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HomeMy WebLinkAboutRes2015-077 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT WITH R&M CONSULTANTS INC. FOR MARINE COASTAL ENGINEERING SERVICES FOR THE SEWARD MARINE INDUSTRIAL CENTER, CHANGING THE SCOPE OF WORK TO INCLUDE BREAKWATER AND DREDGING CONSTRUCTION ADMINISTRATION SERVICES, AND INCREASING THE CONTRACT IN AN AMOUNT NOT TO EXCEED $554,075 WHEREAS,in August 2011 the City of Seward contracted with R&M Consultants through an RFP process to provide coastal marine engineering and related technical services for the Seward Marine Industrial Center(SMIC)breakwater and expansion project: and WHEREAS, as the City of Seward has secured additional funding towards developing the SMIC project,the scope of work has been increased through amendments to the R&M contract,first to provide geotechnical analysis,permitting and further engineering,then to a final design and bid package through award stage; and WHEREAS,an invitation to bid process has resulted in a contract award for construction of the breakwater, and a notice to proceed issued to the successful bidder; and WHEREAS, the City has requested and R&M Consultants has provided a cost and task proposal to conduct the Breakwater and Dredging Construction Administration Services; and WHEREAS, this contract amendment will provide the City with the on-site oversight, recording and reporting, quality assurance, and contract management necessary to provide cost control and ensure a high quality construction project; and WHEREAS,through their work on this project since inception R&M has developed an in depth familiarity with the project, and has worked closely with the administration, agencies, the public and with facility users; and WHEREAS,R&M's experience with and understanding of the SMIC development brings further value to the project, makes them particularly suited to continue developing the project on behalf of the city, and R&M can begin the new work immediately; and WHEREAS, Seward City Code § 6.10.120 (8) exempts professional services including accounting,architectural,appraisal,engineering,land surveying,and other specialized service from the otherwise applicable provisions of that title requiring competitive procurement procedures. CITY OF SEWARD,ALASKA RESOLUTION 2015-077 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to amend the contract with R&M Consultants Inc. for coastal marine engineering services in substantially the form attached here as "R&M Consultants Inc. Seward Marine Industrial Center(SMIC) Coastal Marine Engineering and Related Technical Services Contract Amendment#3.", and to issue a Notice to Proceed. Section 2.The amount of this Change Order is not to exceed $554,075. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 24th day of August,2015. THE CITY OF SEWARD, ALASKA 004d4Asairr•J can Bardarson,Mayor AYES: Keil, Butts, Casagranda, Darling, Squires, Terry, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: Aohanna Kinney, MC City Clerk xc' d ° .'N OV ��ti °°°° (City Seal) „+ G'.Gp0644 :<V%�,.© `•e, • •Ca �•-. i s• OW S S }g SEAL . r`l -1 ^, °°arr OF �asv * Council Agenda Statement Meeting Date: August 24, 2015 r_joy setts, Through: Jim Hunt, City Manager VI From: Ron Long, Assistant City Manager itASleP Agenda Item: Approve Change Order No. 3 of the contract with R&M Consultants Inc. for coastal marine engineering services for the Seward Marine Industrial Center(SMIC). BACKGROUND & JUSTIFICATION: In August 2011 the City engaged R&M Consultants, Inc. through a competitive RFP process to provide coastal marine engineering and related technical services for the SMIC expansion project. The initial scope of work included coastal analysis, concept design alternatives, and public involvement to select a preferred breakwater and facilities improvements design concept.The design concept was used to identify the project and assist the City in seeking funding from the State. The 2012 Statewide Transportation Bond package was approved and included initial funding for the SMIC project. R&M's contract was amended through Change Order No. 1 to build on the design work completed to date, conduct the necessary geotechnical testing and reporting, and to begin the permitting process. The City then received two legislative appropriations sufficient to advance the project to final design,and Change Order No. 2 authorized the work to move ahead with those next steps. SMIC Coastal Engineering Contract Change Order Log, Current through: 08/12/215 Date Resolution Item NTE amount 8/29/2011 2011-068 Initial design $217,292 3/11/2013 2013-017 Geotech and permitting $505,503 10/28/2013 2013-096 Final design, bid support $1,382,916 10/20/2014 Admin. Mitigation Plan and Restrictive Covenant $7,433 8/24/2015 2015- Breakwater and Dredging Const.Admin. $554,075 Project total $2,667,219 With final construction bids let and received,and authorization to enter into a construction contract approved by the City Council at its August 10,2015 meeting,construction can begin.The focus now will be on quality,schedule and cost control in order to ensure a successful project,and those goals are best achieved through the observation,inspection,coordination,documentation and other tasks as described in the attached Fee Estimate and Price Per Task Summary from R&M. R&M Consultants Inc. is intimately familiar with the SMIC project and is particularly suited to continue the work already begun there.The City has requested and R&M has provided a fee proposal and schedule of tasks to complete the next steps as described, and is prepared to begin the work immediately. INTENT: To authorize the City Manager to amend the contract with R&M Consultants Inc. for coastal marine engineering services at the Seward Marine Industrial Center,changing the Scope of Work to include Breakwater and Dredging Construction Administration Services, and increase the amount of the contract in an amount not to exceed $554,075. CONSISTENCY CHECKLIST: Yes No N/A 1, Comprehensive Plan (document source here): Section 3.5.1.2 X 2 Strategic Plan (document source here): Page 12, Improve and expand X maritime facilities; Expand development in SMIC 3, Other (list): State Legislative Priorities, 2011-2015 X FISCAL NOTE: The City of Seward will be reimbursed from the State of Alaska for this as a project cost under the legislative appropriations designated for the project. Approved by Finance Department: A4 Imo►■ /A. ATTORNEY REVIEW: Yes No X'/4 N/A RECOMMENDATION: v'N'N Recommend approval of Resolution 2015 - s authorizing the City Manager to amend the contract with R&M Consultants Inc. to provide Breakwater and Dredging Construction Administration Services at the Seward Marine Industrial Center.