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HomeMy WebLinkAboutRes2015-076 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONSTRUCTION CONTRACT WITH TURNAGAIN MARINE CONSTRUCTION IN AN AMOUNT NOT TO EXCEED$5,456,400 FOR THE A,B,C,S-FLOAT REPLACEMENT PROJECT AT THE SEWARD SMALL BOAT HARBOR WHEREAS,the City of Seward hired URS Engineers to inspect the southwest portion of the original small boat harbor in October 2010; and WHEREAS,the report written in January 2011 found that the docks that were constructed in the 1960's are beyond their service life; and WHEREAS,the report recommended that the replacement of A,B,C,and S Float should be the harbor's top priority; and WHEREAS,the Council approved in resolution 2015-072 to enter into a grant agreement with the State of Alaska Department of Transportation Harbor Facility Matching Grant program in the amount of$2,680,000; and WHEREAS,the City developed a scope of work with the assistance of R&M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, five bids were received by the required deadline of 3:30 p.m. June 16, 2015; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Turnagain Marine Construction was the lowest,most qualified and responsive bidder with a base bid amount of$4,317,500,Alternate 1 bid amount of$383,100 and Alternate 2 bid amount of$755,800. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a construction contract not- to-exceed$5,456,400 with Turnagain Marine Construction,including the Base Bid,Alternate 1 and Alternate 2 in substantially the form as attached hereto,for the replacement of A,B,C and S Float at the Seward Small Boat Harbor. CITY OF SEWARD,ALASKA RESOLUTION 2015-076 Section 2. Funding will be paid from a matching grant $2,680,000 from the Alaska Department of Transportation,Harbor Facility Grant Program,$2,772,400 from Harbor Maintenance Repair and Replacement Fund, Capital Repair and Replacement fees, and CPV funds. Section 3. This contract does not request funding or a contingency. Any contingency funding request will require further action by City Council. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of August 2015. THE CITY OF SEWARD,ALASKA iC3ad-de an Bardarson,Mayor AYES: Keil, Butts, Casagranda, Darling, Squires, Terry, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: Johanna Kinne-, M City Clerk `'St of'►,ttofSE � (City Seal) i �'`�`��.•O (jp.•. O�i�i� • Wr 14• Sit T7 - • •i_ SEAL � • .a e Agenda Statement r '� of SEA August 24, 2015 Meeting Date: To: City Council 4;;c ', ��ASKP Through: City Manager Jim Hun From: Harbormaster Norman Regis Agenda Item: Authorizing the City Manager to enter into a construction contract with Turnagain Marine Construction,the most qualified and responsive bidder,for the B, C, and S-Float Replacement Project. BACKGROUND & JUSTIFICATION: An October 2010 inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the southwest harbor including approach trestles,gangways,and floating docks A,B,C, D, G and S Floats as well as the south harbor boat launch ramp. The Final Inspection Report issued in January 2011 states, "The floating docks in this section of the harbor were constructed in the 1960's and are at or beyond their service life and should be replaced. The report went on to recommend that A, B, C, D and S-Float be replaced. D-Float was replaced in 2013 and 2014" The City worked with R&M Consultants to draft and finalize a competitive bid package based on the City's standard construction agreement, the scope of work and the availability of funds. This project was advertised according to SCC 6.10.210 and SCC 6.10.215. Five bids were received by the City by the deadline of 3:30 p.m. on June 16, 2015. The City and R&M reviewed all bids and concluded Turnagain Marine Construction was the lowest,most qualified and responsive bidder with a total bid amount of$5,456,400.00 including the Base Bid(B, C-Float) and Alternate 1 (S-Float) and Alternate 2 (A-Float). The project consists of 29,342 square feet of new timber floats (116 - 32 foot slips, 28 - 23 foot slips, 715 feet of lineal moorage),new utilities and safety improvements,and removing the creosote treated pilings and replacing with 51 16-inch galvanized steel pilings and 10 12-3/4 galvanized steel pilings. Alternate 1 includes reusing the old D-Float gangway and a new trestle structure for S-Float. Alternate 2 replaces A-Float and moves the floats to the South to meet the minimum distance between floats, and connection to the main walkway to the north. 1-a The bid tabulation follows: B, C and S-Float Replacement Project Engineers Turnagain Orion Manson Northern Pacific Pile Estimate Marine Marine Construction Construction & Marine Base Bid $4,899,083 s $4,317,500 $4,478,250 $4,985,260 $5,088,100 $5,642,540 Add Alt 1 $283,920 $383,100 $405,800 $326,600 $319,000 $411,150 Add Alt 2 $999,965 $755,800 $876,000 $791,050 $756,300 $937,700 TOTAL $6,182,968 $5,456,400 $5,760,050 $6,102,910 $6,163,400 $6,991,390 INTENT: Enter into a construction contract not-to-exceed$5,456,400 with Turnagain Marine Construction to replace A, B, C, and S-Float in the Small Boat Harbor. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Create a thriving port of 1. Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. (page 23) 2 Strategic Plan (document source here): 2003 Small Boat Harbor Planning and Development Guide. X 3. Other (list): Inspection Report January 2011 X FISCAL NOTE: The funds will be appropriated from a matching grant $2,680,000 from the Alaska Department of Transportation. Additional funding will be appropriated from Harbor Maintenance Repair and Replacement,Capital Repair and Replacement fees,and CPV funds in the amount of$2,776,400. If a contingency is needed we will schedule a council meeting to appropriate funds. Approved by Finance Department: ,jji7 ATTORNEY REVIEW: Yes X No N/A RECOMMENDATION: Council support Resolution 2015- authorizing the City Manager to enter into a construction contract with Tumagain Marine Construction, the most qualified, responsive and lowest bidder, to replace A, B, C and S-Float at the Seward Small Boat Harbor.