Loading...
HomeMy WebLinkAbout06112018 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Monday, June 11, 2018 Celebrating The “Dog Days” of Summer “Jax” by Jim Hunt City of Seward, Alaska Council Agenda June 11, 2018 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} June 11, 2018 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Marianna Keil Vice Mayor Term Expires 2018 Ristine Casagranda Council Member Term Expires 2018 Sue McClure Council Member Term Expires 2019 Vacant Council Member Term Expires 2018 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 James Hunt City Manager Brenda Ballou City Clerk Will Earnhart City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS A.Proclamations and Awards 1.Recognizing Michael Moriarty, DDS for his Distinguished Practice B.Borough Assembly Report C.City Manager Report ...................................................... Pg. 3 D.City Attorney Report E.Other Reports and Presentations – None 1 City of Seward, Alaska Council Agenda June 11, 2018 Page 2 7. PUBLIC HEARINGS [Those who have signed in will be given the first opportunity to speak. Time is limited to 5 minutes per speaker. Anyone wishing to speak a second time may do so only after all other persons have spoken, and then for 1 minute.] A.Resolutions Requiring Public Hearing 1.Resolution 2018-053, Authorizing The Competitive Sale Of The Property Described As West ½ Of Lots 19 And 20, Block 30 Original Townsite Of Seward, Tax Parcel ID No. 14813010, 408 Madison, For The Amount Of $40,052 To Mary Lutz In Accordance With Seward City Code Section §7.05. ........................................... Pg. 12 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A.Ordinances for Introduction *1. Ordinance 2018-003, To Revise Seward City Code 3.40, Grievance Procedure. Pg. 31 B.Resolutions *1. Resolution 2018-054, Authorizing The City Manager To Enter Into A Contractual Agreement With The Bering Sea Fisherman’s Association, The Alaska Small Business Development Corporation, And The Seward Chamber Of Commerce To Establish A Blue Pipeline Ocean Cluster For Entrepreneurship Business Incubator In Seward By Funding A Part Time Small Business Development Manager And Appropriating Funds. ................................................................................... Pg. 39 C. Other New Business Items *1. Approval of the May 29, 2018 Regular Meeting Minutes. ................................. Pg. 43 10.INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.Clerk’s Report on Public Records Requests for May, 2018. .............................. Pg. 51 B.On-Going City Projects and Goals .................................................................... Pg. 53 11.COUNCIL COMMENTS 12.CITIZEN COMMENTS 13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14.EXECUTIVE SESSION A.Go into Executive Session to give direction to city manager for negotiating the Alaska Public Employee Association (APEA) and International Brotherhood of Electrical Workers (IBEW) contracts. 15.ADJOURNMENT 2 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER’S REPORT MAY 29 – JUNE 11 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: 5/22/18 Electric Power Constructors Electric Dept. $19,811.00 Upgrade breaker at Fort Raymond 5/22/18 Maddox Electric Services Harbor/SMIC $10,000.00 Electrical contracted 5/22/18 Anixter Electric Dept. $23,930.00 Wire re-stock 5/22/18 Potelcom Supply Electric Dept. $13,425.00 Wire re-stock 5/29/18 Pyramid Printing Co. Elec/Water/Sewer $12,060.00 Utility billing supplies – 2 years ADMINISTRATION  Signed contract for DOC Jail Services in the amount of $368,952  Attended two work sessions and council meeting  Safety meeting updates  SMIC meeting  Staff meetings and meet with meeting with department heads  PACAB meeting  Working on Lowell Point storm maintenance plan  Collaborating for Seward Blue Ocean Pipeline effort  We are working with Sustainable Seward on their recycling container effort HARBOR  Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 5/31/18, 6-7-18.  The 330 ton will be shut down for about two weeks sometime in June (waiting on a more definite timeframe from the contractor), Hamilton Construction will be pouring concrete at the travelift pit where it was widened.  Conducted meetings with PND on the South Harbor Launch Ramp, should be at 75% design by mid- June.  The new fisherman float is in place, electrical and water to be installed soon.  The ramp has arrived and will be connecting the trestle and floats.  The piling all installed at the North Dock we are waiting on the fenders to be installed, Mid-June.  The drill rig is preparing for a job in Cook Inlet they will depart SMIC in around 15 days.  The crane is in Seward. 3 PUBLIC WORKS Director: Still no word on the federal declaration for funding on Lowell Point Road. We’ve been working with the State of Alaska -Emergency Management team to move ahead on some repairs anyway. They have written four separate project worksheets to cover all aspects of the disaster from beginning cleanup to final repairs. We are working on getting engineering RFP’s in order to put the construction out to bid. More to come. We have not given up on the Federal funding but have decided to move forward with the state for now. Water, Wastewater Utilities: Two of three water line leaks are now fixed with at least one more to do next week. Water and waste-water sampling is ongoing and being completed regularly. Bay samples and lagoon samples are complete and to the lab for testing. Several investigations of sewer line blockages that turned out to be on the customer side. Streets: We finally have some dry weather to start painting crosswalks and street markings. The street department is starting early in the morning on nice days in order to take advantage of dry weather. We received the new road grader and are getting the decals on, city band radio installed, and other misc. items to ready it for use. Shop: Work on the sweeper breakdowns, and various equipment breakdowns is keeping the shop backed up. They are also getting the new road grader final touches done to have it ready for use by the street department. Buildings: All is going well in the building/custodial area. They still have the general wear and tear fixes, and custodial duties that are being completed weekly. We hope to use a bucket truck from another department to clean window in the taller City buildings very soon. PARKS AND RECREATION Teen Youth Center  Summer camps weeks 1-5 are full. The remainder weeks have less than 15 openings.  We’re writing for a grant to help build resilience and in youth through Seward Prevention Coalition.  Summer camp has begun and the kids are getting their “Camp Legs” adjusting to an active full day.  Next week we will be having a group of young ladies volunteering from the LDS group for ½ day. They will be setting up our outside tents, painting trash cans and sprucing up the TYC grounds before prepping a lunch for us all to share.  Our first all-day camp trip is Tuesday, June 5th to Portage glacier for a hike. 4  Friday, June 8th is the Seward Real Estate Bear Bell race which the TYC will be participating in.  A group of 10 kids will be heading out for their first Overnight of the summer at Tonsina on Thursday the 7th returning on the 8th. Two staff will be accompanying. Teen Rec Room  Cooking with Katie on Tuesday’s began on the 29th with 4 kids and the staff.  Summer attendance is starting slow but we expect to see numbers rise with activities.  The TRR hours for the summer are Tuesday – Friday 5:30-9pm. Staff member Tia Hutchens is taking lead and planning a summer of fun activities both at the center and in the community for the teens.  Swimming on Wednesdays will resume when the pool opens again at the end of June. Park Maintenance & Campgrounds  Boulder Park fencing removal and Boulder installation  Brush pile removal from Forest Acres Campground  Campsite work in Forest Acres and Resurrection Campgrounds  Shower House token box repair and installation  Regular mowing and weed trimming duties  Campground Host training meeting and coordination  Warehouse AMLJIA Loss Control improvements  Ball field maintenance and improvements  Seasonal hiring and training  Regular Park Maintenance and Campground duties  Campground revenues are up 13% so far this year compared to 2017  Total Campground revenue as of May 31st was $72,535 Parking  The Parking Department has issued approximately 120 Parking Permits.  100 Parking Citations have been issued, the majority of which have already been resolved.  Striping the Northeast Parking Lot has begun and striping the South Harbor Uplands is the next priority.  This upcoming week we will continue to stripe Parking Lots weather depending.  We were able to resolve a malfunctioning printer in the Permit Lot.  We also anticipate the installation of 2 pay stations.  A second sign, instructing busses parked outside the Harbormasters office to shut off their engines upon arrival, has been placed. We have talked to several bus drivers to remind them that the exhaust from their busses goes directly into the office. If the second sign does not help, a parking lot attendant will be present for bus arrivals to remind drivers to shut down their engines.  We plan on continuing our patrolling of the lots and providing a positive image for the city and a positive experience for our tourists COMMUNITY LIBRARY AND MUSEUM Seward Summer Reading Program Kick Off Party was a complete success! In 2 hours, the Seward Community Library and Museum registered 138 people for the Seward Summer Reading Program (that’s more than a person a minute!), fed visitors over 200 tacos, and to top it off, patrons got to listen to the exceptional tunes of the Conway Seavey Band after Blackwater Railroad had to cancel due to an emergency. Our volunteers: Mark Hendsbee, Jackie Campbell, Amber Young, Deb Burdick-Hinton, Delores Burdick, Carrie Lunardi, Traci Baumgardner, Ken Fay, Jackie Campbell, Rebekka Federer did an extra ordinary job supporting staff to make this event a success. 5 It's not too late to join this first-time community wide Summer Reading Program for all ages!! Stop by to register. It’s super easy with five 10-hour block reading logs over the summer. The last four are optional for additional raffle tickets for the final grand prize drawings. Many thanks to the Alaska State Library, the Seward Community Library Association and all of the local businesses who have supported this year’s program! LEGO Club is every Wednesday 4:00pm-5:00pm throughout the summer in the Community or Meeting Room depending on availability. Every week has a new building challenge and once participants have completed the building challenge of the week they can enjoy FREE Play with our 20,000-piece LEGO collection! Beginning Kite Making Workshop with Tim Morrow Tuesday, June 12, 2018 4:00pm-6:00pm in the Community Room. BACK BY POPULAR DEMAND! Patrons will have a kite flying in the wind in two hours with simple house hold items. Guaranteed fun for all ages! Intro to Belly Dancing Program with Mary Ann Benoit Thursday, June 14, 2018 6:30pm-7:45pm in the Community Room. Come learn the basics of American Tribal Style dance! A dance known for its elaborate costumes, beautiful steps, exciting music, and bringing people together. Be sure to wear comfortable clothes to dance in. SEE ATTACHED FLYERS Summer Movie Matinee every Saturday 4:00pm-6:00pm in the Community Room. This Summer Movies Series corresponds to our Seward Summer Reading Program theme “Libraries Rock”! All Matinee Movies shown this summer are musicals that have a G or PG rating and are FREE to the public! On June 2nd we will be showing Singin’ in the Rain, June 9th: Enchanted, June 16th: Annie, June 23rd: The Wizard of Oz, June 30th: Grease. All ages are invited! See you there! ELECTRIC The Electric Department would again like to thank Jeff Estes for his 33 years of service to the community of Seward. We will continue to try to live up to the high standard of keeping the public safe and keeping the lights on. Thanks again and best wishes. Patrick C. Gillis, the person hired to replace Jeff (I understand there is no such thing as replacing Jeff), is settling in. He still has a lot to learn, but he has a great attitude, understands quickly and is eager to help the electric department continue to move forward. 6 The lagoon project is continuing to move forward. The crew has been somewhat delayed due to the rain; it is much safer to perform hot work while it is sunny and dry. FINANCE The finance department has been focusing on the meter exchange project’s first billing cycle. Overall, the project was very successful, and there will be a number of ongoing sub-projects required to ensure the complete migration to new electronic meters and associated billing. For example, the exact number of specific required meter models was not known until the exchange crew was in the field. Therefore, we will continue to replace meters as the new meters arrive. We will also be correcting any configuration issues associated with the new meters, which have arisen during the exchange project. For example, some data configuration issues may result in the electronic meter reading not pulling into the meter reading devices, requiring manual meter reads or estimates. Some meters cannot be exchanged until repairs are made to meter bases, etc. We expect these adjustments to take place over the next few months, until we have achieved the expected exchange of nearly 100% of meters in the Seward Public Utility. In keeping with Council’s recent retroactive Sewer Tariff changes, Finance reversed seasonal sewer turn-on charges billed to customers since January 15, 2018. As a reminder to our customers, if water services are turned off in the future, customers will be billed a flat $50 per month for sewer services, in accordance with the recent Sewer Tariff Chaney approved by Council. In response to a question by Council, the waterfront restrooms are currently billed on the basis of Equivalent Residential Units (ERU), not metered rates. We continue to finalize the annual financial statements and preparation of the Comprehensive Annual Financial Report. We have not received notice of the State’s completion of the allocation of pension plan liabilities, and when that process is complete, the City’s annual audit can be finalized. 7 8 9 10 11 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE COMPETITIVE SALE OF THE PROPERTY DESCRIBED AS WEST ½ OF LOTS 19 AND 20, BLOCK 30 ORIGINAL TOWNSITE OF SEWARD, TAX PARCEL ID NO. 14813010, 408 MADISON, FOR THE AMOUNT OF $40,052 TO MARY LUTZ IN ACCORDANCE WITH SEWARD CITY CODE SECTION §7.05 WHEREAS, in 2012 and 2013, the City took possession through the tax foreclosure process, the West ½ of Lots 19 and 20, Block 30 Original Townsite of Seward located on the north side of Madison Street between Fourth and Fifth Avenues in Seward; and WHEREAS, the City obtained title to the property from the Kenai Peninsula Borough in accordance with Non-Code Ordinance 2013-012, Section 2; and WHEREAS, the Seward City Council passed Resolution 2016-053 on August 22, 2016, authorizing the administration to abate, demolish and dispose of the structures and appurtenances on the property, which was completed in 2017; and WHEREAS, Non-Code Ordinance 2017-003 was introduced on September 25, 2017, with public hearing and enactment on October 9, 2017, authorizing disposal of the property by competitive sealed bid at a minimum bid price of $36,700, reflecting the 2017 Kenai Peninsula Borough property assessment on the land, considered to be lower than fair market value, but covering the City’s costs of property foreclosure and clean-up; and WHEREAS, the City advertised for competitive sealed bids and received a single responsive and responsible bid in the amount of $40,042 from Mary Lutz who included the required bid deposit equal to 20% in addition to the remainder of the amount of the bid price totaling the full amount of the bid, equal to $40,052, making it unnecessary to enter into a Purchase Agreement; and WHEREAS, Seward City Code §7.05.125 requires that prior to disposition of a real property interest by sealed bid, a public hearing shall be held, and SCC §7.05.145 determines an effective date for real property disposition to be 30 days after passage and posting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council determined by Non-Code Ordinance 2013-012 that it has no public purpose for West ½ of Lots 19 and 20, Block 30 Original Townsite of Seward. Section 2. The Seward City Council authorized disposal of West ½ of Lots 19 and 20, Block 12 CITY OF SEWARD, ALASKA RESOLUTION 2018-053 ___________________________ 30 Original Townsite of Seward with tax parcel ID number 14813010 located at 408 Madison, by competitive sealed bid at a minimum bid price of $36,700 and the City received a single bid in the amount of $40,052 from Mary Lutz. Section 3. The Seward City Council finds it to be in the public interest to sell this parcel in accordance with Non-Code Ordinance 2017-003, per the recitals stated above which are incorporated herein as findings of the City Council, and the City Council authorizes the sale and transfer of this property as is, where is, with no warranties, and for less than fair market value, to Mary Lutz. Section 4. This resolution shall take effect thirty (30) days after approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 13 14 FISCAL NOTE: The bid price on this property will be used to repay the City for incurred costs including, but not limited to, the following: the foreclosure process, staffing and legal fees, property demolition, asbestos abatement, disposal of debris and appurtenances, advertising, etc. Any funds in excess of final project costs, will be handled in accordance with Alaska State law. Approved by Finance Department: �.JA,d;:;;;;;v ATTORNEY REVIEW: Yes X No __ Not Applicable __ RECOMMENDATION: Council approve Resolution 2018-053 authorizing the competitive sale of the property described as West Yi of Lots 19 and 20, Block 30 Original Townsite of Seward, Tax Parcel ID No. 14813010 for the amount of $40,052 to Mary Lutz. 15   1     AFTER RECORDING RETURN TO: City of Seward P.O. Box 167 Seward, Alaska 99664 QUITCLAIM DEED The Grantor, CITY OF SEWARD, ALASKA, a home rule municipal corporation of the State of Alaska, whose address is P.O. Box 167, Seward, Alaska 99664, for and in consideration of the sum of Ten Dollars ($10) and other good and valuable consideration in hand paid, the receipt of which is hereby acknowledged, quitclaims to Grantee, MARY LUTZ, whose address is PO Box 230311 Anchorage, Alaska 99523, all of Grantor's right, title, and interest it has, if any, in the real property described as: WEST ½ OF LOTS 19 AND 20, BLOCK 30 ORIGINAL TOWNSITE OF SEWARD, Plat No. S-1, Seward Recording District, Third Judicial District, State of Alaska, (KPB tax parcel no. 148-130-10) containing 0.07 acres more or less. TOGETHER WITH all the improvements thereon, if any, and all rights of the Grantor to any and all hereditaments and appurtenances hereto, and SUBJECT TO any taxes and assessments, exceptions, reservations, restrictions, conditions, covenants, easements, rights-of-way, encroachments either of record or ascertainable by physical inspection. DATED this _____ day of __________________, 2018. 16   2     GRANTOR: CITY OF SEWARD James Hunt, City Manager STATE OF ALASKA ) ) ss: THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this ____ day of _____________. 2018, by James Hunt, City Manager of the City of Seward, an Alaska municipal corporation, on behalf of the City. Notary Public in and for Alaska My commission expires: 17 Sponsored by: Hunt Introduction Date: September 25, 2017 Public Hearing Date: October 9, 2017 Enactment Date: October 9, 2017 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESCINDING SECTION 4 OF NON-CODE ORDINANCE 2013- 012 WHICH AUTHORIZED SOLE SOURCE NEGOTIATION FOR DISPOSAL OF THE PROPERTY DESCRIBED AS THE WEST % OF LOTS 19 AND 20, BLOCK 30, ORIGINAL TOWNSITE OF SEWARD; WITH TAX PARCEL ID NUMBER 14813010, LOCATED AT 408 MADISON, AND INSTEAD AUTHORIZE DISPOSAL BY SEALED BID AT A MINIMUM BID OF $36,700 WHEREAS, the Seward City Council approved Non-Code Ordinance 2013-012 on August 26, 2013, authorizing foreclosure on the above-named property for delinquent property taxes and because the property was vacant and had become a public safety hazard, and authorizing the disposal by sole source negotiation with the adjacent property owner who had agreed to provide for the full demolition, removal and clean-up of the parcel; and WHEREAS, at the time of enactment of Non-Code Ordinance 2013-012, the 50 foot x 60 foot parcel was a non-conforming undevelopable parcel due to its size, but since that time, the Seward City Council enacted Ordinance 2016-009 on January 23, 2017, modifying the minimum lot size to 3,000 square feet, making this parcel a developable parcel; and WHEREAS, since enactment of Non-Code Ordinance 2013-012, the adjacent property owner decided not to acquire the property by sole source negotiation, and the parties ceased to negotiate; and WHEREAS, the City obtained title to the property from the Kenai Peninsula Borough in accordance with Section 2 of Ordinance 2013-012, has completed the process of removing structures from the property and cleaning up the property and is proceeding to dispose of the parcel; and WHEREAS, Seward City Code §7.05.210 establishes that the sale of real property be by public auction or sealed bid and the administration recommends sale of this parcel for cash deposit and a purchase agreement by sealed bid at a minimum bid of$36,700 reflecting the 2017 Kenai Peninsula Borough property assessment on the land, considered to be lower than fair market value, but covering the City's costs of property foreclosure and clean-up; and WHEREAS, Seward City Code §7.05.220 provides that sealed bids shall be submitted in a sealed envelope marked "Real Property Bid" and must be accompanied by a check or money 507486\1002\00642238 18 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 order made payable to the city, and this sale will require a bid deposit equal to 20% of the amount bid; and WHEREAS, upon successful receipt of bids, the City Council will approve the final disposition of the real property based on the highest bid received, and shall approve any purchase agreement prior to its execution by the City, and should purchaser fail to meet the terms of the purchase agreement at any time after award by Council, purchaser shall forfeit bid deposit and the next highest bidder shall be considered the successful bidder, upon approval by the Seward City Council. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. This is a Non-Code Ordinance. Section 2. The City has determined by Non-Code Ordinance 2013-012 that it has no public purpose for West V2 of Lots 19 and 20, Block 30, Original Townsite of Seward. Section 3. The Seward City Council hereby rescinds Section 4 of Non-Code Ordinance 2013-012 which authorized sole source negotiations for disposal of the property described as the West '/2 of Lots 19 and 20, Block 30, Original Townsite of Seward, with tax parcel ID number 14813010 located at 408 Madison, and instead authorizes disposal by sealed bid at a minimum bid price of$36,700. Section 4. The City Manager and Finance Director are hereby authorized to conduct a public sale by sealed bid advertised in a newspaper of local circulation. The agreement will be subject to approval by the Seward City Council. Section 5. The City Council hereby finds it to be in the public interest to sell this parcel for a minimum bid of$36,700 which may be less than fair market value, recognizing that State law requires that any amount received in excess of the City's cost to foreclose, demolish structures, clear the property and prepare the property for sale shall revert to the last known owner of record of the property prior to foreclosure. Section 6. The recitals stated above are hereby adopted as findings of the City Council. For these reasons, the City Council authorizes the sale and transfer of this property as is, where is, with no warranties, and for less than fair market value. Section 7. This ordinance shall take effect ten days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 9th day of October, 2017. 19 CITY OF SEWARD, ALASKA NON-CODE ORDINANCE 2017-003 THE CITY OF SEWARD, ALASKA J9a4V2 can Bardarson, Mayor AYES: Keil, Squires, McClure, Slater, Bardarson NOES: Casagranda ABSENT: Altermatt ABSTAIN: None ATTEST: renda Ballou, M Acting City Clerk y OF SE N''•%. City Se .' .,..No...,,• ,Q •. Ap Fae •• SEAL 1 • = 3 F - f ygrEOF A . , e 20 21 22 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $58,903.00 WITH HARMON CONSTRUCTION, INC. TO PROVIDE ABATEMENT, DEMOLITION, AND REMOVAL SERVICES FOR DERELICT CITY -OWNED STRUCTURES LOCATED AT 408 MADISON AND 516 — 522 FIRST AVENUE, AND APPROPRIATING FUNDS WHEREAS, in 2012 and 2013 the City took possession through the tax foreclosure process of Lots 29, 30, 31 and 32, Block 27 and the West'/2 of Lots 19 and 20, Block 30 Original Townsite of Seward; and WHEREAS, the intent of the City was to obtain ownership through the foreclosure process by paying the delinquent taxes, contracting the cleanup of the properties, then selling the properties to recover the costs incurred and finally placing the properties back on the tax roll; and WHEREAS, both of these property locations are in derelict condition, extreme eye sores, and are public safety hazards; and WHEREAS, over the past few years numerous complaints have been received from the public regarding the condition of these properties; and WHEREAS, at the May 23, 2016 meeting the City Manager provided the scoring criteria and informed the Council of the Request For Proposals ( RFP) to provide abatement, demolition and removal service; and WHEREAS, two (2) qualified proposals were received from professional contractors; three (3) staff reviewed and scored the proposals on July 7, 2016; Harmon Construction, Inc. scored the highest of the proposers with a bid price of $58,903.00; and WHEREAS, on July 11, 2016 an Intent To Award notice was issued and the City of Seward Professional Services Agreement was signed by Harmon Construction, Inc. and is included with this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Council hereby authorizes the City Manager to enter into the Professional Services Agreement with Harmon Construction, Inc. as attached hereto, in substantial form, in an 23 CITY OF SEWARD, ALASKA RESOLUTION 2016-053 amount not to exceed $58,903.00 for abatement, demolition, and removal services. Section 2. The Council further authorizes the appropriation in an amount not to exceed 58,903.00 from the General Fund account 01000.1180.7810 for the abatement demolition and removal contract. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of August, 2016. THE CITY OF SEWARD, ALASKA a'e2Z2 can Bardarson, Mayor AYES: Keil, Squires, Butts, McClure, Bardarson NOES: None ABSENT: Casagranda, Altermatt ABSTAIN: None ATTEST: renda J. Ballou, 0MC Acting City Clerk of S Citi pS 0R,9 ••. 'Q SEAL • tigTF OF APS • 24 Agenda Statement Meeting Date: August 22, 2016 To: City Council qil Through: Jim Hunt, City Manager Ron Long, Assistant City Manager From: Donna Glenz, Planner Agenda Item: Approving a professional services contract with Harmon Construction for abatement / demolition and removal services BACKGROUND & JUSTIFICATION: In 2012 and 2013 the City of Seward took possession of two separate properties through the tax foreclosure process. All parcels are City owned and located within the City limits of Seward. Site number 1 is located at 516 — 522 First Avenue, Lots 29, 30, 31 and 32, Block 27 Original Townsite of Seward, Tax Parcel ID numbers 14805003 & 14805004. Site number 2 is located at 408 Madison, the West %i of Lots 19 and 20, Block 30, Original Townsite of Seward, Tax Parcel ID number 14813010. The intent of the City has always been to obtain ownership through the foreclosure process by paying the delinquent taxes, contracting the cleanup of the properties, then selling the properties to recover the costs incurred and finally placing the properties back on the tax roll. Once the properties were obtained, the City had difficulties is securing a contractor to complete the demo and cleanup of these derelict properties. Both of the these property locations are in derelict condition, extreme eye sores and are public safety hazards, over the past few years the City has received numerous complaints from the public regarding the unsightly and derelict conditions. In February 2016 the City was able to hire the Satori Group to perform a hazardous materials survey of the properties. Once the inspection was performed and the report provided the City was able to conduct the Request for Proposals (RFP) for the abatement / demolition and removal services needed. The City Manager provided the scoring criteria and informed the Council of the RFP to provide the needed services, at the May 23, 2016 Council meeting. Two (2) qualified proposals were received from professional contractors; three (3) staff reviewed and scored the proposals on July 7th; Harmon Construction, Inc. scored the highest of the proposers with a bid price of $58,903.00. The amount of $58,903.00 was the lowest, responsive proposal and met the qualifications of the City. Harmon Construction was sent a letter of intent to award on July 11, 2016 and the City of Seward Professional Services Agreement was signed by Harmon Construction and is included with this resolution. INTENT: Award the Professional Services Agreement for abatement / demo and removal services. CONSISTENCY WITH CITY PLANS Yes No N/A 25 FISCAL NOTE: The costs incurred for the delinquent taxes, hazardous material inspection, staff time, RFP advertisement and the abatement, demo and removal and any other costs will be recovered in the sale of the properties. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council to approve Resolution 2016-053 , authorizing the City Manager to enter into the Professional Services Agreement with Harmon Construction, Inc. as attached hereto, in substantial form, in an amount not to exceed $58,903.00. Comprehensive Plan (2020, approved by Council August 8, 2005) Community Appearance Improve the appearance of the entire community through increased ...... 1. Removal of numerous abandoned and X dilapidated buildings by both city and private property owners (page 9) 3.9.2.1 Encourage citizens, as well as the city, to take an active role in beautifying the community. (page 30). Strategic Plan (Approved by Council Resolution 99-043): X2 Promote a safe community (Page t s) 3 Seward City Code: X Numerous sections of title 9, Health and Safety support this action: FISCAL NOTE: The costs incurred for the delinquent taxes, hazardous material inspection, staff time, RFP advertisement and the abatement, demo and removal and any other costs will be recovered in the sale of the properties. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council to approve Resolution 2016-053 , authorizing the City Manager to enter into the Professional Services Agreement with Harmon Construction, Inc. as attached hereto, in substantial form, in an amount not to exceed $58,903.00. 26 Sponsored by: Hunt Introduction Date: August 12, 2013 j Public Hearing Date: August 26, 2013 Enactment Date: August 26, 2013 CITY OF SEWARD, ALASKA NON -CODE ORDINANCE 2013 -012 A NON -CODE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE COMPLETION OF THE TAX FORECLOSURE PROCESS AND THE DISPOSAL OF THE PROPERTY DESCRIBED AS THE WEST % OF LOTS 19 AND 20, BLOCK 30, ORIGINAL TOWNSITE OF SEWARD; WITH TAX PARCEL ID NUMBER OF 14813010, LOCATED AT 408 MADISON WHEREAS, the Kenai Peninsula Borough has initiated foreclosure on the property with tax parcel number 14813010 and a legal description of the West V2 of Lots 19 and 20, Block 30, Original Townsite of Seward for delinquent property taxes and notified the City of Seward of this action; and WHEREAS, the property is located on the north side of Madison Street between Fourth and Fifth Avenues; and WHEREAS, this property is vacant and has become derelict, a public safety hazard, and extremely unsightly. Over the past few years numerous complaints have been received by the Community Development office. The parcel owner, Darwin E Wood, passed away in January 2010 leaving no heirs willing to take ownership and /or responsibility of the parcel; and WHEREAS, this parcel is a 50 foot x 60 foot legal non - conforming undevelopable parcel; and WHEREAS, the adjacent property owner has expressed an interest in acquiring the parcel by providing the full demolition, removal and clean -up needed to restore the parcel; and WHEREAS, it is in the best interest of the city to obtain title from the Kenai Peninsula Borough and transfer ownership to the adjacent property owner for cleanup and property restoration, thereby placing it back on the tax rolls and resolving the life safety concerns for the public; and WHEREAS, the City of Seward has no public purpose for the real property, and on July 16, 2013 the Planning and Zoning Commission approved Resolution 2013 -13 recommending the City Council declare the real property to be surplus and eligible for disposal by sole source negotiations. it 27 CITY OF SEWARD, ALASKA NON -CODE ORDINANCE 2013 -012 Page 2 of 2 j NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. This is a Non -Code Ordinance. Section 2. The City Manager and City Attorney are hereby authorized to complete the tax foreclosure process needed to obtain the Clerk's Deed for the parcel with the legal description of the West 1 /2 of Lots 19 and 20, Block 30, Original Townsite of Seward. Section 3. The City of Seward has no public purpose for West IA of Lots 19 and 20, Block 30, Original Townsite of Seward and declares the property surplus and available for disposal. Section 4. The City Manager and City Attorney are hereby authorized to negotiate and enter into an agreement whereby the city will transfer the West 1 /2 of Lots 19 and 20, Block 30, Original Townsite of Seward to the adjacent property owner by sole source negotiations. The agreement will be subject to approval of the City Council following a public hearing. Section 5. The recitals stated above are hereby adopted as findings of the City Council. For these reasons, the City Council authorizes the transfer of the property as is, where is, with no warranties, and for less than fair market value. Section 6. This ordinance shall take effect ten days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 26`" day of August, 2013. THE CITY OF SEW RD, A SKA David Seawa ayor AYES:Valdatta, Bardarson, Keil, Shafer, Terry, Seaward NOES:None ABSENT: Casagranda ABSTAIN: None A T:ssstsq.. leso *, ,. Adt 4• a ..••o9, O,Q, N • iBrendaJ. B. •u s Acting City Clerk CitSL cs' g <zjy e T OF N1tiP ti. .A .. • 28 Agenda Statement ir,of sewMeetingDate:August 12, 2013 e4t1 To:City Council 4 Through:City Manager, Jim Hunt Assistant City Manager, Ron Long From:Donna Glenz, Planner Agenda Item:Authorizing the completion of the tax foreclosure process and disposal of the parcel legally known as the West 1 /2 of Lots 19 and 20, Block 30, Original Townsite of Seward, located at 408 Madison Street BACKGROUND & JUSTIFICATION: Attached for the City Council's review and adoption is Non -Code Ordinance 2013 - authorizing the completion of the Kenai Peninsula Borough (KPB) Tax Foreclosure process on tax parcel 14813010, with the legal description of the West '/2 of Lots 19 and 20, Block 30, Original Townsite of Seward, located at 408 Madison, for delinquent property taxes. Alaska State Statue declares all unredeemed property inside the City Limits is deeded to the City subject to the payment of the unpaid taxes and foreclosure costs against the property. The City was noticed of the tax foreclosure on the above property and now needs to declare the intent of the property. This determination is required by AS 29.45.460. This property has become derelict, a public safety hazard as well as extremely unsightly and over the past few years numerous complaints have been received by the Community Development office. However the parcel owner passed away in January 2010 leaving no heirs willing to take ownership and responsibility of the parcel. On June 3, 2013 the City Building Inspector and Fire Chief conducted a physical inspection of the parcel and structure finding it dangerous to human life and the public welfare. This property is a legal non - conforming 3,000 square foot parcel, 50 X 60 feet. The parcel does not meet the minimum zoning code requirement for buildable lot size of 6,000 square feet SCC §15.10.220 Development Requirements & SSC §15.10.220, note 2, B) or the buildable 3,000 square foot originally platted lot requirement (SSC§ 15.10.220, note 2, D); therefore the lot is undevelopable. The only adjacent property owner has expressed an interest in acquiring the parcel by providing the full demolition, removal and clean-up needed to restore the parcel. It is in the best interest of the City to obtain title from the KPB and transfer ownership to the adjacent property owner for cleanup and property restoration; thereby placing it back on the tax rolls. The City of Seward has no public purpose for the real property and City staff and the Planning and Zoning Commission recommend the City Council declare the real property to be surplus and eligible for disposal. 29 CONSISTENCY CHECKLIST:Yes No N/A Comprehensive Plan (2020): 1. 3.9.2.1 Encourage citizens, as well as the City to take an active role in X beautiing . the community." (page 30) 2 Strategic Plan (1998):X Promote a safe community" (page 18) 3 Seward City Code: X Numerous sections of title 9, Health and Safety support this action: Municipal Lands Management Plan:4' Tax /Lien Foreclosure: (page 3) X FISCAL NOTE: The City of Seward is required to pay the delinquent taxes to obtain title. Additional costs may include administrative costs and attorney fees. All incurred costs, interest, and penalties are expected to be recovered in the transfer of the property. Approved by Finance Department 66,,,s,-3 41.4 INTENT: The completion of the tax foreclosure process and the negotiation of a sole source transfer of the property described as the West '/2 of Lots 19 and 20, Block 30, Original Townsite of Seward. ATTORNEY REVIEW: Yes X No RECOMMENDATION: August 12, 2013:Council introduce Ordinance 2013 -O(, - authorizing the completion of the tax foreclosure process and the negotiation of a transfer of the property described as Lots 19 and 20, Block 30, Original Townsite of Seward. August 26, 2013 Council enacts Non -Code Ordinance 2013 — 01 '2,- 30 Sponsored by: Hunt Introduction: June 11, 2018 Public Hearing: June 25, 2018 Enactment: June 25, 2018 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TO REVISE SEWARD CITY CODE 3.40, GRIEVANCE PROCEDURE WHEREAS, the current grievance procedure was drafted in 1977 and last updated in 2000; and WHEREAS, the current grievance procedure requires a citizen appeal board for all grievances, regardless of the nature of the complaint; and WHEREAS, the current time limits are not practical; and WHEREAS, the current procedure provides the same process for all grievances regardless of due process rights; and WHEREAS, the proposed amendments provide more practical time limits; and WHEREAS, the proposed amendments provide a heightened procedure for significant disciplinary matters. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 3.40 is amended as follows: Chapter 3.40. Grievance Procedure 3.40.010. Policy 3.40.015. Discussion of a problem with supervisor. 3.40.020. Definition of a grievance. 3.40.025. Supervision of grievance procedure. 3.40.030. Grievance procedure steps. 3.40.035. Employee representation. 3.40.040. Time limits. 3.40.045. Extension of time limits. 3.40.050. No discrimination or reprisals. 31 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 ___________________________ 3.40.010. Policy. It is the policy of the City of Seward to treat all employees equitably and fairly in matters affecting their employment. Pursuant to SCC 3.25.035(a), probationary employees, including seasonal employees, are excluded from this grievance procedure, but may approach their supervisor or the appropriate authority to report violations of City code or policy. The presentation of any grievance shall be the right of each employee without fear of reprisal. The purpose of this article is to resolve disputes at the lowest level possible. Informal resolution is encouraged. The City has an open-door policy and all employees are encouraged to discuss matters of concern with members of management, including the City Manager at any time, without having to file a formal grievance. (Ord. 437, 1977) 3.40.015. Discussion of a problem with supervisor. Any employee having a problem regarding employment shall first and promptly discuss the problem with the immediate supervisor. If the problem is not settled and the problem is defined as a grievance, the employee has the right to present the grievance in accordance with the procedure outlined in Section 3.40.030. No employee shall be intimidated, harassed, retaliated against or reflect in their evaluation because they bring forward a problem, concern or grievance. However, willful abuse of the grievance policy may be subject to discipline in accordance with Section 3.55.020. (Ord. 437, 1977; Ord. 2000-011, § 1, 2000) 3.40.020. Definition of a grievance. A grievance is a written complaint by the employee or group of employees alleging a specific violation of rights under or failure to apply a section or sections of the city charter, city code, personnel rules and regulations or misapplication or interpretation thereof, or departmental rules and regulations, which directly pertain to the terms or conditions of employment of such employee or group of employees by the City of Seward. A grievance is not to resolve general complaints or concerns regarding other employees. Complaints are resolved at the department level. Personnel policies and Code guide the behavior and actions of employees; the grievance process addresses the violation, misapplication or interpretation, or neglect of those policies and Code. Where there is disagreement about whether a matter is defined as a complaint or a grievance, the appointing authority’s decision shall prevail. Where an employee disagrees with the appointing 32 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 ___________________________ authority’s decision, the employee may document the disagreement for placement in their personnel file. (Ord. 437, 1977) 3.40.025. Supervision of grievance procedure. The appointing authority (City manager, or in regard to the City Clerk’s office, the City Clerk,) shall oversee the handling of all employee grievances so that they are processed in accordance with the procedures stated in this chapter. Supervisors and department heads shall keep the appointing authority and the Personnel Officer informed of all grievances in progress. Assistance in understanding the grievance procedure will be provided by the Personnel Officer if requested. (Ord. 437, 1977; Ord. 610, 1988; Ord. 95-05) 3.40.030. Grievance procedure steps. A. General grievances. Disciplinary grievances involving dismissal, demotion, or unpaid suspension of more than one week for regular non-appointed employees will proceed directly to hearing in section B below. All other grievances shall be handled in the following manner: Step 1. An employee shall present their grievance to their immediate supervisor within fifteen (15) working days from the time of occurrence of the problem. The supervisor shall attempt to resolve the problem within ten (10) working days after the grievance is timely received from the employee. Step 2. If the employee has not received an answer from the immediate supervisor within ten (10) working days, or if the employee feels the answer received is not satisfactory, he/she will reduce to writing the facts and circumstances of the grievance and present the written statement to their Department Head within ten (10) working days after the supervisor's deadline in Step One. The Department Head will investigate the grievance and meet with the employee to discuss the grievance within five (5) working days. The Department Head will notify the employee of their decision within five (5) days following the meeting date. In regard to employees of the Office of the City Clerk, non-disciplinary grievances not resolved at Step 1 will be forwarded to Council in a confidential informational memorandum and will not proceed to Step 3. 33 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 ___________________________ Step 3. If the employee has not received an answer from the Department Head within five (5) working days, or if the employee believes the answer received is not satisfactory, he/she may appeal in writing to the City Manager within five (5) working days after the supervisor's final deadline in Step Two. The City Manager, or Acting City Manager, will investigate the grievance and meet with the employee to discuss the grievance within five (5) working days. The City Manager, or Acting City Manager, will notify the employee of their decision within five (5) days following the meeting date. For any grievance not involving unpaid suspension of more than one week, demotion or termination of employment, the decision of the City Manager is final. The City manager shall maintain a confidential file containing all Step 3 grievance responses and will provide a general summary of the prior year for review by the City Council annually in executive session, without identifying specific employee information. B. Significant disciplinary grievances. a. For disciplinary actions involving dismissal, demotion, or unpaid suspension of more than one week for regular non-appointed employees, including employees of the Office of the City Clerk, an employee may request a hearing before an appeal board by submitting a request for a hearing to the appointing authority within five working days after receiving the decision from which the appeal is taken, not including the day the decision is received. The appeal board shall consist of three people chosen from a list of available supervisory and non-supervisory local representatives who are not City of Seward employees or elected city officials. The appointing authority will select one person from the list, the employee shall select one person from the list and the third person shall be mutually agreed upon. In the event of inability to agree on a third member, the employee and appointing authority will alternately strike names from the list until only one name remains. The remaining name will be the third board member. The employee will be given the first opportunity to strike a name from the list. The appeal board will agree to designate one of its members as chairman. b. The board shall conduct a closed hearing expeditiously and, in a manner, to obtain a clear understanding of the facts. The procedure shall be informal. Technical rules regarding evidence and witnesses do not apply. Witnesses will be considered on duty status if they would otherwise be on duty at the time of the hearing. Witnesses shall be encouraged to express themselves fully without fear of intimidation or reprisal. The hearing shall be recorded. c. The sole issue to be determined by the board is whether there was just cause to substantiate the discipline and/or the severity of the discipline. The board shall submit a written report of its findings and determinations to all interested parties within five working days after hearing testimony. The decision of the board is the final step within the administrative process of the City of Seward. (Ord. 437, 1977; Ord. 95-05; Ord. 2000-011, § 1, 2000) 34 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 ___________________________ 3.40.035. Employee representation. Each employee shall be afforded an opportunity to be represented at each of the above steps by a representative of his/her choice. Employees shall contact and discuss their problems with their representative only during break periods, lunch hour, before or after work or at any other time when they are not on duty. However, grievance hearings may be held during work hours. (Ord. 437, 1977; Ord. 2000-011, § 1, 2000) 3.40.0540. Time limits. (a) If the grievance procedures are not initiated within the time limits established by this chapter, the employee shall be considered as having waived his/her right to grieve the particular violation and initiation of a grievance for the same act or omission is thereafter barred. (b) Any grievance not taken to the next step of the grievance procedure within the time limits established by this chapter shall be considered settled on the basis of the last reply made and received in accordance with the provisions of this chapter. (c) If the city fails to meet or answer any grievance within the time limits prescribed for such action by this chapter, such grievance shall automatically advance to the next step. (Ord. 437, 1977; Ord. 610, 1988; Ord. 2000-011, § 1, 2000) 3.40.0545. Extension of time limits. The time limits prescribed in this chapter for the initiation and completion of the steps of the grievance procedure may be extended by mutual consent of the parties so involved. Likewise, any step in the grievance procedure may be eliminated by mutual consent. Mutual consent shall be indicated in writing and shall be signed by all parties. Although all efforts should be made to comply with the time limits for initiation and completion of the steps in this grievance procedure, each time limit may be waived for excusable neglect or impossibility such as illness or planned leave. (Ord. 437, 1977; Ord. 610, 1988) 3.40.0650. No discrimination or reprisals. Employees are entitled to have grievances resolved without fear of recrimination or penalty. Employees shall be free from interference, restraint, coercion, discrimination or reprisal in utilizing or for utilizing the grievance procedures contained in this chapter. Employees shall be free from 35 CITY OF SEWARD, ALASKA ORDINANCE 2018-003 ___________________________ interference, restraint, coercion, discrimination or reprisal in testifying in a grievance procedure conducted under this chapter. (Ord. 437, 1977; Ord. 92-23) Section 2. This ordinance shall take effect ten days following its enactment but does not apply to current grievances at Step 2 or above. ENACTED by the City Council of the City of Seward, Alaska, this 25th day of June, 2018. THE CITY OF SEWARD, ALASKA ________________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 36 37 38 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACTUAL AGREEMENT WITH THE BERING SEA FISHERMAN’S ASSOCIATION, THE ALASKA SMALL BUSINESS DEVELOPMENT CORPORATION, AND THE SEWARD CHAMBER OF COMMERCE TO ESTABLISH A BLUE PIPELINE OCEAN CLUSTER FOR ENTREPRENEURSHIP BUSINESS INCUBATOR IN SEWARD BY FUNDING A PART TIME SMALL BUSINESS DEVELOPMENT MANAGER AND APPROPRIATING FUNDS WHEREAS, the Bering Sea Fisherman’s Association proposes a partnership among the Association, the City of Seward, the Alaska Small Business Development Corporation, and the Seward Chamber of Commerce; and WHEREAS, this partnership will fund a manager position for the Seward-based Blue Pipeline Ocean Cluster for Entrepreneurship Manager and Business Incubator to promote businesses and provide assistance as a business advisor. This will be a three-year program designed to grow Alaska’s maritime or ‘blue’ economy through innovation, entrepreneurship and collaboration; and WHEREAS, the City of Seward endorses this entrepreneurial venture and partnership to support and promote businesses in the Resurrection Bay area; and WHEREAS, the manager will be assigned as one-quarter time Business Advisor and three- quarter time Blue Pipeline Manager, and will expand on the Alaska Small Business Development Corporation services in Seward and the immediate surrounding area by advising, training, distance education, and resource referrals, as well as developing and managing the Seward Blue Pipeline Ocean Cluster for Entrepreneurship; and WHEREAS, the City of Seward agrees to fund its one-third share of the partnership for the sum of $25,000 for 2018, year one of a three-year program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1: The City Manager is hereby authorized to enter into a partnership agreement in support of the Blue Pipeline Ocean Cluster where the City agrees to fund a one-third share of the partnership cost for an amount not to exceed $25,000. Section 2: The amount of $25,000 is hereby appropriated from the General Fund reserves account no. 01000-0000-3400 to the contracted services account no. 01000-1120-7009. 39 CITY OF SEWARD, ALASKA RESOLUTION 2018-054 ___________________________ Section 3: This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of June, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 40 41 FISCAL NOTE: There will be a fiscal impact of $25,000 for funding our one third share of the Business Incubator in partnership with the Seward Chamber of Commerce and the Bering Sea Fisherman's Association. The monies will be appropriated from the General Fund reserves account no. 01000- 000-3400 to the contracted services account no. 01000-1120-7009. ATTORNEY REVIEW: Yes_ No _X_ Not Applicable __ RECOMMENDATION: Resolution 2018-054 42 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page CALL TO ORDER The May 29, 2018 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Marianna Keil Ristine Casagranda Sue McClure Erik Slater Suzanne Towsley Jeremy Horn comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, City Clerk Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold wanted to speak out regarding Resolution 2018-047. A stable city administration was necessary for the success of the city; Griswold believed that the current city manager was unable to stabilize the employee base. She was concerned with the city manager’s unprofessional behavior and thought there was too much stress and drama. Thomas Blaine Sears wished to address two resolutions. On Resolution 2018-047, he echoed Griswold’s comments and thought the city employees voting to unionize spoke volumes about the city’s leadership. On Resolution 2018-049, he wondered where the funds were coming from to support the animal shelter, and thought they appeared to be electric funds. Sharyl Seese agreed with Griswold, but was more concerned with the electric funds being used for the animal shelter; she supported having a new animal shelter, and believed there should be fundraisers and grants for the animal shelter instead. Melody Jordan echoed the former citizens’ sentiments and opposed Resolution 2018-047. She said the Mermaid Festival was amazing and commended the organizers. Jordan opposed Resolution 2018-049, as well, relative to electric funds being used for that purpose. 43 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Kim Kowalski-Rogers supported Resolution 2018-047 because she worked directly with the city manager and thought he was extremely easy to work with, fair, and outgoing; he had made many improvements for the city. She thought the divisiveness within the city wasn’t the city manager’s doing. Jane Belovarhe supported Resolution 2018-049. The animal shelter was a municipal service, and it was great that the city was demonstrating support; this would enable them to pursue more grant funds. Jeremy Rogers supported Resolution 2018-047 and thought there had been big improvements made across the city. Rogers thought the city manager had brought in an unprecedented amount of money to the city. In today’s world of social media, the online community could easily rally and appear to be a larger group. In any city, there were always human resource issues. Kelley Wiley Lane said she had suffered psychological damage related to her former employment with the city. Lane didn’t have a problem with administration; she had attempted to meet with the city manager several times, but had always been turned away. This much discord was not good for the city’s future. Lane agreed with Kowalski-Rogers that the hate mongering had to stop. Iris Darling appreciated Seward and its residents. She thought Hunt had been a real asset to Seward, and was a good Public Relations man. But, Darling said, he was not a leader; the city needed an administrator. She didn’t believe the city needed a union, but instead needed to lead itself; she agreed with Griswold. Darling thanked Hunt for all the things he had done for Seward. Michael Mahmood wished to echo Griswold’s comments. Reed Lane thought the citizens wished to see a change in what administration was in control of, and not what council was in control of; he thought it was evident in the repetitive visits of unhappy citizens that they wished to see a change in administration. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Casagranda removed Resolution 2018-049 from the consent agenda. Casagranda added Resolution 2018-051 to the consent agenda. Keil pulled Resolution 2018-047 from the agenda. Towsley added an item to Other New Business to schedule an executive session to give direction to the city manager to negotiate the union contract with the Alaska Public Employees Association (APEA). 44 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Squires added an item to Other New Business to accept the letter of resignation from Council Member Erik Slater. Casagranda added an item to Other New Business to discuss the 50th Anniversary Celebration with Sister City Obihiro. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2018-048, Authorizing The City Manager To Accept Grant Funds From The Alaska Division Of Homeland Security And Emergency Management In The Amount Of $10,725.00 For Purchase Of Communications Equipment For Emergency Operations And Appropriating Funds. Resolution 2018-051, Establishing A Process And Setting Fees To Reserve A Cemetery Plot In City Cemeteries. Resolution 2018-052, Accepting A Grant In The Amount Of $5,000 From The Seward Community Foundation, And Appropriating Funds. Approval of the May 14, 2018 Regular Meeting Minutes. Appointing Fred Woelkers to the Historic Preservation Commission with a term to expire May, 2021. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Historic Preservation Awards for Laura Erickson, John French, Wadeen Hepworth, and Kenai Fjords National Park. Recognizing Staff Sergeant Carey Quiring as Spring Creek Correctional Center Employee of the Year. Recognizing Jeff Estes for his Retirement from the City of Seward. Chamber of Commerce Report. Cindy Clock congratulated Emmalee Moore as the winner of the Silver Salmon Derby scholarship for study in marine biology. This year’s July 4th parade theme would be “Save Our Seas”. The chamber would be having an open house on June 8, 2018 directly following the membership luncheon. The Halibut Tournament would be in June, 2018; check the website at halibut.seward.com. The Alaska Division of Insurance was looking for survey participants from small businesses. Clock would attend June 5, 2018 assembly meeting to advocate for KPTMC funding; she wished to see Seward’s assembly representative Kenn Carpenter vote in favor of providing funding. Mount Marathon Race volunteers were needed and sign up was on the chamber’s website. 45 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page City Manager Report. Jim Hunt stated the following purchase orders between $10,000 and $50,000 had been approved by the city manager since the last meeting: $60,400 to AVTEC for the 2018 rental of the Student Services Center; and, $92,478.40 to National Metering for meter installation and support. Hunt thanked the city employees for their hard work and responsiveness in dealing with the recent burst of tourist activities. Regarding an update on the Teen Rec Room, Hunt provided a laydown. At the Seward Marine Industrial Center (SMIC), Hunt reported that they were lifting boats with the 330 Ton Syncrolift that they had never before been able to lift. In response to Hunt, Keil said she submitted a letter written by Finance Director Kris Erchinger with the request that it be included as a laydown. Casagranda noted that she was told that Melody Jordan had sent an email to council today, but Casagranda had not received it; she requested that the city manager have MIS look into why that did not go through. Casagranda added that Maya Moriarty had also mentioned that she sent an email that Casagranda had not received. Keil stated she received Moriarty’s, but not Jordan’s. Casagranda wished to ensure that the easements for water, electric and sewer for the 408 Madison property had been properly disclosed to the bidder. In response to Squires, Hunt explained that the Silver Jackets mentioned in his report were a group of trained emergency responders, specializing in various disaster areas. In response to Squires, Hunt said a status report on US Army Corps of Engineers work on the Lowell Canyon Tunnel was currently in Washington DC being reviewed. In response to Towsley regarding signs on Lowell Point Road asking drivers to yield to the water side traffic, Hunt said Public Works Director Doug Schoessler was currently reviewing signage regulations. In response to Casagranda, Hunt said the state had not yet provided a date for when they would finalize the budget, and the city’s final audit report would be delayed until that happened. Other Reports, Announcements and Presentations Sustainable Seward Presentation by Micheley Kowalski and Lori Landstrom Providence Seward Medical & Care Center Mid-Year Report by Joe Fong PUBLIC HEARINGS – None UNFINISHED BUSINESS – None NEW BUSINESS Resolution 2018-047, Approving Amendment No. 5 To The Employment Contract With The City Manager. (Squires) Resolution 2018-047 was pulled from the agenda. 46 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Resolution 2018-049, Authorizing Creation Of The Animal Shelter Relocation Fund And Appropriating Start-Up Funds. Motion (Keil/Casagranda) Approve Resolution 2018-049 Hunt said, in past years, the Chugach Electric Association (CEA) credits had been applied in the best and broadest way to the city’s infrastructure; rather than applying these funds thinly, administration considered how the funds could be used with a great impact. Additional funds would be required for the animal shelter, and the city would have to keep working on this, but this was a start. In response to McClure, Keil confirmed that CEA credits had been used for a variety of uses in the past, such as the Jon Perry softball field, by a vote of council. Hunt added that the utilities at SMIC had been installed using CEA funds. Council suspended the rules to allow Mark Lutrell to speak. Mark Lutrell was the President of SOS Pets, and as a 501 (c) 3 group, SOS Pets was interested in working with the city on this project. Council went back on the rules. Motion to Postpone (Casagranda/Towsley) Postpone Resolution 2018-049 to the June 11, 2018 meeting. Motion to Postpone Failed Yes: Towsley, Casagranda No: Slater, Keil, McClure, Horn, Squires Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-049 by striking the 5th Whereas. Motion to Amend Withdrawn Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-049 by adding a sentence to the last Whereas that reads, “The Seward Electric Utility will contribute 2017 credits towards the animal shelter.” Council recessed at 8:54 p.m. Council resumed at 8:55 p.m. Motion to Amend Passed Unanimous Casagranda stated that she had observed the work that SOS Pets had done for many years, and would support this resolution, but did not wish to see a consultant be put in charge of this project. 47 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Main Motion Passed Unanimous Resolution 2018-050, Authorizing The City Manager To Enter Into An Agreement With Dryden And LaRue Engineering Services For Engineering Support While The Electric Department Transitions To New Employees And Appropriating Funds. Motion (Keil/Casagranda) Approve Resolution 2018-050 Electric Utility Manager John Foutz said it had taken nearly a year to find a suitable operations manager. On May 1, 2018, a new employee was hired, but that only provided the new employee one month to train with the retiring employee. This resolution would allow the department to have the support it needed until the new employee was properly trained. In response to Keil, Foutz said the regulations for the Public Employees Retirement System (PERS) would not allow any contact with the retiring employee for six months after retirement, making the possibility of contracting Jeff Estes an impossibility. Motion Passed Unanimous Other New Business Direct the city manager to coordinate with the Division of Community and Regional Affairs (DCRA) to schedule a review of administration and personnel by a Local Government Specialist. (Towsley) Towsley brought this forward as a follow-up to the May 14, 2018 work session discussions. Direct the city clerk to coordinate with the Division of Community and Regional Affairs (DCRA) to schedule a review of city council by a Local Government Specialist. (Towsley) Council directed the city manager to contact the DCRA to schedule a visit, combining both requests into one review. Schedule executive session to provide direction to the city manager about negotiating a contract with APEA. Council scheduled the executive session on June 11, 2018. Accept the letter of resignation from Council Member Erik Slater. Motion to Accept Resignation (Casagranda/Towsley) Accept the letter of resignation from Council Member Erik Slater. Motion Passed Yes: Towsley, Horn, McClure, Slater, Casagranda No: Keil, Squires 48 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Council directed the city clerk to advertise for the council vacancy and bring forward the candidates at the June 25, 2018 meeting. Discuss the 50th Anniversary of the Sister City relationship with Obihiro, Japan. Casagranda reported that the planning committee met and was proposing a community pot luck event at the Seward Community Library, as well as on the lawn at the Sea Treasures Inn. Slater added that he would ask the Alaska Seafood Marketing Institute (ASMI) for a donation of seafood, and that he would remain as part of the planning committee for this event even though he was resigning from council. INFORMATIONAL ITEMS AND REPORTS On-Going City Projects and Goals. COUNCIL COMMENTS Keil reported that she would be gone from June 1-11, 2018, and would not be available for June 11, 2018 work session that she had requested. By unanimous consent council cancelled June 11 work session and would reschedule it. Keil continued by saying she would miss Slater. She was excited by the progress of the animal shelter. Casagranda joked that she was happy to see Slater go. She looked forward to receiving information about the 408 Madison property, and was still waiting for a response about whether the campgrounds were ERU. She thanked the electric rate payers for supporting the animal shelter. McClure congratulated Jeff Estes on his retirement. On June 3, 2018 at 1:30 p.m. at Branson Pavilion, there would be a celebration of Iditarod Trail 50th Anniversary and 40th Anniversary of National Trails Day. She had visited the American Legion Memorial Day service at the cemetery and was thought the condition of the Legion cemetery was great. Regarding Resolution 2018-047, McClure had spoken with many people on both sides of the issue, and she hoped that pulling the resolution would be a sign of the community coming together. Slater said Mermaid Festival was awesome. He said that being on council had taught him a lot, allowed him to meet a lot of new people, and had given him a new perspective about the city. He had come to appreciate the town even more. Slater said there were a lot of people who were very passionate about this town, and reminded everyone that we lived in a town where people held the post office door open for each other. Towsley volunteered at the Combat Fishing Tournament last week through the American Legion; about 200 veteran fishermen had attended. She was happy that the animal shelter project was moving forward. Towsley thanked the public for speaking tonight. She congratulated Jeff Estes on his retirement, and thanked Slater for his service. 49 City of Seward, Alaska City Council Minutes Tuesday, May 29, 2018 Volume 39, Page Horn thanked Slater for his service. He enjoyed the Sustainable Seward presentation, and hoped the city became greener. He gave a huge shout out to the city for helping make the Mermaid Festival so successful. Squires congratulated Jeff Estes on his retirement. He also congratulated SSgt Carey Quiring, and recalled when she started at Spring Creek. Squires thanked Fred Woelkers for stepping up on the Historic Preservation Commission again. He was pleased with the animal shelter action tonight. Squires thanked Slater for his insight and desire to serve the community. Squires hoped that the community understood that there were a number of high dollar projects in the city which impacted residents, and that it was necessary to remain focused. At his next meeting with the city manager, Squires wished to invite Casagranda to attend with him. CITIZEN COMMENTS Electric Utility Manager John Foutz thanked Jeff Estes for his mentorship and his years of service. Lynda Paquette spoke on behalf of the Lowell Point community. Regarding the three studies that had been conducted by ML Foster on the sewage lagoon, she wondered about the status on council receiving those reports. Also, regarding Lowell Point Road, there was a meeting on April 12, 2018 that had been hosted by the park service to try to resolve the ownership of the road. Paquette believed that if the ownership of the road could be determined, then grant monies could be pursued. According to the traffic report, Lowell Point Road was the second most heavily traveled road, behind the Seward Highway. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Squires requested that Paquette share the documents she had from ML Foster, because he had not received them. Hunt said Lowell Point Road belonged to the Department of Natural Resources (DNR) and there was a right of way granted to the city which allowed for an easement for utilities. ADJOURNMENT The meeting was adjourned at 9:48 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 50 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for June 11, 2018 City Council meeting DATE RECEIVED REQUESTED BY DOCUMENT REQUESTED (Summary) REQUEST SENT FOR PROCESSING EMAIL “CC” TO CITY MANAGER EMAIL SENT TO CITY ATTORNEY RESPONSE PROVIDED NOTES March 21 Melody Jordan 2013-2017 Budget to Actuals Erchinger Yes No May 21 4 hours staff time April 12 Kyle Walker Two most recent IBEW Contracts Hunt, Long Yes No May 18 April 20 Kyle Walker Correspondence with Vigor from Jan-present Hunt, Long Yes No May 17 Going forward, City Manager Jim Hunt has requested that he and the Assistant City Manager Ron Long receive all public records reque sts (with the exception of requests that are specific to the City Clerk’s office). DATE RECEIVED REQUESTED BY DOCUMENT REQUESTED (Summary) EMAIL SENT TO CITY MANAGER & ASSISTANT CITY MANAGER EMAIL SENT TO CITY ATTORNEY RESPONSE PROVIDED NOTES May 3 Alex Hansen Building Information for Breeze Inn Yes No May 18 May 4 Suzi Towsley Accident Report for City Manager’s Vehicle 2012-2018 Yes No Pending May 7 Bill Mans Bid Documents for 408 Madison Street Yes No May 30 May 9 Bruce Stanford (3) All records requests submitted by Towsley (8/1/17-5/9/18); all emails to/from between city clerk, Towsley & Casagranda (8/1/17-5/9/18); all emails received by city manager from Towsley Yes Yes May 31 May 9 Blaine Sears Rate Structure for Electric Charges (kWh & COPA) Yes No June 6 30 minutes staff time May 15 Lexis Nexis Police Report Yes No Pending May 15 Ristine Casagranda Electric Meter invoices, purchase orders, payables Jan – Present 2018 Yes No Pending May 16 Paula Lund Police Report Yes No May 17 51 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for June 11, 2018 City Council meeting DATE RECEIVED REQUESTED BY DOCUMENT REQUESTED (Summary) EMAIL SENT TO CITY MANAGER & ASSISTANT CITY MANAGER EMAIL SENT TO CITY ATTORNEY RESPONSE PROVIDED NOTES May 17 Kelley Lane 2017 Financial Disclosure Forms for Council & Admin No No May 17 Reviewed in person at clerk’s office May 17 Kyle Walker 2017 Financial Disclosure Forms for Council & Admin No No May 17 Reviewed in person at clerk’s office May 21 Metropolitan Reporting Bureau Police Report Yes No Pending May 24 Joseph Arnaud Inspection/Maintenance Reports for SMIC Syncrolift July 2014-May 2017 Yes No May 25 June 1 Diana Rhodes Police Report Yes No Pending June 4 Suzanne Towsley TYC Budget 2008-2018 Yes (sent by clerk June 6) No Pending June 4 Joelle Moniz Police Report Yes No June 4 June 6 Thomas Hibpshman Police Report Yes No Pending 52 CITY PROJECTS & GOALS Updated for June 11, 2018 City Council meeting The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12, 2018 City Council meeting. 1. ADA ACCESSIBLE PARKING AT CITY HALL Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City Clerk history and status provided February 27, 2018. First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. The first floor restrooms in City Hall were completed May 14, 2018. Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. 2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING Administration is currently reviewing a concept public-private proposal to house the Quint (ladder truck) on the city-side of the bay. 3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE Council held a joint work session with the Planning & Zoning Commission on February 28, 2018. Directed administration to have Community Development bring forward multiple land use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work session to discuss development concepts. Following April 9, 2018 work session, administration has initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. 4. SALTWATER HEAT PUMP PROJECT The state capital budget approved $725,000 for this project; currently awaiting Governor Walker’s signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. 5. ENERGY EFFICIENCY OF CITY HALL 6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES Directed administration to provide an update on ground transportation for ambulance services. 7. ANIMAL SHELTER IMPROVEMENTS (Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19, 2018 work session; directed administration to look into potential locations and funding options. Resolution 2018-049 approved at the May 29, 2018 meeting, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. 53 8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. City Attorney opinion provided February 14, 2018. 9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. Resolution 2018-019 designated KIBH-FM 91.7 as the city’s official radio station for emergencies, and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 10. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD 11. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) Council will hold a work session in May, 2018. (Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017) 12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April 14-18, 2018 trip to Washington, DC) 13. BUILDING MAINTENANCE 14. LED LIGHT CONVERSIONS 15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS 16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES 17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION 18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING 54 COUNCIL COMMITTEES 1. February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third party investigation of city personnel matters. Update: At the May 29, 2018 council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration, personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. 55 2018 June 2018JuneeTh July 2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Sun Mon Tue Wed Thu Fri Sat May 27 28 29 30 31 Jun 1 2 N C7 nN a 2 3 4 5 6 7 8 9 6:00pm 7:00pm P&Z-SBCFA Joint WS Cr, 7:00pm 10:30p n, m P&Z Mtg Council Chambers) 10 11 12 13 14 15 16 7:00pm 10:30p m CC Mtg Chambers) LD C 17 18 19 20 21 22 23 6:00pm 9:30pm 6:30pm 10:00p P&Z WS m HP Mtg Chambers) Chambers) rnN nr-1 C 24 25 26 27 28 29 30 7:00pm 10:30p m CC Mtg Chambers) rn N C7 5/31/2018 10:51 AM 56 July 20 1 July 2018 August 2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 Sun Mon Tue Wed Thu Fri Sat Jul 1 2 3 4 5 6 17 7:00pm 10:30p m P&Z Mtg Council Chambers) 8 9 110 11 12 13 14 6:00pm 7:00pm CCWS 7:00pm 10:30p m CC Mtg Chambers) co 15 16 17 18 19 20 21 6:00pm 9:30pm 6:30pm 10:00p P&Z WS m HP Mtg Chambers) Chambers) N 22 23 24 25 26 27 28 7:00pm 10:30p m CC Mtg Chambers) coN NN 7 29 30 31 Aug 1 2 3 4 v o,7 Q CT)N 7 5/31/2018 10:51 AM 57 August 2 018August 2018 September 2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat Jul 29 30 31 Aug 1 2 3 4 a m7Q o1 Ni 7 5 6 7 8 9 10 11 7:00pm 10:30p m P&Z Mtg Council Chambers) cs7 Q 12 13 14 15 16 17 18 7:00pm 10:30p 6:30pm 10:00p m CC Mtg m HP Mtg Chambers) Chambers) an Nr-1 Cr)7Q 19 20 21 22 23 24 25 6:00pm 9:30pm P&Z WS Chambers) LinN ITr-1 017Q 26 27 28 29 30 31 Sep 1 7:00pm 10:30p m CC Mtg Chambers) av N 017Q 5/31/2018 10: 51 AM 58