HomeMy WebLinkAbout09222014 City Council Packet Seward City Council
Agenda Packet
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The Mexican Navy Tall Ship,"Cnauhtemoc"
September 22, 2014
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL All-America City
MEETING AGENDA
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III'® {Please silence all cellular phones and pagers during the meeting} o
September 22, 2014 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2015 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Vice Mayor have signed in will be given the first opportunity to speak. Time is
Term Expires 2014 limited to 3 minutes per speaker and 36 minutes total time for this
agenda item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
Term Expires 2014 asterisk (*). Consent Agenda items are not considered separately
unless a council member so requests. In the event of such a request,
Christy Terry the item is returned to the Regular Agenda]
Council Member
Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
David Squires A. Proclamations and Awards —None
Council Member B. Chamber of Commerce Report
Term Expires 2015 C. City Manager's Report
D. Other Reports and Presentations
Dale Butts
Council Member
Term Expires 2014
Iris Darling
Council Member
Term Expires 2015
*Appointment
Expires 2014
James Hunt
City Manager
Johanna Kinney
City Clerk
Eric Wohlforth
City Attorney
City of Seward, Alaska Council Agenda
September 22, 2014 Page 1
7. PUBLIC HEARINGS—
A. Resolutions Requiring Public Hearing
1. Resolution 2014-076, Authorizing The City Manager To Enter Into A Consent To
Assignment To Seward Lodging III, LLC To The Lease Agreement 04-017 With Charles S.
Bald, For 8,357 Square Feet, Lot 6, Block 1, Marina Subdivision, Kenai Peninsula Borough Plat
S-51, Seward Recording District, Third Judicial District, State Of Alaska Pg. 3
8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Resolutions
1. Resolution 2014-077, Using The State's Competitive Procurement Provisions And
Authorizing Purchase Of A New Dodge Journey SXT In The Amount Of $23,939.00, And
Appropriating Funds Pg. 12
2. Resolution 2014-078, Authorizing The Purchase Of A Replacement Vehicle For The
Public Works Department, Unit #131, In An Amount Not-To-Exceed $31,865 Utilizing The
State Of Alaska Department Of Transportation Contract#1900-14-2 .Pg. 21
3. Resolution 2014-079, Authorizing The Purchase Of A Replacement Vehicle For The
Public Works Department, Unit #120, In An Amount Not-To-Exceed $29,557 Utilizing The
State Of Alaska Department Of Transportation Contract#1900-14-2 .Pg. 27
C. Other New Business Items
*1. Approval of the July 14, 2014 and the July 28, 2014 Regular City Council Meeting
Minutes Pg. 35
*2. Appoint Mark Kansteiner, Rose MacSwain, Mary Williamson, James Herbert, Patty
Linville and Vanessa Verhey to the Election Board for the October 7, 2014 City Election.Pg 57
*3. Appoint Dorothy Osenga, Susie Urbach, Jennifer Can, Kristi Larson, and Katie Larkin
(back-up)to the Canvass Board for the October 7, 2014 City Election Pg. 58
*4. Appoint Tom Swann to the Planning and Zoning Commission with a term expiring
February, 2016 Pg. 59
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. Certificate of Welcome for Mexican Tall Ship Cuauhtemoc.. .Pg. 60
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
September 22, 2014 Page 2
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSENT TO ASSIGNMENT TO SEWARD LODGING III, LLC TO THE
LEASE AGREEMENT 04-017 WITH CHARLES S. BALD, FOR 8,357
SQUARE FEET, LOT 6, BLOCK 1, MARINA SUBDIVISION, KENAI
PENINSULA BOROUGH PLAT S-51, SEWARD RECORDING DISTRICT,
THIRD JUDICIAL DISTRICT, STATE OF ALASKA
WHEREAS, Charles S. Bald ("Lessee")has requested an assignment to Seward Lodging
III, LLC of his existing lease agreement with the City of Seward for 8,357 square feet, more or
less, Lot 6, Block 1, Marina Subdivision, Kenai Peninsula Borough Plat S-51 Seward Recording
District, Third Judicial District, State of Alaska; and
WHEREAS, the current lease has been in effect since March 24, 2004; and
WHEREAS, Section 14 of the Lease provides that the Lessee shall have the right to
assign the lease upon findings by the council that use is: (a) compatible of the use of adjacent
lands; (b) a permitted use under existing zoning regulations and comprehensive land use plan;
and (c) found to be in the public interest; and
WHEREAS, use of the land for a restaurant is compatible with the use for adjacent
lands. The City of Seward previously approved the restaurant and use; and
WHEREAS, the restaurant is a permitted use under the City's existing zoning
regulations and comprehensive land use plan; and
WHEREAS, the restaurant provides food to local citizens and visitors to Seward.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a Consent to Assignment
to Seward Lodging III, LLC , in substantially the form as attached hereto.
Section 2. The recitals set forth above are incorporated herein by reference and adopted
as findings of the City Council. For the reasons stated, an assignment to Seward Lodging III,
LLC, in the form presented at this meeting will be in the public interest.
Section 3. This resolution shall take effect 30 days from the date and posting of
adoption.
3
CITY OF SEWARD,ALASKA
RESOLUTION 2014-076
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
September, 2014.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
4
Council Agenda Statement
of SFt,
Meeting Date: September 22, 2014 :_�, ��►
Through: City Manager Jim Hunt
14ASV"
From: Harbormaster, Mack Funk
Agenda Item: Consent to Assignment of Lease from Charles Scott Bald d/b/a the Marina
Restaurant to Seward Lodging III, LLC
BACKGROUND & JUSTIFICATION:
Charles S. Bald currently has a lease for 8,357 square feet, more or less, Lot 6, Block 1, Marina
Subdivision,Kenai Peninsula Borough Plat S-51,Seward Recording District,Third Judicial District,
State of Alaska. This leased area is located at 1321 4th Avenue and the lease extends through March
24, 2034.
Now,Bald has requested approval of a lease assignment to Seward Lodging III,LLC,because Bald
has sold the business. Article 14 of the lease allows lease assignments upon findings by council that
use is: (a) compatible with the use of adjacent lands; (b) a permitted use under existing zoning
regulations and comprehensive land use plan; and(c) found to be in the public interest.
This assignment does not change the rights of the adjoining parcels.
INTENT: To approve a Consent of Assignment to Seward Lodging III, LLC
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): no change in land use X
2. Strategic Plan (document source here): no change in land use X
3. Other (list):
FISCAL NOTE: The rate for this lease was increased to $10,800 per year in 2010. The parcel is
scheduled for reappraisal in 2015.
Approved by Finance Department: -A"..1+.__d__
ATTORNEY REVIEW: Yes X No
RECOMMENDATION: Council approve Resolution 2014-u�pproving the assignment of lease
number 04-017 with Charles S. Bald to Seward Lodging III, LLC.
5
09/18/2014 12:33 9072765093 WBCB PAGE 02
ASSIGNMENT OF LEASE
This Assignment is made and entered into by Charles S. Bald, Assignor, P.O. Box 845,
Seward, Alaska 99664, and Seward Lodging III, LLC, an Alaska limited liability company,
Assignee, 1120 E. Huffman Road, Suite 24, PM13 416, Anchorage, Alaska 99515, and consented
to by the City of Seward ("City").
RECITALS
A. The City and Charles S. Bald and Carol Lallatin d/b/a the Marina Restaurant are parties
to that certain Lease Agreement(as amended, the "Agreement"); dated as of March 24, 2004, as
evidenced in that certain Memorandum of Lease recorded March 24, 2004 as Serial No. 2004-
000497-0;and
B. The interest of the Estate of Carol Ann Lallatin, Deceased, has been assigned to Charles
S. Bald by Assignment of Lease recorded as Serial No.
C. The legal description of the leased property is:
Lot 6, Block 1, MARINA SUBDIVISION, according to the official plat
thereof, filed under Plat Number S-51, Records of the Seward Recording
District,Third .'Judicial District, State of Alaska; and
D. Under a Contract for the Sale of Marina Restaurant dated as of August_, 2014 by and
among Seward Lodging III, LLC, an Alaska Limited Liability Company, (Buyer and Assignee)
and Charles S. Bald (Seller and Assignor) have agreed, or to cause Seller, to convey, assign, and
transfer and Buyer has agreed to accept and assume all of Seller's restaurant business assets,
including,without limitation, Bald's right, title and interest in and to the Agreement; and
E. Charles S. Bald has asked that the City consent to the assignment of all of Bald's right,
title, and interest in and to the Agreement to Buyer.
1. Incorporation of Recitals. The foregoing Recitals are incorporated by reference the
same as if fully set forth herein.
2. Assignment and Assumption of Lease. Assignor hereby assigns, sets over, and
transfers to Assignee all of Assignor's right, title, and interest in, to, and under the Lease.
Assignee hereby accepts this Assignment and assumes and agrees to fulfill all tenant obligations,
terms, and conditions of the Lease from this date forward for the remainder of the term thereof to
the same extent as if it had been the original tenant under the Lease.
Assignment and Consent of Lease Page 1 of 3
6
09/18/2014 12:33 9072765093 tAWECB
PAGE 03
3. Landlord's Rights Under this Assi nrnent. Assignor and Assignee agree that Landlord
shall have a right to rely upon the representations and warranties contained herein and to enforce
the terms and conditions hereof as it deems appropriate.
CHARLES S. BALD
d/b/a THE MARINA RESTAURANT
Date:
By: Charles S. Bald, Owner, Seller/Assignor
by Ida Pamela Humphrey, Attorney-in-Fact
ACKNOWLEDGMENT
STATE OF ALASKA )
THIRD JUDICIAL DISTRICT )RS
The foregoing instrument was acknowledged before me this day of_ 2014,
by Ida Pamela Humphrey,Attorney-in-Fact, on behalf of Charles S.Bald,
Notary Public in and for the State of Alaska
My Commission Expires:
SEWARD LODGING III, LLC
Date:
By: Charles E. Jackson, Jr., Member
Buyer/Assignee
ACKNOWLI pGJVIENT
STATE OF ALASKA
)ss.
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this day of 2014,
by Charles E. Jackson,Jr., Member of Seward Lodging 1.11, LLC,an Alaska limited liability company, on behalf of
that limited liability company.
Notary Public in and for the State of Alaska
My Commission Expires:
Assignment and Consent of Lease
Page 2 of 3
7
miour
09/18/2014 12:33 9072765093 WBCB PAGE 04
CONSENT
Upon the effectiveness of Resolution 2014- approved by the City Council, the City
hereby consents to the assignment of Charles S. Bald's right, title, and interest in and to the
Agreement to Seward Lodging ITT, LLC's assumption of all of the obligations of Charles S. Bald
(the assignment and assumption of the Agreement is collectively referred to herein as the
"Assignment"). Following the Assignment,the Agreement shall continue in full force and effect
with Seward Lodging HT, LLC substituted for Charles S. Bald as applicable.
The undersigned has executed this Consent to Assignment as of the date set forth below.
CITY OF SEWARD
Date: By:
James I-lunt, City Manager
ATTEST:
Johanna Kinney, CMC, City Clerk
(S E A L)
Assignment and Consent of Lease Page 3 of 3
8
ASSIGNMENT OF LEASE
This Assignment is made and entered into by the Estate of Carol Ann Lallatin, Deceased,
(Assignor) c/o Charles S. Bald, P.O. Box 845, Seward, Alaska 99664 and Charles S. Bald
(Assignee) P.O. Box 845, Seward, Alaska 99664, and consented to by the City of Seward
("City").
RECITALS
A. The City and Charles S. Bald and Carol Lallatin d/b/a the Marina Restaurant are parties
to that certain Lease Agreement (as amended, the "Agreement"); dated as of March 24, 2004, as
evidenced in that certain Memorandum of Lease recorded March 24, 2004 as Serial No. 2004-
000497-0; and
B. The legal description of the leased property is:
Lot 6, Block 1, MARINA SUBDIVISION, according to the official plat
thereof, filed under Plat Number S-51, Records of the Seward Recording
District,Third Judicial District, State of Alaska; and
C. The Estate of Carol Ann Lallatin, Deceased, through Personal Representative Charles S.
Bald (Exhibit A - Letters Testamentary and Acceptance of Appointment for Informal Probate)
has asked that the City consent to the assignment of all of the Estate's right, title, and interest in
and to Charles S. Bald.
1. Incorporation of Recitals. The foregoing Recitals are incorporated by reference the
same as if fully set forth herein.
2. Assignment and Assumption of Lease. Assignor hereby assigns, sets over, and
transfers to Assignee all of Assignor's right, title, and interest in, to, and under the Lease.
Assignee hereby accepts this Assignment and assumes and agrees to fulfill all tenant obligations,
terms, and conditions of the Lease from this date forward for the remainder of the term thereof to
the same extent as if it had been the original tenant under the Lease.
3. Landlord's Rights Under this Assignment. Assignor and Assignee agree that Landlord
shall have a right to rely upon the representations and warranties contained herein and to enforce
the terms and conditions hereof as it deems appropriate.
SIGNATURES ON NEXT PAGE
Assignment and Consent of Lease Page 1 of 3
9
ingimmow
CHARLES S. BALD
By: Charles S. Bald,Assignee
Date:
ACKNOWLEDGMENT
STATE OF ALASKA )
)ss.
THIRD JUDICIAL DISTRICT )
This certifies that on this day of September 2014 before me, a Notary Public in and for the State of
Alaska,personally appeared Charles s.Bald,known or identified to me.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
Notary Public in and for the State of Alaska
My Commission Expires:
ESTATE OF CAROL ANN LALLATIN, DECEASED
By: Charles S. Bald, as Personal Representative of
the Estate of Carol Ann Lallatin, Deceased,
Assignor
Date:
ACKNOWLEDGMENT
STATE OF ALASKA )
)ss.
THIRD JUDICIAL DISTRICT )
This certifies that on this day of September 2014 before me, a Notary Public in and for the State of
Alaska, personally appeared Charles s. Bald, known or identified to me to be the Personal Representative for the
Estate of Carol Ann Lallatin,Deceased.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in
this certificate first above written.
Notary Public in and for the State of Alaska
My Commission Expires:
Assignment and Consent of Lease Page 2 of 3
10
CONSENT
Upon the effectiveness of Resolution 2014- approved by the City Council, the City
hereby consents to the assignment of the Estate of Carol Ann Lallatin's right, title, and interest in
and to the Agreement to Charles S. Bald d/b/a the Marina Restaurant's assumption of all of the
obligations of the Estate of Carol Ann Lallatin, Deceased (the assignment and assumption of the
Agreement is collectively referred to herein as the "Assignment"). Following the Assignment,
the Agreement shall continue in full force and effect with Charles S. Bald substituted for Carol
Ann Lallatin, as applicable.
The undersigned has executed this Consent to Assignment as of the date set forth below.
CITY OF SEWARD
Date:
By:
James Hunt, City Manager
ATTEST:
Johanna Kinney, CMC, City Clerk
(SEAL)
11
�r.rrnr
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, USING THE STATE'S COMPETITIVE PROCUREMENT
PROVISIONS AND AUTHORIZING PURCHASE OF A NEW DODGE
JOURNEY SXT IN THE AMOUNT OF $23,939.00, AND
APPROPRIATING FUNDS
WHEREAS, the Ford Escape (vehicle #532) was crashed and totaled on June 19, 2014
and a replacement vehicle must be acquired; and
WHEREAS, the Escape proved to be inadequate for the purpose it was purchased and a
mid-size SUV would be more appropriate; and
WHEREAS, the State of Alaska has a procurement contract resulting from a competitive
bid process, for mid-size SUV's from four vendors in the state recommending the purchase of
the Dodge Journey SXT from Anchorage Chrysler for $23,939; and
WHEREAS, the city will be receiving a check from the other driver's insurance agency
for the totaled value of the Escape for an amount yet to be finalized; and
WHEREAS, the amount additional to the insurance reimbursement will come from the
Electric Enterprise Fund reserves and is estimated to cost $2,935; and
WHEREAS, purchasing this vehicle on the state's procurement saves the city
approximately $7,731 versus purchasing the same vehicle from the same dealer according the
their website; and
WHEREAS, the state procurement price for the Dodge Journey is $1,854 over the price
of the Ford Escape purchased in 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Council hereby waives the competitive procurement requirements of
the City Code in accordance with Seward City Code 6.10.120(B) which authorizes the purchase
of products or services utilizing competitive bids obtained by other governmental entities.
Section 2. The City Manager is hereby authorized to purchase a new Dodge Journey SXT
utilizing the contract with Anchorage Chrysler, resulting from the State of Alaska's competitive
bids, in the amount of $23,939. Funding for this purchase will come from insurance
reimbursement proceeds with the remainder to be appropriated from the Electric Enterprise Fund
reserves, charged to capital equipment account no. 15000-3000-8103.
12
CITY OF SEWARD, ALASKA
RESOLUTION 2014-077
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
September, 2014.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
13
Agenda Statement
r'A a sF�9
Meeting Date: September 22, 2014 u -
To: Seward City Council 11. sv,
Through: Jim Hunt, City Manager
From: John Foutz, Electric Utility Manager
Agenda Item: Purchase of a replacement vehicle for the damaged Ford Escape
BACKGROUND & JUSTIFICATION
On June 19th,2014 an electric department employee was involved in an accident with another vehicle
that ended up totaling the 2012 Ford Escape(vehicle#532). Most importantly no one was severely
injured in the accident. The police report determined the other driver at fault and their insurance
agency has stated in writing they will pay for the totaled vehicle. At the time of this submission
AMLJIA was continuing to negotiate a final settlement with the other driver's insurance agency for a
final price on the Escape. The final amount will be within $19,000 and $21,000.
The Escape saved the electric department money by using it to travel to meetings out of town instead
of using one of the larger vehicles. However, during some situations, the vehicle was not large
enough to fulfill the needed requirements. The vehicle must be large and powerful enough to go into
places during flood events or potential customers not on a maintained road. Upgrading from a small-
size, 4-cylinder SUV to a mid-size, V6 SUV is necessary.
The State's procurement matrix lists four vendors for a mid-size SUV,with the lowest price for the
Dodge Journey SXT,model JCEE49 at$23,939.00 from Anchorage Chrysler. Performing a search
on the same dealer's website yielded the same vehicle at a price of$31,670.00. In 2012 the council
passed by resolution (2012-021) the purchase of the Ford Escape for the amount of$22,085.00.
Seward City Code Reference:
6.05.020(C). Minor purchase procedures.
All purchases of passenger vehicles shall be subject to the provisions of§ 6.10 and shall be
considered major purchases.
6.10.120(B). Specialized products and professional services exempt.
The city may utilize competitive bids obtained by other governmental units.
INTENT:To authorize purchase of a new Dodge Journey SXT using the State's procurement for an
already negotiated price of$23,939.00 paid by the insurance settlement and the remainder coming
from the operating budget of the electric department.
14
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan X
2 Strategic Plan:The mission of the City of Seward government it is to
provide quality leadership and economic wellbeing of its citizens X
3 Other(list): Consistent with the City's vehicle replacement policy
established in 2009 X
FISCAL NOTE: The purchase of a new Dodge Journey SXT is replacing a damaged vehicle and
the majority of the purchase will be made by the insurance reimbursement proceeds estimated at
between$19,000 and$21,000 by AMLJIA,with the remaining amount paid from Electric Enterprise
Fund reserves in an amount not to exceed $5,000..
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2014- ,using the state's competitive procurement, the purchase of a
new Dodge Journey SXT based on the recitals incorporated herein, and authorizing purchase of a
new SUV for an amount not to exceed $23,939.00.
15
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
REPLACEMENT VEHICLE IN THE FORM OF A 2012 FORD ESCAPE TO
REPLACE THE 1992 CHEVROLET BLAZER IN THE AMOUNT OF$22,085
WHEREAS, the Seward City Council has been presented in the 2012 motor pool budget a
vehicle replacement number 526 Chevrolet Blazer in the amount of$40,000; and
WHEREAS,the old vehicle number 526 has been decommissioned and recommissioned at
least three times; and
WHEREAS, the old vehicle due to maintenance has become inordinantly expensive,
including an unidentified electrical short, that continually discharges the battery; and
WHEREAS,a more economical vehicle has been chosen for purposes of frequent meetings
by the electric department in Anchorage and with the capability of reaching off-road areas during
emergency situations; and
WHEREAS,the electric department having identified the Ford Escape as a vehicle that will
lbw
accomplish the identified needs as well as reduce the fuel consumption for the City;and
WHEREAS,the old truck is unable to be used as a trade-in due to concerns about driving it
to Anchorage and will be placed in the next surplus sale;and
WHEREAS,quotes from three merchants having been obtained and the lowest cost option
being selected.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a 2012 Ford Escape in the amount of
$22,085.
Section 2. The funds will be allocated from the Motor Pool Purchase account number 102-
1020-5930.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this l2``' day of
.�. March, 2012.
16
CITY OF SEWARD, ALASKA
RESOLUTION 2012-021
THE CITY OF SEWARD, ALASKA
rt D-4,A A-A
David Seaward,Mayor
AYES: Valdatta, Bardarson, Kei1, Casagranda, Shafer, Seaward
NOES: Terry
ABSENT: None
ABSTAIN: None
ATTEST:
J•hanna Kinn- . MC
city Clerk
(City Seal)
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20
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A REPLACEMENT
VEHICLE FOR THE PUBLIC WORKS DEPARTMENT,UNIT#131,IN AN
AMOUNT NOT-TO-EXCEED $31,865 UTILIZING THE STATE OF
ALASKA DEPARTMENT OF TRANSPORTATION CONTRACT#1900-14-2
WHEREAS,the FY 2014 Motor Pool Budget approved by Council Resolution#2013-090
included $62,000 to replace Public Works' Unit#131; and
WHEREAS, the vehicle is starting to require more frequent maintenance to remain in
service; and
WHEREAS, the vehicle to be replaced is a 1993 3500 4X4 Chevy cab and chassis with a
truck box; and
WHEREAS,this vehicle is used to provide maintenance and repairs in the field, as well as
provide fueling to other vehicles, away from the shop; and
WHEREAS, the replaced vehicle will be sold at the next surplus sale, with proceeds to be
deposited in the Motor Pool Fund; and
WHEREAS,purchasing this replacement vehicle will not increase the department budget;
and
WHEREAS,the replacement vehicle will be a F450 3500 4X4 cab and chassis with standard
work truck specifications under the State of Alaska Department of Transportation,Contract#1900-
14-2; and
WHEREAS,once the vehicle has been purchased,Public Work Staff will solicit quotes for
the truck box which are estimated to cost roughly$26,000; and
WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other government units, and
Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a replacement vehicle from Kendall
Ford on the State of Alaska Department of Transportation contract#1900-14-2 for an amount not-to-
21
CITY OF SEWARD,ALASKA
RESOLUTION 2014-078
exceed $31,865.00, with funding to come from the Motor Pool Fund, as approved in the 2014
budget.
Section 2. Competitive bids will be utilized for the purchase of the truck box with use of the
remaining funds,and the combined cost of the truck and the truck box will not exceed the budgeted
appropriation of$62,000.
Section 3. The 1993 Chevy Flatbed,unit#131 is declared surplus to the city's needs and can
be sold to the public.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
September 2014.
THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
22
Agenda Statement
e OF SFtt4
Meeting Date: September 22, 2014 '� ��
v ° o
%i"
To: City Council `''•.
q4 St'p'
Through: Jim Hunt, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Authorizing the City Manager to purchase a replacement vehicle for the
Public Works department
BACKGROUND &JUSTIFICATION:
The FY2014 Motor Pool Budget approved by Council Resolution 2013-090 included $62,000 to
replace Public Works' Unit#131,a 1993 Chevy 3500 4x4. This vehicle is a medium duty truck with
a work box for operations and maintenance,utilized by most departments in Public Works.It is used
to provide vehicle maintenance and repairs in the field,as well as used to fuel equipment when away
from the shop. The replacement plan of this vehicle is based on years of age (21) and wear on
vehicle parts. Due to the age of the vehicle, it requires frequent repairs and is not reliable.
The replacement vehicle will be a Ford F450 4x4, with regular cab and chassis and standard work
truck specs for the State of Alaska. Once purchased, staff will obtain competitive quotes to add a
work box and hardware for the truck. The listed price is $31,865.00 without the work box. The
estimated cost of the truck box is$26,000 which would keep the vehicle costs under budget. Public
Works will notify Council, through the City Managers report, the total expenditure of the
replacement vehicle.
INTENT:
To purchase a reliable replacement vehicle for the Public Works Department.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): 2014 Motor Pool Fund X
FISCAL NOTE:
Funds for this purchase are available in the 2014 Motor Pool Budget in the amount of$62,000. The
combined estimated cost of the truck and truck box is less than $60,000 so will come in under
budget. Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: d1$
Council approve Resolution 2014-, authorizing the City Manager to purchase a Ford F450 4X4 cab
and chassis for the Public Works department.
23
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2013-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE 2014 - 2015 CAPITAL IMPROVEMENT
PLAN
WHEREAS, the City Manager has submitted to the City Council a proposed biennial
budget for the City of Seward for Calendar Years 2014 and 2015;and
WHEREAS, the biennial budget was reviewed by the City Council in budget work
sessions on September 16, 19,and 24,2013,which were televised to the public;and
WHEREAS, a public hearing is scheduled on the proposed budget and Capital
Improvement Plan for October 28, 2013 with an additional public hearing and final adoption
scheduled for November 12,2013;and
WHEREAS, there is $600,000 designated in the Calendar Year 2014 General Fund
Budget and $250,000 designated in the CY 2015 General Fund Budget to finance capital
improvements,contingent on receipt of$250,000 per year from State Revenue Sharing;and
WHEREAS,the Capital Acquisition Fund will receive funding in the amount of$76,840
from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General Fund.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. The Capital Improvement Plan for Calendar Years 2014 and 2015, which is
attached hereto and made a part hereof by reference,is HEREBY ADOPTED.
Section 2. Funding in the amount of $600,000 is hereby appropriated in 2014 and
$250,000 in 2015 for the purpose of meeting capital needs for the General Fund, subject to
receipt of$250,000 per year in funding from the State of Alaska revenue sharing program.
Section 3. This resolution shall take effect immediately upon adoption.
� 2
24
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25
rr
STATE OF ALASKA
140.STATE EQUIPMENT '° ' CA't 900-1 4-2
2200 E.42nd Avenue
ArtclloraOi.Alaska 90501
ORDERING DEPARTMENT: DATE OF CONTRACT: OCTOBER 24,2013
HEADQUARTERS,STATE EQUIPMENT FLEET
E 42ND AVENUE DATE MIflAL CONTRACT BEGETS: OCTOBER 24,2013
HORAGE,ALASKA9 805
(90T)269-0793 PHONE I(90T)2094501 FAX DATE 1 JT1AL CONTRACT ENDS: OCTOBER 31,2016
CONTRACTOR: KENDALL FORD
NUMBER&PERIOD OF RENEWALS: 5 YEAR CONTRACT
ADDRESS: MOUNTAIN VILLAGE DRIVE WASI
RENEWALS EXPIRE(MONK):
CONTACT NAIL:DAVE LUKE ISSUED IN ACCORDANCE WITH BID S SEF- 1900 DATED: SEPTEMBER 10,2013
PHONE NUMBER:907-352-5677
E•WE9.:DAVIDLUKEOKENDALLAUTO.00M ESTUUTE=D VALISE OF*am TERM: $1,000,000 00
SEND INVOICES IN DUPLICATE TO:STATE EQUIPMENT FLEET,2200E 42ND AVENUE,ANCHORAGE AN 00508
THIS ORDER CON$TRVTEB A BINDING COMBETIJIENT BETWEEN THE STATE AND THE CONTRACTOR LISTED HEREON. UNALITHORBED
MODIFICATION WITHOUT TPRIOR APPROVAL OF THE CONTRACTS AUTHORITY WILL REELS-7 N A FINANCIAL OBLIGATION
ON THE CONTRACTOR ANDIOR UNAUTHORIZED STATE PERSONNEL MAKING THE CHANGE.
DESCRIPTION
UGHT DUTY VEHICLE CONTRACT
SECTION I
SPECIAL TERMS&CONDITIONS
SECTION 0
STANDARD TERMS & CONDITIONS
SECTION III
SPECIFICATIONS
SECTION VI
BID PRICE SCHEDULE •
coma-ma Arno w/awe a mu SIGNATURE
DUANE FELTON,CONTRACTING OFFICER tl
-mow=.um+oemrwwc a mu I0
1/4.9 La.\(--P C_.01/4 _a,.oRT,wt 1.Oaitrrot a.ad arai+rr ad arda49 drpdama t awe mug spots,on 44 Worm a**arm*Mao ti tie ada. •
2 The Slab$npiknd fort=free b*isagla r undo Motes et WS Colo Rim Ne.92/31TES twit N WV*oak a esuadlbs R .and ax forn•du.
26
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A REPLACEMENT
VEHICLE FOR THE PUBLIC WORKS DEPARTMENT,UNIT#120,IN AN
AMOUNT NOT-TO-EXCEED $29,557 UTILIZING THE STATE OF
ALASKA DEPARTMENT OF TRANSPORTATION CONTRACT#1900-14-2
WHEREAS,the FY 2014 Motor Pool Budget approved by Council Resolution#2013-090
included $75,000 to replace Public Works' Unit#120; and
WHEREAS, the vehicle to be replaced is a 1988 3500 4X2 GMC Flat Bed pickup; and
WHEREAS,this vehicle is needed for many routine maintenance jobs by most departments
within Public Works; and
WHEREAS, the replaced vehicle will be sold at the next surplus sale with proceeds to be
deposited in the Motor Pool Fund for the department; and
WHEREAS,purchasing this replacement vehicle will not increase the department budget;
and
WHEREAS,the replacement vehicle will be a Ford F450 3500 4X2 Cab and Chassis with
standard work truck specifications under the State of Alaska Department of Transportation,Contract
#1900-14-2; and
WHEREAS,once the vehicle has been purchased,Public Work Staff will solicit quotes for
the liftbed which is estimated to cost roughly$15,000; and
WHEREAS, Seward City Code 6.10.120(b) exempts from competitive procurement
requirements purchases which utilize competitive bids obtained by other government units, and
Public Works is purchasing this vehicle utilizing the State of Alaska purchasing contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to purchase a replacement vehicle from Kendall
Ford on the State of Alaska Department of Transportation contract#1900-14-2 for an amount not-to-
exceed $29,557.00, with funding to come from the Motor Pool Fund, as approved in the 2014
budget.
Section 2. The City Council hereby finds it to be in the public interest to waive competitive
27
CITY OF SEWARD,ALASKA
RESOLUTION 2014-079
procurement requirements in accordance with the above recitals which are incorporated herein,and
herby authorizes this purchase utilizing the State of Alaska's competitive contract.
Section 3. The 1988 GMC Flatbed,unit#120 is hereby declared surplus to the City's needs
and can be sold to the public. The purchase of the liftbed will be made utilizing competitive quotes
with the remaining funds.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of
September, 2014.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
28
Agenda Statement
e of sew
Meeting Date: September 22, 2014
ti
To: City Council ,•
Through: Jim Hunt, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Authorizing the City Manager to purchase a replacement vehicle for the
Public Works department
BACKGROUND & JUSTIFICATION:
The FY 2014 Motor Pool Budget approved by Council Resolution 2013-090 included $75,000 to
replace Public Works' Unit#120, a 1988 GMC 3500 4x2. This vehicle is a medium duty flatbed
truck for operations and maintenance, utilized by most departments in Public Works. The
replacement plan of this vehicle is based on years of age(26) and wear on vehicle parts. Due to the
age of the vehicle, it is often difficult to find parts and often have to use used parts for repairs. The
current mileage on this vehicle is 168,512.
The replacement vehicle will be a Ford F450 4x2, with regular cab and chassis and standard work
truck specs for the State of Alaska. Once purchased, staff will obtain competitive quotes to add a
liftbed and hardware for the truck, which are estimated to cost approximately $15,000. Public
Works staff will notify Council,through the City Managers report, the total cost of the replacement
vehicle. The listed price is $29,557.00 without the liftbed which will come in under budget for the
entire expenditure.
INTENT:
To purchase a reliable replacement flatbed for the Public Works Department.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): 2014 Motor Pool Fund X
FISCAL NOTE:
Funding for this vehicle was previously appropriated in the 2014 Budget. The budgeted amount for
replacement of Unit#120 is$75,000. Total estimated cost of replacement vehicle including liftbed
is less than $50,000. Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 0161
Council approve Resolution 2014-XXX, authorizing the City Manager to approve the purchase of a
Ford F450 4X2 Cab and Chassis for the Public Works department.
29
or
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
haw RESOLUTION 2013-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE 2014 - 2015 CAPITAL IMPROVEMENT
PLAN
WHEREAS, the City Manager has submitted to the City Council a proposed biennial
budget for the City of Seward for Calendar Years 2014 and 2015; and
WHEREAS, the biennial budget was reviewed by the City Council in budget work
sessions on September 16, 19, and 24, 2013, which were televised to the public; and
WHEREAS, a public hearing is scheduled on the proposed budget and Capital
Improvement Plan for October 28, 2013 with an additional public hearing and final adoption
scheduled for November 12, 2013; and
WHEREAS, there is $600,000 designated in the Calendar Year 2014 General Fund
Budget and $250,000 designated in the CY 2015 General Fund Budget to finance capital
improvements, contingent on receipt of$250,000 per year from State Revenue Sharing; and
it
WHEREAS, the Capital Acquisition Fund will receive funding in the amount of$76,840
from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Capital Improvement Plan for Calendar Years 2014 and 2015. which is
attached hereto and made a part hereof by reference, is HEREBY ADOPTED.
Section 2. Funding in the amount of $600,000 is hereby appropriated in 2014 and
$250,000 in 2015 for the purpose of meeting capital needs for the General Fund, subject to
receipt of$250,000 per year in funding from the State of Alaska revenue sharing program.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`x'
day of November, 2013.
how
30
CITY OF SEWARD, ALASKA
RESOLUTION 2013-090
THE CITY OF SEWARD, ALASKA ..r
P;/" IV%
an Bardarson, Mayor
AYES: Keil, Shafer, Casagranda, Terry, Squires, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: One
ATTEST:
4.. u.4Al4ra. 7 i
J,Ihanna Ki' , CMC
'ity Clerk
(City Seal)
,0_ OF Self'•.,, ...
47 4F
• 1
• c•■
I • ( sr-AL e
�I -A 0� r �.r
••• 1 R., �a h.
ti.�TF OF�.1- ;
31
i
Capital Improvement Plan
Motor Pool-Related Capital Projects
2014 and 2015
New or Project Funding Source
Project Description Replace Year Cost City Portion Other Portion Source
Street Flatbed-replaces Unit 120 R 2014 75,000 75,000 Motor Pool
Shop truck•replaces Unit 131 R 2014 62,000 62,000 Motor Pool
Grader wing R 2014 32,000 3.2,000 Motor Pool
Toolcat for maintenance parks/campgrounds R 2014 70,000 70,000 Motor Pool
Harbor oil truck R 2014 60,000 60,000 Motor Pool
Motor Grader R 2014 300,000 300,000 Motor Pool
City manager vehicle N 2014 30,000 30,000 Motor Pool
Electric Digger/Derrick R 2014 400,000 400,000 Motor Pool
Parking truck R 2015 36,000 36,000 Motor Pool
Plow truck for City facilities(parks) R 2015 45,000 45,000 Motor Pool
Street Unit#119 replacement R 2015 50,000 50,000 Motor Pool
TYC van R 2015 42,000 42,000 Motor Pool
Fire truck refurbish of Engine#3 R 2015 350,000 350,000 Motor Pool
Wire trailer with puller(electric) N 2015 25,000 25,000 Motor Pool
Total Motor Pool Fund Projects: $1,577,000 $1,577,000 $0
;fi"iuu :: ` i�!C$?ar:Z1 '::*1 is i ',<::<'' z<?3>:::;::>?>'>; :ra:>: > •:: :E:>E<;E$ 0 ..:..... i.
32
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33
- STATE OF ALASKA l
.STATE «A ,o, , CA't 9�0-14-�
A/WM/ M NUM 09500
ORDERING DEPARTMENT: DATE OF CONTRACT: OCTOBER 24.2013
iiEADQUARTiRRO,STATE EQUPrE T FLEET
2200 E.42ND AVENUE DATE WITIAL CONTRACT BEANS: OCTOBER 24,2013
ANCHORAGE,ALASKA 90505
(907)209-0793 PHONE I(807)2690901 FAX DATE PITIAL CONTRACT ENDS: OCTOBER 31,2015
CONTRACTOR: KENDALL FORD
ADDRESS: 2701 H.MOUNTAIN VILLAGE DRIVE NUMBER i PERIOD OF REMOVALS: 5 YEAR CONTRACT
WASILLA ALASKA 99654
RENEWALS EXPIRE(MOM):
CONTACT RAMIE:DAVE LUKE ISSUED IN ACCORDANCE WITH 910 RI SEE- 1900 DATED: SEPTEMBER 10,2013
PHONE IER:907.352-6677
EMAIL:DAVIDLUKEOKENDALLAUTO.COIA ESTIMATED VALUE OF I�ITAL TERM: $1,000,000.00
SEND INVOICES IN DUPLICATE TO:STATE EQUIPMENT FLEET,2200 E.42ND AVENUE,ANCHORAGE AK 9950$
THIS ORDER CON OTit'UTES A 8052ND COIMtTMENT BEOVEEN THE STATE MD THE CONTRACTOR LT6TI D HEREON. UNAUTHORIZED
MOINFICATTON WITHOUT THE EXPENSED PRIOR APPROVAL OF THE CONTRACTING AUTHORITY WILL RESULT IN A FINANCLAL OBURATION
ON THE CONTRACTOR AND/OR UNAUTHORIZED STATE PERSONNEL MAKING THE CHANGE.
DESCRIPTION
•
LIGHT DUTY VEHICLE CONTRACT
SECTION I
SPECIAL TERMS&CONDITIONS
SECTION II
STANDARD TERMS & CONDITIONS
SECTION III
SPECIFICATIONS
SECTION VI
BID PRICE SCHEDULE
..41111
DUANE FEt TON.CONTRAC'T'ING OFFICER
CC ORACCTOR 1.11111ORBY MAYS*T TL! •,
'=A L - cow- •
airogutt, 1.ammo mud number 2.'nu sun no,Nbort=i�rLo*ate Choler 50 P,i.'-tl- P.RA4O11 bent an kir Po swan*use din Slag gird net*mak.
34
City of Seward,Alaska City Council Minutes
July 14, 2014 Volume 39,Page
CALL TO ORDER
The July 14, 2014 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Lt. Doreen Valadez led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
Christy Terry David Squires
Iris Darling
comprising a quorum of the Council; and
Ron Long, Acting City Manager
Johanna Kinney, City Clerk
Will Earnhart, City Attorney
Absent—Dale Butts
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Laura Erickson, applicant of the Historic Preservation Commission,introduced herself to
the City Council. She adored Seward and was very interested in its history.About ten years ago,she
purchased a home in Seward.Erickson stated she would like to be on the commission to preserve the
history, to keep its character and to draw more people to Seward.
Melinda Maddox, of the Independent Living Center in Seward, thanked the city for their
efforts on the sidewalk and curb improvements and the ramp repairs outside City Hall. She asked the
city not stop here but continue with the transition plan to continue to fix the problems that existed.
The transition plan was something mandated by the federal government to ensure equal access. She
would be glad to assist with developing the plan. Maddox thanked them again for their efforts.
Brad Snowden gave the council an update on his downtown cruise ship dock idea.He stated
progress was being made and he was looking at potential locations to recommend. Snowden
requested each council member go down to the area to get a vision of the idea. Snowden made
comments regarding business and return on investment. He also noticed a bicycle rack in a place it
shouldn't be. It wasn't bolted down and thought that was not the best practice for city bicycle racks.
35
mormairmir
City of Seward,Alaska City Council Minutes
July 14, 2014 Volume 39,Page
Sue Lang of Lowell Point said this past weekend they had a stinking sewer pond and an
exceptionally bumpy road. She was glad they were working hard to resolve the issue at the Lowell
Point Sewage Lagoon,but the city should also look at the road conditions as well for the residents
and the visitors.
Tom Tougas spoke on the unfinished business on the agenda tonight. He was looking
forward to working with Larry Harmon, and Tougas noted he had a vested interest in this
proposition. He felt strongly that the reason SMIC hadn't been developed in the last 30 years was
because the city was insistent in maintaining ownership of all land. Larry Harmon had been in
Seward for many years,hiring locals and local subcontractors.If Harmon had the opportunity to own
his leased land in SMIC,he'd be able to invest more and develop it nicely.If the city wanted quality
development, they needed to allow people to purchase land rather than just lease it. Tougas hoped
council wouldn't wait for a master plan and allow this purchase process to go forward.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Terry) Approval of Agenda and Consent Agenda
The Other New Business agenda item, "Schedule a Work Session with the State Fire Marshal's
office regarding general deferment processes and State of Alaska 2012 International Building Code
Amendments on October 27, 2014 at 6:00 p.m." was taken off the consent agenda by Council
Member Squires.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the April 28,2014 City Council Regular Meeting Minutes.
Appoint Laura Erickson to the Historic Preservation Commission with a term to expire May,
2017.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations &Awards—None
Borough Assembly Report,Sue McClure stated they have had some exciting times on the
assembly. They had met on June 17, 2014 and July 1,2014 since her last report to the council. The
assembly passed an ordinance changing the code to require only a simple majority of the voters
instead of 60% to change the sales tax. They were addressing an ordinance to change borough
elections to be conducted by mail,as well eliminating the"pro"and"con"statements from the voter
brochure; and those two topics were split. The by mail voting question was addressed on July 1,
2014 and there was a lot of public input to not conduct elections by mail.Assembly Member Bagley
sponsored a resolution to have an advisory vote on this year's ballot on if elections should be by
mail, and that resolution failed. The ordinance was also defeated, but both items had motions to
reconsider filed so the assembly could potentially be revisiting this issue on July 22,2014.Another
ordinance the assembly was considering was passing a borough wide bed tax.This had received a lot
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of mixed testimony. An amendment was passed to change the original intent of the ordinance
allocation from 75%to the Kenai Peninsula Borough for tourism marketing and 25%to schools to
100% to tourism marketing and going out to RFP for this service. McClure was very interested in
hearing from the public and encouraged folks to please contact her with their opinion on these
matters. The assembly also passed a resolution to place an advisory question on the October 7,2014
ballot asking if the borough should exercise and fund limited animal control powers for animal
rescue outside cities in the borough. The allocation of the cruise ship head tax proceeds would be
voted on in August. Seward was anticipated to receive$306,722.50. McClure invited the public to
the open house for the new Bear Creek Fire Station on July 19, 2014.
In response to Squires,McClure did not think Seward would get any of the proceeds from the
bed tax if approved,but Seward would still be included in the marketing efforts already in place.
City Manager's Report, Acting City Manager Ron Long stated there had been no
purchase orders between$10,000 and$50,000 approved by the City Manager since the last council
meeting. Administration met with representatives from Alaska Department of Transportation
regarding the airport runway project.A series of public meetings and scoping sessions would begin
in the fall.
In Public Works,the Department of Transportation assigned a Project Manager for the City's
road projects and established a schedule as follows: environmental and right-of-way work to take
place September 2014 through March 2015;design and engineering September 2014 through March
2015;bids solicited August 2015, and construction October 2015 through July 2016. An Invitation
To Bid (ITB) was advertised and posted on July 10, 2014 for Sludge Removal at both sewage
lagoons.
In the Harbor, the City Manager negotiated a short term lease with Raibow Fiberglass and
Boat Repair, LLC that took effect July 1, 2014 with the authorizing resolution for this lease to be
submitted for council consideration on July 28, 2014. The March 25, 2014 short term lease of an
adjacent parcel would terminate on July 25,2014. The D-Float replacement project was at the final
closeout stage. Vigor Alaska officially began operations at the shipyard July 8, 2014.
In the Electric Department, administration negotiated the submitted bid for construction of
the crew space. The project should move forward soon. In Parks and Recreation,the Fourth of July
weekend was busy, but peaceful.
Public Works Director W.C. Casey updated council on the lagoon. He wasn't sure what
was attributing to the odor problems; warm weather and heavy loading from the Fourth of July
weekend could be causes. They finished installing some of the aerators today.That installation and
adding calcium nitrate would hopefully mitigate some of the odors. They had a pre-bid conference
this week for the sludge removal bid. He couldn't tell council how much of the smell was from the
weather,and how much from the valves.It was hard to know. It was considerably odorous,but it was
not as bad as last summer. In response to Casagranda, Casey stated they gave the aerators a trial run
today. They were fine bubble aerators, which disseminate bubbles 20 feet down. The aerators
designed for that facility were diffusers with larger bubbles that went to the top and dispersed. The
dissolved oxygen levels were not as high, so that showed something was going on there. The
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treatment was limited right now. Today was the first day of the new aerators for a trial, but Casey
noted they had to wait for approval from the State Department of Environmental Conservation to
fully use them.
Darling thought the Lowell Point residents asked for the city to not remove sludge during the
summer season so as to not cause more odor. Casey stated the sludge removal at the Lowell Point
Sewage Lagoon wouldn't begin until after Labor Day. Factors such as mobilization and draining of
the lagoon would have to occur first before actual sludge removal happens. Casey clarified the bid
was for SMIC and Lowell Point Sewage Lagoons.
City Attorney's Report, Will Earnhart stated the city's law firm worked with
administration to resolve current issues including general matters advising on employment issues,
reviews of resolutions/ordinances, code interpretation and code revisions. They assisted
administration with the Invitation To Bid on the sludge removal at the sewage lagoons. In the
Harbor,the attorney assisted with the shipyard sale to Vigor Alaska. They advised on land matters
including various foreclosure and easement issues. Currently,there were some larger longstanding
property issues they hoped to get resolved.The attorney also assisted the Electric Department on the
appeal process amendment to the interconnect ordinance recently enacted by council.
Earnhart congratulated the city on the Fourth Of July events.He had never seen a crowd that
big in Seward.The police presence was there but not huge.Things were orderly and clean.City staff
deserved a pat on the back.
Other Reports,Announcements and Presentations
PUBLIC HEARINGS
Resolution 2014-054,Waiving Competitive Procurement Requirements To Authorize The Sole-
Source Purchase Of A New 330 Ton Boat Lift From Marine Travelift In The Net Amount Of
$1,441,087,Declaring The Current Boat Lift Surplus To Be Used As A Trade-In,Revising The
Harbor Tariff To Increase The Lift Rates,And Appropriating Funds
Motion (Terry/Casagranda) Approve Resolution 2014-054
Long said the need for this replacement was the current lift was a 20+year old machine.Parts
were getting harder to find and taking longer to fix. The council had a history of the fee schedule
before them.It was meant to better facilitate businesses doing business.Long explained some of the
benefits in upgrading from a 250 ton Travelift to a 330 ton.Administration was asking to change the
tariff and noted the increase was still very competitive with the other rates in the state. A separate
resolution would be required if council supported an inter-fund loan.This would be helpful with the
SMIC expansion project.The city hoped for some state funds to come back for the SMIC project,but
was not counting on that at this point.If this resolution passed tonight,staff hoped to have this lift up
and running January, 2015.
Deputy Harbormaster Norman Regis said the lift was getting old,parts were harder to find
and often needed to be manufactured. It often was broken and staff did their best to keep it going.
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This proposed lift could take larger boats and could eventually be widened to accommodate even
larger vessels.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Ron Wile, of Kenai Fjords Tours, stated they liked doing business with the harbor. A
reliable travel lift was very necessary and he supported this purchase.He noted last year there was a
new wash down pad that instituted new fees. Wille understood these fees were necessary,but they
did raise the cost of lifting a boat substantially. Now there was nearly a 25% increase in fees
proposed. There was a significant amount of revenue that was generated from the boat harbor:
property tax, ad valorem tax, sales tax, head tax for the docks, electricity in the harbor ($.26 a
kilowatt),and raw fish tax. He thought the other costs should be factored in staff's research,not just
the travelift rates. Wille noted how much rates really had increased in the last few years with the
wash down pad and now this proposal.He encouraged that the interest on the loan proposed from the
motor pool to be looked at and for council to consider just transferring the funds.
Pinkney Cunningham, General Manager of Vigor Alaska and former General Manager of
Seward Ship's Drydock, looked at the proposal very recently. Vigor was not in competition with
boats that came up on the travelift. The necessity for a reliable and safe piece of equipment was vital.
Regarding sole sourcing the contract,Marine Travelift was the only company he would recommend
and didn't think the city wanted to be experimenting with companies far away.
No one else appeared to address the Council and the public hearing was closed.
Keil asked if the extra widening would come at a cost. Long said they didn't know what the
cost would be at this point. He guessed at least a quarter million, if not more.
Terry asked if the Port and Commerce Advisory Board (PACAB) had an opportunity to
comment.Long said their last meeting was cancelled due to a lack of quorum,but it was supposed to
be discussed.
Squires understood why the rates were raised in the harbor, and if this equipment was
upgraded, he understood they need to find a way to pay for it, but he was worried the city may be
pricing themselves out of business. Regis said the increase was just trying to help pay for the new
lift. Long said they wanted to offer advantages to not only local boats, but the local boat repair
businesses in town.
Motion to Amend (Terry/Casagranda) Amend Resolution 2014-054, striking "to
increase the lift rates" in the title, deleting
the proposed new language in Section 265
of the tariff language and restating the
original language.
Terry thought PACAB needed to comment on this prior to council voting on this increase.
Squires agreed, but thought it might stall the project to wait for PACAB to meet.
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Casagranda agreed it should be brought back to PACAB.
Motion to Amend Failed Yes: Terry
No: Darling, Casagranda, Keil, Squires,
Bardarson
Motion (Keil/Casagranda) Refer Resolution 2014-054 to the Port and
Commerce Advisory Board
Keil also wanted to refer this issue to PACAB but also showed concern over this delaying the
purchase.Casagranda said the current lift was working and she would rather an educated decision on
this issue be made.
Regis estimated the quote received for the travelift was 30-60 days.Beyond that the numbers
could change.
Terry and Squires did not want to postpone this matter.
Motion to Refer Failed Yes: Casagranda
No:Darling,Keil,Squires,Terry,Bardarson
Darling noted staff said the old lift was dangerous. Regis said the lift was not coming down
evenly, causing the boat to twist around. Recent repairs were made and now it was operating
correctly for the time.
Casagranda said she appreciated all the boats that used the travelift and understood they
contributed to the general fund.She noted the general fund was supporting SMIC and did not want
that support to continue any longer.
Terry noted the additional fee for vessels 55 feet and longer remained at $21.00.
Main Motion Passed Yes:Keil,Darling,Terry,Squires,Bardarson
No: Casagranda
UNFINISHED BUSINESS
Items Postponed from Previous Agenda
Discussion and direction on selling land currently leased to Harmon Properties, LLC in the
Seward Marine Industrial Center. (Postponed from the June 23, 2014 Meeting)
Long noted the master plan this time included cost breakdowns that were not incorporated
before. If this parcel remained in part of the consideration of the plan, staff would recommend no to
this proposal, and if this parcel was sectioned out of the master plan, staff would recommend yes.
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Long said this property was along the northern border of the boat storage area.In response to
Darling,Long stated this had not been reviewed by the Planning and Zoning Commission but noted
the commission recommended all land at SMIC be put for up lease at this point.
Terry felt working with private property owners didn't negate any plans. She was in favor of
moving forward with starting this process to sell.
By unanimous consent, council suspended the rules to allow Larry Harmon from Harmon
Properties, LLC to speak.
Larry Harmon stated if someone was going to invest in anything,they would rather own it to
begin with. He was unsure how much he would invest in something he didn't own. Harmon didn't
know what the plan was going to be or what the rates would be. He hoped to move forward on
development this fall, if possible. Inside boat storage was the intended use at this point.
Casagranda asked how the master plan they were getting from the Alaska Industrial
Development and Export Authority(AIDEA)was funded.Long said it was from the money awarded
to the city by the state. She felt it was important that if they had that kind of resource, they used it.
Planning was really important and they were at the beginning of the planning. She wanted to see
businesses take off over there.
Darling hoped they could hurry this plan along,but shouldn't take this piece out of the plan at
this time. But she was ultimately in favor of selling city land.
Terry said they should give direction to start negotiations on the sale.
Motion(Terry/Squires) Direct city administration to move forward
to sell the piece of property currently leased
to Harmon Properties,LLC in the Seward
Marine Industrial Center.
Motion to Amend (Casagranda/) Amend the motion on the floor, adding
"and direct administration to encourage
AIDEA to speed up the development of the
Seward Marine Industrial Center Master
Plan."
Motion to Amend Died for Lack of Second.
Main Motion Passed Unanimous
NEW BUSINESS
Resolutions
Resolution 2014-055, Authorizing The City Manager To Amend The Contract With Arctic
Elevator Company, LLC., For Elevator Maintenance And Repair, Changing The Scope Of
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Work To Include The Elevator In The Library/Museum Building Located At 339 6th Avenue,
And Increasing The Contract By An Amount Not-To-Exceed $250 Per Month.
Motion (Terry/Darling) Approve Resolution 2014-055
Motion to Amend (Terry/Keil) Amend Resolution 2014-055, changing the
physical address of the Library/Museum to
239 6th Avenue in the title, section 1, and
the amending contract.
Long stated this was to incorporate compliance for the newest elevator to the city's contract.
Motion to Amend Passed Unanimous Consent
Main Motion Passed Unanimous
Resolution 2014-056, Approving An Engineering Contract With R & M Consultants In An
Amount Not To Exceed$86,412 For The Design And Construction Administration Of The NE
Harbor Fish Cleaning Station Project At The Seward Small Boat Harbor.
Motion (Casagranda/Keil) Approve Resolution 2014-056
Long stated the current station often was full and encouraged wildlife to the area which was
not ideal. This project was to be funded through grants and administration recommended awarding
the contract to R &M Consultants.
Motion(Darling/Casagranda) Amend Resolution 2014-056, deleting the
contingency amount.
The motion to amend was withdrawn by Darling and Casagranda with no objection from the body.
Motion to Amend (Darling/Casagranda) Amend Resolution 2014-056, changing the
amount in the title from$86,412 to$86,694
and the following amounts in Section 1:
contract amount from $78,556 to $78,813,
contingency amount from$7,856 to$7,881,
and total not to exceed amount from
$86,412 to $86,694.
It was noted this amendment was to correct the resolution to reflect the contract amount listed
in the contract with R& M Consultants.
Motion to Amend Passed Unanimous
Motion to Amend (Darling/Keil) Amend Resolution 2014-056, remove the
contingency allowance by changing the
dollar amount in the title and Section 1
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from $86,694 to $78,813, and striking the
following language in Section 1: "; in
addition,a 10% contingency in the amount
of $7,881 is authorized upon approval in
advance, in writing, by the City Manager,
for a total contract amount not to exceed
$86,694"
Darling felt if the project went over budget, the staff should have to go back to council for
approval of more funding.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Resolution 2014-057,Authorizing The City Manager To Submit A Municipal Harbor Facility
Grant Application To The State Of Alaska, Department Of Transportation And Public
Facilities In The Amount Of$2.684 Million For The Replacement Of B, C,And S Floats In
The Seward Harbor.
Motion (Casagranda/Terry) Approve Resolution 2014-057
Long stated if this work was completed,it would change the fairway lift from A and B float.
This grant application would be submitted in the Tier I category for the State of Alaska, for those
harbors that took over ownership from the state. The project was shovel ready. A Tier I grant was a
one-time opportunity and would take care of the rest of the harbor to get to a sustainable place,Long
stated.This resolution was asking for the authorization to apply for the grant.
Harbormaster Mack Funk stated section 4 of the resolution noted the city confirmed its
intent to provide matching funds. Additional revenue bonds were unlikely for this project. The
project was really necessary as A, B, and C docks were almost 50 years old. The docks themselves
were sinking and not up to the standards they try to keep in Seward.
In response to Casagranda, Long said the harbor could support this match if awarded the
grant. It was noted for application purposes the internal funds for matching did not have to be
indicated at this time.
In response to Darling, Funk stated the grant would be scored in late September/early
October,then they would know the city's ranking.A high ranking would strengthen their case with
the Legislature, but they wouldn't know if the money was available until June, 2015.
Bardarson was glad to see this come forward.While in Juneau this year,it was apparent this
opportunity may not come back again. Funk noted this one application cycle was once a year.
Motion Passed Unanimous
Resolution 2014-058,Authorizing Purchase Of Two Used Ford F-250 Trucks In The Amount
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City of Seward,Alaska City Council Minutes
July 14, 2014 Volume 39,Page
Of$7,500 And $8,000, And Appropriating Funds.
Motion (Casagranda/Keil) Approve Resolution 2014-058
Long stated these were auction vehicles staff saw as an opportunity for the city. One vehicle
would replace a Street Department truck,and the other to replace a Parks and Recreation truck.They
were well under the scheduled replacement or budgeted amounts for these vehicles as well as under
the blue book value. The vehicle search service Car Fax had good reviews on both trucks. Long
stated the City Manager had somewhat approved these in advance,but subject to council approval.If
council didn't approve, the city could put them on the market and sell them.
Darling asked what would happen to the two existing vehicles.Long said they would go into
surplus. Casagranda asked if both existing vehicles were V-8's,Long believed they were.Keil said
they should be looking to be fuel efficient but these vehicles came to them at a minimal cost.
Terry stated she heard there were additional vehicles also purchased in this auction for the
city. She asked if the additional auction vehicles were to be kept,would they come to council.Long
confirmed they would.If approved,Long confirmed the original vehicles would be stricken from the
motor pool.
Motion Passed Unanimous
Other New Business Items
Schedule a Work Session with the State Fire Marshal's office regarding general deferment
processes and 2012 International Building Code Amendments on October 13,2014 at 6:00 p.m.
The date was changed by council due to scheduling conflicts on the date originally proposed.
Schedule a special meeting to enter into a contract for sludge removal and disposal for the
SMIC and Lowell Point Lagoons.A special meeting was scheduled for August 4,2014 at 12:00
p.m.
INFORMATIONAL ITEMS AND REPORTS
Letter supporting Kenai Peninsula Borough Ordinance 2014-25, establishing a borough
wide bed tax with exemption of cities that currently levy a similar tax.
Reminder to the public that July 20, 2014 is the voter registration deadline for the State
Primary Election on August 19, 2014 — Last day for voters to register to vote or update their
registration information.
COUNCIL COMMENTS
Keil noted July 20,2014 was a Sunday,so people should register to vote online if they waited
until Sunday. She congratulated the Chamber of Commerce and the City of Seward on a successful
Fourth of July festival. On August 12,2014,the Alaska Legislature would be hosting the Council on
State Government. Over a 1,000 legislators from across the country would be visiting Seward.
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Terry welcomed new Historic Preservation Commissioner Laura Erickson and begged the
citizens to sign up for the Planning and Zoning Commission,the Seward Bear Creek Flood Service
Area Board, and Historic Preservation Commission.
Casagranda thanked Regis for his hard work on the information provided tonight on the
travelift. She gave congratulations for a successful Fourth of July which fell on a Friday this year. It
was a safe and un-dramatic weekend.
Darling thanked the City Clerk and the Deputy City Clerk for their help.
Bardarson had disappointment in the Department of Transportation's timeline for paving,if
there was anything that could be done to speed it up she would appreciate it. She stated she would
not be able to attend the Bear Creek Fire Hall Open House and hoped someone from council could
go. She thanked all volunteers and staff who helped make the Fourth of July a success. Bardarson
noted it was fun to see the kids in the lagoon fishing for king salmon.
CITIZEN COMMENTS
Sue Lang thanked council for their efforts in resolving the odor problem at the Lowell Point
Sewage Lagoon. It had been an interesting summer,but they appreciated the support and the effort by
staff to make it as painless as possible out there.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None
ADJOURNMENT
The meeting was adjourned at 9:41 p.m.
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
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CALL TO ORDER
The July 28, 2014 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and Marianna Keil
Ristine Casagranda Christy Terry
David Squires Dale Butts
Iris Darling
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Bill Pfisterer commented about the Lowell Point Sewage Lagoon. His father had designed a
methane-capturing system in the 1950s to use it to convert to energy; the concept was not a new
system. He had never before experienced any type of problems until recently, when he started
noticing the vapors at night. Pfisterer wanted the city to be good neighbors.
Lynda Paquette spoke about Lowell Point Sewage Lagoon. She thanked people for getting
the Request For Proposals(RFP)going.She wanted more information about the timeline proposed to
remedy the situation,and was concerned that the deadlines had not been included in the RFP notice.
Lowell Point businesses were already taking reservations for the 2015 season,and she was concerned
that the job might not be completed until June 2015. Paquette wanted an official health test
conducted now and was concerned about what people were breathing.
Margaret Anderson wanted to address selling city-owned property. She thought it was
beneficial for the city to have more property on the tax rolls,and in that respect would be in favor of
leasing property.
Wolfgang Kurtz spoke as a candidate for the Historic Preservation Commission.He looked
forward to working with the Commission if he was appointed.
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Sue Lang was the manager of the Silver Derby Campground, and reported that one-third of
her campground was vacant due to the odor at the sewage lagoon. She said the city was not being a
good neighbor.
John French spoke about the sewage lagoon. He said sulfur-producing toxins were being
emitted from the lagoon, including methane and hydrogen sulfide. He concurred that some testing
should be done to monitor the anaerobic toxins that would be released during the dredging.
Tom Tougas wanted to address the reconsideration of the sale of city-owned property to
Larry Harmon. He disagreed with the concept of the city keeping the property and then taking out a
bond against it in the future.
Brad Snowden thought that government should not be land owners and he supported selling
the land to Harmon.He also wanted to address his proposal of having a new cruise ship dock located
downtown and encouraged council to try to see his vision.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Terry) Approval of Agenda and Consent Agenda
Bardarson pulled the Certificate of Appreciation for citizens Ronn Hemstock, Jill Hemstock and
Stephanie Cronin for ensuring the safety of others in the community and stated it would come back
on a later agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the May 12, 2014 and May 27, 2014 City Council Regular Meeting
Minutes.
Appoint Bob Linville and Carl Hughes to the Port and Commerce Advisory Board with
terms expiring July,2017.
Appoint Wolfgang Kurtz to the Historic Preservation Commission with a term to expire
May, 2016.
Cancel the August 4, 2014 Special Meeting.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Introduction of visiting Japanese exchange students Satoe Miura,Yukako Kanda,Saki
Takizawa, and Sachiko Takebe; proclamation for Student Exchange Program; Seward
exchange student Ryan Johnson.
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Chamber Report,Cindy Clock stated she supported the development of the Seward Marine
Industrial Center(SMIC). The energy group was breaking out into subgroups for the next thirty days.
The chamber's marketing materials had been updated. Alaska had been chosen as a test site for
unmanned aerial systems (i.e., drones). The chamber was seeking someone to take over the
leadership role for the Seward Economic Growth Plan.The Mt.Marathon race was very successful,
and very hot, but the Fourth of July event was very well attended. The 59th Annual Silver Salmon
Derby would start on August 9,2014 and the chamber still had a few open spots for volunteers. The
U.S. State Department was sending representatives for a site visit to use Seward as a potential
location for their Arctic Conference in 2015.The chamber would be arranging the annual Meet The
Candidates night. The chamber would be starting a remodel soon.
City Manager's Report,City Manager Jim Hunt stated there had been no purchase orders
between$10,000 and $50,000 approved by the City Manager since the last council meeting. Hunt
and Assistant City Manager Ron Long attended the signing of Senate Bill 140 at the Governor's
invitation.This legislation was crucial to the continued development of the Seward Marine Industrial
Center(SMIC) and Seward.
The invitation to bid for the Lowell Point Sludge Removal and Disposal contract went out
July 9, 2014 and bids were due August,8, 2014. Administration requested that council schedule a
special meeting the week of August 18, 2014 to authorize the City Manager to enter into a contract
with the winning bidder. Work on the project must be completed by June 15, 2015. The Public
Works Department received approval from the Department of Environmental Conservation(DEC)to
operate the aerators at the Lowell Point Sewage Lagoon and they were up and running.Raibow had
been offered another short term lease for approximately 1.76 acres east of the Vigor shipyard. A
surveyor was contacted by Raibow in order to start the re-platting process on the two short term
parcels.Meanwhile,a separate agreement was executed whereby Raibow would properly demolish
and haul-off four derelict vessels.The D Float Replacement Project was set for final closeout no later
than August 1,2014. The B, C, S,and a portion of G Dock Replacement grant application would be
submitted to Juneau on July 29, 2014.
Valarie Kingsland would start as the new Director of the Seward Community Library
Museum on August 11,2014.In the Parks and Recreation Department, 15 Adventure Campers went
to Caines Head for a campout on July 23, 2014, and both the Regular Day Camp and Adventure
Camp reached capacity this week with 52 campers registered.The Parks and Recreation Department
would host their annual Sponsor&Volunteer Appreciation Picnic on Thursday,July 31,2014 at the
Branson Pavilion.
Administration expressed its appreciation and congratulations to Mark Stauble, Parks
Operations Supervisor, on his announced retirement. The Parks and Recreation Department staff
submitted Two Lakes Park as a nominee for the Facility Excellence Award,and this year the Alaska
Recreation and Park Association named Two Lakes Park the 2012 recipient in Mark Stauble's honor.
Harmon Construction offered to replace the Kawabe Park bus stop Lexan with safety glass
and would complete the glass replacement at Fourth Avenue and Adams Street around mid-August.
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ADA handicap access improvements took place at First Lake, including removing hazards,
improving slopes and adding D-1 to solidify walking surfaces.
In response to Keil,Hunt clarified that the Spring Creek Correction Center's sewage did not
feed into Lowell Point but went into the SMIC sewage lagoon.
Keil requested a quarterly report on the parking and boat ramp fees from administration.
Casagranda wondered why the dredging project RFP combined the two sewage lagoon
locations. Long said responders could propose to dredge one or both locations. Casagranda was
concerned that June 15, 2015 was too late in the tourist season. She wanted to see the deadline
pushed back to before May 1, 2015. Darling wanted to see the deadline shortened to April, 2015.
Other Reports,Announcements and Presentations
Introduction of new AVTEC Director Ben Eveland.
PUBLIC HEARINGS
Resolution 2014-059,Entering Into A Purchase And Sale Agreement("Agreement")Between
The City Of Seward And The Friends Of The Jesse Lee Home,Disposing Of Property At Less
Than Fair Market Value To A Nonprofit Corporation,For Lots 15A And 15B,Jesse Lee Home
Heights Subdivision Addition No 4 According To Plat 89-18,For Use As A Public Educational
And Residential Boarding School.
Motion(Terry/Casagranda) Approve Resolution 2014-059
Long said administration had a second proposed amendment for council to consider.He said
the city had acquired this property by default, due to a foreclosure activity some years ago, and was
upside down on it It represented an attractive nuisance for the city. Administration recommended
selling this property.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
John French was concerned that the Historic Preservation Commission was not involved in
the preparation of this proposed sale. He reminded council that the Jesse Lee Home was on the
National Historic Register. The City of Seward had a responsibility to discuss and assess the opinion
of the State Historic Preservation Office,which was in favor of preserving the status of the Jesse Lee
Home. He supported the Balto School being a native Alaskan leadership charter school, but was
concerned that there didn't appear to be an emphasis on preserving the historical value of the
property.
Margaret Anderson was concerned that there was not enough oversight on the budget and
was worried that there would be future problems related to zoning, stabilization, and schooling
issues. She wondered how the Balto School would be sustained into the future and felt the city was
49
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City of Seward,Alaska City Council Minutes
July 28, 2014 Volume 39, Page
heading for a cliff on this project.
Rhonda Hubbard understood that the city was trying to indemnify itself from liability for
this property. She didn't believe that$17 million would be enough for this project,and encouraged
council to watch the progress of the school closely. Her understanding was that the building, in its
current condition,was not restorable. She supported the idea of shortening the timeline for the school
from five years to three years. She asked council to be wise with their decisions on this subject.
Doreen Lorenz wanted to respond to citizen concerns. She had worked on other historic
projects throughout the country and said there was no one in the state of Alaska who had the
experience to ensure success in the restoration of the building.That was why the Friends of the Jesse
Lee Home was working with Barbara Campagna,a consultant who knew how to proceed. She said
the state had performed audits on the grant monies that the FJLH had received and determined they
had been using the monies appropriately.
No one else appeared to address the Council and the public hearing was closed.
Casagranda echoed the citizen concerns that the timeline of five years was too long.
Motion to Amend (Casagranda/Keil) Amend Resolution 2014-059 by reducing the
performance period required from five
years to three years.
In response to Terry,administration said the five year period was chosen to coincide with the
state's grant timeframe.To clarify, after a thirty day waiting period from now,but during the entire
five year period following, the risk and responsibility for the property would be fully on FJLH.
In response to Casagranda,Long said the state's requirement for completion by August 2019
included building stabilization.
Council Member Darling declared a potential conflict of interest because she rented
living space to one of the Friends of the Jesse Lee Home staff. Mayor Bardarson ruled that a
conflict did not exist.
Motion to Amend Failed Yes: Casagranda, Keil, Bardarson
No: Squires, Terry, Butts,Darling
In response to Terry,Long assured council that the Friends of the Jesse Lee Home would be
required to comply with all building codes,permit requirements,etc. Long added that since the city
was not initiating this action, but instead responding to a request, this proposal was not brought
before the Planning and Zoning Commission or the Historic Preservation Commission. He added
that the primary goal was to put the property to some useful purpose rather than preserve the historic
integrity of the property.
Motion to Amend (Terry/Keil) Amend Resolution 2014-059 by adding new
language in Section 10 which says, "Buyer
may transfer the Property and its
50
City of Seward, Alaska City Council Minutes
July 28, 2014 Volume 39, Page
obligations under this Agreement, which
may perform the Work subject to the
conditions and requirements of this
Agreement, including but not limited to,
applicable restrictive covenants in order to
facilitate a tax credit financing transaction
if recommended by tax counsel, upon
approval of Seller, such approval will not
be unreasonably withheld."
Motion to Amend Passed Unanimous
Motion to Amend (Squires/Darling) Amend Resolution 2014-059 in the contract
under Consideration as follows: "...for any
purpose than as a public educational and
residential boarding facility, or are left
vacant, unless the City and Buyer..."
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
UNFINISHED BUSINESS
Items for Reconsideration
Direction given to administration to move forward with negotiations to sell the piece of
property currently leased to Harmon Properties, LLC in the Seward Marine Industrial
Center. (Clerk's Note:A motion to reconsider was filed timely on July 15, 2014 in writing by Vice
Mayor Keil.)
Motion (Keil/Casagranda) Reconsider the direction given previously to
administration
Motion to Reconsider Passed Unanimous
Original motion was back on the floor and open for discussion.
Council recessed the meeting at 8:45 p.m.
Council resumed the meeting at 8:55 p.m.
Hunt said administration was caught in the middle of the argument of selling versus leasing
city-owned property because the Municipal Land Use Plan called for retaining ownership of
property, yet private business owners often requested that the city sell property.
51
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City of Seward,Alaska City Council Minutes
July 28, 2014 Volume 39, Page
Terry asked administration to explain why this particular proposal was brought forward for
council consideration and not all the other requests made by other business owners.Long said it was
because this proposal was brought forward by the interested party in writing and according to City
Code, and other inquiries had not been formalized in this manner.
Original Motion (Terry/Squires) Direct administration to move forward with
(Motion made on July 14, 2014) negotiations to sell the piece of property
currently leased to Harmon Properties,
LLC located in the Seward Marine
Industrial Center.
Motion to Amend (Terry/Keil) Preserve two laydowns provided tonight as
addenda to the packet, including
administration's pros and cons statement
and the Arcadis master plan letter.
Motion To Amend Passed Unanimous
Main Motion Failed Yes: Terry, Squires, Butts
No: Darling,Keil, Casagranda,Bardarson
NEW BUSINESS
Resolutions
Resolution2014-060,Transferring$1,321,335 To The Capital Acquisition Fund,Representing
50% Of The General Fund Annual Surplus For 2012 And 2013,And Appropriating Funds.
Motion (Casagranda/Terry) Approve Resolution 2014-060
Long pointed out that the dollar amounts in Section 1 and in the Agenda Statement were
incorrect, and referred council to the laydown for the correct figures.
Motion to Amend (Keil/Casagranda) Amend Resolution 2014-060 in Section 1 by
striking, "...$3,950,324, reflecting 3.8
months..." and replacing it with
"...$4,627,124, reflecting 4.5 months..."
and correcting the same figures in the
agenda statement.
Motion To Amend Passed Unanimous
Main Motion Passed Unanimous
Resolution 2014-061,Authorizing An Interfund Loan From The Motor Pool Internal Service
Fund To The SMIC Enterprise Fund In The Amount Of $1,029,087 For The Purpose Of
Purchasing A 330-Ton Travelift.
52
City ofSeward,Alaska
July 28, 2014 City Council Minutes
Volume 39, Page
Motion (Terry/Squires) Approve Resolution 2014-061
Motion to Amend (Terry/Keil) Amend Resolution 2014-061 in the following
ways: in the 2"d Whereas and in Section 1,
strike the words "...at an interest rate of
2%"; in the 2"d Whereas and in Section 1,
strike "$158,276" and replace it with
"$147,012.43"; in Section 3, strike
"$138,382.73", replace it with
"$147,012.43" and end the sentence there
by striking the remainder of the paragraph.
Motion To Amend Passed Yes: Darling,Keil,Butts,Terry,Bardarson
No: Squires, Casagranda
Main Motion Passed Yes: Darling, Terry, Butts, Keil, Squires,
Bardarson
No Casagranda
Resolution 2014-062,Approving A Short Term Lease Agreement With Raibow Fiberglass And
Boat Repair, LLC For Additional Land At The Seward Marine Industrial Center.
Motion (Keil/Squires) Approve Resolution 2014-062
Harbormaster Mack Funk said this lease was separate and distinct from the others that
Raibow had with the city.
Motion Passed Unanimous
Resolution 2014-063, Authorizing The City Manager To Enter Into An Agreement With
Harmon Construction, Incorporated To Build Crew Spaces Inside The New Electric
Department Warehouse For An Amount Not To Exceed$243,354 And Appropriating Funds.
Motion (Casagranda/Terry) Approve Resolution 2014-063
By unanimous consent, council suspended the rules to allow Larry Harmon to speak.
Larry Harmon said the cost of building out the office space was so expensive because of
fire code requirements, which called for extra wall thickness on both sides of the studs, and which
were driven by the nature of the building.
Motion To Amend (Casagranda/Terry) Amend Resolution 2014-063 in Section 2 by
changing the wording to read: "Funding
for this contract in an amount of$221,231
is authorized, plus a ten percent (10%)
53
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City of Seward, Alaska City Council Minutes
July 28, 2014 Volume 39, Page
contingency, for a total amount not to
exceed $243,354..."
Motion To Amend Passed Unanimous
Motion To Amend (Darling/Casagranda) Amend Resolution 2014-063 by eliminating
the ten percent (10%) contingency.
Motion To Amend Failed Yes: Casagranda, Darling
No: Butts,Terry, Squires,Keil,Bardarson
Main Motion Passed Unanimous
Resolution 2014-064,Authorizing The City Manager To Purchase From Valley Power Systems,
Inc.The Components,Including Installation,Supporting The Relocation Of Two(2)Electro-
Motive Diesel(EMD)Generators,Previously Purchased From Arctic Pack,To Be Enclosed In
The New Generator Building For An Amount Not To Exceed$212,403.01 And Establishing A
Contingency Fund Of$21,24030,And Appropriating Funds.
Motion (Darling/Squires) Approve Resolution 2014-064
Motion To Amend (Darling/Casagranda) Amend Resolution 2014-064 by eliminating
the ten percent (10%) contingency.
Motion To Amend Failed Yes: Darling, Casagranda
No Keil,Butts,Terry, Squires,Bardarson
Motion To Amend (Casagranda/Darling) Amend Resolution 2014-064 in the title and
in Section 2 by striking the words "not to
exceed"and replacing it with the word"of'
and correcting the dollar amount in Section
2 to match the dollar amount in the title of
$212,403.01.
Motion To Amend Passed Unanimous
Main Motion Passed Unanimous
Other New Business Items -None
INFORMATIONAL ITEMS AND REPORTS
Invitation to the Community Pot Luck& Welcome Party for the student exchange program on
Tuesday, July 29, 2014 at 6:00 p.m. at the Seward Community Library.
Letter from City of Obihiro Mayor Norihisa Yonezawa RE: 2014 Mural Delegation to
Seward.
54
City of Seward,Alaska
July 28, 2014 City Council Minutes
Volume 39, Page
COUNCIL COMMENTS
Keil reminded the community of the Community Potluck tomorrow night to welcome the
Japanese exchange students. She reminded residents there were still openings on the Planning and
Zoning Commission. And she had been hearing comments from visitors the city looked good.
Butts thanked everyone for their comments tonight. He reported he had met with Seward's
Middle School Leadership Group. Butts stated his intent to file a candidacy statement for the
upcoming municipal election.
Squires thanked all the Commissioners for their work and said the Alaska Fire Conference
would come to Seward in 2015.
Bardarson thanked council for supporting the People 2 People program by performing guest
speaker duties.
CITIZEN COMMENTS
Tom Tougas thought the last minute laydown regarding the SMIC status and
recommendation was unfair. He considered the Arcadis master plan to be biased toward outside
vendors.
Lynda Paquette said she read the RFP for the Lowell Point Sewage Lagoon. She was upset
that if a temporary sewage facility could not be created at SMIC,then the sludge from SMIC would
be trucked over to Lowell Point. She was concerned that additional sludge from SMIC would
compound the problem at Lowell Point before the sludge removal project at Lowell Point could
begin.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS - None
55
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City of Seward,Alaska City Council Minutes
July 28, 2014 Volume 39, Page
ADJOURNMENT
The meeting was adjourned at 10:28 p.m.
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
56
Agenda Statement
Meeting Date: September 22, 2014 e.4of sets.
From: Johanna Kinney, City Clerk I
I SKp
Agenda Item: Appointment of Election :
BACKGROUND &JUSTIFICATION:
According to Seward City Code 04.05.015(a),City election boards are selected and appointed by the
Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within
the precinct for which they are appointed. The members listed below were approved by the Borough
Assembly.
The qualified city residents that will constitute the election board and committed to work on October
7, 2014 are:
• Mark Kansteiner, Chair
• Rose MacSwain
• Mary Williamson
• James Herbert
• Patty Linville
• Vanessa Verhey
RECOMMENDATION:
The City Council approves Mark Kansteiner, Rose MacSwain, Mary Williamson, James Herbert,
Patty Linville and Vanessa Verhey as the Election Board for the October 7,2014 regular municipal
election.
57
Agenda Statement
e Of
Date: September 22, 2014 u %3 ; G
From: Johanna Kinney, City Clerk *v q�asKP
Agenda Item: Appointment of Canvass Boar
BACKGROUND &JUSTIFICATION:
According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City
Council,shall appoint four or more qualified voters who shall constitute the election canvass board
for the October 7,2014 regular election. The canvass board is scheduled to convene the afternoon of
October 9, 2013 to count the special need, absentee, and questioned ballots.
This canvass board would comprise of the following City of Seward residents:
• Dorothy Osenga, Chair
• Susie Urbach
• Jennifer Can
• Kristi Larson
• Katie Larkin(back-up)
RECOMMENDATION:
The Seward City Council approve and appoint the above to the Canvass Board for the October 7,
2014 regular election.
58
1
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APPLICATION FOR THE
'St-WARD PLANNING AND ZONING COMMISSION
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NAME: 7;01 SIC)6-N /Y
STREET ADDRESS: 2-2-7 i- 14 IN
MAILING ADDRESS: Pc3a 9O 3
HOME TELEPHONE:3 42-33s)U BUSINESS PHONE:
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ADDRESS:T eSewy rrit.) e torea` FAX:
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HOW LONG IN THE CITY LIMITS OF SEWARD: 0 y t,
PRESENTLY EMPLOYED AT: S4c
List any special training, education or background you have which may help you as a
member of the Commission. q i% /4 c y
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Have you ever developed real property, other than your own personal residence? If so,
briefly describe the development: [I, ' 7-7.404 f)e_p®L prnjc c,4
I am specifically interested in serving on the Planning and Zoning Commission because:
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Have you ever served on a similar commission elsewhere?0. or No
If so, where? G7e./-c_ And when?2,bO 2,_ 20 i I
Are you available for meetings Tuesday evenings? yes
If appointed, are you willing to travel: Often X Occasionally Rarely Never
S atur Date
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