HomeMy WebLinkAbout05292018 City Council PacketCity Council Chambers Beginning at 7:00 p.m.
Another Successful Lift on the 330-Ton Travelift
Phillips Cruises (Whittier) 136’
(The longest and widest vessel lift ever performed at SMIC)
Tuesday, May 29, 2018
City of Seward, Alaska Council Agenda
Tuesday, May 29, 2018 Page 1
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
{Please silence all cellular phones during the meeting}
TUESDAY, May 29, 2018 7:00 p.m. Council Chambers
David Squires
Mayor
Term Expires 2019
Marianna Keil
Vice Mayor
Term Expires 2018
Ristine Casagranda
Council Member
Term Expires 2018
Sue McClure
Council Member
Term Expires 2019
Erik Slater
Council Member
Term Expires 2018
Suzi Towsley
Council Member
Term Expires 2019
Jeremy Horn
Council Member
Term Expires 2019
James Hunt
City Manager
Brenda Ballou
City Clerk
Will Earnhart
City Attorney
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
[Those who have signed in will be given the first opportunity to speak.
Time is limited to 3 minutes per speaker and 36 minutes total time for
this agenda item.]
5.APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered separately unless a
council member so requests. In the event of such a request, the item is
returned to the Regular Agenda]
6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A.Proclamations and Awards
1.Historic Preservation Awards for Laura Erickson, John
French, Wadeen Hepworth, and Kenai Fjords National
Park
2.Recognizing Staff Sergeant Carey Quiring as Spring
Creek Correctional Center Employee of the Year
3.Recognizing Jeff Estes for his Retirement from the City
of Seward
B.Chamber of Commerce Report
C.City Manager Report..........................................................Pg. 3
D.Other Reports and Presentations
1.Sustainable Seward Presentation by Micheley Kowalski
and Lori Landstrom
2.Providence Seward Medical & Care Center Mid-Year
Report by Joe Fong
2
City of Seward, Alaska Council Agenda
Tuesday, May 29, 2018 Page 2
7. PUBLIC HEARINGS – None
8. NEW BUSINESS
A.Resolutions
1. Resolution 2018-047, Approving Amendment No. 5 To The Employment Contract
With The City Manager. (Squires)......................................................................... Pg. 9
*2. Resolution 2018-048, Authorizing The City Manager To Accept Grant Funds From
The Alaska Division Of Homeland Security And Emergency Management In The
Amount Of $10,725.00 For Purchase Of Communications Equipment For Emergency
Operations And Appropriating Funds....................................................................Pg. 27
*3. Resolution 2018-049, Authorizing Creation Of The Animal Shelter Relocation Fund
And Appropriating Start-Up Funds...................................................................... Pg. 41
4.Resolution 2018-050, Authorizing The City Manager To Enter Into An Agreement
With Dryden And LaRue Engineering Services For Engineering Support While The
Electric Department Transitions To New Employees And Appropriating Funds..Pg. 45
5.Resolution 2018-051, Establishing A Process And Setting Fees To Reserve A
Cemetery Plot In City Cemeteries..........................................................................Pg. 50
*6. Resolution 2018-052, Accepting A Grant In The Amount Of $5,000 From The
Seward Community Foundation, And Appropriating Funds................................Pg. 56
B. Other New Business Items
*1. Approval of May 14, 2018 Regular Meeting Minutes.........................................Pg. 59
*2. Appointing Fred Woelkers to the Historic Preservation Commission with a term to
expire May, 2021.................................................................................................Pg. 68
3. Direct the city manager to coordinate with the Division of Community and Regional
Affairs (DCRA) to schedule a review of administration and personnel by a Local
Government Specialist. (Towsley)
4. Direct the city clerk to coordinate with the Division of Community and Regional
Affairs (DCRA) to schedule a review of city council by a Local Government
Specialist. (Towsley)
9.INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A.On-Going City Projects and Goals.................................................................Pg. 69
10.COUNCIL COMMENTS
11.CITIZEN COMMENTS
12.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
13.ADJOURNMENT
3
CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward, AK 99664 Facsimile (907) 224-4038
MANAGER’S REPORT
May 4, 2018 – May 18, 2018
The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
05/14/18 Sports and Rec $60,400.00 AVTEC 2018 Student services Center
Rental
05/14/18 Electric $92,478.40 National Metering Meter Installation and
Support
ADMINISTRATION
Attended Kenai School Board dinner
Attended KPB Eastern Peninsula Highway Safety Area board meeting
Weekly SMIC meeting
P & Z Workshop
Weekly staff meetings
Met with members of the public
Met with Army Corps of Engineers and worked on developing Emergency Action Plan application for
Silver Jackets and set meeting for 2019
Met with Summer Lazenby, Director of Kenai Peninsula Tourism Marketing Council
Attended AML Board meeting
HARBOR
Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 5/17/18, 5-24-18.
The 330 ton will be shut down for about two weeks around the end of May, Hamilton Construction will be
pouring concrete at the travelift pit where it was widened. (Still no time frame.
Conducted meetings with PND on the South Harbor Launch Ramp, should be at 75% design by June.
The new fisherman float is in place, electrical and water to be installed soon.
The ramp has arrived and will be connecting the trestle and floats.
The piling all installed at the North Dock we are waiting on the fenders to be installed, Mid-June.
The drill rig is preparing for a job in Cook Inlet they will depart SMIC in around 20 days.
The crane is in Seward.
SB92 passed the Senate now it’s off to the Governor’s desk.
The City of Seward will be a home port for one of the new Fast Response Cutters, a lot of work from
Administration and Council, Thank You
4
PUBLIC WORKS
Director: The busy summer season is upon us. We find ourselves moving project to project in all departments.
The first cruise ships and visitors have arrived. The Public Works Weather station is operational. This station
is set to report on the internet to Weather Underground. We now have an accurate report of Seward’s
downtown weather on the web. A new weather web cam is to be added soon.
Water, Wastewater Utilities: Various projects in town and at SMIC have our Water and Wastewater crew
very busy. We are also doing training for operators to keep their certifications current.
Streets: Road crews continue with sweeping streets and general cleanup. We are hoping for dry weather in
order to get the crosswalks and curb lines redone. The new John Deere grader has arrived in Alaska and we
hope to add it to our fleet next week.
Shop: The shop has been working on a few vehicle breakdowns and continuing with preventative maintenance
on fleet vehicles.
Buildings: Building upgrade projects, general wear and tear fixes, and custodial duties are being completed
weekly. We have more to do and are striving to improve maintenance in all buildings.
PARKS AND RECREATION
Teen Youth Center
Summer Day Camps are filling up fast. Day Camp begins Tuesday, May 29 through Friday, August 17.
Sign up for one week or several. Registration forms can be found online at
http://www.cityofseward.us/DocumentCenter/View/4195 or stop by the TYC and pick one up.
Our camp day begins at 7:45AM and pick up is 5:30PM. A camper’s day is filled with adventure and
activity. Call Josie with questions @ 907-224-5472.
TYC family camp out is scheduled for June 28-29 at Trail River group site campground. Sign up at
TYC. Fee of $15 includes campsite, dinner, campfire fun and games. Parents must supervise their own
families.
5
Park Maintenance & Campgrounds
Seasonal hiring and training
Playground safety inspections
Shower House token operation implementation
Shower House hot water heater repair
Cemetery road improvements
Opening of Forest Acres Campground
Regular campground and park operations
Ball field work when weather allows
Boulder Park improvements
Site preparation and readying for gardening season
Curb stop painting and placing
Utility site water valve repair and replacement
Men’s ADA shower repair
Sports & Recreation
Over 100 participants registered for the Exit Glacier Race on Saturday, May 19.
Despite the rain, Super Saturday went well. Thanks to everyone who participated!
Terry’s Tires Bike Rode was a success. We had 50 participants. Thanks to the Seward Police
Department for providing hot dogs and to the Bike Park for the yummy popcorn and cotton candy!
6
COMMUNITY LIBRARY AND MUSEUM
News and Updates
We are pleased to announce that we have a full summer crew! Join us in welcoming back our part-time
seasonal aides, Maureen Callahan and Michelle Strubeck, who will be splitting shifts to provide coverage for
the museum front desk this summer, 10am-5pm, Tues-Sat. We also welcome part-time seasonal aide, Susan
Moseman, who will help provide coverage for our library front desk. The Curator position is open until
filled. The Director thanks Anna Gibson, Elannah Camp, Evan Hinton and Heather Bardarson for their
outstanding dedication and service to our community at the Library & Museum. It’s an honor to work with this
wonderful team!
Programs
The Seward Summer Reading Program Kick Off Party on May 26th begins a summer’s worth of fun
programs for the entire community. This program continues through August 4th, so It’s not too late to
sign up. All ages are welcome, so stop by the library front desk to join the fun today! Check out our
June program lineup:
Daily 2 Movies@2 Program showing two movies, the Iditarod National Historic Trail: A History and Waves
Over Seward, daily at 2pm, May 14-September 15. We are the only place to view these historic movies on a
regular basis! Each movie lasts about 25 minutes and will be shown back to back with a suggested $4
donation. We thank the Iditarod Historic Trail Alliance and the Seward Community Library Association for
giving us special permission to show these movies to the public!
Weekly Saturday Movie Matinees will start on June 2nd 4:00pm-6:00pm ALL SUMMER LONG! Every
film will be a musical and compliment the Seward Summer Reading Program “Library’s Rock”.
Weekly Wednesday LEGO Club at 4:00pm-5:30pm in the Community Room or Meeting Room, depending
on availability. Come to this weekly event and be prepared for a new LEGO challenge at every meeting.
Weekly Play Time on Saturdays from 12:00pm-4:00pm will continue throughout the summer in the
Children’s Room where special collections of books, toys and activities will be available for families every
Saturday.
7
Simple Kite Making Workshop on Tuesday, June 12th at 4:00pm-6:00pm kite making enthusiast Tim
Morrow is back by popular demand with his wonderful kite making workshop for beginners. Come see what a
piece of paper, a paper clip, and a piece of string can do! Last year every kite flew by the end of the workshop!
Introduction to Belly Dancing with Kalido Thursday, June 14th at 6:30-7:45pm come learn American
Tribal Style Belly Dancing with Mary Ann Benoit in the Community Room. This event is for all ages and an
easy exercise for everyone!
Introduction to Persian Scarf Dance with Kalido Thursday, June 21th at 6:30-7:45pm this unique scarf
dance tells a story with each colored scarf that is used while dancing in a swirling motion. Mary Ann Benoit
will lead this unique dancing event in the Community Room.
ELECTRIC
Number of new Job Orders started since Jan. 1, 2018: (15)
National Metering completed the meter exchange project on time by May 11th.
National Metering complemented our crews in saying they were they best to work with. We received nothing
but positive feedback about National Metering from the public.
The crew as a hand full of meters that were returned to the utility to change out and re-wire. The crew is busy
working on that list.
Construction season is upon us. If you would like to start a job order for new construction the process now starts
at the Electric Department. If you have any questions please call 224-4073.
FINANCE
The finance department continues to work on the year-end audit close-out. We will inform Council when the
State of Alaska has finalized their statewide pension allocation, which is the main task remaining before we can
close out the City’s books. The department is advertising for two vacant accounting technician positions; one
for utility billing and one which largely deals with payroll. We conducted the first automated meter reading
process and the system worked extremely well. There are still a number of meters which the City’s electric
crew is working to swap out; primarily those which National Metering determined needed additional time to
repair and/or replace (for example, meters which were in an unsafe condition or were located behind walls or
which required rewiring). In addition to the unsafe meter conditions or the meters which National Metering had
difficulty locating, our crew will be swapping out remaining commercial customer meters with demand meters
which are expected to arrive sometime this week. Most commercial meters were swapped out to allow for
electronic meter reading, but when the remaining demand meters arrive, the remaining commercial non-demand
meters will be replaced with demand meters. While commercial customers will have demand meters for the
purpose of collecting additional demand data, there will be no change in how customers are billed unless
customers reach the threshold for being classified as Large General Service. In addition, some newly-installed
meters have the capability of identifying accounts which are exceeding allowable power factor thresholds
identified in the Code. Customers reaching those thresholds will be contacted and encouraged to swap out any
equipment which is placing a power factor burden on the utility. The City is taking a pro-active approach to
identifying problems and seeking to resolve those issues with the customers. During the meter exchange
project, when unsafe meters and/or meter bases were identified by National Metering, City staff contacted
customers and gave them the option of hiring their own electrician or working with the City’s hired project
contractor, Marathon Electric, to facilitate repairs to meter bases as time allowed. We received feedback from
8
customers who appreciated the opportunity to have their meters and bases repaired at a reasonable cost and
while the contractors were onsite.
In the category of correcting misinformation, the department clarifies that all City credit cards are issued to
individual City employees. There are no ‘secret credit cards’ which are used for meals. Instead, all charges
made to City credit cards are made under an individual credit card and the cardholder is accountable for their
use. All credit card purchases are reviewed by at least three other individuals (the supervisor, finance director
and accounts payable), and are also subject to audit each year.
9
Sponsored by: Mayor Squires
CITY OF SEWARD, ALASKA
RESOLUTION 2018-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT NO. 5 TO THE EMPLOYMENT
CONTRACT WITH THE CITY MANAGER
WHEREAS, the Seward City Council approved the original employment contract with
James Hunt on October 10, 2011 via Resolution 2011-075; and
WHEREAS, the City Manager is an at-will contracted position, does not participate in the
pay plan of city employees, and any changes in the contract require an amendment to the
employment contract; and
WHEREAS, the City of Seward has many important projects in progress that require a stable
City administration; and
WHEREAS, the city manager has received a satisfactory evaluation and the City Council
wishes to extend the city manager’s contract for an additional two (2) years, from the current
expiration date of January 25, 2019 to January 25, 2021.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves Amendment No. 5 to the City
Manager’s employment contract.
Section 2. Amendment No. 5 authorizes a two-year extension of the employment contract
which shall extend the term through January 25, 2021.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
10
Meeting Date:
To:
From:
Agenda Item:
Agenda Statement
May 29, 2018
City Council
Mayor Squires
Amendment No. 5 to the City Manager Employment Contract
BACKGROUND & JUSTIFICATION:
The City of Seward entered into an employment contract with James Hunt in October 2011. The city
manager position is an at-will contract position and does not participate in the pay plan of city
employees, and any changes in the employment contract require an amendment to the contract.
The last contract with the city manager was amended via Amendment No. 4 signed on March 15,
2016, with the prior Amendment No. 3 signed on January 26, 2015 reflecting a contract period of
four years ending January 26, 2019.
The city manager has received a satisfactory evaluation and the City Council desires to extend the
contract for an additional two years, to January 26, 2021. The City has many important projects in
progress that require a stable City administration to see to fruition ( e.g. Lowell Canyon tunnel flood
mitigation alternatives, relocation of the animal shelter and city shop facilities, development of Air
Force Rec Camp property, among others). In addition, a number of long-term management-level
employees are eligible to retire in the near future, making it necessary to focus on transition planning
to ensure stable City operations on a going-forward basis.
INTENT:
To extend the contract with the city manager through January 26, 2021.
CONSISTENCY CHECKLIST: Yes
1. Comprehensive Plan:.
2. Strategic Plan
3. Other (Reso. 2016-023,· 2015-007; 2014-020; 2013-013; 2011-075): X
FISCAL NOTE:
Funding for the city manager's contract is contained within the 2018 and 2019 Budget.
Approved by Finance Department: .J.(� J&;.'1+15--:),
ATTORNEY REVIEW: Yes __ No_X_ Not Applicable __
No NIA
X
X
RECOMMENDATION: Council approve Resolution 2018-047 extending the contract with the
city manager through January 26, 2021.
11
EMPLOYMENT CONTRACT
AMENDMENT #5
City Manager Services for Jim Hunt
This amendment no. 5 to the contract (CONTRACT) between the City Council of the City of
Seward, Alaska, whose address is P.O. Box 167, Seward, Alaska 99664 (CITY) and Jim Hunt,
whose address is PO Box 3094, Seward, Alaska 99664 (HUNT). Hunt began employment with
the CITY on October 31, 2011 as approved by the Seward City Council in Resolution 2011-075.
This Employment Contract has been authorized and amended as follows:
Original Contract authorized on October 10, 2011 via Resolution 2011-075
Amendment No. 1 passed on February 11, 2013 via Resolution 2013-013
Amendment No. 2 passed on February 10, 2014 via Resolution 2014-020
Amendment No. 3 passed on January 26, 2015 via Resolution 2015-007
Amendment No. 4 passed March 14, 2016 via Resolution 2016-023
Amendment No. 5 passed on May 29, 2018 via Resolution 2018-______
This Amendment No. 5 amends the following provision of the Contract (Deletions are BOLD
STRIKEOUT; Additions are BOLD UNDERLINE). All other provisions remain unchanged.
Section 6 to the original employment contract which was added via Amendment No. 3 is
amended to read:
“6. The City Council hereby agrees to extend the current contract by an
additional two-years, through January 25, 2021. City Council has agreed to a four
year employment agreement with Hunt. This change is effective January 26, 2015.”
Except as provided herein, all other terms and conditions of the original contract authorized
October 10, 2011 as subsequently amended, remain in force and effect.
DATED this _____ day of May 29, 2018.
CITY OF SEWARD, ALASKA
_________________________________ _________________________________
David Squires, Mayor Jim Hunt, City Manager
_______________________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
12
Sponsored by: Mayor and Council
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN EMPLOYMENT AGREEMENT WITH JAMES
HUNT FOR CITY MANAGER SERVICES
WHEREAS, on June 13, 2011 City Manager Phillip Oates submitted his resignation
effective September 30, 2011; and
WHEREAS, City Council accepted Oates' resignation by Resolution 2011-054 on June 27.
2011; and
WHEREAS, the Council advertised the position of City Manager for four weeks in July, and
conducted public meetings and interviews to fill the position of City Manager; and
WHEREAS, during a special meeting on October 3, 2011, City Council approved a motion
to offer the position to James dependent on successful contract negotiations, a successful drug test,
and a criminal background check; and
WHEREAS, Council appointed a committee of three to negotiate the terms of the contract;
and
WHEREAS, negotiations have been completed and James Hunt has accepted the City's offer
of employment beginning November 1, 2011 or sooner for a monthly salary of $8,083.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The employment agreement between the City of Seward and James Hunt, in the
form presented at this meeting, to provide city manager services to the City for a three -year period
beginning November 1, 2011 or earlier, is hereby approved.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10`
day of October, 2011.
THE CITY OF- SEWARD, ALASKA
7 dodigir
Willard E. Dun am, Mayor
is
iu.
13
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -075
AYES:Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES:None
ABSENT: None
ABSTAIN: None
ATTEST:
Jol anna Kinney, CMC
Ci Clerk
City Seal)
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14
Employment Agreement
City Manager Services for James Ilunt
This agreement approved by the City Council of the City of Seward, effective November 1, 2011orsooner, is between the City of Seward, Alaska, whose address is P.O. Box 167, Seward,Alaska 99664 ( "City ") and James Hunt, whose address is 1 076 East Mystery Drive, Kuna, Idaho83634 ( "Hunt "). The City agrees to employ Hunt as City Manager on an at -will basis. Thisagreement shall continue for approximately three (3) years until October 31, 2014 unlessextendedbymutualagreementoftheparties, or terminated as provided below.
1. Hunt agrees to devote full time on behalf of the City and not engage in any otherbusiness.
2. Hunt shall be paid at the rate of $8,083.00 per month. The City Council agrees toreviewHunt's performance annually.
3. Hunt shall accrue annual leave and holidays in accordance with Chapter 3.45 and3.50 of the Seward City Code. Hunt shall be covered by the standard City healthinsuranceandretirementplans. He shall receive credit for annual leave accrued at therateof13hourspermonth.
4. Hunt shall be paid $5,000 for relocation and moving expenses. If expenses gobeyondthisamount, Hunt will be allowed an additional $2,500 provided receipts forrelocatingandmovingareprovided. He is required to reside within the city limits.
5. Because of the peculiar nature of the City Manager position, it is agreed that theCity's business can only succeed if the City Manager and the City Council enjoy aworkingrelationshipbasedonmutualrespect, trust and positive attitudes. It may,therefore, be impossible to quantify "poor performance" or `just cause" forterminationgiventhesecomplexities which often involve personality factors as
opposed to legal or contractual factors. It is therefore the intent of both the City andHunt, to provide for termination by either the City or Hunt without resort to anydeterminationofcauseoranynecessaryexplanation by the City.
Accordingly, this agreement may be terminated as follows:
a) By Hunt for any reason or no stated reason upon giving sixty (60) dayswrittennoticetotheCity. Upon receipt of notice, the City may immediatelyterminatetherelationshiporrequireHunttocontinueforaperiodnotto
exceed sixty (60) days at his regular rate of pay from the date of receipt of thenotice. The City shall make the election promptly and within twenty-five (25)
15
days of the receipt of notice, and the City's failure to make an election shall be
deemed as election to terminate the relationship thirty (30) days from the date
of receipt of the notice. If the relationship is so terminated, the City shall notberesponsibleforanyseveranceorterminationpay, Hunt shall be entitled tohisannualleavebalanceto the date of termination.
b) By the City for any reason or no stated reason upon giving written notice to
Elunt the City may at its option, terminate the relationship immediately. TheCityshall pay Hunt four (4) months' severance pay upon his termination.
This agreement is the entire agreement and wherever approval of the City is required it isunderstoodthatsuchapprovalwillbebytheCityCounciloftheCityofSeward. This
agreement supersedes any previous agreement and may be modified only in writingsignedbyeachoftheparties. This agreement will be interpreted and enforced in Alaska .in accordance with the laws of the State of Alaska and is subject to all applicable Charter
and ordinance provisions of the City of Seward; provided that no provisions of Title 3 of
the Seward City Code shall apply except those provisions expressly identifying the citymanagerandexceptforthefollowingenumeratedprovisions: 3.15.085 longevity,3.15.090 retirement, 3.15.095 insurance and medical benefits, 3.45 annual leave, 3.50
holidays, 3.60 special provisions (except as set forth in Paragraph 4 above), 3.70 drug andalcoholpolicy, 3.75 sexual harassment policy, and 3.80 workers' compensation.
DATED this il h day of October, 2011.
CITY OF SEWARD, ALASKA.
Willard E. Dunham, Mayor es S. Hunt
1
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J hanna Kinney, City Cle 9s
City Seal)1:;176,15,>.,-1.0
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16
Sponsored by: Huntir.
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT
AGREEMENT WITH THE CITY MANAGER
WHEREAS, Jim Hunt has been employed as the City Manager since October 31, 2011; and
WHEREAS, the City Manager does not participate in standard employee merit step
increases or COLA as outlined in the Seward City Code, and any increase in pay, annual leave
accrual or severance must be made by an amendment to the employment agreement; and
WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary
annually and upon a favorable review on the standard City Manager Evaluation and by Council
receive a salary increase; and
WHEREAS, per a satisfactory evaluation, the City Council agrees to give Hunt an increase
in salary to one hundred and five thousand dollars ($105,000) effective pay period beginning January
28, 2013 and increase any severance package to nine (9) months; and
wire
WHEREAS, this increase was already factored into the FY 2013 budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. Amendment No. 1 to the City Manager's employment agreement dated October
10, 2011 between the City of Seward and Jim Hunt, which increases Hunts' annual salary to one
hundred and five thousand dollars, ($105,000) is hereby approved and Hunts' severance package
increased to nine (9) months.
Section 2. The effective date of this increase shall be January 28, 2013.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11
day of February 2013.
17
CITY OF SEWARD, ALASKA
RESOLUTION 2013 -013
THE CITY OF SEWARD, ALASKA
David Seaward, ayor
AYES:Valdatta, Keil, Shafer, Casagranda, Terry
NOES:Seaward
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
ateaii"
J anna K CMC
Pity Clerk
S , I1ua
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18
Council Agenda Statement
Meeting Date:February 11, 2013 tcj °F stilt,
From Jim Hunt, City Manager
46SvP
Agenda Item:Amending the City Manager Employment
Agreement
BACKGROUND & JUSTIFICATION:
Jim Hunt has been employed by the Seward City Council as the City Manager since November 1,
2011. The city manager does not participate in standard employee step increases or cost of living
allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave
accrual must be by an amendment to the employment agreement.
The attached resolution reflects an increase in severance package and salary all as allowed by city
code.
INTENT: Enact changes to the City Managers Contract as approved at the January 28, 2013 City
council meeting.
CONSISTENCY CHECKLIST:Yes No N/A
Comprehensive Plan: pages 7, 9, 10, 14, 18,23,24,26 X
Other (list):X
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
This increase was already factored into the FY 2013 budget.
Approved by Finance Department
RECOMMENDATION:
Council approve Resolution 2013 ' 0 , amending the employment contract of Jim Hunt to allow for
increased salary and severance package effective retroactively on January 28, 2013.
ae 19
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT
AGREEMENT WITH THE CITY MANAGER, AND APPROPRIATING
FUNDS
WHEREAS, James Hunt has been employed as the City Manager since October 31, 2011;
and
WHEREAS,the City Manager does not participate in standard employee merit step increases
or cost of living increases as outlined in the Seward City Code, and any increase in pay or annual
leave accrual must be by amendment to the employment agreement; and
WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary
annually and upon a favorable review on the standard City Manager Evaluation by Council,receive a
salary increase; and
WHEREAS,per a satisfactory evaluation,the City Council agrees to give Hunt a 3%Cost of
Living Adjustment (COLA)increase effective February 10, 2014; and
law WHEREAS,this increase was not already factored into the FY 2014 budget,and requires a
budget adjustment of$4,252.50, including salary and benefits.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA,that:
Section 1. Amendment No. 2 to the City Manager's employment agreement dated October
31, 2011 between the City of Seward and James Hunt, which increases his annual pay by 3%, is
hereby approved.
Section 2. The 2014 and 2015 budgets are hereby amended to increase the city manager
department salary line item(101-1120-5010)by$3,150(hourly rate increase from$50.48 to$52.00),
and benefit line items(101-1120-5XXX)by$1,102. 50,for a total budget increase of$4,252.50,with
funding from the General Fund undesignated fund balance account no. 101-0000-3050.
Section 3. The effective date of this increase shall be February 10, 2014.
Section 4. This resolution shall take effect immediately upon its adoption.
ir..
20
CITY OF SEWARD, ALASKA
RESOLUTION 2014-020
i
PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this
10th
day
of February, 2014.
THE CITY OF SEWARD, ALASKA
0,1)-e-011...) 3C4244
j
24:
ean Bardarson, Mayor
AYES: Keil, Casagranda, Terry, Squires, Butts, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
VACANT: One
a
ATTEST:
p 1 ,
A
hanna Kin I e MCJ
C ty Clerk
city seal)
o' OF
ct.......> , "....... 1•,6%
dik13 .
1;'-'•-r •
c,
1.t 0'• ..cp
SEAL 1 •
1,1 .
0 ,
45, Ao?:" v-fr .... , ,,,- i- s•4 .. .
e....
OF
0”
21
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2015-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AN AMENDMENT TO THE EMPLOYMENT
AGREEMENT WITH THE CITY MANAGER, AND APPROPRIATING
FUNDS
WHEREAS,James Hunt has been employed as the City Manager since October 31, 2011;
and
WHEREAS,the City Manager does not participate in standard employee merit step increases
or cost of living increases as outlined in the Seward City Code, and any increase in pay or annual
leave accrual must be by amendment to the employment agreement; and
WHEREAS, Hunt's contract states that the City Council agrees to review Hunt's salary
annually and upon a favorable review on the standard City Manager Evaluation and by Council,
receive a salary increase; and
WHEREAS,per a satisfactory evaluation,the City Council agrees to give a 7%increase,and
the effective date of this increase shall be retroactive to November 1, 2014; and
WHEREAS,this increase was not already factored into the FY 2015 budget,and requires a
budget adjustment of$9,999, including salary and benefits.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. Amendment No. 3 to the City Manager's employment agreement dated October
31, 2011 between the City of Seward and James Hunt, which increases his annual pay by 7%, and
City Council has agreed to a four year employment agreement with Hunt is hereby approved.
Section 2. The 2015 budget is hereby amended to increase the City ManagerDepartment line
items as follows: Salaries(0001-1120-6000)by$7,283(hourly rate increase from$52.00 to$55.64);
Retirement (0001-1120-6201) by $433.00; L/T Retirement (01000-1900-6201) by $1,394; Leave
0001-1120-6200)by$728;Workers Comp(01000-1120-6102)by$50;and Medicare/FICA(01000-
1120-6100) by $111, for a total budget increase of$9,999, with funding from the General Fund
undesignated fund balance account no. 01000-0000-3400.
Section 3. The effective date of this increase shall be retroactive to November 1,2014. The
effective date of the four year employment agreement shall be effective January 26, 2015.
22
CITY OF SEWARD, ALASKA
RESOLUTION 2015-007
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th
day of January,2015.
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
AYES: Keil, Terry, Squires, Butts, Bardarson
NOES:
ABSENT: Casagranda, Darling
ABSTAIN:
ATTEST:
1,.41112
Jihanna 1n . - -, CMC
i ity Clerk
e%•: O c .G/ .04,
r • : a
v--- ciS.
77 i
23
Agenda Statement
ofs
9
Meeting Date: January 26, 2015 4 ;1,.` 1'o ,
To: City Council A -
From: City Manager James Hunt
Agenda Item: Resolution 2015-007 amending the City Manager Employment Agreement
Craw-6w-
BACKGROUND &JUSTIFICATION:
James Hunt has been employed by the Seward City Council as the City Manager since October 31,
2011. The city manager does not participate in standard employee step increases or cost of living
allowances (COLA) as outlined in the Seward City Code, and any increase in pay or annual leave
accrual must be by an amendment to the employment agreement.
The attached resolution reflects an increase in annual pay by a 7%and City Council has agreed to a
five year employment agreement with Hunt.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: X
Page 70 "Factors that negatively impact the quality of life—high
cost of living."
2 Strategic Plan: X
3 Other: X
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
This increase has not been factored into the FY 2015 budget, and requires a budget adjustment of
9,999 including salary and benefits.
Approved by Finance Department:je,,th,
RECOMMENDATION:
Approve Resolution 2015-0",amending the employment contract with James Hunt to allow for a
five year employment agreement,7%increase to his annual rate of payretroactive to November 26,
2014, and amending the 2015 budget.
24
25
26
Agenda Statement
e pF set9
Meeting Date: March14, 2016 40Yt.
To: City Council ltics0
Through: James Hunt, City Manager`
From: Kristin Erchinger, Finance Director IOW
Agenda Item: Amendment No. 4 to City Manager Employment Agreement
BACKGROUND &JUSTIFICATION:
The City Council approved an Employment Agreement with city manager James Hunt on October
10, 2011 via Resolution 2011- 075. The city manager position is a contracted position and is
therefore not subject to the City's pay plan. As such, all adjustments to salary and benefits are
negotiated annually during the city manager's performance review.
The attached Amendment No. 4 to the Employment Agreement consists of the following
modifications: 1) the annual pay is increased by $6,000, equal to an increase in hourly pay from
55.64 to$58.53;2)the amount of notice the parties are required to give in the event of termination
of the agreement is reduced from sixty (60)to thirty(30) days; 3)the City will make a deposit of
5,000 into the ICMA deferred compensation account on behalf of Mr. Hunt; and 4) the city
manager will be allowed to hold an interest in another business, if approved by the City Council.
INTENT:
To amend the employment contract with the city manager upon successful performance evaluation.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE:
An appropriation of$6,100 is requested to cover the deposit into ICMA deferred compensation
account,plus potential costs associatedth taxes and/or benefits.
Approved by Finance Department: v t
ATTORNEY REVIEW: Yes No X Not Applicable
RECOMMENDATION:
City Council approve Resolution 2016-W' authorizing Amendment No. 4 to the employment
agreement with city manager James Hunt.
27
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT
FUNDS FROM THE ALASKA DIVISION OF HOMELAND SECURITY AND
EMERGENCY MANAGEMENT IN THE AMOUNT OF $10,725.00 FOR
PURCHASE OF COMMUNICATIONS EQUIPMENT FOR EMERGENCY
OPERATIONS AND APPROPRIATING FUNDS
WHEREAS, the City of Seward has two emergency operations centers (EOC), one located
downtown in City Hall and one located at Seward Mountain Haven; and
WHEREAS, the recent tsunami warning of January 23, 2018 highlighted our deficiencies in
our ability to communicate; and
WHEREAS, radio communications are a critical part of the EOC and both locations require
updated equipment; and
WHEREAS, telephone equipment is also critical in emergency situations and three new
satellite phones will help bridge the communications gaps we are experiencing; and
WHEREAS, grant funds are available through the reallocation of HSGP Funds and our
request for two base station radios and three satellite phone units was granted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a grant agreement with the
Homeland Security Grant Program (HSGP) for the purchase of two base station radios and three
satellite phone units.
Section 2. Funds in the amount of $10,725.00 are hereby accepted from State grant funds
account no. 01000-1222-4252-0009 to the Emergency Operations Equipment account no. 01000-
1222-7217.
Section 3. This resolution shall take effect immediately upon approval by Council.
28
CITY OF SEWARD, ALASKA
RESOLUTION 2018-048
___________________________
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
29
30
2. Strategic Plan (document source here):X
3. Other (list): Emergency Operations Plan Sec 1-7, 3-1, 4-27/28 X
FISCAL NOTE:
The City is not required to match this grant with any City funding and will receive sufficient grant
funds to cover the cost of this equipment purchase. Appropriated monies will be added to the
emergency preparedness division of the fire department.
Approved by Finance Department: ��
ATTORNEY REVIEW: Yes ____ No ____ Not Applicable ___ _
RECOMMENDATION: Council approve Resolution 2018-048 accepting the reallocated HSGP
funds in the amount of $10,725.00 for the purchase of two radio base stations and three satellite
phone units and appropriating funds.
31
32
33
34
35
36
37
38
39
40
41
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING CREATION OF THE ANIMAL SHELTER
RELOCATION FUND AND APPROPRIATING START-UP FUNDS
WHEREAS, the Seward City Council has recognized for many years, the need to relocate
the Seward Animal Shelter away from the adjacent residential neighborhood and off of prime City
property, as identified for many years in the City’s Capital Improvement Plans, and Local and State
Legislative Priorities Lists; and
WHEREAS, through grassroots advocacy and planning efforts, and through fundraising and
donations, the community has demonstrated a willingness to help fund construction of a replacement
animal shelter, with continued fundraising efforts underway; and
WHEREAS, the administration has identified potential sites to the south of Dieckgraeff
Road which, if used for this project, could free up the existing site of the animal shelter for resale as
a high-value property for residential development, helping to offset the cost of the relocation effort;
and
WHEREAS, the Seward City Council supports the concept of the administration developing
and bringing back to Council, a cooperative agreement between the City and an as yet unidentified
party willing to spearhead efforts to relocate and construct a new animal shelter to be owned by the
City; and
WHEREAS, under the terms of a proposed cooperative agreement, the City Council would
support in concept, appropriation of the cost of the project for reimbursement for actual direct
expenses incurred related to construction of the new animal shelter; and
WHEREAS, the contract provides that City employees may volunteer their time to operate
City-owned equipment at no charge to assist in some aspects of the project, if that is determined to
be in the best interests of developing a cost-effective project; and
WHEREAS, it is in the public interest to encourage the use of volunteer services and labor
to provide a lower-cost means to construct an animal shelter; and
WHEREAS, because the Kenai Peninsula Borough does not manage animal control efforts
in the area surrounding Seward City limits, it is not uncommon for the local animal shelter to be
adversely impacted by the lack of Borough shelter and, therefore, some impacts to the shelter come
from residents inside the entire Seward utility service area.
42
CITY OF SEWARD, ALASKA
RESOLUTION 2018-049
___________________________
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The administration is hereby authorized and directed to bring forward to Council,
recommendations for a site on which to relocate the animal shelter.
Section 2. The City Manager is hereby authorized to seek a local partnership with an
organization with the means and capacity to coordinate the animal shelter relocation efforts, with
said shelter to be located on City property.
Section 3. The City Council hereby supports the concept that City employees be authorized
to volunteer their time during off-duty hours to assist in project development and construction using
City-owned equipment and tools, only if and as authorized by their department head and the city
manager.
Section 4. Initial start-up funds in the total amount of $167,922.50 are hereby appropriated
as follows: 1) $29,450.02 from Animal Shelter Donations collected to-date; 2) $741.75 from 2017
Animal Shelter Fees; 3) $45,372 from 2017 State revenue sharing funds in excess of budget; 4)
$23,710.73 from 2017 surplus credit for Bradley Lake; and 5) $68,648.00 from 2017 CEA patronage
credit, for a total amount of $92,358.73 from account no. 15000-0-3710-80015 and $75,563.77 from
account no. 01000-0-3710-80015 to the Animal Shelter Relocation Fund account no. 80015-0-3700-
01000 and 80015-0-3700-15000.
Section 5. This resolution shall take effect immediately upon passage.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
43
Meeting Date:
To:
Through:
From:
Agenda Statement
May 29, 2018
City Council
Jim Hunt, City Manager
Kristin Erchinger, Finance Director rfJt'u
Agenda Item: Creation of Animal Shelter Relocation Fund and Start-up Funding
BACKGROUND & JUSTIFICATION: The Seward City Council has recognized for many years, the need to relocate the Seward AnimalShelter away from the adjacent residential neighborhood and off of prime City property, as identifiedfor many years in the City's Capital Improvement Plans and Local and State Legislative PrioritiesLists. Recently, various groups have demonstrated grassroots advocacy and planning efforts, andhave developed donations to support construction of a new shelter, through fundraising efforts.
The community development department has been working to identify potential sites to the south ofDieckgraeffRoad which, if used for this project, could free up the existing site of the animal shelterfor resale as a high-value property for residential development, helping to offset the cost of therelocation effort. The administration would like to investigate the possibility of identifying a nonprofit organization in the community which may be willing to spearhead efforts to relocate andconstruct a new animal shelter to be owned by the City. A report will be provided to the CityCouncil as to whether or not there is interest expressed by local organizations, to serve in thatcapacity.
Under the terms of a proposed cooperative agreement, the City Council may be asked to support inconcept, appropriating funds for the project in a reimbursable direct cost methodology, similar to theprocess the City used to construct one of the softball fields in the past. Should such a contract bedeveloped, administration asks Council endorse the concept of City employees volunteering theiroff-duty time to operate City-owned equipment at no charge to assist in some aspects of the project ifthat is determined to be in the best interests of developing a cost-effective project.
The Kenai Peninsula Borough does not manage animal control efforts in the area surroundingSeward City limits, and it is not uncommon for the local animal shelter to be adversely impacted bythe lack of Borough shelter. For that reason, it seems appropriate that funding for the project couldcome, in part, from revenues related to the entire Seward utility service area
INTENT: To create a capital project Fund and begin to accumulate resources to replace the animal shelter. I CONSISTENCY CHECKLIST: Yes No IN/A I
44
1. Comprehensive Plan: Relocate animal shelter off prime City property. X
2. Strategic Plan: X
3. Other (2018 and 2019 Cap ital Improvement Plan): X
FISCAL NOTE:
Initial funding for this project would come from donations already received, in addition to animal
shelter revenues. One-time State revenue sharing funding in 2017 exceeded budget by $45,372 and
could therefore be used for this one-time capital project. Capital credits from Bradley Lake and
Chugach Electric in the amount of $92,358.73 could also be made available.
Approved by Finance Department: .�=4At¥
ATTORNEY REVIEW: Yes __ No __ X_ Not Applicable __
RECOMMENDATION: Council approve Resolution 2018-049 authorizing creation of Animal
Shelter Relocation Fund and providing initial funding.
45
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH DRYDEN AND LARUE ENGINEERING SERVICES
FOR ENGINEERING SUPPORT WHILE THE ELECTRIC DEPARTMENT
TRANSITIONS TO NEW EMPLOYEES AND APPROPRIATING FUNDS
WHEREAS, the current Electric Operations Supervisor is going to be retiring on May 31,
2018 and the Seward City Council approved the hiring of a replacement to start one year prior to his
retirement date; and
WHEREAS, the electric department hired a new Operations Supervisor, who started on May
1, 2018 or eleven months after the approved start date; and
WHEREAS, the new Operations Supervisor will need additional training, time and resources
to adequately fulfill the duties of the operations supervisor position; and
WHEREAS, Dryden and LaRue, and particularly the primary engineer they plan to assign to
our utility, have unique knowledge the City of Seward electric system; and
WHEREAS, using Dryden and LaRue for engineering services will help the electric
department keep up with the work load this summer and give the new Operations Supervisor an
opportunity to learn from representatives of Dryden and LaRue, who have unique and personal
knowledge of the City of Seward electric utility; and
WHEREAS, 6.10.120 (A) (8) provides for an exemption from competitive procurement
procedures for professional services that requires special knowledge or judgement. Dryden and
LaRue’s engineer has unique knowledge of the Seward electric system and will be asked to make
judgement decisions based on analysis evaluation or planning; and
WHEREAS, the electric department has budgeted hours for the replacement operations
supervisor position that were unused and can be re-appropriated for this function;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Dryden and
LaRue for an amount not to exceed $75,000.
46
CITY OF SEWARD, ALASKA
RESOLUTION 2018-050
___________________________
Section 2. Funding of $37,500 will be re-appropriated out of personnel costs, with the
remaining $37,500 appropriated from reserves account no. 15000-0-3400, to contracted services
account no. 15000-3001-7009.
Section 3. The City Council hereby exempts this purchase from competitive procurement
procedures as outlined in the Seward City code section 6.10.120, which exempts for the reason of
professional services that require special knowledge and judgement that includes analysis,
evaluation, prediction, planning or recommendations and which result in the production of a report
or the completion of a task.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
47
48
FISCAL NOTE: Approximately one-half of the costs of this contract were previously budgeted
and unused, within the personnel budget, with the remainder to come from Electric reserves.
Approved by Finance Department: . ��
ATTORNEY REVIEW: Yes ___ No _ __..rx_e>...��-
RECOMMENDATION:
Council approve Resolution 2018-050, Authorizing the City Manager to enter into an agreement
with Dryden and LaRue for professional services in support of the electric department this
construction season in a not-to-exceed amount of $75,000.
49
Dryden & LaRue, Inc. Fee Schedule
Testimony, deposition/expert witness $426.00
Engineer XII $227.00
Engineer XI $210.00
Engineer X $195.00
Engineer IX $178.00
Engineer VIII $171.00
Engineer VII $164.00
Engineer VI $158.00
Engineer V $152.00
Engineer IV $142.00
Engineer III $127.00
Engineer II $114.00
Engineer I $106.00
Project Manager VI $210.00
Project Manager V $195.00
Project Manager IV $178.00
Project Manager III $171.00
Project Manager II $164.00
Project Manager I $158.00
Engineer Tech VI $171.00
Engineer Tech V $158.00
Engineer Tech IV $136.00
Engineer Tech III $118.00
Engineer Tech II $104.00
Engineer Tech I $88.00
ROW Manager $174.00
ROW Senior Agent $151.00
ROW Agent $109.00
ROW Assistant $80.00
Professional Land Surveyor $163.00
Expeditor $88.00 ST / $116.00 OT
Clerical $60.00
Office Manager $75.00
1. The above listed rates are per hour.
2.
3.
4.
5.
6.
Dryden & LaRue, Inc.
A division of Engineered Solutions Group, Inc.
3305 Arctic Blvd., Suite 201, Anchorage, AK 99503
Phone (907) 522‐1953, Fax (907) 522‐1182, www.esgrp.net
Expenses incurred, as necessary part of engineering services under this contract will be billed at cost plus 10%.
Incidental expenses, such as computer usage, local phone service, and copying are included in the above rates. If
Per Diem is utilized (vs. expenses and markup), it will be at the Federal Rates.
Services and materials purchased by Dryden & LaRue, Inc. at the request of the owner will be billed at cost plus
10%.
Services and materials provided by other Engineered Solutions Group, Inc. companies will not be subject to intra‐
company markup, and are subject to the above fee schedule.
Interest at the rate of 1.5% per month (less, if restricted by law) may be charged for invoices greater than 60
days past due.
Valid through 12/31/18
The fee schedule is subject to review on January 1, 2019, and on January 1 of each year thereafter.
50
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ESTABLISHING A PROCESS AND SETTING FEES TO
RESERVE A CEMETERY PLOT IN CITY CEMETERIES
WHEREAS, current Seward City Code 7.20.040 allows for the reservation of cemetery
burial sites or plots, and a resolution is required to establish the rules and procedures; and
WHEREAS, one full cemetery site may be reserved at the cost of $500. No group or family
discount is provided for multiple plots; and
WHEREAS, forms provided by the Department of Parks and Recreation must be filed by the
requesting party; and
WHEREAS, the intent of this action is to provide a mechanism for community members to
pay for and reserve a cemetery plot or multiple family plots within the City’s finite cemeteries.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Cemetery site reservations system shall be administered through the
office of the City Manager.
Section 2. The fee to reserve a city cemetery plot is hereby set at $500 per site.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
51
52
53
The City Council approve resolution 2018-051 authorizing the City Manager to establish the
process for members of the public to receive a certificate to allow burial and reserve a renewable
cemetery plot for ten years.
54
City of Seward
Cemetery Reservation Request form
…to allow a member of the public the authorization for burial in a reserved City cemetery plot.
This form does not substitute for a required Burial Permit. See City Clerk.
This form is NOT a land title, but allows for a legal burial at the reserved site.
Name of purchaser: _________________________
Mailing Address: _________________________
Phone number: _________________________
Today’s date: _________________________
List the names of those for whom authorization for burial is requested:
1. ____________________
2. ____________________
3. ____________________
4. ____________________
Payment: Receipt #____________
Payment method: ____________________________
Requested information on the “Reserved Site” Marker: (i.e. “Reserved J. Doe Family”)
____________________________________________
Notes:
a. Authorization for use of this, specific site expires after 10 years. Expiration date:
___________________________. Plot reverts to City’s general use.
b. The authorization for burial is renewable after 10 years.
c. The City cemetery plot reservation is not transferable and nonrefundable.
City of Seward use only:
Parks & Recreation Staff Name: ________________________________
Staff Contact information: ________________________________
Requested Cemetery name: ________________________________
Requested Cemetery site: _________________________________
Provide sketch or photo of mutually agreed upon location:
55
Filed:
A. City Clerk
B. Parks & Recreation Department / Cemetery Division:
1. Added to map, hard copy
2. Physical marker installed: ___________________________ (date)
3. Add photo
C. Community Development: added to GIS cemetery layer? Yes No
~ end
56
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $5,000 FROM THE
SEWARD COMMUNITY FOUNDATION, AND APPROPRIATING FUNDS
WHEREAS, the City of Seward Parks and Recreation Department applied for and received a
grant in the amount of $5,000. With the assistance of the $2,500 grant from Seward Community
Foundation, support from Adventure 60 North, Major Marine Tour and Stony Creek Canopy
Adventures, we will be able to provide an extremely successful and educational summer to over 600
participants; and
WHEREAS, this year the staff will be receiving several days of training specific to youth
development Adverse Childhood Experiences (ACEs) and dealing with Trauma and behavioral
difficulties. We have learned over the years that keeping youth active and involved during the
summer months is so important to their continued development. Students lose up to 3 months of
learning over the summer unless they are actively involved in a program that enables them to use
their skills to problem solve, create, develop and grow; and
WHEREAS, the goal is to reach and teach each of the expected 35 kids a week a new skill
that they would use in everyday life. The kids will be working out their own differences with the
guidance of the staff, not the intervention of the staff. Learning through recreation increases
endorphins, and improves physical, mental and emotional health of participants. Involvement in
summer programs has proven to be essential to preventing loss of academic knowledge and skills
during the summer months.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby accepts a grant in the amount of $5,000 from the
Seward Community Foundation into the grant revenue account no. 01000-1430-4253-0014.
Section 2. Funding in the amount of $5,000 is hereby appropriated to education expense
account 01000-1430-7303-0014.
Section 3. This resolution shall take effect immediately upon its approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 29th
day of May, 2018.
57
58
FISCAL NOTE:
There are no matching funds for this program as it is fully grant funded.
Approved by Finance Department: .J&iai;i;;:> �{A,v(u,,iJ�
ATTORNEY REVIEW: Yes ____ No ____ Not Applicable __ X __
RECOMMENDATION:
Approve Resolution 2018-052 accepting a grant in the amount of $5,000 from the Seward
Community Foundation.
59
City of Seward, Alaska City Council Minutes
May 14, 2018 Volume 39, Page
CALL TO ORDER
The May 14, 2018 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor David Squires.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Squires presiding and
Marianna Keil Ristine Casagranda
Sue McClure Suzanne Towsley
Jeremy Horn
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou, City Clerk
Will Earnhart, City Attorney
Absent – Slater
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Sue Lang wished to thank Public Works for their work on Lowell Point Road on keeping it
safe. She was wearing a Coast Guard uniform, as a member of the Flotilla for the Coast Guard
Auxiliary. On Saturday, May 19, 2018 the Auxiliary would be giving away free life jackets for
children at the Harbormaster’s office at 11:30 a.m.
Sharyl Seese lived next to the jeep trail, and was requesting new signage be installed that
would clearly indicate a no parking zone at the gate. Her concern was that the entrance might be
blocked by hikers’ vehicles in the event of an emergency. She would also like to see a written policy
created regarding the demand meters; she wondered how long it took for a reclassification to go into
effect.
Elle Zernia announced the Mermaid Festival would be this weekend; the majority of the
south harbor parking lot would be closed for the duration. She encouraged everyone to be proactive
about the choices they made for parking, and respect the permit-only areas; the lower parking lot at
south harbor uplands was for employee permit-only. Zernia thanked the Harbor, Public Works, and
Administration for their support and assistance.
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Willard Dunham had been in Seward for 75 years. He said this winter the city suffered the
worst visual ever; the Orlander Building on Fourth Avenue had not been productive for 40 years, and
it had been a terrible eye sore for the last three years. He thought it was a disgrace. Dunham
admonished council to do something about it; he did, however, consider the building to be
structurally sound.
Joe Fong encouraged everyone to take the community health needs survey online because the
information was used throughout the community to define programs and seek funding. The survey
was available through the city website at cityofseward.us. There were prizes available for
participants; any resident between Lowell Point and the “Y” could participate.
Brad Snowden wanted to provide an update on the cruise ship dock project. He appreciated
people bringing issues and questions to his attention because it just made him have more
consideration about how to solve problems. Snowden said he was seeking financing sources.
Snowden also wanted to thank Parks & Recreation Director Karin Sturdy for her work.
Becky Dunn wanted everyone to know the animal shelter meetings were open to the public,
and the next meeting would be Wednesday, May 16, 2018 at 6:00 p.m. at Mountain Haven.
Kelley Lane was concerned that the Teen Rec Room was operating under reduced hours; it
used to be open Tuesday through Saturday, but now was Tuesday through Friday. She recalled
council requesting an audit of the Teen Rec Room recently, and wondered when that would be
conducted.
Laura Schneider supported the Blue Ocean Cluster Group, and thought this project would
provide small business support and promote innovation. She thought Seward was very fortunate to
have been chosen as a location for this creative initiative.
Libby Ferrara also expressed support for the Blue Ocean Cluster Group.
Mackenzie Barnwell also wished to show her support for the initiative.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Keil postponed the Historic Preservation Awards proclamations to the May 29, 2018 meeting.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2018-044, Accepting A Grant In The Amount Of $600.00 From The Seward
Community Foundation For The Seward Animal Shelter Pet Vaccine Clinic To Be Held On
Approximately June 9, 2018 And Appropriating Funds.
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Resolution 2018-045, Authorizing Annual Rent Payment Of Not-To-Exceed $60,000 To
AVTEC (Alaska Vocational Technical Center) For The Use Of The Student Services
Center (SSC) Building For Public Recreation.
Approval of the April 23, 2018 Regular Meeting Minutes.
Certification of the City of Seward Union Representation Election.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Historic Preservation Month
Historic Preservation Awards for Laura Erickson, John French, Wadeen Hepworth,
and Kenai Fjords National Park
Certificate of Appreciation for SMIC Relaunch
Law Enforcement Torch Run & Exit Glacier Race
National Safe Boating Week
Caring for the Kenai Semi-Finalists Tegan Retzer, Kylie Mullaly, Anevay
Ambrosiani, and Clayton Petersen
Harbor Opening, Blessing of the Fleet & Mermaid Festival
Borough Assembly Report. Kenn Carpenter would be setting up and running the Kids Day
Fishing on Saturday, May 19, 2018 from 8:00 a.m. to 12:00 p.m. at First Lake; last year there were
approximately 130 kids who participated. The assembly was dealing with the borough’s budget; he
encouraged everyone to speak up about what they wanted to see happen. The school district was
currently planned to be flat-funded, which could potentially result in the layoffs of eleven teachers.
City Manager Report. Jim Hunt stated the following purchase orders between $10,000 and
$50,000 had been approved by the city manager since the last meeting: $49,749.75 to Potelcom for
electric poles; $11,751.55 to Anixter to replenish electric inventory stock; and, $16,928 to AK
Directional for boring services for the water line to Sailing, Inc.
Hunt added that in mid-September 2018, there would be up to 2,000 navy personnel in town
for a training exercise across the bay, and encouraged local businesses to extend their season to
accommodate this special opportunity.
Hunt distributed an article called The Outlier. Hunt read a personal statement to which
Council Members Towsley and Casagranda objected. Towsley called for a Point of Order, citing the
that the subject matter was personal and inappropriate under Robert’s Rules. Mayor Squires ruled
that there was no violation and allowed Hunt to continue.
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In response to Casagranda, Hunt said he had met with the owner of the Orlander building
about one and a half years ago, and had addressed the issue of the encroachment of the construction
facing onto the sidewalk as it was interfering with pedestrian traffic. Hunt agreed to follow up with
the building owner again.
Squires congratulated administration on completing the bathroom renovations on the first
floor of city hall. He also requested that the Teen Rec Room hours of operation be posted on the city
website.
Casagranda congratulated administration on completing the meter exchange project so
quickly, and appreciated the $.04 kWh explanation for the last utility bill. In response to Casagranda,
Assistant City Manager Ron Long said the rest of the meters would arrive on May 24, 2018.
The city manager left the meeting.
City Attorney Report. Will Earnhart reported his firm had billed 61 hours last month.
Earnhart introduced Katie Davies, another attorney from his firm, and said she would be attending
more council meetings going forward.
In response to Casagranda, Earnhart said the public records requests that he was involved
with in the last month involved general advice.
In response to Towsley, Earnhart said his firm was always here to serve the best interests of
the city. Earnhart said he would stand on the record for his statements at the last council meeting, and
he apologized if he offended anyone with the analogy he used.
Other Reports, Announcements and Presentations
Council recessed 8:26 p.m.
Council resumed 8:31 p.m.
Bering Sea Blue Ocean Cluster Incubator Initiative by Joel Cladouhos
Mayor’s Report on KPB Joint Work Session
PUBLIC HEARINGS
Ordinance 2018-002, Amending Seward City Code Chapters 2, 7, 8, And 15 Relating To
Camping Regulations.
Motion (Keil/Casagranda) Enact Ordinance 2018-002
City Planner Jackie Wilde said the Planning & Zoning Commission (P&Z) had conducted
approximately 20 work sessions to develop these code updates, in conjunction with input from
multiple departments, and citizen comments and feedback.
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Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Carol Griswold said she had attended almost every work session and had submitted a lot of
comments. She remained concerned that the employee campground portion was not appropriately
addressed from a health and safety standpoint.
No one else appeared to address the Council and the public hearing was closed.
In response to Keil, Wilde said Griswold’s concerns had been discussed with P&Z multiple
times, cut the commission had not taken action on every issue she raised.
Motion to Amend (Casagranda/Towsley) Amend Ordinance 2018-002 in Title 15 (i) (5)
by striking the word “vehicles” and
replacing it with the words “camping
units.”
Motion to Amend Passed Yes: Towsley, McClure, Casagranda, Horn
No: Keil, Squires
Main Motion Passed Unanimous
UNFINISHED BUSINESS
Resolution 2018-030, Amending The Sewer Tariff To Provide For A 2.1% Rate Adjustment
Beginning January 15, 2018, Adding A Seasonal Turn-On/Turn-Off Fee, Clarifying That
Metered Rates Apply To All Customers Other Than Non-Commercial Residential, And Other
Minor Housekeeping Changes.
Motion (Casagranda/McClure) Approve Resolution 2018-030
This resolution was originally brought forward and approved on April 9, 2018, and was brought
forward again on April 23, 2018 for reconsideration. The resolution was then postponed to this
meeting, and so the main motion was back on the floor.
Erchinger reported approximately five percent of customers turned off their water service
over this last winter, which equated to about 70 accounts; this represented approximately $36,000
per year in lost revenue which equated to 3% of the Wastewater budget. The monthly sewer fee was
equal to one ERU of $65.64. Long added that there was a concern that the Wastewater Fund should
be built up so that it did not continue to run at a loss.
In response to Squires, Erchinger said this tariff would not affect year round users, only
residents or businesses that turned off their water.
Primary Motion to Amend (Casagranda/McClure)Amend Resolution 2018-030 under Group E
– Special Rates and Fees under item #12
Seasonal Turn-On and Seasonal Turn-Off
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by striking the words, “(waived if <2
months between turn-off and turn-on;
Seasonal can apply to either summer or
winter.)” and replacing it with, “A system
delivery charge (SDC) of $50 per month
will be applied to any service that is shut
off.” and also striking, “Seasonal Turn-On:
$262.56” and “Seasonal Turn-Off:
$262.56”.
Secondary Motion to Amend (Casagranda/McClure) Amend Resolution 2018-030 under
Group E – Special Rates and Fees under
item #12 Seasonal Turn-On and Seasonal
Turn-Off by striking the words, “A system
delivery charge (SDC) of $50 per month
will be applied to any service that is shut
off..” and replacing it with, “A sewer
system delivery charge (SSDC) of $50 per
month will be applied to any service that
has their water turned off.”
Secondary Motion Passed Unanimous
Primary Motion Passed Unanimous
In response to Casagranda, Erchinger explained that the reason there was a transfer of $1.08
out of the general fund to the sewer enterprise fund was because, following the sewage lagoon
repairs, there was a need to have funds available in the future.
In response to Casagranda, Erchinger said she would check if the bathrooms at the
campgrounds were ERU or metered.
Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-030 under Group E
– Special Rates and Fees under #3
Recreational Vehicles by striking the
words, “no fee” and replacing them with,
“No fee collected by Sewer Department;
fees collected by Campgrounds Department
and passed onto the Sewer Department
during the year-end budget process.”
Motion to Amend Passed Yes: McClure, Towsley, Casagranda, Horn,
Squires
No: Keil
Motion Passed Unanimous
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City of Seward, Alaska City Council Minutes
May 14, 2018 Volume 39, Page
Resolution 2018-043, Authorizing The City To Restore Funding For An Accounting
Technician Position Delayed During The 2018/2019 Budget Process, And Appropriating
Funds.
Motion to Reconsider (Horn/Casagranda) Reconsider Resolution 2018-043
Motion to Reconsider Failed Yes: Horn, Towsley, Casagranda
No: McClure, Keil, Squires
NEW BUSINESS
Resolution 2018-046, Authorizing The City Manager To Purchase A New 2018 Peterbilt 337
Small Bucket Truck In The Amount Of $225,823.00, Adding A Contingency Allowance Of
$22,582.00, And Appropriating Funds.
Motion (Keil/McClure) Approve Resolution 2018-046
Long said even though there was a provision in code to obtain multiple quotes, Electric
Utility Manager John Foutz only received one quote back, and so this was essentially being sole
sourced.
Foutz said this vehicle was over ten years old and was the primary vehicle used only inside
city limits. This was an essential piece of equipment for the operations; additional funds have been
had to be spent in recent years in order to keep it in compliance with safety standards, and it was not
beneficial to try to maintain it anymore from a cost standpoint.
In response to Towsley, Long said the old truck could be transferred to another department,
surplussed, or sent to a vendor for disposal. It could potentially be used for non-electric purposes,
thereby extending the life of the vehicle within the city.
In response to Squires, Foutz said the contingency was added in case shipping charges
fluctuated. The purchase for this vehicle would come from the motor pool budget.
Motion Passed Unanimous
Other New Business
Review the City’s Organization Chart. (Towsley)
Towsley wished to see the reporting structure for the Human Resources Department changed
to be autonomous.
Council scheduled a work session on Tuesday, May 29, 2018 at 6:00 p.m. to review the city’s
organization chart.
Discuss potential conflict of interest of city manager’s lodging business. (Towsley)
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Council scheduled a work session on Tuesday, May 29, 2018 at 5:00 p.m. to review and discuss
Seward City Code Section 2.01.020.
Discuss City Council Code of Conduct/Code of Ethics. (Keil)
Keil stated that several of her constituents had expressed concerns about what they perceived
as inappropriate conduct by some council members, and that they also wanted council to be included
in the harassment and bullying policy, and to require drug testing for council members.
Council scheduled a work session on Monday, June 11, 2018 at 5:30 p.m.
Discuss Port and Commerce Advisory Board (PACAB) Resolution 2018-004. (Horn)
Council suspended the rules to speak with Port and Commerce Advisory Board (PACAB)
Chair Darryl Schaefermeyer.
Schaefermeyer said the first time PACAB addressed the topic of conducting a study of
Lowell Creek and Marathon Creek as a source for alternative hydroelectric energy was in 2007, and
the board recently took up the issue again. PACAB’s recommendation was to work with Andy Baker
to re-evaluate the Lowell Creek Hydroelectric Facility.
Council went back on the rules.
Long said originally the goal was to consider if this was feasible and if it made economic
sense.
Council directed administration to bring forward a resolution to conduct a feasibility study.
INFORMATIONAL ITEMS AND REPORTS
Clerk’s Report on Public Records Requests for April, 2018.
Updated Workflow for Public Records Request Process.
On-Going City Projects and Goals.
Local Government Notice of Application for Retail Marijuana Establishment for The Tufted Puffin.
Clerk’s memo verifying timely receipt of annual Financial Disclosure Forms.
Report on audit of City Clerk’s office by Jane Boer, Local Government Specialis t, Division of
Community and Regional Affairs.
Clerk’s Report on status of Mobile Vendor Program for 2018.
COUNCIL COMMENTS – None
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CITIZEN COMMENTS
Sharyl Seese wanted to speak about Resolution 2018-030. She had lived in Seward for
decades, and now that she was retired she enjoyed going out in the winter to visit family and friends,
but was concerned that she wouldn’t be able to afford to anymore if the turn-on/turn-off fees would
be so costly.
Pat Messmer thanked council for their work on the union, and hoped everyone could move
forward. He hadn’t realized there were so many unions in town.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Squires recommended Seese speak with Erchinger about her concerns.
ADJOURNMENT
The meeting was adjourned at 10:29 p.m.
____________________________________ ____________________________________
Brenda J. Ballou, MMC David Squires
City Clerk Mayor
(City Seal)
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CITY PROJECTS & GOALS
Updated for May 29, 2018 City Council meeting
The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12,
2018 City Council meeting.
1. ADA ACCESSIBLE PARKING AT CITY HALL
Council directed the city clerk to provide a history of why the location for municipal elections
was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City
Clerk history and status provided February 27, 2018. First floor restrooms currently under
renovation to provide one large ADA-accessible family restroom, in addition to one men’s and
one women’s restroom. The first floor restrooms in City Hall were completed May 14, 2018.
Update: Fifth Avenue parking is not practical due to challenges with grade and distance;
Adams Street parking must be reserved for Police Department access; Public Works is currently
researching the feasibility of a modification to the SE corner of the back lot, as well as
modifications to second floor restrooms.
2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS
BUILDING
Update: Administration is currently reviewing a concept public-private proposal to house the
Quint (ladder truck) on the city-side of the bay.
3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE
Council held a joint work session with the Planning & Zoning Commission on February 28,
2018. Directed administration to have Community Development bring forward multiple land
use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work
session to discuss development concepts.
Update: Following April 9, 2018 work session, administration has initiated the rezone of the
property to Auto Commercial (AC), the replatting of lots generally as presented at the work
session, and the creation of a subdivision and utility development plan.
4. SALTWATER HEAT PUMP PROJECT
Update: The state capital budget approved $725,000 for this project; currently awaiting
Governor Walker’s signature. Administration is working with the design engineer to update
costs and ROI models in order to identify any potential funding shortfall and prepare strategies
for additional funding sources, if necessary.
5. ENERGY EFFICIENCY OF CITY HALL
6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES
Directed administration to provide an update on ground transportation for ambulance services.
7. ANIMAL SHELTER IMPROVEMENTS
(Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward
Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19,
2018 work session; directed administration to look into potential locations and funding options.
Update: Resolution 2018-049 presented at the May 29, 2018 meeting for approval.
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8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING
POSSIBILITIES FOR MEETINGS
Directed the city attorney to provide advice on teleconferencing possibilities for elected and
appointed officials. City Attorney opinion provided February 14, 2018.
9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC
REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1)
Directed administration to provide an update on the status of modifying the tsunami warning
announcement to include specific radio information, and also request the borough add a sticker
to their brochures which identifies the Seward radio station. Resolution 2018-019 designated
KIBH-FM 91.7 as the city’s official radio station for emergencies, and authorized the City
Manager to work with borough to include radio station information in tsunami warning
broadcasts.
10. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO
SEWARD
11. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING)
Council will hold a work session in May, 2018.
(Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017)
12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
Directed administration to provide an update on the Seward Community Health Care Center
expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses
for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April
14-18, 2018 trip to Washington, DC)
13. BUILDING MAINTENANCE
14. LED LIGHT CONVERSIONS
15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE
ANIMAL SHELTER AND SOS PETS
16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING
RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES,
AND PUBLIC INFORMATION DISSEMINATION
18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE
RESIDENTIAL HOUSING
COUNCIL COMMITTEES
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1. February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn,
Council Member Casagranda, and Mayor Squires to work with administration to develop a
Request for Proposals for conducting a third party investigation of city personnel matters.
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