HomeMy WebLinkAboutRes2015-076 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2015-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH TURNAGAIN MARINE
CONSTRUCTION IN AN AMOUNT NOT TO EXCEED$5,456,400 FOR THE
A,B,C,S-FLOAT REPLACEMENT PROJECT AT THE SEWARD SMALL
BOAT HARBOR
WHEREAS,the City of Seward hired URS Engineers to inspect the southwest portion of the
original small boat harbor in October 2010; and
WHEREAS,the report written in January 2011 found that the docks that were constructed in
the 1960's are beyond their service life; and
WHEREAS,the report recommended that the replacement of A,B,C,and S Float should be
the harbor's top priority; and
WHEREAS,the Council approved in resolution 2015-072 to enter into a grant agreement
with the State of Alaska Department of Transportation Harbor Facility Matching Grant program in
the amount of$2,680,000; and
WHEREAS,the City developed a scope of work with the assistance of R&M Consultants,
Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS, five bids were received by the required deadline of 3:30 p.m. June 16, 2015;
and
WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded
Turnagain Marine Construction was the lowest,most qualified and responsive bidder with a base bid
amount of$4,317,500,Alternate 1 bid amount of$383,100 and Alternate 2 bid amount of$755,800.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a construction contract not-
to-exceed$5,456,400 with Turnagain Marine Construction,including the Base Bid,Alternate 1 and
Alternate 2 in substantially the form as attached hereto,for the replacement of A,B,C and S Float at
the Seward Small Boat Harbor.
CITY OF SEWARD,ALASKA
RESOLUTION 2015-076
Section 2. Funding will be paid from a matching grant $2,680,000 from the Alaska
Department of Transportation,Harbor Facility Grant Program,$2,772,400 from Harbor Maintenance
Repair and Replacement Fund, Capital Repair and Replacement fees, and CPV funds.
Section 3. This contract does not request funding or a contingency. Any contingency
funding request will require further action by City Council.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of
August 2015.
THE CITY OF SEWARD,ALASKA
iC3ad-de
an Bardarson,Mayor
AYES: Keil, Butts, Casagranda, Darling, Squires, Terry, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Johanna Kinne-, M
City Clerk `'St of'►,ttofSE �
(City Seal) i �'`�`��.•O (jp.•. O�i�i�
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Agenda Statement
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of SEA
August 24, 2015
Meeting Date:
To: City Council 4;;c ',
��ASKP
Through: City Manager Jim Hun
From: Harbormaster Norman Regis
Agenda Item: Authorizing the City Manager to enter into a construction contract with
Turnagain Marine Construction,the most qualified and responsive bidder,for
the B, C, and S-Float Replacement Project.
BACKGROUND & JUSTIFICATION:
An October 2010 inspection of the Seward Small Boat Harbor included a visual inspection of the
facilities in the southwest harbor including approach trestles,gangways,and floating docks A,B,C,
D, G and S Floats as well as the south harbor boat launch ramp. The Final Inspection Report issued
in January 2011 states, "The floating docks in this section of the harbor were constructed in the
1960's and are at or beyond their service life and should be replaced. The report went on to
recommend that A, B, C, D and S-Float be replaced. D-Float was replaced in 2013 and 2014"
The City worked with R&M Consultants to draft and finalize a competitive bid package based on
the City's standard construction agreement, the scope of work and the availability of funds. This
project was advertised according to SCC 6.10.210 and SCC 6.10.215. Five bids were received by
the City by the deadline of 3:30 p.m. on June 16, 2015. The City and R&M reviewed all bids and
concluded Turnagain Marine Construction was the lowest,most qualified and responsive bidder with
a total bid amount of$5,456,400.00 including the Base Bid(B, C-Float) and Alternate 1 (S-Float)
and Alternate 2 (A-Float).
The project consists of 29,342 square feet of new timber floats (116 - 32 foot slips, 28 - 23 foot
slips, 715 feet of lineal moorage),new utilities and safety improvements,and removing the creosote
treated pilings and replacing with 51 16-inch galvanized steel pilings and 10 12-3/4 galvanized steel
pilings. Alternate 1 includes reusing the old D-Float gangway and a new trestle structure for S-Float.
Alternate 2 replaces A-Float and moves the floats to the South to meet the minimum distance
between floats, and connection to the main walkway to the north.
1-a
The bid tabulation follows:
B, C and S-Float Replacement Project
Engineers Turnagain Orion Manson Northern Pacific Pile
Estimate Marine Marine Construction Construction & Marine
Base Bid $4,899,083 s $4,317,500 $4,478,250 $4,985,260 $5,088,100 $5,642,540
Add Alt 1 $283,920 $383,100 $405,800 $326,600 $319,000 $411,150
Add Alt 2 $999,965 $755,800 $876,000 $791,050 $756,300 $937,700
TOTAL $6,182,968 $5,456,400 $5,760,050 $6,102,910 $6,163,400 $6,991,390
INTENT:
Enter into a construction contract not-to-exceed$5,456,400 with Turnagain Marine Construction to
replace A, B, C, and S-Float in the Small Boat Harbor.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Create a thriving port of
1. Seward through harbor improvements, infrastructure expansion, and X
implementation of management plans. (page 23)
2 Strategic Plan (document source here): 2003 Small Boat Harbor
Planning and Development Guide. X
3. Other (list): Inspection Report January 2011 X
FISCAL NOTE:
The funds will be appropriated from a matching grant $2,680,000 from the Alaska Department of
Transportation. Additional funding will be appropriated from Harbor Maintenance Repair and
Replacement,Capital Repair and Replacement fees,and CPV funds in the amount of$2,776,400. If
a contingency is needed we will schedule a council meeting to appropriate funds.
Approved by Finance Department: ,jji7
ATTORNEY REVIEW: Yes X No N/A
RECOMMENDATION:
Council support Resolution 2015- authorizing the City Manager to enter into a
construction contract with Tumagain Marine Construction, the most qualified, responsive and
lowest bidder, to replace A, B, C and S-Float at the Seward Small Boat Harbor.