HomeMy WebLinkAboutRes2015-069 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A UTILITY BOX WITH
CRANE FROM QUALITY EQUIPMENT SALES&SERVICE FOR$25,151,
AND APPROPRIATING FUNDS
WHEREAS, in December 2014, City Council approved Resolution 2014-099 for the
purchase of a 2015 Ford F450 3500 4X4 cab and chassis from Cal Worthington Ford to replace Unit
#131; and
WHEREAS, Council requested the administration to obtain quotes for a utility box with
crane and return to Council for approval; and
WHEREAS, Quality Equipment provided the best options for the utility box with crane,
quoting$25,151 for parts and labor; and
WHEREAS, the cost of the cab and chassis ($32,929) and the utility box with crane
($25,151)total $58,080, coming in$3,920 under the budgeted$62,000.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase the utility box with crane from
Quality Equipment Sales & Service, LLC for$25,151.
Section 2. Funding in an amount not to exceed $25,151 is hereby appropriated from the
Motor Pool Internal Service Fund undesignated reserves account no. 03000-0000-3400 to the
equipment account no. 03000-0000-8103.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 10th
day of August, 2015.
THE CITY OF SEWARD,ALASKA
can Bardarson, Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2015-069
AYES: Keil, Casagranda, Terry, Squires, Butts, Darling, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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J e hanna a!!151', CMC 4
ity Clerk
(City Seal)
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Agenda Statement
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Meeting Date: August 10,2015 :4„
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To: City Council ,P
Through: City Manager, Jim H ;,
From: Public Works Director,W.C. Casey
Agenda Item: Approve the purchase of a utility box with crane for Unit#131 in the amount
of$25,151.
BACKGROUND&JUSTIFICATION:
In December 2014,the Seward City Council approved Resolution 2014-099 for the purchase of a
2015 F450 3500 4X4 cab and chassis for$32,929,to replace unit#131. Public Works was to solicit
quotes for the utility box and return to Council for approval of the purchase.
Due to larger than anticipated sales,Ford sold out of their 2015 models,replacing them with 2016
models for the same price. Public Works solicited quotes from the two companies in Anchorage that
can provide and install the utility box for the new 2016 Ford F450.
Quotes were solicited from two well known,reputable vendors in Anchorage that are known supply
and install utility boxes and cranes. We were unable to locate a third vendor for these items. Quality
Equipment Sales& Service LLC and Bob's Services have provided durable parts and dependable
service to the City in the past. The lowest cost option for the utility box with crane is from Quality
Equipment for$25,151.
The original amount budgeted for the replacement of Unit#131 was $62,000.00. The cost of the
2016 Ford F450 3500 4X4 was$32,929 and the new utility box is$25,151,making the total cost of
the new unit$58,080,keeping this vehicle$3,920 under the budgeted amount.
INTENT:
Authorize the purchase of a utility box with crane from Quality Equipment Sales&Service,LLC,for
an amount not to exceed$25,151.00.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): 2014 Motor Pool Fund X
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FISCAL NOTE:
Funding for this vehicle was previously appropriated in the 2014 Budget. The budgeted amount for
the replacement of Unit#131 is$62,000,and the actual complete cost is $58,080.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable X
RECOMMENDATION:
Council approve Resolution 2015- , authorizing the City Manager to purchase a utility box with
crane from Quality Equipment Sales& Service, LLC.