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HomeMy WebLinkAbout05112015 City Council Packet Seward City Council Agenda Packet _ - • +P• c pp Aother*s Da Alb C.• '•At w1998 lorairn&' May 11, 2015 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA u,,4r•►,�9yo AlMnerIca City 1111 1 {Please silence all cellular phones during the meeting} " -ElcAsw, May 11, 2015 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS David Squires A. Proclamations and Awards Council Member Term Expires 2015 1. Special Olympics Law Enforcement Torch Run Day Proclamation . Pg. 3 Dale Butts 2. Matthew Mon-is, All State Honors for the Alaska State Council Member Wrestling Team Proclamation Pg. 4 Term Expires 2016 3. Public Works Week Proclamation Pg. 5 4. Harbor Opening Weekend & Blessing of the Fleet Iris Darling Proclamation Pg. 6 Council Member 5. Congratulations to Eddy Olesiuk, First Place Finisher at 2015 Terns Expires 2015 KPBSD Wrestling Championship Pg. 7 James Hunt B. Borough Assembly Report City Manager C. City Manager's Report D. City Attorney's Report Johanna Kinney E. Other Reports and Presentations City Clerk 1. Council Travel Report from Council Member Casagranda at the Will Earnhart Kenai Peninsula Climate Conference. City Attorney 2. Seward Community Health Center Annual Report by Executive Director Pat Linton. City of Seward, Alaska Council Agenda May 11, 2015 Page 1 7. PUBLIC HEARINGS A. Ordinances for Public Hearing and Enactment 1. Onlinance 2015-002, Amending The Land Use Plan And The Rezoning Of Lot 4, Fort Raymond Subdivision,Fcuiii Institutional(INS)To Auto Commercial(AC).. Pg 8 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions *1. Resolution 2015-041, Adopting The Revised 2014-15 Historic Preservation Commission Priorities Pg. 18 2. Resolution 2015-042, Approving An Engineering Contract With Moffat & Nichol To Further Study The Feasibility Of A Public Crane Up To Five Ton In Size At Two Different Locations In The Small Boat Harbor For The Amount Of$9,862.00,And Appropriating Funds Pg.23 3. Resolution 2015-043, Accepting A Grant In The Amount Of $974.40 From The Alaska Highway Safety Office For The Click It Or Ticket Campaign During The May 2015 Enforcement Period, And Appropriating Funds . Pg. 58 4. Resolution 2015-044, Accepting A Grant In The Amount Of $793.80 From The Seward Community Foundation For The Seward Animal Shelter Pet Vaccine Clinic To Be Held In Late May 2015, And Appropriating Funds Pg. 62 B. Other New Business Items 1. Approval of the March 23, 2015 and the April 13, 2015 Regular City Council Meeting Minutes and the March 31, 2015 Special City Council Meeting Minutes...... Pg. 68 2. Direct the Planning and Zoning Commission to develop guidelines and a process for non-profit requests for city property. (Terry) 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda May 11, 2015 Page 2 PROCLAMATION WHEREAS, each year Law Enforcement officers join together with citizens and athletes to run the Special Olympics torch throughout the country;and WHEREAS, hundreds of thousands of Law Enforcement officers give their time to protect our communities every day;and WHEREAS, hundreds of thousands of athletes participate in Special Olympics activities annually;and WHEREAS,only the efforts of countless volunteers make Special Olympics possible; and WHEREAS, on May 16, 2015 Law Enforcement officers and athletes will carry the Special Olympics torch during the annual Torch Run and send it on its way to open the Special Olympics Games;and WHEREAS, at this year's games, many of our area's finest young people and adults will be competing in a variety of sports, enjoying athletic competition, and learning the importance of "doing one's best" in the spirit of sportsmanship;and WHEREAS, the Seward Police Department and Special Olympics are organizing the Torch Run in conjunction with the Terry Pollard Memorial Exit Glacier Run organized by Seward Parks and Recreation starting at 10:00 a.m. on May 16, 2015 at the Resurrection Roadhouse. NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska do hereby proclaim May 16, 2015 as SPECIAL OLYMPICS LAW ENFORCEMENT TORCH RUN DAY and encourage all citizens to participate either by running or by pledging a participant. The City Council acknowledges the hard work of the event organizers and congratulates the athletes on their accomplishments. Dated this 11th day of May, 2015 THE CITY OF SEWARD,ALASKA ALASKA f a t t ft r g e K i r k M r TORCH RUN, IMMEMEMBErin Jean Bardarson,Mayor IFIEDOF DUUYE 3 i IN SUPPORT WHEREAS, local Seward wrestler, Matt Morris, was awarded All State Honors for the Alaska State Wrestling Team and was invited to travel to Australia and New Zealand to wrestle at the Annual DownUnder International Games as a member of the USA National Team; and WHEREAS, Matt is the team Captain for the Marathon Wrestling Club, and is an exceptional young man who goes above and beyond just being a wrestler by giving 110% each and every time he steps on the mat, whether he is participating as a wrestler or is helping to coach the younger kids; and WHEREAS, DownUnder Sports has conducted international competitions with athletes from Australia, New Zealand and the United States for 27 years with the mission "to use the common language of sports to bridge continents"; and WHEREAS, this year, only a select few from a pool of approximately 128 athletes will compete in the wrestling portion of this international competition; and WHEREAS, the high level of sportsmanship and camaraderie makes this tournament a positive experience for all the athletes; and WHEREAS, practices and games will take place in Auckland, New Zealand from June 27- July 5, 2015 and the trip expenses could be over$5,000; and WHEREAS, to help with trip expenses in order to support Matt's participation, donations are being taken at Wells Fargo bank under account #7949657188, and also at www.gofundme.com/mattntorris.. NOW, THEREFORE, I, Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby express my full support for your successful international competition, and encourage community members to fund Matt Morris' efforts, and congratulate you on the honor of representing Alaska for the USA National Team. DATED this 11th da of May 2015 Marathon y y' il i )1‘ ,,„: � ,,„ THE CITY OF SEWARD, ALASKA INTERNATIONAL SPORTS SPECIALISTS,INC. S P O R DOWNIHONfl TS Jean Bardarson, Mayor y PROCLAMATION WHEREAS, the infrastructure, facilities,and services provided by Public Works are of vital importance to the health, safety,and well-being of the citizens of Seward,Alaska;and WHEREAS, these facilities and services would not be available without the dedicated efforts of public works professionals, engineers, and administrators who are responsible for our streets, water, wastewater treatment, public buildings, and other structures and facilities essential to serving our citizens;and WHEREAS, understanding and informed citizens provide the support that is vital to the efficient operation of public works systems;and WHEREAS, the future development of Seward, the quality and effectiveness of facilities, and the planning, design, and construction of projects is vitally dependent upon the efforts and skill of public works officials;and WHEREAS, the efficiency of the qualified and dedicated personnel of the City of Seward Public Works department is boosted when citizens understand the importance of public works; and WHEREAS, 2015 marks the 55th annual National Public Works Week sponsored by the American Public Works Association. NOW,THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska, do hereby do hereby proclaim May 17-23, 2015 as PUBLIC WORKS WEEK in Seward, Alaska and thank our dedicated Public Works department on behalf of all the residents in our cominunity. Dated this 11th Day of May, 2015 THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor 5 PROCLAMATION WHEREAS, since the 1980s, Seward's traditional Harbor Opening has kicked off the boating season on the third weekend in May each year; and WHEREAS, on Saturday, May 16, 2015 there will be a full day of activities scheduled to honor and celebrate this longstanding tradition that includes: ❖ Sailor's Breakfast at Sailing, Inc. at 8:30 a.m. followed by ❖ Sailor's Swap Meet at Sailing, Inc. at 10:00 a.m., sponsored by Kenai Fjords Yacht Club and William H Seward Yacht Club with proceeds to benefit the Seward Mariners' Memorial ❖ Military Appreciation bar-b-que at the Harbor Plaza at 12:00 p.m. with free hotdogs, sponsored by the American Legion and the Chamber of Commerce ❖ Seward Mariners' Memorial Plaque Installation Service at the Mariners' Memorial at 3:30 p.m. ❖ Blessing of the Fleet at the Mariners' Memorial at 4:00 p.m. ❖ Boat Parade from the Harbor entrance to the Alaska SeaLife Center and back at 4:30 p.m. NOW, THEREFORE, I,Jean Bardarson, Mayor of the City of Seward, Alaska do hereby proclaim the weekend of May 16, 2015 as HARBOR OPENING & BLESSING OF THE FLEET and invite all citizens to join in celebrating this important part Seward's rich nautical history. Dated this 11th day of May, 2015 THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor ilkCV,ak 'It 1K W W jir /1 AM, sr. ■:_-/ ip. (Q.) Apo ilir 6 *, @) * ir— * * * Di 0. 4410k. * 4, AIL it* 410, 4 ;} @.) * * 4,, ilr c 1,,, 4 * (-. 4 * CONGRATULATI0NS ill A410i .: 4 f. Eddy Olesiuk (a.k.a. "The Natural") (- 1/1" 2015 First Place Finisher & Winner of the Triple Crown: Folkstyle, Greco-Roman & Freestyle 41 r @_.) 4 c-& Representing the Seward Middle School Silvers at the 2015 KPBSD Wrestling Championship 1* • 41IL Tournament in Nikiski, Alaska ~✓ Dated this 11 t11 day of May, 2015 THE CITY OF SEWARD,ALASKA @..) 41 it 0 Jean Bardarson, Mayor 4 rt 4 * * I . . ,_.) * ,,,,AL * . * (- 4, 4. * c-, * 4, * ,,, xi. Ta) it * Itt '' ' lk 4 * * (°a lig IL (('' 411ir , ■ i;-., ler ii,.. Sponsored by: Planning and Zoning Commission Introduction Date: April 27, 2015 Public Hearing Date: May 11, 2015 Enactment Date: May 11, 2015 CITY OF SEWARD, ALASKA ORDINANCE 2015-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND THE REZONING OF LOT 4, FORT RAYMOND SUBDIVISION, FROM INSTITUTIONAL (INS) TO AUTO COMMERCIAL (AC) WHEREAS, the Chamber of Commerce has been the lease holder of City owned Lot 4, Fort Raymond Subdivision, located at 2001 Seward Highway since 1989; and WHEREAS, the Chamber of Commerce has requested a Zoning and Land Use Plan amendment for Lot 4, Fort Raymond Subdivision from Institutional (INS) to Auto Commercial (AC); and WHEREAS, the current Zoning and Land Use Plan designations of the property are Institutional (INS); and WHEREAS, a goal of the Seward Comprehensive Plan is to maintain Seward's Land Use Plan as the primary local tool to ensure quality community land use arrangements, growth, and development; and WHEREAS, Lot 4, Fort Raymond Subdivision is approximately 1.1 acres and is abutting the Auto Commercial Zoning District to the south, and WHEREAS, the adjoining parcels to the north and west are currently zoned Institutional (INS) and contain the Parks and Rec Warehouse, the parcel known as the Air Force Rec Camp, and the community cemeteries; and WHEREAS, the adjoining parcels to the south fronting the Seward Highway are all zoned Auto Commercial, are privately owned and contain the businesses of the Coffee Cup, Safeway and other highway oriented businesses; the parcels to the east, across the Seward Highway are zoned Industrial and include the Leirer Subdivision and the Alaska Railroad; and WHEREAS, the Auto Commercial district was established to provide areas to accommodate highway-oriented commercial activities such as offices, certain institutional uses, and limited personal services and retail uses requiring substantial outdoor activity, traffic, and parking; and WHEREAS, the Chamber of Commerce offers a high level of business, tourist services and highway oriented activates which fit into the Auto Commercial Zoning District; and S CITY OF SEWARD, ALASKA ORDINANCE 2015-002 WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was held by the Planning and Zoning Commission on April 7, 2015; and WHEREAS, the Commission approved Resolution 2015-06, recommending the Seward City Council approve the proposed Land Use Plan and Zoning Maps amendments included in the ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The official Land Use Map of the City is hereby amended changing the land use designation of Lot 4, Fort Raymond Subdivision from Institutional (INS) to Auto Commercial (AC). (see attached map) Section 2. The official Zoning Map of the City is hereby amended changing the zoning designation of Lot 4, Fort Raymond from Institutional (INS) Auto Commercial (AC). (see attached map) Section 3. This ordinance shall take effect ten (10) days following enactment. ENACTED by the City Council of the City of Seward, Alaska, this 11th day of May, 2015. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 9 Council Agenda Statement 10F SF�q Meeting Date: April 27, 2015 ��_►�''"t` se, Through: Jim Hunt, City Manag a. Ron Long, Assistant Ci Manager >> -L , From: Donna Glenz, Planner Agenda Item: Amending the Land Use Plan and rezoning of City-owned Lot 4, Fort Raymond Subdivision, located at 2001 Seward Highway, from Institutional (INS)to Auto Commercial (AC) BACKGROUND & JUSTIFICATION: Attached for City Council review and adoption is Ordinance 2015- 002 , amending the Zoning designation and Land Use Plan map for City-owned Lot 4, Fort Raymond Subdivision, located at 2001 Seward Highway, from Institutional (INS)to Auto Commercial (AC) (see attached maps). The applicant has requested this rezone in order to provide land suitable for future commercial uses allowed within the Auto Commercial District. The current use by the Seward Chamber of Commerce and Visitors Bureau is more consistent with uses normally conducted within the Auto Commercial Zoning District. Seward City Code (SCC) §15.01.035, Amendments, (b) (3) allows the consideration of this rezone as the area is contiguous to the requested Auto Commercial zoning district and also contains more than 1 acre. Parcels to the south along Seward Highway corridor, including the Coffee Cup and the Safeway store development, are currently zoned Auto Commercial. The parcels to the north and west are zoned Institutional and include school campuses, cemeteries and a military resort. The parcels to the east, across the Seward Highway are zoned Industrial and include the Leirer Subdivision and the Alaska Railroad. In order for the lot to be rezoned, the underlying Land Use Plan will also need to be amended. The Land Use Plan adopted with the 2020 Seward Comprehensive Plan recommends this area remain Institutional. However the area contiguous to the south is recommended to remain Auto Commercial. SCC 15.05.025. Land use districts--Established,definitions a) Established. The city is hereby divided into land use districts which shall be bounded and defined as shown on the official land use map. This official map, together with all explanatory matter thereon, as exhibited at the time of public hearing, is hereby adopted by reference and declared to be a part of this chapter. The requested Zoning and Land Use Map change of the area for rezone is Auto Commercial Io (AC) defined in SCC 15.05.025 (b). as (8) Intended to provide areas to accommodate highway oriented commercial activities such as offices, certain institutional uses, and limited personal services and retail uses requiring substantial outdoor activity, traffic and parking, and which also serve the offices and nearby residential areas, and which do not materially detract from nearby residential areas. Recognizing that the primary concern of all zoning actions is to promote public health, safety and general welfare (SCC 15.01.010), Community Development recommends this rezone for the following reasons: 1. This rezone will allow for commercial and business use of Lot 4, Fort Raymond Subdivision, which is consistent with the intent and purpose of the Seward Chamber of Commerce. 2. At this time the community would be better served by allowing more commercial activity along the Seward Highway corridor, while creating and preserving adequate non-commercial areas outside of the highway corridor for residential development. INTENT: Rezone and amend the Land Use Map for City owned Lot 4, Fort Raymond Subdivision from located at 2001 Seward Highway, from Institutional (INS) to Auto Commercial (AC). CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020, approved by Council 2005): Volume I,page 27; Section 3.7.3.1: X Promote expansion and development of local entrepreneurial businesses. (page 16) Strategic Plan (1999): Promote residential and commercial development inside the City. X (page 9) Property owners within three hundred (300) feet of Lot 4, Fort Raymond Subdivision were notified of this proposed Rezone. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15.01.040 Public Hearings were complied with. The Planning and Zoning Commission held the public hearing April 7, 2015 approved Resolution 2015-06 recommending City Council approval of the attached Ordinance 2015- amending the Land Use Plan and Rezoning City owned Lot 4, Fort Raymond Subdivision from Institutional (INS)to Auto Commercial (AC). FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. �I�,� ,L� Approved by Finance Department � J fl ATTORNEY REVIEW: Yes X No RECOMMENDATION: The Seward Planning and Zoning Commission and Staff Recommend: April 27, 2015 the Council introduce Ordinance 2015- DOZ amending the Land Use Plan and Rezoning City owned, Lot 4, Fort Raymond Subdivision from Institutional (INS) to Auto Commercial (AC) May 11, 2015 the Council conducts a public hearing and enacts Ordinance 2015-00L . i2 Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2015-06 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVE THE ATTACHED ORDINANCE AMENDING THE ZONING AND LAND USE PLAN DESIGNATION OF CITY OWNED LOT 4, FORT RAYMOND SUBDIVISION, LOCATED AT 2001 SEWARD HIGHWAY, FROM INSTITUTIONAL(INS)TO AUTO COMMERCIAL(AC) WHEREAS, the Chamber of Commerce has been the lease holder of City owned Lot 4, Fort Raymond Subdivision,located at 2001 Seward Highway since 1989;and WHEREAS, the Chamber of Commerce has requested a Zoning and Land Use Plan amendment for Lot 4, Fort Raymond Subdivision from Institutional (INS) to Auto Commercial (AC); and WHEREAS,a goal of the Seward Comprehensive Plan is to Maintain Seward's Land Use Plan as the primary local tool to ensure quality community land use arrangements, growth, and development;and • WHEREAS, Lot 4, Fort Raymond Subdivision is approximately 1.1 acre and is abutting the Auto Commercial Zoning District to the south,and WHEREAS, the Auto Conunepclal district was established to provide areas to accommodate highway-oriented commercial activities such as offices, certain institutional uses, and limited personal services and retail uses requiring substantial outdoor activity,traffic,and parking; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on April 7, 2015. NOW, THEREFORE,BE IT RESOLVED by the Seward Planning and Zoning Commission that: • C3 Seward Planning and Zoning Resolution 2015-06 Page 2 of 2 Section 1. The Seward Planning and Zoning Commission supports the proposed Zoning and Land Use Plan amendments and recommends the attached Ordinance 2015-__ be forwarded to City Council for approval. • .a i, Section 2. This resolution shall take'tffecf immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 7th day of April 2015. THE CITY OF SEWARD,ALASKA / . eliti # — Cindy und,Chair AYES: Fleming, Coulter,Anderson,Seese, Ecklund NOES: None ABSENT: Swann ABSTAIN: None VACANT: One ATTEST: 4 _ .'.k:it.. ' J hanna Ki'Ay,CMC , 'ity Clerk (City Seal) SSSSSSSSSS Sp ,...%4� of SEA%s `s&&,4,©sPO,:,T 4,e,..,E)d 0. ° v e I SEAL ® • 3 a sd> •.• 1,��,,• ., ' •e F,q� r C Or r: Ili City of Seward,Alaska Planning Commission Minutes April 7, 2015 Volume 7, Page 127 Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing— Resolution 2015-06 of the Seward Planning and Zoning Commission of the City of Seward, Alaska recommending City Council approve the attached Ordinance amending the Zoning and Land Use Plan designation of City owned Lot 4, Fort Raymond Subdivision, located at 2001 Sew0614lighway, from Institutional (INS)To Auto Commercial (AC) . '" Glenz provided the history of the City lease to the Chamber c omnl , She noted the location on wall maps and explained how the parcel could be uti ed' or more- mercial activity if it were zoned Auto Commercial, which was appropriate d Highway tage. Glenz noted that nearby property owners were notified through public hearing process.' rocess supported the proposed rezone, Glenz said. Notice of public hearing being posted and published '+uired by law was noted and the public hearing was opened. No one requested to be heard and the pu i I : was close. j/ Motion (Fleming/Coulter.) , ution 2015-06 Fleming noted that ark :��,�n was hel. and the oposed Auto Commercial zoning designation was mor�r� s• opriate the existing . Motion Passed Nw`;6A, ��: _ ry-s nanimous • ! upon ; ': of -Seward Planning and Zoning Commission of the , , of Seward, a re ding City Council approve the renaming of " - i rth/south rig ,f way, rrently known as Hemlock Street to Crabapple Str ' ,1 .ted withi le southwest corner of the Forest Acres Subdivision Glenz pointed o► ; right way location on wall maps. The right of way was established in 1978, but had not b.. %%;: a;'s letel Y p develo ed, Glenz said. Several street names were considered, ii and duplicate street na within the Kenai Peninsula Borough had been eliminated. An adjacent property owner had •oposed the name Crabapple and canvased nearby property owners, Glenz said. No comments from the public had been received. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Sandie Roach', inside City limits, said she only recently learned of the proposed street name change. Roach' said she did not think the Crabapple Street name was in keeping with the street 75 Y n to { ).• . /l- ,.---, , , , , 1 • . ;, 0 i)r g.r%.Q t:�. . r .. ■�. .Y if Institutional "�+ R 4 „ .. Zoning ` b `' District ! I r .• ° 1 2001 Seward Highway _ r : Chamber Lease Property _ VS . Institutional to Auto Commercial .,. i I -4'4 will , _ 4 . •., e4 r' : h t; iai 40.6. .. >�__ �►:�?�: t �'� ' 4 o,. Industrial Zoning District ` Auto Commercial -_ - ►�` _ Zoning District 4 list ,..... ,v. , . .,. • _ li, _ ___ ,tt tr. Ifr ti �l 1_. 4 ti ter . • — e /f Sc ;\ Institutional to Auto Commercial Current Zoning Map ����i,\`9� April 7, 2015 Due to different data sources property lines and aerials a 0 200 400 Feet ' imagery do not overlay correctly. Map is to be used for A(ASK P # VP orientation and reference purposes only. Mapping Assistance by Alaska Map Company,LLC ( .,:.:;,' 4.! F:14: i tJ ''' t P 9 4.■ ! C .r h _ _ _ Institutional , Zoning -District ; \---;,t r IAS1EN LN.. 4' i 2001 Seward Highway , • Chamber Lease Property i Institutional to Auto Commercial e 1 ..,4„. Industrial Zoning ,Allr Auto Commercial sI District Zoning District '''•• itll,!'..• - / 's- 41:,,,' .1 '' 4 "t ...\....• i 3 1" Institutional nal to Auto Commercial Current Land Use Plan Map F; `p N April � o ■ Due to different data sources property lines and aerial .,:� 0 200 400 Feet imagery do not overlay correctly. Map is to be used foi 4:asKP # orientation and reference purposes only. - Mapping Assistance by Alaska Map Company,LLC t'1 Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD, ALASKA RESOLUTION 2015-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,ADOPTING THE REVISED 2014-15 HISTORIC PRESERVATION COMMISSION PRIORITIES WHEREAS,the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government (CLG), which requires provision for recognition of the historically significant activities, structures, and the people who helped build Seward; and WHEREAS,it is the responsibility of the Seward Historic Preservation Commission to assist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS,it is also the responsibility of the Seward Historic Preservation Commission to assist with the preservation of Seward's local history; and WHEREAS,the Commission has continuously received Certified Local Government grants for historic preservation activities; and WHEREAS,the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS,the Commission continues to revise the Seward Historic Preservation Plan;and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary; and WHEREAS, the Seward City Council and the Seward Historic Preservation Commission discussed and revised the Commission's 2014-15 Priority List at the January 19, 2015 joint work session; and WHEREAS, the Seward Historic Preservation Commission discussed and further revised and approved the attached revised 2014-15 Priority List in a special meeting on March 18, 2015. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The revised 2014-15 Priorities for the Seward Historic Preservation Commission attached hereto are hereby approved. Section 2. This resolution shall take effect immediately upon adoption. 1� COQ ell Agenda Statement Meeting Date: May 11,2015 �� �_� `` o' To: City Council CASE' Through: Jim Hunt, City Manag From: Seward Historic Preservation Commission i V" Agenda Item: A resolution approving the Seward Historic Preservation Commission's 2014-15 revised priorities. BACKGROUND&JUSTIFICATION: Seward Historic Preservation Commission(SHPC)meets annually with the City Council in a Joint Work Session to review and update their Priorities, which are established for two year cycles. During a joint work session on January 19,2015,the Commission and Council reviewed and updated the 2014-2015 Seward Historic Preservation Commission Priorities List. At their March 18, 2015 meeting, SHPC approved Resolution 2015-001 recommending Council adoption of the Board's 2014-2015 Revised Priority List. INTENT: Council support and approve the attached revised 2014-2015 SHPC priorities. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 3.9.1.2 Encourage the recognition, rehabilitation 1. and preservation of prehistoric and historic sites, transportation routes, x trails, buildings, and artifacts. 2 Strategic Plan: Growth Management and Land Use Planning pg. 9-11 History and Sense of Community pg. 13 3. Other(list): FISCAL NOTE: No cost is associated with this resolution. Approved by Finance Department: € 14Z3 -ttate,l,t3 ATTORNEY REVIEW: Yes No Not Applicable X RECOMMENDATION: Approve Resolution 2015- (A Resolution of the City Council of the City of Seward, Alaska, Approving the Revised 2014-15 Historic Preservation Commission Priorities. 2-O Seward Historic Preservation Commission 2014- Revised Priorities List ` 2015 Public Outreach • Coordination with Planning and Zoning-At least once a year, preferably in the fall, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission • Historic Preservation Web Presence- Continual updating and work on website (2015 revision) • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month.The scope of the activities will vary from year to year, but activity needs to be identified many months in advance. a. The month of May is Historic Preservation Month b. Place the National Historic Preservation Month on the January Agenda • • Seward Annual Historic Preservation Award- Continue to solicit candidates. a. The Historic Preservation award may be given in May b. Place the Seward Annual Historic Preservation Award on the January Agenda. c. Solicit the public to nominate people they think deserve to be a recipient of the award. Nominations must be received by April. d. Update City plaque as appropriate. • Local Plants and Tree a. Inventory of Local Plants and Trees b. Solicit Nominations From the Public in March of each year. • The First Friday Fireside Historical Lecture Series- a. August meeting agenda item to set up work session to brainstorm program ideas • Cemetery Information Project a. Update Cemetery/Obituary Information on Seward Historic Preservation website and PastPerfect Database. Historic Structures &Sites • Hoben Park has been approved for historic reconstruction by Council a. The Commission continues to support and is willing to assist with this project. • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures and site to Seward Local Register • Monitor the Jesse Lee Home Project Historic Preservation Plan • Seward Historic Preservation Plan-The plan needs to be reviewed and updated. a. CLG Grant has been received and work is ongoing • 11Page /( Seward Historic Preservation Commission ' 2014- Revised Priorities List 2015 Other Required Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology.—CLG Historic Preservation Program, State Guidelines Pg. 3. • *Survey and inventory community historic architectural and archaeological resources within the community. • Set priorities for grant applications. a. Schedule annual work session to discuss future grant applications • Participate in the review of the Comprehensive Plan. (2015 revision) * Required by City Code Updated March 19, 2015 VK 2IPas e 2.2„ Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN ENGINEERING CONTRACT WITH MOFFAT & NICHOL TO FURTHER STUDY THE FEASIBILITY OF A PUBLIC CRANE UP TO FIVE TON IN SIZE AT TWO DIFFERENT LOCATIONS IN THE SMALL BOAT HARBOR FOR THE AMOUNT OF $9,862.00,AND APPROPRIATING FUNDS WHEREAS,the users of the Seward Small Boat Harbor have long wanted a public crane for loading gear and fish; and WHEREAS, the City ha advertised for qualified firms to prepare the feasibility report; and WHEREAS, the engineering firm of Moffat & Nichol submitted the lowest, qualified bid. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is authorized to execute the contract with Moffat &Nichol in the amount of$9,862.00, as presented in substantial form. • Section 2. The funds for the report shall be appropriated from Harbor Undesignated Reserves account 11000-0000-3400 to Contracted Services account no. 11000-2000-7009. Section 3. This resolution shall take effect immediately after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of May,2015. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: Agenda Statement > of'st-h;, Meeting Date: May 11, 2015 1-1 � �t �Q, To: City Council ' LAS►�P ,,., 4 Through: City Manager Jim H Harbormaster Mack Funk IV/ Agenda Item: Recommending approval of an engineering contract with Moffat &Nichol to further study the feasibility of a public crane up to five ton in size at two different locations in the Small Boat Harbor, and appropriating funds. ACKGROUND &JUSTIFICATION: The users of the Seward Small Boat Harbor, have for many years urged the City to purchase and install a public crane in the harbor to be used for loading and unloading gear and fish. In October 2013 a preliminary report was completed, but there were no funds budgeted to complete the project at that time. On January 12, 2015 the City Council,by a vote of 4-3 directed the staff in three ways: Section 1. Authorize the City Manager to produce Request for Quotes, or Invitation to Bid documents to ascertain the feasibility of up to a five ton crane on I Dock or Travelift bulkhead. Section 2. Fund this engineering design contract in an amount not to exceed $35,000 from contracted Services Account 11000-2000-7009 and appropriate funds. Section 3. This resolution shall take effect immediately upon adoption. On March 25, 2015 the City issued a Request for Quote to engineering firms that might be able to complete the feasibility study. Following the April 8 deadline for receiving price quotes, it was determined that Moffat & Nichol with a price of$9862. At the April 13, 2015 City Council meeting, staff was directed to prepare an authorizing resolution for the engineering contract. INTENT: This resolution will resume the planning work necessary to ultimately install a new crane in the Seward Small Boat Harbor. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here): Create a thriving port of X Seward through Harbor improvements. Page 23 2 Strategic Plan(document source here): Improve and expand maritime facilities. Page 7 3. Other(list): •2y FISCAL NOTE: This work will be funded from the Harbor Undesignated Reserves account no. 11000-0000-3400 to Contracted Services account no. 11000-2000-7009 Approved by Finance Department: , ,�;� ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: To approve Resolution 2015 642, Professional Services Agreement with Moffatt& Nichol for Engineering and Related Services This AGREEMENT, made and entered into this day of , 2015 by and between the CITY OF SEWARD, a home rule municipal corporation organized under the laws of the State of Alaska, hereinafter referred to as the "City," and MOFFATT& NICHOL, a corporation authorized to do business in Alaska, with offices located at 880 H Street, Suite 208, Anchorage, Alaska 99501 hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide engineering services for the design and possible future installation of one or two public cranes in Seward, Alaska; and WHEREAS, Contractor submitted a proposal asserting it is able to perform these services in a professional and timely manner, NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A-City's Request for Quote dated March 25, 2015 Exhibit B - Insurance 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Mack Funk and include any successor or authorized representative. 1.5 "Project" shall mean design for one or two public cranes in Seward, Alaska. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 �lP Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. The City agrees to pay Contractor on a lump sum basis in the amount of $9.862.00 (Nine Thousand Eight Hundred Sixty Two Dollars) The City shall pay, for work completed to the City's satisfaction, within 30 days after receiving each monthly invoice submitted by the Contractor. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work described in the City's Request for Quote, Exhibit A, to provide professional services based on approved standards and instructions. Exhibit A is hereby modified to be consistent with the procurement ordinances in SCC Title 6, and to acknowledge that a construction contract, if approved by the City, will utilize the City's standard construction documents. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion of all work described herein shall be as follows: May 8, 2015: Contract between the City and Engineer fully executed July 8, 2015: Updated Preliminary design complete 6.0 PERSONNELIORGANIZATION, 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: Charles Baizarini, PE (Designer of Record) Paul Wallis, PE (Senior Structural Engineer J QC) Tyler Sparks, PE (Senior Electrical Engineer) 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and 21 Professional Services Agreement Page 2 of 8 management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder required professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys'fees),for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (Including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Contractor, provided, however, that this paragraph shall not be construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the negligence of the City. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. Attached as Exhibit B is a current insurance certificate provided by the Contractor. These insurance policies, and any extension or renewals thereof, must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. Professional Services Agreement Page 3 of 8 c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Upon request, Contractor shall permit the City to examine,any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor,for account of, and at the sole risk of the Contractor. The types of insurance provided by the Contractor shall provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents,. or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and. its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS. AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees)which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc.,with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise Professional Services Agreement Page 4 of 8 any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason Including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, 30 Professional Services Agreement Page 5 of 8 or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant. for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, martial status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion,.national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. cJ� Professional Services Agreement Page 6 of 8 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Chances In Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. 28.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 32- Professional Services Agreement Page 7 of 8 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: City of Seward City Harbormaster P.O. Box 167 Seward, Alaska 99664-0167 IN WITNESS WHEREOF,the parties have executed this Agreement. CITY OF SEWARD By: James Hunt By: S aun McFarlane, PE Title: City Manager Title: Business Unit Leader Date: Date: /try. 11 leaf ATTEST: Johanna Kinney, CMC City Clerk (city seal) 33 Professional Services Agreement Page 8 of 8 1 ® DATE(MMIDD/Yl YY) A`∎D CERTIFICATE OF LIABILITY INSURANCE 4/13/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). . PRODUCER SullivanCurtisMonroe Insurance Services CONTACT 1920 Main Street Suite 600 PHONE IL Ext): 949.250.7172 FAX Irvine, CA 92614 E-MAIL E-MA/C.No): 949.852.9762 ADDRESS: INSURERS)AFFORDING COVERAGE NAIC# www.SullivanCurtisMonroe.com License#0E83670 INSURER A: Liberty Mutual Fire Insurance Company 23035 INSURED INSURER B: American Guarantee&Liability Insurance Company 26247 Moffatt&Nichol 3780 Kilroy Airport Way, Suite 750 INSURER c: Commerce and Industry Insurance Company 19410 Long Beach CA 90806 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 24241354 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A / COMMERCIAL GENERAL LIABILITY ,./ ,./ TB2-Z91-462731-024 7/1/2014 7/1/2015 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE ✓ OCCUR PREMISES(Ea occurrence) $ 300,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ✓ 5EC ✓ , LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: Deductible/SIR $ None A AUTOMOBILE LIABILITY ,/ / AS2-Z91-462731-014 7/1/2014 7/1/2015 COMBINED SINGLE LIMIT $ 1 000 500 (Ea accident) ✓ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ ✓ H RED AUTOS ✓ AUTOS-0WNED Comp Ded$1,000 PROPERTY DAMAGE $(Per accident) Coll Ded$1,000 $ B i UMBRELLA LIAB y OCCUR AUC5761680-01 7/1/2014 7/1/2015 EACH OCCURRENCE $ 25,000,000 EXCESS LIAB CLAIMS-MADE No exclusion for USL&H AGGREGATE $ 25,000,000 or Jones Act DED I RETENTION$ Deducible/SIR $ one C WORKERS COMPENSATION ,./ WC4321232 7/1/2014 7/1/2015 1 STATUTE ETH AND EMPLOYERS'LIABILITY Y/N Includes USL&H ANY PROPRIETOR/PARTNER/EXECUTIVE © NIA Includes Jones Act E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below • E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Re:Engineering Services City of Seward is named as additional insured per attached endorsements.Primary and non contributory wording applies Waiver of subrogation applies per attached endorsement.30 Day notice to follow from carrier. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Seward THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 167 ACCORDANCE WITH THE POLICY PROVISIONS. Seward AK 99664 AUTHORIZED REPRESENTATIVE -. I Dianna Rivas 2 i- ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD CERT NO., 24241354 Christal Swinson 4/13/2015 4,30,12 PM (PDT) Page 1 of 16 • 4/13/2015 I I I Moffatt&Nichol I 31-024 COMMERCIAL GENERAL LIABILITY POLICY NUiNBER;TB2-Z91-4627 CO 1 CG 2010 0413 i THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. . I I ADDITIONAL INSURED -OWNERS, LESSEES OR I CONTRACTORS - SCHEDULED PERSON OR I ORGANIZATION i I This endorsement modifies insurance provided under the following: 3 COMMERCIAL GENERAL LiABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) OrO •anization s Location s Of Covered O.:rations 1 I a • information required to complete this Schedule,if not shown above,will be shown in the Declarations. , i A. Section II—Who Is An Insured is amended to B. With respect to the insurance afforded to these S include as an additional Insured the person(s)or additional insureds, the following additional organizations) shown in the Schedule, but only exclusions apply s with respect to liability for"bodily Injury","property This insurance does not apply to"bodily injury"or damage" or "personal and advertising injuryr" "property damage"occurring after: caused,In Whole or In part,by: 1. All work, including materials, parts or I 1. Your acts or omissions or equipment furnished in connection with such 1 2. The acts or omissions of those acting on your work, on the project (other than service, p • behalf; maintenance or repairs)to be performed by or 1 in the performance of your ongoing operations for on behalf of the additional insured(s) at the j the additional Insured(s) at the location(s) location of the covered operations has been designated above. completed;or However: 2. That portion of"your work" out of which the 1. The insurance afforded to such additional injury. or damage arises has been put to Its insured ur applies to the extent permitted by intended use by any person or organization only pp pm y other than another contractor or subcontractor • law;and engaged In performing operations for a 2. if coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured will not be broader then that which you are I required by the contract or agreement to provide for such additional insured. t 1 3 i I • I 5 i CG 2010 0413 ®insurance Services Office,Inc.,2012 Page 1 of 2 a i 3 i I 35 i CERT NO.: 24241354 Christal Swanson 4/13/2015 4:30:12 PM (PDT) Page 2 of 16 C. With respect to the insurance afforded to these 2. Available under the applicable Limits of additional insureds, the following Is added to Insurance shown in the Declarations; Section III—Limits Of Insurance: whichever Is less. If coverage provided to the additional insured is This endorsement shall not increase the t required by a contract or agreement,the most we appicable Limits of Insurance shown in the will pay on behalf of the additional insured Is the Declarations. amount of insurance: ' i 1. Required by the contract or agreement;or • • • • { Page 2 of 2 0 Insurance Services Office,Inc.,2012 CG 2010 0413 1 31 ( CERT NO.: 24241354 Christal Swineoa 4/13/2015 4:30:12 PM (PDT) Page 3 of 16 • • • • Poi cy Number AS2-Z91-462731-014 Issued by Liberty Mutual Fire insurance Co. THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY, AUTO ENHANCEMENT ENDORSEMENT This endorsement modifies insurance provided under the following; BUSINESS AUTO COVERAGE FORM I. Nei Acquired or Formed Organizations IL Employees as Insureds III. Lessor-Addllk ial insured and Loss Payee IV. Supplementary Payments-Increased Limits V. Fellow Employee;Coverage VI. Personal Property of Others VII. Additional Transportation Expense and Cost to Recover Stolen Auto VIII. A?rbag Coverage IX. Tapes,Records and Discs Coverage X. Physical Damage Deduc1Ible-Single Deductible XI. Physical Damage Deductible-Glass XII. Physical'Damage Deductible-Vohice Tracking System XII I. Duties in Event of AccIdent,Claim,Suit or Loss XIV. Unintentional Failure to Disclose Hazards • XV. Worldwide Liability Coverage-Hired and Norsowned Alarm XVI. I fired Auto Physical Damage KVII. Auto Medical Payments Coverage Increased Limits XVIIL Drive Other Car Coverage-Broadened Coverage for Designated Individuals XIX, Rental Reimbursement Coverage XX. Notice of Cancellation or Nonnrenewel XXI. LoanlLease Payoff Coverage XXII. Limited Mexico Coverage XXIII. Waiver of Subrogation I. NEWLY ACQUIRED OR FORMED ORGANIZATIONS Throughout this policy,the words you and your also refer to any organization you newly acquire orlorm,other than a.partnership or Joint venture,and over which you maintain ownership of more than 50 percent interest, provided; A. There is no similar insurance available to that organization; B. Unless you riotify us to add coverage to your policy,the Coverage under this provision Is afforded only until: 1. The 9Oitr day after you acquire or form the organization;or 2. The end of the pellcy period,whichever is earlier,and C. The coverage does not apply to an "accident" which occurred before you acquired or formed the organization. • AC 04 07 0713 0 2013 Liberty Mutual Insurance.All rights reserved. Page 1 or 11 Includes copyrighted material of Insurance Services Offoe,Inc.. with its permission_ 31 cPDF.created willAvpdfFacteopPro,trial viersOn wmpdffactory.com • • Policy Number AS2 Z91-462731-014 Issued by Liberty Mutual Fire Insurance Co. II, EMPLOYEES AS INSUREDS Paragraph Al.Who Is An Insured of SECTION II-LIABILITY COVERAGE is amended to add: Your"employee"is an Insured"while using with your permission a covered"auto"you do not own, hire or borrow In your business or your personal affairs. Ill. LESSOR-ADDITIONAL INSURED AND LOSS PAYEE A. Any'leased auto" will be considered an 'auto' you.oven amt neat an "auto- you hire or borrow. The coverages provided under this section apply to any"leased auto`until the expiration date of this policy or until the lessor or his or her went takes possession of the"teased auto"whichever occurs first. B. For any leased auto"that Is a covered'auto" under SECTION II-LIASILITYCOVffRAGE,Paragraph A.1. Who IsAn Insured provision Is changed to include as an"insured"thelessor of the'teated auto".However, the lesser is an"insured"only for°bodly injury"or"property damage"resulting from the acts or omissions by: 1. You. 2. Any of your"employees"or agents;or 3, Any person,except the lessor or any"employee"or agent of the lessor,operating a leased auto"with the permission of any of the above. C. Loss Payee Clause 1. We will pay,as interests may appear,you and the lessor of the leased auto"for"mess'to the covered "leased auto', 2. The insurance covers the interest of the lessor of the'leased auto" unless the"loss" results from fraudulent acts or omissions on your part 3. If we make any payment to the lessor of a leased auto",we will'obtain his or her rights against any other party. • D. Cancellation 1. It we cancel the policy,we will mail notice to the lessor in aceordanca with the Cancellation Common Policy Condition. • 2. It you cancel the policy,we will mail notice to the lessor. 3. Cancellation ends th=s agreement. E. The lessor is not liable for.payrnent of your premiums, F. For purposes of this endorsement,the following definitions apply. • 'Leased auto"means an'auto'which you tease for a period of six months or longer for use in your business,including any"temporary substitute"of such"leased auto". AC 84117 4713 2f)13 Liberty Mutual Insurance-All rights reserved. Page 2 of 11 Include`copyrighted material of Insurance SeMces Office,Inc., • with its permission. 3q cPDE created v4 apdfFactaty/Pros trial ver&on w>:pdffactorv.com • Policy Number AS2-Z91-462731-014 Isseed-by Liberty Wti*aI Fire Insurance Co. "Temporary substtutc"means an"auto° Mat is furnished as a substitute for a Covered'auto"when the covered°auto"is out of service because of its breakdown,repair,servicing.loss"or destruction. IV. SUPPLEMENTARY PAYMENTS-INCREASED LIMITS Subparagraphs A.2.a.(2)and A.2.e.(4)of SECTION II-LIABILITYCOVERAGE are deleted and replaced by the following: (2) Up to$3.000 for the cost of ball bonds(including bonds for related traffic law violations)required because of an'accident'we cover: We on not have 10 furnish these bonds. (4) All reasonable exper>sesincurred by the"insured"at our request,including the actual loss of earnings up to 5500 a day because of time off from work. V. FELLOW EMPLOYEE COVERAGE A. Exclusion 8.6.of SECTION H-LIAHIt.1TY COVERAGE does not apply. B. For the purpose of Fellow Employee Coverage only,Paragraph B.6.of BUSINESS AUTO CONDI I IONS is Changed as follows: This Fellow Employee Coverage is excess over any other Collectible insurance. Vi. PERSONAL PROPERTY OF OTHERS Exclusion 6_in SECTION II-LIABILITY COVERAGE for a covered"auto°Is amended to add: This exclusion does not apply to"property damage"or"covered pollution cost or expense"involving'personal property"of your"employees" or others while such property is Carded by the Covered"auto°. The Limit of insurance for this coverage is$$,0 00 per accident".Payment under this coverage does not increase the Limit of Insurance. For the purpose of this section of this endorsement."personal property`is defined as a any property that is not used In the individuars trade or business or held for the production or collection Of income. VII.ADDITIONAL TRANSPORTATION EXPENSE AND COST TO RECOVER STOLEN AUTO A. Paragraph AA.e.of SECTION III"PHYSICAL DAMAGE COVERAGE is amended as follows: The amount we will pay is increased to 650 per day and to a maximum limit of S1,000. B. Paragraph A.4.a.of SECTION III-PHYSICAL DAMAGE COVERAGE is amended to add the feilo'wing: If your business is shown in the Declarations as something other than an auto dealership,we will also pay up to$1,000 for reasonable and necessary costs incurred by you to return a stolen covered"auto"from the place Where it is recovered to its usual garaging Location. VIIIAIRBAG COVERAGE Exclusion B.3.a.in SECTION III-PHYSICAL DAMAGE COVERAGE."is amended to add: his exclusion does not apply to the accidental discharge of an airbag. AC(14 07 0713 0 2013 Liberty Mutual Insurance.All rights reserved. Page 3 of 11 Ineucies copyrighted material of Insurance Services Office:Inc., with its permission. 39 .1;1O.created wit pdffacteiy/P*itrial vlersionpkammpdffactorv.com PO icy Number AS2 291-462731.014 Issued by Liberty Mutual Fire Insurance Co. IX. TAPES,RECORDS AND DISCS COVERAGE Exclusion 13.4.,a,of SECTION 111-PHYSICAL DAMAGE COVERAGE is deleted and replaced by the following: a- Tapes,records,discs or other similar audio,visual or data electronic devices designed for use with audio, visual or data electronic equipment except when the tapes,records,discs or other similar audio,visual or data electronic devices: (1) Are your property or that of a family member;and (2) Are in a covered at the time of"loss". The meet we will pay fur'loss'Is$200.No Physics Damage Coverage deductible applies to this coverage. X. PHYSICAL DAMAGE DEDUCTIBLE-SINGLE DEDUCTIBLE Paragraph D.in SECTION III-PHYSICAL DAMAGE COVERAGE is deleted and replaced by the following: D. Deductible For each covered"auto',our obligation to pay for,repair,return or replace damaged or stolen property will be reduced by the applicable deductible shown in the Declarations. Any Comprehensive Coverage deductible shown in the Declarations does net apply to loss'caused by fire or lighlnittg. When two or more covered"autos"sustain"loss"in the same collision,the total of all the"loss"for all the involved covered "autos"will be reduced by a single deductible, which will be the largest of all the deductibles eppiying to all such covered"autos'. XI. PHYSICAL DAMAGE DEDUCTIBLE-GLASS Paragraph D.in SECTION III-PHYSICAL DAW..AGE COVERAGE is amended to add: No deductible applies AO"loss"to glass If you elect to patch or repair it rather than replace it, XII.PHYSICAL DAMAGE DEDUCTIBLE-VEHICLE TRACKING SYSTEM Paragraph D.in SECTION Ill-PHYSICAL DAMAGE COVERAGE Is amended to add: Any Comprehensive Coverage Deducible shown in the Deciaratiens will be reduced by 50%for any loss" caused by theft If the vehicle is equipped with a vehicle tracking device such as a radio tracking device or a global pos:.limeing device and that device was the method of recovery of the vehicle. xIl1DU•rlES IN EVENT OF ACCIDENT,CLAIM,SUIT BR LOSS Subparagraphs A.2.9 and A,?.b.of SECTION IV-BUSINESS AUTO CONDITIONS are changed to: a. In the event of"accident",claim,"suit"or loss",your insurance manager or any otherperson you designate must notify us as soon as reasonably possible of such"accident",claim,'suit"or loss". Such notice most Include: (1) How,when and Where the"accident"cr loss"occurred; AC 84 07 0713 ID 2013 Liberty Mutual Insurance.All rights reserved Page 4 of 11 Includes copyrighted material of Insurance Services Office,Inc, with its permission. Li 0 cPDF•created witttpdfFactety/Proi trial vertons ajvv :;pdffactory.com • • Foley Numtter AS2-291-462731-014 Issued by Liberty Mutuat Fire Insurance Co, (2) The Insueod's"name and address;and (3) To the extent possible,the names and addresses of any injured persons and witnesses. Knowledge of an "accident",claim, "suit"or loss" by your agent,.servant or"employee" shell not be considered knowledge by you unless you,your insurance manager or any other person you designate has received notice of the"accident".calm."suit"or"loss"from your agent,servant or b. Additionally,you and any other Involved"insured"must (1) Assume no obligation, make no payment or incur no expense without our consent,except at the "insured's'own cost. (2) immediately send us copies of ahy request.demand,order,notice,summons or legal paper received concerning the claim or"salt'. (3) Cooperate with us in the Investigation or settlement of the claim or defense against the'suit". (4) Authorize us to obtain medical records or other pertinent information. (5) Submit to examination,at our expense.by physicians of our choice,as often as we reasonably require. XIV.UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS . Paragraph 8.2.in SECTION IV BUSINESS AUTO CONDITIONS is amended to add the following: • My unintentional failure to disclose all expowuresor hazards existingee of the effective date of the Business Auto Coverage Fort or at any time during-the policy period will not invalidate,or adversely affect the coverage for such exposure or hazard. However,you must report the undisclosed exposure or hazard to us as soon as reasonably possible after its discovery • XV.WORLDWIDE LIABILITY COVERAGE-HIRED AND NONOWNED AUTOS Condition 8.7.in SECTION IV-BUSINESS AUTO CONDITIONS is amended to include the following: For"accidents"resulting from the use or operation of covered"autos"you do net own,the coverage territory means all parts of the world subject to the following provisions: - a. If claim is made or"suit" is brought against an "insured" oulskie of the United States of America, its territories and.possessiore,Puerto Rico and Canada,wo shall have the right,but not the duty te Investigate, negotiate,artd settle or defend such claim or'eat", If we do not exercise that right,the"insured°shell have the duty to investigate,negotiate,and settle or defend the claim or"suit"and we will reimburse the insured"for the expenses reasonably incurred in connection with the inveetigation settlement or defense. Reimbursetrtent will be paid in the currency of the United States of America at the rate of exchange prevailing on the date of reimbursement_ The"insured'shall provide us with such information we shall reasonably request regarding such claim or "suit'and its investigation,negotiation,and settlement or defense. The Insured"shall not agree to any settlement of the claim or"salt"without our consent. We shall not unreasonably withhold consent_ AC$4 gT 8713 2013 Liberty Mutual Insurance.All rights reserved. Page 5 of 11 Includes copyrighted material of Insurance Servicce Office,Inc., with its permission. 11 QIN.created witilsdfFactery/Proitriat vefsioripAammpdffactory.com • Policy Number AS2-Z91-482731-014 Issued by Liberty Mutual Fire Insurance Co. b. We arc not liceneod to write insurance outside of the United States of America,its territories or possessions, Puerto Rico and Canada. We wal not furnish certificates of Insurance or other evidence of Insurance you may need for the purpose of Complying with the laws of other countries relating to auto insurance. Failure to comply with the auto insurance laws of other countries may result in fines or penalties. This insurance does not apply to such fines or penalties. XVI.HIRED AUTO PHYSICAL DAMAGE If no deductibles are shown in the Declarations for Physical Damage Coverage for Hired or Borrowed Autos, the following will apply: A. We will pay for loss"under Comprehensive and Cpllisiori coverages to a covered"auto"of the private passenger type hired without an Operator for use in your business: 1. The most we will pay for coverage afforded by this endorsement Is the lesser o1 a. •The actual cosh)repair or replace such covered"auto"with other property of like kind and quality; or b. The actual cash va`ue of such covered"auto"at the time of the"loss". p. An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total less". 3. If a repair or replacement results in better than like elnd or quality,we will not pay for the amount of the betterment. B. For each covered"auto",our obligation to pay for, repair,return Or replace the covered"auto' will be reduced by any deductible shown in the Declarations that applies to private passenger"autos"that you own. If no applicable deductible is shown in the Declarations,the deductible will be$250. If the Declarations show other deductibles for Physical Damage Coverages for Hired or Borrowed Autos, this Section.XVI of this endorsement does not apply. C. Paragraph A.4.b.of SECTION Iii-PHYSICAL DAMAGE COVERAGE is replaced by: b. Loss of Use Expenses For Hired Auto Physical Damage provided by this endorsement,we will pay expenses for which an `insured"becomes legally responsible to pay for loss of use of a private passenger vehicle rented or hired without a driver,under a written rental contract or agreement. We will pay for loss of use • expenses caused by: (1) Other tean collision only if the Declarations indicate that Comprehensive Coverage is provided for any covered"auto": (2) Specified CAM==s of Loss only if the Declarations indicate that Specified Causes of Loss Coverage is provided for any covered"auto";or (3) Collision only it the Declarations indicate that Collision Coverage is provided for any covered "auto". AC 8407 0713 g 2013 Liberty Mutual Insurance.All nghts reserved. Page 6 of 11 Includes copyrighted material of Insurance Services Office, Inc., with its permission. • CROF.created wit pdWWactonsoRtoitriak versionpammigpdffactorv.com • • Policy Number AS2-Z91-462731.014 Issued by Liberty Mutual Fire Insurance Co. However,the most we will pay under this coverage is$30 per day,.subject to a Maxi Mum of$90Q. • XVII.AUTO MEDICAL PAYMENTS COVERAGE-INCREASED LIMITS For any covered"loss',the Limit of Insurance for Auto Medical PaymentewIl be double the lime shown in the Declarations if the"insured"waswearing a aedtbell at the lime of the"actddent'.This is the maximum amount we Will pay for all covered medical expenses,regardless of the number of covered 'autos", "insureds", premiums paid,calms made,or vehicles involved in the"accident". • II no limit of insurance for Auto Medical Payments is shown on the Declarations,this paragraph Section XVIlot this endorsement does not apply. XVIII.DRIVE OTHER CAR COVERAGE-BROADENED COVERAGE FOR DESIGNATED INDIVIDUALS A.This endorsement amends only those coverages indicated with en"X"In the Drive Other Car section of the Schedule to this endorsement. B.SECTION II-LIASILITY COVERAGE is amended as folli3ws: I. Any'auto'you don't own,hire or borrow lea covered"auk?'for Liability Coverage while being used by . any Individual named in.the Drive Other Car section of the Schedule to this endorsement or by his or her spouse While a resident of the same household except: a. Any°aute"owned by that individual or by any member of his or her household;or b. Any°auto" used by that individual or his or her spouse while working in a business of selling, servicing,repairing or parking"solos". . 2. The'Viewing Is added to Who Is An Insured: Any individual named in Ore Drive Other Car section of the Schedule to this endorsement and his or her spouse, while a resident of the same household, are `insureds" while using any covered "auto" described in Paragraph 6.1.of this endorsement. C.Auto Medical Payments, Uninsured Motorist,and Underinsured Motorist Coverages are amended as follows: The following Is added to Who Is An Insured: Any individual narked in the Drive Other Car section of the Schedule to this endorsement and his or her 'famllymembers"are"Insured"while"voeuoying'or while a pedestrian when struck by any"auto"you don't own except: Any"auto"owed by that individual or by any"family mambo?'. D.SECTION III-PHYSICAL DAMAGE COVERAGE is changed as follows: Any private passenger type"auk!"you don't own. hire or borrow is a covered"auto"while in the care, custody or control or any individual named in the Drive Other Car section of the Schedule to this endorsement or his or her spouse while a resident of the same household except: 1_ Any"auto"owner by that Individual or by any member of his or her household;or AC 04 07 0713 C 2013 Liberty Mutual Insurance. All rights reserved. Page 7 of 11 Includes copyrighted material of Insurance Services Office,Inc., with its permission. ROE created wit4pdfFactelipProtriat versionpvamcdffactorv.com • Policy Number AS2-gg1-462731-014 Issued by Liberty Mutual Eire Insurance Co. 2. Any"auto"used by that individual or his or her spouse whie working in a business of selling,servicing, repairing or parking"autos". E. For purposes of this endorsement,SECTION V-DE NNIYIONS Is amended to add the following: "Family member'means a person related to the Individual named in the Drive Other Gar section of'the Schedule to this endorsement by blood, marriage or adoption who Is a resident of the Individual's household,including a Ward or foster child. XIX RENTAL REIMBURSEMENT COVERAGE A. Foranyovmed covered"auto°for which Collision and Comprehensive Coverages are provided,we will pay for rental reimbursement expenses incurred by you for the rental of an "auto" because of a covered physical damage loss"to an owned covered"auto".Such payment applies In additiion to the otherwise applicable amount of physical damage coverage you haveon a covered"auto".No deductibles/apply totnls coverage. B. We will pay only for those expenses incurred during the policy period beginning 24 hours after the"foss` and ending with the earlier of the return or repair of the covered'auto",or the exhaustion of the coverage limit. C. Our payment Is limited to the lesser of the following amounts: 1. Necessary and actual expenses incurred;or 2. $30 per day with a maximum of$90G in any one period. D. This coverage does not apply: 1. While there are spare or reserve"autos"available to you for your operations;or 2. If coverage is provided by another endorsement attached to this policy. E. If a covered loss"results from the total theft of a covered'auto?'of the private passenger type,we will pay under this coverage only that amount of your rental reimbursement expenses which Is not already provided for under Paragraph A.4.Coverage Extensions of SECTION III- PHYSICALDAMAGECOVIRAGE of the Business Auto Coverage Form or Section VII of this endorsement. XX.NOTICE OF CANCELLATION OR NONRENEWAL A. Paragraph A.2.of the COMMON POLICY CONDITIONS is changed to; • 2. We may cancel or non-renew this policy by mailing written notice of cancellation or non-renewal to the Named Insured,and to any name(s) and address(es)shown in the Cancellation end Nan-cenowal Schedule: a. For reasons of non-payment,the greater of: (1) 10 days;or (2) The number of days specified in any other Cancellation Condition attached to this policy;or b. For reasons other than non-payment,the greater of: • • eca4oaP7f8 2013 Libert y Mutual Insurance.All rights reserved. Page 8 of 11 Includes copyrighted material of Insurance Services Office,Inc_, with its pennissic n. • cQIN.created pdfdnactsf'y/Pztraak Versor>P odffactory.com Policy Number AS2 Z91-462731.014 Issued by Liberty Mutual Fire Insurance Co, (1) 60 days; (2) The number of days shown In the Cancellation and Non-renewal Schedule;or (3) The number of days specified In any other Cancellation Condition attached to this policy, prior to the effective date of the;cancellation or non-renewal. B. All other terms of Paragraph A.of the COMMON POLICY CONDITIONS,and any amendments thereto, remain in full force and effect. XXI.LOAN/LEASE PAYOFF COVERAGE The following is added to Paragraph C.Limit of Insurance of SECTION III-PHYSICAL DAMAGE COVERAGE: In the event of a total "loss"to a covered"auto" of the private passenger type shaven in the schedule or declarations;for which ColIlsion and Comprehensive Coverage apply,we will pay any unpaid amount duo on the lease or loan for that covered 'auto°,less: 1. The amount paid under the PHYSICAL DAMAGE COVERAGE SECTION of that policy;and 2. Any a. Overdue lea$eiloan payments at the time of the'loss'; b. Financial penalties imposed under a lease for excessive use,abnormal wear and teat or high mileage: c. Security deposits not returned by the lessor; d. Costs for extended warranties,Credit Life Insuranw.Health,Accident or Disabiiitytnsprance purchased with the Loan or lease;and • e. Carry-over balances from previous loans or leases. This coverage is limited to a maximum of$1500 for each covered"auto". XXII,L IM!TED MEXICO COVERAGE WARNING AUTO ACCIDENTS IN MEXICOARE SUBJECTTO THE LAWS OF MB XiCOONLY-NOT THE LAWS OF THE UNITED STATES OF AMERICA. THE REPUBLIC OF MEXICO CONSIDERS ANY AUTO ACCIDENT A CRIMINAL OFFENSEAS WELL AS A CIVIL MATTER. IN SOME GASES THE COVERAGE PROVIDED UNDER THIS ENDORSEMENT MAY NOT BE RECOGNIZED BY THE MEXICAN AUTHORITIES AND WE MAY NOT BE ALLOWED TO IMPLEMENTTHIS COVERAGE AT ALL IN MEXICO. YOU SHOULD CONSIDER PURCHASING AUTO COVERAGE FROM A LICENSED MEXICAN INSURANCE COMPANY BEFORE DRIVING INTO MEXICO. THIS ENDORSEMENT DOES NOT APPLY TO ACCIDENTS OR LOSSES WHICH OCCUR BEYOND 25 MILES FROM THE BOUNDARY OF THE UNITED STATES OF AMERICA. AC 84 07 0713 02013 Liberty Mutual Insurance.All rights reserved. Page 9 of 11 Includes copyr jihted material of Insurance Services Office,Inc., with its permission. I-I6 cRD.created witlitpdfFactetyProttiat vert mr>e pdffactory.com Policy Number AS2-291-462731.014 issue¢by Liberty Mutual Fire Insurance Co. A. Coverage 1. Paragraph B.7.of SECTION IV-BUSINESS AUTO CONDITIONS is amended by the addition of the following: The coverage territory Is extended to inc:ude Mexico bat only if all of the following criteria are met a. The"accidents'or"loss-wears within 25 miles of the United States border;and b, While on a trip Into Maximo for 10 days or less. 2. For coverage provided by this section of the endorsement, Paragraph B.5., Other Iris•trance in SECTION 1V-BUSINESS AUTO CONDITIONS is replaced by the following; The insurance provided by this endorsement will be excess over any other collectible Insurance. B. Physical Damage Coverage is amended by the addition of the following: If a "foss"to a covered"auto"occurs In Mexico.wo will pay for such'loss" in the United States.if the covered'auto"must be repaired in Mexico in order to be driven,we vt,41 not pay more than the actual cash value of such'loss"at the nearest United States point where the repairs can be Made. C. Additional Exclusions The following additional exclusions are added: This insurance doer net apply: 1. If the covered"auto"is not principality garaged and principally used In the United States. 2. To any"insured"who Is not a resident of the United States. XXIII.WAIVER OF SUBROGATION Paragraph A.5. In SECTION IV - BUSINESS AUTO CONDITIONS does not apply to any person or organization where the Named Insured has agreed, by written contract executed prior to the date of 'accident",to waive rights of recovery against such person or organization. 1 • • AC 84 07 0713 it)2013 Liberty Mutual Insurance.All rights reserved. Page 10 of 11 Includes copyrighted material of insurance Services Off ca,Inc., with its permission. • cR05•created wit4pdfFectely/Przgtriat version pdffactory.com • WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT This endorsement changes the policy to which it is attached effective on inception date of the policy unless a different date is indicated below. (The following"attaching clause" need be completed only when this endorsement Is Issued subsequent to preparation of the policy). This endorsement, effective 12:01 AM forms a part of Policy No. Issued to MOFFATT & N I CHOL I NC By COMMERCE AND INDUSTRY INSURANCE COMPANY Premium 2.0% We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us. This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. Schedule THE PREMIUM FOR THE ENDORSEMENT IS 2.0% ANY PERSON OR ORGANIZATION WITH WHOM YOU HAVE ENTERED INTO A CONTRACT, A CONDITION OF WHICH REQUIRES YOU TO OBTAIN THIS WAIVER FROM US. THIS ENDORSEMENT DOES NOT APPLY TO BENEFITS OR • DAMAGES PAID OR CLAIMED; 1. PURSUANT TO THE WORKERS' COMPENSATION OR EMPLOYERS' LIABILITY LAWS OF KENTUCKY, NEW HAMPSHIRE, OR NEW JERSEY; OR, 2. BECAUSE OF INJURY OCCURRING BEFORE YOU ENTERED INTO SUCH A CONTRACT. This form is not applicable in California, Kentucky, New Hampshire, New Jersey, North Dakota, Ohio, Tennessee, Texas, Utah, or Washington. WC 00 03 13 Countersigned by (Ed. 04184) Authorized Representative Archive Copy li g CERT NO.: 24241354 Chrintal Swineon 4/13/2015 4:30:12 PM (PDT) Page 14 of 16 Moffatt&Nichol 4/13/2015 POLICY NUMBER:TB2-z91-462731-024 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: City of Seward Information required to complete this Schedule, if not shown above,will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV—Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. v D CG 24 04 05 09 ©Insurance Services Office, Inc.,2008 Page 1 of 1 ❑ CERT NO.: 24241354 Christal Swinson 4/13/2015 4:30:12 PM (PDT) Page 15 of 16 Policy Number TB2-Z91-462731-024 Issued by Liberty Mutual Fire Insurance Company THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. OTHER INSURANCE AMENDMENT—SCHEDULED ADDITIONAL INSURED This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART Schedule Person or Organization: As required by written contract or agreement, provided the contract or agreement was executed prior to the loss. If you are obligated under a written agreement to provide liability insurance on a primary, excess, contingent, or any other basis for any person or organization shown in the Schedule of this endorsement that qualifies as an additional insured on this policy, this policy will apply solely on the basis required by such written agreement and Paragraph 4. Other Insurance of Section IV - Conditions will not apply. If the applicable written agreement does not specify on what basis the liability insurance will apply, the provisions of Paragraph 4. Other Insurance of Section IV- Conditions will govern. However, this insurance is excess over any other insurance available to the additional insured for which it is also covered as an additional insured by attachment of an endorsement to another policy providing coverage for the same"occurrence",claim or"suit". LC 24 20 0213 ©2013 Liberty Mutual Insurance.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. W9 CERT NO.: 24241354 Chrietal Swineon 4/13/2015 4:30:12 PM (PDT) Page 16 of 16 Policy Number TB2-Z91-462731-024 Effective date 04/13/2015 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY—UMBRELLA COVERAGE FORM Schedule Name of Other Person(s)/ Email Address or mailing address: Number Days Notice: Organization(s): CITY OF SEWARD P.O. BOX 167 30 SEWARD,ALASKA 99664 A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 01 0511 ©2011 Liberty Mutual Group of Companies.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 50 Policy Number AS2-Z91-462731-014 Effective date 04/13/2015 Issued by LIBERTY MUTUAL FIRE INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO THIRD PARTIES This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART MOTOR CARRIER COVERAGE PART GARAGE COVERAGE PART TRUCKERS COVERAGE PART EXCESS AUTOMOBILE LIABILITY INDEMNITY COVERAGE PART SELF-INSURED TRUCKER EXCESS LIABILITY COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART EXCESS COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART COMMERCIAL LIABILITY—UMBRELLA COVERAGE FORM Schedule Name of Other Person(s)/ Email Address or mailing address: Number Days Notice: Organization(s): CITY OF SEWARD P.O. BOX 167 30 SEWARD,ALASKA 99664• • A. If we cancel this policy for any reason other than nonpayment of premium, we will notify the persons or organizations shown in the Schedule above. We will send notice to the email or mailing address listed above at least 10 days, or the number of days listed above, if any, before the cancellation becomes effective. In no event does the notice to the third party exceed the notice to the first named insured. B. This advance notification of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notification will not extend the policy cancellation date nor negate cancellation of the policy. All other terms and conditions of this policy remain unchanged. LIM 99 01 0511 ©2011 Liberty Mutual Group of Companies.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc.,with its permission. 51 Sponsored by:Port and Commerce Advisory Board CITY OF SEWARD,ALASKA RESOLUTION 2015-0©2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE FINAL DESIGN OF UP TO A FIVE TON PUBLIC CRANE ON THE I DOCK AND APPROPRIATING FUNDS WHEREAS,in most harbors,public cranes are used by vessel owners to load and unload gear and fish;and WHEREAS,the Seward Small Boat Harbor does not currently have any public cranes;and WHEREAS,construction of a public use crane is on the 2014 Harbor Capital Improvement list as approved by City Council Resolution 2013-92;and WHEREAS, a fixed crane offers a safer and more flexible alternative than using boom trucks;and WHEREAS, a preliminary engineering report examined the possibility of installing two different size cranes at two different locations in the Seward Harbor,and WHEREAS,up to a five ton crane on the I dock is the preferred alternative;and WHEREAS,the port of Seward collects raw fish tax that would be the appropriate source of funding for this project. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that Section 1. Authorize the City Manager to.produce Request for Proposals, Request for . Quotes,or Invitation to Bid documents to ascertain the feasibility of up to a five ton crane on I Dock or Travelift bulkhead. Section 2. Fund this engineering design contract in an amount not to exceed$35,000 from Contracted Services Account 11000-2000-7009 and appropriate funds. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APP{:OVEAD by the City Council of the City of Seward,Alaska,this 12th day of January,2015. • CITY OF SEWARD,ALASKA RESOLUTION 2015-002 THE CITY OF SEWARD,ALASKA can Bardarson,Mayor AYES: Keil,Terry,Squires,Bardarson NOES: None ABSENT: Casagranda,Darling,Butts ABSTAIN: None ATTEST: J ohanna Kinney,CMC ty Cleric (City Seal) O0 WJ g3 I r• SEA • � • r J Y C9 '•oa�OF tai. gUoagns • . L..i 53 Council Agenda Statement • r S OF Sgt Meeting Date; January 12,2015 u :, ' =_ ° : _.,• • From Port and Commerce Advisory Board `''` • • Agenda Item: - Public Use Crane BACKGROUND&JUSTIFICATION: The powers and duties of the Port and Commerce Advisory Board(PACAB)include the following "(2)Make recommendations to the city council concerning the-design and coordination ofprojects to promote and develop transportation, trade, energy and commerce throughout Seward; (3)Provide input to Ike city council on policy and procedural matters involving the establishment • and continuance of commercial activity,improving the quality ofle and protecting the public's best interest; • (4)Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections(a)(2)and(a)(3);"(listed above). • In the performance of those duties, the Board considered the topic of a public use crane through deliberation and debate at several meetings,requested and received information from administration,and • heard public testimony.At its March 19,2014 special meeting the Board amended a resolution brought by administration proposing engineering work fora public crane,as reflected in the attached minutes. The Board's advice is typically forwarded to Council by a resolution of the Board that recommends a legislative or policy action by the Council.Per Seward City Code 2.15.35(a)Boards and Commissions may also directly sponsor an ordinance or resolution of the Council.Here,PACAB sponsors it's own resolution as a resolution of Council. INTENT: . • This resolution brings forward PACAB's recommendation for the design and engineering ofan 8 ton public . use crane on I dock. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan(document source here):Commercial Uses 1. Allowed in the Small Boat Harbor Should Be Targeted To Those That X Strengthen and Enhance the Small-Boat Harbor As A Center for . Marine/Tourist Convenience Uses. (page 29) • 2. Strategic Plan(document source here):to encourage development that is X consistent with our economic vision. (Page 5) 3. Other(list): • X • • • 1�� FISCAL NOTE: • PACAB has recommended that funding for this engineering design contract in an amount not-to-exceed $35,000 come from Contracted Services account no. 11000-2000-7009. The total amount approved by Council in the 2015 budget for this account is$43,000,which did not anticipate utilization of funds for a public crane. If this resolution is approved, administration will rely request an additional budget appropriation to this account during 2015,to cover the cost of expected contracted services. Approved by Finance Department: /,rt -t °cite G[p ATTORNEY REVIEW: Yes No X d • • • • • 5 City of Seward,Alaska City Council Minutes January 12,2015 Volume 39,Page 456 legislation, contracts, and code revisions for Title 11 with administration. His office continued to monitor issues relating to the legalization of marijuana,although he did not believe it would have a big impact on the city. In response to Terry, Earnhart said his office reported to•administration with regards to arbitration issues,but had been in touch with a couple of council members during the process. PACAB Annual Report.This report was not available at this time,and was postponed to the January 26,2015 agenda. Other Reports,Announcements and Presentations Council Travel Report by Alaska Municipal League Conference Attendees. Chugach Electric Association presentation of a Capital Credits check. Community Health Center Report.(Keil) PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2015-001,Amending The City Of Seward's Calendar Year 2015 State Legislative Priorities. Motion (Terry/Keil). Approve Resolution 2015-001 Hunt said this resolution would add an additional priority of$750,000 to defray the costs for Lowell Point Sewage Lagoon infrastructure maintenance and repairs. Motion Passed Unanimous Resolution 2015-002, Approving The Final Design Of An Eight Ton Public Crane On The I '!∎, Dock And Appropriating Funds. Motion(KeiUTerry) Approve Resolution 2015-002 Harbormaster Mack Funk said the harbor had already committed funds towards the float replacements of B,C and S Docks,and the matching the grant funds required for that project would deplete the harbor's resource and subsequently require borrowing to proceed with a crane purchase. Assistant City Manager Ron Long added that the administration was not anti-crane,but was interested in doing more research to justify the purchase and predict what benefits might be garnered.As well,the city needed to fully understand what the liability would be to own and operate 5 C City of Seward,Alaska City Council Minutes January 12,2015 Volume 39,Page 457 a public crane. Motion To Amend (Squires/Terry) Amend Resolution 2015-002 by striking Section 1 entirely and replacing it with a new Section 1 which reads "Authorize the city manager to produce a Request For IProposals, Quote or Bids to ascertain the feasibility of up to a 5-ton crane on I or the • TraveLift Dock." Motion To Amend Approved Unanimous Motion To Amend (Squires/Keil) Amend Resolution 2015-002 by striking the words "8-ton" and replacing with the words"up to 5-ton." Motion To Amend Approved Unanimous Main Motion Passed Unanimous Resolution 2015-004,Authorizing The City Manager To Enter Into A Professional Services Agreement With Alaska Industrial Development And Export Authority (AIDEA) For An Upland Development Plan At Seward Marine Industrial Center(SMIC)For An Amount Not To Exceed$200,000,And Appropriating Funds. Motion(Terry/Squires) Approve Resolution 2015-004 Long said administration wanted to get an action plan for SMIC development, not just another plan that gathered dust because it wasn't executable. He said a business plan would be included in the deliverables at the end of Phase 1; this would be completed within six months. Motion Passed Unanimous Resolution 2015-005,Authorizing The City Manager To Enter Into A Construction Agreement With Engineered Services Group,Inc.(ESG)Of Anchorage,Alaska To Move Two(2)Electro- Motive Diesel (EMD) Generators From Arctic Pack Enclosures Into The New Generator Building And Construct All Supporting Systems To Permit Them To Operate For An Amount Not To Exceed $3,100,000 And Appropriating Funds. Motion(Keil/Terry) Approve Resolution 2015-005 Hunt said this contract was time and materials,and required only one generator to be moved at a time so that the city's power source was not compromised.This project was estimated to take six months to complete. Motion Passed Unanimous 5 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $974.40 FROM THE ALASKA HIGHWAY SAFETY OFFICE FOR THE CLICK IT OR TICKET CAMPAIGN DURING THE MAY 2015 ENFORCEMENT PERIOD, AND APPROPRIATING FUNDS WHEREAS, the Seward Police Department has been awarded a Click It or Ticket Enforcement Mobilization grant from the Alaska Highway Safety Office,in the amount of$974.40; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS,the use of these funds must be for the purpose of providing overtime saturation patrols by the Seward Police Department to conduct high-visibility seat belt enforcement from May 19-31, 2015; and WHEREAS,these funds will be of essential assistance to the Seward Police Department in the enforcement of seat belt violations. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized to accept the 2015 Alaska Highway Safety Click It or Ticket Enforcement Mobilization grant in the amount of$974.40. Section 2. Funding in the amount of$974.40 is accepted to grant revenue account no. 01000-1210-4252-0005 and appropriated to the Police Department's overtime account no. 01000- 121-6001-0005 in the amount of$914.40 and to the maintenance and repair account no.01000-1210- 7216-0005 in the amount of$60.00. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 11th day of May, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor 5.3 Agenda Stateme 1 a f :tOF SFtf%, Meeting b ate: May 11,2015 c; ;';' `�o To: City Council t s Through: City Manager Jim Hu t; From: Tom Clemons, Chief of Polic - Agenda Item: Alaska Highway Safety Grant (Click It or Ticket Enforcement Mobilization) BACKGROUND &JUSTIFICATION: The Alaska Highway Safety Office,AHSO,has requested that the City of Seward participate in the Alaska Strategic Traffic Enforcement Partnership, ASTEP, Click It or Ticket Enforcement Mobilization by providing overtime saturation patrols. During selected enforcement dates, the Seward Police Department will conduct high-visibility seat belt enforcement patrols. AHSO has awarded a grant in the amount of$974.40 for May 18t-31st, 2015. This program is a 100%grant funded project, with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to increase compliance with Alaska's primary seat belt law. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 2020 Comprehensive Plan,Vol. 1,page 14, 1 adopted by City Council Resolution No 2005-26. Public Safety "to ensure the highest level of public safety within the community." Strategic Plan: City Strategic Plan,page 18, Approved by City Council Resolution No 99-043 2. Promote a safe community X "We are a community that promotes the public health safety and welfare of its residents by...,providing superior police,... service" 3. Other(list): X FISCAL NOTE: There is no local funding required to match these grant funds. Approved by Finance Department: ATTORNEY REVIEW: Yes No_ Not Applicable X 59 RECOMMENDATION: City Council approve Resolution 2015- Mb ,accepting a grant from the Alaska Highway Safety Office in the amount of$974.40, and appropriating funds. ( o State of Alaska, DOT&PF. � � ,,i��!;, P.O. Box 112500 V1}`r ' Juneau,AK 99801-2500, • ;�c4.y otice to Procee Ph:907-465-2446: V f�.-'. ,�°t , 7 Fx:907-465-4030 ���. 3 . • I� dot.alaska.caovlhiclhwaysafety - Grantee Name and Address: Title/Short Description: Seward Police Department 410 Adams Street ASTEP CIOT Enforcement HVE :Seward,AK 99664 FY 2015 ,Supplemental Agreements: Check all that apply. p Enforcement Agreement ❑ Law Enforcement Liaison Agreement Action Requested: Closure Decrease) El New Setup ❑ Add Funds ❑ Reduce Funds ❑ ❑ Revision of Funds: Please provide explanation of funding change and budget breakdown. .- FUNDING SUMMARY Budgets Approved for this NTP Current Budget AHSO Increase Revised Budget Totals Budget Category I Totals (Decrease) 914.40 (100) Personnel Services $ 914.40 $ - (200)Travel&Per Diem $ - $ (300)Contractual Services $ 60.00 $ 60.00$ - $ - 1(400)Commodities $ -AMOUNT - $ - ;(500) Equipment $ _ $ - - (Indirect Costs) $ $ - $ TOTAL. TOTALS) $ - I $ 974.40 ' OUNT AUTHORIZED TO DATE I $ 974.40 i Explanation of Approved Grant Application&Activity Dates: Adding funds for the Memorial Day(May 18-31, 2015)CIOT HVE event. AHSO USE ONLY Activities as outlined in the FFY 2015 Grant Application covering the period of: 10101/14-9130115 1; -NTP#: Project Control Programming Grant#: 402PT-15 05 00 10; .40 Collocation Code Program Code Ledger Code Account Code Full Grant Amount: 18X920 974AK '24462628 57870 30029182 7743 FAIN#: p EN (Non-Interaaencv) DUNS#: _ 37996634;. 7 Project# CI RSAtlnteraaencvl CFDA#: 20.600 76009 Project Control Programming Approved Accounting Technic'-n Name: Stefanie Bin ham 'Pro ram Control Agent Name:Sandra Bo bridge g �e �f%2 ,� Date ' � Date Signature / Signature 1 You may proceed with the activities for the Categories and specific Tasks enumerated above in the Funding Summary. Any activities , beyond the written scope and/or any costs above the price estimate ate for notheHCa gories approval AHSO reserves thesr ght Actual cost underrun of the Contract Amount for any Category shall not routinely accumu to retain or reallocate any remaining funds resulting from such cost underruns. Conditions to this agreement are as outlined in the "Agreement Conditions"Section 3 of the application for grant, CONDITIONS ARE A PART OF THE PROJECT AGREEMENT AND,AS SUCH,ARE BINDING ON ALL PARTIES TO THE PROJECT AGREEMENT. This NTP is cumulative and supersedes all prior NTPs for this Agreement. The AHSO Administrator for this NTP is: Tammy Kramer !issued for the Contracting Agency per ADOT&PF Policy#01.01.050 by: Accepted for the Grantee by: 1Tammy Kramer 1 3N '.kit& D Lr IZAk5 � Signature ate Signature Date Alaska Highway Safety Office Form, Revision 10/10/13 `c Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $793.80 FROM THE SEWARD COMMUNITY FOUNDATION FOR THE SEWARD ANIMAL SHELTER PET VACCINE CLINIC TO BE HELD IN LATE MAY 2015,AND APPROPRIATING FUNDS WHEREAS,the Seward Police Department has been awarded a Pet Vaccination Clinic grant from the Seward Community Foundation, in the amount of$793.80; and WHEREAS,the City is not required to provide any cash or in kind match; and WHEREAS, the use of these funds must be for the purpose of providing vaccinations and vaccination supplies to the Seward Animal Shelter to conduct a low cost pet vaccination clinic to be held in late May 2015; and WHEREAS, these funds will be of essential assistance to the Seward Animal Shelter to provide Seward and Moose Pass area residents with the opportunity to vaccinate their pets at a low cost. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept the 2015 Seward Community Foundation grant in the amount of$793.80 and enter into a grant agreement. Section 2.Funding in the amount of$793.80 is accepted to grant revenue account#01000- 1212-4253-0017 and appropriated to the Animal Control Operations account 01000-1212-7215- 0017. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska, this 11th day of May, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor �' Agenda Statement Meeting Date: May 11,2015 u ., x.f;\ To: City Council q ' Hu f Through: City Manager Jim �{� From: Tom Clemons, Chief of Polic Agenda Item: Seward Community Foundation Mini-Grant for the Seward Animal Shelter Pet Vaccination Clinic BACKGROUND &JUSTIFICATION: The City of Seward Animal Shelter is organizing a low cost Vaccine Clinic for the Seward/Moose Pass residents who own cats and dogs. Even though the Seward Animal Shelter typically only serves the residents inside the city limits of Seward,many residents outside the city bring their animals into town. Having properly vaccinated animals in our community is vitally important to the health and welfare of everyone and their pets. There has not been a low cost vaccine clinic in Seward for many years. While some pet owners are able to see the veterinarian for their pet's yearly vaccines,many people are not able to afford the visit and therefore many pets go without being vaccinated. The local veterinarian,Dr.Hall,has agreed to assist with the proposed vaccine clinic. In addition,both our Animal Control Officers are qualified to administer the shots. The Seward Community Foundation has awarded a grant in the amount of$793.80 for the vaccination clinic. Approximate date of the clinic is late May, 2015. This program is a 100%grant funded project,with no local matching funds required. The terms of the grant and the grant budget are attached. INTENT: The intent of this grant is to provide Seward/Moose Pass residents with the opportunity to vaccinate their pets at a low cost. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 2020 Comprehensive Plan,Vol. I, page 14,Adopted 1 by City Council Resolution No 2005-26. X Public Safety "...to ensure the highest level of public safety within the community." Strategic Plan: City Strategic Plan, page 18, Approved by City Council Resolution No 99-043 2. Promote a safe community X 'We are a community that promotes the public health safety and welfare of its residents by..., providing superior police, ... service" 3. Other (list): X FISCAL,N,STE: There is no local funding required to match these grant funds. Approved by Finance Department: Se 4444 ATTORNEY REVIEW: Yes No Not Applicable X 1 RECOMMENDATION: City Council approve Resolution 2015- 644 , accepting a grant from the Seward Community Foundation in the amount of$793.80, and appropriating funds. From: The Alaska Community Foundation<administrator @grantinterface.com> Date:April 3,2015 at 10:50:20 AM MDT To: <dvaladez @cityofseward.net> Subject: Grant Award Requirements Reply-To: <msarafin@alaskacf.org> Good day, Congratulations! Your organization has received a grant award from The Alaska Community Foundation through an Affiliate community! An official grant award letter will be in the mail in the next few weeks. . Please note that a requirement of receiving a grant award is the completion of a grant report. You have been assigned an online grant report,which is found in the same online system that you applied in. Grant report due dates will be included in the official grant award letter. If you have questions about how to access this grant report,please contact ACF Senior Program Associate,Mariko Sarafin, at: msarafin@,alaskacf.org or call her at: 907-249-6609. Thank you and congratulations! ////////////////////////////// Applicant Information: Doreen Valadez PO Box 167 Seward,AK 99664 907 224-3338 dvaladez @cityofseward.net Organization: Seward Police Department Form Name: Seward Community Foundation Mini-Grant Report Process Name: Seward Community Foundation Mini-Grant Cycle Project Name:Pet Vaccination Clinic �5 t Seward Community Foundation .in Affiliate of"the Alaska Community Inundation I • April 3, 2015 Seward Police Department Attn:Lt Doreen Valadez PO Box 167 Seward,AK 99664 Dear Doreen, We are pleased to inform you that the Advisory Board of the Seward Community Foundation has approved a 2015 mini-grant of$793.80 to the Seward Police Department for support of the Pet Vaccination Clinic.We congratulate you and your organization on your success. Funding for this grant has been provided from the Seward Community Foundation Unrestricted Fund. By accepting this grant,you agree to spend the funds as stated in your Mini-Grant application for this project. We know that you are busy;therefore,we have very minimal requirements for your final report. Once your project is complete,you can submit your final report through our online application system. It is the same online system you used to submit your grant application.After you login,you will see a brief final report form with a few narrative questions.You are welcome to attach media (photos,letters, etc.) of your project. Please submit your final grant report by October 19`,2015.Your report must be received before you will be considered for a future grant. If you have any questions on how to access this grant report or the online system,please contact ACF Program Associate,Mariko Sarafin,at msarafin @alaskacf.org or call her directly at 249-6609. Public recognition of this grant is highly valued by the Seward Community Foundation.We value how effective you have been in the past on providing recognition to SCF and hope you will continue to do so. We are proud to be involved in this partnership of giving that supports worthwhile projects such as yours.Thank you for the good work that you do in our community. Sincerely, John Eavis Seward Community Foundation �(p • l ._O B'E6 L x � f$ :'Iv QJ, ?iO2H3 -1 • • • t 08'E6L - t- 08'E6L �oe[ozd uOT�EUTOOEA aad .zoo oddnS :nzviiiNtoo/9170" EOTOSTOZ 9 L 9 T T 9LSTT0 STOZ/TZ/60 �uaui�zEdea eooa pzEMaS L9LZT aNnI lda3N3O NOIlVaNnOJ kU S�'1H 3H1 •'iE BBS E OL Ot o:1`1f 6002 S 2 t :1 .u9b 5 t t 0." . . Ti;; / / N 'tu ,� .:a s1aLW'.a.�.�: . ?aa Y�nl �,,;W ',mac' ,T-1,,'.. a t'�-.• •G4 rfi.,L- ;7,..,5--,'.e.{ l -.1,1� •• y,. �3' a .1? L �' e .< Tla r I .1 w c ti Ir.l'0...''' i.';•, -!: '74.-;; ..�T.3+Y r+ (r`.."7f✓'�, 'ay�,f•, .�,1;. '4` x f ;,"i to n•x'u' :` a ." s . 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I l lk 1 IM iP I,,: ^,fc l : , 11 :;I �I �'Z I III II • I . .;' llll 11�4'''•ir. ,' Ir yl {�I� \�I hill n ;t pdf'ilI 4.� YII ��II I III .:•. : •'.II'' .:J'I'Y ;• _ �. \ f -d }-:''II.�I' Y.->: z 0I:. ' ,'h:11 III ,.1.-1 r � '< l u r t: .,L . ?' R.(. t b.l'V• � • • I dI art 11 'II .,:'I I ''�"il ICIi� : If11�11 Ih N��L.� ,, =a +. � E ' �>;, ill, tJl ZSZI£6 68e 4: _Y - 1 ,, 'aNn¢ ° ....< a,� '!6▪ 33 �o HON�G'I hr, ^IMI I,' s 1�, :111i�ll��- 11V BI▪ �'J.:.. mIp III: '+�ry-u+ilu. '9 City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page CALL TO ORDER The March 23,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Christy Terry Ristine Casagranda David Squires' Dale Butts Iris Darling comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk William Earnhart, City Attorney Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim McDonald, city representative for the Cook Inlet Aquaculture Association, stated he attended a meeting March 21,2015 and provided the annual report to administration.The association was working with $4.1 million in their budget for cost recovery. A bill was introduced to ban set netting in Cook Inlet which was initiated by sport fishermen and was a very political topic. The group met with United Fishermen of Alaska and the Tyonek Tribal Conservation District.He noted Andy Mezirow was appointed to the State of Alaska Board of Fisheries. There would be an open house for the opening of the Port Graham Hatchery later in the year. Paul Paquette said it was getting close to April and residents of Lowell Point were getting worried that the sewage lagoon dredge and disposal project was not going to get done before the summer season began. He drove by the Seward Marine Industrial Center (SMIC) lagoon and it appeared it was getting drained down. Paquette was concerned SMIC would be the first priority in the sewage lagoon dredge and disposal project and hoped council would encourage the Lowell Point Lagoon to be dredged first. City of Seward,Alaska City Council Minutes March 23,2015 Volume 39, Page Orson Smith introduced himself to council for consideration tonight to be the city's representative on the Prince William Sound Regional Citizens' Advisory Council(PWSRCAC).He • first came to Alaska in 1973 and moved to Seward about ten years ago as his retirement community. He retired from the University of Alaska Anchorage last May and had only been a full time Seward resident for about a year now. He had been an engineer for the United States Army Corps of Engineers,working on the planning and design for harbors, and noted coastal engineering was his specialty. Smith then went to the University to teach civil engineering on port and coastal engineering where he became involved with the RWSRCAC. He stated he would be honored to represent Seward on this council and would be careful to seek council's'guidance and represent their concerns and wishes. Susan Lang, a resident of Lowell Point and manager of the Silver Derby Campground and RV park, stated residents were affected by the odors froze the lagoon. Those in her campground smelled the odors constantly and urged the council to:rimake sure the dredging began at Lowell Point first.It was the city's lagoon and the city's responsibility to take care of this Lang wanted to know who was going to be on site to tell her guests to pleaselbe patient and understanding. John French asked for consideration to the city seat on the Prince William Sound Regional Citizens' Advisory Council. He thought it was important to realize that although the name of the entity was Prince William Sound, it covered the whole area affected by the Exxon Valdez Oil Spill which included waters outside of Resurrection Bay His letter of application was before them in tonight's packet. French felt he was well qualified for;the position. He had lived in Alaska for the last 34 years and worked for the University of Alaska Fairbanks School of Fisheries and Ocean Sciences. He had previously served on this seat for a ten year period and was asked if he would be willing to come back to:`the board, so`he was before them tonight because he was willing..French stated it was important to have the right body of knowledge on the board. Wolf Kurtz thanked council members Terry and Keil for bringing forward Resolution 2015- 022 on tonight's agenda.:':He invited the public to the open house for the Seward Public Radio station:It would take place at the Seward Chamber of Commerce on March 25,2015. Kurtz noted they hoped to be on air by April. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda With no objection from council,Council Member Terry added Resolutions 2015-021,2015-022,and 2015-024 to the consent agenda. With no objection from council,Council Member Darling added Resolution 2015-025 to the consent agenda. With consent of the council, Long added item under other new business to send a letter of support from the Mayor to the Governor's Office and the Alaska Legislature in support of the confirmation of Robert Ruffner to the Alaska Board of Fisheries. (Pt, City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39,Page Bardarson requested the unfinished business item to discuss the State of Alaska's Department of Transportation Building in Seward be postponed to the May 25,2015 meeting(Clerk's Note:actual meeting date was May 26, 2015 due to the Memorial Day Holiday). Bardarson added an item under other new business to see if a member of council would represent Seward on March 28,2015 in Soldotna at the Climate Change Conference sponsored by the League of Women Voters and the Kenai River Campus Student Union. Keil added an item under other new business to give guidance to administration on moving forward on SCHC/Providence expansion project and grant opportunities. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the March 9,2015 Regular City Council Meetuig Minutes and the March 11,2015 Special City Council Meeting Minutes.=; Non-Objection to the transfer of Liquor License from the Marina Restaurant to Alaska Seafood Grill. Non-Objection to the Liquor License Renewals for the American Legion Post #5, Christo's Palace, Tony's Bar, Tony's Liquor Store, the Yukon Bar, Ray's Waterfront Bar & Grill, Apollo Restaurant, Oaken Keg #2728, Gene's Place, Railway Cantina, Chattermark, and Woody's Thai Kitchen.'` Resolution-245;021,Approving Amendment#4 To The Employment Agreement With The City Clerk And Appropriating Funds. Resolution 2015-022, Urging The Federal Communication Commission To Approve Kenai Educational Media, Inc's Application For Licensing Of Seward Broadcast Facilities. (Keil, Terry) Resolution 2015=023, Adapting The Port And Commerce Advisory Board Priorities From March 2015 To April 2016. Resolution 2015-024,Accepting Funds From The Alaska State Library For An Early Literacy Playspace Mini Grant In The Amount Of$1,539.00 And Appropriating Funds. Resolution 2015-025, Authorizing $47,400 For The Purchase Of Downtown Street Light Replacement Bulbs And Ballasts To Be Paid From The Capital Acquisition Fund, And Appropriating Funds. SPECIAL ORDERS,PRESENTATIONS AND REPORTS City of Seward,Alaska City Council Minutes March 23,2015 Volume 39, Page Proclamations & Awards Proclamation Honoring the 100th Anniversary of Urbach's. Badge Pinning Ceremony in recognition of one year of service on the Seward Volunteer Fire Department. Chamber of Commerce Report.Cindy Clock reported at,the chamber's last meeting,the Board of Directors chose their number one priority: to secure an:economic development specialist working in partnership with the city. The board would be looking for suggestions from council and administration. The Energy and SMIC groups would meet March 25, 2015. The Alaska Industrial and Development Export Authority (AIDEA) was contracted by the city to construct a plan for SMIC. AIDEA hired the company Arcadis. Judi Adrijanoff worked for Arcadis,was from Seward and has worked on projects including the new library museum and the Alaska SeaLife Center.The Chamber was focusing on their next avenue of economic development which was a business retention and expansion program. The State of Alaska had".purchased a business retention and expansion program called Executive Pulse: This program was.;initially free to every community in the state. City Manager's Report.Jim Hunt reported the following purchase orders between$10,000 and$50,000 were approved since the last council meeting $10,259.62 to Different Strokes for repair on a lineman truck and$13,398.00 to Power Solutions for batteries to support the emergency start of the switch gear for Fort Raymond generators. The Electric Department hadreleased a Request For Proposals for the meter reading contract. The scoring criteria was reported as follows; •Understanding of-Work: 25% or 25 points Qualifications: 25% or 25 points References: 25%or 25 points Proposal Price: 25% or 25 points Total: 100% or 100 points Public Works Director W.C. Casey gave a sludge removal update on the sewage lagoons. Merrell Brothers Superintendent Dustin Smith arrived in Anchorage today and Casey planned to meet with him tomorrow. At the direction of Merrell Brothers, crews began draining the Spring Creek Correctional Center sewage lagoon. The city had to wait until approval was given by the Alaska Department of Environmental Conservation (ADEC) on the disposal plan. The equipment would be mobilized this week and Casey said he would be able to give a more definitive schedule after he met with the vendors tomorrow.The U.S.Army Corps of Engineers called Casey to let him know they were coming tomorrow to go in the Lowell Canyon Tunnel and it would be 4-8 weeks before he received an official report from them on this visit. Keil asked why the SMIC lagoon was being drained first. Casey had problems with surface aerators at Lowell Point because of freezing conditions. Because of this, Merrell Brothers asked to � 9 City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page drain SMIC first.Darling thought they should be telling the company where they should be starting. Casey said a contract amendment would clarify that. It was a logistical thing for them with equipment and hauling sewage.Casey restated he would know more tomorrow when he spoke with Mr. Smith. Casagranda would be interested to see what those numbers to amend the contract were because they owed it to Lowell Point residents to fix their problems. Casey said it would likely take 7-10 days to drain SMIC. Casagranda asked if there was a way to open up the line of communication to the Lowell Point residents. Hunt said they were doing everything they could and they were updating council with all the information they had as they received it. Casagranda asked for an update after these aforementioned meetings tomorrow and just wished they could receive clear information. Casey said he had not issued a notice to proceed yet. Casagranda wanted to know if a work session this week would be in order to get an update from the vendor: Hunt was reluctant to support that as it may appear micromanaging the vendor, to tell them how to do their jobs. Darling thought that with the contract in place, they should be able to tell the contractor where to start.Hunt said it was warmer at SMIC than it was at Lowell Point.Casey added they had to drain the SMIC lagoon and haul it to Lowell Point first anyway. Long and City Attorney.Will Earnhart cautioned council from a legal perspective on what the terms of the contract were for Terry said it would be interesting to the public and community to hear what the definitive schedule was and there was no action they could take at a work session,she thought the residents would'appreciate that Squires-said they'd been over this,but he didn't think the contractor had enough information as he was just arriving in town so he would like to postpone a work session for a week, if possible.'Bardarson requested any information be sent to the clerk for dissemination. Casey said the contractor could not plan to dispose of the waste until permits were granted. Because of this and other reasons stated,they needed to drain SMIC first,take the sludge to Lowell Point and then dredge.Casey was of the understanding the necessary permits should be approved by March 30,2015. Council scheduled a work session to receive an update on the sludge removal and disposal project for the SMIC and Lowell Point sewage lagoons for April 2,2015 at 5:30 p.m. In response to Terry,Hunt stated the Harbormaster's Office would be re-opening on Sundays in the next week or two. Terry stated she had concerns with the aforementioned Request For Proposal criteria being issued to council after the public notices went out for advertising. She felt the criteria should be announced prior to advertising. In response to Bardarson,Long stated the Memorandum of Agreement for paving city streets had been signed.The next action was to provide the city's match of approximately$267,000 which would come forward at the April 13, 2015 meeting or earlier at a special meeting. 112, City of Seward,Alaska City Council.Minutes March 23,2015 Volume 39, Page Long said the Public Health nurse's office would continue through 2016 and beyond that it was likely the office would not have a fixed permanent location.Long also stated the Department of Labor issued a letter today that the operations of the Seward Job Center would continue with AVTEC staff, which he considered good news. Last Friday a project meeting occurred with Andy Baker on the city heating project and Long expected council to get a report in the future on Baker's feasibility study. Hunt also reported the Fire Department was preparing to notice"a Request For Proposals for the refurbishment of Fire Apparatus Unit#359 and announced tYie'scoring criteria: Price: 25% Specs: 30% Warranty: 10% Timeline: 15% References/Like experience: 20% Total: 100% Other Reports,Announcements and Presentations,-None PUBLIC HEARINGS Resolutions Requiring A Public Hearing Resolution 2015-019,,Recommending Kenai Peninsula Borough Approval Of The City Owned Fourth Of July Creek;Subdivision,;Seward Marine Industrial Center(SMIC),Raibow Replat; Creating Four(4)New Lots To Be;Known As Lots.2 And 3,Block 4 And Lots 4A-1 And 4D, Block 7; Located Within The IadustriatZoning;District. Motion(Terry/Casagranda) Approve Resolution 2015-019 Long indicated where the area in question was on the map hung in the chambers.The parcels were currently under short term lease to Raibow Fiberglass and Boat Repair, LLC, who wanted a long term lease. This area needed re-platting and surveying and would be sent to the borough for approval. The proposer complied with all provisions required of the city. This replat determined specific lots for future long term lease. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed Terry said this highlighted an issue in the code for a 120 day short term lease: it took longer to get a plat approved in the borough. She wondered how this worked for the business owner.Long said it was an awkward piece of the code. It offered no form of succession and he thought it was intended for much smaller uses,which could likely be met by permit instead.He encouraged people not to use that piece of the code, if at all possible,until it was rectified. 13 City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page Terry asked if that's how the city would handle future development at the Seward Marine Industrial Center(SMIC),and Long said the city was working on a better plan, such as issuing a use permit instead of short term leases. Squires asked if the borough required public access to land locked properties,and Long said because the lessees needed access,the road would be made wide enough for the Travelift. Squires thought the Kenai Peninsula Borough required at least a 60 foot right of way. City Planner Donna Glenz said an exception would need to be asked for to use private roads that already existed at SMIC.Instead of a public right of way,the city was asking the borough'to make an exception to use the private roads already established. Glenz confirmed this would:be the case for other business interests as well. Squires said he didn't want to support this because the city was not:requiring a subdivision agreement,which was mandated iiiy the code.The city normally required land owners to enter into a subdivision agreement,which required the land owner'to put in improvements such as utilities and roads. He didn't understand why tlie,city wasn't adhering to this as well. Motion Passed Yes: Keil,Darling, Terry, Bardarson No: Butts,Casagranda, Squires Other Public Hearing;penis (Clerk's Note; F`or discussion and public hearing only. Recommended for adoption and an additional Public Hearing on April 13, 201 5) Resolution 2015-020,Authorizm;gThe City Manager To Enter Into An Agreement With The Kenai Peninsula Housing Initiatiye (KPHI)'Donating Approximately 1.8 Acres Of The Northern Portion Of KPB Parcel 14734005, Known As Pat Williams Park For The Sole Purpose Of Developing An Independent Senior Housing Facility Upon Condition Of KPHI Being Awarded All Other Necessary Funding For The Project Development And Completion. • Motion (Terry/Casagranda) Introduce Resolution 2015-020 Long apologized that administration didn't have a map of that area to show the council. He stated this was a donation of larid'with stipulations laid out for the disposal of this property that, if not met,would require that the land revert back to the city.Long stated he was asked why this matter hadn't gone to the Planning and Zoning Commission and he stated the commission had given their recommendation on this issue'.'via.their approval of the Municipal Lands Management Plan. According to the Municipal Lands Management Plan, the recommendation was to not develop on this property. Because the council was the decision making authority on this kind of land matter, it was coming to them since the Planning and Zoning Commission already had an opinion on file. He noted the fiscal note was an estimate only. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened 19 • City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39,Page Steven Rouse,of the Kenai Peninsula Housing Initiative(KPHI),said his organization had been looking to develop housing in Seward since 2007;the problem had always been land. He was recently approached by a group of citizens on the idea of senior housing in Seward and was asked for his input. Together they looked at every possible available parcel that would be large enough to accommodate one development,and found most possibilities to be too small or too cost prohibitive. Rouse said this request was patterned after a project in Soldotna. His organization looked at the possibility of the recently vacated Seward Air Force Recreation Camp,but it would be years before that land could be used for development, according to city administration. When the Pat Williams Park property was brought to his attention,he had engineers and architects evaluate the land. They determined the park would be suitable for the needs of the project..KPHI was requesting enough land to do Phase I and II of the proposed project and felt the demand for tliisOpe of housing was present. Rouse stated he could answer any, questions council or the'community had At this point,they were just looking for a commitment of land from the city; Rouse thanked:the council for their consideration. Colleen Kelly was in favor q the housing initiative's idea iii Seward,but strongly opposed the site chosen for it Many year ago,she visited Seward and camped at the proposed site She spent • money here during her visit and ultimately ended up moving here,Right now this land was dedicated as park land. Kelly was surprised to learn it was not difficult to change park zones. The area was generating revenue from camping. Camping>,fees went to the city coffers and local businesses.The Parks and Recreation Department stated this area grossed$71;,000 a year,including covering wages paid to those who worked for,the department. The city a=lot of underutilized property not generating any revenue.The Seward Air Force Recreation Camp would be a good possibility,though not the preferred option. The appraised value Of .8 acres of city-owned Pat Williams park land would likely be worth a lot of moneys Senior housing might be better located closer to places like the grocery store. Kelly was worried that the plans for this project would be to take down many of the trees the late Pat Williams So dil ently"worked,to.keep,and which was the reason why the park was named after her in the first place ' ' Melinda Maddox stated she-often advocated for seniors. She supported senior housing in Seward, but did not support the location proposed tonight. In 1978, the city donated land for the Glacier View Apartments, and at the time there was a concern there wouldn't be enough seniors needing housing.The city applied for senior citizen housing development grants.She was concerned with finding the tight property in Seward for expansion.This proposed site was close to the tidelands and that could be dangerous. She encouraged council to look at the Municipal Lands Management Plan, which stated retaining ownership of the Pat Williams Park as a park zone. There were 30 campsites there that brought money to the economy and a safe place to camp.The area also provided one of only three Americans with,Disabilities Act(ADA)accessible sites in Seward.Maddow didn't think taking away campsites was a good idea. She stated a society was defined not only by what it created,but by what it refused to.destroy. Kelly Hartz had a personal view of this as she neighbored the property. She felt that it was a little short sighted of the city to take a piece of park land and turn it into housing.Senior housing was probably necessary in Seward,but she had an issue of using the property proposed.Hartz looked up the entire parcel on the borough's.website to find its value was appraised at$1.1 million.The piece �1 5 City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page the city was considering donated was more than half of that area. She also wanted to bring to council's attention the tsunami inundation zone created in 2010 which showed three different scenarios in an event similar or less than the earthquake and tsunamis of 1964, and which demonstrated this area would likely be inundated with a tsunami wave. Hartz asked the council if this was a place they wanted to put their senior citizens. She urged people to talk to folks that were here in 1964 and ask them if that was a location to put their seniors.The other point Hartz wanted to make was this was park land, which coincided with one of Seward's major industries —tourism. Changing this area from a park zone would take away from revenue and She thought another piece of land would be better suited for the community's needs. Ron Wille questioned the fiscal note in the agenda statement for.this resolution. He did not see anything in the documentatia about the taxable status of the properly,:and he didn't' know if this proposal would generate anyproperty tax. The location was a concern for him as a resident, though he supported the idea of a senior housing project. It was a prime piece of unobstructed waterfront realty. The appraises value didn't surprise him. He concluded by referring to a past resolution that named Pat Williams Park,stating Williams'phone call stopping the cutting of spruce trees. It was a nice area to keep.park. Tim McDonald said Pat Williams used to live close to that park He stated she was recently named Citizen of the Century and it seemed disrespectful to plan-to develop on her park. He wondered what she would think of this. No one else appeared to addrefls:t1e Council and the public hearing was closed Terry asked if this property would be on the tax rolls if the city donated it for this use Long said the organization has offered,payment in lieu of taxes(PILT)on the property and that would be part of the transfer documents which wouldcome in the future. By unanimous consent,council suspended the rules to allow Steven Rouse to speak on behalf of KPBI Rouse said the rents world be taxable, although as a charitable organization they received property tax exemptions.He confirmed KPHI would be willing to entertain payment in lieu of taxes because of this. ;, Squires asked What other properties of this size had been considered.Rouse said they looked at the Air Force Recreation Camp in addition to others,but they turned out to be too small.For Phase I,they needed a minimum of 7,000 square feet.KPHI was going to need a minimum of 0.6 acres for borough approval. The proposed plat before council was a preliminary drawing. He noted Pat Williams' family supported this concept. Terry added the family also submitted a follow up letter saying they weren't opposed to other properties. Squires asked how big the city-owned land on First Avenue was that was recently taken over for tax purposes. City Planner,ponna Glenz estimated 12,000 square feet. Rouse said it wasn't 11 City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page large enough.Darling asked if they looked at the Boulder Field property.Rouse said it had not been mentioned to him so he couldn't speak to the suitability of it at this time. Terry said hearing all of the community concerns, all echoed support of the project,but the location appeared to be an issue, and wondered if KPHI was willing to go back and look at other properties. She feared if not, it could kill the project. Rouse said as it stood now, in order for the project to go forward,KPHI needed to provide evidence they had site control for preliminary Alaska Housing Finance Corporation funding consideration. It was a matterof timing, but it was not impossible to review another site Terry pointed out while this organization had been preparing for this proposal;the city was approving the Municipal Lands Management Plan which recommended keeping this property zoned as park, so it put the city in a difficult position. Long clarified that administration had not been•m the loop on this'project for the last nine months either and had only recently been made aware:. Keil said she heard from over 100 people who reached o`ut to the council in support of this project,so there was a lot of supportfor the property.Therewere certainly enough seniors to fill this housing area She didn't come up with the same numbers for.camping revenue; she came up with much less estimations based oncamping,fees>•. Butts asked if there was a water utility on the southern portion of the area Long didn't know. Long said at this point, administration had only looked at this`project to the extent of providing access to the nearby campers. The plan was to continue current use of the area until the entity had secured enough funding.It would 4 maintained as campground until they had funding in place and the criteria were met,or in five years If KPHI couldn't meet all the criteria required in five years,the land would revert to the city Butts asked if this proposal with KPHI had looked at moving the proposed buildings to have minimal impact on the trees. Rouseisaid their surveyors and architects worked to lessen the impact on trees,ensure access to utilities,and noted a very complete and comprehensive site plan would be done.Additionally,these properties would be landscaped and there would be site amenities and site improvements. The earliest they would know if they had funding would be the end of this year Rouse added that may not be the first application to get funding,as sometimes it took years to obtain funding. He hoped to notify the city by the end of the year that KPHI had secured funds. Squires asked'.Long if the;city would need to extend any streets. Long said if this was approved and funds were obtained, these lots would need replatting and that would bring the Planning and Zoning Commission into the process, but Long said there was no discussion of extending any streets at this point: 'Squires said he had concerns based on the aforementioned tsunami inundation study. Summer'time was his biggest concern because there were too many people in that area.He suggested if and when the replat came forward,the city have a second way in and out for better access in the event of evacuation.He was going to encourage extending a street to have a better buffer between campers and senior housing. City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page Terry asked legal or administration to provide a description on how payment in lieu of taxes would be defined in perpetuity at the next meeting. Motion (Terry/Casagranda) Request that the Planning and Zoning Commission have a discussion on Resolution 2015-020 as a public hearing item on their April 7,2015 meeting agenda and make a recommendation to council. Casagranda said this was adifficult situation because so,much time and effort had already been put into this proposal,but it was important to gather more input, � ;,b••e yP rop e rtY Glenz said notices would mailed out to nearby owners. Motion Approved Unanimous Bardarson had concerns with this resolution referring to both phases;she thought it should be for Phase I only at this point to avoid any possibility of land sitting dormant. She would prefer for this to come back to council with mention of only Phase I.Regarding where the building would go, Bardarson thought it should be parallel to the Coast Guard property and against the alley,the way it was identified now Rouse said he needed to make sure'it•met any and all needs of the council and borough.Bardarson said Phase,I,would only consume three existing campsites.Rouse felt that was a good compromise to begin with..,_. , Council mentioned the property by the hospital and perhaps the city could help purchase that land for the project.The land was where the former Wesley Rehabilitation and Care Center used to be Rouse reiterated they were certainly hereto work with the city,so he was open to all suggestions. Terry wondered if they were making payments in lieu of taxes in perpetuity,how long that would pay out. She thought council should have as many options before them as possible. Council recessed at 9:20 Council resumed at 9:24 p.m.. Motion to Amend (Terry/Keil) • Amend Resolution 2015-020 by making the following changes: 1. In the title, "....DONATING APPROXIMATELY A 48 0.7 ACRES PORTION OF THE KPB PARCEL...." 2. In section one, strike the words "at least" 3. In section one, "the transfer of title for property referenced here as the (I8 western half,approximately, portion City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page of KPB Parcel #14734005 north of the easterly extension of Sixth Avenue and to be further described through replat,and a minimum size for the development of a minimum of 5 units (approximately 0.7 acres) to the Kenai Peninsula Housing Initiative::(KPHI) for less than fair market value..." Motion to Amend Passed Unanimous Motion to Amend (Terry/Casagranda) Amend Resolution 2015-020, in the 12th Whereas, by changing "half" to "one- quarter" of a parcel. Motion to Amend Passed Unanimous Motion to Amend (Bardarson/Keil) Amend Resolution 2015-020 by creating a new section 6 that reads, "The city would require payment in lieu of taxes (PILT) to be`paid4or;property tax in perpetuity."and renumber the sections accordingly. Staff thought this could be dealt with at a later time Bardarson and Keil withdrew their motion and there was no objection from council. Motion To Introduce Passed Unanimous UNFINISHED BUSINESS Postponed to 1llay_26, 2015. NEW BUSINESS -None Other New Business Items , Vote and appoint John French or Orson Smith to fill the City,of Seward seat on the Prince William Sound Regional Citizens' Advisory Council (PWSRCAC), with a term expiring February 2017. City Clerk Johanna Kinney passed out ballots to council then collected them and read the first vote count as follows:3 votes for John French and 4 votes for Orson Smith. Council appointed q City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39,Page Orson Smith as the city's representative. Send a letter of support from the Mayor to the Governor's Office and the Alaska Legislature in support of the confirmation of Robert Ruffner to the Alaska Board of Fisheries. Council agreed a letter should be drafted. Long stated he would prepare the letter. See if a member of council would represent Seward on March 28, 2015 in Soldotna at the Climate Change Conference sponsored by the League of Women Voters and the Kenai River Campus Student Union. Council Member Casagranda stated site Would attend. Give guidance to administration on moving forward on SC-H C/Providence expansion project and grant opportunities. Council indicated for SCHC and Providence-.staff to move forward with administration to bring forward a resolution for support 61:4e expansion grant opportunity as described in the March 23, 2015 work session provided,by SCHC and Providence.They asked when administration brought forward a resolution for consideration it included possibilities for the city to provide additional funding for the project. INFORMATIONAL ITEMS AND REPORTS Support letter for a Volunteer Hospice Program in Seward COUNCIL COMMENTS . .. Terry said council had an upcoming joint work session with PACAB on April 1, 2015 at noon regarding bringing more fishing vessels to Seward. Butts thanked everyone for their support and comments tonight He clarified that Andy Mezirow was nominated by the governor on the North Pacific Fisheries Management Council.Butts thanked everyone who supported TYC poker tournament this last weekend. Squires congratulated the two firefighters getting pinned tonight. He congratulated Mr. Smith on his PWSRCAC appointment and hoped he would confer with Mr.French on items.To the people of Lowell Point,Squires promised they would get this project done and to please give the city a chance.Generally speaking,he felt the city should concentrate on creating plans,setting goals,and achieving those goals. Darling congratulated Smith and French for applying.She thanked council for supporting the street lights and getting the project going.Hopefully soon people could see the lights lit at the top of the street. Bardarson thanked everyone for coming out for the senior housing and thanked French and Smith for applying and congratulated Smith for the appointment. Earnhart gave a quick tutorial on the recent lawsuit with Ketchikan regarding dedicated funds. It dealt with school district funds,and so it was more of a borough issue than a city issue but 0o City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39,Page important nonetheless.Earnhart gave a summary of what was going on:the Alaska Constitution said the state was going to provide for education, and the state had a statute for basic needs. The constitution also had a provision that if the state didn't fund up to the basic needs, the local municipalities had to make up the difference.Ketchikan argued they had a constitutional provision about dedicated funds,and the state can't decide how municipalities spend their money.The courts have said Ketchikan was correct and thus the state had to fund education fully. It was a big issue, and Earnhart noted it was difficult to define what a dedicated fund was. He wasn't sure what the outcome would be at this point. CITIZEN COMMENTS Sue Lang thanked council for their consideration tonight. She thanked them for keeping the citizens of Lowell Point in mind. John French commented on the hospital: .He agreed very strongly with Squires and Casagranda that to spend millions,to build an addition toj a hospital in a hazardous area might not be the wisest use for those dollars. The grant numbers possibiliy.discussed in tonight's work session was a million dollars and that was.the only part with the timeline on it. He thought council should take time to deliberate and understand better what the costs and payment options of fixing the nearby Lowell Canyon tunnel were His option would beto build a new hospital in a new location, but it wasn't feasible.If it was to be built,appropriate mitigation measures needed to be taken.Regarding senior housing, he was a senior and would need housng eventually. He supported the need for greater senior housing in Seward,but the site was a very hazard prone site It wouldn't take the same size tsunami from 1964 to cause problems It `could be very difficult to move seniors in an emergency. He tended to be in favor in protecting parks, but if it was going to be there, he encouraged council to complete both phases. Alternately, he wondered what it would take to get environmental studies and work done to make,tl a Air Force Recreation Camp a possibility. French encouraged`oouncil to look at tIW as a possible option. Lynda Paquette really appreciated the heartfelt concern that she sensed from council about the situation at Lowell Point-with the sewage lagoon. But at the same time,she was discouraged by administration and the fact that the city had spent so much money on consulting fees to get to this point.The Request For Proposal for the dredging project was written without concern,and she was disappointed the priority was at the SMIC lagoon.It was interesting that the Lowell Point lagoon was not the first priority due to ice,even though there was no ice at Lowell Point and SMIC had ice. She felt the stories weren't matching up. Paquette thought council directed administration to do everything in their power to make the Lowell Point project start first. She didn't understand all the time that had been wasted. She didn't believe there was nothing that could be done to make this happen sooner. She previously asked for a letter from the city addressing the issues Lowell Point businesses could hand to their customers; she didn't know where that issue stood. She reminded council that Representative Chenault said the state money given for this project was for Lowell Point, and she wondered if they risked future funding by including the SMIC lagoon. Tim McDonald said he didn't like the way the sludge removal contract went out either. It seemed all of these projects were done on an emergency basis, and the city refused to plan for the 0 � City of Seward,Alaska City Council Minutes March 23, 2015 Volume 39, Page future.The sewage treatment system was obsolete,it was old technology,and McDonald believed it was creating a mixing zone in Resurrection Bay.An environmental assessment for Resurrection Bay, which was in city limits,was needed.McDonald reiterated the city needed a baseline environmental study.The city also needed an environmental assessment for the salmon population as well.It didn't matter how many fish they planted or introduced,if the environment didn't support it,the population wouldn't be sustained.McDonald concluded by saying the city needed a better conceptualization of how the harbor could expand and how to prepare for more fleets coming to Seward. If they didn't, they were doing a disservice to Resurrection Bay. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Keil said a lot of people talked about the Air Force°Recreation camp Site for a senior housing site, and she had heard they didn't want to be next to the cemetery:, Terry put on the record again that the Lowell Point sewage lagoon did not"spew sewer"into Resurrection Bay. While she understood the frustration of Lowell Point residents, she also said administration did care about this project.While administration and council didn't always agree on matters, she did see them working on this issue and trying their best. Casagranda said Butts mentioned a while back about paperless packets. City Clerk Johanna Kinney stated she could,do some research ongoing paperless and have something prepared in time for this year's budget adoption. Long stated there were always consequences for poor environmental practices.The city was aware of those measures;and knew to adhere to the'state and federal regulations required of them. Long understood the idea of relocating the hospital because of its location to the Lowell Canyon Tunnel and the idea of not building in any tsunami zones. But if they took everything said tonight, people would move from.Seward.'f e didn't think based on the discussions tonight the city shouldn't upgrade or put more money into the'hospital for improvement and to keep up with the needs.If they made decisions on worst case scenarios, they couldn't plan anything. Of course if the city could create a barrier or mitigate it, they would. Long stated the tunnel was still the Army Corps of Engineers responsibility and those discussions were ongoing and it was the top of the city's priority list to transfer that responsibility. Bardarson said quality.health care was good for the economy. Squires said he appreciated Long's comments tonight.His concern was about expanding the hospital,but it was also about that entire area.He respected Mr.McDonald's comments,but a lot of the topics he brought up were of a federal mandate. If he had complaints,he should bring them up with the U.S. Government. Squires was willing to hear about new technology, but not at this time when they needed to fix the problems at Lowell Point. EXECUTIVE SESSION City of Seward,Alaska City Council Minutes March 23,2015 Volume 39, Page • ' . This item was moved to the April 27, 2015 City Council Meeting Agenda. ADJOURNMENT The meeting was adjourned at 10:21 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) 0C City of Seward,Alaska City Council Special Meeting Minutes March 31, 2015 Volume 39, Page CALL TO ORDER The March 31,2015 special meeting of the Seward City Council was called to order at 6:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY City Manager Jim Hunt led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda David Squires Iris Darling comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—Christy Terry, Dale Butts CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING-None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Darling) Approve Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. NEW BUSINESS Resolution 2015-026, Appropriating $300,000 From The Capital Project Fund As Match And Project Funds Towards Completing The Work Identified In The Roads Priority List That Is To Be Funded Using Statewide Transportation Improvement And Federal Earmark Monies Administered Through The Alaska Department Of Transportation And Public Facilities. Motion (Keil/Casagranda) Approve Resolution 2015-026 Hunt said with great pleasure they were bringing this resolution to the council. Long apologized for gathering them at a special meeting, but given the current climate in Juneau, administration felt an urgency to secure the required city matched funds. This project dated back to City of Seward,Alaska City Council Special Meeting Minutes March 31,2015 Volume 39,Page at least 2010. The list of streets included in the council packet would go to the Alaska Department of • Transportation(DOT), who would take and prioritize the paving order. Casagranda asked if the capital acquisition fund net assets account came from the general fund. Long said that was just a concept for some time, and the last two years the city actually had funds to contribute to this fund. This appropriation would be the first expense from this account. Squires wished the language on right of way responsibilities and certifications was clearer in the agreement with DOT. Squires inquired about some of the footage listed for paying:and didn't know if the numbers were correct. Long said council took action a few years backthat was the approved project list and what DOT would be working with. Squires would rather see a whole road done,than'bits of several roads. Hunt anticipated the city would have some influence on the priority of the list. Long said they would work with DOT as much as possible. Squires hoped any improvements made to the streets didn't downgrade the quality of the handicap sidewalk access improvements the city made the year before. In response to council,administration planned to continue to make annual improvements to sidewalks for Americans with Disabilities Act(ADA).accessibility. Motion Passed Unanimous COUNCIL COMMENTS Squires informed council he:would like to attend the upcoming Planning and Zoning meeting on April 7,2015,where the commission would reviewing the recommendation to donate a portion of Pat Williams Park for a senior housing proposal. He would like to attend but would not speak during the'meeting. ` Keil thought it would be a good idea for council to get the same information at the same time. Darling mentioned the attorney did recommend they did not attend. Keil said if the attorney didn't recommend it perhaps no one should attend. She said it made more sense for the council to get the same information in the same manner. Darling asked Long when they would start on the roads. Long anticipated the fall. Bardarson.was thrilled to the paving project moving forward. She was glad they didn't lose out on the money set aside for the city. CITIZEN COMMENTS Mark Kansteiner thanked the council for passing Resolution 2015-026. He was glad to see the discussion on the various locations in need of paving. It was a wonderful discussion and he agreed with paving the things that needed repair. He inquired about the RV sewer dump pay station and if it would be installed this year. (g5 City of Seward,Alaska City Council Special Meeting Minutes March 31, 2015 Volume 39,Page COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Bardarson noted she was assured the sewer dump pay station would come forward this year. ADJOURNMENT The meeting was adjourned at 6:21 p.m. Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) acts City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page CALL TO ORDER The April 13,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Marianna Keil. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the nag. ROLL CALL There were present: Marianna Keil presiding and Ristine Casagranda Christy Terry David Squires Dale Butts Iris Darling comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Will Earnhart, City Attorney Absent—Jean Bardarsori • CITIZEN COMMENTS ON ANY SUBJE CT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND'CONSENT AGENDA Motion (Terry/Casagranda) Approval of Agenda and Consent Agenda Keil requested a City Attorney's Report be added under Special Orders,Presentations and Reports. Keil requested Resolution 2015-030 be pulled from the consent agenda. With no objection from council, Council Member Terry added Resolutions 2015-031, 2015-032, 2015-033, and 2015-034 to the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2015-031,Authorizing An Agreement With Electric Power Constructors(EPC)Inc. To Repair Load Tap Changers On Four Station Transformers Located At Lawing, Spring Creek And Fort Raymond Substations For nCost Not To Exceed $70,500. City ofSeward,Alaska City Council Minutes April 13, 2015 Volume 39,Page Resolution 2015-032, Authorizing The City Manager To Enter Into An Agreement With Hotwire Electric LLC To Replace Electrical Conductors Along Moat Way And The Southern End Of Excalibur Drive For An Amount Not To Exceed $58,722. Resolution 2015-033,Authorizing The City Manager To Enter Into A Grant Agreement With The State Of Alaska Department Of Commerce, Community, And Economic Development With A Total Award Of$1,991,999.99 For Phase II Of The North Seward Water Storage Tank And Pumping Facility, And Appropriating Funds. Resolution 2015-034,Accepting Funds From The Alaska State Library For The Public Library Assistant Grant In The Amount Of$5,351.53 And Appropriating Funds. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations &Awards National Public Safety Telecommunicators Week,April 12-18,2015. Borough Assembly Report. Sue McClure reported the assembly had two long and extensive meetings since her last report. The consideration of removing the seasonal borough sales tax exemption on non-prepared food was a big topic. The ordinance to remove it and the substitute ordinance to change the exemption to six months was first decided to go to a vote of the people,but then a motion to reconsider was filed:It would be brought back before the assembly at their April 21, 2015 meeting in Seward. There was seven ordinances total on the agenda for public hearing, one being an appropriation of approximately $348,000 of cruise ship head tax money to Seward and another being$50,000 to the City of Seward to go to the cost of renewing the city's comprehensive plan. McClure reported the timeline for recall was being evaluated. She was happy to announce the Seward Bear Creek Flood Service Area Board was now full. April 16, 2015 was the borough's annual permitting day. On May 5, 2015, the budget would be introduced by the mayor to the assembly,beginning the budget process. The assembly was slated to consider an ordinance raising the sales tax cap from $500 to $1,000. City Manager's Report.Jim Hunt added the following purchase orders between$10,000 and $50,000 were approved by the City Manager since the last council meeting: $3,988,530 to Merrell Brothers Inc. to proceed with the Sludge Removal and Disposal Project. Hunt noted the vendor was now moving their equipment to work on the Lowell Point Sewage Lagoon. Hunt reported he intended to have financial reports to the council at their April 27, 2015 meeting. The automatic pay station for the RV Dump Station should be installed in the next few weeks. Hunt updated the council on the status of the newly vacated Seward Air Force Recreation Camp property and said staff was putting down on paper what their expectations would be for vacation of property for the lease holders. Harbormaster Mack Funk updated the council on the crane project.Administration wanted to approve an engineering contract to consult on this project. The funds need to be transferred from the general fund since the resolution appropriating funds used an account that was quickly shrinking. l$ City ofSeward,Alaska City Council Minutes April 13,2015 Volume 39,Page Funk hoped by July 8, 2015 to receive a report on the feasibility of a crane in Seward. Terry thanked council for holding the lessees at the recreation camp accountable. She really didn't like to see that lot vacant and really hoped the city could get that land back sooner than later. Earnhart stated this was a lease that didn't have a lot of language in it. It was stated in the lease documents anything the Air Force installed on the land they were required to take back out,but they were still currently paying rent. She hoped council and the city would continue to pursue vacation and be ready to decide what to do with this land.Terry asked if they'd given the city an official date of vacation, Hunt stated at this point the Air Force's letters had been letters of intent to vacate and not formal letters to terminate. In response to Darling,Hunt stated crews were drainingthe sewage lagoons down and while they did not have a specific finish date projected, they expected to be dome ahead of schedule. In response to Butts, Hunt said the carpet replacement for city hall was put on hold due to asbestos in the tile and adhesive under the existing;,carpet. The DMV was Moving upstairs, abatement and improvements had been made to move DIM;which was the first step in the process.After that office moved,staff would probably need a conversation with council on how to proceed. It was going to cost more than anticipated to replacethe carpet due to asbestos. Terry said she understood why the Vice Mayor'didn't travel as planned to Washington,D.C. and Seattle,Washington with the mayor to attend this busy meeting tonight,but she wished someone could have attended in her place. City Attorney Report. Will Earnhart stated his office had been busy with historical research like the Air Force Recreation Camp lease.The office continued to work on administrative matters,employment, and personnel questions and disputes. They provided contract review as well as lease extensions; new leases, lease assignments-and contract issues. The attorney worked with administration on the potential land transfer on the agenda tonight regarding referendums,taxes,and other concerns. Other Reports,Announcements and Presentations Presentation on recycling by Kenai Peninsula Borough Solid Waste Director Jack Maryott. PUBLIC HEARINGS Resolutions Requiring A Public Hearing Resolution 2015-020,Authorizing The City Manager To Enter Into An Agreement With The Kenai Peninsula Housing Initiative (KPHI) Donating Approximately A 0.7 Acre Portion Of KPB Parcel 14734005,Known As Pat Williams Park For The Sole Purpose Of Developing An Independent Senior Housing Facility Upon Condition Of KPHI Being Awarded All Other Necessary Funding For The Project Development And Completion. (Clerk's Note:for public hearing and approval. Introduction and first public hearing held March 23, 2015) 0I bl City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39, Page Hunt noted a revised agenda statement reflected the changes made at the March 23, 2015 meeting, including the size of the parcel and an updated fiscal note. There was new information brought forward since the last meeting. The Kenai Peninsula Housing Initiative (KPHI) and the citizen task force recognized the public concerns noted for the proposed location at Pat Williams Park.Administration no longer wished to develop at this location.Instead,Council Member Squires had identified and recommended a portion of Lot 11A in the Fort Raymond Subdivision near the Seward Army Recreation Camp. Hunt recommended council postpone this resolution indefinitely after a public hearing and consider giving direction to pursue this new location for donation to the KPHI. Motion (Terry/Casagranda) Approve Resolution 2015-020 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. • Margaret Anderson still wished this senior housing project to be located in-Pat Williams Park.This was the closest the group had ever been in securing funds.The recommendation approved by the Planning and Zoning Commission was not set in stone.As a lifetime resident of Seward,she had no more voice or influence than short term residents. The new residents and young people represented the future of Seward.The seniors of this community dealt with change in the community. There was an element in this community that took pride in killing projects and council should not kill this project. Mike Brittain stated he liked the idea of the new location proposed by Council Member Squires. Mark Kansteiner thanked Squires for his wonderful amendment for the housing project to be considered in the Fort Raymond subdivision."He thought it was a win-win scenario for the community. Harold Faust added he was in favor of making a change in the plan to donate land for a senior housing project and thought senior housing in Forest Acres was a fine plan. Linda`Lasota said on May 3,2015,she will have been in Seward for 25 years.A few years ago she moved out o f the limits because she could not afford rent in this community. This proposal of making city land free to people got her to thinking of when she would be a senior citizen, and it made her wonder how she would be able to afford housing.Lasota noted citizens were not opposed to senior housing,but many appeared to be opposed to the proposed location at.Pat Williams Park. The care her community members expressed on senior housing was something she really listened to. This was the city's opportunity to support and discuss this possibility. As a commissioner of the Historic Preservation Commission,she worked for the city council.Lasota asked council to respect the things their commissions did for them. The commission voted on the Municipal Lands Management Plan and council supported this plan that the Planning and Zoning Commission worked hard on preparing. She thanked all of them and all of the community for what they were doing to bring this to resolution.Not all of them would ever be happy,but they should remember they cared for each other. City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page John French thanked the administration and Squires for this proposal and amendment,but didn't know too much of the property being offered.He stated the property should be evaluated for historical importance and hoped the council could send this proposal to the Historic Preservation before it went to council.He was a senior and supported affordable senior housing in the community. However,French was concerned about the lack of transparency of the seismic documents the group had for the Pat Williams Park parcel and was concerned about fair value housing. He thought the proposed new location was one he was happy to give full consideration to. It took a few minutes 50 years ago to inundate the waterfront and make that land available only to park because of the extreme damage it wreaked. The city needed seawalls for protection of the Waterfront Park. Keith Campbell was glad to see the idea proposed tonight and was adamantly opposed to using the Pat Williams Park for senior housing. He was not opposed to.the idea of senior housing, however.Campbell was concerned for the residents and hoped the council.wouldn't give away all its land when projects like this occurred. Kelly Hartz stated she appreciated the process and was happy to see it worked. She was happy people listened to what came out from the Planning and Zoning meeting. She noted again no one was against senior housing and was glad KPHI found another area that was viable to them. Carol Griswold said it would be nice to c ave a map to show where this area was located.It sounded like Forest Acres Park. She thought this process seemed flaw ed and the city seemed to be desperate to do something quickly for securing funding. She;wished they had started months ago with a transparent process involving the entire community Now'it felt like the city was casting a net in an attempt to find a place that'would work for this project. Griswold was astounded they were forging ahead without'a really good.plan, it seemed the city was stamping out one crisis after another. The people don't want Pat Williams Park gobbled up and she didn't want this donation of park land to become any kind of precedent. She hoped council would find giving away Pat Williams Park not in the best interest of the city and in the future would like to see deed restrictions on city parks. Griswold asked council to have a formal predevelopment process to make an informed decision and emphasized this projectshouldn't be rushed. She hoped council would vote no tonight. Sharyl Seese was in favor of senior housing, and if it wouldn't be located at Pat Williams Park,she wondered why it has taken the city so long to move the Public Works building. It would be the best location for Seward's seniors. Seese stated the city should be supporting their seniors. Tim McDonald;gave praise to Squires for coming up with an alternative location.He agreed with that solution.He stated this was a small town and they were challenged for green spaces.Things like parks,trails,and green spaces were what supported property values.This new area proposed was not surrounded by housing and other green spaces were all around them where property values likely wouldn't be affected.On the spiritual side of it,Pat Williams Park was a legacy to the late Williams. She had said to not touch a tree. The Alaska legislature deemed her Citizen of the Century, he thought it was crazy to even think about donating this land named in her honor. Phil Kaluza agreed with many comments stated tonight. The last he heard, the aforementioned housing grants were unfunded and whether or not the state legislature was going to 91 City of Seward,Alaska City Council Minutes Apri113,2015 Volume 39, Page be issuing them any money this year was yet to be seen. Council should do the process right and take their time on this project. Steven Rouse,Executive Director of the Kenai Peninsula Housing Initiative,addressed some of the proposed lack of transparency and disagreed with that characterization.He gladly was willing to provide any information requested. He was dismayed by the litany of venomous phone calls he received from the community and felt it was unnecessary and unconducive to this project. KPHI proposed this parcel because it was the best option at the time. They were not here to rob a park or tarnish a legacy;they were here to talk about the idea of senior housing; was willing to look at any and all properties possible.He wanted to ensure this new proposed area was geographically and seismically sound. There was a possibility the funds for senior housing may not be issued this year, but their advice was to move forward-and it was important to show the city's support and investment for this project. The commitment to provide the land sets in motion the process of obtaining funds and the sooner the city provided a commitment the better. No one else appeared to address the Council and the public hearing was closed. Squires stated he had proposed a new area to consider and showed that area on a map. He stated neighboring areas would be maintained as park land and this area wouldn't impact any residential areas. The land use plan said if a better;,use for this area was proposed and developed, it can be recommended to be disposed. All utilities were installed and available and Squires didn't anticipate any fill would be needed..;, Motion (Butts/Darling) Postpone Resolution 2015-020 Indefinitely Terry was againstpostponing indefinitely because it left it hanging out there with no ending. She felt council should either vote thisresolution up.or'down,or amend it by incorporating Squires' proposed changes. Keil thought it would be cleaner to postpone indefinitely and bring forward something new. Darling agreed. Hunt said administration would be willing to take direction on bringing a new resolution forward with a new parcel for consideration for council's meeting on Tuesday, May 26, 2015. The motion to postpone indefinitely was withdrawn with no objection by council. By unanimous consent,council suspended the rules to allow KPHI Executive Director to speak. Rouse said the preliminary grant application deadline had yet to be published;he believed it likely to be the end of May,2015.He believed if council approved a resolution committing to donate land by May 26, 2015 it would likely work for their timelines and planning efforts. Squires asked if council amended this resolution tonight,would it be ready to be reviewed by Planning and Zoning as a public.hearing item at their May 5, 2015 meeting and then to council for public hearing and approval at their May 11, 2015 meeting? Council recessed at 8:33 p.m. 92, City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page Council resumed at 8:39 p.m. City Clerk Johanna Kinney stated council could amend Resolution 2015-020 and request it come back for an additional public hearing with the new,substantial changes at their May 11,2015 meeting. If council voted this resolution down or postponed it indefinitely, and council directed a new resolution for public hearing and approval to come forward, Kinney believed the earliest that could happen was the May 26, 2015 meeting. Darling thought council should amend the existing resolutioSquires said perhaps they shouldn't rush this. He brought this proposal forward as an idea to get people thinking about alternatives.He couldn't support the resolution as it was written:currently.He was worried about the evacuation of the facility if it was located in Pat Williams Park:41e agreed with French that it was a non-buildable site. Butts did not agree with the,current proposal the felt they needed clarity and a new proposal should come back to council for consideration.Council should direct Planning and Zoning to review this new location. Keil thought a motion to postpone;,indefinitely would be ideal because she didn't think council would want to be on the record as opposing senior housing Postponing indefinitely sent this resolution away and allowed a new resolution to back in its place. Motion (Darling/Butts) Postpone Resolution 2015-020 Indefinitely te Casagranda was hesitant to vote for this indefinitely. Terry said she felt they owedthe community a final vote. She wanted to be on the record, standing up for the preservation of'Seward's parks. Motionrto Postpone Failed Yes: Darling,Keil No: Butts, Squires,Terry, Casagranda Main Motion Failed Unanimous Motion (Squires/Terry) Direct administration to put a new resolution together,considering Lot 11A in Forest Acres, Fort Raymond subdivision, making sure it is in compliance with Seward's land use plan, requesting this resolution go to the Planning and Zoning Commission for recommendation as a public hearing item at their May 5, 2015 meeting also to the Historic Preservation Commission for review with the new council resolution coming back to council for a public hearing and approval at the May 26,2015 meeting. City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page Motion Passed Unanimous Resolution 2015-027,Authorizing The City Manager To Enter Into A Lease Agreement With Alaska Wireless Network LLC,For A Portion Of U.S.S.4828,Within Section 12,T1S,R1W, Seward Meridian, Seward Recording District,Third Judicial District, State Of Alaska,And Combine The Easement Agreement From Resolution 2010-048 Located Within A Portion Of Lot 1 Fourth Of July Creek Subdivision,Number 2,And Plat No. 98-09, Seward Recording District, Seward Meridian, Alaska Township 1 South, Range lest, Section 12, Seward, Alaska. Terry stated a potential conflict of interest because her husband worked for GCI.Regardless of the outcome of this resolution,her husband would retain his job and his salary would not be affected either way. Keil ruled no conflict existed andthere was no objection from council. Motion (Terry/Darling) Approve Resolution 2015027. Hunt said this was a lease in place for many years,this was asking for an extension. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the'Council and the public hearing was closed • Deputy Harbormaster Norman Regis said this was a cell tower site across the bay, combining an older lease with'a neywer one It was:a ten year lease with additional options. Motion Passed ..Unanimous Resolution 2015-028, Revising The Port And:Harbor Tariff Regulations To Increase The Charge For Dishonored Checks, To Revise The Charges For Re-Blocking Vessels And For Boat Lift Work That Extends Beyond One Hour, And To Revise The Wharfage Rates For Boat"Fuel To Conform To The Charges In The Annual Contract With The Fuel Dock • Operator . „, Motion (Terry/Squires) Approve Resolution 2015-028 Funk stated;there'were three'proposed changes to the tariff in this resolution. One was to bring into conformance the raise in fees for dishonored checks.The second change raising the rates for the larger lift equipment at:the Seward.Marine Industrial Center(SMIC), and the third change was to adjust the wharfage rates in the tariff so it conformed to the contractual rate with the fuel dock operator. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Terry asked what was stricken from the tariff for the additional lift fee rate for large vessels. In response to Terry, Funk said the paragraph regarding second and additional hours of lift was City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page deleted to allow for an increase in the rate because the additional hours were currently charged at a lesser rate. In response to Squires,Funk said the harbor intended to bill in quarterly hour rates.Darling was concerned with the lack of insurance of the fuel dock operators.Funk understood her point and they intended to take a closer look for future agreements. In response to Terry,Funk stated the city did not charge extra while waiting to use the wash down pad. Funk said the blocks themselves were provided by the vessel owner or they could rent them. They were not provided by the city. Regis added the city was;providing just the service of lifting the vessel up and placing it on the blocks. Terry said it was confusing the way it was written. Butts asked if the city required every vessel to be washed down.Funk said generally they did. Butts was concerned that all the fees were adding up.;to'be too much: the city lifted a vessel, transported it to the wash do pad, increasing the time �the vessel was in the lift,and now the city wanted to charge more money..for'the initial lift and every fifteen minutes after that Funk said this was correct and noted there was already an extra charge dunng the wash down process. Butts was concerned with too many increase's for various charges.Regis clarified the city did not double up on time charges. Hunt added the uplands area at SMIC was full and this equipment was in use Squires said some of the comments he'd heard from the last session that fishermen were feeling the strain on costs."He'warted to know why he should support these increases. Hunt said because the city need ed,to pay for the new 330-ton;travel lift purchase and added Seward was still competitive across the market with ether harbors.,Squires said perception was important. Funk added that the capacity of the new equipment was greater and they increased the rates by about,that percentage;of capacity,approximately 20%. Butts said some ofthe increase in cost was the wash pad requirements they were putting on the consumer. He had no problem with this if they were going to be competitive. Motion Failed" Yes: Darling,Terry No: Casagranda,Butts, Squires,Keil UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2015-029, Authorizing The Seward Community Health Center To Apply For A 2015 US Department Of Health And Human Services Health Resources And Services Administration Health Infrastructure Improvement Program Grant Requiring City Commitment Of Any Funds Necessary To Complete The Project. Motion (Terry/Casagranda) Approve Resolution 2015-029 95 City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39, Page Hunt said they were looking for approval and direction to allow the Seward Community Health Center(SCHC),through the city,to apply for up to a$1 million grant for expansion of the facility. The Providence Administrator and SCHC Executive Director were here tonight if the council had questions for them. Terry had some reservations on this.The SCHC board intended to do an intense cost analysis. She thought there was reference of this application coming back to council one more time in case council wanted to opt out of submitting this application. Hunt said the intent was not to build that opt out statement into this resolution,but allow for any rescinding. Terry wanted assurance this was going to came.,back to council for potential rescinding. Hunt agreed it was worth putting on the agenda for council to take action on; he could �z„illy' have that ready at the next meeting.Hunt added accepting the funds would still need to come back to council, so that was another opportunity to opt out if they wanted to Terry was concerned that aside from this being on the record, and the promise that a resolution would come back to confirm,the city had the ability tolbow out of this grant by the end of the summer. Casagranda was not inclined to support this as it did not seem fiscally responsible.Keil said the total cost was a$4,019,014 for Phase I,of the project,and that was what she understood council was agreeing to tonight by allow,ing,this grant application to be completed. Darling had similar cone' nsm.rith:Terry.`She received a letter that raised apprehension with her that perhaps this wasn't a gold,ii ne to expand the hospital. Council recessed at 9:23 p.m. Council resumed at 9:27 Squires asked about the remaining funds the city would need to come up with for the project. Finance Director Kristin Erchinger clarified one of the things the SCHC board was asking for was approval to proceed with the grant application process and to also buy the city and the SCHC board time to do their due diligence to,determine if this was a feasible project. The SCHC was asking for permission to prepare the application for submission.She'd rather not ask how the city was intending to pay the difference, because"that:wasn't even the question at this point. In response to Casagranda,'Erchinger stated the Phase I of this project was just for the expansion of the SCHC and not Providence.Addressing Providence's needs was another option but the main question tonight was should the SCHC be submitting a grant for a million dollars. In response to Darling,Erchinger said the$4 million figure was the amount they planned to use with the intent to apply,and later they would formally determine with the public and the council what amount and what project they.would be pursuing. Erchinger reiterated this resolution was asking for approval to prepare a-grant application only.The council would also be blessing the grant application on the council level,i f and when the time came. The city and SCHC had to submit their intent to apply by April 21, 2015:, ..; 9� City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39, Page Butts appreciated all the work that had gone into this so far but felt they were rushing into it, and the city should be looking at the future of the hospital building more long term. Casagranda wanted the SCHC to gain momentum first and they needed to be careful with their startup costs.She would be false to say she may be supporting an expansion project later down the road. Darling appreciated the Finance Director's explanation tonight.Erchinger said the intent was to pass another resolution that if no further action was taken by the council, the grant application would not be submitted.Keil said a primary function of the council was to provide for the health and safety of the community;the city should take advantage of this opportunity. She thought it would be fiscally irresponsible to not let them go forward and apply for the grant. Terry agreed that the SCHC-could expand,but not necessarily at the city's expense.But she • was more assured that the SCHC would be doing due diligence and administration would be coming back to council for additional confirmation.This would at least move them forward to make a good decision but she was nervous this would not comeback to them for further approval. As long as it came back to the council, she was in favor of voting,for this. II'' rp, Squires said he was origmaliy not going to support this •But looking at the information from the SCHC,he was willing to go ahead and look at this grant\Since it would come back if the city accepted the grant or not, at that time he expected a lot of information and was willing to give them the chance to work on it. Motion Passed ;. Uinaninious Resolution 2015-030,Adopting The.Planning And Zoning Commission Priorities From April 2015 To April 2016. Motion (Terry/Casagranda) Approve Resolution 2015-030 Keil requested this comc,,off the consent agenda because she wanted to include the examination of 30 foot lots•'in Seward,as discussed in council's joint work session with the Planning and Zoning Commission. She'would like to add this to the resolution. Motion to Amend (Terry/Casagranda) Amend Resolution 2015-030,adding a new number five under "Short and Medium Term Priorities" in section one: "Examine development of 30 by 100 foot lots within Seward City limits." Squires thought this provision was already allowed. Hunt said it was allowed within the original town site and he thought the intent would be to broaden that provision. Squires thought that was a can of worms,but thought it was fine to have the commission review this again and bring it back for consideration. Motion to Amend Passed Unanimous 9 ri City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39, Page Main Motion Passed Unanimous Other New Business Items Direct Administration and the Port and Commerce Advisory Board to work together to develop potential tidal grid site recommendations to provide to Council. Recommendations should include pro and con listings/discussions for each proposed site. These pro and cons should include for Council deliberation,but are not limited to,future planning,cost,location, accessibility, community desires, environmental, permitting, and other factors that evolve during the review and recommendation process.Locations can be examined in the Small Boat Harbor and also the Seward Marine Industrial Center, .or other City Tidelands. Final recommendations provided to Council can include a PACAB ranking of recommended sites. (Terry) • Terry said she really wanted to give specific tdirection from their joint work session with the Port and Commerce Advisory Board. Keil said there was no mention of proposing fees to offset costs;she would like them to look at fees in addition.If they could add looking at the fees as well;that would be helpful and Keil asked that be noted in the record. Hunt said from administration's perspective,this was a matter of asking at what cost and at what level of expertise.He would prefer council direct administration for a$30,000 appropriation to approach this idea. Terry preferred PACAB and;administration narrow down potential locations first,and then bring that to council with recommendations and perhaps at that time an appropriation.Keil thought it didn't hurt to have PACAB and administration work together and come back with recommendations and then eventually hire a contractor to do a study. INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS • Butts thanked everyone for their comments and thanked the city's dispatchers. They had a high stress job. Casagranda wanted to talk about the amazing conference she attended for citizens for climate change. She had a wonderful experience and appreciated representing the City of Seward at this event. The event touched on mitigation and litigation,but the end note was Mother Nature was really in charge. Darling said it was great having everyone come to the meeting tonight.Council made tough decisions every other week, and she wanted to hear from people more. It helped them make intelligent decisions, and she asked the public to stay involved. 9$ City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39,Page Keil thanked council for indulging her tonight as she presided the meeting. She encouraged the public to attend the goodbye party for Monty and Florita Richardson. Keil was sad they were leaving Seward.She gave her respects for the friends and family of Frank DeMarco,former Planning and Zoning Commissioner. She noted he appreciated the SCHC and he would be missed. CITIZEN COMMENTS Tim McDonald observed the public hearings and the public didn't have all the access to the information the council and administration had He thought the public comment period should be put after council and administration comments. He thought considering-30 foot lots was a bad idea. Council might want to consider keeping larger lots, but allowing two houses on one lot. He didn't like the situation happening at Lowell Point and stated the cityRwas'affecting property values in a different community.McDonald was perplexed that the city was dredging the sludge at the bottom of the lagoon for the smell at the top.He didn't think the sludge had direct relation, if it was it should have been a routine maintenance duty. Bob Linville liked the way council worked through the issues tonight and appreciated their intelligent efforts.He cared about the harbor discussions tonight and thanked them for attending the joint work session last week.He felt there was a lack of communication with administration.Linville would like to see a crane but felt the idea of a larger crane on I dock was being resisted from the administration. He really hoped the city could get a cxane He stated a grid would be expensive and competitive to lift a boat in Seward.But it was an important piece of infrastructure.PACAB would be happy to figure it out He thanked them for steering them,clear of controversy on the park donation. • , Linda Lasota noted the Historic Preservation Commission resolution in council's packet had an incorrect statement. The next day.after approval.she filed a motion to reconsider it to get it corrected. She clarified for the public that there was an incorrect sentence in section 3,Pat Williams Park was on the Seward Historic Preservation List and it should state it qualifies,as it was currently not on this list. She thanked Squires for his recommendation to include the Historic Preservation Commission on the land donation for senior housing. They were interested in this issue and they would be happy to be involved. Lasota was pleased the R/V Sikuliaq was being worked on in Seward. . John French spoke primarily as a non-fishing representative of the fishing industry. He worked with a fishing.industrial technology center, and felt he had an awareness of what helped make the fishing industry happy. It was more of an industry the community gave it credit for. It brought in a lot of tax.French agreed with Butts that the industry felt like it was getting nickeled and dimed. He was unable to attend.;last week's work session but noted tidal grids were standard in harbors.He was worried about the fee structure the city was confronting boat users with.They didn't have access to a good commercial stock, which hurt them already. They did the right thing voting against the fee increase and for looking at the grid. Sandie Roach' loved the public process and thanked the council for listening to both sides of the community. She thanked Keil for amending the priorities for the Planning and Zoning Commission because they did need smaller lots as Seward didn't have a lot of land. 99 City of Seward,Alaska City Council Minutes April 13, 2015 Volume 39, Page COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Squires said with the Lowell Point dredge project went through the correct procurement procedures.This council had done a good job with city spending and commended his fellow council members. Casagranda shared more on the conference she attended. They were a forward thinking community emphasizing lightening the carbon footprint. She appreciated the recycling presentation tonight. She stood on the mayor's panel with other communities and:felt Seward had a good hold on mitigation of climate change. She would like to give a better travel report on this climate change conference at the next agenda. Keil noted if Seward didn't have a sewage lagoon"their property values would be very low. ADJOURNMENT • The meeting was adjourned at 10:20 p.m. Johanna Kinney, CMC :;Marianna Keil City Clerk Vice Mayor (City Seal) 00 ■ay 2015 May 2015 June 2015 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Apr 27 28 29 30 May 1 a N N a 4 5 6 7 8 7:00pm P&Z Mtg 12:00pm PACAB Mtg 12:00pm Seward Recrea m 12 13 14 15 7:00pm CC Mtg 12:00pm CC WS 6:00pm HP Meeting In m 18 19 20 21 22 6:00pm P&Z WS 12:00pm PACAB Work S N N CO 25 26 . 27 28 29 .Memorial Day Observ,' 7:00pm CC Mtg rn N L/1 �Y 3 Or Nanci Richey 1 5/6/2015 8:31 AM (�u n e 2 015 June 2015 July 2015 �J SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jun 1 2 3 4 5 6:00pm P&Z WS;Flooc 12:00pm PACAB Mtg 7:00pm P&Z Mtg 19 10 11 12 7:OOpm CC Mtg N .-1 co C 15 116 117 18 19 6:00pm P&Z WS 12:00pm PACAB Work 5 6:30pm HP Mtg rn C 23 24 25 26 7:00pm CC Mtg N (N N C 29 30 Jul 1 2 3 m rn N C Nand Richey 1 5/6/2015 8:31 AM