HomeMy WebLinkAbout02082016 City Council Minutes City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 15
CALL TO ORDER
The February 8,2016 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
The Seward Boy Scout Troup#568 led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Dave Squires
Dale Butts Sue McClure
Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Absent—Ristine Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Lynda Paquette of Lowell Point said there were still issues at the Lowell Point Sewage
Lagoon and was disappointed because it had been seven months since the repairs were made. She
was concerned because it smelled currently and feared what would happen when the summer months
hit. Paquette asked council to instruct administration to fix the problem and also instruct the
Planning and Zoning Commission to identify a new location in city limits and to locate funds for
such a new facility within the next 8-10 years.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Squires) Approval of Agenda and Consent Agenda
Vice Mayor Keil placed Resolutions 2016-008,2016-011,2016-012, and 2016-013 on the consent
agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 16
Resolution 2016-008, Retroactively Amending The 2015 Budget And Appropriating An
Additional$134,787.84 In Sales Tax Revenue To The Hospital Enterprise Fund.
Resolution 2016-009, Approving The Purchase Of One Live Fire Simulator Training Unit
From Fire Training Structures LLC In The Amount Of$298,500.00 To Include Training And
The Cost Of Shipping To Seward,,Alaska,And Appropriating Funds Using Award Of AFG
Grant EMW-2014-FR-00166.
Resolution 2016-011, Amending The City Of Seward's Calendar Year 2016 City Legislative
Priorities.
Resolution 2016-012,Amending The City Of Seward's Calendar Year 2016 State Legislative
Priorities.
Resolution 2016-013,Approving A Co-Applicant Agreement Between The Seward Community
Health Center, Inc. And The City Of Seward.
Non-objection to the liquor license renewals for The Seward Alehouse#324 and Three Bears
#3909.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
National Boy Scouts Day Proclamation to Seward Boy Scout Troup#568.
City Manager's Report. Jim Hunt reported the following Purchase Orders between
$10,000 and $50,000 had been approved by him since the last council meeting:
• $24,995 from Parks Maintenance to Harmon Construction for the TYC Kitchen Remodel
• $12,000 from the Electric Department to ALTEC Industries for an open purchase order for
supplies
• $20,000 from the Electric Department to Financial Engineering Co for Electric Rate Study
• $20,000 from the Electric Department to Electric Power Systems for an open purchase order
for supplies
• $10,000 from the Electric Department to Kemppel Huffman and Ellis for FY16 various legal
services
• $15,000 from the Electric Department to ANIXTER for an Open purchase order for supplies
• $10,000 from the Electric Department to the Law Office of Robert Johnson for an open
purchase order for legal services
• $20,000 from the Electric Department to Potelcom for an open purchase order for supplies
• $13,000 from the Electric Department to Valley Power for an open purchase order for
supplies
• $15,000 from the Electric Department to Wesco for an Open purchase order for supplies
• $15,260 from the Electric Department to Schweitzer Engineering for a Protection System
City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 17
• $25,000 from the Electric Department to Dryden & Larue for an open purchase order for
supplies
• $15,000 from Roads and Streets to Metco for emergency earthquake services
• $10,000 from the Harbor to Maddox Electric for an open purchase order for supplies
• $15,650 from the Library to Ingram Library Services for books and processing
• $35,000 from the Water Department to CRW Engineering for design plans for the Maple St.
Sewer&Water project
• $15,000 from Community Development to the AK Map Company for GIS mapping and
Support
Hunt clarified that there were several Request For Proposals being drafted in the Parks and
Recreation Department,but at this point no financial resources were defined for funding the projects.
Other Reports,Announcements and Presentations—None
PUBLIC HEARINGS
Resolutions Requiring A Public Hearing
Resolution 2016-007, Recommending Kenai Peninsula Borough Approval Of The Fort
Raymond Subdivision,Replat No.4; Creating Two Parcels To Be Known As Lots 11A-1 And
11A-2,Located At Approximately 2200 Dimond Boulevard,Within The Park Zoning District.
Motion (KeiUMcClure) Approve Resolution 2016-007
Hunt said this related to the proposed senior housing project initiated by the Kenai Peninsula
Housing Initiative.This resolution recommended the borough approve the replat to move the project
forward.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
Squires asked for clarification on the conditions listed in Section Two of the resolution.
Electric Utility Manager John Foutz said the line easements currently operated at 69 kilovolts(kV)
but they would like to design the easements to be able to operate eventually at 115 kV after a future
upgrade.
Motion Passed Unanimous
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolution 2016-010,Authorizing The City To Enter Into A Contract With Dryden And Larue
For The Purpose Of Design And Engineering Of The Nash Road Transmission Line,For An
Amount Not To Exceed $105,000 Plus A Contingency Of $10,000, Waiving Competitive
City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 18
Procurement Requirements.
Motion (Keil/McClure) Approve Resolution 2016-010
Hunt said this was in preparation of the Seward Marine Industrial Center(SMIC)expansion
project. The existing transmission line was past its life expectancy, and the Electric Department
would like to redesign the line with a capacity to operate at 115 kilovolts(kV).Hunt explained it was
in the city's best interest to sole source this contract due to the vendor's vast knowledge of the city's
electrical system and this was a professional service outlined in the agenda packet.The intent of this
project was to be "shovel ready"for when SMIC was ready to expand.
Motion to Amend (Keil/McClure) Amend Resolution 2016-010, striking
"$10,000" in the title and replacing it with
"$10,500".
Motion to Amend Passed Yes: Altermatt, Keil, Butts, McClure,
Bardarson
No: Squires
In response to Butts, Foutz said this would be above ground construction.
Squires felt that increasing the contingency was not necessary as the project seemed mapped
out well by the vendor. Foutz said the reasoning on the contingency was that if an issue came up it
was likely a change order would need to be approved in a very short amount of time. In response to
Squires, Foutz said this project shouldn't affect the property owners in the area. The Electric
Department historically worked very cooperatively with landowners regarding tree clearing and
would continue that practice.
Main Motion Passed Unanimous
Other New Business Items
Mayor direct the City Clerk to send a recommendation letter to Kenai Peninsula Borough
Mayor Mike Navarre to appoint Kathy Kloster as a Seward Representative on the Healthcare
Task Force. Council had no objection to this direction and the clerk was instructed to prepare a
letter to Mayor Navarre.
Set Joint Work Sessions with the Planning and Zoning Commission,the Port and Commerce
Advisory Board, and the Historic Preservation Commission to review annual priorities. The
following joint work sessions were scheduled for the following times on February 24, 2016:
Historic Preservation Commission 5:30—6:00 p.m.
Planning And Zoning Commission 6:00—6:45 p.m.
Port And Commerce Advisory Board 6:45 —7:30 p.m.
City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 19
Discuss Seward City Flag Project. McClure reported that the citizen committee postponed
introducing the council support resolution to the February 22,2016 to allow for more public input.
She mentioned Casagranda included some past meeting minutes in the packet for council, which
noted the logo was solicited but never adopted as the actual city flag. McClure stated it was her
request to include a monetary amount for the project initially. She now stated it would be a proposed
zero cost to the city.This project involved older members of the community and school teachers,and
had gotten a lot of positive response. The end goal would be to present the new Seward Flag to the
city.
INFORMATIONAL ITEMS AND REPORTS—None
COUNCIL COMMENTS
Keil thanked Kloster and noted she enjoyed the Boy Scout speeches tonight. She wished
everyone a Happy Valentine's Day.
Squires said when he went camping this summer the campground he stayed at charged an
extra$10 a day for Wi-Fi.He thought that was excessive and if the city was considering offering this
feature,he felt it should be a minimal increase. Squires thanked Kathy Kloster for stepping up to be
on the Healthcare Task Force.
McClure appreciated the Boy Scouts and the projects they did for the community.It was neat
to see Benjamin Miranda move up to be an Eagle Scout. She congratulated the Electric Department
on a job well done in turning off the additional downtown streetlights.They were turned off because
combined with the new decorative downtown lights, it seemed like there was too much light.
Butts said it was great to see the Boy Scouts tonight and nice to see Ben Miranda as a mentor
on the Eagle Scouts. He noted the roads were very slushy and for everyone to please watch their
driving.
Altermatt thanked Kloster as well. She noted there was a Seward Rotary project regarding
the potential Bear Creek Recreational Area.Rotary had looked at some of the lands to be given to the
borough from the state.They recently had a public meeting to introduce a survey to the public about
what the future use of Bear Lake public lands could be.The survey was available through the end of
February and the public could find it on Seward City News or the Seward Rotary website.
Bardarson asked if Hunt had any comment regarding the Lowell Point Sewage Lagoon.
Hunt had not received any new information and he had been diligent about monitoring the area
almost every single day. The dissolved oxygen levels were higher than anticipated. Bardarson
requested council move the City Clerk evaluation to the March 14, 2016 meeting to allow for all
council members to participate. She also thanked Kloster for joining the Healthcare Task Force.
CITIZEN COMMENTS—None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
City of Seward,Alaska City Council Minutes
February 8, 2016 Volume 40, Page 20
Butts reported at the last meeting that he would be attending the Kenai Peninsula Economic
Development District Forum, but unfortunately he was unable to attend.
Bardarson added Chamber of Commerce Director Cindy Clock was able to attend the forum '
and spoke on behalf of Seward. She thanked Cindy for stepping in. _
ADJOURNMENT
The meeting was adjourned at 8:01 p.m. 4, .., ,, 4 Iv
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