HomeMy WebLinkAboutRes2015-037 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2015-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HARMON CONSTRUCTION INC.
FOR THE PURPOSE OF CONSTRUCTING A NEW NORTHEAST
HARBOR FISH CLEANING STATION IN THE AMOUNT OF $549,139,
AUTHORIZING A CONTINGENCY,AND APPROPRIATING FUNDS
WHEREAS, the City of Seward applied to the Community Coastal Impact Assistance
Program (CIAP) for funds to replace the NE Harbor Fish Cleaning Station; and
WHEREAS, the Alaska Department of Commerce, Community, and Economic
Development (DCCED) that administers the CIAP grant program has awarded grant funds in the
amount of$579,000 to the City of Seward for this project; and
WHEREAS, the Harbor Department has solicited construction bids and Harmon
Construction Inc. was the lowest responsible bidder; and
WHEREAS, the City intends to execute a construction contract with Harmon
Construction Inc. to build the NE Harbor Fish Cleaning Station.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract
with Harmon Construction Inc. as attached hereto, in substantial form, in an amount not to
exceed$549,139.
Section 2. A contingency in the amount of$54,000 is hereby authorized, with contract
amendment subject to pre-approval in writing, in advance, by the City Manager.
Section 3. Funding in the amount of$103,006 is hereby appropriated from the Harbor
Major Repair & Replacement Fund reserves account no. 11001-0000-3721-0000-11391, as
follows: $54,000 to Contingency account no. 11391-0000-7807, and $49,006 to Improvements
account no. 11391-0000-8105.
Section 4. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of
April, 2015.
CITY OF SEWARD, ALASKA
RESOLUTION 2015-037
THE CITY OF SEWARD, ALASKA
can Bardarson,Mayor
AYES: Keil, Casagranda, Terry, Butts, Squires, Darling, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Johanna Ki Mr MC
Sty Clerk
(City Seal)
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Agenda Statement
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Meeting Date: April 27,2015
To: City Council
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Through: Jim Hunt,City Manage
From: Mack Funk,:Harbormaster
Agenda Item: Approve a construction contract with Harmon Construction Inc. to construct a
new NE Harbor Fish Cleaning Station
BACKGROUND&JUSTIFICATION:
In March 2010 the City applied for al grant to replace the NE Harbor Fish Cleaning Station. On April 28,
2014 the City Council approved Resolution 2014-041 accepting a grant offer for$579,000. On July 14,
2014 the City Council approved Resolution 2014-056 authorizing an engineering contract in the amount
of$78,813. In December 2014 the City advertised for construction bids,but they all carne in over budget.
The project was scaled down. In February 2015 the project was re-bid and Harmon Construction Inc.was
the lowest bidder:
Engineer's estimate including contingency $610,265
Harmon Construction $635,045
Orion Marine Contractors $697,970
Swalling $701,825
Each bid exceeded the grant funds available, so the Harbormaster negotiated with the engineer and
contractor to trim the project again to make it more affordable. As a result, the contract amount
recommended for approval is $549;193. In addition, staff strongly recommends approval of a 10%
construction contingency to avoid; the potential for project delays due to unanticipated project
requirements or conditions, for a total appropriation request of$603,193.
INTENT: Approve construction contract in the amount of$549,193 with Harmon Construction Inc. plus
a contingency of$54,000.
CONSISTENCY CHECKLIST: ! Yes No N/A
Comprehensive Plan(documentisource here): Page 23 Encourage the growth
1. and development of an efficient,functional small boat harbor that meets X
Seward's commercial and recreational needs.
2 Strategic Plan(document source here):Page 15 Celebrate the Natural X
Environment.
3. Other(list):
FISCAL NOTE: Grants funds of $579,000 are available for the project, of which $78,813 was
appropriated for engineering and construction administration. An additional appropriation is required in
the amount of$103,006 recommended to come from the unrestricted reserves of the Harbor Major Repair
& Replacement (MRRF) Fund. This would leave an approximate remaining balance in the MRRF of
$1,273,518 at 12/31/15. These funds are intended primarily foruonstructing the future Harbor float
replacement project. Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:OP
Approve Resolution 2015- to construct the NE Harbor Fish Cleaning Station Replacement Project.