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HomeMy WebLinkAbout11122013 City Council Laydowns 1► ZIl3 CITY OF SEWARD , () %'VQ Uv N SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 20I4 and 20I5 (as Amended) 20I3 2014 20I5 Budget Budget Budget Beginning Cash Balance at I/I/13'": $2,149,227 Cash is provided by(used for): Change in net position -1,0I6,607 -933,887 -870,345 Passenger fee revenues under budget 0 (a) 0 0 Add expense items not affecting cash Depreciation 1,538,133 1,579,05I 1,577,714 Net cash provided by operations $52I,526 $645,164 $707,369 Other sources (uses) of cash Debt principal payments -406,193 -469,885 (b) -486254 (c) Capital outlay -54,900 -I75,279 (d) -196,913 (e) Net increase (decrease) in cash $60,433 $0 $24,202 Estimated ending cash balance: $2,209,660 $2,209,660 $2,233,862 ° Ties to CAFR and includes only Harbor Enterprise Fund;excludes related capital projects (a) Passenger fee revenues expected to exceed 20I3 budget by$50K but fall short by$118K of full bond requirement. (b)$175K=2000 Bond;$70K=2005 Float Extension Bond;$200K=2006 South Harbor Bond and$24,885 is Travelift loan reimbursement to motor pool fund. (c)$175K=2000 Bond;$75K=2005 Float Extension Bond;$210K=2006 South Harbor Bond and$26254 is Travelift loan reimbursement to motor pool fund. (d) $57,810 Motor Pool contributions. $117,469 to MRRF.No equipment. Ce)$57,810 Motor Pool contributions. $139,103 to MRRF.No equipment. Note:Capital Renew/Replace Fee estimated at$160,000 in 2014 and 2015;directly to Harbor MRRF for capital. /12( 13 Average Wage Indexing (AWI) Series We use the national average wage indexing series to index the earnings of individuals for Automatic benefit computation purposes.We also use the Determinations series to index several amounts that are important to the operation of Social Security's Old-Age,Survivors,and Disability program. Source: httn://www.ssa.gov/OACT/COLA/AWI.html Cost-of-Living Year AWI Annual Adjustment change Social Security Administration 1986 17,321.82 2.97% 1987 18,426.51 6.38% Average Wage Indexing Series 1988 19,334.04 4.93% 45,000 1989 20,099.55 3.96% 1990 21,027.98 4.62% 40,000 -- -- — 1991 21,811.60 3.73% 35,000 - 1992 22,935.42 5.15% - 1993 23,132.67 0.86% 30,000 1994 23,753.53 2.68% 25,000 -- 1995 24,705.66 4.01% 20,000 - 1996 25,913.90 4.89% 1997 27,426.00 5.84% 15,000 1998 28,861.44 5.23% 1999 30,469.84 5.57% 10,000 2000 32,154.82 5.53% 5,000 - 2001 32,921.92 2.39% 0 2002 33,252.09 1.00% 1950 1960 1970 1980 1990 2000 2010 2020 2003 34,064.95 2.44% 2004 35,648.55 4.65% 2005 36,952.94 3.66% 2006 38,651.41 4.60% 2007 40,405.48 4.54% 2008 41,334.97 2.30% 2009 40,711.61 -1.51% 2010 41,673.83 2.36% 2011 42,979.61 3.13% 2012 44,321.67 3.12% 11/1 1// M t CONSUMER PRICE INDEX INFORMATION AND CITY OF SEWARD NON-UNION COST-OF-LIVING ADJUSTMENT HISTORY Source: Source: http://clata.b1s.gov/PDO/servlet/SurveyOutputServlet http://www.ssa.gov/OACT/COLA/AWI.html CUUSA427SA0 Social Security Administration Not Seasonally Adjusted-Anchorage,AK,All Items Base Period: 1982-1984=100 City of Seward Cost of Basket Annual Cumulative Annual Cumulative Year of Goods CPI CPI COLA COLA• National Average Wage index 1986 107.800 17,321.82 1987 108.200 0.371% 0.371% 0.00% 0.00% 18,426.51 6.38% 1988 108.600 0.370% 0.741% 0.00% 0.00% 19,334.04 4.93% 1989 111.700 2.855% 3.595% 0.00% 0.00% 20,099.55 3.96% 1990 118.600 6.177% 9.773% 0.00% 0.00% 21,027.98 4.62% 1991 124.000 4.553% 14.326% 4.50% 4.50% 21,811.60 3.73% 1992 128.200 3.387% 17.713% 0.00% 4.50% 22,935.42 5.15% 1993 132.200 3.120% 20.833% 3.60% 8.10% 23,132.67 0.86% 1994 135.000 2.118% 22.951% 0.00% 8.10% 23,753.53 2.68% 1995 138.900 2.889% 25.840% 0.00% 8.10% 24,705.66 4.01% 1996 142.700 2.736% 28.576% 0.00% 8.10% 25,913.90 4.89% 1997 144.800 1.472% 30.047% 0.00% 8.10% 27,426.00 5.84% 1998 146.900 1.450% 31.497% 1.00% 9.10% 28,861.44 5.23% 1999 148.400 1.021% 32.519% 0.00% 9.10% 30,469.84 5.57% 2000 150.900 1.685% 34.203% 2.50% 11.60% 32,154.82 5.53% 2001 155.200 2.850% 37.053% 0.00% 11.60% 32,921.92 2.39% 2002 158.200 1.933% 38.986% 0.00% 11.60% 33,252.09 1.00% 2003 162.500 2.718% 41.704% 1.40% 13.00% 34,064.95 2.44% 2004 166.700 2.585% 44.288% 0.00% 13.00% 35,648.55 4.65% 2005 171.800 3.059% 47.348% 0.00% 13.00% 36,952.94 3.66% 2006 177.300 3.201% 50.549% 2.60% 15.60% 38,651.41 4.60% 2007 181.237 2.221% 52.770% 3.00% 18.60% 40,405.48 4.54% 2008 189.497 4.558% 57.327% 2.50% 21.10% 41,334.97 2.30% 2009 191.744 1.186% 58.513% 4.50% 25.60% 40,711.61 -1.51% 2010 195.144 1.773% 60.286% 0.00% 25.60% 41,673.83 2.36% 2011 201.427 3.220% 63.506% 1.20% 26.80% 42,979.61 3.13% 2012 205.916 2.229% 65.735% 0.00% 26.80% 44,321.67 3.12% 2013 estimated 2.000% 67.735% 0.00% 26.80% 2.000% 2014 estimated 2.000% 69.735% 3.00% 29.80% 2.000% 2015 estimated 2.000% 71.735% 3.00% 32.80% 2.000% 2007 thru 2015(9 years) 21.185% 17.200% Assumes 3%cola in 2014 and 2015 I 19.950% CONSUMER PRICE INDEX INFORMATION AND CITY OF SEWARD NON-UNION COST-OF-LIVING ADJUSTMENT HISTORY Source: Source: http://data.bls.gov/PDQ/servledSurveyOutputServlet http://www.ssa.gov/OACT/COLA/AWI.html CUUSA427SA0 Social Security Administration Not Seasonally Adjusted-Anchorage,AK,All Items Base Period: 1982-1984=100 City of Seward Cost of Basket Annual Cumulative Annual Cumulative Year of Goods CPI CPI COLA COLA• National Average Wage index 1986 107.800 17,321.82 1987 108.200 0.371% 0.371% 0.00% 0.00% 18,426.51 6.38% 1988 108.600 0.370% 0.741% 0.00% 0.00% 19,334.04 4.93% 1989 111.700 2.855% 3.595% 0.00% 0.00% 20,099.55 3.96% 1990 118.600 6.177% 9.773% 0.00% 0.00% 21,027.98 4.62% 1991 124.000 4.553% 14.326% 4.50% 4.50% 21,811.60 3.73% 1992 128.200 3.387% 17.713% 0.00% 4.50% 22,935.42 5.15% 1993 132.200 3.120% 20.833% 3.60% 8.10% 23,132.67 0.86% 1994 135.000 2.118% 22.951% 0.00% 8.10% 23,753.53 2.68% 1995 138.900 2.889% 25.840% 0.00% 8.10% 24,705.66 4.01% 1996 142.700 2.736% 28.576% 0.00% 8.10% 25,913.90 4.89% 1997 144.800 1.472% 30.047% 0.00% 8.10% 27,426.00 5.84% 1998 146.900 1.450% 31.497% 1.00% 9.10% 28,861.44 5.23% 1999 148.400 1.021% 32.519% 0.00% 9.10% 30,469.84 5.57% 2000 150.900 1.685% 34.203% 2.50% 11.60% 32,154.82 5.53% 2001 155.200 2.850% 37.053% 0.00% 11.60% 32,921.92 2.39% 2002 158.200 1.933% 38.986% 0.00% 11.60% 33,252.09 1.00% 2003 162.500 2.718% 41.704% 1.40% 13.00% 34,064.95 2.44% 2004 166.700 2.585% 44.288% 0.00% 13.00% 35,648.55 4.65% 2005 171.800 3.059% 47.348% 0.00% 13.00% 36,952.94 3.66% 2006 177.300 3.201% 50.549% 2.60% 15.60% 38,651.41 4.60% 2007 181.237 2.221% 52.770% 3.00% 18.60% 40,405.48 4.54% 2008 189.497 4.558% 57.327% 2.50% 21.10% 41,334.97 2.30% 2009 191.744 1.186% 58.513% 4.50% 25.60% 40,711.61 -1.51% 2010 195.144 1.773% 60.286% 0.00% 25.60% 41,673.83 2.36% 2011 201.427 3.220% 63.506% 1.20% 26.80% 42,979.61 3.13% 2012 205.916 2.229% 65.735% 0.00% 26.80% 44,321.67 3.12% 2013 estimated 2.000% 67.735% 0.00% 26.80% 2.000% }J_ 2014 estimated 2.000% 69.735% 3.00% 29.80% 2.000% 2015 estimated 2.000% 71.735% 3.00% 32.80% 2.000% 2007 thru 2015(9 years) 21.185% 17.200% Assumes 3%cola in 2014 and 2015 19.950% Average Wage Indexing (AWI) Series We use the national average wage indexing series to index the earnings of individuals for Automatic benefit computation purposes.We also use the Determinations series to index several amounts that are important to the operation of Social Security's Old-Age,Survivors,and Disability program. Source: hrto://www.ssa.gov/OACT/COLA/AWI.html Cost-of-Living Annual Year AWI Adiustment change Social Security Administration 1986 17,321.82 2.97% 1987 18,426.51 6.38% Average'Wage Indexing Series 1988 19,334.04 4.93% 45,000 1989 20,099.55 3.96% 1990 21,027.98 4.62% 40,000 1991 21,811.60 3.73% 35,000 - 1992 22,935.42 5.15% 1993 23,132.67 0.86% 30,000 1994 23,753.53 2.68% 25,000 1995 24,705.66 4.01% 20,000 - 1996 25,913.90 4.89% 1997 27,426.00 5.84% 15,000 1998 28,861.44 5.23% 10,000 - 1999 30,469.84 5.57% 2000 32,154.82 5.53% 5,000 2001 32,921.92 2.39% 0 2002 33,252.09 1.00% 1950 1960 1970 1980 1990 2000 2010 2020 2003 34,064.95 2.44% 2004 35,648.55 4.65% 2005 36,952.94 3.66% 2006 38,651.41 4.60% 2007 40,405.48 4.54% 2008 41,334.97 2.30% 2009 40,711.61 -1.51% _ 2010 41,673.83 2.36% 2011 42,979.61 3.13% 2012 44,321.67 3.12% N CITY OF SEWARD Comprehensive List of all Budget Changes by Fund/Department AMENDMENTS FROM 2014/2015 PRELIMINARY BUDGET Updated: 11/5/2013 General Fund: 2014 Budget 2015 Budget Positive(negative) Positive(negative) financial impact adjustment Description Department (25,000) (25,000)Add a contribution to Boys 8 Girl's club Contributions(1191) (15,000) (15,000) Increase contributions to Senior Center Contributions(1191) (13,403) (14,610)Add part-time animal control costs Animal Control(1212) (2,146) (3,132)Add part-time animal control costs Debt Service(1910) (15,000)One-time cost for property appraisals(split 50/50 with Harbor) Comm.Dev.(1150) 52,783 Freeze merit increases only during 2015 Various 8,452 Freeze merit increases only during 2015(reduces PERS) Debt Service(1910) 55,549 11507 Increase sales tax estimate Revenues(0000) (2,000) - Increase cost to retrofit vehicle for animal control Animal Control(1212) l\ t� (2,000) - Overall impact on General Fund reserves 1 V Harbor Enterprise Fund: 15,000 Split cost of property appraisals with Community Development 7,959 Freeze merit increases only during 2015 1,243 Freeze merit increases only during 2015(reduces PERS) 24,202 Overall Harbor savings(increase to Harbor reserves) Parking Enterprise Fund _ ,1 (200,000) _ Move costs of sealing/striping parking lots from 2013 to 2014(cash flow impact) f -' (200,000) Overall Parking costs(reduce Parking reserves) Electric Enterprise Fund: 2,970 Freeze merit increases only during 2015 474 Freeze merit increases only during 2015(reduces PERS) 3,444 Overall Electric savings(increase to Electric reserves) Water Enterprise Fund: 1,159 Freeze merit increases only during 2015 191 Freeze merit increases only during 2015(reduces PERS) 1,350 Overall Water savings(increase to Water reserves) Wastewater Enterprise Fund: 1166 Freeze merit increases only during 2015 191 Freeze merit increases only during 2015(reduces PERS) 1,357 Overall Wastewater savings(increase to Wastewater reserves) Motor Pool Fund: No proposed changes - No impact on Motor Pool reserves Hospital Enterprise Fund: No proposed changes - No impact on Hospital Debt Service reserves Capital Improvement Plan: General Fund Parks and recreation warehouse replacement(cost unknown) 270,000 Public works-most immediate road repair needs 2,800,000 Public works-federal funding for road repairs 1,000,000 Public safety-new animal shelter Parking CIP 200,000 Move parking lot sealing/striping costs from 2013 to 2014 Water CIP 175,000 Mobile generation for watery� wells 300,000 Gateway water tank roesreplacement 0 Sewer CIP A 400,000 Maple Street sewer extension N /� 1,200,000 Lowell Point sewer pond repairs '""� 3,000,000 SMIC sewer pond repairs (5\ it Healthcare CIP Please see listing attached to Capital improvement Plan(addition from Preliminary Budget) Note: Redline items added after 11/04/13 budget worksession. CISCIAWL/ 3 From: Kari Anderson [mailto:captainkarialaska©gmail.com] Sent: Tuesday, November 12, 2013 10:45 AM To: Johanna Kinney Subject: Wastewater Enterprise Fund Budget Dear City Clerk- Could you please pass this email onto the Mayor& City Council? Thank you! Mayor& Elected Members of Council- I have become increasingly aware of the Lowell Point Sewage Lagoon problems over the last six months. I have a vested interest in this infrastructure, not only because I am a property owner at Lowell Point, but also because I am a long time resident of Seward. I recognize the importance of flushing toilets for our community, and the enjoyment of clean air for our residents and visitors. As this budget season is upon us, I wanted to make a request regarding the Wastewater Enterprise fund. I would like to see additional funds allocated to 5390- Contracted Services. According to the Preliminary Operating Budget(page 90) it seems that $90,000 has been allocated to this fund. I would recommend increasing this amount to complete the following services: 1.)Prepare recommendations, options and a plan of action for dredging the Lowell Point Sewage lagoon, with a presentation to city council 2.)Draft an RFP for these services 3.)Prepare State of Alaska DEC Division of Water Municipal Matching Grant Requests, or Alaska Clean Water Fund Loan Applications(if applicable) I would also recommend that before the City engages in any expansion of our local wastewater services, or other additional capital projects (example: Maple Street Sewer Extension) that we complete existing deferred maintenance projects such as the dredging of the Lowell Point Sewage Lagoon. I realize that wastewater projects aren't always "glamorous" things to fund, but I do believe that this is a necessity at this time. Finally, I also wanted to sincerely thank each you for your service to our community. I recognize the hours that are put in each year(especially during budget season), and I appreciate your time and efforts. Sincerely- Kari Anderson � ► /Z 13 istkidt40 $2, • November 11, 2013 City of Seward Honorable Mayor and Council PO Box 167 Seward, AK 99664 Re: Support for an increase in 2014 — 2015 Capital Improvement Plan, pg.78, Harbor Related Capital Improvements, Line Item— 5 ton Crane. Dear Mayor and Council: As documented in previous letters and testimony presented by myself and others, the working infrastructure in Seward's harbor lacks a crane. Of Seward's neighboring harbors from Kodiak to Cordova, Whittier has one crane available, while the rest have from two to eight. These cranes load/unload supplies, equipment, gear, and product; all of which assists economic activity for these ports 24/7 year around. To meet this need, Seward City Council included a 5 ton crane as a 2014 project in the Harbor Improvements Capital Plan with a cost of$150000. Although the crane project in the harbor has not yet advanced to the level needed to present an alternative, approved by PACAB, to Council for funding, progress continues to be made. Recently, a Public Use Crane Preliminary Design Report was prepared by Charles Balzarini, PE, Moffatt & Nichol, Anchorage, AK. In this report, two alternatives were presented. A request was made during last Wednesday's PACAB meeting for cost estimates on two additional alternatives, which have now been forwarded to the City of Seward. Attached are the cost estimates for a 1.45 ton crane to be located on the travel lift bulkhead ($250000), and a 5 ton crane on I dock ($293750). Both of these projects would be extremely useful in our harbor. Below is a short analysis of the merits of each. 1.45 ton crane on travel lift bulkhead: • Capacity is adequate for a large portion of needed lifts at the harbor. • Location does not displace current dockside moorage. Crane docks need to be kept open to be used. • Easily accessible on the land side; less accessible for large vessels on the water side. • Less expensive project. 5 ton crane on I dock: • Larger crane can safely lift seines, skiffs, heavier equipment, etc that exceed the capacity of the smaller crane. • Easier access for large vessels on the water side. • Location would displace current moorage on the south side of I dock. As a long term commercial boat operator and Seward harbor customer, I see the need for both projects. If forced to choose only one, it is hard to pick which of the two would bring the most additional economic activity as each would serve a different need and both are good for business. As we have just received these cost estimates, further PACAB discussion will take place at the next meeting in order to make a recommendation to Council. This letter is being written to address the fact that the Capital Improvement Plan you are voting to approve tonight does not include enough funding to get even one crane in our harbor according to the cost estimates we now have. Without an increase in the existing crane line item funding in the Plan, there will be no crane project in our harbor yet again for 2014. Please address this in your discussion tonight. If your intent is for a crane, or cranes, to be installed at the Seward harbor in 2014, then increase the line item accordingly to the level agreed upon by the Council. A 100k increase is required to proceed with the least expensive 1.45 ton option available at this time. The 5 ton crane alternative would require an increase of 143k. Both cranes would require a 393k increase. As a harbor user, I support doing both. We all share the same goal in efforts such as this; that of making Seward more attractive to business, especially in the off season. I thank the Council for the hard work done on this issue and all the others on the agenda. Sincerely, 4 � Bob Linville PO Box 1753 Seward, AK 99664 linville@ak.net Alternative 1 I-Dock-Two Cranes Item No. Description QTY Subtotal Cost 1 Contractor Mobilization 1 $ 40,000 2 City Procures 5 Ton Crane 1 $ 90,000 3 City Procures 1.45 Ton Crane 1 $ 35,000 4 Contractor Furnish and install Steel Framing/Install Cranes 2 $ 40,000 5 Contractor Furnish and Install Power to Cranes 1 $ 40,000 6 Contractor Furnish and Install Card Reader System 1 $ 15,000 7 Contractor Furnish and Install bollards 2 $ 15,000 Subtotal $ 275,000 (25%) $ 68,750 $ 343,750 Note: 1.All costs shown are in 2013 USD 2. Estimates are based on 2013 conceptual design Alternative 2 Travel Lift Bulkhead-One 5 Ton Crane Item No. Description QTY Subtotal Cost 1 Contractor Mobilization 1 $ 40,000 2 City Procure 5 Ton Crane 1 $ 90,000 4 Contractor Cast In Place Concrete footing/Install Crane 1 $ 15,000 5 Contractor Furnish and Install Power to Cranes 1 $ 35,000 6 Contractor Furnish and Install Card Reader System 1 $ 10,000 7 Contractor Contractor Furnish and Install Fendering System 1 $ 45,000 8 Contractor Furnish and Install Ladders 2 $ 15,000 9 Contractor Furnish and Install pipe bollards 2 $ 5,000 Subtotal $ 255,000 Contingency (25%) $ 63,750 Project Total $ 318,750 Note: 1.All costs shown are in 2013 USD 2.Estimates are based on 2013 conceptual design • Alternative 3 Travel Lift Bulkhead-1.45 Ton Crane Item No. Description QTY Subtotal Cost 1 Contractor Mobilization 1 $ 40,000 2 City Procure 1.45 Ton Crane 1 $ 35,000 4 Contractor Cast In Place Concrete footing/Install Crane 1 $ 15,000 5 Contractor Furnish and Install Power to Crane 1 $ 35,000 6 Contractor Furnish and Install Card Reader System 1 $ 10,000 7 Contractor Contractor Furnish and Install Fendering System 1 $ 45,000 8 Contractor Furnish and Install Ladders 2 $ 15,000 9 Contractor Furnish and Install pipe bollards 2 $ 5,000 Subtotal $ 200,000 Contingency (25%) $ 50,000 Project Total_ $ 250,000 Note: 1.All costs shown are in 2013 USD 2. Estimates are based on 2013 conceptual design Alternative 4 I-Dock-One 5 Ton crane Item No. Description QTY Subtotal Cost 1 Contractor Mobilization 1 $ 40,000 2 City Procures 5 Ton Crane 1 $ 90,000 4 Contractor Furnish and install Steel Framing/Install Cranes 2 $ 40,000 5 Contractor Furnish and Install Power to Crane 1 $ 35,000 6 Contractor Furnish and Install Card Reader System 1 $ 15,000 7 Contractor Furnish and Install bollards 2 $ 15,000 Subtotal $ 235,000 Contingency (25%) $ 58,750 Project Total $ 293,750 Note: 1.All costs shown are in 2013 USD 2. Estimates are based on 2013 conceptual design