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Home My WebLink AboutRes2015-071 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH HAMILTON CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $15,032,101.80 FOR THE PHASE 1 HARBOR IMPROVEMENTS AT THE SEWARD MARINE INDUSTRIAL CENTER AND AN ADDITIONAL $1,503,210 AS A PROJECT CONTINGENCY AND APPROPRIATING FUNDS WHEREAS, the City of Seward, using State of Alaska funds, hired R & M Consultants in 2011 to design a new breakwater at SMIC; and WHEREAS, the breakwater will be of the rubble mound type and it will be partially constructed using locally produced rock; and WHEREAS, the project requires the blasting and sorting of rock into different size classifications; and WHEREAS, the project requires the transportation of remaining rock into different size classifications from geographically separated sources; and WHEREAS, the City developed a scope of work with the assistance of R & M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, six bids were received by the required deadline of 3:00 p.m. July 7, 2015; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Hamilton Construction, LLC was the lowest, most qualified and responsive bidder with a base bid amount of$14,317,855.50 and two Alternate bid amounts totaling$714,246.30; and WHEREAS, the City and R & M Consultants agree that a ten percent contingency is necessary for a project of this magnitude to address the potential for unforeseen project costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a construction contract not-to-exceed $15,032,101.80 with Hamilton Construction, LLC, including both the Base Bid and two Alternates in substantially the form as presented at this meeting, for the Phase 1 Harbor Improvements for the Seward Marine Industrial Center. CITY OF SEWARD,ALASKA RESOLUTION 2015-071 Section 2. Funding for this contract in an amount not-to-exceed $15,032,101.80 was previously appropriated from State of Alaska DCCED grant fund account 12331-0000-5922, and will be charged to SMIC Breakwater Infrastructure account no. 12331-0000-8101. Section 3. Funding in an amount not-to-exceed $1,503,210.00 representing a ten percent contingency, was previously appropriated from State of Alaska DCCED grant fund account no. 12331-0000-5922 and will be charged to the Phase 1 Harbor Improvements contingency account no. 12331-0000-7807. The contingency will be utilized only if authorized by the City Manager in writing, in advance, due to change in project scope on unanticipated costs agreed to by the City. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of August 2015. THE CITY OF SEWARD, ALASKA �IIL tidt.. 4/ •an Bardarson,Mayor AYES: Keil, Casagranda, Terry, Squires, Butts,Darling, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: -4/// ohanna Kinney, CMC City Clerk ssssssssss •,�Of SEW .'+. (City Seal) ..••- K... •■ : SEAL • • . �. .�� -.w •• . Nalit OF W* Agenda Statement of sFly Meeting Date: August 10, 2015 •'�{� To: City Council 1 `' Through: City Manager Jim Hunt i1 From: Harbormaster Norm Regis Agenda Item: Authorizing the City Manager to enter into a construction contract with Hamilton Construction, LLC., the most qualified and responsive bidder, for the SMIC Phase 1 Harbor Improvements (breakwater construction, dredging, turning dolphin construction, and other harbor improvements) Project and appropriate funds. BACKGROUND & JUSTIFICATION: Beginning in 2011 the City of Seward has focused public attention on the completion of the breakwater along with other vital harbor improvements at the Seward Marine Industrial center (SMIC). The design process has focused on finalizing the rubblemound breakwater, a replacement turning dolphin, relocation of two outfall pipes, and other harbor accessories. A 2014 rock production contract failed to provide the rock for the breakwater under a separate contract. The City is working with R & M Consultants on this project and who drafted and finalized the competitive bid package based on the City's standard construction contract, the scope of work and the availability of funds. This project was advertised according to SCC 6.10.210 and SCC 6.10.215. Six bids were received by the City by the deadline of 3:00 p.m. on July 7, 2015. The City and R & M reviewed all bids and concluded Hamilton Construction, LLC. was the lowest, most qualified and responsive bidder with a total bid amount of $15,032,101.80 including the Base Bid and two Additive Alternates. The project consists of a new 960 foot rock breakwater totaling nearly 251,000 tons of several classes of rock materials along the west side of the SMIC harbor basin and 111,500 cubic yards of dredging to provide a new channel into the basin from the north to an elevation of-20 feet MLLW and associated navigational aids and marker piles. In addition, the existing sewer and seafood outfalls will be relocated to accommodate the breakwater and dredging work. The two Additive Alternates include removing and replacing the turning dolphin and catwalk at the Syncrolift pier, and furnishing and stockpiling additional Class A and Class B Primary Armor Rock. The bid tabulation follows: SMIC Phase 1 Harbor Improvements Project Contractor Base Bid Additive Additive Total Bid Amount 1 Amount 2 Engineers $23,540,650.00 $480,540.00 $355,000.00 $24,376,190.00 Estimate Hamilton $14,317,855.50 $406,246.30 $308,000.00 $15,032,101.80 Construction, LLC Pacific Pile & $19,698,596.00 $755,200.00 $337,500.00 $20,791,296.00 Marine, LP Granite $20,565,278.00 $652,475.00 $180,000.00 $21,397,753.00 Construction Co Kiewitt $20,022,740.00 $1,177,570.00 $315,000.00 $21,515,310.00 Infrastructure West Co Orion Marine $27,909,491.20 $977,735.00 $369,000.00 $29,256,226.20 Contractors, Inc The Dutra Group $39,828,627.50 $1,394,400.00 $936,000.00 $42,159,027.50 INTENT: Enter into a construction contract not-to-exceed $15,032,101.80 with Hamilton Construction, LLC for Phase 1 Harbor Improvement at SMIC and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Plan for adequate port 1 infrastructure that will serve the needs of users...at the Seward Marine X Industrial Center (SMIC), sustain an increase above the current activity, and attract new business. (page 24) 2 Strategic Plan (document source here): Develop infrastructure X expansion plans for currently underdeveloped property.(page 5) 3. Other (list): FISCAL NOTE: All of the cost of the engineering and construction work will be paid from grants from the State of Alaska. Additional funds are required to be appropriated in the amount of $1,503,210 representing a 10% contingency on the construction project, and will be utilized only if required by justifiable change orders approved in advance by the City Manager. Approved by Finance Department: _, n► ATTORNEY REVIEW: Yes No RECOMMENDATION: Council support Resolution 2015- 011 authorizing the City Manager to enter into a construction contract with Hamilton Construction, LLC, the most qualified, responsive and lowest bidder, for Phase 1 Harbor Improvements at the Seward Marine Industrial Center and appropriate funds.