HomeMy WebLinkAbout02272017 City Council PacketMonday, February 27, 2017
City Council ChambersBeginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
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February 27, 2017 7:00 p.m. Council Chambers
Jean Bardarson
CALL TO ORDER
Mayor
PLEDGE OF ALLEGIANCE
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ROLL CALL
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
Marianna Keil
THOSE ITEMSSCHEDULED FORPUBLIC HEARING
Vice Mayor
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minutesto
tal time for this agenda item.\]
Ristine Casagranda
APPROVAL OF AGENDA AND CONSENT AGENDA
\[Approval of Consent Agenda passes all routine items indicated
Council Member
byasterisk (*). Consent Agenda items are not considered separately
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unlessacouncil memberso requests.Intheevent of such arequest,the
item isreturned to the Regular Agenda\]
David Squires
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Council Member
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Proclamationsand Awards – None
ChamberofCommerceReport
Sue McClure
CityManagerReport
Council Member
OtherReportsand Presentations
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ProvidenceSewardAnnualReport by Administrator
Deborah Altermatt
JoeFong
Council Member
Juneau TravelReport byMayor Bardarson
Term Expires 2017
StateoftheCityReportby Assistant CityManagerRon
Long
Erik Slater
Council Member
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James Hunt
City Manager
Johanna Kinney
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
February 27, 2017 Page 1
7.PUBLIC HEARINGS
A.Resolutions Requiring Public Hearing
1.Resolution 2017-012, Recommending Kenai Peninsula Borough Approval Of The
Cliff Addition, Faust Replat; ThisReplat Vacates Interior Lot Lines, Undevelopable
Alley Right-Of-Way(ROW) And Dedicates New Public Road And Alley Row And
Utility Easements; Located Within The Single Family Zoning District.
8.UNFINISHED BUSINESS– None
9.NE
W BUSINESS
A.Other New Business Items
Approvalofthe January23,2017and February 13, 2017 City CouncilRegular
*1.
Meeting Minutesand January 23, 2017 City CouncilSpecial Meeting Minutes.
2.
Discussion on the Hazard Mitigation Plan.
th
3.
Discussion of Sister City50Anniversary.
Appoint Cindy EcklundandMartha Flemingto the Planning and Zoning Commission
*4.
with terms expiringFebruary, 2020.
10.INFORMATIONAL ITEMS AND REPORTS(No Action Required) – None
11.COUNCIL COMMENTS
12.CITIZEN COMMENTS
13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14.EXECUTIVE SESSION
A.Go into Executive Session to evaluate the City Manager.
15.ADJOURNMENT
City of Seward, Alaska Council Agenda
February 27, 2017 Page 2
WğƓǒğƩǤ ЋЉЊА {ƷğƷźƭƷźĭƭ
Indiana Jones and the Raiders of
the Lost Ark
3
A Spot of Bother: a novel,
4
When: March 29th, 2017 between 10:15 AM and 10:45 AM
What: A test of the tsunami warning system. You may hear
sirens, or hear or see a message that a tsunami warning has
been issued.
Who: Your Alaskan community
Details Why: This is a test of the whole tsunami warning system to
know what to do in case of a real tsunami!
Find us on the web!
NWSAlaska
Do not call 911
Readyalaska
Great time to practice
@NWSAlaska
your procedures
@AlaskaDHSEM
Provide feedback at:
tsunami.gov
ready.alaska.gov
ready.alaska.gov
Management, and the Alaska Broadcasters Association
5
Sponsored by:Planning & Zoning Commission
CITY OF SEWARD, ALASKA
RESOLUTION 2017-012
A RESOLUTION OF THE SEWARD CITY COUNCIL
RECOMMENDING KENAI PENINSULA BOROUGH APPROVALOF
THE CLIFF ADDITION, FAUST REPLAT; THIS REPLAT VACATES
INTERIOR LOT LINES, UNDEVELOPABLE ALLEY RIGHT-OF-WAY
(ROW) AND DEDICATES NEW PUBLIC ROAD AND ALLEY ROW AND
UTILITY EASEMENTS; LOCATED WITHIN THE SINGLE FAMILY
ZONING DISTRICT
WHEREAS, Integrity Surveys, Inc., on behalf of property owners Harold and Susan
Faust, has submitted for review and recommendation a preliminary plat to be known as Cliff
Addition, Faust Replat; and
WHEREAS,this platting action is a replat of Lots 1, 2, and 17-22, Block 5, Cliff
Addition to the Seward Townsite, vacating interior lot lines creating one (1) lot to be known as
Lot 1A, Cliff Addition, Faust Replat, containing approximately 35,283 square feet; and
WHEREAS,this replatwill vacate the undevelopable north/south alley Right-of-Way
(ROW), dedicate anexisting access easement to alleyROW providing access to properties to the
north, dedicate additional ROW at the Vista Avenue and RavinaStreet intersection and will plat
an existing 10 foot utility easement along Vista Avenue; and
WHEREAS,much of the property within this replat consists of steep undevelopable
terrain; the owners intend to establish a single parcel with a useable area to build a single family
home with an on-site septic system; and
WHEREAS,the owners have worked with a private engineer to preform site location
and soils tests and with City staff to permit an on-site septic system; they continue to work with
the Electric Department to complete the required electric improvements; other utilities are
available within the adjacent rights-of-way; therefore no additional subdivision agreement is
required; and
WHEREAS, the area included within this replat is currently zoned Single Family
Residential (R1), this replat does not create any non-conforming structures or lots within the
current zoning district; and
WHEREAS, City staff have reviewed, commented and have voiced no additional
concernsof the proposed Faust Replat; and
WHEREAS,it is the Planning and Zoning Commission's responsibility to act in an
advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding
subdivision plat proposals; and
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CITY OF SEWARD, ALASKA
RESOLUTION 2017-012
_____________________________
WHEREAS,the Seward Planning and Zoning Commission held a publichearing and
approved Resolution 2017-01, recommending the Seward City Council and the Kenai Peninsula
Borough approval of the Cliff Addition, Faust replat.
NOW, THEREFORE, BE IT RESOLVEDBYTHE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA,that:
Section 1.The Seward City Council approves the vacation of all undeveloped interior
Rights-of-Way as proposed by the Cliff Addition, Faust Replat.
Section 2. The Seward City Council further approves the dedication of additional Right-
of-Way (ROW) for the Vista Avenue and Ravina Street intersection and the alley ROW access
from Vista Avenue east to the existing alley to the north as proposed by the Cliff Addition, Faust
Replat.
Section 3. The Seward City Council further approves the submittal of the Cliff Addition,
FaustReplat to the Kenai Peninsula Borough for final approval.
Section 4.The Seward City Council further recommends the Kenai Peninsula Borough
Planning Commission approve the Cliff Addition, Faust Replat.
Section 5. This resolution shall take effect 30 days after passage and posting as required
by Seward City Code § 7.05.145.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this
th
27day of February, 2017.
THE CITY OF SEWARD, ALASKA
______________________________
Jean Bardarson,Mayor
7
CITY OF SEWARD, ALASKA
RESOLUTION 2017-012
_____________________________
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
________________________________
Johanna Kinney, CMC
City Clerk
(City Seal)
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P&Z Agenda Statement
Meeting Date: February 7, 2017
To:Planning and Zoning Commission
Through Ron Long, Assistant City Manager
From:Donna Glenz, Planner
Agenda Item: Resolution 2017-01 recommending City Council and
Kenai Peninsula Borough approval of the Cliff Addition, Faust Replat
BACKGROUND JUSTIFICATION
Attached for the Commission’sreview and recommendation to City Council and the Kenai
Peninsula Borough Planning Commission is a preliminary plat submitted by Integrity Surveys,
Inc. on behalf of property owners Harold and Susan Faust.
This platting action is a replat of Lots 1, 2, and 17-22, Block 5, Cliff Addition to the Seward
Townsite, creating one (1) lot to be known as Lot 1A, Cliff Addition, Faust Replat, containing
approximately 35,283 square feet. The replat is located northeast of the Vista Avenue and
Ravina Street intersection, within the Single Family Zoning District.
This platting action will vacate all interior lot lines,undevelopable north/south alley Right-of-
Way (ROW), dedicate an existing access easement into alley ROW providing access to
properties to the north, dedicate additional ROW at the northeast corner of the Vista Avenue and
Ravina Street intersection and platan existing 10 foot utility easementalong Vista Avenue.
SUBDIVISION REVIEW:
Zoning:
This replat is located within the Single Family Zoning District. All properties surrounding this
replat are also within the Single Family Zoning District.
Utilities:
Much of the property within this replat consists of steep undevelopable terrain. The owners
intend to establish a single parcel with a useable area to build a single family home with an on-
site septic system. The applicant has worked with a soils engineerto preform site locations and
soils test for the on-site system. The engineer has provided a soils report and will be required to
sign the replat. City sewer is more than 200 feet from the property corner and approximately 550
feet from the proposed property access site. The applicant has worked with the City, met all the
code requirements and agreed to the conditions of an onsite utility permit.
The applicant continues to work with the City electric department to complete the electric service
extension.
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Seward Planning and Zoning Commission
Agenda Statement – Resolution 2017-01
Page 2of 2
__________________________________
Public water and other utilities are availablewithin the adjacent rights-of-way; therefore no
additional subdivision agreement is required.
Existing Uses:
The parcels within this replatare currently undeveloped. The surrounding parcels to the north,
east and south are also undeveloped. The parcels to the west side of Vista Avenue contain single
family homes.
Flood Zone:
Thearea is not located within a Special Flood Hazard Area.
CONSISTENCY CHECKLIST:YesNoN/A
Comprehensive Plan (2020, approved by Council August 8, 2005)
1.
1)HousingX
3.3.1Encourage development of new housing in Seward.(page 22)
Strategic Plan(Approved by Council Resolution 99-043):
Growth Management and Land Use
2.
X
Promote Residential and Commercial Development inside the
City.(page 9)
City Code:
16.01.015. - Conditions to plat approval
(A.)No preliminary or final plat for the subdivision or resubdivision of
3.
X
land located within the city limits shall be approved by the city unless
all of the required improvements set forth in §16.05.010 are provided
for by the subdivider . . . . . .
Public Comment:
Property owners within three hundred (300) feet of the proposed platting action were notified of
this public hearing. Public notice signs were posted on the property and all other public hearing
requirements of Seward City Code §15.01.040 were complied with.At the time of publication
the Community Development Department hadreceivedone (1) inquiry from the parcel owner to
the north. Staff reviewed the dedicated ROW alley access on the northwith the parcel owner,
answering his questionshe then voiced support for the replat. No comments in objection to the
replat have been received. If any additional correspondence is received after publication of this
agenda statement, it will be presented as a lay down item at the Commission meeting.
Staff Comment:
Staff has reviewed and supports the replat and the rights-of-way vacation and dedications.
RECOMMENDATION:
Approve Planning and Zoning Resolution 2017-01 recommending City Council and Kenai
Peninsula Borough approval of the Faust Replat.
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City of Seward, Alaska Planning Commission Minutes
February 7, 2017 Volume 7, Page 219
New Business Items requiring a Public Hearing –
Resolution 2017-01 of the Planning and Zoning Commission of the City of
Seward, Alaska recommending City Council and Kenai Peninsula Borough
approval of the Cliff Addition, Faust Replat; this replat vacates interior lot
lines, undevelopable alley right of way (ROW) and dedicates new public road
and alley ROW and utility easements; located within the Single Family
Zoning District
Glenz noted the preliminary replat location and the rights of way to be dedicated. Much of the
land in the proposed replat could not be developed, Glenz said. The developer planned to utilize
a septic system, which would be properly permitted, Glenz said.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
The applicant, Susan Faust, said she would be available for any questions.
Hearing no one else wishing to speak, the public hearing was closed.
Motion (Anderson/Fleming) Approve Resolution 2017-01
Ambrosiani referred to wallmaps depicting the proposed replat and asked staff to clarify the
rights of way.
Glenz noted an access easement that would become a dedicated right of way.
The Commission further discussed the rights ofway and potential future access to undeveloped
parcels.
In response to Ambrosiani, Glenz said the owner of the parcels to the north of the proposed replat
location was in support of the land action.
In response to Anderson, Glenz said she was not aware of any additional development plans for
the immediate area.
Anderson pointed out she was interested in potential development that might allow property
owners to share the cost of extending utilities.
Motion Passed Unanimous
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18
Lots 1 & 2, Block 5
Cliff Addition
Lots 17 - 22, Block 5
Cliff Addition
Faust Replat
Lots 1, 2 & 17 - 22, Block 5
Public Hearing - February 7, 2017
Cliff Addition
´
0112.5225450Feet
Due to different data sources property lines and aerial
#
Mapping Assistance by Alaska Map Company, LLC
imagery do not overlay correctly. Map is to be used for
orientation and reference purposes only.
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City of Seward, AlaskaCity Council Special Meeting Minutes
January 23, 2017 Volume 40, Page
CALL TO ORDER
The January 23, 2017 special meeting of the Seward City Council was called to order at 6:30
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Dave Squires
Sue McClure Deborah Altermatt
Erik Slater
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Absent – Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING– None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/McClure) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
NEW BUSINESS
Resolution 2017-009, Declaring A State Of Disaster Emergency Due To Extreme Weather
And Heavy Snow In The City Of Seward And Requesting Assistance.
Motion (Keil/McClure) Approve Resolution 2017-009
Hunt stated beginning January 20, 2017, Seward receivedrecord snowfall in a very short
period of time.Crews were stretched to the limit of their manpower. Hunt made the declaration the
morning of January 21, 2017 and alerted the Kenai Peninsula Borough that Seward was in a state of
emergency.He hoped there were outside resources available for cleanup.The borough was in contact
with the State Department of Transportation, but resources were not available.The city was on their
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City of Seward, AlaskaCity Council Special Meeting Minutes
January 23, 2017 Volume 40, Page
own and Hunt was requesting council ratify his declaration in case they potentially had to call the
National Guard to assist.Crews were exhausted and equipment was breaking down.It was dangerous
out there now,and with raincoming next,it would become worse and structures could be in danger
of collapsing.
Long added the city was at fullcapacity for equipment and manpower and it was time to ask
for assistance.For this state of emergency to last longer than seven days, they needed to have council
confirmthis declaration.Streams did notappear to be in danger of overflowing,but private and
public infrastructure could be dangerously affected,especially those that didn’t have a high load
capacity;he encouraged the public to be proactive in clearingroofs.Administration needed the
declaration to go beyond seven days to keep this window open for potential reimbursement.
In response to Squires, Long said the Kenai Peninsula Borough had not declared an
emergency attheir level as of yet.Squires noted a state declaration was needed to call in the National
Guard.Hunt noted he could go forward when council ratified tonight, firstto the borough and then to
the state.
Squires requested they put out a notice for citizens tohelp by parking parallel downtown,
shoveling their infrastructure, and not traveling unnecessarily.
Altermatt asked where the financial relief would come from. Long said it was unknown at
this point, possiblyborough, state, or even federal.Altermatt asked about shoveling for those who
did not have means,such as the elderly or sick.Keil said the Senior Center had been putting notices
out for those who needed help.
Slater asked how the city dealt with the massive snow fall that occurred in 2012. Hunt said
that snowfalloccurred a little slower over time than being hit all at once, and they had more
manpower and more equipment. This snowfall occurred all at once and hit the crews hard.
In response to McClure,Long there was more snowfall than the citycould handle.They
weren’t able to contain it in anappropriate manner,even with all the equipment and contractors that
they have already obtained. Hunt said they couldn’t drive their staff further than what was already
asked of them, they needed rest and the snow was predicted to continue.
Long stated they hired as many local private contractors as they could. He said the city
anticipated routine snowfall, but did not feel it was prudent to budget for these rare occurrences.
Keil said if the city needed to, perhaps they should appropriate money in the snow budget, as
they did in 2012.
Motion Passed Unanimous
COUNCIL COMMENTS
Keilsaid she got a call from adowntown business who commended staff for berm removal.
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City of Seward, AlaskaCity Council Special Meeting Minutes
January 23, 2017 Volume 40, Page
Squires thanked administration for bringing this forward because this was only the second
time he had seen this done for snow.
Slater thanked everyone working on clearing snow.
Bardarson echoed the thanks.
Long said they would continue to use their resources as best they could.
CITIZEN COMMENTS
Kelley Lane wanted to know where the snow went.
COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Long said Public Works was currently hauling snow to the South Harbor Uplands.They were
not allowed to push the snow into the water. Long stated they would likely need to haul that snow
again in the spring off the uplands to a space designated in Forest Acres, but to save time they were
using the uplands right now.He added they needed to control and contain the run off from those
piles.
ADJOURNMENT
The meeting was adjourned at 6:50 p.m.
____________________________________ ____________________________________
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
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City of Seward, AlaskaCity Council Minutes
January 23, 2017 Volume 40, Page
CALL TO ORDER
The January 23, 2017 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson, presiding and
Marianna Keil Dave Squires
Sue McClure Deborah Altermatt
Erik Slater
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Absent – Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Phyllis Shoemaker spoke on behalf of the Seward International Friendship Association
(SIFA). The Association needed members willing to take on leadership positions.She thanked the
city for all they had done with SIFA and felt it was important to give our youth this option of a
cultural student exchange.She would like this club to remain vital and active,and keeping the
exchange a part of our community.There was a SIFA meeting tomorrow night and there were
membership forms available foranyone interested.
Carol Griswold commended Historic Preservation Award recipient Heather McClain for
traveling from Juneau to receive her award tonight. She and co-recipient Marc Swanson were two
fine recipients who did an incredible amount for Seward.Griswold felt it was bittersweet,as
McClain was not with the City of Seward anymore, and said it was tragic at how many employees
Seward had lost due to bullying.City employeesshould be invested in and should want to stay.She
thanked the city for the electricity being on and the roads being plowed and the citizens going to
work. They were in the midst of a huge snow event and she appreciated all the hard work.
Linda Lasotathanked council for their acknowledgement and representation on the Seward
Historic Preservation Commission.She noted two individuals were being recognized tonight for the
Historic Preservation Award and it was her honor to be the chair of this commission.The awards
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City of Seward, AlaskaCity Council Minutes
January 23, 2017 Volume 40, Page
being presented this evening were from nominations of people who presented historic values and
Lasota read the criteria of the award.Heather McClain, in her former position as Seward Museum
Curator,contributed to the community’shistoric heritage.Marc Swanson was being recognized for
his commitment toarchaeological and surveying work in the community and publications written
about the historical quality.
John Frenchsaid he was overwhelmed at the people who turned out tonight for support of
McClain and Swanson.He hoped it would reflect on the importance of historic preservation in the
community and asked those who were in attendance tonight in support of these recipients to please
stand and be acknowledged.
Jack Bennetpresented to council a possible solution to affordable housingwhich was an
industrial hemp crop.He passed around samples of this crop and noted it was an insulation material
and worked well in allergy-free homes.Bennet stated hemp had a zero carbon footprint and his goal
was to create sustainability in Homer.He wished to implement pilot programs regarding heating with
hemp and was talking to the governor about this project.Bennet hoped council could support Senate
Bill 6 which could help this project move forward.
Brandii Holmdahlupdated council and the community on the acquisition of Icicle Fisheries.
It had been for sale the last few years and was recently purchased last fall by CookAquaculture.This
was a family-owned company based in Canada and Holmdahl felt the acquisition would be positive
for Seward.She felt the president of the company was adamant in sending out only good finished
product. Holmdahl noted she was nolonger with the company. She stated through this transition, she
learned the intent was to double the footprint of the buildings in Seward which would take place on
the existing land.There were plans to put in some value-added processing, as well as filet and
portioning machines.She felt the changes being made would help a steadierworkforce which would
result in Seward gaining more year round employees.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/McClure) Approval of Agenda and Consent Agenda
Keil added Resolution 2017-007 and Resolution 2017-008 to the consent agenda.
Squires requested the clerk correct the January 9, 2017 minutes to reflect that he was absent.
Altermatt added a travel report from the Kenai Peninsula Economic Development District Industry
Outlook Forum.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2017-005, Adopting An Alternative Allocation Method For The FY2017 Shared
Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly
Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook
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City of Seward, AlaskaCity Council Minutes
January 23, 2017 Volume 40, Page
Inlet Fisheries Management Area.
Resolution 2017-007, Retroactively Amending The 2016 BudgetTo Record Expenditures Of
$155,298.22 Paid By The State Of Alaska On Behalf Of The City Toward The City’s Public
Employees Retirement System Liability For The Period January Through June, 2016, And
Appropriating Funds.
Resolution 2017-008, Retroactively Amending The 2016 Budget To Record Expenditures Of
$103,739.88 Paid By The State Of Alaska On Behalf Of The City Toward The City’s Public
Employees Retirement System Liability For The Period July Through December, 2016, And
Appropriating Funds.
Approval of the January 9, 2017 City Council Meeting Minutes.
Non-objection to the renewal of liquor license #5400 for The Cookery.
Non-objection to the renewal of liquor license #53 for the American Legion Post #5.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Polar Bear Jump-Off Festival Proclamation.
Proclamation forMarc Swanson, 2016 Historic Preservation Award Recipient.
Proclamation forHeather McClain, 2016 Historic Preservation Award Recipient.
Chamber of Commerce Report. Cindy Clockstated the Board of Directors attended a
Strategic Planning and Board training session and established two goals for 2017: working in
partnership with the City on various issues, and organizational effectiveness.The vendor charged
with printing the Seward Visitor Guides had a printer problem but should be resolved by April.In the
meantime, the vendor would hire an outside company to print 15,000 guides.Clock noted the
chamber would participate in the 2017 Denver Travel Adventure Show in March.
Borough AssemblyReport. Brandii Holmdahlsaid due to the acquisition of her employer,
Icicle Seafoods, she had to be absent from many meetings.She announced through that acquisition
process her position was eliminated. Holmdahl would be movingout of Seward and would be
stepping down from her seat on the Borough Assembly.At the last assembly meeting her resignation
was accepted and the next step was for the Borough Clerk to ask for letters of intent from the public
to fill her seat.
Holmdahl reported in November the assembly discussed vehicles over 8 years old be
registered forever or until they were sold. This action was approved by resolution.In December, the
assembly accepted Gary Knopp’s resignation as he was elected to the state senate.He was replaced
by Brent Hibbert. The assembly also recently approved a transfer of $75,000 to the Seward Bear
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City of Seward, AlaskaCity Council Minutes
January 23, 2017 Volume 40, Page
Creek Flood Service Area Board for flood mitigation.At the most recent meeting, the assembly
accepted Blaine Gilman’s resignation as his familypurchased a house in a different district and
moved. Holmdahl stated she would continue to sit on the assembly until March so as to create only
one vacancy at a time.There was a lot of debate over the Borough Assembly’s invocation policy.
The American Civil Liberties Union (ACLU) filed a lawsuit against the Kenai Peninsula Borough
due to the new policy that limited who could give an invocation prior to an assembly meeting.
Holmdahl appreciated the comments put forward from her constituentson this matter,especially
regarding how much time and money had gone to this issue.
Bardarson thanked Holmdahl for her support on the assembly and in other areas of the
community.
Keil wondered what the effect was on the budget for the vehicle registration waivers.
Holmdahl said there was some really comprehensive information provided on the borough’s website.
They expected it to be a gain at the beginning and a loss in the long term.
McClure added the deadline to apply for Holmdahl’s seat was February23, 2017. She
encouraged the public to contact herself, Ron Long, or Brandii Holmdahl if they were interested and
had questions. She thanked Holmdahl for her service.
Altermatt thanked Holmdahl for her work on the assembly and for the community as a whole.
Her education on fish quality and participation in Rotary was commendable.
City ManagerReport. Jim Huntstated one purchase order between $10,000 and $50,000
had been approved since the last council meeting: $33,434.00 to Moffatt and Nicholfor a crane
design for the north dock at the Seward Marine Industrial Center (SMIC).
Hunt noted council had a meeting tonight thatratified his declaration of a state of emergency
due to heavy snowfalls in the last several days.Assistant City Manager Ron Longsaid the
declaration openedup a list of potential resources for Seward and also gave the city the possibility of
recovering funds for reimbursement.
Administration reported they anticipated this weather system to be around for some time.
Rain was expected later this week and that would add a lot of weight to the snow accumulated.They
asked the public to please be aware of structures that could be compromised due to heavy snow
loads. Staffwould try to get a list compiled of individuals who could provide snow removal services
to the public.Crews had been working hard. Long emphasized there was a priority order of routes to
clear. Hunt had been speaking to the borough about coordinating assets in anticipation of this
declaration. Department of Transportation did not have assets to share and city crews were exhausted
and equipment was breaking.He asked the community to please drive slowly and be aware of
decreased visibility.
Long stated he had participated in several meetings regarding the Lowell Canyon Tunnel and
felt it was the most positive effort from the Army Corps of Engineers that he could recall. Hunt
added the Corps identified Lowell Canyon as the biggest threat in the state right now.
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January 23, 2017 Volume 40, Page
In response to Bardarson, Long stated the city was preparing to put out to bid several
foreclosed properties that had been remitted tothe city.Thecityhad to compile all expenses in
obtaining ownership of the land first to ensure the city recovered the funds spent.Administration
intended to put them out as individual parcels.Long believed they could put a performance clause on
the properties, but it might complicate things. Given market forces, he felt confident that
development would occur when sold.
Squires wanted the public to be aware that they should parallel park on Fourth Avenue and
not diagonally when street crews were trying to clear snowand roadways were narrower. In response
to Squires, Long stated the City Hall elevator had major electrical problems and needed replacement.
In the meantime, the staff was trying to make alternative adjustments to those who needed services
from upstairs. Public Works Director Doug Schoesslersaid the elevator itself was not in
compliance with the Americans with Disabilities Act(ADA).The unit needed new controls and
electronics.Hunt added if someone came in and needed assistance to please contact the utility
counter.
Other Reports, Announcements and Presentations
Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Report.
Bardarson The presenterswere unable to attend due to weather and would be put on the following
agenda.
Report on the Kenai Peninsula Economic Development District Industry Outlook
Forum by Council Member Altermatt.
PUBLIC HEARINGS
Ordinance 2017-001, Amending Seward City Code 7.10.320 (J) (2), Reserved Moorage,
Duration, Death - Removing “Annual” From The Term “Annual Moorage Fee”.
Motion (Keil/McClure) Enact Ordinance 2017-001
Harbormaster NormRegissaid this ordinance was a housekeeping measure, removing the
term “annual moorage” which was no longer a current term.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
Motion Passed Unanimous
, Recommending The 2017 Harbor Tariff Be Amended By Eliminating
Resolution 2017-004
The 60 Foot Waitlist.
Motion (Keil/McClure) Approve Resolution 2017-004
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Regis said this list had not moved since 2012. By adjusting the sizing of the waitlists, it
would help more people to obtain a boat slip.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Brandii Holmdahlsaid her husband was a commercial fisherman and intended to keep his
vessel in Seward. There were no spaces available so he took it back to Seattle, and Holmdahl noted
there were many people wanting to come to Seward but could not because of how the tariff was
currently worded. She thought this change would help bring people to Seward.
No one else appeared to address the Council and the public hearing was closed.
Motion Passed Unanimous
UNFINISHED BUSINESS –None
Ordinance 2016-009, Amending Seward City Code 15.10.220 Development Requirements –
Notes, To Allow The Minimum Lot Size Platting Of 3,000 Square Feet And Clarification Of
Lot Size For Duplex Development.(This ordinance had a public hearing and was amended at the
January 9, 2017 meeting, and is coming for an additional public hearing and enactment on January
23, 2017. Original motion to enact was made by Casagranda and seconded by McClure).
Motion (Casagranda/McClure) Enact Ordinance 2016-009
Made January 9, 2017
Long added legal research had been done to determine if this needed to go back to the
Planning and Zoning Commission.The original direction to the Planning and Zoning Commission to
look at the allowance of more 3,000 square foot lots was broad in scope. Staff did not feel the
amendments council made at the last meeting on this ordinance warranted further review.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Nicole Lawrenceof Seward Properties voiced her support for this proposal and stated
opening up these lots for single family residences was a good idea.It provided homes in the under
$200,000range which were more affordable and good for long term economic development.It also
added more utilities and it would be great for newer buildings in town.
Carol Griswoldhoped council recognized she was very passionate about Seward. She
emphasized she wanted what was best for Seward.Griswold was pursuing this issue since council
directed the Planning and Zoning Commission to allow for more 3,000square foot lots.She had tried
to contact all of them through email but had received very little response back.It was difficult to pin
down why they wanted to increase density in Seward, especially in the downtown area.They had an
ordinance that promotedand protected Seward historic landscaping, which was an element that made
Sewardcharming and attractive.Griswoldsaid council had to look broader, they could cram more
people in Seward and increase density, but she didn’t think that was where Seward would want to go.
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She didn’t think this would provide for younger adults to afford homesand feared most of these
smaller lots would flip for nightly lodging which was not a solution. She saw this as the antithesis of
why she liked Seward.
CindyClocksaid she submitted a letter from the board in support of this ordinance and
noted there was a housing shortagein Seward.She felt enacting this ordinance was a good thing, and
the Chamber of Commerce supported this ordinance.
No one else appeared to address the Council and the public hearing was closed.
In response to Squires, Long stated parking requirements were associated with lots in the
Central Business District.Squires agreed with some of Griswold’s comments tonight and some of
the comments made at the Planning and Zoning Commission meetings.He didn’t like crowding
houses and was not in favor of this ordinance.There was a lot of public sentiment against this. Hunt
added this wasdriven by public inputand there were lots in town that could not be built on right now
as the code was currently written.
Keil said a lot of people were moving into smaller homes, and this was part of the original
townsite plat.It gave people the ability to develop land and keep people in Seward.
Motion Passed Yes:Altermatt, Keil, Slater, McClure,
Bardarson
No:Squires
NEW BUSINESS
Resolution 2017-006, Approving Amendments To The Co-Applicant Agreement Between The
Seward Community Health Center, Inc. And The City Of Seward.
Motion (Keil/McClure) Approve Resolution 2017-006
Squiresstated the initial agreement allowed the employees of the Seward Community Health
Center (SCHC) to be considered City of Seward employees for a three year period. He asked how
long would they be considered employees.
Keil thought it would be concurrent with the grant periodfor the center, which was granted
every three years.
Hunt said there was no financial harm to the cityto include the staff of the SCHC in this
manner, it was for health benefits only and more members helped the city’s insurance pool.At this
point the SCHC paid for all of their payroll, benefits, and healthcarecosts. He echoed this agreement
ran concurrently along with the grant period, like Keil said.
Finance Director Kris Erchinger reminded Squires these employees did not participate in
the Alaska Public Employees’ Retirement System (PERS). The only benefit was access of the city’s
health insurance pool, which required them to be considered city employees.She said the SCHC was
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January 23, 2017 Volume 40, Page
under a public entity model that required the city and SCHC be partners in the operations of the
clinic. If and when the clinic should break away from the city, they would not be city employees.
Motion Passed Unanimous
Other New Business Items
Discussion of scheduling work sessions on city projects and goals. (Bardarson and Squires)
Adraft list of potential city projects was presented to the council.Bardarson wanted to add
ground transportation for ambulance services;she felt that was something they needed to keep
working on. Administration requested the animal shelter and City Hall elevator also be added.
Council scheduled a work session to refine a list of city goals for March 21, 2017 at 5:00 p.m.
Appoint a council member to tally evaluations for City Manager, City Clerk and City
Attorney.The Mayor appointed Vice Mayor Keil.
Schedule a work session to continue review of draft evaluations for City Attorney, City Clerk,
and City Manager,if needed.Council scheduled another work session for January 31, 2017 at
5:00 p.m.
Council scheduled a work session for the automated meter exchange project for February 6,
2017 at 5:00 p.m.
INFORMATIONAL ITEMS AND REPORTS
November Financial Reports for the City of Seward and Providence Seward Medical and
Care Center.
COUNCIL COMMENTS
McClurethanked the public for their compliments on how the city had handled the storm.
She congratulated Marc Swanson and Heather McClain.McClure noted the Kenai Mountains-
Turnagain Arm National HeritageArea awarded about $14,000 in grants to the city to replace
historical signs.She promoted some free things to do in Seward, such as free walking at AVTEC and
joining the community choir.
Squires commended Public Works and city staff for helping with the snow removal.He
hoped the state was coordinating with the city about snow removal on the Third Avenue sidewalks
and hoped the city could clear the sidewalks on Fourth Avenue as well.
Keilwas interested in Bennet’s comments tonight regarding hempproduction. Shenoted the
Senior Center was helpful in finding people to shovel driveways for those who were unable to.With
the heavy rains coming she feared for peoples’ roofs.Keil was pleased to see the peaceful Women’s
March that happened this weekend, despite the weather.
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January 23, 2017 Volume 40, Page
Bardarsonhoped everyone enjoyed the Polar Bear Jump Off Festival this weekend and
thanked all volunteers and participants.The SCHC was having their first healthy eating potluck
contest.She asked that the community please be safe and help theirneighbors.Bardarson encouraged
the public to slow down and watch the intersections due to limited visibility.She noted the Seward
International Friendship Association (SIFA) was really important for Seward to allow a cultural
exchange between Seward andJapan.She encouraged people to apply for the association and youth
to apply for the exchange program.
Slatercongratulated Swanson and McClain and thanked McClain for making the trip from
Juneau to come tonight.He thanked the snow removers who had been working so hard.Slater asked
the public to please be safe and commented that Facebook was a great venue to request help.
Altermattechoed Keil’s comments ona successful march on Saturday for citizens to
exercise their freedom of expression.She was happy to see Jack Bennet here tonight and felt it would
be worthwhile for him to come for a lengthier presentation.Bennet spoke at the Kenai Peninsula
Economic Development District’s Industry Outlook Forum and would be speaking at Rotary soon.
His company was looking for places to grow and manufacture, and perhaps SMIC could be an ideal
location. Last week Assistant City Manager Ron Long gave a “State of the City” presentation at
Rotary, and thought it should come to council.Altermatt heard on the news that the railroad was
changing their lease policies to 95 years.
Long thanked the city departments of Public Works, Parks and Recreation, Harbor, and
generally people helping people in this extreme winter storm.
Huntthanked city crews for their hard work.He noted the city submitted a request for funds
to initiate a study on Lowell Point Road. Hunt forwarded this request to state legislators and the
Commissioner of the Department of Transportation.
CITIZEN COMMENTS
Jackie Wildethanked all council and administration for multiple reasons.Her children want
to come back to Seward and build homes. She felt council enactment of Ordinance 2016-009 would
help that.Wilde said her kids were proud to say they were from Seward. She recently lost her mother
to cancer, and noted the Polar Bear Jump Off Festival had raised over $50,000 this year.Wilde
encouraged everyone to support and thank the jumpers and volunteers for this worthy cause of cancer
research.
Kelley Lanethanked council for approving the smallerlot sizes ordinance. It was functional
and realistic, and she was grateful for the enactment tonight.She thanked the road crews for their
hard work in the storm.
Bob Shafersaid Sunday he was watching football and heard many comments on citizens of
Seward helping each other out of the ditch and they were very complimentary of the Public Works
crew in their efforts to clear the roads.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
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January 23, 2017 Volume 40, Page
Keilthanked Jackie Wilde for her comments tonight. She was sorry for her loss.
ADJOURNMENT
The meeting was adjourned at 9:25 p.m.
____________________________________ ____________________________________
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
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City of Seward, AlaskaCity Council Minutes
February 13,2017 Volume 40, Page
CALL TO ORDER
The February 13, 2017 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
Dave Squires Sue McClure
Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Will Earnhart, City Attorney
Absent – Slater
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Lila Hurst said she was in attendance tonight representing the Seward Animal Shelter and on
behalf of many citizens who were all excited about the attention and graciousness of appropriating
funds to improve the existing shelter.She handed out a report regarding the emergent needs of the
facility. She was proud that council was considering this action.
Daniel Adamsworked for Sources of Strength and wasapproached by Seward Prevention
Coalition on a program to be implemented at the school on suicide prevention. He wanted council to
be aware and participate if the possibility arose.This program was being conducted on the middle
school and high schoollevel.Adams praised the coalition for doing a great job in bringing programs
like this to Seward.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Keil added the non-objection to renewal of liquor licenses for Woody’s Thai Kitchen, Christo’s
Palace, Tony’s Bar, and Tony’s Liquor Store to the consent agenda.Bardarson handed the gavel to
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February 13,2017 Volume 40, Page
Keil and noted a potential conflict of interest as she owned the building occupiedby Woody’s
Thai Kitchen.Keil ruled a conflict did not exist and there was no objectionfrom council.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Non-Objection to the Liquor License renewal for Woody’s Thai Kitchen #5239.
Non-Objection to the Liquor License renewal for Christo’s Palace #822.
Non-Objection to the Liquor License renewal for Tony’s Bar #1153.
Non-Objection to the Liquor License renewal for Tony’s Liquor Store #1154.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards – None
City ManagerReport. Jim Huntnoted two purchase orders between $10,000 and $50,000
were approved by him since the last meeting:
·$34,226 to Moffatt & Nichol for crane design, bid and construction services
·$18,500 to Harmon Construction to install two steel poles for the Electric
Department
In response to Keil, Long noted the Finance Department received the Government Finance
Officer Association’s Certificate of Achievement for Excellence in Financial Reporting.
In response to Casagranda, Long stated the backstop on the Little League field collapsed.He
noted it had collapsed beforeas well.Long noted budgets had been cut in this department. At the
time of the collapse, staff was responding to the severe winter storm and they were working under an
emergency declarationand there were higher priorities.
City Attorney Report.Will Earnhartsaid in the Orion litigation, Orion got their automatic
extension on their brief.He worked with administration on leases, contracts, employment matters,
and records retention policies. He complimented the city for giving ice grippers to all employees and
being proactive in avoiding accidents.
Other Reports, Announcements and Presentations
Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Report.
City of Seward Representative Orson Smith introduced himself and noted a brief history of
the PWSRCAC.Smith introduced Lisa Matlock who briefed the council on some recent state
changes that affected Seward.There were changes proposed in area oil spill planningto create four
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February 13,2017 Volume 40, Page
large subareas instead of the current ten areaswithin the State of Alaska. Matlock expressed concern
with combining so many areas of Alaska into onesubarea. Another change proposed was regarding
dispersant avoidance areas, in creating a preauthorization area which made a less comprehensive
process to allow chemical dispersant in the event of an oil spill.The transfer of tug and barge marine
services contract from Crowley Marine Corporation to Edison Chouest Offshorewas another change.
Matlock stated the PWSRCAC was looking at the equipment coming in and thought it was as good
or better than the current equipment and they hoped Edison Chouest would focus on training
personnel with experience in Alaska.
PUBLIC HEARINGS– None
UNFINISHED BUSINESS –None
NEW BUSINESS
Resolution 2017-010, For Seward Animal Shelter Improvements, In An Amount Not To
Exceed $20,000, And Appropriating Funds.
Motion (Keil/Casagranda) Approve Resolution 2017-010
Huntstated funding for improvements were in response to the public and council
recommendations to make some necessary repairs for the facility and try to raise the level of care for
the shelter.He hoped to identify a new site for anew shelter in the near future, but in the meantime
the city needed to provide some improvements to the current shelter.
In response to Squires, Police Chief Tom Clemons said security camera monitoring was
planned to take place at the shelter. Hunt added he would see if it was viableto have round the clock
monitoring at police dispatch.
McClurenoted council received about 30 support emails today from the public.She
appreciated the public support and for reaching out.
Casagranda said this resolution didn’t specify installing a bathroom. Long said they were
trying to go from what they were told from users and the public.They may have to come back to
council more funds if needed.
Altermatt was curious about if the animal shelter took care of animals outside city limits.
Long said they couldn’t use city staff to respond to calls outside the city, but they cared about all
animals in the area. The borough could only adopt an additional authority if approved by the voters.
Altermatt hoped they could have a more permanent structure in the future and perhaps include the
borough somehow.
Motion Passed Unanimous
, Entering Into A Sole Source Agreement With National Metering
Resolution 2017-011
Technical Services To Exchange All Electrical Meters In The Seward Electrical Service Area
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February 13,2017 Volume 40, Page
And Perform Related Tasks, In An Amount Not To Exceed $178,684, And Appropriating
Funds.
Motion (Keil/Casagranda) Approve Resolution 2017-011
Long stated this was the first part of the meter exchange project explained to council last
week in their work session.
Electric Utility Manager John Foutz gave a brief summary of what was discussed at the
work session.Kodiak Electric switched out their metersand donated their electric meters to the city.
The city inherited 5,000 meters which had many more capabilities than the city’s current meters.
Foutz stated this inheritance saved the city at least $300,000. The city intended to replace all meters
on the electrical system.He explained the advantages of this upgradeand noted this resolution
approved a contract that would switch out all electric meters in the Seward Electrical Service Area.
The advantages of hiring a company for this service would allow for a much quicker process, which
was planned for one month, in June of this year. The city intended to use the refund check from
Chugach Capital credits, which would eliminate passing on any costs to the customer.
McClure noted this covered everywhere that had electrical in the area, not just the city limits.
Motion to Amend (Bardarson/Keil) Amend Resolution 2017-011 by striking
“Automatic Meter Reading (AMR) meters”
and replacing with “Electronic meters”
Casagranda noted for the record she had family that held the current meter reading contract
with thecity.
Motion to Amend Passed Unanimous
Motion to Amend (Casagranda/Squires) Amend Resolution 2017-011,in the titleand
Section 3: striking $178,684 and replacing
with $162,440, and in Section 3: striking
“…, consisting of a base bid of $162,440
plus a contingency of $16,244,…”
Long noted the contingency may not necessarily be going to the contractor, it may be an
additional internal cost of the project.Allowingfor thistype of contingency would keep the project
going without causing any delays in having to go back to the City Council.
Motion to Amend Failed Yes: Casagranda
No: Squires, Altermatt, McClure, Keil,
Bardarson
Altermatt appreciated Casagranda’s efforts.She did not want this project to impact the
citizens. It was important that as she voted for this, it was under the understanding that this would
not come to the citizens as an additional cost.
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February 13,2017 Volume 40, Page
Main Motion Passed Unanimous
Other New Business Items
Schedule a joint work session with the Planning and Zoning Commission, the Port and
Commerce Advisory Board, and the Historic Preservation Commission to review annual
priorities.Councilscheduled the work session for March 6, 2017 for the following times: 5:15
p.m. – Planning and Zoning Commission, 5:45 p.m. –Portand Commerce Advisory Board,
6:15 p.m. – Historic Preservation Commission.
th
Discussion on possible celebration ideas for the 50
Anniversary of Sister City with Obihiro,
Japan in 2018. Council requested this item come back on the next agenda to give members a
chance to think of possible ideas.
INFORMATIONAL ITEMS AND REPORTS
Historic Preservation Commission Report to City Council.
COUNCIL COMMENTS
Keilthanked the public for their input on the animal shelter and thanked Lila Hurst for her
advocacy of animal welfare.
McClurewas pleased about the animal shelter funds appropriated tonight.She thanked the
gentleman who spoke on suicide prevention.The annual science bowl was coming up this weekend
at the high school.It was an interesting competition with kids from all over the state. She reported
that tomorrow night the assembly would be choosing Assembly Member Blaine Gilman’s
replacement out of four applicants.The deadline to apply for Brandii Holmdahl’s seat was February
23, 2017. McClure encouraged people to use their ice grippers when they could.
Casagrandawished everyone a Happy Valentine’s Day.
Altermattcongratulated the Alaska SeaLife Center on a successful gala which raised over
$55,000.She thanked the snow removal crew and stated they were doing a great job.Altermatt
thanked the public who made comments on the animal shelter.She stated she would be gone for the
last meeting in February.
Bardarson thanked Lila Hurstand everyone at the animal shelter for their many hours of
service. She thanked all the volunteers and participants of the Polar Bear Jump. She was sorrythe
roads were so poor this year, but it was a great event nonetheless.Bardarson thanked the road crews
for their work and cautioned everyone to be careful around town.
Longsaid the Alaska SeaLife Center Gala was a great event and it was nice to see Phyllis
Shoemaker receive the Marine Science Outreach Award.He wished everyone a Happy Valentine’s
Day.
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February 13,2017 Volume 40, Page
Huntadded they were working with the clerk on what they could do to update the current
audio for the broadcast system.
McClure noted there were a lot of moose in town and to be aware and careful.
CITIZEN COMMENTS
John French addressed some of the concerns regarding oil spill prevention requirements. He
noted there could be more than one state representative regarding regulation mandates.He thought
the city needed to keep their eyes and ears open regarding any federal changes.
Lila Hurstsaid the prioritylist provided to council noted the need for a bathroom at the
animal shelter.Hurst stated staff wanted more care and attention to go towards improvements for the
animals, but she was also advocating for a restroom at the facilityfor the staff.
COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS– None
EXECUTIVE SESSION
Motion (Keil/Altermatt) Go Into Executive Session to evaluate the
City Attorney
The City Attorney was invited to attend the executive session.
Motion Passed Unanimous
Council went into Executive Session at 8:25 p.m.
Council came out of Executive Session at 9:30 p.m.
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
____________________________________ ____________________________________
Johanna Kinney, CMC Jean Bardarson
City Clerk Mayor
(City Seal)
38
MEMO
Meeting Date:February 27, 2017
From: Johanna Kinney, City Clerk
th
Agenda Item:Discussion on celebrating 50Anniversary of
Sister City Relationship with Obihiro, Japan
BACKGROUND & JUSTIFICATION:
Obihiro, Japan has been Seward’s Sister City since 1968. The two cities have participated in a
student exchange since 1973. Seward and Obihiro exchange correspondence each year, as well as
trophies for our respective community events.
In 2002, at the request of our Sister City, Seward sent a 26 person delegation to Obihiro to celebrate
th
their 120 Anniversary as a city. In 2003, Seward invited delegations from Obihiro and Port City
th
Kushiro, Japan to celebrate Seward’s 100Anniversary as a city. In 2012 and 2013, the two cities
again participated in a delegation exchange to celebrate Seward and Obihiro’s respective city
anniversaries. In 2013 and 2014, Seward and Obihiro participated in a mural exchange to
commemorate the Sister City relationship.
In January 2017, the City of Obihiro contacted the City Clerk’s Office, asking if the City of Seward
th
would like to participate in some kind of celebration to commemorate the 50Anniversary of the
Sister City friendship of Seward and Obihiro in 2018. The City Clerk’s Office has received some
possible ideas from our Sister City. We have reached out to our contact in Obihiro to get an idea of
size and scope of a potential celebration, and hope to report any findings at this meeting.
At the F
ebruary 13, 2017 meeting, council requested the City Clerk contact the Seward International
Friendship Association to have them weigh in on any possible ideas. SIFA has responded they are
willing to help, but did not have any suggestions at this time.
Some ideas that have been suggested by Obihiro areattached, with pros and cons associated with
them.
RECOMMENDATION:
Discuss if the city should participate in some kind of celebration with the City of Obihiro, Japan, and
direct the City Clerk to craft a response to the invitation based on the wishesof the City Council.
Continue to craft ideas of ways to celebrate this anniversary, and consider budgeting funds in the
2018 City Council Budget.
39
Other
Suggestion: Make custom sister-city happi coats (loose and light "coat" that are traditionally worn during festivals)
Other Timing
Could plan alternative activities for those who want to go to Seward, but aren't quite ready to go to sea.End of Oct/early NovEnd of SeptemberMid-August
Have to find runnersHotels might be hard to Team of 5 needed to pull the Finding people who want to HotNeed to figure out timing Not as much exposure as the
TimingCons
September? Before it gets too cold, but able to see the lightsLate AugustSummerSummerSummer/Fall (Fishing seasons?)Summerreservesled (+1 woman to ride the sled)pull a 1 ton sled…with
the high schoolersevents
Can get expensive quicklyMore Transportation=more time, money, 50th Anniversary should be mainly about If someone wins, tax nightmareSafety concerns if anything happens out Obtaining
permits etc. ahead of timeIs it enough for the 50th anniversary?Are people willing to go all the way to Is it enough for the 50th anniversary?Safety concernsCostly?Very weather-dependant
Need to close down roads (not sure of all Enough for 50th? (Can be combined with Good PRComfortable time to visit (cool, leaves Good PRVery very unique eventMany other activities surrounding
the Super fun timeGreat chance to experience Japanese Can cater to the visitor(s)'s wantsCan avoid the busier times of the year
ConsPros
enduranceSewardat seaSeward to clean up?of the work that goes into that)other activities)changing)evntculture
40
Explore different parts of AlaskaAttractive experience (northern Experience a very "Seward" eventTry fishing outside of JapanSimpleGives opportunity for those who SimpleAttractive to
the inland people of Can serve as PR for the sister-cities Many can get involvedSimple and fun!
ProsReason
lights)were involved in the planning to actually see/feel the pieceObihiroactivitiesThis marathon doesn't get quite the number of international participants as more major and serious
races, but the whole town is aware of it. Seward runners can visit and run with the locals. Very unique activity to Obihiro. One of our domestic sister-cities (Matsuzaki Town) sends
a team every year as well. The entire city is out and about for the event. The weekend also includes the Kachimai Firework show, one of the most famous in all of Japan. No big race
or competition to worry about. Can plan around each other's schedules.
2018
combined with other ideas.
checking out UAF, which gives a special
If planned during the right time, Obihiro sister-city of an Alaskan city. This can be
visitors can see the northern lights when
discounted tuition rate to students from a
ReasonWhat
Been sending trophies for years, so why not try it out?Maintain the symbols of our friendship, which are already in place. Have a simple friendly game.Try something a truly "Seward"
activity, not during the derby.Great way to get the entire community involved!Hokkaido's last (half) marathon of the season. The city runs most of this event. Gets a lot of PR because
it's the last race and since it happens around Halloween, a lot of runners dress up for the race.Obihiro has the only sled-pulling horse track in the world. Every year, the local chamber
of commerce holds a weekend of races where instead of horses a group of humans pull the 1 ton sled! Obihiro's largest festival of the year. The exchange students have participated every
year when they visit (this is when the golden pan is given out). Have adults experience the high schoolers' trip! It's been a while since we had adult visitors, so it might just be
nice to have a group come!
Seward 50th Anniversary Idea List (ENG)SEWARD Idea OBIHIRO Idea
Fairbanks/Seward TourSilver Salmon Derby ParticipationMural/Obihiro Park Clean upSports Event (Softball?)Fishing CharterCommunity ParadeKaraoke PartyFood Valley MarathonBanei Horse Track
"Ningen Banba"Summer Heigen FestivalJust visit!
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(Chambers)
Mar 26 - Apr 1
Nanci Richey12/22/2017 3:31 PM
43
April 2017May 2017
SuMoTuWeThFrSaSuMoTuWeThFrSa
April 2017
1123456
234567878910111213
910111213141514151617181920
1617181920212221222324252627
2324252627282928293031
30
SunMonTueWedThuFriSat
Mar 262728293031Apr 1
Mar 26 - Apr 1
2345678
7:00pm 10:30p12:00pm 2:00p10:00am 1:30p
m P&Z Mtg m PACAB m HP WS
(City Annex Mtg(Chambers)
Building)
Apr 2 - 8
9101112131415
7:00pm 10:30p6:30pm 10:00p
m CC Mtg m HP Mtg &
(Chambers)WS
(Chambers)
Apr 9 - 15
16171819202122
1:00pm 11:00p12:00pm 2:00p
m KPB m PACAB
Assembly Work Session
Meeting(Chambers)
6:00pm 9:30pm
Apr 16 - 22
P&Z WS (City
Annex Buildin
23242526272829
7:00pm 10:30p
m CC Mtg
(Chambers)
Apr 23 - 29
30May 123456
Apr 30 - May 6
Nanci Richey12/9/2017 3:00 PM
44