HomeMy WebLinkAboutRes2015-032 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH HOTWIRE ELECTRIC LLC TO REPLACE
ELECTRICAL CONDUCTORS ALONG MOAT WAY AND THE
SOUTHERN END OF EXCALIBUR DRIVE FOR AN AMOUNT NOT TO
EXCEED $58,722
WHEREAS, electric service was installed in along Moat Way and the southern end of
Excalibur Drive before 1988, which makes it at least 27 years old; and
WHEREAS,the wire used in that installation has a twenty year life span; and
WHEREAS, the City electric utility has experienced failures due to deterioration with
increasing frequency in recent years; and
WHEREAS,the replacement of those conductors has been on the Critical Needs list for at
least six years and is a line item on the Electric Department's Capital Projects budget for 2015;and
WHEREAS, the City developed a scope of work and, on March 8, 2015, advertised a
competitive bid package to provide labor and equipment to replace the conductors on Moat Way and
the southern end of Excalibur Drive, according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS,the low bid proved to be responsible,responsive and qualified and was in the
amount of$53,384; and
WHEREAS,it is prudent engineering practice to allow 10%of any construction bid to cover
unforeseen contingencies, and the contingency will not be utilized unless approved in writing, in
advance,by the City Manager.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Hot Wire Electric
LLC for labor and equipment to replace the electrical conductors along Moat Way and the southern
end of Excalibur Drive for an amount not to exceed $53,384.
Section 2. An additional contingency in the amount of $5,338 is available to address
unforeseen conditions and can be added to the contract only upon written approval in advance,by the
City Manager.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-032
Section 3. Funding for this contract in an amount not to exceed $58,722 is available in the
Electric Department 2015 budget.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 13th
day of April, 2015.
THE CITY OF SEWARD,ALASKA
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Mar anna Keil, Vice M or
AYES: Casagranda, Terry, Squires, Butts, Darling, Keil
NOES: None
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
Jo anna Kinney, MC
• Clerk
(City Seal)
OF SFL,
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Agenda Statement
Meeting Date: April 13, 2015 C40
To: City Council *
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Through: Jim Hunt, City Manager
From: John Foutz, Electric Department Manager
Agenda Item: Contract to replace the electrical conductors along Moat Way and the
southern end of Excalibur Drive
BACKGROUND & JUSTIFICATION:
Electric service was installed in along Moat Way and the southern end of Excalibur Drive before
1988, which makes it at least 27 years old. The wire used in that installation has a twenty year life
span.
The electric utility has experienced failures due to deterioration with increasing frequency in recent
years. One of the conductors in that area has failed entirely.The replacement of those conductors has
been on the Critical Needs list for at least six years and is a line item on the Electric Department's Capital
Projects budget for 2015.
The City developed a scope of work and,on 08 March 2015,advertised a competitive bid package to
provide labor and equipment to replace the conductors on Moat Way and the southern end of
Excalibur Drive, according to SCC 6.10.210 and SCC 6.10.215. Bids were received at the Clerk's
office on time,as required by the Invitation to Bid. Two bids were received. The low bid proved to
be responsible,responsive and qualified and was in the amount of$53,384.It is prudent engineering
practice to allow 10%of any construction bid to cover unforeseen contingencies.Thus,total funding
for this project would be$53,384+$5,338=$58,722. The contingency will not be utilized unless
approved in advance and in writing,by the city manager.
INTENT: To enter into an agreement with HotWire Electric LLC to replace electrical conductors
along Moat Way and the southern end of Excalibur Drive
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (1 3, 3.7.3.1, 3.7.3.2): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE: Funding for this project is available in the Electric Enterprise Fund 2015 Budget
for infrastructure repair and replacement account no. 15000-3005-8101. Although the CIP has been
approved, individual expenditures require appropriation by the City Council.
Approved by Finance Department:
Ion
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: 0 qD1'
City Council Approve Resolution 2015- Authorizing the City Manager to enter into an agreement
with HotWire Electric LLC for labor and equipment to replace the electrical conductors along Moat
Way and the southern end of Excalibur Drive for an amount not to exceed$58,722,including a 10%
contingency.
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