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Home My WebLink About08082016 City Council Packet t . s Seward City Council Agenda Packet . ,. t . .. 4It r t k: wELcomE.eY .......zi.i.t..,, ,... i i . .., lirg"E _ , . !40 ilk , , , 1 4 - 1 _4 �,,, ` ` + ; r 1 -°.'S.' it . lc. -f. 3 111.11% 't r' - iiitsu 4 :7�.'F+MrW.III 'Y 0i... t).I:•*t-440: 401..- 20/6 Student Exc/Fringe August 8, 2016 City Council Chambers Beginning at 7. 00 p.m. 1963 1965 2005 The City of Seward, Alaska of CITY COUNCIL MEETING AGENDA j 1 I {Please silence all cellular phones during the meeting} �' �cns� August 8, 2016 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Keil THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Vice Mayor [Those who have signed in will be given the first opportunity to Term Expires 2016 speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated by Term Expires 2016 asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is David Squires returned to the Regular Agenda] Council Member Term Expires 2017 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Dale Butts A. Proclamations and Awards Council Member B. Chamber of Commerce Report Term Expires 2016 C. Borough Assembly Report D. City Manager Report Pg. 3 Sue McClure E. City Attorney Report Pg. 7 Council Member F. Other Reports and Presentations Term Expires 2017 7. PUBLIC HEARINGS—None Deborah Altermatt Council Member Term Expires 2017 James Hunt City Manager Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda August 8, 2016 Page 1 NimiiiiimmlimmosismssismEmoims 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions *1. Resolution 2016-049, Requesting Council Adopt The 2016 Seward Historic Preservation Commission Priorities. Pg. 8 B. Other New Business Items *1. Resolution 2016-050,Appointing Carol Kvasnikoff As Temporary Deputy City Clerk. Pg. 17 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda August 8, 2016 Page 2 2 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT July 15, 2016 thru August 5, 2016 The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: NONE ADMINISTRATION • Conducted Public Work director interviews • Teleconference discussing the 2017 Alaskaman Extreme Triathlon • SMIC weekly teleconference • AMLIJA Monthly Safety teleconference • Meeting with department heads • Meetings with SMIC Tenants ELECTRIC • Number of outages/trouble calls in July: 3, Number of new Job Orders started since Jan. 1, 2016: 31 • Electric Department staff and consultants met with the US Department of Agriculture on Wednesday, July 27th regarding the possibility of qualifying for the Environmental Watershed Protection (EWP) grant on the Snow River Transmission line revetment. Although they could not give us an indication on the viability, they said they were going to submit the paperwork for the next phase of the approval process. Janie Dusel, environmental engineer for AWR, spent most of the rest of the day in Seward discussing the project with pertinent staff and gathering information. • The Transco group is close to finalizing the economic model. The base case, how the system currently operates, is complete and the different saving scenarios are being formulated. ATC is ready to come back and continue the discussion with the council about the financial implications when requested. Some direction from council would be appreciated. • Isaac Osborn completed his internship with the electric department this summer. Isaac did a great job working on inputting data and mapping the downtown overhead electric system into the GIS system. Isaac managed to enter all the pertinent data for the poles, overhead transformers and risers into the computer system as well as take photographs of each item and attach the photos in the system. We appreciate all the hard work by Isaac, and wish him the best as he starts his college career at the University of Alaska. • RCA Update request about Transco on August 17th PUBLIC WORKS • We are pleased to announce that Doug Schoessler has accepted the position of Public Works Director and started working on August 1St. Doug has public sector experience, having served as Borough Roads Director and as City of Soldotna Streets and Facilities Manager, as well as private sector know-how in management, project management and heavy equipment operations, most recently for Atigun and ASRC Energy Services in the North Slope. Please stop by and introduce yourself to him. HARBOR • The harbor has finished processing the 6 month slip renewals; as of the 29th of July 534 of 536 tenants have renewed, 1 is pending.. 3 • Hamilton Construction has closed off 4`h of July Beach at this time; they have restarted operation on the breakwater project. The Harbor along with Hamilton construction has placed rocks on the beach to keep vehicles from driving down across a salmon stream and tearing up the beach. • The Harbor is preparing for Salmon Derby. • We have filled our Harbor worker II positions. • The Harbor has closed out the North East Fish Cleaning Station with the State; the Finance department received great reviews from the State Auditors on their grant accounting system. (Letter Attached) • The harbor has installed lose the loop signs at the fish cleaning stations see attached e-mail letter from the Alaska Department of Fish & Game (email attached) FINANCE • Finance is working with the Alaska Municipal Bond Bank to determine whether our oldest outstanding bond issue—a 2007 Harbor Bond —may be a candidate for refinancing at today's low interest rates. The outstanding balance on those bonds is currently $1,075,000, so the overall savings would be in the neighborhood of$75,000 over the remaining 5 years of the bonds, or around 6.9% savings given today's interest rates. We would be working with Cindy Cartledge of JDO on the refunding. • We are reaching out to Chugach and Hams (software) for training regarding configuring electrical meters, as part of our new-staff training. On a related matter, we are in discussions with the electric department regarding the potential benefits of migrating toward automated (remote-read)meter reading. While the investment in such a transition would be expensive, industry studies show that the return on investment is relatively short given the ability to avoid current meter reading costs, older meters tend to slow down over time, electronic meters have an accuracy rating> 99%, and providing quicker access to better data can provide cost savings to both the utility and the customer. • Staff training for the new utility billing folks and deputy finance director is going very well and we are seeing significant benefits from the reinstatement of one position in Finance on both staff morale and productivity. • Through June 30, sales tax collections for the year are neck-in-neck with the prior year, coming in $1,224 higher, representing an increase in taxable sales of$30,604. Keep in mind that there is a difference in timing between sales tax collections(receipts by the City) and sales tax revenues (reported to the Borough, but not necessarily forwarded yet to the City). PARKS AND RECREATION • Sports and Rec has vacated the AVTEC Gym. Sports & Rec Coordinators office will be located at the Teen Rec Room and his phone has changed to 224-4057. • So far this month, the campgrounds have seen an increase in revenue of 33% and a 10% increase in camper nights. Overall revenue is up 29% and camper nights 13% as compared to 2015. • So far this year Parking has had a 21.5% increase in Seasonal Permit issued over last year. It has started slowing down and we're seeing one or two a day being purchased. • We're down to a staff of three with some help from Sports & Rec Department giving us some hours to man the booth while we go out and patrol the parking lots and interact with the tourist. • One of our projects is to reestablish the pathway in the uplands area from the permit lot to the M- Float gangplank area so customers and tourist alike have a safe area to walk of traffic and enjoy the beautiful views around us. • ALPAR will be wrapping up with litter control, Aug 18`h. Thank you Traci Petersen and her crew for keeping Seward beautiful over the summer! 4 • • r 1---- ii/7��, '� 1I1-. s.l A 11, Department of Commerce, Community,�, °'A I,ASIKA and Economic Development I1 - ,j DIVISION OF COMMUNITY AND REGIONAL AFFAIRS Vi 1?"7- ( 'VI ItNot: l;t 1.1. 1A1'.‘l Kt 11. 550 west Seventh Avenue,Suite 1640 '♦ L Abd Anchorage.Alaska 99501 Main:907 269.4561 Fox:907.269.4066 June 24, 2016 Norm Regis, Harbormaster City of Seward PO Box 167 Seward,AK 99664 Re: Grant#10-CLAP 036; CPI)A 15.668;Monitoring Site Visit Dear Norm, '!'hank you for taking the time to meet with Debi, Stacey and I during our visit to Seward, it was very nice to meet you and Ms. Naneth Ambrosiani.The tour and information you provided regarding the Seward NE Harbor Fish Cleaning Station was very interesting, informative and helpful in giving us an understanding of the work you are doing. The fish cleaning station will be a great benefit to the fishers in the City of Seward, and more importantly will positively benefit the marine wildlife and environment in Seward. We arc very happy to see that the fish cleaning station will be of value to the public for years to come. Please thank Ms.Ambrosiani for being available and willing to meet with us. We wcrc very pleased to see that the grant accounting file was easily accessible, organized, and contained all grant related documentation necessary to successfully administer the project. We commend Ms. Ambrosia for her accounting practices, which have made it possible for her to administer the grant accounting effectively. The City of Seward's new accounting system, Accufund, appears to have the attributes necessary to ensure grant activity is traced,deposits and expenditures are tracked, and accurate reporting information is generated. Checks and balances arc in place to ensure expenditures are allowable and allocable,including an annual audit. Policies and Procedures were reviewed. Personnel, travel and procurement policies wcrc up-to-date and accessible. It appears that all required policies arc in place and utilized. As discussed during our meeting, the State of Alaska debarment and suspension list is at the following link and should be checked as part of your procurement process: littp://www.labor.state.ak.us/Iss/debarments.htni. Overall, the visit was very positive and we appreciate that you all were very welcoming and willing to meet. We are thankful to your grants team for sharing all the accomplishments, concerns, and enthusiasm for the project. Good luck in your future endeavors. Sincerely, rat,..,_ CA.AATAI-4_, Katie Cruthers Grants Administrator IT cc: Naneth Ambrosiani, Accountant Debi Kruse,Local Government Specialist\' 5 Hi all— I'd like to share photos of the interpretive signs that were recently installed in each of the four fish cleaning stations in the harbor in Seward,Alaska. "Do not feed"signs provided by the NMFS law enforcement were also installed. This project was a joint effort between the Pinniped Entanglement Group(PEG),NOAA,and ADF&G so that recreational and charter fishermen can see the harm that unsecured plastic loops and other trash can have on marine life. A big thank you to the Seward Harbormaster's office for recognizing this outreach opportunity after installing the PEG's"Lose-the-Loop"outreach panel in the harbor last year and suggested the project. With the harbor seeing over 46,000 people on fishing charters throughout the summer and about another 25%in private boaters we hope to make an impact as these areas are packed daily with people cleaning fish. Thank you to each of you for your help either funding, designing,delivering,tracking down or providing photos,installing,or giving input on these signs! Sue 907-267-2888 Sue Goodglick Steller Sea Lion Research Program I Alaska Department of Fish&Game 525 W.67'h Ave.,Anchorage,AK 99518 Ito, 1L - eWARNIJGAL ... Illt, --- --:,--= - -_ r s......_._ i ..fir.. AP" ' [to orl =RCSf l IIl�M.•1e 0....c•*Um f...•Ira - + MAN Wm*w�.+r Nf+MO�wr sy,'`,� los'Mvrsw Ieyw I�ff 1...ww+.Yw J �"-�i __ -IOD- l'-/YM Q'0,' _till 3 . 6 / Ii/ Birch Horton Bittner & Cherot a professional corporation William A. Earnhart Respond to Anchorage Office T 907.263.7285 • F 907.276.2822 wearnhart@bhb.com August 8, 2016 Mayor and Members of the City Council City of Seward P.O. Box 167 Seward, AK 99664 RE: City Attorney Report for the Period July 7, 2016 through August 3, 2016 Our File No.: 507,486.1002 Dear Mayor and City Council: The following summarizes our activities as the City Attorney during the period July 7, 2016 through August 3, 2016: 1. General Matters: The City Attorney's office provided advice and worked on various matters regarding leases and extensions, estoppel certificates, contracts, and code revisions. 2. Litigation: Summary Judgment was granted in favor of Seward in the Orion litigation on August 3, 2016. We will be moving for costs and partial fees as allowed by law. 3. Electric Utility: The City Attorney's office is also advising and participating in negotiations to protect Seward's interests in regard to the Bradley Lake agreements. Please contact me if you have any questions or desire further information on any of the matters discussed above. Sincerely, BIRCH HORTON BITTNER & CHEROT William A. Earnhart .--- WAE:a1k cc: Jim Hunt, City Manager 1127 West Seventh Ave. Anchorage,AK 99501-3301 I 1156 15th St. N.W., Ste. 1020,Washington, D.C. 20005-1754 T 907.276.1550•800.478.1550• F 907.276.3680 JI T 202.659.5800• F 202.659.1027 507486\1002\00535532 Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD, ALASKA RESOLUTION 2016-049 A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING COUNCIL ADOPT THE 2016 SEWARD HISTORIC PRESERVATION COMMISSION PRIORITIES WHEREAS, the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government (CLG), which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS, it is the responsibility of the Seward Historic Preservation Commission to assist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, it is also the responsibility of the Seward Historic Preservation Commission to assist with the preservation of Seward's local history; and WHEREAS, the Commission has continuously received Certified Local Government grants for historic preservation activities; and WHEREAS, the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS, the Commission continues to revise the Seward Historic Preservation Plan; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary;and WHEREAS, the Council and the Seward Historic Preservation Commission met to discuss and revise the 2016 Priority List at the February 24, 2016 joint work session; and NOW,THEREFORE, BE IT RESOLVED BY THE CITY OF SEWARD, ALASKA that: Section 1. The 2016 Priorities for the Seward Historic Preservation Commission is hereby recommended to the City Council for approval. Section 2. The Seward Historic Preservation Commission 2016 Priorities List is as follows: 8 CITY OF SEWARD, ALASKA RESOLUTION 2016-049 Public Outreach • Coordination with Planning and Zoning- At least once a year, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission (1) • Historic Preservation Web Presence - Continual updating and work on website to reflect Seward's Historical Resources (2) • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year (1) a. The month of May is Historic Preservation Month • Seward Annual Historic Preservation Award (1) a. The Historic Preservation award may be given in May b. Announce to the public the nominations the commission believes deserve to be a recipient of the award. Nominations should be received by April. c. Update City plaque as appropriate in timely manner. • Local Historic Plants and Tree (2) a. Inventory of Local Historic Plants and Trees b. Request Nominations from the Public. • The First Friday Fireside Historical Lecture Series- (2) a. Bi-yearly work session to brainstorm program ideas • Cemetery Information Project (2) a. Update Cemetery/Obituary Information on Seward Historic Preservation website and Past Perfect Database. • Purchase of Alaska 150th 2017 Anniversary (1) a. Promote and assist in community coordination activities for the celebration of the purchase of Alaska 150th Anniversary in 2017. Direct coordination with but is not limited; City of Seward, Resurrection Bay Historic Society, Kenai Fjords National Park, Pioneers of Alaska, City of Seward Chamber of Commerce, U.S. Coast Guard, Trail Blazers', Alaska State Parks, Seward American Legion, Moose Pass Sportsmen Club, PSTA Site Council, local religious organizations, Rotary, businesses, society clubs and other local interested parties. Historic Structures & Sites (1) • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures, site's and vessels to Seward Local Register • Monitor the Historical Jesse Lee Home Project • The Commission continues to support Historical Hoben Park's restoration and is willing to assist with planting the planters. • Continue to engage family/owners of Alaska Nellie's home site to develop, uncover 9 CITY OF SEW ARD, ALASKA RESOLUTION 2016-049 and otherwise seek to preserve related historical resources. Historic Preservation Plan • Seward Historic Preservation Plan- (1) Current plan is in review, rewrite and update status. a. Promote economic incentives; historical preservation and education; enhance understanding of economic heritage tourism. Other Commission Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. (1) • *Survey and inventory community historic architectural and archaeological resources within the community. (1) • Set priorities for CLG grant applications. (1) a. Schedule annual work session to discuss future grant applications • Participate in the review of the City of Seward Comprehensive Plan. (1) • Required by City Code May 18, 2016 Code(1) HIGH PRIORITY (2)ONGOING Section 3.This resolution shall take effect immediately upon its approval. PASSED AND APPROVED by the Seward City Council of the City of Seward, Alaska, this 8t day of August 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 10 CITY OF SEW ARD, ALASKA RESOLUTION 2016-049 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, CMC Acting City Clerk (City Seal) 11 Council Agenda Statement r of sew_ Meeting Date: August 8, 2016 {-►:' 411 To: City Council Through: Jim Hunt, City Manage From: Seward Historic Preservation Commission Agenda Item: A Resolution of the Seward City Council of the City of Seward, Alaska, Requesting Council Adopting the 2016 Seward Historic Preservation Commission Priorities. BACKGROUND & JUSTIFICATION: Seward Historic Preservation Commission (SHPC) meets annually with the City Council in a Joint Work Session to review and update their Priorities. During a joint work session on February 24, 2016, the Commission and Council reviewed and updated the 2016 Seward Historic Preservation Commission Priorities. At their May 18, 2016 meeting, SHPC approved Resolution 2016-001 recommending Council adoption of the 2016 Seward Historic Preservation Commission Priorities. INTENT: Council support and approve the attached 2016 SHPC priorities. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan 3.9.1.2 Encourage the recognition, rehabilitation 1. and preservation of prehistoric and historic sites, transportation routes, x trails, buildings, and artifacts. 2 Strategic Plan: Growth Management and Land Use Planning pg. 9-11 History and Sense of Community pg. 13 3. Other (list): FISCAL NOTE: No cost is associated with this resolution. I / Approved by Finance Department: ATTORNEY REVIEW: Yes No x RECOMMENDATION: Approve Resolution 2016-049 A Resolution of the Seward City Council of the City of Seward, Alaska, Requesting Council Adopting the 2016 Seward Historic Preservation Commission Priorities. 12 Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD,ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2016-001 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, REQUESTING COUNCIL ADOPT THE 2016 COMMISSION PRIORITIES. WHEREAS, the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government(CLG), which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS, it is the responsibility of the Seward Historic Preservation Commission to assist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, it is also the responsibility of the Seward Historic Preservation Commission to assist with the preservation of Seward's local history; and WHEREAS, the Commission has continuously received Certified Local Government grants for historic preservation activities; and WHEREAS, the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WIIEREAS, the Commission continues to revise the Seward Historic Preservation Plan; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary; and WHEREAS, the Council and the Seward Historic Preservation Commission met to discuss and revise the 2016 Priority List at the February 24, 2016 joint work session; and WHEREAS, the revised Priority List is attached for approval; and NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The 2016 Priorities for the Seward Historic Preservation Commission is hi'reby recumnnic:ided to the City Council for approval. Section 2. This resolution shall take effect immediately upon enactment. 13 SEWARD HISTORIC PRESERVATION COMMISSION RESOLUTION 2016-001 PASSED ANI) APPROVED by the Seward Historic Preservation Commission of the City of Seward, Alaska, this 18th day of May 2016. THE CITY OF SEWARD, ALASKA Lin a Lasota, Chair A YES: Lasota, Kurtz, Hepworth, Erickson NOES: None ABSENT: French, Woelkers, Roach ABSTAIN: None ATTEST: ,.� % J.,,iai Ana Kinn.), CIvIC ( ity Clerk (City Seal) 4an'eala Q00p0 p•�1 , r v v.f,� 2.f#O • _ 000 • (c• t 14 • .,eward Historic Preservation Commission 2016 Priorities List Publ;c Outreach • Coordination with Planning and Zoning-At least once a year, the Historic ,ser. ': ion Commission would like to meet with and coordinate activities and/or p , jec. ') the Planning and Zoning Commission (1) • '';,toric Preservation Web Presence- Continual updating and work on website to r flect ` ,ward's Historical Resources (2) • National Historic Preservation Month- Continue to participate and plan celebrations r the cognition of H.P. Month.The scope of the activities will vary from year to y, ar (1 a. -nonth of May is Historic Preservation Month • var ual Historic Preservation Award (1) a. listoric Preservation award may be given in May b. ;unce to the public the nominations the commission believes deserve to recipient of the award. Nominations should be received by April. c. ate City plaque as appropriate in timely manner. • ' cal H' ' ,ric Plants and Tree (2) a. r :entory of Local Historic Plants and Trees b. est Nominations from the Public. • Fir lay Fireside Historical Lecture Series- (2) a. 1rly work session to brainstorm program ideas • C net- Formation Project(2) a. to Cemetery/Obituary Information on Seward Historic Preservation rte and Past Perfect Database. • 1 trchd f Alaska 150th 2017 Anniversary(1) a. cote and assist in community coordination activities for the celebration purchase of Alaska 150th Anniversary in 2017. Direct coordination with not limited; City of Seward, Resurrection Bay Historic Society, Kenai s National Park, Pioneers of Alaska, City of Seward Chamber of ierce, U.S. Coast Guard, Trail Blazers',Alaska State Parks, Seward ;can Legion, Moose Pass Sportsmen Club, PSTA c'te Council, local ws organizations, Rotary, businesses, society clubs and other local -ested parties. Historic Str res &Sites (1) • Cor, to update the Seward Inventory of Historic Sites • Cor to nominate structures, site's and vessels to Seward Local Register • Mo he Historical Jesse Lee Home Project The nission continues to support Historical Hoben Park's restoration and is will' assist with planting the planters. i j :' ., g 15 ward Historic Preservation Commission 2016 Priorities List • Cc e to engage family/owners of Alaska Nellie's home site to develop, ur , and otherwise seek to preserve related historical resources. Historic P. vation Plan • Se Historic Preservation Plan- (1) Current plan is in review, rewrite and up, status. Promote economic incentives; historical preservation and education; 'nhance understanding of economic heritage tourism. Other Col, ion Tasks • *Eh and maintain a basic working inventory of cultural resources in the 1o( a, compatible with the Alaska Heritage Resources Survey and ar provide new data to the Offices of History and Archaeology. (1) • *` and inventory community historic architectural and archaeological re: !s within the community. (1) • Sr. ities for CLG grant applications. (1) :hedule annual work session to discuss future grant applications • Pa' :te in the review of the City of Seward Comprehensive Plan. (1) * Require -ty Code May 12, Code (1) I' RIORITY (2) ONGOING 21 Page 16 Sponsored by: Clerk CITY OF SEWARD,ALASKA RESOLUTION 2016-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPOINTING CAROL KVASNIKOFF AS TEMPORARY DEPUTY CITY CLERK WHEREAS,while City Clerk Johanna Kinney is on maternity leave for approximately the months of August, September, and October, 2016, Deputy City Clerk Brenda Ballou will be appointed as Acting City Clerk in Kinney's absence; and WHEREAS,the City Clerk's Office posted and advertised a temporary Deputy City Clerk position while Ballou is the Acting City Clerk; and WHEREAS,during this time,the city received an application from Carol Kvasnikoff who is a qualified applicant for this position; and WHEREAS, Kvasnikoff has been selected to fill the position of Temporary Deputy City Clerk during the time Kinney is on maternity leave and Ballou is the Acting City Clerk; and WHEREAS, SCC 2.20.045 (10)requires that any person hired as a Deputy City Clerk be approved by a majority vote of the City Council. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council approves Carol Kvasnikoff as a Temporary Deputy City Clerk beginning no earlier than August 10, 2016 and no later than October 21, 2016,with all range and progressive requirements established in the current Deputy City Clerk job description. Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 8th day of August,2016. 17 CITY OF SEWARD, ALASKA RESOLUTION 2016-050 THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou,CMC Acting City Clerk (City Seal) 18 Council Agenda Statement Meeting Date: August 8, 2t►I(> To: Mayor Bardarson,City Council Members From: Brenda Ballou, Acting City Clerk � P 'Invyrd Agenda Item: Appoint Carol Kvasnikoff as Temporary Deputy City Clerk BACKGROUND & JUSTIFICATION: Beginning the last week in July, City Clerk Johanna Kinney will be going on maternity leave for approximately the months of August, September, and a portion of October. At this time, Deputy City Clerk Brenda Ballou will be placed in acting status as Acting City Clerk. These summer months are very busy and time sensitive for the City Clerk's Office, primarily with pre-election preparations and important legal notice requirements for the primary,city, and general elections this year,as well as running the Seward-Obihiro Sister City Student Exchange program in addition to the day-to-day functions of the department. To help with the absence of Kinney, the City Clerk's Office advertised a Temporary Deputy Clerk position and received an application from Carol Kvasnikoff. Kvasnikoffhas agreed to work for the City of Seward in this Temporary Deputy City Clerk capacity fora portion of the time Kinney will be away on maternity leave. Seward City Code 2.20.045 (10) states the City Clerk shall have the power to appoint deputies, if needed, provided that the appointment of all deputies shall be approved by a majority vote of the council. Carol Kvasnikoff has been conditionally offered the position of Temporary Deputy City Clerk and staff respectfully requests council approval of this appointment. INTENT: To appoint Carol Kvasnikoff as a Deputy City Clerk on a temporary basis, as required by Seward City Code Section 2.20.045 (10) CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): x 19 2. Strategic Plan (document source here): x Other(list): Seward City Code 2.20.045 (10), City Clerk: 3 He shall have the power to appoint deputies, if needed,provided that the appointment of all deputies shall he approved by a majority vote of the council. ATTORNEY REVIEW: No FISCAL NOTE: Funding for this position will be budgeted from the City Clerk's budget under Personnel Services, as there will be a surplus in this section due to Kinney's absence. Approved by Finance Department: d144:3 4A, ..45.e] RECOMMENDATION: Approve Resolution 2016-050, authorizing the City Clerk to appoint Carol Kvasnikotf as a Temporary Deputy City Clerk. 20 August 2 016 SuMo 2016 September 2016 o Tu We Th Fr Sa Su Mo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 910 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat Jul 31 Aug 1 2 3 4 5 6 6:00pm 9:30pm P&Z Work Session(City 413 cn Annex Building) m M 7 8 9 10 11 12 13 7:00pm 10:30p m CC Mtg m rn 14 15 16 17 18 19 20 6:00pm 9:30pm 6:30pm 10:30p 10:00am 1:00p P&Z WS(City m HP Mtg& m HP WS(HP Annex WS(HP Plan) Plan) oN Building) rn 3 21 22 23 24 25 26 27 7:00pm 10:30p m CC Mtg N N 1-1(N N 01 28 29 30 31 Sep 1 2 3 m 0- V1 N W N Nanci Richey 1 8/3/2016 3:51 PM 21 September 2016 October 2016 September 2016 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 3 1 4 5 6 7 8 910 2 3 4 5 6 7 8 11 12 13 14 15 16 17 9 10 11 12 13 14 15 18 19 20 21 22 23 24 16 17 18 19 20 21 22 25 26 27 28 29 30 23 24 25 26 27 28 29 30 31 Sun Mon Tue Wed Thu Fri Sat Aug 28 29 30 31 Sep 1 2 3 m CD Co N 4 5 6 7 8 9 10 Labor Day(Offi 7:00pm 10:30p 12:00pm 2:00p m P&Z Mtg m PACAB (City Annex Mtg o Building) v a w 11 12 13 14 15 16 17 7:00pm 10:30p m CC Mtg N .-4 1-1 1-1 a d 18 19 20 21 22 23 24 6:00pm 9:30pm 12:00pm 2:OOp P&Z WS(City m PACAB Annex Work Session N Building) CO a d N 25 26 27 28 29 30 Oct 1 7:00pm 10:30p m CC Mtg 0 v, N d Nanci Richey 1 8/3/2016 9:07 AM 22 i �'• MEETING NOTES: 23