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HomeMy WebLinkAbout02272017 City Council PacketMonday, February 27, 2017 City Council ChambersBeginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} February 27, 2017 7:00 p.m. Council Chambers Jean Bardarson CALL TO ORDER Mayor PLEDGE OF ALLEGIANCE Term Expires 2017 ROLL CALL CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Keil THOSE ITEMSSCHEDULED FORPUBLIC HEARING Vice Mayor \[Thosewhohavesignedin will begiventhefirstopportunityto Term Expires 2018speak. Time is limited to3minutesper speaker and36 minutesto tal time for this agenda item.\] Ristine Casagranda APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval of Consent Agenda passes all routine items indicated Council Member byasterisk (*). Consent Agenda items are not considered separately Term Expires 2018 unlessacouncil memberso requests.Intheevent of such arequest,the item isreturned to the Regular Agenda\] David Squires SPECIAL ORDERS, PRESENTATIONS AND REPORTS Council Member Term Expires 2017 Proclamationsand Awards – None ChamberofCommerceReport Sue McClure CityManagerReport Council Member OtherReportsand Presentations Term Expires 2017 ProvidenceSewardAnnualReport by Administrator Deborah Altermatt JoeFong Council Member Juneau TravelReport byMayor Bardarson Term Expires 2017 StateoftheCityReportby Assistant CityManagerRon Long Erik Slater Council Member Term Expires 2018 James Hunt City Manager Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda February 27, 2017 Page 1 7.PUBLIC HEARINGS A.Resolutions Requiring Public Hearing 1.Resolution 2017-012, Recommending Kenai Peninsula Borough Approval Of The Cliff Addition, Faust Replat; ThisReplat Vacates Interior Lot Lines, Undevelopable Alley Right-Of-Way(ROW) And Dedicates New Public Road And Alley Row And Utility Easements; Located Within The Single Family Zoning District. 8.UNFINISHED BUSINESS– None 9.NE W BUSINESS A.Other New Business Items Approvalofthe January23,2017and February 13, 2017 City CouncilRegular *1. Meeting Minutesand January 23, 2017 City CouncilSpecial Meeting Minutes. 2. Discussion on the Hazard Mitigation Plan. th 3. Discussion of Sister City50Anniversary. Appoint Cindy EcklundandMartha Flemingto the Planning and Zoning Commission *4. with terms expiringFebruary, 2020. 10.INFORMATIONAL ITEMS AND REPORTS(No Action Required) – None 11.COUNCIL COMMENTS 12.CITIZEN COMMENTS 13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14.EXECUTIVE SESSION A.Go into Executive Session to evaluate the City Manager. 15.ADJOURNMENT City of Seward, Alaska Council Agenda February 27, 2017 Page 2 WğƓǒğƩǤ ЋЉЊА {ƷğƷźƭƷźĭƭ Indiana Jones and the Raiders of the Lost Ark 3 A Spot of Bother: a novel, 4 When: March 29th, 2017 between 10:15 AM and 10:45 AM What: A test of the tsunami warning system. You may hear sirens, or hear or see a message that a tsunami warning has been issued. Who: Your Alaskan community Details Why: This is a test of the whole tsunami warning system to know what to do in case of a real tsunami! Find us on the web! NWSAlaska Do not call 911 Readyalaska Great time to practice @NWSAlaska your procedures @AlaskaDHSEM Provide feedback at: tsunami.gov ready.alaska.gov ready.alaska.gov Management, and the Alaska Broadcasters Association 5 Sponsored by:Planning & Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2017-012 A RESOLUTION OF THE SEWARD CITY COUNCIL RECOMMENDING KENAI PENINSULA BOROUGH APPROVALOF THE CLIFF ADDITION, FAUST REPLAT; THIS REPLAT VACATES INTERIOR LOT LINES, UNDEVELOPABLE ALLEY RIGHT-OF-WAY (ROW) AND DEDICATES NEW PUBLIC ROAD AND ALLEY ROW AND UTILITY EASEMENTS; LOCATED WITHIN THE SINGLE FAMILY ZONING DISTRICT WHEREAS, Integrity Surveys, Inc., on behalf of property owners Harold and Susan Faust, has submitted for review and recommendation a preliminary plat to be known as Cliff Addition, Faust Replat; and WHEREAS,this platting action is a replat of Lots 1, 2, and 17-22, Block 5, Cliff Addition to the Seward Townsite, vacating interior lot lines creating one (1) lot to be known as Lot 1A, Cliff Addition, Faust Replat, containing approximately 35,283 square feet; and WHEREAS,this replatwill vacate the undevelopable north/south alley Right-of-Way (ROW), dedicate anexisting access easement to alleyROW providing access to properties to the north, dedicate additional ROW at the Vista Avenue and RavinaStreet intersection and will plat an existing 10 foot utility easement along Vista Avenue; and WHEREAS,much of the property within this replat consists of steep undevelopable terrain; the owners intend to establish a single parcel with a useable area to build a single family home with an on-site septic system; and WHEREAS,the owners have worked with a private engineer to preform site location and soils tests and with City staff to permit an on-site septic system; they continue to work with the Electric Department to complete the required electric improvements; other utilities are available within the adjacent rights-of-way; therefore no additional subdivision agreement is required; and WHEREAS, the area included within this replat is currently zoned Single Family Residential (R1), this replat does not create any non-conforming structures or lots within the current zoning district; and WHEREAS, City staff have reviewed, commented and have voiced no additional concernsof the proposed Faust Replat; and WHEREAS,it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and 6 CITY OF SEWARD, ALASKA RESOLUTION 2017-012 _____________________________ WHEREAS,the Seward Planning and Zoning Commission held a publichearing and approved Resolution 2017-01, recommending the Seward City Council and the Kenai Peninsula Borough approval of the Cliff Addition, Faust replat. NOW, THEREFORE, BE IT RESOLVEDBYTHE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1.The Seward City Council approves the vacation of all undeveloped interior Rights-of-Way as proposed by the Cliff Addition, Faust Replat. Section 2. The Seward City Council further approves the dedication of additional Right- of-Way (ROW) for the Vista Avenue and Ravina Street intersection and the alley ROW access from Vista Avenue east to the existing alley to the north as proposed by the Cliff Addition, Faust Replat. Section 3. The Seward City Council further approves the submittal of the Cliff Addition, FaustReplat to the Kenai Peninsula Borough for final approval. Section 4.The Seward City Council further recommends the Kenai Peninsula Borough Planning Commission approve the Cliff Addition, Faust Replat. Section 5. This resolution shall take effect 30 days after passage and posting as required by Seward City Code § 7.05.145. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this th 27day of February, 2017. THE CITY OF SEWARD, ALASKA ______________________________ Jean Bardarson,Mayor 7 CITY OF SEWARD, ALASKA RESOLUTION 2017-012 _____________________________ AYES: NOES: ABSENT: ABSTAIN: ATTEST: ________________________________ Johanna Kinney, CMC City Clerk (City Seal) 8 9 10 11 12 13 14 P&Z Agenda Statement Meeting Date: February 7, 2017 To:Planning and Zoning Commission Through Ron Long, Assistant City Manager From:Donna Glenz, Planner Agenda Item: Resolution 2017-01 recommending City Council and Kenai Peninsula Borough approval of the Cliff Addition, Faust Replat BACKGROUND JUSTIFICATION Attached for the Commission’sreview and recommendation to City Council and the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by Integrity Surveys, Inc. on behalf of property owners Harold and Susan Faust. This platting action is a replat of Lots 1, 2, and 17-22, Block 5, Cliff Addition to the Seward Townsite, creating one (1) lot to be known as Lot 1A, Cliff Addition, Faust Replat, containing approximately 35,283 square feet. The replat is located northeast of the Vista Avenue and Ravina Street intersection, within the Single Family Zoning District. This platting action will vacate all interior lot lines,undevelopable north/south alley Right-of- Way (ROW), dedicate an existing access easement into alley ROW providing access to properties to the north, dedicate additional ROW at the northeast corner of the Vista Avenue and Ravina Street intersection and platan existing 10 foot utility easementalong Vista Avenue. SUBDIVISION REVIEW: Zoning: This replat is located within the Single Family Zoning District. All properties surrounding this replat are also within the Single Family Zoning District. Utilities: Much of the property within this replat consists of steep undevelopable terrain. The owners intend to establish a single parcel with a useable area to build a single family home with an on- site septic system. The applicant has worked with a soils engineerto preform site locations and soils test for the on-site system. The engineer has provided a soils report and will be required to sign the replat. City sewer is more than 200 feet from the property corner and approximately 550 feet from the proposed property access site. The applicant has worked with the City, met all the code requirements and agreed to the conditions of an onsite utility permit. The applicant continues to work with the City electric department to complete the electric service extension. 15 Seward Planning and Zoning Commission Agenda Statement – Resolution 2017-01 Page 2of 2 __________________________________ Public water and other utilities are availablewithin the adjacent rights-of-way; therefore no additional subdivision agreement is required. Existing Uses: The parcels within this replatare currently undeveloped. The surrounding parcels to the north, east and south are also undeveloped. The parcels to the west side of Vista Avenue contain single family homes. Flood Zone: Thearea is not located within a Special Flood Hazard Area. CONSISTENCY CHECKLIST:YesNoN/A Comprehensive Plan (2020, approved by Council August 8, 2005) 1. 1)HousingX 3.3.1Encourage development of new housing in Seward.(page 22) Strategic Plan(Approved by Council Resolution 99-043): Growth Management and Land Use 2. X Promote Residential and Commercial Development inside the City.(page 9) City Code: 16.01.015. - Conditions to plat approval (A.)No preliminary or final plat for the subdivision or resubdivision of 3. X land located within the city limits shall be approved by the city unless all of the required improvements set forth in §16.05.010 are provided for by the subdivider . . . . . . Public Comment: Property owners within three hundred (300) feet of the proposed platting action were notified of this public hearing. Public notice signs were posted on the property and all other public hearing requirements of Seward City Code §15.01.040 were complied with.At the time of publication the Community Development Department hadreceivedone (1) inquiry from the parcel owner to the north. Staff reviewed the dedicated ROW alley access on the northwith the parcel owner, answering his questionshe then voiced support for the replat. No comments in objection to the replat have been received. If any additional correspondence is received after publication of this agenda statement, it will be presented as a lay down item at the Commission meeting. Staff Comment: Staff has reviewed and supports the replat and the rights-of-way vacation and dedications. RECOMMENDATION: Approve Planning and Zoning Resolution 2017-01 recommending City Council and Kenai Peninsula Borough approval of the Faust Replat. 16 City of Seward, Alaska Planning Commission Minutes February 7, 2017 Volume 7, Page 219 New Business Items requiring a Public Hearing – Resolution 2017-01 of the Planning and Zoning Commission of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the Cliff Addition, Faust Replat; this replat vacates interior lot lines, undevelopable alley right of way (ROW) and dedicates new public road and alley ROW and utility easements; located within the Single Family Zoning District Glenz noted the preliminary replat location and the rights of way to be dedicated. Much of the land in the proposed replat could not be developed, Glenz said. The developer planned to utilize a septic system, which would be properly permitted, Glenz said. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. The applicant, Susan Faust, said she would be available for any questions. Hearing no one else wishing to speak, the public hearing was closed. Motion (Anderson/Fleming) Approve Resolution 2017-01 Ambrosiani referred to wallmaps depicting the proposed replat and asked staff to clarify the rights of way. Glenz noted an access easement that would become a dedicated right of way. The Commission further discussed the rights ofway and potential future access to undeveloped parcels. In response to Ambrosiani, Glenz said the owner of the parcels to the north of the proposed replat location was in support of the land action. In response to Anderson, Glenz said she was not aware of any additional development plans for the immediate area. Anderson pointed out she was interested in potential development that might allow property owners to share the cost of extending utilities. Motion Passed Unanimous 17 18 Lots 1 & 2, Block 5 Cliff Addition Lots 17 - 22, Block 5 Cliff Addition Faust Replat Lots 1, 2 & 17 - 22, Block 5 Public Hearing - February 7, 2017 Cliff Addition ´ 0112.5225450Feet Due to different data sources property lines and aerial # Mapping Assistance by Alaska Map Company, LLC imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. 19 City of Seward, AlaskaCity Council Special Meeting Minutes January 23, 2017 Volume 40, Page CALL TO ORDER The January 23, 2017 special meeting of the Seward City Council was called to order at 6:30 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Dave Squires Sue McClure Deborah Altermatt Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent – Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING– None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/McClure) Approval of Agenda and Consent Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2017-009, Declaring A State Of Disaster Emergency Due To Extreme Weather And Heavy Snow In The City Of Seward And Requesting Assistance. Motion (Keil/McClure) Approve Resolution 2017-009 Hunt stated beginning January 20, 2017, Seward receivedrecord snowfall in a very short period of time.Crews were stretched to the limit of their manpower. Hunt made the declaration the morning of January 21, 2017 and alerted the Kenai Peninsula Borough that Seward was in a state of emergency.He hoped there were outside resources available for cleanup.The borough was in contact with the State Department of Transportation, but resources were not available.The city was on their 20 City of Seward, AlaskaCity Council Special Meeting Minutes January 23, 2017 Volume 40, Page own and Hunt was requesting council ratify his declaration in case they potentially had to call the National Guard to assist.Crews were exhausted and equipment was breaking down.It was dangerous out there now,and with raincoming next,it would become worse and structures could be in danger of collapsing. Long added the city was at fullcapacity for equipment and manpower and it was time to ask for assistance.For this state of emergency to last longer than seven days, they needed to have council confirmthis declaration.Streams did notappear to be in danger of overflowing,but private and public infrastructure could be dangerously affected,especially those that didn’t have a high load capacity;he encouraged the public to be proactive in clearingroofs.Administration needed the declaration to go beyond seven days to keep this window open for potential reimbursement. In response to Squires, Long said the Kenai Peninsula Borough had not declared an emergency attheir level as of yet.Squires noted a state declaration was needed to call in the National Guard.Hunt noted he could go forward when council ratified tonight, firstto the borough and then to the state. Squires requested they put out a notice for citizens tohelp by parking parallel downtown, shoveling their infrastructure, and not traveling unnecessarily. Altermatt asked where the financial relief would come from. Long said it was unknown at this point, possiblyborough, state, or even federal.Altermatt asked about shoveling for those who did not have means,such as the elderly or sick.Keil said the Senior Center had been putting notices out for those who needed help. Slater asked how the city dealt with the massive snow fall that occurred in 2012. Hunt said that snowfalloccurred a little slower over time than being hit all at once, and they had more manpower and more equipment. This snowfall occurred all at once and hit the crews hard. In response to McClure,Long there was more snowfall than the citycould handle.They weren’t able to contain it in anappropriate manner,even with all the equipment and contractors that they have already obtained. Hunt said they couldn’t drive their staff further than what was already asked of them, they needed rest and the snow was predicted to continue. Long stated they hired as many local private contractors as they could. He said the city anticipated routine snowfall, but did not feel it was prudent to budget for these rare occurrences. Keil said if the city needed to, perhaps they should appropriate money in the snow budget, as they did in 2012. Motion Passed Unanimous COUNCIL COMMENTS Keilsaid she got a call from adowntown business who commended staff for berm removal. 21 City of Seward, AlaskaCity Council Special Meeting Minutes January 23, 2017 Volume 40, Page Squires thanked administration for bringing this forward because this was only the second time he had seen this done for snow. Slater thanked everyone working on clearing snow. Bardarson echoed the thanks. Long said they would continue to use their resources as best they could. CITIZEN COMMENTS Kelley Lane wanted to know where the snow went. COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS Long said Public Works was currently hauling snow to the South Harbor Uplands.They were not allowed to push the snow into the water. Long stated they would likely need to haul that snow again in the spring off the uplands to a space designated in Forest Acres, but to save time they were using the uplands right now.He added they needed to control and contain the run off from those piles. ADJOURNMENT The meeting was adjourned at 6:50 p.m. ____________________________________ ____________________________________ Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) 22 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page CALL TO ORDER The January 23, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson, presiding and Marianna Keil Dave Squires Sue McClure Deborah Altermatt Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent – Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Phyllis Shoemaker spoke on behalf of the Seward International Friendship Association (SIFA). The Association needed members willing to take on leadership positions.She thanked the city for all they had done with SIFA and felt it was important to give our youth this option of a cultural student exchange.She would like this club to remain vital and active,and keeping the exchange a part of our community.There was a SIFA meeting tomorrow night and there were membership forms available foranyone interested. Carol Griswold commended Historic Preservation Award recipient Heather McClain for traveling from Juneau to receive her award tonight. She and co-recipient Marc Swanson were two fine recipients who did an incredible amount for Seward.Griswold felt it was bittersweet,as McClain was not with the City of Seward anymore, and said it was tragic at how many employees Seward had lost due to bullying.City employeesshould be invested in and should want to stay.She thanked the city for the electricity being on and the roads being plowed and the citizens going to work. They were in the midst of a huge snow event and she appreciated all the hard work. Linda Lasotathanked council for their acknowledgement and representation on the Seward Historic Preservation Commission.She noted two individuals were being recognized tonight for the Historic Preservation Award and it was her honor to be the chair of this commission.The awards 23 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page being presented this evening were from nominations of people who presented historic values and Lasota read the criteria of the award.Heather McClain, in her former position as Seward Museum Curator,contributed to the community’shistoric heritage.Marc Swanson was being recognized for his commitment toarchaeological and surveying work in the community and publications written about the historical quality. John Frenchsaid he was overwhelmed at the people who turned out tonight for support of McClain and Swanson.He hoped it would reflect on the importance of historic preservation in the community and asked those who were in attendance tonight in support of these recipients to please stand and be acknowledged. Jack Bennetpresented to council a possible solution to affordable housingwhich was an industrial hemp crop.He passed around samples of this crop and noted it was an insulation material and worked well in allergy-free homes.Bennet stated hemp had a zero carbon footprint and his goal was to create sustainability in Homer.He wished to implement pilot programs regarding heating with hemp and was talking to the governor about this project.Bennet hoped council could support Senate Bill 6 which could help this project move forward. Brandii Holmdahlupdated council and the community on the acquisition of Icicle Fisheries. It had been for sale the last few years and was recently purchased last fall by CookAquaculture.This was a family-owned company based in Canada and Holmdahl felt the acquisition would be positive for Seward.She felt the president of the company was adamant in sending out only good finished product. Holmdahl noted she was nolonger with the company. She stated through this transition, she learned the intent was to double the footprint of the buildings in Seward which would take place on the existing land.There were plans to put in some value-added processing, as well as filet and portioning machines.She felt the changes being made would help a steadierworkforce which would result in Seward gaining more year round employees. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/McClure) Approval of Agenda and Consent Agenda Keil added Resolution 2017-007 and Resolution 2017-008 to the consent agenda. Squires requested the clerk correct the January 9, 2017 minutes to reflect that he was absent. Altermatt added a travel report from the Kenai Peninsula Economic Development District Industry Outlook Forum. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2017-005, Adopting An Alternative Allocation Method For The FY2017 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook 24 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page Inlet Fisheries Management Area. Resolution 2017-007, Retroactively Amending The 2016 BudgetTo Record Expenditures Of $155,298.22 Paid By The State Of Alaska On Behalf Of The City Toward The City’s Public Employees Retirement System Liability For The Period January Through June, 2016, And Appropriating Funds. Resolution 2017-008, Retroactively Amending The 2016 Budget To Record Expenditures Of $103,739.88 Paid By The State Of Alaska On Behalf Of The City Toward The City’s Public Employees Retirement System Liability For The Period July Through December, 2016, And Appropriating Funds. Approval of the January 9, 2017 City Council Meeting Minutes. Non-objection to the renewal of liquor license #5400 for The Cookery. Non-objection to the renewal of liquor license #53 for the American Legion Post #5. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Polar Bear Jump-Off Festival Proclamation. Proclamation forMarc Swanson, 2016 Historic Preservation Award Recipient. Proclamation forHeather McClain, 2016 Historic Preservation Award Recipient. Chamber of Commerce Report. Cindy Clockstated the Board of Directors attended a Strategic Planning and Board training session and established two goals for 2017: working in partnership with the City on various issues, and organizational effectiveness.The vendor charged with printing the Seward Visitor Guides had a printer problem but should be resolved by April.In the meantime, the vendor would hire an outside company to print 15,000 guides.Clock noted the chamber would participate in the 2017 Denver Travel Adventure Show in March. Borough AssemblyReport. Brandii Holmdahlsaid due to the acquisition of her employer, Icicle Seafoods, she had to be absent from many meetings.She announced through that acquisition process her position was eliminated. Holmdahl would be movingout of Seward and would be stepping down from her seat on the Borough Assembly.At the last assembly meeting her resignation was accepted and the next step was for the Borough Clerk to ask for letters of intent from the public to fill her seat. Holmdahl reported in November the assembly discussed vehicles over 8 years old be registered forever or until they were sold. This action was approved by resolution.In December, the assembly accepted Gary Knopp’s resignation as he was elected to the state senate.He was replaced by Brent Hibbert. The assembly also recently approved a transfer of $75,000 to the Seward Bear 25 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page Creek Flood Service Area Board for flood mitigation.At the most recent meeting, the assembly accepted Blaine Gilman’s resignation as his familypurchased a house in a different district and moved. Holmdahl stated she would continue to sit on the assembly until March so as to create only one vacancy at a time.There was a lot of debate over the Borough Assembly’s invocation policy. The American Civil Liberties Union (ACLU) filed a lawsuit against the Kenai Peninsula Borough due to the new policy that limited who could give an invocation prior to an assembly meeting. Holmdahl appreciated the comments put forward from her constituentson this matter,especially regarding how much time and money had gone to this issue. Bardarson thanked Holmdahl for her support on the assembly and in other areas of the community. Keil wondered what the effect was on the budget for the vehicle registration waivers. Holmdahl said there was some really comprehensive information provided on the borough’s website. They expected it to be a gain at the beginning and a loss in the long term. McClure added the deadline to apply for Holmdahl’s seat was February23, 2017. She encouraged the public to contact herself, Ron Long, or Brandii Holmdahl if they were interested and had questions. She thanked Holmdahl for her service. Altermatt thanked Holmdahl for her work on the assembly and for the community as a whole. Her education on fish quality and participation in Rotary was commendable. City ManagerReport. Jim Huntstated one purchase order between $10,000 and $50,000 had been approved since the last council meeting: $33,434.00 to Moffatt and Nicholfor a crane design for the north dock at the Seward Marine Industrial Center (SMIC). Hunt noted council had a meeting tonight thatratified his declaration of a state of emergency due to heavy snowfalls in the last several days.Assistant City Manager Ron Longsaid the declaration openedup a list of potential resources for Seward and also gave the city the possibility of recovering funds for reimbursement. Administration reported they anticipated this weather system to be around for some time. Rain was expected later this week and that would add a lot of weight to the snow accumulated.They asked the public to please be aware of structures that could be compromised due to heavy snow loads. Staffwould try to get a list compiled of individuals who could provide snow removal services to the public.Crews had been working hard. Long emphasized there was a priority order of routes to clear. Hunt had been speaking to the borough about coordinating assets in anticipation of this declaration. Department of Transportation did not have assets to share and city crews were exhausted and equipment was breaking.He asked the community to please drive slowly and be aware of decreased visibility. Long stated he had participated in several meetings regarding the Lowell Canyon Tunnel and felt it was the most positive effort from the Army Corps of Engineers that he could recall. Hunt added the Corps identified Lowell Canyon as the biggest threat in the state right now. 26 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page In response to Bardarson, Long stated the city was preparing to put out to bid several foreclosed properties that had been remitted tothe city.Thecityhad to compile all expenses in obtaining ownership of the land first to ensure the city recovered the funds spent.Administration intended to put them out as individual parcels.Long believed they could put a performance clause on the properties, but it might complicate things. Given market forces, he felt confident that development would occur when sold. Squires wanted the public to be aware that they should parallel park on Fourth Avenue and not diagonally when street crews were trying to clear snowand roadways were narrower. In response to Squires, Long stated the City Hall elevator had major electrical problems and needed replacement. In the meantime, the staff was trying to make alternative adjustments to those who needed services from upstairs. Public Works Director Doug Schoesslersaid the elevator itself was not in compliance with the Americans with Disabilities Act(ADA).The unit needed new controls and electronics.Hunt added if someone came in and needed assistance to please contact the utility counter. Other Reports, Announcements and Presentations Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Report. Bardarson The presenterswere unable to attend due to weather and would be put on the following agenda. Report on the Kenai Peninsula Economic Development District Industry Outlook Forum by Council Member Altermatt. PUBLIC HEARINGS Ordinance 2017-001, Amending Seward City Code 7.10.320 (J) (2), Reserved Moorage, Duration, Death - Removing “Annual” From The Term “Annual Moorage Fee”. Motion (Keil/McClure) Enact Ordinance 2017-001 Harbormaster NormRegissaid this ordinance was a housekeeping measure, removing the term “annual moorage” which was no longer a current term. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion Passed Unanimous , Recommending The 2017 Harbor Tariff Be Amended By Eliminating Resolution 2017-004 The 60 Foot Waitlist. Motion (Keil/McClure) Approve Resolution 2017-004 27 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page Regis said this list had not moved since 2012. By adjusting the sizing of the waitlists, it would help more people to obtain a boat slip. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Brandii Holmdahlsaid her husband was a commercial fisherman and intended to keep his vessel in Seward. There were no spaces available so he took it back to Seattle, and Holmdahl noted there were many people wanting to come to Seward but could not because of how the tariff was currently worded. She thought this change would help bring people to Seward. No one else appeared to address the Council and the public hearing was closed. Motion Passed Unanimous UNFINISHED BUSINESS –None Ordinance 2016-009, Amending Seward City Code 15.10.220 Development Requirements – Notes, To Allow The Minimum Lot Size Platting Of 3,000 Square Feet And Clarification Of Lot Size For Duplex Development.(This ordinance had a public hearing and was amended at the January 9, 2017 meeting, and is coming for an additional public hearing and enactment on January 23, 2017. Original motion to enact was made by Casagranda and seconded by McClure). Motion (Casagranda/McClure) Enact Ordinance 2016-009 Made January 9, 2017 Long added legal research had been done to determine if this needed to go back to the Planning and Zoning Commission.The original direction to the Planning and Zoning Commission to look at the allowance of more 3,000 square foot lots was broad in scope. Staff did not feel the amendments council made at the last meeting on this ordinance warranted further review. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Nicole Lawrenceof Seward Properties voiced her support for this proposal and stated opening up these lots for single family residences was a good idea.It provided homes in the under $200,000range which were more affordable and good for long term economic development.It also added more utilities and it would be great for newer buildings in town. Carol Griswoldhoped council recognized she was very passionate about Seward. She emphasized she wanted what was best for Seward.Griswold was pursuing this issue since council directed the Planning and Zoning Commission to allow for more 3,000square foot lots.She had tried to contact all of them through email but had received very little response back.It was difficult to pin down why they wanted to increase density in Seward, especially in the downtown area.They had an ordinance that promotedand protected Seward historic landscaping, which was an element that made Sewardcharming and attractive.Griswoldsaid council had to look broader, they could cram more people in Seward and increase density, but she didn’t think that was where Seward would want to go. 28 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page She didn’t think this would provide for younger adults to afford homesand feared most of these smaller lots would flip for nightly lodging which was not a solution. She saw this as the antithesis of why she liked Seward. CindyClocksaid she submitted a letter from the board in support of this ordinance and noted there was a housing shortagein Seward.She felt enacting this ordinance was a good thing, and the Chamber of Commerce supported this ordinance. No one else appeared to address the Council and the public hearing was closed. In response to Squires, Long stated parking requirements were associated with lots in the Central Business District.Squires agreed with some of Griswold’s comments tonight and some of the comments made at the Planning and Zoning Commission meetings.He didn’t like crowding houses and was not in favor of this ordinance.There was a lot of public sentiment against this. Hunt added this wasdriven by public inputand there were lots in town that could not be built on right now as the code was currently written. Keil said a lot of people were moving into smaller homes, and this was part of the original townsite plat.It gave people the ability to develop land and keep people in Seward. Motion Passed Yes:Altermatt, Keil, Slater, McClure, Bardarson No:Squires NEW BUSINESS Resolution 2017-006, Approving Amendments To The Co-Applicant Agreement Between The Seward Community Health Center, Inc. And The City Of Seward. Motion (Keil/McClure) Approve Resolution 2017-006 Squiresstated the initial agreement allowed the employees of the Seward Community Health Center (SCHC) to be considered City of Seward employees for a three year period. He asked how long would they be considered employees. Keil thought it would be concurrent with the grant periodfor the center, which was granted every three years. Hunt said there was no financial harm to the cityto include the staff of the SCHC in this manner, it was for health benefits only and more members helped the city’s insurance pool.At this point the SCHC paid for all of their payroll, benefits, and healthcarecosts. He echoed this agreement ran concurrently along with the grant period, like Keil said. Finance Director Kris Erchinger reminded Squires these employees did not participate in the Alaska Public Employees’ Retirement System (PERS). The only benefit was access of the city’s health insurance pool, which required them to be considered city employees.She said the SCHC was 29 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page under a public entity model that required the city and SCHC be partners in the operations of the clinic. If and when the clinic should break away from the city, they would not be city employees. Motion Passed Unanimous Other New Business Items Discussion of scheduling work sessions on city projects and goals. (Bardarson and Squires) Adraft list of potential city projects was presented to the council.Bardarson wanted to add ground transportation for ambulance services;she felt that was something they needed to keep working on. Administration requested the animal shelter and City Hall elevator also be added. Council scheduled a work session to refine a list of city goals for March 21, 2017 at 5:00 p.m. Appoint a council member to tally evaluations for City Manager, City Clerk and City Attorney.The Mayor appointed Vice Mayor Keil. Schedule a work session to continue review of draft evaluations for City Attorney, City Clerk, and City Manager,if needed.Council scheduled another work session for January 31, 2017 at 5:00 p.m. Council scheduled a work session for the automated meter exchange project for February 6, 2017 at 5:00 p.m. INFORMATIONAL ITEMS AND REPORTS November Financial Reports for the City of Seward and Providence Seward Medical and Care Center. COUNCIL COMMENTS McClurethanked the public for their compliments on how the city had handled the storm. She congratulated Marc Swanson and Heather McClain.McClure noted the Kenai Mountains- Turnagain Arm National HeritageArea awarded about $14,000 in grants to the city to replace historical signs.She promoted some free things to do in Seward, such as free walking at AVTEC and joining the community choir. Squires commended Public Works and city staff for helping with the snow removal.He hoped the state was coordinating with the city about snow removal on the Third Avenue sidewalks and hoped the city could clear the sidewalks on Fourth Avenue as well. Keilwas interested in Bennet’s comments tonight regarding hempproduction. Shenoted the Senior Center was helpful in finding people to shovel driveways for those who were unable to.With the heavy rains coming she feared for peoples’ roofs.Keil was pleased to see the peaceful Women’s March that happened this weekend, despite the weather. 30 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page Bardarsonhoped everyone enjoyed the Polar Bear Jump Off Festival this weekend and thanked all volunteers and participants.The SCHC was having their first healthy eating potluck contest.She asked that the community please be safe and help theirneighbors.Bardarson encouraged the public to slow down and watch the intersections due to limited visibility.She noted the Seward International Friendship Association (SIFA) was really important for Seward to allow a cultural exchange between Seward andJapan.She encouraged people to apply for the association and youth to apply for the exchange program. Slatercongratulated Swanson and McClain and thanked McClain for making the trip from Juneau to come tonight.He thanked the snow removers who had been working so hard.Slater asked the public to please be safe and commented that Facebook was a great venue to request help. Altermattechoed Keil’s comments ona successful march on Saturday for citizens to exercise their freedom of expression.She was happy to see Jack Bennet here tonight and felt it would be worthwhile for him to come for a lengthier presentation.Bennet spoke at the Kenai Peninsula Economic Development District’s Industry Outlook Forum and would be speaking at Rotary soon. His company was looking for places to grow and manufacture, and perhaps SMIC could be an ideal location. Last week Assistant City Manager Ron Long gave a “State of the City” presentation at Rotary, and thought it should come to council.Altermatt heard on the news that the railroad was changing their lease policies to 95 years. Long thanked the city departments of Public Works, Parks and Recreation, Harbor, and generally people helping people in this extreme winter storm. Huntthanked city crews for their hard work.He noted the city submitted a request for funds to initiate a study on Lowell Point Road. Hunt forwarded this request to state legislators and the Commissioner of the Department of Transportation. CITIZEN COMMENTS Jackie Wildethanked all council and administration for multiple reasons.Her children want to come back to Seward and build homes. She felt council enactment of Ordinance 2016-009 would help that.Wilde said her kids were proud to say they were from Seward. She recently lost her mother to cancer, and noted the Polar Bear Jump Off Festival had raised over $50,000 this year.Wilde encouraged everyone to support and thank the jumpers and volunteers for this worthy cause of cancer research. Kelley Lanethanked council for approving the smallerlot sizes ordinance. It was functional and realistic, and she was grateful for the enactment tonight.She thanked the road crews for their hard work in the storm. Bob Shafersaid Sunday he was watching football and heard many comments on citizens of Seward helping each other out of the ditch and they were very complimentary of the Public Works crew in their efforts to clear the roads. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 31 City of Seward, AlaskaCity Council Minutes January 23, 2017 Volume 40, Page Keilthanked Jackie Wilde for her comments tonight. She was sorry for her loss. ADJOURNMENT The meeting was adjourned at 9:25 p.m. ____________________________________ ____________________________________ Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) 32 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page CALL TO ORDER The February 13, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Dave Squires Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Will Earnhart, City Attorney Absent – Slater CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lila Hurst said she was in attendance tonight representing the Seward Animal Shelter and on behalf of many citizens who were all excited about the attention and graciousness of appropriating funds to improve the existing shelter.She handed out a report regarding the emergent needs of the facility. She was proud that council was considering this action. Daniel Adamsworked for Sources of Strength and wasapproached by Seward Prevention Coalition on a program to be implemented at the school on suicide prevention. He wanted council to be aware and participate if the possibility arose.This program was being conducted on the middle school and high schoollevel.Adams praised the coalition for doing a great job in bringing programs like this to Seward. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Keil added the non-objection to renewal of liquor licenses for Woody’s Thai Kitchen, Christo’s Palace, Tony’s Bar, and Tony’s Liquor Store to the consent agenda.Bardarson handed the gavel to 33 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page Keil and noted a potential conflict of interest as she owned the building occupiedby Woody’s Thai Kitchen.Keil ruled a conflict did not exist and there was no objectionfrom council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Non-Objection to the Liquor License renewal for Woody’s Thai Kitchen #5239. Non-Objection to the Liquor License renewal for Christo’s Palace #822. Non-Objection to the Liquor License renewal for Tony’s Bar #1153. Non-Objection to the Liquor License renewal for Tony’s Liquor Store #1154. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards – None City ManagerReport. Jim Huntnoted two purchase orders between $10,000 and $50,000 were approved by him since the last meeting: ·$34,226 to Moffatt & Nichol for crane design, bid and construction services ·$18,500 to Harmon Construction to install two steel poles for the Electric Department In response to Keil, Long noted the Finance Department received the Government Finance Officer Association’s Certificate of Achievement for Excellence in Financial Reporting. In response to Casagranda, Long stated the backstop on the Little League field collapsed.He noted it had collapsed beforeas well.Long noted budgets had been cut in this department. At the time of the collapse, staff was responding to the severe winter storm and they were working under an emergency declarationand there were higher priorities. City Attorney Report.Will Earnhartsaid in the Orion litigation, Orion got their automatic extension on their brief.He worked with administration on leases, contracts, employment matters, and records retention policies. He complimented the city for giving ice grippers to all employees and being proactive in avoiding accidents. Other Reports, Announcements and Presentations Prince William Sound Regional Citizens Advisory Council (PWSRCAC) Report. City of Seward Representative Orson Smith introduced himself and noted a brief history of the PWSRCAC.Smith introduced Lisa Matlock who briefed the council on some recent state changes that affected Seward.There were changes proposed in area oil spill planningto create four 34 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page large subareas instead of the current ten areaswithin the State of Alaska. Matlock expressed concern with combining so many areas of Alaska into onesubarea. Another change proposed was regarding dispersant avoidance areas, in creating a preauthorization area which made a less comprehensive process to allow chemical dispersant in the event of an oil spill.The transfer of tug and barge marine services contract from Crowley Marine Corporation to Edison Chouest Offshorewas another change. Matlock stated the PWSRCAC was looking at the equipment coming in and thought it was as good or better than the current equipment and they hoped Edison Chouest would focus on training personnel with experience in Alaska. PUBLIC HEARINGS– None UNFINISHED BUSINESS –None NEW BUSINESS Resolution 2017-010, For Seward Animal Shelter Improvements, In An Amount Not To Exceed $20,000, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2017-010 Huntstated funding for improvements were in response to the public and council recommendations to make some necessary repairs for the facility and try to raise the level of care for the shelter.He hoped to identify a new site for anew shelter in the near future, but in the meantime the city needed to provide some improvements to the current shelter. In response to Squires, Police Chief Tom Clemons said security camera monitoring was planned to take place at the shelter. Hunt added he would see if it was viableto have round the clock monitoring at police dispatch. McClurenoted council received about 30 support emails today from the public.She appreciated the public support and for reaching out. Casagranda said this resolution didn’t specify installing a bathroom. Long said they were trying to go from what they were told from users and the public.They may have to come back to council more funds if needed. Altermatt was curious about if the animal shelter took care of animals outside city limits. Long said they couldn’t use city staff to respond to calls outside the city, but they cared about all animals in the area. The borough could only adopt an additional authority if approved by the voters. Altermatt hoped they could have a more permanent structure in the future and perhaps include the borough somehow. Motion Passed Unanimous , Entering Into A Sole Source Agreement With National Metering Resolution 2017-011 Technical Services To Exchange All Electrical Meters In The Seward Electrical Service Area 35 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page And Perform Related Tasks, In An Amount Not To Exceed $178,684, And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2017-011 Long stated this was the first part of the meter exchange project explained to council last week in their work session. Electric Utility Manager John Foutz gave a brief summary of what was discussed at the work session.Kodiak Electric switched out their metersand donated their electric meters to the city. The city inherited 5,000 meters which had many more capabilities than the city’s current meters. Foutz stated this inheritance saved the city at least $300,000. The city intended to replace all meters on the electrical system.He explained the advantages of this upgradeand noted this resolution approved a contract that would switch out all electric meters in the Seward Electrical Service Area. The advantages of hiring a company for this service would allow for a much quicker process, which was planned for one month, in June of this year. The city intended to use the refund check from Chugach Capital credits, which would eliminate passing on any costs to the customer. McClure noted this covered everywhere that had electrical in the area, not just the city limits. Motion to Amend (Bardarson/Keil) Amend Resolution 2017-011 by striking “Automatic Meter Reading (AMR) meters” and replacing with “Electronic meters” Casagranda noted for the record she had family that held the current meter reading contract with thecity. Motion to Amend Passed Unanimous Motion to Amend (Casagranda/Squires) Amend Resolution 2017-011,in the titleand Section 3: striking $178,684 and replacing with $162,440, and in Section 3: striking “…, consisting of a base bid of $162,440 plus a contingency of $16,244,…” Long noted the contingency may not necessarily be going to the contractor, it may be an additional internal cost of the project.Allowingfor thistype of contingency would keep the project going without causing any delays in having to go back to the City Council. Motion to Amend Failed Yes: Casagranda No: Squires, Altermatt, McClure, Keil, Bardarson Altermatt appreciated Casagranda’s efforts.She did not want this project to impact the citizens. It was important that as she voted for this, it was under the understanding that this would not come to the citizens as an additional cost. 36 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page Main Motion Passed Unanimous Other New Business Items Schedule a joint work session with the Planning and Zoning Commission, the Port and Commerce Advisory Board, and the Historic Preservation Commission to review annual priorities.Councilscheduled the work session for March 6, 2017 for the following times: 5:15 p.m. – Planning and Zoning Commission, 5:45 p.m. –Portand Commerce Advisory Board, 6:15 p.m. – Historic Preservation Commission. th Discussion on possible celebration ideas for the 50 Anniversary of Sister City with Obihiro, Japan in 2018. Council requested this item come back on the next agenda to give members a chance to think of possible ideas. INFORMATIONAL ITEMS AND REPORTS Historic Preservation Commission Report to City Council. COUNCIL COMMENTS Keilthanked the public for their input on the animal shelter and thanked Lila Hurst for her advocacy of animal welfare. McClurewas pleased about the animal shelter funds appropriated tonight.She thanked the gentleman who spoke on suicide prevention.The annual science bowl was coming up this weekend at the high school.It was an interesting competition with kids from all over the state. She reported that tomorrow night the assembly would be choosing Assembly Member Blaine Gilman’s replacement out of four applicants.The deadline to apply for Brandii Holmdahl’s seat was February 23, 2017. McClure encouraged people to use their ice grippers when they could. Casagrandawished everyone a Happy Valentine’s Day. Altermattcongratulated the Alaska SeaLife Center on a successful gala which raised over $55,000.She thanked the snow removal crew and stated they were doing a great job.Altermatt thanked the public who made comments on the animal shelter.She stated she would be gone for the last meeting in February. Bardarson thanked Lila Hurstand everyone at the animal shelter for their many hours of service. She thanked all the volunteers and participants of the Polar Bear Jump. She was sorrythe roads were so poor this year, but it was a great event nonetheless.Bardarson thanked the road crews for their work and cautioned everyone to be careful around town. Longsaid the Alaska SeaLife Center Gala was a great event and it was nice to see Phyllis Shoemaker receive the Marine Science Outreach Award.He wished everyone a Happy Valentine’s Day. 37 City of Seward, AlaskaCity Council Minutes February 13,2017 Volume 40, Page Huntadded they were working with the clerk on what they could do to update the current audio for the broadcast system. McClure noted there were a lot of moose in town and to be aware and careful. CITIZEN COMMENTS John French addressed some of the concerns regarding oil spill prevention requirements. He noted there could be more than one state representative regarding regulation mandates.He thought the city needed to keep their eyes and ears open regarding any federal changes. Lila Hurstsaid the prioritylist provided to council noted the need for a bathroom at the animal shelter.Hurst stated staff wanted more care and attention to go towards improvements for the animals, but she was also advocating for a restroom at the facilityfor the staff. COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS– None EXECUTIVE SESSION Motion (Keil/Altermatt) Go Into Executive Session to evaluate the City Attorney The City Attorney was invited to attend the executive session. Motion Passed Unanimous Council went into Executive Session at 8:25 p.m. Council came out of Executive Session at 9:30 p.m. ADJOURNMENT The meeting was adjourned at 9:30 p.m. ____________________________________ ____________________________________ Johanna Kinney, CMC Jean Bardarson City Clerk Mayor (City Seal) 38 MEMO Meeting Date:February 27, 2017 From: Johanna Kinney, City Clerk th Agenda Item:Discussion on celebrating 50Anniversary of Sister City Relationship with Obihiro, Japan BACKGROUND & JUSTIFICATION: Obihiro, Japan has been Seward’s Sister City since 1968. The two cities have participated in a student exchange since 1973. Seward and Obihiro exchange correspondence each year, as well as trophies for our respective community events. In 2002, at the request of our Sister City, Seward sent a 26 person delegation to Obihiro to celebrate th their 120 Anniversary as a city. In 2003, Seward invited delegations from Obihiro and Port City th Kushiro, Japan to celebrate Seward’s 100Anniversary as a city. In 2012 and 2013, the two cities again participated in a delegation exchange to celebrate Seward and Obihiro’s respective city anniversaries. In 2013 and 2014, Seward and Obihiro participated in a mural exchange to commemorate the Sister City relationship. In January 2017, the City of Obihiro contacted the City Clerk’s Office, asking if the City of Seward th would like to participate in some kind of celebration to commemorate the 50Anniversary of the Sister City friendship of Seward and Obihiro in 2018. The City Clerk’s Office has received some possible ideas from our Sister City. We have reached out to our contact in Obihiro to get an idea of size and scope of a potential celebration, and hope to report any findings at this meeting. At the F ebruary 13, 2017 meeting, council requested the City Clerk contact the Seward International Friendship Association to have them weigh in on any possible ideas. SIFA has responded they are willing to help, but did not have any suggestions at this time. Some ideas that have been suggested by Obihiro areattached, with pros and cons associated with them. RECOMMENDATION: Discuss if the city should participate in some kind of celebration with the City of Obihiro, Japan, and direct the City Clerk to craft a response to the invitation based on the wishesof the City Council. Continue to craft ideas of ways to celebrate this anniversary, and consider budgeting funds in the 2018 City Council Budget. 39 Other Suggestion: Make custom sister-city happi coats (loose and light "coat" that are traditionally worn during festivals) Other Timing Could plan alternative activities for those who want to go to Seward, but aren't quite ready to go to sea.End of Oct/early NovEnd of SeptemberMid-August Have to find runnersHotels might be hard to Team of 5 needed to pull the Finding people who want to HotNeed to figure out timing Not as much exposure as the TimingCons September? Before it gets too cold, but able to see the lightsLate AugustSummerSummerSummer/Fall (Fishing seasons?)Summerreservesled (+1 woman to ride the sled)pull a 1 ton sled…with the high schoolersevents Can get expensive quicklyMore Transportation=more time, money, 50th Anniversary should be mainly about If someone wins, tax nightmareSafety concerns if anything happens out Obtaining permits etc. ahead of timeIs it enough for the 50th anniversary?Are people willing to go all the way to Is it enough for the 50th anniversary?Safety concernsCostly?Very weather-dependant Need to close down roads (not sure of all Enough for 50th? (Can be combined with Good PRComfortable time to visit (cool, leaves Good PRVery very unique eventMany other activities surrounding the Super fun timeGreat chance to experience Japanese Can cater to the visitor(s)'s wantsCan avoid the busier times of the year ConsPros enduranceSewardat seaSeward to clean up?of the work that goes into that)other activities)changing)evntculture 40 Explore different parts of AlaskaAttractive experience (northern Experience a very "Seward" eventTry fishing outside of JapanSimpleGives opportunity for those who SimpleAttractive to the inland people of Can serve as PR for the sister-cities Many can get involvedSimple and fun! ProsReason lights)were involved in the planning to actually see/feel the pieceObihiroactivitiesThis marathon doesn't get quite the number of international participants as more major and serious races, but the whole town is aware of it. Seward runners can visit and run with the locals. Very unique activity to Obihiro. One of our domestic sister-cities (Matsuzaki Town) sends a team every year as well. The entire city is out and about for the event. The weekend also includes the Kachimai Firework show, one of the most famous in all of Japan. No big race or competition to worry about. Can plan around each other's schedules. 2018 combined with other ideas. checking out UAF, which gives a special If planned during the right time, Obihiro sister-city of an Alaskan city. This can be visitors can see the northern lights when discounted tuition rate to students from a ReasonWhat Been sending trophies for years, so why not try it out?Maintain the symbols of our friendship, which are already in place. Have a simple friendly game.Try something a truly "Seward" activity, not during the derby.Great way to get the entire community involved!Hokkaido's last (half) marathon of the season. The city runs most of this event. Gets a lot of PR because it's the last race and since it happens around Halloween, a lot of runners dress up for the race.Obihiro has the only sled-pulling horse track in the world. Every year, the local chamber of commerce holds a weekend of races where instead of horses a group of humans pull the 1 ton sled! Obihiro's largest festival of the year. The exchange students have participated every year when they visit (this is when the golden pan is given out). Have adults experience the high schoolers' trip! It's been a while since we had adult visitors, so it might just be nice to have a group come! Seward 50th Anniversary Idea List (ENG)SEWARD Idea OBIHIRO Idea Fairbanks/Seward TourSilver Salmon Derby ParticipationMural/Obihiro Park Clean upSports Event (Softball?)Fishing CharterCommunity ParadeKaraoke PartyFood Valley MarathonBanei Horse Track "Ningen Banba"Summer Heigen FestivalJust visit! 41 42 March 2017April 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa March 2017 12341 5678910112345678 121314151617189101112131415 1920212223242516171819202122 26272829303123242526272829 30 SunMonTueWedThuFriSat Feb 262728Mar 1234 12:00pm 2:00p m PACAB WS followed by Mtg Feb 26 - Mar 4 567891011 5:15pm 5:45pm 7:00pm 10:30p CC & P&Z m CANCELED (Joint WS)P&Z Mtg (City Annex 5:45pm 6:15pm Building) CC & PACAB (Joint Work S Mar 5 - 11 6:15pm 6:45pm CC & HP (Joint WS) 12131415161718 7:00pm 10:30p12:00pm 2:00p10:00am 1:30p m CC Mtg m PACAB m HP WS (Chambers)Work Session(Chambers) (Chambers) Mar 12 - 18 19202122232425 5:00pm 8:30pm 6:30pm 10:00p City Council m HP Mtg & WS WS (Chambers) Mar 19 - 25 262728293031Apr 1 6:00pm 9:30pm Holiday (Offices P&Z WS (City Annex Building) 7:00pm 10:30p m CC Mtg (Chambers) Mar 26 - Apr 1 Nanci Richey12/22/2017 3:31 PM 43 April 2017May 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa April 2017 1123456 234567878910111213 910111213141514151617181920 1617181920212221222324252627 2324252627282928293031 30 SunMonTueWedThuFriSat Mar 262728293031Apr 1 Mar 26 - Apr 1 2345678 7:00pm 10:30p12:00pm 2:00p10:00am 1:30p m P&Z Mtg m PACAB m HP WS (City Annex Mtg(Chambers) Building) Apr 2 - 8 9101112131415 7:00pm 10:30p6:30pm 10:00p m CC Mtg m HP Mtg & (Chambers)WS (Chambers) Apr 9 - 15 16171819202122 1:00pm 11:00p12:00pm 2:00p m KPB m PACAB Assembly Work Session Meeting(Chambers) 6:00pm 9:30pm Apr 16 - 22 P&Z WS (City Annex Buildin 23242526272829 7:00pm 10:30p m CC Mtg (Chambers) Apr 23 - 29 30May 123456 Apr 30 - May 6 Nanci Richey12/9/2017 3:00 PM 44