HomeMy WebLinkAbout01252016 City Council Minutes City of Seward,Alaska City Council Minutes
January 25, 2016 Volume 40,Page 9
CALL TO ORDER
The January 25,2016 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
David Squires Dale Butts
Sue McClure Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING—None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Assistant City Manager Ron Long pointed out that page 27 of the packet was an extra, irrelevant
page that was inadvertently included as backup material, and requested council to disregard it.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the December 14,2015 Regular and Special City Council Meeting Minutes, the
January 11, 2016 Regular City Council Meeting Minutes, and the January 18, 2016 Special
City Council Meeting Minutes.
Non-objection to the liquor license renewals for Zudy's Café#5356,Thorn's Showcase Lounge
#1130,Peking Restaurant#4215,Gateway Liquor&Food Mart#2683,Breeze Inn#177,and
Seward Brewing Company#5287 and #5288.
City of Seward, Alaska City Council Minutes
January 25, 2016 Volume 40, Page 10
Non-objection to the new Restaurant Designation Permit endorsement for Thorn's Showcase
Lounge#1130.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Recognition of Louis Bencardino's retirement from the Alaska Railroad Corporation.
Congratulating Sean Corrigan as the 2015 Alaska Firefighter of the Year.
Chamber of Commerce Report. Cindy Clock announced that the Chamber staff had new
email addresses ending with".com".The 2016 Destination Guides were currently being distributed
throughout the city.The Energy Group would meet every third Thursday at noon at the Library,and
they were planning to have the 3rd Annual Energy Fair this fall.The Seward Marine Industrial Center
(SMIC)Group would meet every third Friday at 9:00 a.m.at the Harbor 360 Hotel.The SMIC Group
continued to work with the Department of Transportation to have a SMIC sign installed at the Nash
Road intersection. The Chamber hired Nancy Erickson to write a promotional story about the
emerging marine support services being developed at SMIC.The Chamber requested that the city use
some cruise ship head tax money this year to install recognizable and consistent signage to help
tourists navigate around town easier. The Chamber's Community Awards Banquet would be held
Friday, January 29, 2016 at AVTEC.
Borough Assembly Report. Brandii Holmdahl said at the next Assembly meeting they
would be revisiting the alcohol set back issue to consider changing the requirement from 200 feet to
500 feet. Holmdahl added that the borough's Marijuana Task Force would be offering public
presentations, and would likely be bringing forward an ordinance in the near future for Assembly
consideration.
City Manager's Report.Jim Hunt said there had been no purchase orders between$10,000
and$50,000 issued by the City Manager since the last meeting. The Public Works Department was
releasing a Request For Proposals(RFP)on January 26,2016 for the maintenance and repair of the
city's three elevators and the scoring criteria would be:
Past Performance 30
Staffing 10
Fees & Costs 30
References 10
Completeness of RFP 20
TOTAL 100
The Finance Department provided a laydown announcing the Long Term Care Facility
(LTCF) and Electric Department bond refunding was successful. Finance Director Kris Erchinger
announced at the last council meeting that her threshold for savings would be at least 4%, and
administration was pleased to announce tonight that the LTCF bond came in at 13.45%and Electric
came in at 15.48%.The result of this refunding effort would be the combined debt service payments
would be reduced by more than$5.7 million over the lives of the bonds.
City of Seward,Alaska City Council Minutes
January 25, 2016 Volume 40, Page 11
Long reported that he had been attending the borough's Marijuana Task Force meetings,and
if the current state and borough zoning parameters were theoretically applied to the City of Seward,
the areas south of Seward Plumbing and north of the Harbor 360 Hotel would be off limits to the
marijuana trade. He also reported that the Alaska Energy Authority scored Seward's geothermal
project an eight out of seven,which was not favorable for the city. Long added that the earthquake
that shook Seward at 1:30 a.m. yesterday had as yet resulted in no damages, but he was asking all
departments to conduct thorough evaluations.
In response to McClure,Long said the portions of docks being removed from the harbor float
project were,by contract,the responsibility of the contractor to dispose of properly.He was pleased
to report that the contractor had already made arrangements for the dock pieces to be transported to a
facility on the other side of the peninsula.
Council directed administration to electronically distribute the annual summary report that
AIDEA/Arcadis would be submitting to the city in the near future regarding the SMIC development
project.
Other Reports,Announcements and Presentations
Seward Community Health Center Annual Report by Executive Director Patrick
Linton. (Keil)
Presentation on the Seward City Flag. (Casagranda)
PUBLIC HEARINGS—None
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolution 2016-004, Authorizing The City Manager To Increase Alaska Clean Water Fund
Loan #769091 From $490,000 To $781,838.23 For The SMIC And Lowell Point Sludge
Removal And Disposal Project.
Motion (Keil/Casagranda) Approve Resolution 2016-004
Public Works Director W.C. Casey said they were taking advantage of a subsidy,having
underspent funds on the Lowell Point Sewage Lagoon Sludge Removal Project and overspent on the
Seward Marine Industrial Center(SMIC) Sewage Lagoon Sludge Removal Project. In response to
Butts,Casey said there would be zero net savings.In response to Altermatt,Casey said the 10%loan
forgiveness related to disadvantaged communities that needed help.
Motion Passed Unanimous
Resolution 2016-005, Authorizing The Purchase Of A Used 2014 Hitachi ZC50U5 Compact
Excavator From Construction Machinery Industrial, LLC For An Amount Not To Exceed
$56,572.50,And Appropriating Funds.
City of Seward,Alaska City Council Minutes
January 25, 2016 Volume 40,Page 12
Motion (Keil/Casagranda) Approve Resolution 2016-005
Hunt recommended the purchase of this excavator. In response to Bardarson, Casey
confirmed there were no other accessories necessary to purchase in the future, with the possible
exception of a hydraulic jack hammer.
•
Motion Passed Yes: McClure, Altermatt, Keil, Squires,
Butts, Bardarson
No: Casagranda
Resolution 2016-006, Authorizing The City Manager To Purchase A Used Aerial Apparatus,
In Lieu Of Proceeding With The Refurbishment Of Engine 3,For An Amount Not To Exceed
$280,000, And Appropriating Funds.
Motion (Keil/Casagranda) Approve Resolution 2016-006
Squires declared a potential conflict of interest because he was a member of the Seward
Volunteer Fire Department.Mayor Bardarson ruled that no conflict existed,and extended the
ruling to Butts as well for the same. There was no objection from the dais.
Hunt briefed council on the many capabilities of the apparatus and the benefit it would
provide the community. Deputy Fire Chief Rob Mathis added that, upon council's approval
tonight, he planned to move ahead and locate the apparatus.
In response to Squires,Hunt confirmed that the$280,000 was inclusive of all costs associated
with locating and obtaining this equipment.In response to Squires,Mathis said the minimum height
of the ladder would be 75 feet. Squires requested Mathis research a trade-in value for the old truck.
Motion Passed Unanimous
Other New Business Items—None
INFORMATIONAL ITEMS AND REPORTS
Financial Reports for Seward Providence Care and Medical Center through November, 2015.
COUNCIL COMMENTS
Altermatt was thankful for attending the AIDEA presentation about SMIC, and she
congratulated Louie Bencardino and Sean Corrigan on their honors.
Butts thanked and congratulated Louie Bencardino and Sean Corrigan, and reported he
would be attending the Economic Outlook Forum in Kenai later this week.
Casagranda clarified that the Seward Flag Project was aimed at creating just a flag, and
would not replace or diminish the use of the city logo. She noted she would be out of state for the
February 8, 2016 council meeting.
City of Seward,Alaska City Council Minutes
January 25,2016 Volume 40,Page 13
Keil thanked all the first responders in the community.
Squires congratulated Louie Bencardino and Sean Corrigan. He strongly encouraged the
administration to practice community-wide response drills, particularly in light of yesterday's 7.1
earthquake.
McClure congratulated Louie Bencardino and Sean Corrigan. She thanked Casagranda for
the flag presentation and said there was a distinct difference between a logo and a flag. McClure
recalled that she was a teenager during the 1964 earthquake; she complimented Seward City News
for providing timely information to the community.
Bardarson informed everyone that the local radio station was 91.7 FM. She inquired about
the status of the iPad purchase that would enable council to transition into a paperless environment.
Hunt asked for everyone to keep Jean Schwafel in their thoughts and prayers.
CITIZEN COMMENTS—None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None
EXECUTIVE SESSION
Motion (Casagranda/Keil) Go into Executive Session to discuss the
City Manager's annual evaluation.
Council invited the City Manager to stay.
Motion Passed Unanimous
Council recessed at 9:15 p.m.
Council went into Executive Session at 9:20 p.m.
Council came out of Executive Session at 10:29 p.m.
Council recessed until 5:00 p.m. on January 26,2016.
The January 25, 2016 meeting resumed at 5:00 p.m. on January 26,2016.
City of Seward,Alaska City Council Minutes
January 25, 2016 Volume 40, Page 14
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
David Squires Dale Butts
Sue McClure Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Absent—None
EXECUTIVE SESSION
Motion (Casagranda/McClure) Go into Executive Session to discuss the
City Manager's annual evaluation.
Council invited the City Manager to stay.
Motion Passed Unanimous
Council went into Executive Session at 5:01 p.m.
Council came out of Executive Session at 6:05 p.m.
Motion (Keil/Casagranda) Appoint Squires and Bardarson to act as a
salary negotiation team for the City
Manager's contract.
Motion Passed Unanimous
ADJOURNMENT
The meeting was adjourned at 6:07 p.m.qir 4 in_e rAti gm oaseee
janna/Ult61,y CMC ,:4, ........., 4,i4�6% can Bardarson
Clerk 0, ®,. ®�°P o ��.;0. °® Mayor
m b � , o
0. a - o 0
p nm
° e SEAL
L e
® m ft
(City Seal) .0 -,-o-- 4
0. DO b
O F P 1`--a
o°,,, .,.4960