HomeMy WebLinkAbout10242016 City Council PacketSeward City Council
Agenda Packet
First Snow Day -Photo by Candy Norman
October 24, 2016
City Council ChambersBeginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
{Please silence all cellular phones during the meeting}
October 24, 2016 7:00 p.m. Council Chambers
Jean Bardarson
1.CALL TO ORDER
Mayor
2.PLEDGE OF ALLEGIANCE
Term Expires 2017
A.SWEAR IN NEWLY ELECTED OFFICIALS:
Marianna Keil
Rissie Casagranda
Vice Mayor
Erik Slater
Term Expires 2018
Marianna Keil
Ristine Casagranda
3.ROLL CALL
Council Member
4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
Term Expires 2018
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
\[Those who have signed in will be given the first opportunity to
David Squires
speak. Time is limited to 3minutes per speaker and 36minutes
Council Member
total time for this agenda item.\]
Term Expires 2017
5.APPROVAL OF AGENDA AND CONSENT AGENDA
\[Approval of Consent Agenda passes all routine items indicated by
Sue McClure
asterisk (*). Consent Agenda items are not considered separately unless
a council member so requests. In the event of such a request, the item is
Council Member
returned to the Regular Agenda}
Term Expires 2017
6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Deborah Altermatt
A.Proclamations and Awards
Council Member
B.Chamber of Commerce Report
Term Expires 2017
C.City Manager Report …………………….……………… Pg. 4
D.Other Reports and Presentations
Erik Slater
Council Member
7.PUBLIC HEARINGS – None
Term Expires 2018
James Hunt
City Manager
Johanna Kinney
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
October 24, 2016 Page 1
8.UN
FINISHED BUSINESS
A.Resolutions
1.Resolution 2016-061,Authorizing The City Manager To Sign The Automatic Aid
Agreement And Operational Plan Between The City Of Seward Fire Department
And The Bear Creek Fire And Emergency Services Area. (Postponed from
October 10, 2016) ……………………………………………………….…… Pg. 8
2.Resolution 2016-062,Authorizing The City Manager To Sign The Mutual Aid
Agreement And Operational Plan Between The City Of Seward Fire Department
And The Bear Creek Fire And Emergency Services Area. (Postponed from
October 10, 2016) ………………………………………………………...… Pg. 19
9.NEW BUSINESS
A.Resolutions
*
1.Resolution 2016-063,Authorizing A Sole Source Contract With Construction
Machinery Industrial, LLC (CMI)For Repairs To The 2006 G990 Volvo Road
Grader For An Amount Of $32,427.20 With A 15% Contingency For A Total
Amount Not To Exceed $37,291.28, And Appropriating Funds. ……..…. Pg. 29
th
2.Resolution 2016-064,Honoring The 25Anniversary Of The Seward Bike Path.
*
………………………………………………………………………...…….. Pg. 35
3.Resolution 2016-065,Amending The City Of Seward’s Calendar Year 2017 City
Legislative Priorities. …………………………………………………..…… Pg. 37
4.Resolution 2016-066,Amending The City Of Seward’s Calendar Year 2017 State
Legislative Priorities. ……………………………………………………….. Pg. 41
5.Resolution 2016-067,Establishing The City Of Seward’s Calendar Year 2017
Federal Legislative Priorities. ………………………………..…………….. Pg. 45
6.Resolution 2016-068,Accepting Grant Funds From The State Of Alaska
*
Department Of Commerce, Community And Economic Development In The
Amount Of $300,000 For Lowell Canyon Tunnel Flood Protection Scoping And
Feasibility Study, And Appropriating Funds. …………………………..… Pg. 49
*7.Resolution 2016-069,Accepting Grant Funds From The U.S. Department Of The
Army In The Amount Of $1.5 Million For The Lowell Creek Flood Diversion
Feasibility Study, Approving A Cooperative Agreement For The Project,
Authorizing Initial Matching Funds In The Amount Of $500,000, And
Appropriating Funds. ………………………………………….…………… Pg. 66
8.Resolution 2016-070,Accepting Grant Funds From The Kenai Peninsula Borough
*
In The Amount Of $50,000, For Beach Erosion, Bank Stabilization And
Revetment, And Appropriating Funds. ……………………………………. Pg. 95
B.Other New Business Items
*1. Approval of the September 6, 2016 City Council Special Meeting Minutes.
…………………………………………………………………………….. Pg. 104
2.Nominate, elect, and swear-in a council member as Vice Mayor.
City of Seward, Alaska Council Agenda
October 24, 2016 Page 2
3.Appoint a council liaison or direct individual Boards & Commissions to give
periodic reports to the City Council.
4.Appoint a city representative to the Kenai Peninsula Economic Development
District (KPEDD).
10.INFORMATIONAL ITEMS AND REPORTS(No Action Required)
A.Seward Community Health Center CoordinatingCommittee Meeting Minutes from
July, 2016. ………………………………………………………….…………. Pg. 107
B.“Extra Mile Day” Proclamation. …………………………………..………… Pg. 111
11.COUNCIL COMMENTS
12.CITIZEN COMMENTS
13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14.ADJOURNMENT
City of Seward, Alaska Council Agenda
October 24, 2016 Page 3
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CITY OF SEWARD
P.O. Box 167
410Adams Street
Seward, Alaska 99664-0167
NOTICE TO PROCEED
7
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE
AUTOMATICAID AGREEMENTAND OPERATIONAL PLANBETWEEN
THE CITY OF SEWARD FIRE DEPARTMENT AND THE BEAR CREEK
FIRE AND EMERGENCY SERVICES AREA
WHEREAS,automaticaid agreements are a form of mutual aid agreements and their
operational plans provide for automatic requests for additionalresources to residents of the Seward
area in the form of emergency response personnel when required;and
WHEREAS,Alaska Statute 18.70.150 provides that: “A city, other incorporated entity, and
other fire protection groups may organize a mutual-aid program by adopting an ordinance or
resolution authorizing and permitting their fire department, fire company, emergency relief squad,
fire police squad, or fire patrol to go to the aid of another city, incorporated entity, or fire protection
group, or territory outside of it,”; and
WHEREAS, Resolution 1989-080, adopted on July 10, 1989,provided for a mutual aid
agreement and operations plan between the Seward Fire Department (SFD) and the Bear Creek Fire
and Emergency Medical Service Area (BCFEMSA); and
WHEREAS, noautomaticaidagreement and operational planhas been formalized and this
process will update and clarifythe terms of automaticaid between SFD and BCFEMSA; and
WHEREAS, this automatic aid agreement is for the provision of fire apparatus and
personnel.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. An automaticaid agreement between SFD and BCFEMSA servesthe best
interests of both areas and is hereby approved.The City Manager is authorized to execute an
automaticaid agreement in substantially the form of the attached agreement.
Section 2. The operational plan in substantially the form of the attached heretois hereby
approved and the City Manager and Fire Chiefare hereby authorized to approve amendments to the
operational plan without further review by the Council so long as any such amendments do not
conflict with the automaticaid agreement.
Section 3.This resolution shall take effect immediately upon approval.
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-061
___________________________
th
PASSED AND APPROVED by theCityCounciloftheCityofSeward,Alaska, this
dayof October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
, CMC
CityClerk
(City Seal)
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10
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AGREEMENT FOR EXCHANGE OF AUTOMATIC AID
This agreement, hereinafter referred to as the Automatic Aid Agreement, dated
for referencepurposes on this __ day of____________, 2016, is made by and
between Bear CreekFire &EmergencyService Area (BCFESA) and City of SewardFire
Department (SFD).
1.
Response to Automatic Aid Requests.
a.Both parties to this agreement provide fire protection services within their
jurisdictions.
b.In return for the services to be provided by BCFESA, SFDagrees to
provide a designated fire response, as determined by the Fire Chiefs of
BCFESAand SFD.
c.In return for the services to be provided by SFD, BCFESAagrees to
provide a designated fire response, as determined by the Fire Chiefs of
BCFESAand SFD.
2.Emergencies – Information Provided.
Upon receipt of an alarm through a9-1-1 Call Centerwithin the automatic aid
response areaof either service area, BCFESA or SFDwillautomatically
dispatch its nearest available and appropriate designated fire response to that
alarm.The automatic aid response areas aredetermined by the Fire Chiefs of
BCFESAand SFDand set forth in the Annual Operational Plan.
3.Jurisdiction.
“Jurisdiction" is defined to be that political and geographical boundary
designating the respective service areas that are party to this agreement.
4.Authorityto Establish the Automatic Aid Agreement.
a.Alaska State Statutes, AS 18.70.150 states that “\[a\] city, other incorporated
entity, and other fire protection groups may organize a mutual-aid
program …"
b.Automatic Aid is automatic mutual aid.
5.Command Authority.
a.When the aiding department arrives before the jurisdictional department,
the aiding department will take the necessary action dictated by the
situation.
b.Upon arrival of the jurisdictional department, the operational
responsibility for the situation will be immediately assumed by the
jurisdictionaldepartment.
c.The aiding department personnel will be under the direction of the officer
in charge of the jurisdictional department.
d.The aiding department will be released from the scene as soon as practical
by the officer in charge of the jurisdictional department.
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6.Withdrawal of Resources or Assignment Turndown.
a.If, after arrival at the emergency scene or staging area with the resources
as identified in the annual operational plan, it becomes necessary to
withdraw a portion or all of such resourcesin order to address an
emergency situation in the jurisdiction served by the aidingdepartment,
such withdrawal may beinitiated at the sole discretion of the officer in
charge of the aidingdepartment.
b.Such withdrawal may also be made at the sole discretion of the officer in
charge of the aidingdepartment if they determine that the aiding
department's resources are being subjected to unnecessary or
unreasonable danger.
c.In either case, the officer in charge shall coordinate the withdrawal with
the jurisdictionaldepartment's officer in charge in a manner that avoids
endangering personnel of either department.
d.It is mutually understood and agreed that this agreement does not relieve
either party from the necessity and obligation of using its own resources to
providefire protection within any part of its own jurisdiction.
e.In the event a jurisdictional department ever fails to respond to an alarm
within its jurisdiction to which an aiding department has responded, at the
sole discretion of the aiding department,this agreement may be
terminated by the aiding department immediately, or within a reasonable
time thereafter.
f.It is further agreed that that either party may terminate the agreement at
any time by giving written notice to the other party at least thirty (30) days
prior to the date of termination.
7.Responsibility for Costs & Liability.
a.Each party desiresto provide to the other a reasonable, professional and
reciprocal exchangeof fire response services on a day to day basis at no
additional cost.
b.Each party shall bear its own costs for responding to an automatic aid
request.
c.Eachresponding agency shall be responsible for its own liabilities incurred
traveling to the scene, at the scene and returning to the station of origin.
d.In rendering emergency services, each agency will bear the responsibility
for its own acts and any liability incurred by such acts.
8.Annual Operating Plan.
a.It is in the best interests of the citizens ofBCFESAand SFDto be provided
the most expeditious and professional response to suppress fires. The
details as to amounts and type of assistance to be dispatched, response
areas, methods of dispatching, communications, training programs and
procedures, methods of requesting aid, and the names or ranks of persons
authorized to send and receive such requests, lists of personnel and
resources which will be utilized, shall be developed by the Fire Chiefs of
BCFESA and SFD.
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b.Such details shall be recorded in an Operational Plan by Fire Chiefs of
BCFESA and SFD.
c.The Operational Plan shall be approved and signed by the agencies and the
Borough Mayor, dated and attached hereto.
9.Mutual Aid Agreement Not Affected.
a.It is mutuallyunderstood that this agreement will in no way affect or have
any bearing on existing area mutual aid agreements.
APPROVED:
BEAR CREEK FIRE & EMERGENCYCITY OF SEWARD FD
SERVICE AREA
By:By:
Connie Bacon, ChiefEdwardAthey, Chief
Date: Date:
BEAR CREEKFIRE &EMERGENCY SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARDAPPROVED as to form and legal
Sufficiency
By:By:
City Manager Seward CityAttorney
Date:Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mayor Borough Attorney
Date: Date:
14
ATTEST:
By: By: ______________________
Borough ClerkCity Clerk
Date: Date: _______________________
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Plan
“Exhibit A”
OPERATIONAL PLAN
ATTACHMENT TO AUTOMATIC AID AGREEMENT
BEAR CREEKFIRE & EMERGENCY SERVICE AREA and
CITY OF SEWARD FIRE DEPARTMENT
This Operational Plan of the Kenai Peninsula Borough (KPB) between Bear CreekFire &
Emergency Service Area (BCFESA) and City of Seward Fire Department (SFD) is for
automatic aid response of fire apparatus and personnel.
The purpose of this Plan is to outline the proceduresfor carrying out an automatic aid
responsebetween BCFESAand SFD. This Plan is a guide for day-to-day operations, and
may be revised, amended or altered annually by mutual consent of BCFESAand SFD,
with approval by the Borough and City Mayors, for the purposeof carrying out the
original intent of the Automatic Aid Agreement. In addition, this Plan may be cancelled
by the Borough or City on behalf of either entity after a 30-day notice has been given to
the other party involved in the Automatic Aid Agreement.
I.AUTOMATIC AID RESPONSE AREAS and AMOUNT AND TYPE OF
ASSISTANCE
a.BCFESAwill automatically respond to a SFD alarm for any structural or boat
fire within the City Limits(map attached), and will provide a tanker/pumper
and fourpersonnel on a first alarm response. Unless re-directed by the On-
Scene Incident Commander (OIC), the response will be to the fire scene.If the
tanker/pumper responding can only safely carry two personnel, the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
b.SFDwill automatically respondfor any structural or boat fire within the
BCFSAboundaries (map attached), and will provide a tanker/pumper and
fourpersonnel on a first alarm response. Unless re-directed by the On-Scene
Incident Commander (OIC), the response will be to the fire scene.If the
tanker/pumper responding can only safely carry two personnel, the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
c.Cancellation may occur in small, uncomplicated incidentsthat may be false
alarms, out on arrival, out immediately after arrival, etc.
II.TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or the Chief’s Operations or Training Officers in each department.
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Plan
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
III.COMMUNICATIONS
a.RADIO – Dispatch shall announce by radio that an Automatic Aid is needed.
This will occur without direction by either department for fire incidents. The
responding agency, after notifying dispatch that they are en route, will switch
to the requesting agency’s dispatch channel and advise the OIC they are en
route.
b.The responding agency will communicate with the OIC unless advised
otherwise.
c.Radio traffic will be kept to a minimum.
d.Clear text will be used at all times.
IV.FIRE INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department, Boroughor Citypolicy and procedures.
V.REVISIONS
The OperationalPlan shall be cooperatively developed, reviewed annually and
become part of the Automatic Aid Agreement upon consent of the agencies and
execution by the Borough Mayor and City Mayor.
APPROVED:
BEAR CREEKFIRE &EMERGENCYSEWARD FD
SERVICE AREA
By:By:
Connie Bacon, Chief EdwardAthey, Chief
Date: Date:
BEAR CREEK FIRE &EMERGENCY SERVICE AREA BOARD
By:
Chairman
Date:
17
Plan
CITY OF SEWARDAPPROVED as to form and legal
Sufficiency
By: By:
City Manager Seward CityAttorney
Date: Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mayor Borough Attorney
Date: Date:
ATTEST:
By:By: ______________________
Borough Clerk City Clerk
Date:_________________________Date:________________________
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE MUTUAL
AID AGREEMENTAND OPERATIONAL PLANBETWEEN THE CITY OF
SEWARD FIRE DEPARTMENT AND THE BEAR CREEK FIRE AND
EMERGENCY SERVICES AREA
WHEREAS,mutual aid agreements and their operational plans provide for additional
resources to residents of the Seward area in the form of fire and personnel when required;and
WHEREAS,Alaska Statute 18.70.150 provides that: “A city, other incorporated entity, and
other fire protection groups may organize a mutual-aid program by adopting an ordinance or
resolution authorizing and permitting their fire department, fire company, emergency relief squad,
fire police squad, or fire patrol to go to the aid of another city, incorporated entity, or fire protection
group, or territory outside of it,”; and
WHEREAS, Resolution 1989-080, adopted on July 10, 1989,provided for a mutual aid
agreement and operations plan between the Seward Fire Department (SFD) and the Bear Creek Fire
and Emergency Medical Service Area (BCFEMSA); and
WHEREAS, this mutual aid agreement and operational plan, which will replace the mutual
aid agreementand operations plan adopted in resolution 1989-080, updates and clarifies the terms of
mutual aid between SFD and BCFEMSA.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1.A mutual aid agreement between SFD and BCFEMSA is in the best interest of the
service areas and is hereby approved.The City Manager is authorized to execute a mutual aid
agreement in substantially the form of the attached agreement.
Section 2. An operational plan in substantially the form of the attached plan is hereby
approved and the Fire Chief ishereby authorized to approve amendments to the operational plan
with the City Manager’sapproval without further review by Council so long as any such
amendments do not conflict with the mutual aid agreement.
Section 3.This resolution shall take effect immediately upon approval.
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-062
___________________________
PASSED AND APPROVED by theCityCounciloftheCityofSeward,Alaska, this
th
dayof October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
, CMC
CityClerk
(City Seal)
20
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MUTUAL AID AGREEMENTBETWEEN
BEAR CREEK FIRE & EMERGENCY SERVICE AREA and
CITY OF SEWARD FIRE DEPARTMENT
Thisagreementis made and entered into this_____day of______, 2016, by and
between the Bear Creek Fire & Emergency Service Area (BCFESA) and the Seward Fire
Department (SFD) for theprovision of fire and emergency services as follows:
1.Mutual Aid Requests.
a.Aid may be requested by either service area in the form of personnel,
equipment, facilities or materials for the purpose of assisting in fighting fires
or responding to other emergency incidents.
b.Requests for aid may include direct response to the incident(s), cover
assignments, or any other form of assistance needed.
c.Requests for aid shall include as much detail as circumstance and time allow.
2.Response to Mutual Aid Request.
a.The senior officer on duty at the requested service area shall determine
whether to respond in whole, in part, or to deny the request based on a
determination of what level of response can be provided without
unreasonablylimiting the requested service area's ability to meet its
responsibility within its own jurisdictional area.
b.The senior officer at the requested service area shall promptly notify the
requesting service area of the level of response, if any, the requested service
area will provide.
c.Service areas that cannot meet a request should document in writing why the
request could not be met.
3.Emergencies - Information Provided.
a.Upon dispatch by the requested service area, the requesting service area shall
at a minimum:
i.Give concise directions as to the location of the emergency and/or to
the location at which the requested service area's equipment/personnel
will be staged;
ii.Describe the type of emergency, and provide a description of the
planned utilization of the requested service area's resources; and
iii.Provide communications channels for command functions as well as
any tactical channels.
4.Command Authority.
a.Upon arrival of the requested service area's resources at theincident scene,
staging area or cover assignment location, all personnel, equipment, and
materials shall remain under the command of the requested service area's
senior responding personnel.
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b.The requested service area's senior responding personnel shall report to and
operate under the direction ofthe requesting jurisdictional service area's
Incident Command ("IC").
c.In no case shall any equipment be loaned for use to personnel who have not
been trained in its use.
5.Responsibility for Costs & Liability.
a.Each service area shall bear its own costs for responding to requests for aid
under this Agreement.
b.Each responding service area shall be responsible for damages caused by its
personnel's negligence while traveling to the scene, at the scene andreturning
to the station of origin.
c.In rendering emergency services, each service area will bear the responsibility
to other parties for actions of its own personnel, and any liability incurred as a
result of such acts.
d.Nothing in this provision shall preclude individuals from being held
personally liable for damage caused by their own intentional misconduct.
6.Mutual Aid Withdrawal or Assignment Turn-Down - Circumstances.
a.After arrival at the incident, staging area or location of cover assignment, if it
becomes necessary to withdraw a portion or all of suchrequested personnel,
equipment or materials in order to meet an emergency situation in the
jurisdictional area served by the requested service area, such withdrawal may
be initiated at the sole discretion of the requested service area's senior
personnel at the scene.
b.Turn down of an assignment may be made at the scene of an incident at the
sole discretion of the requested service area's senior personnel, if she/he
determines that the requested personnel, equipment, or materials are being
exposed to unnecessary or unreasonable danger, or if the requested service
area's personnel do not have the training or resources to accomplish the
requested assignment.
c.The requested service area's senior personnel shall coordinate a withdrawal or
assignment turn down with the requesting service area's IC in amanner that
best mitigates consequences of a withdrawal or turn down of assignment to
avoid endangering personnel and property of either service area.
7.Withdrawal from Agreement.
a.This Agreement shall continue until either service area gives thirty (30) days’
notice of its withdrawal, in writing, to the other service area.
8.Training.
a.Joint training exercises shall be carried out at least annually under the
direction of the Chiefor Training Officers in each service area.
9.Annual Operating Plan.
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a.Annual operating plans shall be cooperatively developed by the service areas
and become part of this Agreement upon execution by the Chiefs and Borough
Mayor.
b.The Annual Operating Plan in effect at the time of executionof this
Agreement is attached hereto and incorporated herein by reference as
“Exhibit A”.
APPROVED:
BEAR CREEK FIRE & EMERGENCY CITY OF SEWARD FD
SERVICE AREA
By:By:
Connie Bacon, ChiefEdwardAthey, Chief
Date: Date:
BEAR CREEK FIRE & EMERGENCY SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARD, ALASKA
By:
City Manager
Date:
KENAI PENINSULA BOROUGH APPROVED AS TO FORM
By:By:
Mayor Borough Attorney
Date: Date:
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ATTEST:
By:By: _______________________
Borough ClerkCity Clerk
Date:_________________________Date:________________________
4
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BCFESASFD
OPERATIONAL PLAN (Exhibit A)
MUTUAL AID AGREEMENT
THE BEAR CREEK FIRE & EMERGENCY SERVICE AREA (BCFESA) and the
SEWARD FIRE DEPARTMENT (SFD)
This Operational Plan of the Kenai Peninsula Borough (KPB) between the Bear Creek
Fire & Emergency Service Area (BCFESA) and the Seward Fire Department (SFD)is for
mutual aid response, the exchange of emergency services equipment and personnel.
The purpose of this Plan is to outline the procedures for carrying out a mutual aid
response between BCFESAand SFD.This Plan is a guide for day-to-day operations, and
may be revised, amended or altered annually by mutual consent of BCFESAand SFD,
with approval by the KPB and City Mayors, for the purpose of carrying out the original
intent of the mutual aid agreement. In addition, this Plan may be cancelled by either
partyafter a 30-day notice has been given to the other party involved in the Agreement.
I.AMOUNT AND TYPE OF ASSISTANCE
a.For fire responses BCFESAwill provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the SFDOn-Scene Incident Commander (OIC). The SFDOIC retains the
option to direct the responding agency to any other location as needed within
the SFD.
b.For fire responses SFDwill provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the BCFESAOn-Scene Incident Commander (OIC). The BCFESAOIC retains
the option to direct the responding agency to any other location as needed
within the BCFESA.
c.Upon dispatch, the responding agency will respond to the location provided
by requesting agency’s OIC unless directed to respond to a different location.
d.Cancellation may occur per the requesting agency OIC as with small,
uncomplicated incidents that may be false alarms, out on arrival, out
immediately after arrival, no injuries, etc.
II.TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or theChief’s Operations or Training Officers in each department.
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
III.COMMUNICATIONS
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BCFESASFD
a.RADIO – Dispatch will tone out the Mutual Aid request as instructed by the
requesting agency OIC. Mutual Aid will occur as directed by either
department for any incident it may be needed. The responding agency, after
notifying dispatch that they are en route, will switch to the requesting
agency’s dispatch channel and advise the OIC they are en route.
b.The responding agency will communicate with the OIC unless advised
otherwise.
c.Radio traffic will be kept to a minimum.
d.Clear text will be used at all times.
IV.INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department and Borough policy and procedures.
V.REVISIONS
The Annual Operations Plan shall be cooperatively developed, reviewed annually
and become part of the Mutual Aid Agreement upon consent of the agencies and
execution by the Borough Mayor.
BEAR CREEK FIRE AND EMERGENCY SEWARD FIRE DEPARTMENT
SERVICE AREA
By:By:
Connie Bacon, ChiefEdwardAthey, Chief
Date: Date:
BEAR CREEK FIRE & EMERGENCYCITY OF SEWARD
SERVICE AREA BOARD
By:By:
Chair City Manager
Date: Date:
2
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BCFESASFD
KENAI PENINSULA BOROUGHAPPROVED as to Form and Legal Sufficiency
By:By: ____________________________
Mayor Assistant Borough Attorney
Date:
ATTEST:
By:By:
Borough Clerk CityClerk
3
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING ASOLE SOURCE CONTRACT WITH
CONSTRUCTION MACHINERY INDUSTRIAL, LLC(CMI)FOR REPAIRS
TO THE2006 G990 VOLVOROAD GRADERFOR AN AMOUNT OF
$32,427.20WITH A 15% CONTINGENCY FOR ATOTAL AMOUNT NOT
TO EXCEED $37,291.28, AND APPROPRIATING FUNDS
WHEREAS,the 2006 G990 Volvo road grader is in need of expensive repairs and not
operational in its current condition; and
WHEREAS, the G990 Volvo road grader is an essential piece of equipment used by the
Public Works Department; and
WHEREAS,to continue providing the highest most cost effective level of service possible to
the community it would be in the best interest of theCity to repair theG990 Volvoroad grader rather
than purchase a new one; and
WHEREAS,the Public Works Shop does not have the specialized equipment necessary to
complete all the repairs; and
WHEREAS,CMI has provided an estimate in the amount of $32,427.20 to repair the 2006
Volvo road grader; and
WHEREAS, Seward City Code 6.10.120(b) allows the City to utilize a specific product or
professional services which can only be furnished by a single dealer and CMI is the only authorized
Volvo dealer/repair in the State of Alaska.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby finds it in the public interest to sole source this repair
work with Construction Machinery Industrial, LLC (CMI) as authorized in Seward City Code
6.10.120 (b) according to the findings above which are incorporated herein.
Section 2.The City Manager is hereby authorized to spend an amount not-to-exceed
$37,291.28 to CMI to repair the 2006 Volvo road grader.
Section 3.Funding in thetotalamount of $37,291.28is herebyappropriated from the Motor
Pool reserves account No. 03000-0000-3400, to the Motor PoolRepairand Maintenance Account
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-063
___________________________
No. 03000-1310-7216.
Section 4. This resolution shall take effect immediately upon its adoption.
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PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24
day of October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Johanna Kinney, CMC
City Clerk
(City Seal)
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Sponsored by:McClure
CITY OF SEWARD, ALASKA
RESOLUTION 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
TH
ALASKA, HONORING THE 25ANNIVERSARY OF THE SEWARD BIKE
PATH
WHEREAS,in November,1990 the City Council placed a request for a $200,000 grant to
construct a bike path along the waterfront and along Swetmann Avenue to the schools as the second
priority on the capital improvements project list for the upcoming legislative session; number one
was for funds to build a new hospital; and
WHEREAS,after receiving a $160,000 grant from the state to construct the bike path, the
City Council unanimously passed Resolution 1991-088 on July 22, 1991 for the construction of a
pedestrian walkway and bicycle trail along the waterfront and from theSeward Highway to the
schools; and
WHEREAS,the Seward Bike Path was officially opened by Mayor Dave Hilton on
September 28, 1991; and
WHEREAS,the bike path is an excellent example of what can be accomplished by the
combined efforts of the private and public sectors; the citizens and organizations that worked for the
construction of the bike path should be remembered; and
WHEREAS, Afognak Logging,through the contribution of manpower and equipment,
provided gravel and leveling of the base matter for thetrail from the bottom of Fourth Avenue to the
Seward Boat Harbor; and
WHEREAS, the Seward Iditarod Trail Blazers was a major promoter for the bike path,
raising money for the construction, and building two bridges on the path; Trail BlazersPresident Dan
Seavey was named Man of the Year in 1990 by the Seward Phoenix Logfor his contributions toward
building the bike path; and
WHEREAS, the Seward schools’ Parent Advisory Committee urged that the bike path
include a pedestrian pathway on Swetmann Avenue tothe schools for the safety of students and
others who walked along Swetmann; and
WHEREAS, the segment of the original bike path form the end of Fourth Avenue to the
Seward Boat Harbor, and now the extension of the path along the Seward Highway to Nash Road
turn-off,are the miles of the Iditarod National Historic Trail, which the City of Seward has agreed to
protect for continued public use in a manner which recognizes the historic values of the Iditarod
National Historic Trail in a Memorandum of Understanding with the trail administrator, the Bureau
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-064
___________________________
of Land Management; and
WHEREAS, the bike path is heavily used and provides a safe venue for such healthy
activities as walking, running,and biking, along with some of the most majestic scenery in the world.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALAKSA,that:
Section 1.The bike path has been enjoyed by the citizens of Seward for 25 years thanks to
both the City and those organizations and individuals that made the bike path a reality.
Section 2.The City of Seward willmaintain the path so that future generations can enjoy it.
Section 3. The Citywill continue to promote the bike path asthe first miles of the Iditarod
National Historic Trail and the citizens of Sewardhave the unique opportunity to walk the first mile
of that Trail anytime they wish.
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PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24
dayof October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________
Johanna Kinney, CMC
City Clerk
(City Seal)
36
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-065
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDINGTHE CITY OF SEWARD’S CALENDAR YEAR
2017CITY LEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top legislative priorities; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the list of projects are compiled and distributed to the State of Alaska
Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. This list of city projects is hereby declared to be the official city priority list
for the City of Seward for calendar year 2017:
A.PORT, HARBOR, AND INDUSTRIAL AREA
1.$500,000 to pave the apron and add a wash down pad at the 50 Ton Travelift.
2.$500,000 for 5-ton crane at or near I Float.
3.$1,000,000 to replace the South Harbor Boat Launch ramp.
4.$1,500,000for storm waterdischarge infrastructure anda security fence to
surround the city vessel storage area at the Seward Marine Industrial Center.
5.$1,241,250for Seward Shipyard Environmental Discharge Controls.
6.$200,000 for engineering and design to replace failing infrastructure in the Seward
Boat Harbor including G, K, andL Floats.
7.$200,000 to extend electrical power to X Float.
B. PUBLIC FACILITIES & INFRASTRUCTURE
1.$250,000for initial design and engineering of a new100’ x 80’ metal building to
replace and relocate theexisting Public Works Shop (City will provide land for the
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-065
___________________________
new building).
2.$2,000,000to expand the Seward Medical Center, move the CT scanner into the
facility, and provide space for primary health care (City provides $500,000 annually
towards capital improvements).
3.$500,000for Alaska SeaLife Centermajor repairs and replacements.
4.$2 Million to replace a failing roof at Alaska SeaLife Center.
C.ELECTRIC
1.$8Million todesign and rebuild the electric transmission line fromthe Seward
Highway to the Seward Marine Industrial Centerand upgrade the Spring Creek
substation by securing an alternative feed transformer to add capacity and reduce
system outages, and provide continuous service during maintenance periods.
2.$1 Million to take advantage of an existing out-of-use water main in order to bury and
secure utility lines running next to the lagoon.
3.$1.5 Million to repair and replace one mile of transmission line into the Fort
Raymond Substation with 115kV compatible equipment (This is a project supported
bythe Alaska Railbelt Cooperative Transmission and Electric Company (ARCTEC)
because the current condition of the transmission line exceeds the estimated life
expectancy of 50years).
4.$2 Million to rebuild obsolete and aging infrastructure and add new infrastructure
within the expanding Camelot Subdivision where development and growth require
the new updated system.
D. ROADS, STREETS, AND ADA ACCESIBILITY
1.$300,000for improving City ADA accessibility.
2.$2.496 Million for design, engineering and construction to protect the Lowell Point
easement road from furthercoastal erosion. This access “road” is thesole land-access
to critical public infrastructure, StateParks trailhead,and a Kenai Peninsula Borough
residential housing area.
E. PUBLIC SAFETY
1.Up to $250,000for aneeds assessment and conceptual design and engineering for a
replacement Seward Fire Station. The City is experiencing growth on the west side
(fuel farm expansion and homes) and in the Seward Marine IndustrialCenter(City
will provide a match of land).
2.Up to $250,000forinitial design and engineering of a Public Safety Building (City
will provide a match of land).
3.$900,000for a new animal shelter that is used by City and Borough citizens.
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RESOLUTION 2016-065
___________________________
F.BENEFICIAL LEGISLATION
1.Support for feasibility analyses considering pipeline or multi-modal delivery methods
of making natural gas available to communities not currently along a pipeline
corridor, and using Seward’s road/rail/barge connections as demonstration projects.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this
th
24 day of October, 2016.
THE CITY OF SEWARD, ALASKA
______________________________
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
______________________
JohannaKinney
City Clerk
(City Seal)
39
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDINGTHE CITY OF SEWARD’S CALENDAR YEAR
2017STATELEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list ofprojects or issues that are identified as
top legislative priorities; and
EREAS, the list of projects are compiled and distributed to the State of Alaska
WH
Legislature, Kenai Peninsula Borough, and City of Seward lobbyists; and
WHEREAS, this resolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS, all projects on this list are consistent with the City Comprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. This list of City projects is hereby declared to be the official Statepriority list
for the City of Seward for calendar year 2017:
A.BENEFICIAL LEGISLATION
1.Legislative support for maintaining the current level of State contributions into the
PERS/TRS Retirement System on behalf of local governments, and for not extending
the amortization period, in order to offset unfunded retirement system liabilities and
to make future contribution rates more affordable for the state and local governments.
2.Support for continuing Medicaid programs and capital cost reimbursement at not less
than current year funding levels.
3.Legislative support for continuing Alaska Energy Authority (AEA) programs that
promote energy efficiency and conservation to help mitigate the costs of heating
homes and businesses not served by natural gas.
4.Legislative support for feasibility analyses considering pipeline or multi-modal
delivery methods of making natural gas available to communities not currently along
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-066
___________________________
a pipeline corridor, and using Seward’s road/rail/barge connections as demonstration
projects.
5.Legislative support for matching City funds towards the non-Federal 50% cost share
of the U.S. Army Corps of Engineers study required to address the Lowell Canyon
Diversion Tunnel hazard.
6.Continued support for the State Department of Transportation and Public Facilities
Municipal Harbors Grant Program.
B.CAPITAL PROJECTS
Recognizing the current government sector fiscal reality and its potential private sector economic
impacts, the City of Seward limits its capital improvement project requests to those where the
State’s participation would leverage other significant funding, complete projects already
underway, address projects of immediate life and safety, and enable projects that could be
eligible under a statewide bond package if the State pursues and the voters approve such a plan.
1.$8 Million to design and rebuild the electric transmission line fromthe Seward
Highway to the Seward Marine IndustrialCenter facility and upgrade the Spring
Creek substation by securing an alternative feed transformer to add capacity and
reduce system outages, and provide continuous service during maintenance periods.
2.$500,000 for systems maintenance and repairs at the Alaska SeaLife Center.
3.$1,241,250 for Seward Shipyard Environmental Discharge Controls.
4.$500,000 for a hull wash water collection and treatment system at the 50-ton
Travelift.
5.$1.5 Million for storm water discharge infrastructure and security fencing at the
Seward Marine Industrial Center facility.
6.$2 Million to expand the Seward Medical Center, move the CT scanner into the
facility, and provide space for primary health care (City provides $500.00 annually
towards capital improvements).
C.CRUISE PASSENGER VESSELTAX REGIONAL IMPACT FUND OR CRUISE
SHIP GAMBLING TAX
1.Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal
Expansion project supporting both passenger and freight activities.
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-066
___________________________
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this
th
24
day of October, 2016.
THE CITY OF SEWARD, ALASKA
______________________________
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
______________________
Johanna Kinney, CMC
City Clerk
(City Seal)
43
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING THE CITY OF SEWARD’S CALENDAR
YEAR 2017FEDERALLEGISLATIVE PRIORITIES
WHEREAS, the City annually compiles a list of projects or issues that are identified as
top Federal legislative priorities; and
WHEREAS,the list of projects is compiled and distributed to the Kenai Peninsula
Borough, our congressional delegation and City of Sewardfederal lobbyist; and
WHEREAS, thisresolution validates projects, prioritizes needs, and focuses the efforts
of City Administration in its lobbying efforts; and
WHEREAS, the passage of this resolution occurs through a public process; and
WHEREAS,all projects on this list are consistent with the CityComprehensive and
Strategic Plans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA,that:
Section 1. Thefollowing list of legislative projects is hereby declared to be the official
legislative priority list ofthe City of Seward for 2017:
A.APPROPRIATIONS AND GRANTS
1.$1 Million appropriation to the U.S. Army Corps of Engineers for the City’s 50% cost
share for a necessary Lowell Creek Flood Diversion Feasibility Study.
2.$7 Million for a comprehensive Seward Flood Mitigation Program on the watershed
level by the U.S. Army Corps of Engineers.
3.$2 Million to expand the Seward Medical Center, move the CT scanner into the
facility, and provide space for primary health care (City provides $500,000 annually
towards capital improvements).
4.$3 Million appropriation for Lowell Point Road storm surge mitigation, bank
stabilization and erosion control projects (from a Section 103 study by the U. S. Army
Corps of Engineers).
5.$1 Million appropriation for erosioncontrol projects (from a Section 14 study by the
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-067
___________________________
U.S. Army Corps of Engineers) for the Seward Marine Industrial Center and the
Alaska Railroad Dock.
6.$2.496 Million in the Highway Transportation Bill for design, engineering,
construction and protection form coastal erosion for the Lowell Point Road, the sole
land access to residences, critical infrastructure, and a State Parks trailhead.
7.Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal
Expansion project supporting both passenger and freight activities.
8.$250,000for operating the Alaska live stranding network and responding to marine
mammal and seabird live stranding and mortalities throughout Alaska.
B.AUTHORIZATIONS AND BENEFICIAL LEGISLATION
1.Authorization and Appropriation for $1.2 Million local government costshare owed
by the City of Seward to the U.S. Army Corps of Engineers,satisfyingthe total cost
share requirements for Phase2of the Seward Harbor Expansion Project (additional
costs were incurred in a second phase of the project to correct a design deficiency by
the U.S. Army Corps of Engineers;the City has paid $469,613.22 for its share of
Phase 1).
2.Authorization language amending the Water Resources Development Act of 2007
(Public Law 110-114, 121 STAT. 1205) as follows:
a.Amending Section 5032by: 1.) striking "Tunnel" from the title; 2.) striking
"Long-Term" from subsection (a); 3.) striking "Long-Term" from subsection
(a)(1); and, 4.) striking "Long-Term" from subsection (a)(2).
b.Striking subsection (b) in Section 5032 and inserting language directing the
Secretary to conduct a study to determine whether an alternativemethod of flood
diversion in Lowell Canyon is feasible. Feasibility shall be determined based on
risk reduction rather than cost-benefit analysis. Federal cost-share for the study
shall be the same as the Federal share for the original project.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this
th
24 day of October, 2016.
46
CITY OF SEWARD, ALASKA
RESOLUTION 2016-067
___________________________
THE CITY OF SEWARD, ALASKA
______________________________
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT:
ATTEST:
______________________
Johanna Kinney, CMC
City Clerk
(City Seal)
47
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS FROM THE STATE OF ALASKA
DEPARTMENT OF COMMERCE, COMMUNITY AND ECONOMIC
DEVELOPMENT IN THE AMOUNT OF $300,000 FOR LOWELL CANYON
TUNNEL FLOOD PROTECTION SCOPING AND FEASIBILITY STUDY,
AND APPROPRIATING FUNDS
WHEREAS, the City of Seward is working in collaboration with multiple state and federal
agencies to develop a plan to mitigate flooding in the vicinity of the Lowell Canyon tunnel; and
WHEREAS, the City has recently been awarded a grant from the U.S. Department of the
Army in the amount of $1.5 Million for the Lowell Creek Flood Diversion Feasibility Study, and the
City will be required to provide matching funds which can come from the City and other grant
sources; and
WHEREAS, the City will continueto seek additional grant funds to complete the study and
subsequent improvements;and
WHEREAS, the City has been awarded a Designated Legislative Grant, grant no. 17-DC-
004,in the amount of $300,000 from the State of Alaska Department of Commerce, Community and
Economic Development for the purpose of flood protection scoping and feasibility study related to
flood mitigation for the Lowell Point Tunnel, andwill utilize this funding to complete the work with
the U.S. Army Corps of Engineers.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1.The City Manager is hereby authorized to accept State of Alaska Designated
Legislative Grant funding for grant no. 17-DC-004 in the amount of $300,000.
Section 2.The City Manager is hereby authorized toexecute a grant agreement with the
State of Alaska in accordance with the essential terms of the agreement provided in substantial form
as attached hereto.
Section 3. Funds in the amount of $300,000 are hereby appropriated from state grant
account no. 80116-0000-4252 to contracted services account no. 80116-0000-7009.
Section 4. This resolution shall take effect immediately upon adoption.
49
CITY OF SEWARD, ALASKA
RESOLUTION 2016-068
___________________________
th
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24
day of October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Johanna Kinney, CMC
City Clerk
(City Seal)
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS FROM THE U.S. DEPARTMENT
OF THE ARMY IN THE AMOUNT OF $1.5 MILLIONFOR THE LOWELL
CREEK FLOOD DIVERSION FEASIBILITY STUDY, APPROVING A
COOPERATIVE AGREEMENT FOR THE PROJECT, AUTHORIZING
INITIAL MATCHING FUNDS IN THE AMOUNT OF $500,000, AND
APPROPRIATING FUNDS
WHEREAS, the Seward City Council has adopted federal and state legislative priority lists
for many years, seeking federal and state funds to address the significant threat posed by flooding of
the Lowell Canyon tunnel; and
WHEREAS,the City has been awarded a grant from the U.S. Department of the Army in the
amount of $1.5 million, with an equivalent required match by the City, to conduct the first phase of a
major flood mitigation project which involves a scoping and feasibility study by the U.S. Army
Corps of Engineers to identify and evaluate alternatives and prepare a decision document that will
recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel;
and
WHEREAS, the City’s estimated $1.5 million required match for this project can come from
the City and/or other grant sources, and the City has received $300,000 from the State of Alaska
Department of Commerce, Community and Economic Development to assist with this phase of the
project; and
WHEREAS, the City will continue to seek other sources of funds to serve as its required
match for the project, but must provide initial funds beyond the original $50,000 contributed to the
projectto enable the U.S. Army Corps of Engineers to begin their feasibility study efforts.
Additional funding in the amount of $650,000 will be required to complete the City’s share of
funding for this phase of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1.The City Council hereby affirms the Agreementbetween the Department of the
Army and the City of Seward for the Lowell Creek Flood Diversion Feasibility Study dated August
12, 2016, as attached hereto.
Section 2.The City Manager is hereby authorized toaccept a grant from the U.S.
Department of the Army in the amount of $1.5 Million.
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CITY OF SEWARD, ALASKA
RESOLUTION 2016-069
___________________________
Section 3.Funds in the amount of $2.0 Millionare hereby appropriated as follows: 1) $1.5
Million from the federal grant account no. 80114-0000-4251 to contracted services account no.
80114-0000-7009; and,2) $500,000 from the General Fund unassigned reserves account no. 01000-
0000-3710-80115, to the project contracted services account no. 80115-0000-7009.
Section 4.The City hereby affirms its commitment to fund the remaining required $650,000
of project costs either through City funding or other grant funding sources.
Section 5. This resolution shall take effect immediately upon adoption.
th
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24
day of October, 2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Johanna Kinney, CMC
City Clerk
(City Seal)
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS FROM THE KENAI PENINSULA
BOROUGH IN THE AMOUNT OF $50,000, FORBEACH EROSION, BANK
STABILIZATION AND REVETMENT,AND APPROPRIATING FUNDS
WHEREAS, recent winter storms have resulted in Seward’s waterfront experiencing erosion
and undermining of portions of the beach, loss of vegetation, rip rap and fill, and undermining
portions of the Lowell Point Road and the bike path; and
WHEREAS, the City hired R&M Consultants, Inc. to survey the damage resulting from
these storms, resulting in a City of Seward Beach Erosion Engineering Survey and Permitting
document which makes recommendations for bank stabilization andforms the basis for upcoming
repair efforts; and
WHEREAS, at its board meeting of July 11, 2016, the Seward Bear Creek Flood Service
Area Board of Directors unanimously approved a recommendation to fund this project, which was
ratified by Kenai Peninsula Borough Authorizing Ordinance O2016-19; and
WHEREAS, the grant requires work to be completed by June 30, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1.The City Manager is hereby authorized to accept Kenai Peninsula Borough grant
funds authorized by Kenai Peninsula Borough Authorizing Ordinance O2016-19 and purchase order
#62891, in the amount of $50,000, for the purpose of supplementing the bank stabilization project.
Section 2.The grant agreement between the City of Seward and the Kenai Peninsula
Borough as attached hereto in substantial formis hereby affirmed.
Section 3. Funds in the amount of $50,000 arehereby appropriated from borough grant
account no. 30071-0000-4253 to contracted services account no. 30071-0000-7009.
Section 4. This resolution shall take effect immediately upon adoption.
th
PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24
day of October, 2016.
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City of Seward, AlaskaCity Council Special Meeting Minutes
September 6, 2016 Volume 40, Page
CALL TO ORDER
The September 6, 2016 special meeting of the Seward City Council was called to order at
6:00 p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Acting City Clerk Brenda Ballouled the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
Dave Squires Sue McClure
Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou,Acting City Clerk
Absent – Butts
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING – None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
SPECIAL ORDERS, PRESENTATIONS AND REPORTS – None
PUBLIC HEARINGS – None
UNFINISHED BUSINESS – None
NEW BUSINESS
Resolution 2016-054, Approving The 2017 Grant Year Budget For The Seward Community
Health Center As Required By The Co-Applicant Agreement Between The City Of Seward
And The Seward Community Health Center.
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City of Seward, AlaskaCity Council Special Meeting Minutes
September 6, 2016 Volume 40, Page
Motion (Keil/Casagranda) Approve Resolution 2016-054
Hunt said the Seward Community Health Center (SCHC) was seeking $100,000 less than
they had previously requested because they were becoming more self-sufficient. Finance Director
Kris Erchinger added that that $100,000 would be set aside for facility expansion.
Bardarson declared that,although she sat on the Board for the Seward Community Health
Center, it had been ruled in the past that there was no conflict of interest. Further, Bardarson stated
she did not vote on the budget at the Seward Community Health Center’s budget meeting. There
were no objections from council.
Keil declared that she was the council liaison to the Seward Community Health Center’s
coordinating committee. There were no objections from council.
In response to Squires, Erchinger said council had previously approved the SCHC’s budget
allocation of $500,000 and in the event that the SCHC needed funds in excess of $400,000, they
would not have to come back to council as long as they did not exceed $500,000.
In response to Casagranda, Erchinger clarified that years ago, the city paid Providence an
annual management fee to operate the hospital, but that had been eliminated in recent yearsand the
city no longer paid Providence a portion of the sales tax revenue.
Motion Passed Unanimous
INFORMATIONAL ITEMS AND REPORTS – None
COUNCIL COMMENTS
Keil thanked the public for attending the meeting.
Squiresrequested the SCHC Board of Directors plan their budget session earlier so that
council did not require a special meeting for the budget approval. He said last year the SCHC had
pledged they would make that happen this year, and he was disappointed that didn’t happen.
Casagrandaechoed Squires’ comments. She felt it was important that the public have as
much notice and access to the SCHC business as possible.
Bardarsonasked council if anyone had an objection to her lending her mayor title to support
the Alaska SeaLife Center Marine Gala. There were no objections from council.
Huntclarified the timing difficulties that the SCHC Board of Directors had with their
meetings and budget sessions, and he urged council to be understanding. Hunt thanked Dana
Paperman and the Senior Center for allowing him to visit there today.
CITIZEN COMMENTS – None
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City of Seward, AlaskaCity Council Special Meeting Minutes
September 6, 2016 Volume 40, Page
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS – None
ADJOURNMENT
The meeting was adjourned at 6:09 p.m.
____________________________________ ____________________________________
Brenda Ballou, CMC Jean Bardarson
Acting City Clerk Mayor
(City Seal)
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PROCLAMATION
WHEREAS, Seward’scitizensrecognizethat a specialvibrancyexists
throughouttheentirecommunitywhenitsindividualresidentscollectively“go the extra
mile”throughpersonaleffort, volunteerism andservice; and
WHEREAS, ourcommunity encourages itscitizenstomaximizetheir
personalcontributiontothecommunitybygivingofthemselveswholeheartedlyandwith
totaleffort,commitmentandconvictiontotheirindividualambitions,family, friends
andcommunity; and
WHEREAS, Seward residents choosetoshine a lightonand celebrate
individualsandorganizations who “go the extramile”in order tomake a differenceand
liftupfellow members of their community; and
WHEREAS, weacknowledge the missionoftheExtraMileAmerica
Foundationtocreate550+ “ExtraMile”citiesandstatesinAmericain2016.
NOW,THEREFORE,I,JeanBardarson,Mayorof Seward, Alaska, do hereby
proclaimNovember 1, 2016tobeExtraMileDayandurgeeachindividualinour
communitytotaketimeonthisdaytonotonly“gotheextramile”inhisorherownlife,
buttoalsoacknowledgethosearounduswhoareinspirationalintheireffortsand
commitmenttomaketheirorganizations,familiesandcommunity a betterplaceinwhich
toliveandwork.
th
THE CITY OF SEWARD, ALASKA
Dated this 24of October, 2016
Jean Bardarson, Mayor
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MEETINGNOTES:
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