Loading...
HomeMy WebLinkAboutRes2015-075 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AUTHORIZING THE CITY'S$2,826,080 SHARE OF MATCHING FUNDS FOR THE A,B,C,S-FLOAT REPLACEMENT PROJECT AT THE SEWARD SMALL BOAT HARBOR, AND THE STATE'S MATCHING SHARE OF$2,684,000, AND APPROPRIATING FUNDS WHEREAS,the City of Seward hired URS Engineers to inspect the southwest portion of the original small boat harbor in October 2010; and WHEREAS,the report written in January 2011 found that the docks that were constructed in the 1960's are beyond their service life; and WHEREAS,the report recommended that the replacement of A,B,C,and S Float should be the harbor's top priority; and WHEREAS,the City developed a scope of work with the assistance of R&M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, five bids were received by the required deadline of 3:30 p.m. June 16, 2015; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Turnagain Marine Construction was the lowest,most qualified and responsive bidder with a base bid amount of$4,317,500,Alternate 1 bid amount of$383,100 and Alternate 2 bid amount of$755,800; and WHEREAS,the City has received a matching grant offer from the Alaska Department of Transportation Harbor Facility Grant Program in the amount of$2,684,000 which was accepted by the City Council in Resolution 2015-072 approved on August 10, 2015; and WHEREAS,the City's match of$2,826,080 will come from the Harbor Maintenance Repair and Replacement Fund and Commercial Passenger Vessel Tax Funds. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby authorizes funding from the Harbor Maintenance Repair and Replacement Fund,Harbor Enterprise Fund,and Commercial Passenger Vessel Tax Funds in the amount of$2,826,080, to complete the Harbor Infrastructure Replacement Project to include the primary scope of work in addition to Additive Alternate No. 1 and Additive Alternate No. 2. CITY OF SEWARD,ALASKA RESOLUTION 2015-075 Section 2. Funding in the total amount of$5,510,080 is hereby appropriated as follows: 1) $2,684,000 from State grant fund account no. 11371-0000-5922 to 11371-0000-8101; 2) $1,048,401 from the Harbor Major Repair and Replacement Fund Undesignated Reserves account no. 11002-0000-3400 to 11370-0000-8101; 3) $53,680 from the Harbor Enterprise Fund Undesignated Reserves account no. 11000-0000-3400 to 11370-0000-8101;4)$597,360 from Fund 11103 CPV Undesignated Reserves account no. 11103-0000-3400 to 11372-0000-8101; and 5) $1,126,639 from Fund 11113 CPV Undesignated Reserves account no. 11113-0000-3400 to 11373- 0000-8101. Section 3. In the event any funding appropriated for this project is required to be reimbursed, annual appropriations for a period not to exceed ten (10) years will come from the Harbor Major Repair and Replacement Fund(including annual Capital Repair&Replacement Fees estimated at $65,000 per year)with the balance to come from the Harbor Enterprise Fund Undesignated Reserves. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of August, 2015. THE CITY OF SEWARD,ALASKA an Bardarson, Mayor AYES: Keil, Butts, Casagranda, Darling, Squires, Terry, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: Johanna Kinney MCiogaii2erathti City Clerk �+'4% OF S ll4"4i- (City Seal) o : s SEAL s ? 5),v E ?ti QS Y . S Agenda Statement r pF SFls, Meeting Date: August 24, 2015 61 17 To: City Council ‘ riz ASr-P Through: Jim Hunt, City Manage'III From: Norman Regis, Harbormaster Agenda Item: Appropriate City funds and State grant funds for the B, C, S, and A-Float replacement project. BACKGROUND & JUSTIFICATION: An October 2010 inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the southwest harbor including approach trestles,gangways,and floating docks A,B,C, D, G and S Floats as well as the south harbor boat launch ramp. The Final Inspection Report issued in January 2011 states, "The floating docks in this section of the harbor were constructed in the 1960's and are at or beyond their service life and should be replaced " The report went on to recommend that A, B, C, D and S-Float be replaced. D-Float was replaced in 2013 and 2014. In resolution 2014-057 Council approved the City Manager to submit a Municipal Harbor Facility Grant Application for the replacement of B, C and S-float. In October 2014 DOT reported that the City's grant application scored the highest compared to other harbors. The funds approved were $2,684,000. On June 30, 2015,the Governor signed the 2016 Budget in which the City will receive these funds. In Resolution 2015-072 Council approved accepting grant funds in the amount of$2,684,000 and executing a grant agreement with the State of Alaska Department of Transportation,Harbor Facility Grant Program The City's portion of the matching grant will come from the Harbor Maintenance Repair and Replacement Fund, the Harbor Enterprise Fund, and Commercial Passenger Vessel Tax (CPV) funds. In the event of any of the $1,723,999 funding of CPV monies is required to be reimbursed, annual repayment is proposed to come from the approximately$65,000 Capital repair and Replacement fees (Harbor MRRF) and additional funding of approximately $107,400 will come from Harbor Enterprise Fund Undesignated Reserves, likely necessitating a moorage rate increase of approximately 6.6%, or a combination of rate increase and cost cuts.. INTENT: Appropriate funds from the State of Alaska Municipal Harbor Facility Grant,Harbor Maintenance Repair and Replacement Fund, Capital Repair and Replacement fund and CPV funds CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Create a thriving port of 1. Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. (page 23) 2 Strategic Plan (document source here): 2003 Small Boat Harbor Planning and Development Guide. X 3. Other (list): Inspection Report January 2011 X FISCAL NOTE: Funding will be paid from a matching grant $2,684,000 from the Alaska Department of Transportation, Harbor Facility Grant Program, $1,048,401 from Harbor Maintenance Repair and Replacement Fund, $53,680 from the Harbor Fund,and$1,723,999 from CPV funds.An additional fee (ICAP Indirect Cost Allocation Plan) for ($53,680) was added by the State for administration costs, which is to be paid by the Harbor Fund (included in the figures above). This appropriation will exhaust the remaining funds from the Harbor MRRF.These figures do not include contingency funds. Approved by Finance Department: ATTORNEY REVIEW: Yes No X N/A RECOMMENDATION: Council support Resolution 2015- et 9'5appropriating funds in the total amount of$5,510,080 to replace B, C, S, and A-Floats in the Seward Small Boat Harbor.