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CITY OF SEWARD,ALASKA
RESOLUTION 2015-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH M.L. FOSTER &
ASSOCIATES TO PROVIDE ADDITIONAL ENGINEERING SERVICES
AND CONSTRUCTION SUPPORT FOR AN AMOUNT NOT TO EXCEED
$58,000
WHEREAS,M.L.Foster&Associates has provided wastewater engineering services to the
City of Seward for the past 7-8 years and has extensive knowledge of our wastewater system; and
WHEREAS, M.L. Foster & Associates has been providing Construction Support under a
Purchase Order,and further support services will bring M.L.Foster's Construction Support cost over
$50,000, which requires City Council approval; and
WHEREAS,M.L.Foster&Associates engineered the Sludge Removal and Disposal project
at the Spring Creek and Lowell Point Wastewater Treatment Facilities in 2014; and
WHEREAS,additional construction support is needed for the Sludge Removal and Disposal
project; and
WHEREAS,Public Works staff requests a professional services agreement with M.L.Foster
&Associates to close out the Spring Creek Sludge Removal and continue to provide construction
support for the Sludge Removal and Disposal Project at Lowell point.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a Professional Services
agreement with M.L.Foster&Associates to complete the necessary construction support services for
the Sludge Removal and Disposal project for an amount not to exceed $58,000.
Section 2. The Seward City Council hereby finds it in the public interest per Seward City
Code 6.10.120 (A) (8)to sole source this professional services contract.
Section 3. Funding sufficient for this contract has been previously appropriated to the Sewer
Lagoon Sludge Removal (SLSR) infrastructure accounts via resolutions and account numbers,
respectively:Resolution 2014-066 into account no. 18321-8101,Resolution 2014-019 into account
no. 18320-8101,Resolution 2012-056 into account no. 18322-8101, and Resolution 2014-080 into
account no. 18323-8101.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-049
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26`" day of
May, 2015.
THE CITY OF SEWARD,ALASKA
Y�
can Bardarson,Mayor
AYES: Terry, Butts, Squires, Darling, Bardarson
NOES: None
ABSENT: Keil, Casagranda
ABSTAIN: None
ATTEST:
I A 1_.1lii1■4 / •
Johanna KW, MC
ity Clerk
(City Seal)
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Agenda Statement
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Meeting Date: May 26, 2015 -4% ,1'o
k n ,P
To: City Council ;;
Through: City Manager Jim H 1
From: Public Works Director, W.C. Casey
Agenda Item: Authorize M.L. Foster & Associates to provide Engineering Services and
Construction Support to the City of Seward.
BACKGROUND &JUSTIFICATION:
Currently, the City has Merrell Bros. Inc. contracted to perform sludge removal at the City's two
wastewater treatment facilities. They will install additional aeration units(Bio-Domes)at the Lowell
Point Wastewater Treatment Facility after inspecting and performing repairs that maybe discovered
during this process.
Staff originally obtained Purchase Order's for M.L. Foster's creation of the scope of work, bid
documents and project management for the Sludge Removal and Disposal project. Staff was
optimistic that these services would fall under $50,000. It is now apparent they will exceed the
$50,000 threshold.
Public Works staff has been working with the City's Project Manager to perform a majority of the
tasks related to the management of the project. Between the two departments most of the day-to-day
oversight can be performed in-house,providing a cost savings to the City. There are several tasks
that must to be performed, documented and/or inspected by a registered engineer. City wastewater
staff needs additional engineering support for these services.
The Scope of Services that M.L. Foster will provide are:
• Review Submittals from Contractor
• Response to Contractor and City Staff Questions
• Minor Design Changes (Bio-Domes)
• Weekly Reports to ADEC
• Record Documentation(As-Builts)
• Submit to ADEC for"Approval to Operate"
• On-site Observation during Bio-Dome Installation
• Weekly visits, as requested(Bio-Dome placement)
• Survey Work for As-Builts
• Services required by ADEC
• Review Contractor Pay Requests
M.L.Foster bills on a time and material schedule. The rates that M.L.Foster charge are equal to,or
less than, the average rates from comparable qualified wastewater engineering companies. The
engineering services they have previously provided have been invaluable to the City for planning,
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permitting, and construction of multiple projects in the wastewater division. M.L. Foster is
intimately familiar with the Seward facilities,has on hand multiple reports of Seward's WWTF's,
has been working with ADEC on Seward's behalf for over 7 years and has delivered reports and
assistance, professionally and in a timely manner. Having M.L. Foster continue to provide
engineering services is advantageous to the City.
INTENT:
To enter into a Professional Services agreement with M.L. Foster & Associates to provide
engineering services and construction support to the City of Seward for an amount not to exceed
$58,000.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): Facility Plan, 0 &M Manual X
FISCAL NOTE:
Funding for engineering services and construction support for the Sludge Removal and Disposal
project is available from within the Project Fund 1832X. In 2014,engineering and support services
from Michael L. Foster and Associates totaled$61,029.
Approved by Finance Department: J' L
ATTORNEY REVIEW: Yes No X Not Applicable
emier into a
RECOMMENDATION: 049 professional
The Seward City Council approve Resolution 2015- , authorizing the City Manager,to a S61rVtCtS
M.L. Foster & Associates, for an amount not to exceed $58,000 for continued stn
Engineering Support Services related to the Lowell Point WWTF and the Spring Creek WWTF and
assistance/contract support with the Sludge Removal and Disposal Project.
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