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HomeMy WebLinkAbout10262015 City Council Laydowns , CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT October 26, 2015 The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: None A. Administration: a. Teleconference with state lobbyist IRT developing leg priorities lists b. Weekly SMIC owner/contractor/engineer meetings—dump scow for dredging should be on scene Dec. 1; quarry work beginning this week c. Met with staff on considerations for developing building codes for heat pump systems Ou v d. Met with Alaska Logistics: Nair new 330-ton Travelift height exceeds building height, looking at potential remedies e. Meetings with Special Contract electric customers on contract renewals f. Met with ARRC representatives on Port Visioning process for dock and uplands improvements plan g. General budget, drafting attorney services RFP, leg priorities lists, PACAB meeting h. Consult with City Attorney i. Met with Department heads j. Attended Chamber of Commerce luncheon k. Army Corps of Engineer Tunnel Report has been provided as an addendum B. Electric 1. Number of outages/trouble calls in August: 4 a. Number of users affected: 33 b. Cause(s) of outage(s): underground fault, bad transformer,broken connection c. Location(s) of outage(s): AVTEC Building on 1s`Ave, Bayshore Dr, Old Mill, Crown Point d. Generation: None 2. Number of new Job Orders started since Jan. 1, 2015: 50 i C. Library D. SPRD a. Parking Department End of Season Report attached as addendum b. Dangerous cottonwood trees have been cut on city property. More to come. E. Public Works Water/Wastewater: a. NSWST Pumping Facility(new water tank) is about 75% complete. All is progressing going well and we are touch behind schedule some weather breaks will help. b. Turning off water in harbor and in Parks and Rec. sites c. Flushing Sewers d. Digging is on a weather-dependent basis Shop: a. All winter equipment is ready and tire swapping is in full swing Streets: a. Crew is working to get dirt roads tuned up before they freeze b. Multiple culverts have been installed c. Striving to finish FEMA work with Jap Creek culvert extension Administration: a. Closeout of Sludge Removal Project ongoing b. Pulled pump at lower lift in SMIC c. Managing paperwork for NSWST d. Budget challenges being addressed e. Revision of Tariff for water and sewer f. Certification of ROW's for AKDOT is being submitted Tuesday (October 27) g. FEMA project wrap ups h. Corps of Engineer's OE report on tunnel condition received i. Looking at replacing failing diesel pump system at City Shop 2 F. Harbor: a. Harbor has finished winterizing the water and sewage systems/The Harbor still has three winter locations available for water and one winter location for sewage. b. The harbor has completed the boat moves for the A, B, C, and S-float project, all of the customer's requests were adhered to, a total of 13 vessels have utilized the free lift option and 19 free tows have been completed. c. The Harbor has removed the north launch ramp for construction of the fish cleaning station. d. We had a pre-construction meeting with Hamilton Construction and R&M for the SMIC breakwater project on 10-22-15. e. The Harbormaster and some staff attended the Harbormaster Conference in Anchorage. f. I would like to thank Administration, Finance and Council for their hard work on the budget. 3 1 I, 1 Seward Parking Dept % End of Season 2015 �awsv► Summary: Revenue was up in all parking areas except North Lot for a total increase of$6,850 compared to 2014 season. Season Permit sales were also up for a total increase of$5,300 Of the below totals,the Harbor Office sold:x213 Slip Holder Permits and x57 Veh w/Trailer The Crew: Bre Fejas-Supervisor (May thru August) Hunter Berry-Ops Tech Kris Peck-Ops Tech(part time) Ash Whiteshield-Attendant Dawson Clancy-Attendant Parkins Permits: 2015 2014 +1-comparison Slip Holder $27,100.00 $27,200.00 -$100.00 Harbor Area Emp $8,900.00 $7,800.00 $1,100.00 Vehicle w/Trailer $14,500.00 $11,000.00 $3,500.00 Visitor's Pass $500.00 $100.00 $400.00 Upgrade $50.00 $0.00 $50.00 Company Vehicle $350.00 $0.00 $350.00 Total Revenues $51,400.00 $46,100.00 $5,300.00 Total Quantities for 2015: Slip Permits Sold x 542,EMP sold x 178,VT sold x 145 Daily Revenues 2015 2014' +l-comparison NE Lot $53,280.00 $49,090.00 $4,190.00 North Lot $67,860.00 $71,000.00 -$3,140.00 South Lot $129.770 00 $128,050.00 $1,720.00 Uplands Main $25,740.00 $22,430.00 $3,310.00 Uplands at Ramp $13,870.00 $13,100.00 $770.00 Totals $290,520.00 $283,670.00 $6.850.00 Tickets 2015 2014 +1-comparison Warnings issued 1774 N/A Tickets issued 73 4080 Tickets paid 16 TBA Total Ticket Revenue $430 TBA (7 /4 Harbor Boat Launch ees South Ramp $16,730 $14,920 South Annual Pass x 15 Sold North Ramp $31,660 $29,200 North Annual Pass x 22 Sold Harbor Total $48,390 $44,120 Excess Parking Payment $708 Staff Signature/Date r:/1- 0,1 )o/a/1 -Ici,1 IiIZOtS • ,,I op ° DEPARTMENT OF THE ARMY c` V �` US. ARMY ENGINEER DISTRICT,ALASKA k4\40.)z P.O. BOX 6898 JEER,ALASKA 99506-0898 :T EN10«+OP August 26k,2015 Chief, Engineering Division Mr. James Hunt City Manager Mr. W.C. Casey Director,City of Seward Public Works 434 6th Avenue Seward, AK 99665 Dear Mr. Hunt and Mr. Casey: Mr. Robert Tedrick and Mr. Lewis N. Epps of our Hydraulics and I lydrology Section performed our annual inspection of the Lowell Creek Tunnel on March 241h, 2015. Please see the attached trip report for a summary of the project's condition and recommendations for maintenance. Please contact me directly at(907) 753-2662 if you have any further questions. For details on the inspection, please contact Mr. Robert Tedrick of our Hydraulics and llydrology Section at (907) 753-5745 or Ms. Julie Anderson of our Operations Section at(907) 753-5685. 1 am forwarding copies of the trip report to Mr. David W. Schade, MPA,Chief Water Resources Section and Mr. Charles F. Cobb, P.E., State Dam Safety Engineer. Sincerely, --Nuj„,,Lt W.)146..j..._ f.d.8avid J. Frenier, P.E. Chief,Engineering Division Enclosure CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 CEPOA-EN-G-HH July 01. 2015 MEMORANDUM THROUGH CEPOA-EN-G-HH CEPOA-EN-G CEPOA-EN FOR RECORD SUBJECT: Lowell Creek Flood Damage Reduction. Trip Report: Lowell Creek Tunnel Inspection, March 24-27, 2015 1. Purpose. Inspect and gauge the normal wear and tear of the tunnel since the last tunnel inspection in April 2014. and cumulatively since the most recent construction project in 2003. Also, since tunnel damage is most directly associated with high flow events. we wanted to ascertain the condition of the tunnel since the last major flow event in October 2013. During the spring of 2003. approximately 10 rails were replaced at the upstream intake transition between station 00+10 and 00+70. Also during the 2003 construction project the entire invert from station 0+00 to station 22+60 was brought up to the original finish grade with 10,000 psi silica fume concrete. 2. Summary. The tunnel invert between stations 04+50 and 22+60 remains in sound condition with discontinuous areas where the 2003 concrete overlay has been removed. We believe this also holds true from station 02+62 to 4+50 however higher than normal inspection flows hampered our direct observations of the invert in this reach of the tunnel. Although the invert above station 02+62 is in operable condition, it has received more significant damage. A large gouge on the right tunnel wall exists at station 01+20. High flows are likely to enlarge this hole and could lead to tunnel failure. As a general observation the invert of the entire structure continues to deteriorate as gravel erodes a V shaped, undulating or "wash-board" channel in the bottom of the tunnel. 3 Recommendation. USACE prepare plans and specifications to repair the upper reach of the tunnel (STA 00+70 to 02+62, the embedded rails in the intake transition. and the upstream dam face in the area of the intake transition. Consideration should also be given to replacing the entire tunnel invert wear surface. Ideally the USACE would be ready to make repairs during the winter after the next large flood(s), which could occur in 2015. In the event that a large flood does not occur in the near future, repairs should be scheduled to occur in the next three to five years. 4. Reference Information. a. Lowell Creek Tunnel Repair Project. DACW85-01-B-0009. Construction completed 2003. b. Memorandum, CEPOA-EN-ES-M, 16 Apr 09, subject as above. c. Memorandum, CEPOA-EN-ES-M, 13 May 2010, subject as above. d. Memorandum, CEPOA-EN-CW-HH, 22 Aug 2011 , subject as above. CEPOA-EN-G-HH SUBJECT Lowell Creek Tunnel Inspection, March 24-27, 2015 e Memorandum, CEPOA-EN-CW-HH, 24 April 2012, subject as above. f Memorandum, CEPOA-EN-G-HH, 3 May 2013, subject as above. g. Memorandum, CEPOA-EN-G-HH, 6 October, 2014, subject as above. 5 Safety Net. Eyebolts placed the previous year were found to be in good condition, The net was installed on the morning of the inspection and removed from the outfall channel at the end of the inspection. Net installation worked as planned. 6. Travel to Seward 8 Community Coordination. On March 24, 2015, the undersigned traveled to Seward to inspect the Lowell Creek diversion tunnel_ We arrived in Seward at approximately 0900 and went to Lowell Creek Darn to observe conditions of the creek prior to the inspection. Gates to the dam area were locked upon arrival and it was necessary to use the key provided by Mr. Casey the previous year to access the site. The key is on a hook in the cabinet above Hydraulics and Hydrology Section's Chena station. The spillway and upper end of the tunnel were found to be free of ice and flow through the tunnel appeared to be manageable for inspection purposes. After observing conditions at the dam, the team went to the tunnel outlet to install the net. At 1000, the team went to the City of Seward Department of Public Works Maintenance Shop and met with Mr. William Casey. Mr. Casey informed us that Mr. Mike McHone was out of town and unavailable to accompany us on this inspection. The team proceeded to inspect the tunnel. 7 Downstream of Tunnel. We entered the outfall end, walked the length of the tunnel, and commenced our inspection at approximately 1100 starting at the inflow end of the tunnel (station 0+70) and progressed downstream The outside air temperature was approximately 35° F, with clear skies and calm winds. Flow through the tunnel was higher than during previous inspections, however there was no ice present in the tunnel, so footing was overall better than usual References to left and right side of tunnel are based on facing downstream for this report which is the standard use of the terms, but differs from previous reports. References to above and below are based on upstream and downstream respectively, note that the stationing increases in the downstream direction. The flow in the tunnel generally measured between 4 and 6 inches deep at the center of the invert, tapering to zero depth at the edges The fencing surrounding the tunnel outflow remains in good condition Debris accumulation noted (in previous years) against the fence had been removed by the Seward Department of Public Works. Raising or cutting the fence fabric approximately six inches should be considered to both help alleviate this problem and make removing the rock build-up easier in the future. The condition of the access ladder remains unchanged from last year with the lowest rung missing and the second rung from the bottom bent This damage occurred prior to the March 2007 inspection 8. General Tunnel Observations. In general, the flow in the tunnel was higher than has been typical during our inspections. The entire length of the tunnel was free from ice on the invert. This year, the spurts of artesian water that flow through the walls and crown of the tunnel were absent and there was generally less seepage flow observed flowing through the cracks All remaining invert concrete below station 04+50 appeared to he in sound condition with no loose or fragmenting areas noted, however the "wash-boarding" and a more pronounced "V" shape were apparent. We made exposed rail observation at stations 02+85 and 03+40, but above station 02+62 we no longer attempted to make discrete rail observations as six to eight rails are continuously exposed. The right side gouge at the • CEPOA-EN-G-HH SUBJECT Lowell Creek Tunnel Inspection, March 24-27, 2015 intersection of the wall and invert at station 01+20 that has previously been noted is now twenty-three feet long, one to two feet high, and as much as 30 inches deep. The length of this hole is relatively unchanged since the last inspection, but it is deeper into the underlying rock. At the downstream end of the gouge, we were able to stand in a hole in the invert that was approximately 24" deep from the surface of the water. 9. General Tunnel Crown/Wall Condition. The condition of the tunnel crown has not changed appreciably in the last year. As stated in previous reports, the old cracks in the crown, especially near the entrance and outflow of the tunnel continue to deteriorate, most likely due to freeze-thaw action. Most, but not all, of the cracks appear to have developed at construction joints and are experiencing seepage. Many of the cracks have deteriorated to a width and depth of 5 inches and greater. It does not appear that the cracks or joints in the crown are moving or -working", but they do appear to be deteriorating. There are a few visible spalls in the crown that can easily be dislodged, however they are relatively small and do not affect the operation of the tunnel. The tunnel walls, primarily near the entrances and in the presence of seepage are experiencing freeze-thaw damage which becomes more noticeable each year The inspection team noted again that the lowest portion of the tunnel walls, just above where they join the invert, and the edge of the invert, where it joins the wall, is showing some signs of wear including some areas with a striated pattern of horizontal lines of slightly deeper scour. None of this wear was noted to be severe or of particular concern, but should be monitored in future inspections. In the future the freeze thaw damage that the crown, and to a lesser extent the walls, is experiencing will need to be repaired. 10.Tunnel Crown near Upstream Entrance. Large areas of the tunnel crown at the upstream tunnel entrance have been damaged by freeze-thaw action. This damage is not deep but has removed the smooth surface of the concrete and exposed rebar. The long pieces of exposed rebar on the left side above the upstream tunnel entrance. noted for the first time in 2012, have not changed significantly. Inspection of prior year photos of the tunnel entrance indicates that the long bars have been exposed for many years. 11 Tunnel Invert near Upstream Entrance. The area above station 02+62 to the tunnel entrance (approximately station 00+70) continues to receive the bulk of the wear and some damage. At station 01+20 the invert concrete is missing with a resulting hole down into the rock below. This hole was approximately 24 inches deep from the water surface. We probed upstream into the hole with our legs but we were unable to reach the upstream extent. The remaining concrete tunnel wall above the gouge prevented simply walking upstream to examine the extent of the damage to the invert. 12 Tunnel Invert Survey Measurements. The 27 March 2015 invert measurements are attached as well as four invert cross sections. These cross sections include an approximate "as-built" cross section of the tunnel based on the crown to invert survey completed in 2003. The 2003 survey was completed after the last tunnel repairs, but prior to putting the tunnel back in service. The invert measurement at station 01+12 remained the same from 2008 through 2011, increased 0.01 feet for 2012, 0.03 feet for both 2013 and 2014, and remained unchanged for 2015. In 2012 we observed that the invert just upstream from station 01+12 has exposed rail ends with a significant depth (a few inches) of concrete scoured from between the rails. We believe that this measurement point has • CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 been "protected' from scour by the rail ends just upstream, but that this "protection" is decreasing as the rail ends are becoming severely scoured Based on the observation that wear continues in this area specifically, and in the tunnel invert in general, we conclude that a local condition was allowing this measurement point to escape the typical wear experienced by the majority of the tunnel invert. Since this "protection' appears to have been removed, unlike in inspections prior to 2014, we have included station 01+12's wear measurement in the following averages. The average erosion in the concrete invert since April 2014 is 0.8 inches with maximum erosion of 1 6 inches recorded at station 10+00, a minimum erosion of 0 0 inches at station 01+12, and erosion values of 0.6 inches at stations 5+00 and 20+00. The total average amount of erosion since the 2003 repair, including station 01+12, is 5.5". The average wear over the past twelve months is similar to that measured in 2012 and higher than the average value for other recent years which were generally in the 0.5 inch range. 13.0-gee Spillway Condition. The 0-gee spillway at and above the tunnel entrance was observed from the diversion dam near the entrance of the tunnel and from the tunnel entrance. As stated in the April 2014 and previous reports, numerous, if not all of the rails were visible. The extent of wear around the rails could not be accurately determined from a distance; however it appears that in some locations the concrete has been removed down to the base of the rails. This condition appears to be limited to a few isolated locations. Although not well documented, dislodging of the rails has typically preceded repairs to the tunnel invert Consideration should be given to repairing the invert, to include the upstream o-gee section. prior to rails becoming dislodged. Currently the rails do not appear in danger of dislodging, absent another large flood event. We also noted increasing scour of the concrete darn facing along the left side (facing downstream) with many pieces of rebar exposed. 14.End of Inspection and Return Travel. The tunnel inspection was concluded at approximately 1430 and the undersigned departed Seward. 15.Specific Observations. Below are observations noted during the 2009 through 2015 inspections. New observations during the 2015 inspection are preceded by an "'. All stationing is approximate References to left or right are from looking downstream. Items from previous years that had not been observed for three consecutive years have been dropped from the list. Unless otherwise indicated, the listed items were confirmed to still exist during the 2015 inspection. Photos and videos taken during the conduct of the inspection can be viewed at O:1_Projects by Location1SewardlLowell Creek1012838 Tunnel 08A106 Photos-Maps-Drawings\Photos. Sta. 00+70: At stair-step area of rails, where the 0-gee transitions into the tunnel invert, the ends of the rails are worn to the point where the upper "flange ' has been completely removed. Due to the stair-step arrangement another layer of full rail is still present directly below these worn areas. The left bank of the spillway (or upstream face of the dam) was observed to have exposed rebar for the entire length of the spillway. Sta. 00+70: As is typical, the 1'' 50 feet of the upstream end of the tunnel is the most deteriorated: water coming off spillway was primarily coming down the spillway on the left side CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 (facing downstream) and showed no obvious trend of "bouncing" from left to right as had been observed prior to 2012. Sta. 00+70 to 01+20: Rails embedded in tunnel walls appear to have been effective at protecting wall in this high energy zone. Rails embedded in walls to Sta. 01+20. Large hole in right wall begins immediately downstream from the end of the rails embedded in the right wall. Sta. 00+80: Ice filled 8" diameter hole in crown — with ice stalactite during inspection in 2011, 2012. 2013, and 2014. No stalactite but full of ice in 2015. Sta. 00+90: Left wall has an 18" deep hole near the bottom of the wall. Hole is angled upstream and approximately 6" in diameter. Sta. 00+90: Left wall has a 10" deep hole at about shoulder level_ Hole is somewhat funnel shaped and approximately 12" diameter at the face of the tunnel wall. Sta. 01+20: Right side wall gouged to underlying rock. The hole size is roughly 23' long, as much as 24" deep from previous face of concrete wall, and as much as 20" high. There is a hole in the invert, at the downstream end of the hole in the wall that is about 24" deep from the water surface. The hole extends upstream under the overhanging edge of the tunnel wall There is a deep 6" x 7" hole in crown and 2nd hole next to projecting pipe. Sta. 01+40: There is a large gouge in the right side of tunnel Invert. (There were 9 pieces of rebar exposed at the wall-invert interface that were noted in 2011. only 5 of the previous 9 pieces of rebar are now evident. The drill bit observed in 2014 was not present in 2015: four pieces of rebar observed in 2011 are no longer present. Note that ice obscured this area in 2012 and 2013. Between Sta. 01+40 and 02+50 Two locations where severe wear of rails is evident. Obvious thinning of rail cross sections is evident in both locations. One location shows only one of six rails with the base of the rail exposed; other location has multiple rails with base exposed (1' noted in 2013). No specific observation was made in 2014 or 2015. Photo from 2015 shows at least two rails with base exposed above Sta. 2+00. Higher water depth in 2015 made inspection of these areas more difficult than is typical. *Sta. 02+00 Rough patch at head level Sta. 02+20: Gouge with 2" scarp on left side (1" noted in 2013). This gouge was noted as being larger in 2014, but not specifically noted or photographed in 2015. Sta. 02+45: Freeze-thaw damage in crown with bent pipe. Sta. 02+62 and above: Six to eight rails visible in invert. Uniform line across invert width at Sta. 02+62 appears to indicate the end of these rails. Sta. 02+85. Two rails exposed on right side of invert. Outer rail was 47" long, inner rail was 118 ' long. (35" and 91" in 2014, one rail exposed 64" in 2012). CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 Sta. 03+30: 24" length of rail exposed on left side of invert: was 4" in 2014. Sta. 03+40: 4T of exposed rail on left side of invert; was 42" in 2014. Sta. 03+50 — 04+25: Significant efflorescence and moderate freeze-thaw damage in crown between these two stations. Rust stains observed in the joints. *Sta. 03+65: The bottom of the invert was observed to have an undulating profile similar to a snow machine trail starting at this point. This condition continues through 17+10. See comment below at Sta. 6+60, Sta. 04+15. Two rails exposed in left side of invert. Outer rail was 40" long and inner rail was 53' long (were 40" and 49" in 2014). Sta. 04+45: 5" x 8" diameter hole in crown with spalled edge. Tunnel rock is visible in hole. There is an additional spalling area approximately 4 feet upstream. Sta. 05+25: Freeze-thaw damage in crown to 2 5/8" deep. Sta. 05+85: Freeze Thaw damage at construction joint in crown — rusty stain. *Sta. 06+10: Crack in right wall with rust stains Sta. 06+40. Freeze Thaw damage at construction joint in crown - seeping. Sta. 06+58: Control joint with gouges in invert. Sta. 06+60: Location may have shifted slightly from 2011 report. Flow constriction here causes water to 'leap" and show some white water. There was nothing specific noted or photographed during 2015 inspection. This type of occurrence is more common now as the invert is more undulating as time goes on. Sta. 07+10: Hole in tunnel wall about 4" deep on the right side approximately 3' above tunnel invert transition. Sta. 07+80: Small hole on left side of invert, squirting water. Not found in 2014 or 2015. Rusty weeps observed in 2015. Sta. 07+82: Evidence of old 'Anvil Top" present upstream from this point. This is 20' farther downstream than in 2012 and 2' farther than in 2013 No specific annotation made for this transition in 2015. Sta. 08+12: Rusty weeps down both sides from crown. Sta. 08+25: 4" gray grout patch at upstream end of 14" visible PVC pipe with 2" gouge depth, pipe showed small (1" high) artesian spurt in 2014 (gouge noted and photos show grout in 2012) CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection. March 24-27. 2015 Sta. 08+50: Freeze Thaw damage around construction joint in crown. The right side wall has a pipe projecting 3" from the face of concrete. Hole in center of crown appears to have been bored or formed in the concrete. The hole is more than 10- deep (we could not reach high enough to reach the end of the hole). Sta. 08+62: Three weeps in crown with associated freeze-thaw damage. There is a pipe projecting from crown surface. Sta. 08+85: Freeze thaw damage on construction joint in crown. Area is about 14" diameter and as much as 2 '/" deep on left side. and about 4+" deep on right side (2014 measurements). Sta. 8+90: Tree branch with needles remains stuck on left side wall at about 6'-2" from invert. The needles were gone in 2015. Sta. 9+07: Scaling noted on left side tunnel wall probably due to freeze-thaw. Approx. 14" wide pocket as much as 1 3/4" deep. Sta. 09+20: Freeze-thaw damage starts: weep hole with pipe in crown. Sta. 9+50: Rusty stain issuing out of cracks on walls on both sides. Sta. 9+65: Seep with ice, rusty stains in crown. Sta. 9+98: 7" long piece of wood 2x4 exposed in bottom of wall above left edge of invert. Sta. 10+20: 1' long edge of exposed sheet metal (steel) in edge of invert adjacent to left wall. gouge also present Sta. 10+21: Approx. 19" long x 8" wide x 1" deep gouge in left side of invert. Gouge 1st noted in 2014, gouge is no longer apparent due to continued wear. Between 10+50 & 11+00 10" length of steel visible on left side of invert, possible scrap of old rail, wear pattern of steel indicates it is not an intact piece of rail. It was first observed in 2013. not specifically noted or photographed in 2014 or 2015. Sta. 10+55: Approximately 10" of rail on the left side invert is showing. Sta. 11+15: Large seep from crown 1St noted in 2014. dry in 2015. Sta. 11+52?: Between Sta. 11+50 and 12+00, broken end of white PVC pipe embedded in left side of invert_ Not found in 2014 or 2015. Sta. 11+90: Seep from crown 1St noted in 2014, dry in 2015.. Sta. 11+97: 1" x '/2" yellow object on right side of invert, possibly the end of an electrical conduit with a wire with yellow insulation, no voids, difficult to identify. Not found in 2014 or 2015. CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 Sta. 12+40: Large seep from crown 1' noted in 2014, dry in 2015. Sta. 12+67: Trench in right side of invert, '/" deep by 10" long with exposed end of black hose. Sta. 12+67: 35" long rail visible in left side of invert (32' length in 2014), Sta. 12+75: Sharp V-shaped gouge. Not noted during 2015 inspection, 15' observed in 2013. Sta. 13+00: Noted sloping cold joint in tunnel construction — condition is good with minor seepage, freeze-thaw damage. and efflorescence. The joint rises going downstream. There is a small spall on the right side. Sta. 13+09: Gouge in invert (not noticeable in 2015) Sta. 13+35: Seep from center of crown, mostly dry in 2015. Sta. 13+48: 30" length of exposed rail on left side of invert (22' length in 2014). Sta. 13+60: Seep running both ways from center of crown, low seepage rate in 2015. Sta. 14+04: Control joint in invert with 1" deep gouge across width. Sta. 14+04: Approx. 9" length of 2x4 embedded in left wall. Sta. 14+05: 4" x 8" piece of wood exposed in left tunnel wall at shoulder height. Sta. 14+45: 2 pieces of exposed vertical rebar 6" and 8" in length on the left wall near the invert interface. No change from 2014 *Sta. 14+96: small seep from left side of crown Sta. 15+11: 18" long exposed rail on right side of invert (16" long in 2014 and 12" long in 2013) Sta. 15+45: 4" x 6" piece of wood exposed in the left tunnel wall Sta. 15+65: Spalled hole with crack at ends exposing embedded wood, right wall. Sta. 16+05: 4" length of rail exposed on left side of invert. Sta. 16+25: Three rails visible on left side of invert. Outer = 38" long, middle = 84" long, inner = 74' long. (38", 78", 83" lengths in 2014). Exposed rail length has not decreased as indicated by our measurements. Team should attempt to verify lengths during subsequent inspections. Sta. 16+75 to 17+10: (from 2013: 16+75 to 16+85: 2" deep x 10' long gouge) updated length in 2015. gouging of invert Sta. 16+85: 12" length of rail exposed on left side of invert. • CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27, 2015 Sta. 16+85: (from 2014: White PVC pipe (2 pieces?) about 11" long and green garden hose about 4" long in right side of invert.) Garden hose note observed in 2015. Sta. 16+85' Approx, 12" length of the worn face of a 2x4 on right side Sta. 16+90 to 17+02: No distinct observation made during 2015 inspection. The following is from 2014 report 12' long x 39" wide x 3" max depth gouge (updated length in 2014) Sta. 16+97: Exposed wood in left side wall Sta. 17+05: 2 rails exposed on left side, upper rail length is 65": lower rail length is 80" (60" and 66" length in 2014) Sta. 17+12 to 17+35: No distinct observation made during 2015 inspection. The following is from 2014 report: Continuous gouge up to 4" deep appears to have stripped away 2003 overlay. This has connected the following three previous observations: STA 17+32: 40' long x 3" max depth gouge in 2013, 20" long in 2012; STA 17+25: 7' long x 2' wide x 2" - 3" max depth, linear across width at upstream end; STA 17+20: 1' long x 1" deep gouge. *Sta. 17+18: 3" length of rail exposed on left side of invert. Sta. 17+25: 2 rails exposed (single 4" in 2014) on left side of invert, lower is 15" long, upper is 5" long Sta. 17+27. 2 rails exposed on left side of invert, lower 15" and upper 5' long (11" long and 3 1/2" long in 2014 just one 4" length in 2013) Sta. 17+45.5: 6" x 8" block of wood in left side tunnel wall Sta. 17+70: 2" x 9" (updated length in 2014) chunk of wood exposed in left tunnel wall at shoulder height. Sta. 17+95: Spalled freeze thaw damage (9" x 12" x 1" deep) on right side wall about 30' off invert. Sta. 18+15: Freeze-Thaw damage and efflorescence in crown as deep as 4". Sta. 18+25: Angled hole in center of tunnel roof. Measured 4" to 4 W' deep perpendicular to concrete surface and 5" deep at angle to surface. Sta. 18+48: Green garden hose in the tunnel invert, right side approximately 18" from the tunnel wall. Exposed length is 5 '/z" to 6". Sta. 18+50: 3" x approx 10" (updated length in 2014) piece of wood in left wall shoulder height. Previously noted spall just upstream has fallen off. CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection, March 24-27. 2015 Sta. 18+90: Large white aggregate visible in the center of the tunnel invert approximately 3" in diameter. Sta. 19+55: Triangular, striated abrasion on right side wall to 1' above invert, higher on downstream end. It appears to follow a cold joint line, Sta. 19+55: 8" x 4" splintered wood exposed in the right wall at shoulder height. Sta. 19+80: Approx. 7" (updated length and station in 2013) length of exposed (looks like #6) rebar at invert wall interface, right side Sta. 19+90: Freeze thaw damage right side of crown, 2' long x 10" wide and up to 2" deep Sta. 20+30: Freeze thaw damage in the tunnel wall right side. Sta. 20+40: 3" long x 2" wide x 1" deep abrupt edged divot in invert approximately 1' right of centerline Sta. 20+60: Small (fist sized) spall or gouge about 1" deep on right side wall about 1' above invert. Sta. 20+91: Roughly dinner plate sized spall about 2" deep on right side wall about 4' above invert. No fractured aggregate noted. Sta. 21+00 - 21+65: Freeze-Thaw damage at all construction joints between these stations. Sta. 21+12: Crack between construction joints; deterioration in crown noted however it is not as bad as previous joints. Sta. 21+15: Exposed vertical rebar 5" long on the right wall near the invert interface. Sta. 21+25: Deterioration in crown; cavities as deep as 6"; near construction joint; (no rebar observed) Sta. 21+25: Exposed vertical rebar 6 1/4" long on the right wall near the invert interface. Sta. 21+35: Exposed vertical rebar 5 g/4" long on the right wall near the invert interface. Sta. 21+40. Rebar in crown exposed (looks like two #6's), up to 4 1/2" deep cavities; near construction joint Sta. 21+56: Exposed rebar across the invert centerline Sta. 21+65: Continued wear appears to have smoothed gouge noted two years ago. Left side now noted as deeper than right. CEPOA-EN-G-HH SUBJECT: Lowell Creek Tunnel Inspection. March 24-27, 2015 16.Contact Information. Please contact: Robert Tedrick via email at Robert.C.Tedrickc usace,armv.mil or via telephone at (907) 753-5745 or Lewis Nathan Epps via email at Lewis.N.Eppsl�a'�.usace.army.mil or via telephone at (907) 753-5760. Digitally signed by a:ldally signed by TEDRICK.ROBER UNc--US,oBU.SGose14904t.5 EP PS.LEWIS.NUNcPPS`U5.oEISNUSg7509819 Government, T.C.1231990425 rn-TEDRO31990.,„ .1282509829 cn-.EPPSLEWSN.2 RICK8FRTCI) 8509829 Date 2015.07 01 10 16 43-08'00 Date;2015 02 06 09.46 38.08'00. Robert C. Tedrick, S.E., P.E. Lewis Nathan Epps, P.E. Structural Engineer Structural/Hydraulic Engineer CEPOA-EN-G-HH CEPOA-EN-G-HH Encl 1. Photos 1 — 24 (12 pages) 2. Lowell Creek Diversion Tunnel Invert Measurements (1 page) 3. Tunnel Cross Sections (4 pages) CF CEPOA-EN-G-GM (Alley) CEPOA-EN-G-GM (Rajek) CEPOA-EM (Spence) CEPOA-CO-O (Anderson) . 4 , a•A k ) 4111101116L • Illie k ' 3 f ll4411111clis\ - -..•- _____ • —41:10 - -.*--11,1004 .—,, +y+ Photo 1. Exposed rails in entrance spillway. . r wir N, 1110r- """':,.. Photo 2. Lower portion of entrance spillway. • •^ US Army Corps of Lowell Creek'funnel Inspection Enclosure# 1 Engineers 1 11111 Seward ,AK Date: 4........." Alaska 24 March 2015 District I, 1 , l' i' , Nli`— . .a..... ,,e, -,. . - ,,,.. 2015'03 r 2.4 ... Photo 3. Upstream dam face from above tunnel entrance. 4: . `,� 9 / .,,, 4 ','I': Mk u Photo 4. Fence above tunnel outlet showing debris has been removed. ommini• US Army Corps of Lowell Creek Tunnel Inspection Enclosure # 1 Engineers 1 i,i 1Seward ,AK Date: `r Alaska 24 March 2015 District ti i 1• t • • Photo 5. Upstream dam face & entrance spillway, facing upstream from Sta. 00+72. ' hi" i Photo 6. Deterioration in crown @ Sta. 00+72, tunnel entrance. rminoms US Army Corps of Lowell Creek Tunnel Inspection Enclosure # 1 i$ Engineers Seward . AK Date: Alaska District 24 March 2015 Photo 7. Ice in hole in crown and spalled area @ STA 00+80. ; 44,1, •. µy f , it " 2015/03/24 111111111111 Photo 8. Spall w/exposed rebar on left side @ STA 01+15. i"ssmam► US Army Corps of Lowell Creek Tunnel Inspection Enclosure# 1 i Engineers Seward ,Ak Uatc: Alaska District 24 M11arch 2015 . • ...:. • .,• - /. • I- • w 6 gM,ki A... e� . 1 - .. /. .ie t f g , /tr f f Photo 9. Worn rails in invert near STA 01+20, note top "flange"worn away. e a.7 4, , • / ,t . Z , r • a • n • 4P } /r e $ Photo 10. End of right wall protection rails @ STA 01+20, hole to rock starts at left. Pi,,,,Na,..4 US Army Corps of Lowell Creek Tunnel Inspection Enclosure # I Engineers Ail Seward ,Ak Date: %........m.. Alaska 24 March 2015 District • E • , . . _,` ;. •' 01' ' r ' e;;'?. r • . 4 it t VI S - tt '^4?. • Photo 11. Gouge through right tunnel wall below STA 01+20, facing downstream10011( . • t •1 { . .3• 2015 03-'24 Photo 12. General view of upstream end of tunnel facing upstream from STA 01+40. •-• US Arm), Corps of Lowell Creek funnel Inspection Enclosure ti 1 I I H:n +urccr. 1 Ili! I' Seward , Ak Date: ��. Alaska 24 Rlarch 2015 District a: .. '•MTF .. > - • • !4✓ • • • • Photo 13. Evidence of undulating invert between STA 03+50 and 04+00. Y h Photo 14. Efflorescence and minor freeze-thaw damage below STA 04+00. h (IS Artn Corp, of Lowell Creek 'Funnel Inspection Enclosure # I I I Engineers Ili 1 SCVIard ,AK \)ate: qt.." 24 \larch 21115 l)istriet ., 11." 'I.4.• MIs .4 ••tibr L: d '•*•,• - . . .$ -s ,e..0.7-t''-` A,. +^t. dt.. `2015./0'. Photo 15. Exposed PVC pipe below gray grout patch @ STA 08+25. r M • • 6 r . 4 t • • ' itJ • •A• lk $ M. M.` •,. .• •°'� :d 410 C♦ A• -I;/' s �. _ • . ' - g� !.,MDQ!"'f' •;y4, .. $ t, �\ 4.f • 1 • r ,�!• 4 . k1. " . ' I A , _ ,r, .. s . . ,,, . . . — . u dit• '� • .� �. • l a t. ,4e = . .t f • • I • • ; • Ca. 0 03_.24 ' 4,7•. 414 A' • • f.. �1,0 ,i Photo 16. Trench in side of invert with black hole @ STA 12+67, pressure flow in hose in 2014. PlowNio. US Army I I Corps of Lowell Creek'Funnel Inspection 1':nclosure # 1 I iii I Engineers Seward ,AK Date: Alaska 24 March 2015 1)istrict y,,!'' 4I 2015/03/24 Photo 17. Sloping cold joint in tunnel,facing downstream @ STA 13+00. f ♦ .. • • f '' '•..I 41 * to I4 s \ p °(;. \} .1 .91 •. ' r'..' ,-t$0. , 1 I ;4` 1*.i; t . "ek‘ Photo 18. Control joint in invert with 1" gouge across width @ STA 14+04. Inimew , US Army Corps of Lowell Creek Tunnel Inspection Enclosure # 1 Engineers III I Se%%ard ,Al,: Date: �� Alaska District 24 March 2015 P ;..,-‘0:d ,v.,'1 t t. b0 .,'' M •"1 i`d �. Iiiikt t •) . e4 ;j - I 01111V F 1 • r , 4 Photo 19. Spalled hole with crack @ ends and exposed wood behind, STA 15+65. N. ♦( 4KYy ~ ,,:,..,Z•j�1'y S '.' C -. e R }Y ` ; •».':.` er J u' : WI 4. 'i . '.$4.7:.:1,' ''r hj • k. ,t�» ..'I1•i.,, F44i.! i y � ii I. y ��� , Photo 20. Typical view of exposed rails in invert, STA 16+25 shown. inimilik US Arm) I 1 Corps of Lowell ('reek Tunnel Inspection Enclosure # 1 Ili! Engineers Seward ,AK Date: �� Alaska District 24 March 2015 .• • 2 *S. • . . ••• . • - . .; ,: .-*, , , • N- • • -. . • - .- - 1.4 - , „._41/4, ,t, ...„ ,,, i. - .• , •-e„ 1,..i. '., ' ' ..., -..2**.**? "o ALT lo.S -0.* .„.• .4 * ***' A. .• ''. " ' • '•. *: ..•• 4-• * .. ' '.1 11, 1*.A. :*** ..le..f•-•'1. '-- " ,, ,,.. - ' ,i .,••••_.• -. ... 44- va „ , , . ., • 4 .,.., .) 4-v. .7.,.. . 4. 4 .. . 4 - -1„,, • • -., - —- ,` ."-•, ..,. . .- . '-•, •, 'f.• * ''' ' --4•- 3 ilk*, , •,,••••'.'1 •Avot, ,, 4 , • , -, / 1 .. ..,,,, • • .,., ..,. -40s.,,,,i, ' w •, ' ;.• ' 04 - ,- r- lit '. 4 .%',",,-. A,. i , • - • ..4• ,,„, ••-•-• • •••,-, --- ..!••• 1 A • , Photo 21. Invert with near vertical scarp on each side where 2003 overlay removed, STA 16+85. . . . .. , i - . , -.., It II '. 0 : • • 't . , . • ; „ 4 ' •• . . . . * •• : . . • . .41 • • .• ** a .. , 1 ' t,110 • 11 -7 .•• 4 ' 4.. ,k,'" ':'• - . • ' - . •-• - ' '- ' , '.ici,t1 ' • ...... .. . . ' ii • •, -. % '. - . z - . . • A- • 1. f. 0* ', • * & I-ik. 111• , • 41, • Is 44. * -..-- : .4,,, • 1 ..--111., ' • • ' • "" '4'.• , .• tk •-..., • • ,- • W • •'4..._ ..- 'e I' . '0•A•441‘' .pit..,11. - Ot. .ta. , _ ". , r.;•, "s.,..,..-%rt.* . • '.,AA, f., t, t 46. gill —. , . , . 'b kS• : -•) 1'4'4 ' !' -*V •'.. -*„ I. '''• * It• *‘ *ol .. • '• •*" • Vir •• -'' t • , .7,2-, „ „a„... ,,,,,tio,„„ , .. , , . ,, a,,,_ ei., milipplif."ilir.Z. • '1,11 IANIIIN # % ' ..1 *it ,• qii - ,. "-.,•„ -7 4•17:- X *AY * '_ '• i ,. ( 016%. t44 *Se' - ollt•-**, •'''... :4;,,Oftlit A•• ' fr . . ' t,i't %A .... •,te , .v-4'-..! .1`- • 1130, 0,- 41"' 4 1# '44 CLII'• 411. 11', r. I . ,. -, i...". • ......vr/.47.,,,4 ire *, it. '0, No•ti . ,...A *., 41 4. ' .. • /I•t- i.-..It0'1y•'., •1.1 •1 Photo 22. Green hose in right side of invert @ STA 18+48. -- LIS Army Corps Lowell Creek Tunnel Inspection Enclosure# 1 of I I Engineers Seward ,AK 1)ate: %.. ......., Alaska 24 March 2015 District F4 , _ yy Photo 23. Freeze-thaw damage w/exposed rebar in crown and wall @ STA 21+40, ;M. ,_ _... - 1 It 1 " I.' +� r ' * ' 2015103/24 Photo 24. Outfall channel facing downstream from near access ladder. Pmm.14 US Army I I Corps of Lo ell ('reek Tunnel Inspection Enclosure # I I i'i I Engineers Seward ,AK Date: �r Alaska 24 March 2015 District CORPS OF ENGINEERS U.S ARMY LOWELL CREEK DIVERSION TUNNEL INVERT MEASUREMENTS MEASUREMENT COMPARISONS STATION DATE DATE DATE DATE DATE DATE DATE DATE DATE 15 APR 91 17 MAR 92 1 APR 93 28 FEB 94 13 MAR 95 27 MAR 98 13 MAR 97 16 MAR 98 17 MAR 99 1.12 9.31 9.32 9.32 9.32 9.33 9.34 9.35 9.36 9.35 5+00 9 79 9.81 9.82 9.85 9.86 9.96 9.97 10.05 10.09 I 10+00 9.68 9,88 9.89 9.94 9.96 10.01 10.01 10.07 1010 15+00 9.91 9.93 9.94 _ 9.98 9.97 10.01 10.02 10.06 10.11 20+00 9.94 9.95 9.96 9.98 9.99 10.05 10.05 10.14 10.16 21+00 9.87 9.88 988 9.90 9 91 9.99 9.98 1004 10.06 i--- I . . , . . . STATION - STATION DATE DATE DATE DATE DATE DATE DATE DATE DATE I 1 30 MAR 00 10 APR 01 26 APR 02 18 APR 03 8 APR 0S 9 MAR 08 26 MAR 07 9 APR 08 15 APR 09 I 1+12 9.37 9.37 9.37 9 38 9.40 9.48 9.51 9.54 9.54 5+00 10.11 10.14 10-18 966 9.71 9.71 9.83 9.84 9.86 10+00 10.12 10 14 10.14 9 71 980 9.82 9.92 9.93 9.96 15+00 10.15 10.16 10.22 9 77 9.85 9.86 9.93 9.94 9.97 20+00 10.18 10.19 _ 10.20 9 65 9.71 9.73 9.79 9.80 9.81 21+00 1008 10.10 10.14 9.68 9.76 9.78 9.87 9.88 _ 9.89 •2003 Survey performed after resurfacing of floor n tunnel. STATION DATE DATE DATE DATE DATE DATE DATE DATE DATE 18 APR 10 19 APR 11 18 APR 12 19 APR 13 11 APR 14 27 MAR 15 1+12 9.54 9.54 9.55 9,58 9.61 9.61 5+00 9.91 9.95 9 97 10.06 10.08 10.13 10+00 10 02 10.06 10.13 10 15 10.21 10.34 15+00 10.03 10.06 10.09 10 14 10 17 10.25 20.00 9.83 9.83 9.88 9 97 10.06 10.11 21+00 9 93 9.97 1000 10.08 10.10 10.18 "i ALASKA DISTRICT LOWELL CREEK DIVERSON TUNNEL SCALE: IlF111"11.11hCORPS OF ENGINEERS Invert Measurements i.0DATE= 31302015 -_- _= SURVEY SECTION Seward, Alaska DWG, No. LOWELL CORPS OF ENGINEERS U.S.ARMY t i 5+00 0 0 1 1 2 2 33 I ( 4 APPROXIMATE TUNNEL 5 X-SECTION BASED ON 18 5 APRIL 2003 CROWN TO INVERT MEASUREMENT 6 6 7 7 FLOOR X-SECTION BASED ON 8 27 MARCH 2015 MEASUREMENTS 8 9 `Y' .•J -` ' . 9 co x; rS N 00 N _ . Ch 10 10 cii CT; CO cC Cji C7 115 4 3 2 1 0 1 2 3 4 511 — — 2015 X-Section, Total wear indicated = 1.67 Sq. Ft. 2014 X-Section, Total wear indicated = 1.31 Sq. Ft. 2013 X-Section, Total wear indicated = 1.17 Sq. Ft. FACING DOWNSTREAM TOWARDS INCREASING STATION 4`1: " ALASKA DISTRICT LOWELL CREEK DIVERSON TUNNEL SCAtF:trr=t'-0• 'E nti 18 U CORPS OF ENGINEERS X-Section 5+00 DATE: 3/2712015 —= --== SURVEY SECTION Seward, Alaska DWG LOWELL X-Sections-2015 CORPS OF ENGINEERS U.S.ARMY 10+00 0 0 1 1 2 2 3 3 4 4 5 APPROXIMATE TUNNEL X-SECTION BASED ON 18 5 APRIL 2003 CROWN TO INVERT MEASUREMENT 6 6 7 7 8 FLOOR X-SECTION BASED ON 27 MARCH 2015 MEASUREMENTS 8 9 ``„ 9 o..0o oi 6 in o 6 N C O •- 115 43 2 1 0 1 2 3 4 511 — • • — 2015 X-Section,Total wear indicated=2.78 Sq. Ft. -- — 2014 X-Section, Total wear indicated = 1.74 Sq. Ft. — — — — — 2013 X-Section, Total wear indicated= 1.53 Sq. Ft. FACING DOWNSTREAM TOWARDS INCREASING STATION """ ALASKA DISTRICT LOWELL CREEK DIVERSON TUNNEL SCALE Ur.r-0- 14441 CORPS OF ENGINEERS X-Section 10+00 DATE; 3127/2015 —= ]� =— SURVEY SECTION Seward, Alaska DWG: _LOWELL X-Sections-2015 CORPS OF ENGINEERS U.S.ARMY 15+00 0 0 1 , 1 2 2 3 3 4 4 I 5APPROXIMATE TUNNEL 5 X-SECTION BASED ON 18 APRIL 2003 CROWN TO 6 INVERT MEASUREMENT 6 71 ) 7 8 FLOOR X-SECTION BASED ON 8 27 MARCH 2015 MEASUREMENTS 9 J i 9 10 • M 10 °' t. a� -� .--i''r of rn c, N. ai ai 0 115 4 3 2 1 0 1 2 3 4 511 — — 2015 X-Section, Total wear indicated= 1.84 Sq. Ft. 2014 X-Section, Total wear indicated = 1.27 Sq. Ft. -- — — 2013 X-Section, Total wear indicated = 1.25 Sq. Ft. FACING DOWNSTREAM TOWARDS INCREASING STATION "V" u a ALASKA DISTRICT LOWELL CREEK DIVERSON TUNNEL SCAl F v2-= !•-O IIfi I CORPS OF ENGINEERS X-Section 15+00 DATE. 3/27/2015 —=====— SURVEY SECTION Seward, Alaska 'DWG LOWELL X-Sections-2615 i ICORPS OF ENGINEERS U.S.ARMY 20+00 00 1 1 2 2 3 3 4 APPROXIMATE TUNNEL 5 5 X-SECTION BASED ON 18 APRIL 2003 CROWN TO INVERT MEASUREMENT 6 6 7 7 FLOOR X-SECTION BASED ON 8 27 MARCH 2015 MEASUREMENTS 8 9 .g ,• l 9 ao N co ai 1154 3 2 1 0 1 2 3 4 511 — • - — 2015 X-Section, Total wear indicated= 1.23 Sq. Ft. 2014 X-Section, Total wear indicated = 1.04 Sq. Ft. -- — — — — 2013 X-Section,Total wear indicated=0.93 Sq. Ft. FACING DOWNSTREAM TOWARDS INCREASING STATION ., ALASKA DISTRICT LOWELL CREEK DIVERSON TUNNEL scALE:1n•. -0• HJJII CORPS OF ENGINEERS X-Section 20+00 DATE: 3/27/2015 ce1Corn , Seward Community Library & Museum 907-224-4082 PH 1907-224-3521 FAX PO Box 2389 1239 Sixth Avenue Seward, AK 99664 e/4. J� libmus@cityofseward.net `iry MuSe www.cityofseward.us/libmus Seward Community Library & Museum 10.16.2015 City Manager's Report We have been wonderfully busy this fall! Though the tour season has passed we continue to get compliments from visitors on our beautiful library and museum facility and fabulous staff. September 2015 Statistics • 13348 Front Door Counter • 633 Museum/Movie Admission • 9 Museum Research Questions • 5 Programs • 14 Passport Applications • 21 Notaries • 122 Room Uses • 5 Proctored Exams • 1222 Public Computer Sessions Staff Update: Please stop by to welcome and introduce yourself to our new staff members, Donna Evans (Technician) and Annie Martin (Aide). They have embraced their work at the Library Museum with open arms and are an important and valuable part of our team. Plans are in motion to begin interviewing for the Program Coordinator position. Passports: We are pleased to announce that Annie Martin and Donna Evans have completed their Passport Agent training so we can resume scheduling passport appointments. Annual Open House: All are invited to our Annual Library Museum Open House on November 14th, 1pm-4pm, where we reclaim our Library Museum after another busy tourist season and celebrate what we have to offer our community. Museum Exhibits: Heather McClain and the Exhibits Committee, along with a team of fabulous volunteers, have been busy preparing to install a much anticipated Earthquake Exhibit, which we will premiere at the Open House. The NOAATsunami Kiosk has been repaired and will be included in this exhibit. Community Book Club: We held a successful 2nd Annual Alaska Book Week Book Club Brunch on Oct. 10 to kick off another season of our book club discussion, featuring a Skype visit with Alaskan author Deb Vanasse about her novel Cold Spell. The next Community Book Club Updated 4.15.2015 VK selection is Shipping News by E. Annie Proulx. Books will be available in early November and the discussion will be held on Tuesday, December 8th, 6-8 pm. Story Time: Get ready to dress up for the October 30th Story Time for a little holiday parade through the Library Museum! We extend our gratitude to Jenn Appel and Carol Conant for volunteering to offer this valuable program to our community when staff was not available. We'd also thank the Seward Fire Department for joining us on Oct. 16 with their gear and fire truck...what a great way to teach the little ones about fire safety! Valarie Kingsland and Annie Martin will take turns with Story Time, which is held each Friday at 10:30 am. Other Programs: We look forward to the return of Community Game Night program and music in the stacks with Live @ the Library this winter. Stay tuned to our calendar for details. DirLead: It was an honor for Director Kingsland to join 20+ outstanding library directors from across the state in Girdwood the first week in October for two days of training with the Institute for Participatory Management and Planning for community engagement and consent building. Training and travel were paid for by a grant through the Alaska State Library. Disaster Preparedness: Heather McClain attended Are You Ready?Testing Disaster Preparedness, a free workshop focused on internal disaster planning for museums in Fairbanks on Oct. 14th. I will attend the city sponsored Coastal Community Resilience and Tsunami Awareness training on Oct. 26-27th, which will focus on community planning. Other Training: Director Kingsland attended one day of the Alaska Historic Preservation Conference on Oct. 21st as the administrator of our local historic preservation commission which also featured presentations about heritage tourism as well as historic preservation. She also attended a three day weekend Conflict Resolution Skills/Alternatives to Violence Basic Workshop in Anchorage by the University of Alaska Anchorage Center for Human Development. Travel to both trainings was at her own expense. [Type text] I b12_19115 bet \J of St* , a DRAFT 44-S "xn REQUEST FOR PROPOSALS (RFP) for ATTORNEY SERVICES ISSUED October 28, 2015 PROPOSAL DELIVERY DEADLINE 2:00 pm, Tuesday, November 24, 2015 Issued By: CITY OF SEWARD P.O. BOX 167 SEWARD, ALASKA 99664 Contact: City Clerk Johanna Kinney (907)224-4045 (907)224-4038 FAX jkinney@cityofseward.net 4 • CITY OF SEWARD,ALASKA REQUEST FOR PROPOSALS (RFP)FOR ATTORNEY SERVICES : HO PURPOSE The City of Seward, Alaska(the"City"), a home rule municipality, is requesting proposals from qualified attorneys or firms interested in providing the services described below. These contracted services are intended to begin in January 2016. RFP SCHEDULE, Subject to change with notice Issue RFP October 28. 2015 Notice of Intent to Apply-email November 4,2015 Proposals Due November 24, 2015 at or before 2:00 PM Panel meets to review proposals November 30, 2015 Finalists Notified and Schedule Interviews December 1,2015 Interviews and Selection December 7,2015 Special City Council Meeting Notify Selected Finalist Proposer December 8,2015 Award and Sign Contract December 14,2015 Regular City Council Meeting Upon written(mailed, e-mailed, facsimile)request,the RFP will be available to interested proposers starting on Wednesday, October 28,2015. Proposal packets can be obtained from the Office of the City Clerk, PO Box 2464, Seward, AK 99664, 907-224-4045, FAX 907-224-4038, email ikinnev( cityofseward.net. Requesters should include the following information: Firm name,contact person, contact email address and phone number. To be considered a plan holder, proposals must be requested in the fashion listed above. While the November 4,2015 Notice of Intent to Apply is not a mandatory requirement, notification would be appreciated as it is a means for the City to track and plan for an efficient Request for the Proposals process. Please email Intent to Apply to City Clerk Johanna Kinney at j kinneyna,cityofseward.net. City of Seward Request for Proposals—Attorney Services Page 1 of 6 I INSTRUCTIONS TO PROPOSERS A. Proposals shall be delivered to: (Hand delivery) (Mail delivery) The Office of the City Clerk City of Seward Seward City Hall City Clerk Johanna Kinney 410 Adams St. PO Box 167 Seward,AK 99664 Seward,AK 99664 Mailed or hand-delivered proposals must be received by November 24, 2015 at or before 2:00 pm. Proposals received after 2:00 pm will not be considered. Proposers accept all risk of late delivery of mailed proposals. Faxed or electronic submissions will not be accepted. B. Five(5)copies of the RFP,not exceeding ten pages each,must be placed in a sealed envelope and clearly labeled with the firm's name, and in the lower left corner: "Proposal for City of Seward Attorney Services." C. The following information must be included in all proposals: 1. A statement delineating proven experience and expertise in providing the services requested in this RFP. 2. Resumes for the individual(s)to be assigned to complete the required services. 3. Identification of the individual in charge of contractual arrangements or managing contracts. 4. Compensation schedule clearly setting forth the fees or fee structure(e.g. hourly rates, retainer,per-case, travel, attendance at meetings, etc.)to be charged for the proposed services. The compensation schedule should be presented as a separate page which can be appended to a professional services agreement. 5. A list of contracts where the proposer has provided similar services within the past five years, including the name of the appropriate local contact person. 6. Four references, including contact information. 7. A statement that each of the persons providing the services are, where required, licensed to practice law in Alaska. 8. A statement that the firm shall acquire and maintain all permits and licenses necessary for the performance of the services, including a City of Seward business license. 9. A statement that the firm shall maintain in good standing the insurance requirements described in the sample contract appended hereto. 10. A statement indicating whether or not the firm or any individual providing the services has a possible conflict of interest. If there is a conflict or an appearance of conflict please provide a brief description of the nature of the conflict. City of Seward Request for Proposals—Attorney Services Page 2 of 6 No Proposers may ask questions or seek clarification via email. Inquiries should be directed to City Clerk Johanna Kinney at jkinney(a,cityofseward.net.Questions from RFP participants and the corresponding response will be shared with all proposers, and acknowledgement of receipt is required. Questions should be submitted to the email address above not later than seven(7) calendar days before the due date for proposals (i.e. no later than 5:00 PM Tuesday November 17, 2015) Requirements and specifications stated in this RFP, as well as the contents of the successful respondent's proposal, may become part of the professional services agreement authorizing the services. Proposals will be opened so as to avoid disclosure of contents to competing proposers during the process of selection and negotiation. To the extent that the proposer designates and City concurs, trade secrets and other proprietary data contained in proposals may be considered confidential. Any material considered confidential must be clearly noted in the proposal with a brief statement as to the need for confidentiality. All proposals and related information will become public information after issuance of the Notice of Intent to Award. All proposals and material submitted become the property of the City. All proposals submitted will be kept on file by the City for a minimum of three(3) years. SELECTION CRITERIA A. Proposals will be evaluated to receive up to 100 points based on the criteria and calculated weight factors noted in the table below: Factor Points Possible 1 Firm's Experience 20 2 Primary Attorney's Experience 20 3 Methodology/Approach 20 4 Fee Structure 20 Subtotal Points Possible 80 5 Interview 20 Total Points Possible 100 B. All proposals will be evaluated by a Committee comprised of, or approved by,the City Council. The Committee will evaluate all information provided in the proposal documents to determine conformance to the requirements set forth in this RFP and the weighted score of items 1 —4 above, and then recommend a list of finalists to the City Council. The Council will then determine which to invite for interviews, and select the successful proposal. City of Seward Request for Proposals—Attorney Services Page 3 of 6 GENERAL INFORMATION The City has eighty-one(81) employees, an overall budget of$35 million, and is organized into the following departments: Administration, Finance, City Clerk, Engineering and Construction, Fire, Police, Community Development, Library-Museum,Parks&Recreation, Harbor, and Public Works. The City operates major utilities and facilities administered as enterprise funds, including the Harbor, Seward Marine Industrial Center, Parking,Electric Utility,Water Utility, Wastewater Utility, Hospital, and Seward Mountain Haven(long term care facility)funds. Additional information can be found at http://www.cityofseward.us/, with links to the Seward City Code and Charter, also found at www.municode.com. SCOPE OF SERVICES The City does not employ an in-house attorney to be responsible for and manage the City's legal affairs. Therefore proposals should address the entire suite of legal services expected to be needed by the City including,but not limited to, general matters of municipal law,bond counsel, and litigation. Municipal Law The firm or attorney selected will be the City Attorney, and shall act as the legal advisor for the City and be responsible to the City Council. The City Attorney advises the City Council,Manager, departments, and boards and commissions on all matters of law affecting the city administration, and performs such other duties as may be prescribed by the City. The attorney attends Council meetings as requested and occasional attends other meetings or functions as designated, and is called upon to draft opinions regarding interpretation of City Code and policies, state and federal laws, and other subjects,to draft or review municipal ordinances,resolutions, contacts and agreements to be made or entered into by the City, and approve the form of such instruments. Bond Counsel Prepares the legal opinion for the proper authority and issue of municipal bond, tax-exempt interest status,disclosure requirements, and related matters. Litigation The City Attorney prosecutes violators of the City code and other City ordinances, and represents the City in all civil and criminal proceedings except those matters which may be assigned by the City to other counsel. Proposers should describe in sufficient detail for the review team to ascertain which proposal best meets the needs of the City the background,knowledge and relevant experience, especially any local or special experience,of the individual who will act as City Attorney, and of other members of the firm's municipal team that may be routinely assigned to City matters. City of Seward Request for Proposals—Attorney Services Page 4 of 6 TERMS AND ADDITIONAL INSTRUCTIONS Incurring Costs. This RFP does not obligate the City of Seward or its representative to pay any costs incurred in the preparation or submittal of proposals, nor to enter into a contract or agreement with any proposer. No costs incurred in the preparation of proposal(s), including travel and personal expenses, may be charged as an expense of performing the contract. The City shall not be subject to payment for cost incurred for proposal preparation or contract preparation as a result of valid and legal termination of this RFP or termination of the contract resulting from the award of the RFP. Correction, Modification, or Withdrawal of Proposals. A proposal may be corrected, modified, or withdrawn by providing a written request from an authorized agent of the propo ser to the City Clerk before the deadline set for receipt of the proposals. No modifications or corrections of proposals will be accepted after the established deadline. Resubmitting is permitted if the revised proposal is received by the City Clerk prior to the time proposals are due. The apparent successful proposer may be requested to modify or correct a proposal during contract negotiations to the extent that it is in the best interest of the City. Proposer's Certification. By signature of their proposal, proposers are certifying that they are complying with: 1) the laws of the City of Seward and the State of Alaska; 2) applicable portions of the Federal Civil Rights Act of 1964; 3) the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; and 4) all terms and conditions set out in this RFP. Right to Reject. The City Council reserves the right to reject any or all proposals, waive minor irregularities in the proposals, to accept in whole or in part proposals, or to not award a contract. Failure to Negotiate. If the selected proposer fails to provide the necessary information for negotiations in a timely manner, negotiate in good faith, or cannot perform the services, the City may terminate negotiations and negotiate with the next highest ranked proposer, or terminate award of the contract. Award of Contract. The City anticipates providing Notice of Award within fifteen (15) calendar days after the proposal opening. However, the award of the professional services agreement is contingent upon approval of the Seward City Council, and if such approval is not granted, any Notice of Intent to Award becomes null and void. A resolution to approve the award will be submitted to the Council at a regular or special meeting following selection by the Council of the successful proposer. Upon approval of the City Council, the contract will be awarded to the successful proposer following receipt of all required documents. The proposer will have fifteen(15) days following confirmation of award to deliver to the City all required documents and information necessary to fully execute the contract. Failure to enter into a contract within fifteen (15) days shall be grounds for the City to negotiate an agreement with the second ranked proposer. City of Seward Request for Proposals—Attorney Services Page 5 of 6 Clarifications. Questions relating to this Request for Proposal should be submitted in writing not later than seven (7) calendar days before the due date for proposals (i.e. no later than 5:00 PM Tuesday November 17, 2015) to: City of Seward, City Clerk Attn: Johanna Kinney P.O. Box 167 Seward, Alaska 99664-0167 (907)224-4045 i kinneyAcitvofseward.net This will allow time for issuance of any necessary amendments. All questions and their responses will be distributed to all proposers. LIST OF APPENDICES A. Draft Professional Services Agreement City of Seward Request for Proposals—Attorney Services Page 6 of 6 • LEGAL SERVICES AGREEMENT This AGREEMENT dated and effective this day of 20 is made between the CITY OF SEWARD (the "City") and the law firm (the"Law Firm") 1. LEGAL SERVICES TO BE PROVIDED. The Law Firm agrees to serve as the attorney and to provide, on request, legal advice and services as necessary to the City Council and City administration. For purposes of budgetary controls and financial planning,the provision of legal services under this agreement will be considered a City departmental function with the normal budgetary restraints. For each annual budget cycle, and as required during the fiscal year, the City attorney shall prepare,with approval of the City manager, a budget for services for the fiscal year. The City Manager shall be responsible for overall budget compliance in the same manner as other City departments. Billings by the Law Firm under a budget line item are not to exceed the budgeted amount without the required appropriation by the City Council. 2. SCOPE OF SERVICES.The Law Firm shall act as City attorney of the City, shall represent the City in all civil and criminal proceedings except those matters which may be assigned by the City to other counsel, and shall act as legal advisor to and be attorney and counsel for the City Council and city manager in all matters of law affecting the City. Except on an emergency basis(e.g.,responding to litigation seeking emergency relief) the Law Firm is not to provide or bill for any legal services without first obtaining the approval of the City. Such approval may be provided by the City Manager up to the limits established by the City Code but shall also,where appropriate, consist of specific City Council authorization when an additional appropriation is required. Where possible, categories of legal services shall be identified annually in the budget process and included in the City legal services budget. When that is not possible(e.g.,when the City is the subject of litigation commenced after the beginning of the fiscal year), The City Manager shall request the City attorney to prepare an outline form budget for a matter which shall be submitted by the City Manager to the Council for approval. The City administration will provide the Council with regular financial information at least quarterly showing the actual expenses year to date, a comparison to the budgeted amounts, and such other information as the Council may request in order to monitor both the extent and expense of legal services. 3. FEES FOR SERVICES. Services provided under this agreement will be based on hourly rates for the various members of the Law Firm as set forth in the rate schedule attached as Exhibit A. The rates set forth in Exhibit A shall be subject to renegotiation between the City and the Law Firm no more frequently than once every two years. There will be no charge for responding to telephone calls from the Mayor, Council Members or senior administrators of the City seeking basic legal information concerning their functions and responsibilities, where the CITY OF SEWARD/LEGAL SERVICES AGREEMENT ti response requires minimal research effort. There will be no charge for travel time, as such; work actually preformed for the City while traveling will be billed at the applicable hourly rate. Direct out-of-pocket expenses shall be charged at actual costs. Law Firm billing will be separated into matters that reflect the City's accounting codes and accounts. The City will provide a list of such accounting codes as required by the Law Firm. The initial and agreed upon list is attached as Exhibit B. The Law Firm will not bill for any services aside from those listed without first obtaining approval from the City. That approval will be reflected on forms developed by the Law Firm and the City administration and may, where appropriate, include estimated project budgets and other information. Itemized monthly billing information shall include all of the following items: The date the service is rendered The individual who performed the service The time spent preforming the service A narrative description of the service The hourly rate of the individual who performed the service An extension of the above items showing the cost (rate multiplied by the time) for the specific service. In addition, the Law Firm will provide a one-page summary sheet each month showing by project account code (using City account codes) the various projects and cost of each. This summary will be provided for information to the Council each month. The Law Firm will not bill for regular incidental charges such as telephone, copy, of facsimile. The Law Firm will not bill for extraordinary expenses (such as a Major copying project) without prior approval from the City Manager. In order to preserve the attorney-client privilege, or where it would be in the best interest of the City to utilize the attorney work product doctrine to protect the legal interest of the City, the Law Firm may include chares and cost for experts or others who work on behalf of the City but only upon prior approval consent of the City. Billings for those services will be separately itemized and the Law Firm will not chare any mark-up or administrative fees for administering those projects. The Law Firm will send the City itemized bills on a monthly basis and payment is due within thirty(30)days of receipt of the billing. Interest at the rate of 10.5%per year with accrue on unpaid invoices after sixty (60) days. The Law Firm will cooperate and assist the City's auditors in review and analysis of the City's legal services cost, including those incurred by outside counsel. The above provisions do not apply to any services of the Law Firm as the City's bond counsel. Fees for bond counsel services will be negotiated separately for each bond fmancing transaction where the Law Firm is engaged as bond counsel. 4. RESPONSIBLE OR LEAD ATTORNEY. For purposes of the City Charter and other requirements, will be the designated City attorney. He may, CITY OF SEWARD/LEGAL SERVICES AGREEMENT • in his discretion, assign City matters to other attorneys or legal assistants in the Law Firm for handling work under his supervision. 5. Monthly Reports. The Law Firm will provide the Council, at least monthly, a written report on all legal matters and issues involving the City. The Law firm will be responsible for obtaining information on matters handled by outside counsel (such as insurance company appointed counsel) and will coordinate the annual audit letter preparation for the City. The monthly reports are to be considered subject to the attorney-client privilege unless that privilege is waived by council. 6. TERM OF AGREEMENT. This agreement will take effect this day of 20 , and shall continue from year to year until terminated by either party. The City may terminate this agreement at any time and for any reason. The Law Firm may not terminate this agreement without first giving ninety(90)days' written notice. City of Seward Law Finn By: Jim Hunt By: Title: City Manager Title: Date: Date: ATTEST: Johanna Kinney,CMC City Clerk (City Seal) CITY OF SEWARD/LEGAL SERVICES AGREEMENT Report to City Council 26 October 2015 Seward Chamber of Commerce, CVB Cindy Clock The October conferences were once again highlights of my year. It such a wonderful opportunity to rub elbows with industry professionals and take advantage of the wonderful seminars, breakout sessions, as well as hear from inspiring speakers. The message at ATIA in Juneau — Tourism works for Alaska © In total, tourism pumped $2.42 Billion into Alaska's economy in 2013, including 78 million in tax revenues to local municipalities. AK Chamber in Fairbanks — Looking very much like the state will use permanent fund earnings and a state sales tax or state income tax to increase revenues. Pat Pitney, Gov Walker's numbers guru seemed adamant about increasing revenue. The chamber has been included in "Railport Seward — Reimagining Travel & Trade" - the AKRR's Expansion Project. Very exciting to see this project moving forward. 2nd Annual Energy Forum & Fair Oct 9 and 10. Good turnout, great speakers, fun art contest. Pacific Marine Expo 18 — 20 November. Working the show are Harbormaster Norm Regis and AVTEC's Maritime Dept. Terry Federer - who's bringing a mini-simulator! We're going to have the coolest booth ever! Next Chamber Lunch is November 6th at the Breeze Inn conference room. We are expecting the Polar Bear Jump Off folks to be our guest speakers. The Nov 20th Chamber Lunch also at the Breeze and we welcome Senator Peter Micciche binging us a legislative update. All declarations for the chamber board are due by the end of business this Friday. Electronic voting will begin on November 2nd — all members will receive an email inviting them to either vote for or approve of the candidates. Terms are 3 years. Benefits are too many to list here! And finally I've made copies of the 2016 Marketing Budget. As you can see — Tourism works for Seward too! But it's not only tourism marketing that we engage in. Our marketing plan also includes economic development in the form of Strategic Doing, distributing our Relocation packets & Marine Support Services Guide, and promoting our Port in Seattle at both PME and the spring `Seattle Partners' trip. 10 - ice _ 15 Marketing & City Contract Seward Chamber of Commerce, CVB Promotion Seward Draft 2016 +lta3ka 9tarf3 c.cc' 50%of 2014 bed tax $210,990.50 City of Seward Marketing revenue _ Print and Web Advertising $10,000.00 K Bus Monthly, Nat'l. Fisherman, Pilothouse Guide AAA Journey, Audubon, KPTMC, Bells Travel Guide, NW Travel & $13,500.00 Life, ATIA, Milepost, Seattle SeaHawk Yearbook $5,000.00 Graphics/Production Seward.com/AK Channel $4,000.00 Sponsorship of Activities(AK State Chamber, ATIA) $18,540.00 Seward Guide Distribution, Postage, Freight $51,040.00 Trade Shows/Forums $2,000.00 Co-Op Marketing Participation(Tok, KPTMC, RecVee) $6,200.00 Pacific Marine Expo $2,700.00 Great Alaska Sportsmans Show $3,050.00 Fbanks&Mat-Su Show Travel ik $13,950.00 Media Support $3,550.00 Media Support/Journalist trips to Seward $3,550.00 EcDev Programs & Services $5,000.00 _Cruise Ship&Commercial Industry Recruiting $600.00 Alaska Business Week Scholarship $2,000.00 Chamber Open House 2015 $1,500.00 Social Media Workshops: Members McDowell Group Data Gathering?(2016/17 AVSP) $10,000.00 Alternative Energy Fair, Program Marketing $2,000.00 Legislative Activities $3,250.00 Industry Conference(Attendance, Promotion) $10,000.00 EcDev:SEGP $34,350.00 Conferences $1,900.00 Alaska State Chamber Conference $1,950.00 ATIA Fall Conference $1,000.00 KPTMC Board Participation & Conference $4,850.00 Event Promotion $6,550.00 Brochures&Guides — $600.00 _MMR&SSD, Hal Tourney Logo Design $1,000.00 _ July 4th Advertising $12,000.00 _Salmon Derby Advertising $5,600.00 Halibut Tournament Advertising $5,500.00 Support to Community Events,ATIA Community Night 2016 $2,500.00 _Volunteer Support $3,800.00 Winter Promotions - Radio Ad Campaign $37,550.00 Visitor Center Operations $65,700 50 Staffing, Utilities, Building, IT, Restrooms&Grounds Maintenance $65,700.50 $210,990.50 II �� Total City Marketing Plan 2016