HomeMy WebLinkAboutRes2016-028 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE PURCHASE OF A FORD F-250 FROM CAL
WORTHINGTON FORD FOR A PRICE OF $30,404 TO REPLACE
UNIT#156 UTILIZING THE STATE OF ALASKA'S COMPETITIVE BID
PROCESS, PLUS ACCESSORIES TOTALING $9,000, AND
APPROPRIATING FUNDS
WHEREAS,the Water/Wastewater Department seeks to replace Unit#156,a 2004 Dodge
2500 Quad Cab which is worn and in need of replacement; and
WHEREAS,the existing VHF radio will be transferred to the new vehicle and additional
accessories will be purchased, including$6,500 for the utility box and$2,500 for lights; and
WHEREAS,this vehicle is essential to the day-to-day operations of the Water/Wastewater
Departments, serving as the primary vehicle for the Water/Wastewater crew when working in the
field; and
WHEREAS,Seward City Code§6.05.020(C)requires the purchase ofpassenger vehicles be
subject to the provisions of Seward City Code §6.10 and be considered major purchases; and
WHEREAS, Seward City Code 6.10.120(B) exempts major purchases from a separate
competitive procurement process when the city utilizes bids obtained from other governmental units;
and
WHEREAS,the city solicited quotes based on the State's competitive procurement process,
for 3/4 Ton crew cab trucks,and Cal Worthington provided the lowest bid to meet the city's criteria;
and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase an F-250 from Cal
Worthington Ford in the amount of$30,404,and additional accessories totaling up to $9,000 with
funding to come from a transfer from the Water Major Repair and Replacement Fund to the Motor
Pool Fund.
Section 2. In accordance with Seward City Code 6.10.120(B), this vehicle purchase is
exempt from competitive procurement requirements in accordance with the recitals above which are
incorporated herein.
CITY OF SEWARD,ALASKA
RESOLUTION 2016-028
Section 3.Funding in the amount of$30,404 plus$9,000 for accessories,for a total amount
not to exceed$39,404 is hereby appropriated from the Water Major Repair and Replacement Fund
account no. 17001-0000-3710-03000 to Motor Pool equipment account no. 03000-4500-8103.
Section 4. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of
March, 2016.
THE CITY OF SEWARD, ALASKA
?'L ).J /e2/ 17/1
Jean Bardarson, Mayor
AYES: Casagranda, Keil, Squires, Altermatt, McClure, Bardarson
NOES: None
ABSENT: Butts
ABSTAIN: None
ATTEST:
Jhanna Bey, CMC
•ity Clerk
(City Seal) ......
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Agenda Statement
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Meeting Date: March 29, 2016 4 k
To: City Council ) q SKP
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Through: Jim Hunt, City Man er\
From: W.C. Casey, Public Works Director
Agenda Item: Replace Vehicle#156 with a 2016 Ford F-250
BACKGROUND & JUSTIFICATION:
When preparing the 2016/2017 Budget,staff planned to replace Unit#156,a 2004 Dodge 2500 Quad
Cab pick-up. This vehicle is worn,and many of the 95,000+miles were driven over unpaved roads.
Staff is adding oil on a weekly basis and it is in dire need of major repairs, or replacement.
The department reviewed the results of the State's competitive procurement process for a class
156CC 3/4Ton Crew Cab 4X4(see attachment 1). The lowest bidder on the State's procurement list
was Cal Worthington Ford at$30,404.
Once City has the truck in its possession, additional accessories will be added at a cost of
approximately $6,500 for a utility box and $2,500 for lights. To save money, the existing VHF
Radio will be transferred to the new unity. The 2004 Dodge 2500 will be added to the City's future
surplus sale list.
INTENT:
To replace vehicle#156 with a reliable vehicle that will save the City money in repair costs.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other(list): 2016/2017 Budget X
FISCAL NOTE:
The 2016/2017 Budget anticipated spending up to $100,000 from the Water Major Repair &
Replacement Fund to replace two units. Funding for this purchase was approved in the 2016/2017
Budget, but an appropriation is necessary, and the total cost of $39,404 is below the $50,000
estimated cost for replacement of this vehicle.
Approved by Finance Department: jetkitD
ATTORNEY REVIEW: Yes No Not Applicable_X
RECOMMENDATION: Wral,ikii'on 3.0 t(� .�re
To approve the purchase of a new truc from Cal o Worthington Ford, for a total cost, including
accessories,not to exceed $39,404.