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HomeMy WebLinkAbout09282015 City Council Packet Seward City Council Agenda Packet „..-----71 ........-1 47.7 . ..- ,,T-:-... - ,,......, „....,,............ 1 Vote as you Please 1 TE 1 . , But 1 ,! 0 !, I .r v I f 1...12_, (5),)14-' City and Borough Election Day is October 6, 2015! September 28, 2015 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska ,of COUNCIL MEETING AGENDA v� 11 lir babril leow {Please silence all cellular phones during the meeting} 41.As�P September 28, 2015 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2015 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Vice Mayor have signed in will be given the first opportunity to speak. Time is Term Expires 2016 limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, Christy Terry the item is returned to the Regular Agenda] Council Member Term Expires 2015 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS David Squires A. Proclamations and Awards—None Council Member B. Chamber of Commerce Report Term Expires 2015 C. City Manager's Report Pg. 3 D. City Attorney's Report Dale Butts E. Other Reports and Presentations Council Member Term Expires 2016 Iris Darling Council Member Term Expires 2015 James Hunt City Manager Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda September 28, 2015 Page 1 i 7. PUBLIC HEARINGS—None 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Ordinances For Introduction *1. Ordinance 2015-004, Amending Portions Of Seward City Code § 14.05.010 Refuse Service Provided And Required, To Clarify That Refuse Billing Is Not Required On Vacant Lots And That Mandatory Refuse Service Does Not Preclude Individuals From Disposing Of Their Own Refuse, But Still Requires Payment For Refuse Service, And Seward City Code § 14.05.040 Frequency Of Collection, To Clarify That The Requirement To Clean Garbage Receptacles Is That Of The Person Occupying And/Or Owning The Property. Pg. 6 B. Resolutions *1. Resolution 2015-085, Authorizing A Donation Of $2,000 To The Phoenix Chapter Of The Alaska State Firefighters Association For The 2015 Alaska Fire Conference Held In Seward The Week Of September 28, 2015 — October 3, 2015. (Terry) Pg. 41 C. Other New Business Items *1. Approval of the August 10, 2014 and August 24, 2015 Regular City Council Meeting Minutes and the August 31, 2015 Special City Council Meeting Minutes. Pg. 43 *2. Schedule a work session with BDO to review 2014 audit results for Monday, October 12, 2015 at 5:30 p.m. 10.INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. City and Providence Financial Reports through July, 2015. Pg. 65 B. Status update for the All Hazard Mitigation Plan, Annual Report to the National Flood Insurance Program Community Rating System. Pg. 90 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward,Alaska Council Agenda September 28, 2015 Page 2 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-404 Seward,AK 99664 Facsimile (907)224-403 MANAGER'S REPORT September 8th thru September 18th,2015 The following purchase orders for between$10,000 and$50,000 have been approved by the City Manager since the last council meeting: 9/16 Parks Maintenance R&M Consultant Seward Beach Erosion Project $22,707.00 9/17 Electric Trailhead Lodging Meter Reading ContractJul-Dec $30.000.00 9/17 Police Procomm Alaska Three dispatch computers $15,000.00 ADMINISTRATION • Attended the RDC in Anchorage • Teleconference with Alaska SeaLife Center to review 2016 Budget • Meeting with Icicle Seafoods discuss special contract options • Meeting with multiple department heads • Teleconference City Attorney • HARBOR • Harbor uplands lift station is back up and working. • The harbor is continuing to move boats for the A, B, C, and S-float project. • The North East Fish Cleaning Station project will start in the first week of October. • The Harbor reapplied for its Clean Harbors certification. • The newly renovated Harbormasters restroom received some vandalism,police department has been notified. • We had a second pre-construction meeting with Hamilton Construction and R&M for the SMIC breakwater project on 9-17-15,proceeding on schedule. • Park Service has started on renovations in the area behind the Park Service building in the harbor as stated to Council at the July 13th Council Meeting. PUBLIC WORKS Water/Wastewater: • The Biodomes are up and running at full function at Lowell Point. The water tank is approximately 25% completed and running on schedule. The sewer and water lines have been installed and tested. Administration: • The certification of the Rights of way has commenced and is scheduled to be completed by November 15,2015. • Will begin working on the RFP for the Lowell Canyon Water Tank Refurbishment project. The project won't begin spring/summer 2016. SPRD Sports & Rec • We are preparing for upcoming leagues: Basketball, Recreational Volleyball & Racquetball Leagues. We hope to have great seasons this year as we continue ranking players in most of the leagues to ensure fairness and consistency. • Staff are preparing for upcoming Halloween Events: the Glacier Family Medical Pumpkin Prowl & Family Masquerade Ball, both on Sat, Oct 24th and the big Halloween Carnival for everyone on Saturday Oct 31St, from 6 to 9pm. Teen and Youth Center • ASP (After School Program) attendance is between 20 to 30 kids daily. Middle School (MS) attendance is 10 to 15 `tweens. Our MS dance served 35 kids with a few; great adult volunteers serving ice cream and chips. • We look forward to training with Seward Prevention Coalition the last week of September in Anchorage. • Seward Fire will use our TYC vans for their conference. Teen Rec Room • The Teen Rec Room hit a record for drop-in attendance 9/16/2015; 45 MS/HS signed in (46 is the record for a special event). Every piece of equipment, computers, tables, etc. was being used! Eight teens enjoyed a fun tournament with Giant Checkers, and the participants were fighting for the championship prize—a giant candy jar • Staff met with(QNT) Quteckak for fundraising activities, two separate events: Lip Sync Contest & Dance. • Teens continue to enjoy a full September of events. Activities include games with refreshments, for example: Charades and Cookies. Tournaments, Rock Wall, Roller Skating, Dodgeball& more. • Attendance numbers are averaging 20 - 40 Middle & High School Students Tue - Sat. Park Maintenance & Campgrounds • The season is winding down as Labor Day weekend has passed. We had a record breaking season this year, bringing in more than $650,000 in revenue and exceeding our 2014 camper nights total by 4,000. The Forest Acres and Spring Creek campgrounds are closed for the year and will reopen in the Spring of 2016. • We are looking forward to refinishing and repainting our restrooms and shower house, as well as pressure washing and sealing Branson Pavilion and Kawabe Gazebo. Parking • Preparing to conclude the Parking season October 1. Paid Parking will reopen May 1, 2016. Administration • We continue recruiting quality, school-year, seasonal employees. • Seeking event sponsorships • Seward Prevention Coalition(SPC)work • Seward Wellness For All (SWFA) Group work NANCE • The CHC was awarded a awarded a new expanded services grant from HRSA in the amount of $241,108 which will allow the clinic to hire an Internist to care for patients with more complex medical conditions;there are numerous patients currently referred to care outside of the community,due to the complexity of the required care, and many of those folks will now be able to receive care in Seward. It will take some time to fill the position, but congratulations to the clinic for this great addition to filling current gap in local healthcare services. This brings the annual total HRSA funding for Seward CHC tt, $1,001,275 per year. • The City will be holding a surplus sale in the next few weeks and folks who are interested can watch for our ad in local newspapers. We will also post the list of available items on the bulletin boards at City Hall and the Harbor, or a list of available items can be obtained from Sarah Spanos. • The Governmental Accounting Standards Board issued Statements No. 67 and 68 which will apply to the City's financial statements next year. The new Standard requires that employers begin reporting on the face of their financial statements,the unfunded pension liability for PERS (the Standard does not yet require that we also report the unfunded healthcare liability). The City's share of the State's unfunded pension liability at June 30, 2015 was computed by the State,to be $5.4 million. Since State Statute requires that the State contribute an amount on-behalf of cities when rates exceed 22%,the City expects to record our liability at$5.4 million,with the remainder of the liability being recorded on the State's financial statements. The amount related to the State's liability"On-Behalf'of Seward is an additional $4.8 million. The State however,is arguing that because one legislature cannot bind a future legislature, and because the State's contributions on-behalf of municipalities are dependent on annual appropriation, the State is not legally liable to pay the amount of liability related to the On-Behalf amount. They argue therefore,that the City's total liability is$10.2 million,or 0.22%of the total system-wide unfunded pension liability of$4.7 Billion, and that this is the amount the City should record on the face of its fmancial statements. We believe that according to GASB interpretations of this special funding situation, our interpretation of the recording of this liability is correct. However, it will be a major issuw in the presentation of our 2015 fmancial report. • The auditors will present the results of the City's 2014 annual fmancial report at a work session on October 12 at 6:00 p.m. Sponsored by: Hunt Introduction: September 28, 2015 Public Hearing: October 12, 2015 Enactment: October 12, 2015 CITY OF SEWARD, ALASKA ORDINANCE 2015-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE § 14.05.010 REFUSE SERVICE PROVIDED AND REQUIRED, TO CLARIFY THAT REFUSE BILLING IS NOT REQUIRED ON VACANT LOTS AND THAT MANDATORY REFUSE SERVICE DOES NOT PRECLUDE INDIVIDUALS FROM DISPOSING OF THEIR OWN REFUSE, BUT STILL REQUIRES PAYMENT FOR REFUSE SERVICE, AND SEWARD CITY CODE § 14.05.040 FREQUENCY OF COLLECTION, TO CLARIFY THAT THE REQUIREMENT TO CLEAN GARBAGE RECEPTACLES IS THAT OF THE PERSON OCCUPYING AND/OR OWNING THE PROPERTY WHEREAS,the Seward City Code provides for mandatory refuse service in order to protect public health and hygiene,remove incentives to dump trash in public receptacles or in trash cans of other paying customers, equitably share the cost of this public health service, and reduce the likelihood of trash being otherwise improperly disposed of; and WHEREAS, the City of Seward maintains a Certificate of Public Convenience and Necessity No.618 with the Regulatory Commission of Alaska--which is charged by Alaska Statute with regulating public utilities-- for the purpose of regulating refuse service within the prescribed boundaries of the Seward City Limits; and WHEREAS,the City has,since at least 1974,contracted out refuse collection and disposal services through a competitive bid process resulting in a franchise agreement with a private sector refuse company as allowed by City Code,to avoid the need to equip and operate this service utilizing public employees; and WHEREAS,past practice has been to exempt vacant lots from payment of refuse charges and Codification of this practice will exempt properties from which have no commercial or residential structures, from the mandatory requirement to pay for refuse services. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 14.05.010 is amended as follows: (Deletions are Bold Strikethroughs; Additions are Bold Underline) CITY OF SEWARD,ALASKA ORDINANCE 2015-004 14.05.010. -Refuse service provided and required. (a) Every person occupying and/or owning any house, apartment building,duplex, triplex, condominium,townhome,mobile home park or home outside of a mobile home park, trailer, other residential or commercial dwelling or commercial building, including buildings under construction, within the city shall use and pay for the system of refuse disposal provided in this chapter,unless the person utilizes a carrier holding a valid permit from the Regulatory Commission of Alaska. (b) The city shall either provide or contract for collection and disposal of refuse. The public works department of the city or the contractor shall prescribe routes and days for collection. When such routes or days are established or changed,reasonable notice thereof shall be given to affected customers. No other carrier other than one authorized by the Regulatory Commission of Alaska may collect,dispose,or remove refuse from any premises in the city. Nothing in the preceding sentence is-seetion shall be deemed to prohibit an occupant and/or owner from removing or causing the removal of refuse accumulated on the premises occupied by him and disposing of the same in a lawful manner. Disposing of one's own refuse does not however, eliminate the mandatory requirement to pay for solid waste service. Section 2. Seward City Code Section 14.05.040 is amended as follows: (Deletions are Bold Stfikethfoughs; Additions are Bold Underline) 14.05.040.—Frequency of collection. All garbage and rubbish receptacles shall be emptied and at least weekly. All garbage and rubbish receptacles shall at all times be kept clean by the person occupying and/or owning the property. All waste material must be removed at least once each month. Building or construction waste and debris shall be removed weekly and upon completion of construction. Section 3. This ordinance shall take effect 10 days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 12th day of October, 2015. THE CITY OF SEWARD,ALASKA Jean Bardarson, Mayor 1 Council Agenda Statement '4OFSFW Meeting Date: September 28, 2015 and October 12, 2015 / From: James Hunt, City Manager / ‘z "°`Y"�� ��asr�P ! 'V I Agenda Item: Garbage and Refuse Ordinance BACKGROUND & JUSTIFICATION: Applicable Statutes, Regulations and Ordinances Alaska Statute Chapter 42.05 Alaska Public Utilities Regulatory Act establishes the Regulatory Commission of Alaska's (RCA) powers to regulate every public utility engaged in a utility business inside the state of Alaska. AS §42.05.221 requires a public utility obtain a Certificate of Public Use and Necessity from the Regulatory Commission of Alaska prior to providing utility services, and establishes refuse as a public utility subject to such certification. The City of Seward holds a Certificate of Public Convenience and Necessity No. 618 from the RCA under an Order Approving Application for Certificate and Closing Docket U-99-22 Order No. 1 dated July 25, 2000. AS §42.05.220(2)(d)provides that the RCA may limit the number of public utilities competing to furnish identical utility service in certain geographic locations if competition is determined not to be in the public interest (i.e. to eliminate duplication and paralleling of services) and the City of Seward is the only utility certified to provide refuse services within the service area boundaries of the Seward City Limits. AS §29.35.050(a) authorizes a municipality to require residents to utilize and pay for refuse services provided by the municipality or its contractor. Seward City Code §14.05.010 Garbage and Refuse — Refuse service provided and required, mandates that residents utilize and pay for the City's system of refuse disposal provided, and SCC 14.01.065(a)(5) authorizes disconnection of any utility service based on nonpayment of any bills for utility service. The City's current waste management contract was approved by the City Council on August 13, 2012 in Resolution 2012-068. The contract period is from January 1,2013 to December 31, 2019, with options to extend for three additional years. The franchise agreement with Alaska Waste was approved by the Seward City voters on October 2, 2012 by a vote of 246 to 114, or 68% approval. Proposed Ordinance In recent months, public confusion and complaints over the City's ability to mandate payment of refuse service resulted in an in-depth discussion of the topic in two refuse work sessions held on September 14,2015 and March 9,2015. The nature of the complaints included: 1)customers who elect not to use the provided refuse service or absent landlords who do not live in Seward year- round, object to having to pay for a service they do not use; 2) objection to the City's ability to disconnect other utility services for unpaid refuse bills; 3) requests for waiver from mandatory service for certain groups (i.e. individuals on fixed income, individuals on disability, seasonal residents);4)confusion over whether refuse payment is required on vacant properties; 5)objection to the requirement to pay for refuse for a stand-alone garage on a property not used for either residential or commercial purposes; 6) requests to codify a payment hiatus for up to three months so that travelers could be exempt from payment of refuse for a period; and 7) questions regarding 0 the authority by which the City is able to mandate payment for refuse services for customers who elect not to receive such service. The City Council met in two work sessions to discuss these issues. The administration provided documentation demonstrating the City's authority to mandate refuse service and payment of same (i.e. State Statute, RCA regulations, Seward City Code). The result of the work sessions was a consensus to continue requiring mandatory refuse service and mandatory payment for refuse by all residents,in order to protect the public health and most fairly allocate the costs of refuse services among a smaller customer base. The Council did not elect to codify a `vacation status' which would have provided for a payment hiatus for up to 90 days. Given Seward's small population, waivers for any particular group, including a payment hiatus, was seen as likely to redistribute the cost of service among a smaller pool, thereby increasing costs for those who are required to pay. It was acknowledged that City staff make every effort to obtain voluntary compliance from customers before terminating utility services for non-payment of refuse, but without the ability to terminate other utilities, some customers would not pay, leaving the franchisee with no ability to enforce the provisions of the contract between the franchisee and the City. The proposed Ordinance does the following: 1) clarifies that payment for refuse services is not required on vacant land or on properties which are not used for a residential dwelling or commercial purpose (i.e. exempts stand-alone garage on an otherwise vacant lot); 2) clarifies that the payment of refuse services is mandatory for every person occupying and/or owning a commercial building or residential dwelling; 3) clarifies that choosing to dispose of one's own refuse does not eliminate the mandatory requirement to pay for solid waste services; and 4) clarifies that the requirement to clean a garbage receptacle is the responsibility of an occupant or owner, and not the refuse company. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan: Page 11- Community Appearance, Page 13-City X Government, Page 26- Public Facilities. 2. Strategic Plan: Page 4-Nautural, Promote a Safe Community-Page 18 X Other(list): AS 42.05 Alaska Public Utilities Regulatory Act; AS 42.05.221 requirement to obtain Certificate of Public Convenience 3. and Necessity; AS 29.35.05 municipal authority to mandate refuse X payment; SCC 14.05.110 Garbage and Refuse service provided and required; SCC 14.01.065(a)(5) authority to disconnect utility service. ATTORNEY REVIEW: Yes X No FISCAL NOTE: These proposed revisions do not result in additional costs to the City, or additional revenues. Approved by Finance Department: RECOMMENDATION: Council approve Ordinance 2015-004 approving modifications to Seward City Code Chapter 14.05 Garbage and Refuse. City Council Work Session on Refuse Ordinance Fact Sheet September 14, 2015 • The City of Seward maintains a Certificate of Public Convenience and Necessity No. 618 through the Regulatory Commission of Alaska for refuse services within Seward City limit boundaries(attachment',"). • Alaska Statute requires the regulation of public utilities'", including refuse. The Regulatory Commission of Alaska is assigned responsibility for regulating public utilities. • Regulation under the Regulatory Commission of Alaska is intended to allow and regulate an exclusive franchise for a geographical area'". In other words,there is no other contractor with a valid permit,to provide refuse services within the Seward City Limits. • The City has contracted with a private contractor to provide refuse services since at least 1974 when it contracted with Herman Leirer dba Seward Service, rather than invest in the equipment and personnel to provide this service. • The City's current waste management contract was approved by the Seward City Council on August 13, 2012 via Resolution 2012-068". The contract period is from January 1, 2013 to December 31, 2019,with an option to extend for three additional years'. The franchise agreement was approved by Seward City voters on October 2,2012"by a vote of 246 to 114,or 68%approval. • Seward City Code mandates payment for refuse services(SCC 14.05.010). • Seward City Code authorizes discontinuation of utility service based on nonpayment of any bills for utility service (SCC 14.01.065(a)(5)). Recent customer complaints: 1. Objection to the City's mandatory garbage service for those who prefer not to have the service, especially by those who do not live in Seward other than seasonally. 2. Objection to the City having the ability to disconnect other utility services for unpaid refuse bills. 3. Request for waivers from the mandatory service for certain demographics(i.e. individuals on fixed income, individuals on disability,seasonal residents). City Council asked for proposed revisions to the City's refuse Ordinance. Draft Ordinance attached. Changes include: 1)clarifies refuse billing is not required on vacant lots;and 2)mandatory refuse service does not preclude individuals from disposing of their own refuse but still requires payment for refuse service. Previous discussion items included whether to exempt any demographic group from requirement to pay for refuse;whether to eliminate mandatory garbage service requirements;whether to allow customers to request a three-month "vacation status"from refuse billing;and whether the City could shut off other utilities for refusal to pay. There appeared to be no consensus to change these other provisions. 'Regulatory Commission of Alaska Certificate of Public Convenience and Necessity No.618 Regulatory Commission of Alaska Order Approving Application for Certificate and Closing Docket,U-99-22 Order No. 1 dated July 25,2000. "'Alaska Statute 42.05 Alaska Public Utilities Regulatory Act "Regulatory Commission of Alaska Map of Refuse Utility Service Area "Seward City Council Resolution 2012-068 approved August 13,2012 ''City of Seward refuse franchise agreement with Alaska Waste effective January 1,2013 ""Proposition language: "Do you approve a seven-year franchise agreement with Alaska Waste...for the collection and disposal of ;arbage and refuse? The franchise agreement contains an option to extend for up to an additional three years. The agreement allows for costs to be adjusted annually based on 140%of the consumer price index. The agreement provides an opportunity for period rate reviews with all other consumer rates to be set by resolution of the City Council." 10 Chapter 42.05 ALASKA PUBLIC UTILITIES REGULATORY ACT Sec.42.05.010. -42.05.131.Establishment of Public Utilities Commission.[Repealed,Sec. 5 ch 113 SLA 1970;Sec.24 ch 25 SLA 1999]. Repealed or Renumbered Sec.42.05.141.General powers and duties of the commission. (a)The Regulatory Commission of Alaska may do all things necessary or proper to carry out the purposes and exercise the powers expressly granted or reasonably implied in this chapter, including (1)regulate every public utility engaged or proposing to engage in a utility business inside the state, except to the extent exempted by AS 42.05.711; (2) investigate, upon complaint or upon its own motion,the rates,classifications, rules, regulations, practices,services,and facilities of a public utility and hold hearings on them; (3) make or require just,fair,and reasonable rates,classifications, regulations, practices,services, and facilities for a public utility; (4) prescribe the system of accounts and regulate the service and safety of operations of a public utility; (5) require a public utility to file reports and other information and data; (6)appear personally or by counsel and represent the interests and welfare of the state in all matters and proceedings involving a public utility pending before an officer, department, board,commission, or court of the state or of another state or the United States and to intervene in, protest, resist,or advocate the granting,denial,or modification of any petition, application, complaint, or other proceeding; (7)examine witnesses and offer evidence in any proceeding affecting the state and initiate or participate in judicial proceedings to the extent necessary to protect and promote the interests of the state. (b)The commission shall perform the duties assigned to it under AS 42.45.100-42.45.190. (c) In the establishment of electric service rates under this chapter the commission shall promote the conservation of resources used in the generation of electric energy. (d)When considering whether the approval of a rate or a gas supply contract proposed by a utility to provide a reliable supp gas for a reasonable price is in the public interest,the commission shall (1) recognize the public benefits of allowing a utility to negotiate different pricing mechanisms with different gas suppliers and to maintain a diversified portfolio of gas supply contracts to protect customers from the risks of inadequate supply or excessive cost that may arise from a single pricing mechanism; and (2)consider whether a utility could meet its responsibility to the public in a timely manner and without undue risk to the public if the commission fails to approve a rate or a gas supply contract proposed by the utility. Sec.42.05.145.Telecommunications regulation policy;restriction on regulation of telephone directories. (a)A utility that provides local exchange or interexchange telecommunications service in the state affects the public interest. Regulation of these utilities shall, consistent with this chapter,seek to maintain and further the efficiency, availability,and affordability of universal basic telecommunications service. (b) Notwithstanding other provisions of this chapter,the commission may not regulate the production and distribution of telephone directories. Sec. 42.05.150.[Repealed,Sec.5 ch 113 SLA 1970]. Repealed or Renumbered Sec.42.05.151.Regulations and hearing procedures. (a)The commission may adopt regulations, not inconsistent with the law, necessary or proper to exercise its powers and to perform its duties under this chapter. (b)The commission shall adopt regulations governing practice and procedure,consistent with due process of law, including the conduct of formal and informal investigations, pre-hearing conferences, hearings,and proceedings,and the handling of procedural motions by a single commissioner.The regulations must provide for the hearing or,when a hearing is not required, other consideration of a matter in accordance with AS 42.04.080.Technical rules of evidence need not apply to investigations, pre-hearing conferences, hearings, and proceedings before the commission.The commission shall provide for representation by out-of-state attorneys substantially in accordance with Rule 81,Alaska Rules of Civil Procedure. (c)The commission, each commissioner, or an employee authorized by the commission may administer oaths,certify to all official acts, and issue subpoenas,subpoenas duces tecum,and other process to compel the attendance of witnesses and the production of testimony, records, papers, accounts,and documents in an inquiry, investigation, hearing, or proceeding before commission in any part of the state. Each commissioner is authorized to issue orders on procedural motions. The commission r petition a court of this state to enforce its subpoenas,subpoenas duces tecum,or other process. Sec. 42.05.160.[Repealed,Sec.5 ch 113 SLA 1970]. Repealed or Renumbered Sec.42.05.161.Application of Administrative Procedure Act. (a)The administrative adjudication procedures of AS 44.62 (Administrative Procedure Act)do not apply to adjudicatory proceedings of the commission except that final administrative < determinations by the commission are subject to judicial review under that Act as provided in AS 42.05.551(a). (b)AS 44.62 (Administrative Procedure Act)applies to regulations adopted by the commission. Sec. 42.05.170.(Repealed,Sec. 5 ch 113 SLA 19701 Repealed or Renumbered el42.05.171.Formal hearings.A formal hearing that the commission has power to hold may be held by or before a hearing el appointed under AS 42.04.080,a hearing examiner, or an administrative law judge designated for the purpose by the chair of the commission. In appropriate cases,a formal hearing may be held before an arbitrator or mediator designated for the purpose by the commission.The testimony and evidence in a formal hearing may be taken by the panel, by the hearing examiner, by the arbitrator, by the mediator,or by the administrative law judge to whom the hearing has been assigned.A decision of a hearing examiner,an arbitrator, a mediator,or an administrative law judge is not final until approved by the commission.A commissioner who has not heard or read the testimony, including the argument, may not participate in making a decision of a hearing panel.A party may file a petition for reconsideration of, or an administrative appeal of,a decision by a hearing examiner, an arbitrator,a mediator,or an administrative law judge that has been approved by the commission,or a decision of a hearing panel. The full commission shall act on the petition for reconsideration or the appeal. In determining the place of a hearing,the commission shall give preference to holding the hearing at a place most convenient for those interested in the subject of the hearing. Sec.42.05.175.Timelines for issuance of final orders. (a)The commission shall issue a final order not later than 180 days after a complete application is filed for an application (1)for a certificate of public convenience and necessity; (2)to amend a certificate of public convenience and necessity; (3)to transfer a certificate of public convenience and necessity;and (4)to acquire a controlling interest in a certificated public utility. (b)Notwithstanding a suspension ordered under AS 42.05.421,the commission shall issue a final order not later than 270 days after a complete tariff filing is made for a tariff filing that does not change the utility's revenue requirement or rate design. (c) Notwithstanding a suspension ordered under AS 42.05.421,the commission shall issue a final order not later than 450 days after a complete tariff filing is made for a tariff filing that changes the utility's revenue requirement or rate design. (d)The commission shall issue a final order not later than 365 days after a complete formal complaint is filed against a utility or, when the commission initiates a formal investigation of a utility without the filing of a complete formal complaint, not later than 0 days after the order initiating the formal investigation is issued. The commission shall issue a final order in a rule-making proceeding not later than 730 days after a complete petition for adoption, amendment, or repeal of a regulation under AS 44.62.180-44.62.290 is filed or,when the commission initiates a rule- making docket, not later than 730 days after the order initiating the proceeding is issued. (f)The commission may extend a timeline required under this section if all parties of record consent to the extension or if,for one time only, before the timeline expires,the (1)commission reasonably finds that good cause exists to extend the timeline; (2)commission issues a written order extending the timeline and setting out its findings regarding good cause;and (3)extension of time is 90 days or less. (g)The commission shall file quarterly reports with the Legislative Budget and Audit Committee identifying all extensions ordered under(f)of this section during the previous quarter and including copies of the written orders issued under(f)(2) of this section. (h) If the commission does not issue and serve a final order regarding an application or suspended tariff under section (a), (b),or (c)of this section within the applicable timeline specified, and if the commission does not extend the timeline in accordance with (f)of this section,the application or suspended tariff filing shall be considered approved and shall go into effect immediately. (i) In adjudicated docket matters that come before the commission under state law or federal law and are not subject to a timeline under federal law or(a)-(e)of this section,the commission shall issue a final order not later than 180 days after the filing of an initiating petition. If the matter is commenced on the commission's own motion,the commission shall issue a final order not later than 365 days after the issuance of an order opening the docket.This subsection does not apply to a complaint against a utility, a petition to revoke a certificate of public convenience and necessity,or a functionally equivalent filing. (j) If the commission does not issue and serve a final order governed by(i) of this section within the applicable timeline specified, including any extension granted by the commission in accordance with (f)of this section,the initiating petition shall be considered approved and shall take effect immediately, or, if the matter was commenced by the commission,the docket shall be closed with n ction taken. proceedings subject to different timelines under this section are consolidated or if a single proceeding implicates more than o timeline,the latest applicable deadline for the issuance of a final order shall apply. (I)The commission may not evade the requirement of this section by terminating a proceeding in a docket and opening a proceeding in another docket on substantially the same matter. (m) For purposes of this section, "final order" means a dispositive administrative order that resolves all matters at issue and that may be the basis for a petition for reconsideration or request for judicial review. (n) For purposes of this section, an application,tariff filing,formal complaint,or petition is complete if it complies with the filing, format,and content requirements established by statute, regulation, and forms adopted by the commission under regulation. Sec.42.05.180.(Repealed,Sec.5 ch 113 SLA 1970]. Repealed or Renumbered Sec.42.05.181.Notice and hearing before final orders.A final order of the commission compelling affirmative action, denying a right or privilege, or granting a right or privilege over protest of the public utility or any party of record may not be entered without giving the interested party reasonable notice and an opportunity to be heard. Sec.42.05.190.(Repealed,Sec.5 ch 113 SLA 19701 Repealed or Renumbered Sec.42.05.191.Contents and service of orders. Every formal order of the commission shall be based upon the facts of record. However,the commission may,without a hearing, issue an order approving any settlement supported by all the parties of record in a proceeding,including a compromise settlement. Every order entered pursuant to a hearing must state the commission's findings,the basis of its findings and conclusions,together with its decision.These orders shall be entered of record and a copy of them shall be served on all parties of record in the proceeding. Sec. 42.05.193. -42.05.196.(Repealed,Sec.5 ch 113 SLA 1970]. Repealed or Renumbered Sec.42.05.200.(Repealed,Sec. 5 ch 113 SLA 19701 Repealed or Renumbered Sec.42.05.201. Publication of reports,orders,decisions,and regulations.All reports, orders, decisions,and regulations of the commission shall be in writing.The commission shall apprise all affected utilities and interested parties of these reports, orders, decisions,and regulations as they are issued and adopted,and,when appropriate to do so,shall publish them in a manner that will reasonably inform the public or the affected consumers of any public utility service.The commission may set charges for costs of printing or reproducing and furnishing copies of its reports,orders, decisions and regulations.The publication requirement,as it pertains to regulations,does not supersede the requirements of AS 44.62 (Administrative Procedure Act). Sec.42.05.210.(Repealed,Sec.5 ch 113 SEA 1970]. Repealed or Renumbered Sec.42.05.211.Annual report.The commission shall, by November 15 of each year, publish an annual report reviewing its activities during the previous fiscal year and notify the legislature that the report is available.The report must address the regulation of public utility service in the state as of June 30 and must contain details about the commission's compliance with the requirements of AS 42.05.175(a)-(e),with the timeline extensions made by the commission under AS 42.05.175(f),and with other performance measures established by the commission. Sec.42.05.220.[Repealed,Sec.5 ch 113 SLA 1970]. Repealed or Renumbered Article 02.CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY Sec. 42.05.221.Certificates required. (a)A public utility may not operate and receive compensation for providing a commodity or service without first having obtained from the commission under this chapter a certificate declaring that public convenience and necessity require or will require the service. Where a public utility provides more than one type of utility service,a separate certificate of convenience and necessity is required for each type. A certificate must describe the nature and extent of the authority granted in it, including, as appropriate for the services involved, a description of the authorized area and scope of operations of the public utility. (b)All certificates of convenience and necessity issued to a public utility before July 1, 1970, remain in effect but they are subject to modification where there are areas of conflict with public utilities that have not previously been required to have a certificate or where there is a substantial change in circumstances. (c)A certificate shall be issued to a public utility that was not required to have one before July 1, 1970,and that is required to have one after that date, if it appears to the commission that the utility was actually operating in good faith on that date. Such a certificate is subject to modification where there are areas of conflict with other public utilities or where there has been a substantial change in circumstances. (d) In an area where the commission determines that two or more public utilities are competing to furnish identical utility service and that this competition is not in the public interest, the commission shall take appropriate action to eliminate the competition and any undesirable duplication of facilities. This appropriate action may include, but is not limited to, ordering the competing utilities to enter into a contract that,among other things, would: (1)delineate the service area boundaries of each in those areas of competition; (2)eliminate existing duplication and paralleling to the fullest reasonable extent; (3) preclude future duplication and paralleling; (4) provide for the exchange of customers and facilities for the purposes of providing better public service and of eliminating duplication and paralleling; and (5) provide such other mutually equitable arrangements as would be in the public interest. (e) If the commission employs professional consultants to assist it in administering this section, it may apportion the expense relating to their employment among the competing utilities. (f)[Repealed,Sec. 12 ch 136 SLA 1980]. I � ulatorY Commission ofAlaske deg Certificate of Public Convenience and Necessity No. 618 Having found that the grantee of this certificate is fit,willing,and able to provide the utility services applied for and that such services are required for the convenience and necessity of the public, the Regulatory Commission of Alaska,pursuant to the authority vested in it by AS 42.05, hereby issues this certificate of Public Convenience and Necessity to CITY OF SEWARD authorizing it to operate a public utility,as defined by AS 42.05.990(4)(F)for the purpose of furnishing REFUSE SERVICE This Certificate is issued under, and subject to, the provisions of AS 42.05 and all rules, regulations, and orders from time to time promulgated by the Commission governing the rates, charges, services,facilities, and practices of utility operations of the kind authorized herein. The specific nature,scope, terms,conditions, and limitations of the authority granted by this Certificate, as amended to date,are set forth in the appendix hereto and in the following order(s)of the Commission which, by this reference,are incorporated in and made a part hereof as though fully set forth herein. Docket No. Date of Order U-99-22(1) July 25,2000 (Chronology and service area description shown on the attached Appendix A) IN WITNESS THEREOb;the undersigned members of the Commission have executed this Certificate of Public Convenience and Necessity at Anchorage,Alaska on this 17,h day ofJanuary 2003. Regulatory Commission of .il(I ka (CHAIR) (COMMISSIONER) (COMMISSIONER) (COMMISSIONER) 1L APPENDIX A Certificate of Public Convenience and Necessity No.618 Granted to CITY OF SEWARD (Refuse Utility) DESCRIPTION OF SERVICE AREA: Ti N R1W Sections: 28,33, 34, and the SW%of Sections 27 and 35 drawn on a diagonal from the NW to the SW corner of those sections T1S R1E Sections: 7,8, 9, 16,and 17 T1S R1W Sections: 1,2, 3,4, 9, 10, 15,and 16 (All of the above in reference to the Seward Meridian) CHRONOLOGY: Certificate Granted: 07/25/00 (U-99-022(1)) Appendix A-Certificate No. 618 Issued January 15, 2003 Page 1 of 1 Note:The service area description and history log in this document are for reference only. The controlling document is the Commission Order which modified the Certificate and Appendix A. iJ 20 21 ( 2 19 _�� 2, 22 f, G , Regulatory Commission 29 26 27 26 25 � J�30 29 26 27 of Alaska DRAFT l I i Certificate of Public Convenience A �` °• and Necessity No. 618 Granted to 32 33 ! 35 �1 TO1N R01E/ 32 33 34 CITY OF SEWARD(Refuse Utility) 1 k / ( I ' Service Utility Type: — Refuse I 1 ' -- pILz,f i 11111— ; Legend s ■•• 5 ,,!� 4 � t� _ 1095 R01E 5 4 3 l/ i 01^' 6 Service Area I 7 i era, IIIIII 70� ,I 11 12 I 7 — R 8 9 9f- 10 f f r I y' 'ice t `� FNrW to Canada 17 i 16 � i 14 13 18 17 16 1 15 ": . \,. J MNes 0 0.9 1.B j'i '1' Scale 140.400 3 Alaska Alban Equal Area Conic 20 21 22 23 24 19 20 21 22 1993 North Amerlan Datum map:RCA ServlcsAreaa_11x17L,Co1,v02.mxd Data Apr919,2006 • \ f-- Fn.:SA_061e 20080418 Author RDL-0WS TONY KNOWLES, GOVERNOR DEPARTMENT OF COMMUNITY AND 1016 WEST SIXTH AVENUE,SUITE 400 ECONOMIC DEVELOPMENT ANCHORAGE,ALASKA 99501.1963 PHONE: (907)2766222 FAX: (907)276-0160 REGULATORY COMMISSION OF ALASKA TTY: (907)276.4533 LORIGINAL September 26, 2000 Rick Gifford Finance Director City of Seward P.O. Box 167 Seward, AK 99664 Dear Mr. Gifford: Enclosed you will find a new parchment for Certificate of Public Convenience and Necessity No. 618 (Certificate) . The service area description and the chronology are attached as Appendix A. Review the Certificate parchment and Appendix A to ensure they are accurate. Also, please return any Certificates and Appendix A's previously issued to you. Feel free to contact me at (907) 276-6222, ex. 127, if you have any questions pertaining to your Certificate Parchment or if any corrections need to be made to your Certificate Parchment as well. Sincerely, REGULATORY COMMISSION OF ALASKA 07.4:4C\_, Cristin Hatfield Engineering Administrative Clerk II Enclosures 1 STATE OF ALASKA 2 THE REGULATORY COMMISSION OF ALASKA 3 Before Commissioners: G. Nanette Thompson, Chair 4 Bernie Smith Patricia M. DeMarco 5 Will Abbott 6 James S. Strandberg 7 In the Matter of the Application by CITY OF ) SEWARD for a Certificate of Public ) U-99-22 8 Convenience and Necessity for Refuse Utility Operations ) ORDER NO. 1 9 ) 10 ORDER APPROVING APPLICATION FOR CERTIFICATE AND 11 CLOSING DOCKET 12 BY THE COMMISSION: 13 14 Background On March 3, 1999, the City of Seward (Seward) filed an application for a 15 certificate of public convenience and necessity for its refuse utility. On 16 March 26, 1999, the application was noticed to the public with a closing date of -NC o M 17 m ° April 27, 1999, for the submission of comments in support of, or in opposition to, the Q 'o h 18 c cnn rn N application. No comments were received in response to the notice. _ N- .0) 19 c Y rn Seward made additional filings at the request of the Commission Staff y „ V, 20 E Q Q (Staff) on March 30, 1999, April 14, 1999, June 23, 2000, and July 3, 2000. o < a CV 21 cto o 22 Staff reviewed the filings in this proceeding and, on July 6, 2000,0 co co submitted its analysis and recommendation (Report) thereon. Staffs Report sets out Qc' 23 v)� n in detail the history of the proceeding, the public noticing of the application, and Staffs CC o rn 24 findings and recommendations regarding disposition of the application. Staff 25 26 recommended that the Commission approve Seward's application, and approve the 2 Page 1 of 3 (7/25/00) 11 1 service area described in Attachment JAK-1 to Staffs Report. A copy of Staffs Report 2 is attached to this Order as an Appendix. 3 Discussion 4 Based on its review of the record in this proceeding, the Commission 5 finds that the public convenience and necessity require the provision of refuse public 6 utility service within the areas described in Staffs report and that Seward is fit, willing, 7 and able to furnish the proposed service. Accordingly, the Commission will approve 8 Seward's application and accept the map and service area filed by Seward. 9 With approval of the application, there are no outstanding substantive or 10 procedural issues to be disposed of in this proceeding, and there are no allocable 11 costs under AS 42.05.651 and 3 MC 48.157. Therefore, this Docket should be 12 closed. 13 14 ORDER 15 THE COMMISSION FURTHER ORDERS: 16 1. The application filed by the City of Seward for a certificate of public coo M 17 convenience and necessity to furnish refuse public utility service to the area described v U') J2 ?o 78 in Attachment JAK-1 of the Appendix attached hereto is approved. ti ov) c 19 o � o H d - 92 20 EQ E L Q 21-E 65 co oaitCO 22 e 23 c ca v) N C) 24 25 26 U-99-22(1)- (7/25/00) Page 2 of 3 19 12 1 2. Docket U-99-22 is closed. 2 DATED AND EFFECTIVE at Anchorage, Alaska, this 25th day of July, 2000. 3 BY DIRECTION OF THE COMMISSION 4 (Commissioner Will Abbott, not participating.) 5 6 7 8 9 - 10 11 12 13 14 15 16 Y o CC,) 17 18 a -5 o Ocn0 19 O• Dco0 . N� 20 IrQQ o c ,e.1 21 (-) m N O to 22 o (2) -6 co co - 23 ti ° ° 24 25 26 U-99-22(1) - (7/25/00) Page 3 of 3 O 13 STATE OF ALASKA The Regulatory Commission of Alaska 1016 West Sixth Avenue, Suite 400 Anchorage,Alaska 99501 MEMORANDUM TO: Commissioners: DATE: July 24,2000 G.Nanette Thompson, Chairman Bernie Smith Patricia M. DeMarco Will Abbott James S. Strandberg FROM: James Keen,Utility Engineer Subject: U-99-22,In the Matter of the Application by CITY OF SEWARD for a Certificate of Public Convenience and Necessity for Refuse Utility Operations -Staff Recommendation. Statement of Case Before the Commission is an application by the City of Seward(Seward)to obtain a Certificate of Public Convenience and Necessity for authority to provide refuse utility service within city limits. Recommendation The Commission Staff(Staff)recommends that: 1) The Commission approve the refuse application made by Seward to acquire a Certificate of Public Convenience and Necessity. a) The Commission find that refuse utility service is required for the public convenience and necessity in the area Seward is requesting. b) The Commission find that Seward is fit,willing,and able to provide the proposed service. 2) The Commission accept the tariff filed by Seward, and 3) The Commission approve the service area included as attachment JAK-1 to this recommendation Memorandum-U-99-22,City of Seward-Refuse Utility • ORDER U-99-22(1) July 24,2000 APPENDIX Page 1 of b V "-ge 1 of 7 14 Procedural History On March 11, 1999, Seward filed an application for a certificate of public convenience and necessity for its refuse utility. This application was noticed to the public with a closing date of April 27, 1999,for the submission of comments in support of,or in opposition to,the application. No comments were received in response to the notice. Seward made additional filings on March 30, 1999,supplying technical information requested by Staff and on April 19, 1999,supplying a USGS Service Area Map requested by Staff. On June 23,2000, Seward filed a copy of its FY99 annual financial report. Finally,on July 3,2000,Seward filed a verification of its service area based upon the service area proposed by Staff. Issues 1) Whether Seward should be granted a certificate of Public Convenience and Necessity a) Whether granting of the certificates is required for the public convenience and necessity b) Whether Seward is fit,willing,and able to provide refuse utility service in the requested area. 2) Whether the tariff filed in conjunction with this proceeding should be accepted. 3) Whether the service area requested by Seward be approved. 4) Whether any conditions should be placed on the certificate Analysis Public Convenience and Necessity Is granting a certificate required for the Public Convenience and Necessity? According to AS 42.05.221,a public utility may not operate and receive compensation for providing a commodity or service without first having obtained from the Commission a certificate declaring that public convenience and necessity require or will require the service. The following is an excerpt from Seward's Statement of Public Benefit. Seward has been providing garbage service since at least 1974 when it contracted with Herman E. Leirer d/b/a Seward Service. In 1990,Herman Leirer sold his business to Jason McDonald d/b/a Jason Enterprises. The City assigned the remainder of the contract to Jason McDonald until October 1992 when the City entered into a Franchise Contract with Jason Enterprises. The contract was extended in September 1997 to December 31, 1998. In June of 1998,Jason McDonald sold his business to USA Waste of Alaska,Inc and the City assigned the contract to them. Memorandum—U-99-22,City of Seward—Refuse Utility ORDER U-99-22(1) July 24,2000 APPENDIX Page 2 of 6 f):1" Page2of7 15 The City of Seward has a long history of providing refuse services to its residents. The service has been provided on a contract basis in order to provide good services while maintaining control of the refuse utility. The City is able to handle billing,customer request and complaints,as well as discontinuing customers, all at a central location. This arrangement has provided an excellent service to the community while maintaining a reasonable rate for the services. The City and its citizens are concerned about the appearance of its community and have thus provided regulations that require all residents to utilize and pay for the service. This in turn has provided the revenues sufficient to provide a good service to the community and help beautify the community at the same time. Based on the above, Staff believes the Commission should find the public convenience and necessity requires the proposed service within the city limits of Seward. Fitness.Willingness,and Ability Is Seward fit,willing and able to provide refuse utility service in the requested service area? AS 42.05.241 states that a certificate may not be issued unless the Commission finds that the applicant is fit,willing,and able to provide the utility services applied for and that the services are required for the convenience and necessity of the public. Managerial and Technical Fitness As explained above, Seward contracts out the refuse utility service to USA Waste(USA)for its residents. The resumes of the key management personnel indicate that they have a strong background in city and financial management that will enable them to competently manage the service. In addition,the Commission has found USA to be technically competent to provide refuse service in the service area previously served by Jason Enterprises'. USA will be utilizing a 1996 Peterbilt 320 Refuse truck and a 1982 International Harvester Rolloff Truck to provide service in Seward. All refuse collected in Seward is currently being delivered to the Kenai Borough Solid Waste Transfer Facility,located in Seward. The refuse is then transferred to the Kenai Peninsula Borough Baling facility in Soldotna. Finally,the bales are disposed of in the Kenai Borough landfill facility located near Soldotna. The Kenai Peninsula Borough holds the required permit from the Alaska Department of Environmental Conservation(ADEC). The ADEC does not require the refuse hauling vehicles to have a permit. Based on the above, Staff recommends the Commission finds Seward managerially and technically fit,willing, and able to provide the requested service. Financial Fitness 'USA Waste was granted a conditional transfer of Certificates of Public Convenience and Necessity 211,previously held by Jason Enterprises,in Order U-98-171(1). Memorandum—U-99-22,City of Seward—Refuse Utility ORDER U-99-22(I) July 24,2000 APPENDIX Page 3 of 6 Page 3 of 7 G;5 16 Staff recommends that Seward's audited financial statement for FY 99,as filed in Docket U-99- 22,be used as an indicator of its financial fitness because the financials have been independently audited and show the financial results of the utility combined with the other accounts from the city. As Seward will not be subject to economic regulation under AS 42.05.711(b), it will not be required to develop cost based rates and can develop rates that do not follow the traditional rate making methodologies. Based upon the financial statements provided,Seward does not subsidize its refuse utility service from other general fund accounts. Seward charges its customers for refuse pick-up according to the rate table below. Compared to rates charged by other Alaskan refuse utilities, Seward's rates are very reasonable. Businesses—Basis for Monthly Fee No.Pickups per First Can Each Additional Week Can 1 $8.65 $3.90 2 $17.30 $7.80 3 $26.80 $11.70 4 $34.60 $15.60 5 $43.25 $19.50 6 $51.90 $23.40 Offices,wastepaper $5.40 $3.25 only(1 Pickup) Residential—Basis for Monthly Fee Dwelling Type Monthly Rate Pack-Out Service Fee Single Family Residence $10.85 $14.05 Apartments(more than 2 units $9.90 $2.60/dwelling unit having common cans,each unity billed individually) Apartments(more than 2 units $9.25 $2.60/dwelling unit having common cans,with a single billing to the Landlord) According to Seward's audited financial statements for FY99,the city received$43,975 in revenue. This sum is 12.5%of the Total Revenues collected by Seward. The other 87.5%of the revenue is paid to USA Waste. Seward does not keep track of billing expenses directly attributed to its refuse utility and was therefore unable to accurately calculate Total Operating Expenses. Memorandum—U-99-22,City of Seward—Refuse Utility ORDER U-99-22(1) July 24,2000 APPENDIX Page 4 of 6 Page 4 of 7 !�� 17 Asa whole,the financial fitness of the City of Seward is strong. Seward had total Assets, Liabilities,and Capital of$184,137,950,$24,613,264,and$159,524,686 respectively. Total Revenues for the city were$7,322,027,and Total Expenditures were$7,052,277,providing a Net Profit of$269,750. After net funds transferred to an d from other accounts were considered,the net excess of revenues added to the fund balance totaled$419,955. This indicates that the overall city is lucrative and self-sustaining. Staff concludes that the self-sustaining city funds,in conjunction with the general authority of the City to levy taxes,shows the applicant to be financially fit. Based upon the above, Staff believes the Commission should find that Seward is overall fit, willing,an d able to provide the proposed service. Tariff Should the tariff filed in conjunction with this proceeding be accepted? The Commission,according to AS 42.05.711 (b), does not economically regulate Seward because it is a public utility owned by a political subdivision of the state. However, a copy of its tariff for the refuse utility was filed with the Commission for review. Staff reviewed the submitted tariff and found it to be sufficient and accurate. Based on the above, Staff recommends that the tariff submitted by Seward be accepted. Service Area&Map Should the service area description and map filed in conjunction with this proceeding be approved? The service area request submitted by Seward includes the area surrounding and within the City limits of Seward on both the East and West banks of Resurrection Bay. Seward has expanded its city limits since the original service area was granted to USA. Part of Seward's new corporate city limits includes a small area of land within the approved service area of USA. Seward determined that rather than forcing this area of land to be annexed by the city so that it could control refuse development,it would continue to allow USA to maintain control of the refuse market in that area. A USGS map delineating the requested area was submitted and reviewed by Staff. Staff finds this request to be reasonable and recommends the service area included as attachment JAK-1 be approved. Conditions What conditions,if any,will be imposed upon Seward? Seward has fulfilled all of the requirements for certification and therefore does not need any conditions to be imposed. Conclusion Memorandum—U-99-22,City of Seward—Refuse Utility ORDER U-99-22(1) July 24,2000 APPENDIX Page 5 of 6 1)'-' Page 5 of 7 18 I For the reasons stated above, Staff believes that refuse utility service is required for the public convenience and necessity in the area Seward is requesting and that Seward is fit,willing,and able to provide the proposed service. Therefore, Staff recommends that the application for a certificate of public convenience and necessity for the refuse utility be approved. Memorandum—U-99-22,City of Seward—Refuse Utility ORDER U-99-22(1) July 24,2000 APPENDIX Page 6 of 6 Page 6 of 7 3 b 19 "APPENDIX A" Certificate of Public Convenience And Necessity No. ?granted to THE CITY OF SEWARD (Refuse Utility) DESCRIPTION OF SERVICE AREA: TIN R1 W Sections: 28,33, 34, and the SW 1/2 of Sections 27 and 35 drawn on a diagonal from the NW to the SW corner of those sections T1S R1E Sections: 7, 8, 9, 16,and 17 T1 S R1 W Sections: 1,2,3,4, 9, 10, 15, and 16 (All of the above in reference to the Seward Meridian) CHRONOLOGY: Original Certificate granted??, (U-99-22-(?)) ORDER U-99-22(1) APPENDIX Page 7 of 7 20 • Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A FRANCHISE FOR THE COLLECTION AND DISPOSAL OF GARBAGE AND REFUSE WITH ALASKA WASTE-KENAI PENINSULA, LLC, SUBJECT TO APPROVAL BY THE VOTERS OF SEWARD AT THE OCTOBER 2,2012 REGULAR CITY ELECTION WHEREAS, the Seward City Charter ("Charter") and Code of Ordinances ("Code") provides for the sanitary,economic,and efficient collection and disposal of garbage,rubbish,and waste material in the City and its service area,and permits,pursuant to such Charter and Code and voter approval,the use of a contractor to provide such services;and WHEREAS, the City of Seward ("City") currently contracts with Waste Connections of Alaska, Inc.dba Alaska Waste—Kenai Peninsula LLC, for the collection and disposal of garbage and refuse, with said contract set to expire December 31, 2012;and WHEREAS, the City solicited a request for proposals to provide solid waste collection services,and received three responsive and responsible proposals,and based on the scoring of those proposals, the administration recommends approval of a contract with Alaska Waste — Kenai Peninsula,LLC,subject to voter approval at an election to be held on October 2,2012,and subject to successful negotiations between the City and the proposer; and WHEREAS, the administration recommends entering into a seven-year contract with an option to extend for up to three additional years,subject to approval by the City Council; and WHEREAS,this franchise agreement provides for automatic annual adjustments in the Rate Schedule based on 140%of the CPI',with such automatic increases not subject to further approval. and with all other changes to rates and conditions of service subject to City Council review and approval;and WHEREAS,the agreement provides for new services such as a bulky-item curbside pickup service for appliances and furniture, and through a levelized rate schedule, encourages the use of bear- resistant containers and bear-resistant dumpster lids to reduce bear/human/garbage encounters,and includes a franchise fee to be paid to the City,equal to 3%of the gross revenues collected by the contractor;and I Consumer Price Index(CPI)means the consumer price index(CM-U),all items, 1982-1984-100 for urban wage earners and clerical workers,Anchorage,Alaska area,as published by the U.S.Department of Labor, Bureau of Labor Statistics(initial release). The 2014 Rate Schedule will be adjusted utilizing the CPI data from the calendar year 2012. i CITY OF SEWARD,ALASKA RESOLUTION 2012-068 J WHEREAS,approval of a seven-year franchise,with an option to extend for an additional term of up to three years,provides sufficient incentive for the contractor to make improvements to the local fleet of available equipment,trucks,and container inventories,and to address issues such as the availability of bear-resistant garbage cans and bear-resistant dumpster lids,and to consider future options for the community to encourage and facilitate recycling efforts;and WHEREAS, granting of a franchise for a public utility requires the affirmative vote of a majority of electors voting on a proposition to approve such a franchise, and WHEREAS, the Seward City Council finds that it is in the public interest to provide for quality, local garbage and refuse collection and disposal services, and therefore opts to place this proposition before the voters of Seward at the regular election of October 2,2012. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. A franchise agreement between the City of Seward and Alaska Waste--Kenai Peninsula LLC_ for the collection and disposal of garbage and refuse, a copy of which is attached hereto and incorporated herein by reference, is hereby approved subject to voter approval, in em accordance with Section 4 below. Section 2. The city manager is authorized to finalize and execute such additional documents as necessary to finalize the franchise agreement and to agree to revisions to the documents so long as the essential terms and conditions of the franchise agreement are not substantially changed. Section 3. The city manager is authorized to include collection of a franchise fee in the amount of 3% of gross revenues collected from the franchisee, and that amount is considered adequate compensation for the maintenance and use of City streets and alleys in the conduct of this contract. The City Council will also retain rate approval as provided in the City Charter and Code. Section 4. At the regular municipal election to be held on October 2,2012,the City shall submit to the qualified voters of the City the question of approval of the franchisee agreement noted above. An affirmative vote of a majority of the qualified electors voting on the proposition shall be required for approval of the franchise agreement. CITY OF SEVVARD,ALASKA RESOLUTION 2012-068 ilium Section 5. The proposition shall be substantially in the following form: Proposition No.2 FRANCHISE AGREEMENT FOR THE COLLECTION AND DISPOSAL OF GARBAGE AND REFUSE Do you approve a seven-year franchise agreement with Alaska Waste—Kenai Peninsula, LLC for the collection and disposal of garbage and refuse? The franchise agreement contains an option to extend for up to an additional three years. The agreement allows for costs to be adjusted annually based on 140% of the Consumer Price Index. The agreement provides an opportunity for periodic rate reviews with all other consumer rates to be set by resolution of the City Council. Yes No A"Yes"vote approves a seven-year franchise agreement with Alaska Waste— Kenai Peninsula, LLC for the collection and disposal of garbage and refuse, with options to extend the agreement for up to three additional years. A"No"vote does not approve a seven-year franchise agreement with Alaska Waste—Kenai Peninsula, LLC for the collection and disposal of garbage and refuse, with options to extend the agreement for up to three additional years. Section 6. This resolution shall take effect immediately upon adoption. The franchise agreement shall not be effective until it has been approved by a majority of the electors voting on a proposition to approve the same. The franchise agreement shall go into effect January 1,2013 or as soon thereafter as practicable. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of August, 2012. THE CITY OF SEWARD,ALASKA -"QIN,' David Seawa , ayo 6— ,.. 0 CITY OF SEWARD,ALASKA RESOLUTION 2012-068 J AYES: Valdatta. Bardarson, Keil, Shafer, Casagranda,Terry,Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: y.ohanna Kinney.CMC 'ity Clerk (City Seal) pF S EA, � •,R •�� U.GO0OR'.1T •** �. M SEAL • "4'4; ... F P.Vr s j Council Agenda Statement r y OF SE-11,Meeting Date: August 13, 2012 6 ` „Through: James Hunt, City Manager , io`,: d4.ASKP From: Kristin Erchinger, Finance Director Agenda Item: Approving Franchise Agreement for Solid Waste Collection Services with Alaska Waste-Kenai Peninsula, LLC BACKGROUND&JUSTIFICATION: The City of Seward, through its Charter and its Code of Ordinances, provides for the collection and disposal of garbage and rubbish. To that end, the City previously applied for, and was granted, a Certificate of Public Convenience and Necessity by the Regulatory Commission of Alaska, for its refuse utility(Certificate U-99-22). Since at least the early 1970s, the City has utilized a private contractor to provide refuse services in Seward. The City Code requires that a franchise for a public utility be approved by a majority of voters in a regular City election. Over the past 38 years, the City has issued Requests for Proposals for solid waste collection four times, as follows: 1974, one respondent; 1980, one respondent; 1983, two respondents; 1987, one respondent. In 1987, the City contracted with Seward Service (Herman Leirer), and the business was subsequently assigned five times, as follows: in 1989 to Jason Enterprises; in 1998 to USA Waste of Alaska; in 1999 to Peninsula Sanitation, a division of Waste Management, Inc.; in 2005 to Alaska Pacific Environmental Services Anchorage, LLC dba Alaska Waste - Kenai Peninsula LLC; and in 2012 to Waste Connections of Alaska, Inc. The most recent franchise agreement was approved by the voters on October 5, 2010 for a period of two years, with a request by the City Council to solicit Requests for Proposal at the end of the term. The current contract for refuse services expires December 31,2012. The City solicited a Request for Proposals for solid waste collection services and received three responses. All three proposals were considered responsive and responsible. The following criteria and associated weightings were used to score the proposals: Proposed rates = 30%; Firm's technical qualifications(fleet, container inventory, etc.)=20%; Firm's experience= 15%; Bear Awareness = 10%; Litigation History = 10%; Contract exceptions = 10%; and Customer service and billing=5%. The proposals received the following overall scores: Alaska Waste- Kenai Peninsula. LLC Score= 88.52 Alaska Pacific Environmental Services I, LLC Score- 71.78 Mid State Truck and Trailer, LLC Score= 70.50 Based on the scoring of criteria, the administration recommends approving a franchise for the collection and disposal of garbage and refuse with Alaska Waste -- Kenai Peninsula, LLC. ("Alaska Waste"), subject to approval by the voters of Seward at the October 2, 2012 regular City election, and subject to successful contract negotiations. A few highlights from the successful proposal: The RFP allowed for a new fee to be implemented, based on standard waste management industry practice. That fee would have been a fuel adjustment factor to be added to the bill each month based as a percentage of the services charges on the bill (excluding taxes and surcharges), with an option to escalate each year based on a percentage of the Producer Price Index for No. 2 Diesel Fuel. Alaska Waste opted not to propose adding a new fuel adjustment factor, but to instead include all cost escalations as a percentage of the annual Consumer Price Index ("CPI"). Their proposal includes the following: 1) initial rates are increased from the current Rate Schedule by approximately 25% for regular cans and 7% for bear-resistant cans, effective January 1, 2013; 2) the Rate Schedule has been amended to add a monthly charge for renting a dumpster from the Contractor (rent has been charged previously,but that item was omitted from the schedule); 3) annual increases to the Rate Schedule will be equal to 140%of the Consumer Price Index over the life of the contract; 4) a new "bulky item pickup" service will be implemented at a minimum cost of$42.18 per item (small appliances, furniture, etc.); 5) incentivizes the use of bear-resistant garbage cans by charging the same $2.00 per month charge for a leased bear-resistant can or a regular can; 6) adds lockable dumpster lids; 7) continues the current practice of the contractor bearing responsibility for billing customers and providing direct customer service; 8) the contractor agrees to make available bear-resistant garbage cans and bear-resistant dumpster lids for sale or lease, to anyone interested in obtaining one; and 9) provides for a seven-year term with options to extend for an additional term of up to three years at the discretion of the City Council. Alaska Waste's base price for monthly service will be$26.91 (up from the current $21.53), and this represents the median quoted rate (quotes ranged from $20.88 to $41.75) of the three proposals. Waste Connections of Alaska, Inc. (dba Alaska Waste — Kenai Peninsula, LLC) became the City's current refuse franchisee, upon completion of a buyout of the City's previous contractor, and upon the City Council's approval of consent to a change in ownership, approved by Resolution in February, 2012. Since that time, the contractor has provided safe and reliable service to the residents of Seward, and the City has received very few calls regarding service. The contractor has been responsive to City staff and we have developed a positive working relationship. The administration recommends approval of this franchise agreement, for final approval by the voters of Seward at the October election. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan: Page 11- Community Appearance, Page 13-City X Government, Page 26- Public Facilities. 2. Strategic Plan: Page 4-Nautural, Promote a Safe Community-Page 18 X 3. Other(list): X ATTORNEY REVIEW: YES X No FISCAL NOTE: Approval of this contract will result in an increase in a residential customer's monthly standard charge of $5.38, representing an approximate increase of 25% (from $21.53 to $26.91 per month). The City will collect a 3% franchise fee based on gross revenues collected, estimated at approximately $20,000 per year. The franchise fee is intended to compensate the City for maintenance and use of its roads and alleys, per Seward City Charter §13.5(7). The agreement allows further annual rate reviews, whereby the Seward City Council is required to approve refuse rates charged by the contractor. Approved by Finance Department: glsa. 4tdu... _ RECOMMENDATION: Council approve Resolution 2012 , approving a franchise for the collection and disposal of garbage and refuse with Alaska Waste—Kenai Peninsula, LLC, subject to approval of the voters at the October 2, 2012 regular city election, and to successful contract negotiations. JI Final Certificate of Results Regular Municipal Election Tuesday,October 2,2012 Page 2 said Proposition 1. ESTABLISHING AND ADOPTING A FINANCIAL DISCLOSURE FORM AND GUIDELINES FOR THE CITY OF SEWARD AND EXEMPTING MUNICIPAL OFFICIALS FROM THE REQUIREMENT OF STATE FINANCIAL DISCLOSURE LAWS - Shall the City of Seward establish and adopt its own financial disclosure form and provisions for the Mayor, City Council, Planning and Zoning Commission, and the City Manager by requiring substantially the same information as the Alaska Public Offices Commission required prior to 2007, and be exempt from Alaska Statute 39.50, the Alaska Public Officials Financial Disclosure Law? Election Day Votes After Canvass Votes Total Votes YES 204 21 225 NO 120 14 134 Proposition 2. FRANCHISE AGREEMENT FOR THE COLLECTION AND DISPOSAL OF GARBAGE AND REFUSE - Do you approve a seven-year franchise agreement with Alaska Waste —Kenai Peninsula, LLC for the collection and disposal of garbage and refuse? The franchise agreement contains an option to extend for up to an additional three years. The agreement allows for costs to be adjusted annually based on 140%of the Consumer Price Index. The agreement provides an opportunity for periodic rate reviews with all other consumer rates to be set by resolution of the City Council. Election Day Votes After Canvass Votes Total Votes YES 219 27 246 NO 107 7 114 A total of 338 people voted at this election plus 38 counted absentee votes=376 Total. Upon completion of the canvass, it is our opinion that the attached summary of election returns compiled above, accurately reflect the final totals for the Regular City Election held October 2, 2012. Dated this 4th day of October, 2012. I` i •_�� r •�. fr,: 1 - A ?j�j Seward, AK Code of Ordinances Page 1 of 3 Chapter 14.05. -Garbage and Refuse[3] Footnotes: (3)--- State Law reference—.See AS 29.35.050 for state provisions allowing municipalities to provide for a system of garbage and solid waste services; see AS 29.35.060 for state provisions allowing municipalities to grant franchises;see 3 7.10.210 et seq.as to garbage disposal in trailer courts. 14.05.010. - Refuse service provided and required. (a) Every person occupying and/or owning a building or building site within the city shall use the system of refuse disposal provided in this chapter, unless the person utilizes a carrier holding a valid permit from the Regulatory Commission of Alaska. (b) The city shall either provide or contract for collection and disposal of refuse.The public works department of the city or the contractor shall prescribe routes and days for collection. When such routes or days are established or changed, reasonable notice thereof shall be given to affected customers. No other carrier other than one authorized by the Regulatory Commission of Alaska may collect,dispose, or remove refuse from any premises in the city. Nothing in this section shall be deemed to prohibit an occupant and/or owner from removing or causing the removal of refuse accumulated on the premises occupied by him and disposing of the same in a lawful manner. (Ord.415, 1975; Ord.428, 1976; Ord. 504, 1982; Ord. No. 2012-008, § 1, 9-10-2012) 14.05.015. - Deposit of refuse. (a) No person shall place or deposit any refuse in or upon any public alley, street or highway, sidewalk, park or other public place in the city except as herein expressly authorized. No person shall place any refuse on land of another. (b) Dumpsters or trash receptacles located on public property may only be used for depositing small quantities of refuse generated in connection with public activities such as picnicking, camping, touring, pleasure boating, sport fishing, or other outdoor recreation. No person shall deposit refuse generated by residential, commercial, or industrial uses in or near any dumpster or trash receptacle located on public property. No person shall deposit refuse in or near any dumpster or trash receptacle located on public property contrary to any instructions posted on or near the dumpster or trash receptacle. (c) No person shall deposit refuse in a private dumpster without the owner's consent. Owners of dumpsters may post signage on or near privately owned dumpsters stating that unauthorized use is a violation of the City Code. (d) Violation of this section is subject to a fine of$100.00 for each offense. (Ord. 504, 1982; Ord. 96-28) 14.05.020. -Transportation. No person shall transport refuse within the city unless it is transported in a covered or enclosed vehicle or one which is loaded in such manner as to prevent any of the contents from escaping. (Ord.417, 1976; Ord. 504, 1982) 14.05.025. - Use of containers and placement. (a) about:blank 9/11/2015 Seward, AK Code of Ordinances Page 2 of 3 Every person occupying and/or owning a building in the city shall provide containers suitable for collection of refuse.All refuse such as vacuum cleaner dust, nonexplosive liquids, sweepings and other refuse that poses a hazard to collection or risk of spillage in normal collection shall be individually packaged prior to placement in a container. (b) Customer containers shall be placed abutting a dedicated public right-of-way. Only city containers may be placed upon the public right-of-way. (Ord. 504, 1982; Ord. No. 2012-008, § 2, 9-10-2012) 14.05.030.-Container specifications generally. (a) All containers shall conform to the following minimum specifications: (1) Shall not exceed ninety-six gallons capacity; (2) Shall not exceed two hundred twenty pounds when filled; (3) Shall not exceed sixty-five pounds empty weight; (4) Shall be watertight with an animal-proof lid and of adequate durability for continued use. No corrugated cardboard box shall be used except as herein provided. No fifty or fifty-five gallon steel petroleum drums or the like shall be permitted,whether cut down or otherwise altered. (b) Certain bulk rubbish and waste material containers may be approved by the public works department of the city. Such containers shall be kept in a clean and sanitary condition and shall be provided with tight lids. (Ord. 504, 1982; Ord. 95-06; Ord. No. 2012-008, § 3, 9-10-2012) 14.05.035. -Container racks. Containers or container racks shall be designed so as to prevent the upsetting or spillage by wind, weather, animals,or accident. Violation of this section due to bear attractants is subject to a fine of one hundred dollars for each offense.The fine for the first offense only will be waived upon proof of purchase or lease of the appropriate containment measure(e.g. locking dumpster lid, bear-resistant dumpster, or bear-resistant garbage can), provided the containment measure is in place within thirty days of the date of the violation. More than one violation of this section by dumpster customers will require the occupant and/or owner to obtain a locking dumpster lid or bear-resistant dumpster for the period May through October. In addition to the one hundred dollar fine, more than one violation of this section by customers utilizing garbage cans will require the occupant and/or owner to purchase or lease a bear-resistant garbage can. (a) Containers or container racks shall not be placed on the public right-of-way. (Ord. 504, 1982; Ord. 95-06; Ord. No. 2012-008, §4, 9-10-2012) 14.05.040. - Frequency of collection. All garbage and rubbish receptacles shall be emptied and cleaned at least weekly.All waste material must be removed at least once each month. Building or construction waste and debris shall be removed weekly and upon completion of construction. (Ord. 504, 1982) 14.05.045. - Brush,tree trimmings, etc. Y1 about:blank 9/11/2015 Seward, AK Code of Ordinances Page 3 of 3 Brush,trees, lawn cuttings or similar materials shall be securely bound in bundles not to exceed two feet in diameter.They may be placed in disposable cardboard containers. Branches or logs shall not be more than three inches in diameter or more than four feet in length. Containers shall not exceed 65 pounds in weight. (Ord. 504, 1982) 14.05.050. - Large boxes, crates, etc. Large appliance cartons, shipping crates or small non-bulky items or furniture and similar materials shall be disassembled prior to collection. (Ord. 504, 1982) d 3 about:blank 9/11/2015 Seward,AK Code of Ordinances Page 1 of 1 14.01.065. - Discontinuance of service and remedies by city. (a) Termination of service. Upon five days'written notice,the city reserves the right to discontinue or reduce any one or more utility services for any one or more of the following reasons: (1) Intent to defraud the city of payment for all or any part of such use; (2) Use in an illegal manner or for the furtherance of an illegal purpose or for any purpose other than that described in the application for service; (3) Resale or redistribution of a utility service; (4) Tampering with any utility service connection or property of the city; (5) Nonpayment of any bills for utility services; (6) Refusal of reasonable access to the premises for inspection, repair, maintenance, replacement or operation; (7) Noncompliance with any requirement imposed by the code or by resolution; (8) Failure to repair any defect or break in utility service,to the extent it is the customer's obligation to do so; (9) Other equipment or structures which by their proximity or nature introduce a safety hazard; (10) Such other reason or condition as the city may deem appropriate. (b) Lien on property. Charges levied in accordance with this title shall be a debt due to the city and a lien upon the property which has been benefitted by the services. Change of ownership or occupancy of premises delinquent shall not be the cause for reducing or eliminating any applicable penalties. (c) Expenses. The expense of discontinuance, reduction, removal or closing,as well as the expense of restoring service, shall be a debt due to the city(and a lien upon the property)and may be recovered by civil action in the name of the city against customer,the person, or both. (d) Criminal penalties. Any person who shall continue any violation other than an obligation to pay money beyond written notice and reasonable time to cure shall be guilty of a misdemeanor in addition to being liable in damages and, upon conviction thereof, shall be fined in an amount not exceeding$25.00 for each violation. Each day in which any such violation shall continue shall be deemed separate offense. (e) Safety. Conditions which cause a clear and immediate safety hazard to customers or other personnel shall be cause for immediate disconnection of service without notification. (Ord. 504, 1982; Ord. 610, 1988; Ord. 95-06) 39 about:blank 9/11/2015 Alaska Statutes 2014 Page 1 of 2 Sec. 29.35.050. Garbage and solid waste services. (a) Notwithstanding AS 29.35.200 - 29.35.220, a municipality may by ordinance (1) provide for the establishment, maintenance, and operation of a system of garbage and solid waste collection and disposal for the entire municipality, or for districts or portions of it; (2) require all persons in the municipality or district to use the system and to dispose of their garbage and solid waste as provided in the ordinance; (3) award contracts for collection and disposal, or provide for the collection and disposal of garbage and solid waste by municipal officials and employees; (4) pay for garbage and solid waste collection and disposal from available money; (5) require property owners or occupants of premises to use the garbage and solid waste collection and disposal system provided by the municipality; (6) fix charges against the property owners or occupants of premises for the collection and disposal; and (7) provide penalties for violations of the ordinances. (b) The governing body of a municipality may not prohibit a person holding a valid certificate from the former Alaska Public Utilities Commission or from the Regulatory Commission of Alaska from continuing to collect and dispose of garbage, refuse, trash, or other waste material, or provide other related services in an area in the municipality if the certificate authorizes the collection and disposal of garbage, refuse, trash, or other waste material and providing of other services in the area, and the certificate was originally issued before the municipality provided similar services. Except as provided in (c) of this section, a municipality may not provide for a garbage, refuse, trash, or other waste material collection and disposal service in an area to the extent it lies in an area granted to a garbage, refuse, trash, or other waste material carrier by a certificate issued by the former Alaska Public Utilities Commission or by the Regulatory Commission of Alaska to the carrier until it has purchased the certificate, equipment, and facilities of the carrier, or that portion of the certificate that would be affected, at fair market value. A municipality may exercise the right of eminent domain to acquire the certificate, equipment, and facilities of the carrier, or that portion of the certificate that would be affected. (c) A municipality may establish an intermediate transfer site for the collection and disposal of garbage, refuse, trash, or other waste material without purchasing the certificate, equipment, or facilities of a waste material carrier certificated by the former Alaska Public Utilities Commission or by the Regulatory Commission of Alaska. The municipality may, without compensating a certificated waste carrier operating in the area, provide for or contract with a certificated or noncertificated entity to provide for the collection and disposal of waste material left at the intermediate transfer site. (d) A municipality that owns or operates a Landfill or dumping area for the disposal of waste material may, by ordinance, partially or totally exempt from a fee for the use of the landfill or dumping area the disposal of waste material generated from the substantial rehabilitation, renovation, demolition, removal, or replacement of a structure on deteriorated property. The exemption may apply to some or all types of deteriorated property, as provided in the ordinance. An ordinance adopted under this subsection must include specific eligibility requirements and require a written application for the fee exemption. In this subsection, "deteriorated property" has the meaning given in AS 29.45.050. (e) Subsections (a) - (c) of this section apply to home rule and general Law municipalities. 140 http://www.legis.state.ak.us/basis/statutes.asp 9/19/201 5 Sponsored by: Terry CITY OF SEWARD, ALASKA RESOLUTION 2015-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A DONATION OF $2,000 TO THE PHOENIX CHAPTER OF THE ALASKA STATE FIREFIGHTERS ASSOCIATION FOR THE 2015 ALASKA FIRE CONFERENCE HELD IN SEWARD THE WEEK OF SEPTEMBER 28,2015—OCTOBER 3, 2015 WHEREAS, the 2015 Alaska Fire Conference will be held the week of Sept 28th - Oct 3rd, 2015 in the beautiful City of Seward, Alaska; and WHEREAS, the Alaska Fire Conference is the annual fire conference co-sponsored by the Alaska Fire Chiefs and Alaska State Firefighters Associations (ASFA) in cooperation with the State of Alaska Fire Marshal's Office, Training and Education Bureau; and WHEREAS, the Phoenix Chapter of ASFA is a joint association of Bear Creek, Moose Pass, Lowell Point, and Seward Fire Departments, and Seward Volunteer Ambulance Corps. Our mission is to provide advanced training and education of our emergency responders to better serve our communities; and WHEREAS, the conference is the annual educational event and is a chance for firefighters from across the state to obtain cost effective training not readily available to many rural fire departments. This is also a time for the annual membership meetings and networking for firefighters and fire chiefs; and WHEREAS, the organizers are anticipating 200 to 250 firefighters, 40 plus fire chiefs and up to 100 instructors and vendors to attend the conference; and WHEREAS, many in State instructors as well as several nationally recognized instructors will present specialized emergency training with fees for these instructors varying from a few hundred to several thousands of dollars; and WHEREAS, this is the only opportunity many firefighters will have to receive instruction from instructors of this caliber. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council is authorized to make a donation of$2,000 to the Phoenix Chapter of the Alaska State Firefighters Association to help with hosting efforts of their 2015 Alaska Fire Conference in Seward, Alaska. 1 � CITY OF SEWARD,ALASKA RESOLUTION 2015-085 Section 2. $2,000 is authorized from Mayor/Council Promotions account number 010000-1110-7805. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of September, 2015. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 2. City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page CALL TO ORDER The August 10,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Christy Terry David Squires Dale Butts Iris Darling comprising a quorum of the Council; and Jim Hunt, City Manager Will Earnhart, City Attorney Johanna Kinney, City Clerk Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Sue McClure announced Founder's Day was August 28, 2015 and there would be an open house that day at the Library Museum. There would be free museum admission,snacks,music and Resurrection Bay Historical Society would be recognizing the Alaska Railroad's and Urbach's 100 year anniversaries. Sharyl Seese heard speculation there might be a parking lot going in on the 500 block of First Avenue and hoped the city wouldn't pursue this. She noted there was an emergency on Mount Marathon recently and an ambulance was at the bottom of the mountain, waiting to transport the injured hiker,but she was dismayed the vehicle sat with its engine on for several hours and felt that was a waste of money. Tim McDonald understood Seese's comments and had concerns of his own. He'd been recently accused of slander and felt it was an important subject. The city entering into 99 year leases was not in the public interest and felt the timing of these leases was suspicious. McDonald hoped to see some better statesmanship. Orson Smith,city representative for the Prince William Sound Regional Citizens Advisory Council, stated he recently became treasurers of the Executive Board and had some ideas for their City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page accounting. Smith noted it was a well-run organization. The mayor received a letter regarding long range planning for the council including review of the SERVS fishing vessel program and others. There was a $2.6 million project list planned for this fiscal year. The annual Marine Firefighting Symposium would be held in Valdez this year and council has been invited to help contribute to the planning of the event. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2015-003,Amending Chapters 11.01 And 11.05 Of The City's Vehicle And Traffic Code, Adopting State Of Alaska Traffic Laws,Adopting The Surcharge Required By AS 29.25.074,And Updating Enforcement Provisions Related To Traffic Violations. (Introduced and set for public hearing and enactment on August 24, 2015) Resolution 2015-067, Authorizing The Fire Department To Conduct Live Fire Evolutions During The 2015 Alaska Fire Conference On A Structure Located At 2109 Dimond Boulevard. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Mayor Bardarson read a letter from City of Kushiro and noted they sent a trophy for the winner of the Silver Salmon Derby. Mayor Bardarson took a moment to thank Deputy City Clerk Brenda Ballou for her work on the Japanese Student Exchange. Borough Assembly Report.Sue McClure reported the assembly met on July 28,2015 and much of the meeting pertained to the hospitals on the western side of the peninsula. The assembly was slated to meet only once in August where they would be considering amending the code regarding rights of way and land use regulations. The annual borough election was coming up,and on the assembly three seats were up for election,McClure's being one of them as she was becoming term limited out. The service area board seats were also up for election as well. McClure encouraged those interested to go to the Seward Annex Office of the borough for candidate information. McClure corrected an error in a previous report and clarified that the Kenai Peninsula Borough currently had two task forces—a marijuana task force and a health care task force. City Manager's Report.Jim Hunt noted there were two purchase orders between$10,000 and $50,000 approved by him since the last council meeting: $49,000 to the Alaska Railbelt Cooperative Transmission and Electric Company(ARCTEC)for capital contribution and$15,076 to G&W Electric for a recloser for the Spring Creek Transformer. Hunt reported the pay station for the RN dump station had now brought in over$17,000 in fees. City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page Casagranda asked if it was common for people to be charged for water in the campgrounds, Hunt said it was contingent on the government, but didn't think it was unusual. In response to Squires, Assistant City Manager Ron Long stated administration and Community Development were working with a map to see what areas could be affected to be developed to 30'x100' lots. Once that was determined,they intended to take that information to the Planning and Zoning Commission for a recommendation. Keil said there were lots that had been subdivided but were privately owned. Hunt said he worked with Kerry Martin to locate these types of lots and many of these were owned by out of town owners. Hunt wanted to engage those owners and start a conversation to find out their intent with the land. In response to Butts, Hunt said he had zero complaints about odor at the Lowell Point Sewage Lagoon since the last meeting. The lagoon was about 90% full and it appeared to be functioning as it was supposed to. In response to Bardarson, Long announced the city lost Project Manager Rick Wise to the National Park Service. In this loss, administration was able to gain an appreciation for the value of the position when well executed. They would be advertising the vacancy soon. In response to Darling,Hunt and Electric Utility Manager John Foutz stated the downtown decorative lights would be on their agenda for replacement in the fall due to the busy summer season and short staff of the Electric Department. In response to Terry,Hunt stated there were actually three positions in the Finance Department to be filled:the front desk Cashier position, the Payroll Clerk position, and the Assistant Finance Director position. City Attorney's Report. Will Earnhart stated he and the City Clerk recently conducted training with the City Council and all boards and commissions on general matters such as the Open Meetings Act, meeting procedure,and ethics. He was working with staff on drafting ordinances, personnel issues, and review of contracts. Other Reports,Announcements and Presentations—None PUBLIC HEARINGS Resolutions Requiring A Public Hearing Resolution 2015-065,Recommending Kenai Peninsula Borough Approval Of The City Owned Seward Tidelands Survey ATS 1574, Tract A, Replat No. 2; Located On The East Side Of Resurrection Bay Within The Resource Management Zoning District. Motion (Terry/Casagranda) Approve Resolution 2015-065 Long indicated the area on a map. The additional development would be reduced in size and scope and the approximate area was ten acres. He emphasized this resolution recommended a replat and things like restrictive covenants could be discussed later. This recommendation had the support of the Planning and Zoning Commission and administration. Long recommended council approval. City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald would be interested in the plan for this ten acre area,it sounded like a small boat harbor was being planned. No one else appeared to address the Council and the public hearing was closed. Darling was interested in who owned the contingent uplands. Long said the property owners within 300 feet were notified, but he was not sure who it was. He clarified this was not a proposed action. Any proposed restrictive covenants would come later and this replat was to designate a project mitigation site required for dredging permits. Terry called attention to the Whereas that stated "no subdivision installation agreement is necessary as this replat contains no uplands or developable area" and wanted to know if that language should also be in the Sections of the resolution. Long didn't think it was necessary but said it wouldn't hurt to add it. He stated the covenant would be more controlling and listed to the council the nine conditions that would come to council for consideration later on. Squires asked who would do the enforcement and reporting on this development. Long said this area would not be a place that would attract commercial vessels to approach,and fishing vessels may use the area, so he anticipated it to be somewhat self-enforcing. Casagranda didn't understand why the city wanted to replat this area. Long said the city was not giving this land to anyone and would retain ownership. He explained because they were taking some habitable area to pursue the Seward Marine Industrial Center breakwater improvements,the city needed to offset this by providing another area. The replat was because the current boundary was too large,and they needed to identify a smaller mitigation site Hunt commended Long for his foresight in approaching these mitigation efforts. Motion Passed Unanimous Resolution 2015-066,Recommending Kenai Peninsula Borough Approval Of The Forest Acres Levee Replat No.2; Creating Seven(7)Parcels; Vacating Undeveloped Rights-Of—Way And Utility Easements While Dedicating New Rights-Of-Way And Utility Easements; Located North And South Of The North Forest Acres Levee(Dieckgraeff Road)Located Within The Resource Management Zoning District. Motion (Terry/Casagranda) Approve Resolution 2015-066 Long said this platting action would dedicate the right-of-way for the remaining public use easement of Dieckgraeff Road and additional rights-of-ways for Pine,Oak,and Maple Streets and Dimond Boulevard. He added this would help for future development access for other areas. Planning and Zoning supported this replat and administration recommended approval. I-1 (P City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed Butts asked if any correspondence was received from any land owners. Long said not at the Planning and Zoning Commission meeting,but several inquiries were made to staff and they all had their questions answered satisfactorily. In response to Squires, Long stated the unused easements would be relocated. Squires didn't see any accesses to the two properties the city had off Dieckgraeff Road and asked if there were any restrictions regarding access. Long did not recall if there were,but if it was an issue it could be addressed in a separate action. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolutions Resolution 2015-068, Authorizing The Purchase Of A Lift Bed With Hoist From Quality Equipment Sales & Service For$9,135,And Appropriating Funds. Motion (Keil/Terry) Approve Resolution 2015-068 Public Works Director W.C. Casey said this and the next resolution finalized the two vehicle purchases done earlier in the year. This resolution specifically was to purchase a lift bed with a hoist for a new Public Works vehicle. Quotes were solicited and they were requesting authorization to purchase. Squires applauded the Public Works Department in keeping the vehicle under budget, but noticed things like warning lights and additional equipment and radios were not included. He would like to see items like these included in the project so it didn't come out of the budget later on. He wanted to see some of the surplus gained in the vehicle used for those additional items. Darling had a had time following the quotes provided. She asked why the budgeted amount was so much more than the purchase price. Casey stated that occurred from time to time, and the budgeted amount was only an estimate. There were more expensive vehicles quoted to them, but they opted for a cheaper vehicle. Motion Passed Unanimous Resolution 2015-069,Authorizing The Purchase Of A Utility Box With Crane From Quality Equipment Sales & Service For$25,151 And Appropriating Funds. Motion (Casagranda/Terry) Approve Resolution 2015-069 City of Seward,Alaska City Council Minutes August 10,2015 Volume 39, Page Casey stated the features for this vehicle were more expensive due to the crane attachment. They felt this vehicle would help serve the department's needs and asked for approval. Squires reiterated similar comments from the previous resolution. He felt more items should be included in the total price of the vehicle cost. Squires didn't believe the department should have to piece together the project; he wanted to see all the things included in the total price. Hunt noted staff was often hesitant and cautious when it came to the purchase of vehicles. Squires could understand that position, but it was confusing to the public why items kept coming back repeatedly. It did a disservice to the department by not doing it this way. Casey had discussed this with his crew and they often found when they did purchase a vehicle with the additional features needed,they often didn't know how they were assembled and felt it was better to have the city install them internally for easier future repairs. It was easier maintenance. Casey appreciated Squires' concern on the funding of the true cost of the vehicle,but he thought it would be in the better interest to install the additional equipment and pay for it out of the motor pool. Bardarson agreed the two bids were hard to follow. They seemed like different quotes,one included a bumper and one didn't, so it didn't appear consistent. Casey couldn't answer the questions,but could find out from his shop mechanic and emphasized his staff was comfortable with the quotes being satisfactory to what the department needed. Darling had difficulty comparing quotes as well. Hunt said vendors often offered packages they wanted to rather than what the city was specifically asking for In response to Casagranda,Casey anticipated the truck with the crane was also to be the shop service truck. It would have a lot of demands placed on it, and that was the reason it was a 4X4. Casagranda hoped council could receive a more detailed accounting for the motor pool budget. In response to Terry, Casey said the replacement vehicle would be going to surplus. Motion Passed Unanimous Resolution 2015-070,For Port Avenue Safety Improvements,Painting,Signage And Decking Replacement In An Amount Not To Exceed $125,000,And Appropriating Funds. Terry disclosed she worked for the Alaska Railroad,where the cruise ships docked and this resolution proposed using cruise ship tax monies. She added she had no direct or indirect financial gain from this resolution. Bardarson ruled that no conflict existed and there was no objection from council. Motion (Keil/Squires) Approve Resolution 2015-070 Hunt communicated with the Alaska Railroad of his intent to improve signage for their visitors and he encouraged them to partner with the city in these efforts to better guide visitors. He would like council to invest in this effort for improvement. They had the opportunity to make - IU City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page improvements using cruise ship tax funds. Hunt stated he would like to use signage to better direct people to the harbor and downtown and away from the industrial area. In response to Terry,Hunt stated this work would probably be split between contractors and in house. Any contract work would come back for council approval. Keil said she supported this as it was odd to see people dragging their luggage on dirt roads when they could be directed to use the walkways designated for them. Bardarson disclosed her husband had a business in this area. In response to Squires,Hunt stated he'd like to replace the whole boardwalk as it was in bad shape. Harbormaster Norm Regis said it depended how far out the developments were intended if a permit was required. Casagranda noted this resolution didn't address bus stop signs. Hunt said he would make sure to include more bus stop sign improvements. Motion Passed Unanimous Resolution 2015-071,Authorizing The City Manager To Enter Into A Construction Contract With Hamilton Construction, LLC In An Amount Not To Exceed $15,032,101.80 For The Phase 1 Harbor Improvements At The Seward Marine Industrial Center And An Additional $1,503,210 As A Project Contingency And Appropriating Funds. Motion (Terry/Casagranda) Approve Resolution 2015-071 Long stated this was a project that had been in the planning stages for a long time. Some of the project features were half a billion pounds of rock to go into the breakwater, relocating and improving the sewer outfall,and replacing a damaged turning dolphin.They intended to stockpile a good size pile of stone available for city use for floods and other emergencies. Long stated Jeff Hamilton was in attendance tonight from Hamilton Construction as well as the Harbormaster if there were any questions. The attorney did end up reviewing this contract,who pointed out three proposed changes before council by laydown. He noted in the original version in council's agenda packet,the calendar date and number of days didn't coincide correctly,the type of ownership was incorrectly identified,and the language regarding liquidated damages needed to be cleaned up better. These were the three proposed changes before council tonight. Hamilton was the successful,responsible,and responsive bidder in this process.It was noted if awarded tonight,the city would need to go back and amend the contract with R&M Consultants to provide quality control and assurance for this project. Staff was requesting a ten percent contingency and felt it was necessary for a project of this caliber. Squires appreciated the laydown on the contract tonight as it answered most of his questions. In response to Squires, Regis confirmed the city received all required forms such as proof of City of-Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page insurance and borough tax completion certification. Regis provided the list of subcontractors for this project for council to review. Terry asked if R&M reviewed the winning bid. Long confirmed they did and had initial concerns with the bid amount being so much lower than the other bids. The big difference was due to the fact that the contractor had a past contract which left them with an abundance of varying sizes of rock that fit the specifications of the city's project. Hamilton permitted R&M to look at this rock and was satisfied it would meet the needs of the project. Prior to voting,City Clerk Johanna Kinney confirmed with the City Council they were voting to approve the modified,laydown contract provided to them this evening and council agreed this was the case. Motion Passed Unanimous Resolution 2015-072, Authorizing The City Manager To Execute A Grant Agreement With The Alaska Department Of Transportation Harbor Facility Grant Program For $2,680,000 For The B, C, S,And A-Float Replacement Project At The Seward Small Boat Harbor. Motion (Keil/Casagranda) Approve Resolution 2015-072 *City Manager Jim Hunt left the meeting at 8:40 p.m. Regis said the grant came to the council late because the Governor was late in signing the state budget. The city finally received the necessary paperwork to begin the grant process. Staff anticipated at the next meeting to do additional appropriations and contract execution for this project. Keil said this was an exciting development for Seward and thanked staff for their excellent work. Bardarson was told these grants were going away and this might be the last opportunity to take advantage so she was happy the city was getting these funds. This saved the city millions. Regis added this would complete harbor improvements. To Butts,Regis answered the improvements would happen all at the same time. All boats would be moved and they would offer lifts. The project was anticipated to start in the late winter and be completed by April,2016. They would be careful to work with the Polar Bear Jump Festival in January. In response to Bardarson,Regis said all the creosote piling would be removed and galvanized piling would be installed. Motion Passed Unanimous Other New Business Items Schedule a work session on the Maple Street sewer and water project. Council scheduled a So City of Seward,Alaska City Council Minutes August 10, 2015 Volume 39, Page work session at 12:00 p.m. on August 28, 2015. Set the 2016-2017 Biennial Budget Calendar. Council made the following changes to the calendar: the budget"Kick-Off'work session was scheduled to August 26,2015 at 5:30 p.m., and the annual budget work sessions were scheduled to October 7,8,and 9,2015 at 6:00 p.m. Schedule a Work Session to discuss City Garbage Collection.(Squires)Council scheduled this work session for September 14,2015 at 6:00 p.m. Schedule a Special Meeting at 5:30 p.m. on August 31, 2015 to approve the Seward Community Health Center's Annual Budget. This meeting was scheduled as proposed. (?) INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Keil thanked administration for the hard work done on all the upcoming projects. There seemed to be a lot of forward movement and good progress being made. She thanked her fellow council members as well. Terry encouraged citizens to consider running for council. Candidate packets were available until August 17, 2015 at noon at the City Clerk's office. Butts said a 14 pound silver salmon was currently leading the derby. He asked people going out on the water to be careful. Butts encouraged people to pick up council candidate packets and reminded the public there was still one vacancy on the Planning and Zoning Commission. Casagranda looked forward to one day having for technology to be more paperless. Kinney said she was prepared to bring forward a proposal for the 2016-2017 budget for the purchase of electronic tablets. Squires said regarding the comments made this evening about the ambulances running for extended periods of time,the Seward Volunteer Ambulance Corps(SVAC)paid for their own fuel and he thought they had to be kept at a certain temperature for care. Squires was supportive of a crosswalk at the Seward Highway and Sea Lion Drive. It was a dangerous area as many children were trying to cross at this part of the highway. He also felt there was traffic congestion at the off ramp from Port Avenue to the Seward Highway. Squires also encouraged people to pick up packets for open council offices and noted it was an exciting time. Darling thanked the staff for working so hard on the port project and encouraged folks to pick up council packets and encouraged public participation in the upcoming work sessions. The council needed public input on this budget and hoped people would come express their ideas. Bardarson thanked Jackie Wilde for providing for treats tonight at the meeting. She suggested a roundabout instead of a streetlight at Port Avenue. Bardarson thanked administration for the two very big projects moving forward tonight. It was exciting SMIC was moving forward. She 5i City of Seward,Alaska City Council Minutes August 10,2015 Volume 39, Page congratulated the Finance Department for getting all necessary documents sent off to the auditors. She wished the Silver Salmon Derby fishermen good luck. Long agreed it was an exciting time to pull the trigger on the SMIC Expansion project,but there was a lot left to do. The city needed to stay on top and maintain quality and cost controls. Staff continued to work with Alaska Industrial Development and Export Authority (AIDEA) on developing lease policies to eventually bring forward for public review. Long noted the community needed good representation all over the borough, and also encouraged folks to consider the open assembly seat. CITIZEN COMMENTS Tim McDonald said it was an interesting meeting tonight. He agreed the underpass on the highway was a problem area. A quick fix was to place better signage for the underpass. He made comments on the new breakwater structure compared to the old structure at SMIC. McDonald showed the public and the council a product that processed sewage. It was made in Washington State and the machine took waste and in approximately five minutes removed all the water with heat evaporation. The end product was ashes and it developed electricity as a bi-product.Research costs were sponsored by Microsoft's Bill Gates and it was originally intended for third world countries. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Terry asked when staff expected the much anticipated AIDEA report to be available. Long anticipated late September. Long thanked council and public for suggestions on signage for the underpass. ADJOURNMENT The meeting was adjourned at 9:21 p.m. Johanna Kinney,CMC Jean Bardarson City Clerk Mayor (City Seal) City of Seward, Alaska City Council Minutes August 24, 2015 Volume 39, Page CALL TO ORDER The August 24,2015 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Christy Terry David Squires Iris Darling Dale Butts comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, Acting City Clerk Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Joe Fong said he was the Administrator for Providence Seward Medical &Care Center and wanted to share certification surveys for the hospital and Mountain Haven. The surveys came unannounced and were annual, so they,had to be prepared at any time. They had three surveyors come so far this year,and had only five minor deficiencies noted. This was the best survey they had had since Mountain Haven opened. There had been a corrective plan of action filed in a timely manner, which was accepted by the state last week. The medical center was also surveyed, but the hospital administration had not yet received the report.The final report was due September 2, 2015. Tim McDonald said he attended an Alaska Arctic Council meeting today and received the impression from the governor that Alaskan ports were becoming a national issue, and McDonald translated that into probable federal funding in the future.McDonald shared some information on an alternative for processing garbage and sewage into feedstock. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Squires added a new item to Other New Business to discuss lease provisions. g3 City of Seward, Alaska City Council Minutes August 24, 2015 Volume 39, Page Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the July 13, 2015 and the July 27, 2015 Regular City Council Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Founder's Day Proclamation. Chamber of Commerce Report. Chamber Director Cindy Clock said Governor Walker and his wife, Donna, enjoyed their visit to Seward last Friday and Saturday. The Seward Silver Salmon Derby was very successful, and the numbers of fish entries turned in was up from last year. The Seward Energy Group would meet on Wednesday,August 26,2015 at 12:00 p.m.at the library, and the Seward Marine Industrial Center(SMIC)Group would meet the following day at 9:15 a.m. in the same location.The 2015 Seward Energy Forum&Fair scheduled on October 9& 10,2015 at AVTEC. The Volunteer Appreciation dinner cruise would be Friday, September 4, 2015 on Kenai Fjords Tours. Meet The Candidates Night was scheduled for Tuesday, September 22,2015 at 7:00 p.m. in City Council Chambers, and was also televised through GCI channel 9. City Manager's Report.Jim Hunt reported that Governor Walker met with administration, the mayor and the vice mayor;they discussed concerns over Lowell Canyon. On August 22, 2015, the City Manager brought the Governor to view Lowell Canyon tunnel and waterfall in person, and the Governor said he would do whatever he could to assist the city. In response to Bardarson,Assistant City Manager Ron Long said there was potential for an off-season shuttle using grant funds. '41 In response to Darling, Hunt confirmed the beautification program had been suspended because the contractor quit. Other:Reports,Announcements and Presentations—None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2015-003,Amending Chapters 11.01 And 11.05 Of The City's Vehicle And Traffic Code, Adopting State Of Alaska Traffic Laws, Adopting The Surcharge Required By AS 29.25.074, And Updating Enforcement Provisions Related To Traffic Violations. Motion (Terry/Casagranda) Enact Ordinance 2015-003 314 City of Seward,Alaska City Council Minutes August 24, 2015 Volume 39, Page Police Chief Tom Clemons said he had been working on this for the past two years and it would now allow the Police Department to write and receive remittance from parking tickets in accordance with state statutes. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion to Amend (Squires/Keil) Amend Ordinance 2015-003 in Section 11.01.035(c)by striking"when at the scene of a fire"and replacing it with"when at the scene of an emergency." Motion to Amend Passed Unanimous Motion to Amend (Squires/Casagranda) Amend Ordinance 2015-003 by deleting Section 11.15.100 Camping. Motion to Amend Passed Unanimous Motion to Amend (Squires/Casagranda) Amend Ordinance 2015-003 in Section 11.25.075 Transportation of explosives within city by removing the quotation marks around the word "EXPLOSIVES" and then adding "as defined in SCC Section 9.15.330 (c)." following the word "- EXPLOSIVES. Motion to Amend Passed Unanimous Motion to Amend (Squires/Keil) Amend Ordinance 2015-003 in Section 11.25.075 Transportation of explosives within city by striking the remainder of the paragraph starting at "...and shall notify..." and replacing it with "The chief of police and the fire chief shall be notified of the amount and type of explosives being transported, timeline of the transport, and route to be used to transport the explosives. If any assistance is deemed necessary,such request shall be made at time of permit application and all costs of the assistance will be paid by the mover of the explosives." Motion to Amend Passed Unanimous �5 City of Seward,Alaska City Council Minutes August 24, 2015 Volume 39, Page Butts asked for clarification about parking enforcement at the harbor,and Clemons confirmed that currently the only parking violation tickets that could be written were for infractions occurring within the city's parking lots. Butts asked if it would make sense to have a parking enforcement person dedicated during high season, and Clemons said it would be effective. Clemons confirmed that the only tickets a police officer could write in a private parking lot were for reckless driving, negligent driving, or driving under the influence. In response to Squires, Clemons said the parking person could be unsworn, similar to the animal control position. Main Motion Passed Unanimous Resolutions Requiring A Public Hearing Resolution 2015-073,Authorizing The City Manager To Enter Into A New Lease With Raibow Fiberglass And Boat Repair, LLC For Lot 2 Block 4 Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat No. Seward Recording District, Third Judicial District, State Of Alaska. Motion (Terry/Casagranda) Approve Resolution 2015-073 Hunt said Raibow was currently a lessee at the Seward Marine Industrial Center(SMIC),and was now requesting to lease additional land. Harbormaster Norm Regis added that Raibow currently had a terminal lease permit which would expire in February,and last winter Raibow had demonstrated a busy operation at the site and had employed several people.Regis had faith that allowing Raibow to expand would result in growth for the business. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. '„Tim McDonald said banks never required a business to have a lease over 35 years,no matter what kind of financing was sought.McDonald thought that,in general,the term of this lease was too long. No one else appeared to address the Council and the public hearing was closed. Motion to Amend (Terry/Casagranda) Amend the title of Resolution 2015-073 by striking "Kenai Peninsula Borough, Plat No. Seward Recording District,Third Judicial District, State Of Alaska" and replacing it with "Raibow Replat." Motion to Amend Passed Unanimous Motion to Amend (Squires/Casagranda) Amend Section 9.5 of the lease by striking the 5c, City of Seward, Alaska City Council Minutes August 24, 2015 Volume 39, Page word "or" following "the United States" and adding the words "City of Seward" following "the State of Alaska." Motion to Amend Passed Unanimous Butts was concerned that the use of this property would just turn into a boat parking lot. In response, Hunt referred to the language in Section 1.7 of the lease between the City of Seward and Raibow, and Butts was comfortable with this performance language. Butts asked if the term of this lease brought it in line with other Raibow property leases, and Regis said it did. Main Motion Passed Unanimous Resolution 2015-074,Authorizing The City Manager To Enter Into A New Lease With Raibow Fiberglass And Boat Repair, LLC For Lot 4D Block 7 Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Kenai Peninsula Borough, Plat No. Seward Recording District, Third Judicial District, State Of Alaska. Motion (Terry/Casagranda) Approve Resolution 2015-074 Regis said this portion of the property was intended to accommodate longer vessels than could currently be handled. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald recalled the city paying to remove leftover derelict vessels following the 1989 oil spill. He was concerned that the storage of vessels would lead to derelict vessels on the property, and he was again concerned that the term of the lease was too long. Cindy Clock said the city should do everything they could to encourage business at the SMIC.Although she appreciated a cautious attitude,she didn't think anyone should stand in the way of SMIC development. No one else appeared to address the Council and the public hearing was closed. Motion to Amend (Terry/Casagranda) Amend Resolution 2015-074 by striking "Kenai Peninsula Borough, Plat No. Seward Recording District, Third Judicial District, State Of Alaska" and replacing it with "Raibow Replat." Motion to Amend Passed Unanimous Motion to Amend (Squires/Casagranda) Amend Section 9.5 of the lease by striking the 51 City of Seward,Alaska City Council Minutes August 24, 2015 Volume 39, Page word "or" following "the United States" and adding the words "City of Seward" following "the State of Alaska." Motion to Amend Passed Unanimous Butts asked if the property was currently clear of vessels,and Regis confirmed that the only vessel that had been there had been repaired last winter and had been used as a tender this summer. Squires asked if there was electric power or any city utilities on that property,and Regis said on this property there was none but the conduit was in place so the infrastructure was almost in place. Main Motion Passed Unanimous UNFINISHED BUSINESS —None NEW BUSINESS Resolutions Resolution 2015-075, Authorizing The City's$2,826,080 Share Of Matching Funds For The A, B, C, S-Float Replacement Project At The Seward Small Boat Harbor, And The State's Matching Share Of$2,684,000, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2015-075 Regis said this project would finish the upgrade work on all the floats. In response to Butts, Regis said the floats would all be completed by April 30,2016.Boats that needed to be moved to the boat yard would be offered a free lift. Motion Passed Unanimous Resolution 2015-076,Authorizing The City Manager To Enter Into A Construction Contract With Turnagain Marine Construction In An Amount Not To Exceed$5,456,400 For The A,B, C, S-Float Replacement Project At The Seward Small Boat Harbor. Motion (Terry/Casagranda) Approve Resolution 2015-076 Regis said there were five responses received to the Invitation to Bid,and Turnagain Marine was the lowest and most responsive bidder. Butts commended the current and previous Harbormaster for their work on preparing this. Motion Passed Unanimous Resolution 2015-077, Authorizing The City Manager To Amend The Contract With R&M 55 City of Seward,Alaska City Council Minutes August 24, 2015 Volume 39, Page Consultants Inc.For Marine Coastal Engineering Services For The Seward Marine Industrial Center, Changing The Scope Of Work To Include Breakwater And Dredging Construction Administration Services, And Increasing The Contract In An Amount Not To Exceed $554,075. Motion (Keil/Squires) Approve Resolution 2015-077 Hunt said R&M Consultants had been working with the city on other harbor projects, and administration wished to amend their current contract to include additional administrative services for the breakwater project. Long added it was necessary to shift focus on this project to having good oversight from a budget and timing standpoint. He said this was a time and materials contract,and once the city hired their Project Manager position, components of this contracted work would shift onto the city's employee. Motion Passed Unanimous Other New Business Items Discuss the City's Lease Provisions.Squires wanted to see uniformity in lease language and was concerned with conflicts or confusion between leases and permits. Currently,an entity could be in violation of a lease and compliant with a permit for the same project, and vice versa. Council directed administration to review the current language and parameters of leases versus permits and identify conflicts. INFORMATIONAL ITEMS AND REPORTS Letter to Anchorage on 100`"Founding Anniversary. COUNCIL COMMENTS Keil was looking forward to attending the Founder's Day celebration. She thought It was nice to see the culmination of major projects come to fruition. Terry thanked the harbor and administration for putting together a good packet that was well developed and helped minimize questions. Butts thanked all the volunteers and participants of the Lost Lake Run. On Thursday, he would be attending the Kenai Peninsula Economic Development District (KPEDD) meeting. He thanked everyone for making it through the Silver Salmon Derby. Squires echoed Terry's sentiments about the packet,and he thanked staff for answering his questions. He enjoyed his visit with Governor Walker and had a nice discussion with him. 59 City Council Minutes City of Seward,Alaska Volume 39, Pare Au; st 24, 2015 Regis Darling also echoed Terry's sentiments about the ers who ontrib ued their time and made did a great job preparing for it. She thanked all the volunteers the Lost Lake Run and the Silver Salmon Derby so successful. Bardarson thanked administration for answering d congratulations tions on a thanked successful leer Medical Center for having a great State survey. She o g Salmon Derby. CITIZEN COMMENTS Tim McDonald appreciated the shorter-than-99 year lease brought tonight. He opposed 99 year leases in general. He felt 99 year leases were not only a dereliction of fiduciary duties by the city, but also a taking disguised as a lease. He thought the shipyard was the city's most valuable asset. Matt Chase said when the harbor first obtained a 50 Ton TraveLift in the 1980s,it was clear to him that its purpose was to help build and enhance the community. He was excited with the potential growth opportunities for private businesses that SMIC provided. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Hunt objected to the use of the word "taking". The city did not sell the shipyard lease to Vigor. Rather, the transfer of the lease was a public process. Casagranda reminded everyone that school had started, so please watch out for kids and thank an educator Squires had been asked many times what the city could do to entice business Sew adleHe thought that if a business was required to provide a percentage of their profit in addition payment,they wouldn't be in business long. The city charged a fair and appropriate lease rate for whatever property they leased. Squires agreed that 99 years was a long term, but understood that there were provisions built into the lease to protect the city. Darling announced that there would not be a parking lot on First Avenue. EXECUTIVE SESSION Motion (Keil/Terry) Go into Executive Session to evaluate the performance of the City Manager. Council invited the City Manager to stay. Motion Passed Unanimous Council went into Executive Session at 8:37 p.m. (00 City of Seward, Alaska City Council Minutes August 24, 2015 Volume 39, Page Council came out of Executive Session at 9:21 p.m. ADJOURNMENT The meeting was adjourned at 9:21 p.m. Brenda J. Ballou, CMC Jean Bardarson Acting City Clerk Mayor (City Seal) ��f ; 7. �4S �yK L Y rF f> le t City of Seward,Alaska City Council Special Meeting Minutes Volume 39, Page August 31, 2015 CALL TO ORDER The August 31,2015 special meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Vice Mayor Marianna Keil led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil *Ristine Casagranda Christy Terry David Squires Dale Butts Iris Darling *Casagranda arrived at 7:01 p.m. comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Terry) Approve Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. Special Orders, Presentations And Reports Presentation by Andy Baker from Your Clean Energy consulting. NEW BUSINESS Resolution 2015-078, Authorizing The City Manager at Loo To System Submit Projecta And Should The Alaska Energy Authority For The City's P (PP2.-- City of Seward,Alaska City Council Special Meeting Minutes August 31, 2015 Volume 39, Page Application Be Approved By Council And The City Be Successful In Its Application To Alaska Energy Authority,The City Shall Appropriate$85,000 For Required Matching Funds. Motion (Terry/Casagranda) Approve Resolution 2015-078 Long thanked all the players involved with this study. An initial contract was entered into with Your Clean Energy to develop an economic evaluation of a Starter District Heating System. Based on the results given tonight,administration was wishing to apply for a grant to pursue a closed heat loop system project, using the saltwater of Resurrection Bay to generate energy. Butts asked if the grant would be able to repay the initial study costs. Long didn't think it would but there could be some potential in kind matches the city may be able to recover. Motion to Amend (Terry/Casagranda) Amend Resolution 2015-078, replacing $800,000 with$850,000 in the 7th Whereas, and replacing $80,000 with $85,000 in the 8th Whereas and Section Two. City Clerk Johanna Kinney clarified through administration the grant acceptance would still come back for formal approval and official appropriations would be authorized at that time. Long confirmed this and noted if the amount of the grant was less,the city's match would also be less as well. Motion to Amend Approved Unanimous Keil thought Andy Baker gave a great presentation tonight. It sounded like a benefit to the community. Darling asked if it was similar to the City of Kodiak. In response, Keil said Kodiak used wind turbines to generate energy. Squires asked administration why they didn't go for more grant funds. Long said it depended on how much the city wanted to provide as a match. Long trusted Baker's recommendations based on his success rates and added he would be concerned with asking for too big of a share as the grant funding was slowly decreasing over the years. Main Motion Passed Unanimous COUNCIL COMMENTS Terry said Baker had been presenting to the Port and Commerce Advisory Board(PACAB) for a few years now, and this seemed like a great time to move forward on alternative energy. It sounded like a great project and made a lot of sense. She thanked both Andy Baker and administration for their work on this project. (al City Council Special Meeting Minutes Au: of Se, 201 Alaska Volume 39,Pa:e Au: st 31, 2015 Squires thanked Baker for the presentation and the good information.res thought administration Building 9 Inspector Stefan Nilsson for enerator for this project. electric failure. needed to look at another g Bardarson thanked Andy Baker for his presentation and appreciated everyone's efforts in this study. It was exciting to move forward on a renewable energy project. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None ADJOURNMENT The meeting was adjourned at 8:17 p.m. Jean Bardarson Johanna Kinney,CMC Mayor City Clerk (City Seal) City of Seward, Alaska Monthly Budget Report For the Month ended July 31, 2015 We are pleased to provide this budget-to-actual report for the month ended July 31,2015,reflecting fmancial activity 58.3%through the calendar year. This data is current as of September 21,2015. This monthly report includes data for the City's General Fund and the Harbor, SMIC, Electric, Water,Wastewater, and Parking Enterprise Funds. As a result of the recent conversion to a new financial accounting system,a number of adjustments have not yet been made to the financial statements year-to-date. These adjustments are highlighted below. In addition,various extraordinary items are also described below: REVENUES: General Fund: • Sales tax revenue (line item 4000) collections are at 25% of budget through July 31, but receipts by the Kenai Peninsula Borough show sales tax revenues at 45%, and on track to meet budget. First quarter taxable sales were down 2.0% from 2014 and second quarter taxable sales were up 8.1% from 2014 through 9/4/15. • Revenue sharing(4200)payment is expected in October once the State receives our annual financial report to them. • Jail Contract(4202)budget reflects the recent reduction by the State. • Dispatch Contract(4203)budget does not yet reflect reduction by the State. • Museum has added a revenue budget line item (4372, 4373) for admissions, to separate from other museum-related revenues. The budget has not yet been adjusted between these two line items. Harbor Fund: • Harbor land lease revenue(5000)budget was erroneously booked too low at$125,000 and should be approximately$283,000 higher. This is a result of the budget importing into the new system incorrectly, and will be corrected. $125K reflects Icicle Seafoods lease, but the remaining harbor leases will be added to the budget to reflect the budget approved by Council. • Harbor Power Sales(5105)revenue is low due to lower cost of fuel impacting utility costs and reimbursement for power from harbor customers(see also Power for Resale (7100)). Parking Fund: • Parking Fund miscellaneous fees(5207) will be re-allocated amongst the various parking lots(5200-5206). Electric Fund: • Equipment rental (5802) and work order revenue (5804) will be booked when the billed work orders are posted in the fixed asset system which is one of the last modules to be implemented. • Joint pole use(5803)is billed at the end of the year to GCI and Telalaska for utilization of the City's power poles. • Chugach Coop Dividend (5805) was an unbudgeted item received from Chugach as a rebate, and which Council agreed to utilize to upgrade primary power at SMIC. July 2015 Financials as of 9/21/15 1 (06 • Amortization fo r all enterprise funds has not yet been booked (related to implementation of fixed asset system). All Enterprise Funds: (7900)have yet to be • In all enterprise funds,Amortization(5940, 5941)and��new Fixed Asset system. booked. This is related to the continued fine-tuning EXPENDITURES/EXPENSES: General Fund: o July. Seasonal hires will drive these costs • Overall personnel costs are at 52.8%/o through higher in the second half of the year than in the first ensation code in the new • We have identified an issue with the setup lVluch of this veract in account 6102 is where g payroll system,which we are correcting.compensation—which the City pays up to the first six employee time related to workers' comp x ense but should be salaries. weeks—is being improperly applied to workers' comp expense ng system project. • Buildings cost of$20,100 is related to the clean energy heating • Debt service principal payments for the library/museum are not due until September. Harbor Fund: • Workers compensation expenses(6102)require an ad ol ue to more people utilizing • Bank and Credit Card Fees (7003) are higher than budget electronic payments. for its customers' • General Power for Resale(7100)reflects Costs are lower than budget due through reduced costs of utilization of electricity on the floats. fuel. • SMIC indirect cost allocation(73will 8014)will to reflect budget. when fixed asset system is • Depreciation (7900) and amortization (8014) SMIC Fund: spent at SMIC than anticipated in the budget. • Considerably more personnel costs have been This is due,in part,to the new travelift,where lift fees through 7/31/15 total$72,150. the new Insurance costs (7004) are higher than budget due partly to the higher• boat lift. due to lease-related legal work, including the • Legal costs(7006) are higher due primarily transfer of ownership of the drydock from Seward Ships to Vigor. • Contracted services(7009)includes$19K to mitigate erosion caused by a winter storm and $20,198 is related to assembly of the new 330-ton lift• electric charges passed on • Power for Resale(7100) is higher than budget,but is offset by to customers(5106). • Depreciation(7900)will be booked when fixed asset system is comp • Debt Service Principal(8300)reflects loan for purchase of 330-ton lift. Parking Fund: o of parking operations later in the year. • Personnel costs are low at 36.1/o due to the timing P Electric Fund: • Subscriptions(7301)include an unbudgeted capital contribution to AR T EC of$49,000. • Amortization(8014)will be recorded when fixed asset system 2 / July 2015 Financials as of 9/21/15 l9 • Infrastructure(8101) is lower than budget due to most capital-related costs being paid for by state funding for construction of the new electric warehouse. • Capital equipment(8103)includes purchase of lighting,lift and heaters. • Work order salary and benefit costs (8200) and operating supply credits (8201) will be recorded in the fixed asset system when complete. • Debt service principal (8300)is higher than budget due to the refmancing of bonds,but is also offset by lower than budget costs of debt service interest costs(8012). Water Fund: • Overtime (6001) is higher as a result of construction of the new water storage tank and associated infrastructure. • Utilities (7015) is lower than budget due in part to lower fuel costs, but also due to the timing of bringing the new water tank online. • Depreciation expense(7900)will be booked when fixed asset system is complete. Wastewater Fund: • Overtime (6001) exceeds the annual budget by $12,553 due to the unbudgeted dredging and repair project at the Lowell Point and SMIC sewer lagoons,in addition to the additional testing requirements associated with DEC permit issues. • Operating supplies(7215)includes diffusers for lagoons. • Subscriptions(7301)include DEC permitting fees. • Negative in-kind expenses of -$19,188.82 (7306) relates to the transfer of expenses incurred for the SMIC and Lowell Point lagoon projects, to the grants/loans available for that project. • Depreciation(7900)will be booked when the fixed asset system is complete. • Debt Service Interest(8012) and Principal(8300) are lower than budget due to the timing of those payments after July. • Capital Equipment(8103)reflects the purchase of replacement grinder motors. July 2015 Financials as of 9/21/15 3 (l Monthly Budget-to-Actual R lue Report-- By Fund Run:9/21/2015 at 803 PM City/ of S rd ■ General Fund For 713112015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual nue Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Revenues 4,381,507 (3,306,427) 24.54 4000 Tax Revenue-Sales 0.00 1,075,079.84 2,555,879 (1,480,799) 720,000 (702,682) 2.41 4010 Tax Revenue-Real Property 0.00 17,318.23 420,000 (402,682) 4011 Tax Revenue-Personal Property 0.00 7,201.43 169,167 (161,965) 290,000 (282,799) 2.48 28,000 (18,218) 34.94 4012 Tax Revenue-Motor vehicle 0.00 9,782.08 16,333 (6,551) 388,850 ((18218) 33.05 99,253.17 128,505.53 226,829 (98,324) 46.43 4020 Payments I Lieu Tax 29,454.00 34,361.00 43,187 (8,806) 74,000 (39,639) 4030 Payments In Lieu of Tax 10 1,600 (857) 58.97 4040 Penalties and Interest on Taxes 0.00 943.42 933 50,000 18 857 136.28 4100 Building Permits 500.10 68,140.08 29,167 38,973 32 28 245.00 827.86 583 245 1,000 (172) 4101 Permits-Taxi 24,000 (10,973) 54.28 4102 DMV-Drivers License 2,435.00 13,027.50 14,000 (973) (25,622) 54.28 20 4103 DMV-Motor Vehicles 8,024.40 39,378.00 37,917 1,461 65,000 ( ,t82 50.58 4104 Animal Control Licenses 5.00 190.00 204 (14) 21,000 (12(36) 51.23 4105 Business License 480.00 8,680.00 12,250 (3,570) ,320) 41.33 4108 License and Permits-Misc 0.00 634.03 1,167 (533) 2,000 250,000 (2(1(1,366} 0.70 4200 Revenue Sharing 0.00 0.00 145,833 (145,833) 4202 Jail Contract 167,705.25 335,410.50 141,098 194,313 8,313 295,203 (400,208) 113.62 0.00 24,250.00 15,792 1,920 103.79 4203 Dispatch 911 Dispatch 0.00 of AK 0 00 52,560.00 29,540 23,020 50,640 4204 APB 911 Dior Tax 82.50 4205 Alaska Liquor Tax 0.00 18,150.00 12,833 5,317 520,000 (520,000) 0.00 4206 Alaska Raw Fish Tax 0.00 0.00 303,333 (303,019 ) 0 3,019 0.00 4207 Fisheries Resource Landing Tax 0.00 3,018.51 0 19892 680 19,212 2,925.27 �� 19,685.00 19,891.82 0 16,958 (8,275) 51.21 " 4251 Grant Revenue-Federal Grants 0.00 8,683.62 16,958 (8,275) 414.94 4253 Grant Revenue-State Grants 3,293.80 794 2,500 794 2,500 4253 Grant Revenue-Misc Grants 7,503.00 0 90,037 (37,515) 58.33 4300 Admin.Exp.-Jail 7,503.08 52,521.80 52,522 4301 Admin Exp.-Harbor 27,745.67 194,219.65 194,220 0 332,948 (138,728) 58.33 4302 Admin.Exp.-SMIC 7,368.42 51,578.90 51,840 (261) (37,290) 58.04 252 1) 9,959 (3,898) 60.86 4303 Admin.Exp.-Parking Fund 865.92 6,061.40 5,809 0 868,558 (3(3,898) 58.33 4304 Admin.Exp.-Electric 72,379.83 506,658.85 506,659 0 239,611 (99,838) 58.33 4305 Admin.Exp.-Water 19,967.58 139,773.10 139,773 0 239,611 (60,970) 58.33 4306 Admin.Exp.-Sewer 12,194.00 85,358.00 85,358 g 423 9,328 1,970 118.59 4307 Copying Fees 0.00 10,673.19 5,250 4,000 (4,000) 0.00 0.00 0.00 2,333 (2,333) 250 ,050) 37.39 4308 Zoning Tax Credit for Prompt Remittance 0.00 93.46 146 (52) 4309 Zoning Dog Fees 2,200 (1,436) 34.73 4320 Misc Dog Fees 153.50 764.00 1,283 (519) ,500 (1,500) 0.00 0.00 0.00 875 (875) 91,500 (4,100) 58.33 4321 Miscellaneous Jail 1 Revenue 833.33 5,833.35 5,833 0 4322 Miscellaneous Dispatching 4323 Miscellaneous Police Fees 245.00 1,395.00 0 1,395 0 1,395 0.00 4331 Shop Work Orders 0.00 2,538.00 1,633 905 2,800 (262) 90.64 3,500 (2,310) 33.99 490.63 1,189.66 2,042 (852) 20,000 (12,310) 32.98 4340 P&R:Public Use Fees 446.72 6,596.24 11,667 (5,070) 4341 P&R:Punchard Fees 374 64,000 (27,041) 57.75 4342 P&R:Class Registrations 7,527.25 36,959.46 37,333 ( ) 550 1,841 396.19 4343 P&R:Facility Rental 272.92 2,575.40 379 2,196 14.39 4344 P&R:Special Events 0.00 1,439.27 5,833 (4,394) 10,000 (8,561)1,836.71 19,088.35 11,667 7,422 20,000 (912) 95.44 4345 P&R:Special Even 11,000 (1,313) 88.06 4347 P&R:Shower Fees 5,317.85 9,688.64 6,417 3,270 1,200 (832) 30.69 4348 P&R:Rock Wall Fees 59.82 368.24 700 (332) 4349 P&R:Pavilion Fees 907.95 3,991.86 2,333 1,669 4,000 (2) 99.80 Monthly Budget-to-Actual Revenue Report -- By Fund Run: 9/21/2015 at 8:03 PM City of Seward General Fund Page: 2 For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Overf(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4350 P&R:Camping Fees 119,979.49 256,571.03 157,500 99,071 270,000 (13,429) 95.03 4351 P&R:Camping w/Utllltfes 68,065.42 176,962.62 128,333 48,629 220,000 (43,037) 80.44 4352 P&R RV Dump Station 4,668.22 9,322.43 2,917 6,406 5,000 4,322 186.45 4353 P&R:Misc Revenue 0.00 406.53 700 (293) 1,200 (793) 33.88 4354 P&R;Work Orders 0.00 3,575.48 0 3,575 0 3,575 0.00 4370 Library Service Revenue 1,139.10 5,912.90 7,583 (1,670) 13,000 (7,087) 45.48 4371 Library Circulation Revenue 572.95 2,580.00 4,375 (1,795) 7,500 (4,920) 34.40 4372 Museum Revenue 0.00 0.00 7,000 (7,000) 12,000 (12,000) 0.00 4373 Museum Admissions 6,175.00 12,191.00 0 12,191 4380 Land Rents&Leases 1,284.00 22,609.00 32,083 (9,474) 55,000 12,191 41.11 4382 Jail Facility Rental ( 500) 58.33 Y 2,500.00 17,500.00 17,500 0 30,000 (12,500) 58.33 4383 Municipal Building Rent 0.00 67,328.70 37,917 29,412 65,000 2,329 103.58 4400 Fines and Bails 1,031.40 6,624.90 5,833 792 10,000 (3,375) 66.25 4500 GF Interest on Investments 0.00 23,054.62 29,167 (6,112) 50,000 (26,945) 46.11 4501 GF Penalties&Interest 11.11 792.08 1,750 (958) 3,000 (2,208) 26.40 4610 Surplus Sales 0.00 120.00 1,167 (1,047) 2,000 (1,880) 6.00 4611 Gravel Sales 1,734.38 1,734.38 0 1,734 0 1,734 0.00 4620 Franchise Fee-Refuse 95.03 10,842.54 8,750 2,093 15,000 (4,157) 72.28 4630 City Clerk Fees 6.00 107.73 117 (9) 200 (92) 53.85 4632 Insurance Recovery/Rebate 0.00 145.66 0 146 0 146 0.00 4633 Vending Machine Fees 0.00 600.00 1,458 (858) 2,500 (1,900) 24.00 4639 Mlsc Service Fees 95.02 341.14 1,750 (1,409) 3,000 (2,659) 11.37 4700 Other Financing Sources 0.00 364.07 0 364 0 364 0.00 5899 Miscellaneous Revenue 0.00 13,298.82 0 13,299 0 13,299 0.00 5911 Unrealized gain on FV of Investments 0.00 397.41 0 397 0 397 0.00 Total Revenues $ 703,760.22 $ 3,642,073.91 $ 5,771,582 $ (2,129,506) $ 9,944,392 $ (6,302,320) $ 36.62 Monthly Budget-to-Actual F we Report-- By Fund Run.9/21/2 5:03 PM City of._____rd rraye. 3 Harbor Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0.00 335,868.59 72,917 262,952 125,000 210,869 268.69 5001 Land Lease Credits 0.00 (62,000.00) (37,700) (24,300) (64,628) 2,628 95.93 5100 Transient Moorage 0.00 200,784.72 335,038 (134,253) 574,350 (373,565) 34.96 5101 Moorage 79,222.72 717,520.21 620,083 97,437 1,063,000 (345,480) 67.50 5102 Wharfage 0.00 8,021.17 28,000 (19,979) 48,000 (39,979) 16.71 5103 Boat Lift Fees 0.00 46,021.49 65,333 (19,312) 112,000 (65,978) 41.09 5105 Harbor Power Sales 0.00 158,441.54 233,333 (74,892) 400,000 (241,558) 39.61 5150 Shower Fees 0.00 3,780.40 7,000 (3,220) 12,000 (8,220) 31.50 5153 Fuel Pumping Fee 0.00 1,523.74 11,958 (10,435) 20,500 (18,976) 7.43 5154 Waiting List Fees 0.00 2,110.50 4,083 (1,973) 7,000 (4,889) 30.15 5155 Towing Fees 0.00 315.00 1,167 (852) 2,000 (1,685) 15.75 5156 Pumping Boats 0.00 0.00 146 (146) 250 (250) 0.00 5157 North Harbor Launch Fee 8,934.58 15,529.97 20,417 (4,887) 35,000 (19,470) 44.37 5158 South Harbor Launch Fee 4,186.92 7,557.99 8,750 (1,192) 15,000 (7,442) 50.39 5800 Labor&Services 0.00 1,653.75 6,708 (5,055) 11,500 (9,846) 14.38 5890 Collection of Doubtful Accounts 0.00 1,104.67 583 521 1,000 105 110.47 5899 Miscellaneous Revenue 0.00 456.13 1,167 (711) 2,000 (1,544) 22.81 5901 EF Investment Interest 0.00 0.00 8,750 (8,750) 15,000 (15,000) 0.00 5905 EF Penalties and Interest 0.00 3,623.83 2,917 707 5,000 (1,376) 72.48 5940 Amortization of Contributions-in-Aid 0.00 0.00 721,866 (721,866) 1,237,484 (1,237,484) 0.00 ^j 5941 Amortization of Bond Premiums 0.00 0.00 4,885 (4,885) 8,375 (8,375) 0.00 O Total Revenues $ 92,344.22 $ 1,442,313.70 $ 2,117,401 $ (675,091) $ 3,629,831 $ (2,187,515) $ 39.74 Monthly Budget-to-Actual Revenue Report-- By Fund Run:9/21/2015 at 8:03 PM City of Seward SMIC Enterprise Fund Page: 4 For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4632 Insurance Recovery 0.00 521.92 0 522 0 522 0.00 5000 Land Rents&Leases 0.00 116,472.54 65,917 50,556 113,000 3,473 103.07 5001 Land Lease Credits 0.00 (30,000.00) 0 (30,000) 0 (30,000) 0.00 5101 Moorage 0.00 588.24 1,750 (1,182) (2,412) 19.61 5102 Wharfage ,182) 3,000 0.00 3,774.33 2,479 1,295 4,250 (478) 88.81 5103 Boat Lift Fees 0.00 72,150.10 58,333 13,817 100,000 (27,850) 72.15 5104 Storage Fees 0.00 47,851.70 64,167 (16,315) 110,000 (62,148) 43.50 5106 SMIC Power Sales 0.00 22,344.60 21,000 1,345 36,000 (13,655) 62.07 5109 Washdown Pad Fees 0.00 650.00 5,000 (4,350) 5,000 (4,350) 13.00 5153 Fuel Pumping Fee 0.00 521.10 1,750 (1,229) 3,000 (2,479) 17.37 5800 Labor&Services 0.00 157.50 583 (426) 1,000 (842) 15.75 5940 Amortization of Contributions-In-Aid 0.00 0.00 614,278 (614,278) 1,053,048 (1,053,048) 0.00 Total Revenues $ 0.00 $ 235,032.13 $ 835,257 $ (600,225) $ 1,428,298 $ (1,193,265) $ 16.46 t Monthly Budget-to-Actual I nue Report-- By Fund Run:9/210 8:03 PM City of - -- ird rage: 5 Parking Enterprise Fund For 7731/2016 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5200 S. Harbor Lot 46,951.41 77,951.39 70,583 7,368 121,000 (43,049) 64.42 5201 N.Harbor Lot 23,928.05 37,591.58 32,550 5,042 55,800 (18,208) 87.37 5202 N.E.Ramp Lot 22,284.14 32,396.29 27,008 5,388 46,300 (13,904) 69.97 5204 S.Harbor Uplands Lot 10,392.52 16,130.83 9,333 6,798 16,000 131 100 82 3205 Slip Holder Parking Passes 2,336.45 16,987.08 14,583 2,404 25,000 (8,013) 67.95 3208 Employee Passes 280.38 4,758.89 4,375 384 7,500 (2,741) 63.45 5207 Miscellaneous Parking Fees 0.00 35,490.66 233 35,257 400 35,091 8,873.55 5209 Company Vehicle Pass 0.00 327.10 0 327 0 327 0.00 5210 Vehicle vd!Trailer 1,028.04 7,944.03 6,125 1,819 10,500 (2,556) 75.66 5211 Visitor Parking Permits 93.46 373.84 0 374 0 374 0.00 5212 Fines-Parking Tickets 169.86 218.22 0 218 0 218 0.00 5899 Miscellaneous Revenue 264.00 419.00 0 419 0 419 0.00 5901 EF Investment Interest 0.00 0.00 1,750 3,000 _ (3,000) 0.00 Total Revenues $ 107,728.31 $ 230,588.91 $ 166,540 $ 64,048 $ 285,500 $ (54,911) $ 80.77 Monthly Budget-to-Actual Revenue Report -- By Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 6 Electric Enterprise Fund For 7/3102015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 141,669.84 1,105,944.12 1,142,255 (36,311) 1,958,151 (852,207) 56.48 5302 Residential fuel factor 60,512.93 520,601.42 509,393 11,208 873,245 (352,644) 59.62 5303 Residential customer charge 39,796.30 275,593.06 290,596 (15,003) 498,165 (222,572) 55.32 5310 SG Service 107,126.28 650,005.02 694,753 (44,748) 1,191,005 (541,000) 54.58 5312 SG fuel factor 39,659.13 263,933.29 268,463 (4,530) 460,223 (196,290) 57.35 5313 SG Customer Charge 17,865.98 121,680.89 141,380 (19,699) 242,366 (120,685) 50.21 5320 LG Service 160,305.80 1,057,736.77 1,184,195 (126,458) 2,030,049 (972,312) 52.10 5322 LG fuel factor 98,584.00 732,310.90 736,622 (4,311) 1,262,780 (530,469) 57.99 5323 LG customer charge 3,605.05 24,420.97 26,746 (2,325) 45,851 (21,430) 53.26 5324 LG demand charge 118,211.20 758,237.94 873,499 (115,261) 1,497,426 (739,188) 50.64 5325 Electric XVAR rate 0.00 0.00 2,917 (2,917) 5,000 (5,000) 0.00 5326 Alternate Energy (43.80) (579.74) (2,130) 1,550 (3,651) 3,071 15.88 5340 Spec.Contract Energy 14,403.45 78,023.62 63,198 14,826 108,339 (30,315) 72.02 5342 Special Contract fuel factor 44,428.79 290,352.26 289,434 918 496,173 (205,821) 58.52 5343 Spec.Contract customer charge 80.44 561.04 564 966 (405) 58.08 5345 Special Contract Demand 41,622.42 220,537.37 190,222 30,315 326,095 (105,558) 67.63 5350 Harbor Fund Power Sales 11,619.19 134,637.74 126,129 8,509 216,221 (81,583) 62.27 5352 Harbor power fuel factor 3,987.95 52,808.12 52,347 462 89,737 (36,929) 58.85 5360 Street&Yard 4,965.26 39,509.45 40,833 (1,324) 70,000 (30,491) 56.44 5362 Yard Light Fuel 184.08 3,063.47 0 3,063 0 3,063 0.00 5801 Turn on Fees 1,220.00 8,286.46 8,750 5802 Equipment Rental 0.00 0.00 15,167 2 (464)) 15,000 (6,714) 55.24 (15,167) 26,000 (26,000) 0.00 5803 Joint Pole Use 0.00 0.00 5,833 (5,833) 10,000 (10,000) 0.00 5804 Work Order Revenue 0.00 0.00 11,667 (11,667) 20,000 (20,000) 0.00 5805 Chugach Coop DIvid. 0.00 224,800.74 0 224,801 0 224,801 0.00 5890 Collection of Doubtful Accounts 839.19 3,869.13 0 3,669 0 3,669 0.00 5899 Miscellaneous Revenue 0.00 0.00 1,167 (1,167) 2,000 (2,000) 0.00 5901 EF Investment Interest 0.00 0.00 7,000 (7,000) 12,000 (12,000) 0.00 5905 EF Penalties and Interest 3,988.21 41,876.68 35,000 6,877 60,000 (18,123) 69.79 5931 Assessment Interest 0.00 0.00 583 (583) 1,000 (1,000) 0.00 5940 Amort.of CIA-General 0.00 0.00 601,277 (601,277) 1,030,780 (1,030,760) 0.00 5941 Amort.Bond Premium 0.00 0.00 4,880 (4,880) 8,366 (8,366) 0.00 Total Revenues $ 914,631.89 $ 6,608,010.72 $ 7,322,740 $ (714,729) $ 12,553,267 $ (5,945,258) $ 52.64 Monthly Budget-to-Actual I o-nue Report-- By Fund Run:9/21/ t8:03PM City of ____ard rage. 7 Water Enterprise Fund For 7/31/20155 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 39,042.30 264,327.92 259,298 5,030 444,511 (180,183) 59.46 5310 SG Service 16,905.16 69,645.97 76,371 (6,725) 130,921 (61,275) 53.20 5320 LC Service 22,460.97 116,603.65 131,527 (14,923) 225,474 (108,870) 51.71 5330 SMIC Sales 4,834.79 24,707.00 37,393 (12,686) 64,103 (39,396) 38.54 5340 Spec.Contracts 33,297.43 133,815.76 183,320 (49,504) 314,263 (180,447) 42.58 5801 Turn on Fees 85.89 3,660.41 2,791 870 4,784 (1,124) 76.51 5806 Ship Water 21,707.10 51,504.30 58,212 (6,708) 99,792 (48,288) 51.61 5807 Hydrant Rentals 4,631.00 32,643.50 34,243 (1,600) 58,703 (26,060) 55.61 5899 Miscellaneous Revenue 0.00 4,998.99 175 4,824 300 4,899 1,666.33 5901 EF Investment Interest 0.00 0.00 5,833 (5,833) 10,000 (10,000) 0.00 5905 EF Penalties and Interest 875.62 6,170.98 0 6,171 0 6,171 0.00 5940 Amort.of CIA-General 0.00 0.00 12,963 (12,963) 22,223 (22,223) 0.00 Total Revenues $ 143,840.26 $ 708,078.48 $ 802,126 $ (94,047) $ 1,375,074 $ (686,996) $ 51.49 Monthly Budget-to-Actual Revenue Report -- By Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 8 Wastewater Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 51,795.43 350,045.64 344,157 5,889 589,983 (239,937) 59.33 5310 SG Service 19,446.07 88,109.29 105,054 (16,945) 180,093 5320 LG Service 26,382.61 146,040.00 157,781 (91,984) 48.92 (11,741) 270,482 (124,442) 53.99 5330 SMIC Sales 2,712.12 21,082.29 20,709 373 35,501 (14,419) 59.38 5808 Sewer-Inspection 0.00 0.00 307 (307) 526 (526) 0.00 5809 Water/Seward Misc.Service 934.92 1,296.54 307 990 526 771 246.51 5901 EF Investment Interest 0.00 0.00 700 (700) 1,200 5905 EF Penalties and Interest 141.26 951.32 875 76 1,500 (1,200) 0.00 (549) 63.42 5940 Amort.of CIA-General 0.00 0.00 96,024 (96,024) 164,613 (164,613) 0.00 Total Revenues $ 101,412.41 $ 607,525.08 $ 725,914 $ (118,389) $ 1,244,424 $ (638.899) $ 48.82 --J Monthly Budget Exper -e Report by Fund Run:9/21/ .8:03 PM City of trd rare: 1 General Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 304,340.67 2,083,497.57 2,445,447 361,950 4,078,893 1,995,395 51.( 6001 Overtime 29,293.16 115,230.52 78,112 (37,118) 130,937 15,706 88.0 6002 Standby Time 0.00 4,766.09 4,765 (1) 8,169 3,403 58.: 6100 Medicare 8,777.63 48,151.04 49,867 1,716 82,778 34,627 58.1 6101 Unemployment Insurance 0.00 8,985.52 4,375 (4,611) 7,500 (1,486) 119.E 6102 Workers'Compensation 14,861.16 103,101.82 84,574 (18,528) 142,612 39,510 72.: 6200 Leave Time 22,563.82 210,494.75 260,535 50,041 440,354 229,859 47.E 6201 Retirement Benefits 64,881.42 465,825.59 532,213 66,387 905,058 439,233 51.1 6202 Health Insurance 63,782.74 799,862 03 882,873 83,011 1,473,383 673,521 54.: 6203 In Lieu of FICA 0.00 2,581.13 2,881 300 4,939 2,358 52.: Total Personnel Costs: $ 508,500.60 $ 3,842,496.06 $ 4,345,642 $ 503,146 $ 7,274,623 $ 3,432,127 $ 52.E Edon-Personnel Costs: 7000 Audit 167.84 50,167.84 65,833 15,665 95,000 44,832 52.E 7001 Communications 10,085.30 67,027.58 60,664 (6,364) 103,995 36,967 64.6 7002 Postage and Freight 1,692.45 18,013.22 25,811 7,798 44,254 26,241 40.E 7003 Banking&Credit Card Fees 1,081.84 6,348.65 5,892 (457) 10,100 3,751 62.E 7004 Insurance 0.00 107,677.23 127,162 19,485 217,996 110,318 49.: 7006 Legal 13,175.83 68,166.15 75,833 7,667 130,000 61,834 52.6 7009 Contracted Services 17,829.90 170,076.46 268,558 98,482 376,100 206,024 45.: 7010 Engineering 0.00 20.26 0 (20) 0 (20) 0.( 7011 Testing 1,812.00 3,224.00 0 (3,224) 0 (3,224) 0.( 'c- 7012 Other Special Services 5,932.39 12,940.93 33,608 20,667 45,900 32,959 28.1 7013 State Lobbying Fees 8,042.00 52,336.00 49,292 (3,044) 84,500 32,164 61.5 7014 Federal Lobbying Fees 7,684.00 61,349.00 53,783 (7,566) 92,200 30,851 66.( 7015 Utilities 44,687.40 265,597.36 266,875 1,278 457,500 191,903 58.( 7016 Heating Fuel 3,601.17 38,082.80 64,299 26,216 110,226 72,143 34.1 7017 Rents&Leases 4,138.61 42,331.56 36,458 (5,873) 62,500 20,169 67.) 7201 Library Books Library PIA Grant 1,280.48 8,991.88 12,352 3,360 17,352 8,360 51.E 7202 Library Periodicals 96.98 687.57 1,750 1,062 3,000 2,312 22.5 7203 Library Standing Orders 1,833.00 2,917 1,084 5,000 3,167 36.E 7204 Library Non-Print 212.73 3,570.92 3,208 (363) 5,500 1,929 64.5 7210 Vehicle Supplies 200.00 906.24 4,562 3,655 7,820 6,914 11.1 7211 Gas&Lube 4,449.40 25,718.25 65,071 39,353 111,550 85,832 23.( 7212 Uniform Allowance 646.88 10,013.46 4,037 "5,977) 6,920 (3,094) 144.; 7213 Safety Equipment 263.07 5,583.36 10,252 4,669 17,575 11,991 31.E 7214 Janitorial Supplies 3,655.37 8,628.76 8,050 (579) 13,800 5,171 62.E 7215 Operating Supplies 38,178.34 210,663.06 170,157 (40,506) 286,454 75,791 73.E 7216 Maintenance&Repair 11,724.18 114,053.14 131,741 17,688 225,670 111,617 50.E 7217 Small Tools&Equipment 3,331.30 19,741.06 42,935 23,194 69,195 49,454 28.E 7218 Inmate Meals 584.54 4,072.45 8,167 4,094 14,000 9,928 29.( 7300 Advertising 1,780.34 12,144.32 18,999 6,855 32,570 20,426 37.: 7301 Subscriptions&Dues 4,247.59 20,887.40 14,238 (6,649) 24,414 3,527 85.1 7302 Travel&Subsistence 2,554.75 52,895.37 62,562 9,667 104,648 51,753 50.1 7303 Education&Training 2,988.95 22,084.83 34,194 12,109 53,906 31,821 40.5 7304 Equipment Rent 863.22 7,143.40 32,002 24,858 54,860 47,717 13.( 7305 Grant Overhead 0.00 0.00 0 0 89 89 0.( Monthly Budget Expenditure Report by Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 2 General Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7307 GF Administrative Fee 7,503.12 52,521.84 52,522 0 90,037 37,515 58.: 7800 Sister City Program 1,324.69 2,357.52 2,625 267 4,500 2,142 52.; 7801 Contributions 0.00 95,000.00 124,961 29,961 204,128 109,128 46.8 7802 Contributions to Senior Citizens 0.00 75,000.00 43,750 (31,250) 75,000 0 100.( 7803 Contributions to SCF 0.00 25,000.00 14,583 (10,417) 25,000 0 100.( 7804 Elections 105.00 105.00 2,333 2,228 4,000 3,895 2.f 7805 Promotion 5,240.92 7,228.72 3,121 (4,108) 5,350 (1,879) 135.' 7806 Volunteer Fireman Stipend 1,666.66 13,333.28 11,667 (1,667) 20,000 6,687 66.( 7807 Contingency 0.00 5,061.50 6,592 1,530 11,300 6,239 44.i 7808 Bad Debt Expense 0.00 0.00 875 875 1,500 1,500 0.( 7810 Miscellaneous Expense (273.98) 10,934.66 17,369 6,434 29,775 18,840 36.; 8012 Debt Service Interest Expense 0.00 77,575.00 90,504 12,929 155,150 77,575 50.( 8102 Buildings 0.00 20,100.00 0 0 (20,100) 0.( 8103 Capital Equipment 0.00 1,541.89 5,250 3,708 9,000 7,458 17.' 8104 Motor Pool Rent 17,969.08 125,783.60 125,784 0 215,629 89,845 58.: 8300 Debt Service Principal 0.00 0.00 117,124 117,124 200,784 200,784 0,( Total Non-Personnel Costs: $ 230,058.34 $ 2,004,520.52 $ 2,380,322 $ 375,801 $ 3,935,747 $ 1,931,226 $ 50.E Total Expenditures $ 738,558.94 $ 5,847,016.58 $ 6,725,964 $ 878,947 $ 11,210,370 $ 5,363,353 $ 52.1 Monthly Budget Exper 'e Report by Fund Run:9121/_ :8:03 PM City of Ird 3 Harbor Enterprise Fund For 713//2015 Variance Variance Actual Y-T-D Y-T-D (Over)IUnder Annual (Over)/tinder %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 35,301.74 264,294.60 307,409 43,114 526,986 262,691 50.1 6001 Overtime 4,954.89 23,776.63 24,803 1,026 42,519 18,742 55.E 6002 Standby Time 982.63 7,973.52 7,068 (906) 12,116 4,143 65.E 6100 Medicare 845.10 5,352.12 5,945 593 10,191 4,839 52.: 6101 Unemployment Insurance 0.00 429.59 0 (430) 0 (430) 0.( 6102 Workers'Compensation 3,610.37 21,973.72 19,065 (2,909) 32,683 10,709 67.: 6200 Leave Time 5,025.62 33,619.50 36,368 2,748 62,345 28,726 53.E 6201 Retirement Benefits 9,334.15 68,572.84 83,550 14,977 143,229 74,656 47.E 6202 Health Insurance 9,570.50 117,102.48 134,400 17,297 227,257 110,155 51.1 Total Personnel Costs: $ 69,625.00 $ 543,095.00 $ 618,608 $ 75,513 $ 1,057,326 $ 514,231 $ 51.: Non-Personnel Costa: 7001 Communications 694.02 6,238.50 7,000 762 12,000 5,762 51.E 7002 Postage and Freight 314.74 2,168.27 6,271 4,103 10,750 8,582 20.' 7003 Bank and Credit Card Fees 10,201.82 33,902.04 29,187 (4,735) 50,000 16,098 67.E 7004 Insurance 0.00 19,836.13 31,208 11,372 53,500 33,664 37.( 7006 Legal 290.00 8,411.55 5,833 (2,578) 10,000 1,588 84.' 7009 Contracted Services 3,629.84 46,652.15 97,945 51,293 135,862 89,210 34.: 7011 Testing 152.00 857.00 0 (857) 0 T57) 0.( 7015 Utilities 13,516.40 55,918.08 67,083 11,165 115,000 59,082 48.E 7016 Heating Fuel 1,333.10 6,049.09 5,833 (216) 10,000 3,951 60.4 7100 General Power for Resale 16,506.51 166,436.83 206,917 40,480 359,000 192,563 46.: 7211 Gas&Lube 2,461.72 8,592.25 16,917 8,324 29,000 20,408 29.E 04 7213 Safety Equipment 332.02 4,073.58 4,375 301 7,500 3,426 54.: 7214 Janitorial Supplies 2,952.20 7,677.39 4,958 8,500 823 90.: 7215 Operating Supplies 2,158.52 10,547.52 19,833 9,286 34,000 23,452 31.( 7216 Maintenance&Repair 1,210.05 16,893.36 30,333 13,440 52,000 35,107 321 7217 Small Tools&Equipment 1,907.38 5,692.27 12,417 6,724 17,000 11,308 33.A 7300 Advertising 200.00 3,655.40 2,917 (739) 5,000 1,345 73.1 7301 Subscriptions&Dues 600.00 600.00 875 275 1,500 900 40.0 7302 Travel&Subsistence 836.00 3,836.19 5,633 1,997 10,000 6,164 38.: 7303 Education&Training 199.00 3,275.33 2,333 (942) 4,000 725 81.E 7304 Equipment Rent 148.37 1,043.53 292 (752) 500 (543) 208.E 7321 Harbor General Indirect Costs 35,921.11 251,447.85 244,914 (6,534) 419,852 168,404 59.E 7322 Harbor Admin Indirect Costs 24,030.10 168,210.69 163,746 (4,465) 280,707 112,496 59.E 7323 SMIC General Indirect Costs 378.94 2,652.58 0 (2,653) 0 (2,653) 0.( 7324 Gen Fund Indirect Costs 27,745.83 194,219.41 194,220 0 332,948 138,729 58.: 7325 Harbor Internal Cost Allocation (67,287.42) (471,011.79) (471,012) 0 (807,449) (336,437) 58.: 7330 P.I.L.T. 0.00 78,885.98 106,661 27,775 182,848 103,962 43.1 7331 Reclass PILT to Transfer-Out 0.00 (78,885.98) (106,681) (27,775? (182,848) (103,962) 43.1 7808 Bad Debt Expense 0.00 0.00 5,833 5,833 10,000 10,000 0.( 7810 Miscellaneous Expense 32.00 742.42 2,042 1,299 3,500 2,758 21.: 7900 Depreciation Expense 0.00 0.00 920,333 920,333 1,577,714 1,577,714 0.( 8012 Debt Service Interest Expense 0.00 80,537.81 167,937 87,399 268,823 188,285 29.E 8014 Amortization of Bond Issue Costs 0.00 0.00 (2,470) 0 0 0.( 0 '2,028) 0.( 8101 Infrastructure 0.00 2,027.68 0 - Monthly Budget Expenditure Report by Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 4 Harbor Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8104 Motor Pool Rent 4,817.51 33,722.45 33,723 0 57,810 24,088 58.Z 8300 Debt Service Principal 0.00 236,253.80 309,253 72,999 511,859 275,605 46.1 Total Non-Personnel Costs: $ 85,281.56 $ 911,159.36 $ 2,126,859 $ 1,215,700 $ 3,580,876 $ 2,669,717 $ 25! Total Expenditures $ 154,906.56 $ 1,454,254.36 $ 2,745,467 $ 1,291,213 $ 4,638,202 $ 3,183,948 $ 31 Monthly Budget Expen e Report by Fund Run:9/21/e 8:03 PM City of: rd _ 5 SMIC Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Ovar)IUnder Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 8000 Salaries 3,351.92 40,887.72 37,095 (3,593) 83,591 22,903 63.E 6001 Overtime 0.00 7,799.64 1,928 (5,872) 3,305 (4,495) 235.E 8100 Medicare 54.50 727.96 604 (124) 1,035 307 70.: 6102 Workers'Compensation 346.21 4,515.01 2,941 (1,574) 5,042 527 891 6201 Retirement Benefits 841.44 11,332.39 1,376 (9,957) 2,358 (8,974) 4801 6202 Health Insurance 619.10 18,641.24 7,206 (11,436) 12,138 (6,503) 1531 Total Personnel Costs' $ 5,213.17 $ 83,703.96 $ 51,150 $ (32,554) $ 87,469 $ 3,765 $ 95.1 Non-Personnel Costs: 7001 Communications 0.00 0.00 292 292 500 500 0.( 7002 Postage and Freight 0.00 688.44 3,208 2,520 5,500 4,812 121 7003 Bank and Credit Card Fees 0.00 9.95 0 (10) 0 (10) 0.( 7004 Insurance 0.00 10,269.50 5,192 (5,078) 8,900 (1,389) 115.: 7006 Legal 260.00 10,008.75 0 (10,009) 0 (10,009) 0.0 7009 Contracted Services 19,000.00 48,578.00 29,187 (19,411) 50,000 1,422 97.1 7015 Utilities 1,035.14 10,079.17 8,750 (1,329) 15,000 4,921 67.1 7016 Heating Fuel 1,097.84 3,236.85 3,500 263 6,000 2,783 53.E 7100 General Power for Resale 2,859.93 15,654.12 12,833 (2,821) 22,000 6,346 71.1 7102 Power Fuel Costs 0.00 2,205.15 0 (2,205) 0 (2,205) 0.( 7211 Gas&Lube 311.41 6,377.28 5,833 (544) 10,000 3,623 63.; Cyr 7215 Operating Supplies 167.83 2,948.64 3,500 551 6,000 3,051 49.1 0 7216 Maintenance&Repair 4,370.34 8,232.24 21,000 12,768 36,000 27,768 22.E 7217 Small Tools&Equipment 0.00 7,283.54 875 (8,409) 1,500 (5,784) 4851 7300 Advertising 0.00 779.40 2,917 2,137 5,000 4,221 15.1 7302 Travel&Subsistence 0.00 42.98 58 15 100 57 43.( 7304 Equipment Rent 0.00 0.00 17,000 17,000 17,000 17,000 0.( 7321 Harbor General Indirect Costs 4,404.89 30,834.15 30,033 (801) 51,485 20,651 59.1 7322 Harbor Admin Indirect Costs 2,931.32 20,519.10 19,975 (545) 34,242 13,723 59.E 7323 SMIC General Indirect Costs (378.94) (2,852.58) 74,564 77,217 127,824 130,477 (2.( 7324 Gen Fund Indirect Costs 7,368.42 51,578.90 51,579 0 88,421 36,842 58.: 7325 Harbor internal Cost Allocation 0.00 0.00 (75,147) (75,147) (128,824) (128,824) 0.( 7330 P.I.L.T. 0.00 7,820.09 12,005 4,185 20,580 12,760 38.( 7331 Redass PILT to Transfer-Out 0.00 (7,820.09) (12,005) (4,185) (20,580) (12,760) 38.( 7808 Bad Debt Expense 0.00 0.00 2,333 2,333 4,000 4,000 0.0 7810 Miscellaneous Expense 0.00 530.00 0 (530) 0 (530) 0.( 7900 Depreciation Expense 0.00 0.00 665,151 665,151 1,140,259 1,140,259 0.( 8300 Debt Service Principal 0.00 147,012.43 0 (147,012) 0 (147,012) - 0.( Total Non-Personnel Costs: $ 43,428.18 $ 374,218.01 $ 882,613 - $ 508,397 $ 1,500,907 $ 1,126,691 $ 24.E Total Expenditures $ 48,641.35 $ 457,919.97 $ 933,763 $ 475,843 $ 1,588,376 $ 1,130,466 $ 28.E Monthly Budget Expenditure Report by Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 6 Parking Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditureg Personnel Costs: 6000 Salaries 12,327.24 38,858.21 67,447 28,589 115,624 76,766 33.E 6001 Overtime 736.20 884.18 1,565 680 2,882 1,798 32.5 6100 Medicare 908.60 2,353.16 4,626 2,273 7,930 5,577 29.E 6101 Unemployment Insurance 0.00 0.00 4,083 4,083 7,000 7,000 0.( 6102 Workers'Compensation 1,214.38 3,122.40 462 (2,660) 792 (2,330) 394.: 6201 Retirement Benefits 309.76 2,338.69 407 (1,932) 697 (1,642) 335.5 6202 Health Insurance 203.79 2,675.08 2,489 (186) 4,267 1,592 82.E Total Personnel Costs: $ 15,699.97 $ 50,231.72 $ 81,079 $ 30,847 $ 138,992 $ 88,760 $ 36: Non-Personnel Costs: 7001 Communications 194.46 1,126.08 2,917 1,791 5,000 3,874 22.5 7002 Postage and Freight 0.00 37.59 438 400 750 712 5.0 7003 Bank and Credit Card Fees 0.52 97.38 4,083 3,986 7,000 6,903 1.; 7004 insurance 0.00 1,341.39 1,575 234 2,700 1,359 49.E 7009 Contracted Services 1,045.00 1,045.00 0 (1,045) 0 0.( 7011 Testing 222.00 298.00 0 (298) 0 0.( 7012 Other Special Services 0.00 0.00 5,542 5,542 9,500 9,500 0.( 7015 Utilities 85.11 151.11 292 141 500 349 30.: 7211 Gas&Lube 186.03 404.10 583 179 1,000 596 40.4 7212 Uniform Allowance 321.06 778.10 0 (778) 0 (778) 0.( 7213 Safety Equipment 159.65 159.65 292 132 500 340 31.5 7215 Operating Supplies 2,059.29 3,043.55 8,750 5,706 15,000 11,956 20.: 7216 Maintenance&Repair 338.55 9,980.04 8,750 (1,230) 15,000 5,020 66.5 7217 Small Tools&Equipment 112.17 850.25 1,167 316 2,000 1,150 42.5 7300 Advertising 0.00 412.10 583 171 1,000 588 41.: 7301 Subscriptions&Dues 395.00 395.00 3,500 3,105 6,000 5,605 6.E 7302 Travel&Subsistence 0.00 0.00 146 146 250 250 0.( 7303 Education&Training 0.00 0.00 583 583 1,000 1,000 0.( 7304 Equipment Rent 4,305.00 4,454.65 0 (4,455) 0 (4,455) 0.( 7307 GF Administrative Fee 865.92 6,061.40 6,081 0 10,391 4,330 58.: 7330 P.I.L.T. 0.00 4,861.20 13,183 8,322 22,600 17,739 21.5 7331 Reclass PILT to Transfer-Out 0.00 (4,861.20) (13,183) (8,322) (22,600) (17,739) 21.E 7810 Miscellaneous Expense 0.00 0.00 467 467 800 800 0.( 7900 Depreciation Expense 0.00 0.00 13,399 13,399 22,969 22,969 0.( 8103 Capital Equipment 0.00 0.00 1,458 1,458 2,500 2,500 0.( 8104 Motor Pool Rent 1,083.33 7,583.35 7,583 0 13,000 5,417 58.: Total Non-Personnel Costs: $ 11,373.09 $ 38 218.74 $ 68,169 $ 29,950 $ 116,860 $ 78,641 $ 32.1 Total Expenditures $ 27,073.06 $ 88,450.46 $ 149,248 $ 60,798 $ 266,862 $ 167,402 $ 34.t Monthly Budget Expen e Report by Fund Run:9/2111 8:03 PM City of: rd _ 7 Electric Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 55,344.32 388,519.55 528,735 140,215 906,402 517,882 42.E 6001 Overtime 15,721.24 56,156.92 37,822 (18,335) 64,838 8,681 86.E 6002 Standby Time 11,489.08 90,420.60 52,082 (38,339) 89,283 101.: 6100 Medicare 2,286.44 11,711.24 9,439 (2,272) 16,182 4,471 72.: 6101 Unemployment Insurance 0.00 0.00 1,750 1,750 3,000 3,000 0.( 6102 Workers'Compensation 3,372.85 28,646.64 26,051 (2,596) 44,658 16,011 64' 6200 Leave Time 5,436.71 41,808.59 61,959 20,151 106,216 64,407 39.: 6201 Retirement Benefits 12,506.12 88,220.22 98,250 10,030 168,429 80,209 52.: 6202 Health Insurance 7,421.24 102,077.36 130,328 28,251 220,348 118,271 46.1 6204 Meal Allowance 179.25 1,523.02 7,402 5,879 12,689 11,166 12.( 6205 Electric Union Benefits 3,228.63 13,711.04 11,667 (2,044) 20,000 6,289 68.t Total Personnel Costs: $ 116,985.88 $ 822,795.18 $ 965,485 $ 142,890 $ 1,652,045 $ 829,250 $ 49.E Non-Personnel Costs: 7001 Communications 1,325.65 10,302.67 11,958 1,656 20,500 10,197 50.: 7002 Postage and Freight 1.42 14,265.38 14,000 (265) 24,000 9,735 59! 7003 Bank and Credit Card Fees 4,704.83 29,583.76 28,000 (1,584) 48,000 18,416 61.E 7004 Insurance 0.00 29,822.48 37,917 8,094 65,000 35,178 45.E 7006 Legal 1,007.45 8,811.42 36,167 27,355 62,000 53,189 14.1 7009 Contracted Services 5,478.90 72,054.92 164,574 92,519 276,000 203,945 26.1 7010 Engineering 324.00 3,602.50 0 (3,603) 0 (3,603) 0.( C. 7011 Testing 219.00 460.00 0 (460) 0 (460) 0.( .) 7012 Other Special Services 1,656.11 11,061.66 8,750 (2,312) 15,000 3,938 73.: 7015 Utilities 6,924.11 49,341.60 61,833 12,492 101,000 51,858 48.E 7018 Heating Fuel 14,039.19 20,470.28 22,833 2,363 37,000 16,530 55.: 7017 Rents&Leases 33.33 18,323.56 9,917 (8,407) 17,000 (1,324) 107.: 7101 Chugach Power Purchases 183,993.28 975,577.24 1,035,417 59,839 1,775,000 799,423 54.5 7102 Power Fuel Costs 214,616.00 1,403,143.00 1,788,500 385,357 3,066,000 1,662,857 45.: 7103 Fuel for Generators 39,288.15 78,237.87 87,500 9,262 150,000 71,762 52.1 7210 Vehide Supplies 1,024.40 1,914.67 2,917 1,002 5,000 3,085 38.1 7211 Gas&Lube 1,224.30 20,946.86 25,083 4,136 43,000 22,053 48.7 7213 Safety Equipment 0.00 0.00 2,917 2,917 5,000 5,000 0.( 7215 Operating Supplies 10,733.46 115,400.84 160,417 45,016 275,000 159,599 41.5 7216 Maintenance&Repair 5,653.27 28,334.81 72,917 44,582 125,000 96,685 22.E 7217 Small Tools&Equipment 0.00 1,956.40 29,167 27,210 50,000 48,044 3.5 7300 Advertising 0.00 1,320.24 4,667 3,346 8,000 6,880 16.f 7301 Subscriptions&Dues 49,155.85 53,240.39 5,833 (47,407) 10,000 (33,240) 532.4 7302 Travel&Subsistence 383.28 8,909.66 17,500 8,590 30,000 21,090 29.: 7303 Education&Training 0.00 4,418.00 26,250 21,832 45,000 40,582 9.f 7304 Equipment Rent 419.63 3,177.49 13,417 10,239 23,000 19,823 13.f 7307 GFAdministrative Fee 72,379.83 506,658.85 506,659 0 868,558 361,899 58.: 7330 P.I.L.T. 0.00 375,830.35 533,920 158,089 915,291 539,461 41.( 7331 Reclass PILT to Transfer-Out 0.00 (375,830.35) (533,920) (158,089) (915,291) (539,461) 41.( 7808 Bad Debt Expense 55.75 2,447.26 17,500 15,053 30,000 27,553 8.1 7810 Miscellaneous Expense 150.00 1,033.40 7,583 6,550 13,000 11,967 7.5 7900 Depreciation Expense 0.00 0.00 1,036,763 1,036,763 1,777,308 1,777,308 0.( Montialy Budget Exper!dlture Report by Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 8 Electric Enterprise Fund For 7/31/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8010 Utility Deposit Interest 103.52 684.63 817 132 1,400 715 48,E 8011 Bonding Expense 0.00 2,700.60 0 '2,701) 0 !2.701) 0.( 8012 Debt Service Interest Expense 0.00 118,156.77 159,402 41,245 273,261 155,104 43.: 8014 Amortization of Bond Issue Costs 0.00 0.00 4,915 4,915 8,425 8,425 0.( 8101 Infrastructure 1,494.39 54,878 39 541,242 486,364 776,659 721,781 7.( 8103 Capital Equipment 0.00 47,567.00 29,187 (18,400) 50,000 2,433 95.1 8104 Motor Pool Rent 14,583.33 102,083.35 102,083 0 175,000 72,917 58.: 8200 Work Order Sal/Benefit credits 0.00 0.00 (173,695) (297,763) (297,763) 0.0 8201 Work Order Operating Supply credits 0.00 0.00 (29,167) (50,000) (50,000) 0.( 8300 Debt Service Principal 0.00 475.000 00 233,333 (241,667) 400,000 (75,000) 118. Total Non-Personnel Costs: $ 630,972.43 $ 4,275,887.95 $ 6,105,053 $ 1,829,165 $ 10,301,348 $ 6,025,460 $ 411 Total Expenditures $ 747,958.31 $ 5,098,683.13 $ 7,070,538 $ 1,971,855 $ 11,953,393 $ 6,854,710 $ 42.f ^ _ / Monthly Budget Expen e Report by Fund Run:9/21/ - 8:03 PM City of! Ird : s Water Enterprise Fund For 713112015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under Y.of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs; 6000 Salaries 16,126.50 106,097.17 126,946 20,849 217,622 111,525 148.? 6001 Overtime 1,683.30 8,296.64 2,686 (5,610) 4,605 (3,692) 6002 Standby Time 851.00 6,829.68 6,463 (367) 11,079 4,249 61.( 6100 Medicare 251.59 1,621.40 1,845 223 3,162 1,541 51.: 6102 Workers'Compensation 804.99 4,228.57 6,613 2,384 11,336 7,107 37.: 6200 Leave Time 2,041.50 4,495.25 8,570 4,075 14,691 10,196 30.( 6201 Retirement Benefits 4,330.89 28,747.02 31,297 2,550 53,652 24,905 .(: 6202 Health Insurance 3,501.23 39,839.78 45,332 5,492 76,712 36,872 5511 E 6203 In Lieu of FICA 0.00 409.60 288 _ (121) 494 84 Total Personnel Costs: $ 29,591.00 $ 200,565.11 $ 230,040 $ 29,475 $ 393,353 $ 192,788 $ 50.E Cron-Personnel coats; 6,125 (646) 10,500 3,729 64•` 7001 Communications 696.90 6,771.09 7002 Postage and Freight 0.00 1,911.14 3,938 2,026 6,750 4,839 28.; 7003 Bank and Credit Card Fees 507.44 3,119.24 2,625 (494) 4,500 1,381 69 7004 Insurance 0.00 5,360.42 4,900 (460) 8,400 3,040 631 7006 Legal 0.00 0.00 3,208 3,208 5,500 5,500 0.( 7009 Contracted Services 0.00 44,656.27 60,667 16,010 104,000 59,344 42.E 7011 Testing 250.00 3,250.66 6,679 3,429 11,450 8,199 �7 7015 Utilities 13,622.38 91.431 27 141,458 50,027 242,500 151,069 626.92 6,362.87 6,067 1,604 (296) 639 10,400 4,037 61.' 7211 Gas&Lube 2,760 1,785 35.( 7213 Safety Equipment 6.99 964.72 _ E. 7215 Operating Supplies 1,238.40 11,093.61 25,083 13,990 43,000 31,906 25.£ 87.31 7,082.01 19,250 12,168 33,000 25,918 21.` 7216 Maintenance Repair 7,950 2,947 62-`- 7217 Small Tools&Equipment 254.63 5,003.43 4,638 (366) 7300 Advertising 0.00 0.00 1,167 1,167 2,000 2,000 0 7301 Subscriptions&Dues 0.00 1,212.00 758 (454) 1,300 88 93.: 7302 Travel&Subsistence 0.00 625.27 3,267 2,641 5,600 4,975 11.1 7303 Education&Training 0.00 0.00 3,850 3,850 6,600 6,600 0.( 7304 Equipment Rent 1,350.00 5,400.00 5,542 142 9,500 4,100 56. 7307 GF Administrative Fee 19,967.58 139,773.10 139,773 0 239,611 99,838 58 0.00 33,239.15 62,666 29,427 107,428 74,189 30.E 7330 P.I.L.T. 30.£ 7331 Reclass PILT to Transfer-Out 0.00 !33,239.15) (62,6&t (29,427) (107,428) 7808 Bad Debt Expense 0.00 0.00 1,167 1,167 2,000 2,000 0.( 7810 Miscellaneous Expense 0.00 247.10 1,458 1,211 2,500 2,253 9.£ 7900 Depreciation Expense 0.00 0.00 114,532 114,532 196,340 196,340 0.( 8012 Debt Service Interest Expense 0.00 6,491.74 15,917 9,425 27,286 20,794 23.; 8103 Capital Equipment 0.00 4,814.43 0 (4,814) 0 (4,814) 0.( 8104 Motor Pool Rent 375.00 2,625.00 2,625 0 4,500 1,875 58.: 0.00 129,557.56 74,535 (55,023) 127,774 (1,784) 101./ 8300 Debt Service Principal 42.f Total Non-Personnel Costs: $ 38,983.55 $ 477,752.93 $ 650,833 $ 173,080 $ 1,115,711 $ 637,958 $ Total Expenditures $ 68,574.55 $ 678,318.04 $ 880,873 $ 202,555 $ 1,609,064 $ 830,746 $ 44•£ Monthly Budget Expenditure Report by Fund Run:9/21/2015 at 8:03 PM City of Seward Page: 10 Wastewater Enterprise Fund For 7131/2015 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 11,774.47 89,514.16 93,146 3,631 159,678 70,184 56.( 6001 Overtime 501.20 15,722.82 1,849 (13,874) 3,170 (12,553) 495.E 6002 Standby Time 404.46 2,675.35 3,786 1,111 6,491 3,816 41.: 6100 Medicare 159.19 1,415.07 1,304 (111) 2,236 821 63.; 6102 Workers'Compensation 459.98 4,506.22 5,633 1,127 9,657 5,151 46.E 6200 Leave Time 1,500.97 11,542.21 8,688 (2,854) 14,894 3,352 77.1 6201 Retirement Benefits 2,903.10 25,507.68 23,102 (2,406) 39,603 14,095 64.L 6202 Health Insurance 2,400.17 34,238.57 32,486 (1,753) 54,976 20,737 62.: 6203 In Lieu of FICA 0.00 409.60 288 (121) 494 84 82.5 Total Personnel Costs: $ 20,103.54 $ 185,531.68 $ 170,282 $ (15,250) $ 291,199 $ 105,667 $ 63. Non-Personnel Costs: 7001 Communications 470.47 3,632.27 5,075 1,443 8,700 5,068 41.E 7002 Postage and Freight 67.40 2,414.92 2,333 (82) 4,000 1,585 60.: 7003 Bank and Credit Card Fees 661.17 4,040.29 3,325 (715) 5,700 1,660 70/ 7004 Insurance 0.00 3,405.23 3,792 386 6,500 3,095 52.: 7006 Legal 0.00 0.00 2,917 2,917 5,000 5,000 0.( 7009 Contracted Services 6,079.94 15,517.84 50,750 35,232 87,000 71,482 17.E 7011 Testing 3,600.00 14,598.71 11,783 (2,815) 20,200 5,601 72.: 7015 Utilities 10,840.09 100,042.65 114,917 14,874 197,000 96,957 50.; 7016 Heating Fuel 0.00 475.50 1,050 575 1,800 1,325 26.1 �o 7017 Rents&Leases 868.95 8,244.11 5,133 (3,111) 8,800 556 93.f ` 7211 Gast Lube �J` 7213 Safety Equipment 89.99 1,209.30 175 (1,034) 300 (909) 403.' /215 Operating Supplies 625.63 18,580.51 8,458 (10,122) 14,500 (4,080) 128.1 7216 Maintenance&Repair 256.56 16,195.04 19,542 3,347 33,500 17,305 48.: 7217 Small Tools&Equipment 199.19 4,540.27 1,750 (2,790) 3,000 (1,540) 151.; 7300 Advertising 0.00 0.00 292 292 500 500 0.( 7301 Subscriptions&Dues 0.00 2,620.00 992 (1,628) 1,700 (920) 154.1 7302 Travel&Subsistence 71.00 3,026.91 2,333 (694) 4,000 973 75.E 7303 Education&Training 0.00 955.00 1,167 212 2,000 1,045 47.1 7304 Equipment Rent 1,350.00 5,400.00 642 (4,758) 1,100 (4,300) 490.1 7306 In-Kind Expenses 0.00 '1P 189 32) 0 19,189 0 19,189 0.( 7307 GF Administrative Fee 12,194.00 85,358.00 85,358 0 146,328 60,970 58.: 7330 P.I.L.T. 0.00 32,692.63 50,266 17,573 86,170 53,477 37.5 7331 Redass PILT to Transfer-Out 0.00 (32,692.63) (50,266) (17,573) (86,170) (53,477) 37.5 7808 Bad Debt Expense 0.00 0.00 1,021 1,021 1,750 1,750 0 7810 Miscellaneous Expense 0.00 100.00 583 483 1,000 900 10.( 7900 Depreciation Expense 0.00 0.00 122,419 122,419 209,861 209,861 0.( 8012 Debt Service Interost Expense 0.00 0.00 27,570 27,570 30,070 30,070 0•( 8103 Capital EquIpment 0.00 15,406.60 0 0 (15,407) 0.( 8104 Motor Pool Rent 375.00 2,625.00 2,625 0 4,500 1,875 58.: 8300 Debt Service Principal 0.00 0.00 84,144 84,144 91,351 91,351 0.( Total Non-Personnel Costs: $ 37,749.39 $ 289,199.33 $ 560,438 $ 271,239 $ 890,660 $ 601,461 $ 32.` Total Expenditures $ 67,852.93 $ 474,731.01 $ 730,720 $ 255,989 $ 1,181,859 $ 707,128 $ 40.1 Providence Health&Services INC_DET_OPS 1EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Printed On 8/17/15 t$5:16 PM Detail Statement of Operations(In Thousands) Printed By aellensw Reported as of July 2015 Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget Variance Pr.Year %Variance Gross Service Revemtec 206 138 49.1% AcuteCare-Inpatient 1,143 963 18.7% 634 80.3% 1,312 823 59.4% Acute Care-Outpatient 5,443 4,510 20.7% 4,469 21.8% 158 117 34.4% Primary Care 679 586 15.9% 655 3.8% 1,166 1,479 (21.1) Long-term Care 8,322 10,112 (17.7) 8,382 (0.7) 2,842 2,557 11.1% Total Gross Service Revenues 15,587 16,171 (3.6) 14,139 10.2% Revenue Deducions: 117 42 179.2% Charity Care 1,243 291 327.7% 301 313.4% 475 498 (4.6) Medicare Medicaid 2,512 3,239 (22.5) 2,702 (7.0) 21 25 (16.2) Negotiated Contracts 73 134 (45.4) 129 (43.2) 177 99 79.0% Other Deduction Expense 625 557 12.2% 537 16.2% 790 663 19.0% Revenue Deductions 4,452 4,220 5.5% 3,669 21.4% 119 80 49.8% Bad Debt Deduction 237 557 (57.4) 632 (62.5) 1,933 1,814 6.5% Net Service Revenue 10,898 11,393 (4.3) 9,838 10.8% e=4/1 35 7 406.4% Other Operating Revenue 152 48 217.4% 89 72.3% 4 1,968 1,821 8.1% Total Net Operating Revenues 11,050 11,441 (3.4) 9,927 11.3% E)menses from Operations; Other nc_ec_ne from Operations: 807 783 3.1% Salaries and Wages 5,411 5,283 2.4% 5,351 1.1% 220 218 1.1% Employee Benefits 1,609 1,511 6.5% 1,434 12.2% 22 8 194.3% Professional Fees Expense 71 53 33.5% 126 (43.6) 123 90 35.9% Supplies 667 618 7.8% 596 11.9% 173 198 (12.5) Purchased Services Expense 1,390 1,386 0.2% 1,379 0.8% 2 2 (0.1) Depreciation Expense 19 19 (0.1) 10 89.6% - 2 (100.0) Interest and Amortization - 11 (100.0) 23 (100.0) 1 1 66.7% Taxes and Licenses 1 11 (89.4) 5 (76.2) 70 65 7.6% Other Expenses 445 455 (2.3) 449 (0.9) 1,419 1,385 3.9% Other Expenses from Operations 9,813 9,349 2.8% 9,372 2.6% 1,419 1,366 3.9% Total Operating Exp 9,613 9,349 2.8% 9,372 2.6% 548 455 20.6% Excess of Rev Over Exp from OPS 1,4.38 2,092 (31.3) 554 159.4% 0 0 (50.6) Non-Operating Gain(Loss) 0 0 (6.6) 0 (20.7) 549 455 20.6% Excess of Rev Over Exp 1,438 2,093 (31.3) 555 159.3% Other Activity-Unrestricted (1,603) (1,573) 1.9% Increase(Decrease)in UR Net Assets (166) (1,019) (83.7) Providence Health&Services BAL_Balance Sheet_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD 110 Balance Sheet(In Thousands) Printed On 8/17/15 @ 5:16 PM Reported as of July 2015 Printed By aallensw July December July December 2015 2014 2015 2014 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets; Current Liabilities: Cash and Cash Equivalents 1,202 409 Accounts Payable 297 190 Mgmt Designated Cash&Cash Equiv. - - Accrued Compensation 753 990 Accounts Receivable 5,095 7,272 Payable to Contractual Agencies 17 0 Less:Contractual Allowance (1,219) (337) Deferred Revenue/Unearned Premiums 1,585 1,892 Less:Allowance for Doubtful Accounts (1,047) (1,017) Other Current Liabilities 1,674 5,454 Affiliate Receivable (2,379) - Total Current Liabilities 4,326 8,527 Other Receivables 299 228 Total Current Assets 1,951 6,555 Long-Term Debt; Assets Whose Use is Limited; Funds Held for Long Term Purposes 223 - Assets Whose Use is Limited 223 - Total Other LT Liabilities 353 112 Property.Plant&Equipment Total Liabilities 4,679 8,638 Property Plant Equipment Gross 366 332 Accumulated Depreciation (215) (196) Property Plant Equipment Net 151 136 Net Assets; Unrestricted (2,004) (1,839) Other Assets; Temporarily Restricted 10 9 Other Assets 360 118 Total Net Assets (1,995) (1,829) Total Other LT Assets 360 118 Total Liabilities and Net Assets 2,684 6,809 Total Assets 2,684 6,809 Providence Hea iervices BAL : ;HG IN 110-PROVIDENCE SEWA ED CENTER-MGD NE ET_EAL Actual Statement of Changes in Net Assets(in Thousands) Printed On 8/17/15 @ 5:16 PM Reported as of July 2015 Printed By aallensw 9of11 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (1,839) (1,384) Excess of Revenues Over Expenses 1,438 555 Restricted Contributions&Grants - - Net Assets Released from Rest. - - Interdivision Transfers (1,603) (1,573) Net Assets(Liabilities)Assumed - - Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - - Total Change in Net Assets (166) (1,019) Ending Balance (2,004) (2,402) TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 9 8 Investment and Other Income - - Restricted Contributions&Grants 0 (2) Net Assets Released from Rest. - - Interdivision Transfers - - Net Assets(Liabilities)Assumed - - Unrealized Gains(Losses)on Invest. - - Extraordinary Items&Other - - Total Change in Net Assets 0 (2) Ending Balance 10 7 Providence Health& Services CF CASHFLOW_STMT_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Cash Flows(in Thousands) Printed On 8/17/15 @ 5:16 PM Reported as of July 2015 July July July July 2015 2014 2015 2014 Operating Activities: Financing Activities: Change in Net Assets (165) (1,020) Proceeds from Rest Contrib and Invest Inc - - - Adjustments to Reconcile Net Cash Provided by Operating Activities Debt Borrowings Debt Payments - - Depreciation 19 10 Amortization(CF_AMORT) - - Increase Decrease in Def Financing Costs - - Provision for Bad Debts 237 632 Changes in securities lending payable - - Interdivision Transfers and Other (1,603) (1,573) - Loss Gain on Sale of Cap Assets - Equity Income from Joint Ventures - Net Cash Provided by Used in Fin Act (1,603) (1,573) - Restricted Contrib/lnvestment Income Loss - Increase(Decrease)in Cash&Cash Equiv. 793 (972) Net Real/Unreal Gains Losses on Invest 0 0 - Capital Contributions to Joint Ventures - Distributions from Joint Ventures - Cash and Cash Equiv-Beginning of Period 409 61 - - Extraordinary Items and Other - Net Assets Cont/Assumed and Other 1,603 1,573 Cash and Cash Equiv-End of Period 1,202 (911) Changes in Certain Current Assets/Liab 925 (574) Increase Decrease in Other Liabilities 241 (141) Supplemental Disclosure: Net Cash Provided by Used in Op Act 2,861 480 Cash Paid for Interest,Net of Capital - 23 Capitalized Lease Obligations - - Investing Activities: Property,plant and equipment additions - - Proceeds on the disposal of PPE #ZERO - Purchases of Investments - - Proceeds on the Sale of Investments (223) (22) Change in securities lending collateral - - FM Increase Decrease in Funds Held by Trustee - - FM Increase Decrease in Other Long-Term Assets (242) 142 Net Assets Liab Assumed and Other - - Net Cash Provided by Used in Inv Act (465) 121 Memorandum Meeting Date: September 28, 2015 iof set, To: Seward City Council i":: 4� Through: Ron Long, Assistant City Manager From: Donna Glenz, Planner Subject: Status update for the All Hazard Mitigation Plan, Annual Report to the National Flood Insurance Program Community Rating System The revised Seward All Hazard Mitigation Plan was adopted by Seward City Council Resolution 2010-030, on April 12, 2010. The Seward plan was annexed to the Kenai Peninsula Borough Mitigation Plan and received final approval by FEMA on August 25, 2011. This report has been compiled through the review of City Manager reports to Council and discussions with City departments. For credit under the Community Rating System, this memo must be distributed to the media and made available to the public. It is being sent to the Seward Phoenix Log, and the Seward Journal. Copies of this review are available at the Community Development Office in City Hall and posted on the City of Seward official website. Review of the Plan's Potential Projects: 6A—Potential Projects The following list is based upon city staff analysis of vulnerabilities and mitigation measures for known hazards in the Seward area. Prioritizing the list will depend on future disasters and the needs of the community. Inclusion of short and long term projects is consistent with the state hazard plan. • Short-term projects are those which could be accomplished within a two year time period. •Long-term projects will take longer than two years and/or depend on other projects being accomplished first or substantial funding resources. • [Responsible Department, Agency, Organization] Project Listing(not prioritized): 1. Identify additional hazards not covered previously and conduct a risk analysis within a two year time period. (Short Term) [Mitigation Planning Team under Fire Chief] ■ This item is a continual work in progress;additional individual specific hazards have not been identified and added to the plan. 2. The current Flood Insurance Rate Maps are very outdated and are in need of updating to address the following items. (Long Term) [Planning Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area Administration and Board] • 1981 maps need to be reevaluated with 23 years of additional data. � 0 ✓ The Seward Bear Creek Flood Service Area Board, the Kenai Peninsula Borough, the State of Alaska, Region X, FEMA and the City of Seward held numerous meetings and teleconferences in the process of adopting new flood maps. New DFIRM maps replaced the 1981 FIRM Maps, effective on September 27, 2013. 3. City of Seward should evaluate the benefits of applying to FEMA to join the Community Rating System (CRS). (Short Term) [Planning Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ This item has been completed. The City of Seward currently holds a CRS rating of 9. 4. City staff should work with adjustors on the CRS to reduce interest rates. (Long Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ This item is an ongoing project. Staff continues to work with the NFIP to increase the community's rating. 5. Information on how to obtain insurance from the NFIP should be provided to private property owners. (Short Term) [Planning Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area Administration and Board, Chamber of Commerce] ✓ This item is an ongoing project. Annual letters are mailed to property owners within the mapped flood hazard areas. Also to developers, contractors, insurance agents and realtors. 6. Publish a brochure containing information on the City of Seward flood dangers to be distributed to the community. (Short Term) [Planning Department, Flood Administrator, Seward Bear Creek Flood Service Area Administration and Board,Chamber of Commerce] ✓ This item is an ongoing project. Numerous public information brochures are available through the Seward Bear Creek Flood Service Area Board and the Community Development Office. 7. Require that realtors disclose hazard risk in real estate transactions. (Short Term) [Planning Department, Flood Plan Administrator, Seward Bear Creek Flood Service Area Administration and Board, City Legal Department, City Administration] ✓ This is an ongoing project. Through education and annual mailings the realtors are provided flood hazard information. 8. Bring a flood-proofing workshop to Seward to assist the City and private property owners. (Short Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ This item is an ongoing project. The Community Development office participated in an All Agency Public Information Day workshop,providing information to the public on April 16, 2015. 9. Reevaluate land use codes and subdivision regulations that are specific to development within the flood prone areas. (Short Term)[Planning Department,Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ The Planning and Zoning Commission continues to hold public meetings and work sessions to reevaluate the land use codes and subdivision regulations. The Floodplain Development portion of the code has been updated with the newly adopted DFIRM maps, which became effective September 27, 2013. City Ordinance 2013-010 amended the code and was approved by City Council on July 8, 2013. 10.Mitigate damage to roads, drainage and utilities by requiring that storm reconstruction be done to a higher standard. (Long Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board,City Legal Department, City Administration] '7 This item continues to be accomplished with ongoing projects. Continued updates to the Council through the City Manager reports have been provided on the completion of the Dairy Hill culvert replacement, a Hazard Mitigation Project. The U.S. Army Corp of Engineers is working with City Administration to identify feasibility funding for the Lowell Canyon diversion tunnel. Continuing repairs include the Lowell Creek bridge pedestrian path, Lowell Point Road landslide and the Spruce Creek Sewer. 11. Revise the floodplain ordinance to include a provision for cumulative substantial improvement or damage. (Short Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board,City Legal Department, City Administration] '7 This item has been accomplished in the Floodplain Development portion of the code through the recent DFIRM map update, which became effective September 27, 2013. City Ordinance 2013-010 amended the code and was approved by City Council on July 8, 2013. 12.Properties should be identified that would be appropriate for protection because of flood risks,and after public input,acquisition,conservation,or flood hazard protection regulations by the government should be pursued. (Long Term) [Planning Department, Floodplain Administrator,Seward Bear Creek Flood Service Area Administration and Board,City Legal Department, City Administration] • Portions of this project have been completed. Parcels have been purchased and protected within special flood hazard areas. 92. 13.Require buildings to be built with the lowest floor one foot above base flood elevation. (Short Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board, City Legal Department, City Administration] ✓ This item is a continuing project. Progress has been made through the Floodplain Development portion of the code and the DFIRM map updates, which became effective September 27, 2013. City Ordinance 2013-010 amended the code and was approved by City Council on July 8, 2013. 14.Improve enforcement of floodplain regulations, including requiring certificates for all structures within the flood plain. (Short Term) [Planning Department, Floodplain Administrator,Seward Bear Creek Flood Service Area Administration and Board,City Legal Department, City Administration] ✓ This item is a continuing project. All structural development within the Floodplain is required to submit an Elevation Certificate before the Certificate of Occupancy is issued. 15.Continued maintenance of the Resurrection River drainage. In conjunction with Kenai Peninsula Borough,conduct an engineering study to determine the most effective use of the dredge materials from the maintenance dredging. (Long Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ This is an ongoing project. The City partnered with the Seward Bear Creek Flood Service Area on the U.S. Army Corps of Engineers, Planning Assistance to the State Study, U.S. Army Corps of Engineers Section 205 on Japanese (Japp) Creek — possible sediment management plan. 16.Continue Lowell Creek Tunnel outflow maintenance. (Short Term) [Planning Department, Floodplain Administrator, Seward Bear Creek Flood Service Area Administration and Board] ✓ This is an ongoing project. City Administration is working with the U.S.Army Corps of Engineers through a contractual relationship to provide tunnel inspection and maintenance. 17.Expand public awareness about NOAA Weather Radio for continuous weather broadcasts and warning tone alert capability. (Short Term) [Fire Department] ✓ This item is an ongoing project. Weekly test announcements are broadcast to the public, providing information and awareness. 18.Identify buildings or locations vital to the emergency response effort and buildings or locations that,if damaged,would create secondary disasters.(Short Term)[Fire Department, Police Department] 93 ✓ This is an ongoing project. GIS mapping of vital structures, evacuation routes continues to be updated and enhanced. 19.Encourage real-time availability and use of satellite data to evaluate fire,spruce bark beetle killed forest,and flood or tsunami potential. i.e.EMWINS,Kenai Peninsula Borough Spruce Bark Beetle. (Long Term) [Planning Department, City GIS staff] ✓ This is an ongoing project with the availability of GIS mapping information. 20.Encourage Kenai Peninsula Borough school mitigation efforts. This measure will increase help to protect children and retain a school's functionality as an emergency shelter. (Long Term) [City Administration] ✓ This is an ongoing item. City Fire department and Administration work with the Kenai Peninsula Borough school systems to insure the availability of the schools as emergency shelters in accordance with the Emergency Operation Plan. 21.Encourage non-structural mitigation and preparedness activities.Encourage activities at the household level. (Short Term) [Fire Department] ✓ This is an ongoing item, with continued education and public information provided via, staff, radio, mailer, website, and email.Additional public information has been provided via an interactive tsunami information kiosk at the new Seward Community Library&Museum. Funding was provided by the Department of Homeland Security. 22.Conduct city-wide earthquake/tsunami drills.Citywide earthquake/tsunami drills will educate people on what to do when an earthquake/tsunami occurs and reinforce interagency and individual expectations. (Long Term) [Fire Department, Police Department, Emergency Dispatch] ✓ The City of Seward participates in the Alaska statewide exercise of Alaska's tsunami alert system. 23.Encourage the development of earthquake structural performance standards and incorporate earthquake overlay zones in the community land use ordinances.Encourage the development of citing requirements based on soil type, slope, and other considerations. Before this can happen, information about where the various risks are located must be developed. (Long Term) [Planning Department] ✓ This is an ongoing project with the availability of GIS mapping information. 24.Promote incorporation of new methods to improve building performance.New materials and construction techniques might be more effective or feasible than what is currently available. (Long Term) [Planning Department] ✓ This is an ongoing project with the Building Department research and available information. O� 25.Evaluate the need for development of large-scale earthquake hazard maps of the Seward area. Seismic hazard area maps need to be created. The maps should depict site amplification, liquefaction susceptibility, and ground failure at a minimum scale of 1 inch= 1 mile. (Long Term) [Planning Department] ✓ This is an ongoing project with the availability of GIS mapping information. 26.Publish Tsunami Inundation Maps. Revise maps after a significant event or natural disaster. (Long Term) [Fire Department, Planning Department, DHS&EM] ✓ This is an ongoing project with the availability of GIS mapping information. The City of Seward has worked with the University of Alaska, Fairbanks on Tsunami mapping and received mapping based on the best available information. Maps have been made available to the public. 27.Improve the Lowell Creek diversion project by reassessing the best route for creek diversion, renovation of the tunnel and development of a new outfall. (Long Term) [Planning Department, U.S. Army Corps of Engineers] ✓ This is a long term project with the Army Corp of Engineers. 28.Identify and advise of avalanche/landslide areas within the City of Seward for potential community development. (Short Term) [Planning Department] ✓ This is an ongoing project with the availability of GIS mapping information. Work and danger signage has been placed along Lowell Point road and at the base of Mount Marathon. 29.Encourage the Kenai Peninsula Borough to include service areas outside of City of Seward city limits in this plan. [City Administration] ✓ The Seward annex to the Kenai Peninsula Borough Mitigation Plan was approved by FEMA on August 25, 2011 but the five year expiration date is July 14, 2016. Since the Seward plan is annexed into the Kenai Peninsula Borough plan, its expiration date aligns with the borough expiration date. This is the same with all of the other incorporated cities in the borough. 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