HomeMy WebLinkAboutRes2015-111 Sponsored by: Clerk
CITY OF SEWARD,ALASKA.
RESOLUTION 2015-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31,
2017, WITH ALL ALASKA NEWS UNLIMITED, LLC FOR DISPLAY
ADVERTISING IN THE SEWARD PHOENIX LOG AT A RATE OF$240.00
PER WEEK
WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS,these ads are usually produced in the Seward Phoenix Log under the section
known as the "City Calendar"; and
WHEREAS,the city's current contract for advertising expires December 31, 2015; and
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WHEREAS,the Seward Phoenix Log has provided advertising services in the past and has
given the city a huge measure of flexibility in meeting deadlines in order to guarantee that
advertising occurs during established code-required,and Alaska Open Meeting Law time frames;and
WHEREAS,quotes were requested in November by the City Clerk's Office and received by
the All Alaska News Unlimited, LLC—The Seward Phoenix Log and the Seward Journal; and
WHEREAS, All Alaska News Unlimited, LLC —The Seward Phoenix Log submitted the
lowest quote at$8.00 per column inch which equates to$240.00 per ad,and will provide the city's
required affidavit of publication at no additional charge; and
WHEREAS,it is required by charter and code,and in the public interest,to publish the bulk
of the city's ads in a newspaper of general circulation.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Manager is authorized to sign an advertiser's agreement with All Alaska
News Unlimited,LLC—The Seward Phoenix Log for a flat rate of$240.00 per week for the period
January 1,2016,through December 31,2017,with funding taken from advertising account 01000-
1110-7300.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 14th
day of December, 2015.
CITY OF SEWARD, ALASKA
RESOLUTION 2015-111
THE CITY OF SEWARD,ALASKA
an Bardarson,Mayor
AYES: Casagranda, Keil, Squires,Butts, McClure, Altermatt, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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(City Seal)
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Agenda Statement
Meeting Date: December 14, 2015 ®
From Johanna Kinney, City Clerk \(.12 = 0
Agenda Item: Annual contract for advertisin ith All Alaska : q
News Unlimited, LLC—The Seward Phoenix
Log
BACKGROUND &JUSTIFICATION:
Per our city code,the city must advertise in a paper of local circulation,or"newspaper of the city."
All Alaska News Unlimited,LLC also offers optimal flexibility for submission with our deadlines
and code requirements, plus provides the city with a mailed copy of the notarized proof of
publication it needs.
In November,the City Clerk's Office requested quotes from newspapers that circulate in the City of
Seward—the Seward Phoenix Log,the Seward Journal,and the Anchorage Daily News. All Alaska
News Unlimited, LLC—The Seward Phoenix Log submitted the lowest quote of$8 column inch,
which equates to $240.00 per week, and will provide the legally required notarized affidavit of
publication at no additional charge.
This is currently charged by the Seward Phoenix Log,and per approval of the 2016-2017 budget,is
budgeted for this purpose.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
Other (list):
Seward City Charter 1.5 (1), 3.5 (c), 4.2, 6.3, 8.2
3. X
Seward City Code 1.01.060, 2.10.032,4.01.010, 5.05.015, 5.20.040,
7.05.125, 7.10.610, 14.01.040, 15.01.040
ATTORNEY REVIEW: No
FISCAL NOTE:
The estimated annual rate for the city calendar is now$12,480 and is charged from Mayor/Council
account 01000-1110-7300. Per approval of Resolution 2015-092,this amount is incorporated into
the 2016/2017 biennial budget.
Finance Approval: J d'tc
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RECOMMENDATION:
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Council approve Resolution 2015-111, and authorize the City to sign a contract with All Alaska
News Unlimited,LLC for the period January 1,2016 through December 31,2017 at a rate of$8.00
per column inch (PCI) plus a notarized affidavit of publication for each city calendar ad at no
additional charge.