HomeMy WebLinkAboutRes2016-029 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE PURCHASE OF A FORD F-250 FROM CAL
WORTHINGTON FORD FOR A PRICE OF $30,404 TO REPLACE
UNIT#158, UTILIZING THE STATE'S COMPETITIVE BID PROCESS,
PLUS ACCESSORIES TOTALING$2,500,AND APPROPRIATING FUNDS
WHEREAS, the Water/Wastewater Department seeks to replace Unit#158,a 2006 Ford F-
250 which has incurred significant repair costs, making replacement necessary and more cost-
efficient; and
WHEREAS,this unit was scheduled to be replaced in 2016,as approved in the 2016/2017
Budget, utilizing funds from the Water Major Repair and Replacement Fund; and
WHEREAS,the existing VHF radio will be transferred to the new vehicle and additional
accessories such as lights, will be added at a cost of approximately$2,500; and
WHEREAS,this vehicle is essential to the day-to-day operations of the Water/Wastewater
Departments,serving as the primary vehicle for the Water/Wastewater Forman when working in the
field; and
WHEREAS, Seward City Code §6.05.020(C) requires that the purchase of passenger
vehicles be subject to the provisions of Seward City Code§6.10 and be considered major purchases;
and
WHEREAS, Seward City Code 6.10.120(B) exempts major purchases from a separate
competitive procurement process, when the city utilizes bids obtained from other governmental
units; and
WHEREAS,the City solicited quotes based on the State's competitive procurement process,
for 3/4 Ton crew cab trucks,and Cal Worthington provided the lowest bid to meet the city's criteria.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a Ford F-250 from Cal
Worthington in the amount of$30,404,and additional accessories totaling up to$2,500 with funding
to come from a transfer from the Water Major Repair and Replacement Fund to the Motor Pool..
Section 2. In accordance with Seward City Code 6.10.120(B), this vehicle purchase is
exempt from competitive procurement requirements in accordance with the recitals above which are
CITY OF SEWARD, ALASKA
RESOLUTION 2016-029
incorporated herein.
Section 3. Funding in the amount of$30,404 plus$2,500 for accessories, for a total amount
not to exceed $32,904 is hereby appropriated from the Water Major Repair and Replacement Fund
account no. 17001-0000-3710-0000-03000 to the Motor Pool equipment account 03000-4000-8103.
Section 4. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of
March, 2016.
THE CITY OF SEWARD,ALASKA
pan Bardarson, Mayor
AYES: Keil, Squires, Altermatt, McClure, Bardarson
NOES: Casagranda
ABSENT: Butts
ABSTAIN: None
ATTEST:
Jo hanna ey, CMC
ity Clerk
(City Seal) 8888888 of SEItZotk;;;
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Agenda Statement
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Meeting Date: March 29, 20167;
To: Seward City Council q P
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Through: Jim Hunt, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Replace Vehicle#158 with a 2016 Ford F-250.
BACKGROUND &JUSTIFICATION:
When preparing the 2016/2017 Budget,staff anticipated replacing Unit#158,a 2006 Ford F250 pick-
up with just under 100,000 miles,with an anticipated cost of$50,000 for this vehicle replacement.
This unit recently had a major mechanical breakdown in one of the cylinder heads. After numerous
failed attempts at repairing this vehicle, staff researched the cost of replacing the cylinder head and
determined that for a vehicle with this mileage it would be advisable to replace both cylinder heads
for a cost of roughly$6,000. With this vehicle slated to be replaced in 2016,it is in the best interest
of the City to forgo the repairs and purchase the new vehicle now.
The department reviewed the results of the State's competitive procurement process for a class
156CC 3/4Ton Crew Cab 4X4(see attachment 1). The lowest bidder on the State's procurement list
was Cal Worthington Ford at$30,404.
Once the City has the truck in its possession, additional accessories will be added a cost of
approximately$2,500(i.e.lights). To save money,the VHF Radio will be transferred from the old
unit. The existing Unit#158 will be added to the City's future surplus sale list.
INTENT:
To replace vehicle#158 with a reliable vehicle that will save the City money in repair costs.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan(document source here): X
2. Strategic Plan(document source here): X
3. Other(list): 2016/2017 Budget X
FISCAL NOTE:
The 2016/2017 Budget anticipated spending up to $100,000 out of the Water Major Repair and
Replacement Fund to replace two units for the water/wastewater department. Funding for this
purchase was approved in the 2016/2017 Budget,but an appropriation is necessary,and the total cost
of$32,904 is well below the$50,000 estimated cost for replacement of this vehicle.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X Not Applicable X
RECOMMENDATION: Qkt,%0( '1,0
To approve the purchase of a new truck from Cal Worthington Ford, for a total cost, including
accessories, not to exceed$32,904.