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Home My WebLink About08142017 City Council PacketSeward City Council Agenda Packet J ems. ZII;j ;-du= �,j III L R 5 K R August 14, 2017 City Council Chambers Beginning at 7:00p.m. 1963 1965 Zoos The City of Seward, Alaska CITY COUNCIL MEETING AGENDA Eame�ca C' {Please silence all cellular phones during the meeting} � August 14, 2017 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT Marianna Kell THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Vice Mayor [Those who have signed in will be given the first opportunity to Term Expires 2018 speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA Council Member [Approval of Consent Agenda passes all routine items indicated Term Expires 2018 by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the David Squires item is returned to the Regular Agenda] Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2017 A. Proclamations and Awards Sue McClure Council Member B. Borough Assembly Report Term Ex ires 2017 p C. City Manager Report...........................................................Pg. 3 D. City y p Attorney Report Deborah Altermatt E. Other Reports and Presentations Council Member Term Expires 2017 7• PUBLIC HEARINGS Erik Slater A. Resolutions Requiring Public Hearing Council Member Term Expires 2018 p 1. Resolution 2017-042, Approving A Lease Agreement For Up To One Year With Exit Marine LLC For Land At The James Hunt Seward Marine Industrial Center.....................................Pg. 10 City Manager 2. Resolution 2017-043, Recommending Kenai Peninsula Johanna KinneyBorough Approval Of The City Owned Fourth Of July Creek Cit Clerk y Subdivision Seward Marine Industrial Center(SMIC),Exit � Marine Replat; Creating A New Lot To Be Known As Lot 4 p � g Will Earnhart Block 4, Exit Marine Replat, Located Within The Industrial City y Attorne Zoning District................................................................Pg. 21 City of Seward, Alaska Council Agenda August 14, 2017 Page 1 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions * 1. Resolution 2017-044, Accepting The Resignation Of City Clerk Johanna Kinney And Setting The Terms For Her Departure From City Employment..........................Pg. 32 *2. Resolution 2017-045, Authorizing Advertising Expenditures In An Amount Not To Exceed $1,500 To Provide Public Education Which Could Influence The Outcome Of An Election Concerning A Ballot Measure Addressing Council And Mayoral TermsOf Office...................................................................................................Pg. 37 3. Resolution 2017-046, Authorizing The City Manager To Purchase A L70 Loader From Construction Machinery Industrial, Utilizing The NJPA Government Purchasing Contract In An Amount Not -To -Exceed $160,600.00, Placing Administrative Fees From The SMIC Development Grant Into The SMIC Fund For SMIC Infrastructure Improvements, And Appropriating Funds ............................Pg. 40 B. Other New Business Items * 1. Approval of the July 24, 2017 Regular City Council Meeting Minutes. ....Pg. 68 *2. Schedule a Work Session to discuss the 2018 Grant Year Budget for the Seward Community Health Center for Monday, August 28, 2017 at 6:00 p.m. 3. Discussion of the procedure for the hiring of the City Clerk position. (Clerk) ...... Pg. 73 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On -going City Project and Goal List....................................................................Pg. 78 B. 2017 Goals Established for City Attorney, City Clerk, and City Manager .......... Pg. 79 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda August 14, 2017 Page 2 CITY OF SEWARD P.O. Box 167 Seward, AK 99664 MANAGER'S REPORT July 14, 2017 thru August 4, 2017 Jim Hunt, City Manager Telephone (907) 224-4047 Facsimile (907) 224-4038 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: Electric Dryden & Larue Transmission Line Design —Fort Raymond 7/ 17 $15,735.00 Harbor 50 Ton Kendrick I VOAC Retro Kit for 50 Ton 7/26 $181274.44 ADMINISTRATION • Held Interviews for Executive Liaison: Hired Latesha Layne • R&M teleconference • Weekly SMIC teleconference • KBIH radio appearance • Met with Frontier Drilling representative • Sealife Center visit • AML — JIA Worker's Comp presentation • Attended Eastern Peninsula Service Area Board meeting — Cooper Landing • Attended Ocean Cluster economic development meeting at SeaLife Center • Ongoing Budget preparation HARBOR • Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 07/27/ 17, 08/03/17 and 08/10/17. • Base and core rock are complete. The entire footprint of the breakwater is in place, and they are continuing to place primary A rock. • One to two barges are needed to finish the breakwater; the rock barge has been repaired and is heading back to Kodiak to load more rock. • The boat lift schedules for both sides of the bay are continuing. • The B-Float fish cleaning station gut barge landing was damaged. The entire harbor crew responded within one low tide cycle to remove and replace the broken timbers. There was no disruption of service. (pictures attached) • The SMIC project will be continuing with Hamilton Construction. The City is close to finalizing a change order to continue the MSIC project with Hamilton Construction, LLC, to include repairs to the North Dock cell wall, adding a tail wall, anodes and new fender piling, installing a 10-ton crane on the North Dock, installing a 15' floating dock, widening the 330-ton travel lift pit, and heating the wash down pad. This will be brought to Council as a contract amendment. • The jack up rig will be with us another winter. LIBRARY We are pleased to welcome Heather Bardarson, our new Program Coordinator, to the Library & Museum team. Heather brings with her excellent communication, management and organizational skills. She is a people person with a lot of enthusiasm and initiative, as well as a passion for our community as a long time Seward resident. We are excited for the opportunity to work with her! You may reach Heather at hbardarsonkcityofs eward. net or 907.224.4010. Our summer archivist intern CourtneyBerge, completed her eight -week internship with us June 2nd - g� p g p July 28th. During her time with us she has: o Surveyed, arranged, housed and cataloged over 17 lineal feet of documents donated to the Resurrection Bay Historical Society (RBHS) by the owners and heirs of the Brown & Hawkins Corporation. For over 100 years, Brown & Hawkins functioned as a prime outfitter of food, hardware, and clothing in Seward. The company's archives are extensive and mostly consist of business records, business correspondence, newsletters, stock certificates, souvenir stationary packets and other correspondence. o Drafted an Archival Processing Manual for the Seward Community Library & Museum that will provide significant assistance in our continued work on the many archival collections at the Library Museum. This manual will be shared with other museums so that it may help others deal with the challenge of caring for archival collections along with museum collections. o Provided an outline for an Archival Policy that we can expand upon to further develop our efforts to be good stewards of the collections entrusted to our care. o Was featured in the Seward Journal for the community reception held for her where she presented briefly about the project she had just started working on. o Conducted extensive research on Walter M. Woodburn due to the rather large collection of correspondence and papers represented in the Brown & Hawkins archival collection. o Met with the Resurrection Bay Historical Society Collection Committee and members numerous times to review her progress and provide feedback and recommendations. o Was featured on SAKtown Talk Radio Show with Mike Insalaco and on July 21't o Met with Hugh and Iris Darling for a tour of the historical Brown & Hawkins building. She also met with them at the Library Museum to show them the work that done on the collection. We thank the Alaska State Museum and Scott Carrlee, their Curator of Museum Services, for the opportunity to work with Courtney through the Grant -In -Aid grant program, which provided funding for a stipend and housing. ,—M."EM'"s M E�h 10-PVd Courtney ELECTRIC DEPARTMENT • Number of outages/trouble calls in July: 8 • Number of new Job Orders started since Jan. 1, 2017: 25 o The boring contractor has started working on the final conduit under the lagoon. With concessions by the contractor, we will be able to finish the lagoon with the needed three conduits within the contingency amount. o The electric department was unable to obtain the needed easements and permissions in time to do any construction in Stoney Creek this year. GCI is installing fiber optic cable in the area. Unfortunately, we were not aware of their project in time to J ointly work with them. o GCI informed us that they are planning to remove their cable from the poles by the lagoon as requested, but the permitting is taking more time than they estimated. o With the assistance of the Federal Energy Regulatory Commission, the electric department and MIS are moving in a direction to make our computer and electronic systems more secure from cyber-attacks. All the Railbelt utilities have scheduled to meet with FERC to evaluate cyber security. o The mediation between Homer Electric and the other Railbelt utilities was unsuccessful. At this point HEA and the countersuing utilities are filing briefs with the Supreme Court. The City of Seward is, thus far, not involved with the litigation, but council may recall that Homer Electric was attempting, before the mediation, to include all five utilities in their lawsuit to the Supreme Court. o All six Railbelt utilities and ATC have signed a Memorandum of Understanding for the creation of a Transco. This is projected to be completed by the end of next year. The Utilities are working together to finalize the reliability standards as well. These standards will govern how the generation and transmission are operated in the present and planned for in the future. PUBLIC WORKS • Public Works: Projects in the works include Street paving, Water tank engineering, Lowell Canyon culvert/manhole repairs, Lagoon upgrades for DEC compliance, Elevator fixed, ... • Water, Wastewater Utilities: Yearly maintenance on Utility locations continues. Wastewater Lagoons aeration adjustments were needed along with a shed over the sampling vault so we can do samples all winter and keep in compliance with DEC. We awarded a contract to Wince-Corthell-Bryson for engineering the Lowell Canyon Water Tank Refurbishment. Once engineering is complete the project will go out to bid. • Streets: Paving is going well. We have paved most of the downtown area from Railway Ave to Madison Street and beyond. They are working on smoothing out all abrupt edges with D-1 gravel now. Line striping will be toward the end of the project. We are getting ready to move northward to Clearview and Forrest Acres. The next streets in line will be Sea Lion Ave and Swetmann Ave to get the school routes ready for traffic. The tunnel contractor M2C 1 is working on improvements to the existing manhole and culvert to repair and add to the structure. Just a one -week project, but it will help them out when they return for more tunnel repairs November through March. • Shop: Shop personnel participated in a 2-day ladder truck training class at the Fire Hall. Also working with the Volunteer Ambulance Corp and the Volunteer Fire Dept. on vehicle maintenance and readiness of equipment. • Buildings: The City Hall elevator is back in service. We have been shorthanded with our custodial crew for a few weeks. r • !p� P 4 I 9 Lowell Canyon Manhole/culvert repair e� ' e• e• F- . e• 16 Sinkhole repair on 5th at City Hall 9 PARKS AND RECREATION • Sports & Recreation: Subway Tri Harder Thon (see attached letter). Party Harder Thon: picnic, kite parade (kids who had NEVER flown kites before had fun!). Nothin' But Trouble band entertained hundreds of passers-by at Wellington, then TYC at night. Youth soccer going well. Adult, coed softball is halfway through the season. Planning the year-end tourney. Planning for upcoming fall sports: basketball, racquetball, volleyball and officials' clinics • Teen & Youth Center: Summer camp is at 50+ kids for the full 12 weeks. We have been able to get some of the wait listed kids in when other kids are absent. 52 kids, 8 staff and 1 volunteer went to the Challenger Center Wednesday, July 12th. A successful mission to Mars was completed and many rockets were launched. STEM Programs are running strong and we hope to continue with similar programs in the After School Program. The After School Program is being designed and brochures are being updated. Expected release date is August 1 l th • Teen Rec Room: Hiking, games, regular drop -in, planning an overnight camping trip. Already recruiting and planning for Teen Council and fall workshops • Campgrounds & Park Maintenance: Woodlawn Cemetery clearing, Dead Waterfront Spruce clearing, Flower Bed upgrades and construction, Ballfield upgrades and maintenance, Cemetery brush clearing, Playground safety inspections and repair, Regular grounds maintenance and campground operations • Sewer Dump Station Pay Machine Revenue: 01/01/17-08/07/17 - $16,967.00 Do ry ° '� L l 1 i t 6' I i' L S' :' Js . ',�F�trL D 5 .01 00 - Parking: Continued permit sales, regular operations. Working with businesses and agencies to the best of our abilities • Admin: Bubble Soccer, Rescue Run race for ASLC, Cemetery planning & design. ALPAR: Litter patrol working hard and recycling. Pulled a bunch of metal garbage and trash from SMIC. Last day and awards will be Aug 11 Subway Tri-Harder-Thom Letter of Thanks! Seward Parks and Recreation hosted Seward's 5th Annual Adventure Challenge Sat, July 22nd. Tri-athletes from around the state paddled 5 miles on Kenai Lake, ran 6.3 miles on the Iditarod trail (Long Lake) to Meridian trailhead then hopped on their bikes and rode 15 miles to the finish line at the Wellington picnic area. Congrats to all the competitors! Everyone crossed the finish line with great attitudes and some with outstanding times. Thank you to our sponsors: Subway, Moose Pass Fire, Bear Creek Fire, Seward Fire, US Forest Service, Camping and Parking Departments and huge thanks to Adventure 60 North for transporting kayaks out to the kayak queue area. With a great deal of planning and preparation for this event, each leg of the race flowed together so smoothly due to the remarkable support of all the volunteers and staff. We would like to express gratitude to those who assisted with the Kayak portion of the race: Wayne Bennett, Rick Lowry, & Kevin Hauze for posting at the Kayak turnaround, following the last kayaker and accounting for every single racer. Huge thanks to Moose Pass Fire: Judy Merritt, Curt Jacoson & Phil Ingersol - for providing a safety vessel on the water and were prepared to offer EMT services if needed. Thank you Traci Petersen for camping overnight and posting up at the kayak queue for those dropping off kayaks, checking off participants and facilitating to the volunteers. Thank you Terry Estes for your assistance getting kayaks out of the water. The trail crew did a fantastic job! Tracking participants, staging on the trail, to lend a hand and give encouragement to all the runners. Also making sure all garbage and debris was picked up off the trail leaving "no trace". Acknowledgment to our staff and volunteers for spending your Saturday afternoon with us: Jamie Fredrickson, Jessica Fogle, Trail safety: Monika Adams and Andrea Cameron (USFS), Austin Ledford, Chris Penn, Molly and Todd Hickok. Much thanks to Sully Hauze who helped mark the trail. The majority of the bike portion was along the Seward Highway that required a good amount of signage and traffic control. Thank you Brennan Hickok PM&C supervisor for placing signs on the roadway to alert motorists' bikers who were on the road and posting up at the turn up Sea Lion where bikers had to make a right turn off the Highway. Thank you to Doug Schoessler - Director for the public works department for loaning us the proper sign holders to place on highway. Thank you to the Parking Department Joshua Long & crew who gathered up the signs on roadway after race and was also stationed on the bike route, it was a huge help to us. Thank you to Bear Creek Fire: Connie Bacon & Volunteer who were stationed at the bike queue ensuring racers made it onto the Highway safely. Much appreciation goes out to our TYC team for your amazing efforts. You all had important roles which lead to the success of this event: Josie McLain, Jessica Miles, Roma Hamner, Sequoia Sieverts, Raven Melnik & Angel. Thank you to our volunteers and staff at the Finish line BBQ: Josie Mcclain, Tamara Foster and Vitalli Sturdy. A large number of resources were essential for the safety of this Triathlon. Everyone's time and involvement was recognized and very much appreciated. Melanie Hauze — Seward Parks & Recreation: Subway Tri Harder Thon Race Director Subway Tri-H a rder-Thon Results FIacP� BIB 4 Name GeAof St3 g°ger �ia rt Kayak TA dual Run Tim* factual Bi kie Tim a 7=1 rive 2 ti 3 LL ph a 11 the I I Fi. 1:i 1 n M CY: 0 4fi 5q - ra Y9 1 1750 r -14 4 - 11 44 :52 3 Dr7ti'��1i I or ri r1 L•L}'a U � � s v V �,�� 1 � � �1� �� 1.1 ��r1 � � L T 1 4� 02 44 5 .' Mrl I k hi i by % Y".:' U UC chid 04846 214 11 1 U 02 LL4 r - s•= �= Js 1 i n�i rl 1 ]�iL' l lei Ii�� solo & 1]II l 0 050D a 05 OAD .fig I � ti3�4 2 14:27 r, _s P7 �: 1 25C39 I - 3 rig 12 r12Fy 1 , 0 5445 0 ��: 41% 3 C! - _E � � � 15 Brandon k labi n Solo 0 0:501) 10040 223 03 1 14'23 3 25 50 1 0247 3 2.5 -,53 SS Linda Re r and ey S:3113 0 06 00 l IDS CIA '' 42 04 1 .13 5h15 l �I %M 28 15 5 U 2 1pr A 4 r; t r ?�' a: k� ! �i rl p r L Solo 0 00 W Q.bg 31 t '32 Qb 1 JZ :3 39 •10 1.U'M J N 11 12 4- } -le be cca Sanders G in ny Fa r nim Solo 6010 0 0-ax U UU, W O Y' 13 IWIM 23213 3 U2 s_ s 1 35C 00 1 buzf 40211 41122 1:2950 1-05-46 J 02 1 13 14 �n n rig1 1"'r.l If°I rl Pur t I'r F.- Iv1 i 0 C. C`_I7 � 1' ' E.^ 7 o 4 5c 111 I 1,. 23 :3 a8 4o J , 7 nag y ., . .2 1 7 Teum 1 2 425 424 Alaskm Corte ue rors F2buloij% F , • 4w rL Team TH;ini 0 051V 1 ID 4-: ■ g M 00 I 1 f" 21 15 2-f i -.? Fin 1 r G 5913 1 _ 07 3 1435 1 • Fastest Male Kayaker: Jason Stueben; Fastest Female Kayaker: Deanna Roering • Fastest Male Runner: Jason Stueben; Fastest Female Runner: Adrienne Barlett • Fastest Male Biker: Stephen Schell; Fastest Female Biker: Jessica Miles 0 ,'-Ar FINANCE Top 3 Male Competitors Top 3 Female Competitors 3 'Rs 40 • The Air Force has approved the termination agreement to terminate their lease. Once the signed agreement has been received along with their final termination and lease payment, Metco will be removing the remaining structures to clear the property, and the City will resume control of the property. • The finance department has distributed budget documents to each department to begin the process of preparing their 2018/2019 Biennial budget requests. Administration has prepared a preliminary budget calendar and will be seeking Council input on the scheduling of work sessions and public hearings and adoption of the budget. • The Office of Children's Services has vacated their upstairs office space in City Hall. When the City receives final notice from the State, that office space will be returned to the City. • The HR office facilitated a staff training on workers' compensation processes and procedures, with the assistance of representatives from our insurance pool, AMLJIA. Finance will be drafting a proposed Ordinance to amend the City's workers' compensation policy to come before Council before year-end. • The department is working to compile the costs associated with the foreclosure of the Goreson and DE Wood properties so that administration can develop a process to dispose of the properties in accordance with City Code. This will involve solicitation of competitive sealed bids advertised in a newspaper of local circulation. Any monies collected by the City in excess of the costs we have involved in the clean- up and sale of those sites is, by law, required to be returned to the original property owners or estates. Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A LEASE AGREEMENT FOR UP TO ONE YEAR WITH EXIT MARINE, LLC FOR LAND AT THE SEWARD MARINE INDUSTRIAL CENTER WHEREAS, Exit Marine, LLC is currently working in the City's boat storage yard located at the Seward Marine Industrial Center (SMIC) and wishes to extend their business long term; and WHEREAS, Exit Marine, LLC desires a long term lease and has initiated the plat process for a parcel of land located at SMIC; and WHEREAS, the plat process takes a minimum of several months, and the company wishes to continue operating their business while the replat is taking place, and WHEREAS, Exit Marine LLC would like to lease this parcel for up to one year or until a long term lease can be negotiated and approved by the City Council upon final approval of the plat; and WHEREAS, the lease request is consistent with the Comprehensive Plan and the Seward Marine Industrial Center Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council approves the agreement to lease approximately 41,055 square feet to Exit Marine, LLC. The term of the agreement shall not exceed one year and such short- term lease shall not be considered a commitment by the City to approve any subsequent lease. Section 2. This resolution shall take effect 30 days after adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of August, 2017. 10 CITY OF SEWARD, ALASKA RESOLUTION 2017-042 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, MMC City Clerk (City Seal) 507486\ 1002\00628599 THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor I I Agenda Statement Meeting Date: August 14, 2017 To: City Council Through: Jim Hunt, City Manage From: Norm Regis, Harbormaster Agenda Item: One Year Lease, Exit Marine, LLC Approximately .942 acres of Land at SMIC BACKGROUND & JUSTIFICATION: Exit Marine, LLC is starting a new boat repair business in Seward. The business has the necessary financing to develop the approximately .942 acre proposed lease site located in the northeast portion of the City Storage yard at the Seward Marine Industrial Center. Exit Marine desires long term lease of this site, but the replat necessary to create the lease parcel will take a minimum of several months. In order to be operational this season Exit Marine wishes to enter into a month to month lease of up to one year in anticipation of a long term lease after the plat process is finished. Attached Exhibit A shows the parcel. Exit Marine would like to have the electric utilities in the ground prior to winter, and understands that if the Council does not approve the future long-term lease that any funds spent installing the in -ground electrical service are not refundable. The purpose of this lease is to allow Exit Marine use of the land for the time necessary to complete the platting process in anticipation of a long term lease which may or may not be approved by the Seward City Council. INTENT: To approve a month to month agreement for up to one year to lease land to Exit Marine, LLC at SMIC. CONSISTENCY CHECKLIST: Yes No NIA 1 Comprehensive Plan (document source here): This lease meets the plan X goals to develop SMIC as a major industrial area of the community. Strategic Plan (document source here): Attract New Industry: 2 Develop an aggressive marketing campaign which highlights the diverse X resources, and quality of life that make Seward a great place to live and establish a business or industry. (Page 5) Other (list): 3. FISCAL NOTE: 12 The rent is $600.00 per month plus tax. The lease rate is based on the 2015 appraisal of a nearby parcel, with increases since that time based on the Consumer Price Index. Approved by Finance Department:. ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 20I 7-042 authorizing the City Manager to approve a one-year lease with Exit Marine, LLC. SEWARD D MARINE E INDUSTRIAL L CENTER LEASE This lease hereinafter "Lease"), for good and valuable consideration, is entered into between the City of Seward, Alaska, a municipal corporation, organized and existing under the laws of the State of Alaska (the "City"), whose address i P.O. Box 167, Seward, Alaska 99664, and Exit Marine, LLc, an Alaska limited liability company authorized to do business in Alaska, and whose address is 281 S. Conquest Circle, Wa illa, Alaska 99623 (the "LESSEE"). 1. Pur ose of Lease. This Lease grants LESSEE use of the un- ltted reel property described below for the purpose of storing materials and and equipment preparing the parcel for its business, in accordance with all lags, regulations, ordinances and city policies while the platting process is completed. The intent of the parties is to enter into a long -terra lease of the premises once the platting process has been completed and the plat receives final platting . ap rovalThe p process and any improvements will b completed by LESSEE at LESSEE's expense. p Council approval of a long-term lease will not be unreasonably withheld. 2. Description of, Property. A parcel of lend in Seward, Alaska shown as 41,055 square feet of Lot 3 of Block 4 on Exhibit A attached hereto, and more particularly described as follows: Lot 3, Block 4, of Seward Marine Industrial Center, an area consisting of approximately .g 2 acres, more or less, the approximate boundaries shown in Exhibit A to this lease. Other than access to and from this designated area, use of any area outside of this designated area is not permitted, including, but not limited to, parking g , storage or disposal. 3. Term. The term of this Lease shall commence duly 24, 2017, and continue until the earlier of one 1 year or the effectiveness of a long-term lease approved by the Seward City council "council"). . Leases are sub■ect to the Seward City Code and Reouire council Approval. LESSEE understands and agrees that this and any subsequent lease i entered into pursuant to Seward City Code Chapter 7 and is subject to Council approval and referendary petition as follows: (a) Pursuant to Seward City Code § 7.05.125, this Lease is subject to Council approval. If a resolution authorizing this Lease is presented to Council and Council does not approve the resolution, this Lease shall automatically terminate. (b) Upon Council approval of the resolution approving any lease or other interest in land, the approved agreement is subject to suspension during the first SE1 Ai D MARINE INDUSTRIAL CENTER LEASE 07486\100 \006 8 87 PAGE 1 OF 4 14 thirty days after passage of the resolution if a sufficient referendary petition is filed in accordance with § 4.8 of the Seward City Charter. (c) Upon termination or suspension of the Lease pursuant to this Section 4, LESSEE agrees to remove any connexes, vehicles, materials, equipment and other property from the premises within five calendar days of such termination or suspension, and restore the premises to the same or better condition existing at the time prior to entering upon the premises. LESSEE will not be reimbursed for an i expenses incurred n preparation for a long-term lease, 5. Rent. Upon execution of this Lease, LESSEE shall pay the City $600mOO per month for the rental of the premises for the terra of this Leese to be calculated on a pro rata basis for any partial month prior to entering a long -terra lease. LESSEE agrees that the rental amount is an interim calculation and is not necessarily representative of any rental amount that will be imposed under any long -terra lease for the property. . LESSEE's Pro ert . Any vehicle, equipment or material placed upon the above -described premises shall be and remain the property of LESSEE and may be removed therefrom by LESSEE at any time provided that LESSEE shall not damage or impair the City s property while installing or removing LESSEE's property. . Termination. In the event of LESSEE's default in the performance or observance of any of the Lease terms, conditions, covenants and stipulations thereto and such default continues five days after written notice of default, the City may cancel this Lease, or take any legal action for damages or recovery of the ro ert . p p This Lease may be terminated for convenience by either party upon fifteen 1 days' written notice to the other party. Upon termination or cancellation of this Lease, LESSEE covenants and agrees to remove any vehicles and all other equipment and materials from the premises within five days and restore the premises to the same or better condition existing at the time prior to entering upon the premises. Removal will not be required if this Lease is superseded by a duly authorized long-term lease for the premises prior to the end of the terra set forth in paragraph 3 above. . Liability and Indernnit . Except and to the extent solely caused by the City s own negligence or intentional misconductIr the City shall not be liable for damage to property or injuries to persons, including death, arising from the construction, operation, maintenance, removal or activity of LESSEE, its principals, officers, employers, associates, agents, representativesIr successors, heirs or assigns, licensees or invitees, and LESSEE does hereby agree to release, protect, defend, save harmless and indemnify the City, its officials, employees and authorized representatives against any loss, coat: damage, expense, judgment or liability of any kind whatsoever, from or by reason or on account or as a result of the activity of LESSEE. . Waiver. LESSEE acknowledges that the premises are not secured by the City, the area is open to other users and the public, and LESSEE accepts all risk of loss or damage whatsoever. LESSEE waives all claims against the City for any and all loss or damage that may occur. The City makes no representations or warranties as to the fitness of any particular part or the whole of the City's public facilities for the uses SE1 AF D MARINE INDUSTRIAL I L CENTER LEASE 0748 \1 002\00628587 PAGE 2 OF 15 intended by LESSEE and LESSEE has inspected the site and has satisfied itself that the designated premises are sufficient for the intended uses by LESSEE. The City makes no representations or warranties of any nature with respect to the commercial practicability or accuracy of any information provided by the City. 10. Liabilitv insurance. LESSEE, during the term of this Lease, shall carry,at its expense, public liability insurance covering the licensed property in an amount of not less than $500,000 for injury or death to any one person, $1,000,000 for injuryand/or death to any number of persons in any one accident, $1,000,000 for damn property g or destruction and the statutory a mo unt required for Word er-s' Compensation insurance. The minimum requirements in this section may be increased from time to time by the City in accordance with customs and usage for comparable property in the Seward area. 11. Additional Named Insured; Waiver of Subrogation. All insurance policies required of LESSEE shall name the City as additional insured. All policies shall contain n agreement by the insurers that such policies shall not be canceled or amended without at least thirty 3 days' prior written notice to the City, and certificates or copies of all such insurance policies shall be furnished to the City promptly after the issuance thereof. 12. airs and Maintenance. LESSEE shall pay the cost of repair of an damage to the above -described premises caused by LESSEE, its invitees or guests occurring during the term of this Luse. 13. No Assi nment or Subleasin LESSEE is not allowed to assign this Lease or sublease the premises. 14. No Hazardous Materials. The use, keeping, storage, or disposal of hazardous ratenals on the premises is prohibited. 15. Luse Agreement Only. LESSEE agrees and understands that this agreement i b a temporary lease agreement only and that accepting this contract the p g City is not accepting LESSEE's property for storage; the relationshipbetween the i■ parties s simply that of a landlord and tenant. [.Unless the property is formally y impounded by the City, the vehicles, equipment and materials on the premises, shall at all times remain in the exclusive possession and control of the LESSEE and the City is not acting, and shall net be held liable in any manner, as a warehouseman or a bailee. SE1 AF D MARINE INDUSTRIAL CENTER LEASE PAGE 3OF 16 IN WITNESS WHEREOF, E F, the parties hereto have executed this document b and through their duly authorized officials. CITY F SEII ARD, ALASKA BY: Jim Hunt Title: City Manager Date: ATTEST Johanna Kinney, City Clerk (City Seal) State of Alaska EXIT MARINE, E, LLC : Hike Saunders Title: Owner Date: 7-,- SE1 Al D MARINE INDUSTRIAL STRIAL CENTER LEASE PAGE 4 of 074 11 oo koa s 7 17 K 00 X IIM6 Z I r Q W N Ln o o .0c I Q J a N z wo r ~ Q w >_ zm ga w z _� �Q ZU ww O QN_ O y O) x l� °�° W N T O m H O v _ O `a L I U I y m l 1 3L` �N m O z In (n O: o zo v ¢ W ° i c° ~ Q Z Q m cO N w Z Q °�� 0 m �' ° 0- I V) I I a I x o w} o Q Z= N Ua J L) M w N H N Q N g Q z W w a oLLJ W i W c Q 2 Q co v V 04 w o m o o I I I I I I I I C I° I N IL H g o w 2a aw ww w OJ Q r U N °� mU ��v~i < ° 01N N DJQO�oYy o VLoLo o NaJ�oZ x(n o° Q a 0 - Z v� c Q y I I I I j I j I j E t o O2 d 2 w o~ 3w W w o w e >� a J N vV~ wo aw i=a 3 1 8 M l N i ��amw��M N 00O o a YI--LLJ NSW =v�rn L�JN�'0-< woo �Q 3 0 °; o I I I U I T w F 03 Q xx �Q p � W UN v~ o } NQ L W ��mZ� z o�'�W �c�� o,;g� o _ ° o y I I I I� x z W OU NO Qw ~ 2J ~ gUZZ-*Z3: Zzo ,� L vi r �. 0 m V) L N I I I j I I N I° Q w� w m W m z '/' 3 w a 2 W w d W z (,3j O U (n a ow~O- O J W Q cYi cn c^ a W a w �` II �` �_-Y� W _ o Z mow N a 0✓ N L -_ w a) 0) I I j a j I to IQ w}p �NN> Q0 O a �� oW �Q~�:0,m\Y� fn w 3 Q � W o. ° O 3 0 0� I I I Iw 10 ozv a� z O O r O~ wN O ce NN w wU z �y Np/J �3� 0 LLJ 0 D�� Q a' m w O C N V) CL o N N v ° LL r o IW IC7 I N I I - I I m I o W 72 o W U~Z wvi �0 w ~vim m- w O Uw (ng 2 �ns� 00 H ° o fn J �Q Q= Q r O m 0LLJ0� m Z to i� i t I m i N i 3 N w H Z (~j N N D 3 V) NQ W �� N J zw W M 0 3 m J J O N J 4 W W m m m v I rn I I L 2 Z w FE o w z Q p N w o z Z < cn L Q j III =- NNwO �Q�>N �QJ m a J 0) 0 g Z)V I a L U � ~j wmZw Z _ _z 3�0LLN U) o a O W Q O } L a t 0oUo tn~Ld 02> UHNppLLIW ( J O0mw pFQnd IQ � 0 0 J3dM W W 2E m U vv.0 3 o- w30 dfn O I� U ° Z w N v Iz p wz0JwnaQ�amw Z N W)Lo ° I I I I Y� Q m 0 uo N I I I I m I I I I m a- o N 0 CD -----J I I L-- C - - - - - - - - - - - - - - - - - - - - - - TRACT A3 (OLGA STREET) - - - L - - - - - - v m - - - - - S 00.34' 12"E 545.06' -216.00' _ _ - - - - ° -329.06 I 3 c Mo Ln o I � m .-----J W M O0 O I N O Q O U I to _ � J � I 0� ° OL Z I I r------ o m V) o rz p ra o N 00'35'01 "W 175.00' i cc w o 0 0 I Q y c 3 E wLv I D I Z I ZLd wUj � I I o I N N N o Q o m a� N a 00 I Z -------� >� r� o oa- M w4 �a o= oa00000n .. 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'• f ��'. �, R / � � p, � �• �� ► •.�. 20 Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2017-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE CITY OWNED FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER (SMIC), EXIT MARINE REPLAT; CREATING A NEW LOT TO BE KNOWN AS LOT 4, BLOCK 4, EXIT MARINE REPLAT, LOCATED WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, Lang and Associates has prepared and submitted a preliminary replat of City owned Block 4, Fourth of July Creek Subdivision; and WHEREAS, the replat is to be known as Lot 4, Block 4, Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC) Exit Marine Replat; and WHEREAS, this platting action subdivides Lot 3, Block 4, Fourth of July Creek Subdivision, SMIC, creating a two (2) new parcels; to be known as Lot 4 and the remainder as Lot 3A, Block 4, involving approximately 11.850 acres; and WHEREAS, the properties of this replat are located within the Industrial Zoning District (I); the minimum lot size and lot width as required by City Code have been met; and WHEREAS, Exit Marine has requested a long-term lease of the area to be known as Lot 4, Block 4; and WHEREAS, Block 4 is currently serviced by private roads, some municipal water, sewer, electric and other utilities; therefore no subdivision installation agreement shall be required; and WHEREAS, the replat protects and provides easements for existing and planned utilities and access throughout the replat area; and WHEREAS, City staff have reviewed, commented and voiced no concerns with the Fourth of July, SMIC Raibow Replat; and WHEREAS, the Seward Planning and Zoning Commission held a public hearing on July M 2017 and approved P&Z Resolution 2017-10, recommending Council and the Kenai Peninsula Borough approve the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit Marine Replat to the Kenai Peninsula Borough; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners and leaseholders within 300 feet of the requested replat 21 CITY OF SEWARD, ALASKA RESOLUTION 2017-043 were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, in accordance with Seward City Code Section 16.01.015 (B), no preliminary plat of city -owned property may be submitted to the Kenai Peninsula Borough for approval without prior consent of the City Council. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward City Council recommends the Kenai Peninsula Borough Planning Commission approve the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit Marine Replat to the Kenai Peninsula Borough. Section 2. This resolution shall take effect 30 days after passage and posting as required by Seward City Code§ 7.05.145. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 14th day of August 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 22 Council Agenda Statement Meeting Date: August 14, 2017 To: City Council Through Jim Hunt, City Manager Ron Long, Assistant City Manager From: Jackie C. Wilde, Planner Agenda Item: Resolution 2017-043 recommending City Council and Kenai Peninsula Borough approval of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit Marine Replat BACKGROUND & JUSTIFICATION: Attached for the Council's review and recommendation to the Kenai Peninsula Borough is a preliminary plat submitted by Lang and Associates on behalf of Exit Marine. In accordance with Seward City Code (SCC) 16.01.015(B) "No preliminary plat of City -owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." This replat is located within the Seward Marine Industrial Center (SMIC). This platting action subdivides Lot 3, Block 4, Fourth of July Creek Subdivision, SMIC, Raibow Replat creating two (2) parcels to be known as Lot 3A and the new Lot 4, Block 4, involving approximately 11.850 acres. The properties of this replat are located within the Industrial Zoning District (I); the minimum lot size and lot width as required by City Code have been met. The new Lot 4 will be under a long-term lease to Exit Marine. When the platting action is completed the lease agreement with Exit Marine will be brought before the Council for approval. The Planning and Zoning Commission held a public hearing on On July 18, 2017 and approved resolution 2017-10, recommending City Council and Kenai Peninsula Borough approve of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit Marine Replat. SUBDIVISION REVIEW: ZZonin The replat is within the Industrial Zoning District. Current development surrounding this replat includes the Vigor Industrial, Communications North and the City boat storage yard parcels. Utilities: The replat area is currently serviced by private roads, some municipal water, sewer, electric and other utilities are available; no subdivision installation agreement shall be required. Existinm Uses Block 4 currently contains the private Lot 1 A, owned by Pat Marrs, Communications North. Lot 2 is currently leased by Raibow Fiberglass & Boat Repair, LLC. The large Lot 3 includes the SMIC Harbormaster Building and the City's boat storage yard. 23 CITY OF SEWARD Agenda Statement — Resolution 2017-043 Page 2 of 2 Flood Zone: The area is within a Flood Zone D, which are areas of undetermined flood hazards. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017) 3.5 Port and Harbor Development (page 15) 1. Section 3.5.1.1 Encourage the growth and development of an efficient, X functional harbor that meets Seward's commercial and recreational needs. 2. Strategic Plan (1999) X Seward City Code: 16.01.015. Conditions to plat approval. 3. b) No preliminary plat of city -owned property may be submitted to the X Kenai Peninsula Borough planning commission for approval without the prior consent of the city council. Seward Marine Industrial Center Development Plan (April 2008): 4 Land Use (page 5) X 1. Maintain accurate maps through the survey and plat amendment for all current and future leases. (Development) Staff Comments: All staff and administration concerns have been addressed and all City department heads recommend approval of this preliminary replat. Fiscal Note: Replat costs were paid by Exit Marine in preparation of long term lease agreements. Approved by Finance Department: ATTORNEY REVIEW: Yes No X N/A RECOMMENDATION: Approve Resolution 2017-043 recommending Kenai Peninsula Borough approval of the Fourth of July, Seward Marine Industrial Center, Exit Marine Replat, subject to the condition listed in the resolution. 24 Sponsored byApplicant CITY OF SEWA I , A.LASKA PLANNING AND ZONING COMMISSION RESOLUTION 17-I A RESOLUTION OF THE SLWAD PLANNING AND ZONING COMMISSION of THE CITY of SLWA RECOMMENDING � LNIN�LA► CITY COUNCIL AND KENA J , BOROUGH APPROVAL OF TAIL CITY OWNED FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL (SMIC), EXIT MARINE 1 LPLAT, CREATINC A NEW LOT TO BE KNOWN AS LOT 4, BLOCK 49 EXIT MARINE REP EAT, LOCATED WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, Lang and Associates has prepared and subm itted reliminary replat o City owned Block 4, Fourth of July Creed Subdivision; and WHEREAS, the replat is to e known a Lot to Subdivision, ;; � ck , Fourth o ,lull. �- Seward Marine e Industrial Center(SMIC)Exit • Marine Fe.plat, and WHEREAS, this platting action subdivides Lot l Subdivision,� fourth .Tiny Creed smic, creating a two 2 new reel to be • known as and the remainder as Lot 3A, Block 411 involving approximately 11.850 acres; are WHEREAS, the properties of this replat are located within the IndustrialZoning • �strit (1)., the minimum lot size and lot width as required by City- Code have been met, and WHEREAS, Exit Marine has regUested a long-term lease of 4, l ock 4; and the area to he known as .Lot. WHEREAS, Block 4 1s currently serviced by private ,electric• p roads some municipal water, and other utilities, therefore no subdivision installation agreement shah be required; and WHEREAS, all conditions required by S e turd C ity Cod16.01.015,. • t�o e �r��ns to plat a roval, were reset, the property owner and leaseholders within feet f the re quested rapist were notified of the proposed subdivision, and the property • i n e; and p p was posted with public notice WHEREAS, it is the Planning and Zoning Commission's• responsibility to act in an advisory capacity+- to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals. 25 Seward Planning and Zoning Commission Resolution N. 2017-10 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission hereby recommends that, in accordance with Seward City Code Section 16.01.015 (B), the City Council approve the submittal of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit It Replat to the Kenai Peninsula Borough. Section 2. The Cornmission further recommends Kenai Peninsula Borough approval of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Exit Marine Replat . Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 18th day of July 2017. THE CITY OF SEWARD9 ALASKA AYES: Fleming, Seese, Anderson, Ambrosiani, Ecklund NOES - ABSENT: Swann., Carlton of: SEjV**'#' ABSTAIN: .0 000p,44 *-W*- VACANT: None ATTEST: Jo arena a K i n&a MC i y C1 y Clerk SEAL t5!0 0 OF (City Seal) 26 City of Seward, Alaska Seward Planning c ot'ir19 Collimission Minutes July 18, 2017 -- Volume , Page 244 Resolution 2017-1 of the Planning and Zoning Commission, of the City of Seward lash recommending City Council and Kenai Peninsula Borough approval of the City owned Fourth of ,July Creep Subdivision, Seward Marine Industrial Center SMIC , Exit Marine eplat; creating a new lot to be known as Lot 4, Block 4, Exit Marine I eplat, located within the Industrial Zoning District Long gave general description on replat Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to spear, the public hearing was closed. Motion lernin rn rosiani Resolution 2017-1% recommending City Council and Kenai Peninsula Borough approval of the City owned Fourth of ,July Creek Subdivision, Seward Marine Industrial Center SMIC , Exit Marine pit creating a new lot to be known as Lot 4, Block 4, Exit Marine Replat, located within the Industrial Zoning District General Discussion was given m b rosiani asked why the parcel is ass not square;. Long explained that there was a drainage dit h Fleml*ng ask : bout the process f long term lea ; Long explained that there would b a short l h" rWa to Council. ear term i L l iu anted to 1 n ._ process about the surveying wanted to l now �f t 1ty aid for the survey, Lon stated no the lease holder paid the cost. p Motion Passed, Unanimous 27 �i 94:� Y <7-, 0 1 Jjt 60, 9<7.,. 69N o (aA V 6UDjsr]py f V _L J V(�(L (,Z-Z* ZO L ]"Z-t gg�.69N) CD u 0 n 0 tea-+ °��° ❑ °'�' U�v ��,� _ 1 st.s`` v v Cf) N v zzz co cj +, •I � -0� .Na� o ov�� W � � 1 l � � � ��y + � '�r.�iy 6 � � ► J � �!^ /\mil. `�� + `�/ =� >NN �3-Q CO vvv •�,,`�� -co v v - CN �j►J '� w Q- ■ ray � � � rrt � -ri � � �/1 ■'_J � +ram �►- VJ � !'i � � ❑ J-(j O �N�J CN -311 V NOS1773P co co co z 0 c IIi V Zi �� 4-�a�� C� co -e.� co Z3 ` v v Q] co ci w ~ ° { ❑ ` v °3 Q) V) LQ �-- ��-� co Seward rd�nq �'s4r'ci-Paots-�� a, a Pa iai CERTIFICATE OF TAX DEPARTMENT I, Rhonda Krohn, Property Tax and Collections Manager for the Kenai Peninsula Borough, do hereby certify that, as of the date of this certificate, all real property taxes levied by the Kenai Peninsula Borough have been paid for the area(s) described as. Subdivision; 4TH OF JULY CREEK SUB. SE'.WARD MAINE IND. CENTER RAIBOW REPLAT Parcel # 14534027 T 1S R 1E SEC 18 Seward Meridian SW 0000006 FOURTH OF JULY CREEK SUB SEWARD MARINE INDUSTR CENTER COMMUNICATIONS NORTH ADDN THAT PORTION OF BLOCK 4 EXCLUDING LOT lA Parcel # 14534053 T 1S R 1E SEC 18 Seward Meridian SW 2014017 FOURTH OF JULY CREEK SUB SEWARD MARINE INDUSTRIAL CENTER WASHDOWN PAD REPLAT LOT 4A BLOCK 7 The following assessments (except assessments for the cities of Homer, Kenai, Seward, Seldovia, and Soldotna) levied against this property are outstanding: EXEMPT. Witness my hand and seal this 8th day of July, 2015. 29 i z W Q � � I � I � CD M is I N Q J J i i 0 m N 00'39'40"W -160.21'- � I N iF 00035'48"W 1 S � I 0 J- �i I� } J TRACT A3 (N) r—-------------- � a � v � O m 31 Sponsored by: Clerk CITY OF SEWARD, ALASKA RESOLUTION 2017-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE RESIGNATION OF CITY CLERK JOHANNA KINNEY AND SETTING THE TERMS FOR HER DEPARTURE FROM CITY EMPLOYMENT WHEREAS, the City of Seward and Johanna Kinney entered into an employment agreement effective the 1 St day of January, 2011; and WHEREAS, City Clerk Johanna Kinney has tendered her resignation to the City Council on August 7, 2017; and WHEREAS, Kinney has stated that her last day of employment with the City of Seward will be October 9, 2017; and WHEREAS, the City Council will accept Johanna Kinney's wishes and allow for termination on the above date. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The employment agreement between the City of Seward and City Clerk Johanna Kinney shall terminate on October 9, 2017. Section 2. Upon conveyance to the City of all city files and property in her possession, Kinney shall be paid all sums due to her for time worked and any accumulated vacation leave as required by city code, Charter and the employment agreement. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of August, 2017. 32 CITY OF SEWARD, ALASKA RESOLUTION 2017-044 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 33 EMPLOYEMENT AGREEMENT This agreement approved by the City Council of the City of Seward, effective the day after retirement of City Clerk Jean A. Lewis, based on her completion of 30 years with Retirement and Benefits, is between the City of Seward, Alaska ("City"), and Johanna L. Kinney ("Kinney"). The City agrees to employ Kinney as City Clerk. This agreement shall continue indefinitely unless terminated as provided below. 1. Kinney agrees to devote full time on behalf of the City and not to engage in any other business without prior approval by the City Council. 2. Kinney shall be paid at the rate of $56,900 per year. The City Council agrees to review Kinney's salary annually prior to adoption of the City's fiscal budget. 3. Kinney shall accrue annual leave and holidays in accordance with Chapters 3.45 and 3.50 of the Seward City Code. She shall receive credit for annual leave accrued at the rate of 20 hours per month, the rate she will have earned as Deputy City Clerk as of December 17, 2010. 4. Kinney shall be reimbursed by the City for use of her personal vehicle while traveling on City business at the same rate as designated in City Code 3.60.025 (with the exception of obtaining approval from the City Manager prior to travel). Reimbursement for expenditures on behalf of the City shall not be paid unless reimbursement is sought in accordance with standard City procedures, including receipts, vouchers, and supporting material. 5. Professional growth and obtaining and maintenance of clerk certifications through training and education is allowed and encouraged for Kinney and her staff. 6. Because of the peculiar nature of the City Clerk position, it is agreed that the City's business can only succeed if the City Clerk and the City Council enjoy a working relationship based on mutual respect, trust and positive attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for termination given these complexities, which often involve personality factors as opposed to legal or contractual factors. It is, therefore, the intent of both the City Council or Kinney to provide for termination by either the City Council or Kinney without resort to any determination of cause or any necessary explanation to either party. Accordingly, this agreement may be terminated as follows: (a) By Kinney for any reason or no stated reason upon giving sixty (60) days written notice to the City Council. Within fourteen (14) days of the receipt of notice, the City Council shall make the election to Page 1 of 3 34 EMPLOYEMENT AGREEMENT terminate the relationship immediately, or continue Kinney's service at her regular rate of pay for sixty (60) days from the date of receipt of the notice. The City Council's failure to make an election shall be deemed an election to terminate the relationship sixty (60) days from the date of receipt of the notice. If the relationship is so terminated, the City Council shall not be responsible for any severance or termination pay. Kinney shall be entitled to her annual leave balance at the end of termination. (b) By the City Council for any reason or no stated reason upon giving written notice to Kinney. The City Council may, at its option, terminate the relationship immediately and provide Kinney with sixty (60) days pay in lieu of notice, or, the City Council may require Kinney to continue service at her regular rate of pay for a period of sixty (60) days. Kinney shall be entitled to her annual leave balance at the date of termination. 7. The City shall defend, indemnify and save Kinney harmless for negligent acts or omissions of Kinney resulting from her employment by the City and within the scope of her duties as City Clerk. 8. The provisions of Title 3 of the Seward City Code shall not apply to this agreement with the following exceptions: (a) 3.15.085. Longevity Bonus. (b) 3.15.090. Retirement. (c) 3.15.095. Insurance and medical benefits. (d) 3.35. Employee Development. The City Clerk will have collateral responsibility for employee development within the City Clerk Department. (e) 3.45. Annual Leave. The City Council will administer Annual Leave policy for the City Clerk. This includes FMLA (3.45.095) and bereavement leave (3.45.040 f). (f) 3.50. Holidays. (g) 3.60. Special Provisions. (h) 3.70. Standards Relating to Drugs and Alcohol. (1) 3.75. Standards Relating to Employee Conduct. Page 2 of 3 35 EMPLOYEMENT AGREEMENT (j) 3.80. Worker's Compensation. 9. This agreement is the entire agreement, and wherever approval of the City is required, it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing signed by each of the parties. This agreement will be interpreted in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward. DATED this day of CITY OF SEWARD, ALASKA Willard E. Dunham, Mayor Johanna L. Kinney Jean A. Lewis, City Clerk (City Seal) Page 3 of 3 36 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING ADVERTISING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $1,500 TO PROVIDE PUBLIC EDUCATION WHICH COULD INFLUENCE THE OUTCOME OF AN ELECTION CONCERNING A BALLOT MEASURE ADDRESSING COUNCIL AND MAYORAL TERMS OF OFFICE WHEREAS, the Seward City Council approved Resolution 2017-041 on July 24, 2017 providing for the submission to the qualified voters of Seward the question (Proposition 1) of electing council members and the mayor to three year terms, with two council seats to be filled each year; and WHEREAS, the City will publish information regarding the proposition in newspapers of local circulation prior to the election of October 3, 2017, aimed at informing the public about the proposition and its implementation if approved by the voters; and WHEREAS, there are expenses for such publication, in this case not to exceed $1,500; and WHEREAS, in accordance with 2AAC 50.360(b), in order to publish information that might be considered to have an influence on the outcome of an election the City Council must authorize and appropriate funds for any associated expenses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes expenditures in an amount not to exceed $1,500 for the purpose of publishing information as to the nature and implementation of the proposition placed on the ballot with the adoption of Resolution 2017-041. Section 2. The City Council further directs and authorizes the city Clerk, Manager and other City officers, officials and employees, as may be appropriate, to register and to complete and file all necessary reports, forms and notices for election -related expenditures under AS 15.13, or as may otherwise be required by law. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of August, 2017. 37 CITY OF SEWARD, ALASKA RESOLUTION 2017-045 THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, MMC City Clerk (City Seal) Agenda Statement Meeting Date: August 14, 2017 Through: James Hunt, City Manag From: Ron Long, Assistant Manag. Agenda Item: Authorizing the expenditure of funds that could be considered to influence the outcome of an election regarding council and mayoral terms of office. BACKGROUND & JUSTIFICATION: The Seward City Council approved Resolution 2017-041 on July 24, 2017. This resolution provides for Proposition 1 to be placed on the October 3rd, 2017 general election ballot, seeking voter approval or non -approval to elect city council and mayoral seats to three year terms rather than two year terms. It is in the public interest to provide information to voters on the content and background of the Proposition, and how it would be implemented if approved by the voters. The desire is to inform the public rather than to convince them to vote for or against the proposition. Regardless, 2AAC 50.360(b) requires that the City Council must authorize and appropriate funds if an education process could be considered to have an influence on the outcome of an election. Alaska Statute 15.13.145 requires that "a municipality may not use money to influence the outcome of an election concerning a ballot proposition unless the funds have been specifically appropriated for that purpose by the elected body." Since the budget has adequate funds for the cost of advertisement, no additional appropriation is required in this case. The Clerk, on behalf of the Council, will disclose any expenditures related to the dissemination of information on a report to the Alaska Public Offices Commission, as required by AS 15.13.040 and AS 15.13.050.INTENT: To inform the public about the proposition and how it would be implemented if approved by voters. CONSISTENCY CHECKLIST: Yes No N/A I. Comprehensive Plan 2. Strategic Plan 3. Other (list): X X FISCAL NOTE: There is no budget impact since an additional appropriation is not required. Funds for these expenses are within the City Council advertising b dget line. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: 045 Seward City Council adopts Resolution 2017-, to authorize expenditures for providing proposition information to the public. tit Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A L70 LOADER FROM CONSTRUCTION MACHINERY INDUSTRIAL, UTILIZING THE NJPA GOVERNMENT PURCHASING CONTRACT IN AN AMOUNT NOT -TO -EXCEED $160,600.00, PLACING ADMINISTRATIVE FEES FROM THE SMIC DEVELOPMENT GRANT INTO THE SMIC FUND FOR SMIC INFRASTRUCTURE IMPROVEMENTS, AND APPROPRIATING FUNDS WHEREAS, during one of the snow events in early 2017, the City's 966C loader located at SMIC had a catastrophic failure, as well as needing extensive steering repair; and WHEREAS, in 2002 and 2004 the City Council approved Resolutions 2002-033 and 2004- 53 for funds to repair the 966C loader; and WHEREAS, again in 2014 the City shipped the loader to Anchorage and spent an additional $22,164.20 for repairs; and WHEREAS, the City received a quote from NC Machinery in the amount of $66,157.31 to repair the steering and to replace/rebuild the engine on the current loader; and WHEREAS, the 966C loader is over 37 years old and to continue to spend city funds to repair this machine is not in the best interest of the City of Seward; and WHEREAS, Seward City Code 6.10.120 allows for the exemption from competitive bids where the public interest would be best served by the purchase of new equipment utilizing a special government rate; and WHEREAS, the City received a quote from Construction Machinery Industrial (CMI) utilizing the National Joint Powers Alliance (NJPA) government rate in the amount of $160,600.00 for a L70 Volvo loader with a snow bucket and forks, which would also be compatible with the street department's other Volvo attachments and parts currently on the shelf; and WHEREAS, The SMIC development project has a 10% administrative fee which will be placed into SMIC Fund to pay for SMIC infrastructure; and WHEREAS, the SMIC fund 12000-0000-5899-0000-00000 will be used to purchase the new L70 loader from CMI. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CITY OF SEWARD, ALASKA RESOLUTION 2017-046 SEWARD, ALASKA, that: Section 1. The Seward City Council authorizes the placement of the SMIC development grant administrative fees into SMIC account 12000-0000-5899 rather than the General Fund, to be used to fund SMIC infrastructure. Section 2. The Seward City Council hereby authorizes the City Manager to purchase a L70 loader with snow bucket and forks from CMI. utilizing the NJPA government purchasing contract. Section 3. The amount of $160,600.00 is hereby appropriated from administrative fees account no. 12000-0000-5899 to capital equipment account no. 12000-0000-8103. Section 4. In accordance with Seward City Code 6.10.120, the Seward City Council hereby finds that it is in the public interest to allow the procurement of this equipment utilizing a competitive bid from the National Joint Powers Alliance, based on the recitals above which are incorporated herein. Section 5. The old 1980 Caterpillar loader with dirt, snow bucket and forks will be included in a future city surplus sale. Section 6. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of August, 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, MMC City Clerk THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor (City Seal) 41 Agenda Statement Meeting Date: August 14, 2017 Through: James Hunt, City Manage 4 From: Norm Regis, Harbormaster Agenda Item: Authorizing, the City Manager to purchase a L70 Loader from CMI, utilizing the NJPA government purchasing contract in an amount not to exceed $160,600 and placing administrative fees from the SMI C development grant into the SMIC Fund BACKG RO La 1) & JUSTIFICATI ON: The 966C serial number 78G4583 is a 1980 Caterpillar front end loader used by the .Harbor and Water & Se�r Departments that needs approximately $66,157-31 in repair work, which does not include shipping toand from Anchorage. The engine had a catastrophic engine failure in early 201.7 and the steering is in dire need of repair; the loader at this time has over 20,000 hours on it. This loader is over 37 years old - Council approved ReSOILItion 2002-033 in the amount of $62,670 to fix the 966C and a 1982 grader. Council approved Resolution 2004-5 3 in the amount of $12,5 00 to again repair the loader. In 2014 i the harbor shipped the loader to Anchorage for cylinder and transmission repairs n the amount of $22164.20. It "is not feasible to continue to spend funds to repair this aging piece of equipment. The harbor has kept up with routine maintenance on this loader with oil changes, greasing. and replacing parts as necessary. Last winter it was difficult for the Harbor Department to borrow equipment from the street department, or hire any local contractors because of the large amount of snow that accumulated this year. Hamilton Construction loaned the harbor a loader for two days so the harbor could keep the SMIC boat storage yard open white searching for a loader to lease. After the engine failure, the harbor contacted several companies to lease a loader. At the time, Craig Taylor was the only company who had a loader for lease at a rate of $6,800.00 a month. The harbor leased this loader for two months to get through the remainder of the siiow season. This was a significant hit on the SMIC budget. The 966C loader and the 1982 grader are pieces of equipment the harbor, water and sewer have located at SMIC to keep the service roads and the SMIC yard clear. At the price of repairing this loader,, 'it would more beneficial to purchase a new loader that could utitize the City shopi S Volvo parts and attachments on hand. The harbor requested a quote from CMI, for a L70 loader utilizing the National Joint Powers Alliance goveriiinent purchasing contract with forks and snow bucket. The City of Seward has utilized this alternative in the past to purchase new equipment at a discoun, ted government rate. CMI has also supplied a second quote for a used L70loader with forks, with no warrant or snow bucket for $149,500 FOB Anchorage. A snow bucket is an additional $143 10.00- shipping to 42 Seward would be around $700.00 for a total of $164,510, so the NJPA new equipment purchase is a better value. With the addition of the new travelift, the SMIC yard has been full of activity throughout the year; the harbor needs to keep this yard operational year round. The Seward harbor would like to replace the 1980 CAT loader with a new loader to continue SMIC operations. Seward City Code 6.10.120 allows for purchases of this nature to be exempt from competitive bidding where the public interest would be best served by the purchase of new equipment utilizing a government rate, in this case the National Joint Powers Alliance government purchasing contract. The SMIC Enterprise Fund does not currently generate sufficient revenue to purchase a loader; the funds will come from the 10% administrative fee grant overhead related to the SMIC development project and placed into the SMIC Fund. The old 1980 Cat loader with forks, rock and snow bucket will be sold at the next City Surplus sale. INTENT: Placing a 10% administrative fee from the SMIC development grant into the SMIC Fund, for SMIC infrastructure. To purchase a L70 Volvo loader from CMI, LLC utilizing the NJPA government purchasing contract in an amount not to exceed $160,600.00 with funds from the SMIC development grant administrative fees. CONSISTENCE' CHECKLIST: Yes No NIA 1. Comprehensive Plan.- Continued development of SMIC (p. 6) X 2. Strategic Plan :Expand development in the Seward Marine Industrial Center (p. 8); The City of Seward is fiscally responsible and utilizes creative and responsible funding alternatives (p. 20); X 3. Other (list): FISCAL NOTE: The 10% administration fee that is charged to the SMIC development grant will generate up to $536,363 and will be placed in SMIC Fund to pay for SMIC infrastructure. The $160,600.00 needed to purchase a new L70 loader will come from this fee. Approved by Finance Department: _,Z L= � ATTORNEY REVIEW: Yes No X RECOMMENDATION: Seward City Council adopts Resolution 2017-046, authorizing a purchase of a L 70 Volvo loader not to exceed $160,600.00 and placing the 10% administration fee from the SMIC development project into the SMIC Fund to fund infrastructure. 43 Sponsored by: Janke CITY OF SEWARD, ALASKA RESOLUTION 2002-033 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PAY IBC MACHINERY COMPANY AN AMOUNT NTE $62,670 TO REPAIR THE 1982 CAT 140 GRADER AND THE 1980 CAT 966 LOADER AND APPROPRIATING 2970 FROM THE GENERAL FUND, FUND BALANCE WHEREAS,, the Public Works Street Department has experienced failures with two pieces of street equipment; and WHEREAS, NC Machinery Company has the only Caterpillar dealership in Alaska and offers a warranty on their work and parts; and WHEREAS, City Code Section 6.10.120 (5) allows exemption from the competitive procurement procedures because of contractual services which can only be furnished by a single dealer; and WHEREAS, NC Machinery Company will complete the needed repairs for an amount NTE 62,670. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to pay NC Machinery Company an amount NTE 62,670 to repair the 1982 Cat 140 Grader and the 1980 Cat 966 Loader. Section 2. $62,670 is appropriated from the General Fund, Fund Balance Account (101- 0000-3 05 0) to the General Fund, Roads and Streets Account (10 1 - 13 10- 5 3 80) for the repair of the Cat 140 Grader and the Cat 966 Loader. Section 3. ITC Machinery Company is the only Caterpillar dealership in Alaska and City Code Section 6.10.120 (5) allows exemption from the competitive procurement procedure because of contractual services which can only be furnished by a single dealer. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 8th day of April, 2002. CITY OF SEWARD, ALASKA RESOLUTION 2002-03 3 THE CITY of SEWARD., AL SKA 'i '-'� �j c' '� \'A� j Edgar Blatchford, Mayor AYES: Blatchford, Branson, Brosso, Calhoon, Clark, Orr, Shafer NOES: None ABSENT: None ABSTAIN: None ATTEST: Patrick Reilly City Clerk (CitySeal) % �j * C.; 4 ---•�-+` OP go ++d 1• ••.4t set 6F f- 45 Sponsored b: Shealy CITY OF SEWARD, ALASKA RESOLUTION 2004-3 RESOLUTION OF THE CITY COUNCIL OF THE CITY of SEWARD, ALASKA, APPROVING THE PURCHASE OF PARTS FOR THE REPAIR WORD TO THE 966C CATERPILLAR FRONT END LOADER, NOT TO EXCEED $129 00,00 WHEREAS, the 966C is a 1980 Caterpillar front end loader that needs approximately $12,500.00 in parts for repair work; and WHEREAS, the engine had a catastrophic failure due to over heating; and WHEREAS, after disassembling engine, and complete inspection, City mechanics found it necessary to perform a complete overhaul dine to the failure; and WHEREAS, parts will come from NC Machinery; they are the only CAT dealership in the State of Alaska and this purchase is permitted under code § 6.10.120(5) for materials which can only be furnished by a single dealer; and WHEREAS, the emergency repair work also falls under code § 6.10.120(2) for emergencies because this particular loader is used more often for flood control, heavy rock work, avalanches on Lovell Point access road, and any other extra heavy duty work that is warranted. NOW, THEREFORE, RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Competitive procurement procedures for the purchase of the parts described above are not required for the reasons described in the recitals hereof, which recitals are incorporated herein by this reference. The City Manager is authorized to make the purchases described in this resolution and to sign any contract documents necessary to complete the repair of the 966C Caterpillar front end loader. Section 2. Funds for these purchases in the amount not to exceed $12,500.00 are hereby appropriated and authorized to come from the Street Department's account 101-1310-53 80. Section 3. This resolution shall take effect immediately upon its. adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10`h day of May 2004. HE CITY OF SEARD, ALASKA RESOLUTION 2004-53 THE CITY OF SEWARD, ALASKA P k ' ants Shafer, Mayor AYES: Branson, Valdatta,, Clark, Amberg, Shafer NOES: None ABSENT: Dunham B STAIN: None ATTEST: +J�n r City Clerk ottlISISS 1124 0 *# (CitySeal) SLO.t�, ft *40&* '-4 a 47 Agenda Statement Meeting Date: May 10, 2004 Through: Phil Shealy, City Manager Through: W.C. Casey, Director of Public Works From: Saundra Fletcher, Admin. Assistant Public Works Agenda Item: Repair Work needed on 966C Front end Loader BACKGROUND & JUSTIFICATION: The 966C, serial number 78G45 S3 is a 1980 Caterpillar front end loader that needs approximately $12, 500. oo in repair Work. The engine had a catastrophic failure due to over heating. After disassembling engine, and complete inspection, City mechanics found it necessary to perform a complete overhaul due to the failure. The City mechanics Will need parts to complete the repair and the parts Will come from NC Machinery; they are the only CAT dealership in the State of Alaska. For this reason the purchase of parts is permitted under code section 6.10.120(5) for materials Which can only be furnished by a single dealer. The emergency repair Work needed on the 966C also falls under section §6.10.120(2) for emergency. It is important to repair this equipment as soon as possible. This particular loader is used more often for flood control, heavy rock Work, avalanches on Lowell Point access road, and any other extra heavy duty Work that is Warranted. For the above reasons, the competitive procurement procedures for the purchase of the needed parts do not apply. CONSISTENCY CHECKLIST: 1. Comprehensive Plan 2. Strategic Plan 3. other 4. Not applicable FISCAL NOTE: Yes No Funding for the repair of the 966C Caterpillar front end loader will come out of the Street Department's account, 101-1310-5380. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2004 , approving purchase of parts for the repair work to the 966C Caterpillar front end loader in the amount not to exceed $12,500.00. W6 0 0 Id L rl T4� P it du jj I 7 t i .1 j�0,T,T1i UT, Proposal No: 93290 - 1 CITY OF SEWARD BPO 573 PO BOX 167 SEWARD AK 99664-0167 CUSTOMER NO. CONTACT PHONE NO. FAX NO. Work Order No. 9993006 DOUG SCHOESSLE 907 224 4005 QUOTE NO. P.O. NO. DATE Email 93290 3/9/2017 10:40:01 A douq(a-cityofseward. net MAKE MODEL SERIAL NO. UNIT NO. Hours AA 966C 078GO4583 19728 NOTES SEGMENT: 00 ( ) NOTES: Labor Description LABOR STEAM BAY Qty 1 Total Labor: Segment 00 Total: Ext Price 970.20 970.20 970.20 SEGMENT: 02 ( ) NOTES: Parts Part Number Description Qty Unit Price Ext Price 813-2540 CORK 1 0.18 0.18 1 M-6298 CLAMP 4 49.21 196.84 8F-8151 COCK 1 15.18 15.18 2 M-4810 GASKET 1 1.70 1.70 5S-4629 GASKET 2 1.43 2.86 5S-1218 VALVE ASSEM. 1 7.99 7.99 7S-7807 INSERT 1 3.17 3.17 2 P-3230 GASKET 1 3.13 3.13 9S-9979 RING 1 0.94 0.94 2S-2846 RETAINER 1 2.91 2.91 6N-4975 GASKET 2 21.97 43.94 7 N-1378 GASKET 1 2.03 2.03 2S-1286 ELEMENT (Secondary) 1 66.27 66.27 9M-2904 CLAMP 2 3.47 6.94 5S-5063 HOSE 1 6.17 6.17 5A-6774 INDICATOR 1 24.22 24.22 4S-8826 BODY A 1 326.60 326.60 4S-8825 HOOD A 1 145.75 145.75 7M-1674 ELEMENT 1 1.99 1.99 4 N-9215 HOSE AIR 1 25.08 25.08 6N-0009 RING 1 6.70 6.70 51-1-7704 SEAL 2 11.56 23.12 50 5S-6735 GASKET 1 2.01 2.01 4 N-9311 HOSE 1 8.02 8.02 5L-8855 RING 1 6.10 6.10 7S-8735 CLAMP 1 19.52 19.52 7S-7680 CLAMP 1 27.38 27.38 371-8947 CM HOSE BULK 13 1.09 14.17 371-8946 CM HOSE BULK 13 0.99 12.87 7W-5317 ELEMENT A 1 65.63 65.63 4 P-5524 SEAL 1 15.08 15.08 9S-1274 GASKET 1 8.51 8.51 371-8947 CM HOSE BULK 117 1.09 127.53 255-2899 PIPE AS -TAIL 1 127.17 127.17 9S-8752 NUT 2 0.22 0.44 165-3929 BOLT -HEX H EA 1 0.53 0.53 5P-0598 CLAMP 2 5.51 11.02 5P-4868 CLAMP 2 6.63 13.26 5P-0598 CLAMP 2 5.51 11.02 5P-0597 CLAMP 2 5.01 10.02 5P-4868 CLAMP 2 6.63 13.26 8S-0905 MUFFLER A 1 349.83 349.83 OS-1590 CAP SCREW 1 0.71 0.71 Total Parts: 1757.79 Labor Description Qty Ext Price LABOR 40 57686.00 Total Labor: 5,686.00 Segment 02 Total: 7,443.79 SEGMENT: 03 ( ) NOTES: Parts Part Number Description Qty Unit Price Ext Price OR3611 LONG BLOCK 1 147017.06 141017.06 O R3611 CORE 1 61790.01 61790.01 OR5809 REB TURBO G 1 949.87 949.87 OR5809 CORE 1 184.39 184.39 OR2899 COMPRESSOR G 1 665.08 665.08 OR2899 CORE 1 17193.66 11193.66 6V-1682 AIR COMPRESSOR INSTALLATION 1 29.91 29.91 6V-1338 OIL COOLER & LINES 1 39.73 39.73 8H-9220 GASKET 1 2.98 2.98 8H-9788 GASKET 1 0.94 0.94 2 H-3934 SEAL 1 4.72 4.72 8J-0484 RING 1 6.67 6.67 4L-9825 BEARING 1 24.48 24.48 2 L-6965 RING 1 2.76 2.76 8F-7219 SEAL (4.47 degrees I.D.) 1 0.71 0.71 313-8485 FITTING 1 2.00 2.00 6V-4626 BOLT 2 1.93 3.86 5S-2106 SEAL 1 10.21 10.21 2 M-0849 WASHER 51 4 0.90 3.60 9H-5921 GASKET 1 11.29 11.29 4M-2743 STUD 5 5.60 28.00 5S-8543 BEARING 1 36.27 36.27 1 S-2043 GASKET 1 17.70 17.70 6N-7887 GASKET 1 8.67 8.67 5 F-3106 SEAL 1 5.13 5.13 6F-4868 GASKET 1 3.72 3.72 9M-7958 CLAMP 8 2.86 22.88 5P-2094 CM -HOSE STK 36 0.63 22.68 4J-0519 SEAL-O-RING 4 1.98 7.92 2P-6132 GASKET 1 2.91 2.91 2 P-0406 GASKET 1 3.63 3.63 9H-2770 GASKET 1 2.48 2.48 5S-7645 ELEMENT A-F 1 5.78 5.78 8N-8796 SERVICE G 6 57.32 343.92 20R-3425 PUMP GP FUEL 1 644.96 644.96 20R-3425 CORE 1 275.90 275.90 8N-0110 GASKET 1 16.12 16.12 1 W-3900 GASKET 1 23.43 23.43 169-4200 GASKET 1 36.37 36.37 169-4199 GASKET -OIL 1 40.24 40.24 371-8124 CM HOSE BULK 8 0.89 7.12 7N-0944 GASKET 1 3.67 3.67 111-8010 REGULATOR 1 63.02 63.02 OR-1 000 PUMP GP WTR 1 464.60 464.60 OR-1000 CORE 1 624.61 624.61 1 R-0750 FILTER AS 1 17.92 17.92 1 R-1807 LUBE FILTER 1 18.52 18.52 392-3561 TURBOCHARGER INSTALLATION 1 88.62 88.62 1 J-9671 SEAL (10.52 degrees I . D .) 1 0.87 0.87 8H-9789 BEARING 1 30.70 30.70 3L-1425 BEARING 1 42.46 42.46 9 H-2256 PUMP G 1 111.59 111.59 Total Parts: 26,966.34 Labor Description Qty Ext Price LABOR 40 51902.00 ENGINE DYNO 1 11417.60 Total Labor: 71319.60 Misc Description Qty Ext Price REMAN DEPOSIT REFUNDS 1 -8,853.06 Total Misc: -8,853.06 Segment 03 Total: 25,432.88 SEGMENT: 04 ( ) NOTES: Parts Part Number Description Qty Unit Price Ext Price 8H-9204 WASHER 6 1.94 11.64 913-1363 SPRING 6 4.77 28.62 9H-5746 CHECK 52 6 22.94 137.64 1S-0206 SPRING 6 8.98 53.88 4 M-1474 PIN 3 13.90 41.70 1 P-0232 BALL 6 0.23 1.38 9S-4160 BEARING 1 13.71 13.71 9H-1284 BEARING 1 18.97 18.97 1 M-1226 BEARING 1 17.81 17.81 2A-3746 PLUG 1 1.91 1.91 1 S-1953 BEARING 1 13.31 13.31 2M-8604 BEARING 1 19.91 19.91 1 M-0690 SLEEVE 1 36.46 36.46 1 S-0214 SPRING 1 26.49 26.49 2H-3504 LOCK 1 1.03 1.03 9M-3160 SPRING 1 10.14 10.14 7L-0552 GASKET 1 3.72 3.72 2 N-0828 WASHER 1 9.23 9.23 7W-1927 RING 6 7.41 44.46 3D-2992 SEAL-O-RING 6 1.48 8.88 9M-1974 WASHER 5 0.28 1.40 Total Parts: 502.29 Labor Description Qty Ext Price COMPONENT LABOR 1 11180.40 Total Labor: 1,180.40 Segment 04 Total: 11682.69 SEGMENT: 05 ( ) NOTES: Parts Part Number Description Qty Unit Price Ext Price 1 H-8128 SEAL 1 4.67 4.67 2 K-6830 RING 1 4.98 4.98 7J-9351 BEARING 1 43.88 43.88 7K-9203 SEAL 2 8.26 16.52 5J-5402 SEAL ASS E M . 2 30.01 60.02 1 M-1571 RING 1 22.67 22.67 2J-3950 NUT 1 44.38 44.38 7K-9203 SEAL 2 8.26 16.52 7J-9351 BEARING 1 43.88 43.88 7J-9351 BEARING 1 43.88 43.88 7K-9203 SEAL 2 8.26 16.52 2J-3950 NUT 1 44.38 44.38 1 M-1571 RING 1 22.67 22.67 5J-5402 SEAL ASS E M . 2 30.01 60.02 7K-9203 SEAL 2 8.26 16.52 7J-9351 B RG SLEEVE 1 43.88 43.88 2 K-6830 RING 1 4.98 4.98 1 H-8128 SEAL-O-RING 1 4.67 4.67 289-2946 SEAL U 1 16.43 16.43 308-1845 SEAL -WIPER 1 20.00 20.00 5P-0093 SEAL 2 8.29 16.58 9T-1805 ROD A 1 11204.42 11204.42 5 P-0093 SEAL 53 2 8.29 16.58 9T-1805 ROD A 1 1,204.42 11204.42 308-1845 SEAL -WIPER 1 20.00 20.00 289-2946 SEAL U 1 16.43 16.43 313-4510 LOCKWASHER 4 0.26 1.04 313-4510 LOCKWASHER 4 0.26 1.04 Total Parts: 3,031.98 Labor Description Qty Ext Price HYDRAULIC CYLINDER BENCH 2 21274.40 Total Labor: 2,274.40 Segment 05 Total: 5,306.38 SEGMENT: 06 NOTES: INSPECT PIN AND BUSHING BORES WELD AND BORE AS NEEDED TO SPECIFICATION REPLACE PINS, BUSHINGS, SEALS AND HARDWARE Parts Part Number Description Qty 2 K-4160 WASHER 8 4K-8659 BEARING 1 313-8489 FITTING 3 4 K-7463 SEAL 2 4 K-8225 PIN 2 Labor Description LABOR WELD / BORING SHOP Misc Description HOSE REPLACEMENT AS NEEDED SEGMENT: 07 Parts Part Number 2B-7557 3B-8489 4K-7464 4K-7462 4K-7465 4K-7461 3B-4508 4 K-8561 4K-8734 4K-7467 3B-4510 4 K-6558 Qty 30 Unit Price 1.82 273.90 1.83 18.43 281.51 Total Parts: Total Labor: Qty 1 Total Misc: Segment 06 Total: NOTES: INSPECT PIN AND BUSHING BORES WELD AND BORE TO SPEC IF NEEDED REPLACE PINS, BUSHINGS, SEALS AND HARDWARE Description Qty CORK 2 FITTING 1 SHIM 1 SEAL 1 SHIM 1 SEAL 1 LOCKWASHER 20 PIN 1 BEARING 1 BEARING ASSEM. 1 LOCKWASHER 4 PIN 54 1 Unit Price 0.13 1.83 55.33 28.70 114.89 35.96 0.18 374.93 54.56 565.53 0.26 556.61 Total Parts: Ext Price 14.56 273.90 5.49 36.86 563.02 893.83 Ext Price 41843.50 45843.50 Ext Price 1,000.00 1,000.00 6,737.33 Ext Price 0.26 1.83 55.33 28.70 114.89 35.96 3.60 374.93 54.56 565.53 1.04 556.61 1,793.24 Labor Description Qty Ext Price LABOR 40 6,458.00 LINE BORING AS NEEDED WORST CASE 64 10,332.80 Total Labor: 16,790.80 Segment 07 Total: 183584.04 Total Segments: 665157.31 Sub Total (before taxes) 66,157.31 - This estimate will expire 30 days from the estimate date. - Price excludes Freight Charges, Operating Supplies/EPA Fees and Overtime. - Terms: Net 10th Prox. - Sales Taxes where applicable are not included with the above prices. ESTIMATED REPAIR TIME: from start date "The Signature is an authorization to proceed with the required repair work as described within the quote". Issued PO# , Authorized Name Please Print. Date Signature Any Questions? Please Call Mike Wolfe at 425-251-5863. 55 INVOICE N C MACHINERY SOLD TO CITY OF SEWARD BPO 102231-00 PO BOX 167 SEWARD AK 99664-0167 -'E: C-IJSf OMER .7T . ........... . :::'CUSTOMER 7:: INVOIC ..DATE.""' ........ .... . ''NUPABER. -:-0ADER:NUMB.ER:-. ::61V,:.. -�A ES AN TE RPAS: ANW00105997 10-16-14 9993006 166 50 A LHF 2 P Wwo:,N, 0. :S"IR VIA' T INV .'SEO: -N AN75865 08-13-14 10 10 10 8004113 . ......... .. .. . �:.'SEAIAL UM13F .......... .. .. ....... . rQQJPMEf4T--NUMBM M TEH, READING 'M A CHINEIIIJ -N AA 966C 078GO4583 19728.0 OUANTITY - .. .. .. .. .. ............ ...... M -$Q JPT .. . . . .. EXTIE 10 DROVEN FAME% NORM GAVE PO NUMBER 166 STEAM CLEAN MACHINE FP LBR 886 50 SEGMENT 01 TOTAL 886.50 T REMOVE AND INSTALL STANDARD LIFT CYLINDER 4 IK-6872 NUT S .96 3.84 1 2A-1531 BOLT S 4.16 4.16 1 2D-4867 FITTING S 2.40 2.40 5 3B-1915 BOLT S .69 3.45 20 3B-4506 LOCKWASHER S .11 2.20 8 3 B - 4 5 0 8 LOCKWASHER S .33 2.64 5 5M-2894 WASHER S .52 2.60 2 6F-5282 APS+REW S 3.83 7.66 2 6K-8309 PIN N 248.54 497.08 4 7K-9214 SEAL S 22.20 88.80 1 9H-2256 PUMP G S 96.60 96.60 1 9K-9156 RETAINER A N 673.13 673.13 3 9K-9158 BEARING N 54.93 164.79 6 091847 BRAKE CLEANER IS S 5.50 33.00 TOTAL PARTS SEG. 02 1582.35 * F/R LBR 1300.00 * This Service is subject to all terms and conditlons set forth in the N C Machinery Co. Work Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF LIAB[L[TIES set forth on that authorization. TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOICE. Each payment or sum past due shall bear a late payment charge of the lesser of 1 1/2% per month, which Is an annual percentage rate of 18%, or an amount nol to exceed the highest rate permitted by law. PAY THIS 10, AMOUNT C 0 N T ' D AMOUNT CREDIT look' Merchandise cannot be returned for credit without our prior approval and only in accordance wlth our Parts Return Policy. A copy of the policy is avallable upon request. 56 N C MACHINERY' SOLD TO CITY OF SEWARD BP O 102231-00 PO BOX 167 SEWARD AK 99664-0167 EPATIE t A m0tJompf u ANW00105997 10-16-14 9993006 166 50 A LHF 2 2 . . . . . . . . . . . . 4 C X- -7: T7RT. P i V. I A. L 7. AN75865 08-13-14 10 10 10 8004113 M T-:N U MACH AA 966C 078GO4583 19728,0 -77777: -A . ... .. ... X . ........... 0 P01Q. INIT 180.00 10WT HYD OIL QT 844.20 TOTAL MISC CHGS SE G 02 844.20 SEGMENT 02 TOTAL 3726.55 T REPLACE GASKET /RLSEAL STANDARD LIFT CYLINDER 8 1D-4626 CAP SCREW S 5.67 45.36 2 2K-4472 0 RING S 5.99 11.98 2 2K-4473 RING S 8.26 16.52 8 3 B - 4 5 14 LOCKWASHFR S . 93 7.44 2 3J-9027 RING S 41.01 82.02 2 5J-4991 SEAL A S 47.66 95.32 4 5P-0071 SEAL S 11.34 45.36 2 225-3281 SEAL -WIPER S 23.44 46.88 2 289-2937 SEAL AS S 29.23 58.46 2 289-2948 SEAL U S 22.14 44.28 4 299-1985 BEARING-CLAS N 23.59 94.36 TOTAL PARTS SE G 03 547.98 FIR LBR 1560 . 00 SEGMENT 03 TOTAL 2107 . 98 T This Service is subject to all terms and conditions set forth in the N C Machinery Co. Work Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF LIABILITIES set forth on that authorization. TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOICE. Each paymeri or sum past due shall bear a late payment charge of the lesser of 1 1/2% per month, which is an annual percentage rate of 18%, or an amount not to exceed the highest rate permitted by law. PAY THIS AMOUNT CANT' D AMOUNT CREDIT 00"' Merchandise cannot be returned for credit without our prior approval and only In accordance with our Parts Return Policy. A copy of the Policy is available upon request. 57 NC MACHINERY SOLD TO CITY OF SEWARD BP O 102231-00 PO BOX 167 SFWARD AK 99664-0167 ... ......... . ... ... . OMER-bo :.:NU STO ER COST V .. ........... ........... ANW00105997 10-16-14 9993006 166 50 A LIEF 2 3 Ifqv Se A: ... ..... ....... . ........ AN75865 08-13-114 10 10 10 -8004113 A ...... 't-14W ON ''MI13-:: t MAX15'' MOM, 1P 0 U - ME N TT AA 966C 078GO4583 19728AIVY IT Icil-rw .0 .......... -E r . . . . . . .. ........ .............. �*T -1 NSION.. REMOVE AND INSTALL TILT CYLINDER 3 Y 6 9 8 1 PIN N 6 K 8 3 11 PIN N TOTAL PARTS SEGMENT 04 TOTAL REPLACE GASKET/RESEAL TILT CYLINDER 106. 29 106.29 331.27 331.7 SE. 04 437.56 * F/R LBR 520 . 00 * 957.56 T 4 ID-4626 CAP SCREW S 5.67 22.68 4 3B-4514 LOCKWASHER S .93 3.72 4 5P-0065 SEAL N 10.17 40.68 1 7J - 9344 BR G SLEEVE S 54.41 54.41 1 242-2550 KIT-SEAL-H.0 N 174.23 174.23 TOTAL PARTS SEG. 05 295.72 * F /R LBR 780 . 00 * SEGMENT 05 TOTAL 1075.72 T REPLACE GASKET/RESEAL FINAL DRIVE LEFT REAR This Service is subject to all terms and conditions set forth in the N C Machinery Co. VVQrk Authorization, including LWITED WARRANTY AND RELEASE and EXCLUSION OF LIABILITIES set forth on that authorization. TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE TOE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOICE. Each payment or sum past due shall bear a late payment charge of the lesser of 1 112% per month, which is an annual percentage rate of 18%, or an amount not to exceed the highest rate permitted by law. FLAYAM 0 U N T THIS T. D AMOUNT CREDIT Merchandise cannot be returned for credit without our prior approval and only in accordance with our Parts Return Policy. A copy of the policy is available upon request. N C MACHINERY SOLD TO CITY OF SEWARD BP O 102231-00 PO BOX 167 SEWARD AK 99664-0167 INVOICE VVA - (425) 251-9800 Aft-( 7)786-7500 .. ....... . 8:2 .. .. .... 4 38,-4-2 TJ .. .. ... ... SHIP TO V k apow ST i LE1111111111111 -4—N —T8 R PA. 9 -��:P 'STQM1ER::NUM9�A..1 ... .. ......... Ot b f. EA. 1--SA,� ANW00105997 10-16-14 9993006 166 --AG E. 5 0 A L H F 2 4 .......... '7 ....... oc-7-74 V ... .. AN75865 08-13-14 10 10 10 Q.- AWIN - - ------- m .......... ri 80 04113 7' ...... MQE)t AA 9 6 6 C 078GO4583 19728.0 -AN7--7 -7":7 1 8F-3469 RING S. 1.46 1.46 1 9X-3970 SEAL RING S 7.31 7.31 1 9X-3975 SEAL RING S 8.78 8.78 TOTAL PARTS SEG. 06 17-55 16.40 30W TDTO OIL QT FAR LBR 1040.00 76 - 92 TOTAL MIS C CHGS SEG 06 76 . 92 SEGMENT 06 TOTAL 1134.47 T ------------------------- --------------------- ---------------------- - - TROUBLESHOOT BRAKE & AXLE FOR LEAKS AIR LEAK AT RIGHT FRONT WHEEL SEGMENT 07 TOTAL REPAIR BRAKES, F/R LBR 520.00 * 520 - 00 T I IL-1426 RING S 473 .73 1 3B-4617 COTTER PIN S Oil .11 This Service is subject to all terms and conditions set forth in the N C Machinery Co. WC7(k Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF LIABILITIES set forth on that authorization. TERMS. ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOICE, Each payment or sure past due shall bear a late payment charge of the lesser of 1 1/2% per month, which is an annual percentage rate of 18%, or an amount not to exceed the highest rate permitted by law. PAY THIS AMOUNT CONT ' D AMOUNT CREDIT F Merchandise cannot be returned for credit without our prior approval and only in accordance with our Parts Return Policy. A copy of the policy is available Upon request. 59 N C MACHINERY SOLD TO CITY OF SEWARD BPO 102231-00 PO BOX 167 SEWARD AK 99664-0167 ANW00105997 'M TE 10-16-14 9993006 166 50 A L H F 2 5 t AN75865 08-13-14 . . ........ . ........... INV:SEQ NO. 10 10 10 E� AA - +. 04TA MOE m1e.-d-w- 8004113 NE 966C 078GO4583 19728 0 ..... .. .... E.. 4 3D-2023 GROMMET N 3.01 12.04 1 3Y-1142 CHAMBER A N 1017.02 1017.02 1 3Y-1144 TUBE A N 137.99 137.99 1 3Y-2005 ADJUSTER A N 187.74 187.74 2 5K-4924 CLAMP N 13.56 27.12 2 5K-9235 FITTING S 5.48 10-96 1 6K-8858 TUBE A N 73.82 73-82 TOTAL PARTS SEG. 08 1467.53 SEGMENT 08 TOTAL REPAIR ENGINE OIL FOR LEAKS F/R LBR 1755.00 * 3.53 T OIL LEAK AT FUEL SYSTLEM MOUNTING SEA'._ I IJ-9671 SEAL 0 RING S, 1.10 1.10 I 2H-3932 SEAL S 2.17 2.17 H 3 9 3 4 SEAL S 5.09 1 4H-7869 GASKET S 3.44 3.44 1 5S-6735 GASKET S 2.29 2.29 1 6 N - 7 8 8 7 GASKET S 9.03 9 03 1 8F-3469 RING S 1.46 - 1.46 1 8F-7219 SEAL S .92 1 8M-4445 SEAL 0 RIN S 3.58 .92 3.58 8 M 4 9 8 7 SEAL 0 RIN S. 4.68 4.68 This Service is subject to all terms and conditions set forth in the N C MachInery Co. Work Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF PAY THIS 10, LIABILITIES set forth on that authorization. I AMOUNT CONT D TERMS: ALL PARTS AND SERVI'CE INVOICES ARE DUE THE 10TH OF THE MONTH AMOUNT FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE CREDIT OF INVOICE. I i Each payment or sum past due shaIJ bear a late payment charge of the lesser of 1 1/2% per Merchandise cannot be returned for credit without our prior month, which is an annual percentage rate of 18%, or an amount not to exceed the approval and only in accordance with our Parts Return Policy. A highest rate Permitted by law. copy of the pol-Icy is available upon request. raa N C MACHINERY SOLD TO CITY OF SEWARD BPO 102231-00 PO BOX 167 SEWARD AK 99664-0167 J;l -TE VVS S-T.'6MtA'.'::N.UMBER M1w::QR0 DATe..' -7 ANW00105997 10-16-14 9993006 166 50 A L H F 2 6 e. 7 P DOC: -AT AN75865 08-13-14 10 10 10 8004113 ............ Num AA 966C 078GO4583 19728,0 .............. TOTAL PARTS SEG. 09 33.76 SEGMENT 09 TOTAL F/R LBR 1820.00 153,7 T REPLACE GASKET/RESEAL TRANSMISSION RESEAL TRANSMISSION OUTPUT YOKE SEAL 8 05-0484 BOLT I 2K-5109 GASKET 1 4K-7463 SEAL I 5K-2595 SEAL I 5P-6184 SLEEVE 1 8 M — 5 0 0 7 SEAL 0 RIN TOTAL PART. S 1.77 14. 16 S 4.13 4.1 S 17.48 17.48 S 15.61 15.61 S 28.88 28.88 S 10.37 10.3 SEGMENT 10 TOTAL REPLACE TURBOCHARGER SE. 10 F/R LBR 90 . 63 * 780.0 * 870.63 T OR-5901 RFB CART G N 650.44 650-44 CORE CHARGE N 235.97 235-97 This Service is subject to aPi terms and conditions set forth in the N C Machinery Co. Work PAY THIS Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF PAS T IS LIABILITIES set forth on that authorization. AMOUNT CONT' D M T AMOUNT TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MON TH T U FOLLOW,ING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE CREDIT OF JNVOICE. Each payment or sum past due shall bear a late payment charge of the lesser of 1 112% Merchandise cannot be returned fcredit without our prior per onthn , which is aannual percentage rate of 18%n , or aamount riotor mriot to exceed the aPproval and only in accordance with our Parts Return Policy. A highest rate permitted by iaw. copy of the policy is available upon request. 61 N, MACHINERY SOLD TO CITY OF SEWARD BPO 102231-00 PO BOX 167 SEWARD AK 99664-0167 INVOICE VVA - (425) 251-9800 AK - (907) 786-7500 inery. . ............. Ad ........ A."'A P16a .. Om G-A .... . .... ......... %i A:. .9. . ........... ...... ....... ...... .......... SHIP TO N -t--tyum A N W 0010 .......... . 0 LIEF' 7: AN75865 08-13-14 ...... ............ T: INV. 10 10 10 8004113 7 7 ................ OF" 414 ER:7; AA 9 6 6 C 078GO4583 19728.0 Y:. .. .. ... ... .. N/B . ........ t 11 .... T CORE RETURN N 235.97 35. 97- 1 IP-1255 GASKET S 1.13 1.13 1 IS-6595 GASKET S 6 99 2 5 H 7 7 0 4 SEAL S 11. 66 .99 23.32 TOTAL PARTS SE G 11 675 - 88 * F/R LBR 1040.00 * SEGMENT 11 TOTAL 1715-88 T SUPPLY PARTS TILT CYLINDER R 0 D OR-1 269 ROD AS -REM N 605.21 605.21 CORE CHARGE N 813. 67 813 - 67 CORE RETURN N 813-67 813.67- TOTAL PARTS SEG. 13 605.21 SEGMENT 13 TOTAL 605.21 T - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - SUPPLY PARTS LIFT/HOIST CYLINDER R 0 D 1 0 R - 12 7 2 ROD AS -REM N This Service is subject to all terms and conditions set forth in the N C Machinery Co. Work Authorization, including LIMITED WARRANTY AND RELEASE and EXCLUSION OF LIABILITIES set forth on that authorization. TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOJCE, Each payment or sum Past due shalt fear a late payment charge of the lesser of 1 1/20% per month, which is an annual percentage rate of 18%, or an amount not to exceed the highest rate permitted by Jaw. 784-36 784-36 PAY THIS AMOUNT PAY THIS AMOUNT CONT 1 D AMOUNT om, CREDIT Merchandise cannot be returned for crecu without our prior approval and only in accordance with our Parts Return Policy. A copy of the policy is available upon request. 62 N C MACHINERY SOLD TO CITY OF SFWARD BPO 102231-00 PO BOX 167 SEWARD AK 99664-0167 . ......... rei-ly - N ANW00105997 10-16-14 9993006 166 50 A LHF 2 8 . . . . . . . . . . . B ............. ... 4": AN75865 08- 13-14 10 10 1F it 0 8004113 N'T N "M ETIE R'llEA01 A. I PM E t AA 966C 078GO4583 19728.0 *4 b ..... ...... CORE CHARGE CORE RETURN N 1 7J-9367 ROD A N TOTAL PARTS SEGMENT 14 TOTAL CONSUMABLES ENVIRO, FEE TAX EXEMPTION LICENSE LOCAL GOV'T 1054.50 1054-50 1054.50 1054.50- 1743.00 1743.00 SEG . 14 2527 .3 * THANK YOU FOR YOUR BUSINESS! AS PART OF OUR ONGOING EFFORTS TO PROVIDE YOU INDUSTRY -LEADING CUSTOMER SERVICE, YOU MAY BE RECEIVING A SURVEY CALL FROM A TRAINED INTERVIEWER.. IF THERE IS ANY REASON YOU COULD NOT GIVE US A 10 OUT OF 10 ON THE QUESTION "WOULD YOU RECOMMEND N C TO OTHERS?" PLEASE CALL JASON HLEBECHUK TODAY TO DISCUSS. YOUR TIME AND INFORMATION WILL HELP US BECOME AN EVEN BETTER BUSINESS PARTNER FOR YOU. THANKS IN ADVANCE! This Service I is subject to all terms and conditions set forth in the N C Machinery Co. Work Authorization, including LIMITED WARRANTY AND RELEASE " D EXCLUSION OF LIABILITIES set forth on that authorization. TERMS: ALL PARTS AND SERVICE INVOICES ARE DUE THE 10TH OF THE MONTH FOLLOWING THE DATE OF PURCHASE. MACHINE INVOICES NET 10 DAYS FROM DATE OF INVOICE. Each payment or sum past due shall bear a late payment charge of the lesser of 1 112% per month, which is an annual percentage rate of 18%, or an amount not to exceed the highest rate Permitted by law. 2527. 36 T 600 . 00 T 360 .05 T PAY THIS AMOUNT 22164-20 AMOUNT poll - CREDIT Merchandise cannot be returned for credit without our prior approval and only in accordance with our Parts Return Policy, A COPY of the policy is available upon request. 63 Conritructlan Machinery lnrlueatrial, 1 1 C 5400 Homer Drive Anchorage, Alaska 99518 Ph: (907) 563-3822 Fax: (907) 563-1381 To: City of Seward Harbormaster 1300 4th Avenue Seward, AK 99664 PROPOSAL Proposal #: 15626 4 Page 1 of 2 Jf Date: 7/6/2017 Issued by: Kirk Currey Cell #: 907.244.7154 email: k.curreyAcmiak.com Attention: Norm Regis, MPE Cell #: 907.224.4352 Off# 907.224.7187 email: nre2isncitvofseward.net We at Construction Machinery are pleased to quote the following equipment for your review: Item# Qty Description 001 1 Volvo L- 70H Wheel Loader 002 Unit# RT1829 Serial # L70HJOS622112 003 Make Volvo Model L70H 004 Year 2015 App. Hours 776 005 006 1 Bucket - Volvo L70H - 104" x 3.0 cyd. GP HO STE w/ BOCE 007 1 Forks Volvo 59" x 59" Hi-Vis Pallet Forks 008 All Standard features as inspected/ listed plus: included options page 2 009 Purchase Price FOB CMI Anchorage................................................................. $1499500.00 010 I O11 012 013 014 015 016 017 018 019 Terms: 020 Does not include any applicable taxes 021 Clear Bill of Sale on the Trade-in 022 FOB CMI Anchorage 023 Delivery: Currently on Rent. Subject to prior sale. Upon your order CMI will Switch -out 024 Warranty: No Further Factory Warranty. Rental Ready Condition. AS IS 025 Prices are valid for 30 days uyer acknowledges that it Has examined the merchandise as tully as it desires and thate merchandise is ot the size, design, type, and manu ac ure selected L)y tsuver. IS NEW, THE PARTIES AGREE THAT IMPLIED WARRANTIES OF SUCH MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AS WELL AS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED FROM THIS TRANSACTION AND SHALL NOT APPLY TO THE MERCHANDISE SOLD. However, for new merchandise, Seller shall make available to Buyer, to the extent provided by the manufacturer of the merchandise, solely on behalf of the manufacturer, any warranty provided by the manufacturer, which shall be Buyer's sole and exclusive remedy. For used merchandise, Buyer is purchasing the merchandise AS and WITH ALL FAULTS, unless Seller has explicitly written in this document that there is an express warranty for a limited period of time for the replacement of parts that Seller, in it's sole judgment, determines to be defective. If seller has explicitly written such an express warranty in this document, the replacement of parts found to be defective during the warranty period shall be Buyer's sole and exclusive remedy. EXCEPT FOR SUCH AN EXPRESS WARRANTY THAT SELLER HAS EXPLICITLY WRITTEN IN THIS DOCUMENT, THERE IS NO WARRANTY OF ANY KIND FOR USED MERCHANDISE, EXPRESS OR IMPLIED AND IN PARTICULAR, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXCLUDED FROM THIS TRANSACTION AND SHALL NOT APPLY TO THE MERCHANDISE SOLD. AS TO EITHER NEW OR USED MERCHANDISE SELLER SHALL IN NO EVENT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES, WHETHER FOR PERSONAL INJURY. DEATH, DAMAGE OR DESTRUACTION OF PROPERTY, LOST EARNINGS, LOST PROFITS, ECONOMIC LOSSES, OR OTHER Construction Machinery Industrial, LLC Accepted by: By: Kirk Currey Title: Title: Equipment Sales/Rentals Date City of Seward Harbormaster L70H Options Included Page 2 of 2 Proposal #: 15626 Date: 7/6/2017 Item# Options included from factory 026 D6J ENGINE 027 WL20011 20.5R25 * BR VJT L3 028 WL21004 3PC RIMS FOR 20.5 TIRES 029 WL22004 FULL FENDERS REAR, STD TIRE 030 WL30009 HAND THROTTLE CONTROL 031 WL32017 ENGINE D6J (TIER 4F) US 032 WL33002 ENGINE BLOCK HEATER, 120V 033 WL37001 REVERSIBLE COOLING FAN 034 WL41010 VOLVO AIRSUSP, 2PT BELT NO CDC 035 WL42001 ACC (INCL AIR COND) 036 WL43004 RADIO BLUETOOTH/ USB / AUX NO CD 037 WL44001 RADIO KIT, RIGHT SIDE 20 AMP 038 WL45001 STEERING KNOB 039 WL45003 SLIDING WINDOW IN DOOR 040 WL45016 REAR CAMERA, COLOR LCD MONITOR 041 WL45023 LUNCH BOX HOLDER 042 WL45028 FORWARD VIEW MIRROR 043 WL45040 ARMREST VOLVO SEAT, LEFT 044 WL45201 REARVIEW MIRRORS, EL. ADJ & HEAT 045 WL50005 WORKING LIGHT, ATTACHMENTS 046 WL50008 WORK LIGHTS FRONT ON CAB, DUA WL50010 WORK LIGHTS REAR, ON CAB, DUAL 047 WL50017 TAIL -LIGHT LED LAMP 048 WL51002 FLASHING STROBE LIGHT 049 WL64001 SEP ATTACHMENT LOCK, STD BOOM 050 WL71002 OIL SAMPLING PORTS 051 WL71005 FOOTSTEPS FRONT FRAME WL71009 FOOTSTEP, RIGHT SIDE 052 WL80001 BOOM SUSPENSION SYSTEM (BSS) 053 WL85003 HEAVY DUTY TAIL LIGHT GUARDS 054 WL86013 COVER PLATES, REAR FRAME 055 WL89001 ARCTIC KIT, ATTACHMENT LOCKING 056 WLA80670 104" 3PC BOE KIT, STE ONLY 057 WLA86453 ATT. BRACKET VAB-STD CAST 058 WLA86407 GP HD 3.Oyd3 104" Bucket 104" 3PC BOCE KIT STE 059 Construction Machinery Industrial, LLC City of Seward Harbormaster By: Kirk Currey (907)244-7154 Accepted by: Titlf Equipment Sales/Rentals Title: Date: 65 PROPOSAL Proposal #: 15618 t ,, -rim- %1-ficl In-ry 1ndVtdtT1.11,, Page 1 of 2 Date: 6/19/2017 5400 Homer Drive Issued by: Kirk Currey Anchorage, Alaska 99518 J PA Cell #: 907.244.7154 Ph: (907) 563 -3 822 Fax: (907) 563 -13 81 N alioaal Joini Powers All La Llc@- email: k. curreykcmiak. com To: City of Seward Harbormaster Attention: Norm Regis, MPE 1300 4th Avenue Ph# 907.224.43 52 Seward, AK 99664 Fx# 907.224.7187 nroui o,nritvnfgoward not We at Construction Machinery are pleased to quote the following equipment for your review: Pricing is Based on the NJPA Contract Number: 032515-VCE. See the following Link: http://www.njpacoop.or /g cooperative-purchasing/contracts-fleet/heavy-ag-equipment/032515-vice/ tem# Qty Description I Price each Extended Price 001 1 One ea. New Volvo L 70H "eel Loader equipped as follows: 002 Operating weight 30,280 lbs. 003 Static tipping load full turn 17,600 lbs. 004 Volvo D6J diesel engine (170 hp @ 1,700 rpm)T4F 005 120 Volt engine block heater 006 Bridgestone VJT 20.5R25 L3 tires w/ 4-Rims (3pc) for 20.5 007 Hydraulic quick coupler w/ attachment locking devise 008 Boom suspension system 009 Heated air suspension operators seat 010 2 Extra work lights front & rear Oil Automatic Activation of rear work lights when reversing 012 Work lights, front, on top of headlights mounted 013 Attachment Lights 014 Air conditioning with ACC (automatic climate control) 015 Radio Bluetooth/USB/AUX no CD w/ mounting kit and 20 Amp Convertor 016 104" 8.4 YD3 Light Materials bucket w/Bolt on cutting edge 017 87" Fork Frame w/ 72" Straight fork tine 6" x 2.4" 018 Sales Price FOB CMI Anchorage .................................................. $159,350.00 $1599350.00 019 I Freight CMI Anchorage to Seward $700.00 $700.00 020 Options Selected from Page 2...................................................... 021 I Predelivery inspection $ 550.00 $550.00 022 Prices are valid until 9/28/17. Total Due $1609600.00 023 Machine availability subject to date of order. 90- 120 days. 024 Order required NLT 8/1/17 to meet 12/1/17 Delivery 025 Any applicable taxes not included. uver acknowledges that it has examined the merchandise as hilly as it desires and thate merchandise is ot the size, design, type, and manu ac ure selected by Buyer. IS NEW, THE PARTIES AGREE THAT IMPLIED WARRANTIES OF SUCH MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AS WELL AS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ARE EXCLUDED FROM THIS TRANSACTION AND SHALL NOT APPLY TO THE MERCHANDISE SOLD. However, for new merchandise, Seller shall make available to Buyer, to the extent provided by the manufacturer of the merchandise, solely on behalf of the manufacturer, any warranty provided by the manufacturer, which shall be Buyer's sole and exclusive remedy. For used merchandise. Buyer is purchasing the merchandise AS and WITH ALL FAULTS, unless Seller has explicitly written in this document that there is an express warranty for a limited period of time for the replacement of parts that Seller, in it's sole judgment, determines to be defective. If seller has explicitly written such an express warranty in this document, the replacement of parts found to be defective during the warranty period shall be Buyer's sole and exclusive remedy. EXCEPT FOR SUCH AN EXPRESS WARRANTY THAT SELLER HAS EXPLICITLY WRITTEN IN THIS DOCUMENT, THERE IS NO WARRANTY OF ANY KIND FOR USED MERCHANDISE, EXPRESS OR IMPLIED AND IN PARTICULAR, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXCLUDED FROM THIS TRANSACTION AND SHALL NOT APPLY TO THE MERCHANDISE SOLD. AS TO EITHER NEW OR USED MERCHANDISE SELLER SHALL IN NO EVENT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES, WHETHER FOR PERSONAL INJURY, DEATH, DAMAGE OR DESTRUACTION OF PROPERTY, LOST EARNINGS, LOST PROFITS, ECONOMIC LOSSES, OR OTHER INCIDENTAL OR Construction Machinery Industrial, LLC Accepted by: By: Kirk Currey Title: Title: Equipment Sales/Rentals Date City of Seward Harbormaster MR PROPOSAL 4CtrnT11LrUCtiChTl ,,Cr,i,1 �r'ry I Pc1 i ..c ,, �. G Proposal #: 15618 Page 2of 2 Date: We at Construction Machinery are pleased to quote the following equipment for your r Itemi Qty Description Price each Extended Price 026 Options Included cont. for Volvo L70H Wheel Loader. 027 Full Coverage fenders Rear CareTrack 6 yr subscription 028 Mudflaps for full fenders for Std Tires CareTrack, 3G + GSM/Satellite capable 029 Fuel fill strainer De -activate SAT SW 030 Hand Throttle Control 031 Reverse Cooling Fan 032 Cab Ladder Rubber Suspended 033 Steering knob 034 Sliding window in door 035 Rear view camera color, LCD monitor 036 Lunch box holder 037 Anchorage manual 038 Forward view mirror for vis over large buckets 039 Left hand armrest for Volvo Air Suspension. seats. 040 Rearview mirrors, electrically adjustable & heat. 041 Warning Beacon LED 042 Jump Start connector NATO -Type 043 LOTO, Lock out tag out 044 Back up alarm 045 3rd Hyd. Function 046 Oil Sampling Ports 047 Footsteps front frame 048 Footstep, right side 049 Logging counterweight 050 HD Taillight Guards 051 Cover plates, rear frame 052 Bracket for Fire Extinguisher 053 054 Options for Volvo L70H Wheel Loader. Add to the Purchase 055 1 Limited Slip Rear Axles $41116.00 056 1 Upgrade all Work, Head, Attachment lights to LED $21696.00 057 1 CAB and Side Entry Lights 4 LED $1,517.00 058 1 Delete 3rd function ($2,700.00) 059 1 Arctic Kit - accumulators, brake, and pilot hoses $860.00 060 1 Arctic Kit - attachment locking device $861.00 061 1 Arctic Brake System $875.00 062 063 Construction Machinery Industrial, LLC Accepted by: By: Kirk Currey Title: Title: Equipment Sales/Rentals Date City of Seward Harbormaster 67 City of Seward, Alaska City Council Minutes July 24, 2017 Volume 40, Page CALL TO ORDER The July 24, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Kell Dave Squires Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent — Slater Ri stine C as agranda Sue McClure CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Kelley Lane asked about the vacant lots on First Avenue owned by the city. She was getting discouraged about these lots staying vacant during what people have considered a housing crisis. She wanted growth and didn't want those lots to remain vacant. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Kell added Resolution 2017-039 and Resolution 2017-040 to the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the July 10, 2017 Regular City Council Meeting Minutes. Appoint Carl Hughes to the Port and Commerce Advisory Board with a term expiring July, 2020. ME City of Seward, Alaska City Council Minutes July 24, 2017 Volume 40, Page Resolution 2017-039, Amending The 2017 50 Ton Travelift Budget To Perform Repairs In The Amount Of $18,274.44, And Appropriating Funds. Resolution 2017-040, Authorizing The City Manager To Enter Into An Engineering Contract With Wince-Corthell-Bryson Consulting Engineers For Design And Management Of The Repair And Refurbishing Of The Lowell Canyon Water Storage Tanks In An Amount Not To Exceed $75,020, And Appropriating Funds. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None Chamber of Commerce Report. Cindy Clock stated the chamber now had 403 members. Halibut Tournament ticket sales came in just under $25,000. The Fourth of July Festival went very well; she noted the chamber website had close to 30,000 visits during the holiday. The Seward Silver Salmon Derby was August 12 — August 20, 2017, and they needed volunteers. Clock noted Borough Mayor Mike Navarre was proposing a borough -wide 8% bed tax, so the chamber was monitoring that closely. Borough Assembly Report. Kenn Carpenter said they had a short meeting, but an eventful one. They re -appointed Cindy Ecklund to the Planning Commission and began the process of approving the new Seward Comprehensive Plan. There was discussion of implementing a borough - wide bed tax, and noted this could be appearing on the October ballot. The assembly was reviewing the renewal contract with Central Peninsula Hospital for another ten years. City Manager Report. Jim Hunt said there were no purchases between $10,000 and $50,000 authorized by him since the last council meeting. He stated the Alaskaman Extreme Triathlon was a huge success. A production company was in town for it and a televised documentary would air and it would highlight Seward. Long said a teleconference with the Borough Mayor's Chief of Staff regarding the proposed bed tax. One provision under consideration was some kind of mechanism to remit back to cities that already had a bed tax in place, including Seward. More conversations were anticipated. In response to Squires, Electric Utility Manager John Foutz said the electric meter exchange project was postponed to May, 2018. They intended to stay with the original contractor for the project. In response to McClure, Foutz stated there was a delay in the boring project as crews got stuck installing a third conduit under the lagoon. They were working on remedying that. Other Reports, Announcements and Presentations PUBLIC HEARINGS — None WO City of Seward, Alaska City Council Minutes July 24, 2017 Volume 40, Page UNFINISHED BUSINESS — None NEW BUSINESS Resolution 2017-041, Submitting A Proposition To The Qualified Voters At The October 3, 2017 Regular Municipal Election Which Would Amend The Seward City Charter, Section 3.1 And Section 3.2 To Elect Council Members And The Mayor To Three Year Terms. Motion (Keil/Casagranda) Approve Resolution 2017-041 Long stated mayor and council terms of two years were established by charter, back in 1959. Since then, much had changed for the city, including the formation of the Kenai Peninsula Borough, and the city had gone to a two year budget cycle. He felt changing the length of terms to three years may help new members become more familiar with the budget process, and rely less on administration and their fellow members. Currently a member with a two year term would only vote on one budget. Potentially half of the City Council could turn over every year. Three year terms would be more consistent with the rest of the boards/commissions of the city, as well as the Kenai Peninsula Borough Assembly and most councils on the peninsula. McClure inquired why the city couldn't approve their budget earlier in the year. Long said there were pros and cons to moving the budget process up. Bardarson added the annual audit would not be completed earlier in the year. Casagranda felt like moving the budget would be a better solution. A three year commitment may be difficult and could squeeze out a lot of the candidate population. Hunt believed it took at least two years just for newly elected officials to get their feet wet and have a good understanding of the position. Altermatt felt the resolution explained a lot of the justification. She thought the idea of three years was ideal to get over the learning curve of being on council. She did agree that three years was a large time commitment and perhaps they would lose potential candidates. She wondered if some terms could have longer and shorter terms. McClure clarified this resolution was just to take action to allow this to be on the ballot for the voters to decide. Long stated they would come back with a resolution appropriating funds to make sure they were following the proper channels to potentially influence the outcome of the election. Motion Passed Yes: Keil, Altermatt, McClure, Squires, Bardarson No: Casagranda Other New Business Items 70 City of Seward, Alaska City Council Minutes July 24, 2017 Volume 40, Page Schedule a work session to discuss 2017 goals for City Attorney, City Clerk, and City Manager. (Casagranda) Casagranda couldn't recall if council established goals for the manager and attorney like they did with the clerk. Perhaps they could discuss it further to be ready for the 2018 evaluation process. Council decided to put the agreed City Clerk goals on 2018 evaluation. They decided to put the short term goals established by the City Manager prior to his 2017 evaluation on the 2018 evaluation. They directed the City Clerk to request the City Attorney establish and include goals to council as soon as possible. INFORMATIONAL ITEMS AND REPORTS On -going City Project and Goal List. April 12, 2017 minutes from the Seward Community Health Center and City of Seward Coordinating Committee Meeting. (Keil) Commendation from Mayor Bardarson to Harper Harris, First Place winner of four year old girls Mini Mount Marathon Race. COUNCIL COMMENTS McClure was excited for the paving. She watched the workers on Sunday and was impressed with the level of detail. There were complaints going on regarding noise, but the end product was going to be so nice. She encouraged the public to be respectful of the crews and flaggers. Squires echoed the same comments. He received complaints and he told those individuals to please put up with the inconvenience for a little bit, because it would be worth it. Keil thanked Carl Hughes for volunteering again for the Port and Commerce Advisory Board. IP Bardarson thanked Cindy Ecklund and Carl Hughes for reapplying for the Borough Planning Commission and the Port and Commerce Advisory Board, respectively. She welcomed the Obihiro exchange students to Seward this week and encouraged the community to come to the welcome potluck on July 31, 2017. Casagranda congratulated Harper Harris for her citizenship and encouraged the public to look at the Mayor's commendation in the council packet. She wished her two daughters Happy Birthdays this week. Altermatt thanked Hughes for reapplying and appreciated his service. She complimented the City Manager and staff on their work to welcome the Alaskaman Extreme Triathlon participants, and agreed it was an amazing event. Altermatt hoped the event came back to Seward next year, it was great to see that activity in town. 71 City of Seward, Alaska City Council Minutes July 24, 2017 Volume 40, Page Hunt would pass along those compliments to the race organizer. He noted there were 200 volunteers in addition to the racers, which was a jolt to the economy. Hunt thought TV crews were lacking this year, but anticipated next year to see their presence. He thanked the council for their wisdom and guidance, and his staff for working well with the visitors. It was a great summer so far, the numbers for visitors had to be high. Hunt was looking forward to the derby next month. Long updated the council on the paving project over the next few weeks and noted the streets already paved. CITIZEN COMMENTS Norm Regis stated he received a call from Alaska Department of Fish and Game, who went out for engineering and design for the South Harbor Launch Ramp, so things continued to move forward on that project. COUNCIL AND ADMINISTRATION — None ADJOURNMENT The meeting was adjourned at 8:30 p.m. Johanna Kinney, MMC City Clerkall (City Seal) Jean Bardarson Mayor 72 Memorandum Date: August 14, 2017 To: Mayor Bardarson, City Council Members From: Johanna Kinney, City Clerk Subj: City Clerk hiring process City Clerk Johanna Kinney submitted her letter of resignation on August 7, 2017. If council agrees by approval of Resolution 2017-044 at the August 14, 2017 meeting, Kinney's last day of work will be October 9, 2017. This is a contract position that works directly for the Seward City Council. The hiring process would incur advertising costs. Much of the hiring process, such as interviewing, will be public. The city clerk j ob description and position announcement to be advertised are also attached for your review. At an upcoming meeting, a future executive session can be scheduled to review and finalize interview questions. Direction is needed on the following: Does the council wish to direct the clerk to advertise for the position? If so, how long? 73 City of Seward POSITION ANNOUNCEMENT City Clerk The City of Seward is seeking applications for the position of City Clerk. Salary is DOE. This position works directly for the City Council and prepares agenda packets; attends meetings and keeps records of proceedings; administers oaths and attests Mayor and City Manager signatures on documents; serves as parliamentarian; performs legal research; publishes all legal notices regarding council and board actions as required by law; establishes office policy; administers, coordinates and supervises elections for the City, Borough, State, and Federal elections; composes resolutions and ordinances for approval; provides for the codification and indexing of city ordinances; administers business permitting and licensing programs; and prepares and monitors the department's budget. The City Clerk supervises the records management for the city and authenticates records as necessary. The City Clerk supervises employees within the City Clerk department which includes the responsibilities of training, hiring, firing, evaluating performance and disciplinary actions. Must have a bachelor's degree in business administration or public administration, or an equivalent combination of experience and training displaying at least five years of high level administrative or management experience requiring independent judgment and initiative, preferably in the area of municipal government. Must have good organizational and grammar skills. Certification as a Certified Municipal Clerk (CMC) is preferred. Must be familiar with state and local legislative and election procedures. Send resume and a cover letter describing your qualifications and desire for the job, to the City Clerk's Office, City of Seward, P.O. Box 167 Seward, AK 99664-0167 by Published: Seward Phoenix Log, Seward Journal, Alaska Dispatch News, Alaska Journal of Commerce, International Institute of Municipal Clerks Career Center (online), Alaska Association of Municipal Clerks (online), Alaska Municipal League Classifieds (online) Posted: U.S. Post Office Harbormaster Office City Hall bulletin board August , 2017 74 City of Seward Job Description Job Title: City Clerk Range: Unclassified Salary: Established by Council Department: City Clerk Approved by: Reports to: City Council Date: July 1, 2010 Supervises: All position in the department Summary: This is an appointed position reporting directly to the Mayor and City Council. Appointee performs all duties and assumes all responsibilities as required by State law, the City Code, and the Charter of the City of Seward and works with the broadest level of independence with only guidelines established for final results. Essential Duties and Responsibilities: Responsible for the preparation of all Council agenda packets including drafting of most ordinances and resolutions. Maintains a visual presence in the office. Attends all meetings and work sessions of the City Council and keeps the record of its proceedings. Authenticates the record and all documents arising from the meetings. Keeps the Council and the Administration apprized of all items pending before the Council. Serves as Parliamentarian to the Mayor and Council and administration. Supervises the Records Manager. Authenticates records of the City as necessary. Reviews requests for public records and approves or disapproves release of records within the control of the Department. Administers all City elections. Acts as Registrar for the State of Alaska. Coordinates and supervises Election Ballot Counting Center for the City, Borough and State Elections. Trains appointed election workers. Appoints, trains and supervises Canvass Board for City Elections. Acts as chief absentee voting official for State Elections. Performs legal research as requested. Composes resolutions and ordinances for presentation to the City Council. Publishes legal notices regarding City Council actions and meetings as required. Provides for the codification and indexing of all city ordinances. Administers the permitting and licensing programs of the City. Prepares and monitors budgets for the City Clerk Department and the Mayor and Council Department. Serves as the City's public information officer. 75 City Clerk Job Description Page 2 Administers oaths and affirmations related to municipal matters. Attests to the Mayor's and Manager's signatures on City documents. Maintains custody of the City Seal. Certifies official documents of the City. Composes speeches for the Mayor and Council as requested. Performs other duties required by State law, the City Code of the City Charter, and the City Council. Supervisory Responsibilities: Directly supervises all employees of the City Clerk Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; evaluating performance; rewarding and disciplining employees; planning, assigning and directing work; addressing complaints and resolving problems. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have above average organization, proofreading and grammar skills. Education and/or Experience: Completion of a Bachelor's Degree in business administration or public administration or an equivalent combination of experience and training displaying at least five years of high level administrative or management experience requiring independent judgment and initiative, preferably in the area of municipal government. Certified Municipal Clerk (CMC) preferred. Must be familiar with state and local legislative and election procedures. Language Skills: Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and the City Council. Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made 76 City Clerk Job Description Page 3 to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stoop, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Public Relations: Public relations shall be an integral part of each employee's job. Employees shall be courteous, helpful and conduct themselves in a manner which is appropriate for an employee in public service. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. 77 MEMORANDUM TO: City Council FROM: Johanna Kinney, City Clerk DATE: May 22, 2017 RE: City projects and goals - REVISED The following list of City Council projects and goals was reviewed and discussed at the March 20, 2017 City Council Work Session, and revised as follows: 1. New ADA accessible parking location on west side of City Hall 1- construction underway as of 612017 2. Set location for Satellite Fire Station and Public Works Building' 3- 4. Discussion on Air Force Rec Camp Site 4 6. Saltwater Heat Pump Project 7. Energy Efficiency of City Hall 8. Ground Transportation for Ambulance Services 9. Animal Shelter Improvements 4 — council passed a resolution 211312017 10. modernized July 21, 2017 11. Research elected/appointed official tele-conferencing possibilities for meetings 3 12. Refine Exeetitiye Session Pr-oee uir 3 _ work session held on May 8, 2017, Clerk prepared memo in May 22, 2017 packet 13. Update the KPB Tsunami Warning message to include specific reference to the local radio station (91.7/106.1) 14. Incentivize family entertainment -type businesses to come to Seward 4 15. Affordable Housing (including Summer Worker Housing) 1 — work sessions held May 22, 2017, June 12, 2017, July I1, 2017 16. Develop South Harbor Uplands — council supported PA CAB recommendations, set building height limit 17. Seward Community Health Center Expansion 18. Building Maintenance 2 19. LED Light Conversions 2 1 Potential Work Session 2 Address as a budget consideration 3 Awaiting City Attorney input - # 11 will be scratched unless City Attorney advises differently 4 Currently underway 78 Memorandum Date: August 14, 2017 To: City Council From: Johanna Kinney, City Clerk Subj : 2017 Goals Established for City Attorney, City Clerk, and City Manager Council, From your discussion on July 24, 2017, below is the list of goals for the City Attorney, City Clerk, and City Manager. These 2017 goals will be implemented into the 2018 evaluation forms to be scored on accordingly. If you wish to amend these, please keep in mind there are only a few more months of the year left for your employees to attain these goals. City Attorney: 1. More detail in monthly reports 2. Speak louder at Council meetings 3. Provide clearer direction/ legal options when addressing disputes between Administration and Council members or Clerk. City Clerk: 1. Upgrade Meeting Recordings (make more user friendly, improve volume control, pause, fast forward, rewind abilities). 2. Give advice on rules/procedure on remote electronic participation in council meetings. 3. Complete records destruction. 4. Obtain MMC designation. 5. Give four informational reports a year (Robert's Rules, procedural, etc). Citv Manager: 1. Paving projects A & B. 2. Continue to improve SMIC Uplands (Electric, water, sewer, clearing). 3. Plat South Harbor Breakwater Northside Uplands for Development. 4. Improve utilities on South Harbor Uplands. 5. Ensure Air Force Rec Camp is cleared / Council -citizens decide on use. 6. Replace electric meters with radio -read. 79 August 2017 September 2017 August 2017SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat Jul 30 31 Aug 1 2 3 4 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate Candidate Candidate Ln Filing Filing Filing Filing a 0 M 8 9 10 11 1 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate Candidate Candidate Candidate N rl Filing Filing Filing Filing Filing i Q 13 14 15 16 17 18 1 8:00am 5:00pm 8:00am 5:00pm Candidate Candidate Filing Filing rn � 7:00pm 10:30p M m CC Mtg (Chambers) Q 20 1 22 23 24 25 26 Q0 N i O N Q 27 28 29 30 31 Sep 1 2 7:00pm 10:30p 6:00pm 7:00pm m CC Mtg P&Z WS N (Chambers) (Annex Building) 7:00pm 10:30p N m P&Z Mtg Q (Annex Bldg) Nanci Richey 1 8/7/2017 10:54 AM 80 September 2017 October 2017 September 2017SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Sun Mon Tue Wed Thu Fri Sat Aug 27 28 29 30 31 Sep 1 2 N Q N i N Q 6 7 8 9 Holiday (Office! 7:OOpm 10:30p 12:OOpm 2:OOp m P&Z Mtg m PACAB rn (Annex Bldg) Mtg M a� Ln 10 11 12 13 14 15 16 7:OOpm 10:30p m CC Mtg (Chambers) Q0 0 a� 17 18 19 20 21 22 23 6:OOpm 9:30pm 12:OOpm 2:OOp P&Z WS m PACAB (Annex Work Session N Building) (Chambers) 6:30pm 10:00p mHPMtg & WS (Chambers) 24 25 26 27 28 29 30 7:OOpm 10:30p m CC Mtg (Chambers) 0 rn N Q N Ln Nanci Richey 1 8/7/2017 10:56 AM 81