HomeMy WebLinkAbout10142013 City Council Laydowns 0/11,
LAYDOWN
Agenda Statement
Meeting Date: October 14,2013 S
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From: City Clerk Johanna Kinney
Agenda Item: Discussion of council seat vacancy
BACKGROUND &JUSTIFICATION:
Upon certification of the October 1,2013 election at tonight's meeting,a vacancy on the council is
created as Jean Bardarson moves into the Mayoral seat.
City Council Rules of Procedure states:
FILLING COUNCIL VACANCIES
RULE 37. If a vacancy occurs in the office of Council member, the Council may elect some
qualified person to fill such vacancy,the person elected shall hold office until a successor is elected
at the next regular election and properly qualified. In order to fill the vacancy with the most
qualified person available until an election is held,the Council will widely distribute and publish a
notice of the vacancy, the procedure and any application form for applying. Each applicant will
make a presentation to the Council regarding their qualifications to serve. The Council will then
vote and sign ballots provided by the City Clerk. The City Clerk will read each ballot aloud, will
tabulate the votes and announce the results to the Council. The Council may then,by motion and
voice vote,affirm the appointment of the candidate receiving the highest number of votes(must have
at least 4 per SCC 2.10.050). For time frames during a recall of an elective officer, and when
vacancies can be filled, see City Charter sections 2.12 and 2.13.
The person who fills this vacancy must be an elector of the city, and shall have resided in the city
continuously for a period of not less than one year immediately preceding the date of filing. Copies
of the pertinent Charter sections and codes are attached.
RECOMMENDATION:
Deem the seat vacant and instruct the Clerk's office to advertise and solicit letters of interest with a
due date established by council.
CHARTER
2.13 Filling vacancies.
(a) If a vacancy occurs in an elective office,other than a vacancy occurring from a recall:
(1) If the vacancy occurs more than two weeks before the last time for filing for the offices to be filled at the next regular
city election,the council shall fill the vacancy by appointment within thirty days,with the person appointed serving until
the next time when terms of elective officers begin.If the unexpired term of the vacated office extends beyond the next
time when terms of elective officers begin,the office shall be filled for the remainder of the unexpired term at the next
regular city election.
(2) If the vacancy occurs no more than two weeks before the last time for filing declarations of candidacy for offices to
be filled at the next regular city election, the council shall not fill the vacancy until immediately after the council
organizes following such regular city election,and the council then shall fill any such vacancy by appointment for the
remainder of the unexpired term.
(b) If a vacancy occurs in an appointive office,such vacancy shall be filled within ninety days thereafter in the manner
provided for making the original appointment.Such time may be extended for not to exceed an additional ninety days by
council resolution setting forth the reasons therefor.
CITY CODE
2.10.050.Vacancy on council.
(a) In the event any member of the city council departs from the city with the intent of remaining absent for more than 90
days,or shall have failed to attend meetings of the council for a period of ninety consecutive days,or shall have attended
less than five of the meetings of the council during any continuous period of five months,the council may declare the
office of such member vacant.
(b) With the concurrence of two-thirds of its members,the council may expel one of its members for a conviction of a
violation of AS 15.13 or a felony or misdemeanor described in AS 15.56 as a corrupt practice.The council shall consider
that conviction during the first meeting following final determination of the conviction.
(c) A vacancy on the council also is created by the resignation of a councilmember in writing approved by the council,
the death of a councilmember,the removal of a councilmember from office by a court of competent jurisdiction,or a
failure of a councilmember to qualify for office within ten days from the date of certification of the member's election.
(d) If a vacancy occurs on the council, other than a vacancy occurring from a recall, the vacancy shall be filled as
provided in section 2.13(a)of the Charter.
(e) The council shall be the sole authority for determining the qualifications of its members.
CITY COUNCIL RULES OF PROCEDURE
FILLING COUNCIL VACANCIES
RULE 37. If a vacancy occurs in the office of Council member,the Council may elect some qualified person to fill
such vacancy,the person elected shall hold office until a successor is elected at the next regular election and properly
qualified. In order to fill the vacancy with the most qualified person available until an election is held,the Council will
widely distribute and publish a notice of the vacancy, the procedure and any application form for applying. Each
applicant will make a presentation to the Council regarding their qualifications to serve. The Council will then vote and
sign ballots provided by the City Clerk. The City Clerk will read each ballot aloud,will tabulate the votes and announce
the results to the Council. The Council may then,by motion and voice vote,affirm the appointment of the candidate
receiving the highest number of votes(must have at least 4 per SCC 2.10.050). For time frames during a recall of an
elective officer,and when vacancies can be filled,see City Charter sections 2.12 and 2.13.
Io-v(- 3
14 October 2013
To Seward City Council Members:
During its regularly scheduled October business meeting, on October 2, PACAB was presented with a
resolution to support the 2014 harbor tariff moorage increase. After a brief presentation by
Harbormaster Funk, PACAB board voted unanimously to pass it along to Council for their consideration.
Though I motioned to postpone our vote until after we could discuss related issues, the majority of the
board wanted to proceed. I voted with the prevailing side,thinking that I would file for a
reconsideration. However, later that day, I decided against the reconsideration, and thus allowed the
resolution to go forward to council.
During that same PACAB meeting, the harbormaster announced the weekend shutdown of harbor
offices, effective immediately. He cited the reasons for doing so included being able to train his staff
better so that they could provide more consistent information to the public. No announcement was
made to the public regarding this plan which was already being implemented.
The harbor offices have been open on weekends as long as I have been in Seward, twenty years, and
well before that. Nearly 70%of the harbor's users are from out of town, and they come to Seward on
weekends to attend to their boating needs. Often they have business with the harbor, such as in early
fall when winter boat slips are being assigned, haulouts are needed, or payments need to be made for
the waitlist, electric or moorage renewals.
During the first weekend of October, I had several harbor customers come into my business to ask why
the harbor was closed. They had come to Seward to do harbor business. They were not pleased with
the change in the level of service. Many Seward residents work during the week, and will also feel this
same impact, needing to take time from work during the week to do business with the harbor.
Harbor customers are being asked to pay more for moorage and electric rates,yet with the new office
hours,they are receiving less service. Out of town boat owners come to Seward on weekends
throughout the winter. Often they stay in local hotels,eat in local restaurants and even participate in
local events. Without the harbor office being open, I can foresee this as just one more area where
revenue to both the private and public sectors may be curtailed.
I would encourage the council to work with administration to provide the quality service that our small
boat harbor patrons deserve. Closing on the weekends is a blatant disservice. To have implemented
this change in October seems premature. To vote for increased moorage fees,yet provide less service
is sending out a negative message to boat owners, and even to potential new users who are looking for
a new home port.
Thank you for your efforts in helping Seward maintain the most desirable port in the State of Alaska.
Respectfuly,
Deborah Altermatt
'o/ 2810
0
Funks
From: Harbor Master
Sent: Wednesday, October 16, 2013 12:29 PM
To: Mack Funk
Subject: Seward Boat Harbor
October 16, 2013
Subject: Winter hours and proposed rate changes
Dear Mack Funk,
Thank you for your patronage of the Seward Small Boat Harbor. We are constantly working to increase
customer service and financial efficiency while striving to keep our customer's rates reasonable. This winter,
the harbor office will be open on Saturdays, but will be closed on Sundays and holidays through January 1,
2014. During this period,the harbor staff will be cross training positions to better serve your needs. This is a
harbor office-only change. The harbor workers will continue to work on weekends performing their boat lifts,
snow removal, and boat tow duties.
It is my belief that we can continue to provide excellent customer service during this seasonal schedule
change, and I ask that you communicate with our office staff anytime Monday through Saturday from 8:00 a.m.
to 5:00 p.m. As always, you will be able to make your payment via the drop box at the front door and with a
credit card you can pay online or by phone.
The proposed projected harbor rate increases are detailed in the tariff and agenda statement found at
http://history.cityofseward.net/Weblink8/0/doc/19822/Pagel/aspx and are summarized below:
2014: Moorage Rates 2.6%Increase, Electric Rates 8.3%Increase
2015: Moorage Rates 2.6% Increase, Electric Rates 3.8% Increase
The tariffs will be the subject of a public hearing at the Seward City Council meeting on Monday,
October 28, 2013 at 7:00 p.m. in City Council Chambers at City Hall, located at the corner of 5th and Adams
Street. Your input is highly encouraged and can be directed in several ways, including: in person at the Council
meeting, by email for the City Council via the clerk's office at clerk@cityofseward.net or directly to me as
noted below.
If you have any urgent needs when you find the office closed, contact the harbor workers on VHF
channel 17. If you don't have access to a radio, please call me any time on my cell phone at 491-1121. You are
also welcome to send me any questions or comments via electronic mail at mfunk@cityofseward.net. And, of
course, if you have a real emergency,please call the Seward Police Department dispatch at 224-3338,or call
911 to reach the troopers in Soldotna.
Thank you for your business,
Mack Funk
Harbormaster
1
e
From: John Clark [mailto:jclark2118@mac.com]
Sent: Wednesday, October 16, 2013 6:19 PM
To: Mack Funk
Subject: Thanks. Seward is a great harbor! We appreciate it.
Just a note to thank you for a concise, reasonable, informative, friendly harbor update. I am especially
impressed that you provide your cell phone. Hope i never need to call you but it sends a nice message.
Take care,
John and Chris Clark
Endeavour H49
•
From: Michael Terminel [mailto:michaelterminel@yahoo.com]
Sent: Thursday, October 17, 2013 5:23 AM
To: Harbor Master
Subject: Re: Seward Boat Harbor
Mark,
Thank you for the information. As no one likes to see increases it is a part of boat
life. Thank you for turning the Harbor Master office around and bringing a can do
atmosphere back. Everyone has been incredibly helpful under your direction.
Hopefully the new addition of D dock will go with out a hitch and i can get my slip
back on time. Your crew moved my vessel as I was away in Brasil working. They did
an excellent job with "no"damage to my vessel. Thank you again
Captain Michael Terminel
USCG Unlimited Master AGT
First Class Pilot AGT
FV Salmon Tales
Slip D-49
From: Nik Ranta [mailto:niklasranta@gci.net]
Sent: Thursday, October 17, 2013 10:06 AM
To: Harbor Master
Subject: RE: Seward Boat Harbor
Thank you for the update. In all my years working in the Seward Harbor, this is the first time I have been contacted with
an update. I really appreciate it and agree with reducing the harbor staffing during the slower winter season. I will
review the proposed rate increases and provide comment to the city clerk.
A sincere thank you, Nik
Funks
From: Deborah Altermatt <sailinginc@alaska.com>
Sent: Thursday, October 17, 2013 4:18 PM
To: Mack Funk
Subject: Sat
Mack,
Thank you for agreeing to open the harbor office on Saturdays. Whether you have 1 or 20 customers, it is important for
Seward to have your essential services available. Thank you.
I hope we can sit down together in the near future and talk. None of this is personal, Mack. I believed you were a great
choice to lead our harbor two years ago, and I would like to hold onto that belief. I hope we can continue to work
together to offer the best harbor in Alaska to all users.
Deborah Altermatt
Sent from my iPhone
•
Finally! ! ! The City is not paying for electricity to be on in
the harbor office on Sat but especially Sun. There is NO
need to have the office open for the 2 people who may
come into the office. During slip renewals/ placement the
slip holders are give ample opportunity to contact and
renew their spot during the work week. The office
employees call numerous times and will even stay a bit late
to verify that a customer really does or does not want their
slip. And correct me if I am wrong, but it is my
understanding that placement from the wait list happens all
year now. Most doctors offices are closed on the weekend
yet people still get the care they need. If someone really
wants to keep their slip after being on the wait list for
however many years. . .. they will make it happen. I applaud
the new harbor master for doing what needed to be done for
a long time. And I congratulate the Staff for finally being
able to enjoy their weekends with their families.
Seward City News
Original Message
From:Jim Eymann [mailto:cruznak@gmail.com]
Sent: Wednesday, October 16, 2013 12:40 PM
To:Johanna Kinney
Subject: Harbor Rate Increases
City of Seward,
I believe the moorage and electric rates are high enough now. I don't think they need to be increased every year.
Thank you,
Jim Eymann
From: Pat [mailto:yachtsurvey@windstream.net]
Sent: Wednesday, October 16, 2013 1:46 PM
To: Harbor Master
Subject: RE: Seward Boat Harbor
I do not think that the harbor needs to increase the electric rates, you already charge 125% of the rate you pay, most of
the harbor has been upgraded for electric, stop gouging us, you have a max. increase on slip fees $, now we have to bear
the other charges you want to increase to go around the cap on slip fees.
A fee was imposed for float replacements, then an increase on the electric rate to 125% above cost, you have a $5.00
passenger fee, as well as a % for inflation on our slip fees, the harbor also charges for overhead and maintenance on our
elect. bill, more than it costs the harbor. You do need to replace A-B-C and S docks, but that should come out of that
$125 or so fee we pay with our slip bill.
Stop gouging us, the harbor does not need to do all upgrades at the same time, save money then replace docks; I am
sure that when A-B-C-S docks are replaced and paid for you will not reduce our fees.
D dock is being replaced after) upgrades since 1965; where did all the slip fees I paid for my 1 to 3 slips I have paid for
over the years? They went for new docks to the north, then a south expansion to the south, rather than replacing docks
that should have been condemned, and was well known to the harbor masters and the city.
When I complained about D dock, the only answer was: we can move you to an new dock„ not a good answer!
Having been a slip holder for about 20 years I do know what I am saying here, as well as many others.
Patrick Sterling
•
Funks
From: Mack Funk
Sent: Friday, October 18, 2013 9:46 AM
To: 'popken@alaska.net
Subject: Electrical Charges
Dear Mr. and Mrs. Popken,
Thank you for your business and for your questions.
The harbor charges more for electricity in order to cover the costs of dock lighting, office
and restroom electricity, and the costs of reading and billing the electricity. The table
below shows that we have been falling short in our goal to cover all of our electrical
system costs:
Year Budgeted Actual Expense
Expense
2011 $176,400 _ $192,946
2012 $190,000 $243,731
2013 $196,000 $276,000 est.
Please don't hesitate to contact me again if you have any further questions.
Mack Funk
Harbormaster
mfunk@cityofseward.net
www.cityofseward.us
From: Harbor Master
Sent:Thursday, October 17, 2013 3:25 PM
To: Mack Funk; Norm Regis; Melody Moline
Subject: FW: Seward Boat Harbor
From: David Popken [mailto:popken@alaska.net]
Sent: Thursday, October 17, 2013 3:15 PM
To: Harbor Master
Subject: Re: Seward Boat Harbor
To Mack Funk
Harbormaster
Good afternoon I have just read your"Winter hours and proposed rate change"
I am confused as a home owner in Seward and Boat owner for many years,why would you want to raise the electrical rate in the
Harbor for the 14/15 year rate total 12.1 %.
1
i
r
I review the Seward residential rate for 2013 at.09 cents a KWH and Small Businesses at.13 cent a KWH reviewing Seward Harbor
base rate 2013 at.24 cents a KWH we are now paying more than both residential and business.
Mack please explain or justify such an increase for boat owners in the Harbor over what we pay at the highest level among the three
rates.too jump at your suggested rate of 8.3%in 2014 and again an increase of 3.8%in 2015 would greatly exceed any current
resident or small business in Seward.
Thank You for all that you Do!
Looking forward to your explain
David L and Barbara K Popken
Owners of"Sea Ranger"stall E 56
Sent from my iPhone
0
•
0
a
Funks
From: Mack Funk
Sent: Friday, October 18, 2013 1:07 PM
To: 'Amy Hankins'
Subject: Electrical turn ons especially for commercial boats
Good afternoon Amy,
Thanks for your reply.
My name and phone is on the door of the office.
Before I disseminate it further, I need to implement some improved procedures, involving other harbor staff.
I will write myself a note to communicate further with you on the subject within 30 days.
Stay tuned.
Mack Funk
Harbormaster
mfunk@citvofseward.net
www.cityofseward.us
From: Amy Hankins [mailto:inalaska73@hotmail.com]
Sent: Friday, October 18, 2013 11:24 AM
To: Mack Funk
Subject: Re: Seward Boat Harbor
J
Thank you for the info. Will you post this information on the harbor office door for other users?
Amy
907-491-1448
On Oct 18, 2013, at 10:07 AM, "Mack Funk" <mfunk@cityofseward.net> wrote:
Good morning Amy,
Thank you for your question, it is critically important to me.
I think that the best way to get electricity would be to call me on my cell phone and I can make the
necessary arrangements.
Please give my number to William and your captain too:4914121.
Your harbormaster,
Mack
From: Amy Hankins [mailto:inalaska73@hotmail.com]
Sent: Wednesday, October 16, 2013 12:46 PM
To: Harbor Master
Subject: RE: Seward Boat Harbor
Dear Mack,
Thank you for the update on harbor office changes. How should a vessel electricity hook-
ups on Sundays?
1
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SEWARD MARINE INDUSTRIAL CENTER EXPANSION Aerial of SMIC
CAPITAL COST AND FUNDING
THE PROJECT The Phase 1 cost to protect the basin with an additional breakwater is $27.9 million. $20
million has been received from the State of Alaska, building on the $400,000 legislative
The Seward Marine Industrial appropriation for the initial planning and feasibility work. The City of Seward FY2015
Center (SMIC) Expansion will legislative request is for final funding of $7.9 million required to complete Phase 1.
provide protected and safe Total SMIC Expansion project cost is estimated at $65.2 million. Potential fund sources
moorage to meet increasing include State and Federal grants,State port bonds,private and AIDEA investment. Seward
demand, including: fishing fleets, taxpayers have invested over$30 million in bonds for existing infrastructure.Private upland
gas/oil industry exploration and development to provide additional vessel repairs,marine support services,cargo storage and
support equipment, USCG, the staging will utilize the improved facilities and provide operating revenue.
R/V Sikuliaq and various other PROGRESS
tugs,barges and shipping vessels..
The City of Seward has actively invested in the development of an expanded business agenda
Phase 1 will construct the necessary that ensures economic growth,sustainability and prepares the project for construction.
breakwater and increase utility for • Phase 1 engineering and concept design have been further refined.
the SMIC harbor now challenged • Permitting and geotechnical studies are underway.
by an unsafe wave climate. • Business case has been expanded to now include statewide agenda of oil and gas
exploration,Arctic marine traffic support,ARRC,over-land and marine cargo,UA,
Phase 2 will develop and dredge
AVTEC and other initiatives in addition to the CDQ Alaskanization program..
the existing basin to expand
• City of Seward plans to initiate Phase 1 construction in Summer 2014.
moorage capacity, repair damaged
infrastructure and add utility and
upland improvements. ECONOMIC BENEFITS
The SMIC Expansion project provides regional economic diversification with statewide
SCHEDULE benefits:
Fall/Winter 2013:Design • CDQ fleets could bring$5-10M in annual maintenance revenue and$20M in
moorage and vendor support services. Relocation of fleets to Seward will enhance
Development and Permitting
these revenues.
Winter 2014:Construction • Revenue from increased oil and gas exploration vessels wintering in Seward
Documents/Bidding • Capacity to meet ARRC's and private industry's increased demand for freight,dock
extension,road and industrial laydown space
Summer/Fall 2014:Phase 1 • New jobs in construction,marine services/supplies,tourism,commercial and
Breakwaters Construction • sport fishing,marine research,oil and gas exploration and maritime shipping
• AVTEC Maritime Program licensing,training and certification;Marine trades and
CITY OF SEWARD
,o"Ew • services across Southcentral Alaska ports
• UAF Alaska Region Research Vessel(Sikuliaq)moorage and maintenance
Jim Hunt,City Manager �,I • Additional harbor capacity for existing businesses looking to expand
907907.224.4047 +c�:w►
.22 .4047 eward.net • Support to Port of Anchorage in moving material and goods around the state
jhuntPO Box 167•Seward,Alaska 99664 • Improvements to region's economy by lowering marine costs for Alaska
www cityofseward.us 1F 0 SMIC■■I C
SEWARD MARINE INDUSTRIAL CENTER EXPANSION
•
616' iillir SMIC •
EWARD MARINE INDUSTRIAL CENTER EXPANSION
SEWARD DOCK CARGO / FREIGHT TRENDS (2005-2012)
ARRC Cargo and Freight in Seward has increased 142%since 2008
$1,248
$939
•
Seward
$634 $655 ❑ Dock Freight
Revenue
$539 $516 (in$000)
$441
$374
2005 2006 2007 2008 2009 2010 2011 2012
SEWARD MARITIME/FREIGHT SERVICE AREA
Barrow
Prudhoe bay
PORT OF NOME
Seward's strategic geography enables
provision of critical ship repair,fuel,supplies,
moorage,uplands to support vessels
traveling through Anchorage,Kodiak,
Western Alaska and the Arctic.
NO HARBOR
PORT OF ANCHORAGE
PORT MACKENZ E WHITTIER HARBOR
VALDEZ HARBOR
*MER HARBO - ordoYa
HAINES HARBOR
-- - SKAGWAY HARBOR
UNEAU STATTER HARBOR
JUNEAU AURORA HARBOR
SAND POINT SEWARD HARBOR
• JUNEAU DOUGLAS HARBOR
HARBOR
/SELDOVIA HARBOR NOONAN H• '•R
AKUTAN ARBOR 0... TENAKEE SPRINGS HARBOR
PORT LIONS HARBOR ELFIN COVE HARBOR PGS NORTH HARBOR
41111ASITKA HARBOR—�' - PGS SOUTH HARBOR
KODIAK PORT r,‘ KETCHIKAN SHIPYARD
CHIGNICK HARBOR
FALSE PASS HARBOR PORT ALEXANDER HARBOR
NAUKATI HARBOR //777.V_j
UNALASKA HARBOR /
HYDABURG HARBOR
City of Se .Ird • lun Hunt, City Manager• 907.224 4012 • jhunt@cityofseward.net • PO Box 167 • Seward, Alaska 99664 • www.cityofseward.us
•
SMC * PHASE I - BREAKWATERS
SEWARD MARINE INDUSTRIAL CENTER EXPANSION PROJECT SCHEDULE
2013 2014
Q3 Q4 QI Q2 Q3 Q4
10/1/13 NTP for Design
Design Development
Permitting
• 11/15/13 65% Design Development Submittal
Construction Documents
• 2/15/14 100% Design/Issue Construction Bid
Construction Bid Process
• 3/20/14 Bid Opening
Material Procurement/Early Sitework
Construction
CITY OF SEWARD
Jan Hunt,City Manager
9117.224 41112
thunta@cityofscward.net
PO Box 167•Seward,Alaska 99664
www.cityofseward.us
•
Total Project Snapshot Report
2014 Legislature
Agency: Commerce, Community and Economic Development
Grants to Municipalities (AS 37.05.315)
Grant Recipient: Seward Federal Tax ID: 92-6000086
Project Title: Project Type: Other
Seward - Seward Marine Industrial Center Expansion
State Funding Requested: $7,900,000 House District: Kenai Areawide (28-30)
Future Funding May Be Requested
Brief Project Description:
Enclose and develop the Seward Marine Industrial Center(SMIC)to provide essential marine services to support oil
and gas exploration development, increased Arctic marine traffic, Alaska Railroad trans-shipment, UA research,
AVTEC job training and home-porting of Coastal Villages Region Fund (CVRF)and/or other CDQ Fishing Fleets from
Seattle to Alaska. The SMIC Expansion Project includes two phases:
• Phase 1: Extend the existing sheetpile caisson breakwater and create a new rock breakwater structure.
Estimated Cost: $27.9M.
• Phase 2: Develop and dredge SMIC basin to increase moorage and wharfage capacity to accommodate
additional and larger vessels, repair damaged infrastructure and add utility and upland improvements.
Estimated Cost: $36.9M.
Funding Plan:
Total Project Cost: $ 65,200,000
Funding Already Secured: ($ 20,400,000)
FY2015 State Funding Request: ($ 7,900,000)
Project Deficit: $ 36,900,000
Funding Details:
The State appropriated four hundred thousand($400,000) dollars in the FY 2012 budget for the now completed
planning and feasibility work. In FY2013 and FY2014, the City received a total of twenty million dollars ($20,000,000) in
State funding for this project. A total of seven million nine hundred thousand($7,900,000) dollars is required to
complete the Phase 1 breakwater extension. The breakwater has standalone value to harbor moorage and uplands
development. The City continues to seek funding through Federal grants (TIGER), State Grants, the Alaska Industrial
Development and Export Authority(AIDEA) as well as encouraging private investment in uplands development.
Detailed Project Description and Justification:
The City respectfully requests the Legislature's support and funding to expand and protect this major Alaska
transportation center and ice-free deep-water port. Seward Marine Industrial Center(SMIC) is a vital component to the
U.S. maritime infrastructure, supporting the recent increase and growth in Arctic marine traffic, shipping via the Northwest
Passage, new Arctic routes, homeland security, military, Arctic research resource exploration.
Seward's central geography enables provision of critical ship repair, fuel, moorage and facilities to maritime vessels
traveling through Anchorage, Kodiak, Western Alaska and the Arctic. SMIC provides essential ship haul-out and
maintenance/repair services, with a 250-ton Marine TraveLift and 5,000-ton Synchrolift. Existing infrastructure and
significant upland acreage offer ample space for vessel repairs, marine support services, cargo storage, staging, and
future development.
Total Project Snapshot Report
Presently, the SMIC basin is unprotected from ocean swells and boat wake action rendering SMIC's wharfing structures
unusable most of the year. The dock structure and fendering system have been damaged by wave action, and the
Syncrolift dock damaged by the rolling of a berthed vessel. There is lack of safe moorage in Seward for commercial
vessel with drafts in excess of 12 feet and/or displacements of 1,000 tons. Tugs, barges, and many other vessels often
must anchor or"jog" within Resurrection Bay awaiting moorage. The Seward Ship's Drydock facility has insufficient
moorage to accommodate its customers and many potential users are forced to bypass Seward altogether. Additionally,
SMIC's inadequate wave protection negatively impacts the use and development of the entire facility, including the ample
upland area.
The increased utility gained by the SMIC expansion will foster the private development of the extensive uplands available.
Uplands development would support additional services, infrastructure, and address the increased demand for cargo and
staging areas at the three major mainland Alaska ports of Seward, Whittier and Anchorage. Development at SMIC will
enable Seward to better support moving goods and material throughout the state via the Alaska Railroad.
Demand for additional moorage and laydown yard space in Seward continues to increase. New business interests have
emerged that will benefit from the SM IC Expansion:
• Based on increasing freight, the Alaska Railroad has issued its five-year Master Plan for Seward calling for
additional moorage/wharf capacity, new roads and industrial space.
• The AVTEC Maritime Program has increased its training of Alaskans for marine industry jobs statewide, noting
the value of the SMIC breakwater for future statewide economic growth, increased workforce development and
employment opportunities training.
• Increased petroleum exploration in the Beaufort and Chukchi Seas has led to increased supplies shipment and
vessel over-wintering in Seward.
• The new UAF School of Fisheries and Ocean Sciences Research Vessel (R/V Sikuliaq)will horneport in Seward.
The Sikuliaq will support oceanographic and fisheries-related research in the Arctic. The SMIC breakwater would
provide a protected basin for moorage and necessary maintenance for this vessel.
• Seward Highway improvements to broaden access and increase safety support increased vendor traffic in and
out of Seward.
• Fuel storage and dispensing infrastructure is in place at SMIC.
• Increased activity by the U.S. Coast Guard and Homeland Security.
• Seward Ship's Drydock anticipates doubling its current employment to 100 jobs as infrastructure is added to the
SMIC.
• Private industry has expressed interest in leasing industrial yard space at SM IC for short term storage and long
term development of warehouse and vessel support facilities.
As presented in the City's FY2013 and FY2014 State funding requests, the CVRF is actively exploring relocating its CDQ
fleet back to Alaska. Annual spending for maintenance of CDQ vessels is between five and ten million dollars
($5,000,000-$10,000,000). Nearly twenty million dollars ($20,000,000) is spent annually on moorage and vendor support.
An additional two million dollars ($2,000,000) is estimated for crew airfare to reach vessels. This money is now being
spent in Seattle. Relocation of Alaska's CDQ fishing fleet close to the fishing grounds will realize the vision of Senator
Stevens (Magnuson-Stevens Act in 1976)to revitalize Alaska's maritime/fishing industries while creating jobs and revenue
in Alaska for Alaskans.
Significant marine business has been lost due to the lack of a protective and sufficiently-sized basin. At times, barges
circle in Resurrection Bay, waiting to get in the harbor and for available loading and off-loading dock space. Damages to
vessels and dock facilities occur due to current undesirable wave environment. A dredged, protected basin at SMIC with
adequate moorage and uplands development will position SMIC to better support existing and new businesses, providing
a stable economic base with year-round jobs and revenue streams to support operations and maintenance of the new
facility.
•
Total Project Snapshot Report
Project Timeline
Fall/Winter 2013 Design Development and Permitting
Winter 2014 Complete Construction Documents/Issue Construction RFP for Phase 1
Spring 2014 Select Construction Contractor
Summer/Fall 2014 Phase 1 Breakwaters Construction
Entity Responsible for the Ongoing Operation and Maintenance of this Project:
City of Seward
Grant Recipient Contact Information:
Name: Jim Hunt
Title: City Manager
Address: 410 Adams, Seward, Alaska 99664
Phone Number:(907)224-4047
Email: jhunt@cityofseward.net
Has this project been through a public review process at the local level and is it a community priority? YES
•
•
r VI SMIC tit
SEWARD MARINE INDUSTRIAL CENTER EXPANSION
PHASE 1 - BREAKWATERS: DEVELOPMENT OPTIONS
OPTION A-Wait until Phase 1 is OPTION B-Complete Phase 1 design OPTION C-Complete Phase 1 design,
fully funded to proceed with and permits. When state funding is permits, issue construction package,
design, permitting and secured,then issue construction bid while also seeking state funding.
construction. package.
SCHEDULE No Progress: Oct 2013—June 2014 Design: Oct-Dec 2013 Design: Oct-Dec 2013
Design: June-Aug 2014 Permitting:Oct 2013-Feb 2014 Permitting:Oct 2013- Feb 2014
Permitting:June-Nov 2014 No Progress:Mar—June 2014 Bid Process: Feb-Mar 2014
Bid Process:Nov-Dec 2014 Bid Process:June- July 2014 Construction:April-Sept 2014
Construction:January- June 2015 Construction:July-Dec 2014 Completion: September2014
Completion:June 2015 Completion:December 2014
FUNDING • Known funding prior to • Sufficient funds available to • Actual contractor bids reflect
IMPACTS committing additional design, complete design and permitting market pricing and would validate
permitting and construction (+) project could be completed within
expenditures(+) • Construction can be advanced as the funding request. (+)
• Minimize risk of redesign due to soon as full funding is known(+) • Earliest possible construction to
funding reality(+) • More refined cost estimate could meet the need(+)
• Later construction incurs positively influence funding • Earlier construction minimizes
escalation costs(est.$1M in decision.(+) exposure to escalation costs(+)
annual escalation costs)(-) • Project can be designed to be • Project can be designed to be
scalable to accommodate less scalable to accommodate less
funding if full funding not secured funding if full funding not secured
(+) (+)
• Later construction incurs • Maximizes value proposition for
escalation and other costs(est. each dollar by spending money
$500K)(-) earlier(+)
• Possible rework and mobilization
costs if funding doesn't realize(est.
$400K)(-)
PROJECT • Winter construction start, likely • Design and environmental • Summer construction,less risk of
IMPACTS more weather delays(-) information may positively weather delays and lower costs(+)
• Breakwaters delayed until 2015, influence funding decision.(+) • Continued project momentum;no
loss of revenue,full basin utility • Full economic use of the harbor in downtime(+)
( ) 2015 (+) • Full economic use of the harbor by
• Upland investment and revenues • Late construction start, likely Fall 2104 (+)
delayed(-) weather delays(-)
• Loss of business to other harbors • Loss of four months while waiting
(-) for funding decision(-)
• No harbor improvement if no
funding(-)
POLITICAL • Inactivity/lack of progress may • Demonstrate progress and use of • Demonstrate City's FULL
IMPACTS risk full funding from 2014 awarded funds to advance project commitment to successfully
Legislature(-) (+) completing the project by initiating
• Demonstrates lack of • Falls short of FULL commitment construction bid docs and being
commitment by City to the demonstration by waiting on ready for Spring construction start.
project(-) construction bid(-) (+)
• Loss of momentum(-) • Minimizes risk of losing prior and
maximizes position for future
funds.(+)
Key Assumptions
• 3 months design
• 5 months permitting
• 2 month bid process
• 5 month construction
• 5.5%annual escalation for materials,3%annual escalation for labor
Ib/14/i3
COUNCIL MEMORANDUM r , J
1F CiE
Date: October 14, 20134a
,�7
Though: City Manager,Jim Hunt 4 P
Subject: Synopsis of Seward Police Department Recent Bear
Shootings
SPD Case Number 13-1781
On 10-6-13 at approximately 9:12 pm Officer Rouleau responded to the parking lot of the Spring
Creek prison after employees called about an aggressive bear that had been frequenting the area.
Though the bear was gone when he got there,several minutes later it returned.The officer attempted
to scare it away with a cracker shell fired from his shotgun which the bear ignored. Rouleau tried
repeatedly to shoo the bear away from the area using less than lethal means.Eventually Rouleau felt
that he had no choice but to fire at the bear with his shotgun.Unfortunately this did not instantly kill
the nuisance animal and it ran, wounded, into the tree line.
The officer then spent approximately one hour attempting to find the bear in the woods but could not
locate it.The following morning,Officers Brockman,and Armstrong along with Lt.Tiner attempted
to locate the bear tracking it north and turning up nothing but a rain washed out blood trail, in a 4
hour search.
SPD Case Number 13-1803
On 10-9-13 at approximately 3:49 pm Cpl.Messmer was dispatched to a report of a bear in the yard
at 226 6th Ave. Dispatch advised that people were starting to follow the bear around and trying to
make it run off. Messmer responded to the area and attempted to move the bear towards the
mountain,away from town.The bear was not cooperative.He advised the people following it to give
the animal some space and deployed a cracker shell, again, attempting to frighten the nuisance
animal up the mountain.A few minutes later he fired another"cracker shell"this time at close range,
in the alley near 6th and Adams. He reported he was approximately 8 feet from the bear and said he
heard a muffled report of the cracker shell.The bear ran off and Cpl.Messmer believed that the shot
had been a dud. He then located the bear on 5th avenue, motionless on the sidewalk. Upon further
investigation it appeared the cracker shell penetrated the bear due to the close proximity of the shot
and the round striking the bear in a soft tissue area,unintentionally entering the bear and exploding.
(The round is considered a less-lethal hazing round that is designed to explode and scare animals
away. Occasionally officers will strike the animals with the round for a greater affect.) A person on
the charity list was called and retrieved the bear.
It is the goal of Seward Police Department, at the direction of City Administration, to continue to
respect a bear's space and frighten our furry friends back into the woods where they can live long
happy lives. It is unfortunate that these two incidents occurred and have resulted in the death of
these animals.We appreciate the public's help in keeping garbage and other bear attractants cleaned
up and also in giving responding Officers ample room to deal with problem bears when they turn up
in town. In the future we are optimistic that we can accomplish this in a less than lethal manner.
IU 14 — 13
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Seward City Council Meeting 10/14/2013 '- Public Comments LP
Good Evening Mayor Seward, City Council Members, and members of the Community.Thank you for this opportunity to
speak with you. I want to thank the City of Seward Public Works Department and other City Staff members for hosting
the 2nd Open House to discuss the Septic Lagoon on Lowell Point. Holding it here in Council Chambers was a nice setting
and an informative session; although, it was in no way, a comforting session.
I remain dedicated to being proactive in anticipation of next summer's tourist season. When, as a part of my research, I
spoke to Jack Maryott,the Head of the Kenai Borough's Landfill, he told me the Borough's Solid Waste Management
budget is second only to the Borough Schools.This is because Solid Waste Management is a Health &Safety Issue. To
quote Jack, "When you don't handle your solid waste properly, people get sick and die."
I've heard people around here say that certainly if people on Lowell Point were to get sick,we'd be assured of a quick fix
and the money would start flowing. I am uncomfortable with the idea that nothing will be done until someone gets sick,
and also uncomfortable in terms of the definition of what constitutes "sick." People have already been sickened this
past summer and early fall! Not hospitalized; no one had died yet, but when you stand outside your home or business,
and your eyes water,your throat swells shut, and you are unable to talk,that is someone becoming sick.
I have two suggestions. First, is that we form a Citizen's Advisory Panel made up of residents from both inside and
outside the City limits to assist the City in determining the ultimate best plan given all the new advances in technology
pertaining to waste management. The situation we find ourselves in as a Community(not just the municipality, but the
entire Community) is larger than can be easily handled by one specific department, with a constant daily workload. This
is a situation of utmost urgency, and requires special attention and dedication. The Advisory Panel would be people
who were interested in volunteering to research, brainstorm and ultimately make well considered recommendations to
City Management. Since there's no money to do anything now anyway, what could this hurt?There are a lot of
innovations in waste management that lead many to recommend the City manage its waste itself(as in its own Septic
Monofil). It certainly makes sense, if to properly maintain things, we'll be talking about dredging 2 ponds (Lowell Point&
SMIC), again in another 6 years perhaps we could develop a more self-serving solution that would take into
consideration a look into the future, rather than just addressing the long overdue "problems" at hand.
My 2nd suggestion: [this will be read by Lowell Point Resident Teri Arnold during her 3 minutes] I have found a specialist
whose primary focus is on Lagoon Odor Control. Steve Harris, of H &S Environmental, LLC teaches many of the Lagoon
Operator classes for Alaska Rural Water, and is well known at DEC and throughout Alaska. Mr. Harris is willing to come
to Seward for a very modest fee of approximately$5,000 to work with the City& Public Works Department in
developing a strategy given the current situation with the Pond,to improve our ability to proactively suppress odors
next summer. He believes that with his assistance, we should be able to be much more responsive to changes in climate
and population and could have the ability to reverse an anaerobic condition should it occur. My suggestion is that the
City Hire Mr. Harris as a "2" d Opinion" or"Specialty" consultant. He is the kind of Engineer that other Lagoon Engineers,
and Lagoon Consultants,will hire as their consultant.
Thank you for your time and consideration.
Respectfully Submitted,
Lynda Ann M. Paquette with help from Teri Arnold
H&S ENVIRONMENTAL, L.L.C.
Steve Harris
Owner
1 (602)810-7420
1111110)11
• Sludge Removal ------ -• Lagoon Optimization
• Performance Evaluations www.lagoonops.com
• Training&Operations Software
H&S Environmental,.GLC. Cell Phone:(480)274-8410
2122 E.Leland Circle Pam(480)833-0807
Mesa,AZ 85213 E-mail:hseenvironmental@earthhnk_net