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HomeMy WebLinkAbout07242017 City Council PacketFirst Annual AlaskamanExtreme Triathlon Race on July 15, 2017 Photos by Jim Hunt Monday, July 24, 2017 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} July 24, 2017 7:00 p.m. Council Chambers Jean Bardarson CALL TO ORDER Mayor PLEDGE OF ALLEGIANCE Term Expires 2017 ROLL CALL CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Keil THOSE ITEMSSCHEDULED FORPUBLIC HEARING Vice Mayor \[Thosewhohavesignedinwillbegiventhefirstopportunityto Term Expires 2018speak. Time is limited to 3minutesper speaker and 36 minutes total time for this agenda item.\] Ristine Casagranda APPROVAL OF AGENDA AND CONSENT AGENDA \[ApprovalofConsent Agenda passes all routine items indicated by Council Member asterisk(*). Consent Agendaitemsarenotconsideredseparately Term Expires 2018 unlessa council member so requests. In the event of such arequest, the item is returned to the RegularAgenda\] David Squires SPECIAL ORDERS, PRESENTATIONS AND REPORTS Council Member Term Expires 2017 Proclamationsand Awards – None ChamberofCommerceReport Sue McClure Borough Assembly Report CouncilMember CityManagerReport Term Expires 2017 OtherReportsand Presentations – None Deborah Altermatt PUBLIC HEARINGS– None Council Member Term Expires 2017 Erik Slater Council Member Term Expires 2018 James Hunt City Manager Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda July 24, 2017 Page 1 8.UNFINISHED BUSINESS– None 9.NEW BUSINESS A.Resolutions 1.Resolution 2017-039,Amending The 2017 50 Ton Travelift Budget To Perform Repairs In The Amount Of $18,274.44, And Appropriating Funds. 2.Resolution 2017-040,Authorizing The City Manager To Enter Into An Engineering Contract With Wince-Corthell-Bryson Consulting Engineers For Design And Management Of The Repair And Refurbishing Of The Lowell Canyon Water Storage Tanks In An Amount Not To Exceed $75,020, And Appropriating Funds. 2.Resolution 2017-041, Submitting A Proposition To The Qualified Voters At The October 3, 2017 Regular Municipal Election Which Would Amend The Seward City Charter, Section 3.1 And Section 3.2 To Elect Council Members And The Mayor To Three Year Terms. B.Other New Business Items *1. Approval of the July 10, 2017 Regular City Council Meeting Minutes. *2.Appoint Carl Hughesto the Port and Commerce Advisory Board with a term expiring July, 2020. 3.Schedule a work session to discuss 2017 goals for City Attorney, City Clerk, and City Manager. (Casagranda) 10.INFORMATIONAL ITEMS AND REPORTS(No Action Required) A.On-going City Project and Goal List. B.April 12, 2017 minutes from the Seward Community Health Center and City of Seward Coordinating Committee Meeting. (Keil) C.Commendation from Mayor Bardarson to Harper Harris, First Place winner of four year old girls Mini Mount Marathon Race. 11.COUNCIL COMMENTS 12.CITIZEN COMMENTS 13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14.ADJOURNMENT City of Seward, Alaska Council Agenda July 24, 2017 Page 2 3 4 5 6 Pavement Grinder at work nd Paving 2Street near Adams 7 8 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2017 50-TONTRAVELIFTBUDGET TO PERFORM REPAIRS IN THE AMOUNT OF $18,274.44, AND APPROPRIATING FUNDS WHEREAS,the Seward Small Boat Harbor Enterprise fund 2017budget was approved by Council in Resolution 2015-093 and included $2,000 for contracted servicesfor the 50-ton Travelift; and WHEREAS,the Seward Boat Harbor has experiencedsome unexpected control valve failures; and WHEREAS,these unforeseen control valve failuresrequire immediate repairs and the 2017 50-ton travelift budget does not have enough funds to cover the replacement of the control valves; and WHEREAS,the Seward Harbor is requesting additional funding in the amount of $18,274.44from the Motor Pool Fund, to cover the repair costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The 2017Budget is hereby amended to appropriate funding in the amount of $18,274.44from the Motor Pool Fund reserves account no. 03000-0000-3071-11000to the 201750- ton Travelift budget account no. 11000-2004-8103. Section 2.This resolution shall take effect immediately upon its adoption. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24day of July, 2017. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 9 CITY OF SEWARD, ALASKA RESOLUTION 2017-039 ____________________________ AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Johanna Kinney, MMC City Clerk (City Seal) 10 11 QUOTATION Kendrick Equipment (USA), LLC 1609 Central Ave South, Unit# 20 Kent, Wa., 98032 Tel.# 1.866.744.9921 Fax.# 604.940.9912 2017/06/27 SOLD TO:QUOTATION NUMBER City of SewardJune 27, 2017 DATE P.O. Box 167 Norm PURCHASE ORDER NO. Seward, Alaska Net on Receipt TERMS 99664 Greg Waller SALES PERSON Gig Harbor F.O.B. SHIPPED TO: City of Seward th 1300 4 Ave. Seward, Alaska Norm 99664 Tel# 907-224-3138 Fax#907-224-7187 QTYDESCRIPTIONPRICEAMOUNT Marine Travelift, 50 BFMII, s/n# 3258-0406 1903570 Salami/VOAC, Retro Kit12783.1812783.18 One time discount (7.5%)-958.74 Inbound Freight (TBD) 30Labor for Factory trained Kendrick Technicians135.004050.00 Travel to Seward Remove old control valve for hoists, block adjust and steering. Install new style VOAC valve. Replumb valve. Replaced wiring harness for valve. Run test. Travel back to Woodinville (Labor May Vary) 1Hotel/ Perdiem (May Vary)1000.001000.00 1Airfare/ Car Rental (may Vary)1400.001400.00 UBI# 602-721-317 SUB TOTAL$18,274.44 TOTAL DUE$18,274.44 US DOLLARS THANK YOU FOR YOUR BUSINESS! 12 M 11055 ALT. E 4-07-16 PAGE 1 OF 2 50 BFMII903472 13 VOAC VALVE PLATE M 11055 BLOCK ADJUST CIRCUIT, R/C, M 11055 ALT. E 4-07-16 PAGE 2 OF 2 50 BFMII903472 14 VOAC VALVE PLATE M 11055 BLOCK ADJUST CIRCUIT, R/C, 15 16 17 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ENGINEERING CONTRACT WITH WINCE-CORTHELL-BRYSON CONSULTING ENGINEERS FOR DESIGN AND MANAGEMENT OF THE REPAIR AND REFURBISHING OF THE LOWELL CANYON WATER STORAGE TANKSIN AN AMOUNT NOT TO EXCEED $75,020, AND APPROPRIATING FUNDS WHEREAS, the Lowell Canyon water storage tanks are essential to the water supply for the City of Seward; and WHEREAS, a 2011 engineering survey byWince-Corthell-Bryson Consulting Engineers showed the 400,000-gallon tank was in disrepair and recommended the interior and exterior of the tank be recoated; and WHEREAS, the same survey recommended that the 200,000-gallon tank be taken out of service; and WHEREAS,the State of Alaska has provided grant funds for refurbishing the Lowell Canyon water tanks including engineering, contracting and administration for up to $575,000; and WHEREAS, pursuant to the grant agreement, these funds must be used by June 30, 2018; and WHEREAS, aRequest For Proposals for engineering services to design, permit, and provide contract administration support for the Lowell Canyon water tank refurbishment was issued on June 19, 2017, with only one responsive bidder, Wince-Corthell-Bryson Consulting Engineers. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKAthat: Section 1.It is in the public interest for the City of Seward to contract with Wince-Corthell- Bryson Consulting Engineers, an engineering firm familiar with the Lowell Canyon water tanks and the only responsive bidder, to immediately start performing engineering services for this project. Section 2. The City Manager is authorized to enter into a contract with Wince-Corthell- Bryson Consulting Engineersfor a total sum not to exceed $75,020, for engineering services on materially the same terms as in the Professional Services Agreement attached as Exhibit A. Section 3. Funding in theamount of $75,020 is hereby appropriated from State grant funds account no. 17331-0000-5922 to contracted services account no. 17331-0000-7009. 18 CITY OF SEWARD, ALASKA RESOLUTION 2017-040 ___________________________ Section 4. This resolution shall take effect immediately upon approval. th PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24 day of July, 2017. THE CITY OF SEWARD, ALASKA ___________________________________ Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Johanna Kinney, MMC City Clerk (City Seal) 19 20 21 PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYON WATER STORAGE TANKS This Agreement, between the City of Seward, an Alaska home rule municipal corporation (“City”), and Engineering Consultants of Alaska, APC, d/b/a Wince-Corthell- Bryson Consulting Engineers (“Engineer”), is effective July 25, 2017 for the provision of professional engineering services. Notice shall be given to the Designated Representative of the contracting parties as follows: James Hunt, City Manager City of Seward, Alaska P. O. Box 167 Seward, Alaska 99664 Casey Madden, P.E. Engineering Consultants ofAlaska, APC d/b/a Wince-Corthell-Bryson Consulting Engineers P.O. Box 1041 Kenai, Alaska 99611 1.SCOPE OF WORK 1.1PURPOSE OF AGREEMENT. The City seeks to retain engineering services related to the following project: Engineering Services for the repair and refurbishing of the Lowell Canyon Water storage tanks, as more particularly described in the City of Seward RFP dated June 19, 2017, attached Exhibit 1. The services provided by the Engineer will consist of planning, providing specifications, permitting, and preparing contract documents to bid the refurbishment of the 400,000gallon tank and demolition of the 200,000 gallon tank, including design cost estimating, and project management support as described in the above-mentioned RFP and Engineer's responsive bid. 2.GENERAL PROVISIONS 2.1DEFINITIONS. The following terms shall have the meanings as defined below. 2.1.1“Agreement” means this Agreement, including all amendments, modifications, and supplements hereto and any appendices, exhibits, or schedules to PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 1 of 13 507486\\1002\\00629277 22 same, and refers to this Agreement as it may be in effect at the time such reference becomes operative. Together the documents form an agreement which represents the entire and integrated agreement between the parties hereto, and supersedes prior negotiations or agreements, either written or oral. This Agreement is entered into solely for the purpose of the Project. 2.1.2“Contract Documents” means and consists of (i) this Agreement signed by City and Engineer; (ii) Alaska Department of Labor and Workforce Development Pamphlet 600, which is incorporated herein as though fully set forth herein; (iii) all exhibits and schedules to this Agreement; and (iv) all change orders for changes in the Work issued after the execution of this Agreement. 2.1.3“City’s Representative” meansMr. Doug Schoessler, Public Works Director; City Manager; or the City Manager’s designee. 2.1.4“Work” means all labor, materials, equipment and services provided by Engineer to fulfill Engineer’s obligations. 3.ENGINEER’S RESPONSIBILTIES 3.1ENGINEERING SERVICES. Engineer shall be responsible for procuring engineering, planning, consulting, and design (collectively “Engineering”) of the Work described in the Task Orders and Contract Documents. Engineer shall exercise reasonable skill and judgment in the performance of the Work. 3.1.1Engineer shall be responsible for taking and verifying field dimensions, providing tests, ordering materials, and all other actions as required to perform this Agreement. 3.1.2Engineer shall submit for City’s written approval Drawings and Specifications based on the Contract Documents. Drawings and Specifications shall set forth in detail the requirements for construction of the Work, and shall be based upon codes, laws or regulations enacted at the time of their preparation. 3.2SAFETY, LEGAL COMPLIANCE, AND RECORDKEEPING. Engineer shall take necessary precautions for the safety of its employees on the Project. Engineer shall not, however, be responsible for the elimination or abatement of safety hazards created or otherwise resulting fromthe work of City or its agents. 3.2.1Engineer shall give adequate notices to authorities pertaining to its Work, and shall secure and pay for all permits, fees, assessments, inspections, and taxes necessary to complete the Work. Engineer shall comply with all laws and ordinances legally enacted at the date of execution of the Agreement which govern proper performance of the Work. PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 2 of 13 507486\\1002\\00629277 23 3.2.2To the extent that Engineer retains or contracts with any mechanic or laborer during the Work, Engineer will comply with the Alaska Prevailing Wage Act, AS 36.05.005 et seq., and will pay any mechanic or laborer, including apprentices and trainees, the full amount of wages required under the Act. In the event that Engineer enters into contracts with Subcontractors for the provision of work by mechanics or laborers, Engineer will require the Subcontractor to pay its mechanics and laborers according to the terms of the Act. 3.2.3Engineer shall maintain insurance policies as described in Article9. 3.2.4Engineer shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. City shall be afforded access to all Engineer’s records, books, correspondence, instructions, drawings, schedules, receipts, vouchers, memoranda, and similar data relating to Change Order work performed on the basis of actual cost. Engineer shall preserve all such records for a period of three years following final payment. 4.CITY’S RESPONSIBILITIES 4.1INFORMATION. City shall provide information in a timely manner regarding requirements for each Task Order. Engineer shall be entitled to rely on the completeness and accuracy of information provided by City. City shall provide all necessary information describing the physical characteristics of the site, including surveys, site evaluations, legal descriptions, existing conditions, subsurface and environmental studies, reports, and investigations. 4.2RESPONSIBILITIES DURING THEWORK 4.2.1City shall review and approve further development of the drawings and specifications as set forth in Article 3. 4.2.2City shall review the Schedule of Work and timely respond to City’s obligations. 4.2.3If City becomes aware of any error, omission, or failure to meet the requirements of the Contract Documents, or any fault or defect in the Work, City shall give prompt notice to Engineer. 4.2.4City shall have no contractual obligations to any Subcontractors or suppliers. 4.2.5Where the Engineer’s work involves a project for construction, City shall provide insurance for the project as provided in Article 9. 4.3CITY’S DESIGNATED REPRESENTATIVE. City’s Designated Representative shall be fully acquainted with the Project, shall furnish information and PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 3 of 13 507486\\1002\\00629277 24 services required of City pursuant to Paragraph 4.1so as not to delay Engineer’s Work, and shall have authority to bind City in all matters requiring City’s approval, authorization, or written notice. 5.SUBCONTRACTORS TO ENGINEER 5.1SUBCONTRACTORS. Work not performed by Engineer with its own resources shall be performed by Subcontractors. 5.1.1Engineer shall not retain any Subcontractor to whom City has a reasonable and timely objection, provided that City agrees to increase the Contract Price for any additional costs incurred by Engineer as a result of such objection. 5.1.2Engineer shall be wholly responsible for the management of its Subcontractors in the performance of their work. 6.CONTRACT TIME 6.1COMMENCEMENT. The Work shall commence upon the date of receipt of a written Notice to Proceed by the Engineer. 6.2CONTRACT TERM. The term of this Agreement shall be until completed or otherwise legally terminated. 6.3Time is of the essence in this agreement. 6.3.1If Engineer is delayed at any time in the progress of the Work by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond Engineer's control, the Contract Time will be extended by Change Order to the extent that: (1) the delay will prevent Engineer from achieving Substantial Completion within the Contract Time, and (2) the performance of the Work is not delayed by any other cause for which Engineer is not entitled to an extension inthe Contract Time under the Contract Documents. Adjustments to the Contract Time will be permitted for a delay only to the extent such delay (1) is not caused, or could not have been anticipated, by Engineer, (2) could not be limited or avoided by Engineer's timely notice to City of the delay, and (3) is of a duration not less than one day. 6.3.2Final inspection and acceptance by City’s Representative will not be made until all Work under this Agreement is completed. If unforeseeable causes beyond Engineer’s control, and without Engineer’s fault or negligence, delay progress of the Work, then Task Order Price and/or date of Task Order Completion shall be modified by Change Order as appropriate in accordance with the provisions of Article 8. PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 4 of 13 507486\\1002\\00629277 25 7.COMPENSATION OF ENGINEER 7.1CONTRACT SUM; PAYMENT. For and in consideration of Engineer's performance of the Work, Engineer will receive: payment by unit price and actual quantities of work and materials provided in accordance with the bid prices in the attached Exhibit 2 (task estimate) and a Total Cost not to Exceed $75,020, and any authorized adjustments for additional work not anticipated by this contract. City’s payment obligation will be subject to: 7.1.1A reduction by any amount owed by Engineer to City at the time payment of the Contract Sum is due; or 7.1.2Additions and/or deletions by Change Order. 7.2ENGINEER’S INVOICES. Engineer will submit a single final invoice within thirty (30)days of the completion of Work. 7.3REVIEW OF ENGINEER’S INVOICES. City's Representative will, within fifteen (15) days after receipt of any Engineer's invoice, approve payment for such amount as City's Representative determines is properly due, and notifyEngineer in writing of the reasons for any withholding of payment in whole or in part. 7.4PAYMENT BY ENGINEER 7.4.1Engineer will promptly pay each person who supplies labor or materials to Engineer upon receipt of payment from City, out of the amount paid to Engineer. 7.4.2City will have no responsibility for the payment of money to a person or entity who supplies labor or materials to Engineer. 7.4.3A payment, or partial or entire use or occupancy of the Work by City, will not constitute acceptance of any Work not in accordance with the requirements of the Contract Documents. 7.4.4If City is entitled to reimbursement or payment from Engineer under the Contract Documents, Engineer will make the payment promptly upon demand by City. Notwithstanding anything in the Contract Documents to the contrary, if Engineer fails promptly to make any payment due City, or City incurs costs and expenses to cure any default of Engineer or to correct defective Work, City will have an absolute right to offset the amount against the Contract Sum and may, in City's sole discretion, either (1)deduct an amount equal to the amount which is due City from any payment then or thereafter due Engineer from City, or (2) issue a written notice to Engineer reducing the Contract Sum by an amount equal to the amount which is due City. PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 5 of 13 507486\\1002\\00629277 26 7.5FINAL COMPLETION AND FINAL PAYMENT. Upon receipt of a final Application for Payment, City's Representative will determine whether the final work is acceptable to City. City may withhold from the final payment to Engineer any amount that City determines is necessary to render the Work acceptable to City under the Contract Documents. 8.CHANGES IN THE WORK 8.1CHANGE ORDERS. Changes in the Work which are within the general scope of this Agreement will be accomplished by Change Order, signed by both City and Engineer and stating the change and any adjustment in Task Order Price, Task Order Completion Date, and/or date of Substantial Completion. 8.2UNILATERAL CHANGE ORDER. In the event City and Engineer cannot agree as to the amount of adjustment in Task Order Price, City shall issue a written order adjusting the Task Order Price determined by the reasonable expense and/or savings in the performance of the Work resulting from the Change. If such a change results in a net increase in Task Order Price, City shall make a reasonable adjustment in Engineer’s overhead and profit. In the case of a net decrease in Task Order Price, City shall not make a reduction in overhead and profit. In the event of a disagreement between City and Engineer as to the amount of adjustment in Task Order Price, Engineer shall nonetheless continue to prosecute the Work. 8.3CHANGED CONDITIONS. If in the performance of the Work Engineer finds latent, concealed, or subsurface physical conditions which differ from the conditions Engineer reasonably anticipated, or if physical conditions are materially different from those normally encountered and generally recognized as inherent in the kind of work provided for in this Agreement, Engineer shall immediately notify City in writing of such changed condition. 8.3.1No adjustment in Task Order Price and/or Task Order Completion Date shall be claimed by Engineer due to changed conditions unless Engineer shall have timely notified City of the condition and made written request for such adjustment within three (3) days after such condition was encountered. 8.3.2Adjustments to the Task Order Price and/or Task Order Completion Date, if any, resulting from changed conditions shall be set forth in a Change Order pursuant to this Article. No such adjustments shall be made for any changes performed by Engineer that have not been ordered by City in writing. Engineer expressly agrees that this requirement cannot be waived. 8.4NOTICE REQUIREMENT. For any request for an adjustment of Task Order Price, Task Order Completion Date, and/or date of Substantial Completion, Engineer shall give City written notice of the request within twenty-one (21) days after the occurrence giving rise to the request or twenty-one (21) days after Engineer first recognized the condition giving rise to the claim, whichever is later. PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 6 of 13 507486\\1002\\00629277 27 8.5EMERGENCIES. In any emergency affecting the safety of persons and/or property, Engineer shall act, at its discretion, to prevent threatened damage, injury, or loss. If such an emergency is anticipated to result in a request for an increase in Task Order Price, Task Order Completion Date, and/or date of Substantial Completion, notice shall be given to City before proceeding with the Work. 9.INDEMNITY, INSURANCE, AND WAIVER OF SUBROGATION 9.1INDEMNITY.Engineer shall indemnify, defend, and hold harmless the City from and against any claim of, or liability for, negligent acts, errors, and omissions of Engineer under this Agreement. Engineer is not required to indemnify, defend, or hold harmless the City for a claim of, or liability for, the independent negligent acts, errors, and omissions of the City. If there is a claim of, or liability for, a joint negligent act, error, or omission of Engineer and the City, the indemnification, defense, and hold harmless obligation of this provision shall be apportioned on a comparative fault basis. In this provision, "Engineer" and "City" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions" means negligence other than in the City's selection, administration, monitoring, or controlling of Engineer, or in approving or accepting Engineer's work. 9.2ENGINEER’S INSURANCE 9.2.1Engineer will provide evidence of insurance with a carrier or carriers satisfactory to City covering injury to persons and/or property suffered by City or a third party as a result of operations by Engineer which arise both out of and during the course of this Agreement. This coverage will also provide protection against injuries to all employees of Engineer engaged in Work under this Agreement. The delivery to City of a written thirty (30)-day notice is required before cancellation of any coverage or reduction in any limits of liability. 9.2.2Engineer will maintain in force at all times during the performance of Work under this Agreement the following policies of insurance. Failure to maintain insurance may, at the option of City, be deemed Defective Work and remedied in accordance with the Contract Documents. Where specific limits and coverage are shown, it is understood that they will be the minimum acceptable. The requirements of this Paragraph will not limit the Engineer's responsibility to indemnify under Paragraph9.1. A.Comprehensive or Commercial General Liability Insurance: Engineer will provide and maintain either Comprehensive or Commercial General LiabilityInsurance to cover all operations by or on behalf of Engineer, and provide insurance for bodily injury and property damage liability including coverage for: premises and operations, products and completed operations, and personal injury liability. The minimum limits of liability will be: PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 7 of 13 507486\\1002\\00629277 28 (1)If Engineer carries a Comprehensive General Liability policy, the limits of liability will not be less than a Combined Single Limit for bodily injury, property damage and Personal Injury Liability of $1,000,000 each occurrence/$1,000,000 aggregate. (2)If Engineer carries a Commercial General Liability policy, the limits of liability will not be less than $1,000,000 each occurrence (Combined Single Limit for bodily injury and property damage), $1,000,000 for PersonalInjury Liability, $1,000,000 aggregate for Products-Completed Operations, and $1,000,000 general aggregate. B.Professional Liability Insurance: Engineer will provide and maintain professional liability insurance for claims arising from negligent performance of professional services under this Agreement and shallbe written for not less than $1,000,000 per claim/$1,000,000 aggregate, with such insurance maintained for a minimum of three years after the date of Task Order Completion. C.Workers’ Compensation Insurance: Engineer will provide and maintain, for all employees of Engineer engaged in work under this Agreement, Workers' Compensation insurance as required by AS 23.30.045, to include Employer's Liability Protection in the amount of $1,000,000 per person/ $1,000,000 per occurrence. D.Automobile Liability Insurance: Engineer will provide and maintain for all owned, hired and non-owned vehicles coverage in limits not less than the following: $1,000,000 each occurrence (Combined Single Limit for bodily injury and property damage). 9.2.3Certificates of Insurance acceptable to City will be filed with City. Certificates for all coverage will be provided before commencement of the Work. Each Certificate of Insurance will contain the following statement: "This is to certify that the policies described herein comply with all aspects of the insurance requirements of (Contract Name and Project Number)." Acceptance by City of a deficient Certificate of Insurance does not constitute a waiver of any requirement of insurance in the Contract Documents. A.Engineer’s insurance will be endorsed to provide that the insurers and underwriters on all policies waive their right of subrogation against City. Except for workers’ compensation coverage described at 10.2.2.3, City will benamed additional insured on all policies. 9.3CITY’S INSURANCE PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 8 of 13 507486\\1002\\00629277 29 9.3.1City shall be responsible for obtaining and maintaining its own liability insurance. Except as set forth below, insurance for claims arising out of the performance of this Agreement may be purchased and maintained at City’s discretion. 9.3.2In the event that Engineer’s Work involves projects for construction undertaken by City, City shall obtain and maintain Builder’s Risk insurance in a form acceptable to Engineer upon the entire project for the full cost of replacement at the time of any loss. The insurance shall include as named insureds City, Engineer, and any Architect/Engineers or Contractors. The insurance shall insure against loss from the perils of fire and extended coverage, and shall include “all risk” insurance for physical loss or damage, including without duplication of coverage: theft, vandalism, malicious mischief, transit, collapse, falsework, temporary buildings, debris removal, flood, earthquake, testing, and damages resulting from defective design, workmanship, or material. City shall increase limits of coverage, if necessary, to reflect estimated replacement cost. City shall be responsible for co-insurance penalties or deductibles. 9.4WAIVER OF SUBROGATION 9.4.1Engineer and City waiveall rights against each other, and any of their respective employees, agents, consultants, and Subcontractors, for damages caused by risks covered by insurance provided in Paragraph 9.2to the extent they are covered by that insurance, except such rights as they may have to the proceeds of such insurance held by Engineer or City as trustees. Engineer shall require similar waivers from any and all Contractors, and shall require each of them to include similar waivers in their subcontracts and consulting agreements. 9.4.2If the policies of insurance referred to in this Paragraph require an endorsement to provide for continued coverage where there is a waiver of subrogation, the holder of such policies will cause them to be so endorsed. 9.5SURVIVAL. Engineer's insurance and indemnity obligations hereunder will survive termination of this Agreement. 10.SUSPENSION OR TERMINATION OF AGREEMENT 10.1SUSPENSION FOR CITY’S CONVENIENCE. City may order Engineer in writing to suspend, delay, or interrupt all or part of the Work for such period of time as may be determined to be appropriate for the convenience of City. Adjustments caused by suspension, delay, or interruption shall be made in Task Order Price and/or Task Order Completion Date. No adjustment shall be made if Engineer is responsible for the suspension, delay, or interruption of the Work, or if another provision of this Agreement is applied to create an adjustment. 10.2TERMINATION FOR CITY’S CONVENIENCE. City may, at its sole and absolute discretion, terminate this Agreement for its own convenience. If City so elects, City shall be liable to Engineer for the reasonable value of work performed by Engineer PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 9 of 13 507486\\1002\\00629277 30 prior to termination of the Agreement, including reasonable profit and overhead, less prior payments made. Engineer shall not be entitled to prospective profits on unperformed work, or consequential damages. 10.3TERMINATION BY CITY FOR CAUSE. 10.3.1Upon seven (7) days' written notice to Engineer, City may terminate this Agreement for any of the following reasons: 1.Engineer persistently utilizes improper materials and/or inadequately skilled workers; 2.Engineer does not make proper payment to any laborers, materials suppliers, or Subcontractors; 3.Engineer persistently fails to abide by the orders, regulations, rules, ordinances, or laws of governmental authorities having jurisdiction; 4.Engineer files a petition under the Bankruptcy Code; or 5.Engineer otherwise materially breaches this Agreement. 10.3.2In the event that City exercises its rights under Paragraph 10.3, City may, without prejudice to any other right or remedy against Engineer, take over and complete the performance of this Subcontract, or any part of it, at the expense of Engineer, or without taking over the work, may furnish the necessary materials and/or employ the workmen necessary to remedy the situation at the expense ofEngineer. 10.3.3If City takes over work pursuant to Subparagraph 10.3.2, it is specifically agreed that City may take possession of the premises and of all materials, tools, and equipment of Engineer at the site or for which Engineer has been paid for the purpose of completing the work of this Agreement. Engineer shall be liable to City for all costs, losses, damages and extra expense, including overhead, incurred by City incident to such completion. 10.3.4If City wrongfully exercises its rights under Paragraph 10.3, City shall be liable to Engineer solely for the costs owing to Engineer following a termination of this Agreement for City’s convenience. 10.4CITY’S RIGHT TO CARRY OUT THE WORK. If Engineer persistently fails to perform any of its obligations under this Agreement, City may, after seven (7) days’ written notice, during which period Engineer fails to complete such obligation, undertake to perform such obligations without terminating this Agreement. The Task Order Price shall be reduced by the cost of City performing such obligations. In the event City PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 10of 13 507486\\1002\\00629277 31 exercises its rights under this Paragraph, upon request of Engineer, City shall provide a detailed accounting of the cost incurred by City. 11.OWNERSHIP OF DOCUMENTS Upon final payment or termination of this Agreement, Engineer and City own the property rights, except for copyrights, of all documents, drawings, specifications, electronic data and information prepared, provided or procured by Engineer or its Subcontractors and distributed to City for this Project ("Design-Build Documents") and shall have the right to use, reproduce and make derivative works of the Design-Build Documents to complete the work and for subsequent renovation and remodeling of the work. 12.CLAIMS AND DISPUTES 12.1CLAIMS. Except as otherwise provided in this Agreement, any claim or dispute concerning questions of fact which may arise under this Agreement will be presented to City in writing by Engineer. 12.1.1In presenting a claim, Engineer will clearly and specifically state: (1) the Agreement provision under which the claim is made; (2) the item of Work on which the claim is based; and (3) the specific relief requested, including any additional time Engineer believes it is entitled to. 12.1.2In presenting a claim, Engineer must provide a specific and detailed description of the basis for the claim, including the date of the event allegedly underlying the claim, all actions taken by Engineer in response to that event, and all actions taken by other parties in relation to that event. If Engineer seeks an adjustment in Task Order Price as a part of the claim, it must providea detailed cost accounting, with copies of all receipts, invoices, or payment records in support of that accounting. 12.1.3In presenting a claim requesting adjustment of Task Order Price due to delay of Work, Engineer must provide a detailed schedule explaining the delay. In the event that the claim purports a delay of work caused by City, Engineer must provide a detailed schedule analysis explaining the nature of any disruption in Work that serves as basis for the claim, why City is responsible for any disruption and ensuing delay, and that the alleged delay was not concurrent with some other delay in the Work. 12.1.4If the amount of additional time to which Engineer is entitled cannot be readily ascertained at the time the claim is submitted, such calculations will be submitted as soon as they are discernible. In any case, the detailed claim, including all necessary supporting data, will be submitted to City’s Representative no later than thirty (30) days after completing the item of Work on which the claim is based. 12.2DISPUTE RESOLUTION. If a dispute arises out of or relates to this Agreement or its breach, the parties shall endeavor to settle the dispute first through PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 11of 13 507486\\1002\\00629277 32 direct discussions. If the dispute cannot be settled through direct discussions, any actions arising under this Agreement shall be instituted at the Superior Court for the State of Alaska at Anchorage. This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska. No claim, dispute, or controversy shall interfere with the progress and performance of Work required under this Agreement, and Engineer shall proceed as directed by City in all instances with its Work. 13.MISCELLANEOUS PROVISIONS 13.1INTEGRATION. The Contract Documents represent the entire and integratedAgreement between the parties, and supersede prior negotiations, representations, or agreements, either written or oral. The Contract Documents may be amended or modified only by the procedure set forth herein. 13.2INTERPRETATION. The rule of constructionthat terms of an agreement are construed against the party that drafted the agreement shall not apply to this Agreement. 13.3INDEPENDENT ENGINEER. Engineer acts as an independent contractor to City and is not an agent, partner, or in a joint venture with theCity in the performance of this Agreement. Engineer shall exercise exclusive control for the means, methods, techniques, and procedures in performance of the Work. 13.4ASSIGNMENT. Neither City nor Engineer shall assign their interest in this Agreement without the written consent of the other except as to the assignment of proceeds. 13.5SEVERABILITY. The partial or complete invalidity of any one or more provisions of this Agreement shall not affect the validity or continuing force and effect of any other provision. 13.6COUNTERPARTS. This Agreement may be simultaneously executed in several counterparts, each of which will be an original and all of which will constitute but one and the same instrument. 13.7TITLES. The titles given to the Articles and Paragraphs of this Agreement are for ease of reference only, and shall not be relied upon or cited for any other purpose. PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 12of 13 507486\\1002\\00629277 33 IN WITNESS WHEREOF, this Agreement has been duly executed as of the date first written above. CITYCITY OF SEWARD Date:____________________By:_____________________________ James Hunt, City Manager Attest:_____________________________ Johanna Kinney, MMC, City Clerk ENGINEER:ENGINEERING CONSULTANTS ALASKA APC Date:____________________By:_____________________________ Printed Name:____________________ Its: _____________________________ PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICESAGREEMENT FOR REFURBISHING LOWELL CANYONWATER STORAGE TANKS Page 13of 13 507486\\1002\\00629277 34 EXHIBIT 1, PAGE 1 OF 44 35 EXHIBIT 1, PAGE 2 OF 44 36 EXHIBIT 1, PAGE 3 OF 44 37 EXHIBIT 1, PAGE 4 OF 44 38 EXHIBIT 1, PAGE 5 OF 44 39 EXHIBIT 1, PAGE 6 OF 44 40 EXHIBIT 1, PAGE 7 OF 44 41 EXHIBIT 1, PAGE 8 OF 44 42 EXHIBIT 1, PAGE 9 OF 44 43 EXHIBIT 1, PAGE 10 OF 44 44 EXHIBIT 1, PAGE 11 OF 44 45 EXHIBIT 1, PAGE 12 OF 44 46 EXHIBIT 1, PAGE 13 OF 44 47 EXHIBIT 1, PAGE 14 OF 44 48 EXHIBIT 1, PAGE 15 OF 44 49 EXHIBIT 1, PAGE 16 OF 44 50 EXHIBIT 1, PAGE 17 OF 44 51 EXHIBIT 1, PAGE 18 OF 44 52 EXHIBIT 1, PAGE 19 OF 44 53 EXHIBIT 1, PAGE 20 OF 44 54 EXHIBIT 1, PAGE 21 OF 44 55 EXHIBIT 1, PAGE 22 OF 44 56 EXHIBIT 1, PAGE 23 OF 44 57 EXHIBIT 1, PAGE 24 OF 44 58 EXHIBIT 1, PAGE 25 OF 44 59 EXHIBIT 1, PAGE 26 OF 44 60 EXHIBIT 1, PAGE 27 OF 44 61 EXHIBIT 1, PAGE 28 OF 44 62 EXHIBIT 1, PAGE 29 OF 44 63 EXHIBIT 1, PAGE 30 OF 44 64 EXHIBIT 1, PAGE 31 OF 44 65 EXHIBIT 1, PAGE 32 OF 44 66 EXHIBIT 1, PAGE 33 OF 44 67 EXHIBIT 1, PAGE 34 OF 44 68 EXHIBIT 1, PAGE 35 OF 44 69 EXHIBIT 1, PAGE 36 OF 44 70 EXHIBIT 1, PAGE 37 OF 44 71 EXHIBIT 1, PAGE 38 OF 44 72 EXHIBIT 1, PAGE 39 OF 44 73 EXHIBIT 1, PAGE 40 OF 44 74 EXHIBIT 1, PAGE 41 OF 44 75 EXHIBIT 1, PAGE 42 OF 44 76 EXHIBIT 1, PAGE 43 OF 44 77 EXHIBIT 1, PAGE 44 OF 44 78 EXHIBIT 2, PAGE 1 OF 1 79 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUBMITTING A PROPOSITION TO THE QUALIFIED VOTERS AT THE OCTOBER 3, 2017REGULAR MUNICIPAL ELECTION WHICH WOULDAMEND THE SEWARDCITY CHARTER, SECTION 3.1AND SECTION 3.2 TO ELECT COUNCIL MEMBERS AND THE MAYOR TO THREE YEAR TERMS WHEREAS,the Seward City Charter Section 3.1 specifies the length of terms for elective offices of the mayor and council, and Section 3.2 describes the expiration of terms; and WHEREAS,currently the terms of three council members expire each year, and the term of the mayor expires every other year; and WHEREAS, currently half of the council could potentially turn over every year; and WHEREAS, withthe City’s biennial budget, a council member’s only budget vote of their term could be shortly after swearing in, without having any input into the development of that budget; and WHEREAS, fewer seats to be filled each year will require a smaller numberof qualified candidates to present a full slate to the voters; and WHEREAS, the steep learning curve sometimes associated with being aneffective council member, along with a shorter term of office, may deter potential candidates; and WHEREAS, large turnover in the elected legislative body can result in increased dependence on and in the influence of the administration; and WHEREAS, currently the terms of all City of Seward boards and commissions are for three years; the terms of other city councils within the Kenai Peninsula Borough are for three years, and the terms of the Borough Assembly and School District are for three years; and WHEREAS,if the voters approve the Charter change, an ordinance would be introduced to the City Council to make corresponding and necessarychanges toChapter 2.10of the Seward City Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Council hereby proposes that if approved by voters at the October 3, 2017municipal election, Seward City Charter Sections 3.1 and 3.2, relating to the length of council and mayoral terms of office, be amended in substantially the following form: (Strikeout= deletions; Bold Italics = additions): 80 CITY OF SEWARD, ALASKA RESOLUTION 2017-041 __________________________ ·3.1. - Composition; powers and duties generally; term of office. The council shall consist of the mayor and six council members. The mayor and each council member shall be elected from the city at large. The term of office of an elective officer shall be twothree years and shall commence immediately before the council organizes following the officers election. The council shall exercise all of the legislative and policy-making powers of the city and shall provide for the performance of all duties and obligations imposed upon the city by law. · 3.2. - Expiration of terms; qualification of appointees to fill vacancies. The terms of threetwocouncil members shall expire in each year, except that in each secondthird year, beginning in 2019 counting from 1959, the terms of the mayor andof threetwocouncil members shall expire. When appointments are made to fill vacancies in the manner provided bysection 2.13(a) of this Charter, appointees shall qualify for and assume the duties of office within ten days after appointment, unless such time be extended for not more than sixty days by council. Section 2. The City Clerk is hereby directed to submit Proposition No. 1to the qualified voters at the October 3, 2017regular municipal election which would amend the Seward City Charter Section 3.1 and Section 3.2in substantially the following form: PROPOSITION NO. 1 Shall the Seward City Charter 3.1 and 3.2 be amended to elect council members and the mayor to three year terms rather than two year terms? Yes ________________________ No _____________________________ A “YES” vote approves the proposed amendments toSeward City Charter 3.1. - Composition; powers and duties generally; term of officeandSeward City Charter3.2. - Expiration of terms; qualification of appointees to fill vacancies,electing the council and mayor to three year terms, and would be implemented as follows:in 2017 all seats would be elected for two years; in 2018 there would be one two-year council seat and two three-year council seats elected, and in 2019 there would be one one- council year seat and two three-year council seatselected, as well as a mayor seat for a three year term. A “NO” vote rejects the proposed amendments to Charter Section 3.1and Section 3.2, andmaintains the current two year terms of office. 81 CITY OF SEWARD, ALASKA RESOLUTION 2017-041 __________________________ Section 3. This resolution shall take effect immediately upon its adoption. Section 4. The amendment set forth in Section 1 shall become effective upon its approval by a majority of the qualified voters at the October 3, 2017municipal election, as provided in Section 14.7 of the Charter of the City of Seward. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 24day of July, 2017. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Johanna Kinney, MMC City Clerk (City Seal) 82 83 84 City of Seward, AlaskaCity Council Minutes July 10, 2017 Volume 40, Page L TO ORDER CAL The July 10, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY ieutenant Doreen Valadez led the Pledge of Allegiance to the flag. L LL CALL RO There were present: Marianna Keil presiding and Ristine Casagranda Dave Squires Sue McClure Deborah Altermatt Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Will Earnhart, City Attorney Absent – Bardarson CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Kelley Lane wanted to know when the empty city lotson First Avenue would be for sale and was also hoping for a paving schedule for the summer. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Casagranda/McClure) Approval of Agenda and Consent Agenda Squires addedto the agenda a discussion on directing administration and staff to enhance fireworks regulations and create a citation program for enforcement. Hunt requested council add to the agenda to schedule a work session to discuss the rebasing formula for the Long Term Care Facility. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the June 26, 2017 Regular City Council Meeting Minutes. 85 City of Seward, AlaskaCity Council Minutes July 10, 2017 Volume 40, Page Appoint Iris Darling to the Historic Preservation Commission, with a term expiring May, 2020. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards – None Borough Assembly Report. Kenn Carpentersaid they haven’t met since the end of June, so he planned to come back at the next council meeting to give a report. City ManagerReport. Jim Huntreported the following purchase orders between $10,000 and $50,000 were approved by him since the last council meeting:$19,933 to Sitelines Park and Playground for fire rings with tipback bases for the Parks and Recreation Department, and $11,600 to Harmon Construction for a windscreen door for the Branson Pavilion. In response to citizen comments, Assistant City Manager Ron Longstated he was organizing the lot sale and believed they were close to going up for bidding. Hunt recommended the public call Public Works with inquiries on the paving schedule. He would be attending the first meeting of the Eastern Peninsula Highway Emergency Service Area Board in Cooper Landing on July 11, 2017. In response to Casagranda,staff stated the electric lines and poles along the boardwalk lagoon would be removed when the boring project was completed.Casagranda stated she had many inquiries about the paving schedule and hoped some kind of tentative schedule could be compiled. Hunt agreed to provide such a schedule to the clerk to notice the public and publish on the city website. City Attorney Report. Will Earnhartstated he continued to work on contracts and record request inquiries.Things appeared to be running smoothly.Earnhart stated fireworks should still be considered illegal in the city limits, and was prepared to speak more about it later in the meeting. Other Reports, Announcements and Presentations– None PUBLIC HEARINGS– None UNFINISHED BUSINESS –None NEW BUSINESS Resolution 2017-038, Amending Rule 16 Of The City Council Rules Of Procedure To Reflect Changes Made To The Evaluation Process For The City Attorney, City Clerk, And City Manager. Motion (Casagranda/McClure) Approve Resolution 2017-038 Motion to Amend (Altermatt/Casagranda) Amend Resolution 2017-038, replacing the language “The employee will be invited to 86 City of Seward, AlaskaCity Council Minutes July 10, 2017 Volume 40, Page complete a self-evaluation…” with “The employee shall complete a self- evaluation….” under the Self-Evaluation portion of Section 1. Motion to Amend Passed Unanimous Motion to Amend (Casagranda/ ) Amend Resolution 2017-038, inserting the language “Should the employee complete the evaluation,” before the sentence, “It is the responsibility of the employee to….” Motion Died for a lack of second. Main Motion Passed Unanimous Other New Business Items Discussion on directing administration and staff to enhance fireworks regulations and create a citation program for enforcement. Squires stated he was informed the provision in Title 10 of the Seward City Code that prohibited the use of fireworks was removed last year.He did not think that was a change he would have supported, but did note in the adoption of the 2012 International Fire Code which was adopted by the City Council,afireworks permitting process was establishedthrough that. Squires noted that process did not have to come to council, which he agreed with.Another section of this fire code stated fireworks were prohibited, other than an approved permitting process,by statute. Squires stated he would like to tighten up this prohibition by implementing a citation program.He didn’t think a citation program needed to go as far as the State of Alaska’s citation of a misdemeanor, but some kind of citation, especially with injury or property damages, would be ideal to him. Keil didn’t know how the city could impose something like this because they didn’t have a municipal court to enforce citations. In response to a question, Earnhart stated city parking tickets were written according to city ordinance. Police Lieutenant Doreen Valadezsaid if the police had to investigate on the illegal discharge of fireworks, they could use state statutes that pertained to assault and endangerment, if injury or property damage occurred.Beyond that, the Seward Police Department didn’t currently have any grounds to prohibit fireworks, or a mechanism to enforce such a ban. Council directed administration to research information on prohibiting fireworks with a possible citation program to bring forward for public comment and review. Council could then determine if a work session was necessary at that point. 87 City of Seward, AlaskaCity Council Minutes July 10, 2017 Volume 40, Page Schedule a work session to discuss the rebasing formula for Providence Seward Mountain Haven Long Term Care Facility.Council scheduled a work session on this topic for Monday, July 24, 2017 at 6:00 p.m. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List. Second Quarterly Report from the Planning and Zoning Commission. Memorandum on using electronic devices at meetings. Letters from International Institute of Municipal Clerks, issuing the designation of Master Municipal Clerk (MMC) to City Clerk Johanna Kinney and Deputy City Clerk Brenda Ballou. COUNCIL COMMENTS Squires said Seward had a good Fourth of July, and he agreed with the attorney that the fireworks issue was not as prevalent this year as compared to other years.He was concerned about waiting too long to put language back in the code, though. McClurecongratulated the clerks on their Master Municipal Clerk (MMC) designations. She was involved with the race committee, and thanked everyone who volunteered for the race.Other than the flies, the day went very well.There were few injuries and the whole day went smoothly. She reminded the public that the Seward Silver Salmon Derby was approaching and volunteers were needed for that as well. Casagranda complimented Wolfgang Kurtz with Seward Public Radio and their morning talk show.It was entertaining andinformative.She said to use caution with athletes swimming in the water and biking on the highway this weekend.She gave compliments for a smooth Fourth of July. Casagranda noted there were a couple other paving companies in town working in conjunction with Knik Construction that could pave resident driveways, too. Altermattcongratulated the clerks again on their accomplishment of Master Municipal Clerk.The Fourth of July went very smoothly, it was quiet and it was well run. There was an incident recently in the harbor with a boat turning over.Altermatt noted this event received an immediate response by emergency and non-emergency personnel,as well as citizens, and that was amazing to see. Slaterechoed the comments about the Fourth of July and agreed it went very smooth. Crews did a great job. He congratulated the clerks on their MMC designations as well.Slater thought paving seemed to be going well, crews were working well and doing a good job with traffic. Keilgave condolences of the council to the family of Leo Kunnuk Jr. and Leo Kunnuk III, who both recently passed away.She thanked Iris Darling for applying for the Historic Preservation 88 City of Seward, AlaskaCity Council Minutes July 10, 2017 Volume 40, Page Commission.Keil congratulated Will Earnhart’s son, who placed fourth in the Mount Marathon Junior Race. Huntthanked the Chamber of Commerce for the best fireworks show ever.He stated he would continue to follow up on his requests to get the Post Office parking lot cleaned up. CITIZEN COMMENTS Lynda Paquettesaid she spoke to the City Council in January, 2017about becoming a “We Love Us” community.In May, 2017,the council proclaimed their support for the “We Love Us” model for the community.Paquette offered some free workshops on intentional living and recommended the book Revolutionary Agreementsby Marian Head.She stated information on these workshops was on Seward City News for those interested.She asked where the flowers that used to be downtown went. COUNCIL ANDADMINISTRATION RESPONSE TO CITIZEN COMMENTS Casagranda had the same question on the hanging flower baskets on the light poles. McCluresaid it was the Lion’s Club that provided it last year, it was community/citizen driven volunteered. Casagrandasuggested setting up an adopt-a-pot (or pole) to bring flowers back to downtown. Hunt thanked the Alaska State Troopers and all members of the police force for having a great visible presence before, during, and after the Fourth of July festivities. ADJOURNMENT The meeting was adjourned at 7:52 p.m. ____________________________________ ____________________________________ Johanna Kinney, MMC Jean Bardarson City Clerk Mayor (City Seal) 89 90 MEMORANDUM TO: City Council FROM: Johanna Kinney, City Clerk DATE:May 22, 2017 RE:City projects and goals - REVISED The following list of City Council projects and goals wasreviewedand discussed at the March 20, 2017 City Council Work Session, and revisedasfollows: 1 1.New ADA accessible parking location on west side of City Hall – construction underway as of 6/2017 1 2.Set location for Satellite Fire Station and Public Works Building 3.Expand current Council Chambers 4 4.Discussion on Air Force Rec Camp Site 5.Harbor crane 6.Saltwater Heat Pump Project 7.Energy Efficiency of City Hall 8.Ground Transportation for Ambulance Services 4 9.Animal Shelter Improvements – council passed a resolution 2/13/2017 4 10.City Hall Elevator – council passed a resolution 6/24/2017 3 11.Research elected/appointed official tele-conferencing possibilitiesfor meetings 3 12.Refine Executive Session Procedures–work session held on May 8, 2017, Clerk prepared memo in May 22, 2017 packet 13.Update the KPB Tsunami Warning message toinclude specific reference to the local radio station (91.7/106.1) 4 14.Incentivize family entertainment-type businesses to come to Seward 1 15.Affordable Housing (including Summer Worker Housing) –work sessions held May 22, 2017, June 12, 2017, July 11, 2017 16.Develop South Harbor Uplands – council supported PACAB recommendations, set building height limit 17.Seward Community Health Center Expansion 2 18.Building Maintenance 2 19.LED Light Conversions 1 Potential Work Session 2 Address as a budget consideration 3 Awaiting City Attorney input - #11 will be scratched unless City Attorney advises differently 4 Currently underway 91 92 93 94 95 96 97 July 2017August 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa July 2017 112345 23456786789101112 910111213141513141516171819 1617181920212220212223242526 232425262728292728293031 3031 SunMonTueWedThuFriSat Jun 252627282930Jul 1 Jun 25 - Jul 1 2345678 Holiday (Offices Jul 2 - 8 9101112131415 7:00pm 10:30p5:00pm 7:00pm m CC Mtg CC WS (Chambers)Housing (Library/Com munity Jul 9 - 15 Room) 16171819202122 7:00pm 10:30p m P&Z Meeting (City Annex Building) Jul 16 - 22 23242526272829 6:00pm 7:00pm CC WS (Chambers) 7:00pm 10:30p m CC Mtg Jul 23 - 29 (Chambers) 3031Aug 12345 Jul 30 - Aug 5 Nanci Richey17/19/2017 9:57 AM 98 August 2017September 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa August 2017 1234512 67891011123456789 1314151617181910111213141516 2021222324252617181920212223 272829303124252627282930 SunMonTueWedThuFriSat Jul 3031Aug 12345 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate Candidate Candidate FilingFilingFilingFiling 7:00pm 10:30p m P&Z Mtg (City Annex Building) Jul 30 - Aug 5 6789101112 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate Candidate Candidate Candidate FilingFilingFilingFilingFiling Aug 6 - 12 13141516171819 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate FilingFiling 7:00pm 10:30p6:00pm 9:30pm m CC Mtg P&Z WS (City (Chambers)Annex Building) Aug 13 - 19 20212223242526 Aug 20 - 26 2728293031Sep 12 7:00pm 10:30p m CC Mtg (Chambers) Aug 27 - Sep 2 Nanci Richey17/19/2017 9:57 AM 99 September 2017October 2017 SuMoTuWeThFrSaSuMoTuWeThFrSa September 2017 121234567 3456789891011121314 1011121314151615161718192021 1718192021222322232425262728 24252627282930293031 SunMonTueWedThuFriSat Aug 2728293031Sep 12 Aug 27 - Sep 2 3456789 7:00pm 10:30p12:00pm 2:00p Holiday (Offices m P&Z Mtg m PACAB (City Annex Mtg Building) Sep 3 - 9 10111213141516 7:00pm 10:30p m CC Mtg (Chambers) Sep 10 - 16 17181920212223 6:00pm 9:30pm 12:00pm 2:00p P&Z WS (Citym PACAB Annex Work Session Building)(Chambers) 6:30pm 10:00p m HP Mtg & Sep 17 - 23 WS (Chambers) 24252627282930 7:00pm 10:30p m CC Mtg (Chambers) Sep 24 - 30 Nanci Richey17/19/2017 9:58 AM 100