HomeMy WebLinkAboutRes2015-026 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING $300,000 FROM THE CAPITAL PROJECT
FUND AS MATCH AND PROJECT FUNDS TOWARDS COMPLETING
THE WORK IDENTIFIED IN THE ROADS PRIORITY LIST THAT IS
TO BE FUNDED USING STATEWIDE TRANSPORTATION
IMPROVEMENT AND FEDERAL EARMARK MONIES
ADMINISTERED THROUGH THE ALASKA DEPARTMENT OF
TRANSPORTATION AND PUBLIC FACILITIES
WHEREAS, for many years Seward has had plans to repair and upgrade roads in
Seward, and the City Council has identified and listed the individual projects; and
WHEREAS, Congress has appropriated $2,699,700 for Seward Road Improvements, to
be administered through the State Department of Transportation and Public Facilities
(DOT&PF); and
WHEREAS, DOT&PF has the authority to plan, design and construct the Seward Area
Paving Improvements, and the City desires that they do so; and
WHEREAS, the City has worked with DOT&PF to develop a scope of work and draft a
Memorandum of Agreement (MOA) defining the roles and responsibilities of the parties,
consistent with the requirements associated with the Federal funds available for the project; and
WHEREAS, within this MOA, the next step needed in order for DOT&PF to conduct
further work on the project is for the City to provide the required $267,982 local match to
DOT&PF for the full Federal earmark of$2,699,700, for a total project budget of$2,967,682;
and
WHEREAS, the City has identified $270,000 in the 2014-2015 Budget Capital
Improvement Plan to provide the required match; and
WHEREAS, as a further condition of the funding, the City must also certify the Rights
of Way at no cost to the DOT&PF. The anticipated cost for this work is $30,000, with the actual
cost to be determined through the City's competitive procurement process; and
WHEREAS,the total City funds needed to initiate this project are $300,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. Funding in the amount of $300,000 is hereby appropriated from the Capital
CITY OF SEWARD, ALASKA
RESOLUTION 2015-026
Acquisition Fund Net Assets account no. 80010-0000-3400, to the contracted services account
number 80010-1310-7009.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 31st
day of March, 2015.
THE CITY OF SEWARD,ALASKA
9ZAr /1
can Bardarson,Mayor
AYES: Keil, Casagranda, Squires, Darling, Bardarson
NOES: None
ABSENT: Terry, Butts
ABSTAIN: None
ATTEST:
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J h hanna Ki.1 , CMC
ity Clerk ,
(City Seal)
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Council Agenda. Statement
Meeting Date: March3 , 2015
4 O Sett.�G
From: Jim Hunt, City Manager`
., 7
Agenda Item: To appropriate funds for transfer to the Alaska q �P
Department of Transportation and Public Facilities
(DOT&PF) and for contract services necessary to
initiate the road upgrades and repairs identified in
Council Resolution 2014-007
BACKGROUND &JUSTIFICATION:
In previous years the City has requested Federal funding for road repairs and upgrades within the City limits,
and in 2010 was awarded$2,699,700 for this work.Federal funds for this type of project are appropriated to
the Sate and not directly to the municipality.The State administers and oversees the projects on behalf of the
Federal Highway Administration.
Therefore the City must enter into an agreement with the State for the use of the funds in planning,execution
and management of the project. The City has worked with the State in negotiating the Memorandum of
Agreement(MOA)attached to the resolution.The MOA specifies the City non-federal cash match required
for the Federal funds as $267,982 for a total project budget with the State of$2,967,682, and further
specifies that the City provide right-of-way documentation to the Sate at no cost to the State.The right-of-
way documentation costs are estimated at—$30,and that work would be contracted consistent with the City's
procurement Code. Though the contract cost could come from the project budget, administration
recommends a separate budget for that work so that as much as possible of the federal award and City match
goes towards road improvements. Therefore the resolution requests $300,000 be appropriated for this
project; $267,982 for DOT&PF match, and $32,018 as towards contract services for right of way
certification.
INTENT:Council appropriate$300,000 from the General Fund-Related Capital Projects budget to provide
matching funds for the federal road funding and for contract services related to right-of-way certification.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan(3.4.1.1):Provide safe and efficient vehicular X
transportation facilities that meet the needs of the community.
2. Strategic Plan(document source here): X
3. Other(list): X
FISCAL NOTE:
The 2014/2015 Budget identified the need to contribute $300,000 towards local matching funds for this
project. Funding for the match is available in the capital acquisition fund.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
1U
RECOMMENDATION:Council adopt Resolution 2015- u appropriate$300,000 for the purpose of City
road improvements.