HomeMy WebLinkAbout10242016 City Council Laydowns 147d°14-11-7
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Sponsored by: Hunt
Substitute
CITY OF SEWARD,ALASKA
RESOLUTION 2016-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE
AUTOMATIC AID AGREEMENT AND OPERATIONAL PLAN BETWEEN
THE CITY OF SEWARD FIRE DEPARTMENT AND THE BEAR CREEK
FIRE SERVICE AREA
WHEREAS, automatic aid agreements are a form of mutual aid agreements and their
operational plans provide for automatic requests for additional resources to residents of the Seward
area in the form of emergency response personnel when required; and
WHEREAS,Alaska Statute 18.70.150 provides that:"A city,other incorporated entity,and
other fire protection groups may organize a mutual-aid program by adopting an ordinance or
resolution authorizing and permitting their fire department, fire company, emergency relief squad,
fire police squad,or fire patrol to go to the aid of another city,incorporated entity,or fire protection
group, or territory outside of it,"; and
WHEREAS, resolution 1989-080 adopted on July 10, 1989 provided for a mutual aid
agreement and operations plan between the Seward Fire Department(SFD)and the Bear Creek Fire
Service Area(BCFSA); and
WHEREAS,no automatic aid agreement and operational plan has been formalized and this
process will update and clarify the terms of automatic aid between SFD and BCFSA; and
WHEREAS, this automatic aid agreement is for the provision of fire apparatus and
personnel.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. That an automatic aid agreement between the Seward Fire Department(SFD)and
the Bear Creek Fire Service Area (BCFSA) serves the best interests of both areas and is hereby
approved. The City Manager is authorized to execute an automatic aid agreement substantially in the
form of the attached agreement.
Section 2.That the operational plan substantially in the form of the attached hereto is hereby
approved and the City Manager and Fire Chief are hereby authorized to approve amendments to the
operational plan without further review by the Council so long as any such amendments do not
conflict with the automatic aid agreement.
i
CITY OF SEWARD,ALASKA
RESOLUTION 2016-061
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this 24th day
of October, 2016.
THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
BCFSA&SFD Automatic Aid Agreement 2016
AGREEMENT FOR EXCHANGE OF AUTOMATIC AID
This agreement, hereinafter referred to as the Automatic Aid Agreement, dated
for reference purposes on this_day of , 2016, is made by and
between Bear Creek Fire Service Area(BCFSA) and City of Seward Fire Department
(SFD).
1. Response to Automatic Aid Requests.
a. Both parties to this agreement provide fire protection services within their
jurisdictions.
b. In return for the services to be provided by BCFSA, SFD agrees to provide
a designated fire response, as determined by the Fire Chiefs of BCFSA and
SFD.
c. In return for the services to be provided by SFD, BCFSA agrees to provide
a designated fire response, as determined by the Fire Chiefs of BCFSA and
SFD.
2. Emergencies — Information Provided.
Upon receipt of an alarm through a 9-1-1 Call Center within the automatic aid
response area of either agency, BCFSA or SFD will automatically dispatch its
nearest available and appropriate designated fire response to that alarm.The
automatic aid response areas are determined by the Fire Chiefs of BCFSA and
SFD and set forth in the Annual Operational Plan.
3. Jurisdiction.
"Jurisdiction" is defined to be that political and geographical boundary
designating the respective agencies that are party to this agreement.
4. Authority to Establish the Automatic Aid Agreement.
a. Alaska State Statutes,AS 18.70.150 states that"[a] city, other incorporated
entity, and other fire protection groups may organize a mutual-aid
program ..."
b. Automatic Aid is automatic mutual aid.
5. Command Authority.
a. When the aiding department arrives before the jurisdictional department,
the aiding department will take the necessary action dictated by the
situation.
b. Upon arrival of the jurisdictional department,the operational
responsibility for the situation will be immediately assumed by the
jurisdictional department.
c. The aiding department personnel will be under the direction of the officer
in charge of the jurisdictional department.
d. The aiding department will be released from the scene as soon as practical
by the officer in charge of the jurisdictional department.
BCFSA&SFD Automatic Aid Agreement 2016
6. Withdrawal of Resources or Assignment Turndown.
a. If, after arrival at the emergency scene or staging area with the resources
as identified in the annual operational plan, it becomes necessary to
withdraw a portion or all of such resources in order to address an
emergency situation in the jurisdiction served by the aiding department,
such withdrawal may be initiated at the sole discretion of the officer in
charge of the aiding department.
b. Such withdrawal may also be made at the sole discretion of the officer in
charge of the aiding department if they determine that the aiding
department's resources are being subjected to unnecessary or
unreasonable danger.
c. In either case,the officer in charge shall coordinate the withdrawal with
the jurisdictional department's officer in charge in a manner that avoids
endangering personnel of either department.
d. It is mutually understood and agreed that this agreement does not relieve
either party from the necessity and obligation of using its own resources to
provide fire protection within any part of its own jurisdiction.
e. In the event a jurisdictional department ever fails to respond to an alarm
within its jurisdiction to which an aiding department has responded, at the
sole discretion of the aiding department,this agreement may be
terminated by the aiding department immediately, or within a reasonable
time thereafter.
f. It is further agreed that that either party may terminate the agreement at
any time by giving written notice to the other party at least thirty (30) days
prior to the date of termination.
7. Responsibility for Costs & Liability.
a. Each party desires to provide to the other a reasonable, professional and
reciprocal exchange of fire response services on a day to day basis at no
additional cost.
b. Each party shall bear its own costs for responding to an automatic aid
request.
c. Each responding agency shall be responsible for its own liabilities incurred
traveling to the scene, at the scene and returning to the station of origin.
d. In rendering emergency services, each agency will bear the responsibility
for its own acts and any liability incurred by such acts.
8. Annual Operating Plan.
a. It is in the best interests of the citizens of BCFSA and SFD to be provided
the most expeditious and professional response to suppress fires. The
details as to amounts and type of assistance to be dispatched, response
areas, methods of dispatching, communications, training programs and
procedures, methods of requesting aid, and the names or ranks of persons
authorized to send and receive such requests, lists of personnel and
resources which will be utilized, shall be developed by the Fire Chiefs of
BCFSA and SFD.
BCFSA&SFD Automatic Aid Agreement .t>16
b. Such details shall be recorded in an Operational Plan by Fire Chiefs of
BCFSA and SFD.
c. The Operational Plan shall be approved and signed by the agencies and the
Borough Mayor, dated and attached hereto.
9. Mutual Aid Agreement Not Affected.
It is mutually understood that this agreement will in no way affect or have any
bearing on existing area mutual aid agreements.
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARD APPROVED as to form and legal
Sufficiency
By: By:
Jim Hunt, City Manager Seward City Attorney
Date: Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
y '
BCFSA&SFD Automatic Aid Agreement xc,26
ATTEST:
By:
Borough Clerk
Date:
7
BCFSA&SFD Automatic Aid Operational Plan Gin
"Exhibit A"
OPERATIONAL PLAN
ATTACHMENT TO AUTOMATIC AID AGREEMENT
BEAR CREEK FIRE SERVICE AREA and
CITY OF SEWARD FIRE DEPARTMENT
This Operational Plan of the Kenai Peninsula Borough (KPB)between Bear Creek Fire
Service Area (BCFSA) and City of Seward Fire Department (SFD) is for automatic aid
response of fire apparatus and personnel.
The purpose of this Plan is to outline the procedures for carrying out an automatic aid
response between BCFSA and SFD. This Plan is a guide for day-to-day operations,and
may be revised, amended or altered annually by mutual consent of BCFSA and SFD,
with approval by the Borough and City Mayors, for the purpose of carrying out the
original intent of the Automatic Aid Agreement. In addition,this Plan may be cancelled
by the Borough or City on behalf of either entity after a 3o-day notice has been given to
the other party involved in the Automatic Aid Agreement.
I. AUTOMATIC AID RESPONSE AREAS and AMOUNT AND TYPE OF
ASSISTANCE
a. BCFSA will automatically respond to a SFD alarm for any structural or boat
fire within the City Limits (map attached), and will provide a tanker/pumper
and four personnel on a first alarm response. Unless re-directed by the On-
Scene Incident Commander (OIC), the response will be to the fire scene. If the
tanker/pumper responding can only safely carry two personnel, the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
b. SFD will automatically respond for any structural or boat fire within the
BCFSA boundaries (map attached), and will provide a tanker/pumper and
four personnel on a first alarm response. Unless re-directed by the On-Scene
Incident Commander (OIC),the response will be to the fire scene. If the
tanker/pumper responding can only safely carry two personnel, the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
c. Cancellation may occur in small, uncomplicated incidents that may be false
alarms, out on arrival, out immediately after arrival, etc.
II. TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or the Chiefs Operations or Training Officers in each department.
t
BC FSA&SFD Automatic Aid Operational Plan 2016
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
III. COMMUNICATIONS
a. RADIO — Dispatch shall announce by radio that an Automatic Aid is needed.
This will occur without direction by either department for fire incidents. The
responding agency, after notifying dispatch that they are en route,will switch
to the requesting agency's dispatch channel and advise the OIC they are en
route.
b. The responding agency will communicate with the OIC unless advised
otherwise.
c. Radio traffic will be kept to a minimum.
d. Clear text will be used at all times.
IV. FIRE INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department, Borough or City policy and procedures.
V. REVISIONS
The Operational Plan shall be cooperatively developed, reviewed annually and
become part of the Automatic Aid Agreement upon consent of the agencies and
execution by the Borough Mayor and City Mayor.
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Ed Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
1
BCFSA&SFD Automatic Aid Operational Plan 2016
CITY OF SEWARD APPROVED as to form and legal
Sufficiency
By: By:
Jim Hunt, City Manager Seward City Attorney
Date: Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
ATTEST: •
By:
Borough Clerk
Date:
•
/o/zq/ZD /k
Sponsored by: Hunt
Substitute
CITY OF SEWARD, ALASKA
RESOLUTION 2016-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,AUTHORIZING THE CITY MANAGER TO SIGN THE MUTUAL
AID AGREEMENT AND OPERATIONAL PLAN BETWEEN THE CITY OF
SEWARD FIRE DEPARTMENT AND THE BEAR CREEK FIRE SERVICE
AREA
WHEREAS, mutual aid agreements and their operational plans provide for additional
resources to residents of the Seward area in the form of fire and personnel when required; and
WHEREAS,Alaska Statute 18.70.150 provides that:"A city,other incorporated entity,and
other fire protection groups may organize a mutual-aid program by adopting an ordinance or
resolution authorizing and permitting their fire department, fire company, emergency relief squad,
fire police squad,or fire patrol to go to the aid of another city,incorporated entity,or fire protection
group, or territory outside of it,"; and
WHEREAS, resolution 1989-080 adopted on July 10, 1989 provided for a mutual aid
agreement and operations plan between the Seward Fire Department(SFD)and the Bear Creek Fire
Service Area(BCFSA); and
WHEREAS,this mutual aid agreement and operational plan,which will replace the mutual
aid agreement and operations plan adopted in resolution 1989-080,updates and clarifies the terms of
mutual aid between SFD and BCFSA.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. A mutual aid agreement between the Seward Fire Department(SFD)and the Bear
Creek Fire Service Area(BCFSA) is in the best interest of the service areas and is hereby approved.
The City Manager is authorized to execute a mutual aid agreement substantially in the form of the
attached agreement.
Section 2. An operational plan substantially in the form of the attached plan is hereby
approved and the Fire Chief is hereby authorized to approve amendments to the operational plan
with the City Manager's approval without further review by Council so long as any such
amendments do not conflict with the mutual aid agreement.
Section 3. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD,ALASKA
RESOLUTION 2016-062
PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this 24th day
of October, 2016.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
BCFSA&SFD Mutual Aid Agreement 2016
MUTUAL AID AGREEMENT BETWEEN
BEAR CREEK FIRE SERVICE AREA
AND
CITY OF SEWARD FIRE DEPARTMENT
This agreement is made and entered into this day of , 2016,by and
between the Bear Creek Fire Service Area (BCFSA) and the Seward Fire Department
(SFD)for the provision of fire and emergency services as follows:
1. Mutual Aid Requests.
a. Aid may be requested by either agency in the form of personnel, equipment,
facilities or materials for the purpose of assisting in fighting fires or
responding to other emergency incidents.
b. Requests for aid may include direct response to the incident(s), cover
assignments, or any other form of assistance needed.
c. Requests for aid shall include as much detail as circumstance and time allow.
2. Response to Mutual Aid Request.
a. The senior officer on duty at the requested agency shall determine whether to
respond in whole, in part, or to deny the request based on a determination of
what level of response can be provided without unreasonably limiting the
requested agency's ability to meet its responsibility within its own
jurisdictional area.
b. The senior officer at the requested agency shall promptly notify the requesting
agency of the level of response, if any, the requested agency will provide.
c. An agency that cannot meet a request should document in writing why the
request could not be met.
3. Emergencies - Information Provided.
a. Upon dispatch by the requested agency, the requesting agency shall at a
minimum:
i. Give concise directions as to the location of the emergency and/or to
the location at which the requested agency's equipment/personnel will
be staged;
ii. Describe the type of emergency, and provide a description of the
planned utilization of the requested agency's resources; and
iii. Provide communications channels for command functions as well as
any tactical channels.
4. Command Authority.
a. Upon arrival of the requested agency's resources at the incident scene, staging
area or cover assignment location, all personnel, equipment, and materials
shall remain under the command of the requested agency's senior responding
personnel.
b. The requested agency's senior responding personnel shall report to and
operate under the direction of the requesting jurisdictional agency's Incident
Command ("IC").
1
BCFSA&SFD Mutual Aid Agreement 2016
c. In no case shall any equipment be loaned for use to personnel who have not
been trained in its use.
5. Responsibility for Costs & Liability.
a. Each agency shall bear its own costs for responding to requests for aid under
this Agreement.
b. Each responding agency shall be responsible for damages caused by its
personnel's negligence while traveling to the scene, at the scene and returning
to the station of origin.
c. In rendering emergency services, each agency will bear the responsibility to
other parties for actions of its own personnel, and any liability incurred as a
result of such acts.
d. Nothing in this provision shall preclude individuals from being held
personally liable for damage caused by their own intentional misconduct.
6. Mutual Aid Withdrawal or Assignment Turn-Down -Circumstances.
a. After arrival at the incident, staging area or location of cover assignment, if it
becomes necessary to withdraw a portion or all of such requested personnel,
equipment or materials in order to meet an emergency situation in the
jurisdictional area served by the requested agency, such withdrawal may be
initiated at the sole discretion of the requested agency's senior personnel at
the scene.
b. Turn down of an assignment may be made at the scene of an incident at the
sole discretion of the requested agency's senior personnel, if she/he
determines that the requested personnel, equipment, or materials are being
exposed to unnecessary or unreasonable danger, or if the requested agency's
personnel do not have the training or resources to accomplish the requested
assignment.
c. The requested agency's senior personnel shall coordinate a withdrawal or
assignment turn down with the requesting agency's IC in a manner that best
mitigates consequences of a withdrawal or turn down of assignment to avoid
endangering personnel and property of either agency.
7. Withdrawal from Agreement.
a. This Agreement shall continue until either agency gives thirty(30) days'
notice of its withdrawal, in writing, to the other agency.
8. Training.
a. Joint training exercises shall be carried out at least annually under the
direction of the Chief or Training Officers in each agency.
9. Annual Operating Plan.
a. Annual operating plans shall be cooperatively developed by the agencies and
become part of this Agreement upon execution by the Chiefs and Borough and
City Mayors.
2
BCFSA&SFD Mutual Aid Agreement 2o1(i
b. The Annual Operating Plan in effect at the time of execution of this
Agreement is attached hereto and incorporated herein by reference as
"Exhibit A".
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARD, ALASKA
By:
Jim Hunt, City Manager
Date:
KENAI PENINSULA BOROUGH APPROVED AS TO FORM
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
3
• BCFSA&SFD Mutual Aid Agreement 2°16
ATTEST:
By: By:
Borough Clerk City Clerk
Date: Date:
4
(Exhibit A)BCFSA&SFD Mutual Aid Operational Plan I 201.6
OPERATIONAL PLAN (Exhibit A)
MUTUAL AID AGREEMENT
THE BEAR CREEK FIRE SERVICE AREA(BCFSA)AND THE SEWARD FIRE
DEPARTMENT (SFD)
This Operational Plan of the Kenai Peninsula Borough (KPB)between the Bear Creek
Fire Service Area (BCFSA) and the Seward Fire Department (SFD) is for mutual aid
response,the exchange of emergency services equipment and personnel.
The purpose of this Plan is to outline the procedures for carrying out a mutual aid
response between BCFSA and SFD. This Plan is a guide for day-to-day operations, and
may be revised, amended or altered annually by mutual consent of BCFSA and SFD,
with approval by the KPB and City Mayors, for the purpose of carrying out the original
intent of the mutual aid agreement. In addition,this Plan may be cancelled by either
party after a 30-day notice has been given to the other party involved in the Agreement.
I. AMOUNT AND TYPE OF ASSISTANCE
a. For fire responses BCFSA will provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the SFD On-Scene Incident Commander(OIC). The SFD OIC retains the
option to direct the responding agency to any other location as needed within
the SFD.
b. For fire responses SFD will provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the BCFSA On-Scene Incident Commander(OIC). The BCFSA OIC retains
the option to direct the responding agency to any other location as needed
within the BCFSA.
c. Upon dispatch,the responding agency will respond to the location provided
by requesting agency's OIC unless directed to respond to a different location.
d. Cancellation may occur per the requesting agency OIC as with small,
uncomplicated incidents that may be false alarms, out on arrival, out
immediately after arrival, no injuries, etc.
II. TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or the Chiefs Operations or Training Officers in each department.
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
1
(Exhibit A)BCFSA&SFD Mutual Aid Operational Plan 2016
III. COMMUNICATIONS
a. RADIO — Dispatch will tone out the Mutual Aid request as instructed by the
requesting agency OIC. Mutual Aid will occur as directed by either
department for any incident it may be needed.The responding agency, after
notifying dispatch that they are en route,will switch to the requesting
agency's dispatch channel and advise the OIC they are en route.
b. The responding agency will communicate with the OIC unless advised
otherwise.
c. Radio traffic will be kept to a minimum.
d. Clear text will be used at all times.
IV. INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department and Borough policy and procedures.
V. REVISIONS
The Annual Operations Plan shall be cooperatively developed, reviewed annually
and become part of the Mutual Aid Agreement upon consent of the agencies and
execution by the Borough Mayor.
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Ed Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chair
Date:
2
(Exhibit A) BCFSA&SFD Mutual Aid Operational Plan
KENAI PENINSULA BOROUGH CITY OF SEWARD
By: By:
Mike Navarre, Mayor Jim Hunt, City Manager
Date: Date:
ATTEST: APPROVED as to Form and Legal
Sufficiency
By: By:
Johni Blankenship Amy Fenske
Borough Clerk Assistant Borough Attorney
3
1
Report to City Council 24 OCTOBER 2016
Seward Chamber of Commerce, CVB
Cindy Clock
The 3rd annual Energy Forum & Fair was held at the AVTEC Student Services Building on
October 14th & 15th. Senator Peter Micciche made a day of it in Seward visiting the Alaska
SeaLife Center, the Senior Center, the Energy Fair where he was a panelist, and stopped
by the reception at Zudy's that evening. The Energy Bike was a favorite along with the
Art Contest. A big thank you to Bethany Waggoner, Seward High School Art Teacher for
once again allowing class room time, encouraging students to participate in Energy Art.
Prizes were donated by
Kayak Adventures Worldwide,
Major Marine Tours,
:- , Alaska Rivers Company,
Miler's Landing and
., Alaska Wildland Adventures
yhouirrie
1
_ You can find the art and the
J" winners on Seward City News.
r' j -
i
4 --...Amie III
The Pacific Marine Expo Booth supplies have been shipped to Seattle — the dates of the
expo this year are November 17 — 19th. As I've bragged about before, The Port of
Seward has increased the size of their real estate to a double booth this year! Partners
include the Harbormaster's office, AVTEC and the Alaska Railroad Corporation.
The Seward Chamber is switching up to even a better "A" Game for our Marketing Plan.
Pat McGaughey, America's Chamber Mentor says you shouldn't have a budget.
You should have a Profit Plan! And that's what we're aiming for in 2017. Of course the
`profit' will be realized by chamber businesses and the community of Seward.
Alaska Marketing Consultants has become our officially Ad Agency. In addition to this
role, Yvette will also be responsible for the first time ever Halibut Tournament Event
Guide — which joins the ever popular Mt. Marathon Race Guide and the Silver Salmon
Derby Guide. With this valuable addition we have high hopes for putting more "butts in
seats" on the charter boats during the month of June.
The McDowell Group has finished compiling the results of the latest Alaska Visitor
Statistic Program (AVSP) October 2014 — Sept 2015
Highlights
Peak Season Jobs
47,000
Taxes and Revenues
$187.8 M
Visitor Spending
$1.94 B
Economic Impact
$4.17 B
Labor Income
$1.39 B
Total Visitors
2.07 M
Partnering with the Kenai Peninsula Tourism Marketing Council, we will get the numbers
specific to the Kenai Peninsula from the McDowell Group. Typically this kind of data
would be well out of my budget, but by sharing the expense between the Peninsula
Chambers & KPTMC, it's doable.
KPTMC will also engage Brilliant Media Strategies to review their marketing plan.
Brilliant has been the State of Alaska's advertising agency for over 12 years. They have
some extra time now and are willing to work for smaller organizations.
I've handed out the Draft Profit Plan and I'd be happy to answer any questions.
You'll see the new line items in Green.
Next Rise & Shine! SBN meeting 7:00 am at the Breeze Restaurant Nov 3rd
Next Chamber Lunch Nov 4'h Bill O'Leary & Tim Sullivan, ARRC with Lee Poleski, Lunch
Sponsor — at the Mt. Alice conference Room, The Breeze.
Marketing & City Contract Seward Chamber of Commerce, CVB _
Promotion
Draft 2017
1Seward om
f.sk. Sr,.rsic.c
50%2015 bed tax $229,302.00 City of Seward Marketing
revenue
Print and Web Advertising $6,400.00 K Bus Monthly, Nat'l. Fisherman, Pilothouse Guide
Journey, KPTMC, Bells Travel Guide, NW Travel & Life, ATIA,
$8,000.00 Milepost
$3,000.00 Graphics/Production Seward.com
$2,000.00 Sponsorship of Activities(AK State Chamber,ATIA)
$10,000.00 2017 Seward.com video-AK Channel
$3,500.00 Buy-in Alaska State Map
$18,500.00 Seward Guide Distribution, Postage, Freight
$3,000.00 AK Marketing Consultants
$54,400.00
Trade Shows/Forums _
$1,000.00 Co-Op Marketing Participation-Tok, KPTMC
$6,200.00 Pacific Marine Expo
$6,000.00 Lower 48 Sports&Rec Show
$6,000.00 r-Meeting Planner,Conference Trade Show
$2,700.00 Great Alaska Sportsman Show
$3,050.00 Fbanks &Mat-Su Show Travel
$24,950.001
Media Support $3,552.00 Media Support/Journalist trips to Seward
$3,552.00
EcDev Programs & Services
$5,000.00 Cruise Ship&Commercial Industry Recruiting
$600.00 Alaska Business Week Scholarship
_ $2,000.00 Chamber Open House 2017
$1,500.00 Social Media Workshops: Members
$5,000.00 ~Alternative Energy Fair&Forum
$4,000.00 Pacific Marine Expo-Seattle
$3,250.00 Industry Conference(Attendance, Promotion)
$5,000.00 Seward Economic Growth Plan
Conferences $1,900.00 Alaska State Chamber Conference
$1,950.00 ATIA Fall Conference
$3,850.00
Event Promotion
$600.00 MMR&SSD, Hal Tourney Logo Design Contest
$12,500.00 MMR&July 4th Advertising, includes event guide
$18,000.00 Salmon Derby Advertising, includes event guide
$14,600.00 Halibut Tournament Advertising(NEW 2017 event guide)
$4,000.00 AK Marketing Consultants Event Promotion
$5,500.00 Support to Community Events
$5,000.00 Volunteer Support
$4,000.00 Winter Promotions- Radio Ad Campaign
$64,200.04
Visitor Center Operations $52,000.00 Staffing, Utilities, Building, IT, Restrooms,
Grounds & Building Maintenance
$52,000.00
$229,302.00 0 IliTotal City Marketing Plan 2017 —
S.
(Exhibit A)BCFSA&SFD Mutual Aid Operational Plant 2016
OPERATIONAL PLAN (Exhibit A)
MUTUAL AID AGREEMENT
THE BEAR CREEK FIRE SERVICE AREA(BCFSA) AND THE SEWARD FIRE
DEPARTMENT (SFD)
This Operational Plan of the Kenai Peninsula Borough (KPB) between the Bear Creek
Fire Service Area (BCFSA) and the Seward Fire Department (SFD) is for mutual aid
response, the exchange of emergency services equipment and personnel.
The purpose of this Plan is to outline the procedures for carrying out a mutual aid
response between BCFSA and SFD. This Plan is a guide for day-to-day operations, and
may be revised, amended or altered annually by mutual consent of BCFSA and SFD,
with approval by the KPB Mayor and City Council via the City Manager, for the purpose
of carrying out the original intent of the mutual aid agreement. In addition, this Plan
may be cancelled by either party after a 30-day notice has been given to the other party
involved in the Agreement.
I. AMOUNT AND TYPE OF ASSISTANCE
a. For fire responses BCFSA will provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the SFD On-Scene Incident Commander (OIC). The SFD OIC retains the
option to direct the responding agency to any other location as needed within
the SFD.
b. For fire responses SFD will provide a tanker/engine company with a
minimum crew of four for response to an incident scene, or as requested by
the BCFSA On-Scene Incident Commander (OIC). The BCFSA OIC retains
the option to direct the responding agency to any other location as needed
within the BCFSA.
c. Upon dispatch, the responding agency will respond to the location provided
by requesting agency's OIC unless directed to respond to a different location.
d. Cancellation may occur per the requesting agency OIC as with small,
uncomplicated incidents that may be false alarms, out on arrival, out
immediately after arrival, no injuries, etc.
II. TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or the Chiefs Operations or Training Officers in each department.
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
1
s
4.
(Exhibit A)BCFSA&SFD Mutual Aid Operational Plan l 2016
III. COMMUNICATIONS
a. RADIO — Dispatch will tone out the Mutual Aid request as instructed by the
requesting agency OIC. Mutual Aid will occur as directed by either
department for any incident it may be needed. The responding agency, after
notifying dispatch that they are en route, will switch to the requesting
agency's dispatch channel and advise the OIC they are en route.
b. The responding agency will communicate with the OIC unless advised
otherwise.
c. Radio traffic will be kept to a minimum.
d. Clear text will be used at all times.
IV. INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department and Borough policy and procedures.
V. REVISIONS
The Annual Operations Plan shall be cooperatively developed, reviewed annually
and become part of the Mutual Aid Agreement upon consent of the agencies and
execution by the Borough Mayor and the City Manager.
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chair
Date:
2
(Exhibit A)BCFSA&SFD Mutual Aid Operational Plan 12016
KENAI PENINSULA BOROUGH CITY OF SEWARD
By: By:
Mike Navarre, Mayor Jim Hunt, City Manager
Date: Date:
ATTEST: APPROVED as to Form and Legal
Sufficiency
By: By:
Johni Blankenship Amy Fenske
Borough Clerk Assistant Borough Attorney
3
BCFSA&SFD Automatic Aid Agreement 12016
AGREEMENT FOR EXCHANGE OF AUTOMATIC AID
This agreement, hereinafter referred to as the Automatic Aid Agreement, dated
for reference purposes on this day of , 2016, is made by and
between Bear Creek Fire Service Area (BCFSA) and City of Seward Fire Department
(SFD).
1. Response to Automatic Aid Requests.
a. Both parties to this agreement provide fire protection services within their
jurisdictions.
b. In return for the services to be provided by BCFSA, SFD agrees to provide
a designated fire response, as determined by the Fire Chiefs of BCFSA and
SFD.
c. In return for the services to be provided by SFD, BCFSA agrees to provide
a designated fire response, as determined by the Fire Chiefs of BCFSA and
SFD.
2. Emergencies — Information Provided.
Upon receipt of an alarm through a 9-1-1 Call Center within the automatic aid
response area of either agency, BCFSA or SFD will automatically dispatch its
nearest available and appropriate designated fire response to that alarm. The
automatic aid response areas are determined by the Fire Chiefs of BCFSA and
SFD and set forth in the Annual Operational Plan.
3. Jurisdiction.
"Jurisdiction" is defined to be that political and geographical boundary
designating the respective agencies that are party to this agreement.
4. Authority to Establish the Automatic Aid Agreement.
a. Alaska State Statutes,AS 18.70.150 states that "[a] city, other incorporated
entity, and other fire protection groups may organize a mutual-aid
program ..."
b. Automatic Aid is automatic mutual aid.
5. Command Authority.
a. When the aiding department arrives before the jurisdictional department,
the aiding department will take the necessary action dictated by the
situation.
b. Upon arrival of the jurisdictional department, the operational
responsibility for the situation will be immediately assumed by the
jurisdictional department.
c. The aiding department personnel will be under the direction of the officer
in charge of the jurisdictional department.
d. The aiding department will be released from the scene as soon as practical
by the officer in charge of the jurisdictional department.
• J
BCFSA&SFD Automatic Aid Agreement 12os 6
•
6. Withdrawal of Resources or Assignment Turndown.
a. If, after arrival at the emergency scene or staging area with the resources
as identified in the annual operational plan, it becomes necessary to
withdraw a portion or all of such resources in order to address an
emergency situation in the jurisdiction served by the aiding department,
such withdrawal may be initiated at the sole discretion of the officer in
charge of the aiding department.
b. Such withdrawal may also be made at the sole discretion of the officer in
charge of the aiding department if they determine that the aiding
department's resources are being subjected to unnecessary or
unreasonable danger.
c. In either case, the officer in charge shall coordinate the withdrawal with
the jurisdictional department's officer in charge in a manner that avoids
endangering personnel of either department.
d. It is mutually understood and agreed that this agreement does not relieve
either party from the necessity and obligation of using its own resources to
provide fire protection within any part of its own jurisdiction.
e. In the event a jurisdictional department ever fails to respond to an alarm
within its jurisdiction to which an aiding department has responded, at the
sole discretion of the aiding department, this agreement may be
terminated by the aiding department immediately, or within a reasonable
time thereafter.
f. It is further agreed that that either party may terminate the agreement at
any time by giving written notice to the other party at least thirty(30) days
prior to the date of termination.
7. Responsibility for Costs & Liability.
a. Each party desires to provide to the other a reasonable, professional and
reciprocal exchange of fire response services on a day to day basis at no
additional cost.
b. Each party shall bear its own costs for responding to an automatic aid
request.
c. Each responding agency shall be responsible for its own liabilities incurred
traveling to the scene, at the scene and returning to the station of origin.
d. In rendering emergency services, each agency will bear the responsibility
for its own acts and any liability incurred by such acts.
8. Annual Operating Plan.
a. It is in the best interests of the citizens of BCFSA and SFD to be provided
the most expeditious and professional response to suppress fires. The
details as to amounts and type of assistance to be dispatched, response
areas, methods of dispatching, communications, training programs and
procedures, methods of requesting aid, and the names or ranks of persons
authorized to send and receive such requests, lists of personnel and
resources which will be utilized, shall be developed by the Fire Chiefs of
BCFSA and SFD.
BCFSA&SFD Automatic Aid Agreement 12016
b. Such details shall be recorded in an Operational Plan by Fire Chiefs of
BCFSA and SFD.
c. The Operational Plan shall be approved and signed by the agencies and the
Borough Mayor, dated and attached hereto.
9. Mutual Aid Agreement Not Affected.
It is mutually understood that this agreement will in no way affect or have any
bearing on existing area mutual aid agreements.
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARD APPROVED as to form and legal
Sufficiency
By: By:
Jim Hunt, City Manager Seward City Attorney
Date: Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
BCFSA&SFD Automatic Aid Agreement 12016
ATTEST:
By:
Borough Clerk
Date:
Y
BCFSA&SFD Automatic Aid Operational Plan 12016
"Exhibit A"
OPERATIONAL PLAN
ATTACHMENT TO AUTOMATIC AID AGREEMENT
BEAR CREEK FIRE SERVICE AREA and
CITY OF SEWARD FIRE DEPARTMENT
This Operational Plan of the Kenai Peninsula Borough (KPB) between Bear Creek Fire
Service Area (BCFSA) and City of Seward Fire Department (SFD) is for automatic aid
response of fire apparatus and personnel.
The purpose of this Plan is to outline the procedures for carrying out an automatic aid
response between BCFSA and SFD. This Plan is a guide for day-to-day operations, and
may be revised, amended or altered annually by mutual consent of BCFSA and SFD,
with approval by the Borough Mayor and City Council via the City Manager, for the
purpose of carrying out the original intent of the Automatic Aid Agreement. In addition,
this Plan may be cancelled by the Borough or City on behalf of either entity after a 30-
day notice has been given to the other party involved in the Automatic Aid Agreement.
I. AUTOMATIC AID RESPONSE AREAS and AMOUNT AND TYPE OF
ASSISTANCE
a. BCFSA will automatically respond to a SFD alarm for any structural or boat
fire within the City Limits (map attached), and will provide a tanker/pumper
and four personnel on a first alarm response. Unless re-directed by the On-
Scene Incident Commander (OIC), the response will be to the fire scene. If the
tanker/pumper responding can only safely carry two personnel,the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
b. SFD will automatically respond for any structural or boat fire within the
BCFSA boundaries (map attached), and will provide a tanker/pumper and
four personnel on a first alarm response. Unless re-directed by the On-Scene
Incident Commander (OIC), the response will be to the fire scene. If the
tanker/pumper responding can only safely carry two personnel, the additional
responders will accompany the tanker/pumper in a utility vehicle or other
vehicle suitable for emergency response.
c. Cancellation may occur in small, uncomplicated incidents that may be false
alarms, out on arrival, out immediately after arrival, etc.
II. TRAINING
Joint training exercises shall be carried out annually under the direction of the
Chief or the Chiefs Operations or Training Officers in each department.
BCFSA&SFD Automatic Aid Operational Plan I 2016
Classroom instruction should be available upon request by each department, and
should include ICS and unified command exercises.
III. COMMUNICATIONS
a. RADIO — Dispatch shall announce by radio that an Automatic Aid is needed.
This will occur without direction by either department for fire incidents. The
responding agency, after notifying dispatch that they are en route, will switch
to the requesting agency's dispatch channel and advise the OIC they are en
route.
b. The responding agency will communicate with the OIC unless advised
otherwise.
c. Radio traffic will be kept to a minimum.
d. Clear text will be used at all times.
IV. FIRE INCIDENT REPORTING
Each agency shall be responsible for reporting the incident in accordance with
their department, Borough or City policy and procedures.
V. REVISIONS
The Operational Plan shall be cooperatively developed, reviewed annually and
become part of the Automatic Aid Agreement upon consent of the agencies and
execution by the Borough Mayor and City Manager.
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
BCFSA&SFD Automatic Aid Operational Plan I 2016
CITY OF SEWARD APPROVED as to form and legal
Sufficiency
By: By:
Jim Hunt, City Manager Seward City Attorney
Date: Date:
KENAI PENINSULA BOROUGH APPROVED as to form and legal
Sufficiency
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
ATTEST:
By:
Borough Clerk
Date:
BCFSA&SFD Mutual Aid Agreement 2016
MUTUAL AID AGREEMENT BETWEEN
BEAR CREEK FIRE SERVICE AREA
AND
CITY OF SEWARD FIRE DEPARTMENT
This agreement is made and entered into this day of , 2016,by and
between the Bear Creek Fire Service Area (BCFSA) and the Seward Fire Department
(SFD) for the provision of fire and emergency services as follows:
1. Mutual Aid Requests.
a. Aid may be requested by either agency in the form of personnel, equipment,
facilities or materials for the purpose of assisting in fighting fires or
responding to other emergency incidents.
b. Requests for aid may include direct response to the incident(s), cover
assignments, or any other form of assistance needed.
c. Requests for aid shall include as much detail as circumstance and time allow.
2. Response to Mutual Aid Request.
a. The senior officer on duty at the requested agency shall determine whether to
respond in whole, in part, or to deny the request based on a determination of
what level of response can be provided without unreasonably limiting the
requested agency's ability to meet its responsibility within its own
jurisdictional area.
b. The senior officer at the requested agency shall promptly notify the requesting
agency of the level of response, if any, the requested agency will provide.
c. An agency that cannot meet a request should document in writing why the
request could not be met.
3. Emergencies - Information Provided.
a. Upon dispatch by the requested agency,the requesting agency shall at a
minimum:
i. Give concise directions as to the location of the emergency and/or to
the location at which the requested agency's equipment/personnel will
be staged;
ii. Describe the type of emergency, and provide a description of the
planned utilization of the requested agency's resources; and
iii. Provide communications channels for command functions as well as
any tactical channels.
4. Command Authority.
a. Upon arrival of the requested agency's resources at the incident scene, staging
area or cover assignment location, all personnel, equipment, and materials
shall remain under the command of the requested agency's senior responding
personnel.
b. The requested agency's senior responding personnel shall report to and
operate under the direction of the requesting jurisdictional agency's Incident
Command ("IC").
1
BCFSA&SFD Mutual Aid Agreement t 2016
c. In no case shall any equipment be loaned for use to personnel who have not
been trained in its use.
5. Responsibility for Costs& Liability.
a. Each agency shall bear its own costs for responding to requests for aid under
this Agreement.
b. Each responding agency shall be responsible for damages caused by its
personnel's negligence while traveling to the scene, at the scene and returning
to the station of origin.
c. In rendering emergency services, each agency will bear the responsibility to
other parties for actions of its own personnel, and any liability incurred as a
result of such acts.
d. Nothing in this provision shall preclude individuals from being held
personally liable for damage caused by their own intentional misconduct.
6. Mutual Aid Withdrawal or Assignment Turn-Down - Circumstances.
a. After arrival at the incident, staging area or location of cover assignment, if it
becomes necessary to withdraw a portion or all of such requested personnel,
equipment or materials in order to meet an emergency situation in the
jurisdictional area served by the requested agency, such withdrawal may be
initiated at the sole discretion of the requested agency's senior personnel at
the scene.
b. Turn down of an assignment may be made at the scene of an incident at the
sole discretion of the requested agency's senior personnel, if she/he
determines that the requested personnel, equipment, or materials are being
exposed to unnecessary or unreasonable danger, or if the requested agency's
personnel do not have the training or resources to accomplish the requested
assignment.
c. The requested agency's senior personnel shall coordinate a withdrawal or
assignment turn down with the requesting agency's IC in a manner that best
mitigates consequences of a withdrawal or turn down of assignment to avoid
endangering personnel and property of either agency.
7. Withdrawal from Agreement.
a. This Agreement shall continue until either agency gives thirty(30) days'
notice of its withdrawal, in writing,to the other agency.
8. Training.
a. Joint training exercises shall be carried out at least annually under the
direction of the Chief or Training Officers in each agency.
9. Annual Operating Plan.
a. Annual operating plans shall be cooperatively developed by the agencies and
become part of this Agreement upon execution by the Chiefs, Borough Mayor
and the City Manager.
2
I BCFSA&SFD Mutual Aid Agreementf 2016
b. The Annual Operating Plan in effect at the time of execution of this
Agreement is attached hereto and incorporated herein by reference as
"Exhibit A".
APPROVED:
BEAR CREEK FIRE SERVICE AREA SEWARD FIRE DEPARTMENT
By: By:
Connie Bacon, Chief Edward Athey, Chief
Date: Date:
BEAR CREEK FIRE SERVICE AREA BOARD
By:
Chairman
Date:
CITY OF SEWARD,ALASKA
By:
Jim Hunt, City Manager
Date:
KENAI PENINSULA BOROUGH APPROVED AS TO FORM
By: By:
Mike Navarre, Mayor Amy Fenske
Assistant Borough Attorney
Date: Date:
3
BCFSA&SFD Mutual Aid Agreement I 2016
ATTEST:
By: By:
Borough Clerk City Clerk
Date: Date:
4
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