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HomeMy WebLinkAbout05292018 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Another Successful Lift on the 330-Ton Travelift Phillips Cruises (Whittier) 136’ (The longest and widest vessel lift ever performed at SMIC) Tuesday, May 29, 2018 City of Seward, Alaska Council Agenda Tuesday, May 29, 2018 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} TUESDAY, May 29, 2018 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Marianna Keil Vice Mayor Term Expires 2018 Ristine Casagranda Council Member Term Expires 2018 Sue McClure Council Member Term Expires 2019 Erik Slater Council Member Term Expires 2018 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 James Hunt City Manager Brenda Ballou City Clerk Will Earnhart City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS A.Proclamations and Awards 1.Historic Preservation Awards for Laura Erickson, John French, Wadeen Hepworth, and Kenai Fjords National Park 2.Recognizing Staff Sergeant Carey Quiring as Spring Creek Correctional Center Employee of the Year 3.Recognizing Jeff Estes for his Retirement from the City of Seward B.Chamber of Commerce Report C.City Manager Report..........................................................Pg. 3 D.Other Reports and Presentations 1.Sustainable Seward Presentation by Micheley Kowalski and Lori Landstrom 2.Providence Seward Medical & Care Center Mid-Year Report by Joe Fong 2 City of Seward, Alaska Council Agenda Tuesday, May 29, 2018 Page 2 7. PUBLIC HEARINGS – None 8. NEW BUSINESS A.Resolutions 1. Resolution 2018-047, Approving Amendment No. 5 To The Employment Contract With The City Manager. (Squires)......................................................................... Pg. 9 *2. Resolution 2018-048, Authorizing The City Manager To Accept Grant Funds From The Alaska Division Of Homeland Security And Emergency Management In The Amount Of $10,725.00 For Purchase Of Communications Equipment For Emergency Operations And Appropriating Funds....................................................................Pg. 27 *3. Resolution 2018-049, Authorizing Creation Of The Animal Shelter Relocation Fund And Appropriating Start-Up Funds...................................................................... Pg. 41 4.Resolution 2018-050, Authorizing The City Manager To Enter Into An Agreement With Dryden And LaRue Engineering Services For Engineering Support While The Electric Department Transitions To New Employees And Appropriating Funds..Pg. 45 5.Resolution 2018-051, Establishing A Process And Setting Fees To Reserve A Cemetery Plot In City Cemeteries..........................................................................Pg. 50 *6. Resolution 2018-052, Accepting A Grant In The Amount Of $5,000 From The Seward Community Foundation, And Appropriating Funds................................Pg. 56 B. Other New Business Items *1. Approval of May 14, 2018 Regular Meeting Minutes.........................................Pg. 59 *2. Appointing Fred Woelkers to the Historic Preservation Commission with a term to expire May, 2021.................................................................................................Pg. 68 3. Direct the city manager to coordinate with the Division of Community and Regional Affairs (DCRA) to schedule a review of administration and personnel by a Local Government Specialist. (Towsley) 4. Direct the city clerk to coordinate with the Division of Community and Regional Affairs (DCRA) to schedule a review of city council by a Local Government Specialist. (Towsley) 9.INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.On-Going City Projects and Goals.................................................................Pg. 69 10.COUNCIL COMMENTS 11.CITIZEN COMMENTS 12.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 13.ADJOURNMENT 3 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER’S REPORT May 4, 2018 – May 18, 2018 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: 05/14/18 Sports and Rec $60,400.00 AVTEC 2018 Student services Center Rental 05/14/18 Electric $92,478.40 National Metering Meter Installation and Support ADMINISTRATION Attended Kenai School Board dinner Attended KPB Eastern Peninsula Highway Safety Area board meeting Weekly SMIC meeting P & Z Workshop Weekly staff meetings Met with members of the public Met with Army Corps of Engineers and worked on developing Emergency Action Plan application for Silver Jackets and set meeting for 2019 Met with Summer Lazenby, Director of Kenai Peninsula Tourism Marketing Council Attended AML Board meeting HARBOR Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 5/17/18, 5-24-18. The 330 ton will be shut down for about two weeks around the end of May, Hamilton Construction will be pouring concrete at the travelift pit where it was widened. (Still no time frame. Conducted meetings with PND on the South Harbor Launch Ramp, should be at 75% design by June. The new fisherman float is in place, electrical and water to be installed soon. The ramp has arrived and will be connecting the trestle and floats. The piling all installed at the North Dock we are waiting on the fenders to be installed, Mid-June. The drill rig is preparing for a job in Cook Inlet they will depart SMIC in around 20 days. The crane is in Seward. SB92 passed the Senate now it’s off to the Governor’s desk.  The City of Seward will be a home port for one of the new Fast Response Cutters, a lot of work from Administration and Council, Thank You 4 PUBLIC WORKS Director: The busy summer season is upon us. We find ourselves moving project to project in all departments. The first cruise ships and visitors have arrived. The Public Works Weather station is operational. This station is set to report on the internet to Weather Underground. We now have an accurate report of Seward’s downtown weather on the web. A new weather web cam is to be added soon. Water, Wastewater Utilities: Various projects in town and at SMIC have our Water and Wastewater crew very busy. We are also doing training for operators to keep their certifications current. Streets: Road crews continue with sweeping streets and general cleanup. We are hoping for dry weather in order to get the crosswalks and curb lines redone. The new John Deere grader has arrived in Alaska and we hope to add it to our fleet next week. Shop: The shop has been working on a few vehicle breakdowns and continuing with preventative maintenance on fleet vehicles. Buildings: Building upgrade projects, general wear and tear fixes, and custodial duties are being completed weekly. We have more to do and are striving to improve maintenance in all buildings. PARKS AND RECREATION Teen Youth Center Summer Day Camps are filling up fast. Day Camp begins Tuesday, May 29 through Friday, August 17. Sign up for one week or several. Registration forms can be found online at http://www.cityofseward.us/DocumentCenter/View/4195 or stop by the TYC and pick one up. Our camp day begins at 7:45AM and pick up is 5:30PM. A camper’s day is filled with adventure and activity. Call Josie with questions @ 907-224-5472. TYC family camp out is scheduled for June 28-29 at Trail River group site campground. Sign up at TYC. Fee of $15 includes campsite, dinner, campfire fun and games. Parents must supervise their own families. 5 Park Maintenance & Campgrounds Seasonal hiring and training Playground safety inspections Shower House token operation implementation Shower House hot water heater repair Cemetery road improvements Opening of Forest Acres Campground Regular campground and park operations Ball field work when weather allows Boulder Park improvements Site preparation and readying for gardening season Curb stop painting and placing Utility site water valve repair and replacement Men’s ADA shower repair Sports & Recreation Over 100 participants registered for the Exit Glacier Race on Saturday, May 19. Despite the rain, Super Saturday went well. Thanks to everyone who participated! Terry’s Tires Bike Rode was a success. We had 50 participants. Thanks to the Seward Police Department for providing hot dogs and to the Bike Park for the yummy popcorn and cotton candy! 6 COMMUNITY LIBRARY AND MUSEUM News and Updates We are pleased to announce that we have a full summer crew! Join us in welcoming back our part-time seasonal aides, Maureen Callahan and Michelle Strubeck, who will be splitting shifts to provide coverage for the museum front desk this summer, 10am-5pm, Tues-Sat. We also welcome part-time seasonal aide, Susan Moseman, who will help provide coverage for our library front desk. The Curator position is open until filled. The Director thanks Anna Gibson, Elannah Camp, Evan Hinton and Heather Bardarson for their outstanding dedication and service to our community at the Library & Museum. It’s an honor to work with this wonderful team! Programs The Seward Summer Reading Program Kick Off Party on May 26th begins a summer’s worth of fun programs for the entire community. This program continues through August 4th, so It’s not too late to sign up. All ages are welcome, so stop by the library front desk to join the fun today! Check out our June program lineup: Daily 2 Movies@2 Program showing two movies, the Iditarod National Historic Trail: A History and Waves Over Seward, daily at 2pm, May 14-September 15. We are the only place to view these historic movies on a regular basis! Each movie lasts about 25 minutes and will be shown back to back with a suggested $4 donation. We thank the Iditarod Historic Trail Alliance and the Seward Community Library Association for giving us special permission to show these movies to the public! Weekly Saturday Movie Matinees will start on June 2nd 4:00pm-6:00pm ALL SUMMER LONG! Every film will be a musical and compliment the Seward Summer Reading Program “Library’s Rock”. Weekly Wednesday LEGO Club at 4:00pm-5:30pm in the Community Room or Meeting Room, depending on availability. Come to this weekly event and be prepared for a new LEGO challenge at every meeting. Weekly Play Time on Saturdays from 12:00pm-4:00pm will continue throughout the summer in the Children’s Room where special collections of books, toys and activities will be available for families every Saturday. 7 Simple Kite Making Workshop on Tuesday, June 12th at 4:00pm-6:00pm kite making enthusiast Tim Morrow is back by popular demand with his wonderful kite making workshop for beginners. Come see what a piece of paper, a paper clip, and a piece of string can do! Last year every kite flew by the end of the workshop! Introduction to Belly Dancing with Kalido Thursday, June 14th at 6:30-7:45pm come learn American Tribal Style Belly Dancing with Mary Ann Benoit in the Community Room. This event is for all ages and an easy exercise for everyone! Introduction to Persian Scarf Dance with Kalido Thursday, June 21th at 6:30-7:45pm this unique scarf dance tells a story with each colored scarf that is used while dancing in a swirling motion. Mary Ann Benoit will lead this unique dancing event in the Community Room. ELECTRIC Number of new Job Orders started since Jan. 1, 2018: (15) National Metering completed the meter exchange project on time by May 11th. National Metering complemented our crews in saying they were they best to work with. We received nothing but positive feedback about National Metering from the public. The crew as a hand full of meters that were returned to the utility to change out and re-wire. The crew is busy working on that list. Construction season is upon us. If you would like to start a job order for new construction the process now starts at the Electric Department. If you have any questions please call 224-4073. FINANCE The finance department continues to work on the year-end audit close-out. We will inform Council when the State of Alaska has finalized their statewide pension allocation, which is the main task remaining before we can close out the City’s books. The department is advertising for two vacant accounting technician positions; one for utility billing and one which largely deals with payroll. We conducted the first automated meter reading process and the system worked extremely well. There are still a number of meters which the City’s electric crew is working to swap out; primarily those which National Metering determined needed additional time to repair and/or replace (for example, meters which were in an unsafe condition or were located behind walls or which required rewiring). In addition to the unsafe meter conditions or the meters which National Metering had difficulty locating, our crew will be swapping out remaining commercial customer meters with demand meters which are expected to arrive sometime this week. Most commercial meters were swapped out to allow for electronic meter reading, but when the remaining demand meters arrive, the remaining commercial non-demand meters will be replaced with demand meters. While commercial customers will have demand meters for the purpose of collecting additional demand data, there will be no change in how customers are billed unless customers reach the threshold for being classified as Large General Service. In addition, some newly-installed meters have the capability of identifying accounts which are exceeding allowable power factor thresholds identified in the Code. Customers reaching those thresholds will be contacted and encouraged to swap out any equipment which is placing a power factor burden on the utility. The City is taking a pro-active approach to identifying problems and seeking to resolve those issues with the customers. During the meter exchange project, when unsafe meters and/or meter bases were identified by National Metering, City staff contacted customers and gave them the option of hiring their own electrician or working with the City’s hired project contractor, Marathon Electric, to facilitate repairs to meter bases as time allowed. We received feedback from 8 customers who appreciated the opportunity to have their meters and bases repaired at a reasonable cost and while the contractors were onsite. In the category of correcting misinformation, the department clarifies that all City credit cards are issued to individual City employees. There are no ‘secret credit cards’ which are used for meals. Instead, all charges made to City credit cards are made under an individual credit card and the cardholder is accountable for their use. All credit card purchases are reviewed by at least three other individuals (the supervisor, finance director and accounts payable), and are also subject to audit each year. 9 Sponsored by: Mayor Squires CITY OF SEWARD, ALASKA RESOLUTION 2018-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT NO. 5 TO THE EMPLOYMENT CONTRACT WITH THE CITY MANAGER WHEREAS, the Seward City Council approved the original employment contract with James Hunt on October 10, 2011 via Resolution 2011-075; and WHEREAS, the City Manager is an at-will contracted position, does not participate in the pay plan of city employees, and any changes in the contract require an amendment to the employment contract; and WHEREAS, the City of Seward has many important projects in progress that require a stable City administration; and WHEREAS, the city manager has received a satisfactory evaluation and the City Council wishes to extend the city manager’s contract for an additional two (2) years, from the current expiration date of January 25, 2019 to January 25, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 5 to the City Manager’s employment contract. Section 2. Amendment No. 5 authorizes a two-year extension of the employment contract which shall extend the term through January 25, 2021. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor 10 Meeting Date: To: From: Agenda Item: Agenda Statement May 29, 2018 City Council Mayor Squires Amendment No. 5 to the City Manager Employment Contract BACKGROUND & JUSTIFICATION: The City of Seward entered into an employment contract with James Hunt in October 2011. The city manager position is an at-will contract position and does not participate in the pay plan of city employees, and any changes in the employment contract require an amendment to the contract. The last contract with the city manager was amended via Amendment No. 4 signed on March 15, 2016, with the prior Amendment No. 3 signed on January 26, 2015 reflecting a contract period of four years ending January 26, 2019. The city manager has received a satisfactory evaluation and the City Council desires to extend the contract for an additional two years, to January 26, 2021. The City has many important projects in progress that require a stable City administration to see to fruition ( e.g. Lowell Canyon tunnel flood mitigation alternatives, relocation of the animal shelter and city shop facilities, development of Air Force Rec Camp property, among others). In addition, a number of long-term management-level employees are eligible to retire in the near future, making it necessary to focus on transition planning to ensure stable City operations on a going-forward basis. INTENT: To extend the contract with the city manager through January 26, 2021. CONSISTENCY CHECKLIST: Yes 1. Comprehensive Plan:. 2. Strategic Plan 3. Other (Reso. 2016-023,· 2015-007; 2014-020; 2013-013; 2011-075): X FISCAL NOTE: Funding for the city manager's contract is contained within the 2018 and 2019 Budget. Approved by Finance Department: .J.(� J&;.'1+15--:), ATTORNEY REVIEW: Yes __ No_X_ Not Applicable __ No NIA X X RECOMMENDATION: Council approve Resolution 2018-047 extending the contract with the city manager through January 26, 2021. 11 EMPLOYMENT CONTRACT AMENDMENT #5 City Manager Services for Jim Hunt This amendment no. 5 to the contract (CONTRACT) between the City Council of the City of Seward, Alaska, whose address is P.O. Box 167, Seward, Alaska 99664 (CITY) and Jim Hunt, whose address is PO Box 3094, Seward, Alaska 99664 (HUNT). Hunt began employment with the CITY on October 31, 2011 as approved by the Seward City Council in Resolution 2011-075. This Employment Contract has been authorized and amended as follows: Original Contract authorized on October 10, 2011 via Resolution 2011-075 Amendment No. 1 passed on February 11, 2013 via Resolution 2013-013 Amendment No. 2 passed on February 10, 2014 via Resolution 2014-020 Amendment No. 3 passed on January 26, 2015 via Resolution 2015-007 Amendment No. 4 passed March 14, 2016 via Resolution 2016-023 Amendment No. 5 passed on May 29, 2018 via Resolution 2018-______ This Amendment No. 5 amends the following provision of the Contract (Deletions are BOLD STRIKEOUT; Additions are BOLD UNDERLINE). All other provisions remain unchanged. Section 6 to the original employment contract which was added via Amendment No. 3 is amended to read: “6. The City Council hereby agrees to extend the current contract by an additional two-years, through January 25, 2021. City Council has agreed to a four year employment agreement with Hunt. This change is effective January 26, 2015.” Except as provided herein, all other terms and conditions of the original contract authorized October 10, 2011 as subsequently amended, remain in force and effect. DATED this _____ day of May 29, 2018. CITY OF SEWARD, ALASKA _________________________________ _________________________________ David Squires, Mayor Jim Hunt, City Manager _______________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 12 Sponsored by: Mayor and Council CITY OF SEWARD, ALASKA RESOLUTION 2011 -075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN EMPLOYMENT AGREEMENT WITH JAMES HUNT FOR CITY MANAGER SERVICES WHEREAS, on June 13, 2011 City Manager Phillip Oates submitted his resignation effective September 30, 2011; and WHEREAS, City Council accepted Oates' resignation by Resolution 2011-054 on June 27. 2011; and WHEREAS, the Council advertised the position of City Manager for four weeks in July, and conducted public meetings and interviews to fill the position of City Manager; and WHEREAS, during a special meeting on October 3, 2011, City Council approved a motion to offer the position to James dependent on successful contract negotiations, a successful drug test, and a criminal background check; and WHEREAS, Council appointed a committee of three to negotiate the terms of the contract; and WHEREAS, negotiations have been completed and James Hunt has accepted the City's offer of employment beginning November 1, 2011 or sooner for a monthly salary of $8,083.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The employment agreement between the City of Seward and James Hunt, in the form presented at this meeting, to provide city manager services to the City for a three -year period beginning November 1, 2011 or earlier, is hereby approved. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10` day of October, 2011. THE CITY OF- SEWARD, ALASKA 7 dodigir Willard E. Dun am, Mayor is iu. 13 CITY OF SEWARD, ALASKA RESOLUTION 2011 -075 AYES:Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham NOES:None ABSENT: None ABSTAIN: None ATTEST: Jol anna Kinney, CMC Ci Clerk City Seal) A 0 NI A. s d,of' 4,,N 44,e OF P .b„' 14 Employment Agreement City Manager Services for James Ilunt This agreement approved by the City Council of the City of Seward, effective November 1, 2011orsooner, is between the City of Seward, Alaska, whose address is P.O. Box 167, Seward,Alaska 99664 ( "City ") and James Hunt, whose address is 1 076 East Mystery Drive, Kuna, Idaho83634 ( "Hunt "). The City agrees to employ Hunt as City Manager on an at -will basis. Thisagreement shall continue for approximately three (3) years until October 31, 2014 unlessextendedbymutualagreementoftheparties, or terminated as provided below. 1. Hunt agrees to devote full time on behalf of the City and not engage in any otherbusiness. 2. Hunt shall be paid at the rate of $8,083.00 per month. The City Council agrees toreviewHunt's performance annually. 3. Hunt shall accrue annual leave and holidays in accordance with Chapter 3.45 and3.50 of the Seward City Code. Hunt shall be covered by the standard City healthinsuranceandretirementplans. He shall receive credit for annual leave accrued at therateof13hourspermonth. 4. Hunt shall be paid $5,000 for relocation and moving expenses. If expenses gobeyondthisamount, Hunt will be allowed an additional $2,500 provided receipts forrelocatingandmovingareprovided. He is required to reside within the city limits. 5. Because of the peculiar nature of the City Manager position, it is agreed that theCity's business can only succeed if the City Manager and the City Council enjoy aworkingrelationshipbasedonmutualrespect, trust and positive attitudes. It may,therefore, be impossible to quantify "poor performance" or `just cause" forterminationgiventhesecomplexities which often involve personality factors as opposed to legal or contractual factors. It is therefore the intent of both the City andHunt, to provide for termination by either the City or Hunt without resort to anydeterminationofcauseoranynecessaryexplanation by the City. Accordingly, this agreement may be terminated as follows: a) By Hunt for any reason or no stated reason upon giving sixty (60) dayswrittennoticetotheCity. Upon receipt of notice, the City may immediatelyterminatetherelationshiporrequireHunttocontinueforaperiodnotto exceed sixty (60) days at his regular rate of pay from the date of receipt of thenotice. The City shall make the election promptly and within twenty-five (25) 15 days of the receipt of notice, and the City's failure to make an election shall be deemed as election to terminate the relationship thirty (30) days from the date of receipt of the notice. If the relationship is so terminated, the City shall notberesponsibleforanyseveranceorterminationpay, Hunt shall be entitled tohisannualleavebalanceto the date of termination. b) By the City for any reason or no stated reason upon giving written notice to Elunt the City may at its option, terminate the relationship immediately. TheCityshall pay Hunt four (4) months' severance pay upon his termination. This agreement is the entire agreement and wherever approval of the City is required it isunderstoodthatsuchapprovalwillbebytheCityCounciloftheCityofSeward. This agreement supersedes any previous agreement and may be modified only in writingsignedbyeachoftheparties. This agreement will be interpreted and enforced in Alaska .in accordance with the laws of the State of Alaska and is subject to all applicable Charter and ordinance provisions of the City of Seward; provided that no provisions of Title 3 of the Seward City Code shall apply except those provisions expressly identifying the citymanagerandexceptforthefollowingenumeratedprovisions: 3.15.085 longevity,3.15.090 retirement, 3.15.095 insurance and medical benefits, 3.45 annual leave, 3.50 holidays, 3.60 special provisions (except as set forth in Paragraph 4 above), 3.70 drug andalcoholpolicy, 3.75 sexual harassment policy, and 3.80 workers' compensation. DATED this il h day of October, 2011. CITY OF SEWARD, ALASKA. Willard E. Dunham, Mayor es S. Hunt 1 awc fAIF A %. J hanna Kinney, City Cle 9s City Seal)1:;176,15,>.,-1.0 EC R C 9. u w C1eF 1 n man IV 4 ' rM..e ar scur.: „A. al' 16 Sponsored by: Huntir. CITY OF SEWARD, ALASKA RESOLUTION 2013 -013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH THE CITY MANAGER WHEREAS, Jim Hunt has been employed as the City Manager since October 31, 2011; and WHEREAS, the City Manager does not participate in standard employee merit step increases or COLA as outlined in the Seward City Code, and any increase in pay, annual leave accrual or severance must be made by an amendment to the employment agreement; and WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary annually and upon a favorable review on the standard City Manager Evaluation and by Council receive a salary increase; and WHEREAS, per a satisfactory evaluation, the City Council agrees to give Hunt an increase in salary to one hundred and five thousand dollars ($105,000) effective pay period beginning January 28, 2013 and increase any severance package to nine (9) months; and wire WHEREAS, this increase was already factored into the FY 2013 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Amendment No. 1 to the City Manager's employment agreement dated October 10, 2011 between the City of Seward and Jim Hunt, which increases Hunts' annual salary to one hundred and five thousand dollars, ($105,000) is hereby approved and Hunts' severance package increased to nine (9) months. Section 2. The effective date of this increase shall be January 28, 2013. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 day of February 2013. 17 CITY OF SEWARD, ALASKA RESOLUTION 2013 -013 THE CITY OF SEWARD, ALASKA David Seaward, ayor AYES:Valdatta, Keil, Shafer, Casagranda, Terry NOES:Seaward ABSENT: Bardarson ABSTAIN: None ATTEST: ateaii" J anna K CMC Pity Clerk S , I1ua OF s4 • %% .,c4, r. .......... C •• °Rpo '?'1 `N. ` O et f ^- SEAL 0 41 r+s•ssr, 18 Council Agenda Statement Meeting Date:February 11, 2013 tcj °F stilt, From Jim Hunt, City Manager 46SvP Agenda Item:Amending the City Manager Employment Agreement BACKGROUND & JUSTIFICATION: Jim Hunt has been employed by the Seward City Council as the City Manager since November 1, 2011. The city manager does not participate in standard employee step increases or cost of living allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by an amendment to the employment agreement. The attached resolution reflects an increase in severance package and salary all as allowed by city code. INTENT: Enact changes to the City Managers Contract as approved at the January 28, 2013 City council meeting. CONSISTENCY CHECKLIST:Yes No N/A Comprehensive Plan: pages 7, 9, 10, 14, 18,23,24,26 X Other (list):X ATTORNEY REVIEW: Yes No X FISCAL NOTE: This increase was already factored into the FY 2013 budget. Approved by Finance Department RECOMMENDATION: Council approve Resolution 2013 ' 0 , amending the employment contract of Jim Hunt to allow for increased salary and severance package effective retroactively on January 28, 2013. ae 19 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH THE CITY MANAGER, AND APPROPRIATING FUNDS WHEREAS, James Hunt has been employed as the City Manager since October 31, 2011; and WHEREAS,the City Manager does not participate in standard employee merit step increases or cost of living increases as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by amendment to the employment agreement; and WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary annually and upon a favorable review on the standard City Manager Evaluation by Council,receive a salary increase; and WHEREAS,per a satisfactory evaluation,the City Council agrees to give Hunt a 3%Cost of Living Adjustment (COLA)increase effective February 10, 2014; and law WHEREAS,this increase was not already factored into the FY 2014 budget,and requires a budget adjustment of$4,252.50, including salary and benefits. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,that: Section 1. Amendment No. 2 to the City Manager's employment agreement dated October 31, 2011 between the City of Seward and James Hunt, which increases his annual pay by 3%, is hereby approved. Section 2. The 2014 and 2015 budgets are hereby amended to increase the city manager department salary line item(101-1120-5010)by$3,150(hourly rate increase from$50.48 to$52.00), and benefit line items(101-1120-5XXX)by$1,102. 50,for a total budget increase of$4,252.50,with funding from the General Fund undesignated fund balance account no. 101-0000-3050. Section 3. The effective date of this increase shall be February 10, 2014. Section 4. This resolution shall take effect immediately upon its adoption. ir.. 20 CITY OF SEWARD, ALASKA RESOLUTION 2014-020 i PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this 10th day of February, 2014. THE CITY OF SEWARD, ALASKA 0,1)-e-011...) 3C4244 j 24: ean Bardarson, Mayor AYES: Keil, Casagranda, Terry, Squires, Butts, Bardarson NOES: None ABSENT: None ABSTAIN: None VACANT: One a ATTEST: p 1 , A hanna Kin I e MCJ C ty Clerk city seal) o' OF ct.......> , "....... 1•,6% dik13 . 1;'-'•-r • c, 1.t 0'• ..cp SEAL 1 • 1,1 . 0 , 45, Ao?:" v-fr .... , ,,,- i- s•4 .. . e.... OF 0” 21 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2015-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH THE CITY MANAGER, AND APPROPRIATING FUNDS WHEREAS,James Hunt has been employed as the City Manager since October 31, 2011; and WHEREAS,the City Manager does not participate in standard employee merit step increases or cost of living increases as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by amendment to the employment agreement; and WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary annually and upon a favorable review on the standard City Manager Evaluation and by Council, receive a salary increase; and WHEREAS,per a satisfactory evaluation,the City Council agrees to give a 7%increase,and the effective date of this increase shall be retroactive to November 1, 2014; and WHEREAS,this increase was not already factored into the FY 2015 budget,and requires a budget adjustment of$9,999, including salary and benefits. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. Amendment No. 3 to the City Manager's employment agreement dated October 31, 2011 between the City of Seward and James Hunt, which increases his annual pay by 7%, and City Council has agreed to a four year employment agreement with Hunt is hereby approved. Section 2. The 2015 budget is hereby amended to increase the City ManagerDepartment line items as follows: Salaries(0001-1120-6000)by$7,283(hourly rate increase from$52.00 to$55.64); Retirement (0001-1120-6201) by $433.00; L/T Retirement (01000-1900-6201) by $1,394; Leave 0001-1120-6200)by$728;Workers Comp(01000-1120-6102)by$50;and Medicare/FICA(01000- 1120-6100) by $111, for a total budget increase of$9,999, with funding from the General Fund undesignated fund balance account no. 01000-0000-3400. Section 3. The effective date of this increase shall be retroactive to November 1,2014. The effective date of the four year employment agreement shall be effective January 26, 2015. 22 CITY OF SEWARD, ALASKA RESOLUTION 2015-007 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of January,2015. THE CITY OF SEWARD, ALASKA can Bardarson, Mayor AYES: Keil, Terry, Squires, Butts, Bardarson NOES: ABSENT: Casagranda, Darling ABSTAIN: ATTEST: 1,.41112 Jihanna 1n . - -, CMC i ity Clerk e%•: O c .G/ .04, r • : a v--- ciS. 77 i 23 Agenda Statement ofs 9 Meeting Date: January 26, 2015 4 ;1,.` 1'o , To: City Council A - From: City Manager James Hunt Agenda Item: Resolution 2015-007 amending the City Manager Employment Agreement Craw-6w- BACKGROUND &JUSTIFICATION: James Hunt has been employed by the Seward City Council as the City Manager since October 31, 2011. The city manager does not participate in standard employee step increases or cost of living allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave accrual must be by an amendment to the employment agreement. The attached resolution reflects an increase in annual pay by a 7%and City Council has agreed to a five year employment agreement with Hunt. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: X Page 70 "Factors that negatively impact the quality of life—high cost of living." 2 Strategic Plan: X 3 Other: X ATTORNEY REVIEW: Yes No X FISCAL NOTE: This increase has not been factored into the FY 2015 budget, and requires a budget adjustment of 9,999 including salary and benefits. Approved by Finance Department:je,,th, RECOMMENDATION: Approve Resolution 2015-0",amending the employment contract with James Hunt to allow for a five year employment agreement,7%increase to his annual rate of payretroactive to November 26, 2014, and amending the 2015 budget. 24 25 26 Agenda Statement e pF set9 Meeting Date: March14, 2016 40Yt. To: City Council ltics0 Through: James Hunt, City Manager` From: Kristin Erchinger, Finance Director IOW Agenda Item: Amendment No. 4 to City Manager Employment Agreement BACKGROUND &JUSTIFICATION: The City Council approved an Employment Agreement with city manager James Hunt on October 10, 2011 via Resolution 2011- 075. The city manager position is a contracted position and is therefore not subject to the City's pay plan. As such, all adjustments to salary and benefits are negotiated annually during the city manager's performance review. The attached Amendment No. 4 to the Employment Agreement consists of the following modifications: 1) the annual pay is increased by $6,000, equal to an increase in hourly pay from 55.64 to$58.53;2)the amount of notice the parties are required to give in the event of termination of the agreement is reduced from sixty (60)to thirty(30) days; 3)the City will make a deposit of 5,000 into the ICMA deferred compensation account on behalf of Mr. Hunt; and 4) the city manager will be allowed to hold an interest in another business, if approved by the City Council. INTENT: To amend the employment contract with the city manager upon successful performance evaluation. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): X FISCAL NOTE: An appropriation of$6,100 is requested to cover the deposit into ICMA deferred compensation account,plus potential costs associatedth taxes and/or benefits. Approved by Finance Department: v t ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: City Council approve Resolution 2016-W' authorizing Amendment No. 4 to the employment agreement with city manager James Hunt. 27 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS FROM THE ALASKA DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT IN THE AMOUNT OF $10,725.00 FOR PURCHASE OF COMMUNICATIONS EQUIPMENT FOR EMERGENCY OPERATIONS AND APPROPRIATING FUNDS WHEREAS, the City of Seward has two emergency operations centers (EOC), one located downtown in City Hall and one located at Seward Mountain Haven; and WHEREAS, the recent tsunami warning of January 23, 2018 highlighted our deficiencies in our ability to communicate; and WHEREAS, radio communications are a critical part of the EOC and both locations require updated equipment; and WHEREAS, telephone equipment is also critical in emergency situations and three new satellite phones will help bridge the communications gaps we are experiencing; and WHEREAS, grant funds are available through the reallocation of HSGP Funds and our request for two base station radios and three satellite phone units was granted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a grant agreement with the Homeland Security Grant Program (HSGP) for the purchase of two base station radios and three satellite phone units. Section 2. Funds in the amount of $10,725.00 are hereby accepted from State grant funds account no. 01000-1222-4252-0009 to the Emergency Operations Equipment account no. 01000- 1222-7217. Section 3. This resolution shall take effect immediately upon approval by Council. 28 CITY OF SEWARD, ALASKA RESOLUTION 2018-048 ___________________________ PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 29 30 2. Strategic Plan (document source here):X 3. Other (list): Emergency Operations Plan Sec 1-7, 3-1, 4-27/28 X FISCAL NOTE: The City is not required to match this grant with any City funding and will receive sufficient grant funds to cover the cost of this equipment purchase. Appropriated monies will be added to the emergency preparedness division of the fire department. Approved by Finance Department: �� ATTORNEY REVIEW: Yes ____ No ____ Not Applicable ___ _ RECOMMENDATION: Council approve Resolution 2018-048 accepting the reallocated HSGP funds in the amount of $10,725.00 for the purchase of two radio base stations and three satellite phone units and appropriating funds. 31 32 33 34 35 36 37 38 39 40 41 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING CREATION OF THE ANIMAL SHELTER RELOCATION FUND AND APPROPRIATING START-UP FUNDS WHEREAS, the Seward City Council has recognized for many years, the need to relocate the Seward Animal Shelter away from the adjacent residential neighborhood and off of prime City property, as identified for many years in the City’s Capital Improvement Plans, and Local and State Legislative Priorities Lists; and WHEREAS, through grassroots advocacy and planning efforts, and through fundraising and donations, the community has demonstrated a willingness to help fund construction of a replacement animal shelter, with continued fundraising efforts underway; and WHEREAS, the administration has identified potential sites to the south of Dieckgraeff Road which, if used for this project, could free up the existing site of the animal shelter for resale as a high-value property for residential development, helping to offset the cost of the relocation effort; and WHEREAS, the Seward City Council supports the concept of the administration developing and bringing back to Council, a cooperative agreement between the City and an as yet unidentified party willing to spearhead efforts to relocate and construct a new animal shelter to be owned by the City; and WHEREAS, under the terms of a proposed cooperative agreement, the City Council would support in concept, appropriation of the cost of the project for reimbursement for actual direct expenses incurred related to construction of the new animal shelter; and WHEREAS, the contract provides that City employees may volunteer their time to operate City-owned equipment at no charge to assist in some aspects of the project, if that is determined to be in the best interests of developing a cost-effective project; and WHEREAS, it is in the public interest to encourage the use of volunteer services and labor to provide a lower-cost means to construct an animal shelter; and WHEREAS, because the Kenai Peninsula Borough does not manage animal control efforts in the area surrounding Seward City limits, it is not uncommon for the local animal shelter to be adversely impacted by the lack of Borough shelter and, therefore, some impacts to the shelter come from residents inside the entire Seward utility service area. 42 CITY OF SEWARD, ALASKA RESOLUTION 2018-049 ___________________________ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The administration is hereby authorized and directed to bring forward to Council, recommendations for a site on which to relocate the animal shelter. Section 2. The City Manager is hereby authorized to seek a local partnership with an organization with the means and capacity to coordinate the animal shelter relocation efforts, with said shelter to be located on City property. Section 3. The City Council hereby supports the concept that City employees be authorized to volunteer their time during off-duty hours to assist in project development and construction using City-owned equipment and tools, only if and as authorized by their department head and the city manager. Section 4. Initial start-up funds in the total amount of $167,922.50 are hereby appropriated as follows: 1) $29,450.02 from Animal Shelter Donations collected to-date; 2) $741.75 from 2017 Animal Shelter Fees; 3) $45,372 from 2017 State revenue sharing funds in excess of budget; 4) $23,710.73 from 2017 surplus credit for Bradley Lake; and 5) $68,648.00 from 2017 CEA patronage credit, for a total amount of $92,358.73 from account no. 15000-0-3710-80015 and $75,563.77 from account no. 01000-0-3710-80015 to the Animal Shelter Relocation Fund account no. 80015-0-3700- 01000 and 80015-0-3700-15000. Section 5. This resolution shall take effect immediately upon passage. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: 43 Meeting Date: To: Through: From: Agenda Statement May 29, 2018 City Council Jim Hunt, City Manager Kristin Erchinger, Finance Director rfJt'u Agenda Item: Creation of Animal Shelter Relocation Fund and Start-up Funding BACKGROUND & JUSTIFICATION: The Seward City Council has recognized for many years, the need to relocate the Seward AnimalShelter away from the adjacent residential neighborhood and off of prime City property, as identifiedfor many years in the City's Capital Improvement Plans and Local and State Legislative PrioritiesLists. Recently, various groups have demonstrated grassroots advocacy and planning efforts, andhave developed donations to support construction of a new shelter, through fundraising efforts. The community development department has been working to identify potential sites to the south ofDieckgraeffRoad which, if used for this project, could free up the existing site of the animal shelterfor resale as a high-value property for residential development, helping to offset the cost of therelocation effort. The administration would like to investigate the possibility of identifying a non­profit organization in the community which may be willing to spearhead efforts to relocate andconstruct a new animal shelter to be owned by the City. A report will be provided to the CityCouncil as to whether or not there is interest expressed by local organizations, to serve in thatcapacity. Under the terms of a proposed cooperative agreement, the City Council may be asked to support inconcept, appropriating funds for the project in a reimbursable direct cost methodology, similar to theprocess the City used to construct one of the softball fields in the past. Should such a contract bedeveloped, administration asks Council endorse the concept of City employees volunteering theiroff-duty time to operate City-owned equipment at no charge to assist in some aspects of the project ifthat is determined to be in the best interests of developing a cost-effective project. The Kenai Peninsula Borough does not manage animal control efforts in the area surroundingSeward City limits, and it is not uncommon for the local animal shelter to be adversely impacted bythe lack of Borough shelter. For that reason, it seems appropriate that funding for the project couldcome, in part, from revenues related to the entire Seward utility service area INTENT: To create a capital project Fund and begin to accumulate resources to replace the animal shelter. I CONSISTENCY CHECKLIST: Yes No IN/A I 44 1. Comprehensive Plan: Relocate animal shelter off prime City property. X 2. Strategic Plan: X 3. Other (2018 and 2019 Cap ital Improvement Plan): X FISCAL NOTE: Initial funding for this project would come from donations already received, in addition to animal shelter revenues. One-time State revenue sharing funding in 2017 exceeded budget by $45,372 and could therefore be used for this one-time capital project. Capital credits from Bradley Lake and Chugach Electric in the amount of $92,358.73 could also be made available. Approved by Finance Department: .�=4At¥ ATTORNEY REVIEW: Yes __ No __ X_ Not Applicable __ RECOMMENDATION: Council approve Resolution 2018-049 authorizing creation of Animal Shelter Relocation Fund and providing initial funding. 45 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DRYDEN AND LARUE ENGINEERING SERVICES FOR ENGINEERING SUPPORT WHILE THE ELECTRIC DEPARTMENT TRANSITIONS TO NEW EMPLOYEES AND APPROPRIATING FUNDS WHEREAS, the current Electric Operations Supervisor is going to be retiring on May 31, 2018 and the Seward City Council approved the hiring of a replacement to start one year prior to his retirement date; and WHEREAS, the electric department hired a new Operations Supervisor, who started on May 1, 2018 or eleven months after the approved start date; and WHEREAS, the new Operations Supervisor will need additional training, time and resources to adequately fulfill the duties of the operations supervisor position; and WHEREAS, Dryden and LaRue, and particularly the primary engineer they plan to assign to our utility, have unique knowledge the City of Seward electric system; and WHEREAS, using Dryden and LaRue for engineering services will help the electric department keep up with the work load this summer and give the new Operations Supervisor an opportunity to learn from representatives of Dryden and LaRue, who have unique and personal knowledge of the City of Seward electric utility; and WHEREAS, 6.10.120 (A) (8) provides for an exemption from competitive procurement procedures for professional services that requires special knowledge or judgement. Dryden and LaRue’s engineer has unique knowledge of the Seward electric system and will be asked to make judgement decisions based on analysis evaluation or planning; and WHEREAS, the electric department has budgeted hours for the replacement operations supervisor position that were unused and can be re-appropriated for this function; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into an agreement with Dryden and LaRue for an amount not to exceed $75,000. 46 CITY OF SEWARD, ALASKA RESOLUTION 2018-050 ___________________________ Section 2. Funding of $37,500 will be re-appropriated out of personnel costs, with the remaining $37,500 appropriated from reserves account no. 15000-0-3400, to contracted services account no. 15000-3001-7009. Section 3. The City Council hereby exempts this purchase from competitive procurement procedures as outlined in the Seward City code section 6.10.120, which exempts for the reason of professional services that require special knowledge and judgement that includes analysis, evaluation, prediction, planning or recommendations and which result in the production of a report or the completion of a task. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 47 48 FISCAL NOTE: Approximately one-half of the costs of this contract were previously budgeted and unused, within the personnel budget, with the remainder to come from Electric reserves. Approved by Finance Department: . �� ATTORNEY REVIEW: Yes ___ No _ __..rx_e>...��- RECOMMENDATION: Council approve Resolution 2018-050, Authorizing the City Manager to enter into an agreement with Dryden and LaRue for professional services in support of the electric department this construction season in a not-to-exceed amount of $75,000. 49 Dryden & LaRue, Inc. Fee Schedule  Testimony, deposition/expert witness $426.00 Engineer XII $227.00 Engineer XI $210.00 Engineer X $195.00 Engineer IX $178.00 Engineer VIII $171.00 Engineer VII  $164.00 Engineer VI $158.00 Engineer V $152.00 Engineer IV $142.00 Engineer III $127.00 Engineer II $114.00 Engineer I $106.00 Project Manager VI $210.00 Project Manager V $195.00 Project Manager IV $178.00 Project Manager III $171.00 Project Manager II $164.00 Project Manager I $158.00 Engineer Tech VI $171.00 Engineer Tech V  $158.00 Engineer Tech IV $136.00 Engineer Tech III $118.00 Engineer Tech II  $104.00 Engineer Tech I $88.00 ROW Manager $174.00 ROW Senior Agent $151.00 ROW Agent $109.00 ROW Assistant $80.00 Professional Land Surveyor $163.00 Expeditor $88.00 ST / $116.00 OT Clerical $60.00 Office Manager $75.00 1. The above listed rates are per hour. 2. 3. 4. 5. 6. Dryden & LaRue, Inc. A division of Engineered Solutions Group, Inc. 3305 Arctic Blvd., Suite 201, Anchorage, AK 99503 Phone (907) 522‐1953, Fax (907) 522‐1182, www.esgrp.net Expenses incurred, as necessary part of engineering services under this contract will be billed at cost plus 10%.  Incidental expenses, such as computer usage, local phone service, and copying are included in the above rates. If  Per Diem is utilized (vs. expenses and markup), it will be at the Federal Rates. Services and materials purchased by Dryden & LaRue, Inc. at the request of the owner will be billed at cost plus  10%. Services and materials provided by other Engineered Solutions Group, Inc. companies will not be subject to intra‐ company markup, and are subject to the above fee schedule. Interest at the rate of 1.5% per month (less, if restricted by law) may be charged for invoices greater than 60  days past due. Valid through 12/31/18 The fee schedule is subject to review on January 1, 2019, and on January 1 of each year thereafter.  50 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING A PROCESS AND SETTING FEES TO RESERVE A CEMETERY PLOT IN CITY CEMETERIES WHEREAS, current Seward City Code 7.20.040 allows for the reservation of cemetery burial sites or plots, and a resolution is required to establish the rules and procedures; and WHEREAS, one full cemetery site may be reserved at the cost of $500. No group or family discount is provided for multiple plots; and WHEREAS, forms provided by the Department of Parks and Recreation must be filed by the requesting party; and WHEREAS, the intent of this action is to provide a mechanism for community members to pay for and reserve a cemetery plot or multiple family plots within the City’s finite cemeteries. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Cemetery site reservations system shall be administered through the office of the City Manager. Section 2. The fee to reserve a city cemetery plot is hereby set at $500 per site. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: 51 52 53 The City Council approve resolution 2018-051 authorizing the City Manager to establish the process for members of the public to receive a certificate to allow burial and reserve a renewable cemetery plot for ten years. 54 City of Seward Cemetery Reservation Request form …to allow a member of the public the authorization for burial in a reserved City cemetery plot. This form does not substitute for a required Burial Permit. See City Clerk. This form is NOT a land title, but allows for a legal burial at the reserved site. Name of purchaser: _________________________ Mailing Address: _________________________ Phone number: _________________________ Today’s date: _________________________ List the names of those for whom authorization for burial is requested: 1. ____________________ 2. ____________________ 3. ____________________ 4. ____________________ Payment: Receipt #____________ Payment method: ____________________________ Requested information on the “Reserved Site” Marker: (i.e. “Reserved J. Doe Family”) ____________________________________________ Notes: a. Authorization for use of this, specific site expires after 10 years. Expiration date: ___________________________. Plot reverts to City’s general use. b. The authorization for burial is renewable after 10 years. c. The City cemetery plot reservation is not transferable and nonrefundable. City of Seward use only: Parks & Recreation Staff Name: ________________________________ Staff Contact information: ________________________________ Requested Cemetery name: ________________________________ Requested Cemetery site: _________________________________ Provide sketch or photo of mutually agreed upon location: 55 Filed: A. City Clerk B. Parks & Recreation Department / Cemetery Division: 1. Added to map, hard copy 2. Physical marker installed: ___________________________ (date) 3. Add photo C. Community Development: added to GIS cemetery layer? Yes No ~ end 56 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $5,000 FROM THE SEWARD COMMUNITY FOUNDATION, AND APPROPRIATING FUNDS WHEREAS, the City of Seward Parks and Recreation Department applied for and received a grant in the amount of $5,000. With the assistance of the $2,500 grant from Seward Community Foundation, support from Adventure 60 North, Major Marine Tour and Stony Creek Canopy Adventures, we will be able to provide an extremely successful and educational summer to over 600 participants; and WHEREAS, this year the staff will be receiving several days of training specific to youth development Adverse Childhood Experiences (ACEs) and dealing with Trauma and behavioral difficulties. We have learned over the years that keeping youth active and involved during the summer months is so important to their continued development. Students lose up to 3 months of learning over the summer unless they are actively involved in a program that enables them to use their skills to problem solve, create, develop and grow; and WHEREAS, the goal is to reach and teach each of the expected 35 kids a week a new skill that they would use in everyday life. The kids will be working out their own differences with the guidance of the staff, not the intervention of the staff. Learning through recreation increases endorphins, and improves physical, mental and emotional health of participants. Involvement in summer programs has proven to be essential to preventing loss of academic knowledge and skills during the summer months. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby accepts a grant in the amount of $5,000 from the Seward Community Foundation into the grant revenue account no. 01000-1430-4253-0014. Section 2. Funding in the amount of $5,000 is hereby appropriated to education expense account 01000-1430-7303-0014. Section 3. This resolution shall take effect immediately upon its approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th day of May, 2018. 57 58 FISCAL NOTE: There are no matching funds for this program as it is fully grant funded. Approved by Finance Department: .J&iai;i;;:> �{A,v(u,,iJ� ATTORNEY REVIEW: Yes ____ No ____ Not Applicable __ X __ RECOMMENDATION: Approve Resolution 2018-052 accepting a grant in the amount of $5,000 from the Seward Community Foundation. 59 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page CALL TO ORDER The May 14, 2018 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Marianna Keil Ristine Casagranda Sue McClure Suzanne Towsley Jeremy Horn comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, City Clerk Will Earnhart, City Attorney Absent – Slater CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Sue Lang wished to thank Public Works for their work on Lowell Point Road on keeping it safe. She was wearing a Coast Guard uniform, as a member of the Flotilla for the Coast Guard Auxiliary. On Saturday, May 19, 2018 the Auxiliary would be giving away free life jackets for children at the Harbormaster’s office at 11:30 a.m. Sharyl Seese lived next to the jeep trail, and was requesting new signage be installed that would clearly indicate a no parking zone at the gate. Her concern was that the entrance might be blocked by hikers’ vehicles in the event of an emergency. She would also like to see a written policy created regarding the demand meters; she wondered how long it took for a reclassification to go into effect. Elle Zernia announced the Mermaid Festival would be this weekend; the majority of the south harbor parking lot would be closed for the duration. She encouraged everyone to be proactive about the choices they made for parking, and respect the permit-only areas; the lower parking lot at south harbor uplands was for employee permit-only. Zernia thanked the Harbor, Public Works, and Administration for their support and assistance. 60 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page Willard Dunham had been in Seward for 75 years. He said this winter the city suffered the worst visual ever; the Orlander Building on Fourth Avenue had not been productive for 40 years, and it had been a terrible eye sore for the last three years. He thought it was a disgrace. Dunham admonished council to do something about it; he did, however, consider the building to be structurally sound. Joe Fong encouraged everyone to take the community health needs survey online because the information was used throughout the community to define programs and seek funding. The survey was available through the city website at cityofseward.us. There were prizes available for participants; any resident between Lowell Point and the “Y” could participate. Brad Snowden wanted to provide an update on the cruise ship dock project. He appreciated people bringing issues and questions to his attention because it just made him have more consideration about how to solve problems. Snowden said he was seeking financing sources. Snowden also wanted to thank Parks & Recreation Director Karin Sturdy for her work. Becky Dunn wanted everyone to know the animal shelter meetings were open to the public, and the next meeting would be Wednesday, May 16, 2018 at 6:00 p.m. at Mountain Haven. Kelley Lane was concerned that the Teen Rec Room was operating under reduced hours; it used to be open Tuesday through Saturday, but now was Tuesday through Friday. She recalled council requesting an audit of the Teen Rec Room recently, and wondered when that would be conducted. Laura Schneider supported the Blue Ocean Cluster Group, and thought this project would provide small business support and promote innovation. She thought Seward was very fortunate to have been chosen as a location for this creative initiative. Libby Ferrara also expressed support for the Blue Ocean Cluster Group. Mackenzie Barnwell also wished to show her support for the initiative. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda Keil postponed the Historic Preservation Awards proclamations to the May 29, 2018 meeting. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2018-044, Accepting A Grant In The Amount Of $600.00 From The Seward Community Foundation For The Seward Animal Shelter Pet Vaccine Clinic To Be Held On Approximately June 9, 2018 And Appropriating Funds. 61 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page Resolution 2018-045, Authorizing Annual Rent Payment Of Not-To-Exceed $60,000 To AVTEC (Alaska Vocational Technical Center) For The Use Of The Student Services Center (SSC) Building For Public Recreation. Approval of the April 23, 2018 Regular Meeting Minutes. Certification of the City of Seward Union Representation Election. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Historic Preservation Month Historic Preservation Awards for Laura Erickson, John French, Wadeen Hepworth, and Kenai Fjords National Park Certificate of Appreciation for SMIC Relaunch Law Enforcement Torch Run & Exit Glacier Race National Safe Boating Week Caring for the Kenai Semi-Finalists Tegan Retzer, Kylie Mullaly, Anevay Ambrosiani, and Clayton Petersen Harbor Opening, Blessing of the Fleet & Mermaid Festival Borough Assembly Report. Kenn Carpenter would be setting up and running the Kids Day Fishing on Saturday, May 19, 2018 from 8:00 a.m. to 12:00 p.m. at First Lake; last year there were approximately 130 kids who participated. The assembly was dealing with the borough’s budget; he encouraged everyone to speak up about what they wanted to see happen. The school district was currently planned to be flat-funded, which could potentially result in the layoffs of eleven teachers. City Manager Report. Jim Hunt stated the following purchase orders between $10,000 and $50,000 had been approved by the city manager since the last meeting: $49,749.75 to Potelcom for electric poles; $11,751.55 to Anixter to replenish electric inventory stock; and, $16,928 to AK Directional for boring services for the water line to Sailing, Inc. Hunt added that in mid-September 2018, there would be up to 2,000 navy personnel in town for a training exercise across the bay, and encouraged local businesses to extend their season to accommodate this special opportunity. Hunt distributed an article called The Outlier. Hunt read a personal statement to which Council Members Towsley and Casagranda objected. Towsley called for a Point of Order, citing the that the subject matter was personal and inappropriate under Robert’s Rules. Mayor Squires ruled that there was no violation and allowed Hunt to continue. 62 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page In response to Casagranda, Hunt said he had met with the owner of the Orlander building about one and a half years ago, and had addressed the issue of the encroachment of the construction facing onto the sidewalk as it was interfering with pedestrian traffic. Hunt agreed to follow up with the building owner again. Squires congratulated administration on completing the bathroom renovations on the first floor of city hall. He also requested that the Teen Rec Room hours of operation be posted on the city website. Casagranda congratulated administration on completing the meter exchange project so quickly, and appreciated the $.04 kWh explanation for the last utility bill. In response to Casagranda, Assistant City Manager Ron Long said the rest of the meters would arrive on May 24, 2018. The city manager left the meeting. City Attorney Report. Will Earnhart reported his firm had billed 61 hours last month. Earnhart introduced Katie Davies, another attorney from his firm, and said she would be attending more council meetings going forward. In response to Casagranda, Earnhart said the public records requests that he was involved with in the last month involved general advice. In response to Towsley, Earnhart said his firm was always here to serve the best interests of the city. Earnhart said he would stand on the record for his statements at the last council meeting, and he apologized if he offended anyone with the analogy he used. Other Reports, Announcements and Presentations Council recessed 8:26 p.m. Council resumed 8:31 p.m. Bering Sea Blue Ocean Cluster Incubator Initiative by Joel Cladouhos Mayor’s Report on KPB Joint Work Session PUBLIC HEARINGS Ordinance 2018-002, Amending Seward City Code Chapters 2, 7, 8, And 15 Relating To Camping Regulations. Motion (Keil/Casagranda) Enact Ordinance 2018-002 City Planner Jackie Wilde said the Planning & Zoning Commission (P&Z) had conducted approximately 20 work sessions to develop these code updates, in conjunction with input from multiple departments, and citizen comments and feedback. 63 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold said she had attended almost every work session and had submitted a lot of comments. She remained concerned that the employee campground portion was not appropriately addressed from a health and safety standpoint. No one else appeared to address the Council and the public hearing was closed. In response to Keil, Wilde said Griswold’s concerns had been discussed with P&Z multiple times, cut the commission had not taken action on every issue she raised. Motion to Amend (Casagranda/Towsley) Amend Ordinance 2018-002 in Title 15 (i) (5) by striking the word “vehicles” and replacing it with the words “camping units.” Motion to Amend Passed Yes: Towsley, McClure, Casagranda, Horn No: Keil, Squires Main Motion Passed Unanimous UNFINISHED BUSINESS Resolution 2018-030, Amending The Sewer Tariff To Provide For A 2.1% Rate Adjustment Beginning January 15, 2018, Adding A Seasonal Turn-On/Turn-Off Fee, Clarifying That Metered Rates Apply To All Customers Other Than Non-Commercial Residential, And Other Minor Housekeeping Changes. Motion (Casagranda/McClure) Approve Resolution 2018-030 This resolution was originally brought forward and approved on April 9, 2018, and was brought forward again on April 23, 2018 for reconsideration. The resolution was then postponed to this meeting, and so the main motion was back on the floor. Erchinger reported approximately five percent of customers turned off their water service over this last winter, which equated to about 70 accounts; this represented approximately $36,000 per year in lost revenue which equated to 3% of the Wastewater budget. The monthly sewer fee was equal to one ERU of $65.64. Long added that there was a concern that the Wastewater Fund should be built up so that it did not continue to run at a loss. In response to Squires, Erchinger said this tariff would not affect year round users, only residents or businesses that turned off their water. Primary Motion to Amend (Casagranda/McClure)Amend Resolution 2018-030 under Group E – Special Rates and Fees under item #12 Seasonal Turn-On and Seasonal Turn-Off 64 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page by striking the words, “(waived if <2 months between turn-off and turn-on; Seasonal can apply to either summer or winter.)” and replacing it with, “A system delivery charge (SDC) of $50 per month will be applied to any service that is shut off.” and also striking, “Seasonal Turn-On: $262.56” and “Seasonal Turn-Off: $262.56”. Secondary Motion to Amend (Casagranda/McClure) Amend Resolution 2018-030 under Group E – Special Rates and Fees under item #12 Seasonal Turn-On and Seasonal Turn-Off by striking the words, “A system delivery charge (SDC) of $50 per month will be applied to any service that is shut off..” and replacing it with, “A sewer system delivery charge (SSDC) of $50 per month will be applied to any service that has their water turned off.” Secondary Motion Passed Unanimous Primary Motion Passed Unanimous In response to Casagranda, Erchinger explained that the reason there was a transfer of $1.08 out of the general fund to the sewer enterprise fund was because, following the sewage lagoon repairs, there was a need to have funds available in the future. In response to Casagranda, Erchinger said she would check if the bathrooms at the campgrounds were ERU or metered. Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-030 under Group E – Special Rates and Fees under #3 Recreational Vehicles by striking the words, “no fee” and replacing them with, “No fee collected by Sewer Department; fees collected by Campgrounds Department and passed onto the Sewer Department during the year-end budget process.” Motion to Amend Passed Yes: McClure, Towsley, Casagranda, Horn, Squires No: Keil Motion Passed Unanimous 65 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page Resolution 2018-043, Authorizing The City To Restore Funding For An Accounting Technician Position Delayed During The 2018/2019 Budget Process, And Appropriating Funds. Motion to Reconsider (Horn/Casagranda) Reconsider Resolution 2018-043 Motion to Reconsider Failed Yes: Horn, Towsley, Casagranda No: McClure, Keil, Squires NEW BUSINESS Resolution 2018-046, Authorizing The City Manager To Purchase A New 2018 Peterbilt 337 Small Bucket Truck In The Amount Of $225,823.00, Adding A Contingency Allowance Of $22,582.00, And Appropriating Funds. Motion (Keil/McClure) Approve Resolution 2018-046 Long said even though there was a provision in code to obtain multiple quotes, Electric Utility Manager John Foutz only received one quote back, and so this was essentially being sole sourced. Foutz said this vehicle was over ten years old and was the primary vehicle used only inside city limits. This was an essential piece of equipment for the operations; additional funds have been had to be spent in recent years in order to keep it in compliance with safety standards, and it was not beneficial to try to maintain it anymore from a cost standpoint. In response to Towsley, Long said the old truck could be transferred to another department, surplussed, or sent to a vendor for disposal. It could potentially be used for non-electric purposes, thereby extending the life of the vehicle within the city. In response to Squires, Foutz said the contingency was added in case shipping charges fluctuated. The purchase for this vehicle would come from the motor pool budget. Motion Passed Unanimous Other New Business Review the City’s Organization Chart. (Towsley) Towsley wished to see the reporting structure for the Human Resources Department changed to be autonomous. Council scheduled a work session on Tuesday, May 29, 2018 at 6:00 p.m. to review the city’s organization chart. Discuss potential conflict of interest of city manager’s lodging business. (Towsley) 66 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page Council scheduled a work session on Tuesday, May 29, 2018 at 5:00 p.m. to review and discuss Seward City Code Section 2.01.020. Discuss City Council Code of Conduct/Code of Ethics. (Keil) Keil stated that several of her constituents had expressed concerns about what they perceived as inappropriate conduct by some council members, and that they also wanted council to be included in the harassment and bullying policy, and to require drug testing for council members. Council scheduled a work session on Monday, June 11, 2018 at 5:30 p.m. Discuss Port and Commerce Advisory Board (PACAB) Resolution 2018-004. (Horn) Council suspended the rules to speak with Port and Commerce Advisory Board (PACAB) Chair Darryl Schaefermeyer. Schaefermeyer said the first time PACAB addressed the topic of conducting a study of Lowell Creek and Marathon Creek as a source for alternative hydroelectric energy was in 2007, and the board recently took up the issue again. PACAB’s recommendation was to work with Andy Baker to re-evaluate the Lowell Creek Hydroelectric Facility. Council went back on the rules. Long said originally the goal was to consider if this was feasible and if it made economic sense. Council directed administration to bring forward a resolution to conduct a feasibility study. INFORMATIONAL ITEMS AND REPORTS Clerk’s Report on Public Records Requests for April, 2018. Updated Workflow for Public Records Request Process. On-Going City Projects and Goals. Local Government Notice of Application for Retail Marijuana Establishment for The Tufted Puffin. Clerk’s memo verifying timely receipt of annual Financial Disclosure Forms. Report on audit of City Clerk’s office by Jane Boer, Local Government Specialis t, Division of Community and Regional Affairs. Clerk’s Report on status of Mobile Vendor Program for 2018. COUNCIL COMMENTS – None 67 City of Seward, Alaska City Council Minutes May 14, 2018 Volume 39, Page CITIZEN COMMENTS Sharyl Seese wanted to speak about Resolution 2018-030. She had lived in Seward for decades, and now that she was retired she enjoyed going out in the winter to visit family and friends, but was concerned that she wouldn’t be able to afford to anymore if the turn-on/turn-off fees would be so costly. Pat Messmer thanked council for their work on the union, and hoped everyone could move forward. He hadn’t realized there were so many unions in town. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Squires recommended Seese speak with Erchinger about her concerns. ADJOURNMENT The meeting was adjourned at 10:29 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 68 69 CITY PROJECTS & GOALS Updated for May 29, 2018 City Council meeting The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12, 2018 City Council meeting. 1. ADA ACCESSIBLE PARKING AT CITY HALL Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City Clerk history and status provided February 27, 2018. First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. The first floor restrooms in City Hall were completed May 14, 2018. Update: Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. 2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING Update: Administration is currently reviewing a concept public-private proposal to house the Quint (ladder truck) on the city-side of the bay. 3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE Council held a joint work session with the Planning & Zoning Commission on February 28, 2018. Directed administration to have Community Development bring forward multiple land use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work session to discuss development concepts. Update: Following April 9, 2018 work session, administration has initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. 4. SALTWATER HEAT PUMP PROJECT Update: The state capital budget approved $725,000 for this project; currently awaiting Governor Walker’s signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. 5. ENERGY EFFICIENCY OF CITY HALL 6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES Directed administration to provide an update on ground transportation for ambulance services. 7. ANIMAL SHELTER IMPROVEMENTS (Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19, 2018 work session; directed administration to look into potential locations and funding options. Update: Resolution 2018-049 presented at the May 29, 2018 meeting for approval. 70 8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. City Attorney opinion provided February 14, 2018. 9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. Resolution 2018-019 designated KIBH-FM 91.7 as the city’s official radio station for emergencies, and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 10. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD 11. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) Council will hold a work session in May, 2018. (Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017) 12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April 14-18, 2018 trip to Washington, DC) 13. BUILDING MAINTENANCE 14. LED LIGHT CONVERSIONS 15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS 16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES 17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION 18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING COUNCIL COMMITTEES 71 1. February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third party investigation of city personnel matters. 72 2018 May 2018MayeTh June2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat Apr 29 30 May 1 2 3 4 5 10:15am 11:15a 12:00pm 2:OOp m 1st and m PACAB 2nd Grade Mtg Visit City Hall Chambers) N a 6 7 8 9 10 11 12 N T 13 14 15 16 17 18 19 5:30pm 7:00pm 9:00am 5:00pm 12:00pm 2:OOp CCWS(Topic:CCWS m PACAB City manager Training For Work Session goals) All) Chambers) 7:00pm 10:30p 6:00pm 9:30pm 6:30pm 10:00p m m CC Mtg P&Z WS m HP Mtg 2 Chambers) Chambers) Chambers) 20 21 22 123 24 25 26 N ON T 2 27 28 29 30 31 Jun 1 2 5:00pm 6:OOpm CC WS(Title N 2.01.020) 6:00pm 7:00pm CC WS Organization 2 al Chart) 7:00pm 10:30p m CC Mtg 5/22/2018 4:57 PM 73 18 June 2018Junee Th July2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Sun Mon Tue Wed Thu Fri Sat May 27 28 29 30 31 Jun 1 2 N C r--N1 T 2 3 4 5 6 7 8 9 6:00pm 7:00pm P&Z-SBCFA Joint WS rn 7:00pm 10:30p m m P&Z Mtg n Council Chambers) 10 1 12 13 14 15 16 5:30pm 7:00pm CC WS(Code of Conduct/Cod o e of Ethics) rf c 7:00pm 10:30p m CC Mtg Chambers) 17 18 19 20 21 22 23 6:00pm 9:30pm 6:30pm 10:OOp P&Z WS m HP Mtg Chambers) Chambers) mN r Cc 24 2 26 27 28 29 30 7:00pm 10:30p m CC Mtg Chambers) 0m vN C7 5/22/2018 4:57 PM 74 July 2018July 2018 August 2018 Surto TuWe Th Fr Sa Surto TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 Sun Mon Tue Wed Thu Fri Sat Jul 1 2 3 4 5 6 7 7:00pm 10:30p m P&Z Mtg Council Chambers) 8 9 0 11 12 13 14 6:00pm 7:00pm CCWS 7:00pm 10:30p m CC Mtg Chambers) co 15 16 17 18 19 20 21 6:00pm 9:30pm 6:30pm 10:00p P&Z WS m HP Mtg Chambers) Chambers) N L!1i 22 23 24 125 26 27 28 7:00pm 10:30p m CC Mtg Chambers) CON NN 29 30 31 Aug 1 2 3 4 N 5/22/2018 4:58 PM 75