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Home My WebLink About08312015 City Council Special Meeting Packet Seward City Council Agenda Packet Hof sew ,i,,..‘ V :', :: Q , s -14. _ N 0 irs i r4 7::,'";44 A$LP • Special CCouncil Meeting August 31, 2015 City Council Chambers 7:00 p.m. The City of Seward, Alaska Special City Council Meeting August 31, 2015 7:00 p.m. Council Chambers Jean Bardarson 1. Call To Order Mayor 2. Pledge Of Allegiance Term Expires 2015 3. Roll Call Marianna Keil 4. Citizen Comments On Any Subject Except Those Items Vice Mayor Scheduled For Public Hearing. [Those Who Have Signed In Will Term Expires 2016 Be Given The First Opportunity To Total Time For This Agenda Item.] Ristine Casagranda 5. Approval Of Agenda And Consent Agenda [Approval of Council Member Consent Agenda passes all routine items indicated by asterisk (*). Term Expires 2016 Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is Christy Terry returned to the Regular Agenda.] Council Member Term Expires 2015 6. Special Orders, Presentations And Reports David Squires Council Member A. Presentation by Andy Baker from Your Clean Energy Term Expires 2015 consulting. Dale Butts 7. New Business Council Member Term Expires 2016 A. Resolutions Iris Darling Resolution 2015-078,Authorizing The City Manager Council Member To Submit A Grant Application To Alaska Energy Term Expires 2015 Authority For The City's Heat Loop System Project, And Should The Application Be Approved By James Hunt Council And The City Be Successful In Its City Manager Application To Alaska Energy Authority, The City Johanna Kinney Shall Appropriate $85,000 For Required Matching City Clerk Funds. • 'I Will Earnhart S. Council Comments City Attorney 9. Citizen Comments 10. Council And Administration Response To Citizen Comments 11. Adjournment City of Seward, Alaska Council Agenda August 31, 2015 Page 1 u SPECIAL MEETING REQUEST .o° , Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special City Council Meeting on Monday, August 31, 2015 at 7:00 p.m. for the purpose of: Resolution 2015-078, Authorizing The City Manager To Submit A Grant Application To Alaska Energy Authority For The City's Heat Loop System Project, And Should The Application Be Approved By Council And The City Be Successful In Its Application To Alaska Energy Authority, The City Shall Appropriate $85,000 For Required Matching Funds. Signed this 256 day of August, 2015. Mayor City Manager or 2 Council Members Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) 2 l of sets 9 NOTICE OF & � � SPECIAL MEETING 4 Q NOTICE IS HEREBY GIVEN that the Seward City Council will meet in a special meeting on Monday, August 31, 2015 at 7:00 p.m. for the purpose of: Resolution 2015-078, Authorizing The City Manager To Submit A Grant Application To Alaska Energy Authority For The City's Heat Loop System Project,And Should The Application Be Approved By Council And The City Be Successful In Its Application To Alaska Energy Authority, The City Shall Appropriate $85,000 For Required Matching Funds. The meeting will be conducted in City Council Chambers,City Hall,410 Adams Street,Seward. All interested persons are invited to attend. BRENDA BALLOU DEPUTY CITY CLERK POSTED: Tuesday, August 25, 2015 City Hall bulletin board U.S. Post Office Harbormaster's Building 3 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2015-078 AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT APPLICATION TO ALASKA ENERGY AUTHORITY FOR THE CITY'S HEAT LOOP SYSTEM PROJECT,AND SHOULD THE APPLICATION BE APPROVED BY COUNCIL AND THE CITY BE SUCCESSFUL IN ITS APPLICATION TO ALASKA ENERGY AUTHORITY,THE CITY SHALL APPROPRIATE $85,000 FOR REQUIRED MATCHING FUNDS WHEREAS,the City has an interest in reducing energy costs through energy efficiency and in using energy from clean and renewable sources; and WHEREAS, the City has contracted with Your Clean Energy, LLC (YCE)to perform an economic evaluation of a ground source heat pump, and to provide a report and presentation to Council; and WHEREAS, among the factors affecting the economic feasibility of the project is the temperature of the sea water permeating the ground source,and very little data exists for the depths considered; and WHEREAS, other work in town brought drillers to the area; the City was able to cost- effectively have a test well drilled at the proposed project site to provide real time data specific to the project; and WHEREAS,the Contract Officer extended the YCE contract deliverable time so that YCE could incorporate this new data into the report and presentation; and WHEREAS, the Alaska Energy Authority has funds available for projects of this type in their Round 9 Clean Energy grant program,and the submittal deadline is September 15,2015; and WHEREAS, the estimated cost of the project is $800,000, and grant funds will be of essential assistance if the project is to be undertaken in the near future; and WHEREAS, YCE has prepared successful grant applications in previous rounds of this program,and recommends a minimum of 10%cash match be committed, in this case$80,000,for the application to be competitive; and WHEREAS, the City has an opportunity through this project to save money for taxpayers through the efficient use of energy from a sustainable source,and to demonstrate the efficacy of same for other public and private applications in the community. 1 CITY OF SEWARD,ALASKA RESOLUTION 2015-078 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to submit the Alaska Energy Authority Round 9 Clean Energy grant application for a Starter District Heating System. Section 2. Funding in the amount of$80,000 is committed as match to the project if the application is successful, and would come from the General Fund. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 315t day of August, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 5 Council Agenda Statement , o � s. Meeting Date: August 31, 2015 o 1A7 From: Jim Hunt, City Manager q p • Agenda Item: To authorize the City Manager to apply for an Alaska Energy Authority Clean Energy grant, and committing City funds to complete the heat pump loop project if the grant is awarded BACKGROUND & JUSTIFICATION: With the passage of Resolution 2014-103 the City awarded a contract to Your Clean Energy LLC(YCE)to develop an economic evaluation of a Starter District Heating System. The work is complete and the presentation by the contractor is at this meeting. In the economic evaluation, certain assumptions about the source temperature were made based on a single test well done by the US Army Corps of Engineers in the 1960's for an entirely different purpose.The contract officer saw an opportunity to take advantage of a well driller in the area at the time and in consultation with YCE contracted to have another test well drilled to the specifications specific to this purpose,and extended the time for delivery of the YCE report in order to include this new information. The results are promising,validating the earlier assumptions and reinforcing the economics of the project as to a return on investment schedule. The Alaska Energy Authority has $11,000,000 in competitive grant programs available to fund projects that result in increased or improved energy savings to the community through the use of clean/renewable energy.The grant application will be rated to an extent on the matching funding provided by the applicant,which must be stated in the application. Work done to date,including the test well,energy efficiency and insulation projects at City Hall,the Annex and Fire Hall count as non-cash match,but cash match is common to the successful applications in previous rounds. Project cost is estimated at$800,000, and YCE,having prepared successful applications, suggests a 10%cash match, therefore the City would be responsible for$80,000 if the grant is awarded. INTENT:Council authorize the City Manager to prepare and submit the grant application for the Starter District Heat System,and commit a cash match of$80,000 if the application is successful. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan(page 35):Continue to support,promote, enhance and X develop facilities to accommodate Seward's growth. 2 Strategic Plan(page 7): Continue to support efforts that would provide Seward X with alternative energy sources, including hydropower 3. Other(list): FISCAL NOTE: The funding for the cash match would come from the General Fund in the amount of$80,000. Approved by Finance Department: d ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council authorize the Manager to submit the grant application and commit the cash match. 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