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HomeMy WebLinkAbout12102018 City Council Laydown - Memo Reconsidering Custodial Service for P&R L a YJ0 wn I I O 18 Ca e n c .°) 11-1ee� ;� y 1 Memo of additional information e.tof sett. pa Meeting Date: December 10, 2018 I.:4 From: Jeff Bridges, City Manager 01 A:enda Item: Reconsideration: Custodial .-rvices for Parks and Recreation Sites BACKGROUND & JUSTIFICATION: According to the Biennial City Budget 2018 and 2019, a job title listed as Building paid at Range 10.0 or $44,741 annually at the lowest pay-rate. The proposed contract with Custodial e selected contractor, if approved at only $41,900, would be a more affordable with the employee. option than an The square footage of the Teen Rec Room (TRR) is approximately 3,100 square tiny kitchenette and two restrooms. The square footage of the Teen & Youth Center TYC q ase feet, including a including a kitchen and two restrooms. ( ) is approximately 2,000 square feet, The three sections of the Warehouse to be cleaned weekly, total square foota 1,000 square feet, including a small, very rustic restroom. ge is approximately A custodian would likely work three to eight hours per day, at each site. Councilmember Lane requested information on attendance for Parks and Recreation and programs. That information is below: facilities Year-to-date in 2018, the weekly attendance at the TYC averages 123 compared Note the highest weekly attendance is a record-breaking 576 at TYC. Also, eo -ar-to-o- in 2017. 2018 weekly attendance at the TRR averages 46 compared to 88 in 2017. Also, yedate, the Ili Sports & Rec TRR 2017 Weekly Average 2017 Weekly High 92 59 88 180 180 162 2017 Special Events Average m 16 11111111111111111111111111 2018 Weekly Average YTD 6 2018 Weekly High YTD ® 46 453 2018 Special Events Average YTD 576 54 268 268 166 6 For over a dozen years, the TYC and TRR Leadership Councils have hosted season to both high school and middle school sports, music or drama clubs or Leadership Councils purchase pizza for the teams with funds raisedone team dinner per from activities such as Breakfast with Santa. So far this school year, teams. The two the teams haver responded to the team pizza party offer. The Seward High Cross-Count thoseeespoded teams. Councilmember Lane identified a perceived anomaly in reporting those unning team was une r asa g se numbers as a SPRD event. That event, was in fact hosted b SP RD RD and was not a private rental, as incorrectly reported by Councilmember Lane. go tradition and often one of the seasons highlights fotrlteamscoae teams hcs been a positive, long-standing As confirmed by the Seward City Clerk's office on Tuesday, November 27, 2018, the current ches and parents. custodial contract-holder, Merritt Enterprises, has a valid business lic applied for a City business license under the new business name Ingersoll Enterprises. This nse. The same person has contractor has been doing business with Seward Parks and Recreation since 1995. November 1-30, 2018 TYC Attendance Age Group Activity Mon Total # Day Camp ® Wed ®® ASP -_-®® Middle School Activity Camp ® 40® 10 Middle School After Hours 8 14 150 High School 8 14 4__ 0 Drop in -� © 0 28 L.____IIIIIIMI Total __ minteVolunteer Hours ® 50 44 44® Council Youth Council - Junior Council ©-_ 4 Total Hours Teen Council ® 4©_ $EIMINED Total Council Hours -_-__ 0 NImgra Adult/non council ® 6©_® Total Volunteer Hours ---�_ Teen Rec Room Program 1111111111111111111111 42 g Monthly Report: November 2018 lrZMIIIIIIIIIIIIIIIIIIIIIIII Snack items Public use $137.25 $25.85 Special Events Winter movie series $382.00 Total $369.00 • $914.10 AYt; TRR Open Hours ' Tuesday Wednesday 2:30-9:OOPM Thursday 2:30-9:00PM _ f Friday 2:30-9:00PM `f 2:30-10:OOPM Saturday . 5:00-10:00PM Attendance Middle School High School 115 A Council Member volunteer Total (Public Use) 18 broke it down in a turkey 133 costume at Grateful Skate! Additional Notes: TRR staff and Leadership Council volunteers ran the snack booth for the Winter Movie Series on November 9th, serving up a fantastic turnout of movie-goers. Teen Council members worked hard to bake pies for Eat Dessert First,held on November 21st at TYC. Council members also volunteered for the Grateful Skate later that evening, collecting food donations for He Will Provide food pantry! Fall hours are posted at the Teen Rec Room and on the City of Seward's web page. TRR is open Tuesday-Thursday 2:30-9:00PM,Friday 2:30-10:OOPM and Saturday 5:30-10:OOPM.