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10232017 City Council Packet
Seward City Council Agenda Packet Photo by Sue McClure October 23, 2017 City Council Chambers Beginning at 7: 00 p. m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA �-- ®� {Please silence all cellular phones during the meeting} October 23, 2017 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Marianna Keil Vice Mayor Term Expires 2018 Ristine Casagranda Council Member Term Expires 2018 Sue McClure Council Member Term Expires 2019 Erik Slater Council Member Term Expires 2018 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 James Hunt City Manager Brenda Ballou Acting City Clerk Will Earnhart City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE A. SWEAR INNEWLYELECTED OFFICIALS. David Squires, Mayor Sue McClure, Council Member Suzi Towsley, Council Member Jeremy Horn, Council Member 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Plaque for Deborah Altermatt, recognizing her service on the Seward City Council B. Chamber of Commerce Report C. City Manager Report D. Other Reports and Presentations 1. United Fisherman of Alaska Presentation by Rhonda Hubbard. (McClure) City of Seward, Alaska Council Agenda October 23, 2017 Page I 7. PUBLIC HEARINGS A. Resolutions Requiring Public Hearing 1. Resolution 2017-056, Authorizing A 10-Year Lease With Two 10-Year Options To Extend, With The U.S. Department Of Army For Lot 9A, Fort Raymond Subdivision Replat No. 1 (US Army Rec Camp), And Authorizing A Public Utility Easement. 2. Resolutions 2017-057 through 2017-067, Adopting The 2018-2019 City of Seward Biennial Budget. (Clerk's Note: For introduction and public hearing only not for adoption tonight) Resolution 2017-068, Amending The Electric Rates And Charges, Reducing Seasonal Rates, And Adjusting Rates To Reflect Seward Electric Utility Charge, Cost Of Power Adjustment And Customer Charge For 2018 And 2019. 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions * 1. Resolution 2017-069, Amending The 2017 Budget To Record Expenditures Of $126,433.99 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public Employees Retirement System Liability For The Period January Through June, 2017, And Appropriating Funds. *2. Resolution 2017-070, Approving An Employment Agreement With Brenda J. Ballou For City Clerk Services. B. Other New Business Items * 1. Approval of the October 9, 2017 Regular City Council Meeting Minutes and the October 13, 2017 Special City Council Meeting Minutes. 2. Nominate, elect, and swear -in a council member as Vice Mayor. 3. Appoint a council liaison or direct individual Boards & Commissions to give periodic reports to the City Council. 4. Appoint a city representative to the Kenai Peninsula Economic Development District (KPEDD). 5. Discuss sending Council Member Casagranda to the AML Conference in Anchorage in November, 2017. (Casagranda) 6. Discuss rescheduling the November 13, 2017 City Council meeting. 7. Discuss the Sister City 501h Anniversary Celebration in 2018. 8. Discuss the City Clerk's goals. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On going City Project and Goal List. B. Extra Mile Day Proclamation. City of Seward, Alaska Council Agenda October 23, 2017 Page 2 C. August Financial Reports for the City of Seward and Providence Seward Medical and Care Center. 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda October 23, 2017 Page 3 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT SEPTEMBER 29, 2017 — OCTOBER 13, 2017 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: 10/05/17 1 Public Works I GCR Tires I Loader Tires 1 $12,700.00 ADMINISTRATION • ASLC Board Meeting • PACAB Meeting • Conducted interviews for Planning Assistant • Wellness Committee meeting • Airport SWG Teleconference HARBOR • Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 10/12/17 and 10/19/2017. • Base and core rock are complete. The entire footprint of the breakwater is in place, and waiting on the surveying report. Hamilton has finished the punch list. • The boat lift schedules for both sides of the bay are continuing. • Hamilton Construction has sent the City a construction schedule for change order #8, North Dock cell wall, adding a tail wall, anodes and new fender piling, installing a 10 ton crane on the North Dock, installing a 15' floating dock, widening the 330 ton travelift pit, and heating the wash down pad, with a completion date of April. • We are currently working on the 2018-2019 budgets. • The Park Service has started their $2,000,000 refurbishment of the Park Service Building. • PACAB is currently working on the SMIC development plan. • The 330 ton travelift will be down for two to four weeks during the November/December timeframe for the travelift widening project. • The engineering and design is out to bid for the South Harbor Launch Ramp replacement project. It closes on October 24, 2017. This portion of the project is fully funded by ADF&G. ELECTRIC DEPARTMENT • Boring at the lagoon is nearly complete. The only work left to date by the contractor is to pull a rope into the conduit. If we have time this season, the electric crews will be pulling wire into these conduits, but our main focus at this point is to get as many jobs completed to customers as we can before freeze up. • A report for the unplanned outage on September 29t' involving the high school will be submitted to council through the CMR soon. We are in the process of verifying and fact checking. • The electric department will be generating for one day while mandatory repairs are being made to the Lawing Substation. There should not be any fluctuations noticed in Seward by this event. However, there will be a small outage of less than one hour for some residents in the Crown Point and Lawing areas to isolate the area in the substation needing repairs and then another outage to switch back after the work is complete. The initial switch is scheduled for October 191. The second switch is undetermined and is contingent on how the work goes. The generation will be part of the work to test the system. PUBLIC WORKS Water, Wastewater Utilities • Working on Water valve leaks, sewer pond testing and documentation. Then back to flushing out sewer lines. Streets • The paving project is finished for the year! The streets crew is working on drainage ditching and installing some culverts to move water through the ditches. Shop • We finally received our brusher/mower loader attachment. It works great and will be used as much as possible this fall. • Snow tires and loader tires are ready for installation and winter use. Buildings OCS office has been moved out of and is being cleaned out for future uses. DON'T FORGET ABOUT THE NEW SIGNS FOR 4TH AND 5TH. (ALSO 3RD BY DOT). East side of road 11PARKING TUESDAYS 2:00 AM TO 8:00 AM OCT 15-MAR 15 West side of road 11PARKING WEUNESDAYS 2:00 AM TO 8:00 AM OCT 15-MAR 15 New signs for snow removal and street cleaning on 4t' and 51 from Adams south to Railway. -Note: DOT to add the same signage on 3rd Avenue Monroe to Railway. 61 PARKS AND RECREATION Sports and Rec • Adult Basketball starts October 17th • Adult Coed Competitive Volleyball started September 27t' with four teams. It's been a big hit on Wednesday nights. • Archery begins November 1 st at ARR. • Recreational Volleyball is set to start Monday, October 16th at the Middle School. We currently have seven teams signed up. • Racquetball League and Adult Basketball will begin Tuesday, October 17th • Recruiting for Urbach Youth Coaches & Referees. • Women's Racquetball challenge court started October 5th and is picking up in attendance. Teen Rec Room • PM&C crew moved the pool tables from TYC to TRR and TRR to the warehouse. • 29 High School Football players enjoyed a pizza party at the Rec Room. • Traci would like to thank all for the opportunity to work at the TRR. She is going to miss the TR and Teens. She is excited for her new role and would like to help out as much as possible for a smooth transition. • Junior and Teen Council 1 st meeting • Youth/Junior/Teen council meet the council • Youth/Junior/Teen retreat Upcoming activities: • Junior Council will be helping set up the Masquerade Ball October 28t' • Junior/Teen Council will be helping stuff pumpkins for the Pumpkin prowl October 12t' and 19t''. Teen Council will be hosting a Teen Masquerade ball October 28th • Teen Council will be providing babysitting for the Seward Prevention Coalition on October 24th for their town hall meeting TYC • ASP - Number are consistently 17-25 kids. Activities include roller skating, baking, park play and crafts. • We are prepping for "school's out" day camps. • Halloween Carnival is at 18 booths right now with several more expected. • Middle Time with the Middle School students on Friday and Saturday night are slow but fun. We went swimming this past week and made our own pizza's. • Youth Council is stuffing 1,500 pumpkins on Thursday, October 12th for Pumpkin Prowl. • There is an overnight trip planned for 4th/5th graders on October 26t''. We expect 15-25 kids to attend. s Campgrounds / Park Maintenance • Winterized Hoben Park Fountain • Shutdown and winterized all campgrounds except for Resurrection • Closed down Citizens and Jon Perry (JP) softball fields, installed JP backstop support • Prepared P&R warehouse for winter • "Fall Cleaning" at P&R Warehouse • Conducted end of season evaluations and exit interviews for seasonal employees • Pressure washed PARKS playground • Winterized summer tools and equipment • Tested and serviced winter equipment, including Toolcat broom repair • Office and workshop cleaning and organization • Gateway Park playground (on Dora Way) fence repair • Winterized flowerbeds and gardens • Shutdown and winterized restrooms and Waterfront Park utility campsites • Playground safety inspections and repairs • Site preparation and planting of native Sitka Spruce to Waterfront Park's previously dead/dying Colorado Blue locations • Continued cemetery work and rehab • Utilized previously raised PARKS Committee funds to purchase manufactured wood fiber safety surfacing for the PARKS Playground W ,-Jgr- FINANCE • Metco is slated to start the demolition and clean-up of the Air Force property after they have completed the local jobs that require them to dig, since those jobs are time critical due to freeze-up. The expectation is that the property will be cleared by the end of the year. • Utility billing staff are conducting audits of water customer accounts. This has identified a number of issues related to broken water meters and the classification of some customer rate classes. We will be sending letters to affected customers and will be working on additional audit projects as time allows. • The department will not be filling the vacant payroll position due to the upcoming budget gap, but we expect to be advertising for the HR position in the coming months. • The federal funding through Health Resources and Administration Services which funds our federally qualified health center, is still pending approval at the federal level. The City is seeking support from our federal delegation through our lobbyist in Washington DC, for the continuation of funding for the CHC. In the event there is a delay in the approval of funding, we will bring that information to Council, along with a strategy to continue to provide clinic services to the community. • We continue to dialogue with Providence with respect to the hospital liability matter, and will bring forth additional information when it becomes available. The Providence staff is also working through their annual budget process which has taken priority, but as their finance team is able to focus attention on research, they will report their findings to the City and Council will be informed as to the outcome. VA SEWARD COMMUNITY LIBRARY & MUSEUM News and Updates • Hiring a Regular Part-time Library Museum Aide: Primary work at the library front desk, Mon -Fri, noon-4pm. Visit the City of Seward Employment Opportunities web page, or contact Tamara Foster at 224-4074 or tfoster 0,cityofseward.net for more information about joining our team. Open until filled. • Resurrection Bay Historical Society Volunteers helped to clean the items currently on exhibit in the museum of any dust they accumulated in the past few months on Sept. 7th. Thank you to Keith Campbell, Jackie Campbell, and Sue McClure for their assistance! • Energy efficiency in the Museum: This September, all 54 halogen exhibit light bulbs in the museum were changed out for LED bulbs. LED lighting will cause less damage to the artifacts while on exhibit and the bulbs will not need to be replaced as frequently and will safe on energy consumption. • Museum Day Live! 2017 held on September 23' was a success with 36 visitors who explored the museum, checked out the new exhibits, learned about upcoming events and colored pictures of dog sleds. • The October Artifact of the Month is a mounted pair of horns from the Oreamnos americanus, better known as the mountain goat. The horns and part of the skull are mounted on a heart -shaped wooden plaque, which has been carved with designs and, interestingly enough, the name "Lydia". Part of the Resurrection Bay Historical Society collection, it is unknown who originally donated with object. Perhaps someday we will know the rest of Lydia's story, but for the moment, this artifact is one of the mysteries in our museum. • The Library Museum will be closed on o Wednesday, Oct. 18 for Alaska Day Holiday o Thursday, Nov.2 for a Training/Work Day, which occurs the first Thursday of each month through May to provide staff with time to acquire training and develop work skills, programs and services to better serve our community. Thank you for this opportunity to serve you better! o Saturday, Nov. 1It' for Veteran's Day Holiday. Programs • lst Community Book Club Meeting: Saturday, October 21, 2017 at l lam in the Meeting Room. Let's talk about Eowyn Ivey's latest book To the Bright Edge of the World. Bring a brunch dish to share at the get together and get connected with other members of the community. The books selected are based off the patron's selection. Enjoy good food, discuss a good read, and get settled in for the winter with an assortment of intoxicating literature. Community Book Club meets every other month during the off season. Chime in with suggestions for the next book selection. Psst... we're thinking about recipe books and incorporating food into our discussions... let us know what you think! • Author Visit and Program: Tuesday, October 17, 2017 at 5-6 pm in the Community Room. Melting the Ice Curtain: The Extraordinary Story of Citizen Diplomacy on the Russian -Alaskan Frontier" book presentation by longtime Alaskan and Russian expert, David Ramseur. Join us for an evening of Alaska history and the role our great state played in the Cold War. www.davidramseur.com • Museum Drop -in Craft: Friday & Saturday, Oct. 20-21, noon-4 pm. Stop by the Museum Kitchen Table to make your own tissue paper pumpkin sun catcher to hang in your window. All ages welcome. • Look Up to the Stars Event: Tuesday, October 24, 2017 at 4-6pm in the Community Room. Don't miss the Look Up to the Stars event for all ages with Kevin Manning. Enjoy an educational and entertaining exploration of the universe, the stars and other celestial wonders, as well as a refreshingly large perspective gained by looking up to the stars. This program is dynamic and engaging, and audiences have the opportunity to view the amazing rings of Saturn, craters of the moon and other jewels of the night sky through a powerful telescope, weather permitting. Thank you to the Seward Community Library Association who has generously sponsored this special program. www.lookuptothestars.com • 4th Annual Open House, Saturday, Nov 4, 1-4 pm: Everyone is invited to our Open House for fun and engaging activities at the Library & Museum to celebrate our community after a busy summer and shoulder seasons. Come experience Seward's Library and Museum a Community celebration for everyone! • Can Your Fines: We will forgive overdue fines with canned/dry food donations for the local food bank. You also get an additional ticket for prize drawings. • Free Museum Admission: Check out the new temporary Commercial Fishing in the Resurrection Bay exhibit and share your fishing stories on an interactive board. • Hot Chocolate Bar: Make a special hot chocolate concoction with tasty flavorings and toppings. Other light refreshments and beverages will be served. • Lego Play Time: Get a Lego Play Time pass from the library front desk to get into the Meeting Room to play with Legos. Duplos will be made available to play with in the Children's Room, no pass needed. • Live Music: Acoustic guitar player and singer Luke Rosier will play upstairs. • Paint a Rock: Activate your artistic power and pick out a rock to paint to take home or to leave with us for our beautiful garden. We provide the rocks and paint, but don't forget to wear your painting clothes! 8 • Photo Booth: Stop by the YA Room to pose for fun photos with silly winter props with your cell phone or device and share them with us on Facebook or Instagram. • Prize Drawings: Each visitor gets a ticket upon entering the building for prize drawings. Need to be present to win random drawings for small prizes. No need to be present to win grand prize drawings for a Kindle Fire or $100 Amazon gift card. • Lunch Bunch: Wednesday, October 25, 2017 12:30pm to 1:30pm. Calling all home schoolers to Lunch Bunch. The Lunch Bunch will continue to meet on the last Wednesday of each month through April (except December) to talk about books recently read and may include related crafts and activities for all home school families in Seward and outlying areas. It is broken down into groups for three reading levels that meet simultaneously with parent participation so that all homeschool students may participate while visiting the library. Bring a sack lunch and be prepared for crafts, fun topics of interest, connecting with Library and Museum resources and much more! • Story Time: Every Friday at 11 am in the Children's Room through the April. Story Time is a weekly early literacy program with stories, rhymes, and activities and an occasional craft for children under 5 and their caregivers. Please Note a time change from 10:30amto I Iam. • First Museum Story Time: Friday Nov. 17t' at 11 am in the Museum. All preschool aged children and their caregivers are invited to learn how to be a Museum Explorers with stories, rhymes and activities in a special museum space created just for little people at this monthly special Story Time event. • Play Time: Every Saturday from 12-4pm in the Children's Room all year long. Families will have the opportunity to use themed books from our library collection, puzzles, musical instruments, developmental toys and much more. Each week will offer different resources allowing families and friends to have a unique experience together on Saturday afternoons. Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A 10-YEAR LEASE WITH TWO 10-YEAR OPTIONS TO EXTEND, WITH THE U.S. DEPARTMENT OF ARMY FOR LOT 9A, FORT RAYMOND SUBDIVISION REPLAT NO. 1(US ARMY REC CAMP), AND AUTHORIZING A PUBLIC UTILITY EASEMENT WHEREAS, the City of Seward and the US Army Engineer District, Alaska entered into US Government Lease No. DACA85-5-86-20 on December 17, 1985, which lease has been amended 5 times, most recently in Resolution 2016-083 passed on December 12, 2016; and WHEREAS, this lease covers the property known as the US Army Recreation Camp in Seward, Alaska, and the lease expired on June 30, 2017, with the parties agreeing to continue operations under that lease until such time as a new ten-year lease could be finalized; and WHEREAS, the parties have agreed to a new ten-year lease with two ten-year options to extend with substantive changes from the original lease entered into in 1985; and WHEREAS, modifications from the prior lease include incorporating new standard lease language for City leases, increasing the fair market rental rate over ten years from 2% per year (currently $22,000) to 8% per year ($58,000) to be consistent with other leases of City land, requiring that improvements be maintained in as good or better condition than at the start of this lease, requiring acceptance of a new public utility easement requested by the City, and incorporating rental rate increases on the basis of five-year property appraisals beginning at the end of the first ten- year term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby finds that it is in the public interest to authorize the attached lease of Lot 9A, Fort Raymond Subdivision Replat No. 1 between the City of Seward and the US Army Engineer District, Alaska, expiring June 30, 2027, in substantial form as attached hereto. Section 2. The lease provides for payment, in arrears, in the amount of $22,000 for the period July 1, 2017 through June 30, 2018, and increasing annually thereafter until reaching $58,000 for the period January 1, 2026 through June 30, 2027. Section 3. The Public Utility Easement as contained in Exhibit "B" hereto, is hereby approved by the Seward City Council, and the City Manager is authorized to take actions necessary to 10 CITY OF SEWARD, ALASKA RESOLUTION 2017-056 record said easement which is described as the east 30 feet and the east 36 feet of the north 46 feet, and the northeast triangle west of the afore described easement, being 18 feet in height and 38 feet in width of Lot 9A, Fort Raymond Subdivision, Replat No. 1, Section 34, Township 1 North, Range 1 West of the Seward Meridian. Section 4. This resolution shall take effect 30 days after adoption in accordance with Section 7.05.145 of the Seward City Code and thereafter the lease effective date shall be July 1, 2017. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of October, 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk THE CITY OF SEWARD ALASKA Jean Bardarson, Mayor Is Council Agenda Statement Meeting Date: October 23, 2017 To: Seward City Council Through: Jim Hunt, City Manager From: Kristin Erchinger, Finance Director. Agenda Item: New 10-Year Lease with US Army Rec Camp Lease, and approval of a public utility easement BACKGROUND & JUSTIFICATION: The Seward City Council approved the original lease of the US Army Rec Camp to the US Army Engineer District, Alaska, on December 17, 1985 for a ten-year term with options to renew for subsequent 10-year terms thereafter, to September 30, 2016. Subsequent amendments extended that lease until June 30, 2017, at which time the lease expired. The City and the Department of the Army agreed to continue under the same lease terms until negotiations for a new long-term lease were complete. The initial lease was for 12.43 acres more or less, at a lease rate of $10,000 per year for the first ten years, and 25 percent of the fair market rental value of the leased land for subsequent years (equal to 2% of the fair market value of the property). The original lease was amended as follows: 1) Supplemental Agreement No. I dated August 1, 1987 reduced the size of the leased parcel to 11.824 acres more or less; 2) Supplemental Agreement No. 2 dated April 11, 1997 eliminated the determination of fair market rental value of 25 percent of fair market rental value, and assessed annual rent in the amount of $10,300 for the period October 1, 1996 through September 30, 2006; and 3) Supplemental Agreement No. 3 dated September 8, 2006 exercised the option to extend the lease through September 30, 2016, at an annual rental amount of $18,000; 4) Supplemental Agreement No. 4 dated September 16, 2016 authorized a short-term lease extension through December 31, 2016; and Supplemental Agreement No. 5 dated December 12, 2016, extended the term to June 30, 2017. The parties have agreed to a new ten-year lease with two ten-year options to extend. The lease rate in the first year is increasing to $22,000, and by $4,000 per year thereafter during the initial ten-year lease term, until it reaches $58,000 per year. Thereafter, the lease rate will be set at 8% of the fair market value of the land as determined by property appraisals every five years, in the same manner as other City leases. The lease requires the lessee to maintain the property in as good or better condition than at the start of this term, and the parties have documented the condition of each building and each amenity on the property with photographs. The lease can be extended for two additional ten-year periods, only upon approval of the Seward City Council. The City has shifted responsibility for environmental and general liability to the lessee. The parties have agreed to execute a public utility easement for the electronical infrastructure and utilities affecting the property. INTENT: To enter into a new 10-year lease with the US Department of the Army, for the US Army Rec Camp located at Lot 9A, Fort Raymond Subdivision Replat No. 1, Seward, Alaska. CONSISTENCY CHECKLIST: Yes No NIA 1 Comprehensive Plan: p. 6 "Economic Development - Strengthen and diversify the economy of Seward by working with the private sector and other X iV governmental units. "; p. 19 "Encourage additional military facilities that upgrade Seward as a Morale Welfare and Recreation (MWR) destination. " 2. Strategic Plan: X 3. Other: X FISCAL NOTE: The current lease generates annual revenues of $18,000. In year one of the new lease, the lease revenue is set at $22,000 and will increase by $4,000 per year until such time as it reaches $58,000 per year. Thereafter, the lease rate will be set at 8% of fair market value as determined by property appraisals every five years. Approved by Finance Department:����t�i� ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve City Council Resolution 2017- 056 authorizing a ten-year lease with two ten-year options to extend, with the United States Department of the Army, for lease of Lot 9A, Fort Raymond Subdivision Replat No. 1, and approving a public utility easement. 13 LEASE AGREEMENT between CITY OF SEWARD, ALASKA and UNITED STATES OF AMERICA acting by and through the SECRETARY OF THE ARMY Effective Date: July 1, 2017 14 TABLE OF CONTENTS ARTICLE 1 - LEASED LAND.................................................................................................... 2 1.1 Description of Leased Land.................................................................................... 2 1.2 Covenant of Quiet Enjoyment................................................................................. 2 1.4 Property Accepted'As-is.\...................................................................................... 2 1.5 Permits.................................................................................................................... 2 1.6 Platting....................................................................................................................3 ARTICLE 2 - LEASE TERM...................................................................................................... 3 ARTICLE 3 - RENTAL RATE................................................................................................... 3 3.1 Initial Rental Rate................................................................................................... 3 3.2 Rental Adjustments.................................................................................................. 4 3.3 Procedure for Rental Adjustment............................................................................ 4 3.4 Effect of Late Appraisal by CITY............................................................................ 5 3.5 Appraisal by LESSEE............................................................................................. 5 3.6 Effective Date of Adjusted Rental Rate................................................................... 6 3.8 Late Payment Charge............................................................................................. 6 ARTICLE 4 - USE OF LEASED LAND.................................................................................... 6 4.1 Use of Leased Land................................................................................................. 6 4.2 Obligations of LESSEE........................................................................................... 6 4.5 Tariffs and Other Service Fees............................................................................... 7 4.6 Time for Payment of Utilities.................................................................................. 7 ARTICLE 5 - UTILITIES AND RIGHTS OF ACCESS.......................................................... 7 5.1 Utilities....................................................................................................................7 5.2 Third -Party Improvements...................................................................................... 8 5.3 Easements............................................................................................................... 8 ARTICLE 6 - CONSTRUCTION BY LESSEE......................................................................... 9 6.1 Improvements on Leased Land............................................................................... 9 6.2 City Review of Construction................................................................................. 10 ARTICLE 7 - RETURN OF LEASED LAND/SITE............................................................... 10 7.1 Return of Leased Land in Original Condition...................................................... 10 7.2 Return of Leased Land in Different Condition..................................................... 10 ARTICLE 8 - FORCE MAJEURE........................................................................................... 11 ARTICLE 9 - LESSEE'S ACTS OF DEFAULT..................................................................... 11 ARTICLE 10 - REMEDIES FOR DEFAULT BY LESSEE .................................................. 12 ARTICLE 11 - TITLE TO IMPROVEMENTS INSTALLED BY LESSEE ........................ 14 11.1 Real Property Improvements................................................................................ 14 11.2 Personal Property................................................................................................. 14 ARTICLE 12 - ASSIGNMENT OR SUBLEASE.................................................................... 14 12.1 Assignment of Lease or Subleasing....................................................................... 14 Page i of 29 W ARTICLE 13 - LESSEE'S DUTY TO DEFEND..................................................................... 14 ARTICLE 14 - CITY'S DUTY TO DEFEND/INDEMNIFY................................................. 15 ARTICLE 15 - INSURANCE.................................................................................................... 15 ARTICLE 16 - CONDEMNATION.......................................................................................... 15 ARTICLE 17 - ARBITRATION............................................................................................... 15 17.1 Arbitration.............................................................................................................15 ARTICLE 18 - MAINTENANCE AND REPAIRS................................................................. 17 18.1 Normal Maintenance............................................................................................ 17 18.2 Safety Issues.......................................................................................................... 17 18.3 Cost of Repairs...................................................................................................... 17 ARTICLE 19 - ENVIRONMENTAL CONCERNS................................................................ 18 19.1 Hazardous Materials............................................................................................ 18 19.2 Permits and Reporting.......................................................................................... 19 ARTICLE 20 - ESTOPPEL CERTIFICATES........................................................................ 19 ARTICLE 21 - CONDITIONS AND COVENANTS.............................................................. 20 ARTICLE 22 - NO WAIVER OF BREACH........................................................................... 20 ARTICLE 23 - TIME OF THE ESSENCE.............................................................................. 20 ARTICLE 24 - COMPUTATION OF TIME........................................................................... 20 ARTICLE 25 - SUCCESSORS IN INTEREST....................................................................... 20 ARTICLE 26 - ENTIRE AGREEMENT................................................................................. 21 ARTICLE 27 - GOVERNING LAW........................................................................................ 21 ARTICLE 28 - PARTIAL INVALIDITY................................................................................. 21 ARTICLE 29 - RELATIONSHIP OF PARTIES.................................................................... 21 ARTICLE 30 — INTERPRETATION....................................................................................... 22 ARTICLE 31 - CAPTIONS....................................................................................................... 22 ARTICLE 32 - AMENDMENT................................................................................................. 22 ARTICLE 33 - NOTICES.......................................................................................................... 22 ARTICLE 34 - FIRE PROTECTION....................................................................................... 23 Page ii of 29 ill EXHIBIT A: PLAT NO. 87-12 MAP EXHIBIT B: PUBLIC UTILITY EASEMENT EXHIBIT C: PUBLIC UTILITY EASEMENT MAP EXHIBIT D: SEWER TARIFF, GROUP E CHARGES Page iii of 29 ivA LEASE AGREEMENT DACA85-5-17-00094 THIS LEASE AGREEMENT (the "LEASE") is made by and between the CITY OF SEWARD (the "CITY") Tax Identification: 92-6000086, a municipal corporation located in the Kenai Peninsula Borough, State of Alaska, whose mailing address is P.O. Box 167, Seward, Alaska 99664 and THE UNITED STATES OF AMERICA under Title 10 USC 2663, acting by and through the Secretary of the Army (the "LESSEE"), whose mailing address is Department of the Army, U.S. Army Engineer District, Alaska, P.O. Box 6898, JBER, Alaska 99506-0898. WHEREAS, LESSEE and CITY are parties to an existing lease (City Lease No. 10-034 and Department of the Army Lease No. DACA85-5-86-20) which was entered into on the 17th day of December in the year one thousand nine hundred and eighty-five (1985), and which lease has been extended and remains in place until June 30, 2017; and WHEREAS, LESSEE and CITY desire to enter into a new lease for the purpose of the LESSEE continuing to lease land from the CITY for the U.S. Army Recreation Camp in Seward, and for other government purposes; and WHEREAS, the City Council of CITY has determined that lease of the Leased Land to LESSEE for the purposes described herein would be in the public interest; and WHEREAS, it is the intent of this LEASE to transfer from CITY to LESSEE the entire burden of compliance with environmental regulations or controls with respect to LESSEE's operations on the Leased Land during the lease term; and WHEREAS, LESSEE concurs with the City that reserves the utility easement as described in Exhibit "B" and "C" attached hereto. NOW THEREFORE, for and in consideration of the mutual promises and covenants hereinafter contained, the parties hereto agree as follows: Page 1 of 29 11. ARTICLE 1 - LEASED LAND 1.1 Description of Leased Land. The Leased Land is located in the City of Seward, Alaska. The Leased Land is described as follows: Lot 9A, Fort Raymond Subdivision, Replat No. 1, Section 34, Township 1 North, Range I West of the Seward Meridian, Seward, Alaska, containing 11.824 acres, more or less, as shown on the attached Plat No. 87-12 map marked Exhibit "A" (the "Leased Land"), which is incorporated herein by reference. 1.2 Covenant of Quiet Enjoyment. Subject to the encumbrances as of the date hereof, any reasonable restrictions imposed on the Leased Land as part of recording of a plat by CITY, and the provisions of this LEASE, CITY hereby covenants and warrants that it is unaware of any prior conflicting use of the Leased Land that would adversely affect LESSEE's intended use of the subject parcel. 1.3 Officials Not to Benefit. No member of or Delegate to Congress , or Resident Commissioner shall be admitted to any share of part of this lease contract, or to any benefit that may arise therefrom; but this provision shall not be construed to extend to this lease contract if made with the City for its general benefit. 1.4 Property Accepted "As -is. " LESSEE acknowledges that it has inspected the Leased Land and accepts the same "as -is" and without reliance on any expressed or implied representations or warranties of CITY (other than the representations in Section 1.2 hereof), or agents of CITY, as to the actual physical condition or characteristics thereof and the legal description or depiction of the Leased Land in Section 1.1 or Exhibit A hereto. 1.5 Permits. LESSEE, at its sole cost, shall obtain all permits necessary to the construction and operation of its facilities on the Leased Land. CITY may from time to time, upon request of LESSEE, execute such documents, petitions, applications and authorizations as may be necessary, as the underlying fee owner, to file with an agency or public body responsible therefor an application for conditional use permits, zoning and re -zoning, tentative and final tract approval, or precise plan approval that may be required for the lawful construction and operation of the facilities of LESSEE permitted on the Leased Land by the terms of this LEASE. However, nothing in this Section shall be construed as requiring CITY to support or approve any such application or permit requests. If the agency or public body responsible to approve or grant such application or permit request is a City of Seward agency, department, or board, LESSEE shall follow all City of Seward procedures, the same as any other applicant making similar requests of the City of Seward, according to the Charter, ordinances, resolutions, or any regulation, rules or procedures of Page 2 of 29 19 the City of Seward. Nothing in this Section imposes any duty or responsibility on CITY to assist LESSEE in obtaining any other permits or approvals, including without limitation those required by the U.S. Army Corps of Engineers (e.g., wetland fill permits), the Environmental Protection Agency (e.g., Clean Air Act permits), the Alaska Department of Public Facilities and Transportation (e.g., right-of-way permits), the Alaska Department of Fish and Game, and the Alaska Department of Environmental Conservation. 1.6 Platting. In the event CITY elects to replat, CITY agrees to include the Leased Land in such replat in accordance with reasonable requests by LESSEE. If LESSEE requests a replat of the Leased Land prior to that time, CITY shall assist LESSEE in the preparation and filing of the replat, and LESSEE shall reimburse CITY for CITY's costs in assisting with the preparation and filing of the replat. LESSEE agrees to sign the plat and any other documents necessary to complete the platting or replatting of any area including all or a portion of the Leased Land. LESSEE shall accept other reasonable restrictions, easements, or plat notes as may be required by CITY or other governmental authorities as a condition to filing the plat of the Leased Land or the plat of CITY -owned real property adjacent to the Leased Land. ARTICLE 2 - LEASE TERM 2 Lease Term. The term of this LEASE (the "Lease Term") shall be in accordance with CITY's authorization Resolution No. 2017-056 (the "Resolution"). Upon effectiveness of the resolution and execution of this Lease by the CITY, the Lease Term shall commence on July 1, 2017 and that date shall be the effective date of this LEASE (the "Effective Date"). The Lease Term shall run from July 1, 2017 through June 30, 2027 provided that unless and until the LESSEE shall give notice of termination, provided by nonappropriated funds, Director, Family and Morale, Welfare and Recreation (DFMWR), Fort Wainwright, Fund Citation QG1-LF-53-746-87, for lease payments; provided that this original lease shall in no event extend beyond June 30, 2027; however, if mutually agreed in advance, in writing, LESSEE may be granted an option for two additional 10-year extensions, if approved by the Seward City Council. The LESSEE may terminate this lease in whole or in part, at any time by giving thirty (30) days' notice in writing to the CITY, and no rental shall accrue after the effective date of termination. ARTICLE 3 - RENTAL RATE 3.1 Initial Rental Rate. Commencing on the Effective Date of this LEASE, the annual rental rate for the Leased Land shall be set in accordance with paragraph 3.2. However, the parties acknowledge that current CITY lease policy requires that rental rates be established consistent with fair market rental value for the Leased Land (equivalent to 8% of fair Page 3 of 29 20 market value). The CITY agrees to incremental adjustments to the annual rental rate until such time as the annual rental rate equals 100% of the fair market rental value. Rent shall be payable annually in arrears, on July 1, at 100% of the initial rental rate, and then as later adjusted under this Article 3. 3.2 Rental Adjustments. The annual rental payment shall be adjusted on July 1, 2017 and on the same date every year thereafter through July 1, 2027, to increase by an additional $4,000 annually, until such time as the annual rental rate equals 100% of fair market rental value (where fair market rental value is defined as the equivalent of 8% of fair market value). Annual rental values beginning July 1, 2017 through June 30, 2027 are as follows: July 1, 2017 — June 30, 2018 = $22,000 July 1, 2018 — June 30, 2019 = $26,000 July 1, 2019 — June 30, 2020 = $30,000 July 1, 2020 — June 30, 2021 = $34,000 July 1, 2021 — June 30, 2022 = $38,000 July 1, 2022 — June 30, 2023 = $42,000 July 1, 2023 — June 30, 2024 = $46,000 July 1, 2024 — June 30, 2025 = $50,000 July 1, 2025 — June 30, 2026 = $54,000 July 1, 2026 — June 30, 2027 = $58,000 The rental payment shall be adjusted on July 1, 2027 and on the same date every five years thereafter. An amendment to the Lease will be made for the adjusted annual rental payment to be paid under the remaining terms of this Lease shall be the appraised fair market rental value (the "Fair Market Rental Value") of the Leased Land at the highest and best use of the Leased Land. The highest and best use of the Leased Land shall be determined without regard to LESSEE's intended or actual use of the Leased Land unless that use is coincidentally the highest and best use of the Leased Land. CITY shall complete such appraisal and deliver a copy of the appraisal report to LESSEE not less than one hundred twenty (120) days before each Rental Adjustment Date. 3.3 Procedure for Rental Adjustment. To adjust the rent as of any successive Rental Adjustment Date, CITY shall, at its own expense, retain an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute), who shall determine the "Fair Market Rental Value" of the Leased Land in accordance with this Article 3, exclusive of improvements placed thereon by LESSEE but inclusive of all improvements made by CITY (including those made before or subsequent to this LEASE). The appraiser's report shall be delivered to LESSEE not less than ninety (120) days before the Rental Adjustment Date. The appraiser's determination of Fair Market Rental Value of the Leased Land shall Page 4 of 29 Q constitute a final binding determination of the Fair Market Rental Value and the adjusted rental rate until the next Rental Adjustment Date, unless LESSEE objects to CITY's appraiser's determination of the Fair Market Rental Value. In that case, LESSEE shall give written notice to CITY of its objection within thirty (30) days of receipt of the appraiser's report, and LESSEE shall then engage an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute) at LESSEE's expense to make an appraisal of the Fair Market Rental Value in accordance with this Article 3. If LESSEE'S appraisal determines a Fair Market Rental Value that varies from that determined by CITY's appraisal by no more than twenty percent (20%), then the adjusted rental rate shall be the average of the rental rates determined by the two appraisals. If LESSEE'S appraisal determines a Fair Market Rental Value that varies from CITY's appraisal by more than twenty percent (20%), then, unless CITY and LESSEE agree on a rate themselves, the adjusted annual rental rate of the Leased Land shall be determined in accordance with the arbitration provisions contained in Article 16 of this LEASE. 3.4 Effect of Late Appraisal by CITY. If, for any reason, CITY does not complete the appraisal or deliver a copy of the appraisal report to LESSEE one hundred twenty (120) days before the Rental Adjustment Date, CITY may proceed to complete the appraisal or deliver a copy of the appraisal report to LESSEE at any time thereafter. However, any such adjusted annual rental rate shall not be effective until the annual payment due date immediately following the date CITY delivers the appraisal report to LESSEE. 3.5 Appraisal by LESSEE. If for any particular Rental Adjustment Date, CITY fails to obtain an appraisal of the Fair Market Rental Value or fails to deliver the appraisal report to the LESSEE by the Rental Adjustment Date, the lease rate remains the same until the appraisal is performed and shall not take effect until the next July 1. Alternatively, the LESSEE may engage an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute) at LESSEE's expense to make an appraisal under the terms of this Article 3 and submit a copy to CITY before the next rental payment due date. However, LESSEE must notify CITY in writing within thirty (30) days following the Rental Adjustment Date of LESSEE's election to obtain an appraisal. If CITY objects to LESSEE'S appraiser's determination of the Fair Market Rental Value, CITY shall give written notice to LESSEE of its objection within thirty (30) days of receipt of the appraiser's report, and CITY shall then engage an independent State of Alaska certified MAI appraiser (Member, Appraisal Institute) at CITY's expense to make an appraisal of the Fair Market Rental Value as of the Rental Adjustment Date and in accordance with this Article 3. If the CITY's appraisal determines a Fair Market Rental Value that varies from that determined by LESSEE'S appraisal by no more than twenty percent (20%), then the adjusted rental rate shall be the average of the rental rates determined by the two appraisals. If the CITY's appraisal Page 5 of 29 W-A determines a Fair Market Rental Value that varies from LESSEE'S appraisal by more than twenty percent (20%), then, unless CITY and LESSEE agree on a rate themselves, the adjusted annual rental rate of the Leased Land shall be determined in accordance with the arbitration provisions contained in Article 17 of this LEASE. 3.6 Effective Date ofAdjusted Rental Rate. The adjusted annual rental rate established by this Article 3 shall apply as of the Rental Adjustment Date if CITY provided a copy of the appraisal report to LESSEE no later than one hundred twenty 120 days before the Rental Adjustment Date. If the adjusted annual rental rate is based on CITY's late appraisal or late delivery of the appraisal report to LESSEE, the adjusted rental rate shall be effective beginning with the annual rental payment due date immediately following the date the CITY delivers the appraisal report to LESSEE. Notwithstanding the above, the exercise by either CITY or LESSEE of the objection procedure relating to rental adjustment described in this Article 3 shall not postpone LESSEE's obligation to pay rent at the rate established by CITY. LESSEE shall pay the amount of rent as established or adjusted by CITY until the question of objection to the rental rate is finally resolved. At such time the objection to the rental rate is resolved, the new rate will be effective on the next July 1. 3.7 Late Payment Charge. Rental payments not received by the due date shall bear a flat monthly late fee of $12.50. ARTICLE 4 - USE OF LEASED LAND 4.1 Use of Leased Land. CITY has limited land available for lease. Use of the Leased Land by LESSEE for a U.S. Army Recreation Camp and other government purposes, and uses necessary and incidental thereto, has been determined by the City Council to be in the public interest. Failure to continue to utilize the leased land for the purposes contemplated by this LEASE, shall constitute a default in accordance with Article 9 of this LEASE. 4.2 Obligations of LESSEE. LESSEE may use the Leased Land only in accordance with applicable CITY zoning code provisions and provided the following conditions are met: a) LESSEE agrees to prohibit the use, keeping, storage, or disposal of Hazardous Materials on the Leased Land except as permitted in Article 19 of this LEASE. b) LESSEE shall not use the Leased Land in any manner or construct any facilities thereon which would inhibit the use of adjacent or other lands. c) LESSEE shall use the Leased Land only for the uses described in Section 4.1. Page 6 of 29 23 d) LESSEE shall concur with Public Utility Easement attached hereto as Exhibit "C", the CITY has sole and exclusive easement for the erection, construction, installation and continued operation, maintenance, repair, alteration, inspection, replacement, improvement and relocation, and removal of public utilities and their related facilities and other attachments and equipment incidental thereto. e) LESSEE shall, at all times, maintain its use and operations within the boundaries of the Leased Land. There is no parking allowed near the Leased Land other than in designated areas. 4.5 Tariffs and Other Service Fees. CITY shall have the right to make amendments to its electric, sewer, and water tariffs, regulations and scheduled fees from time to time even if those adjustments shall cost LESSEE more for its operations or use of public facilities, and CITY is free to do so provided only that it does not impose any greater burden or higher rate upon LESSEE than upon any other similar user of the public facilities. 4.6 Time for Payment of Utilities . LESSEE will pay for utilities related to operations on the Leased Land and LESSEE's interest in this LEASE and improvements thereon, if any, before such obligations become delinquent; provided, that LESSEE may, in good faith and before such delinquency, contest any such charge or assessment. ARTICLE 5 - UTILITIES AND RIGHTS OF ACCESS 5.1 Utilities. LESSEE, at LESSEE's sole cost and expense, shall provide for the extension of public utilities to the Leased Land sufficient for LESSEE's intended operations, if necessary. In so doing, LESSEE shall comply with all CITY regulations and requirements, and the tariffs of the affected utilities, with respect to the construction of those utilities. CITY agrees to cooperate and assist the LESSEE, through consultation and review, in LESSEE's planning and engineering of those improvements. All utilities will be located and sized in accordance with CITY's Master Plan for the area leased. All such construction shall be in compliance with all applicable building, mechanical and fire codes. Utilities constructed by the LESSEE within the public right-of-ways or within public utility easements will normally be accepted and maintained by CITY or utility companies may be used to serve other customers of LESSEE's without payment of fees or reimbursement of construction cost to the LESSEE. However, this does not preclude several lessees from agreeing to share the cost of constructing a utility to serve their facilities. CITY or other utility company may determine that it would be to their benefit to oversize the utility or install special fittings or equipment in order to serve other existing or future users. The Page 7 of 29 24 additional direct costs of such oversizing shall be borne by CITY or other utility company. Such costs shall be limited to the supplier's cost of the additional fittings, equipment, direct labor, and equipment costs to complete the installation. The costs of oversizing pipe or electrical conduit shall be limited to the difference between the supplier's price to provide the size required to serve its facility and the price of the oversized material required by CITY or utility company. LESSEE shall not be entitled to any refund, rebate, or payments from CITY for any rent, investment, or costs incurred by LESSEE with respect to any required permits for construction or operation of LESSEE's facilities on the Leased Land. The LESSEE at its own expense, shall obtain any required permits. 5.2 Third -Party Improvements. At the request of LESSEE, CITY shall, from time to time, execute and deliver, or join in execution and delivery of, such documents as are appropriate, necessary, or required to impose upon the Leased Land in accordance with the terms of this LEASE covenants, conditions and restrictions providing for the granting of uses of the Leased Land, or any part thereof, the establishment of party walls, the establishment of mutual and reciprocal parking rights or rights of ingress or egress, or other like matters (herein called "third -party improvements"), all of which are for the purpose of the orderly development of the Leased Land as a commercial unit subject, however, to the conditions that: a) All such matters shall be limited to the Lease Term and shall terminate upon termination of this LEASE for whatever reason. b) Any such matters of a permanent nature extending beyond the Lease Term shall not be granted without the prior written approval of CITY. In any of the foregoing instances referred to in this Section, CITY shall be without expense therefor, and the cost and expense thereof shall be borne solely by LESSEE. c) At the expiration of the Lease Term (including any extended period) third -party improvements on the Leased Land other than portable equipment shall become the property of CITY without the payment of any compensation to LESSEE. 5.3 Easements. In order to provide for the orderly development of the Leased Land and adjacent lands, it may be necessary, desirable or required that street, water, sewer, drainage, gas, power line and other easements and dedications and similar rights be granted or dedicated over or within portions of the Leased Land. As additional consideration for this LEASE, CITY and LESSEE each shall, at the request of the other, join with each other in Page 8 of 29 W executing and delivering such documents from time to time and throughout the Lease Term as may be appropriate, necessary, or required by the several governmental agencies (including the City of Seward), public utilities and other users or tenants of CITY land for the purpose of granting such easements and dedications; provided, however, that such easements and dedications and similar rights do not unreasonably interfere with LESSEE's operations. The costs of locating or relocating any public easements or restrictions of record including any relocation of public road, railroad, utility, or other easements shall be at the sole cost and expense of the party requesting the relocation. CITY shall not refuse reasonable requests for such relocations provided those relocations do not interfere with or inhibit the overall development of CITY property or other public property. Any easements or rights of access granted to LESSEE by CITY need not be exclusive to LESSEE. This LEASE is accompanied by a Public Utility Easement which shall be concurred with at the time of the execution of this lease and is attached hereto as Exhibits "B" and "C". ARTICLE 6 - CONSTRUCTION BY LESSEE 6.1 Improvements on Leased Land. LESSEE shall have the right to erect, maintain, alter, remodel, reconstruct, rebuild, build and/or replace buildings and other improvements on the Leased Land, subject to the following conditions: a) The cost of any construction, reconstruction, demolition, or of any changes, alterations or improvements, shall be borne and paid for by LESSEE. b) The Leased Land shall at all times be kept free of mechanic's and materialmen's liens. c) LESSEE shall provide CITY with a copy of all building plans and specifications and a site development plan or plans (based on a recent survey) for the Leased Land prior to commencement of construction. d) LESSEE is solely responsible for resurveying and locating improvements on the Leased Land in such manner not to violate building setback requirements or encroach into rights -of -ways or easements. On completion of any improvements, LESSEE shall provide CITY a copy of an as -built survey depicting the improvements as completed on the Leased Land prior to issuance certificate of occupancy. e) CITY may, as contemplated by Alaska Statutes, give notice of non -responsibility for any improvements constructed or effected by LESSEE on the Leased Land. Page 9 of 29 M f) LESSEE shall comply with all federal, state and local statutes and regulations with respect to such construction, including but not limited to all applicable building, mechanical, and fire codes. No permanent construction is allowed in any easement. 6.2 City Review of Construction. CITY shall have the right to review initial plans, including those supplied to CITY under Section 6.1 hereof, and any future changes or additions to LESSEE's facilities on the Leased Land, by reviewing the design thereof prior to the commencement of construction. CITY shall have the right to comment upon that design, and the parties can mutually agree to changes so as to avoid interference with public operations, but the exercise of these rights shall not imply any obligation to do so in a particular way. LESSEE shall construct the facility in accordance with final design specifications approved by CITY. CITY's representatives may monitor the work and shall have access to the site at all reasonable times. LESSEE shall be solely responsible for completing all improvements according to LESSEE's plans and specifications and shall bear all risk, responsibility, and liability for properly surveying the Leased Land before construction and to place all improvements on the Leased Land without encroaching upon any land, easements, rights -of -way, or setback requirements. LESSEE shall obtain the usual and customary performance guarantees from its contractors. ARTICLE 7 - RETURN OF LEASED LAND/SITE 7.1 Return of Leased Land in Original Condition. Subject to the provisions of Article 11.1 facility conditions herein, any other termination of this LEASE for any reason; LESSEE shall return the Leased Land to CITY in the same condition as at the commencement of this LEASE, subject to normal, non -abusive use. The Leased Land shall be free of all Hazardous Materials and contamination arising out of or resulting from or occurring during LESSEE's operations or use of the Leased Land during this LEASE. 7.2 Return of Leased Land in Different Condition. Notwithstanding the provisions of Section 7.1 above, upon termination of this LEASE for any reason LESSEE may return the Leased Land in a re -contoured or graded clean, safe, and stable condition different from its original condition provided CITY grants written approval of LESSEE's plans for development of the Leased Land contours, including its plans for material extraction and final grade. Page 10 of 29 27 ARTICLE 8 - FORCE MAJEURE In the event either LESSEE or CITY is delayed from performance of any of its obligations under this LEASE due to acts of nature, acts of the enemies of the United States of America, sabotage, blockade, insurrection, riot, epidemic, fire, flood, explosion, earthquake/tsunami, civil disturbance, or war, the time period wherein such performance is to occur shall be extended by that amount of time necessary to compensate for the delay. ARTICLE 9 - LESSEE'S ACTS OF DEFAULT Each of the following shall be a "LESSEE Act of Default" under this LEASE and the terms "acts of default" and "default" shall mean, whenever they are used in this LEASE, any one or more of the following events: 9.1 Failure by LESSEE to pay promptly when due, and in no event later than sixty (60) days from the due date thereof, the rent required to be paid under this LEASE. 9.2 Failure by LESSEE to observe, fulfill or perform any covenants, conditions or agreements on its part to be observed or performed under this LEASE for a period of sixty (60) days after written notice specifying such failure, requesting that it be remedied, and stating that it is a notice of default, has been given to LESSEE by CITY; provided, however, that if said default is such that it cannot be corrected within the applicable period, it shall not constitute an act of default if corrective action is instituted by LESSEE within the applicable period and diligently pursued until the default is corrected. 9.3 LESSEE's failure to comply with any laws or regulations of the United States, or of the State of Alaska, or any conditions of any permits issued by agencies of the City of Seward, the Kenai Peninsula Borough, the State of Alaska or of the United States Government applicable to LESSEE's use of the Leased Land, pursuant to the regulations of such agencies, for a period of sixty (60) days after written notice specifying such non- compliance has been given by the agency charged with the enforcement of such laws, regulations or permits to LESSEE; provided, however, if such non-compliance be such that it cannot be corrected within the applicable period, it shall not constitute an act of default if corrective action is instituted by LESSEE within the applicable period and diligently pursued until the LESSEE is in compliance. Furthermore, if LESSEE shall contest such alleged non-compliance through appropriate judicial or administrative channels, the time period specified herein shall not commence until such proceedings are finally determined provided such proceedings are diligently pursued; provided, however, that any such extension of time shall not be effective if the effect of the interim administrative or judicial Page 11 of 29 28 action is to cause a stoppage, interruption or threat to the activities of any person or entity other than those of LESSEE. 9.4 Failure of LESSEE to concur with the Public Utility Easement attached hereto as Exhibits "B" and "C" within ninety (90) days of the effective date of this agreement. 9.5 Failure of LESSEE to maintain its operations within the Leased Land or to keep the public rights of way clear for a period of sixty (60) days after written notice specifying such failure. 9.6 Failure to promptly pay when due any user or utility charges for a period of sixty (60) days after written notice specifying such failure. 9.7 Failure of LESSEE to continue to operate the U.S. Army Recreation Camp consistent with its current operational mission and scope, since the LEASE has been found in the public interest due, in large part, to the benefits accrued to the community from employment of local residents and the positive visitor impacts to the local economy for a period of sixty (60) days after written notice specifying such failure. ARTICLE 10 - REMEDIES FOR DEFAULT BY LESSEE Whenever an act of default by LESSEE shall have occurred, and any applicable period for giving notice and any opportunity to cure shall have expired, CITY shall have the following rights and remedies all in addition to any rights and remedies that may be given to CITY by statute, common law or otherwise: 10.1 CITY may distrain for rent due any of LESSEE's personal property which comes into CITY's possession. This remedy shall include the right of CITY to dispose of personal property distrained in any commercially reasonable manner. It shall be conclusively presumed that compliance with the procedures set forth in the Alaska Uniform Commercial Code (AS 45.29.601-.628) with respect to sale of property shall be a commercially reasonable disposal. Page 12 of 29 29 10.2 Government requires written notice thirty (30) days and legal process before the CITY may re-enter the Leased Land and take possession thereof and, except for any personal property of LESSEE which CITY has waived its right to distrain under Section 10.1 above, remove all personal property of LESSEE from the Leased Land. Such personal property may be stored in place or may be removed and stored in a public warehouse or elsewhere at the cost of LESSEE. 10.3 In addition to the above, CITY may: a) Declare this LEASE terminated upon written agreement by both parties; b) Collect any and all rents due or to become due from subtenants or other occupants of the Leased Land; c) Recover an amount to be due immediately on breach equal to the unpaid rent for the entire remaining term of this LEASE. 10.4 If LESSEE does not immediately surrender possession of the Leased Land after termination by CITY and upon demand by CITY, CITY may forthwith enter into and upon and repossess the Leased Land and expel LESSEE without being deemed guilty in any manner of trespass and without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenant. 10.5 No expiration or termination of this LEASE shall expire or terminate any liability or obligation to perform of LESSEE's which arose prior to the termination or expiration except insofar as otherwise agreed to in this LEASE. 10.6 Each right and remedy of CITY provided for in this LEASE shall be cumulative and shall be in addition to every other right or remedy provided for in this LEASE or now or hereafter existing at law or in equity or by statute or otherwise, and the exercise or beginning of the exercise by CITY of any one or more of the rights and remedies provided for in this LEASE or now or hereafter existing at law or in equity or by statute or otherwise shall not preclude the simultaneous or later exercise by CITY of any or all other rights or remedies provided for in this LEASE or now or thereafter existing at law, or in equity or by statute or otherwise. 10.7 No delay or omission to exercise any right or power accruing following an act of default shall impair any such right or power or shall be construed to be a waiver thereof, but any Page 13 of 29 30 such right and power may be exercised from time to time and as often as may be deemed expedient. ARTICLE 11 - TITLE TO IMPROVEMENTS INSTALLED BY LESSEE 11.1 Real Property Improvements. If the improvements on the leased land are maintained in as good or better condition than at the start of this lease term, the City will accept the facilities upon termination of this lease. Otherwise, the Leased Land is to be completely cleaned and restored to its original condition upon termination of this Lease that is, the condition existing prior to any operations by LESSEE under this or any prior agreement. 11.2 Personal Property. Upon termination of this LEASE for any reason other than default by LESSEE, LESSEE may, but need not, promptly remove, in no event later than ninety (90) days from the termination of the LEASE, trade fixtures and equipment from the Leased Land provided that LESSEE shall repair any damages to the Leased Land caused by such removal. ARTICLE 12 - ASSIGNMENT OR SUBLEASE 12 Assignment of Lease or Subleasing. The parties recognize that this LEASE has been determined to be in the public interest by the City Council of CITY for the reasons set forth in the approving Resolution. The rights and duties created by the LEASE are personal to LESSEE and CITY has granted the LEASE in reliance upon the individual character and financial capability of LESSEE. Therefore, LESSEE shall not assign this LEASE without CITY's prior written consent, in CITY's sole discretion. LESSEE may not sublease all or any portion of the Leased Land or buildings or improvements located thereon. ARTICLE 13 - LESSEE'S DUTY TO DEFEND 13 If any action of the Government's employees or agents in the exercise of this LEASE results in damage to the real property, the Government will, in its sole discretion, either repair such damage or make an appropriate settlement with the Owner. In no event shall such repair or settlement exceed the fair market value of the fee title to the real property at the time immediately preceding such damage. The Government's liability under this clause is subject to the availability of appropriations for such payment, and nothing contained in this agreement may be considered as implying that Congress will at a later date appropriate funds sufficient to meet deficiencies. The provisions of this clause are without prejudice to any rights the Owner may have to make a claim under applicable laws for any damages other than those provided for herein. Page 14 of 29 31 ARTICLE 14 - CITY'S DUTY TO DEFEND/INDEMNIFY 14 CITY shall defend, indemnify and hold LESSEE harmless from any and all liability or claims for damages, including personal injuries, death and property damage arising from the sole negligence or willful acts or omissions of CITY, its officials, employees, agents, or contractors. ARTICLE 15- INSURANCE 15 The parties acknowledge that the LESSEE is an entity of the United States government, and has a program of self -insuring all risks of general liability and part or all of LESSEE's risks of loss or damage. LESSEE shall require any contractor performing work on or about the Leased Land to obtain comprehensive commercial general liability insurance. ARTICLE 16 - CONDEMNATION 16 If part but not all of the Leased Land is condemned for public use, LESSEE shall make a good faith determination as to whether or not the taking of the part of the Leased Land designated for condemnation will prevent it from continuing to operate on the Leased Land. If LESSEE determines in good faith that the condemning of such part of the Leased Land will prevent it from continuing to operate on the Leased Land, LESSEE may notify CITY in writing to this effect, and this LEASE shall then be terminated for all purposes effective fifteen (15) days from the date LESSEE sends such notice to CITY, or at such other later date as LESSEE shall specify in its notice, and such termination shall be treated in the same manner as a termination at the expiration of the term of this LEASE. LESSEE shall, as a condition precedent to such termination, remove all encumbrances, debts and liens to which the Leased Land is subject. If at the time of such partial taking for public use, LESSEE determines that such partial taking will not prevent it from continuing to operate, then LESSEE and CITY shall negotiate an equitable and partial abatement of the rent beginning to be effective on the actual date when LESSEE is effectively prevented from utilizing the condemned land. ARTICLE 17 - ARBITRATION 17.1 Arbitration. a) Disputes between the parties with respect to the performance of this LEASE that cannot be resolved by the parties, shall be submitted to an independent arbitration panel for a resolution pursuant to the provisions of the Alaska Uniform Arbitration Act (AS 09.43.010 et. SeMc .), as it now exists or may hereafter be amended from Page 15 of 29 WA time to time, and judgment on the award may be entered in any Superior Court in the State of Alaska. Notwithstanding the foregoing, arbitration shall not be applicable to claims or disputes involving a requested remedy having a value of more than One Hundred Thousand Dollars and No/100s ($100,000) (exclusive of interest and costs). All demands for arbitration and all answering statements thereto that include any claim must contain a statement that the total sum or value in controversy, as alleged by the party making such demand or answering statement, is not more than One Hundred Thousand Dollars and No/100s ($100,000.) The arbitrator will not have jurisdiction, power, or authority to consider or make findings (except to deny jurisdiction) concerning any claim, counterclaim, dispute or other matter in question where the amount in controversy of any such claim, counterclaim, dispute or matter is more than One Hundred Thousand Dollars and No/100s ($100,000). The costs and expenses of arbitration shall be shared equally by the parties, and each party shall bear its own attorney's fees and costs. b) Arbitration procedures shall be applicable only to contract, negligence, and similar claims arising from or related to this LEASE, and shall not be used to resolve or determine any claim based upon fraud, intentional misrepresentation, nor any claim based on conduct that is a felony crime in the State of Alaska. c) The arbitration shall be conducted by one arbitrator if the parties can agree to an arbitrator. If the Parties are not able to agree upon the selection of an arbitrator, within [twenty] days of commencement of an arbitration proceeding by service of a demand for arbitration, each party shall select an arbitrator within ten days who shall serve as a neutral arbitrator and the two designated arbitrators shall select a third neutral arbitrator within twenty days of their selection of the parties cannot agree on a third arbitrator. d) Arbitration hearings shall be conducted in Anchorage, Alaska or such other location as the parties may agree. Each party shall produce at the request of the other party, at least thirty (30) days in advance of such hearing, all documents to be submitted at the hearing and such other documents as are relevant to the issues or likely to lead to relevant information. e) In deciding the claim or dispute, the arbitrator shall follow applicable Alaska law, and the written decision shall be supported by substantial evidence in the record. Failure to apply Alaska law, or entry of a decision that is not based on substantial evidence in the record, shall be additional grounds for modifying or vacating an arbitration decision. Page 16 of 29 33 ARTICLE 18 - MAINTENANCE AND REPAIRS 18.1 Normal Maintenance. During the entire term of this LEASE and every extension hereof, if any, LESSEE shall, at LESSEE's sole cost, risk and expense, maintain the Leased Land, including any improvements placed thereon by LESSEE, in as good condition as received or constructed by LESSEE, subject to normal, non -abusive use. CITY, at CITY's sole option and expense, may, prior to the commencement of construction by LESSEE, perform maintenance and preventative work on the Leased Land, exclusive of improvements placed thereon by LESSEE, in order to prevent erosion, mitigate damage to plants and animals, or prepare the Leased Land for eventual development by LESSEE or others by grading, filling or contouring the Leased Land. Any such work performed by CITY shall be at CITY's sole expense and risk unless LESSEE agrees, in advance and in writing, to share such expense and risk. LESSEE shall maintain in first class condition at all times all fire, pollution and other protective equipment, if any are placed on Leased Land. 18.2 Safety Issues. CITY may notify LESSEE in writing of any deficiencies in the performance of LESSEE's maintenance responsibilities as they relate to public health or safety and LESSEE shall promptly within thirty (30) days of receipt of such notice advise CITY in writing of its proposed schedule for performance of any work necessary to cure such deficiencies. 18.3 Cost of Repairs. Should LESSEE dispute the necessity of any maintenance work as being necessary or advisable or reasonable to protect the public facilities on adjacent land, it may submit the matter to arbitration; provided, however, that pending the decision of the arbitrator it shall fully comply with the maintenance requests. If an arbitration award should ultimately find that the repairs were not necessary then LESSEE may either deduct from future rental payments the cost of such repairs or be reimbursed therefor. In deciding whether repairs requested by CITY or required by an engineering report are necessary, the arbitration panel is to give primary consideration to the safety and welfare of the Seward facilities and the citizens of Seward in light of the highest standards in the industry. If any facility or service provided by CITY to the Leased Land shall become inadequate due to changes in environmental control standards or should any facility require updating or improvement by reason of a change in LESSEE's use of the Leased Land or operations therefrom, LESSEE shall either construct such improvements at LESSEE's own cost or reimburse CITY for such work at the option of CITY. Page 17 of 29 34 ARTICLE 19 - ENVIRONMENTAL CONCERNS 19.1 Hazardous Materials. a) Condition of Site. LESSEE has had full opportunity to examine the site for the presence of any Hazardous Material and accepts the Leased Land in "as is" condition. LESSEE may elect, at LESSEE's sole cost, to conduct a baseline soils test prior to execution of this LEASE. b) Release of CITY Any other provision of this LEASE to the contrary notwithstanding, LESSEE releases CITY from any and all claims, demands, penalties, fines, judgments, liabilities, settlements, damages, costs or expenses (including, without limitation, attorney's fees, court costs, litigation expenses, and consultant and expert fees) arising prior to, during, and after the term of this LEASE, and resulting from the use, keeping, storage or disposal of Hazardous Material on the Leased Land by LESSEE or its predecessors in interest, or arising out of or resulting from LESSEE's operations at the Leased Land or the operations of its predecessors in interest at the Leased Land except for those claims arising out of CITY's sole negligence or intentional misconduct. This release includes, without limitation, any and all costs incurred due to any investigation of the Leased Land or any cleanup, removal or restoration mandated by a federal, state or local agency or political subdivision or by law or regulation. c) Use of Hazardous Materials on the Site. i) LESSEE shall not cause or permit any Hazardous Material to be brought upon, kept or used in or about the Leased Land except for such Hazardous Material as is necessary to conduct LESSEE's authorized use of the Leased Land. ii) Any Hazardous Material permitted on the Leased Land as provided in this paragraph, and all containers therefor, shall be used, kept, stored and disposed of in a manner that complies with all Environmental Laws or other laws or regulations applicable to such Hazardous Material. iii) LESSEE shall not discharge, leak or emit, or permit to be discharged, leaked or emitted, any material into the atmosphere, ground, ground water, sewer system or any body of water, if such material (as reasonably determined the cognizant governmental authority) does or may, pollute or contaminate the Page 18 of 29 W same, or may adversely affect the (a) health, welfare or safety of persons, whether located on the Leased Land or elsewhere; or (b) condition, use or enjoyment of the Leased Land or any other area or personal property. iv) LESSEE hereby agrees that it shall be fully responsible for all use, storage and disposal of Hazardous Material kept or brought on the Leased Land by LESSEE, its authorized representatives and invitees, and LESSEE shall give immediate notice to CITY of any violation or potential violation of the provisions of this subparagraph e) Operator. For all purposes, LESSEE shall be deemed the operator of any facility on the Leased Land. f) Hazardous Material Defined. As used in this LEASE, Hazardous Material means any substance defined as such by applicable federal law, such as CERCLA, RCRA, or TSCA, or DERP. 19.2 Permits and Reporting. a) Permits Required by Other Governmental Agencies. LESSEE shall obtain all permits or approvals required by any applicable law or regulation. Copies of all such permits shall be provided to CITY prior to LESSEE commencing work under this LEASE. LESSEE shall promptly make all reports to any federal, state or local government or agency required by any permit or Environmental Law, including reports of any spill or discharge of Hazardous Material. The CITY, through the City Manager, may order LESSEE to immediately cease any operations or activities on the Leased Land if the same is being carried out without necessary permits, in violation of the terms of any permit or Environmental Law, or contrary to this LEASE. b) Correspondence With and Reports to Environmental Agencies. LESSEE shall immediately provide CITY with copies of all correspondence and notice, including copies, of all reports between LESSEE and any state, federal or local government or agency regulating Hazardous Material which relates to LESSEE's operations on or use of the Leased Land. ARTICLE 20 - ESTOPPEL CERTIFICATES Page 19 of 29 K11 Either party shall at any time and from time to time upon not less than ten (10) days' prior written request by the other party, execute, acknowledge, and deliver to such party, or to its designee, a statement in writing certifying that this LEASE is un-amended and in full force and effect (or, if there has been any amendment approved by both parties thereof, that the same is in full force and effect as amended and stating the amendment or amendments), that there are no defaults existing (or, if there is any claimed default, stating the nature and extent thereof); and stating the dates to which the rent and other charges have been paid in advance. ARTICLE 21 - CONDITIONS AND COVENANTS All the provisions of this LEASE shall be construed to be "conditions" as well as "covenants," as though the words specifically expressing or imparting covenants and conditions were used in each separate provision. ARTICLE 22 - NO WAIVER OF BREACH No failure by either CITY or LESSEE to insist upon the strict performance by the other of any term, covenant or condition of this LEASE or to exercise any right or remedy consequent upon a breach thereof, shall constitute a waiver of any such breach or of such terms, covenants or conditions. No waiver of any breach shall affect or alter this LEASE, but each and every term, covenant and condition of this LEASE shall continue in full force and effect with respect to any other then existing or subsequent breach. ARTICLE 23 - TIME OF THE ESSENCE Time is of the essence of this LEASE and of each provision. ARTICLE 24 - COMPUTATION OF TIME The time in which any act provided by this LEASE is to be done by shall be computed by excluding the first day and including the last, unless the last day is a Saturday, Sunday or a holiday, and then it is also excluded. ARTICLE 25 - SUCCESSORS IN INTEREST Each and all of the terms, covenants and conditions in this LEASE shall inure to the benefit of and shall be binding upon the successors in interest of CITY and LESSEE. Page 20 of 29 37 ARTICLE 26 - ENTIRE AGREEMENT This LEASE contains the entire agreement of the parties with respect to the matters covered by this LEASE, and no other agreement, statement or promise made by any party which is not contained in this LEASE shall be binding or valid. ARTICLE 27 - GOVERNING LAW This LEASE shall be governed by, construed and enforced in accordance with the laws of the State of Alaska. The terms of this LEASE are subject in all respects to the Charter and Code of Ordinances of CITY in effect on the date of this LEASE, and as they may be hereafter amended, including without limitation, Chapter 7.05 of the Seward City Code. ARTICLE 28 - PARTIAL INVALIDITY If any provision of this LEASE is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. ARTICLE 29 - RELATIONSHIP OF PARTIES Nothing contained in this LEASE shall be deemed or construed by the parties or by any third person to create the relationship of principal and agent or of partnership or of joint venture or of any association between CITY and LESSEE; and neither the method of computation of rent, nor any other provisions contained in this LEASE nor any acts of the parties, shall be deemed to create any relationship between CITY and LESSEE other than the relationship of lessee and lessor. Page 21 of 29 38 ARTICLE 30 — INTERPRETATION The language in all parts of this LEASE shall in all cases be simply construed according to its fair meaning and not for or against CITY or LESSEE as both CITY and LESSEE have had the opportunity to seek assistance of counsel in drafting and reviewing this LEASE. ARTICLE 31 - CAPTIONS Captions of the articles, paragraphs and subparagraphs of this LEASE are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this LEASE. ARTICLE 32 - AMENDMENT This LEASE is not subject to amendment except in writing executed by both parties hereto. ARTICLE 33 - NOTICES All notices, demands or requests from one party to another shall be delivered in person or be sent by mail, certified or registered, postage prepaid, to the addresses stated in this Article and to such other persons and addresses as either party may designate. Notice by mail shall be deemed to have been given at the time of mailing. All notices, demands and requests from LESSEE to CITY shall be given to CITY at the following address: City Manager CITY OF SEWARD PO Box 167 Seward, Alaska 99664-0167 All notices, demands or requests from CITY to LESSEE shall be given to LESSEE at the following address: United States Army Corps of Engineers, Alaska District P.O. Box 6898 JBER, Alaska 99506-0898 Page 22 of 29 39 Each party shall have the right, from time to time, to designate a different address by notice given in conformity with this Article. ARTICLE 34 - FIRE PROTECTION LESSEE shall at its sole cost, risk and expense provide fire protection to its operations on the Leased Land, and fire prevention to industry standards for risks to adjacent facilities such that those risks are minimized. LESSEE shall continue to provide and maintain industry accepted standards of fire protection such that the City of Seward's ISO rating is not degraded by reason of LESSEE'S operation. The parties agree that with the rapid expansion of technology in the field of fire prevention and control LESSEE's obligations hereunder may vary during the term of this LEASE. IN WITNESS WHEREOF, the parties hereto have executed this Lease the dates herein set forth. CITY: CITY OF SEWARD James Hunt City Manager Date: LESSEE: UNITED STATES OF AMERICA Acting by and through the SECRETARY OF THE ARMY Michael D. Coy Chief, Real Estate Branch Real Estate Contracting Officer U.S. Army Corps of Engineers, Alaska District Date: 2 v S h e 20 Page 23 of 29 40 ATTEST: Johanna Kinney City Clerk STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2017, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared James Hunt, known to me and to me known to be the City Manager for the City of Seward, Alaska, and authorized to execute documents on its behalf, and is the individual named in and who executed the foregoing document on behalf of the City of Seward for the uses and purposes therein set forth. WITNESS my hand and notarial seal the day and year first hereinabove written. Notary Public in and for Alaska My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ag day of , 2017, before me, the undersigned, a Notary Public in and for the State of Alaska, personally appeared , known to me and to me known to be the Real tjka e. Cn7rt,1rQr-Jyyj 04�-rcef of (ASACE - , and authorized to execute documents on its behalf, d is the individual named in and who executed the foregoing document on behalf of the SNcm, 4 for the uses and purposes therein set forth. Page 24 of 29 to WITNESS my hand and notarial seal the day and year first hereinabove written. A � M4 N 00� otary Public in and for Alaska My Commission Expires: r b Page 25 of 29 E,X r--- - -%/ ?I- /Z EXHIBIT "A" kit it Jilt ZD?A k X En w9W, 7iz—w— ip R jL klil aIz ll %.4 ----------- ------ *elk lit t 4 It kill, 43 EXHIBIT "B" CITY OF SEWARD SEWARD, ALASKA KNOW ALL MEN BY THESE PRESENTS, City of Seward, PO Box 167, Seward, Alaska 99664 ("Grantor"), for good and valuable consideration, the receipt of which is hereby acknowledged, does hereby grant, bargain, sell, convey, set -over, and deliver unto the City of Seward, a municipal corporation organized and existing under the laws of the State of Alaska, and to its successors, assigns, licensees, and permittees, ("Grantee"), a sole and exclusive easement for the erection, construction and installation, and continued operation, maintenance, repair, alteration, inspection, replacement, improvement and relocation, and removal of public utilities and other related facilities and other attachments and equipment incidental hereto, through, over, in, under, and across the land of Grantor, situated in the Seward Recording District, Third Judicial District, State of Alaska, and more particularly described as follows: The east 30 feet and the east 36 feet of the north 46 feet, and the northeast triangle west of the afore described easement, being 18 feet in height and 38 feet in width of Lot 9A, Fort Raymond Subdivision, Replat No. 1, Section 34, Township 1 North, Range 1 West of the Seward Meridian. The existing building shown in the northeast corner is allowed as being consistent with the use and enjoyment of the easement. Any further exterior additions to the building that are within the easement shall require approval for consistency with the current NESC. See Exhibit "C" And specifically, there is hereby granted to the Grantee the sole and exclusive right to erect, construct, install, continue to operate, maintain, repair, alter, inspect replace, improve, relocate, and remove such public utilities and their related facilities through, over, in, under, and across, the aforesaid premises as may from time to time be necessary or desirable for the exclusive use, occupation, and enjoyment of such easement, including the right of ingress and egress to said premises, and the right to cut and keep clear of all trees, shrubbery, undergrowth and other obstructions on said premises as may be reasonably required for the construction, installation, operation, and maintenance of such public utility facilities. TO HAVE AND TO HOLD the same to Grantee, its successors, assigns, licensees, and permittees, FOREVER. Grantor agrees that all facilities which may be installed on the above described premises at Grantee's expense, or at the expense of its successors, assigns, licensees, and permittees, shall remain the property of the Grantee, or the property of such successors, assigns, licensees, or permittees, as the case may be, and removable at Grantee's option. Grantor covenants that he is the owner of the above -described premises and that the said premises are free and clear of encumbrances and liens of whatsoever character, except those held by the following persons, which have agreed to this public utility easement through execution of a Lease Agreement 44 between City of Seward, Alaska and United States of America acting by and through the Secretary of the Army, effective July 1, 2017: Department of the Army US Army Engineer District, Alaska PO Box 6898 JBER, Alaska 99506-0898 IN WITNESS WHEREOF, Grantor(s) has set his hand and seal, or has caused these presents to be executed by his duly authorized representative of agent, all as of the day of 1201 GRANTOR/GRANTEE/PROPERTY OWNER: CITY OF SEWARD By: James Hunt Title: City Manager Date: STATE OF ALASKA ) ) ss: THIRD JUDICIAL DISTRICT) THIS IS TO CERTIFY that on this day of , 201 , before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn as such, personally appeared, , known to me to be the individual named in and who executed the foregoing document, and he acknowledged to me that he signed and sealed the same as his (their) free and voluntary act and deed for the uses and purposes therein set forth. WITNESS my hand and notarial seal the day and year first hereinabove written. Recorded in the Seward Recording District Notary Public in and for Alaska My Commission Expires: AFTER RECORDING RETURN TO: Community Development Department City of Seward PO Box 167 Seward, AK 99664 N61 EXHIBIT "C" x mopl, Ava. (undu-julep6d) WL 4m nw iG- i LY 11A p. I CLI 34 9A rMT *AT"" Sum , fic"T M L UU1 it IA2 - - ----------- ------- 46 EXHIBIT "D" 1. Users generating sewage with a BOD and SS loading in excess of mg/1 {upon a deter- mination by the utility manager that the concentration and characteristics of the sewage will not cause a detrimental effect upon the sewer system and/or treatment plant [BOD = "Biological Oxygen Demand' and SS = `Suspended Solids I 2. Tank Truck Operators: Fresh sewage, or waste from portable or chemical toilets, provided the utility manager determines the waste will not be detrimental to the sewer system and/or treatment plant. NOTE: It is prohibited to discharge into the city's sewer system, septic tank waste or any waste containing toxic or other materials that could cause the city's discharge to violate the EPA or DEC discharge permit. 3. Recreational Vehicles: Individual RV owners utilizing city -owned or approved dump sites Public and private campground operators [Operators roust maintain sufficient records to compute a monthly payment, and such records shall be made available to the city upon request.] 4. Ship's Sewage: 5. Sewer Service Connection Fee: 6. Sewer Service Inspection Fee: This fee shall be charged for services installed by anyone other than the city. 7. Unauthorized Connection or Discharge into the City Sewer System: Specified rate in rate tables times a factor of the actual BOD and SS loading divided by 250, plus the cost of testing Per thousand gallons: No fee $62.40 $1.06 per day Per RV, camper or trailer permit, not including tent campers. Not accepted Installed at property owner's expense. Any work performed by the city will be charged at total cost, including labor, overhead, administration, materials and equipment PLUS a $150.64 connection fee. $120.51 Per Occurrence $945.46 PLUS Cost of repair, restoration or cleanup by city City of Seward Sewer Tariff -Per 2017 Budget, Effective January], 2017. Page 4-3 47 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE CITY GENERAL FUND BIENNIAL OPERATING BUDGET FOR CALENDAR YEAR 2018 AND 2018 AND SETTING THE NHLL RATE WHEREAS, the city manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City General Fund Biennial Operating Budget for Calendar Years 2018 and 2019 which are attached hereto and made a part hereof by reference and which contain estimated revenues and expenditures for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. The total assessed valuation as determined by the Kenai Peninsula Borough Assessor, and any supplemental assessment rolls for said period which may be certified by the Borough Assessor at a future date, shall be the basis for computing estimated property tax revenues for the City of Seward, Alaska. Section 3. The rate of levy on the 2018 and 2019 real and personal property tax rolls is hereby levied at the rate of 3.84 mills per dollar of assessed valuation in Municipal Service Zones One (Borough designation TCA 40) and Two (Borough designation TCA 41). Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of November, 2017. 48 Proposed Budget Amendments since City Council work session of October 3, 2017 Fallowing the final Council budget work session, and based on Council input, the following potential budget adjustments are available for consideration: • Increased General Fund expenses $10,000 (increased Seward Senior Center funding) (see "A") Recommend reducing General Fund Transfers -Out to SMIC (and corresponding SMIC Transfers -In) by $98,008 each year. Instead, increase one-time grant administrative fee revenue $98,008 each year utilizing SMIC administrative fees from the SMIC Expansion Project, earmarked for SMIC-related capital, to pay the debt service payments for 330-ton boat lift. (see "C") The result will be a balanced SMIC Budget and will free up $98,008 in General Fund resources each of the two years. This will leave a remaining balance of admin fees for capital purposes of $179,747.63. • Restoring two custodial positions ( Increase in 2018 budget = $132,780 Increase in 2019 budget = $178,300 • Utilize 10%of CPV Funding for roads and streets, library, police security, etc. pending outcome of cruise ship impact study. (see "D") 2018 transfers = $44,717 (10% of 2015 CPV); 2019 transfers = $45,875 (10% of 2016 CPV) Assuming the above changes are made, ending General Fund use of general fund reserves to balance the budget is $58,197 in 2018 and $75,047 in 2019. / GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2018 and 20I9 2016 2017 2019 2019 2017-2018 2018-2019 Actual Budget Budget Budget % Change % Change Revenue: Taxes 6,755,942 6,659,984 6,87I,300 6,922,900 3.2% 0.8% Licenses and Permits I58,I74 I83,792 148,450 I44,450 -19.2% -2.7% Intergovernmental 1,092,998 979,683 741,560 74I,560 -24.3% 0.0% Charges for Services 2,930,980 2,9I8,292 2,972,437 3,011,839 1.9% 1.3% Fines and Sails I8,365 I1,004 I7,000 I7,000 54.5% 0.0% Interest 10,354 25,500 3I,000 31,000 21.6% 0.0% Miscellaneous 72,476 I5,204 I7,300 17,800 118% 2.9% TotalRevenvet $I1,039,289 $10,793,459 $I0,799,047 $10,886,549 0.1% 0.8% Expenditures: General Government 3,I40,63I 3,I76,II9 3,119,957 A 3,I22,778 -1.8% 0.1% Public Safety 3,382,604 3,67I,259 3,788,563 3,822,923 3.2% 0.9% Public Works I,367,219 I,485,383 "'> 1,405,438 I.374,506 -5.4% -7..21% Parks and Recreation I286,630 1,391J22 I,480,092 I,524,660 6.40/. 3.0% Library 543,I2I 630,495 64I,685 645,633 13% 0.6% Debt Service 838,409 I,23I,I87 I,I04,065 I,I59,935 -I0.3% 5.1% Total Expenditures: $I0,558,6I4 $II,585,565 $II,539,800 $11,650,435 -0.4% IA% Excess of revenues over expendiaues $480,675 -$792,106 -$740,753 -$763,886 -6.5% 3.1% Other financing sources (uses): Operating transfers (to) other funds -2,27I,590 -I,366,6I3 -I,6I I,639 [si-I,412,667 17.9% -I2.3% Operating transfers from other funds I,978,698 2,0I7,8I8 p 2,082,623 2JOI:506 3.2% 0.9% Net other financing sources (uses) -292,892 651,205 470,984 688,839 -27.7% 46.3% Annual surplus (deficit) $I87,783 -$140,90I -$269,769 -$75,047 91.5% 100.0% Fund balance at beginning of year 7,769,717 7,957,498 7,8I6,597 7,546,828 -I.8% -3.5% Fund balance at end of year Norrapendablea Inventory, Prepaids, Unrealized gains 622,337 300,000 300,000 300,000 0.0% 0.0% Restricted.- 0 0 0 0 0.0% 0.0% Committed: Working Capital 1,500,000 I,500,000 I,500,000 I,500,000 0.0% 0.0% Insurance Reserves I26,4I8 I26AI8 126,418 I26,418 0.0% 0.0% Hospital Cash Flow 500,000 500,000 500,000 500,000 0.0% 0.0% Assign.- 335,280 335,280 335,280 335,280 0.0% 0.0% Unassigned: 4,873,463 5,054,899 4,785,130 4,7I0,083 -5.3% -1.6% Total Fund Balance $7,957,498 * $7,816,597 $7,546,828 $7,47I,78I 73.5% -L0% ' Ties to Comprehensive Annual Financial Report This page was replaced with the previous page. GENERAL FUND Budgeted Statement of Revenues, Expenditures, Other Financing Sources (Uses) and Changes in Fund Balance For Fiscal Year 2018 and 20I9 2016 2017 2018 2019 2017-2018 2018-2019 Actual Budget Budget Budget % Change % Change Revenue: Taxes 6,755,942 6,659,984 6,87I,300 6,922,900 3.2% 0.8% Licenses and Permits I58,I74 I83,792 148,450 I44,450 -I9.2% -2.7% Intergovernmental 1,092,998 979,683 741,560 74I,560 -24.3% 0.0% Charges for Services 2,930,980 2,9I8,292 2,972,437 3,011,839 1.9% 1.3% Fines and Bails 18,365 11,004 I7,000 I7,000 54.5% 0.0% Interest 10,354 25,500 31,000 3I,000 21.6% 0.0% Miscellaneous 72,476 I5,204 17,300 17,800 13.8% 2.9% Total Revenue: $II,039,289 $I0,793,459 $10.799,047 $10,886,549 0.1% 0.8% Expenditures: General Government 3,I40,631 3,176,119 309,957 3,112,778 -2.1% 0.1% Public Safety 3,382,604 3,67I,259 3,788,563 3,822,923 3.2% 0.9% Public Works I,367,219 1,485,383 1,272,658 1,196,206 -I4.3% -6.0% Parks and Recreation I,286,630 I,391,122 1,480,092 1,524,660 6.4% 3.0% Library 543,I2I 630,495 64I,685 645,633 1.8% 0.6% Debt Service 838,409 1,23I,I87 I,104,065 1,159,935 -10.3% 5.1% Total Expenditures: $10,558,614 $11,585,565 $II,397,020 $II,462,I35 -I.6% 0.6% Excess of revenues over expenditures $480,675 -$792,I06 -$597,973 -$575,586 -24.5% -3.7% Other financing sources (uses): Operating transfers (to) other funds -2,271,590 -1,366,6I3 -1,709,647 -1,510,675 25.1% -II.6% Operating transfers from other funds 1,978,698 2,017,818 2,037,906 2,055,631 1.0% 0.9% Net other financing sources (uses) -292,892 651,205 32849 544,956 -49.6% 66.0% Annual surplus (deficit) $I87,783 4140,90I -$269,7I4 -$30,630 91.4% 100.0% Fund balar= at beginning of year 7,769,7I7 7,957,498 7,816,597 7,546,883 -I.9% -3.5% Fund balance at end of year Non -spendable: Inventory, Prepaids, Unrealized gains 622,337 300,000 300,000 300,000 0.0% 0.0% Restricted: Committed: 0 0 0 0 0.0% 0.0% Working Capital 1,500,000 1'500,000 I,500,000 1,500,000 0.0% 0.0% Insurance Reserves 126,4I8 126,418 126,4I8 126,4I8 0.0% 0.0% Hospital Cash Flow 500,000 500,000 500,000 500,000 0.0% 0.0% Assigned: 335280 335,280 335,280 335,280 0.0% 0.0% Unassigne& 4,873,463 5,054,899 4,785,I85 4,754,555 -5.3% -0.6% Total Fund Balance $7,957,498 ° $7,816,597 $7,546,883 $7,5I6a53 -3.5% -0.4% " Ties to Comprehensive Annual Financial Report e, � 01 iJ ([ LGr n 49 GENERAL FUND Budgeted Revenue Detail, For 2018 and 20I9 20I6 20I7 20I8 20I9 20I7-20I8 2018-2019 Account Name Actual Budget Budget Budget % Change % Change TAXES: Property Taxes Real Property (3.I2 to &84 mills) 78I,570 950,000 960,000 970,000 LI% 1.0% (a) Personal Property (3.I2 to 3.84 miffs) 347,753 279,996 320,000 320,000 14.3% 0.0% (a) Vehicle Property Tax 22,894 24,996 25,000 25,000 0.0% 0.0% Total Property Taxes $I,I52,2I7 $I,254,992 $I,305,000 $1,3I5,000 4.0% 0.8% Other Taxes Hotel/Motel Room Tax (4%) 505,845 420,000 500,000 500,000 19.0% 0.0% (b) Sales Tax (4%) 5,004,992 4,899,996 5,000,000 51050,000 2.0% 1.0% (a) Tax Penalties 2,506 996 I,500 I,500 50.6% 0.0% Payments -in -Lieu of Tax - ASLC 90,382 84,000 64,800 56,400 -22.9% -I3.0% (d) Total Other Taxes 5,603,725 5,404,992 5,566,300 5,607,900 3.0% 0.7% Total Taxes 0.8% $6,755,942 $6,659,984 $6.871,300 $6,922,900 3.2% LICENSES & PERMITS: Taxi Permits 1,220 996 1,200 I1200 20.5% 0.0% Building Permits 55,367 69,996 50,000 50,000 -28.6% 0.0% Animal Control License I05 300 250 250 -I6.7% 0.0% DMV Revenues 82,904 90,000 77,000 73,000 -I4.4% -5.2% Miscellaneous I,828 2,496 2,000 2,000 -I9.9% 0.0% City Business License 16,750 20,004 18,000 18,000 -10.0% 0.0% Total Licenses and Permits $I58,I74 $I83,792 $I48,450 $144,450 -I9.2% -2.7% INTERGOVERNMENTAL REVENUE. Liquor Tax I5,950 2I,996 I9,000 I9,000 -I3.6% 0.0% Raw Fish Tax/ Shared Fish. Bus. Tax 280,935 380,000 280,000 280,000 -26.3% 0.0% Fisheries Resource Landing Tax 2,707 17,004 4,000 4,000 -76.5% 0.0% Shared Revenue / PERS On -Behalf Prnts 320,006 95,604 0 0 -I00.0% 0.0% (e) Jail Contract 368,952 368,952 350,000 350,000 -5.I% 0.0% (i) State Dispatch Contract 36,000 36,000 36,000 36,000 0.0% 0.0% Gent Fund -related Grant Revenues 15,888 7,567 0 0 -I00.0% 0.0% KPB 911 Dispatch 52,560 52,560 52,560 52,560 0.0% 0.0% Totallnu-go,.ental $I,092,998 $979,683 $74I,560 $74I,560 -24.3% 0.0% 60 GENERAL FUND Budgeted Revenue Detail For 2018 and 20I9 20I6 20I7 2018 2019 2017 20I8 2018-2019 Account Name Actual Budget Budget Budget % Change % Change CHARGES FOR SERVICES: General Government Copying Sales Tax Credit for Prompt Remit Zoning Fees Project Management Admin. - SMIC Admin. - Harbor Admin. - Parking Admin. - Fleccric Admin. - Water Admin. - Sewer Admin. - Jail Total General Government Public Safety Animal Shelter Revenue Misc. Police and Jail Revenue Misc. Dispatching Total Public Safety Public Works Shop Work Orders Total Public Works Parks & Recreation Public Use Punchcards Class Registrations Facility Rental Tournameztts Special Events Shower Fees Rock Wall Climbing Fees Pavilion Fees Camping Fees; dry and tent Campground Utility Sites Duhnp Station Fee Miscellaneous Revenue Work Orders Total Parks & Recreation 8,I16 5,004 5,000 5,000 -01% 0.0% 4,000 3,996 4,000 4,000 01% 0.0% 794 0 200 200 100.0% 0.0% 0 0 0 0 0.0% 0.0% (g) 90,913 93,108 96,004 97,540 3.1% 1.6% (h) 340,606 348,790 359,680 365,435 3.1% 1.6% (h) I0,188 10,428 11,22I II,400 7.6% 1.6% (h) 888,535 909,864 938,293 953,306 3.1% 1.6% (h) Z45,122 25I,004 258,849 262,991 3.1% 1.6% (h) 149,694 I53,288 158,077 160,606 3.1% 1.6% (h) 97,097 99,948 91,5I3 92,761 -8A% 1.4% (i) $1,835,065 $1,875,420 $1,922,837 $I,953,239 2.5% 1.6% I,075 2,I00 I,200 11200 -42.9% 0.0% 2,389 2,496 2,000 2,000 -19.9% 0.0% 10,000 9,996 10,000 10,000 0.0% 0.0% $I3,464 $I4,592 $13,200 $I3,200 -9.5% 0.0% 2,221 2,496 2,500 21500 0.2% 0.0% $2,22I $2,496 $2,500 $2,500 0.2% 0.0% I,948 4,596 2,500 2,500 -45.6% 0.0% 4,309 15,000 7,000 I2,000 -53.3% 71.4% 44,228 54,996 45,000 45,000 -18.2% 0.0% 2,677 2,304 2,500 2,500 8.5% 0.0% 1,262 1,704 I,700 1,700 -0.2% 0.0% I8,060 20,004 19,000 19,000 -5.0% 0.0% I6,793 12,996 15,000 15,000 15.4% 0.0% 67 696 500 500 -28.2% 0.0% 3,955 3,996 4,000 4,000 0.1% 0.0% 461,663 390,000 440,000 440,000 12.8% 0.0% (j) 343,472 354,996 340,000 340,000 -4.2% 0.0% (j) I5,225 12,000 I4,000 14,000 16.7% 0.0% (k) 312 192 500 500 160.4% 0.0% 6,974 1,500 6,000 6,000 1.0% 0.0% $920,945 $874,980 $897,700 $902,700 2.6% 0.6% 62 GENERAL FUND Budgeted Revenue Detail For 20I8 and 2019 Account Name 2016 Actual 2017 Budget 20I8 Budget 20I9 Budget 2017 2018 % Change 20I8-2019 % Change Library Service Revenue 9,427 9,996 9,500 9,500 -5.0% 0.0% Circulation Revenue` 2,812 7,500 4,000 4,000 -46.70/. 0.0% Museum Revenue I2,960 I8,000 I8,000 18,000 0.0% 0.0% Total Library, $25,I99 $3S,496 $3I,500 $31,500 -I I.3% 0.0% Rents & Leases Land Rent & Lease 49,866 35,304 34,700 38,700 -I.7% I I.5% (1) Jail Facility Rent 30,000 30,000 30,000 30,000 0.0% 0.0% Municipal Building Rent 54220 50,004 40,000 40,000 -20.0% 0.0% (m) Total Rents & Leases I34,086 I15,308 104,700 I08,700 -9.2% 3.8% Total Charges for Services $2,930,980 $2,9I8,292 $2,972,437 $3,011,839 1.9% 1.3% FINES AND BAILS: I8,365 II,004 I7,000 I7,000 54.5% 0.0% PENALTIES & INTEREST: Investments 9,534 24,996 30,000 30,000 20.0% 0.0% Customer Penalties & Interest 820 504 1,000 11000 98.4% 0.0% Total Penalties and Interest $I0,3S4 $25,500 $3I,000 $31,000 21.6% 0.0% MISCELLANEOUS: Sales of Surplus Equipment 0 0 0 0 0.0% 0.0% Franchise Fee - Refuse I8,790 I5,000 I7,000 17,500 13.3% 2.9% City Clerk Fees 703 204 300 300 47.1% 0.0% Collection of Bad Debts 0 0 0 0 0.0% 0.0% Vending Machine Fees 0 0 0 0 0.0% 0.0% Other Miscellaneous 52,983 U 0 0 0.0110 0.0% Total Miscellaneous $72,476 $I5,204 $I7,300 $I7,800 _ 13.9% 2.9% Total General Fund Revenue $II,039,289 $I0,793,4S9 $I0.799,047 $10,896,549 0.1% 0.8% 6% City of Seward General Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 201E-19 - Actual -- - - Actual Budget - Budget % Chg -- Budget % Chg Revenues 01000 4000 Tax Revenue - Sales 4,883,996 5,004,992 4,899,996 5,000,000 2.04 5,050,000 1.00 01000 4010 Tax Revenue - Real Property 736,925 781,570 950,000 960,000 1.05 970,000 1.04 01000 4011 Tax Revenue - Personal Property 241,117 328,991 279,996 320,000 14.29 320,000 0.00 01000 4012 Tax Revenue - Motor vehicle 25,623 22,894 24,996 25,000 0.02 25,000 0.00 01000 4013 Tax Revenue - Oil Property 0 18,762 0 0 0.00 0 0.00 01000 4020 HoteNotel Room Tax 458,605 505,845 420,000 500,000 19.05 500,000 0.00 01000 4030 Payments in Lieu of Tax 88,331 98,782 84,000 90,000 7.14 90,000 0.00 01000 4031 Contra Payments in Lieu of Tax 0 (8,400) 0 (25,200) 0,00 (33,600) 33.33 01000 4040 Penalties and Interest on Taxes 4,007 2,506 996 1,500 50.60 1,500 0.00 01000 4100 Building Permits 97,588 55,367 69,996 50,000 (28.57) 50,000 0.00 01000 4101 Permits - Taxi 1,277 1,220 996 1,200 20.48 1,200 0.00 01000 4102 DMV - Drivers License 21,503 21,353 23,004 21,000 (6.71) 21,000 0.00 01000 4103 DMV - Motor Vehicles 65,454 61,551 66,996 56,000 (16.41) 52,000 (7.14) 01000 4104 Animal Control Licenses 280 105 300 250 (16.67) 250 0.00 010004105 Business License 18,460 16,750 20,004 18,000 (10.02) 18,000 0.00 010004106 License and Permits - Mist 1,803 1,828 2,496 2,000 (19.87) 2,000 0.00 01000 4200 Revenue Sharing 216,994 143,461 95,604 0 (100.00) 0 0.00 01000 4201 PERS On -Behalf payments by SOA 983,049 176,545 0 0 0.00 0 0.00 01000 4202 Jail Contract 519,887 368,952 368,952 350,000 (5.14) 360,000 0.00 01000 4203 Dispatch Contract wlState of AK 42,250 36,000 36,000 36,000 0.00 36,000 0.00 01000 4204 KIPS 911 Dispatch 53,040 52,560 52,560 52,560 0.00 52,560 0.00 01000 4205 Alaska Liquor Tax 19,350 15,950 21,996 19,000 (13.62) 19,000 0.00 01000 4206 Alaska Raw Fish Tax 334,691 280,935 380,000 280,000 (26.32) 280,000 0.00 01000 4207 Fisheries Resource Landing Tax 17,356 2,707 17,004 4,000 (76.48) 4,000 0.00 01000 4251 Grant Revenue - Federal Grants 29,380 8,988 0 0 0.00 0 0.00 01000 4252 Grant Revenue - State Grants 59,285 6,900 7,567 0 (100.00) 0 0.00 01000 4253 Grant Revenue - Misc Grants 4,779 0 0 0 0.00 0 0.00 01000 4300 Admin. Exp. - Jail 90,037 97,097 99,94E 91,513 (8.44) 92,761 1.36 01000 4301 Admin Exp.- Harbor 332,948 340,606 348,780 369,680 3.13 366,436 1.60 01000 4302 Admin, Exp. - SMIC 88,421 90,913 93,096 96,004 3.12 97,540 1.60 01000 4303 Admin. Exp.- Parking Fund 10,391 10,188 10,428 11,221 7.60 11,400 1.60 01000 4304 Admin, Exp. - Electric 868,55E 888,535 909,864 938,293 3.12 953,306 1.60 010004305 Admin, Exp. - Water 239,611 245,122 251,004 258,849 3.13 262,991 1.60 01000 4306 Admin, Exp. - Sewer 146,32E 149,694 153,288 158,077 3.12 160,606 1.60 010004307 Copying Fees 10,743 8,116 5,004 5,000 (0.08) 5,000 0.00 01000 4308 Sales Tax Credit 4,000 4,000 3,996 4,000 0.10 4,000 0.00 01000 4309 Zoning Fees 140 794 0 200 0.00 200 0.00 01000 4310 Project Management 0 0 0 0 0.00 0 0.00 01000 4320 Misc Dog Fees 1,327 1,075 2,100 1,200 (42.86) 1,200 0.00 010004321 Miscellaneous Jail Revenue 0 0 1,500 0 (100.00) 0 0.00 01000 4322 Miscellaneous Dispatching 10,000 10,000 9,996 10,000 0.04 10,000 0.00 01000 4323 Miscellaneous Police Fees 2,366 2,389 996 2,000 100.80 2,000 0.00 01000 4330 Street Work Orders 0 0 0 0 0.00 0 0.00 01000 4331 Shop Work Orders 2,538 2,221 2,496 2,500 0.16 2,500 0.00 01000 4340 P&R: Public Use Fees 1,818 1,948 4,596 2,500 (45,60) 2,500 0.00 01000 4341 P&R: Punchard Fees 19,269 4,309 15,000 7,000 (53.33) 12,000 71,43 01000 4342 P&R: Class Registrations 45,981 44,228 54,996 45,000 (18.18) 45,000 0.00 01000 4343 P&R: Facility Rental 4,247 2,677 2,304 2,500 8.51 2,500 0.00 010004344 P&R: Tournaments 1,439 1,262 1,704 1,700 (0.23) 1,700 0.00 01000 4345 P&R: Special Events 19,201 18,060 20,004 19,000 (5.02) 19,000 0.00 010004347 P&R: Shower Fees 14,668 16,793 12,996 15,000 15.42 15,000 0.00 01000 4348 P&R: Rock Wall Fees 466 67 696 500 (28.16) 500 0.00 010004349 P&R: Pavilion Fees 4,646 3,955 3,996 4,000 0.10 4,000 0.00 01000 4350 P&R: Camping Fees 384,852 461,663 390,000 440,000 12.82 440,000 0.00 01000 4351 P&R: Camping w/Utilities 260,765 343,472 354,996 340,000 (4.22) 340,000 0.00 01000 4352 P&R: RV Dump Station 14,499 15,225 12,000 14,000 16.67 14,000 0.00 01000 4353 P&R: Misc Revenue 599 312 192 500 160.42 500 0.00 01000 4354 P&R: Work Orders 6,355 6,974 1,500 6,000 300.00 6,000 0.00 01000 4370 Library Service Revenue 9,949 9,427 9,996 9,500 (4.96) 9,500 0.00 53 City of Seward General Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Chg 01000 4371 Library Circulation Revenue 4,454 2,812 7,500 4,000 (46.67) 4,000 0,00 01000 4372 Museum Revenue 0 310 0 0 0.00 0 0.00 01000 4373 Museum Admissions 19,359 12,650 18,000 18,000 0.00 18,000 0.00 01000 4380 Land Rents & Leases 58,359 49,866 35,304 34,700 (1.71) 38,700 11.53 01000 4382 Jail Facility Rental 30,000 30,000 30,000 30,000 0.00 30,000 0.00 01000 4383 Municipal Building Rent 67,329 54,220 50,004 40,000 (20.01) 40,000 0.00 01000 4400 Fines and Bails 17,993 18,365 11,004 17,000 54.49 17,000 0.00 01000 4500 GF Interest on Investments 77,636 9,534 24,996 30,000 20.02 30,000 0.00 01000 4501 GF Penalties & Interest 1,081 820 504 1,000 98.41 1,000 0.00 01000 4610 Surplus Sales 120 0 0 0 0.00 0 0.00 010004611 Gravel Sales 1,734 0 0 0 0.00 0 0.00 01000 4620 Franchise Fee - Refuse 17,430 18,790 15,000 17,000 13.33 17,500 2.94 01000 4630 City Clerk Fees 156 703 204 300 47.06 300 0.00 01000 4631 Collection of Doubtful Acconts 0 0 0 0 0.00 0 0.00 01000 4632 Insurance Recovery/Rebate 52,591 45,668 0 0 0.00 0 0.00 01000 4633 Vending Machine Fees 600 0 0 0 0.00 0 0.00 01000 4639 Misc Service Fees 21,234 6,464 0 0 0.00 0 0.00 01000 4700 Other Financing Sources 364 0 0 0 0.00 0 0.00 01000 5899 Miscellaneous Revenue 13,353 851 0 0 0.00 0 0.00 01000 5911 Unrealized gain on FV of Investments 397 0 0 0 0.00 0 0.00 Total Revenues $11,905,382 $11,039,289 $10,793,447 $10,799,047 $ 0.05 $10,886,549 $ 0.81 54 &� &,,c e, I0f3i 1-3 GENERAL FUND Budgeted Expenditure Totals by Department For 2018 and 2019 DEPARTMENT 2016 Actual 2017 Budget 2018 Budget 2019 Budget 2017-2018 % Chg 2018-2019 % Chg General Government: Mayor/Council 360,408 383,640 403,968 386,468 5.3% -4.3% (I) Legislative 40,226 40,968 36,864 37,555 -I0.0% 1.9% Legal 66,597 86,496 80,000 80,000 -7.5% 0.0% City Clerk 293,596 31I,335 309,540 311,082 -0.6% 0.5% (2) City Manager 34I,275 356,63I 376,425 378,767 5.6% 0.6% MIS 347,045 341,100 356,491 360,655 4.5% 1.2% CorannmityDevelopment 29I.593 300,144 289,669 285,971 -3.5% -I.3% (3) Finance 98I,I32 I,OI2,977 1,020,777 I,035,757 0.8% I.5% (4) General Services I07,769 35,328 -96,700 -96,400 -373.7% -0.3% (5) Contributions 310,99I 307,500 A 342,923 A 342,923 I LS% 0.0% (6) Total General Government $3,I40,63I $3,I76,II9 $3,I I9,957 $3,122,778 -I.8% 0.1% Public Safety: Police Jail Animal Control Fire Building Inspection Total Public Safety Public Works: Roads and Streets City Shop Municipal Buildings Total Public Works Parks and Recreation Parks, Campgrounds, Cemetery Sports and Recreation Teen and Youth Center, Rec Room Total Parks & Recreation Library Debt Service TOTALS: See Footnotes I,937,553 2,064,76I 2,I5I,364 2,I63,I40 4.2% 0.5% (7) 649,I6I 752,74I 676,843 685,922 -I0J% 1.3% (8) I20,I89 148,067 I35,487 135,178 -8.5% -0.2% 536,637 557,7I9 675,863 688,351 21.2% 1.8% (9) I39,064 147,971 149,006 150,332 0.7% 0.9% $3,384604 $3,67I,259 $3,788,563 $3,822,923 3.2% 0.9% 723,345 698,45I 688,I34 701,943 -1.5% 2.0% (I0) 328,935 344,886 315,394 251,938 -8.6% -20.1% (II) 314,939 442,046 6 401,910 13 420,625 -9.1% 4.7% (I2) $I,367,2I9 $1,485,393 $I405,438 $1,374,506 -5.4% -2.Z% 704,216 726,911 781,406 795,836 7.5% 1.8% (I3) (I5) 245,224 323,008 322,389 339,947 -0.2% 5.4% (16) 337,I90 341,203 376,297 388,876 10.3% 3.3% (I7) $I,286,630 $I,39I,I22 $IA801092 $I,524,660 6.4% 3.0% $543,I2I $630,495 $641,685 $645,633 1.8% 0.6% $838,409 $I,23I,I87 $I,I04,065 $I,I59,935 -10.3% 5.I% (I8) $I0,558,6I4 $11,585,565 $II,539,800 $11,650,435 -0.4% 1.0% Denotes budget reductions made since original budget distributed. Including - Sister City, CM communication, correct some workers' comp rates, remove seasonal money counters, correct error in budgeted hours, correct allocation of P&R office assistant, etc. Changes made since final budget work session. Add back $IOK Senior Center. Add back two janitorial positions in public works. This page was replaced with the previous page. GENERAL FUND Budgeted Expenditure Totals by Department For 2018 and 2019 DEPARTMENT 2016 Actual 2017 Budget 2018 Budget 2019 Budget 2017-2018 % Chg 2018-2019 % Chg General Government: Mayor/Council 360,408 383,640 403,968 386,468 5.3% -4.3% (1) Legislative 40,226 40,968 36,864 37,555 -I0.0% 1.9% Legal 66,597 86,496 80,000 80,000 -7.5% 0.0% City Clerk 293,596 311,335 309,540 311,082 -0.6% 0.5% (2) City Manager 34I,275 356,63I 376,425 378,767 5.6% 0.6% MIS 347,045 341,I00 356,49I 360,655 4.5% L2% Community Development 29I,593 300,I44 289,669 285,97I -3.5% -1.3% (3) Finance 98I,I32 I,012,977 1,020,777 I,035,757 0.8% I.5% (4) General Services 107,768 35,328 -96,700 -96,400 -373.7% -0.3% (5) Contributions 3I0,99I 307,500 332,923 332,923 8.3% 0.0% (6) Total General Government $3,I40,63I $3,I76,119 $3,109,957 $3,IIZ,778 -2.I% 0.1% Public Safety: Police I,937,553 2,064,76I 2,151,364 2,I63,I40 4.2% 0.5% (7) fail 649,I61 752,741 676,843 685,922 -10.1% 1.3% (8) Animal Control I20,I89 I48,067 135,487 I35,I78 -8.5% -0.2% Fire 536,637 557,7I9 675,863 688,351 21.2% 1.8% (9) Building Inspection I39,064 I47,97I 149,006 I50,332 0.7% 09% Total Public Safety $3,382,604 $3,67I,259 $3,788,563 $3,822,923 3.2% 0.9% Public Works: Roads and Streets 7Z3,345 698,45I 688,I34 701,943 -I.5% 2.0% (I0) City Shop 328,935 344,886 315,394 251,938 -8.6% -20.1% (II) Municipal Buildings 3I4,939 442,046 269,I30 242,325 -39.1% -I0.0%(I2) Total Public Works $I,367,2I9 $I,485,383 $I,272,658 $I,I96,206 -I4.3% -6.0% Parks and Recreation Parks, Campgrounds, Cemetery 704,2I6 726,911 781,406 795,836 7.5% 1.8% (I3) (I5) Sports and Recreation 245,224 323,008 322,389 339,947 -0.2% 5.4% (I6) Teen and Youth Center, Rec Room 3371I90 34I,203 376,297 388,876 10.3% 3.3% (I7) Total Parks & Recreation $I,286,630 $I,39I,I22 $1,480,092 $I,52,4,660 6.4% 3.0% Library $543,I2I $630,495 $641,685 $645,633 1.8% 0.6% Debt Service $838,409 $I,23I,I87 $I,I04,065 $1,159,935 -I0.3% 5.1% (I8) TOTALS: $I0,558,6I4 $II,585,565 $1I,397,02.0 $II,462,I35 -1.6% 0.6% * See Footnotes Denotes budget reductions made since original budget distributed. Including - Sister City, CM communications, correct some workers' comp rates, remove seasonal money counters,96orrect error in budgeted hours, correct allocation of P&R office assistant, etc City of Seward General Fund 2018/2019 Biennial Operating Budget Expenditure Line Item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budge I� ,° . Personnel Costs: 6000 Salaries 3,699,469 3,628,522 4,179,491 4,029,905 (3.58) 3.991,174 (0.96) 6001Overtime 209,816 172,311 71,424 20,000 (72.00) 20,000 0.00 6002 Standby Time 7,856 7,925 0 0 0.00 0 0.00 6009 Personnel Vacancy Factor 0 0 0 0.00 (...; 0.00 6100 Medicare 85,947 82,959 85,033 80,820 (4.95) 80,305 (0.64) 6101 Unemployment Insurance 15,107 20,773 0 4,100 0.00 4,100 0.00 6102 Workers' Compensation 147,827 188,590 167,857 211,560 26.04 206,493 (2.40) 6200 Leave Time 372.974 362,448 426,308 394,709 (7.41) 403,484 2.22 6201 Retirement Benefits 1,816,528 996,865 966,611 882,234 (&73) 934,397 5.91 6202 Health Insurance 1,417,007 1,608,440 1,916,931 1,834,806 (4.28) 1,857,872 1.26 6203 In Lieu of FICA 2,736 2,785 4,932 1,975 5i 9.96) 1,975 0.00 Total Personnel Costs: $ 7,775,267 $ 7,071,618 $ 7,818,587 $ 7,310,109 $ (6.50) $ 7,349,800 $ 0.54 Non -Personnel Costs: 7000 Audit 99,785 102,980 105,996 110,000 3.78 112,000 1.82 7001 Communications 114,051 129,401 101,752 122,708 20.60 119,859 (2.32) 7002 Postage and Freight 27,373 19,939 49,092 41,442 (15.58) 42,008 1.37 7003 Banking & Credit Card Fees 23,868 27,748 24,996 31,800 27.22 32,900 3.46 7004Insurance 225,933 232,214 216,432 240,316 11.04 241,494 0.49 7006 Legal 96,879 64,888 84,996 80,000 (5.88) 80,000 0.00 7009 Contracted Services 397,566 261,137 268,748 327,836 21.99 343,560 4.80 7010 Engineering 0 0 0 2,000 0.00 3,000 50.00 7011 Testing 6,970 7,598 1,584 6,286 296.84 6,600 3.40 7012 Other Special Services 35,121 33,777 30,804 32,300 4.86 32,300 0.00 7013 State Lobbying Fees 84,500 84,504 84,504 87,000 2.95 87,000 0.00 7014 Federal Lobbying Fees 92,017 92,004 92,196 95,000 3.04 95,000 0.00 7015 Utilities 494,785 498,262 478,836 577,429 20.59 583,989 1.14 7016 Heating Fuel 58,190 46,850 72,792 67,200 (7.68) 68,639 2.14 7017 Rents & Leases 76,316 63,054 56,112 77,450 38.03 82,485 6.50 7200 Library Materials - Other 0 0 0 0 0.00 0 0.00 7201 Library Books Library PLA Grant 14,233 9,434 9,996 10,000 0.04 10,000 0.00 7202 Library Periodicals 1,055 2,118 3,000 3,000 0.00 3,000 0.00 7203 Library Standing Orders 1,833 0 3,996 4,000 0.10 4,000 0.00 7204 Library Non -Print 5,093 7,308 3,996 4,000 0.10 4,000 0.00 7205 Library Electronic Materials 0 1,930 4,500 4,500 0.00 4,600 0.00 7208 Museum Collection Supplies 106 568 1,200 1,200 0.00 1,200 0.00 7210 Vehicle Supplies 8,313 6,549 5,100 6,576 28,94 6,658 1.25 7211 Gas & Lube 59,369 65,437 103,920 92,454 (11.03) 98,959 7.04 7212 Uniform Allowance 8,317 10,060 11,556 13,989 21.05 13,823 (1.19) 7213 Safety Equipment 8,717 9,937 15,492 12,700 (18.02) 13,000 2.36 7214 Janitorial Supplies 14,154 16,748 14,796 16,376 10.68 16,958 3.55 7215 Operating Supplies 355,924 384,867 300,512 329,438 9.63 323,197 (1.89) 7216 Maintenance & Repair 174,246 167,449 224,936 204,374 (9.14) 212,202 3.83 7217 Small Tools & Equipment 70,061 72,746 73,095 74,756 2.27 83,076 11.13 7218 Inmate Meals 11,348 10,061 12,996 10,000 (23.05) 10,000 0.00 7300 Advertising 25,056 44,612 32,364 42,456 31 A 8 42,762 0.72 7301 Subscriptions & Dues 32,742 35,172 33,996 39,220 15.37 40,036 2.08 7302 Travel & Subsistence 100,922 102,530 114,456 125,908 10.01 122,420 (2.77) 7303 Education & Training 38,000 35,060 50,700 56,507 11.45 51,051 (9.66) 7304 Equipment Rent 23,440 28,118 40,124 41,214 2.72 37,785 (8.32) 7305 Grant Overhead 0 0 0 0 0.00 0 0.00 7306 In -Kind Expenses 84 0 0 0 0.00 0 0.00 7307 GF Administrative Fee 90,037 97,097 99,948 91,513 (8.44) 92,761 1.36 7800 Sister City Program 3,889 3,725 4,500 24,500 444.44 4,500 (81.63) 7801 Contributions 204,128 210,991 207,504 252,923 21.89 252,923 0.00 7802 Contributions to Senior Citizens 75,000 75,000 75,000 65,000 (13.33) 65,000 0.00 7803 Contributions to B&G Club 25,000 25,000 24,996 15,000 (39.99) 15,000 0.00 7804 Elections 1,171 1,591 3,996 4,000 0.10 4,000 0.00 56 City of Seward General Fund 2010019 Biennial Operating Budget Expenditure Line Item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budaet % Chg 7805 Promotion 9,719 4,936 10,008 11,000 9.91 11,000 0.00 7806 Volunteer Fireman Stipend 20,000 20,000 20,004 34,000 69.97 38,000 11.76 7807 Contingency 5,062 2,500 8,004 7,000 (12.54) 7,000 0.00 7808 Bad Debt Expense 0 1,202 0 0 0.00 0 0.00 7810 Miscellaneous Expense 17,737 72,728 13,956 22,500 61.22 22,400 (0,44) 7811 Miscellaneous Programs 0 0 0 0 0,00 0 0.00 8001 Unrealized Loss on Investments 0 0 0 0 0.00 0 0.00 8011 Bonding Expense 0 0 0 0 0.00 0 0.00 8012 Debt Service Interest Expense 155,150 151,550 239,691 253,756 5.87 244,106 (3.80) 8102 Buildings 0 0 86,300 0 (100.00) 0 0.00 8103 Capital Equipment 5,566 50,606 6,000 3,500 (41.67) 5,500 57.14 8104 Motor Pool Rent 215,629 0 0 0 0.00 0 0.00 8300 Debt Service Principal 90,000 95,000 237,500 310,784 30.86 320,784 3.22 Total Non -Personnel Costs: $ _3,703,455 $ 3,486,986 $ 3,766,978 $ 4,086,911 $ 8.49 $ 4,112,335 $ 0.62 Total Expenditures $ 11,478,722 $ 10,558,604 $ 11,585,565 $ 11,397,020 $ (1.63) $ 11,462,135 $ 0.57 57 z � o . 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GENERAL FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2019 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out TRANSFERS FROM OTHER FUNDS: Small Boat Harbor Enterprise Fund: One-half of land rents and leases 182,358 182,358 Federal and State lobbying 17,920 17,920 Payment -in -Lieu -of -Tax 189,558 189,092 Seward Marine industrial Center Enterprise Fund: One-half of land rents and leases 89,873 89,873 Payment -in -Lieu -of -Tax 27,396 26,036 Parking Enterprise Fund Payment -in -Lieu -of -Tax 25,012 25,732 Electric Enterprise Fund: Federal and State lobbying 40,319 40,319 Payment -in -Lieu -of -Tax 913,040 931,794 Electric line general operating permit fee 300,000 300,000 Water Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment -in -Lieu -of -Tax 110,660 108,569 Wastewater Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment -in -Lieu -of -Tax 93,924 95,427 Lowell Pt. Sewer Lagoon loan repayment to Cap Fund (a) 0 0 Commercial Vessel Tax Fund - Cruise Tax for SVAC: 20,000 20,000 Commercial Vessel Tax Fund - Cruise Tax for Fire: 20,000 20,000 Commercial Vessel Tax Fund - Cruise Tax for Roads, Library, etc. 44,717 D 45,875 TOTAL TRANSFERS IN: $2,086,722 $2,104,941 TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund 1,250,000 1,262,500 SMIC Enterprise Fund - cash deficit el 322,439 �' 102,567 Electric Enterprise Fund - loan repayment (b) 0 0 Sewer Enterprise Fund - RV dump 14,000 14,000 ASLC Utility Subsidy to Electric Fund (30%/40% of PILT) 25,200 33,600 Capital Acquisition Fund (equal to Sewer loan repayment) (a) 0 0 Capital Acquisition Fund (equal to State Revenue Sharing) 0 0 TOTAL TRANSFERS OUT: $1,611,639 $1,412,667 NET TRANSFERS: $475,083 $692,274 This page was replaced with the previous page. GENERAL FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out TRANSFERS FROM OTHER FUNDS: Small Boat Harbor Enterprise Fund: One-half of land rents and leases 182,358 182,358 Federal and State lobbying 17,920 17,920 Payment -in -Lieu -of -Tax 189,558 189,092 Seward Marine Industrial Center Enterprise Fund: One-half of land rents and leases 89,873 89,873 Payment -in -Lieu -of -Tax 27,396 26,036 Parking Enterprise Fund Payment -in -Lieu -of -Tax 25,012 25,732 Electric Enterprise Fund: Federal and State lobbying 40,319 40,319 Payment -in -Lieu -of -Tax 913,040 931,794 Electric line general operating permit fee 300,000 300,000 Water Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment -in -Lieu -of -Tax 110,660 108,569 Wastewater Enterprise Fund: Federal and State lobbying 5,973 5,973 Payment -in -Lieu -of -Tax 93,924 95,427 Lowell Pt. Sewer Lagoon loan repayment to Cap Fund (a) 0 0 Commercial Vessel Tax Fund - Cruise Tax for SVAC: 20,000 20,000 Commercial Vessel Tax Fund - Cruise Tax for Fire: 20,000 20,000 TOTAL TRANSFERS IN: $2,042,005 $2,059,066 TRANSFERS TO OTHER FUNDS: Hospital Debt Service Fund 1,250,000 1,262,500 SMIC Enterprise Fund - cash deficit 420,447 200,575 Electric Enterprise Fund - loan repayment (b) 0 0 Sewer Enterprise Fund - RV dump 14,000 14,000 ASLC Utility Subsidy to Electric Fund (30%/40% of PILT) 25,200 33,600 Capital Acquisition Fund (equal to Sewer loan repayment) (a) 0 0 Capital Acquisition Fund (equal to State Revenue Sharing) 0 0 TOTAL TRANSFERS OUT: $1,709,647 $1,510,675 NET TRANSFERS: a�.iL,.372f (a) Two-year moratorium on payment of this debt due to Wastewater Fund financial condition. (b) Two-year moratorium on payment of this debt due to General Fund fiscal gap. $548, 391 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HARBOR ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the city manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption are scheduled for November 13, 2017; and WHEREAS, the 2018 budget includes a rate increase of 2.1% to all rates which are adjusted according to the five-year average CPI within the Harbor Tariff, and a rate increase of 1.6% for 2019 for those same rates, representing the five-year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Harbor Enterprise Fund biennial budget for Calendar Years 2018 and 2019, which is attached hereto and made a part hereof by reference, and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor 60 SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Revenues and Expenses Operating revenue: Moorage Wharfage Boat Lift Fees Power Sales Passenger Transit Fee Launch Fees Rents and Leases Miscellaneous Total operating revenue Operating expense before depreciation: Salaries & Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depredation Operating loss Non -operating revenue (expense) Interest, grants & other income Interest & other expense Total non -operating revenue (expense) Income (loss) before transfers Transfers in Capital contributions and special items Transfers out Change in net position Beginning net position Ending net position and Change in Net Position For Fiscal Year 20I8 and 20I9 20I6 2017 20I8 20I9 Actual Budget Budget Budget I,628,052 1,710,528 1,725,000 1,730,000 28,2I6 48,000 48,000 48,000 92,660 117,324 117,325 117,000 361,865 365,004 372,665 373,000 636,027 630,000 625,000 625,000 46,S58 54,2I6 54,210 54,2S0 326,020 335,616 364,715 364,7I5 83,581 49,7I6 52,285 49,400 $3,202,979 $3,310,404 $3,359,200 $3,36I,365 1,297,653 1,198,040 1,108,697 I, I23,687 336,287 376,296 395,720 384,820 260,390 306,996 306,300 307,000 102,793 IS 1,008 I42,500 I45,500 258,073 239,220 266,934 275,076 $2,255,I96 $2,27I,560 $2,220,I5I $2,236,083 947,783 I,038,844 1,139,049 1,125,282 I,853,141 1,238,472 I,789,143 IAI8,309 -$905,358 -$I99,628 -$650,094 -$293,027 39,626 30,000 15,000 30,000 -276,2I6 -193,I05 -224,525 -208,093 -236,590 -163,105 -209,525 -178,093 -$I,I4I,948 -$362,733 -$859,6I9 -$47I,I20 0 1,991,084 0 0 0 0 0 0 -355,977 371J42 -389,837 -389,370 -$I,497,925 $I,999,493 -$I,249,456 -$860,490 39,227,983 37,730,058 39,729,55I 38,480,095 37.730,058 ' E39.729,551 SUA80.09S $37,6I9,605 m Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $I,064,I65 or 57%, (b) $945,228 or 76%; (c) $I,136,678 or 64%; ( d) $974,557 or 69% 61 CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2018 and 2019 Beginning Cash Balance at I/I/I7*: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (uses) of cash Debt principal payments Capital outlay Net increase (decrease) in cash 2017 20I8 2019 Budget Budget Budget $ I,875,2I I 1,999,493 -L249,456 -860,490 I,238,472 I,789,I43 1,418,309 $3,237,965 $539,687 $557,819 -480,005 -5I4,354 (a) -53I,I87 (b) -I8,274 -64,000 (c} -64,000 (d) $2,739,686 -$38,667 -$37,368 Estimated ending cash balance: $4,576.230 $4,538,862 a Ties to CAFR and includes only Harbor Enterprise Fund; excludes related capital projects (a) $5I4K = 2007 Bond-$200K; 2005 Float Extension -$75K; 2006 South Harbor Bond - $2I5K, USACE Loan - $24K (b) $53IK = 2007 Bond 42I0K; 2005 Float Extension -$75K; 2006 South Harbor Bond - $225K, USACE Loan - $2IK (c) $64K Motor Pool contributions. $0 to MRRF. No equipment. (d) $64K Motor Pool contributions. $0 to MRRF. No equipment. Note: Balance in Harbor Major Repair & Replacement Fund at 8/3I/I7 = $243,423 Capital Renew/RepIace Fee estimated at $I00,000 in 20I8 and 2019; directly to Harbor MRRF for capital. 62 City of Seward Harbor Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Chg Revenues 11000 5000 Land Rents & Leases 476,469 388,020 397,620 394,715 (0.73) 394,715 11000 5001 Land Lease Credits (124,000) (62,000) (62,004) (30,000) (51.62) (30,000) 11000 5100 Transient Moorage 573,471 566,895 570,168 575,000 0.85 580,000 110005101 Moorage 1,030,016 1,061,157 1,140,360 1,150,000 0.85 1,150,000 11000 5102 Wharfage 61,526 28,216 48,000 48,000 0.00 48,000 11000 5103 Boat Lit Fees 111,347 92,660 117,324 117,325 0.00 117,000 11000 5105 Harbor Power Sales 337,913 361,865 365,004 372,665 2.10 373,000 11000 5150 Shower Fees 16,539 15,833 12,000 15,000 25.00 12,000 11000 5153 Fuel Pumping Fee 27,158 23,115 20,844 20,500 (1.65) 21,000 11000 5154 Waiting List Fees 8,883 9,009 7,884 7,885 0.01 7,500 11000 5155 Towing Fees 1,313 893 900 900 0.00 900 11000 5156 Pumping Boats 63 126 300 300 0.00 300 11000 5157 North Harbor Launch Fee 32,323 28,130 33,756 33,750 (0.02) 33,750 11000 5158 South Harbor Launch Fee 22,800 18,428 20,460 20,460 0.00 20,500 11000 5800 Labor & Services 9,304 3,831 5,592 5,500 (1.65) 5,500 11000 5890 Collection of Doubtful Accounts 1,106 5,597 1,200 1,200 0.00 1,200 110006899 Miscellaneous Revenue 8,540 25,177 996 1,000 0.40 1,000 11000 5900 EF Interest Revenue 10,111 0 0 0 0.00 0 11000 5901 EF Investment Interest 0 3,634 20,004 5,000 (75.00) 20,000 11000 5905 EF Penalties and Interest 10,208 11,713 9,996 10,000 0.04 10,000 11000 5919 Contra PERS On -behalf paid by SOA (96,337) (1,606) 0 0 0.00 0 11000 5920 PERS On -behalf paid by SOA 131,324 25,884 0 0 0.00 0 11000 5940 Amortization of Contributions -in -Aid 845,468 1,064,165 945,228 1,136,678 20.25 974,567 11000 5941 Amortization of Bond Premiums 47,429 43,172 8,376 43,172 415.43 43,172 Total Revenues $ 3,542,974 $ 3.713,915 $ 3,664,008 $ 3,929,050 $ 7.23 $ 3,784,094 0.00 0.00 0.87 0.00 0.00 (0.28) 0.09 (20.00) 2.44 (4.88) 0.00 0.00 0.00 0.20 0.00 0.00 0.00 0.00 300.00 0.00 0.00 0.00 (14.26) 0.00 (3.69) 63 City of Seward Harbor Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line Item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Budget Budaet % Chg Budget % Chg Personnel Costs: 6000 Salaries 494,207 486,212 574,388 523,175 (8.92) 524,264 0.21 6001Overtime 37,079 21,628 44,604 40,253 (9,75) 40,893 1.59 6002 Standby Time 14,058 13,909 12,720 11,468 (9,84) 11,686 1.90 6100 Medicare 9,758 9,207 10,848 9,953 (8.25) 9,993 0.40 6101 Unemployment Insurance 430 16,163 504 500 (0.79) 500 0.00 6102 Workers' Compensation 34,246 45,634 32,652 37,589 15.12 37,600 0.03 6200 Leave Time 45,689 57,222 70,116 58,942 (15.94) 60,934 3.38 6201 Retirement Benefits 319,937 387,687 153,960 139,910 (9.13) 142,401 1.78 6202 Health Insurance 223,037 259,991 298,248 286,907 (3.80) _ 295,416 2.97 Total Personnel Costs; $ 1,178,441 $ 1,297,653 $ 1,198,040 $ 1,108,697 $ (7.46) $ 1,123,687 $ 1.35 Non -Personnel Costs: 7001 Communications 9,955 10,892 12,000 13,000 8.33 11,500 (11.54) 7002 Postage and Freight 2,917 4,831 10,500 9,500 (9,52) 8,500 (10.53) 7003 Bank and Credit Card Fees 51,414 51,679 39,996 51,000 27.61 51,000 0.00 7004Insurance 83,149 86,376 82,704 82,300 (0,49) 82,700 0.49 7006 Legal 13,153 581 9,996 10,000 0.04 10,000 0.00 7009 Contracted Services 83,149 51,185 95,328 95,320 (0,01) 92,000 (3,48) 7011 Testing 1,703 1,439 996 1,000 0,40 1,300 30.00 7015 Utilities 111,413 122,595 114,780 123,600 7.68 117,820 (4.68) 7016 Heating Fuel 9,266 6,707 9,996 10,000 0.04 10,000 0X 7100 General Power for Resale 250,279 260,390 306,996 306,300 (0.23) 307,000 0.23 7210 Vehicle Supplies 0 0 0 0 0.00 0 0.00 7211 Gas & Lube 14,110 11,005 27,492 18,500 (32.71) 22,500 21,62 7212 Uniform Allowance 0 0 0 0 0.00 0 0.00 7213 Safety Equipment 9,270 8,578 7,500 7,500 0.00 7,500 0.00 7214 Janitorial Supplies 10,173 7,876 9,504 11,000 15.74 10,000 (9.09) 7215 Operating Supplies 24,520 25,109 36,000 36,000 0.00 36,000 0.00 7216 Maintenance & Repair 31,451 39,152 53,004 52,000 (1,89) 52,000 0.00 7217 Small Tools & Equipment 16,041 11,072 17,508 17,500 (0,05) 17,500 0.00 7300 Advertising 4,213 2,137 5,004 5,000 (0.08) 5,500 10.00 7301 Subscriptions & Dues 890 1,413 1,500 1,500 0.00 1,500 0.00 7302 Travel & Subsistence 9,444 9,204 9,996 10,000 0.04 10,000 0.00 7303 Education & Training 3,675 2,939 3,996 4,000 0.10 4,000 0.00 7304 Equipment Rent 1,785 1,780 0 1,000 0.00 1,000 0.00 7321 Harbor General Indirect Costs 431,053 424,384 408,600 468,251 14.60 442,336 (5.53) 7322 Harbor Admin indirect Costs 288,361 269,238 449,976 460,337 2.30 465,598 1.14 7323 SMIC General Indirect Costs 0 0 0 0 0.00 0 0.00 7324 Gen Fund Indirect Costs 332,948 340,606 348,780 359,680 3.13 365,435 1,60 7325 Harbor Internal Cost Allocation (807,449) (805,942) (1,002,144) (1,058,334) 5.61 (1,034,793) (2,22) 7330 P.I.L.T. 204,645 176,827 185,412 189,558 2.24 189,092 (0,25) 7331 Reclass PILT to Transfer -Out (204,646) (176,827) (195,412) (189,558) 2.24 (189,092) (0.25) 7801 Contributions 0 0 0 0 0.00 0 0.00 7808 Bad Debt Expense 9,602 10,378 10,008 12,000 19.90 12,000 0.00 7810 Miscellaneous Expense 1,572 1,936 3,504 3,500 (0,11) 2,500 (28.57) 7900 Depreciation Expense 1,367,544 1,853,141 1,238,472 1,789,143 44.46 1,418,309 (20.73) 8011 Bonding Expense 0 50,593 0 0 0,00 0 0.00 8012 Debt Service Interest Expense 252,747 226,623 193,105 224,525 16,27 208,093 (7,32) 8103 Capital Equipment 0 0 18,274 0 (100.00) 0 0.00 8104 Motor Pool Rent 57,810 0 0 64,000 0.00 64,000 0.00 8300 Debt Service Principal 486,264 497.698 480,005 514,354 7.16 531,187 3.27 Total Non -Personnel Costs: $ 3,162,301 $ 3,584,595 $ 3,003,376 $ 3,703,476 $ 23,31 $ 3,333,985 $$(9.98) Total Expenditures $ 4,340,742 $ 4,882,248 $ 4,201,416 $ 4,812,173 $ 14.54 $ 4,457,672 $ (7.37) 64 R y 5 \ m > 2 2 M ° J } i 7 / — 2 ' / 2 0 0 0 \ w \ ] n [ c A } ƒ § 7 > 2 4 ° $ % § n = } § \ E a \ { 0 } CL { r 2 J Ln w 3 \ \ \ / \ « } � LA m \ @ a \ \ \ } §_ k / c a a a § s ne NJ$9L Go / d k § / $ 2 m w k 0 0 0° \ LO I�j 0 0 0 NJ/ / 90 � \ 0 0 0 I ƒ — ; k k g f G\ \ § / 0 0 CL CD k CL { 7 7 \ k \ @ c 7 2 \ k 0 0 0 k to � NJ e / e / ƒ n m / 2 \ \ \ 0 0 0 § ) \ 0) / 0 0 $ / / / M Ln I- 7 ƒ / � OD § LIM NJ K » c p k 0 M > � % c W o CD 2 q / 2 k 2 m § o ( M c � 2 c CITY OF SEWARD SMALL BOAT HARBOR ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 CPV Fund for USACE Loan General Fund: One-half of land rents and leases Federal and state lobbying Payments -in -Lieu -of -Tax No transfers to MRRF in 2018 and 2019. 2018 Transfers- Transfers - In Out 2019 Transfers- Transfers - In r]1 it 0 0 182,358 17,920 182,358 17,920 189,559 189,092 $0 $389,837 $0 $389,370 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SMIC ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the city manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the 2018 budget includes a rate increase of 2.1 % to all rates which are adjusted according to the five-year average CPI within the Seward Marine Industrial Center (SMIC) Tariff, and a rate increase of 1.6% for 2019 for those same rates, representing the five- year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The SMIC Enterprise Fund budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor M-A �ec, ,ar.,tic,e.� ►o � 3 l r� SMIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2018 and 20I9 Operating revenue; Moorage Wharfage Boat Lift Fees Storage Power Sales Rents and Leases Miscellaneous Total operating revenue: Operating expense before depreciation: Salaries & Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense; Operating income before depreciation Depredation Operating Ions Non -operating reve- (expense) Investment income and other Interest expense Total -operating revenue (expense) 2016 2017 20I8 2019 Actual * Budget Budget Budget 23,573 3,000 I3,000 1I,000 I0,996 6,252 6,250 6,250 I63,286 I40,004 I40,94I I40,000 96,362 114,996 115,000 115,000 I45,029 40,956 59,000 4I,000 I6I274 152,700 179,745 179,745 8,289 12,I92 I07,208 I10,208 $608,809 $470,100 $621,I44 $603,203 I0I,548 75,444 96,459 97,405 104,360 80,424 91,026 80,400 I53,550 29,I24 49,000 28,500 24,35I 53,496 5I,500 57,500 203,233 203,952 228,749 227,398 $587,042 $442,440 $516,734 $49I,203 21,767 27,660 I04,4I0 112,000 755,466 1,I40,264 I,0I8,409 I,0I7,898 (733,699) (1,112,604) (9I3,999) (905,898) 0 0 0 0 0 0 n n 0 0 0 0 Income (Ioss) before contributions & transfers (733,699) (I,II2,604) (9I3,999) (905,898) Transfers in 165,750 I72,033 {�' 322,439 C. IO2,567 Capital contributions 0 0 0 0 Transfers out (124,919) (I0I,746) (I17,269) (II5,909) Change in net position ($692,868) ($ I,042,3I7) ($708,829) ($9I9,M) Beginning net position $37X5,235 $36,SI2,367 $35,470,050 $34,761,221 Ending net position $36,512,367 * $35,470,050 $34,761,22I $33,84I,98I " Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $501,230 or 66%; (b) $I,0I7,528 or 89%; (c ) $767,846 or 75%; (d) $505,980 or 50% Changes smce final budget work session, + $98,008 Project A.dtnut revenue; Reduced T/F-In of $98,008 from General Fund. This page was replaced with the previous page. SNUC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in. Net Position For Fiscal Year 2018 and 20I9 Operating revenue Moorage Wharfage Boat Lift Fees Storage Power Sales Rents and Leases Miscellaneous Total operating revenue: Operating expense before depredation Salaries & Benefits Purchased Services Power for Resale Supplies and Maintenance General and Administrative Total operating expense: Operating income before depredation Depreciation Operating loss Non -operating revenue (expense) Investment income and other Interest expense Total non -operating revenue (expense) Income (loss) before contributions & transfers Transfers in Capital contributions Transfers out Change in net position Beginning net position Ending net position 20I6 20I7 20I8 2018 Actual * Budget Budget Budget 23,573 3,000 13,000 II,000 I0,996 6,252 6,250 6,250 I63,286 140,004 140,941 I40,000 96,362 114,996 115,000 115,000 145,029 40,956 59,000 4I,000 I61,274 152,700 I79,745 I79,745 8,289 12,192 9,200 I2,200 $608,809 $470,I00 $523,136 $5051I95 I0I,548 75,444 96,459 97,405 I04,360 80,424 91,026 80,400 I53,550 29,I24 49,000 28,500 24,35I 53,496 51,500 57,500 203,233 203,952 228,749 227,398 $587,042 $442,440 $S16,734 $49I,203 2I,767 27,660 6,402 13,992 755,466 I,I40264 1,018,409 I,0I7,898 (733,699) (I,II2,604) (IAI2,007) (I,003,906) 0 0 0 0 0 0 0 0 0 0 0 0 a Ties to annual Comprehensive Annual Financial Report (733,699) (I,II2,604) (1,0I2,007) (1,003,906) 165,750 I72,033 420,447 200,575 0 0 0 0 (I2,4,919) (101,746) (II7,269) (II5,909) ($692,868) ($I,042,3I7) ($708,829) ($919,240) $37,205,235 $36,5I2,367 $35,470,050 $34,761,221 $36,5I2,367 * $35,470,050 $34,76I,22I $33,84I,98I Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions; (a) $50I,230 or 66%; (b) $ I,0I7,528 or 89%; (c ) $767,846 or 75%; (d) $505,980 or 50% 68 SMIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2018 and 2019 Beginning Cash Balance at I/I/I7 *: Cash is provided by (used for): Change in Net Position Other Uses - Debt Principal Add expense items not affecting cash Depreciation Net increase (decrease) uz cash Estimated ending cash balance: * Ties to CAFR 20I7 2018 2019 Budget Budget Budget -$2I I,5I5 (I,042,317) (708,829) -98,004-98,008 I,I40,264 I,0I8,409 (57) 21I,572 -$2I I,572 $0 (9I9,240) -98,008 I,017,898 649 $649 This page was replaced with the previous page. SMIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2018 and 2019 20I7 2018 2019 Budget Budget Budget Beginning Cash Balance at 1/1/17 *: -$2I I,SI5 Cash is provided by (used for): Change in Net Position (I,042,317) (708,829) (919,240) Other Uses - Debt Principal -98,004 -98,008 -98,008 Add expense items not affecting cash Depreciation 1,140,264 Net increase (decrease) in cash Estimated ending cash balance: Ties to CAFR -$211,572 I,OI8,409 I,017,898 211,572 649 $0 $649 69 City of Seward SMIC Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg_ Budget % Chg Revenues _ 12000 4632 Insurance Recovery 522 0 0 0 0.00 0 0.00 12000 5000 Land Rents & Leases 167,073 172,515 152,700 179,745 17.71 179,745 0.00 12000 5001 Land Lease Credits 0 (11,241) 0 0 0.00 0 0.00 12000 5101 Moorage 14,201 23,573 3,000 13,000 333.33 11,000 (15.38) 12000 5102 Wharfage 6,969 10,996 6,252 6,250 (0.03) 6,250 0.00 12000 5103 Boat Lift Fees 176,777 163,286 140,004 140,941 0.67 140,000 (0.67) 12000 5104 Storage Fees 98,727 96,362 114,996 115.000 0.00 115,000 0.00 12000 5106 SMIC Power Sales 125,974 145,029 40,956 59,000 44.06 41,000 (30.61) 12000 5109 Washdown Pad Fees 8,864 3,453 8,196 5,200 (36.65) 8,200 57.69 12000 5153 Fuel Pumping Fee 1,731 3,908 3,000 3,000 0.00 3,000 0.00 12000 5800 Labor & Services 2,993 928 996 1,000 0.40 1,000 0.00 12000 5901 EF Investment Interest (1,582) 0 0 0 0.00 0 0.00 12000 5905 EF Penalties and Interest 0 0 0 0 0.00 0 0.00 12000 5940 Amortization of Contributions -In -Aid 484,905 501,230 1,017,628 767,846 (24.54) 505,980 ^(34.10) Total Revenues $ 1,077,154 $ 1,110,039 $ 1,487,628 $ 1,290,982 $ (13.22) $ 1,011,176 $ (21.67) rift City of Seward SMIC Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % ChaCha Personnel Costs: 6000 Salaries 66,905 61,308 53,784 54,584 1.49 54,607 6001Overtime 10,559 875 3,360 5,129 52.65 5,228 6100 Medicare 1,180 933 912 932 2.19 935 6102 Workers' Compensation 7,091 7,062 4,164 6,710 61.14 6,710 6201 Retirement Benefits 6,109 0 1,272 1,735 36.40 1,743 6202 Health Insurance 24,926 31,370 11,952_ 27,369 128.99 28,182 Total Personnel Costs: $ 116,770 $ 101,548 $ 75,444 $ 96,459 $ 27.86 $ 97,405 Non -Personnel Costs: 7001 Communications 0 0 504 500 (0.79) 500 7002 Postage and Freight 999 360 5,508 5,500 (0.15) 5,500 7004Insurance 17,525 14,284 14,400 17,900 24.31 14,400 7006 Legal 25,100 65,300 9,996 15,000 50.06 10,000 7009 Contracted Services 89,000 7,221 30,012 30,000 (0.04) 30,000 7015 Utilities 14,856 14,756 15,000 17,126 14.17 15,000 7016 Heating Fuel 7,227 2,439 5,004 5,000 (0.08) 5,000 7100 General Power for Resale 44,178 153,550 26,628 49,000 84.02 26,000 7102 Power Fuel Costs 0 0 2,496 0 (100.00) 2,500 7211 Gas & Lube 6,488 2,990 9,996 8,000 (19.97) 10,000 7213 Safety Equipment 330 0 0 0 0,00 0 7215 Operating Supplies 4,672 5,856 6,000 6,000 0.00 6,500 7216 Maintenance & Repair 12,355 13,331 36,000 36,000 0.00 36,000 7217 Small Tools & Equipment 9,222 2,173 1,500 1,500 0.00 5,000 7300 Advertising 779 0 3,000 3,000 0.00 3,000 7302 Travel & Subsistence 43 0 0 0 0.00 0 7321 Harbor General Indirect Costs 52,859 55,262 51,324 65,425 27.47 61,804 7322 Harbor Admin Indirect Costs 35,176 57,058 56,532 64,320 13.78 65,054 7323 SMIC General Indirect Costs 128,824 111,978 136,740 166,911 22.06 135,347 7324 Gen Fund Indirect Costs 88,421 90,913 93,108 96,004 3.11 97,540 7325 Harbor internal Cost Allocation (128,824) (111,978) (136,752) (166,911) 22.05 (135,347) 7330 P.I.L.T. 38,639 35,803 25,392 27,396 7.89 26,036 7331 Reclass PILT to Transfer -Out (38,639) (35,803) (25,392) (27,396) 7.89 (26,036) 7810 Miscellaneous Expense 530 0 0 0 0.00 0 7900 Depreciation Expense 733,630 755,467 1,140,264 1,018,409 (10.69) 1,017,898 8103 Capital Equipment 0 0 160,600 0 (100.00) 0 8300 Debt Service Principal 147,012 98,008 98,004 98,008 0.00 98,008 Total Non -Personnel Costs: $ 1,290,402 $ 1,338,968 $ 1,765,864 $ 1,536,692 $ (12.98) $ 1,509,704 Total Expenditures $ 1,407,172 $ 1,440,516 $ 1,841,308 $ 1,633,151 $ (11.30) $ 1,607,109 0.04 1.93 0.32 0.00 0.46 2.97 0.98 0.00 0.00 (19.56) (33.33) 0.00 (12.41) 0.00 (46.94) 0.00 25.00 0.00 8.33 0.00 233.33 0.00 0.00 (5.53) 1.14 (18.91) 1.60 (18,91) (4.96) (4.96) 0.00 (0.05) O.Oo 0.00 $ (1.76) $ (1.59) r`i G9 m a n m N Q F+ W r` N O 1-► 00 ED C d M rD rt N O 1-4 00 3 Q IN O I� LD 0 cr Lei CD 2 n m N n 3 m 0. c CD CITY OF SEWARD S.M.I.C. ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out General Fund - to cover SMIC deficit 1,322,439 C102,567 General Fund: One-half of land rents and leases 89,873 89,973 Payments -in -Lieu -of -Tax 27,396 26,036 $322,439 $117,269 $102,567 $115,909 T/F-In from GP reduced $98:008 each year SMIC will utilize one-time Project Admm grant monies to make this pmnt in 2018 and 2019 This page was replaced with the previous page. CITY OF SEWARD S.M.1.C. ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 General Fund to cover SMIC deficit General Fund: One-half of land rents and leases Payments -in -Lieu -of -Tax 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out 420,447 200,575 89,873 89,873 27,396 26,036 $420,447 $117,269 $200,575 $115,909 73 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE ELECTRIC ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the city manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the 2018 budget includes a rate increase of 2.1% to all rate classes, representing the five-year average CPI, offset by an anticipated Chugach Electric Association rate decrease of 2.0%, and the 2019 budget includes a rate increase of 1.6% representing the five-year average CPI; and WHEREAS, the budget includes proposed increases to the Alaska SeaLife Center special electrical contract rate, which shall come before the Seward City Council for approval via separate resolution. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Electric Enterprise Fund budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. 74 ELECTRIC ENTERPRISE FUND Budgeted Statement of Revenues and Expenses And Change in Net Position. For Fiscal Years 20I8 and 20I9 20I6 2017 20I8 20I9 Actual * Budget Budget Budget Operating revenue Sales: Residential 3,262,167 3,466,452 3,277,059 3,321,034 Small General Service 1,711,617 I,9I0,004 I,693,794 1,717,202 Large General Service 4,550,18I 4,8I2,600 4,571,676 4,634,080 Harbor Power Sales 4I7,539 320,496 425,000 420,000 Industrial Sales/Special Contracts 993,3I2 I,259,584 1,295,475 1,405,I06 Street & Yard Lights 69,522 78,996 74,000 74,000 Miscellaneous 343,724 63,696 76,000 76,000 Total operating revenue II,3 8,0 2 $11,910,828 $11,413,004 $11,647,422 Operating expense: Before depreciation: Salaries 856,I65 1,I00,294 I,030,20I I,027,652 Work order charges (salaries) (121,632) (99,996) (60,000) (60,000) Employee benefits 1,101,592 773,360 779,722 80I,324 Purchased services 588,333 I,004,704 1,060,000 873,500 Power for resale 4,997,993 5,I00,012 5,177,700 5,258,944 Supplies & maintenance 369,84I 415,524 358,000 353,500 Work order charges (supplies) (82,479) (50,004) (30,000) (30,000) General & Administrative 97I,249 1,120,884 I,I85,293 I,190,906 Total operating expense: $8,681,062 $9,364;M $9,500,916I5,82 Operwng income before dep=iation 2,667,000 2,546,050 I,9I2,088 2,23I,596 Depreciation 1,446,722 I,777,236 1,571,868 I,55I,440 Earnings from operations $1,220,278 $768,8143 ,220 80,I5 Non -operating revenue (expense) Interest income 56,659 90,000 57,000 57,000 Interest expense (260,316) (194,323) (207,503) (202,303) Other revenue (expense) 37,468 Total non -operating revenues (expenses) (I66,I89) (I04,323) (I50,503) (I45,303) Earnings before contributions and transfers $I,054,089 $664,49I $I89,7I7 $534,853 Capital contributions and special items 0 0 0 0 Transfers (to)/from other funds (I234,780) (1,276,523) (I,228,I59) (1,238,513) Change in net position (I80,69I) (6I2,032) (I.038,442) (703,660) Beginning net position $28,799,383 $28,6I8,692 $28,006,660 $26,968,ZI8 Ending net position $23,618,692 $28,006,660 $26,968,218 $26,2.64,558 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $775,74I or 54%; (b) $I,029,996 or 7I%, ( c) $977,062 or 62%, (d) 964,315 or 62% NO CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2018 and 20I9 Beginning Cash Balance at I/I/I7 (*}: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depredation Net cash provided by operations Other sources (uses) of cash Loan repayment from General Fund Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2017 20I8 2019 Budget Budget Budget $553I,6I3 (612,032) (I,038,442) (703,660) I,777,236 $I,I65,204 1,571,868 I,55I,440 $533,426 $847,780 0 0 (a) 0 (a) (I50,000) (I60,000) (b) (I65,000) (c) (829,996) (645,000) (d) (555,000) (e) $185,208-$27I,574 $I27,780 $5,7I6,82I $5,445,247 $5,573,027 (a) From General Fund to recover payments made to subsidize SMIC enterprise fund Will postpone for 2 years. (b) $I60K represents EIectric generator bond (c) $I65K represents Electric generator bond (d)$645K represents Infrastructure $230K; Motor pool $270K; Work orders $90K; Equipment $55K. (e)$555K represents Infrastructure $I40K; Motor pool $270K; Work orders $90K; Equipment $55K. re City of Seward Electric Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget r w. Revenues 15000 5300 Residential 1,877,138 1,952,352 2,043,252 1,372,805 (32,81) 1,394,769 1.60 15000 5302 Residential fuel factor 857,581 818,728 911,196 1,409,509 54.69 1,423,604 1.00 15000 5303 Residential customer charge 475,214 491,087 512,004 494,745 (3.37) 502,661 1.60 15000 5310 SG Service 1,134,216 1,087,722 1,200,000 856,677 (28,61) 870,384 1.60 15000 5312 SG fuel factor 446.714 408,643 470,004 615,493 30.95 621,648 1.00 15000 5313 SG Customer Charge 209.579 215,252 240,000 221,624 (7.66) 225,170 1.60 150005320 LG Service 1,845,847 1,930,492 2,019,996 1,337,268 (33.80) 1,358,664 1.60 15000 6322 LG fuel factor 1,232,933 1,184,352 1,257,000 1,790,339 42,43 1,808,242 1.00 15000 5323 LG customer charge 42,505 44,673 45,600 45,081 (1.14) 45,802 1.60 160005324 LG demand charge 1,373,588 1,390,664 1,490,004 1,398,988 (6.11) 1,421,372 1.60 15000 5326 Alternate Energy (908) (btb) 0 0 0.00 0 0.00 15000 5340 Spec. Contract Energy 145.302 177,930 144,084 394,081 173.51 486,240 23.39 15000 5342 Special Contract fuel factor 501.710 402,817 640,440 489.083 (23.63) 493,974 1.00 15000 5343 Spec. Contract customer charge 963 988 1,008 1,038 2.98 1,064 2.50 15000 5345 Special Contract Demand 399,679 411,577 473,052 411,273 (13.06) 423,828 3.05 15000 5350 Harbor Fund Power Sales 259,612 308,946 226,500 315,000 39.07 310,000 (1.59) 15000 5352 Harbor power fuel factor 99,275 108,693 93,996 110,000 17.03 110,000 0.00 15000 5360 Street & Yard 67,840 65,660 72,996 70,000 (4.10) 70,000 0.00 15000 5362 Yard Light Fuel 5,137 3,862 6,000 4,000 (33.33) 4,000 0.00 15000 5801 Turn on Fees 17,121 19,776 15,696 20,000 27.42 20,000 0.00 15000 5802 Equipment Rental 14,300 19,660 18,000 20,000 11.11 20,000 0.00 15000 5803 Joint Pole Use 9,984 9,984 9,996 10,000 0.04 10,000 0.00 15000 5804 Work Order Revenue 30,883 36,159 20,004 20,000 (0.02) 20,000 0.00 15000 5805 Chugach Coop Divid. 224,801 251,370 0 0 0.00 0 0.00 15000 5890 Collection of Doubtful Accounts 5,699 1,400 0 1,000 0.00 1,000 0.00 15000 5899 Miscellaneous Revenue (32) 5,880 0 5,000 0.00 5,000 0.00 15000 5901 EF Investment Interest 76,949 6,074 20,004 7,000 (65.01) 7,000 0.00 15000 5905 EF Penalties and Interest 64,114 50,585 69,996 50,000 (28.57) 50,000 0.00 15000 5919 Contra PERS On -Behalf paid by SOA (143,207) (2,463) 0 0 0.00 0 0.00 15000 5920 PERS On -Behalf paid by SOA 195,217 39,731 0 0 0.00 0 0.00 15000 5931 Assessment Interest 0 0 0 0 0.00 0 0.00 15000 5940 Amort. of CIA - General 938,046 775,741 1,029,996 977,062 (5.14) 964,315 (1.30) 150005941 Amort.Bond Premium 8,366 13,834 1,140 13,834 1,113.51 13,834 0.00 15000 5990 Surplus Sales 0 200 0 0 0.00 0 0.00 Total Revenues $12,416,165 $12,231,764 $13,031,964 $12,460,900 $ (4.38) $12,682,571 $ 1.78 77 City of Seward Electric Enterprise Fund 20110019 Biennial Operating Budget Expenditure Line Item by Fund 2016 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Cho Budget % Ch® Personnel Costs: 6000 Salaries 734,651 761,684 1,031,210 960,439 (6.86) 960.771 0.03 6001Overtime 128,834 94,481 69,084 69,762 0.98 66,881 (4.13) 6002 Standby Time 130,626 93,334 92,436 91,451 (1.07) 96,353 5.36 6100 Medicare 22,215 19,048 17,484 17,091 (2.25) 17,239 0.87 6101 Unemployment Insurance 0 594 0 0 0.00 0 0.00 6102 Workers' Compensation 47,196 66,222 55,356 83,831 51.44 84,648 0.97 6200 Leave Time 74,667 80,079 113,508 90,065 (20.65) 103,236 14.62 6201 Retirement Benefits 442,078 572,776 193,728 184,003 (5.02) 182,954 (0.57) 6202 Health Insurance 210,350 249,539 277,904 285,306 2.66 288,695 1.19 6204 Meal Allowance 3,543 10,172 2,700 7,125 163.89 7,200 1.05 6205 Electric Union Benefits 26,952 9,828 20,244 20,850 2.99 21,000 0.72 Total Personnel Costs; $ 1,821,112 $ 1,957,767 $ 1,873,654 $ 1,809,923 $ (3.40) $ 1,828,976 $ 1.05 Non -Personnel Costs: 7001 Communications 16,969 17,068 24,996 21,500 (13.99) 21,500 0.00 7002 Postage and Freight 19,280 13,448 21,996 22,500 2.29 23,000 2.22 7003 Bank and Credit Card Fees 54,450 59,292 55,500 56,000 0.90 58,000 3.57 7004Insurance 62,617 59,109 65,004 62,000 (4.62) 65,000 4.84 7006 Legal 11,928 63,368 50,004 60,000 19.99 60,000 0.00 7007 Legal Settlement 0 852 0 0 0.00 0 0.00 7009 Contracted Services 167,309 172,918 607,684 590,000 (2.91) 438,000 (25.76) 7010 Engineering 5,535 13,835 26,004 30,000 15.37 30,000 0100 7011 Testing 1,847 1,755 0 1,500 0.00 500 (66.67) 7012 Other Special Services 13,886 21,792 15,000 15,000 0,00 15,000 0.00 7015 Utilities 92,545 124,586 89,508 160,500 79.31 121,500 (24.30) 7016 Heating Fuel 25,545 18,706 26,004 18,000 (30.78) 18,000 0.00 7017 Rents & Leases 25,296 21,605 23,004 23,000 (0.02) 23,000 0.00 7101 Chugach Power Purchases 2,049,134 2,165,628 2,000,004 2,211,106 10.56 2,246,484 1.60 7102 Power Fuel Costs 2,728,956 2,807,634 3,000,000 2,866,594 (4.45) 2,912,460 1.60 7103 Fuel for Generators 101,087 24,731 100,008 100,000 (0.01) 100.000 0.00 7210 Vehicle Supplies 4,041 33,301 3,000 10,000 233.33 10,000 0.00 7211 Gas & Lube 39,936 27,840 40,500 32,500 (19.76) 38,000 16.92 7212 Uniform Allowance 0 0 0 1,500 0.00 1,500 0.00 7213 Safety Equipment 0 4,358 5,004 6,000 19.90 6,000 0.00 7215 Operating Supplies 172,156 240,388 237,012 183,000 (22.79) 183,000 0.00 7216 Maintenance & Repair 42,040 22,757 105,012 90,000 (14.30) 90,000 0.00 7217 Small Tools & Equipment 6,931 41,198 24,996 35,000 40.02 25,000 (28.57) 7300 Advertising 1,320 593 6,000 6,000 0.00 6,000 0.00 7301 Subscriptions & Dues 53,822 46,071 82,008 85,000 3.65 85,600 0.71 7302 Travel & Subsistence 21,136 21,758 28,008 28,000 (0.03) 28,000 0.00 7303 Education & Training 10,133 5,024 28,008 28,000 (0.03) 28,000 0.00 7304 Equipment Rent 5,075 2,552 27,000 35,000 29.63 25,000 (28.57) 7307 GF Administrative Fee 868,658 888,535 909,864 938,293 3.12 953.306 1.60 7330 P,I.L.T. 898,136 902,861 953,004 913,040 (4.19) 931,794 2.05 7331 Reclass PI LT to Transfer -Out (898,136) (902,861) (953,004) (913,040) (4.19) 2,05 7805 Promotion 400 0 0 0 0.00 0 0.00 7808 Bad Debt Expense 22,134 3,686 30,000 30,000 0.00 30,000 0.00 7810 Miscellaneous Expense 10,554 3,030 9,996 35,000 250.14 35,000 0.00 7900 Depreciation Expense 1,724,295 1,446,721 1,777,236 1,571,868 (11.56) 1,551,440 (1.30) 8010 Utility Deposit Interest 1,190 1,232 1,200 1,200 0.00 1,200 0.00 8011 Bonding Expense 2,701 73,458 0 0 0.00 0 0.00 8012 Debt Service Interest Expense 271,699 185,626 193.123 185,400 (4,00) 180,200 (2.80) 8014 Amortization of Bond Issue Costs 4r904 0 0 20,903 0.00 20,903 0.00 8101Infrastructure 0 0 440,004 210,000 (52.27) 140,000 (33.33) 8102 Buildings 0 0 0 20,000 0.00 0 (100.00) 8103 Capital Equipment 0 0 64,992 55,000 (15,37) 55,000 0.00 8104 Motor Pool Rent 175,000 291,600 174,996 270,000 54.29 270,000 0.00 8105 Improvements other than Buildings 0 0 0 0 0.00 0 0.00 78 City of Seward Electric Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line Item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Cho 8200 Work Order Sal/Benefit credits (100,577) (121,632) (99,996) (60,000) (40.00) (60,000) 0.00 8201 Work Order Operating Supply credits (110,620) (82,479) (50,004) (30,000) (40.00) (30,000) 0,00 8300 Debt Service Principal 400,000 240,000 150,000 160,000 6.67 165,000 3.13 Total Non -Personnel Costs: $ 8,993,312 _8,961,944 $ 10�292,675 _ $ 10,185,364 $ (1.04) $ 9,970,593 $ 2,11 Total Expenditures $ 10,814,424 $ 10,919,701 $ 12,166,329 $ 11,995,287 $ (1.41) $ 11,799,569 $ (1.63) 79 m O rn NO 3 3 D O Ln 00 O Ln 00 3 O O p m N nr r+ d rD 1' ff a 9! m In -o N H Ln CU Ln N p (D fD @ Q r � O n r rrDD 3 O CD O n - N O Ln �"•} rD w11 p Gl Q) 0 LI Q cort Ln rD O r-F m rn = v CD 7 Ln O o d C Q N W m Go O O C a O_ Vi W 00 l!7 r rD = _ 00 m go ID O V(D O V y Ln O V rr ate' cu 2 rD m 3 C'1 a1 r�D O 6 (D N Q CL M d 7• N O I� 00 f to `+ A o o=� F+� w rn 4�- m O O 00 00 IO O 00 �1 o 4�- w o L Lri'D a O O — O O O o VC)" F-� tD N � fD Q N r-r � O O W W rD ;n `a 3 N N rb to � zi — O O I--W A n". A O wIfl — W IO N 4- ID O 00 O h.) W %D O f� a� Y N I-� A N d w V7 V W � `01 ID 4�- rn tp m m o m t--I yl `AND 0 o rnFU"+0 Lnrn m � o In In O N 00 A O O NO O OV N NJ O i O IO N IO NJ3 O O w w 00 00 N O H' 00 rn �+ r Q rn C3 C� O � n �D v Z o a m Ln LA CD 2 cn > cs rn p (6 -n N C n Z (D m a E. CITY OF SEWARD ELECTRIC ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 TRANSFERS FROM OTHER FUNDS: General Fund - SMIC deficit loan repayment (a) General Fund for ASLC Utility Bill TRANSFERS TO OTHER FUNDS: General Fund: Electric system permit fee Federal and state lobbying Payments -in -Lieu -of -Tax 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out $25,200 $33,600 $300,000 $300,000 40,319 40,319 913,040 931,794 $25,200 $1,253,359 $33,600 $1,272,113 (a) Two-year moratorium on repayment of this loan due to General Fund fiscal gap. 81 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WATER ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the water enterprise fund has begun repaying debt on a major Third Avenue water main loan, necessitating rate increases to cover the cost of debt service and other operational needs, with rates slated to rise 2.1% in 2018 (five-year average CPI) and 1.6% (five- year average CPI) in 2019. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Water Enterprise Fund budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor 82 WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2018 and 20I9 20I6 2017 2018 20I9 Actual Budget Budget Budget Operating revenue: Residential 481,202 453,600 477,719 476,492 Small General Service 131,223 I27,656 I30,337 132,422 Large General Service 229,373 215,604 220,I32 223,654 SMIC Sales 47,066 59,208 60,45I 6I,4I9 Special Contract Sales 245,585 278,700 284,553 289,I06 Miscellaneous 64,564 90,996 I40,4I2 I44,393 Charges for Services - Ship Water 93,877 82,500 84,233 105,580 Total operating revenue: $1,292,890 $1,308,264 $1,397,837 $1,433,066 Operating expense before depreciation: Salaries & Benefits 419,349 435,832 367,166 370,259 Purchased services 247,002 396,0I2 384,300 385,500 Supplies & Maintenance 44,726 97200 90,500 89,500 General & Administrative 254,288 279,972 284,549 288,69I Total operating expense: $965,365 $1,209,016I,I 3,9 0 Operating inc= before depreciation 327,525 991248 271,322 299,I I6 Depreciation 200,323 I86,996 392,I99 392,I99 Operating income (loss) $127,202 187,748 93,083 Non -operating revenues (expenses) Interest income 6,643 7,008 7,I55 7,270 Other revenue 8,972 0 0 0 Interest expense-24,098-23,700-2I,697-I9,669 Total non operating revenues (expenses) - - - I Z - 2 Earnings before transfers and contributions Transfers Out Transfers In Capital contributions and special items Change in net position. Beginning net position Ending net position $118,719 -$104,440 -$I35,4I9 -$I05,482 -600,748 -113,40I -II6,633 -II4,542 98,0I0 0 0 0 0 0 0 0 -$384,019 -$2I7,841 -$252,052 -$220,024 $10,492,561 $I0,I08,542 $9,890,701 $9,638,649 $10,108,542 $9,890,70I $9,638,649 $9,4I8,625 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $24,402 or I (b) $22,224 or I I%, (c) $I86,036 or 47%; (d) $209,090 or 53% 83 CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2018 and 2019 Beginning cash balance at 1/1/15: * Cash is provided by (used for): Change in net position Add expense items not affecting cash: Depreciation Net cash provided by (used for) operations Other sources (uses) of cash Debt principal payments Capital outlay Net increase (decrease) in cash Estimated ending cash balance 2017 2018 2019 Budget Budget Budget $ I,I70,000 (217,841) (252,052) (220,024) I86,996 392,I99 (30,845) I40,I47 392,199 I72,175 (I33,152) (135,I47) (167,175) (5,000) (5,000) (163,997) $ I,006,003 $ I,006,003 $I,006,003 (m) Ties to CAFR and includes only Water Enterprise Fund, excludes related capital projects. Notes: Water Fund is not able to transfer funds to M W in 20I6 or 20I7 due to new 3rd Ave. Water Line debt payments. 84 City of Seward Water Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Chg Revenues 17000 5300 Residential 17000 5310 SG Service 17000 5320 LG Service 17000 5330 SMIC Sales 17000 N0 Spec. Contracts 17000 5801 Turn on Fees 17000 5804 Work Order Revenue 17000 5806 Ship Water 17000 5807 Hydrant Rentals 17000 5899 Miscellaneous Revenue 17000 5901 EF Investment Interest 17000 5905 EF Penalties and Interest 17000 5919 Contra PIERS On -behalf paid by SOA 17000 5920 PIERS On -behalf paid by SOA 17000 5940 Amort. of CIA - General Total Revenues 455,795 481,202 453,600 477,719 5.32 476,492 (0.26) 132,772 131,223 127,656 130,337 2.10 132,422 1.60 210.460 229,373 215,604 220,132 2.10 223,654 1.60 49,367 47,066 59,208 60,451 2.10 61,419 1.60 255,801 245,585 278,700 284,553 2.10 289,106 1.60 8,497 11,182 9,996 10,206 2.10 10,369 1.60 1,500 0 0 0 0.00 0 0.00 107,254 93,877 82,500 84,233 2.10 105,680 25.34 55,799 55,572 71,004 120,000 69.00 123,655 3.05 6,741 (2,190) 9,996 10,206 2.10 10,369 1.60 18,384 2,393 5,004 5,109 2.10 5,191 1.61 10,532 4,250 2,004 2,046 2.10 2,079 1.61 (34,315) (593) 0 0 0.00 0 0.00 46,777 9,565 0 0 0.00 0 0.00 24,472 24,402 22,224 186,036 737.10 209.090 12.39 $ 1,349,836 $ 1,332,907 $ 1,337,496 $ 1,591,028 $ 18.96 $ 1,649,426 $ 3.67 85 City of Seward Water Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line Item by Fund 2015 1016 2u17 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Chc Personnel Costs: 6000 Salaries 176,034 160,656 223,616 183,656 (17,91) 181,616 (1.06) 6001Overtime 23,137 8,440 4,608 4,192 (9.03) 4r226 0.81 6002 Standby Time 11,394 8,515 11,076 9,754 (11.94) 9r862 1.11 6100 Medicare 2,922 2,937 3,648 3,428 (6.03) 3,387 (1.20) 6102 Workers' Compensation 7,639 7,781 9,240 12,191 31.94 12,141 (0,41) 6200 Leave Time 33,877 11,496 23,496 18,745 (20.22) 20,420 8.94 6201 Retirement Benefits 113,855 137,889 61,152 43,874 (28.25) 44,470 1.36 6202 Health Insurance 69,796 81,174 98,504 91,426 (7.19) 94,137 2.97 6203 In Lieu of FICA 443 461 492 0 10[ 0.00) 0 0.00 Total Personnel Costs: $ 439,097 $ 419,349 $ 435,832 $ 367,166 $ (15.76) $ 370,259 $ 0.84 Non -Personnel Costs: 7000 Audit 132 0 0 0 0.00 0 0.00 7001 Communications 10,829 9,208 12,000 11,000 (8.33) 12,000 9.09 7002 Postage and Freight 2,680 2,443 6,504 6,500 (0.06) 6,500 0.00 7003 Bank and Credit Card Fees 6,251 6,782 6,000 6,000 0.00 6,000 0.00 7004Insurance 11,346 12,150 9,996 10,800 8.04 11,000 1.85 7006 Legal 0 0 6,000 5,000 (16.67) 5,000 0.00 7009 Contracted Services 47,130 22,824 80,004 75,000 (6.25) 75,000 0.00 7011 Testing 8,085 4,796 11,608 11,000 (4.41) 11,000 0.00 7015 Utilities 177,963 185,732 264,000 259,000 (1.89) 259,000 0.00 7016 Heating Fuel 1,199 3,067 0 0 0.00 0 0.00 7210 Vehicle Supplies 0 1,361 0 0 0.00 0 0.00 7211 Gas & Lube 14,678 4,844 10,500 10,500 0.00 10,500 0.00 7213 Safety Equipment 2,075 2,052 3,000 3,000 0.00 3,000 0.00 7215 Operating Supplies 18,212 23,869 48,504 44,500 (8.25) 44,500 0.00 7216 Maintenance & Repair 8,043 6,367 28,500 26,000 (8,77) 25,000 (3.85) 7217 Small Tools & Equipment 7,429 6,234 6,696 6,600 (2,93) 6,500 0.00 7300Advertising 79 0 1,500 1,000 (33,33) 1,000 0.00 7301 Subscriptions & Dues 1,937 880 1,752 1,700 (2,97) 1,700 0.00 7302 Travel & Subsistence 752 3,611 5,604 5,600 (0.07) 5,600 0.00 7303 Education & Training 105 2,507 5,604 5,600 (0,07) 6,600 0.00 7304 Equipment Rent 12,150 1,350 9,996 8,000 (19.97) 8,000 0.00 7307 GFAdministrative Fee 239,611 245,122 251,004 258,849 3.13 262,991 1.60 7330 P.I.L.T. 106,165 .103,606 108,660 110,660 1.84 108,569 (1,89) 7331 Reclass PI LT to Transfer -Out (103,606) 1.84 (108,569) (1.89) 7808 Bad Debt Expense 1,768 715 2,004 2,000 (0,20) 2,000 0.00 7810 Miscellaneous Expense 247 103 2,508 1,800 (28,23) 1,800 0,00 7900 Depreciation Expense 199,645 200,323 186,996 392,199 109.74 392,199 0.00 8012 Debt Service Interest Expense 26,826 24,098 23,700 21,697 (8.45) 19,669 (9.35) 8103 Capital Equipment 0 0 0 0 0.00 0 0.00 8104 Motor Pool Rent 4,500 0 0 5,000 0.00 6,000 0.00 8300 Debt Service Principal 129,558 _ 131,182 133,152 135,147 1.50 137,175 1.50 Total Non -Personnel Costs: $ 932,120 $ 901,620 $ 1,117,032 $ 1,313,392 $ 17,58 $ 1,317,734 $ 0.33 Total Expenditures $ 1,371,217 $ 1,320,969 $ 1,552,864 $ 1,680,558 $ 8.22 $ 1,687,993 $ 0.44 M1 v n O N� DJ rt O 7 rD 0 CD- x m CL rD 0- 0- En W 00 LM S CD m r=F 3 n m CD m rt O 6 fD N Q Q rD Q N O N Oo 0 fD N n n� O 7 e-F !D y rt �1 r-F 1-3 J D �g N O Y 00 2. m X. c v n Z s v ro a c rD General Fund: Federal and state lobbying Payments -in -Lieu -of -Tax CITY OF SEWARD WATER ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 Transfers - In Out $0 Transfers- $5,973 110,660 2019 Transfers- Transfers - In Out $5,973 108,569 $116,633 $0 $114,542 88 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE WASTEWATER ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, recent sewer lagoon failures have necessitated incurring additional debt to conduct major repairs; and WHEREAS, the 2018 budget includes a rate increase of 2.1% representing the five-year average CPI and the 2019 budget includes a rate increase of 1.6% representing the five-year average CPI. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Wastewater Enterprise Fund budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor 89 WASTEWATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Change in Net Position For Fiscal Year 2018 and 20I9 Operating revenues: Residential Small General Service Large General Service SMIC Sales Miscellaneous Total operating revenues: Operating expenses before depreciation: - salaries & Benefits Purchased services Supplies & Maintenance General & Administrative Total Operating Expenses: Operating income before depredation Depreciation Operating Income (Loss) Non -operating revenues (expenses) Interest income Interest expense Other non -operating revenue Total non -operating revenues (expenses) Income (loss) before operating transfers Capital contributions and special item Net transfers In (Out) Change in net position Beginning net position Ending net position 20I6 20I7 2018 2019 Actual * Budget Budget Budget 637,860 620,004 633,024 643,152 194,606 200,004 204204 207,47I 279,178 288,996 295,065 299,786 35,895 38,400 39,206 39,834 4,224 2,496 2,548 2,589 $1,15I,763 $I,I49,900 $I,I74,047 $1,192,832 342,653 329,540 267,433 269,830 304,837 404,448 389,700 394,704 35,598 70,896 6I,700 61,700 152,719 186,552 18I, I77 I83,706 $835,807 $99I,436 $900,010 $909,940 3I5,9S6 367,544 I58,464 205,920 274,037 359,306 282,892 357,I84 ($5I,588) ($47,456) ($85,269) ($74,292) 2,997 3,504 3,578 3,635 -5,900 -16,458 -17,744 -I6,878 6,861 0 0 0 $3,958 ($I2,954) ($I4,I66) ($I3,243) ($47,630) ($60,4I0) ($99,435) ($87,535) 0 0 0 0 86,114) (85,965) (85,897) (87,400) ($I33,744) ($I46,375) ($I85,332) ($174,935) $6,990,776 $6,857,032 $6,710,657 $6,52S,325 $6,857,032 * $6,7I0,657 $6,525,325 $6,350,390 * Ties to annual Comprehensive Annual Financial Report Of total depreciation expense, the following amounts were attributable to capital assets funded with capital contributions: (a) $4II,522 or 1I2%; (b) $264,000 orI28%; (c) $398,445 of II0%; (d) $398,445 or III% OIL CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2016 and 2017 Beginning cash balance at I/1/17: Cash is provided by (used for): Change in net position, Add expense items not affecting cash Depreciation Net cash provided by (used for) operations Other uses of cash Debt principal payments Capital outlay Net increase (decrease) in cash 20I7 2018 20I9 Budget Budget Budget $983,424 (I46,375) (I85,332) (174,935) 205,920 359,306 357,I84 $59,545 $I73,974 $I82,249 (I27,038) (57,734) (a) (58,599) (b) 0 (5,000) (c) (5,000) (d) -$67,493 $111,240 Estimated ending cash balance $915,931 $1,027,17I (') Ties to CAFR and includes only Wastewater Enterprise Fund; excludes related capital projects. See below. (a) Lowell Point and SMIC Sewer Lagoon loans (b) Lowell Point and SMIC Sewer Lagoon loans (c) Motor Pool contribution. No MRRF contribution in 2018 or 2019. (d) Motor Pool contribution, No MRRF contribution in 20I8 or 2019. $ I I8,650 $I,I45,821 011I City of Seward Wastewater Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Ch Revenues 180005300 Residential 604,406 637,860 620,004 633,024 2.10 643,152 1.60 18000 5310 SG Service 191,365 194,606 200,004 204,204 2.10 207,471 1.60 18000 5320 LG Service 260,495 279,178 288,996 295,065 2.10 299,786 1.60 18000 5330 SMIC Sales 36,304 35,895 38,400 39,206 2.10 39,834 1.60 18000 5804 Work Order Revenue 0 0 0 0 0.00 0 0.00 18000 5809 Water/Seward Misc, Service 3,482 4,223 2,496 2,548 2.08 2,589 1.61 18000 5890 Collection of Doubtful Accounts 239 0 0 0 0.00 0 0.00 18000 5899 Miscellaneous Revenue 0 0 0 0.00 0 0.00 180005901 EF Investment Interest (10,665) 1,813 2,004 2,046 2.10 2,079 1.61 180005905 EF Penalties and Interest 1,701 1,184 1,500 1,532 2.13 1,556 1.57 1 B000 5919 Contra PERS On -behalf paid by SOA (30,232) (453) 0 0 0.00 0 0.00 18000 5920 PERS On -behalf paid by SOA 41,212 7,314 0 0 0.00 0 0.00 18000 5921 Federal Grant Revenue 0 0 0 0 0.00 0 0.00 18000 5940 Amort. of CIA - General 164,613 411,622 264,000 398,445 50.93 398,445 0.00 Total Revenues $ 1,263,019 $ 1,573,143 $ 1,417,404 $ 1,576,070 $ 11.19 $ 1,594,912 $ 1.20 ON City of Seward Wastewater Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Cha Budget % Chg Personnel Costs: 6000 Salaries 155,091 126,729 169,652 138,833 (18.17) 138,423 (0,30) 6001Overtime 17,535 6,466 3,166 3,170 0.06 3,170 0.00 6002 Standby Time 6,517 7,231 6,492 6,492 0.00 6,492 0.00 6100 Medicare 2,387 2,076 2,736 2,738 0.07 2,696 (1.53) 6102 Workers' Compensation 6,841 17,233 9,240 8,799 (4.77) 8,749 (0.57) 6200 Leave Time 28,770 18,771 16,956 18,272 7.76 19,091 4.48 6201 Retirement Benefits 104,076 105.440 22,044 33,416 51.59 33,844 1.28 6202 Health Insurance 59,473 58,246 98,760 55,713 (43.59) 57,365 2.97 6203 In Lieu of FICA 443 461 492 0 10{ 0.00) 0.00 Total Personnel Costs: $ 380,133 $ 342,653 $ 329,540 $ 267,433 $ (18.85) $ 269,830 $ 0.90 Non -Personnel Costs: 7001 Communications 6,088 6,529 8,496 8,300 (2.31) 8,300 0.00 7002 Postage and Freight 3,023 2,359 5,244 4,700 (10.37) 4,700 0.00 7003 Bank and Credit Card Fees 7,974 8,797 5,700 8,000 40.35 8,000 0.00 7004Insurance 6,919 6,617 7,500 8,000 6.67 8,004 0.05 7006 Legal 0 1,680 15,000 12,000 (20.00) 12,000 0.00 7007 Legal Settlement 20,000 0 0 0 0.00 0 0.00 7009 Contracted Services 25,806 73,021 115,008 105,000 (8.70) 105,000 0.00 7011 Testing 24,804 37,819 25,600 27,000 5.88 27,000 0.00 7015 Utilities 164,140 165,585 217,992 213,000 (2.29) 218,000 2.35 7016 Heating Fuel 2,537 2,396 3,504 3,500 (0.11) 3,500 0.00 7017 Rents & Leases 77 33 504 200 (60.32) 200 0.00 7210 Vehicle Supplies 0 1,784 0 0 0.00 0 0.00 7211 Gas & Luba 16,976 6,341 10,896 9,700 (10.98) 9,700 0.00 7213 Safety Equipment 1,209 1,162 1,500 1,500 0.00 1,500 0.00 7215 Operating Supplies 22,833 11,996 19,500 17,000 (12.82) 17,000 0.00 7216 Maintenance & Repair 17,527 10,579 34,500 29,500 (14.49) 29,500 0.00 7217 Small Tools & Equipment 6,098 3,737 4,500 4,000 (11.11) 4,000 0.00 7300 Advertising 0 0 504 400 (20.63) 400 0.00 7301 Subscriptions & Dues 5,240 432 2,760 4,500 63.04 4,500 0.00 7302 Travel & Subsistence 3,969 225 18,000 5,200 (71,11) 5,200 0.00 7303 Education & Training 1,074 439 3,000 3,800 26.67 3,800 0.00 7304 Equipment Rent 12,150 1,350 6,000 6,000 0.00 6,000 0.00 7306 In -Kind Expenses (19,189) 0 0 0 0.00 0 0.00 7307 GF Administrative Fee 146,328 149,694 153,288 158,077 3.12 160,606 1.60 7330 P.I.L.T. 87,703 92,141 91,992 93,924 2.10 95,427 1.60 7331 Reclass PILT to Transfer -Out (87,703) (92,141) (91,992) (93,924) 2.10 (95,427) 1.60 7808 Bad Debt Expense 2,015 486 2,004 2,000 (0,20) 2,000 0.00 7810 Miscellaneous Expense 100 92 996 1,200 20.48 1,200 0.00 7900 Depreciation Expense 235,467 367,544 205,920 359,306 74.49 357,184 (0,59) 8012 Debt Service Interest Expense 0 5,900 16,458 17,744 7.81 16,878 (4,88) 8103 Capital Equipment 0 0 0 0 0.00 0 0.00 8104 Motor Pool Rent 4,500 0 0 5,000 0.00 5,000 0.00 8300 Debt Service Principal 0 58,986 127,038 57,733 54.55 58,599 1.50 Total Non -Personnel Costs: $ 717,665 $ 925,583 $ 1,011,312 $ 1,072,360 $ 6.04 $ 1.077,771 $ 0.50 Total Expenditures $ 1,097,798 $ 1,268,236 $ 1,340,852 $ 1,339,793 $ (0.08) $ 1,347,601 $ 0.58 93 o � � m - n m 3 C C Q 3 n NO m C F4 h V to n lu m fD m W 3 = S m C1 N C m o_ m m r•r m m =r- -c Q m (D m m m C f�l O_ cr m ,< M _ C Ov C 01 kD n � o LD O 0 � � O O @ Q m -o m � � 4 O m o 00 m :3 o m rD r n O3 c c m d m CL n -h O. 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Sewer Lagoon loan (a) Net -ransfers: CITY OF SEWARD WASTEWATER ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out 14,000 $5,973 93,924 0 14,000 $5,973 95,427 0 $14,000 $99,897 $14,000 $101,400 ($85,897) ($87,400) (a) In the future, consider forgiveness of $1,219,150 in remaining debt. Original debt of $1,603,350 borrowed from General Fund to repair LP Lagoon in 1990, 0161 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the annual permit fee for a vehicle with trailer is hereby doubled from the current rate of $100 to $200, effective after January 1, 2018. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Parking Enterprise Fund budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13rh day of November, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor 4z. PARKING ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Change in Net Position For 2018 and 2019 Operating revenue - parking fees Operating expense: Salaries & Benefits Purchased Services Supplies and Maintenance General and Administrative Total operating expense: Operating income before depreciation Depreciation Operating income (ooss) Non -operating revenues (expense) Interest Income and other Total non -operating revenue(expense) Transfers to other funds Change in net position Beginning net position Ending net position 2016 2017 20IB 2019 Actual Budget Budget Budget $328,348 $310,116 $3I2,650 $32I,650 134,589 I4I,096 I43,88I 150,937 25,227 30,264 30,200 30,600 36,769 27,300 3I,750 32,900 10,603 20,880 27,721 25,900 $207,I88 $2I9,540 $233,552 $240,337 121,160 24,477 90,576 24,000 79,098 18,893 81,313 11,682 $96,683 $66,576 $60,205 $69,63I 970 6,996 7,000 7,000 $970 $6,996 $7,000 $7,000 -$26,268 -$22,600 -$25,012 -$25,732 $7I,385 $50,972 $42,193 $50,899 $936,029 $1,007,414 $I,058,386 $I,I00,579 $I,007,414 * $1,058,386 $1,100,579 $I,I5I,478 Ties to annual Comprehensive Annual Financial Report 97 CITY OF SEWARD PARKING ENTERPRISE FUND Budgeted Statement of Cash Flow For 2018 and 20I9 Beginning Cash Balance at 1/1/17 *: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other uses of cash, Capital outlay (a) Net increase (decrease) in cash Estimated ending cash balance 2017 2018 2019 Budget Budget Budget $917,751 $50,972 $42,193 $50,899 24,000 18,893 11,682 $74,972 $61,086 $62,581 $0 (a) ($I05,000) (b) ($23,000) (c) $74,972-$43,914 $39,581 $992,723 $948,809 $988,390 (*) Ties to Comprehensive Annual Financial Report (a) No motor pool contribution or equipment. (b) $I05K = $I7K small truck; $I0K pay station; $65K Toolkat; $I3K motor pool contribution. (c) $23K = $I0K pay station; $I3K motor pool contribution. 98 City of Seward Parking Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Budget Budget % Chg Budget % Ch Revenues 13000 5200 S. Harbor Lot 128,200 131,032 126,000 125,000 (0.79) 128,000 2.40 13000 5201 N. Harbor Lot 63,218 69,764 62,004 62,000 (0.01) 67,000 8.06 13000 5202 N.E. Ramp Lot 49,262 44,826 60,004 45,000 (10.01) 45,000 0.00 13000 5204 S. Harbor Uplands Lot 27,424 24,014 27,000 25,000 (7.41) 25,000 0.00 13000 5205 Slip Holder Parking Passes 25,071 25,507 23,004 24,000 4.33 25,000 4.17 13000 5206 Employee Passes 9,011 10,047 9,000 9,000 0.00 9,000 0.00 13000 5207 Miscellaneous Parking Fees 47 963 0 0 0.00 0 0.00 13000 5208 S.W. Harbor Lot 0 0 0 0 0.00 0 0.00 13000 5209 Company Vehicle Pass 327 327 0 0 0.00 0 0.00 13000 5210 Vehicle w/ Trailer 13,738 13,278 12,000 20,000 66.67 20,000 0,00 13000 5211 Visitor Parking Permits 654 1,304 600 650 8.33 650 0,00 13000 5212 Fines - Parking Tickets 601 5,665 504 2,000 296.83 2,000 0.00 13000 5899 Miscellaneous Revenue 669 1,621 0 0 0.00 0 0.00 13000 5901 EF Investment Interest 7,815 970 6, 96„ 96 7,000 0,06 _ 7,000 0.00 Total Revenues $ 326,037 $ 329,318 $ 317,112 $ 319,650 $ 0.80 $ 328,650 $ 2,82 OR City of Seward Parking Enterprise Fund 201812019 Biennial Operating Budget Expenditure Line Item by Fund F. '. ;- _. 2019 2018-19 Actual Actual Budget Budget % Gha Personnel Costs: 6000 Salaries 68,424 83,769 121,596 118,977 7 (2.15) 118,977 0.00 60010vertime 1,131 9,959 3,504 ;,i�?Er 3.45 4,000 10.34 6100 Medicare 4,137 5,696 4,296 0, q1t 87.36 7,976 (0.91) 6101 Unemployment Insurance 308 2,824 0 `,50L 0.00 2,000 33.33 6102 Workers' Compensation 5,890 12,329 2,700 t,zk T (54A9) 7,800 530.56 6200 Leave Time 0 2,500 2,364 i (100.00) 0 0,00 6201 Retirement Benefits 4,266 4,788 1,092 4,779 337.64 4,300 (10.02) 6202 Health Insurance 4,735 12,824 5,544 5,714 3.07 6,884 2,98 Total Personnel Costs: $ 88,891 $ 134,589 $ 141,096 $ 143,881 $ 1.97 $ 150,937 $ 4.90 Non -Personnel Costs: 7001 Communications 1,878 2,606 6,504 3,200 (50.80) 3,400 6.25 7002 Postage and Freight 38 203 756 1,000 32.28 1,000 0.00 7003 Bank and Credit Card Fees 8,605 7,791 8,496 8,500 0.05 8,700 2.35 7004Insurance 2,697 2,444 4,404 2.500 (43.23) 2,500 0.00 7009 Contracted Services 1,045 5,215 0 4.sm 0.00 4,500 0.00 7011 Testing 374 508 0 5110 0.00 500 0.00 7012 Other Special Services 0 5,521 9,504 920 (5,30) 9,000 0.00 7015 Utilities 417 939 600 1.000 66.67 1,000 0.00 7210 Vehicle Supplies 0 188 0 4,1D00 0.00 4,000 0.00 7211 Gas & Lube 673 454 1,404 two 6,84 1,500 0.00 7212 Uniform Allowance 864 2,303 396 1 152.53 1,200 20.00 7213 Safety Equipment 304 1,879 0 "A, 0.00 1,200 20.00 7214 Janitorial Supplies 0 0 0 250 0.00 260 0.00 7215 Operating Supplies 8,765 24,958 9,000 9,000 0.00 9,250 2.78 7216 Maintenance & Repair 10,054 5,536 15,000 10,00 (33.33) 10,500 5.00 7217 Small Tools & Equipment 1,819 1,451 1,600 5.,DJIe 233.33 5,000 0.00 7300Advertising 412 145 996 1,000 0.40 1,000 0.00 7301 Subscriptions & Dues 395 9 7,500 7,500 0.00 7,500 0.00 7302 Travel & Subsistence 0 250 252 3,500 1,288.89 1,500 (57.14) 7303 Education & Training 0 0 996 2,000 100.80 1,600 (25.00) 7304 Equipment Rent 4,653 0 252 2.5(0 892.06 3,000 20.00 7307 GF Administrative Fee 10,391 10,188 10,884 1', : 3.10 11,400 1.60 7330P.I.L.T. 26,377 26,268 24,804 25,02 0.84 25,732 2.88 7331 Reclass PILT to Transfer -Out (26,377) (26,268) (24,804) (25,012) 0.84 (25,732) 2.88 7810 Miscellaneous Expense 10 11 0 ^ 0.00 0 0.00 7900 Depreciation Expense 24,477 24,477 24,000 18,893 (21.28) 11,682 (38.17) 8103 Capital Equipment 0 0 0 92,000 0.00 10,000 (89.13) 8104 Motor Pool Rent 13,000 0 0 13,000 0.00 _ 13,000 0.00 Total Non -Personnel Costs: $ 90,871 $ 97,076 $ 102,444 $ 213,564 $ 108.47 $ 124,082 $ (41.90) Total Expenditures $ 179,762 $ 231,665 $ _ 243,540 $ 357,445 $ 46.77 $ 275,019 $ (23.06) 111U1 Federal and state lobbying Payments -in -Lieu -of -Tax CITY OF SEWARD PARKING ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 Transfers- Transfers - In Out 0 25,012 $0 $25,012 2019 Transfers- Transfers - In Out 9 25,732 $0 $25,732 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE HEALTHCARE ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the 2018 and 2019 budgets include $500,000 for hospital capital contributions necessary to replace major assets at the hospital and Seward Mountain Haven, with an additional $200,000 set aside in 2018 and $300,000 set aside in 2019 for the purpose of future facility expansion, to be made available to the Seward Community Health Center for operational and/or capital needs as a first priority; and WHEREAS, the 2018 and 2019 budgets include $300,000 in 2018 and $200,000 in 2019 for Seward Community Health Center operating needs, with any unspent funds accruing to a newly established health facility expansion account to address the need for expansion for both the clinic and hospital. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Healthcare Enterprise Fund biennial budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. WIN HEALTHCARE ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Net Position For 2018 and 2019 Revenues: Operating Expenses: Hospital contributions for capital needs (a) Health Facility Expansion (b) Comnnutity Health Center (c) Depreciation Total operating expenses Non -operating revenues (expense) Investment earnings Debt service interest (d) 2016 2017 2018 2019 Actual * Budget Budget Budget $0 $0 $0 155,889 500,000 200,000 500,000 261,379 0 400,000 300,000 326,095 203,953 201,058 $1,181,994 $1,065,332 $1,001,058 849 (39,481) 0 0 (39,48I) (36,379) Capital equipment and other Total non -operating revenue (expense) ($38,632) ($39,48I) ($36,379) Earnings (loss) before transfers Operating transfers from other funds (e) Operating transfers to other funds (f) Change in net position ($1,220,616) ($1,104,813) ($1,037,437) 1,239,672 I, I50,000 I,250,000 $0 500,000 0 200,000 I6I,293 $861,293 0 (33,113) ($33,I I3) ($894,406) 1,262,500 0 0 (I,I92,898) (463,924) $I9,056 $45,187 ($980,335) ($95,830) (a) Providence Seward hospital, ER, long-term care facility capital budget (b) Funding assigned to health facility expansion; classified as a transfer -out starting 20I8. Bond reserve is deemed higher priority than facility expansion. (c) Seward Community Health Center operating budget request. In addition, $200K in 20I8 and $300K in 2019 can be accessed for operations instead of health facility expansion if operations fall short, upon request of CHC Board and approval of Seward City Council. (d) Represents inter -fund loan payable to Motor Pool for Seward General Hospital pension loan. Balance at I/I/I8 is $692,929. (e) Represents one -quarter of all City sales tax equal to I% sales tax (the City's total sales tax rate is 4%). (0 See Schedule of Interfund Transfers. Health facilities expansion, $200K - 2018, $300K - 20I9. SMH bond reserves, $992,898 - 20I8; $ I63,924 - 2019. * Does not tie to CAFR since City budgets Hospital and LTC separately, and does not budget for PSMCC operations. The CAFR aggregates the City's hospital enterprise fund, LTC enterprise fiord, and PSMCC financial statements into one fund, since PSMCC operational surpluses or deficits accrue to taxpayers. fUBI CITY OF SEWARD HEALTHCARE ENTERPRISE FUND Budgeted Statement of Cash Flow For 2018 and 2019 Beginning Cash Balance at 111/17: Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation Net cash provided by operations Other sources (Uses) of cash Debt principal (a) Net increase (decrease) in cash Estimated ending cash balance 2017 Budget $651,430 45.1 R7 203,953 249,140 2018 2019 Budget Budget (980,335) (95,830) 201,058 161,293 (779,277) 65,463 ($59,095) ($62398) ($65,463) 190,045 (841,475) 0 $841,475 $0 $0 (a) Reflects retirement debt related to former employees of Seward General Hospital which was owned by the City. Public Employees' Retirement System (PERS) debt was paid by the General Fund until 20I3 when bonds issued to construct the new hospital matured. Since that time, sales tax reserved for healthcare purposes became the new source of repayment of SGH PERS debt This debt is carried as a liability on the books of the Hospital Enterprise Fund and reflects an internal loan to the Motor Pool Internal Service Fund which provided the cash to pay off the SGH PERS debt with the State of Alaska. O to O v. °1 m 0 m D T O W O O O UZ N to Cl) Ol w W O Q w w F► F- Ol Ql Ul Ui 4-- 4�- 0) O1 W W 40. W W W W to tZ 00 00 w in V rl Ol � Ol al t.n Ln N N O'l 41 00 00 N O O V i N O N Ol Q (D n a' r-r O M 3 r-r (D (D CA rt a+ r-r (D 0 F-+ t0 7 n_ 6 rt fD A rt 3 N O m Q rD to O D rt rD fD (D LA r+ C v r-t rD 7 CD CCD N 1+ N N O 00 O0 C N � tW 7 - n N 00 rD N Q I-� 00 = = O CL � o n n � r Z O 6 m to r4 M �n _.mom fDD m p T n C Z rD v M C M CITY OF SEWARD HEALTHCARE ENTERPRISE FUND Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 2019 Transfers- Transfers- Transfers- Transfers - In Out In Out From sales tax devoted to healthcare 1,250,000 1,262,500 Health Facilities Expansion Fund 200,000 300,000 Seward Mountain Haven bond reserves 992,898 163,924 $1,250,000 $1,192,898 $1,262,500 $463,924 1Nb: Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE SEWARD MOUNTAIN HAVEN ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Seward Mountain Haven Enterprise Fund biennial budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenditures for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13rh day of November, 2015. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA David Squires, Mayor 107 SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Statement of Revenues and Expenses and Changes in Net Position For 2018 and 20I9 Revenues: Interest earnings LTC capital cost reimbursement Total revenues Expenses: Debt service interest and other costs Depreciation and Amortize bond issue costs Total expenses Excess (deficit) of revenues over expenditures Operating transfers from other funds Operating transfers to other funds Change in net position 2016 2017 2018 2019 Actual * Budget Budget Budget 810 0 2,248,736 I,953,7I3 $2,249,546 $1,953,713 0 0 2,268,30I 2,290,984 $2,268,301 $2,290,984 640,025 I,656,103 705,006 1,728,440 667,906 I,671,499 649,006 1,543,502 $2,296,128 $2,433,446 $2,339,405 $2,192,508 (46,582) (479,733) 0 0 (71,104) 98,476 992,898 I63,924 0 0 0 0 ($46,582) ($479,733) $921,794 $262,400 Does not tie to annual Comprehensive Annual Financial Report (CAFR) since that report also includes operations from PSMC. PSMC is managed by Providence Health & Services on behalf of the City. Their financial activity is rolled into the City's CAFR. However, the City budgets in the Seward Mountain Haven Enterprise Fund, only the portion of activity related to the capital add -on portion of patient revenues which are passed from PSMC to the City for the purposes of repaying revenue bonds used to construct Seward Mountain Haven. This schedule also includes debt service payments on those bonds, and depreciation related to Seward Mountain Haven, which is owned by the City of Seward. CITY OF SEWARD SEWARD MOUNTAIN HAVEN ENTERPRISE FUND Budgeted Statement of Cash Flow For 2018 and 2019 Beginning Cash Balance at 1/1/17: Cash - Legally Required Bond Reserves (a) Cash - Reserved for Bond payments Cash is provided by (used for): Change in net position Add expense items not affecting cash Depreciation and amortize bond costs Net cash provided by operations Other sources (uses) of cash Debt principal (a) Capital outlay 2017 Budget $1,615,006 $770,357 > > 2018 2019 Budget Budget (479,733) 921,794 262,400 1,728,440 I,67I,499 I,543,502 $1,248,707 $2,593,293 $1,805,902 (9I0,000) (945,000) (830,000) Net increase (decrease) in cash $338,707 $1,648,293 $975,902 Estimated ending cash balance $2,724,070 $4,372,363 $5,348,265 (a) Seward Mountain Haven revenue bonds. Note: Outstanding bond balance at 0/I8 =- $17,855,000 1N1%7 City of Seward Seward Mountain Haven Enterprise Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 2018 2017-18 2019 2018-19 Actual Actual Bud et Budget % Chg Budget % Ch Revenues 19200 5810 SMH Patient Revenue for Capital 19200 5901 EF Investment Interest 19200 5941 Amort.Bond Premium Total Revenues 2,600,438 2,248.736 1.963,713 2,268,301 16,10 2,290,984 1.00 13 810 0 0 0.00 0 0.00 16,243 94,140 94,140 94,140 0.00 94,140 0.00 $ 2,616,694 $ 2,343,686 $ 2,047,853 $ 2,362,441 $ 15.36 $ 2,385,124 $ 0.96 `sM City of Seward Seward Mountain Haven Enterprise Fund 201812019 Biennial Operating Budget Expenditure fine hem by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 PersonnelActual Actual Budoet Budget % Chg Budget % Chg e Non -Personnel Costs: 7006 Legal 0 5,573 0 0 0.00 0 0.00 7900 Depreciation Expense 1,655,939 1,656,103 1,630,244 1.573,303 (3,49) 1.445,306 (8,14) 8011 Bonding Expense 7,275 101,775 0 0 0.00 0 0.00 8012 Debt Service Interest Expense 1,115,390 532,677 705r006 667,906 (5.26) 649,006 (2.83) 8013 Amortization of Deferred Loss on Bonds 0 0 98,196 98,196 0.00 98,196 0.00 8300 Debt Service Principal 825,000 1,090,000 910.000 945,000 3.85 830,000 (12.17) Total Non -Personnel Costs: $ 3,603,604_ $ 3,386,128 $ 3,343,446 $ 3,284,405 $ 1,77 $ 3,022,508 $ 7.97 Total Expenditures $ 3,603,604 $ 3,386,128 $ 3,343,446 $ 3,284,405 $ (1.77) $ 3,022,509 $ (7.97) "` r+ rn rn r+ r+ rD N O F-b ifl C CL m CD r+ 0 rD n _0. rt o' r* rD rD r* v rt m N O F� 00 NJ O N 00 v M CL N O F-� to 0 m Cr r+ rn CD n rD Ln n a rD CL c rD O T Ln m D fifA CITY OF SEWARD SEWARD MOUNTAIN HAVEN ENTERPRISE FUND From Healthcare Enterprise Fund Budgeted Interfund Transfers Fiscal Year 2018 and 2019 2018 Transfers- Transfers - In Out 992,898 $992,898 $0 at) V Transfers- Transfers - In Out 163,924 $163,924 $0 ISM Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019 WHEREAS, the City Manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years 2018 and 2019 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of November, 2017. AYES: NOES: ABSENT: ABSTAIN: THE CITY OF SEWARD, ALASKA David Squires, Mayor ME MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Revenues, Expenses and Change in Net Position For 20I8 and 2019 2016 2017 2018 2019 Actual - Budget Budget Budget Operating revenues vehicle rental $291,600 $29I,600 $357,000 $357,000 Operating expenses - depreciation and other 458,566 464,OI5 393,6I8 353,526 Operating income (loss) (I66,966) (I72,4I5) (36,6I8) 3,474 Non -operating revenue (expense) Interest income I,470 6,000 I5,000 15,000 Interest expense 0 0 0 0 Other non -operating SI,079 36,379 33,I I3 29,677 Total non -operating revenue (expense) 52,549 42,379 48,I I3 44,677 Earnings before transfers (114,4I7) (I30,036) 11,495 48,151 Transfers (to) from other funds 0 0 0 0 Change in net position -II4,4I7 -I30,036 11,495 48,I5I Beginning net position 5,I79,660 5,065,243 4,935,207 4,946,702 Ending net position $5,065,243 $4,935,207 $4,946,702 $4,994,853 * Ties to annual Comprehensive Annual Financial Report IN&I CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow For 20I8 and 2019 Beginning Cash Balance at 1/1117 *: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources of cash Loan repayment - SMCC 330-Ton Lift (a) Loan repayment - SGH PERS loan principal (b) Other uses of cash Debt principal payments (c) Lease payments (d) Capital outlay (*) Net increase (decrease) in cash Estimated ending cash balance (°) Ties to CAFR. 2017 2018 2019 Budget Budget Budget $1,398,647 -I30,036 I I,495 48,I5I 453,800 393,6I8 353,526 $323,764 $405,113 $401,677 98,008 98,008 98,008 59,095 62,198 65,463 0 0 0 0 (8,400) (8,400) 0 986,000) (e) (935,000) (f) 480,867 (429,081) (378,252) $1,879,514 $1,450,433 $1,072,181 (a) Council authorized extending repayment period for this loan from 6 to 9 years reducing revenue from $I47,012 to $98,008, to relieve impact to General Fund, of subsidizing SMIC. Balance @ I/I/18 = $686,059. (b) The Motor Pool is owed $692,929 at 1/I/I8 from the Healthcare Enterprise Fund for a loan used to repay hospital pensions. Internal borrowing led to lifetime interest savings of $985,970 vs. paying loan to State of Alaska. (c) The Motor Pool currently has no outstanding debt. (d) New TYC van to be leased rather than outright purchase to determine feasibility of fixture leases in lieu of purchases. (e) Electric bucket truck $450K, Road grader $340K, Used vac truck $ I06K, P&R plow truck $45K, police car $45K. (f) Public works dump trucks $200K and loader with snowblower attach. $340K, Electric excavator $350K, police car $45K. * Parking to spend up to $ I7K on small truck (e g. Canyon) utilizing own cash in 20I8. These monies will be transferred into Motor Pool Fund and spent out of Motor Pool Fund, if authorized by City Council by separate resolution. INR' Revenues 03000 4632 Insurance Recovery 03000 5901 EF Investment Interest 03000 5904 EF Misc. Interest Revenue 03000 5910 Gain on Sale of FA 03000 5950 Motor Pool Vehicle Rent 03000 6960 Veh, Rent! Total Revenues City of Seward Motor Pool Internal Service Fund 2018/2019 Biennial Operating Budget Revenue Detail by Line Item 2015 2016 2017 Actual Actual 0 2,598 0 0 1,470 6,000 46,920 39,481 36,379 0 9,000 0 470,439 291,600 291,600 0 _ 0 517,359 344,149 $ 333,979 2018 2017-18 2019 2018-19 Budget Budget E 0 0.00 0 0.00 15,000 150.00 15,000 0.00 33,113 (8.98) 29,677 (10.38) 0 0.00 0 O.OQ 0 (100.00) 0 0.00 357,000 0.00 357� 0.00 $ 405,113 $ 21.30 $ 401,677 $ (0,85) `SIN City of Seward Motor Pool Internal Service Fund 201812019 Biennial Operating Budget Expenditure Line Item by Fund 2015 2016 2017 2018 2017-18 2019 2018-19 Personnel C#eA Actual Actual Budget Budget % Chg _ Budget % Chg Non -Personnel Costs: 7009 Contracted Services 0 1,430 0 0 0.00 0 0.00 7215 Operating Supplies 3,900 6,055 0 0 0.00 0 0.00 7216 Maintenance & Repair 0 0 0 0 0.00 0 0.00 7217 Small Tools & Equipment 0 1,032 0 0 0.00 0 0.00 7303 Education & Training 0 0 10,215 0 (100.00) 0 0.00 7900 Depreciation Expense 434,783 450,049 453,800 393,618 (13.26) 353,526 (10.19) 8012 Debt Service Interest Expense 0 0 0 0 0.00 0 0.00 8103 Capital Equipment 400,189 0 0 0 0.00 0 0.00 8300 Debt Service Principal 0 0 0 0 0.00 0 0.00 Total Non -Personnel Costs: $ 838,872 $ 458,566 $ 464,015 $ 3_ 93,618 $ 15.17 $ 353,526 $ 10.19 Total Expenditures $ 838,872 $ 458,566 $ 464,015 $ 393,618 $ (15.17) $ 353,526 $ (10.19) `MPQ Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE 2018/2019 CAPITAL IMPROVEMENT PLAN WHEREAS, the city manager has submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2018 and 2019; and WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget work sessions on September 27, October 2, and October 3, 2017, which were televised to the public; and WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017, and a second public hearing and final adoption is scheduled for November 13, 2017; and WHEREAS, the General Fund is not budgeting for receipt of State revenue sharing, but to the extent State revenue sharing funds are received in 2018 and/or 2019, 100% of those funds will be transferred from the General Fund to the Capital Acquisition Fund to be used for capital proj ects; and WHEREAS, there is declared a two-year moratorium on the Capital Acquisition Fund receiving funding in the amount of $76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan owed by the Sewer Fund to the General Fund. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Capital Improvement Plan for Calendar Years 2018 and 2019, which is attached hereto and made a part hereof by reference, is HEREBY ADOPTED. Section 2. Funding in the amount of $1,164,000 is hereby appropriated in 2018 and $760,000 in 2019 to meet the capital needs of the General Fund. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131h day of November, 2017. IsM Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2018 and 2019 New or Project Funding Source Project Description Replace Year Cost City Portion Other Source Source Projects Slated for Funding in 2018 and 2019: City Shop and P&R Warehouse Relocation Eng/Design R 2018 $125,000 $125,000 Capital Acquisition Fund Cemetery repairs/maintenance R 2018 $25,000 $25,000 General Fund Additional utility sites in Waterfront Park N 2018 $400,000 $400,000 Capital Acquisition Fund City Hall boiler & roof repairs R 2018 $83,000 $83,000 Capital Acquisition Fund Community Center flood mitigation/engineering R 2018 $11,000 $11,000 Capital Acquisition Fund Fire air packs R 2018 $20,000 $20,000 Capital Acquisition Fund Fire air packs R 2019 $20,000 $20,000 Capital Acquisition Fund Lowell Canyon Tunnel - Phase 2 R 18/19 $1,000,000 $1,000,000 Cap Acq Fund / Grant Annex heating system, main water valve, LED lights, counters R 2019 $40,000 $40,000 Capital Acquisition Fund Williams Park restroom and shower N 2019 $300,000 $200,000 $100,000 Capital Acq Fund/Donation Total Projects in 2018 and 2019: $2,024,000 $1,924,000 $100,000 PUBLIC SAFETY: Public Works: Relocation of PW & Shop R $2,700,000 $2,700,000 General Fund City Shop: Diesel fuel dispensing system R $75,000 $75,000 General Fund Public Works: ADA sidewalk improvements R $75,000 $75,000 General Fund New animal shelter R $1,000,000 $200,000 $800,000 General Fund/Grant Fire Hydrant upgrades - Ph. II R $200,000 $200,000 General Fund Self contained breathing apparatus & cylinders - Fire R $259,353 $259,353 General Fund Lowell Point erosion mitigation R $200,000 $200,000 Federal/State Generator for AVTEC emergency shelter N $125,000 $125,000 General Fund Satellite Fire Station / Storage Facility (Forest Acres) N $6,000,000 $6,000,000 Grant Satellite Station on Nash Road N $1,407,600 $1,407,600 Grant Replace existing fire station R $4,446,000 $4,446,000 State/General Expand SMIC building storing engine N $33,000 $33,000 General Fund Public Safety Building N $5,665,000 $5,665,000 General Fund Dredging Lagoon & gravel R $250,000 $250,000 General Fund/Grant Total Public Safety Projects: $19,335,953 $6,482,353 $12,853,600 PARKS & RECREATION: Warehouse replacement R $750,000 $750,000 General Fund Relocate Little League Field near schools R $300,000 $300,000 General Fund Playground resurfacing: Gateway, Third, Ballaine, etc. R $100,000 $100,000 General Fund Add replacement elements to broken playgrounds R $25,000 $25,000 General Fund Forest Acres Park Playground & surface R $250,000 $250,000 General Fund Beach erosion Control finger WFP N $50,000 $50,000 General Fund Lagoon Boardwalk rebuild R $100,000 $100,000 General Fund Wellington Pavilion design and construction R $400,000 $400,000 General Fund Artificial turf Jon Perry and Citizens' infields only R $150,000 $150,000 General Fund TYC built-in awning, snow move, flood prevention R $50,000 $50,000 General Fund Woodlawn Cemetery; tree removal, stump grinding, markers, etc. R $65,000 $65,000 General Fund TYC flooring, railing fence, landscape, play features R $75,000 $75,000 General Fund Bike path ext from Scheff bridge to Harbor N $75,000 $75,000 General Fund Ballaine Playground zero -barrier & surface R $300,000 $300,000 General Fund Replace metal dumpsters, recycle bins R $65,000 $65,000 General Fund Tennis court refurbishment R $125,000 $125,000 General Fund Ranger cabin - Tow Lakes, Lowell or Citizens N $20,000 $20,000 General Fund Concession restroom Little League R $170,000 $170,000 General Fund Dog Park Dieckgreaff Road N $50,000 $50,000 General Fund Bike path repairs, repave, resurface protection R $35,000 $35,000 General Fund Third Ave playground upgrade and surfacing R $50,000 $50,000 General Fund Jon Perry softball field fencing R $75,000 $75,000 General Fund Forest Acres Campground expansions, south and east N $50,000 $50,000 General Fund Fort Ray Campground restroom & shower N $450,000 $450,000 General Fund Total Parks& Recreation Projects: $3,780,000 $3,780,000 $0 CITY HALL/LIBRARY/OTHER: Paint City Hall R $20,000 $20,000 General Fund City Hall building envelope and windows upgrades R $500,000 $500,000 General Fund City Hall electrical upgrades R $65,000 $65,000 General Fund City Hall ADA improvements N $40,000 $40,000 General Fund City Hall fire alarm system upgrade R $40,000 $40,000 General Fund Fix venitilation at City Hall R $85,000 $85,000 General Fund Total City Hall/Library Projects: $730,000 $730,000 $0 Total General Fund Projects: $25,869,953 $12,916,353 $12,953,600 Total General Fund Projects for 2018 and 2019: $2,024,000 $1,924,000 $100,000 This page was replaced with the previous page. Capital Improvement Plan General Fund -Related Capital Projects Fiscal Year 2018 and 2019 Project Description New or Replace Year Project Coat City Portion Funding Source Other Source Source Projects Slated for Funding in 2018 and 2019: City Shop and P&R Warehouse Relocation EnglDesign R 2018 $125,000 $126,000 Capital Acquisition Fund Cemetery repaim/maintenanee R 2018 $26,000 $26,000 General Fund Additional utility sites in Waterfront Park N 2018 $400,000 $400,000 Capital Acquisition Fund City Hall boiler & roof repairs R 2018 $83,000 $83,000 Capital Acquisition Fund Community Center flood mitigation/engineering R 2018 $11,000 $11,000 Capital Acquisition Fund Lowell Canyon Tunnel - Phase 2 R 18119 $1,000,000 $1,000,000 Cap Acq Fund I Grant Annex heating system, main water valve. LED lights, counters R 2019 $40,000 $40,000 Capital Acquisition Fund Williams Park restroom and shower N 2019 $300,000 $200,000 $100,000 Capital Acq FundlDonatioi Total Projects in 2018 and 2019: $1,984,000 $1,884,000 $100,000 PUBLIC SAFETY: Public Works: Relocation of PW & Shop R $2,700,000 $2,700,000 General Fund City Shop: Diesel fuel dispensing system R $75,000 $75,000 General Fund Public Works; ADA sidewalk improvements R $75,000 $75,000 General Fund New animal shelter R $1,000,000 $200,000 $800,000 General Fund/Grant Fire Hydrant upgrades - Ph, u R $200,000 $200,000 General Fund Self contained breathing apparatus & cylinders - Fire R $259,353 $259,353 General Fund Lowell Point erosion mitigation R $200,000 $200,000 Federal/State Generator for A'VTEC emergency shelter N $125,000 $125,000 General Fund Satellite Fire Station! Storage Facility (Forest Acres) N $6,000,000 $6,000,000 Grant Satellite Station on Nash Road N $1,407,600 $1,407,600 Grant Replace existing fire station R $4,446,000 $4,446,000 State/General Expand SMIC building storing engine N $38,000 $33.000 General Fund Public Safety Building N $5,665,000 $5,665,000 General Fund Dredging Lagoon & gravel R $250,000 $250,000 General FundlGrant Total Public Safety Projects: PARKS & RECREATION: Warehouse replacement Relocate Little League Field near schools Playground resurfacing: Gateway, Third, Ballaine, etc. Add replacement elements to broken playgrounds Forest Acres Park Playground & surface Beach erosion Control finger WFP Lagoon Boardwalk rebuild Wellington Pavilion design and construction Artificial turf Jon Perry and Citizens' infields only TYC built-in awning, snow move, flood prevention Woodlawn Cemetery; tree removal, stump grinding, markers, etc. TYC flooring, railing fence, landscape, play features Bike path ext from Scheff bridge to Harbor Ballaine Playground zero -barrier & surface Replace metal dumpsters, recycle bins Tennis court refurbishment Ranger cabin - Tow Lakes, Lowell or Citizens Concession restroom Little League Dog Park DieckgreaffRoad Bike path repairs, repave, resurface protection Third Ave playground upgrade and surfacing Jon Perry softball field fencing Forest Acres Campground expansions, south and east Fort Ray Campground restroom & shower Total Parka & Recreation Projects: CITY HALLILIBRARYIOTHER: Paint City Hall City Hall building envelope and windows upgrades City Hall electrical upgrades City Hall ADA improvements City Hall fire alarm system upgrade Fix ventilation at City Hall Total City Hall/Library Projects: $750,000 $750,000 General Fund $300,000 $300,000 General Fund $100,000 $100,000 General Fund $25,000 $25,000 General Fund $250,000 $250,000 General Fund $50,000 $50,000 General Fund $100,000 $100,000 General Fund $400,000 $400,000 General Fund $150,000 $160,000 General Fund $50,000 $50,000 General Fund $66,000 $65,000 General Fund $75,000 $75,000 General Fund $75,000 $75,000 General Fund $800,000 $300,000 General Fund $65,000 $05,000 General Fund $125,000 $125,000 General Fund $20,000 $20,000 General Fund $170,000 $170,000 General Fund $50,000 $50.000 General Fund $36,000 $26,000 General Fund $50,000 $50,000 General Fund $76,000 $75,000 General Fund $60,000 $50,000 General Fund $450,000 $450,000 General Fund $20,000 $20,000 General Fund $500,000 $500,000 General Fund $65,000 $65,000 General Fund $40,000 $40,000 General Fund $40,000 $40,000 General Fund $85,000 $85,000 General Fund $730,000 $730,000 $0 Total General Fund Projects: $25,829.953 $12,876,353 $12,953,600 Total General Fund Projects for 2018 and 2019: $1,984,000 $1,884,000 $100,000 IM11 City of Seward Capital Improvement Plan Harbor -Related Capital Projects 2018 and 2019 Project Description New or Replace Year Project Cost Rating (b) Funding Source City Portion Other Source Source Replace S Launch Ramp (c) R 2018 $2,500,000 M $625,000 $1,875,000 City/State 5-Ton crane N 2019 $400.000 New $4001000 City 50-ton boat lift wash down pad N 2019 $500,000 New $250,000 $250,000 CitylGrant Replace K&L floats R $2,250,000 M $1,125,000 $1,126,000 City/State Replace trash dumpaters R $70,000 H $70,000 City Replace N launch ramp (c) R $2,500,000 M $625,000 $1,875,000 City/State Boardwalk S. Harbor Uplands N $200,000 New $200.000 Grant South harbor uplands paving and landscape N $600,000 New $600,000 City* T,U,V Floats (off of Z-Float) ( c) N $5,000,000 New $2,500,000 $2,500,000 City/Grant Power to X-Float N $200,000 New $100,000 $100,000 City/Grant Fishing pier recreation area N $2,600,000 New $2,600,000 State Total Harbor Fund Projects: $14,220,000 $5,570,000 $8,650,000 Total Harbor Fund Projects for 2018 and 2019: $3,400,000 $1,276,000 $2,125,000 (a)Project underway. ( c ) Cost estimate updated *Cost split between Harbor and Parking departments Rating (b): Critical Risk (Q. Likely to fail within next 5 years High Risk (H): Likely to fail in 5-10 years Moderate Risk (M): continuous increasing cost to maintain and operate.. "New " reflects creation or purchase of a new asset; not replacing an existing asset IVA City of Seward Capital Improvement Plan SMIC - Related Capital Projects 2018 and 2019 New or Project Funding Source Project Description Replace Year Cost City Portion Other Source Source Breakwater, dredging, and new docks (a) (b) N 2018 $100,000,000 $100,000,000 State North Dock Repairs (a) (b) R 2018 $1,840,000 $1,840,000 State Widen Travelift and pit (a) (b) N 2018 $400,000 $400,000 State Security fence around N. Dock N 2019/2019 $50,000 $50,000 State Heat washdown pad N 2018/2019 $50,000 $50,000 State Improve drainage, fence storage area N 2019 $1,500,000 $1,500,000 Federal Ship Transfer System N $4,000,000 $4,000,000 Federal/State Electric Infrastructure R $200,000 $200,000 CitylStatelFed Another restroom facility at SMIC N $76,000 $75,000 Grant/City Total SMIC Fund Projects: $108,115,000 $108,116,000 rotal Harbor Fund Projects for 2018 and 2019: $103,840,000 $103,840,000 (a) Project underway (b) Cost estimate updated fife: City of Seward Capital Improvement Plan Electric -Related Capital Projects 2018 and 2019 New or Project Funding Source Project Description Replace Year Coat Rati a City Portion Other Source Source Critical Capital Needs: Lake Drive (Stoney Creek) R $175,000 C $175,000 Electric Jesse Lee Underground R $72,000 C $72,000 Electric Sectionalized Pole Replacement - $17Klpole generally R $1,700,000 C $1,700,000 Electric High -Risk Capital Needs: Old Mill #3 R $200,000 H $200,000 Electric Gateway (Upper) R $90,000 H $90,000 Electric Gateway (Lower) R $80,000 H $80,000 Electric Woodland Hills R $120,000 $120, 000 Electric Downtown Alley (2nd and 3rd) underground R $1,000,000 H $1,000,000 Electric Downtown Alley (3rd and 4th) underground R $2,000,000 H $2,000,000 Electric Downtown Alley (4th and 5th) underground R $2,000,000 H $2,000,000 Electric Moderate -Risk Capital Needs: Security Upgrades to substations N $130.000 M $130,000 Electric Quests. Woods R $80,000 M $80,000 Electric AVTEC Underground R $15,000 M $15,000 Electric Southwest boat ramp R $33,000 M $33,000 Electric Lawing to Victor Creek Overhead R $75,000 M $75,000 Electric Automatic meter reading N 2018 $250,000 M $250,000 Electric Purchase 9 mega -watts of Bradley Lake Power fm ML&P N $1,100,000 $1,100,000 State/Electric Update sectionalizing study and purchase oil circuit reclosun N $132,000 $132,000 Electric Convert transmission line to 115 kV R $12,000,000 $12,000,000 State/Electric Extend the 12.5kV distribution line on Nash Road N $165,000 $165,000 State/Electric Total Electric Fund Projects: $21,417,000 $8,152,000 $13,265,000 Total Electric Fund Projects for 2018 and 2019: $260.000 $250,000 Rating (a): Critical Risk (Q. Likely to fail within next 5 years High Risk (H): Likely to fail in 5-10 years Moderate Risk (M. continuous increasing cost to maintain and operate. New"reflects creation or purchase of a new asset; rwt replacing an existing asset Funding for City -funded projects requires appropriation. Budget includes $0 in 2016 and $0 in 2017 to MRRF for major repairstreplacement. 123 City of Seward Capital Improvement Plan Water -Related Capital Projects 2018 and 2019 New or Project Funding Source Project Description Replace Year Cost Rating (a) 'City Portion Other Source Source Critical Capital Needs: Refurbish Lowell Canyon 400K gallon Tank and R 2018 $575,000 C $575,000 State Remove 200K gallon Lowell Canyon tank fin service (b) (d) High Risk Capital Needs: Gateway Tank Roof R $300,000 H $300,000 State Abandon wells at Fort Raymond (b) R $250,000 H $250,000 City Moderate Risk Capital Needs: Refurbish #4 production well R $85, 000 Distribution Piping upgrades (ductile iron pipe) R Annual $600,000 Facility Control upgrades R $80,000 GIS system N $60,000 Formal rate study of Water utility N $30,000 Replace 10" and 14" AC water line btwn Phoenix and Sea Lion R $1,860,000 Replace 5% of water lines annually ($1 million/yr.) R Annual $1,000,000 Maple Street Water Line Extension N $400.000 Total Water Fund Projects: $5,140,000 Total Water Fund Projects for 2018 and 2018: $575,000 (b) In bidding process (d) In Design Rating (a): Critical Risk (Q. Likely to fail within next 5 years High Risk (H). Likely to fail in 5-10 years Moderate Risk (M)., continuous increasing cost to maintain and operate. Neu"reflects creation or purchase of a new asset, not replacing an existing asset C $85,000 City H $500,000 City M $80,000 City M $60,000 City $30, 000 City M $1, 860, 000 City M $1, 000, 000 City New $400,000 City $4,265,001) $875,000 $575,000 124 City of Seward Capital Improvement Plan Wastewater -Related Capital Projects 2018 and 2019 New or Project Funding Source Project Description Replace Year Cost Rating (a) City Portion Other Source Source Critical Capital Needs: SMIC bypass valving R $72,000 C $72,000 Wastewater Fund Lowell Point sludge pile disposal R $490,000 C $490,000 Wastewater Fund #1 standby generator R $150,000 C $150,000 Wastewater Fund Forest Acres lift station (engineering) N $92,000 C $92,000 Wastewater Fund High -Risk Capital Needs: SMIC piping for bypass (engineering/design) R $50.000 $50,000 Wastewater Fund Double wall fuel tank - 1000 gal. R 2018 $160,000 $150,000 Wastewater Fund Manhole refurbishment R $120,000 $120,000 Wastewater Fund Moderate -Risk Capital Needs: SMIC lower lift station (engineering only) R $250.000 M $250,000 Wastewater Fund GIS system N $30,000 M $30,000 Wastewater Fund Wastewater utility rate study N $30,000 M $30,000 Wastewater Fund SMIC Sludge pile disposal R $25,000 M $25,000 Wastewater Fund Replace existing distribution system ($800Klyr.) R Annual $800,000 M $800,000 Wastewater Fund Replace infrastructure past useful life ($75Klyr.) R Annual $75,000 M $75,000 Wastewater Fund Auto dialer phone line LS-1 (Harbor) N 2018 $15,000 $15,000 Wastewater Fund Maple Street Wastewater N $400,000 New $400,000 State Grant Total Wastewater Fund Projects: $2,749,000 $2 349,000 $400,000 Total Wastewater Fund Projects for 2018 and 2019: $165,000 $165,000 Rating (a): Critical Risk (Q. Likely to fail within next 5 years High Risk (H). Likely to fail in 5--10 years Moderate Risk (*. coratinuoua increasing cost to maintain and operate. New" reflecle creation or purchase of a new asset; not replacing an existing asset IVZO Capital Improvement Plan Parking -Related Capital Projects 2018 and 2019 New or Project Funding Source _ Project Description Replace Year Cost Rat' a City Portion Other Source Source Toolcat and attachments N 2018 $65,000 $65,000 Parking Small Canyon/Ranger type truck R 2018 $17,000 $17,000 Parking Luke paystation replacements R 2018 $16,000 $16,000 Parking Parking officetchalet replacement R $15,000 $16,000 Parking Other: New Harbor Uplands projects N $600,000 $500,000 Parking 1 Harbor 1 Grant NE Parking Fencing on W. and N. borders N $140,000 $140,000 Parking Total Parking Fund Projects: $753,000 $753,000 Total Parking Fund Projects for 2018 and 2019: $98,000 _$98,000 _ Rating (a). IW1. Capital Improvement Plan Motor Pool -Related Capital Projects 2018 and 2019 New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source Plow truck for City facilities (P&R) R (a) 45,000 45,000 Motor Pool Small bucket truck for Electric R 2018 450,000 450,000 Motor Pool Excavator for Electric N 2019 350,000 350,000 Motor Pool Road grader for PW: Streets R 2018 340,000 340,000 Motor Pool Uaed VAC truck for PW: Water, WW, Streets U 2018 106,000 106,000 Motor Pool Police vehicle R 2018 45,000 45,000 Motor Pool Police vehicle R 2019 45,000 45,000 Motor Pool 2 End dump trucks for Public Works R 19l20 200,000 200,000 Motor Pool Loader with snowblower attachment R 19120 340,000 340,000 Motor Pool Total Motor Pool Fund Projects: $1,921,000 $1,921,000 Total Motor Pool Fund Projects for 2018 and 2019: $1,481,000 $1,481,000 (a) Delayed purchases from 2017 Budget. Purchases will require individual Council approval and justification. 127 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE ELECTRIC RATES AND CHARGES, REDUCING SEASONAL RATES, AND ADJUSTING RATES TO REFLECT SEWARD ELECTRIC UTILITY CHARGE, COST OF POWER ADJUSTMENT AND CUSTOMER CHARGE FOR 2018 AND 2019 WHEREAS, the Seward City Council conducted extensive public rate review work sessions for the purpose of addressing critical infrastructure and operational needs of the Electric Utility; and WHEREAS, the Council finds that it is in the financial interests of the Electric Utility to increase the electric tariff by the projected Consumer Price Index of 2.1% in 2018, which will be offset by a Chugach 2.0% decrease in 2018 (for a net increase of 0.1%), and 1.6% Consumer Price Index increase in 2019; and WHEREAS, the Council finds that it is in the best interests of the residents and small business owners of the Seward Electric Utility to reduce the seasonal rate; and WHEREAS, the Council seeks to incrementally increase rates in order to recover increased costs for infrastructure and operational needs of the electric utility, while avoiding single -year larger rate increases; and WHEREAS, to that end, Council approves changes to the Electric Tariff as attached hereto in "Electric Rates & Charges 2018", effective January 15, 2018; and WHEREAS, the Council further approves changes to the Electric Tariff as attached hereto in "Electric Rates & Charges 2019" to be effective January 15, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Effective January 15, 2018, the Seward City Council hereby approves the adjusted Electric Tariff rates and charges as attached hereto as "Electric Rates & Charges — 2018". Section 2. Effective January 15, 2019, the Seward City Council hereby approves the adjusted Electric Tariff rates and charges as attached hereto as "Electric Rates & Charges — 2019". Section 3. This resolution is effective immediately upon passage. 128 CITY OF SEWARD, ALASKA RESOLUTION 2017-068 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of October, 2017. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) THE CITY OF SEWARD, ALASKA David Squires, Mayor 129 Council Agenda Statement Meeting Date: October 23, 2017 To: City Council Through: James Hunt, City Manager From: John Foutz, Manager Electric Utility Agenda Item: Amending Electric Rates and Charges, Adjusting Seasonal Rates and Adjusting Rates to Reflect Seward Electric Utility Charge, Cost of Power Charge and Customer Charge for 2018 and 2019. BACKGROUND & JUSTIFICATION: At the recommendation of the contracted electric financial engineer, Mike Hubbard of Financial Engineering Company, Administration recommends that electric rates will be increased effective January 15, 2018 by the projected Consumer Price Index (CPI) of 2.1 percent. This is projected to be offset by a planned Chugach Electric decrease of 2.0 percent for the City of Seward. This will be a net effect to the Seward electric utility customers of 0.1 percent in 2018. In addition, rates will increase, by the projected CPI, an additional 1.6 percent effective January 15, 2019. The City requires more data to confirm or deny the merit of the seasonal rates before abolishing the seasonal rates. The Council has directed that the seasonal rate be less impactful on the customer's monthly statement. The seasonal rate has been adjusted to approximately 15 percent of the base Seward Utility rate for residential and small general. The percentages are not exact since the consumption, on average, is different in the defined winter and summer months. During previous budget work sessions, the Seward City Council chose to implement seasonal rates to the Residential and Small General Service rate classes. This was meant to provide year- round residents and small business with some rate relief during the winter when economic activity is minimal and to allocated more expenses from the winter months to the summer months to coincide with the higher economic activity. The Harbor Department, which is categorized as Small General but is another City department, remained with an annual base rate. Large General Service remained unchanged. The customers of the City of Seward Utility have expressed they want the electric utility bill to be easier to comprehend and transparent. To accomplish this, the utility bill will be reformatted to show Seward Utility Charge, Cost of Power Adjustment and Customer Charge for all classes of service. The Large General Service will still include a charge for demand. This proposed tariff includes a fee schedule for the purpose of recovering costs associated with individuals who elect to turn off power seasonally. 130 First in the Rates for Electrical Power by Class of Service is the System Delivery Charge as follows: "A system delivery charge (SDC) of $28.75 will be applied to any service that uses less than 150kWh/month, whether or not electric service is used. This replaces the Seward Utility Energy Charge and the Cost of Power Adjustment and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner will be billed this monthly minimum charge. Second, is a reconnect a service fee in the Schedule of Fees and Charges as follows: "Seasonal Turn -On Fee and Seasonal Turn -Off Fee (excludes brand new service; includes new account name or same account name; waived if <2 months between turn-off and turn -on). Zone I = $150.50; Zone II = $150.50; Zone III = $165.55 for 2018. The basis for this recommendation is to charge the customer the approximate monthly infrastructure fee multiplied by seven months. In the Schedule of Fees and Charges, Existing Facilities a line has been added to address the use of the City of Seward's transmission system for transporting power outside of the City of Seward's system, which has been classified as, `Transmission Rate.' INTENT: The purpose of Resolution 2017- is to modify the Electric tariff to sufficiently recover projected expenses to the Electric Enterprise fund for fiscal years 2018 and 2019. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (1. 3, 3. 7. 3. 1, 3. 7. 3.2): Continue to upgrade 1 and expand utilities to meet existing needs and encourage future X development. Expand customer base within the Seward Electric Utility area as a means to reduce energy costs and improve services. 2 Strategic Plan: The mission of the City of Seward government is to X provide quality leadership and economic wellbeing of its citizens 3. Other (list): X FISCAL NOTE: The 2.1 % increase in 2018 is expected to be mostly offset by a Chugach decrease for the City of Seward as a wholesale customer and submitted to the RCA in October 2017 will generate a net increase to the Seward customers of 0.1 %. The 1.6% increase in 2019 is expected to compensate for a projected slight loss in overall sales. Those added revenues are crucial to the ability of the Electric Fund to cover the cost of some of its critical capital needs and operating costs. Approved by Finance Department: RECOMMENDATION: Seward City Council approves Resolution 2017- amending the Electrical Rates and Charges tariffs for 2018 and 2019. 131 Electric Rates & Charges 2018 IRY ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utility Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $0.09376 Summer* $0.11533 N/A 21.50 Winter* $0.07970 N/A Small General Service Base rate: $0.10734 (Less than 25 kW) Summer* $0.12344 N/A $41.06 Winter* $0.09017 N/A Boat Harbor (Less $0.10734 N/A $41.06 than 25 kW) Large General Service $0.07405/kWh (1st 200 kWh/kW) $23.24/kW** $43.02 $0.02565 (Additional kWh) $9.47 (175 watts) $14.05 (250 watts) Yard Lights N/A N/A $26.75 (400 watts) $66.89 (1000 watts) LED equivalent = (1/2 of cost) Street Lights $0.14243 N/A $43.02 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January I" thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 —100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE: 11112014 utilizes CPI Data from 2007-2011). 133 A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges System delivery charge: A system delivery Charge (SDC) of $28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner will be billed this monthly minimum charge. Cost of Power Adjustment (COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass -through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand = Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 134 including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of $0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non -firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) `11 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing, per test, when results determined meter 71.69 100.37 129.03 is accurate Reconnection to approved existing meter installation 28.68 35.85 43.02 Reconnection to approved existing meter installation 200.74 243.72 286.74 outside regular business hours New connection fee 215.08 215.08 215.08 Minimum Deposit - Residential Account 118.21 118.21 118.21 Minimum Deposit - Commercial or Industrial Account 236.43 236.43 236.43 The larger of The larger of The larger of twice the twice the twice the Deposit - Interruptible, Off -Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $236.43 $236.43 $236.43 Tampering with or unauthorized breaking of meter seal $716.85 716.85 716.85 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee $34.13 34.13 3413 Monthly late fee on delinquent account $6.15 6.15 6.15 Dishonored check fee $38.50 $38.50 $38.50 Seasonal Turn -On Fee and Seasonal Turn -Off Fee $150.50 Turn- $150.50 Turn- $165.55Turn- (excludes brand new service; includes new account On On On name or same account name; waived if < 2 months $150.50 Turn- $150.50 Turn- $165.55Turn- between turn-off and turn -on) Off Off Off Reconnection during regular business hours following $57.32 $71.69 $86.03 disconnection of delinquent account Reconnection outside regular business hours following $200.74 243.72 287.79 disconnection of delinquent account Transmission Rate $7.84/kW - per $7.84/kW - $7.84/kW - Month per Month per Month NEW FACILITIES — ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $71.69 86.03 100.37 Primary Overhead Extensions (Residence) $71.69 86.03 100.37 Primary Underground Extensions (Residence) 71.69 86.03 100.37 Secondary service 71.69 86.03 100.37 Primary Overhead extensions (Subdivision, Mobile Home Park, Multi -Residence) 143.37 172.05 200.74 Primary Overhead Extensions (Commercial & Industrial) 286.74 344.09 372.78 Primary Underground Extensions (Commercial & Industrial) 286.74 344.09 372.78 Modifications of Existing Facilities 143.37 172.05 200.74 Street Lighting Systems and Yard Lights 71.69 86.03 100.37 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. 137 Electric Rates & Charges 2018-7 138 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Eneegy Seward Utility Charge Demand Charge Mant� hly p �..�...�.. Customer /kWh /kW — Charize Residential Base rate: $0.09376 Summer* $04., 5-2 .11533/ 3 N/A =2 E21.50 Winter* $00 9849.07970/k-Wh N/A 21 W6 Small General Service (Less than 25 Base rate: $00.14900.10734 kW) Summer* $00 4 AQ 4 9.12344/k-)Wh N/A $41.0649 Winter* $00 PUI.0901714" N/A S40 22 Boat Harbor (Less $0 i 540:7 10734/kWh N/A 4214$41.06 than 25 kW) $0n 14454.07405,4441 (1st 200 Large General kWh/kW) $�3 4�23.24/kW** 424$43.02 Service $0.006 T3 .02565 (Additional kWh) $9.47 (175 watts) $14.05 (250 watts) Yard Lights N/A N/A $26.75 (400 watts) $66.89 (1000 watts) LED equivalent = (1/2 of cost) Street Lights $0.494 5 4 14243 N/A $42 4443.02 These rates are basedrn the cost of energy and demand from Chugach Electric Association CEAI and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from 114a34Apri1 15 through October 44-15 with Winter defined as the remainder of the year. * * Demand Charges will be based on the maximum demand recorded over a 15-minute period. Formatted Table Formatted: Left 139 Effective January 1, 2012 and each January I" thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 —100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE: 11112014 utilizes CPLData from 2007-2011). A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges System delivery char,-e: A system delivery Charge (SDC) of $28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used.— This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA Absent an active customer the registered property owner will Formatted Font ii Pt be billed this monthlv minimum charge. Cost of Power Adiustment (COPA): The Cost of Power adiustment charge from the Power Provider is a direct pass -through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: 140 (1) Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand = Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of $0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non -firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) 141 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing, per test, when results determined meter is accurate 20 2271.69 L5 32100.37 429 �9129.03 Reconnection to approved existing meter installation 28 0828.68 35 4435.85 42 1�43.02 Reconnection to approved existing meter installation outside regular business hours 446-64-200.74 239.71243.72 289 286.74 New connection fee 244.-6 215.08 24 0 44215.08 244.6 215.08 Minimum Deposit - Residential Account 4 4 5 :79118.21 4 4 5 :79118.21 44 5 :79118.21 Minimum Deposit - Commercial or Industrial Account 231�236.43 2315:7236.43 231-5-;236.43 Deposit - Interruptible, Off -Peak Account The larger of twice the estimated monthly bill or $231--';7236.43 The larger of twice the estimated monthly bill or $23- 5. 236.43 The larger of twice the estimated monthly bill or $2-3�236.43 Tampering with or unauthorized breaking of meter seal $741716.85 $202.11716.85 $:702.11716.85 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee W.4334.13 W.4334.13 W.433413 Monthly late fee on delinquent account $6-026.15 $6-02615 $6.026.15 Dishonored check fee $38.50 $38.50 $38.50 Seasonal Turn -On Fee and Seasonal Turn -Off Fee $150.50 Turn- $150.50 Turn- $165.55Tum- (excludes brand new service, includes new account On $150.50 Turn- On $150.50 Turn- On $165.55Tum- name or same account name, waived if < 2 months between turn-off and turn -on) Off Off Off Reconnection during regular business hours following disconnection of delinquent account $56.1 57.32 $70-2-271.69 $94.2786.03 Reconnection outside regular business hours following disconnection of delinquent account $, PA A1200.74 $2 4.74243.72 $290.9:7287.79 Transmission Rate $7.84/kW -per $7.84/kW - per Month $7.84/kW - per Month Month 142 IUWAN V.Ty14111W11111 WINlei01BIN WON :tlINDEW 1/:WNM SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $;0-2-271.69 $94-2686.03 $99.31-100.37 Primary Overhead Extensions (Residence) $74.2-271.69 $94-2686.03 $99.31-100.37 Primary Underground Extensions (Residence) $793271.69 $94-2686.03 $9931-100.37 Secondary service $: 0 '271.69 $94-2686.03 $99.31-100.37 Primary Overhead extensions (Subdivision, Mobile Home Park, Multi -Residence) c'�-42143.37 $46R 51 172.05 $496.61200.74 Primary Overhead Extensions (Commercial & Industrial) $259-34286.74 1344.09 $365-11372.78 Primary Underground Extensions (Commercial & Industrial) $259-34286.74 $337.91344.09 $365-11372.78 Modifications of Existing Facilities $140.42143.37 $165 51172.05 $196-6200.74 Street Lighting Systems and Yard Lights $:79 3271.69 $94.2686.03 $99.31-100.37 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. 143 Electric Rates & Charges 2019 144 ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utilitv Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $.09526 Summer* $0.11718 N/A $21.84 Winter* $0.08098 N/A Small General Service Base rate: $.10906 (Less than 25 kW) Summer* $0.12542 N/A $41.72 Winter* $0.09161 N/A Boat Harbor (Less $.10906/kWh N/A $41.72 than 25 kW) Large General Service $0.07523 (1st 200 kWh/kW) $26.61** $43.71 $0.02606(Additional kWh) $9.82 (175 watts) $14.58 (250 watts) Yard Lights N/A N/A $27.76 (400 watts) $69.38 (1000 watts) LED equivalent = (1/2 of cost) Metered Street Lights S0.14471 N/A $43.71 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January I" thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 —100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE: 11112014 utilizes CPI Data fi^om 2007-2011). 145 A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges System delivery charge: A system delivery Charge (SDC) of $28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner will be billed this monthly minimum charge. Cost of Power Adjustment (COPA): The Cost of Power adjustment charge from the Power Provider is a direct pass -through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment: The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adjustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand = Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 146 including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of $0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non -firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) WIN EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing, per test, when results determined meter 72.84 101.98 131.09 is accurate Reconnection to approved existing meter installation 29.14 36.42 43.71 Reconnection to approved existing meter installation 203.95 247.62 291.33 outside regular business hours New connection fee 218.52 218.52 218.52 Minimum Deposit - Residential Account 120.10 120.10 120.10 Minimum Deposit - Commercial or Industrial Account 240.21 240.21 240.21 The larger of The larger of The larger of twice the twice the twice the Deposit - Interruptible, Off -Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $240.20 $240.20 $240.20 Tampering with or unauthorized breaking of meter seal $728.32 728.32 728.32 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee 34.68 34.68 34.68 Monthly late fee on delinquent account 6.25 6.25 6.25 Dishonored check fee 39.12 39.12 39.12 Seasonal Turn -On Fee and Seasonal Turn -Off Fee $150.50 Turn- $150.50 Turn- $165.55Tum- (excludes brand new service; includes new account On On On name or same account name; waived if < 2 months $150.50 Turn- $150.50 Turn- $165.55Turn- between turn-off and turn -on) Off Off Off Reconnection during regular business hours following $57.32 $71.69 $86.03 disconnection of delinquent account Reconnection outside regular business hours following $200.74 243.72 287.79 disconnection of delinquent account Transmission Rate $7.841W - per $7.841W - $7.841W - Month per Month per Month 148 NEW FACILITIES — ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $72.84 87.41 101.98 Primary Overhead Extensions (Residence) 72.84 87.41 101.98 Primary Underground Extensions (Residence) 72.84 87.41 101.98 Secondary service 72.84 87.41 101.98 Primary Overhead extensions (Subdivision, Mobile Home Park, Multi -Residence) 145.66 174.850 203.95 Primary Overhead Extensions (Commercial & Industrial) 291.33 349.60 378.74 Primary Underground Extensions (Commercial & Industrial) 291.33 349.60 378.74 Modifications of Existing Facilities 145.66 174.80 203.95 Street Lighting Systems and Yard Lights 72.84 87.41 101.98 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. 149 Electric Rates & Charges MMEM/ffZ Mol ELECTRIC RATES & CHARGES RATES FOR ELECTRICAL POWER BY CLASS OF SERVICE Class of Service Seward Utility Charge Demand Charge Customer Charge /kWh /kW Residential Base rate: $09374 .09526 Summer* $03.11718 N/A 2450$21.84 Winter* $0.9:79:70 08098 N/A Small General Service Base rate: $0.10734.10906 (Less than 25 kW) Summer* $0.12344.12542 N/A $44-0641.72 Winter* $0 QQ047 09161 N/A Boat Harbor (Less $n i� 10906 N/A $43 A241.72 than 25 kW) $007405/.07523 (1" 200 Large General Service n�`�ckWh/kW) $.n �T.02606(Additional $23-426.61/kW** $43 W13.71 kWh) $9-4-79.82 (175 watts) $440514.58 (250 watts) $26-7327.76 (400 watts) Yard Lights N/A N/A $66..9969.38 (1000 watts) LED equivalent = (1/2 of cost) Metered Street Lights $0..4 4244.14471 N/A $43.0243.71 These rates are based, in part, on the cost of energy and demand from Chugach Electric Association (CEA) and will change when there is an adjustment to CEA rates charged to the City of Seward. * Summer is defined to mean the period from April 15 through October 15 with Winter defined as the remainder of the year. ** Demand Charges will be based on the maximum demand recorded over a 15-minute period. Effective January 1, 2012 and each January I" thereafter, rates will be adjusted based on a five year average of the cost of living as stated in the consumer price index, all items, 1982-84 —100 for urban wage earners and clerical workers, Anchorage, Alaska area, as published by the U.S. Department of Labor, Bureau of Labor Statistics. (NOTE: 11112014 utilizes CPLData from 2007-2011). 151 A Small General Service customer may elect to be billed under the Large General Service schedule. However, the election to change the billing rate from one customer group to another may not be made more often than once every 12 months. Definitions And Miscellaneous Charges —System delivery charge: A system delivery Charge (SDC) of $28.75 will be applied to any service that uses less than 150 kWh/month, whether or not electric service is used. This replaces the Seward Utility energy charge and the Cost of Power Adjustment, and is subject to proration. SDC under this schedule is an addition to the customer charge and is based on a monthly usage of 150 kWh times the energy rate and the COPA. Absent an active customer the registered property owner will be billed this monthly minimum Formatted Font it Pt charge. Cost of Power Adjustment (COPA). The Cost of Power adjustment charge from the Power Provider is a direct pass -through of the monthly total Power bill, including fuel costs, energy charges, customer charges, demand charges, and other miscellaneous adjustments, prorated according to the number of kilowatt hours the Seward Electrical Utility customers consumed during the billing period. The monthly rate for COPA may be modified as frequently as monthly, or through the use of a balancing account intended to reduce rate fluctuations. Seward Fuel Adjustment. The Seward Fuel Adjustment cost may be included in the COPA in the event The City operates the standby generation plant, including fuel, labor, maintenance and repair when the cost exceeds the amount budgeted. The cost will be prorated according to the number of kWh the customers consumed during the billing period. Special Contracts: Special contracts may be negotiated by the Utilities Manager with customers that have a demand in excess of 750 kW or that have unique power requirements that cannot be reasonably addressed by the large general service tariff. Special contracts may include, but are not limited to, provisions for instantaneous demand charges, time of service, interruptible power, minimum and maximum demand, adjustment of demand level, ownership and payment of new distribution facilities, termination charges and power factor. Special contracts must be approved by the City Council. VAR Change (Power Factor Adustment): All schedules requiring demand metering will be subject to the following power factor adjustment provisions: (1) Demand -metered customer should attempt to maintain a unity power factor. If the power factor falls below ninety percent lagging, the customer will take corrective steps to return the power factor to ninety percent or higher. Also, the following charge for billed kilowatts will apply: Monthly Billing Demand = Maximum Demand x 90% Actual Power Factor (2) All power factor adjustment equipment installed by the customer must be approved by the city. Power factor can be determined by permanently installed monitoring equipment or by periodic testing at reasonable intervals, at the discretion of the City. Standby Generation: The cost of operating the standby generation plant to meet a specific customer's need will be charged directly to that customer. Such cost will be the total cost of operating the plant, 152 including fuel, labor, overtime, maintenance, repair and overhead, less the value of energy generated in excess of customer's need. Other Miscellaneous Fees and Charges: Fees and charges for existing facilities can be found on the following pages, as well as engineering service fees and charges for new facilities. Fees are listed according to service zones as follows: ZONE I Inside City Limits (excluding the Small Boat Harbor). ZONE II City limits to Mile 12, Seward Highway, and all roads connecting to the highway within this area. ZONE III Mile 12 to Lawing. APUC Regulatory Cost Charge: A special surcharge of $0.000626/kWh imposed on electrical utilities by the Regulatory Commission of Alaska (RCA) in response to the state's intent to assess user fees to support activities of the RCA and departments. This charge was recommended by the RCA as a pass through charge to retail utilities customers. Alternative Power Rebate: kWh generated by an alternative power source will be deducted from the kWh supplied by the City of Seward distribution system on a per month basis. Any excess energy generated and placed onto the City's distribution system will be credited at the non -firm avoided cost rate established by the Regulatory Commission of Alaska. (Resolution 2014-047, Effective June 7, 2014) 153 EXISTING FACILITIES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Meter Testing, per test, when results determined meter 71 4972.84 100 37101.98 129 0-3131.09 is accurate Reconnection to approved existing meter installation 28 4829.14 �5 9536.42 4� 0243.71 Reconnection to approved existing meter installation �0�203.95 243.72247.62 286-24291.33 outside regular business hours New connection fee 24-5-09218.52 215 09218.52 21-5-09218.52 Minimum Deposit- Residential Account 145 24120.10 149 24120.10 4 19 21120.10 Minimum Deposit - Commercial or Industrial Account 236-43240.21 23643240.21 236-43-240.21 The larger of The larger of The larger of twice the twice the twice the Deposit - Interruptible, Off -Peak Account estimated estimated estimated monthly bill or monthly bill or monthly bill or $246-43240.20 $24643240.20 $236-43240.20 Tampering with or unauthorized breaking of meter seal $744 95728.32 219 85728.32 714 95728.32 Per Annum interest on delinquent account 10.5% 10.5% 10.5% Door Hanger Fee $34.1334.68 4 4 4 434.68 444 434.68 Monthly late fee on delinquent account $6-14625 6-146.25 44456.25 Dishonored check fee $39.5039.12 $39.5039.12 $39.5039.12 Seasonal Turn -On Fee and Seasonal Turn -Off Fee $150.50 Turn- $150.50 Turn- $165.55Tum- (excludes brand new service; includes new account On On On name or same account name; waived if < 2 months $150.50 Turn- $150.50 Turn- $165.55Tum- between turn-off and turn -on) Off Off Off Reconnection during regular business hours following $56 1 57.32 $70�271.69 $842786.03 disconnection of delinquent account Reconnection outside regular business hours following $, Q6 Al200.74 $245.74243.72 $290.97287.79 disconnection of delinquent account Transmission Rate $7.84/kW - per $7.84/kW - $7.84/kW - Month per Month per Month 154 NEW FACILITIES — ENGINEERING SERVICE CHARGES SCHEDULE OF FEES AND CHARGES Service Zone I Zone II Zone III Temporary secondary service $74 72.84 SH W87.41 100 37101.98 Primary Overhead Extensions (Residence) $71.6972.84 96 W87.41 100 37101.98 Primary Underground Extensions (Residence) -7�72.84 96 W87.41 100 37101.98 Secondary service -7�72.84 96 W87.41 100 37101.98 Primary Overhead extensions (Subdivision, Mobile Home Park, Multi -Residence) , n��� 145.66 1:72 05174.850 2-0 - 203.95 Primary Overhead Extensions (Commercial & Industrial) 291.33 344 09349.60 �72:75378.74 Primary Underground Extensions (Commercial & Industrial) 2 291.33 344 09349.60 �72:75378.74 Modifications of Existing Facilities 14;.37145.66 17-2.05174.80 2A0-74203.95 Street Lighting Systems and Yard Lights 74 4972.84 SF W 87.41 100 37101.98 NOTE: The Zone Fee or Charge is non-refundable until the service is connected. If the service is constructed and connected, the charge will be adjusted to the actual cost of engineering services. 155 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2017-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE 2017 BUDGET TO RECORD EXPENDITURES OF $126,433.99 PAID BY THE STATE OF ALASKA ON BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC EMPLOYEES RETIREMENT SYSTEM LIABILITY FOR THE PERIOD JANUARY THROUGH JUNE, 2017, AND APPROPRIATING FUNDS WHEREAS, in accordance with the 2016 Alaska State Legislature's passage of House Bill 256, the State of Alaska Department of Administration, Division of Retirement & Benefits ("DRB") contributed $126,433.99 on behalf of the City of Seward from January through June, 2017 on the City of Seward's behalf. The Alaska Retirement Management Board set the actuarially required rate at 26.14%. The State's contribution was 4.14%, reflecting the difference between the legislative on -behalf rate of 26.14% and the 22% employer "capped" rate; and WHEREAS, this contribution represents $126,433.99 toward pension costs and $0 toward healthcare costs, on behalf of the City; and WHEREAS, in accordance with generally accepted accounting principles, the City must record payments made on its behalf, and must therefore amend the 2017 Budget to account for both the expenditures paid on behalf of the City, and the corresponding revenues paid by the State of Alaska Department of Administration; and WHEREAS, the City will further retroactively amend the 2017 Budget to reflect the State payments made on behalf of the City for the period July through December, 2017; and WHEREAS, failure to amend the budget to reflect the State's payments on -behalf of the City, will result in an imbalance between the actual and budgeted revenues and expenditures, giving the appearance of revenues and expenditures exceeding the annual budget as approved by the Seward City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The 2017 Operating Budget shall be retroactively amended to appropriate $126,433.99 as follows: 1) $86,022.28 from State PERS On -Behalf Grant Revenues account 01000-0000-4201 to General Fund/department expense accounts 01000-lxxx-6201 allocated on a pro-rata basis; 2) State PERS On -Behalf Grant Revenue account 11000-2000-5920 totaling $11,783.91 for Harbor Fund; 3) account 15000-0000-5920 totaling $21,444.81 for Electric Fund; 4) 17000-0000-5920 totaling $4,011.41 for Water Fund; and 18000-0000-5920 totaling $3,171.58 for Wastewater Fund. 156 CITY OF SEWARD, ALASKA RESOLUTION 2017-069 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23dday of October, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) COUNCIL AGENDA STATEMENT Meeting Date: November 6, 2017 Through: James Hunt, City Manager CK From: Kristin Erchinger, Finance Director 6V-Sgo Agenda Item: State of Alaska PERS on -behalf contributions of $126,433.99 for January through June 2017 BACKGROUND & J'U'STIECATION: The 2016 State legislature passed House Bill 256, appropriating $99,166,576 directly to PERS on behalf of Alaska municipalities and PERS employers, to help offset retirement liability costs to local taxpayers. The City of Seward's portion of this appropriation (for the period January 1 through June 30, 2017) is $126,433.99 These amounts are paid directly to the City's PERS account with the State of Alaska Division of Retirement & Benefits, While the funds did not come directly through the City, we are required to account for the State's contribution as both revenue and an expense/expenditure on the City's financial statements. In 2008, Senate Bill 125 was passed, capping the annual PERS contribution rates for employers at 220/e, and creating a cost -sharing plan in which all employers pay the same employer contribution rate. This was a departure from the previous plan, in which every employer was assigned a different employer cost rate, depending on their individual experience. The attached spreadsheet lists the PERS employer contribution rates as established by the Alaska Retirement Management Board, itemizing the portion of the overall rate covered by the State of Alaska on behalf of municipal employers, as well as a history of the amount paid by the State on behalf of the City of Seward since 2006. Municipal governments in Alaska have benefited significantly by the State's coverage of PERS costs in excess of 22%. However, it is important to note that the legislature may, at any time, modify the amount of subsidy provided by the State toward PERS contributions. Any future reduction in the State's current practice of covering contribution rates exceeding 22%, will equate to equivalent additional required contributions by the City. As of this date, for every 1% increase in the employer contribution rate cap (Le. from 22% to 23%), the City's amual PERS contributions will increase by approximately $30,540. INNT: The intent of this action is to amend the 2017 budget to account for State contributions on behalf of the City for contributions to the public employee's retirement system for the period January through June, 2017. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): August 15, 2017 letter from SOA DOA X 158 CITY OF SEWARD RESOLUTION 2017-069 FISCAL NOTE: The State's contribution of $126,433.99 is considered a State grant award and is recognized as such on the City's financial statements, with an equivalent amount recorded as retirement mgxmse/expenditure, allocated on a pro-rata basis, to each departmenVs operating budget. Approved by Finance Department _ ,�t�.4,,j0, ,61 ..�.�: ATTORNEY REVIEW: Yes,___ _ _ No_jt _ RECONIlVIENDATION: Council approve Resolution 2017-069 amending the 2017 Operating Budget by appmpriating $126,433.99 from State grant revenues, to various fund retirement expense accounts, on a pro-rata basis. 159 141 E. S'I NIT q AAS—K—A— I i t 1V P It NO U i I (. -' IA -A 1, K 1 k August 15, 2017 KRISTIN M ERGUNGER, FINANCE DIRECTOR CITY OF SEWARD PO BOX 167 SEWARD AK 9%64-0167 Department of Administration FY2017 PERS FINAL S@nt via smelt io: KERCHINGEROCITYOFSEWARU NET RE: FYI Employer On BehalfFunding - PERS ER. 182 During the 2016 legislative session, House Bill 256 (HB256) passed providing on -behalf funding for PERS employer contributions for Fiscal Year 2017 (FY17). 1111256, Section 28 (a) reads as follows: (a) The following amwomts am appropriated to the Departrwnt gfAdmimsowdon from dw 4;eo&d dommcea, fair deposit in the defined bemft plan accor W to the public employees' mirenew system as art addidmmd state ea modbudon mtderAS39.35.280 far the fiscal year em*ngJarme 30, 2017. (1) the cams of $34,718,076frans the general ftnmg- (2) time am of g64 448, 500 from the Alaska hig1wr education bnwstmermt fund (AS 37.14.750). M256 at httpjhLww.a1deg.Kv 9/13ilIsJHB02 Z (Section 28, page 91). The Alaska Retirement Management Board approvea the actuanaliy determined raw of 26.14% or FY17, with BB256 providing an on -behalf rate of 4.14% for each FY17 employer payroll. On -behalf funding is applied with fire processing of each employer payroll with payroll and dates between July 1, 2016 and June 30, 2017, and received by the Division by July 15, 2017. Once all such payrolls have been processed we will true -up your account and make an adjusting entry, then send a final statement via email in early August 2017. Included is a report detailing the Employer On -Behalf Funding allocated for fiscal year 2017 payrolls. This is your Seal adjusted statement for 1R 017. Please work with your aoountant or auditor to determine where to show this funding on your financial std a nets. Feel free to contact me via telephone at (907)465-2279 or email at tanwa.criddle(a)alask% v if you have any questions or need additional information regarding HB256. Sincerely, Tamara Criddle, Accountant DHWLMMZF: "M WW-a - in tbt low i, egad de ,b. V.X. &zl, and cuwmetmae. pr...W cad w... b..pied to albs ads and MMUMe{aaam. M. lams may aaaab a ffimmmY dwOr"oa of bwNfit% nut, zta, vatuatidm. dbc odadaliom, pdiatim or praoed.rm far am ar mma p� a bathe p6w .dmi.fatmed by the tRWi of Rdbama.r -d $edit, leant ft arc as lim@rd a to porn. Rmp*e , Rdmemeae syahm, Ow Tuck ' Rdnwnw t gptml, tW rud dd Rmmmwai Ebpstmq 6. 9eppA =.W Au.L* Ph% Pot ID 6 1 Cmape— Plm, to ALdac— FmpWgae Health plan . d. Mid c. R.U. B..& Pb. 13e PWAM of Radromm cad Remr9s Wo made avan WEN in =we, but dxa me@o emr,tlwt tha iafio.rnadad prv:Rlai i. a ==a and ap to d-hL Whau ft kas amflicls,vifbie�.lsv.rt plc Dorm�mS thapLuDoummat caakods. I[:if] FY2017 - M5266 EMPIQyw On-fthaff DOW as of SIMM37 CITY OF SMARD - ER 162 PAYMN v pk+ytlweet urding paw IrsrI Hens SFp 07/08/2016 8,085.32 0.00 8.065.32 071=016 7,291.84 0.00 7,291.64 OBJ0M018 7,474.05 0.00 7,474.05 08120/2018 7,939.25 0.00 7,989.25 09/03/2018 7,751.34 0.00 7,751.34 OW17/2010 7,996.56 0.00 7,995.55 10/01/2010 7,895.30 0.00 7,695.30 10/1512016 7,556.90 0.00 7,556.90 10129V2016 7,94e.80 0.00 7,946.80 11/1212018 7,90.88 0.00 7,949.88 11/26/2018 10,119.00 0.00 10,119.00 1211 OI2016 7,925,74 0.00 7,925.74 1 V24/2016 8,028 11 000 Ma 11.1 0IM712017 0,045.52 0.00 8,045.52 01121/2017 7,930.75 0.00 7,930 75 02f0412017 8,393.21 0.00 393. 8,21 0211UM17 8,501.80 0.00 8,501.80 03/04/2D17 9,030.30 0.00 9.030.30 0311812017 7,756.98 0.00 7,758.98 04101/2017 9,038.80 0.00 9,038.60 04/15=17 7,997.20 0.00 7,997.20 04129r2'p17 7,888.12 0.00 7,880.12 05H312017 7,959.81 0.00 7,959.81 05127V2017 7,834,17 0.00 7,834.17 0811OV2017 8,300.40 0.00 8,300.40 06/24/2017 7,939.78 0.00 7.09.78 08130V2017 Year -End Adjustment 19,817.15 0.00 19,817.15 TOTALS FOR CITY OF S EWARD $230,173.87 $0.00 $230,173.87 w 4124,1433 +11 DEWI.A MXIL- The icAffmabon containad it an MM it baaod on the sp A $ols ad airawmthacea preaeated ast aam at ba apPW to other find and Wmu wan This kuk mey ccomm a M=fflW dasasiphM of bwaflm, *UK m6n6 valuWcm. OdM aeisdwiaee, pohoim or prneedtnzo ftr coo or omre poww or bans& piton tdm6wtwed by the Division dr Aetirocum mrd BoM, mdudior boa nos harlot tq *e Pubb, HmNnym' Yodremeet Myslam. iht Tschm' Re5remem tarm, An Judicial Ratuemwt 5S' %s SoPPL=wW Phe, the Defined Cmmpeeatioa P[sq Poe AladsCirs Bupl M Hwddt MM or 65 AbWmCwe Rattan Ben4t Plea. The Dlvition of Redrmmm and BweSts has msde @my eBort to emrte, but doom thmsb a i aoaatbn prarided it saam4s and rgio 4m. Vbam*ia ht>ee waninw a Rh din rdevatt Phe Dammrnt, �ePlan aJpfyme0rt amha): Sponsored by: City Council CITY OF SEWARD, ALASKA RESOLUTION 2017-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN EMPLOYMENT AGREEMENT WITH BRENDA J. BALLOU FOR CITY CLERK SERVICES WHEREAS, Johanna Kinney left her seven years of employment as City Clerk on October 10, 2017; and WHEREAS, City Council after open recruitment interviewed and wishes to hire Deputy City Clerk Brenda J. Ballou; and WHEREAS, after the interview and executive session held on September 22, 2017, the City Council made a motion to hire Brenda J. Ballou based on successful salary and contract negotiations; and WHEREAS, Ms. Ballou has been acting City Clerk since Ms. Kinney's departure; and WHEREAS, salary and contract negotiations are completed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Mayor is hereby authorized to execute the employment agreement, attached and incorporated herein by reference, between the City Council and Brenda J. Ballou for the position of City Clerk. Section 2. Acting City Clerk, Brenda J. Ballou, will become City Clerk retroactively to October 10, 2017. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23" d day of October, 2017. THE CITY OF SEWARD, ALASKA David Squires, Mayor I"M Council Agenda Statement Date: October 23, 2017 To: Mayor, City Council Members From: City Attorney Agenda Item: Approve Employment Agreement with Brenda Ballou for City Clerk Services BACKGROUND & JUSTIFICATION: City Clerk Johanna K i nney has I eft her employment as Ci ty Cl erk. Ci ty Counci I acti vel y recrui ted for M s. K i nney' s repi acement and i ntervi ewed Deputy Ci ty Cl erk B renda Bal I ou. After the i ntervi ew on September 22, 2017, Counci I came out of executi ve sessi on and made a moti on to hi re Brenda Bal I ou f or the Ci ty Cl erk posi ti on based on successf ul salary and contract negotiations. Salary and contract negoti eti ons were successf ul and completed on October 13, 2017. INTENT: To approve this employment agreement retroactively to October 10, 2017, to insure a seamless transition with no vacancy in that department. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: This has already been factored into the FY 2017 Budget. ATTORNEY REVIEW: YES X NO Approved by Finance Department: RECOMMENDATION: Approve Resolution 2017-070, which approves the employment agreement between the Seward City Council and Brenda Ballou for City Clerk services. 163 COUNCIL APPROVED Employment Agreement VERSION 10/13/17 City Clerk This agreement approved by the City Council of the City of Seward, effective October 10, 2017, is between the City of Seward, Alaska, whose address is PO Box 167, Seward, Alaska 99664 ("City") and Brenda J. Ballou, whose address is PO Box 3551, Seward, AK 99664 ("Ballou" or "City Clerk"). The City agrees to employ Ballou as City Clerk. This agreement shall continue indefinitely under the following terms: 1. The City acknowledges that City Clerk is committed to the ideals of the International Institute of Municipal Clerks ("IIMC"), and both parties mutually desire that City Clerk be subject to and comply with the IIMC Code of Ethics. The City agrees that no member of City Council or any employee of the City may give any order, direction, or make any request that would require the City Clerk to violate the IIMC Code of Ethics. (Attached) 2. City Clerk agrees to devote full-time on behalf of the City, and may continue to engage in her private business so long as it does not interfere with the City Clerk's duties. 3. Professional growth and continuing education, and obtaining and maintaining clerk certifications through training and education, is allowed and encouraged for City Clerk and the staff of the clerk's office. 4. City Clerk is encouraged to participate in community and civic affairs. 5. If no city vehicle is available, the City Clerk shall be reimbursed by the City for use of her personal vehicle while traveling on City business at the same rate as designated in City Code 3.60.025 (with the exception of having to obtain approval from the City Manager prior to travel). Reimbursement for expenditures on behalf of the City shall not be paid unless reimbursement is sought in accordance with standard City procedures, including receipts, vouchers, and supporting material. 6. City Clerk shall accrue annual leave and holidays in accordance with Chapter 3.45 and 3.50 of the Seward City Code. City Clerk shall receive credit for annual leave accrued at the rate of 10 hours per pay period. City Clerk shall be covered by the standard City health insurance and retirement plans. 7. The provisions of Title 3 of the Seward City Code shall not apply to this agreement with the following exceptions: a. 3.15.085. Longevity Bonus. b. 3.15.090. Retirement. c. 3.15.095. Insurance and medical benefits. d. 3.35. Employee Development. City Clerk will have collateral responsibility for employee development within the City Clerk Department. e. 3.45. Annual Leave. The City Council will administer Annual Leave policy for the City Clerk. This includes FMLA (3.45.095) and bereavement leave (3.45.040 f). f. 3.50. Holidays. 164 Employment Agreement City Clerk g. 3.60. Special Provisions. h. 3.70. Standards Relating to Drugs and Alcohol. i. 3.75. Standards Relating to Employee Conduct. j. 3.80. Worker's Compensation. 8. Because of the peculiar nature of the City Clerk position, it is agreed that the City's business can only succeed if the City Clerk and the City Council enjoy a working relationship based on mutual respect, trust and positive attitudes. It may, therefore, be impossible to quantify "poor performance" or "just cause" for termination given these complexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of both the City and City Clerk, to provide for termination by either the City or City Clerk without resort to any determination of cause or any necessary explanation by the City. Accordingly, this agreement may be terminated as follows: (a) By Ballou, for any reason or no stated reason, upon giving sixty (60) days written notice to the City. Upon receipt of notice, the City may immediately terminate the relationship, or may require City Clerk to continue for a period not to exceed sixty (60) days at her regular rate of pay from the date of receipt of the notice. The City shall make the election promptly and within fourteen (14) days of the receipt of notice, and the City's failure to make an election shall be deemed as election to terminate the relationship sixty (60) days from the date of receipt of the notice. If the relationship is so terminated, the City shall not be responsible for any severance or termination pay, and City Clerk shall be entitled to any annual leave balance to the date of termination. (b) By the City Council for any reason or no stated reason upon giving written notice to Ballou. The City Council may, at its option, terminate the relationship immediately and provide Ballou with sixty (60) days pay in lieu of notice, or, the City Council may require Ballou to continue service at her regular rate of pay for a period of sixty (60) days. Ballou shall be entitled to her annual leave balance at the date of termination. (c) If Ballou retires from full-time public service with the City, City Clerk will provide six (6) months' notice, and the actual retirement date will be mutually established. 9. The City shall defend, indemnify, and hold City Clerk harmless for negligent acts or omissions of City Clerk resulting from her employment by the City and within the scope of the duties as City Clerk. 10. The City Council shall provide the City Clerk with a probationary period of nine (9) months from the date of hire, and shall conduct an Initial Evaluation at that time to re-evaluate the City Clerk's goals and provide supportive direction. Following this Initial Evaluation, the City Clerk's evaluation will fall in line with the regular schedule as outlined in the City Council Rules of Procedure, Rule 16. 165 Employment Agreement City Clerk 11. City Clerk shall be paid at the rate of $65,000 per year. The City Council agrees to review City Clerk's performance and contract annually and may consider a salary increase or other amendment(s) to this contract upon favorable review. 12. This agreement is the entire agreement and wherever approval of the City is required, it is understood that such approval will be by the City Council of the City of Seward. This agreement supersedes any previous agreement and may be modified only in writing signed by each of the parties. This agreement will be interpreted and enforced in Alaska in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward. DATED this day of , 2017. CITY OF SEWARD, ALASKA David Squires, Mayor James Hunt, City Manager (City Seal) Brenda J. Ballou 166 Employment Agreement City Clerk INTERNATIONAL INSTITUTE OF: MUNICIPAL CLERKS Professionaf, Personaf C ocfe ©f `_nthi BeCieving in freedom througfiour the wwrCd affowing increased cogeration between yu6C% o ffikiais andother narimtaffy andinternarLmmCfy, I do ftereb su6scri6e to the faf ovine yringpG and a6tics which I affirm wifCgovern my yersonaCconndua as a member of ffmc, 7la uyhoCdconstitutionafgovernment andthe Caws of my community, T� so conduct any yu6fic andprivate Cfe as to be an example to my fellfow citizens; T'o imyarr to my yrofessrvn rfaase standards of cc[[ua[it�jy and integrity that tfw conduct of the affairs of my office shaff 6e abrve reyroac6 ancid to merityu6Cie canfidence in our community; '1'0 6e ever min4uf of my neutraffty and imyartiaiit , rendarirsg equaC service to aff andto extend the same treatment I wis�i to receive myse�, ,i o recordthat which is true andyreserve tfudt w6.ic6 is entrustedto me as �it were my own, and o strive constantCy to impprove the administration 0f t6e a�airs of my ofjCice consistent with ayyfica6fe Caws andthrau h soundmanagement yractices royroduce continue dyrogress andsoit�my resyonsdilties to my community and others. 'riisse things E, as a rnem6er o f !tT tC GapCeG.ge to 6 in the 4nrmsr and }�u.r�nasas�aewliuttuurgmrtsment s(uzn eaab6ishr.( (member signature) %ttest: 7i`i!s eeYtiFicaSx pranxe! 6y the aut6ority of the Intemarianaihuh:tutp ar A1.unie pmt Ci¢r�s. IfMC Execurfve, Threwnr mmc President 167 CITY ATTORNEY SUGGESTIONS 10/16/17 Employment Agreement City Clerk This agreement approved by the City Council of the City of Seward, effective October 10, 2017, i$ between the City of Seward, Alaska, AA -aaariess :s 120 Bo* 167 Sewafd, Alaska sk 99664 ("City") and Brenda J. Ballou, `Ballou" or "City Clerk"). The City agrees to employ Ballou as City Clerk. 1. The City acknowledges that City Clerk is committed to the ideals of the International Institute of Municipal Clerks ("IIMC"), and both parties mutually desire that City Clerk be subject to and comply with the IIMC Code of Ethics. The City agrees that no member of City Council or any employee of the City may give any order, direction, or make any request that would require the City Clerk to violate the IIMC Code of Ethics. (Attached) 2. City Clerk agrees to devote full-time on behalf of the City, and may continue to engage in her current private business so long as it does not interfere with the City Clerk's duties. City Clerk may not engage in additional businesses without prior approval of the City Council. 3. Professional growth and continuing education, and obtaining and maintaining clerk certifications through training and education, is allowed and encouraged for City Clerk and the staff of the clerk's office. 4. City Clerk is encouraged to participate in community and civic affairs. 5. If no eit-yCLty vehicle is available, the City Clerk shall be reimbursed by the City for use of her personal vehicle while traveling on City business at the same rate as designated in City Code 3.60.025 . City Clerk shall obtain approval from the City MaH*ggrMayor prior to unbudgeted reimbursable travel} whenever possible. Reimbursement for expenditures on behalf of the City shall not be paid unless reimbursement is sought in accordance with standard City procedures, including receipts, vouchers, and supporting material. 6. City Clerk shall accrue annual leave and holidays in accordance with Chapter 3.45 and 3.50 of the Seward City Code. City Clerk shall receive credit for annual leave accrued at the rate of 499.231 hours per pay period. City Clerk shall be covered by the standard City health insurance and retirement plans. 7. The City Clerk is an exempt officer of the City, the provisions of Title 3 of the Seward City Code shall not apply to this agreement with the following exceptions: a. 3.15.085. Longevity Bonus. b. 3.15.090. Retirement. c. 3.15.095. Insurance and medical benefits_ d. 3.35. Employee Development. City Clerk will have collateral responsibility for employee development within the City Clerk Department. 1 507486\1002\00651199 i Formatted: DocID 168 Employment Agreement City Clerk e. 3.45. Annual Leave. The City Council will administer Annual Leave policy for the City Clerk. This includes FMLA (3.45.095) and bereavement leave (3.45.0401). f. 3.50. Holidays. g. 3.60. Special Provisions. h. 3.70. Standards Relating to Drugs and Alcohol. �-i_3.80. Worker's Compensation. 8. Because of the peculiar nature of the City Clerk position, it is agreed that the City's business can only succeed if the City Clerk and the City Council enjoy a working relationship based on mutual respect, trust , and positive attitudes. The City Clerk is an "at will" employee who serves "at the pleasure of the Council" pursuant to SCC 2.20.010. It is therefore the intent of both the City and City Clerk, to provide for termination by either the City or City Clerk without resort to any determination of cause or any necessary explanation by the City. Accordingly, this agreement may be terminated as follows: (a) By City Clerk, for any reason or no stated reason, upon giving sixty (60) days written notice to the City. Upon receipt of notice, the City may immediately terminate the relationship, or may require City Clerk to continue for a period not to exceed sixty (60) days at her regular rate of pay from the date of receipt of the notice. The City shall make the election promptly and within fourteen (14) days of the receipt of notice, and the City's failure to make an election shall be deemed as election to terminate the relationship sixty (60) days from the date of receipt of the notice. If the relationship is so terminated, the City shall not be responsible for any severance or termination pay, and City Clerk shall be entitled to any annual leave balance to the date of termination. (b) By the City Council for any reason or no stated reason upon giving written notice to Ballo 2ity Clerk. The City Council may, at its option, terminate the relationship immediately and provide Ballou with sixty (60) days pay in lieu of notice, or, the City Council may require BaBettCity Clerk to continue service at her regular rate of pay for a period of sixty (60) days. B 4eaCity Clerk shall be entitled to her annual leave balance at the date of termination. (c) If B*4o+tCity Clerk retires from full-time public service with the City, City Clerk will provide six (6) months' notice, and the actual retirement date will be mutually established. 9. The City shall defend, indemnify, and hold City Clerk harmless for +i@g4g@t#c1aims against Formatted: Numbered + Level: 1 + her for acts or omissions of City Elefk resulting from her employment by the City and Numbering Style: 1, 2, 3, ... + Start at: 9 + Alignment: Left + Aligned at: 0.5" + Indent within the scope of the duties as City Clerk pursuant to SCC Chapter 2.35. at: 0.75" i Formatted: DocID 507486\1002\00651199 169 Employment Agreement City Clerk 10_ The City Council shall provide the City Clerk with a probationary period of nine (9) months Formatted: Numbered + Level: 1 + from the date of hire, and shall conduct an Initial Evaluation at that time to re-evaluate the Numbering Style: 1, 2, a, ... + Start at: 9 + Alignment: Left + Aligned at: 0.5" + Indent City Clerk's goals and provide supportive direction. Following this Initial Evaluation, the at: 0.75" City Clerk's evaluation will fall in line with the regular schedule as outlined in the City Council Rules of Procedure, Rule 16. 11. City Clerk shall be paid a+tea salary of $65,000 per year. The City Council agrees to Formatted: Numbered + Level: 1 + review City Clerk's Numbering Style: 1, 2, s, ... + Start at: 9 + Alignment: Left + Aligned at: 0.5" + Indent salary in conjunction with her annual at: 0.75" review. 12. This agreement is the entire agreement and wherever approval of the City is required, it is Formatted: Numbered + Level: 1 + understood that such approval will be by the City Council of the City of Seward. This Numbering Style: 1, 2, s, ... + Start at: 9 + Alignment: Left + Aligned at: 0.5" + Indent agreement supersedes any previous agreement and may be modified only in writing signed at: 0.75" by each of the parties. This agreement will be interpreted and enforced in Alaska in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward. DATED this day of 12017. CITY OF SEWARD, ALASKA James Hunt, City Manager Brenda J. Ballou David Squires, Mayor 1 507486\1002\00651199 i Formatted: DocID 170 Employment Agreement City Clerk INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS Professioruat PersanaC Code of Ethics Befievir� in freedom throuVhour the Wood, Aomng increasedcooyeration 6etweenpu6Cic offictaCs andothsr natwnaffy andinternativnafCy, I do "hy su6scrihe to the fd1o*nT yrim-iyks and ethics which I affirm wiCCBovern my yersarial conduct as a member of irmc: 7'a uyCcafd canstitutionaCgwerrrment andthe laws of my community; eTo recordthat which is Mee andyrese e that whuh is mtrustedto me, '7'o so conduct myyudic andyrivate Cafe as to he an example to my as it were my own, and fefCow citizens; 'I a strive constantly to improve the administ anon of the affairs of my 'fo impart to my profession those standards of juaCitt{ andinrTnty office consistentwitfi ayy[icabfe Caws andthrou h soundmanc�ement that the conduct of the a�airs of my oce sf off he above reproach and T ra t es topraduce con inuedpra8ress andsovmy responsibilit es to merit pu6Cic con ftdence in our community; to my community and ot{iets. 7KE�e dair�r t, ar a member of tratc 6a yfedae. sa &+ in rfu.. tnreresr anf '1'0 6e ever mineffuCof my neutrality andimpartiaCity, rendering equal w ,�, rwfi;<fi nm�W �s era�t ra. servee to aCCandto extevrdthe same treatment I wish to receive myse, Attest: (m<.mtr. srgnarur) 7kie rm�aregranred &'! rfi: a��rEoriry of rlio tart anoaatraenrnm o)""atunrrpaCefe.&s. 1 507486\1002\00651199 IffMC'Executive Director IPMC i Formatted: DocID IVA City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page CALL TO ORDER The October 9, 2017 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Ristine Casagranda Dave Squires Sue McClure Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Will Earnhart, City Attorney Absent — Altermatt I V CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Matthew Nelson said he had been a member of this community for 30 years. He had recently received news that his position was to be cut to help remedy the $1.3 million deficit. He wanted council to know that he did a lot more work than just custodial duties at city hall. He was responsible for city hall, the annex building, and the public works building; he said he wasn't the reason for the budget shortfall and he understood that times were hard, but his position shouldn't be sacrificed. Sharyl Seese said she was here to air her feelings, and she was sorry to hear that the custodial positions were to be gone; there were currently seven city jobs posted in the newspaper. She was upset that the Senior Center was cut by $10,000, and the Boys & Girls Club was cut by $10,000; the Parks & Recreation Department was getting an increase. She asked why the chamber was getting a 21.7% increase. Seese complained that it was difficult to see the whole Parks & Recreation budget because it wasn't all combined together. Maya Moriarty thanked Mayor Bardarson for her service, and thanked Johanna Kinney and wished her well at the SeaLife Center. The booster club still had 45 tickets left for the fundraiser. The sports calendar would soon be printed, and business card ads were still available for $200. City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page Mike Insalaco said this weekend would be the e annual Energy Fair; Friday there would be industry leaders speaking, and Saturday would focus on residential use. This year there was a high school challenge that involved the students identifying a problem at their school, coming up with a solution, and creating a plan. The contest has been extended to middle school and elementary school, and so far there had been 5,000 entries submitted. He said Jean Bardarson and Johanna Kinney were both top-notch professionals. Skip Reierson said he pulled himself off his recliner to come to the meeting tonight to honor a mayor who had evolved from a freshman councilmember to a respected mayor. He said Bardarson had represented Seward well in Seward, Juneau and in Washington, DC. On behalf of the Gin Sisters, he wished her well. Tim McDonald said he loved Seward and the people in it, but felt council needed to run a tighter budget. Glenda Martin wanted to know what was up with her electric bill. She had just received a $333 electric bill, and last year at this time it was $180. She wanted to know why she was paying so much. Dave Nelson said he was the other face of the custodial positions being cut. He said this situation was very rough, and if his job got cut he would probably have to move to the lower 48. Christy Everett Jordan was from Lowell Point, and thanked the community for receiving her disabled son so well. The sidewalks with the ramps she appreciated. She said the doors of the post office were very heavy, and maybe something could be done to make them easier to access. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda McClure postponed the United Fisherman of Alaska presentation to the October 23, 2017 meeting. Squires added an item to New Business to discuss who would be attending the AML Conference in November, 2017. Squires added an item to New Business to discuss directing all council members to turn in their iPads to IT for cleaning and updates. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the September 22, 2017 Special City Council Meeting Minutes and the September 25, 2017 Regular City Council Meeting Minutes. Certification of the October 3, 2017 City of Seward Election. 173 City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page THREE (3) CITY COUNCIL SEATS AVAILABLE (TWO-YEAR TERMS) Suzanne Towsley Sue McClure Katie Cornwell Deborah Altermatt Jeremy Horn Write -Ins Election Day Votes 214 291 207 191 230 9 After Canvass Votes 29 61 28 36 37 3 ONE (1) MAYOR SEAT AVAILABLE (TWO-YEAR TERM) Tim McDonald David Squires Write -Ins Election Day Votes 72 362 9 SEWARD PROPOSITION NO. 1 After Canvass Votes 11 66 1 Total Votes 243 352 235 227 267 12 Total Votes 83 428 10 Shall the Seward City Charter 3.1 and 3.2 be amended to elect council members and the mayor to three year terms rather than two year terms? Yes No A "YES" vote approves the proposed amendments to Seward City Charter 3.1. - Composition, - powers and duties ,generally; term of o ice and Seward City Charter 3.2. - Expiration of terms; qualification of appointees to fall vacancies, electing the council and mayor to three year terms, and would be implemented as follows: in 2017 all seats would be elected for two years; in 2018 there would be one two-year council seat and two three-year council seats elected, and in 2019 there would be one one-year council seat and two three-year council seats elected, as well as a mayor seat for a three year term. A "NO" vote rej ects the proposed amendments to Charter Section 3.1 and Section 3.2, and maintains the current two year terms of office. Election Dav Votes Canvass Votes Total Votes YES 226 44 270 NO 218 36 254 SUMMARY 174 City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page A total of 458 people voted at this election. There were 82 absentee in -person, by -mail, and special needs ballots. There were 0 questioned ballots. Therefore, 540 voters turned out. Appoint Nathaniel Charbonneau to the Planning and Zoning Commission with a term to expire February, 2018. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Proclamation for the Bicentenary of the Baha'ii Faith Recognizing Mayor Bardarson for service on the Seward City Council Proclamation recognizing almost 13 years of service to City Clerk Johanna Kinney, MMC Borough Assembly Report. Kenn Carpenter reported on the borough election results; Seward and Lowell Point had a 50% turnout. None of the borough's propositions had passed. There would be a runoff election on October 24, 2017 for borough mayor between Linda Hutchins and Charlie Pierce. Carpenter congratulated everyone who won. City Manager Report. Jim Hunt stated there had been no purchases made between $10,000 and $50,000 since the last council meeting. He had received a request from the U.S. Army Corps of Engineers for an additional $400,000 for the Lowell Canyon Tunnel. Also, he was visited today by Kent Dawson, one of the city's lobbyists; he credited Dawson for the city receiving $64 million in appropriations in the last three years. In response to Keil, Assistant City Manager Ron Long explained that the chamber of commerce funding was based on 50% of bed tax, and so it fluctuated year over year. Long added that there had been no change to the electric rate in the last year; a portion of the rates were not generated by the city, but came directly from Chugach which was overseen by the Regulatory Commission of Alaska. Administration had spoken to the post office about the doors in the past, but pointed out that it was a federal building. Hunt suggested people contact the maintenance person in Anchorage to complain. Council requested the post office contact information be put on the city's website. Casagranda said she was willing to speak with any citizen about the electric rates. City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page City Attorney Report. Will Earnhart said Mayor Bardarson and City Clerk Johanna Kinney had always been two of the most pleasant people to work with. He didn't have a written report this month, but reported that his activity had been slow. He said there had been a lot of attention in the press about the recent incident at Safeway, and wanted to explain that the investigation was with the state troopers and we wouldn't know the full story for a while. Other Reports, Announcements and Presentations Report by Tim Dillon of Kenai Peninsula Economic Development District. Lake. Pulled by administration. United Fisher -man of Alaska Pr-esentatieft by Rhonda Hubbar-d. Postponed to October 23, 2017 meeting. PUBLIC HEARINGS Non -Code Ordinance 2017-003, Rescinding Section 4 Of Non -Code Ordinance 2013-012 Which Authorized Sole Source Negotiation For Disposal Of The Property Described As The West 1/2 Of Lots 19 And 20, Block 30, Original Townsite Of Seward; With Tax Parcel Id Number 14813010, Located At 408 Madison, And Instead Authorize Disposal By Sealed Bid At A Minimum Bid Of $36,700. Motion (Keil/Casagranda) Is Enact Non -Code Ordinance 2017-003 Long said this was one of the properties that came back to the city from a tax foreclosure. This property was a 50 x 60 lot, and at the original time, the thought was to give it to the adjacent landowner in exchange for assuming responsibility of the property. That hadn't worked out, and since this lot was now developable, administration wanted to put it out for public bid. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Bill Mans said he was the adjacent landowner and had not been notified of this ordinance. He said the land value and building value had fluctuated over the years. He had tried to get contractor quotes for remediation of lead and asbestos, but was unsuccessful in getting a response. There were a number of issues he had encountered, including identifying where the sewer lines were, a concern about low electric wires, and property setbacks. He requested that council postpone enacting this ordinance to allow him more time to address the problems. Tim McDonald said he believed the sewer line ran across the property. No one else appeared to address the Council and the public hearing was closed. 176 City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page Long said the city did not control how the borough assessed properties. The city was not trying to sell this property for its assessed value, but rather what the city had paid in hard costs. The question before council tonight was whether the lot should be made available to anyone to buy rather than one person, and was not about how to develop the lot itself. In response to McClure, Electric Utility Manager John Foutz said he would have to examine the lines at the property to determine if they were too low or in a potentially dangerous location. Public Works Director Doug Schoessler said he had inspected the property. He was unable to determine exactly where the sewer lines ran, and would potentially have to dig to find them. Casagranda checked the map and said it was zoned urban residential. In response to Casagranda, Long said before the city offered this property, it would behoove administration to run tests on the sewer lines and identify exactly where they were. Motion Passed Yes: Keil, Slater, McClure, Squires, Bardarson No: Casagranda Resolution 2017-055, Authorizing The City Manager To Enter Into A Five -Year Special Electric Rate Contract With The Seward Association For The Advancement Of Marine Science (SAAMS), Establishing A Transition To Large General Service Rate Class By 2025. Motion (Keil/Casagranda) Is Approve Resolution 2017-055 Long said this was very similar to the special rate contract for the SeaLife Center from a few years ago. Foutz said the intent was to bring the SeaLife Center to a large general rate over the course of ten years, and they were currently two years into the process. Foutz requested this resolution be amended to a 3-year term to get them half way to the goal. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold thanked Foutz for the explanation. She appreciated the SeaLife Center and they made an incredible contribution to the community. The SeaLife Center had taken big steps to be energy efficient. She was concerned that the transmission lines were impaired and leaking electricity, yet we were still required to pay for the full amount. She worried that if the SeaLife Center had to move to large general, it would put them out of business. Tara Reimer was the President and CEO of the Alaska SeaLife Center. She wanted to congratulate Mayor Bardarson. Reimer asked council to please approve this resolution. The new strategic plan for the SeaLife Center included growing the partnership with the city. The costs ` F&A City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page compounded year over year, and grew rapidly after the half way point. She wished that over the next two to three years council would be willing to have more conversations about this glide plan. No one else appeared to address the Council and the public hearing was closed. Motion to Amend (McClure/Casagranda) Motion to Amend Passed Main Motion Passed UNFINISHED BUSINESS — None NEW BUSINESS Other New Business Items Amend Resolution 2017-055 by changing the term from five years to two years. Unanimous Unanimous Discuss who would be attending the AML Conference in November, 2017. Council agreed to pay for the incoming mayor to attend the Mayor's Conference, and the two incoming council members to attend the Newly Elected Officials training. Discuss directing all council members to turn in their iPads to IT for cleaning and updates. Council requested administration coordinate with the clerk's office to identify a date that IT could take in the iPads. I INFORMATIONAL ITEMS AND REPORTS On -going City Project and Goal List. Appointment of Brenda Ballou as Acting City Clerk. (Kinney) Memorandum on 2017 Records Destruction. COUNCIL COMMENTS McClure wished Johanna Kinney well and thanked Jean Bardarson for her service as mayor; she congratulated incoming mayor Dave Squires. McClure congratulated the two new council members, as well as Kenn Carpenter. McClure would attend the energy fair this weekend and looked forward to seeing the student contest submissions. Saturday, October 14, 2017 there would be free flu shots at the clinic, and an Open House at the Fire Department. Squires congratulated McClure for being re-elected, as well as Horn and Towsley. He thanked all the other candidates for running, and congratulated Carpenter. Squires thanked the public for voting for him. He was proud of community for turning out to vote. He added that the Open House at the Fire Department would be from 12:00-3:00 p.m. 178 City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page Keil said the Domestic Violence Program would be holding a bake sale at Safeway on Saturday. She thanked Deborah Altermatt for running, and for serving on council. Keil thanked Nathaniel Charbonneau for j oining the Planning & Zoning Commission and Jean Bardarson for her service as mayor. Keil reminded the public that on October 23, 2017 there would be the first public hearing on the 2018/2019 budget, and pointed out that the $10,000 for the Senior Center would be put back into the budget. Casagranda congratulated everyone who ran for the election. Her phone number was 362- 2299; she invited anyone from the public to call her. She thanked everyone who stood up to speak before council; she appreciated it. Mayor Bardarson read a statement from Altermatt thanking everyone for their support. Slater said good luck to Johanna Kinney and Dave Squires. He thanked Matt and Dave Nelson for having the courage to stand up and speak to council. Long said citizen comments were very important. Hunt invited the newly elected officials to come speak to him if they wanted any background or information about the budget or other topics. Kinney thanked everyone for their support and said she had enjoyed her time with the city. Bardarson congratulated everyone for being elected, and said it had been her honor and privilege to be mayor. She thanked the citizens for their support and encouraged them to keep talking to the council. CITIZEN COMMENTS 1 Tim McDonald congratulated Squires on becoming mayor. He said the city's budget was large, and he didn't think the residents of Seward had proper representation; he thought that annexation to mile 8 would help solve the situation. Matthew Nelson wanted to finish his comments from earlier, and said he didn't think that cutting two of the lowest paying jobs would help solve the city's budget problem. He had been with the city for 16 years and enjoyed working here. Glenda Martin said she wanted someone to come read her meter and make sure her bill was accurate. She didn't understand how her bill could go from $180 to $333 in one year. She said the Regulatory Commission told her that they didn't regulate our electricity. She was baffled by this huge increase. Carol Griswold wanted to speak about the airport. She had been following the issue, and she thought it was cheap of the Department of Transportation to abandon the long runway. If the river wasn't addressed, it may eventually erode the shorter (extended) runway. Extending the shorter 179 City of Seward, Alaska City Council Minutes October 9, 2017 Volume 40, Page runway would potentially create an issue because the bird wetlands would be more directly in the path, and this would create a dangerous situation for airplanes sucking up birds in landing and takeoff, as well as disturb the birds in their habitat. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Keil appreciated citizens speaking out, but would also appreciate them having facts. Long said Chugach Electric Association was regulated by the Regulatory Commission of Alaska. Squires agreed with the airport concerns mentioned, and thought the city needed to be more vocal with the state. He wanted to look at the budget and see what could be done about saving the custodial jobs. ADJOURNMENT The meeting was adjourned at 9:39 p.m. Brenda J. Ballou, MMC Acting City Clerk (City Seal) r Jean Bardarson Mayor 180 City of Seward, Alaska City Council Special Meeting Minutes October 13, 2017 Volume 40, Page 287 CALL TO ORDER The October 13, 2017 special meeting of the Seward City Council was called to order at 12:00 p.m. by Mayor Jean Bardarson OPENING CEREMONY Council Member Erik Slater led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Sue McClure Erik Slater comprising a quorum of the Council; and Brenda Ballou, Acting City Clerk Absent — Altermatt Ristine Casagranda Dave Squires CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Motion Passed Approval of Agenda and Consent Agenda Unanimous SPECIAL ORDERS, PRESENTATIONS AND REPORTS — None EXECUTIVE SESSION Motion (Keil/Casagranda) Go into executive session to discuss City Clerk contract negotiations. Motion Passed Unanimous Council went into Executive Session at 12:03 p.m. Council came out of Executive Session at 12:50 p.m. I&I City of Seward, Alaska City Council Special Meeting Minutes October 13, 2017 Volume 40, Page 288 Council came to an agreement with Acting City Clerk Brenda Ballou and would forward the draft contract to the City Attorney for review. This would appear on the October 23, 2017 City Council agenda for consideration and approval. COUNCIL COMMENTS — None CITIZEN COMMENTS Carol Griswold was wishing to follow up from the October 9, 2017 council meeting by finding the post office contact information on the city's website, but was dismayed that that information would not be made available until the following week. She thought the city manager's travel information should be made available as it related to personal versus professional absence, and if traveling for professional reasons, the purpose. Griswold requested that if council intended to cut any positions, please wait and do it through attrition; it was heartbreaking to hear from Matt and Dave Nelson at the last meeting about what the impact would be to lose their jobs. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Keil said she looked at the j anitor j obs as an opportunity to start their own business; although she added that said she would appreciate more specific input from the citizens about where they were willing to see cuts made when the budget had to be tightened. She believed the city manager was in Maine currently to obtain his port certification. Squires said he made a personal promise to Matt Nelson at the last meeting that he would look into the budget, and Squires reported he had identified over $40,000 that potentially could be used towards saving the j anitorial positions. In the past, council had been asked to see what positions could be outsourced, and the janitor positions had been targeted two years ago; although Squires didn't feel that outsourcing those positions would result in the same level of service, he understood it was not his decision to make alone. Casagranda thanked Griswold for coming, and thanked her for speaking out. She agreed that cutting positions should be a very last resort to balancing a budget, and was willing to cut back on other services to save money. She believed that not making the $98,000 motor pool loan payment from SMIC to the General Fund would help. As far as obtaining a custodial contract, if the Nelson brothers went into business on their own, Casagranda felt they would have too much competition from other local established businesses to win the contract. Council suspended the rules to allow Griswold to speak. Griswold reiterated she was in favor of waiting for attrition to cut those positions. She had noticed that the Parks & Recreation Department was advertising for a snow plow position, and she wondered why that wasn't being handled by the current staff as it had always been done in the past. Griswold continued to be sad about the campgrounds and referred to them as trailer parks; the campgrounds closed on September 30th and the vacationers were supposed to move down to the Iditarod Campground, but instead there were still a number of long-term campers in the Waterfront it-W City of Seward, Alaska City Council Special Meeting Minutes October 13, 2017 Volume 40, Page 289 Campground. Griswold said the Assembly of God bus had been parked in the campground for over a year, as well as a white van with the blue stripes. ADJOURNMENT The meeting was adjourned at 1:00 p.m. Brenda J. Ballou, MMC Jean Bardarson Acting City Clerk Mayor (City Seal) 183 Agenda Statement Meeting Date: October 23, 2017 From: Brenda Ballou, Acting City Clerk Agenda Item: Nominate, elect and swear in a Vice Mayor BACKGROUND & JUSTIFICATION: Per Seward Charter 3.3, Seward City Code 2.10.020 and City Council Rules of Procedures Rule 4, the City Council must meet and organize no later than 30 days after each regular city election. At the organizational meeting, after new members are sworn in, the next item of business is for the Council to nominate and elect one of its members to act as Vice Mayor in the absence of the Mayor. The City Council must select one of its members to serve as Vice Mayor. The Vice Mayor chairs the meetings in the absence of the Mayor and fills in for the Mayor at ceremonial functions when the Mayor is unavailable. In the absence of the Mayor, the Vice Mayor shall possess all the powers of the mayor and all duties required of them by law or the City Council. Recommended Procedure: 1. The Mayor/Presiding Officer should open nominations. 2. The Mayor/Presiding Officer or any council member should then nominate a council member for Vice Mayor. 3. If only one nomination is received, a motion should be made to close nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent (no roll call is necessary). 4. If more than one nomination is received, paper ballots have been prepared for each council member to sign and vote for a nominee, or council can conduct a voice vote. It takes four affirmative votes to be appointed.. RECOMMENDATION: Nominate and appoint a Vice Mayor. The City Clerk will then proceed to swear them in. 184 Memorandum Date: October 23, 2017 From: Brenda Ballou, Acting City Clerk Subj: Direction to Boards and Commissions to give periodic reports to the council It's that annual time of the year where the council must organize within 30 days after the regular city election and select either council members as Board and Commission liaisons, or direct Boards and Commissions to give periodic reports to the council. Resolution 2005-071 was approved on August 5, 2005, and allowed future councils the option to either appoint council liaisons, or to have individuals from each of the Boards and Commissions to give periodic reports to the City Council at their regular meetings. For the past several years, council has chosen to direct individuals from the Boards and Commissions to give periodic reports to the City Council, but it remains council's option to decide what direction they wish to give the Boards and Commissions. RECOMMENDATION: After discussion, the Mayor appoint a liaison with the Boards and Commissions or request periodic reports be given to the City Council. If council wishes to have council liaisons to the Boards and Commissions, the council member appointed to the Kenai Peninsula Economic Development District (KPEDD) will automatically be the PACAB liaison. City Council Rules of Procedure RULE 4. The City Council must meet and organize not later than 30 days after each regular city election. At this organizational meeting, the Council elects one of its members to act as Vice -Mayor in the absence of the mayor. In addition, the Mayor may appoint the council liaison to the Planning Commission and the council representative to the Kenai Peninsula Borough Economic Development District, [See Rule 29(c) and SCC § 2.10.0201 RULE 29. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board. If council liaisons were not appointed, a member of each Board and Conunission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. 185 Date: From Subj-. Memorandum October 23, 2017 Brenda Ballou, Acting City Clerk A Annual organization of the council appointment of Kenai Peninsula Economic Development District Representative An action needing attention during the organizational meeting of the City Council is the appointment of the Kenai Peninsula Economic Development District's (KPEDD) City of Seward representative. Council Member Deborah Alterman has been the representative serving on the Board of Directors, with a term that expires December 31, 2017. ********************************************************************************* Recommendation: After discussion and with consent of the council, the Mayor appoint a city representative to the KPEDD beginning January 1, 2018. City Council Rules of Procedure RULE 4. The City Council must meet and organize not later than 30 days after each regular city election. At this organizational meeting, the Council elects one of its members to act as Vice -Mayor in the absence of the mayor. In addition, the Mayor may appoint the council liaison to the Planning Commission and the council representative to the Kenai Peninsula Borough Economic Development District. (See Rule 29(e) and SCC § 2.10.0201 RULE 29. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations. the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. 186 KENAI PENINSULA ECONOMIC DEVELOPMENT DISTRICT, INC. KPEDD is a 501(C)(4) with a primary focus on economic development through data retention, a business incubation center, loan programs and as a business advocate for the Kenai Peninsula Borough area. KPEDD also partners with local advocacy groups such as the Kenai Young Professionals and Resource Conservation & Development District. The Board of Directors typically meet the third Thursday of every other month. A schedule for the remainder of 2016 is listed below. The Board guides the direction of the non-profit organization in areas such as loan recipients, strategic planning, grant opportunities, local business advocacy, partnerships and community updates. KPEDD additionally has a sister company; Kenai Peninsula Opportunities a 501(C)(3) which is currently used for Industry Appreciation Day. If you have any questions, please feel free to call the KPEDD staff or Board President Todd Smith. Upcoming Meeting Dates: Thursday, October 19, 2017 Thursday, February 15, 2018 Thursday, April 19, 2018 (Annual) Thursday, June 21, 2018 Thursday, August 16, 2018 BOD Call -In Number: 1-800-315-6338 Code: 90765 Todd Smith, President: Cell: 907-252-1309 Email: Toddgpphak.com Tim Dillon, Executive Director: Office: 907-283-3335 Ext 2 Cell: 907-242-9709 Email: Tim(cr�,kpedd.org Caitlin Coreson, Programs Manager Office: 907-283-3335 Ext. 1 Cell: 907-90-1191 Email: Caitlin2kpedd.org Reack"&p to &&mace, .9"tu and Jac autte &monk `lDwewmea"d www.kpedd.org 14896 Kenai Spur Hwy, Suite 103A — Kenai, AK 99611 INN �fi O O O O U z a z 0 a U w w � �ooa �Q Cd c o 0 w I E G C � m v ov. 6 S u` ti U v�i I 16 o ` E E o ❑ N � � o a ro � � a ❑ .Ns. a � Stl - � o E a ❑ N � u etl u 3 0 m N 0 T N ❑. m E n ❑ a 0 0 - a � Tn o - � o N � T [tl �c rn 3 0 E � c � � o J O p N o � � o _ u � o O m � E O 2 a n o o m n 3 _ � co ro 3 z ❑ � E a 3 0 o m � a O � ❑ E 3 mp T a d ❑ 0 « � — r• m ae r oEi 3 0 �c ro t 3 n U O o �� ❑ m a rn o - O 0 L ❑ d ❑ A a O d c ❑ 0 Cl ❑ 10 Cl. wo 1 a v ii o ro � n ❑ o E o t n o oL oy ao m •- o o.ro L N r LE �❑ a�N E c❑i E 3 0 P N V E t 0 E El a d. V1 N N m ro E INy o w � E 0 E lo o'E� f ;p W c CO) W E �[EQ O— Hm Memorandum Date: August 14, 2017 To: City Council From: Johanna Kinney, City Clerk Subj : 2017 Goals Established for City Attorney, City Clerk, and City Manager Council, From your discussion on July 24, 2017, below is the list of goals for the City Attorney, City Clerk, and City Manager. These 2017 goals will be implemented into the 2018 evaluation forms to be scored on accordingly. If you wish to amend these, please keep in mind there are only a few more months of the year left for your employees to attain these goals. City Attorney' 1. More detail in monthly reports 2. Speak louder at Council meetings 3. Provide clearer direction/ legal options when addressing disputes between Administration and Council members or Clerk. City Clerk: 1. Upgrade Meeting Recordings (make more user friendly, improve volume control, pause, fast forward, rewind abilities). 2. Give advice on rules/procedure on remote electronic participation in council meetings. 3. Complete records destruction. 4. Obtain MMC designation. 5. Give four informational reports a year (Robert's Rules, procedural, etc). City Manager: 1. Paving projects A & B. 2. Continue to improve SMIC Uplands (Electric, water, sewer, clearing). 3. Plat South Harbor Breakwater Northside Uplands for Development. 4. Improve utilities on South Harbor Uplands. 5. Ensure Air Force Rec Camp is cleared / Council -citizens decide on use. 6. Replace electric meters with radio -read. 190 MEMORANDUM TO: City Council FROM: Brenda Ballou, Acting City Clerk DATE: October 23, 2017 RE: City projects and goals - REVISED The following list of City Council projects and goals was reviewed and discussed at the March 20, 2017 City Council Work Session, and revised as follows: 1. New ADA accessible parking location on west side of City Hall 1— construction underway as of 612017 2. Set location for Satellite Fire Station and Public Works Building 1 & Expand current Couneil Chambers 4. Discussion on Air Force Rec Camp Site 4 - work session held 912512017, public input requested A& 14ar-b, 6. Saltwater Heat Pump Project 7. Energy Efficiency of City Hall 8. Ground Transportation for Ambulance Services 9. Animal Shelter Improvements 4 — councilpassed a resolution 217312017 10. City Hall El V ato-, a_ „ �a modernized July 21, 2017 11. Research elected/appointed official tele-conferencing possibilities for meetings s 12. Refine Exeetitive Session n..,.,.,.a..-r-es s _ work session held on May 8, 2017, Clerk prepared memo in May 22, 2017packet 13. Update the KPB Tsunami Warning message to include specific reference to the local radio station (91.7/106.1) 14. Incentivize family entertainment -type businesses to come to Seward 4 15. Affordable Housing (including Summer Worker Housing) 1 — work sessions held May 22, 2017, June 12, 2017, July 11, 2017 16. Develop South Harbor Uplands — council supported PACAB recommendations, set building height limit 17. Seward Community Health Center Expansion 18. Building Maintenance 2 19. LED Light Conversions 2 1 Potential Work Session 2 Address as a budget consideration 3 Awaiting City Attorney input - #11 will be scratched unless City Attorney advises differently 4 Currently underway 191 e PROCI_.AMAT1 D N Seward's citizevis recogvdze that a special vibravuo� exists throu.ohou.t the eotire covivt.vivtko Eta whev�, its ivOividu.al resicdev�,ts collectiveL� "Oo the extra voile" throu.oh persovk,al effort, volu.oteerEswt ao c� sewEce; avid ou.r covv.v�tu.vdt� ev�zou.ra0es its citizevLs to wtclldvvize their persovual cov�,tributiovu to the covv.v�tu.vdt� b� gMv�,q of thewtselves wholeheartedly avA with total effort, cowtvidtwt.evkt avid covkvictiovL to their w"Mc{u.al aWt,bEtEovks, fawtUi ,. frievOs ,AAA cowt.wtkVdt�; 2" WH-eRIEAS, .seward residevLts choose to shEm a light ovu avid celebrate ivAMcv u.als avid orgavLizatiovus who "go the extra vKUe" ivy, order to wtMze a differev�ze avid lift up fellow vv.ev�tbers of their cov�tvK. to its; avid WH-eRIEAS, we ac{evuowledoe the vwissiovL of the Extra Mile AvKerica Fout ,datLovt, to create 550+ "Extra Mile" cities avid states ivu Avivterioa ivu 2017. NOW, TH-6RG-FOR.C-;, [, David ,SgLdres, Mayor o f Seward, Alas�ui, do hereby proolaivv. Novewt.ber 1, 2017 to be Extra Mile Dal avid u.roe each i"ividu.al ivy, ou.r cov�tvKL, vdt� to ta{ee tivM ova this dad to vLot ov\,l� "go the extra vv.ile" ivy his or her owv,, life, butt to also 262 owledge those arou.vA vs who are ivLspiratiovLal ivy their efforts avid covwvwitwt.evkt to m,2a ze their or02vdzatiov,,s, fawt.ilies avid covKv vvdt� a better place ivu which to live a vO wo r{2. r>ated ICK-S 2,3'"d Pau Of October, 2C)27 T�tG— GtTY OF SG-WAR,D, ALASKA D Vwl SctLA'res, mayor 192 M 70- MMOm00 MOM V MMO V 0 0 0 M W 0 m 0 0 0 r- I- I- O I- r- 1- 0 M 01- 00001- M m 0 V M M 0 d �� LDO-MO NCO rNO OCl) N V OOON W O V O I- O M M m M M M(fl r- O O M O M M O M M N N Cl) N-O != N MO -MOL( 0N0-00 V Co Lo I-OO OO MO O)O -O m(O mm m m m W 06 COO mNO W NN60-r-I- Q0) ()NN'IT 'IT 0M M0ln'IT COW LD L()LD W - I- Mm mm mM mM I- N COS r- -MmCO 'IT �0 O m 0 MCOOf�N COM(o MOO M�F;:,CON('M am O)�NL!)ll) VNNCo aOV O� V�OI�OCo VOO�M COMI�OCOOCOON VONNOM�CO OOMOCo� (9) - CO - L() LD CO -' V � O M CO V O- Lf) O( (fl V M N O V N CO O a V Lo Lo ('M r- O Lo O N Co M� Lo O 0) L000 a:�0LD Co a0 Lo V COO MO MI-LL) M(O�M co co �M 1�—�0-� f � p r- L0 C14 V Cl) T 'Cl-`-' M � CO 7 2 •— O:) � � ZT) 0 S0 a — — N --N ) O m Om m O OO mm COV COOItm 'IT N00 COO 'IT 01-0 COO mCO V V W V mO OO mm Om m O CO'IT V V m a)000 OOOOOOOOOMOMOC0000 m V COONCOOCOOO OOOO OMOOOOOO OOOO OO OO OOOMO V COOOLL)O00 L() 01-0 V COONOO �L()OO V LL)OOM I-OO 7 a)OO V O V O MCo ONLL)COCON�01: r-O W MOO�MLL)M N-O N't0 V N - ON C='o OLDr- N NCo m NCO N OM MLDNCo 0) V O)-0L()Lo -L0 N CCON V Cl) Cl) Cl) a)N- Qm V yNV�'I�O aRaao �ONOMMOCO NLNLMr-. m�MMOV (b O N(Y)-—O(MNVO L)MOoomr0 V U O0O L0 CO (O In W In N W -' N In V O CO O O CO V CO C'M V CO O O O N 'IT N Lf) 'IT N- N M � 0) r Cl) CO ('M O Sr- Lo � � N "f M -7 C4 L W 'o V N V M •� CO M •� •� N •� •� N m L > L O 0 Q 'IT Olt "TO"T moo 00 M O m Oommmmmommmmo V (DOMOm MON(Dol-MOMCOO OOCo(O MCOOMMMMCo CZ COOCO CO O O m CO CO M CO N M CO P- O O O CO O M L (flLQ OO LQC' --MCO V OCOm CO OO CO LQ C' CO _0 � M-COLDNLD'IT07 r- W � 0m00 MNM 04 CO Or- Np MN ��M HMO M��M CO (.0 CO LD V V N N N Cl) CO N M-- }m�- i �LLC w U) co O 3 L M V C o O N V I- N 7 O N 0 0 0 N O C o 0 0 0 0 M 1: 0 0 V O M l n M C o � � 0 � 0 0 1- 0 0 M N O O C o 1- O N V OCOI-MLL)LL)I,-N )000MCOCO 1-000 Omo LL)OOCO CO W V LL)�OLL)CO�O� V OV V MCoO MNmor-mO V O qm CoNOCOCOMOCOOM� CO LL)OOLL)M -OOV (() CO I�OOLL)I��O V V O �L QV j H V O)MLL)-0)COCl) (.0 MN V COMCO MI-M COM N -M W-N- CON NCO mI-N V M Mir- - LL)M-NLL)M CONCO N M 0m0 U } a MOLn�V 0 N i+ OMI- N 0 co OCo O CO LC) r- OO N O O O O O O O O O O M 0 W O Nr- V COO V 00M00-�M 00001� M 0 o)N'IT O N NOV O V O O1�MCO CO Co - MO N� O NCO0M N�I-M MI- MI- m'IT 0 MO 'ITLY MO I - CO COO Imo(() N co N V CON M = M LD N 'IT I- WNr- LD0� �� V p I�ONN 04 Q� C\[� s 0 M x ns -- Q arQ� m N nscmmoo wa) o o� o)cna110c0(x a) � a) >o �>L`oxiaiYn m al6i a) J'°oa�.UOaN)jC�xH3°)liLN�onl�i nd'd2O0 J� — .. 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