI Max ** 1 HPET-0.33 rating/95CFM...1/2" NPT connection...115 VAC, 1 $3,562.50 $3,562.50 PH, 60 HZ 400 Gallon 300 PSI vertical receiver tank with tank kit 1 Receiver (300 PSI SRV, Manual Drain Valve, and Pressure $6,468.00 $6,468.00 Gauge) 2 High Pressure Automatic Drain Valve with 1 1 5 VAC, 1 $149.85 $299.70 PH, 60 HZ plug rated for 300 PSI For the Filters The IR Nirvana Dryer specified is a NON-cycling unit. For the limited duty this unit sees, the Cycling unit is recommended and offered as it also will save operating costs by ** reducing parasitic plant load. Additionally the unit specified has a 200 PSI Max operating pressure. As we understand the system desired operating pressure is 250 PSI,we offer the Hankison High Pressure unit as an alternate Page 3 (06 JOB NAME: CITY OF SEWARD DATE- 5/6/14 DESCRIPTION: Units 4 and 5 Relocation and Upgrades ENGINE AIR STARTER CONVERSION PARTS (Per Engine) QTY PART NO. DESCRIPTION COST TOTAL 1 8427179 Strainer Asm $ 195.80 $ 195.80 1 8409024 Ball Valve $ 153.47 $ 153.47 1 8375934 Ball Valve $ 214.32 $ 214.32 1 8393335 2 Way Air Start Valve $ 670.24 $ 670.24 1 40034371 Air Line Lubricator $ 475.78 $ 475.78 1 8394052 Check Valve $ 84.89 $ 84.89 1 9513135 Solenoid Valve $ 848.36 $ 848.36 1 8307151 Push Button Valve $ 247.44 $ 247.44 1 8400753 Air Hose Asm $ 38.88 $ 38.88 1 8400273 Air Hose Asm $ 42.26 $ 42.26 1 8396153 Air Hose Asm $ 53.66 $ 53.66 1 9518930 Air Hose Asm $ 12.58 $ 12.58 1 9518929 Air Hose Asm $ 11.79 $ 11.79 2 8042827 Elbow $ 7.53 $ 15.06 2 8060975 Nipple $ 2.03 $ 4.06 2 9402713 Connector $ 4.97 $ 9.94 1 187373 Cap $ 2.30 $ 2.30 1 8098594 Tubing $ 90.20 $ 90.20 50 121758 Nut $ 1.13 $ 56.50 2 40047506 Air Start Motor $ 2,993.43 $ 5,986.86 1 8377467 Mounting Bracket $ 2,074.42 $ 2,074.42 2 8249889 Bolt $ 15.53 $ 31.06 2 8140912 Washer $ 0.52 $ 1.04 2 8060089 Nut $ 1.85 $ 3.70 6 271585 Bolt $ 1.34 $ 8.04 6 103325 Washer $ 0.13 $ 0.78 6 271588 Bolt $ 1.08 $ 6.48 6 8032721 Nut $ 1.62 $ 9.72 2 8060976 Nipple $ 5.05 $ 10.10 2 8042828 Elbow $ 12.68 $ 25.36 1 8378357 Tube $ 468.02 $ 468.02 1 118750 Connector $ 2.33 $ 2.33 1 121323 Connector $ 1.27 $ 1.27 1 8060971 Nipple $ 1.59 $ 1.59 1 8270383 Mag Pick Up $ 92.94 $ 92.94 1 8477119 F/W Indicator $ 124.62 $ 124.62 2 179793 Bolt $ 0.08 $ 0.16 2 103319 Washer $ 0.03 $ 0.06 1 NPN Cable Asm $ 55.00 $ 55.00 1 8270133 Plug $ 21.14 $ 21.14 1 8175600 Clamp $ 12.56 $ 12.56 1 Pressure regulator $ 980.00 $ 980.00 Total Air Starter Conversion Components per Engine $ 13,144.78 Total for two engines $ 26,289.56 Page 4 (01 JOB NAME: CITY OF SEWARD DATE- 5/6/14 DESCRIPTION: Units 4 and 5 Relocation and Upgrades GOVERNOR CONVERSION PARTS (Per Engine) QTY PART NO. DESCRIPTION COST TOTAL 1 A8251-758 UG-A Actuator $ 7,498.36 $ 7,498.36 1 203911 Plug/Clamp Assem $ 134.20 $ 134.20 1 8451787 Lever Asm R/B $ 1,287.50 $ 1,287.50 1 8451808 Lever Asm L/B $ 375.54 $ 375.54 2 103608 Taper Pin $ 1.24 $ 2.47 1 8451861 Lever, Governor $ 540.04 $ 540.04 8 8451755 Support Bracket $ 333.86 $ 2,670.91 8 181429 Bolt $ 0.74 $ 5.95 8 6101229 Washer $ 0.07 $ 0.58 1 8212699 Control Link $ 509.23 $ 509.23 1 8212700 Control Link $ 1,067.23 $ 1,067.23 4 8080078 Bolt $ 15.43 $ 61.73 4 8032716 Lock Nut $ 1.02 $ 4.08 2 8054047 Spacer $ 2.04 $ 4.08 1 8212654 Gov Drive $ 4,807.80 $ 4,807.80 1 40040024 Gasket, Gov Drive $ 4.28 $ 4.28 6 181433 Bolt $ 0.89 $ 5.33 1 40040022 Gasket $ 3.22 $ 3.22 1 8212659 Adaptor, Drive to Gov $ 3,431.35 $ 3,431.35 1 8212660 Gasket $ 1.46 $ 1.46 4 138292 Screw $ 1.01 $ 4.03 4 103323 Washer $ 0.06 $ 0.24 4 179848 Bolt $ 0.70 $ 2.78 4 115549 Washer $ 0.43 $ 1.73 Total Governor Conversion Components per Engine $ 22,424.12 Total for two engines $44,848.25 Page 5 JOB NAME: CITY OF SEWARD DATE- 5/6/14 DESCRIPTION: Units 4 and 5 Relocation and Upgrades Alarm and Monitoring Sensors, Transducers RTD's (per Engine) QTY PART NO. DESCRIPTION COST TOTAL 1 Type S-10 8348868 Eng intake air Diff Press 0-50 PSI $ 472.00 $ 472.00 1 Type S-10 8348868 Engine Intake air Press 0-50 PSI $ 472.00 $ 472.00 1 Type S-10 8643652 Fuel Filter Diff Press 0-100 PSI $ 472.00 $ 472.00 1 Type S-10 8643652 Engine Fuel Inlet Press 0-100 PSI $ 472.00 $ 472.00 1 Type S-10 8643652 Engine Jacket Water Pressure 0-100 $ 472.00 $ 472.00 1 Type S-10 8643652 Engine Oil Filter Diff Pressure 0-100 PSI $ 472.00 $ 472.00 1 Type S-10 8644918 Engine Oil Pressure 0-200 PSI $ 472.00 $ 472.00 1 Type S-10 8341732 Engine Air Star Pressure 0-300 PSI $ 472.00 $ 472.00 1 AF3113GP-6-S-3-3-LT-12-2 Engine Air Intake Temp $ 496.00 $ 496.00 1 AF3113GP-6-S-3-3-LT-12 Engine Jacket Water Temp, In $ 496.00 $ 496.00 1 AF3113GP-6-S-3-3-LT-12 Engine Jacket Water Temp, Out $ 496.00 $ 496.00 1 AF3113GP-6-S-3-3-LT-12 Engine Lube Oil Temperature $ 496.00 $ 496.00 1 Lot Misc. conduit, fittings, shielded cable,wire, $ 2,400.00 $ 2,400.00 connectors,junction box and etc. Total AMS Conversion Components per Engine $ 8,160.00 Total for two engines $ 16,320.00 Note that the above Specific Make and Part numbers for Pressure and Temperature ** transducers is to be confirmed to insure these are the parts actually installed on Units N1 and N2 Page 6 Sponsored by: Hunt Postponed from: May 14, 2012 CITY OF SEWARD, ALASKA RESOLUTION 2012-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT FROM ALASKA ENERGY AUTHORITY TO UPGRADE AND UPDATE GENERATION FACILITIES AT FORT RAYMOND GENERATION PLANT FOR $3,960,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward relies on the backup generation facility in times of emergency; and WHEREAS, an update and reliable backup generation facility is in the best interest of the community; and WHEREAS, Council intends the warehouse proposed in the project be designed as storage, dry room,and limited to union offices; and WHEREAS, pursuant to the HB 108 for outright grant of funds, Alaska Energy Authority #7910011 provides funds to update and upgrade the generation facilities at Fort Raymond to permit a more reliable generation plant; and WHEREAS, the grant was awarded by the State on July 1,2011; and WHEREAS, these funds are allocated by the State to complete the Fort Raymond Generation Substation Upgrade; and WHEREAS, the funds to accomplish the work is expected to total $4,164,010 of which $3,960,000 is an outright grant through AEA and $204,010 represents work to be accomplished within the operational budget of the Electric Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The Seward City Council hereby authorizes the City Manager to accept AEA Grant #7910011 to upgrade and update generation facilities at Fort Raymond Generation Plant, and accepts grant funds in the amount of $3,960,000 to Standby Generator Plant Grant Revenue Account No. 505-5052-4680-0200. Section 2. This resolution shall take effect immediately upon its adoption. flv CITY OF SEWARD, ALASKA RESOLUTION 2012-028 algal PASSED AND APPROVED by the City Council of the City of Seward, Alaska this 11th day of June,2012. THE CITY OF SEWARD, ALASKA David Seaward, ayor AYES: Valdatta, Bardarson, Shafer, Casagranda,Terry, Seaward NOES: None ABSENT: Keil ABSTAIN: None ATTEST: `, ohanna Kinney, CMC City Clerk (City Seal) •••N'ru/Ii••• %.•• OF 8EIj ••. q . 40 A 3, +• ri SEAL • I • �••.••. DFea�•.•••• J -} Agenda Statement {0F se. Meeting Date: May 14, 2012 - To: City Council 'as Through: Jim Hunt, City Manager From: John Foutz,Utility Manager Agenda Item: Accept Alaska Energy Authority grant#791001I BACKGROUND & JUSTIFICATION: provides funds Grant Agreement#7910011 from the State of Alaska through Alaska Energy Authority(AEA)p to update and upgrade the generation facilities at Fort Raymond to permit a more reliable generation plant. Two contracts will be presented to the council,separate from the grant acceptance,allocating the grant funds to the winning bidders for integrating the controls and for the building. The grant was awarded by the State on July I, 2011, in the amount of$4,000,000.00. AEA has taken 1% , 010, of ($40,000) as administrative fees. The funds and$204,010 represents expcted to total accomplished within the which$3,960,000 is an outright grant from AEA operations budget of the Electric Department. INTENT:, Council authorize the City Manager to accept AEA Grant#7910011 to upgrade and update the facilities at Fort Raymond Generation Plant. CONSISTENCY CHECKLIST:, Yes No N/A Comprehensive Plan . Sections 1.3, 3.7.3.1 and 3.7.3.2 X 1. Comp --- X 2. Strategic Plan(document source here): 3. Other (list): X__ FISCAL NOTE: The grant amount from the State of Alaska is $4,000,000 and Alaska Energy Authority is taking 1% or $40,000 as administration fees. The initial projected cost estimated by Jack Anderson with Dryden& LaRue (A subsidiary of EPS) is$4,197,010 and is divided into design and construction of the generation facility at $1,749,250,engineering and construction of warehouse/administrative facility for$1,400,000,engineering at $314,925,and Contingency at$692,835. The amount over$4,000,000 is expected to be match by the City of Seward. Since the $4,000,000 is granted by the State, then the funds do not impact the city's electric department operating expense. The $197,010, if used, will come from the electric department's reserves. Approved by Finance Department: ! n1 J.ite/�e,re ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2012-0'23,authorizing the City Manager to accept grant funds by the state through Alaska Energy Authority for the intended use of upgrading and updating the Fort Raymond Generation Facility. �13 City Council Minutes Ma 12, 2014 r ry of Sewad, Alaska Volume 39, Pare M CALL TO ORDER The May 12, 2014 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Lieutenant Valadez led the Pledge of Allegiance to the flag. ROLL CALL There were present: Ristine Casagranda Jean Bardarson presiding and M Christy Terry Marianna Keil Dale Butts comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Eric Wohlforth, City Attorney Absent—Darling, Squires CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING —None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Terry) Approval of Agenda and Consent Agenda Terry pulled the proclamation for Seward Elementary School teacher Terri McKnight,a BP Teacher of Excellence recipient for 2014 from the consent agenda. Terry pulled Resolution 2014-046 from the consent agenda. Butts pulled the introduction of Ordinance 2014-004 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2014-003, Amending Title 14 Of The City's Code Of Ordinances To Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution System. (This ordinance was introduced and set for public hearing and enactment at the May 27, 2014 meeting) 1� City of Seward, Alaska City Council Minutes Volume 39, Page May 12, 2014 Resolution 2014-045,Authorizing A Donation Of$2,000 To The Resurrection Bay Historical Society To Host The Museums Alaska / Alaska Historical Society Joint Annual Conference October 1-4, 2014 To Be Held In Seward, Alaska. Approval of the March 24,2014 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Proclamation for Retirement of AVTEC Director Fred Esposito. Harbor Opening Weekend & Blessing of the Fleet Proclamation. Borough Assembly Report, Sue McClure stated the assembly was very pleased with the reception given by Seward when they were in town. They met on May 6, 2014 and the proposed budget was introduced. The finalization of the budget was scheduled for June 3,2014.McClure was asking for input on the mayor's proposal to increase the Seward Bear Creek Flood Service Area property tax by .25 mills. A big topic each year was the money the assembly gave to "non- departmentals"like the Central Area Rural Transit System(CARTS),the Kenai Peninsula Economic Development District, and the Kenai Peninsula Tourism and Marketing Council.The same amount given last year was proposed this year An ordinance was coming forward to receive$150,000 from the State of Alaska for flood recovery costs. City Manager's Report, City Manager Jim Hunt stated the following purchase orders between $10,000 and $50,000 were approved by the City Manager since the last council meeting: $20,000 to M.L. Foster for providing permit support and assistance with sludge removal and maintenance planning at SMIC, and $11,225 to River& Sea Marine for a 19' aluminum boat with motor and trailer for sampling at the SMIC and Lowell Point Lagoons. Administration continued to meet with the Army Corps of Engineers and the state regarding Lowell Canyon and the tunnel. In Public Works, residents of Dairy Hill were hand delivered a timeline and what to expect with the upcoming drainage project. The anticipated completion date was May 28, 2014. If the weather held, street painting should be done soon. Staff attended a conference call with several members of State of Alaska Department of Environmental Conservation(DEC) and Loren Leman regarding the maintenance of both sewage lagoons and sludge removal. The city was working with M.L. Foster to develop a disposal plan that would be acceptable to the Kenai Peninsula Borough. Once the city was able to enter into a Memorandum of Agreement with the borough, DEC would likely grant the city $1.2 million loan for sludge removal and refurbishment of the lagoon. It appeared that between city monies,DEC Loans,appropriation of the monies from the governor and a contribution from the State Department of Corrections, the city would have up to $3.4 million for both lagoon projects. The sidewalk repairs were set to begin on May 13, 2014 and expected to be completed by May 30, 2014. In Parks and Recreation, the Pink Cheeks Triathlon had an excellent turnout and staff was preparing for more upcoming races. The Teen and Youth Center (TYC) and the Teen Rec Room M City Council Minutes City of Seward, Alaska May 12, 2014 Volume 39, Page were preparing and advertising for upcoming summer camps. In Maintenance& Campgrounds,all water was now turned on in beachfront campground areas and crews continued preparing campgrounds and parks for the summer season. On May 1,2014,parking opened for business with new permits. In the Harbor,a pilot program had been initiated to establish a new and more flexible way to turn on and off electricity. The crew was trying to complete repairs to a troublesome hoist on the 250-ton travelift. So far, it had not affected the harbor's safety record, but they were experiencing increasing maintenance issues with the old lift.The harbor was soliciting engineering firms to design the Northeast Fish Cleaning Station. The following scoring criteria were reported to the council: Statement of Qualifications Organizational Structure 15 Points References 15 Points Clarity of Proposal 10 Points Cost 30 Points Total 100 Points In response to Butts, Hunt said the report on the damage of the Lowell Canyon Tunnel was open discussion on still coming. The meeting with the Corps of Engineers to understand how better the Corps worked and alternatives to the tunnel, and more of a platform helped clear lines of communication. The state would like to be actively involved. The city did not currently have a permit in place to operate a dam and Hunt was hesitant to apply for a permit to operate a dam without council approval. In response to Casagranda, Assistant City Manager Ron Long stated staff hoped to soon score the Project Manager position,post in-house for a brief period, and then advertise publicly. City Attorney's Report,Eric Wolforth stated his firm worked on general matters including several proposed zoning changes,public record issues,employment questions,the lease assignment for Seward Ship's Drydock(SSDD)to Vigor Alaska,advice on D float repairs,and revisions to the electric utility and the corresponding interconnect ordinance. Other Reports, Announcements and Presentations -None PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2014-044,Authorizing The Assign A Of Lots 1-A rAnd 3,Block 7t Fourth Of July Drydock, Inc. For The Real Property Described Creek Subdivision Seward Marine Industrial Center, Seward Ship's Drydock Replat, According To Plat 2002-22, Seward Recording District, Third Judicial District, State Of Alaska, To Vigor Alaska - Seward, LLC, Subject To Assignor Providing The City Proof Of Environmental Liability Insurance For Four (4) Years From The Date Of Assignment, And Authorizing The City Manager To Enter Into Amendment No. 5 To The Assigned Ground Lease. City Council Minutes may Ma 12, 2014 rdry of Seward Alaska Volume 39, Pa•e M City Clerk Johanna Kinney noted for the record She noted these full atta hments were present too big to incorporate into their meeting pac ket for the meeting tonight and had been available for review in the same fashion as the lease and resolution documents. Motion (Terry/Keil) Approve Resolution 2014-044 a Long stated Jim Pruitt of Seward Ship's Drydock(S ODD)the env Adam Beck eal ass sgor laska (Vigor) were in the audience tonight. The relevant portions included in the agenda packet. One of the amendments to the lease con truction business tor Vigor and 30, 2040. Seward Ship's Drydock sold their vessel repair amended wished to reassign the city lease as well. Vigor agreed to accept he city eindemterms n indemnify Vigor for period of tonight. Another amendment proposed tonight was to have be four years for potential cleanup liability should a contaminant For found samri tg that ap rio period determined to have existed prior to this lease assignment. recommended that as a condition of lease assignment,Seward Ship's Drydock provide the city with proof of environmental liability insurance. Long emphasized this was a collaborative group the rt between the city, S DtoD, and Viand Vigor did a two phase environmental assessment that they city felt incorporate into the lease conditions.Phase I was a records review of the chThor resolution would II of the si .Phase samples, was the actual onsite testing involving drilling, testing, lab effective 30 days after passage and approval. Staff intended to come back to council to approve the reassignment of the Maintenance and Operating Agreement with amendments. Notice o f the public hearing being posted and published as required by law was noted and the public hearing was opened. Jim Pruitt, President of Seward Ship's Drydock, said this process started back in January this year. Vigor was a candidate that stood out to purchase the nnn Ketchikan. They had atgood in the northwest and they owned many shipyards, including one reputation and the ability to take this facility to the next phase.a thee Maintenance and this resolution. Pruitt also suggested to the council when looking Agreement to consider mirroring the lease terms to have the g eemel nt and the lease to run for concurrent terms.He'd be happy to answer any questions of a Adam Beck, Vice President of Vigor and President of Vigor Alaska,ad 1,6skedmor council in support on this resolution and shared Strategic vision part were their growth strategy to Washington, Oregon, and Alaska. compete with shipyards throughout the country.VigorSea fishing fleet and the oil and gas stable ectorr He opportunities.They had goals to work with the Bering g the extreme stated the history and process when they acquired Ketchikan ncreased growth, annu 1 wages and environmental concerns expressed by the community. TheY benefits,and kept workers as residents.Beck stated Vigor si ried themselves r egoals as were to protect of the pristine coastline and worked to protect their environmental integrity.tY Their environment while increasing efficiency. 11 City of Seward, Alaska City Council Minutes Volume 39, Page May 12, 2014 In response to Casagranda, Long said cost of the insurance was divided between the three parties and noted after four years, all liability was assumed by Vigor. Keil commented she toured Vigor's facility in Seattle and she was very impressed by the environmentally sound facility and thought they were going to have another good partner in the shipyard business. Motion Passed Unanimous UNFINISHED BUSINESS -None NEW BUSINESS Ordinances for Introduction Ordinance 2014-004, Amending Portions Of Seward City Code §15.10.140.B Specific Definitions, §15.10.225 Land Uses Allowed And §15.10.225 Land Uses Allowed Table; To Allow Mobile Vendors And Roving Vendors To Operate On City Owned Property (As Designated) And Within Public Rights Of Way. Motion (Terry/Keil) Introduce Ordinance 2014-004 Long stated in February, 2014 the Planning and Zoning Commission had been tasked by council with reviewing the allowance of mobile and roving vending on city property. The commission passed a resolution recommending council enact this ordinance in April, 2014. They were working hard to get this approved and policies in place in time for the summer season. Motion Passed Unanimous Resolutions Resolution 2014-046, Approving Teen And Youth Center Day Camp Fees. Motion (Keil/Terry) Approve Resolution 2014-046 Parks and Recreation Director Karin Sturdy stated department's goal was to provide recreation to kids to take up time otherwise spent at home without supervision.In the recent past,the department thought it would be appropriate to increase the fees.The increase was approved and a fee schedule was implemented. The Teen and Youth Center's (TYC) attendance dropped shortly after the increase. Staff wished to revert back to the previous fees when attendance was healthier. Sturdy handed out flyers on day camps and adventure camps, and noted adventure camp rates were higher because those involved taking the youth on more intensive adventures. She appreciated council's support on this resolution. Casagranda asked for a ruling on a potential conflict of interest as she was looking to put her children in this facility.The mayor ruled no conflict existed as many of them paid for facilities like this. There was no objection from council. 1\S City of Seward, Alaska City Council Minutes May 12, 2014 Volume 39, Page Terry said it was hard for her to look at these rates because council didn't have the complete costs before them. Any business model would need to look at the figures. Daycares were full right now,perhaps there was a point that they were supporting private businesses and something like the TYC should be contracted out. She was concerned why they had to go back to the figures from 2011. The city was subsidizing these programs,which was fine,but the current rate already was subsidized. She didn't feel comfortable not knowing what the actual costs were. In response to Casagranda,Sturdy stated the resolution addressed the Tier Three rates,which proposed a half increase and no change in day camp fees. Casagranda agreed with Terry that it was hard to assess what the revenues would be if council didn't have the costs before them. She didn't think there was enough information to make an informed decision. She wanted to see numbers; Terry said it might be good to see other organizations' costs for comparison as well. Motion (Terry/Casagranda) Postpone Resolution 2014-046 to the May 27, 2014 meeting. Motion to Postpone Passed Unanimous Other New Business Schedule a Work Session and council meeting presentation to review the results of the 2013 Audit. Council scheduled this work session for June 23, 2014 at 5:30 p.m. Direct a letter to be sent from the Mayor, thanking Legislators for their support of Seward during the Alaska State Legislative Session. Council gave direction for a letter to be created and sent. Schedule a Work Session on alternative energy. Council directed this agenda item be put on the next agenda to schedule a work session. Discussion of draft policies and procedures for mobile and roving vendors. After discussion, council directed the policy to come before them for approval with the following revisions: all mobile vending locations to be allowed from May through October, except for the two locations at SMIC, which shall be year round; only one location allowed per vendor; implement the fee structure as follows: $50 filing fee and a $250 permit fee; and vendors are allowed to be placed on more than one location waitlist and can remain on those lists even if permitted to operate on a space. INFORMATIONAL ITEMS AND REPORTS May is Poppy Month from the American Legion Auxiliary. National Historic Preservation Month Proclamation. City of Seward, Alaska City Council Minutes May 12, 2014 Volume 39, Page Letter of congratulations to Christi Bell on her recent promotion to Executive Director of the University of Alaska Anchorage Business Enterprise Institute. COUNCIL COMMENTS Keil thanked all who participated in the Super Saturday Clean Up. She thanked administration, Seward Ship's Drydock,and Vigor for their due diligence and their extra hours and hard work on the lease reassignment. Terry welcomed Vigor and thanked Seward Ship's Drydock. She announced the Seward Bear Creek Flood Service Area Board had one seat open and stressed to Seward how much they were affected by the decisions made by that board. All seats were at large, and council needed to make sure Seward's citizens were on board. Terry asked the public to be safe as kids were now out of school for the summer. She noted it would be great to get input from on the child care businesses on the rate proposal currently before council. Butts thanked Seward Ship's Drydock and Vigor and hoped they were looking into a long and good relationship.May 22,2014 was the annual Combat Fishing Tournament.Three busloads of veterans came down to Seward last year to go fishing,and it was always a great event. Butts thanked McClure for her report tonight. Casagranda thanked everyone who worked at TYC,she had heard their staff was important. She gave congratulations to Doreen Valadez,who was recently promoted as the new Lieutenant. Bardarson thanked administration,Planning and Zoning Commission for all their work with the roving and mobile vendors to put something in place in time for the summer season. She wished the Finance Department luck as they were getting trained in their new accounting software. Hunt thanked the council, citizens,and businesses for their support on the transition of the shipyard acquisition and lease reassignment. He agreed with Butts this would open up a new era in the shipyard business. Long thanked everyone participating in the Seward Ship's / Vigor lease reassignment process. It was addressed at the Bering Sea Fisheries Conference the need to rebuild their aging fleet. There were big issues for those operators in obtaining access to capital. Staff worked hard to free up Alaska Industrial Development and Export Authority (AIDEA) funding to bring some of this business to Alaska. Long elaborated on a recent teleconference with the U.S. Army Corps of Engineers on the SMIC permitting process.There was concern on the national fisheries level on the salmon that may be affected by the proposed breakwater. Staff was working with experts to get some more assistance on that and work on alternatives, but noted it has not affected their construction timeline. Bardarson noted the Alaska Municipal League Summer Legislative Meeting was August 13- 15, 2014 in Nome this year and she planned to attend this event along with the Assistant City Manager. City of Seward, Alaska City Council Minutes May 12, 2014 Volume 39, Page CITIZEN COMMENTS Sue McClure,Vice President of the Resurrection Bay Historical Society,thanked the council for their donation for the upcoming Museums Alaska/Alaska Historical Society joint conference to be hosted in Seward.They had many committees working and planning the event and noted it would bring at least 200 people to Seward. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Butts reminded the public there were two more seats available on the Planning and Zoning Commission. ADJOURNMENT The meeting was adjourned at 9:10 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) City of Seward, Alaska City Council Minutes May 27, 2014 Volume 39, Page CALL TO ORDER The May 27, 2014 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Lieutenant Doreen Valadez led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Ristine Casagranda Christy Terry Marianna Keil Dale Butts Iris Darling comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent—David Squires CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Wadeen Hepworth thanked council for considering her application to the Historic Preservation Commission. She had owned a home in Seward since 2000, and although she divided her time between Seward and Anchorage,she was committed to attending all the meetings in person. John French encouraged council to accept Wadeen Hepworth's application for the Historic Preservation Commission.He also encouraged others to apply for Historic Preservation Commission. Sue McClure spoke as Seward's Borough Assembly Representative and reminded everyone that the assembly would be voting on the borough budget on June 3,2014. The assembly would be considering Ordinance 2014-20 on June 17,2014,which proposed that the entire borough convert to by-mail voting only. She was seeking input from the public on this issue. This ordinance would also propose eliminating the"Pro" and "Con"statements on propositions historically included in voter pamphlets, and it would still allow citizens to vote absentee in-person. Brad Snowden said he filed to run for governor for the third time,and this time he intended to start campaigning in about three weeks. He was asking for support from everyone in Seward and stated he had the vision, passion and perseverance to be successful. City of Seward, Alaska City Council Minutes May 27, 2014 Volume 39, Page Jennifer Elhard had been sending her children to the Teen and Youth Center for several years,but could not afford to do it this year because the rates had increased to the point of becoming unaffordable for her family. Celeste Lemme supported lowering the Teen and Youth Center rates for summer camps. She thought the rates should be the same for everyone regardless of income. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Terry) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2014-049, Authorizing The City Manager To Sign An Extension Of A Special Services Contract Between The City Of Seward And The Department Of Public Safety Providing Dispatch And Clerical Services To Public Safety Employees In The Seward Area For Forty-Eight Thousand And Five Hundred Dollars($48,500.00). Appoint the following people to the Historic Preservation Commission: John French with a term to expire May,2017,and Wadeen Hepworth with a term to expire May, 2017. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Proclamation for Seward Elementary School teacher Terri McKnight,a BP Teacher of Excellence recipient for 2014. Certificates of Appreciation for retiring employees Jim Pipkin and Charlie Forrest. Chamber of Commerce Report,Cindy Clock stated the chamber's membership drive was underway and July 11,2014 was the early bird special deadline for display ads. There were currently 329 members of the chamber.An agreement had been signed with the Travel Channel to allow them to use"Alaska Starts Here®for the title of a series on Seward. 50,000 Silver Salmon were released at Bear Creek from the Trail Lake hatchery, and Alaska Fish and Game released 95,000 Silver Salmon into the lagoon.KTUU Channel 2 signed on to be the official television station for the 2014 Mt. Marathon Race. Alaska Airlines was sponsoring the halibut tournament captain's prize for a drawing for two round-trip tickets.The alternate energy group met last week and were encouraged to hold monthly social gatherings to obtain public feedback and input. Lemonade Day Alaska was scheduled for June 14,2014. Clock said the 4th of July Festival would be held for three days,and the chamber expected over 30,000 visitors. City Manager's Report, City Manager Jim Hunt stated the following purchase orders between $10,000 and $50,000 had been approved by the City Manager since the last council meeting: $13,504 to Resurrection Bay Auto Parts,Inc. for the purchase of a ProGuard Plus leverless qa City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page tire changer for the city shop; $14,700 to Construction Machinery Industrial, LLC for a 6-month lease of a Hitachi mini excavator; $17,966.00 to Electric Power Systems, Inc. for mechanical and electrical engineering design for the electric warehouse; and, a $43,455 requisition to ClearBlu Environmental for the purchase of four aerators for the Lowell Point Lagoon. The North Seward Water Storage Tank property acquisition was complete. CRW was finalizing the design and work on an Invitation to Bid for the project construction.With the approval from the Kenai Peninsula Borough,a location for the sewage sludge was identified.M.L.Foster was drafting an Invitation to Bid, and the details for the project would be announced on June 3, 2014. Sidewalk repairs were underway and the completion date was June 15, 2014 The Finance Department completed a week of software training to set up and implement the new financial accounting system. The go live date for the core elements of the general ledger, accounts payable, accounts receivable and purchasing was July 1, 2014, and then payroll, fixed assets, and other miscellaneous modules would be added in October. The Finance Department was recently awarded its 21St consecutive annual Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association for the 2012 Comprehensive Annual Financial Report(CAFR). In response to Butts, Hunt said administration had not budgeted for a new maintenance position. Terry suggested that when replacing water lines the city should keep in mind the possibility of upsizing the water lines to accommodate the heat pump and/or increased sprinkler requirements. Also,the trash dumpster behind Safeway continued to be a problem and a potential bear attractant. She also was concerned how purchases made from the same vendor requiring a procurement process versus being within the City Manager's authority. Other Reports,Announcements and Presentations Presentation by the Friends of the Jesse Lee Home. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2014-003, Amending Title 14 Of The City's Code Of Ordinances To Provide For Interconnection Of Small Renewable Energy Sources To The City's Electrical Distribution System. Motion (Darling/Casagranda) Enact Ordinance 2014-003 Long said this ordinance was the collective result of several months of public input and research, and was loosely modeled after Homer Electric Associations'process.Administration had made a concerted effort to simplify the language,based on council's feedback. Notice of the public hearing being posted and published as required by law was noted and the public SIA City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page hearing was opened. Mike Insalaco said he had been working with Utilities Manager John Foutz to provide input and was in favor of this ordinance, but suggested that it include an appeal process for engineering. No one else appeared to address the Council and the public hearing was closed. Long said there should be no appeal for engineering or safety, and was concerned that there was no one qualified to sit on an appeal board should the need arise. He agreed, however, that appeals should be heard for administrative issues. Terry believed there should be an appeal process included with this ordinance, as there was precedence with the city's flood, electric and fire code. She thought it could be accommodated. In response to, Long replied that there had been some public interest expressed for this ordinance prior to the last construction season,but thought perhaps some people were waiting to see what happened before jumping in. Council recessed at 7:56 p.m. Council resumed the meeting at 7:59 p.m. Terry said administration was amenable to postponing this ordinance in order to add language that would allow for a peer review or second engineer opinion in the event of an appeal. Motion to Postpone (Terry/Keil) Postpone the Enactment of Ordinance 2014- 003 to the June 9, 2014 meeting. Motion to Postpone Passed Unanimous Ordinance 2014-004, Amending Portions Of Seward City Code §15.10.140.B Specific Definitions, §15.10.225 Land Uses Allowed And §15.10.225 Land Uses Allowed Table; To Allow Mobile Vendors And Roving Vendors To Operate On City Owned Property (As Designated) And Within Public Rights Of Way. Motion (Keil/Butts) Enact Ordinance 2014-004 Long said administration recommended enacting this ordinance. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Darling said several people had contacted her and, although there was some support expressed,most seemed concerned that it would take business away from the year-round businesses or create a carnival-like atmosphere. She wanted to guard against vendors coming to Seward just for City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page a summer season and then leaving to spend their winter money elsewhere. She did not feel like she could support this ordinance for those reasons. Keil said this concept had not previously come to fruition for many of the same concerns as Council Member Darling expressed, but she wanted to give it a try this year and make necessary adjustments in the future. Butts agreed that this was worth a try, and thought it may actually give businesses in town more access to customers rather than diminish their activity. Casagranda wanted to also give this a try,but thought the permit fees were perhaps not high enough. Motion Passed Yes: Keil, Butts, Terry, Casagranda, Bardarson No: Darling Resolutions Requiring Public Hearing Resolution 2014-047, Modifying The Electric Tariff To Add Language For Net Metered Customers To Receive Compensation For Producing Energy. Motion (Terry/Keil) Approve Resolution 2014-047 Hunt said the purpose of this resolution was to support customers who produced an excess of power. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Keil was pleased that this resolution was finally coming to be. Motion Passed Unanimous UNFINISHED BUSINESS Resolution 2014-046,Approving Teen and Youth Center Day Camp Fees.(Postponed from May 12, 2014; original main motion by Keil and seconded by Terry) Parks and Recreation Director Karin Sturdy gave a brief history of the rates for the Teen and Youth Center(TYC). She said the experimental rate modifications that were being charged for the past two years had resulted in a 50% drop in attendance. She said it was difficult to quantify many of the costs associated with running the summer day camps because there were several things that impacted it, including volunteerism, drop-ins, donations, and the TYC council member contributions. City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page Terry expressed frustration that the information previously requested by council had not been provided until tonight's meeting. She was confused by the apparent discrepancies in camp expenses versus camper rates and wanted to see a demonstration of how the rates were derived in order to justify the costs to participants, regardless of whether the criteria were tangible or intangible. Keil said it was always a good exercise to establish what costs actually were when establishing rates for something. She said she wanted to see kids go to camp,and planned to support this resolution, but would be watching to see what impact lowering the rates would have on attendance. Motion to Amend (Terry/Casagranda) Amend Resolution 2014-046, changing Section 1 to read: "TYC day camp fees are amended as follows: Regular Day Camp fees $60 per week and $70 per week for Regular Day Camp late payment. Adventure Camp fees $100 per week and $120 per week for Adventure Camp late payment" and strike references to early bird fees. Motion to Amend Passed Yes: Casagranda, Butts, Darling, Terry, Bardarson No: Keil Motion to Amend (Terry/Keil) Amend Resolution 2014-046, adding a new Section 2 that reads: "For regular TYC day camp fees,Tier I and Tier II rates are amended to be half price and a multi- family discount of after two children enrolled, the third child and above is half price" and move all other sections down. Motion to Amend Passed Unanimous Council wished to review the TYC camp fees during the mid-budget cycle in October. Main Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2014-048,Establishing A Mobile Vendor And Roving Vendor Policy For Permitting Vendors On City-Owned Property. Motion (Casagranda/Terry) Approve Resolution 2014-048 City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page City Clerk Johanna Kinney said changes recommended by council at the May 12, 2014 meeting had been incorporated into this resolution. Motion to Amend (Terry/Casagranda) Amend the Mobile and Roving Vendor Policy under "Mobile Vendor locations" by removing locations #3 and #5 in Waterfront Park and the South Harbor Uplands, respectively, and renumber the maps accordingly. Terry said she was very supportive of moving this resolution forward, but was sensitive to brick and mortar businesses in order to start smaller this year. She wanted to see what kind of demand came forth this year, and then possibly add more locations next year. Casagranda said she thought it might be awkward to add competitive spaces in future years after having given a vendor a"monopoly" on their space for the previous year. Bardarson said she was hesitant to accept this amendment because she wanted customers to have a choice of vendors to visit, and Butts expressed a similar sentiment. Motion To Amend Failed Yes: Terry No: Keil, Butts, Darling, Casagranda, Bardarson Motion to Amend (Terry/Casagranda) Amend the Mobile and Roving Vendor Policy,changing the term of the permit for Roving Vendors to "May 1st through October 31St.,' Motion to Amend Passed Unanimous Motion to Amend(Terry/Casagranda) Amend the Mobile and Roving Vendor Policy under "Roving Vendor locations" by adding"The City of Seward shall limit the number of roving vendors to four (4)." Motion to Amend Passed Unanimous Motion to Amend (Terry/Casagranda) Amend the Mobile and Roving Vendor Policy under "Roving Vendor locations" by striking "...multiple Roving Vendor permits are allowable",and replace it with "...only one Roving Vendor permit per person or business shall be issued." Motion to Amend Failed Yes: Butts, Terry Casagranda No: Keil, Darling, Bardarson City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page Motion to Amend (Terry/Casagranda) Amend the Mobile and Roving Vendor Policy under "Roving Vendor applications" by adding waitlist language that reads:"...and the next application on the waitlist will be taken up and processed. In addition, a roving vending permit which has been issued and which has been revoked or suspended or which has been voluntarily vacated by the permittee shall also cause the next application on the waitlist to be taken up and processed." Motion to Amend Passed Yes: Butts, Terry, Casagranda, Keil, Bardarson No: Darling Motion to Amend (Terry/Casagranda) Amend the Mobile and Roving Vendor Policy adding a new section under Roving Vendors that reads:"Applications:Permits shall be issued on a first-come,first-served basis. Applications will be date- and time- stamped as they are received, and will be maintained by City Clerk's office in the order in which they were received." Motion to Amend Passed Unanimous Consent Council wished to review the Mobile&Roving Vendor Policy in September in order to make adjustments for the 2015 season. Main Motion Passed Unanimous Resolution 2014-050, Authorizing The Assignment Of The Maintenance And Operating Agreement Of The Shiplift And Drydock Area To Vigor Alaska-Seward LLC, And Authorizing The City Manager To Enter Into An Amendment. Motion (Darling/Casagranda) Approve Resolution 2014-050 Long said the resolution mirrored the long-term land lease for this property, but was contractual and short-term. This agreement was important for the equipment to be maintained and for the operations to be successful. Motion to Amend (Butts/Keil) Amend Resolution 2014-050 in the title, striking the word "authoring" and replacing it with the word "authorizing". .C) City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page Motion to Amend Passed Unanimous Consent Main Motion Passed Unanimous Other New Business Items Schedule a Work Session on Alternative Energy. Instead of scheduling a work session, council directed administration to schedule a smaller meeting with the Chamber of Commerce Core Group, and then follow up with a larger public town hall meeting to solicit feedback. Terry suggested that the Port and Commerce Advisory Board (PACAB)be included in those meetings. INFORMATIONAL ITEMS AND REPORTS Historic Preservation Commission Quarterly Report. COUNCIL COMMENTS Keil recognized all the recent retirements of city employees. Terry will be out of town for the first two weeks of June. Butts called attention to the volunteer fire fighters who were currently helping to fight the Funny River Fire. He also appreciated the community's activities in celebrating Memorial Day. Casagranda thanked Wadeen Hepworth and John French for serving on the Historic Preservation Commission. Darling thanked citizens for contacting her, and encouraged them to continue being involved. Hunt said Vigor Alaska had purchased the company Oregon Ironworks and he thought they would be a strong partner in developing the Seward Marine Industrial Center(SMIC). Long thanked council for moving forward with the mobile and roving vendor policy. Bardarson encouraged the public to come forward with feedback on the mobile and roving vendor program. CITIZEN COMMENTS John French commented as Vice Chair for the Historic Preservation Commission,and said going forward all reports would be created by the commission and not by staff COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS � D City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39. Page City of Seward,Alaska City Council Minutes May 27, 2014 Volume 39, Page Keil commented on the presentation given earlier by the Friends of the Jesse Lee Home, saying it appeared they were more organized than they had been in the past. ADJOURNMENT The meeting was adjourned at 9:21 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) t1 JUN.1 8 2014 CITY OF SEWARD, ALASKA APPLICATION FOR THE a r PORT AND COMMERCE ADVISORY BOARD (PACAB) NAME: L $ n v l STREET ADDRESS: PO 't�2S ) IS 3 MAILING ADDRESS: } > V8 5 5)- - HOME TELEPHONE: 2 2- 32 5 BUSINESS PHONE: 3% 2_ ` 1- -) S FAX NUMBER: EMAIL: )S r I ) 1A-2- LENGTH OF RESIDENCY IN THE SEWARD AREA: 3`} M o r s PRESENLY EMPLOYED AS: 7i .(4 ( 4-i I- 1 s) LA List any special training, education or background you have which may help you as a,. member of the Board. )-cr oz s S, 1.8)v� ' Have you ever been involved in port operations? If so, briefly describe your involvement: n� I am specifically interested in serving on the rortand Commerce Advisory Board because: Is r�r�c�r _� -3 44 fir Have you ever served on a similar board elsewhere? Yes o No If so, where? And when? Are you available for meetings at noon (second Wednesday of each month)? If appointed, are you willing to travel occasionally? yt S r / / p � �� . A, r. J ' I sir DATE CON CITY OF SEWARD, ALASKA APPLICATION FOR THE JUN 1 8 2014 FOR THE PORT & COMMERCE ADVISORY BOARD- NAME: Ccuk_ L. STREET ADDRESS: ( A 0 7 G OC 774 / ff MAILING ADDRESS: P. O , A) / Spy/at /41( vt C y HOME TELEPHONE: w-.42 Y- 5-1/..1.1 BUSINESS PHONE: 9O7- .2.2"f-37C FAX NUMBER: qQ 7 - - 7230 EMAIL: ('X Vf ? auw0racLiu -ft vS . Cu" LENGTH OF RESIDENCY IN THE SEWARD AREA: 3eP 'i'a f PRESENLY EMPLOYED AS: 5p17" .67/0j e d List any special training, education or background/you have which may help you as a member of the Board. U.S,C(' t/ e ,0 , �, Pu s LE/ awn o�rrale a d 1-(s117{.fS fu.•er.. YeA er 0/7 e Have you ever beep}involved in port operations? If so, briefly describe your involvement: No I am specifically interested in serving on the Port and Commerce Advisory Board because: X e,fr7 oi..t�kee,,yfl), o y/311.1,3 41, ✓ w;s# T� /�•�1#i . c A✓c 7 P 07y,0-l Lax,i t /" Je" ' /r/ rl�tev'.r,/A-7 �t ,9 c� l �✓IdrY,' ' e dl�eef�A ie '; ,Have you ever served o` a similar Doxd sere. Yes orb o If so, where? And when? Are you available for meetings at noon (second Wednesday of each month)? /eft' If appointed, are you willing to travel occasionally? 7/0i_s-- • IGNATURE / DATE G1 Y CITY OF SEWARD, ALASKA ' ✓0 , b APPLICATION FOR THE 1 02414 SEWARD HISTORIC PRESERVATION COMMIS NAME: HJ o 11 JYZ�Z STREET ADDRESS: I 0---51s, Roo N-)-tA416_ `' MAILING ADDRESS: 50 vie E-MAIL ADDRESS w art z ,-r Gi ti I L. C n,LA HOME TELEPHONE: q©7 44I 57g-5 LENGTH OF RESIDENCY IN THE SEWARD AREA: '1- coal,w laystry t1.,,1aLL4\7"rC1N't AOMS>.► ASS"'( /Se`.J,kczp S6NIOCI-C i Ls� PRESENLY EMPLOYED AS: Repo Cartel/Pi-k roc>ri4Pl4EI? - 5comz-.D er'ky;)4k�G List any special training, education or background such as grant writing, history, architecture, or archeology, which may help you as a member of the Commission: era/k V14- Z k CAL_ -P -1' ()Jai-11 &, C.i3M,AUNi T-ry P 1.-rccv,J t r r,-4 P240r=i Have ou ever been involved ed in any aspect of historic preservation? If so, briefly describe your involvement: °-0tLY (AL 2C-coo-Do-IC, AN b (2eS-foLzh7bN OF A- )t 1O P .. i> PHo1v( -PM5 I am specifically interested in serving on the Historic Preservation Commission because: 544, c114e,c Have you ever served on a similar commission elsewhere? Yes o If so, where? And when? If appointed, are you willing to: • Do historic research? j .`+ NO • Work on preparing grant applications? ,e0 NO • Work on writing historic register nominations? ea NO • Attend historic preservation workshops? NO SIGNATU` DATE k .k I ' Ix planning respect inventory p -'' 2D�4 The continuing p g process in res ect to further inventor and reservation of ea historical sites deserves more investment from the community. Documenting and deVefe li'" ;R " physical sites as well as preserving oral and otherwise recorded historical media will work to ` provide a better understanding of the area's heritage. Maintenance and further development of existing local assets as well as outreach and educational efforts to engage the community are also highly desireable. Not exclusively for these reasons and to these ends, I believe it is important to have an effective commission. 1) continue the planning process to further preserve and document the community's historical sites, individuals and media, 2) maintain and repair or enhance existing historical sites and documents, 3) improve community access to those resources, 4)further and, engage the community in preserving its heritage. ©15 COMMUNITY SOT LUCK l.:::%.44144- ::.%"-.-.:. . ICA\ WR1cornRPrtg g „ ,, . , for the high school exchange students from QIkiro, Japan • .r. .r toe M�ura �� Sa kak0 Kandy SaK,-rawiaWa sac,..., Takebe Tuesday, July 29, 2014 6 - 8p. m . Seward Community Library 239 Sixth Avenue EVERYONE WELCOME ! Please bring a dish to share 5ronsored by the City of 5ewarcl and the Seward International Friendship Association (5U A) For questions or more information,contact Brenda 5allou at 224-+o+6 6 JUL 2 2 2014 July 16, 2014 Dear Honorable Mayor Bardarson, I hope that this letter finds you in high spirits. Thank you once again for the wonderful mural that the citizens of Obihiro last year. Not only did it serve as a reminder of the wonderful ew,rd gave r two cities share, but it was also a fr'i= dship our great way to celebrate the Obihiro Zoo's 50 year anniversary. The mural stops visitors to the zoo in their tracks when they i Y se q it. With regards to this year's mural project, we will be sending a 6 member Seward on 9/5. The members of the delegation helped with the creation of the egatioe lo to year, and I think became friends with the members of the Seward delegation lr st year. Unfortunately Y Unfortunately, I will not be able to join the delegation this year becausz of obligations to the city. I apologize that I will not be able to attend the v prior ceremony and festivities. neiling For the unveiling ceremony, we will be sending a city representative on 9/12. Accompanying our representative will be 2 members of the Obihiro Inte Friendship Association who are active in relations between our two cities. ational I would once again like to thank you and the citizens of Seward for the wand opportunity to create a mural, and for all the hard work the mural society has erful making this project successful. I hope for the continued growth of Seward and for the strengthening of our sister city relationship. Sincerely, Alp N®t a Yonezawa Delegation Members (9/5 - 9/17) Midori Ikeda Akira Shioda Mika Umetsu Takehide Nosaka Kazunori Murai Josh Neta (9/12 - 917) Nobuhide Hayashi Motoko (Anderson) Natsubori Chizuko Yamazaki to July 2014 July 2014 August 2014 SuMo TuWe Th Fr Sa o TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday J Friday Jun 30 Jul 1 2 3 4 7:00pm P&Z Mtg;CAN 12:00pm PACAB Mtg;C, Independence Day;Of 0 m c 7 8 9 10 11 N 14 15 16 17 18 7:00pm CC Mtg 7:00pm P&Z Special M 6:30pm HP WS 9:00am Email Tammy; co 21 22 23 24 25 N N 28 29 30 31 Aug 1 7Wpm CC Mtg rn z 00 N Nanci Richey 7/22/2014 11:24 AM August 2014 August2014 SuMo September o TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday I Thursday Friday Jul 28 29 30 31 Aug 1 rn 00 N 5 6 7 8 12:00pm CC Spc Mtg) 12:00pm PACAB Mtg CO rn 1 12 13 14 15 7:00pm CC Mtg rn 18 19 20 21 22 6:00pm P&Z WS 12:00pm PACAB Work S 12:00pm Seward Recrea N N 00 r-1 61 7 2 26 27 28 29 7:00pm CC Mtg-'\ 6:30pm HP Mtg N N Nanci Richey t DO 7/22/2014 11:24 AM September 2 014 September 2014 October 2014 SuM SuMo TuWe Th Fr Sa o TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sep 1 2 3 4 5 6:00pm P&Z and Flooc 12:00pm PACAB Mtg 7:00pm P&Z Mtg 0 9 10 11 12 700pm CC Mtg N ri co Q N N 15 16 17 18 19 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg rn L, 0 v 23 24 25 26 7:00pm CC Mtg N N N C) N 29 30 Oct 1 2 3 m 0 0) N a) a) Nanci Richey DA 7/22/2014 11:24 AM