HomeMy WebLinkAboutRes2017-066Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2017-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING THE MOTOR POOL INTERNAL SERVICE FUND
BIENNIAL BUDGET FOR CALENDAR YEARS 2018 AND 2019
WHEREAS, the City Manager has submitted to the City Council a proposed biennial
budget for the City of Seward for Calendar Years 2018 and 2019; and
WHEREAS, the preliminary biennial budget was reviewed by the City Council in budget
work sessions on September 27, October 2, and October 3, 2017, which were televised to the
public; and
WHEREAS, a public hearing is scheduled on the proposed budget for October 23, 2017,
and a second public hearing and final adoption is scheduled for November 27, 2017.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The Motor Pool Internal Service Fund biennial budget for Calendar Years
2018 and 2019 which is attached hereto and made a part hereof by reference and which contains
estimated revenues and expenses for the period January 1, 2018 - December 31, 2019, is
HEREBY ADOPTED, and the necessary funds are hereby appropriated.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h
day of November, 2017.
1
CITY OF SEWARD, ALASKA
RESOLUTION 2017-066
THE CITY OF SEWARD, ALASKA
David Squires, Mayo
AYES: Casagranda, Keil, McClure, Slater, Towsley, Horn, Squires
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Ballou, MMC
City Clerk
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(City Seal,`* of SEkk
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1
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Revenues, Expenses
and Change in Net Position
For 2018 and 2019
2016
2017
2018
2019
Actual *
Budget
Budget
Budget
Operating revenues - vehicle rental
$29I,600
$291,600
$357,000
$357,000
Operating expenses - depreciation and other
458,566
464,015
393,6I8
353,526
Operating income (loss)
(I66,966)
(MA15)
(36,6I8)
3,474
Non -operating revenue (expense)
Interest income
I,470
6,000
I5,000
I5,000
Interest expense
0
0
0
0
Other non -operating
51,079
36,379
33,I I3
29,677
Total non -operating revenue (expense)
52,549
42,379
48,I I3
44,677
Earnings before transfers
(II AI7)
(I30,036)
11,495
48,151
Transfers (to) from other funds
0
0
0
0
Change in net position
-I I4,4I7
430,036
11,495
48,I5I
Beginning net position
5,I79,660
5,065,243
4,935,207
4,946,702
Ending net position
$5,065,243
$4,935,207
$4,946,702
$4,994,853
Ties to annual Comprehensive Annual Financial. Report
CITY OF SEWARD
MOTOR POOL INTERNAL SERVICE FUND
Budgeted Statement of Cash Flow
For 20I8 and 2019
Beginning Cash Balance at 1/1/17 *:
Cash is provided by (used for):
Change in net assets
Add expense items not affecting cash
Depreciation
Net cash provided by operations
Other sources of cash
Loan repayment - SMIC 330-Ton Lift (a)
Loan repayment - SGH PERS loan principal (b)
Other uses of cash
Debt principal payments (c)
Lease payments (d)
Capital outlay (*)
Net increase (decrease) in cash
Estimated ending cash balance
(*) Ties to CAFR.
2017 2018 2019
Budget Budget Budget
$1,398,647
-I30,036
11,495
48,I5I
453,800
393,6I8
353,526
$323,764
$405,113
$401,677
98,008
98,008
98,008
59,095
62,I98
65,463
0
0
0
0
(8,400)
(8,400)
0
(986,000) (e)
(935,000) (f)
480,867
(429,081)
(378,252)
$1,879,514 $1,450,433 $1,072,181
(a) Council authorized extending repayment period for this loan from 6 to 9 years reducing revenue from $ I47,012 to
$98,008, to relieve impact to General Fund, of subsidizing SMIC. Balance @ I/I/18 = $686,059.
(b) The Motor Pool is owed $692,929 at I/I/I8 from the Healthcare Enterprise Fund for a loan used to repay hospital
pensions. Internal borrowing led to lifetime interest savings of $985,970 vs. paying loan to State of Alaska.
(c) The Motor Pool currently has no outstanding debt.
(d) New TYC van to be leased rather than outright purchase to determine feasibility of future leases in lieu of purchases.
(e) Electric bucket truck $450K, Road grader $340K, Used vac truck $ I06K, P&R plow truck USK, police car $45K.
(f) Public works dump trucks $200K and loader with snowblower attach. $340K, Electric excavator $350K, police car USK.
° Parking to spend up to $ I7K on small truck (e.g. Canyon) utilizing own cash in 2018. These monies will be transferred
into Motor Pool Fund and spent out of Motor Pool Fund, if authorized by City Council by separate resolution.
City of Seward
Motor Pool Internal Service Fund
2018/2019 Biennial Operating Budget
Revenue Detail by Line Item
2016
2016
2017
2018
2017-18
2019
2018-19
Actual
Actual
Budget
Budget
% Chg
Budget
% Chg
Revenues'
03000 4632 Insurance Recovery
0
2,598
0
0
0.00
0
0.00
03000 5901 EF Investment Interest
0
1,470
6,000
15,000
150.00
15,000
0.00
03000 5904 EF Misc. Interest Revenue
46,920
39,481
36,379
33,113
(8.98)
29,677
(10.38)
03000 5910 Gain on Sate of FA
0
9,000
0
0
0.00
0
0.00
03000 5950 Motor Pool Vehicle Rent
470,439
291,600
291,600
0
(100.00)
0
0.00
03000 5960 Veh,Rent/
0
0
357,000
0.00
357,000
0.00
Total Revenues
$ 517,359
$ 344,149
333,979
$ 405,113
$ 21.30 $
401,677
$ (0,85)
City of Seward
Motor Pool Internal Service Fund
201812019 Biennial Operating Budget
Expenditure Line Item by Fund
2015 2016 2017 2018 2017-18 2019 2018-19
Actual Actual Budget Ldt�a-ei _kLag BudgL
Personnel Costs:
Non -Personnel Costs:
7009 Contracted Services
0
1,430
0
0
0.00
0
0.00
7215 Operating Supplies
3,900
6,055
0
0
0.00
0
0.00
7216 Maintenance & Repair
0
0
0
0
0.00
0
0.00
7217 Small Tools & Equipment
0
1,032
0
0
0.00
0
0.00
7303 Education & Training
0
0
10,215
0
(100.00)
0
0.00
7900 Depreciation Expense
434,783
450,049
453,800
393,618
(13.26)
353,526
(10.19)
8012 Debt Service Interest Expense
0
0
0
0
0.00
0
0.00
8103 Capital Equipment
400,189
0
0
0
0.00
0
0.00
8300 Debt Service Principal
0
0
0
0
0.00
0
0.00
Total Non -Personnel Costs: $ 838,872 $ 458,566 $ 464,015 $ 393,618 $ (15.17) $ 353,626 $ 10.19
Total Expenditures $ $38,872 $ 458,566 $ 464,015 $ 393,618 $ (15.17) $ 353,526 $ (10.19)