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Home My WebLink About01282019 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Monday, January 28, 2019 City of Seward, Alaska Council Agenda January 28, 2019 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} January 28, 2019 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Sue McClure Vice Mayor Term Expires 2019 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Kelley Lane Council Member Term Expires 2020 Jeff Bridges Interim City Manager Brenda Ballou City Clerk Will Earnhart City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS A.Proclamations and Awards 1.Recognizing Marianna Keil for 23 years of service to the Seward Planning & Zoning Commission and the Seward City Council. ……………………...….. Pg. 4 B.Chamber of Commerce Report C.City Manager Report ………………………………...... Pg. 5 D.Other Reports and Presentations 1.Obihiro Delegate Visit Report and Gift Presentation from Angela Schwertfeger 1 City of Seward, Alaska Council Agenda January 28, 2019 Page 2 7. PUBLIC HEARINGS A.Ordinances for Public Hearing and Enactment 1.Ordinance 2019-001, Amending City Code Title 2 To Update Sufficient Notice Of Meeting And City Council Voting Procedure. ……………………………….. Pg. 19 2.Ordinance 2019-002, Amending Various Portions Of Title 15.20 Signs Of The Seward City Code. …………………………………………………………………….. Pg. 23 3.Ordinance 2019-003, Amending The Time Of Adjournment Of City Council Meetings. …………………………………………………………………………………. Pg. 49 B.Resolutions Requiring Public Hearing 1.Resolution 2019-004, Recommending Kenai Peninsula Borough Approval Of The City Owned Fourth Of July Creek Subdivision, Seward Marine Industrial Center, Raibow Replat #2, Creating Two New Lots To Be Known As Lots 4A-2 And Lot 5, Block 7; Located Within The Industrial Zoning District. …………………...... Pg. 52 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Schedule a work session to review the 2019 budget. (Towsley) 2.Discuss updating the Strategic Plan. (Towsley) ……………………..……. Pg. 59 9. NEW BUSINESS A.Resolutions 1.Resolution 2019-005, Authorizing The City Manager To Waive Lease Payment Requirements For The He Will Provide Incorporated Food Pantry. ……...….. Pg. 80 2.Resolution 2019-006, Adopting An Alternative Allocation Method For The FY2019 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area. ………………..…… Pg. 82 3.Resolution 2019-007, Authorizing The City Manager To Enter Into A 48-Month Fair Market Value Lease Agreement With OfficeTECH/Xerox For Ten Copiers For A Base Amount Of $1,072 Per Month. …………………………………………. Pg. 86 4.Resolution 2019-008, Authorizing $72,009 For A Contract For Janitor Services For The Seward Community Library And Museum To The Dependable Janitor And Gardener And Appropriating Funds. …………………………………………. Pg. 97 5.Resolution 2019-009, Authorizing The City Manager To Enter Into A Contract Between The City Of Seward Alaska And The State Of Alaska Department Of Administration, Division Of Motor Vehicles To Operate The Seward Office Of The Division Of Motor Vehicles. ……………………………………………….. Pg. 108 6.Resolution 2019-010, Authorizing Annual Funding To The Seward Volunteer Fire Department In The Amount Of $38,000.00 To Assist With Fire Department Stipends For Fire Response. …………………………………………………………… Pg. 124 2 City of Seward, Alaska Council Agenda January 28, 2019 Page 3 7.Resolution 2019-011, Adopting The Port And Commerce Advisory Board Priorities From February 2018 To February 2019. …………………………………….. Pg. 127 B.Other New Business Items 1.Discuss the Port & Commerce Advisory Board’s recommendation to conduct a water and sewer rate study. ………………………………………………………… Pg. 131 *2. Approval of the January 14, 2019 City Council Regular Meeting Minutes. Pg. 133 *3. Non-objection for the renewal of the Beverage Dispensary liquor license #1245 for the Yukon Bar. …………………………………………………………………... Pg. 140 *4. Non-objection for the renewal of the Restaurant/Eating Place liquor license #3230 for Apollo Restaurant. …………………………………………………………… Pg. 151 *5. Non-objection for the renewal of the Beverage Dispensary liquor license #1153 for Tony’s Bar. …………………………………………………………………… Pg. 160 *6. Non-objection for the renewal of the Package Store liquor license #1154 for Tony’s Liquor Store. ………………………………………………………………….. Pg. 170 *7. Non-objection for the renewal of the Restaurant/Eating Place liquor license #5400 for The Cookery. …………………………………………………………………. Pg. 179 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.On-going City Project and Goal List. ………………………………………… Pg. 188 a B.November, 2018 Financial Reports for the City of Seward and Providence Seward Medical and Care Center. ……………………………………………………...…. Pg. 189 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A.Go into Executive Session, per SCC 2.10.030(b)(5), for the purpose of discussing the negotiation of labor and other contracts. 15. ADJOURNMENT 3 P R O C L A M A T I O N WHEREAS, in 1995, Marianna Keil was elected to her first term as a Seward City Council Member; and WHEREAS, in 2001, Keil was appointed to the Planning & Zoning Commission; and WHEREAS, Keil remained on the Planning & Zoning Commission, serving as Chair from 2003 through 2007, until she was re-elected to the Seward City Council in 2008; and WHEREAS, Keil continued to serve, both as Council Member and Vice Mayor, on the Seward City Council until 2018; and WHEREAS, beyond her service in local government, Keil served for 15 years on the Domestic Violence/Sexual Assault Commission, and for six years on the SeaView Community Services Board; and WHEREAS, Keil’s contributions were instrumental in Seward receiving the honor of being named All-American City in 2005, and for having a very successful Centennial celebration in 2003; and WHEREAS, in addition, Keil has served as Seward’s Legislative Information Officer, on the Seward Community Health Center Board, and as a member of the Resurrection Bay Historical Society; and WHEREAS, Keil’s dedication to the betterment of Seward and the surrounding community has been unwavering throughout her years of service. NOW THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska, do hereby offer my sincere appreciation to Marianna Keil and thank her for her many years of sacrifice and service to Seward. Dated this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA __________________________________________ David Squires, Mayor 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Sponsored by: City Clerk Introduction Date: January 14, 2019 Public Hearing Date: January 28, 2019 Enactment Date: January 28, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING CITY CODE TITLE 2 TO UPDATE SUFFICIENT NOTICE OF MEETING AND CITY COUNCIL VOTING PROCEDURE WHEREAS, on December 10, 2018, the Seward City Council held a work session to review the City Council Rules of Procedures, and as a result, there were two areas of City Code identified that need updating; and WHEREAS, one item relating to the practice of providing notice of a special meeting will be updated to accommodate a more modern approach of using e-mail as a delivery method; and WHEREAS, another item to be addressed is a discrepancy between the Charter versus the City Code as it relates to council’s voting procedures; the Charter prohibits a member of City Council to abstain from voting on any agenda item, save for when the Council Member declares a potential conflict of interest and is ruled to have “a substantial direct or indirect financial interest”; and WHEREAS, City Code is being updated in Section 2.10.032 – Notice of Meeting to more accurately reflect current procedure, and Section 2.10.035 - Voting to uphold the Charter language and intent. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code TITLE 2 – ADMINISTRATION is hereby amended as follows: (Deletions are Bold Strikethroughs; Additions are Bold Italics.) 2.10.032 - Notice of meeting. The city clerk shall give at least twenty-four hours' written notice to the mayor, city manager, and to each councilmember of all special meetings and work sessions, designating the time, location and purpose of the meeting. Such notice shall be served personally on each member of the council, or left at his usual place of business or residence, by the city clerk or by someone designated by him. A copy of such notice shall also be delivered to the place of business of each newspaper printed and published in the city and each radio station, but this requirement shall not be jurisdictional to the holding of such meetings. Notice delivered via e- 19 CITY OF SEWARD, ALASKA ORDINANCE 2019-001 ________________________ mail and/or telephonically to media, each Council Member, and the City Manager, and posted in three public places at least 24 hours prior to the meeting, shall suffice as proper notice. 2.10.035 - Voting—Sequence, procedure, conflicts of interest. (a) The voting sequence of the council shall be alternated for each meeting by the city clerk. (b) Any vote of the council may be by voice vote upon demand of any member, either prior or subsequent to any vote. Such vote shall be by roll call. Each member shall answer by the word "yes" or "no." The vote of any member who is present at a meeting and who refuses or fails to cast a vote on a matter upon which he is qualified to vote shall be cast on the side receiving the greatest number of votes. In the event of a tie vote, a vote so cast shall be cast as a "no" vote. (c) No member of the council may discuss or vote on any question in which the member has a direct or indirect substantial financial interest. Direct or indirect financial interest shall be disclosed to the presiding officer prior to the beginning of debate on the question for a ruling on a request from the member with the financial interest to be excused from the discussion and vote. The decision of the presiding officer on a request by a member of the city council to be excused from discussion and a vote may be overridden by the majority vote of the council. If there are not at least four councilmembers in attendance who are qualified to vote, the matter shall be tabled until the next regular or special meeting at which four councilmembers qualified to vote on the matter are in attendance. (d) A municipal employee or official, other than a member of the city council, may not participate in an official action in which the employee or official has a substantial financial interest. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA _______________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: 20 Meeting Date: To: From: Agenda Item: COUNCIL AGENDA STATEMENT January 28, 2019 Honorable Mayor and Council Brenda Ballou, City Clerk Ordinance 2018-001, Amending City Code Title 2 To Update Sufficient Notice Of Meeting And City Council Voting Procedure. BACKGROUND & JUSTIFICATION: The Seward City Council relies heavily on the City Council Rules of Procedures (CCROP) to provide them with clear guidelines for conducting the business of the city. The CCROP is an extraction of the City Code and Charter, presented in an easy-to-read format that highlights the most practical aspects of council procedures. It is a time-saving document that enables council members to scan the rules and procedures quickly and easily. On December 10, 2018, council conducted a work session to review the CCROP. The intent of the work session was to both refresh council and the public with the rules and procedures, and to ensure that the content was aligned with the City Code and Charter. During the work session, two areas were identified that required additional review: Notice of [Special] Meeting, and [Council] Voting [Procedures]. Seward City Code Section 2.10.032 – Notice of Meeting refers to noticing special meetings. The language, although accurately reflecting the Charter, does not accommodate more modern forms of notice delivery – specifically, the use of e-mail. The use of e-mail, in conjunction with telephonic notice, and posting notices in three public places, is being added to the code to allow for this delivery mechanism. Seward City Code Section 2.10.035 – Voting – Sequence, Procedure, Conflicts of Interest is being addressed by eliminating of some code language that is not in keeping with the Charter provisions. Seward Charter 3.5, as pointed out in a May, 2018 training by City Attorney Holly Wells, does not allow for a council member to abstain from voting, unless they are ruled to have a conflict of interest. The code language change will therefore clarify that no member of council may abstain from voting on a matter upon which they are qualified to vote (i.e., for which they have no conflict). INTENT: The intent of this Ordinance is to update City Code to more accurately reflect modern notice delivery mechanisms, and to uphold the Charter regarding council member voting procedures. 21 CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here) : X 3. Other (list): Seward Charter 3.5 X FISCAL NOTE: This change in the City Code is expected to have no financial impact upon the City. Approved by Finance Department: ______Yes_________________________________ ATTORNEY REVIEW: Yes __X__ No _____ Not Applicable ______ RECOMMENDATION: Enact Ordinance 2019-001. 22 Sponsored by: Planning & Zoning Commission Introduction Date: January 14, 2019 Public Hearing Date: January 28, 2019 Enactment Date: January 28, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING VARIOUS PORTIONS OF TITLE 15.20 SIGNS OF THE SEWARD CITY CODE WHEREAS, the Seward City Sign Code has been periodically updated since its adoption in 1986; and WHEREAS, the Planning & Zoning Commission held public discussions on sign code updates at their July 17, 2018 and October 16, 2018 regular meetings; and WHEREAS, it is in the public interest to maintain a city code that reflects community needs; and WHEREAS, at its December 4, 2018 meeting, the Planning & Zoning Commission held a public hearing and recommended City Council approval of the proposed sign code amendments. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 15.20 Planning and Land Use Regulations, Seward Sign Code is hereby amended to read as follows: (Deletions are Bold Strikethroughs; Additions are Bold Underline.) Chapter 15.20. - Signs 15.20.015. - Definitions. For purposes of this section, the following definitions pertaining to signs shall apply: Banner. A temporary sign made of fabric or similar nonrigid material with no enclosing framework. National flags, state or municipal flags, or the official flag of any institution or non- commercial organization business shall not be considered banners. * * * * * 23 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 ________________________ Political sign. A temporary Any poster or sign used for the purpose of advertising, promoting or endorsing a political candidate, party initiative, issue, referendum or ballot proposition. * * * * * Real estate sign. A temporary sign which is used to offer for sale, lease, or rent the property upon which the sign is placed (see also "temporary sign"). (Note: cross reference deleted since none of the other temporary signs (political, construction) in this chapter contained the cross reference) 15.20.020. - Administration and enforcement. A. Except as provided herein, it shall be unlawful to display, erect, relocate or alter any sign without the property owner first filing with the Administrative Official, as defined under section 15.01.015, a written application and obtaining a sign permit. B. When a sign permit is issued by the administrative official, it shall be unlawful to change, modify, alter or otherwise deviate from the terms and conditions of said permit without prior approval of the Administrative Official. A written record of such approval shall be entered upon the original permit application and maintained in the files of the Administrative Official. C. A sign permit shall become null and void if the work for which the permit was issued has not been completed within six months of its issuance. Before such work can be recommenced, a new permit to do so shall first be obtained, and the fee shall be one-half the amount required for a new permit. D. Fees shall be set by resolution of the City Council. E. Issuance of a certificate of occupancy for each new facility using a sign for identification or advertising shall be contingent upon approval of a sign permit. F. Exceptions: 1. Painting, repainting or cleaning of a sign or the changing of copy or message thereon shall not be considered an erection or alteration which requires a sign permit, unless structural change is made. 2. Other specific exceptions are listed under signs allowed without permits. 15.20.021 – Measurement Standards The following regulations shall control the computation and measurement of sign area and sign height: A. The sign area shall include the face of all the display area(s), the sign frame, the structural support, and any attendant construction of the sign, except as follows: 24 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 ________________________ 1. Structural support that is located below the sign face area and its accompanying frame, does not contain a message other than the street number in conformance with 12.01.020, and is clearly distinguishable from the sign face area, sh all not be considered sign area. B. For a sign that is framed, outlined, painted, or otherwise prepared and intended to provide a background for a sign display, the area of the sign shall be the area of not more than three geometric shapes that encompass the entire area of the sign including the background or frame. C. For a sign comprised of individual letters, figures, or elements on a wall or similar surface of a building or structure, or an irregular shaped freestanding sign, the area of the sign shall be the area of not more than three regular geometric shapes that encompass the perimeter of all the elements in the display. D. For freestanding and projecting signs the sign area shall be computed by the measurement of one of the faces when two display faces are joined, are parallel, or are within 30 degrees of being parallel to each other and are part of the same sign structure. For any sign that has two display surfaces that do not comply with the above regulation, or has more than two display surfaces, then each surface shall be included when determining the area of the sign. E. The height of a freestanding sign shall be measured fr om the elevation of the edge of the public right-of-way immediately adjacent to, or nearest the sign structure, to the highest point of the sign, its frame, or decorative features. 15.20.025. - Requirements applicable to all signs. The following provisions shall apply in all zoning districts to all signs governed by this ordinance, subject to the specific regulations in each zoning district: A. Whenever two provisions of this code overlap or conflict with regard to the size or placement of a sign, the more restrictive provision shall apply. B. In matters of unspecified uses or clarification, the administrative official shall make determinations. C. Except when approved by the City Council for civic purposes, signs are considered an accessory use on a lot. Only signs identified under section 15.20.030 are allowed on vacant lots. D. Signs containing non-commercial speech are permitted anywhere business signs are permitted and are subject to the same regulations applicable to such signs. E. D. All signs, including signs heretofore installed, and the area around the base of each freestanding sign, shall be constantly maintained in a state of security, safety and repair. 25 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 ________________________ If any sign is found not to be so maintained or is insecurely fastened or otherwise dangerous, it shall be the duty of the owner and/or occupant of the premises on which the sign is fastened to repair or remove the sign within five days after receiving notice from the administrative official. F. E. Illumination from or upon any sign shall be shaded, shielded, directed or reduced so as to avoid glare or reflection of light on private or public property in the surrounding area and so as to avoid distracting pedestrians and motorists. G. F. In those cases where a business or institution has frontage on more than one street, signs are allowed on each street frontage, provided they are in conformance with applicable district regulations, and that frontage limits are not combined. H. G.The symbol, slogan or national trademark of a national brand beverage or other product that is sold on the premises shall not comprise more than 25 percent of the total area of the sign. National brand logo signs designed to hang in a window and not exceeding four square feet, and signs advertising products that form the bulk of the business transaction, are exempted from this provision. J. H. No sign shall be located so as to physically obstruct any door, window or exit from a building or be hazardous to a motorist's ingress and egress from any public or private parking area. K. I. Signs used seasonally are to be included in the total square footage of sign area allowed for that district. L. J. In no case shall any portion of a sign attached to a building exceed the maximum allowable building height limit, or more than four feet above the roof line, facade or parapet height, whichever is less. M. K. No sign shall exceed the roofline of a building within any historic district. N. L. Freestanding signs are subject to the following limitations: 1. Maximum height of 20 feet or the height of the building, whichever is less; 2. One per parcel; 3. Only allowed within front yards or side yards which are adjacent to a street. O. M. No readerboard sign may exceed 32 square feet per side; changeable letters of such signs must be adequately secured against wind loss, and each readerboard sign must be one of the following: 1. A wall sign; 2. A marquee sign; 3. A freestanding sign within a structural framework. P. N. Except in the central business district (CBD) zone and along the west side of Fourth Avenue between North and South Harbor Streets, no sign, except temporary street banners, shall project into the airspace above any right-of-way or sidewalk. Q. O. Projecting signs (fin or right angle signs) are subject to the following limitations: 1. One per pedestrian entrance; 2. Maximum height of 20 feet or the height of the building, whichever is less; 3. Shall not extend over a public sidewalk in excess of the width of the sidewalk; 26 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 ________________________ 4. Shall maintain a clear vertical distance above the nearest grade by a minimum of eight feet. 15.20.030. - Signs allowed without permits. The following signs are not subject to a permit requirement if the following standards are met. They shall be regulated by the following size and placement standards and shall not be included when calculating permitted sign area for any building or parcel. If a proposed sign exceeds the limits of this section, a sign permit must be obtained and the signage must count toward the total allowed signage for the building or parcel. A. Nameplates not exceeding two square feet and building markers; * * * * * J. Structure or improvements intended for a separate use, such as phone booths, donation containers, product dispensers, trash receptacles or recycling boxes; * * * * * O. Signs on vehicles, operated during the normal course of business, primarily and actively used for business purposes, which identify the firm or its principal product (see also section 15.20.035C.); * * * * * R. Temporary signs may be posted for not more than 30 days in a 180 day time period. 1. One temporary sign is allowed per property if non-commercial residential, and one for each business in commercial districts 2. Temporary signs may include banners, flags, or pennants. 3. Temporary signs may not exceed twelve (12) square feet in residential areas and thirty-two (32) square feet in commercial or industrial districts. 4. Temporary signs referencing a date or event must be removed within ten days following the date or event. 5. Special noncommercial event signs may be erected two weeks prior to the event R. Temporary signs for the purposes listed below which shall be removed upon completion of the activity or project denoted by the sign: 1. Grand opening and sale signs may be posted for not more than 30 days; these signs may include banners, flags, pennants, ribbons, streamers, or balloons; 2. Special noncommercial event signs may be erected two weeks prior to the event; 27 CITY OF SEWARD, ALASKA ORDINANCE 2019-002 ________________________ 3. Real estate signs not exceeding six square feet in residential areas and 32 square feet in commercial and industrial districts; 4. Construction signs not exceeding 32 square feet and limited to one such sign per street frontage; 5. Political signs not more than six square feet per sign in residential districts and 32 square feet per sign in commercial districts may be displayed no earlier than 30 days prior to any election and shall be removed within seven days following the election; provided that signs erected for any primary election that remain relevant to the following general election may be maintained for the period between elections; 6. Garage sale signs located at the site of the sale. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA _______________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 28 29 City Council Agenda Statement Ordinance 2019-0:XX Page 2 of2 Seward City Code§15.01.035(c)(2)&(3) provides that the Planning and Zoning Commission shall hold a public hearing and forward written recommendations to the City Council before the City Council amends or repeals any land use regulations, or changes zoning or land use boundaries. As per Seward City Code §15.01.040 the Planning and Zoning Commission held public hearings on December 4, 2018 and approved P & Z Resolution 2018-017, recommending City Council approve the attached Ordinance, amending Seward City Code Titles 15, relating to signs. FISCAL NOTE: Implementation of the code amendment will have no direct cost to the City. Approved by Finance Department: J/1Ad1;:;;:) J wa75� ATTORNEYREVIEW: Yes_�X�_No ___ NIA__ RECOMMENDATION: The Planning and Zoning Commission recommends the City Council approve Ordinance 2019-002, amending various portions of Seward City Code 15 .20 Signs. 30 31 32 33 34 35 36 37 Full text of Chapter 15.20 signs, with proposed code changes in REDLINE for EASY review only Council Meeting 01/28/2019 Chapter 15.20. - Signs 15.20.010. - Purpose and scope. It is the purpose of this chapter to promote: A. The protection of the health, safety, property and welfare of the citizens of Seward, and aesthetics of the community; B. Commercial and civic communications that accommodate the need of the community to convey information to the public; C. The protection and enhancement of the historic charm and natural beauty, and the visual character and identity of the community, by the thoughtful placement and design of signs; D. Flexibility and incentive for creative and innovative sign designs; E. The proper maintenance of signs; and F. Consistency with the goals and objectives of the Seward Comprehensive Plan. (Ord. 98-02) 15.20.015. - Definitions. For purposes of this section, the following definitions pertaining to signs shall apply: Abandoned sign. A sign or sign structure which no longer identifies or advertises a bona fide business, lessor, service, owner, product, or activity, and/or for which no legal owner can be found. Animated sign. Any sign which uses movement or change of lighting to depict action or to create a special effect or scene. Banner. A temporary sign made of fabric or similar nonrigid material with no enclosing framework. National flags, state or municipal flags, or the official flag of any institution or non-commercial organization business shall not be considered banners. Building marker. Any sign indicating the name of a building and date and incidental information about its construction, which sign is cut into a masonry surface or made of bronze or other permanent material. Construction sign. A temporary sign identifying an architect, contractor, subcontractor, and/or material supplier participating in construction on the property on which the sign is located. Directional sign. A sign containing no advertising, and designed to direct, inform or guide pedestrian or vehicular traffic to a location, place or convenience parking, drive through window, restrooms. Electrical sign. A sign lit or put in motion by means of electrical power. Facade (false front). A false, superficial or artificial facing on a building, given special architectural treatment. It may or may not be part of the structural wall. Flashing sign. A sign which contains an intermittent or sequential flashing light source. Freestanding sign (pole, monument or ground sign). A permanently mounted, self-supporting sign supported from the ground by means of poles, standards, or any other type of base. 38 Illuminated sign. A sign illuminated in any manner by an artificial light source. Incidental sign. A sign, emblem, or decal informing the public of goods, facilities, or services available on the premises, e.g., a credit card sign or sign indicating hours of business. Identification sign. A nonelectric sign limited to the name, address and/or occupation of an occupant or group of occupants. Indirect illumination. Use of lights which are shielded from public view, to indirectly project illumination onto a sign which is, itself, not internally lit. Marquee (canopy or awning). A permanent roof-like structure projecting beyond a building wall at an entrance to a building, or extending along and projecting beyond the building's wall, and generally designed to provide protection against the weather. Marquee sign. A sign that is a part of or attached to a marquee. Nameplate. A nonelectric sign limited to the name and address of an occupant or group of occupants. Nonconforming sign. Any sign which was legally erected, but does not now conform to the regulations of this chapter. Off-premises sign (billboard). A sign or structure which advertises a business, person, product, activity or service not on or offered on the property on which subject sign is located, also known as a billboard, off-site, or outdoor advertising sign. On-premises sign. A sign which pertains to the use of the premises on which it is located. Parapet. The extension of a false front or wall above a building roofline. Point of purchase display. Advertising of a retail item accompanying its display, e.g., an advertisement on a product dispenser. Political sign. A temporary Any poster or sign used for the purpose of advertising, promoting or endorsing a political candidate, party initiative, issue, referendum or ballot proposition. Portable sign. A sign that is not attached to any building or structure. It may readily be picked up and moved from one location or another. It may be with or without its own wheels. Projecting sign (fin or right angle sign). A sign affixed to any building or structure, the edges of which extend perpendicularly beyond such building wall. Readerboard sign (bulletin board). A sign face consisting of tracks to hold readily changeable letters, allowing frequent changes of copy. Real estate sign. A temporary sign which is used to offer for sale, lease, or rent the property upon which the sign is placed (see also "temporary sign"). (Note: cross reference deleted since none of the other temporary signs (political, construction) in this chapter contained the cross reference) Roof sign. Any sign erected over or on the roof of a building. Roofline. Either the edge of the roof which is the junction of the roof and the perimeter wall of the structure, or the peak or ridge line, whichever forms the line of the building silhouette. Sign. Any device fixed to, painted on, or incorporated into the building surface; displayed from or within a building or structure; or free-standing upon the site, and which is (a) visible from a public right- of-way and (b) designed to convey or direct a message to the public concerning the identification of the premises or to advertise or promote the interests of any private or public firm, person or organization. Sign area. The area of all lettering, wording, and accompanying designs and symbols, together with the background on which they are displayed, but excluding any supporting framework and bracing which 39 are solely incidental to the display itself provided the same do not contain any lettering, wording, designs, or symbols. When two identical signs faces are placed back-to-back, so that both faces cannot be viewed from any point at the same time, and when such sign faces are part of the same sign structure, only one side shall be considered for the purpose of calculating total sign area. Sign height. The vertical distance between the highest part of the sign or its supporting structure, whichever is higher, and a level plane going through the nearest point of the improved public right-of- way, other than an alley. In the event a sign is equidistant from more than one improved public right-of- way, none of which are alleys, the highest point shall be used. Sign, sandwich board (also V-shaped). Signs erected upon common or separate structures which present a V-shape appearance and having an exterior angle between faces of not more than 45 degrees with a distance between faces of such signs at their closest point not exceeding two feet. Sign structure. A structure which supports or is capable of supporting any sign as defined in this code. A sign structure may be a single pole or poles and may or may not be an integral part of a building. If a "support" is "internally or decoratively illuminated," then it is counted as a sign and must conform to this chapter. Snipe sign. A temporary sign or poster affixed to a tree, fence or utility pole. Special events sign. Signs that announce a civic, cultural, unique or random event. Street frontage. The length of a property line that borders a public right-of-way which provides the principal means of access. Alleys, public parking lots, emergency access and/or pedestrian easements are not generally considered as public rights-of-way for purposes of this definition. Suspended sign. A sign that is suspended beneath a canopy, ceiling, roof, or marquee. Temporary sign. Any sign, banner, pennant, valance or advertising display constructed of cloth, canvas, light fabric, cardboard, wallboard or other light material with or without frames, intended to be displayed for a short period of time only. Traffic sign (safety sign). A sign which functions primarily to provide for the efficient, safe and orderly flow of traffic. Wall sign. A sign painted, mounted or otherwise affixed to the wall of a building or structure, parallel to the building, and confined to the limits of outside wall, which includes windows and doors. Window sign. All signs located inside and affixed to or within three feet of windows of a building, whether temporary or permanent, lighted or unlighted, which may be viewed from the exterior of the building. The term does not include merchandise. (Ord. 98-02; Ord. 99-16, § 5, 1999; Ord. No. 2010-007, § 1, 10-25-2010) 15.20.020. - Administration and enforcement. A. Except as provided herein, it shall be unlawful to display, erect, relocate or alter any sign without the property owner first filing with the Administrative Official, as defined under section 15.01.015, a written application and obtaining a sign permit. B. In case any provision in this chapter shall be held invalid, illegal or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected thereby. C. B. When a sign permit is issued by the administrative official, it shall be unlawful to change, modify, alter or otherwise deviate from the terms and conditions of said permit without prior 40 approval of the Administrative Official. A written record of such approval shall be entered upon the original permit application and maintained in the files of the Administrative Official. D. C. A sign permit shall become null and void if the work for which the permit was issued has not been completed within six months of its issuance. Before such work can be recommenced, a new permit to do so shall first be obtained, and the fee shall be one-half the amount required for a new permit. E. D. Fees shall be set by resolution of the City Council. F. E. Issuance of a certificate of occupancy for each new facility using a sign for identification or advertising shall be contingent upon approval of a sign permit. G. F. Exceptions: 1. Painting, repainting or cleaning of a sign or the changing of copy or message thereon shall not be considered an erection or alteration which requires a sign permit, unless structural change is made. 2. Other specific exceptions are listed under signs allowed without permits. (Ord. 98-02) 15.20.021 – Measurement Standards The following regulations shall control the computation and measurement of sign area and sign height A. The sign area shall include the face of all the display area(s), the sign frame, the structural support, and any attendant construction of the sign, except as follows: 1. Structural support that is located below the sign face area and its accompanying frame, does not contain a message other than the street number in conformance with 12.01.020, and is clearly distinguishable from the sign face area, shall not be considered sign area B. For a sign that is framed, outlined, painted, or otherwise prepared and intended to provide a background for a sign display, the area of the sign shall be the area of not more than three geometric shapes that encompass the entire area of the sign including the background or frame. C. For a sign comprised of individual letters, figures, or elements on a wall or similar surface of a building or structure, or an irregular shaped freestanding sign, the area of the sign shall be the area of not more than three regular geometric shapes that encompass the perimeter of all the elements in the display. D. For freestanding and projecting signs the sign area shall be computed by the measurement of one of the faces when two display faces are joined, are parallel, or are within 30 degrees of being parallel to each other and are part of the same sign structure. For any sign that has two display surfaces that do not comply with the above regulation, or has more than two display surfaces, then each surface shall be included when determining the area of the sign. E. The height of a freestanding sign shall be measured from the elevation of the edge of the public right-of-way immediately adjacent to, or nearest the sign structure, to the highest point of the sign, its frame, or decorative features. 41 15.20.025. - Requirements applicable to all signs. The following provisions shall apply in all zoning districts to all signs governed by this ordinance, subject to the specific regulations in each zoning district: A. Whenever two provisions of this code overlap or conflict with regard to the size or placement of a sign, the more restrictive provision shall apply. B. In matters of unspecified uses or clarification, the administrative official shall make determinations. C. Except when approved by the City Council for civic purposes, signs are considered an accessory use on a lot. Only signs identified under section 15.20.030 are allowed on vacant lots. D. Signs containing non-commercial speech are permitted anywhere business signs are permitted and are subject to the same regulations applicable to such signs. E. D. All signs, including signs heretofore installed, and the area around the base of each freestanding sign, shall be constantly maintained in a state of security, safety and repair. If any sign is found not to be so maintained or is insecurely fastened or otherwise dangerous, it shall be the duty of the owner and/or occupant of the premises on which the sign is fastened to repair or remove the sign within five days after receiving notice from the administrative official. F. E. Illumination from or upon any sign shall be shaded, shielded, directed or reduced so as to avoid glare or reflection of light on private or public property in the surrounding area and so as to avoid distracting pedestrians and motorists. G. F. In those cases where a business or institution has frontage on more than one street, signs are allowed on each street frontage, provided they are in conformance with applicable district regulations, and that frontage limits are not combined. H. G.The symbol, slogan or national trademark of a national brand beverage or other product that is sold on the premises shall not comprise more than 25 percent of the total area of the sign. National brand logo signs designed to hang in a window and not exceeding four square feet, and signs advertising products that form the bulk of the business transaction, are exempted from this provision. J. H. No sign shall be located so as to physically obstruct any door, window or exit from a building or be hazardous to a motorist's ingress and egress from any public or private parking area. K. I. Signs used seasonally are to be included in the total square footage of sign area allowed for that district. L. J. In no case shall any portion of a sign attached to a building exceed the maximum allowable building height limit, or more than four feet above the roof line, facade or parapet height, whichever is less. M. K. No sign shall exceed the roofline of a building within any historic district. N. L. Freestanding signs are subject to the following limitations: 1. Maximum height of 20 feet or the height of the building, whichever is less; 2. One per parcel; 3. Only allowed within front yards or side yards which are adjacent to a street. 42 O. M. No readerboard sign may exceed 32 square feet per side; changeable letters of such signs must be adequately secured against wind loss, and each readerboard sign must be one of the following: 1. A wall sign; 2. A marquee sign; 3. A freestanding sign within a structural framework. P. N. Except in the central business district (CBD) zone and along the west side of Fourth Avenue between North and South Harbor Streets, no sign, except temporary street banners, shall project into the airspace above any right-of-way or sidewalk. Q. O. Projecting signs (fin or right angle signs) are subject to the following limitations: 1. One per pedestrian entrance; 2. Maximum height of 20 feet or the height of the building, whichever is less; 3. Shall not extend over a public sidewalk in excess of the width of the sidewalk; 4. Shall maintain a clear vertical distance above the nearest grade by a minimum of eight feet. (Ord. 98-02; Ord. No. 2010-007, § 1, 10-25-2010) 15.20.030. - Signs allowed without permits. The following signs are not subject to a permit requirement if the following standards are met. They shall be regulated by the following size and placement standards and shall not be included when calculating permitted sign area for any building or parcel. If a proposed sign exceeds the limits of this section, a sign permit must be obtained and the signage must count toward the total allowed signage for the building or parcel. A. Nameplates not exceeding two square feet and building markers; B. Standard flags and insignia of government, religious, civic, charitable, educational or philanthropic groups which can, in no way, be construed as advertising; C. Signs identifying the historic name of a building, provided that such name is approved by the historic preservation commission and the sign does not exceed 20 square feet in size; D. Legal notices, traffic signs, information signs, historic signs or directional signs erected by government bodies and signs required by law; E. Directional signs not exceeding six square feet (directional signs contain no advertising); F. Signs advertising subdivision tract developments of two or more acres, not exceeding 32 square feet and limited to one such sign per street frontage; G. Incidental signs not exceeding four square feet each; H. Notices and warning signs of not more than two square feet each in area, i.e., vacancy, no trespassing, beware of dog; I. Point of purchase advertising displays; J. Structure or improvements intended for a separate use, such as phone booths, donation containers, product dispensers, trash receptacles or recycling boxes; 43 K. Suspended signs provided they do not extend farther from the building facade than the marquee or canopy to which they are attached, do not exceed four square feet in area, and maintain a clear distance of eight feet between the sidewalk and the sign bottom. One sign per pedestrian entrance; L. Signs or scoreboards on athletic fields intended for on-premises viewing; M. Fuel price signs not exceeding 20 square feet per sign face, with one sign allowed per abutting street right-of-way; N. Two-sided or three-sided signs mounted on the roof of a vehicle for hire (as defined in section 8.20.010) not exceeding 14 inches in height and 39 inches in length on each side; signs on the side of said vehicle not exceeding four square feet; or a sign mounted between the bumper and the lowest level of the rear window, not exceeding 18 inches by 36 inches; O. Signs on vehicles, operated during the normal course of business, primarily and actively used for business purposes, which identify the firm or its principal product (see also section 15.20.035C.); P. Wall and freestanding murals which are purely decorative in nature and content, and do not include advertising by picture or verbal message; Q. Signs painted on or placed inside windows, as long as they do not extend beyond the first story of the building and do not block any opening required for entrance or exit from buildings; R. Temporary signs may be posted for not more than 30 days in a 180 day time period. 1. One temporary sign is allowed per property if non-commercial residential, and one for each business in commercial districts 2. Temporary signs may include banners, flags, pennants, ribbons, streamers, or balloons. 3. Temporary signs may not exceed twelve (12) square feet in residential areas and thirty-two (32) square feet in commercial or industrial districts. 4. Temporary signs referencing a date or event must be removed within ten days following the date or event. 5. Special noncommercial event signs may be erected two weeks prior to the event R. Temporary signs for the purposes listed below which shall be removed upon completion of the activity or project denoted by the sign: 1. Grand opening and sale signs may be posted for not more than 30 days; these signs may include banners, flags, pennants, ribbons, streamers, or balloons; 2. Special noncommercial event signs may be erected two weeks prior to the event; 3. Real estate signs not exceeding six square feet in residential areas and 32 square feet in commercial and industrial districts; 4. Construction signs not exceeding 32 square feet and limited to one such sign per street frontage; 5. Political signs not more than six square feet per sign in residential districts and 32 square feet per sign in commercial districts may be displayed no earlier than 30 days prior to any election and shall be removed within seven days following the election; 44 provided that signs erected for any primary election that remain relevant to the following general election may be maintained for the period between elections; 6. Garage sale signs located at the site of the sale. (Ord. 98-02; Ord. No. 2010-007, § 1, 10-25-2010) 15.20.035. - Prohibited signs. Unless otherwise and specifically authorized, the following signs are prohibited in all districts: A. Any sign contrary to the provisions of this chapter; B. Signs within any sight distance triangle or right-of-way, unless otherwise authorized; C. Signs attached to, or placed on, vehicles or trailers which are parked or located for the primary purpose of displaying said sign (see also signs allowed without permits—vehicles with signs used in the normal course of business); D. Off-premises signs and/or billboards except the posting of temporary signs relating to civic events subject to the limitations of this chapter; E. Snipe signs; F. Portable signs, except sandwich boards provided that they do not exceed ten square feet per side and are located entirely on private property; G. Signs which interfere with radio and television reception; H. Flashing and animated signs; except time and temperature; and except open signs placed inside a window; I. Any sign with incandescent lamp bulbs exposed to view, with or without internal or external reflectors; not to include neon signs as allowed in other sections of title 15; J. Banners, clusters of flags, pennants, ribbons, streamers, balloons or bubble machines, except as allowed under section 15.20.030R.; K. Suspended strings of lights, spinners; twirlers or propellers; flashing, rotating (except barber poles) or blinking light; beacons; chasing or scintillating lights; flares, or signs containing elements creating sound; L. Abandoned signs or sign structures; M. Signs imitating or resembling a traffic-control sign, signal or device, or the light of an emergency vehicle; or which obstructs the visibility of any traffic or street sign or signal device; N. Projecting signs and freestanding signs fronting alleyways; O. Signs advertising a home occupation. (Ord. 98-02; Ord. No. 2010-007, § 1, 10-25-2010) 15.20.040. - Sign standards by zoning district which require permits. All signs, except those specifically allowed without permits, shall be calculated in determining the total square footage of sign area on a parcel. 45 A. Residential districts. Only the following types of signs shall be permitted in the residential zoning districts, except as provided for otherwise within this chapter and zoning code. Illumination of these signs shall be limited to indirect lighting. 1. Signage for churches, public and quasi-public institutions, including schools and municipal buildings may erect for their own use: a. One identification sign not exceeding 20 square feet in area; b. One announcement sign or bulletin board not exceeding 20 square feet in area; c. The height of any freestanding signs shall not exceed eight feet. 2. Multiple family (two- to four-unit) dwellings are allowed one sign identifying the premises, not exceeding six square feet in area, and five feet in height if freestanding. 3. Multiple family dwellings of five units or more may have one sign, not exceeding 20 square feet in area and if freestanding, not exceeding eight feet in height. B. Office residential, auto commercial, and industrial districts. 1. For any permitted residential use, signs for such use shall conform to the requirements in subsection A. of this section. 2. For all permitted uses, or legal nonconforming uses, the combined square footage of signs shall not exceed one square foot per lineal foot of property street frontage, to a maximum of 200 square feet per parcel. 3. Signage is not allowed within side yards or attached to sides of buildings which front side yard areas, except in cases of multiple frontage lots where a side property line fronts an alley. 4. Signage fronting alleys is limited to one identification sign, not exceeding two square feet, unless a business has a customer entrance on the alley. If a business has a customer entrance on the alley, up to 25 percent of the property's total allowed signage may be reallocated, as a wall sign only, to front the alley. 5. Freestanding, projecting and marquee signs, if internally illuminated, shall not exceed 32 square feet in area per side; otherwise, a maximum of 50 square feet per side is allowed (see subsections 15.20.025L. or O. for freestanding or projecting sign limitations). C. Central business district. For all permitted or legal nonconforming uses, the following limitations shall apply: 1. Combined square footage of signs shall not exceed two square feet per lineal foot of street frontage to a maximum of 200 square feet per parcel. 2. Any portion of a property's total allowed signage may be allocated to the sides or rear of the lot at the discretion of the property owner. 3. Freestanding signs, if internally illuminated, shall not exceed 32 square feet in area; otherwise, a maximum of 50 square feet is allowed (see section 15.20.025L. for freestanding sign limitations). 4. Marquee or projecting signs, which project over a public right-of-way may not extend farther toward the street than the marquee or the width of the sidewalk and may not exceed 25 square feet in area (see section(s) 15.20.030K. for under-marquee signs, 15.20.025O. for projecting signs). D. Harbor commercial district. 46 1. The following property frontages may be combined at one square foot per lineal foot of frontage to maximum of 200 square feet of signage per parcel: a. A street; b. The harbor basin; c. The public boardwalk; d. Where a building faces toward a street but does not abut it; or e. A public parking lot. 2. At the discretion of the property owner, any portion of a property's total allowed signage may be allocated to the sides or rear of the lot not fronting 1.a.—e., above so long as it does not exceed one square foot per lineal foot of that property line. 3. Freestanding, projecting and marquee signs, if internally illuminated, shall not exceed 32 square feet in area per side; otherwise, a maximum of 50 square feet per side is allowed (see section 15.20.025L. for freestanding sign limitations). 4. Marquee or projecting signs, which project over a public right-of-way may not extend farther toward the street than the marquee or the width of the sidewalk and may not exceed 25 square feet in area (see section 15.20.030K., for under-marquee signs, and section 15.20.025O., for projecting signs.) E. Institutional, park and resource management districts. 1. Signs for any permitted commercial and industrial uses shall conform to the requirements in subsection B. herein. 2. Signs for all other permitted uses, or legal nonconforming uses, are subject to the following limitations: a. One permanent identification sign is permitted for each premises. The area of the sign shall not exceed one square foot for each lineal foot of street frontage, provided no such sign shall exceed 40 square feet; b. No sign shall exceed eight feet in height; and c. Illumination for institutional facilities shall be restricted to indirect lighting. (Ord. 98-02; Ord. 99-16, § 5, 1999; Ord. No. 2010-007, § 1, 10-25-2010) 15.20.050. - Nonconforming signs. The intent of this section is to permit the continuance of nonconforming signs until such time as they are removed, but not to encourage their perpetuation or expansion. A. Nonconforming signs are allowed to continue, subject to the following: 1. Shall not be used as grounds for adding additional nonconforming signs; 2. Shall not be structurally altered so as to change the shape, size or type of the sign, or be relocated, except into conformance with this Code; 3. Shall not be allowed to remain after the activity, business or use to which it relates has been discontinued; and 4. Must be removed if damaged in such a manner that the estimated expense of repair exceeds 50 percent of its replacement value. 47 B. Nothing in this section shall relieve the owner or user of a nonconforming sign, or owner of the property on which the nonconforming sign is located, from the provisions of this Code regarding the safety, maintenance and repair of signs. C. An illegal sign is any sign within the city limits which does not comply with the requirements of this Code or previous codes at the time the sign was erected, and which is not eligible for characterization as nonconforming. The city may immediately remove any sign located on city property or right-of-way. (Ord. 98-02) 15.20.055. - Variance procedure provided. A. The commission is hereby authorized to grant special variances from the provisions of this chapter in accordance with the following restrictions: 1. To encourage the use of signs which are harmonious with Seward's scenic beauty and historic character, the commission may issue a variance for specific signs up to 1.5 times larger than provided in this chapter. Each applicant for such variance shall submit a scale drawing and a color rendering of the proposed sign(s) in relation to its surroundings. 2. A variance may be granted in harmony with the general purpose and intent of this Code by varying the application of rules, regulations or provisions so long as the spirit and benefits of this Code will be preserved. 3. The commission may vary the rules and regulations or provisions of this Code provided the commission, upon due and diligent investigation, makes specific findings that all of the following conditions have been considered: a. The variance will not constitute a grant of a special privilege inconsistent with the limitation upon signage and uses of other properties in the vicinity and zone in which the property, on behalf of which the application as filed, is located; b. That such variance is necessary because of special circumstances such as, but not limited to, health and safety or the size, shape, topography, location or surroundings of the subject property, to provide it with signage use rights and privileges permitted to other properties in the vicinity and in the zone in which the subject property is located; c. That the granting of such variance will not be materially detrimental to the public welfare or injurious to the subject property or improvements in the vicinity and in the zone in which the subject property is situated. 4. In granting a variance, the commission may attach thereto such conditions regarding the location, character and other features of the proposed sign as it may deem necessary to carry out the spirit and purpose of this code of moderating the size, number and obtrusive placement of signs and reduction of clutter in the public interest. B. Fees for sign variances shall be set by resolution of the city council. (Ord. 98-02) 48 Sponsored by: Bridges Introduction Date: January 14, 2019 Public Hearing Date: January 28, 2019 Enactment Date: January 28, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE TIME OF ADJOURNMENT OF CITY COUNCIL MEETINGS WHEREAS, Seward City Code 2.10.031 puts a time limit on city council meetings at 10:30 p.m. at which no further business can be acted upon regardless of the agenda; and WHEREAS, this 10:30 p.m. time restraint has caused the council to delay business to the next day or to another meeting; and WHEREAS, reconvening the following morning to complete a city council meeting agenda can cause a hardship on council members and the public who work during the day; and WHEREAS, it is the intent of the city council to complete its business each meeting, thus it seeks to extend the time for meeting adjournment and provide for a further extension of time with affirmation of the council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code 2.10.031 is hereby amended as follows: (Deletions are Bold Strikethroughs; Additions are Bold Italics.) 2.10.031 - Meetings—Time restrictions, uncompleted agenda. (a) The council shall take no official legislative or adjudicatory action or address any other item on the agenda after 10:30 11:00 p.m. and shall adjourn any regular or special meeting no later than 10:30 11:00 p.m. The time for conclusion of legislative business and adjournment is mandatory unless extended to 12:00 a.m. by vote of council. In the event that the legislative or adjudicatory business has not been completed by the time set herein, the council may adjourn the meeting to another day, call a special meeting to complete the agenda and adjourn, or adjourn. (b) If the meeting is adjourned without making other provision for completion of the agenda items, then such uncompleted matters shall be presented at the next regularly scheduled council meeting under the agenda section for unfinished business. 49 CITY OF SEWARD, ALASKA ORDINANCE 2019-003 ________________________ (c) The council shall not adjourn prior to 10:30 p.m. 12:00 a.m. unless all presentations and comments by members of the general public have been heard. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA _______________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 50 51 Sponsored by: Planning & Zoning Commission Public Hearing Date: January 28, 2019 Approval Date: January 28, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE CITY OWNED FOURTH OF JULY CREEK SUBDIVISION, SEWARD MARINE INDUSTRIAL CENTER, RAIBOW REPLAT #2, CREATING TWO NEW LOTS TO BE KNOWN AS LOTS 4A-2 AND LOT 5, BLOCK 7; LOCATED WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, Joshua W. Varney, on behalf of Raibow Fiberglass and Boat Repair, LLC, has submitted a preliminary replat of City owned Block 7, Fourth of July Creek Subdivision, to be known as Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC) Raibow Replat #2; and WHEREAS, this platting action subdivides Lot 4A-1, Block 7, Fourth of July Creek Subdivision, SMIC, Plat 2015-14; creating two (2) parcels to be known as Lot 4A-2 and Lot 5 and; involving approximately 9.6 acres; and WHEREAS, the subject properties of this replat are located within the Industrial Zoning District (I); the minimum lot size and lot width as required by City Code have been met; and WHEREAS, Dave Phillips of Raibow Fiberglass and Boat Repair, LLC has requested a long-term lease of one (1) of the parcels depicted in this replat known as Lot 5, Block 7, containing approximately 2.44 acres; and WHEREAS, City staff have reviewed and commented, and are requiring that a ten (10) foot drainage easement be dedicated on the plat which shall preserve a pre-existing drainage feature on the subject parcel; and WHEREAS, Block 7 is currently serviced by public roads, municipal water, sewer, electric and other utilities, therefore, no subdivision installation agreement shall be required; and WHEREAS, the replat protects and provides easements for existing and planned utilities throughout the replat area; and WHEREAS, it is the Seward Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals; and 52 CITY OF SEWARD, ALASKA RESOLUTION 2019-004 ___________________________ WHEREAS, all conditions required by Seward City Code §16.01.015, Conditions to plat approval, were met; the property owners and leaseholders within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, the Seward Planning & Zoning Commission held a public hearing on December 4, 2018 and approved P&Z Resolution 2015-018, recommending Council and the Kenai Peninsula Borough approve the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Raibow Replat #2, creating two new lots to be known as Lots 4A-2 and Lot 5, Block 7; and WHEREAS, in accordance with Seward City Code Section 16.01.015 (B), no preliminary plat of city owned property may be submitted to the Kenai Peninsula Borough for approval without prior consent of the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council recommends the Kenai Peninsula Borough Planning Commission approve the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Raibow Replat #2, subject to the following condition: A. Provide a ten (10) foot drainage easement along the existing drainage feature on the subject parcel, as noted on the preliminary plat. Section 2. This resolution shall take effect thirty (30) days upon approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor 53 Meeting Date: To: Through From: Agenda Item: Agenda Statement January 28, 2019 City Council Jeff Bridges, Interim City Manage� Jackie C. Wilde, Planner U 0 Resolution 2019-004 recommending City Council and Kenai Peninsula Borough approval of the Fourth of July Creek Subdivision, Seward Marine Industrial Center, Raibow Replat #2, creating two new lots to be known as Lots 4A-2 and Lot 5, Block 7; located within the industrial zoning district BACKGROUND & JUSTIFICATION: Attached for the Council's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by Joshua W. Varney on behalf of Dave Phillips, Raibow Fiberglass & Boat Repair, LLC. In accordance with Seward City Code (SCC) 16.0l.015(B) "No preliminary plat of City-owned property may be submitted to the Kenai Peninsula Borough Planning Commission for approval without the prior consent of the City." This replat is located within the Seward Marine Industrial Center (SMIC). This platting action subdivides Lot 4A-l, Block 7, Fourth of July Creek Subdivision, SMIC, Plat 2015-14; creating two (2) parcels to be known as Lot 4A-2 and Lot 5; involving approximately 9.6 acres. Lot 5 will also be under a long-term lease to Raibow Fiberglass & Boat Repair, LLC. When the platting action is completed the lease agreements with Raibow Boat Repair will be brought before the Council for approval. SUBDIVISION REVIEW: Zoning: The replat is within the Industrial Zoning District. Current development surrounding this replat includes Jag Industrial & Marine Services, Exit Marine, and the City boat storage yard parcels. Utilities: The replat area is currently serviced by private roads, some municipal water, sewer, electric and other utilities are available; no subdivision installation agreement shall be required. The surveyor has worked diligently with City staff to provide current and planned utility/access easements. Existing Uses: Block 7 currently contains the Jag Industrial & Marine Services lease parcels, the City Vessel Washdown Pad, Polar Seafoods storage parcel, the transfer rails for the vessel syncrolift and driveway and utility easements. The parcel immediately to the north, known as Lot 4D, is also currently under long term lease by Raibow Fiberglass & Boat Repair, LLC. 54 Flood Zone: The area is within a Flood Zone D, which are areas of undetermined flood hazards. CONSISTENCY CHECKLIST: Yes Seward 2030 Comprehensive Plan (approved by Council, 2017) 3 .5 Port and Harbor Develor2ment (page 16) 1.Section 3.5.1 Maintain a thriving port of Seward through harbor X improvements, infrastructure expansion, and implementation of management plans. 2.Strategic Plan (1999) Seward City Code: 16.01.015. Conditions to 12lat armroval. 3. b)No preliminary plat of city-owned property may be submitted to the X Kenai Peninsula Borough planning commission for approval without the prior consent of the city council. Staff Comments: No All staff and administration concerns have been addressed and all City department heads recommend approval of the preliminary replat. ·· FISCAL NOTE: Replat costs were paid by Raibow Boat Repair in preparation of long term lease agreements. Approved by Finance Department: �� ATTORNEY REVIEW: Yes No X NIA ------�----- RECOMMENDATION: NIA X Approve Resolution 2019- 004, recommending Kenai Peninsula Borough approval of the Fourth of July, Seward Marine Industrial Center, Raibow Replat #2, creating two new lots to be known as Lots 4A-2 and Lot 5, Block 7, subject to the cdnditions listed in this resolution. 55 56 57 NSURVEYOR'S CERTIFICATENOTARY'S ACKNOWLEDGMENT CERTIFICATION OF OWNERSHIPPRELIMINARY PLAT OFJOSHUA W. VARNEY1769 DIMOND DRIVE, ANCHORAGE, AK, 99507PHONE (907) 350-2599LOCATED WITHIN THE SW 1/4 OF SECTION 18, TOWNSHIP 1SOUTH, RANGE 1 EAST, SEWARD MERIDIAN, ALASKA,SEWARD RECORDING DISTRICT.CONTAINING APPROXIMATELY 9.618 ACRES.FOURTH OF JULY CREEK SUBDIVISIONSEWARD MARINE INDUSTRIAL CENTERRAIBOW REPLAT #2A RESUBDIVISION OF LOT 4A-1, BLOCK 7FOURTH OF JULY CREEK SUBDIVISIONSEWARD MARINE INDUSTRIAL CENTERRAIBOW REPLAT, PLAT 2015-14.NOTARY'S ACKNOWLEDGMENTLESSEE CERTIFICATEPLAT APPROVALWASTEWATER DISPOSALCERTIFICATE OF ACCEPTANCEJOSHUA W. VARNEYNO. 106379REGISTEREDPROFESSIONALL A N D S U RVEYOR VICINITY MAPNTHIS PLAT58 City of Seward Strategic Plan M Approved by City Council Resolution No 99 043 59 This Strategic Plan is a flexible and evolving document which the City government will use to move the community into the future Introduction The community of Seward is using strategic planning to identify and address the ajor issues ofthe future The City Council Planning and Zoning Commission and administrative staff developed this plan using the results of the Community Town Meetings to guide the City to the year 2020 The goals and objectives identified under each vision element were developed based on a five year schedule for completing the objectives and attaining the goals This Strategic Plan is a flexible and evolving document which will guide decision making The City will use this plan to develop specific action items to move our community with confidence into the twenty first century Our Beginning Seward was founded in 1903 as a railroading town one of Alaska s earliest pianned communities This ice free port became the tidewater te inus for an overland route o the Interior the gateway to the Iditarod gold fields and the means to export the state s agricultural mineral and timber resources Page 160 This vision reflects the citizen s hopes for the Seward community into and beyond the year 2020 Our Vision Building on Seward s heritage and impressive natural setting the community s vision for Seward includes an attractive healthy vibrant community a strong diverse economy with quality business educational and recreational opportunities a process for orderly growth and an appreciation of local history culture and sense of community The City s Mission The mission of the City of Seward government is to provide quality leadership operate efficiently be responsive to the desires of its residents preserve and promote the unique heritage and natural setting of the city and further the social and economic well being of its citizens Page 2 61 These elements comprIse today s vision of Seward in the year 2020 VISION ELEMENTS Economic Base We are a community that promotes economIc diversity encourages growth of year round businesses desires environmentally responsible industry and seeks jobs that promote a higher standard of living Growth Management and Land Use Planning We have an attractive community in which to live work be educated and recreate where growth is orderly and driven by community consensus Growth and land use planning are coordinated through the collaboration of private and public entities We promote and facilitate balanced development Recreation and Leisure We provide diverse year round indoor and outdoor recreational educational and cultural opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds Page 362 These elements comprise today s vision of Seward in the year 2020 VISION ELEMENTS HistolY and Sense of Community We value and protect Seward s historic ch acter culture and physical attributes all of which contribute to its strong sense of community Natural Environment We celebrate our natural environment by preserving views and open spaces working in harmony with nature protecting wildlife and providing environmentally sensitive access to nearby waterways glaciers fjords mountains and marine life Transportation Facilities Weare a community with diverse transportation facilities including road rail air pedestri and water routes that meet the needs of residents businesses and visitors Page 463 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Economic Base We are a community that promoreseconomic diversity encourages growth of year round businesses desires environmentally responsible industry and seeks jobs that promote a higher standard of living Goals and Objectives Attract New Industry Develop an aggressive marketing campaign which highlights the diverse resources and quality of life that make Seward a great place to live and establish a business or industry Develop appropriate economic tools to attract industry Endeavor to provide modern communication infrastructure Adjust local development regulations where appropriate to encourage development that is consistent with our economic base VISIon Develop infrastructure expansion plans for currently undeveloped residential and commercial property Establish a foreign trade zone Page 564 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Attract More Public Sector FederaVState Employment and Program Funding Continu to lobby on behalf of the University of Alaska in their efforts to expand the Institute of Marine Science facility in Seward Continue to lobby the Department of Corrections and the state legislature to expand the Spring Creek Correctional Center Continue to lobby for the growth of the Alaska Vocational Technical Center Support construction of the inter agency facility including National Park Service U S Forest Service Alaska State Parks and University ofAlaska Continue to support external funding for the Alaska SeaLife Center Support efforts of village and regional native corporations to expand their services Encourage the appointment of a supenor court judge and construction of a courthouse public safety building in Seward Page 6 65 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Improve and Expand Maritime Facilities Complete the renovation of the Small Boat Harbor Continue working with the Alaska Railroad Alaska Marine Highway System shipping and cruise ship industries to ensure the expansion and modernization of the freight and cruise ship port facilities Complete the eastward expansion of the Small Boat Harbor Reduce Energy Costs Expand customer base within the Seward Electric Utility area Complete a utility rate study Continue to support efforts that would provide Seward with alternative energy sources including natural gas hydropower etc Expand Development in the Seward Marine Industrial Center Resolve the financial burden of the North Dock Expand utilities throughout the Seward Marine Industrial Center area Develop an active marketing campaign Page 7 66 These goals and objectives will guide the City government over the next five years to help reach the community s visionfor the year 2020 Promote Winter Activities Promote winter back country activities such as the expansion of nordic ski trails alpine skiing and snowmachining Support and encourage the development of an ice skatinghockey facility Page 867 These goals and objectives will guide the City government over the next five years to help reach the cO11munity s vision for the year 2020 Growth Management and Land Use Planning We have an attractive community in which to live work be educated and recreate where growth is orderly and driven by community consensus Growth and land use planning are coordinated through the collaboration ofprivaie and public entities We promote and facilitate balanced development Goals and Objectives Establish An Attractive Highway Corridor From Mile 0 8 Establish a joint land use planning process for the corridor with the local residents and the Kenai Peninsula Borough Coordinate with local residents and the Borough to develop a specific land use plan for the corridor Implement the jointly adopted land use plan Promote Residential and Commercial Development Inside The City Encourage construction of residential and seasonal housing at all market levels Streamline plan approval and building inspection processes Page 9 68 These goals and objectives wilt guide the City government over the next five years to help reach the community s vision for the year 2020 Develop infrastructure and utility expansion plans for currently undeveloped residential and commercial property Create a financial plan for new services and infrastructure Reduce utility costs Maintain Comprehensive And Land Use Plans That Reflect And Achieve The Community s Vision Revise the Comprehensive Plan so that it is consistent with this Strategic Plan Annually review update and affirm the Comprehensive and Land Use Plans Revise the Comprehensive Plan to include infrastructure and growth plans Pursue the community s vision thro gh rigorous imple mentation of the Comprehensive and Land Use Plans Promote in fill development by encouraging and promoting construction on vacant sites in already established areas of the city Achieve public awareness and acceptance of the Comprehensive and Land Use Plans through public participation in town meetings outreach to community groups and increased public relations Page 1069 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Ensure that all legislative and administrative decisions are consistent with the goals of the Strategic and Comprehensive plans Update the Zoning Code in order to implement the Comprehensive Plan Work towards bringing the Zoning Map into conformance with the Land Use Plan Ensure uniform and consistent enforcement of the Zoning Code Mitigate Flood Hazards Secure funding to implement the comprehensive flood mitigation plan for Resurrection River and Japanese Creek Actively maintain the Fourth of July Creek channel through debris removal Determine the best solution and seek adequate funding to dimin sh the Lowell Creek flood potential Plan and Prepare for Natural Disasters Actively participate in the National Flood Insurance Program Coordinate with the Kenai Peninsula Borough to annually review all disaster emergency plans Coordinate community wide disaster preparedness training and public education efforts Page 1170 These goal and objectives will guide the City government over the next five years to help reach the community s vis ion for the year 2020 Recreation and Leisure We provide diverse year round indoor and outdoor recreational educational and cultural opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds Goals and Objectives Beautify Waterfront Park Develop a landscaping plan for Waterfront Park which provides for additional green space Protect Waterfront Open Space Maintain Park Zoning designation throughout Waterfront Park Develop and Improve Public Playgrounds Replace and maintain equipment with a focus on safety and ADA accessibility Complete Two Lakes Park improvement plan Develop a neighborhood park in the Gateway Subdivision Encourage Cultural Activities Expand Library Services and Develop Additional Recreational Facilities Page 1271 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 History and Sense of Community We value and protect Seward s historic character culture and physical attributes all of which contribute to its strong sense of community loals and Objectives Enhance the Sense of Community Among Residents of the Greater Seward Area Make every effort to involve the entire community in decision making processes Maintain Seward s small town character throughout the growth process Promote the development of local communication networks Encourage the Recognition Rehabilitation and Preservation of Historic Sites and Buildings Support the Historic Preservation Commission s efforts to raise public awareness regarding local historic property Plan and Celebrate the Seward Centennial Celebration in 2003 Page 1372 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Continue to Support and Encourage the Re vitalization of Downtown Focus downtown revitalization efforts on vacant and dilapidated buildings Complete Hoben Park improvements Identify location for public restrooms and fund construction Encourage downtown resident apartments Page 1473 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Natural Environment We celebrate our natural environment by preserving views and open spaces working in harmony with nature protecting wildlife and providing environmentally sensitive access to nearby waterways glaciers fjords mountains and marine life Goqls and Objectives Preserve and Protect the Scenic Views of the Mountains and Resurrection Bay Ensure that Waterfront Park is zoned and dedicated for park purposes in perpetuity Seek ways to protect the watershed and mitigate development impacts on the slopes of Bear Mountain Marathon Mountain Mount Benson and the Mt Alice bench Encourage Citizens As Well As The City To Take An Active Role In Beautifying The Community Plant trees shrubs and wildflowers Develop landscaping recommendations Page 1574 These goals and objectives will guide the City government over the next five years to help reach the community s vision for the year 2020 Expanded Transportation Facilities We are a community with diverse transportation facilities including road rail air pedestrian and water routes that meet the needs of residents businesses and visitors Goals and Objectives Provide Safe and Efficient Vellicular Tran portation Facilities That Meet the Needs of the Community Use the State Transportation Improvement Plan STIP to complete the Seward Highway MP 0 8 improvement project which includes replacing the Resurrection River bridges and constructing a separated pedestrianlbicycle path and upgrade Lowell Point Road Improve public transportation between downtown and the harbor by developing an ADA compliant local transit system Improve access to and within the City Improve the State Airport Complete an airport runway expansion feasibility study Develop a flood mitigation project to protect the runway from flooding Upgrade navigational aids technology Page 1675 These goals and objectives will guide the City government over the next five years to help reach the comlunity s vision for the year 2020 Expand and Maintain Existing Sidewalks and the Multi Purpose Trail System in Order to Provide a Safe Fully Accessible Paved Pathway Throughout the City Construct a separated trail along the Seward Highway from mile 0 8 Construct a pedestrian sidewalk between the Alaska Railroad Dock an9 the lditarod Trail at Fourth Avenue and Van Buren Street Connect schools and residential areas through the development of sidewalks and trails Develop long term sidewalk installation plans Ensure year round maintenance of existing sidewalks Support the construction of a pedestrian path to Exit Glacier Page 17 76 These elements comprise the community s vision of Seward in the year 2020 Other Major Elements of Our Vision The following elements were identified by the public as key components of Seward s vision Specific goals and objectives were not identified for these elements because many of them have already been addressed in other sections of the Plan However the Council Planning and Zoning Commission and administration agreed that they warranted special consiaeration in the Plan Expa d and integrate educational programs We are a community with quality educational resources and facilities that provide academic and personal growth opportunities for citizens of all ages Such a vision includes integrating the Seward public schools University of Alaska Institute of Marine Science Alaska Vocational Technical Center Alaska SeaLife Center and other such facilities to maximize resources Promote a safe community Weare a community that promotes the public health safety and welfare of its residents by preparing for natural and man made hazards through responsible building construction maintaining streets and sidewalks and providing superior police fire and disaster management services Expand availability of affordable diverse year round housing Seward has a wide range of housing alternatives to meet the varied needs of Seward s long term and seasonal residents Page 1877 These elements comprise the community s vision of Seward in the year 2020 Provide adequate funding for afinancially sound city government The City ofSeward is a fiscally responsible entity which utilizes creative and responsible ftmding alternatives Maintain and enhance medical and social services Weare a community that provides an integrated array of health 1are servies designed to protect and improve the quality of life for all citizens Page 19 78 Implementation It is the City s intent to consider the implementation ofall recommendations outlined in this Strategic Plan to the fullest extent possible In order to assist in the implementation the Plan will be used as the basis for all City Council Planning and Zoning Commission and administrative decision making The City of Seward annual operating budget capital improvement budgeting and Comprehensive Plan will also be developed consistent with the community vision and recommendations of the Strategic Plan f Page 2079 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO WAIVE LEASE PAYMENT REQUIREMENTS FOR THE HE WILL PROVIDE INCORPORATED FOOD PANTRY WHEREAS, upon approval of Resolution 2013-047, the City of Seward negotiated and entered into a lease agreement with the He Will Provide Inc. (HWPI) Food Pantry to utilize the City Hall Annex basement for their food panty services; and WHEREAS, the HWPI Food Pantry is a 501(c)(3) non-for-profit organization that, through volunteer services, provides between 50-60 families approximately 40,000 pounds of food annually; and WHEREAS, the HWPI Food Pantry is in good standing with the City of Seward lease agreement paying either monthly or quarterly in an amount equal to $625 per month; and WHEREAS, on January 14, 2019 there was a discussion item on the city council agenda titled “Discuss eliminating rent for the He will Provide Food Bank”; and WHEREAS, after council discussion, administration was asked to return with a resolution authorizing the city manager to waive the HWPI lease payment requirements; and WHEREAS, the HWPI Food Pantry intends to use the lease payment savings to purchase food from local establishments, such as powdered milk, rice and beans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to waive the lease payment requirements for the He Will Provide Inc. Food Pantry. Section 2. Amending the 2019 budget to reduce Rents and Leases revenue, account No. 01000-000-4380 by $7,500. Section 3. This resolution shall take effect immediately upon adoption. 80 Meeting Date: To: From: Agenda Item: Agenda Statement January 28, 2019 Seward City Council . . Jeff Bridges, Interim City Manag� Waiving Lease Payment Requirements with He Will Provide Inc. Food Pantry BACKGROUND & JUSTIFICATION: The City of Seward entered into a lease agreement with He Will Provide Inc. (HWPI) on August 2"d, 2013 following the approval of Resolution 2013-047. HWPI is a 501(c)(3) registered non-for-profit currently in good standing with the City in their lease payments. The HWPI Food Pantry pays either quarterly or monthly in an amount equal to six hundred and twenty-five dollars ($625) per month. The HWPI Food Pantry is open fifty-two (52) weeks per year all staffed by volunteers. In 2018 they gave out an estimated 40,000 pounds of food to a regular client base of 50-60 families. On the January 14th Regular City Council meeting there was a discussion item titled "Discuss eliminating rent for the He Will Provide Food Bank". After Council discussion, Administration was directed to return with a Resolution to authorize the City Manager to waive the lease payment requirements for the HWPI Food Pantry. INTENT: To authorize the City Manager to waive the lease payment requirements for the He Will Provide Inc. Food Pantry. .I CONSISTENCY CHECKLIST: I Yes No NIA 1. Comprehensive Plan (document source here):X 2. Strategic Plan (document source here):X 3. Other (l.ist):I X FISCAL NOTE: This action will result in a reduction in Lease and Rents revenue equal to $7,500 per year. Approved by Finance: -�"-"""-�""'-'--"""h='.-/"""1;�"--,lf-'=-------- ATTORNEY REVIEW: Yes No X--- RECOMMENDATION: Approve Resolution 2019- 005 authorizing the City Manager to waive the lease payment requirement for the He Will Provide Food Pantry. 81 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY2019 SHARED FISHERIES BUSINESS TAX PROGRAM, AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN THE COOK INLET FISHERIES MANAGEMENT AREA WHEREAS, Alaska Statute 29.60.450 requires that for a municipality to participate in the FY2019 Shared Fisheries Business Tax Program (“Program”), the municipality must demonstrate to the Department of Commerce, Community and Economic Development that the municipality experienced significant effects during calendar year 2017 from fisheries business activities; and WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, 3 AAC 134.070 provides for the allocation of available program funding to eligible municipalities located within fisheries management areas specified by the Department of Commerce, Community, and Economic Development; and WHEREAS, the Program provides for the use, at the discretion of the Department of Commerce, Community, and Economic Development, of alternative allocation methods which may be used within fisheries management areas if all eligible municipalities within the area agree to use the method, and the method incorporates some measure of the relative significant effect of fisheries business activity on the respective municipalities in the area; and WHEREAS, the City Council of the City of Seward, Alaska proposes to use an alternative allocation method for allocating FY2019 funding available within the FMA 14: Cook Inlet Fisheries Management Area, in agreement with all other municipalities in the area participating in the FY2019 Shared Fisheries Business Tax Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council certifies that the City of Seward did experience significant effects during calendar year 2017 from fisheries business activities that occurred within the Cook Inlet fisheries management area, and seeks to apply for funding under the FY2019 Shared Fisheries Business Tax Program. 82 CITY OF SEWARD, ALASKA RESOLUTION 2019-006 ___________________________ Section 2. All eligible communities in the Cook Inlet fisheries management area will receive fifty percent (50%) divided equally and fifty percent (50%) divided on a per capita basis. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 83 84 Alternative Method: Alternative allocation methods may be proposed by the municipalities within the area. DCED will consider approving the use of a proposed alternative method only if all the municipalities in the area agree to use the method, and if the method includes some measure of the relative effects of the fishing industry on the respective municipalities in the area. The short-form method allocates the available funds by sharing 50% of the funds equally among the participating municipalities, and allocating the remaining 50% on a per-capita basis. The information required by the long-form application would be difficult and time-consuming to obtain. Therefore, it is proposed that municipalities in our area use the alternative method and that we further agree that the allocation method be the same method used in the short form allocation. Given the small amount of additional funding that the City might gain by utilizing the standard method, compared to the additional time required to complete the application, it is our recommendation that the city of Seward agree to use the alternative method and agree that 50% of the funds will be allocated equally among the participating municipalities, and the remaining 50% allocated on a per-capita basis. This will be the sixteenth consecutive year of using this method. INTENT: The intent of this action is to authorize the City to participate in the Alternative Method of computing Shared Fisheries Business Tax. CONSISTENCY CHECKLIST: 1. Comprehensive Plan (document source here): 2. Strategic Plan (document source here): 3.Other (list): ATTORNEY REVIEW: Yes I X No Yes No NIA X X X FISCAL NOTE: Using this same allocation method, Seward expects to receive approximately $1,664.21 in Shared Fisheries Business Tax Allocation. Approved by Finance Department: � � RECOMMENDATION: Council approve Resolution 2019-006 adopting an alternative method for the FY2019 Shared Fisheries Business Tax Program, and certifying that this allocation method fairly represents the distribution of significant effects of fisheries business activity in the Cook Inlet Fisheries Management Area and authorize the city manager to apply for funds from the Shared Fisheries Business Tax Program. 85 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A 48-MONTH FAIR MARKET VALUE LEASE AGREEMENT WITH OFFICETECH/XEROX FOR TEN COPIERS FOR A BASE AMOUNT OF $1,072 PER MONTH WHEREAS, the City has nine copy machines that have reached the end of their lease agreements; and WHEREAS, the City has identified that the need for the machine in the City Hall basement no longer exists; and WHEREAS, the City Clerk’s Office and the Parks and Recreation Department wish to realize savings by acquiring a leased copier/printer and discontinuing the use of stand-alone machines; and WHEREAS, the City of Seward issued a Request for Proposals and received five proposals for lease, maintenance and supplies, with various levels service and response times; and WHEREAS, proposals were evaluated on the basis of service and maintenance response times, cost and references; and WHEREAS, the proposal by OfficeTECH/Xerox received the highest score, offering 6- hour response time, excellent local references, and a base cost of $1,072 and $0.0071 per black and white print/copy and $0.0505 per color print/copy; and WHEREAS, total annual savings based on previous contract and usage is $3,750. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a 48-month lease agreement with OfficeTECH/Xerox for ten copier/printers in accordance with the proposal submitted by OfficeTECH/Xerox in response to the City’s Request for Proposals for Copier/Printer services, in substantial form as attached hereto and incorporated herein. The contract is let in a base amount not to exceed $1,072 per month for ten copier/printers. Section 2. There are sufficient monies within the current operating budget to pay for the new copier/printer contract and no new appropriation is needed. 86 CITY OF SEWARD, ALASKA RESOLUTION 2019-007 ___________________________ Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 87 88 ATTORNEY REVIEW: Yes __ X __ No __ _ RECOMMENDATION: Approve Resolution 2019-007 authorizing the city to enter into a 48- month lease agreement with Office TECH to replace nine copier/printers with ten copier/printers, including consumable supplies, maintenance, and support. 89 Page 1 of 2 CITY OF SEWARD XFS-FMV 04.05.18 Lease Agreement Xerox Financial Services LLC 201 Merritt 7 Norwalk, CT 06851 1. Definitions. The words “you” and “your” mean the legal entity identified in “Customer Information” above, and “XFS,” “we,” “us”, “Owner” and “our” mean Xerox Financial Services LLC. “Party” means you or XFS, and “Parties” means both you and XFS. “Supplier” means the entity identified as “Supplier” above. “Acceptance Date” means the date you irrevocably determine Equipment has been delivered, installed and operating satisfactorily. “Agreement” means this Lease Agreement, including any attached Equipment schedule. “Commencement Date” will be a date after the Acceptance Date, as set forth in our first invoice, for the purpose of facilitating an orderly transition and to provide a uniform billing cycle. “Discount Rate” means 3% per annum. “Equipment” means the items identified in “Equipment” above and in any attached Equipment schedule, plus any Software (as defined in Section 3 hereof), attachments, accessories, replacements, replacement parts, substitutions, additions and repairs thereto. “Interim Period” means the period, if any, between the Acceptance Date and the Commencement Date. “Interim Payment” means one thirtieth of the Lease Payment multiplied by the number of days in the Interim Period. “Payment” means the Lease Payment specified above, Taxes and other charges you, Supplier and XFS agree will be invoiced by XFS. “Maintenance Agreement” means a separate agreement between you and Supplier for maintenance and support purposes. “Origination Fee” means a one-time fee of $125 billed on your first invoice, which you agree to pay, covering origination, documentation, processing and other initial costs. “Term” means the Interim Period, if any, together with the Initial Term plus any subsequent renewal or extension terms. “UCC” means the Uniform Commercial Code of the State(s) where XFS must file UCC-1 financing statements to perfect its security interest in the Equipment. 2. Agreement, Payments and Late Payments. You agree and represent that the Equipment was selected, configured and negotiated by you based on your judgment and supplied by Supplier. At your request, XFS will acquire same from Supplier to lease to you hereunder and you agree to lease same from XFS. The Initial Term commences on the Commencement Date. You agree to pay XFS the first Payment plus any applicable Interim Payment no later than 30 days after the Commencement Date; each subsequent Payment shall be payable on the same date of each month thereafter. You agree to pay us all sums due under each invoice via check, Automated Clearing House debit, Electronic Funds Transfer or direct debit from your bank account by the due date. If any Payment is not paid in full within 5 days after its due date, you will pay a late charge of the greater of 10% of the amount due or $25, not to exceed the maximum amount permitted by law. For each dishonored or returned Payment, you will be assessed the applicable fee, not to exceed $35. Restrictive covenants on any method of payment will be ineffective. 3. Equipment and Software. To the extent that Equipment includes intangible property or associated services such as software licenses, such intangible property shall be referred to as “Software.” You acknowledge and agree that XFS is not the licensor of such Software, and therefore has no right, title or interest in it, and you will comply throughout the Term with any license and/or other agreement (‘Software License”) with the supplier of the Software (“Software Supplier”). You are responsible for determining with the Supplier whether any Software Licenses are required, and entering into them with Software Supplier(s) no later than 30 days after the Acceptance Date. YOU AGREE THE EQUIPMENT IS FOR YOUR LAWFUL BUSINESS USE IN THE UNITED STATES, WILL NOT BE USED FOR PERSONAL, HOUSEHOLD OR FAMILY PURPOSES, AND IS NOT BEING ACQUIRED FOR RESALE. You will not attach the Equipment as a fixture to real estate or make any permanent alterations to it. 4. Non-Cancellable Agreement. THIS AGREEMENT CANNOT BE CANCELLED OR TERMINATED BY YOU PRIOR TO THE END OF THE INITIAL TERM. YOUR OBLIGATION TO MAKE ALL PAYMENTS IS ABSOLUTE AND UNCONDITIONAL AND NOT SUBJECT TO DELAY, REDUCTION, SET-OFF, DEFENSE, COUNTERCLAIM OR RECOUPMENT FOR ANY REASON WHATSOEVER, IRRESPECTIVE OF THE PERFORMANCE OF THE EQUIPMENT, SUPPLIER, ANY THIRD PARTY OR XFS. Any pursued claim by you against XFS for alleged breach of our obligations hereunder shall be asserted solely in a separate action; provided, however, that your obligations hereunder shall continue unabated. 5. End of Agreement Options. If a $1 Purchase Option is designated, you will be deemed to have exercised your option to purchase the Equipment as of the Acceptance Date. If an FMV purchase option is designated, if you are not in default and if you provide no greater than 150 days and no less than 60 days’ prior written notice to XFS, you may, at the end of the Initial Term or any renewal term (“End Date”), either (a) purchase all, but not less than all, of the Equipment by paying its fair market value, as determined by XFS in its sole but reasonable discretion (“Determined FMV”), plus Taxes, or (b) return the Equipment within 30 days of the End Date, at your expense, fully insured, to a continental US location XFS shall specify. You cannot return Equipment more than 30 days prior to the End Date without our consent. If we consent, we may charge you, in addition to all undiscounted amounts due hereunder, an early termination fee. If you have not elected one of the above options, this Agreement shall renew for successive 3-month terms. Either party may terminate the Agreement as of the end of any 3-month renewal term on 30 days’ prior written notice and by taking one of the actions identified in (a) or (b) in the preceding sentence of this section. Any FMV purchase option shall be exercised with respect to each item of Equipment on the day immediately following the date of expiration of the Term of such item, and by the delivery at such time by you to XFS of payment, in form acceptable to XFS, of the amount of the applicable purchase price. Upon payment of the applicable amount, XFS shall transfer our interest in the Equipment to you on an “AS IS, WHERE IS,” “WITH ALL FAULTS” basis, without representation or warranty of any kind. 6. Equipment Delivery and Maintenance. You should arrange with Supplier to have the Equipment delivered to you at the location(s) specified herein, and you agree to execute a Delivery & Acceptance Certificate at XFS’s request (and confirm same via telephone and/or electronically) confirming when you have received, inspected and irrevocably accepted the Equipment, and authorize XFS to fund the Supplier for the Equipment. If you fail to accept the Equipment, you shall no longer have any obligations hereunder; however, you remain liable for any Equipment purchase order or other contract issued on your behalf directly with Supplier. Equipment may not be moved to another physical address without XFS’s prior written consent, which shall not be unreasonably withheld or delayed. You agree that you will not take the Equipment out of service during the Term. You shall permit XFS or its agent to inspect Equipment and any maintenance records relating thereto during your normal business hours upon reasonable notice. You represent you have entered into a Maintenance Agreement to maintain the Equipment in good working order in accordance with the manufacturer’s maintenance guidelines and to provide you with Equipment supplies. You acknowledge that XFS is acting solely as an administrator for Supplier with respect to the billing and collecting of the charges under any Maintenance Agreement. XFS IS NOT LIABLE FOR ANY BREACH BY SUPPLIER OF ANY OF ITS OBLIGATIONS TO YOU, NOR WILL ANY OF YOUR OBLIGATIONS HEREUNDER BE MODIFIED, RELEASED OR EXCUSED BY ANY ALLEGED BREACH BY SUPPLIER. 7. Equipment Ownership, Labeling and UCC Filing. If and to the extent a court deems this Agreement to be a security agreement under the UCC, and otherwise for precautionary purposes only, you grant XFS a first priority security interest in your interest in the Equipment as defined above in order to secure your performance hereunder. Unless a $1 Purchase Option is applicable, XFS is and shall remain the sole owner of the Equipment, except the Software. You authorize XFS to file a UCC financing statement to show, and to do all other acts to protect, our interest in the Equipment. You agree to pay any filing fees and administrative costs for the filing of such financing statements. You agree to keep the Equipment free from any liens or encumbrances and to promptly notify XFS if there is any change in your organization such that a refiling or amendment to XFS’s financing statement against you becomes necessary. Supplier Name & Address: Owner: XEROX FINANCIAL SERVICES LLC - 201 Merritt 7, Norwalk, CT 06851 Agreement Number: 0060640 CUSTOMER INFORMATION Full Legal Name: CITY OF SEWARD Phone: Billing Address: Contact Name: City: State: Zip Code: Contact Email: EQUIPMENT Quantity Model and Description Quantity Model and Description Equipment Location (if different from Billing Address): TERM LEASE PAYMENT - (Monthly frequency unless otherwise noted) PURCHASE OPTION - (‘FMV’ unless otherwise noted) Initial Term: (in months) Lease Payment (plus applicable taxes): $ ☐ Fair Market Value Purchase Option (“FMV”) Frequency: ☐ Monthly ☐ Quarterly ☐ Annually ☐ $1 Purchase Option CUSTOMER ACCEPTANCE BY YOUR SIGNATURE BELOW, YOU ACKNOWLEDGE THAT YOU ARE ENTERING INTO A NON-CANCELLABLE AGREEMENT AND THAT YOU HAVE READ AND AGREED TO ALL APPLICABLE TERMS AND CONDITIONS SET FORTH ON PAGES 1 AND 2 HEREOF. Authorized Signer X: Date: Federal Tax ID # (Required): Print Name: Title: OWNER ACCEPTANCE Accepted By: Xerox Financial Services LLC Name and Title: Date: TERMS & CONDITIONS 90 Page 2 of 2 CITY OF SEWARD XFS-FMV 04.05.18 8. Equipment Return. If the Equipment is returned to XFS, it shall be in the same condition as when delivered to you, except for “ordinary wear and tear” and, if not in such condition, you will be liable for all expenses XFS incurs to return the Equipment to such condition. IT IS SOLELY YOUR RESPONSIBILITY TO SECURE ANY SENSITIVE DATA AND PERMANENTLY DELETE SUCH DATA FROM THE INTERNAL MEDIA STORAGE PRIOR TO RETURNING THE EQUIPMENT TO XFS. YOU SHALL HOLD XFS HARMLESS FROM YOUR FAILURE TO SECURE AND PERMANENTLY DELETE ALL SUCH CUSTOMER DATA AS OUTLINED IN THIS SECTION. 9. Assignment. YOU MAY NOT ASSIGN, SELL, PLEDGE, TRANSFER, SUBLEASE OR PART WITH POSSESSION OF THE EQUIPMENT, THIS AGREEMENT OR ANY OF YOUR RIGHTS OR OBLIGATIONS UNDER THIS AGREEMENT (COLLECTIVELY “ASSIGNMENT”) WITHOUT XFS’S PRIOR WRITTEN CONSENT, WHICH SHALL NOT BE UNREASONABLY WITHHELD, BUT SUBJECT TO THE SOLE EXERCISE OF XFS’S REASONABLE CREDIT DISCRETION AND EXECUTION OF ANY NECESSARY ASSIGNMENT DOCUMENTATION. If XFS agrees to an Assignment, you agree to pay the applicable assignment fee and reimburse XFS for any costs we incur in connection with that Assignment, which in the aggregate shall not exceed $250. XFS may sell, assign or transfer all or any part of the Equipment, this Agreement and/or any of our rights (but none of our obligations except for invoicing and tax administration) hereunder. XFS’s assignee will have the same rights that we have to the extent assigned. YOU AGREE NOT TO ASSERT AGAINST SUCH ASSIGNEE ANY CLAIMS, DEFENSES, COUNTERCLAIMS, RECOUPMENTS, OR SET-OFFS THAT YOU MAY HAVE AGAINST XFS, and you agree to remit Payments to such Assignee if so designated. XFS agrees and acknowledges that any Assignment by us will not materially change your obligations hereunder. 10. Taxes. You will be responsible for, indemnify and hold XFS harmless from, all applicable taxes, fees or charges (including sales, use, personal property and transfer taxes (other than net income taxes), plus interest and penalties) assessed by any governmental entity on you, the Equipment, this Agreement, or the amounts payable hereunder (collectively, “Taxes”), which will be included in XFS’s invoices to you unless you timely provide continuing proof of your tax exempt status. Regardless of your tax-exempt status, XFS reserves the right to pass through, and you agree to pay, any such Taxes that are actually assessed by the applicable State on XFS as lessor of the Equipment. For jurisdictions where certain taxes are calculated and paid at the time of agreement initiation, you authorize XFS to finance and adjust your Payment to include such Taxes over the Term. Unless and until XFS notifies you in writing to the contrary, the following shall apply to personal property taxes and returns. If an FMV purchase option is applicable, XFS will file all personal property tax returns covering the Equipment, pay the personal property taxes levied or assessed thereon, and collect from your account all personal property taxes on the Equipment. If a $1 purchase option is applicable, you will file all personal property tax returns covering the Equipment, pay the personal property taxes levied or assessed thereon, and provide us proof thereof upon our request. XFS MAKES NO WARRANTY, EXPRESS OR IMPLIED, REGARDING THE TAX OR ACCOUNTING TREATMENT OF THIS AGREEMENT. 11. Equipment Warranty Information and Disclaimers. XFS HAS NO INVOLVEMENT IN THE DESIGN, MANUFACTURE, SALE, DELIVERY, INSTALLATION, USE OR MAINTENANCE OF THE EQUIPMENT. THEREFORE, XFS DISCLAIMS, AND YOU WAIVE SOLELY AGAINST XFS, ALL EQUIPMENT WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT AND FITNESS FOR PARTICULAR PURPOSE, AND XFS MAKES NO REPRESENTATIONS WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, THE EQUIPMENT’S SUITABILITY, FUNCTIONALITY, DURABILITY OR CONDITION. Since you have selected the Equipment and Supplier, you acknowledge that you are aware of the name of the manufacturer of each item of Equipment, Supplier’s contact information, and agree that you will contact manufacturer and/or Supplier for a description of any warranty rights you may have under the Equipment supply contract, sales order, or otherwise. Provided you are not in default hereunder, XFS hereby assigns to you any Equipment warranty rights we may have against Supplier or manufacturer. If the Equipment is returned to XFS or you are in default, such rights are deemed reassigned by you to XFS. IF THE EQUIPMENT IS NOT PROPERLY INSTALLED, DOES NOT OPERATE AS WARRANTED, BECOMES OBSOLETE, OR IS UNSATISFACTORY FOR ANY REASON WHATSOEVER, YOU SHALL MAKE ALL RELATED CLAIMS SOLELY AGAINST MANUFACTURER OR SUPPLIER AND NOT AGAINST XFS, AND YOU SHALL NEVERTHELESS CONTINUE TO PAY ALL PAYMENTS AND OTHER SUMS PAYABLE UNDER THIS AGREEMENT. 12. Liability and Indemnification. XFS IS NOT RESPONSIBLE FOR ANY LOSSES, DAMAGES, EXPENSES OR INJURIES OF ANY KIND OR TYPE, INCLUDING, BUT NOT LIMITED TO, ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES (COLLECTIVELY, “CLAIMS”) TO YOU OR ANY THIRD PARTY CAUSED BY THE EQUIPMENT OR ITS USE. You assume the risk of liability for, and hereby agree to indemnify and hold safe and harmless, and covenant to defend, XFS, its employees, officers and agents from and against: (a) any and all Claims (including legal expenses of every kind and nature) arising out of the acceptance or rejection, ownership, leasing, possession, operation, use, return or other disposition of the Equipment; and (b) any and all loss or damage of or to the Equipment. Neither sentence in this Section shall apply to Claims arising directly and proximately from XFS’s gross negligence or willful misconduct. 13. Default and Remedies. You will be in default hereunder if XFS does not receive any Payment within 10 days after its due date, or you breach any other material obligation hereunder or any other agreement with XFS. If you default, and such default continues for 10 days after XFS provides notice to you, XFS may, in addition to other remedies (including disabling or repossessing the Equipment and/or requesting Supplier to cease performing under the Maintenance Agreement), immediately require you to do one or more of the following; (a) as liquidated damages for loss of bargain and not as a penalty, pay the sum of (i) all amounts then past due, plus interest from the due date until paid at the rate of 1.5% per month; (ii) the Payments remaining in the Term (including the fixed maintenance component thereof, if permitted under the Maintenance Agreement), discounted at the Discount Rate to the date of default, (iii) the Equipment’s booked residual, and (iv) Taxes; and (b) require you to return the Equipment as provided in Sections 5 and 8 hereof. You agree to pay all reasonable costs, including attorneys’ fees and disbursements, incurred by XFS to enforce this Agreement. 14. Risk of Loss and Insurance. You assume and agree to bear the entire risk of loss, theft, destruction or other impairment of the Equipment upon delivery. You, at your own expense, (i) shall keep Equipment insured against loss or damage at a minimum of full replacement value thereof, and (ii) shall carry liability insurance against bodily injury, including death, and against property damage in the amount of at least $2 million (collectively, “Required Insurance”). All such Equipment loss/damage insurance shall be with lender’s loss payable to “XFS, its successors and/or assigns, as their interests may appear,” and shall be with companies reasonably acceptable to XFS. XFS shall be named as an additional insured on all liability insurance policies. The Required Insurance shall provide for 30 days’ prior notice to XFS of cancellation. YOU MUST PROVIDE XFS OR OUR DESIGNEES WITH SATISFACTORY WRITTEN EVIDENCE OF REQUIRED INSURANCE WITHIN 30 DAYS OF THE ACCEPTANCE DATE AND ANY SUBSEQUENT WRITTEN REQUEST BY XFS OR OUR DESIGNEES. You must promptly notify XFS of any loss or damage to Equipment which makes any item of Equipment unfit for continued or repairable use. You hereby irrevocably appoint XFS as your attorney-in-fact to execute and endorse all checks or drafts in your name to collect under any such Required Insurance. Insurance proceeds from Required Insurance or Equipment Insurance received shall be applied, at XFS’s option, to (x) restore the Equipment so that it is in the same condition as when delivered to you (normal wear and tear excepted), or (y) if the Equipment is not restorable, to replace it with like-kind condition Equipment from the same manufacturer, or (z) pay to XFS the greater of (i) the total unpaid Payments for the entire Term hereof (discounted to present value at the Discount Rate) plus, if an FMV purchase option is designated on the first page hereof, XFS’s residual interest in such Equipment (herein agreed to be 20% of the Equipment’s original cost to XFS) plus any other amounts due to XFS hereunder, or (ii) the Determined FMV immediately prior to the loss or damage. NO LOSS OR DAMAGE TO EQUIPMENT, OR XFS’S RECEIPT AND APPLICATION OF INSURANCE PROCEEDS, SHALL RELIEVE YOU OF ANY OF YOUR REMAINING OBLIGATIONS UNDER THIS AGREEMENT. Notwithstanding procurement of Equipment Insurance or Required Insurance, you remain primarily liable for performance under this Section in the event the applicable insurance carrier fails or refuses to pay any claim. 15. Finance Lease and Customer Waivers. The parties agree this Agreement shall be construed as a “finance lease” under UCC Article 2A. Customer waives its rights as a lessee under UCC 2A sections 508-522. 16. Authorization of Signer and Credit Review. You represent that you may lawfully enter into, and perform, this Agreement, that the individual signing this Agreement on your behalf has all necessary authority to do so, and that all financial information you provide accurately represents your financial condition. You agree to furnish financial information that XFS may request now, including your Federal Tax ID, and you authorize XFS to obtain credit reports on you in the future should you default or fail to make prompt payments hereunder. 17. Original and Sole Controlling Document. No Modifications Unless in Writing. This Agreement constitutes the entire agreement between the Parties as to the subjects addressed herein, and representations or statements not included herein are not part of this Agreement and are not binding on the Parties. You agree that an executed copy of this Agreement that is signed by your authorized representative and by XFS’s authorized representative (an original manual signature or such signature reproduced by means of a reliable electronic form, such as electronic transmission of a facsimile or electronic signature) shall be marked “original” by XFS and shall constitute the only original document for all purposes. To the extent this Agreement constitutes UCC chattel paper, no security interest in this Agreement may be created except by the possession or transfer of the copy marked “original” by XFS. IF A PURCHASE ORDER OR OTHER DOCUMENT IS ISSUED BY YOU, NONE OF ITS TERMS AND CONDITIONS SHALL BE BINDING ON XFS, AS THE TERMS AND CONDITIONS OF THIS AGREEMENT EXCLUSIVELY GOVERN THE TRANSACTION DOCUMENTED HEREIN. SUPPLIER AND ITS REPRESENTATIVES ARE NOT OUR AGENTS AND ARE NOT AUTHORIZED TO MODIFY OR NEGOTIATE THE TERMS OF THIS AGREEMENT. THIS AGREEMENT MAY NOT BE AMENDED OR SUPPLEMENTED EXCEPT IN A WRITTEN AGREEMENT SIGNED BY AUTHORIZED REPRESENTATIVES OF THE PARTIES AND NO PROVISIONS CAN BE WAIVED EXCEPT IN A WRITING SIGNED BY XFS. You authorize XFS to insert or correct missing information on this Agreement, including but not limited to your proper legal name, agreement/numbers, serial numbers and other Equipment information, so long as there is no material impact to your financial obligations. 18. Governing Law, Jurisdiction, Venue and JURY TRIAL WAIVER. THIS AGREEMENT IS GOVERNED BY, AND SHALL BE CONSTRUED IN ACCORDANCE WITH, THE LAWS OF THE STATE OF ALASKA. THE JURISDICTION AND VENUE OF ANY ACTION TO ENFORCE THIS AGREEMENT, OR OTHERWISE RELATING TO THIS AGREEMENT, SHALL BE IN A THE 3rd JUDICIAL DISTRICT OF ALASKA , OR, EXCLUSIVELY AT XFS’S OPTION, IN ANY OTHER FEDERAL OR STATE COURT WHERE THE EQUIPMENT IS LOCATED OR WHERE XFS’S OR YOUR PRINCIPAL PLACES OF BUSINESS ARE LOCATED, AND YOU HEREBY WAIVE ANY RIGHT TO TRANSFER VENUE. THE PARTIES HEREBY WAIVE ANY RIGHT TO TRIAL BY JURY IN ANY ACTION RELATED TO OR ARISING OUT OF THIS AGREEMENT. 19. Miscellaneous. Your obligations under the “Taxes” and “Liability” Sections commence upon execution, and survive the expiration or earlier termination, of this Agreement. Notices hereunder must be in writing. Notices to you will be sent to the “Billing Address” provided on the first page hereof, and notices to XFS shall be sent to our address provided on the first page hereof. Notices will be deemed given 5 days after mailing by first class mail or 2 days after sending by nationally recognized overnight courier. Invoices are not considered notices and are not governed by the notice terms hereof. You authorize XFS to communicate with you by any electronic means (including cellular phone, email, automatic dialing and recorded messages) using any phone number (including cellular) or electronic address you provide to us. If a court finds any term of this Agreement unenforceable, the remaining terms will remain in effect. The failure by either Party to exercise any right or remedy will not constitute a waiver of such right or remedy. If more than one party has signed this Agreement as Customer, each such party agrees that its liability is joint and several. The following four sentences control over every other part of this Agreement: Both Parties will comply with applicable laws. XFS will not charge or collect any amounts in excess of those allowed by applicable law. Any part of this Agreement that would, but for the last four sentences of this Section, be read under any circumstances to allow for a charge higher than that allowed under any applicable legal limit, is modified by this Section to limit the amounts chargeable hereunder to the maximum amount allowed under the legal limit. If, in any circumstances, any amount in excess of that allowed by law is charged or received, any such charge will be deemed limited by the amount legally allowed and any amount received by XFS in excess of that legally allowed will be applied by us to the payment of amounts legally owed hereunder or refunded to you. 20. Non-Appropriation. Your obligation to pay the Lease Payments and any other amounts due is contingent upon approval of the appropriation of funds by your governing body. In the event funds are not appropriated for any fiscal period equal to amounts due under the Lease, and you have no other funds legally available to be allocated to the payment of your obligations under this Lease, you may terminate the Lease effective on the first day of such fiscal period (“Termination Date”) if: (a) you have used due diligence to exhaust all funds legally available; and (b) XFS has received written notice from you at least 30 days before the Termination Date. At XFS’s request, you shall promptly provide supplemental documentation as to such non-appropriation. Upon the occurrence of such non-appropriation, you shall not be obligated for payment of any Lease Payment for any fiscal period for which funds have not been so appropriated, and you shall promptly deliver the Equipment to the Dealer (or such other party as we may designate) as set forth in the return provisions of the Lease. 91 XPPS Cost Per Print Agreement THIS IS A LEGALLY BINDING NON- CANCELABLE CONTRACT. Agreement No: CUSTOMER # Customer – Use EXACT registered name if a corp., LLC or LP Customer’s Contact Person: Contact Person’s E-mail: City of Seward Brennan Hickok bhickok@cityofseward.net Street City State County Zip Code Customer’s Telephone 410 Adams Street, P.O. Box 167 Seward AK 99664 (907) 224-4020 In this Cost Per Print Agreement, as it may be amended or supplemented from time to time (the “Agreement”), the word “Customer” means the Customer named above. “Company” means OfficeTech, Inc. an authorized Xerox Partner Print Services reseller. “Xerox” means Xerox Corporation. 1. SERVICES. XEROX WILL PROVIDE THE SERVICES IDENTIFIED IN THE ATTACHED DESCRIPTION OF SERVICES (“SERVICES”) FOR THE DEVICES IDENTIFIED IN EXHIBIT A TO THIS AGREEMENT (“MANAGED DEVICES”). The Tools (as defined below) will be used to monitor the Networked Devices identified in Exhibit A. The Tools provide automatic service and supplies alerts to the Help Desk (e.g. low toner) and are used for automated meter collection, new device discovery, and device data collection for reporting. The Tools periodically scan approved ranges of Customer’s network for devices which may be eligible to be added as Managed Devices. Devices identified through this process may be added as Managed Devices and billed at the rates identified in Exhibit A. Customer promises to pay to Company the “Minimum Monthly Charges” set forth on Exhibit A, any excess print charges, monthly fees and consumable charges for Non-Networked Devices identified in Exhibit A, and all other amounts stated herein. 2. TERM AND TERMINATION. The agreement is effective from the commencement date and shall continue for an initial minimum term of Four (4) years. Thereafter, this Agreement shall automatically be renewed for successive one (1) year terms unless terminated sooner by either party on no less than ninety (90) days' prior written notice to the other party. The prices, terms and conditions for such successive term(s) shall be those in effect at the time of renewal. All Agreements shall be billed monthly in arrears. 3. BREAK FIX SERVICES. Except for Other Devices identified as “Supplies Only” in Exhibit A, Xerox will keep the Managed Devices in good working order ("Break Fix Services"). a) Break Fix Services may be initiated by the Tools for Networked Devices or by Customer calling the Help Desk. b) If a device fault cannot be resolved remotely, Xerox will dispatch a service technician to perform on-site Break Fix Services, which will usually be the next business day. On-site Break Fix Services are provided Monday through Friday (excluding New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day) from 8:00AM to 5:00PM local time (“Service Hours”). Break-Fix Services exclude repairs due to: (i) misuse, neglect, abuse or operation of a Managed Device outside the original equipment manufacturers (“OEM”) specifications; (ii) failure of the Customer’s PC to comply with the OEM’s published specifications; (iii) act of God or other force majeure event; (iv) relocation, alterations, or use of options, accessories, service or supplies not provided by Xerox; (v) failure to perform any Customer Responsibilities identified in the section titled “Customer Responsibilities”; or (vi) acts or omissions of Customer or any party not affiliated with Company or Xerox. c) If Xerox determines that a Managed Device is beyond repair, or is classified by the OEM as service discontinued, or parts or Supplies (defined below) are no longer commercially available, Customer may (i): replace the device at its own expense with a device that is then supported by Xerox, or (ii): notify Company to delete the device from the Agreement. d) Replacement parts may be new or used and all removed, replaced parts become Xerox’s property . e) If a maintenance kit or drum is required for a Managed Device, Xerox will provide Customer with the drum or maintenance kit component(s). Drums and maintenance kits are included in pricing. Technicians are not dispatched for preventative maintenance or cleaning or for installation of maintenance kits or drums if such items are designated as CRUs. 4. SUPPLIES. Xerox will furnish toner or ink (“Supplies”), as applicable, for Managed Devices as identified in Exhibit A. a) Supplies requests may be placed by the Tools or by Customer calling the Help Desk. b) Supplies are Xerox’s property until used by Customer, and Customer will use them only with the Managed Devices. Selling, transferring, bartering or otherwise conveying Supplies to anyone is strictly prohibited and is subject to civil and criminal penalties. c) Upon request, Customer will provide an inventory of Supplies in its possession. No “safety stock” of Supplies is permitted under this Agreement. “Safety Stock” means more than one consumable item (e.g. toner cartridge) that is not installed in a Managed Device. Upon expiration or termination of the Agreement Customer will, at Xerox’s option and expense, return any unused Supplies to X erox, permit access to its facilities to permit collection, or dispose of them as directed in writing by Xerox. d) To prevent excessive shipment of Supplies, when Supplies are ordered for Networked Devices, Xerox will: (i) check the current consumables level, if available, to validate a low consumables condition; and (ii) check the metered impression volume since the last Supplies shipment to determine if impression volume exceeds the expected yield. If these conditions are not satisfied, Supplies will be billed to Customer. e) Xerox may not provide Supplies if a current meter read is not received for a Networked Device. Pricing set forth on Exhibit A includes standard ground shipping. If Customer requests expedited shipping, the cost of second day, overnight, or other non-standard shipping will be billed to Customer. f) Customer must separately purchase all supplies other than those specifically listed on Exhibit A, including, without limitation, paper and staples, at Customer’s own cost. 5. HELP DESK. The Help Desk is available during the Service Hours to receive, track, escalate, process and close service issues, remotely resolve certain issues, and process Customer requests for Break Fix Services and Supplies. 6. CUSTOMER RESPONSIBILITIES. Customer will: a) Notify Company if Customer wishes to relocate a Managed Device, and Company will advise Customer if Services are available at the new location. b) Assure that Networked Devices are Simple Network Management Protocol (“SNMP”) enabled and can route SNMP over the network. c) Provide a dedicated PC (or server) that is connected to Customer’s network at all times (“Customer PC”); and allow Company and Xerox to install, use, access, update and maintain the Tools on the Customer PC. The Tools cannot be installed on a PC where other SNMP-based applications or other Xerox Tools are installed, because they may interfere with the Tools. 92 d) Ensure that proper virus protection is installed, maintained, and enabled on any servers, desktop workstations, laptop computers and other hardware attached to the Customer’s network and output environment, as well as on any server or computer hosting the Tools or any data on the Customer’s network. Neither Company nor Xerox is responsible for the disruption of Services or loss of functionality of the Tools caused by any of the foregoing. If the Tools become inoperable due to Customer implemented changes to its network, Company will work with Customer to remotely re-install Tools. e) Assist in implementation of the Tools by providing relevant network information such as the IP address ranges or subnets on which Managed Devices reside. f) Distribute Supplies within Customer’s site and install them in Managed Devices, clear paper jams, and resolve any network o r Customer PC issues, or any Managed Device software issues. g) Replace Managed Device cartridges and CRUs. Customer Replaceable Units (“CRUs”) are those items that an operator can instal l without service assistance, including but not limited to certain drums and maintenance kits. h) Provide reasonable access to Customer’s facilities and personnel as required for the performance of the Services. i) Ensure that Managed Devices are installed and operating within the OEM’s specifications and are readily accessible to the X erox authorized service representative. j) Submit meter data for Non-Networked Devices when such cannot be provided by the Tools. k) Request Break Fix Services and Supplies from the Help Desk for Managed Devices that are not compatible with the Tools. l) Grant or transfer to Xerox sufficient rights to use software owned, licensed or otherwise controlled by Customer, as required, solely for the purpose of providing the Services. m) Legally dispose of all hazardous wastes generated from use of Managed Devices and associated Supplies and CRUs Neither Company nor Xerox will be liable for delays or services failures, including but not limited to implementation delays if Customer does not perform or facilitate completion of its designated responsibilities. 7. PRINT CHARGES; LATE FEES AND TAXES. Each month, Customer agrees to pay Company, by the due date as set forth on the invoice, all Minimum Monthly Charges, excess print charges and all other amounts due under this Agreement (including all applicable taxes). If meter reads are not provided, Company (i) may estimate the number of prints used and invoice Customer accordingly, (ii) may charge a fee in the amount of $5.00 per Device that do not report meter readings for each month until meter readings are provided, and (iii) will adjust the estimated charge for excess prints upon receipt of actual meter readings. If Company does not receive payment in full on or before its due date, Customer shall pay (i) a fee equal to the greater of 1.5% of the amount that is late or $25, plus (ii) interest on the part of the payment that is late in the amount of 1.5% per month from the due date to the date paid. Customer is responsible for all taxes (including, without limitation, sales, use and personal property taxes, and excluding only taxes based on Our income), levies, assessments, license and registration fees and other governmental charges relating to this Agreement (collectively, “Taxes”). Company may periodically bill Customer for, and Customer agrees to promptly pay any Taxes. Customer authorizes Company to pay any Taxes when and as they may become due, and Customer agrees to reimburse Company promptly upon demand for the full amount (less any estimated amounts previously paid by Customer). 8. XEROX CLIENT TOOLS & XEROX TOOLS. Company will use certain Xerox software tools that are installed on Customer’s network (“Xerox Client Tools”), and/or certain other proprietary Xerox software (“Xerox Tools”), to perform Company’s obligations under this Agreement. Xerox Client Tools and Xe rox Tools (collectively, “Tools”) are Xerox trade secrets. Xerox Client Tools and any related documentation are licensed under a separate clickwrap or shrinkwrap license agreement that Company must accept at the time of installation. Xerox Tools are operated and used only by Company and Xerox, and Customer has no right to use, access or operate the Xerox Tools. Customer shall not decompile or reverse engineer the Tools. The Tools will be removed by Company at the expiration or termination of this Agreement. Xerox Client Tools facilitate performance of the Services through automatic collection and transmission of data to a secure off-site location. Examples of automatically transmitted data include product registration, meter read, supply level, equipment configuration and settings, software version, and problem/fault code data. All such data will be transmitted in a secure manner. The automatic data transmission capability does not allow Company or Xerox to read, view or download the content of any of Customer’s documents residing on or passing through the Managed Devices or Customer’s information management systems. If a meter reading is not generated by Xerox Client Tools or, upon request, Customer fails to provide a meter reading, Company may estimate the reading and bill Customer accordingly. 9. INTELLECTUAL PROPERTY INDEMNITY. Xerox will defend, and pay any settlement agreed to by Xerox or any final judgment for, any claim that the Tools infringe a third party’s U.S. intellectual property rights. Customer must promptly notify Company and Xerox of any alleged infringement and permit Xerox to direct the defense. Neither Company nor Xerox is responsible for any non-litigation expenses or settlements unless Xerox and Company pre-approve them in writing. To avoid infringement, Xerox may modify or substitute an equivalent tool, or obtain any necessary licenses. Xerox is not liable for any infringement based upon a modification of the Tools to Cu stomer’s specifications or the Tools being used by Customer in a manner not permitted by this Agreement. 10. NO WARRANTIES; LIMITATION OF LIABILITY. The Services will be performed in a skillful and workmanlike manner. NEITHER XEROX NOR COMPANY MAKE ANY OTHER WARRANTIES AND BOTH XEROX AND COMPANY DISCLAIM ALL IMPLIED WARRANTIES OF NON-INFRINGEMENT AND FITNESS FOR A PARTICULAR PURPOSE. Any liability for any cause whatsoever shall be limited to amounts paid by Customer under this Agreement. This limitation shall apply regardless of the form of action, whether contract or tort, including without limitation negligence actions, provided, however, that this limitation shall not apply to damages resulting from personal injury caused by Company’s negligence. In no event shall Xerox or Company be liable to Customer for any special, indirect, incidental, consequential, exemplary or punitive damages in any way arising out of or relating to this Agreement. 11. LOSS AND DAMAGE. Customer bears the risk of loss and damage to the Managed Devices and Customer shall continue to perform its obligations even if it becomes damaged or suffers a loss. 12. ASSIGNMENT. CUSTOMER SHALL NOT SELL, ASSIGN, OR OTHERWISE TRANSFER (collectively, “TRANSFER”) THIS AGREEMENT, IN WHOLE OR IN PART, WITHOUT THE PRIOR WRITTEN CONSENT OF COMPANY. Any attempted assignment or delegation without the prior written consent of Company shall be void. Although Xerox is not a party to this Agreement, Xerox is a third party beneficiary of this Agreement. Customer acknowledges that Company may, without notice to Customer, Transfer this Agreement to Xerox or a third party reseller of Xerox products. 93 13. DEFAULT. Customer will be in default hereunder if Customer fails to pay any amount within 15 days of the due date as set forth in an invoice issued under this Agreement or if Customer fails to perform any other obligation under this Agreement. If Customer defaults, Company may do any or all of the following, at Company’s option: (a) terminate this Agreement, (b) require Customer to pay to Company, on demand, an amount equal to the sum of (i) all amounts then due and past due, (ii) all remaining Minimum Monthly Charges for the Term and (iii) all other amounts that may thereafter become due hereunder to the extent that Company will be obligated to collect and pay such amounts to a third party, and/or (c) exercise any other remedy available to Company under law. Customer also agrees to reimburse Company on demand for all reasonable expenses of enforcement (including, without limitation, reasonable attorneys’ fees and other legal costs). 14. NOTICES. Notices must be in writing and will be deemed given five (5) days after mailing, or two (2) days after sending by nationally recognized overnight courier, to the other party’s business address, or to such other address designated by either party to t he other by written notice given pursuant to this sentence. 15. APPLICABLE LAW; VENUE; JURISDICTION. Any action related to this Agreement shall be governed by the laws of Texas without regard tochoice of law principles, and any litigation hereunder shall take place in the state or federal courts located in Texas, Ector County. Each term hereof shall be interpreted to the maximum extent possible so as to be enforceable under applicable law. 16. MISCELLANEOUS. This Agreement may be executed in counterparts, all of which together shall constitute the same document. Customer agrees that a facsimile or other copy containing the signatures of both parties shall be as enforceable as the original executed Agreement. The failure of either party to enforce at any time any provision of this Agreement shall not be construed to be a waiver of such provision or the right thereafter to enforce each and every provision hereof. No waiver by either party, either express or implied, or any breach of these terms or conditions shall be construed as a waiver of any other term or condition. The provisions of this Agreement that by their nature continue in effect shall survive the termination or expiration of this Agreement. The Agreement represents the final and only agreement between Customer and Company and may not be contradicted by evidence of prior, contemporaneous or subsequent oral agreements. The Agreement can be changed only by a written agreement between the parties . Customer hereby represents to Company that this Agreement is legally binding and enforceable against Customer in accordance with its terms. Accepted By: OfficeTech, Inc. Customer: City of Seward By: / (Date) By: / (Date) Print Name: Title: 94 EXHIBIT A Base Charge: see below B&W Meter see below Color Meter see below Serial Number Make Model Base Charge B&W Color Supplies Service TBD Xerox C7030/SM2 w/LX 8.00 .0071 .0505 YES YES TBD Xerox C7030/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7025/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7025/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7025/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7025/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7020/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7020/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox C7020/SM2 w/Int. Fin. 8.00 .0071 .0505 YES YES TBD Xerox B7025/SM2 8.00 .0071 .0505 YES YES 95 XFS-EQUIP_SCHEDA – 08.09.16 Equipment Schedule “A”Xerox Financial Services LLC 45 Glover Avenue Norwalk, CT 06856 This Equipment Schedule “A” is attached to and becomes a part of the Agreement Number listed below, between Xerox Financial Services LLC and the undersigned Customer. Agreement Number: EQUIPMENT Quantity Model and Description This Schedule “A” is hereby verified as correct by the undersigned Customer ACCEPTANCE Customer: X: Date: Authorized Signer Name: Title: 96 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING $72,009 FOR A CONTRACT FOR JANITOR SERVICES FOR THE SEWARD COMMUNITY LIBRARY AND MUSEUM TO THE DEPENDABLE JANITOR AND GARDENER AND APPROPRIATING FUNDS WHEREAS, the Seward Community Library & Museum (SCLM) opened in its current location in 2013 and exceeded expectations for community engagement and usage since that time; and WHEREAS, the City of Seward’s intent is to keep this state of the art facility in excellent condition through contract services; and WHEREAS, in accordance to Seward City Code, City administration issued a Request for Proposals on December 10, 2018 for janitorial services for the SCLM; and WHEREAS, the request was advertised in a newspaper with local circulation for the required two-week period with proposals due on December 28, 2018; and WHEREAS, the City received two proposals, one from Clean Sweep and one from The Dependable Janitor & Gardener; and WHEREAS, Clean Sweep withdrew their proposal, leaving one remaining proposal; and WHEREAS, The Dependable Janitor & Gardener’s proposal was found to be responsive, and as the City’s current janitorial contractor for the same location, has provided consistent and satisfactory service to the City for the last five years; and WHEREAS, the annual cost of general services of the contract is $58,509 with additional annual costs for carpet cleaning, floor waxing, window cleaning and upholster y cleaning not to exceed $13,500; and WHEREAS, the estimated annual cost for janitorial services to the SCLM is not to exceed $72,009; and WHEREAS, the contract will be let for a term of one year beginning February 1, 2019, with the option to extend by mutual agreement of all parties for up to four additional years at the current terms; and WHEREAS, the Library and Museum Department recommends this contract based upon current service, flexibility of the contractor, and a valuable service to the taxpayers of Seward. 97 CITY OF SEWARD, ALASKA RESOLUTION 2019-008 ___________________________ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to award a contract from February 1, 2019 until January 31, 2020 to The Dependable Janitor & Gardener for the amount of $72,009, with the option to extend at the discretion of the City Manager and by mutual agreement of all parties for up to four additional years at the current terms. Section 2. Funding in the amount of $14,107 is hereby appropriated from General Fund Reserves to 01000-1500-7009 FY19 Library Museum budget for contracted services. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of January, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 98 99 INTENT: The intent of this contract is to provide required janitorial services in a cost-effective and proficient manner. I CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: no mention of custodial or janitorial X 2 Strategic Plan: "diverse economy" j X 3 Other: r X I FISCAL NOTE: The Library Museum FY2019 Contracted Services (01000-1500-7009) for janitorial services was approved in the amount of $57,902. Additional appropriation is required to make up the difference of $14,107 for the 2019 budget to meet the terms of the annual cost of the janitorial contract at $72,009. Approved by Finance Department: � /,M4/.� ATTORNEY REVIEW: Yes X No RECOMMENDATION: City Council approve Resolution 2019-008 awarding a year contract to Ron Newcome and Connie Newcome, d.b.a. The Dependable Janitor & Gardener for janitorial services for the Seward Community Library & Museum, per the attached contract for an amount not to exceed $72,009 with the option to extend at the discretion of the City Manager and by mutual agreement for up to four additional years at the current terms. 100 SCLM Janitorial Services Contract: City of Seward Page 1 of 7 CITY OF SEWARD, ALASKA Janitorial Services Contract Seward Community Library & Museum This AGREEMENT, made and entered into this ______ day of ______________ 2019 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the “City” and Dependable Janitor & Gardener, authorized to do business in Alaska, hereinafter referred to as the “Contractor.” 1. DESCRIPTION OF WORK The work consists of janitorial services and reporting of observed maintenance issues for the City of Seward (City), Seward Community Library & Museum (SCLM) facility located at 239 Sixth Avenue in Seward, Alaska from February 1, 2019 to January 31, 2020. This contract will have an option to extend upon agreement by all parties for up to four (4) consecutive additional years. The Contractor will service all areas in the building that require janitorial services, including the entryway, atrium, library spaces, museum spaces, meeting spaces, kitchenette, restrooms, loading areas, basement and storage spaces. Hours of service are based upon convenient, appropriate times during closed hours. The Contractor will insure safe, appropriate, timely entrance and departure from the site. The work site will provide consumable cleaning supplies as described in Appendix B. All other supplies, equipment and tools will be supplied by the Contractor. The Contractor will submit to SCLM reports necessary to provide janitorial services and building security and/or maintenance as needed and described within the contract and appendices. Services to be provided under the contract that would be entered into with the City were listed in the Request For Proposals issues by the City on December 10, 2018. All work will be done to City specifications. It is the City’s goal to provide a clean and safe environment to all users and employees. The City will enter into a written agreement or contract to authorize the work. 2. CITY CONTACT PERSON The Contractor shall contact the SCLM Director regarding day-to-day operations and all matters pertaining to this contract. 3. STAFFING The Contractor is an independent Contractor and is not an employee or agent of the City. If the Contractor hires employees, they will be trained by the Contractor to conduct themselves in a friendly, professional manner, and be properly attired and equipped to perform duties. The Contractor is responsible for hiring, janitorial training, safety training and supervision of all its employees. The Contractor will notify the Director when new staff is hired or substituted. 101 SCLM Janitorial Services Contract: City of Seward Page 2 of 7 4. SCHEDULE OF OPERATIONS Hours of service are arranged as convenient for SCLM operations, during closed hours following open hours, and may change by mutual agreement. The Contractor will insure safe, appropriate, timely entrance and departure from the site and will notify the Director of changes in the regular schedule that has been agreed upon. 5. COMMUNICATION AND REPORTS The Contractor and the Library Museum Director will communicate on a weekly basis and as needed, regarding cleaning, maintenance issues, needs and concerns. A checklist of duties will be generated to facilitate the work required (see Appendix A) and made available to the Director upon request. The City and Contractor will schedule a “walk-through” inspection and review two times a year. Written notes will be recorded by the Contractor and Director for the purpose of coordinating and troubleshooting concerns and issues. Any changes or agreements in “business as usual” shall be confirmed in writing. 6. SERVICES TO BE PROVIDED The City and Contractor agree upon the scope of work in this contract and appendices to keep the building in clean and orderly condition. Perform heavy cleaning duties, such as sanitizing key surfaces in restrooms and common areas, counter and table tops, cleaning floors, shampooing carpets, washing surfaces, windows, glass and removing rubbish to City dumpster. Duties include notifying management of need for repairs and maintenance issues. The Contractor will take cost saving and sustainable measures whenever possible. 7. EQUIPMENT TO BE PROVIDED The Contractor shall be responsible for providing their own equipment and tools. Consumable janitorial and maintenance supplies will be provided, as detailed in Appendix B. The Contractor and their employees shall be responsible for their own transportation needs. 8. RESPONSIBILITY The Contractor will be responsible for working with the Director to determine the best means of fulfilling this contract. Duties may change by mutual agreement by all parties in order to fulfill the requirements of the contract. 9. REGULATIONS All rules and regulations of the following agencies will be upheld and enforced at all times: Federal law, OSHA standards and requirements, Alaska State law, Seward City Code, and SCLM regulations and rules. The City and its agents shall retain authority to enter on the properties at any time to perform an inspection of facilities, maintenance, or other matters deemed necessary by the City. The use of the facilities, City-owned equipment shall not be allowed for any purpose other than the performance of the janitorial duties. No person other than a 102 SCLM Janitorial Services Contract: City of Seward Page 3 of 7 designated agent of the Contractor shall be allowed access to the facility, equipment or keys for the sole purpose of fulfilling this contract. 10. INSURANCE REQUIREMENTS It is agreed, if selected, that the Contractor will provide the following insurance policies covering its operations: Workers’ Compensation, Commercial General Liability Insurance, Motor Vehicle Liability; or forms of insurance as stated in the contract documents. Certificates of insurance shall be provided to the City upon request. 11. HOLD HARMLESS The Contractor is an independent Contractor and not an agent or employee of the City for the purpose of the content and the specific job. The Contractor shall indemnify and hold harmless the City for any loss, claim, or action to which the Contractor may cause by reason of any act or omission of the Contractor except for damages caused by or resulting from the sole negligence of the City, its agents or employees. 12. LENGTH AND CONTENT OF CONTRACT The term of this contract shall be February 1, 2019 through January 31, 2020. This contract will have an option to extend upon agreement by all parties for up to four (4) consecutive additional years. A. Contract Monitoring / Performance Evaluation: The requirements of the contract shall be monitored through the SCLM department, based on informal and formal inspections, public comments and reports from library and museum staff. Performance evaluation shall be conducted as mentioned in Item 5 and by an annual assessment made by the SCLM Director on or around February 15, of each year. B. The Contractor shall obtain and maintain, throughout the term of this contract, State of Alaska and City of Seward business licenses, and shall remain compliant with the tax requirements of the Kenai Peninsula Borough. C. Contract Termination: The Contract may be terminated: a. immediately, for cause; b. by the City of Seward for its convenience upon thirty (30) calendar days written notice to the Contractor; c. by the Contractor upon thirty (30) calendar days written notice to the City of Seward; d. by mutual agreement by both parties. 13. CONTRACTOR’S COMPENSATION (based on and listed in Total Cost of Project in proposal) The Contractor shall be entitled to receive as compensation for the services rendered. A fee will be paid once per month based upon the completion of the requested services. The Contractor shall supply the City an accurate record of service performed in the form of an 103 SCLM Janitorial Services Contract: City of Seward Page 4 of 7 invoice, submitted every month in the amount of $4,875.75 as outlined in the base annual fee and upon completion of the work specified. The Contractor will be compensated for additional services rendered by the Contractor or subcontractor for carpet cleaning, floor stripping and waxing, upholstery cleaning and window cleaning as approved by the City. The Contractor shall supply the City an accurate record of additional services performed in the form of an invoice, submitted for the month of service according to the following rates: A. Carpet Cleaning: Not to exceed $5000/year for carpet cleaning maintenance. B. Floor Stripping and Waxing: Not to exceed $3500/year. C. Upholstery Cleaning: Not to exceed $1400/year. D. Window Cleaning: Up to two times a year at $1800 per visit, not to exceed $3600/year. 14. EXPENDITURES AND SUBCONTRACTED WORK The Contractor will obtain approval for any expenditures made on behalf of the City for supplies or services prior to the purchase. The City will be notified in advance of the cost of all work that the Contractor plans to subcontracts out to an outside party with proposed date(s) of service prior to the service for approval and coordination. The City reserves the right to deny any subcontracted service. 15. NO ASSIGNMENT The Contractor was selected based on its qualifications and this agreement shall not be assigned without the prior approval of the City. 16. GOVERNING LAW This Contract is governed by the laws of the State of Alaska and such federal and local laws and ordinances as are applicable to the work performed. IN WITNESS WHEREOF, the parties have set their hands and seals on the ______ day of ______________ 2019. ------------------------------------------------ Brennan Hickok Assistant City Manager City of Seward, Alaska TBA ATTEST: ------------------------------------------------ Brenda Ballou, MMC City Clerk 104 SCLM Janitorial Services Contract: City of Seward Page 5 of 7 APPENDIX A: SCLM JANITORAL DUTIES Janitorial duties according to specifications set for the Seward Community Library & Museum. Note the special instructions for the Museum Spaces. DAILY DUTIES A. Restrooms: a. Service, sanitize and clean counters, diaper changer, toilets, sinks, urinals. b. Remove stains from walls and partitions. c. Replace paper and other consumable products. d. Sweep and mop floors and remove stains. e. Empty trash. B. Clean and disinfect touch surfaces such as arm rests, counter tops, door frames, faucets, handles, light switches, tables, sinks, water fountains, windows, glass surfaces and other surfaces that are touched on a regular basis. C. Clean floors and stairs by mopping, scrubbing, sweeping, or vacuuming as applicable. D. Vacuum all carpeted areas, including stairs and elevator. E. Use carpet spot remover as needed on stains. F. Keep janitor closet clean and organized. G. Remove trash to City dumpster and replace bags. H. Monitor building security and safety by performing such tasks as ensuring that doors are locked and secure after operating hours. I. Communicate any concerns, damages or repairs needed. J. Ensure all lights are off before leaving. K. Ensure all external doors are locked and secure before leaving. WEEKLY DUTIES A. Empty paper shredder. B. Clean inside/outside of glass windows and doors in entry way. C. Dust or wash furniture, shelves, windowsills, etc. D. Spot clean walls. E. Clean and disinfect nonporous sitting surfaces. F. Vacuum north loading bay area. G. Move furniture to vacuum underneath in sections each week. MONTHLY DUTIES A. Update inventory of cleaning supplies. B. Notify SCLM Director of supply shortages for reorder. QUARTERLY DUTIES A. Empty out north loading bay and museum entrance door mats. B. Vacuum basement, north and south stairwells from basement, library drop box closet and other closets and storage areas. ANNUAL DUTIES 105 SCLM Janitorial Services Contract: City of Seward Page 6 of 7 A. Steam clean carpets (two times a year preferred) and upholstery. B. Wash inside/outside windows (two times a year preferred). C. Strip, seal, finish and polish non-carpeted floors. AS NEEDED DUTIES D. Treat and extract stains from carpet. E. Maintain floor drains to prevent odors. F. Report any building security, lighting, maintenance or safety issues in a timely manner. MUSEUM SPACES a. Museum Spaces require special consideration for the safety and security of the artifacts. No water or chemical cleaners of any kind. No handling or moving of exhibits or artifacts without permission. No food or drinks in the Museum Spaces. Ensure all Museum Space doors are kept secured. Special arrangement will need to be made in advance to move artifacts and exhibits in order to strip and wax Museum Space floors to minimize the impact on collections and operations. A. Exhibits a. Vacuum floors once per week, only in visitor traffic areas outside of exhibits, avoiding any contact with any artifacts. i. (Library Museum staff will mop floors as needed) b. Vacuum rug under table and Children’s Area once per week. c. Empty trash once per week. d. No dusting, except in the front desk area. B. Workroom and Office a. Vacuum floors once per week, avoiding any contact with artifacts and supplies. i. (Library Museum staff will mop floors as needed) b. Empty trash once a week. c. No dusting. C. Secured Storage a. No access or cleaning of any kind. b. Notify Director or Police Dispatch in case of suspected damage or emergency. NOT TO CLEAN IN ANY SPACE A. Electronic equipment or components. B. Individual staff work stations unless requested. NOTE: Wear gloves and follow proper safety instructions and procedures when using chemicals and cleaners. 106 SCLM Janitorial Services Contract: City of Seward Page 7 of 7 APPENDIX B: SCLM CONSUMABLE JANITORAL SUPPLIES Consumable janitorial and maintenance supplies that the City will provide are listed, but not limited to: A. Paper towels B. Toilet paper C. Dispenser hand soap D. Large garbage liners E. Small garbage liners F. Sanitary bags G. Diaper Changing pads H. Gloves I. Dusters J. Emergency Blood-Borne/Pathogen Clean-up Kits K. Batteries 107 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT BETWEEN THE CITY OF SEWARD, ALASKA AND THE STATE OF ALASKA DEPARTMENT OF ADMINISTRATION, DIVISION OF MOTOR VEHICLES, TO OPERATE THE SEWARD OFFICE OF THE DIVISION OF MOTOR VEHICLES WHEREAS, the City of Seward has entered into a contract with the Division of Motor Vehicles (DMV) for many years; and WHEREAS, the current DMV contract is due for a three-year renewal to expire June 30, 2021; and WHEREAS, the DMV pays the City of Seward 30% of the fees collected from boat, snow machine and ATV transactions; and WHEREAS, the DMV pays the City of Seward 30% of the fees collected from motor vehicle transactions, excluding Motor Vehicle Registration Tax and Surety Bond deposits; and WHEREAS, the DMV pays 50% of the fees collected from driver’s license and identification card transactions; and WHEREAS, the DMV pays the City of Seward 100% of the fees collected from road tests; and WHEREAS, the amount of revenues received in 2018 was $76,803; and WHEREAS, the funds paid to the City of Seward by the State of Alaska Department of Administration are used to offset a portion of the costs associated with operating the Seward DMV office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a contract with the State of Alaska Department of Administration, Division of Motor Vehicles to provide for the City of Seward to operate the Seward Division of Motor Vehicles office. Section 2. This resolution shall take effect immediately upon adoption. 108 Meeting Date: To: From: Agenda Item: Agenda Statement January 28, 2019 Seward City Council Jeff Bridges, Interim City Man� Three-year contract with the��rtment of Administration, Department of Motor Vehicles (DMV) to Operate the Seward DMV BACKGROUND & JUSTIFICATION: The City of Seward has contracted with the Department of Motor Vehicles (D MV) to operate the Seward location of the DMV for a number of years. The current contract is due to expire on July 1 si, 2019. The Department of Administration is requesting another three-year contract with the City of Seward, set to expire on July 1st, 2021. The DMV pays the City of Seward a percentage of various transactions in order pay for the operation of the Seward DMV office: 1.30% of the fees collected from boat, snowmachine and ATV transactions 2.30% of the fees collected from motor vehicle transactions, excluding Motor Vehicle Registration Tax and Surety Bond deposits 3.50% of the fees collected from diver license and identification card transactions 4.100% of the fees collected from road tests INTENT: To enter into a three-year contract with the State of Alaska Department of Administration, Department of Motor Vehicles to operate the Seward DMV through July 1 si, 2021. CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan (document source here):X 2. Strategic Plan (document source here):X 3. Other (list):X FISCAL NOTE: In 2018 the City of Seward received $76,803 in revenues from providing DMV services. These funds are used to offset a portion of the costs associated with operating the Seward DMV Office. Personnel costs in 2018 were approximately $85,500. Other costs include miscellaneous office supplies, utilities and space costs which are borne by the police department budget and not separately identified as DMV costs. Approved by Finance: �,1d;;;> ,.J/ved1,<A;j) ATTORNEY REVIEW: Yes No X--------- RECOMMENDATION: Approve Resolution 2019-009 authorizing the city to enter into a three year contract with the State of Alaska Department of Administration, Department of Motor Vehicles to operate the Seward DMV through July 1 si, 2021. 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 Sponsored by: Bridges CITY OF SEWARD, ALASKA RESOLUTION 2019-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING ANNUAL FUNDING TO THE SEWARD VOLUNTEER FIRE DEPARTMENT IN THE AMOUNT OF $38,000.00 TO ASSIST WITH FIRE DEPARTMENT STIPENDS FOR FIRE RESPONSE WHEREAS, the Seward Volunteer Fire Department (SVFD) has been serving the community of Seward since 1906 as volunteer emergency responders; and WHEREAS, the volunteer emergency responders dedicate hundreds of hours every year preserving life and property of our community through protection, education and emergency response; and WHEREAS, the stipend was created to defray expenses incurred by the volunteer responders; and WHEREAS, the 2019 budget was passed assisting SVFD with stipends in the amount of $38,000, and due to the reduction in city manager spending authority to $30,000, this expenditure requires approval by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to provide annual funding to the Seward Volunteer Fire Department in the amount of $38,000.00 in 2019, and increasing annually by no more than 10% at the discretion of the city manager, if approved in each year’s budget, to provide volunteer fire department stipends. Section 2. Funding for this agreement is contained in the 2019 Budget and no additional appropriation is needed. Section 3. This funding agreement will continue into the next biennial budget cycle (2020/2021) to allow the Seward Volunteer Fire Department to plan beyond 2019, and will continue until such time as the parties agree, in writing, to terminate the agreement or funding for the volunteer stipends is not provided in the budget. Section 4. This resolution shall take effect immediately upon adoption. 124 125 Resolution 2019-010 126 Sponsored by: Port & Commerce Advisory Board CITY OF SEWARD, ALASKA RESOLUTION 2019-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PORT AND COMMERCE ADVISORY BOARD PRIORITIES FROM FEBRUARY 2018 TO FEBRUARY 2019 WHEREAS, the Port and Commerce Advisory Board’s (PACAB) responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, City Council and PACAB held a joint work session on March 27, 2018 to review and update the current PACAB Priorities List; and WHEREAS, at their January 2, 2019 regular meeting, PACAB reviewed and updated their 2019 Priorities List; and WHEREAS, with the passage of PACAB Resolution 2019-001, PACAB recommends city council adoption of the 2019 PACAB Priority List. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The following list of priorities for the period of February 2019 through February 2020 for the Port and Commerce Advisory Board is hereby approved: PORT & COMMERCE ADVISORY BOARD 2019 PRIORITIES  Review taxes, especially vessel property tax.  Review the Harbor Tariff as needed.  Work to support new and existing industries in Seward including the Community Development Quota (CDQ) fleets and related industries, Oil & gas related industries, transportation, vessel maintenance and repair facilities and commercial/sport fishing industry.  Help lead Seward Marine Industrial Center (SMIC) development.  Prioritize City, State and Federal Priorities for Port & Commerce Initiatives (October).  Continue exploration of energy alternatives, sponsor energy fair and other community education, develop a Seward Renewable Energy Plan, review Title 15 including processes and procedures for alternative energy connection to city infrastructure.  Continue to send a board member to AML  Create a Climate Action Plan (2020)  Support the Blue Pipeline Initiative  Review utility infrastructure for future growth and development. 127 Meeting Date: To: Through: From: Council Agenda Statement January 28, 2019 City Council Jeff Bridges, Interim City Man� Port and Commerce Advisory B:� Agenda Item: Resolution Adopting the Port and Commerce Advisory Board (PACAB) Priorities for 2019 BACKGROUND & JUSTIFICATION: Annually, the Port and Commerce Advisory Board establishes their priorities. During the joint work session on March 27, 2018 the Board and Council reviewed and updated the 2018 Priorities List. The Board reviewed their Priority List at the December 19, 2018 regular meetiJilg. At their January 2, 2019 meeting PACAB approved Resolution 2019-001 recommending Council adoption of the Board's 2019 Priority List. l CONSISTENCY CHECKLIST: r Yes No NIA Comprehensive Plan: Most of the priorities which the Board 1.wishes to work on are an outgrowth of goals and objectives X established in the Comprehensive Plan. 2.Strategic Plan: The Strategic Plan also identifies many of the X priorities addressed by the List. 3.Other:l X FISCAL NOTE: The City will have no costs associated with the approval of the Port and Commerce Advisory Board Priorities List. Approved by Finance Department: , ilt.cJ[;:.) � INTENT: Adopt the 2019 Port and Commerce Advisory Board Priorities List. ATTORNEY REVIEW: No RECOMMENDATION: Approve Resolution 2019-011, Adopting the Port and Commerce Advisory Board Priorities from February 2019 through February 2020. 128 Sponsored by: PACAB CITY OF SEWARD,ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2019-01 A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY BOARD (PACAB) RECOMMENDING COUNCIL APPROVAL OF PACAB PRIORITIES FROM FEBRUARY 2019 to FEBRUARY 2020 WHEREAS, the PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties; and WHEREAS, City Council and the PACAB held a joint work session on March 27, 2018 to review and update the current Priorities List; and WHEREAS,at its December 19, 2018 Regular Meeting the PACAB reviewed and refined the Priorities List. NOW, THEREFORE, BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. The following List of Priorities through February 2020 is hereby approved by the Board and recommended to Council for their approval: PRIORITIES Review taxes, especially vessel property tax Review the Harbor Tariff as needed Work to support industries to Seward including the Community Development Quota CDQ) fleets and related industries, oil &gas related industries,transportation, vessel maintenance and repair facilities and commercial fishing Help lead Seward Marine Industrial Center (SMIC) development Prioritize City, State and Federal Priorities for Port&Commerce Initiatives(October) Continue exploration of energy alternatives, sponsor energy fair and/or other continuing community education, develop a Seward Renewable Energy Plan, review Title 15 including process and procedures for alternative energy connection to city infrastructure Continue to send a board member to the Alaska Municipal League (AML) annual conference Create a Climate Action Plan(2020) Support the Blue Pipeline Initiative Review utility infrastructure for future growth and development PS 129 Port and Commerce Advisory Board Resolution 2019-01 Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of Seward,Alaska this 2nd day of January, 2019. THE CITY OF SEWARD, ALASKA Christy Terry, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Brenda J. Ballou, MMC City Clerk City Seal) P6 130 Sponsored by: PACAB CITY OF SEWARD,ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2019-002 A RESOLUTION OF THE SEWARD PORT AND COMMERCE ADVISORY BOARD (PACAB) RECOMMENDING COUNCIL AUTHORIZE AND PROCEED WITH A WATER AND SEWER RATE STUDY WHEREAS, PACAB's responsibilities are listed in SCC§ 2.30.325 Powers and Duties and includes providing input to the Seward City Council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest; and WHEREAS,the last classification and rate study completed for the Water and Sewer Rates was in 1993, before that, 1983; and WHEREAS, since 1993 the City experienced significant growth and changing consumption patterns; and WHEREAS, City Staff reviewed with recommendations and the Seward City Council adjusted rates in subsequent years to the best of their ability; and WHEREAS,additional growth and needed expansion for both of these utilities is expected in upcoming years; and WHEREAS, a comprehensive rate study should at a minimum include an analysis of 1) Revenue Requirements, 2) Cost of Service, 3) Rate Design; and WHEREAS, prior to implementation public should have opportunity to comment on the recommended rates including the level of rate increases, impact on individual and groups of customers, and questions in regards to the methodology; and WHEREAS,the PACAB could be used as the forum for the rate study public process prior to final Seward City Council approval of new rates. NOW, THEREFORE,BE IT RESOLVED by the Port and Commerce Advisory Board that: Section 1. the PACAB recommends Council authorize and proceed with a Water and Sewer Rate Study in 2019. Section 2. This resolution shall take effect immediately upon its adoption. P7 131 Port and Commerce Advisory Board Resolution 2019-02 PASSED AND APPROVED by the Port and Commerce Advisory Board of the City of Seward, Alaska this 2nd day of January, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Brenda J. Ballou, MMC City Clerk City Seal) P8 132 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page CALL TO ORDER The January 14, 2019 regular meeting of the Seward City Council was called to order at 7:04 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn John Osenga Kelley Lane comprising a quorum of the Council; and Jeff Bridges, Interim City Manager Brenda Ballou, City Clerk Will Earnhart, City Attorney Absent – Seese CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Tim Sezawinski asked council to consider tsunami preparedness, and wondered what happened during the tsunami event in early December, 2018. He was concerned with the level of confusion he and the community experienced through messages through the radio and elsewhere, particularly because the warning was called off initially, and then reinstated. Justin Roberts was the general counsel for IBEW. Regarding the referendum, he thought there were advantages to opting back into the Public Employment Relations Act (PERA). Roberts provided handouts from the Alaska Labor Relations Board, which were the same items provided as a laydown at the January 11, 2019 city council work session. Brannon Nichols was the IBEW representative for the Seward Electric Department. He thought PERA was important, that a large numbers of employees felt the protection it provided was essential, and the standards applied across the state. Tim Sezawinski said in the last three years there had been four tsunami warnings. He suggested the city get together with the U.S. Army Corps of Engineers to mark the tsunami zones, and also to have buoys in the bay to indicate extreme wave activity. 133 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda McClure moved Resolution 2019-002 and Resolution 2019-003 to the consent agenda. Squires removed the introduction of Ordinance 2019-001 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2019-002, Amending Various Portions Of Title 15.20 Signs Of The Seward City Code. This ordinance was introduced tonight, and will come for public hearing and enactment on January 28, 2019. Ordinance 2019-003, Amending The Time Of Adjournment Of City Council Meetings. This ordinance was introduced tonight, and will come for public hearing and enactment on January 28, 2019. Resolution 2019-002, Instructing The City Manager To Exercise His Authority Under SCC 5.01.040(A) To Cancel Certain Accounts Receivable Owed By Federally Funded Entities To The City Of Seward. Resolution 2019-003, Authorizing The Interim City Manager To Purchase Of A 2019 Dodge 1500 4x4 Truck From Anchorage Chrysler In The Amount Of $27,584 To Replace A 2004 Dodge 4x4 Truck. Approval of the November 26, 2018 City Council Regular Meeting Minutes. Approval of the December 10, 2018 City Council Regular Meeting Minutes. Approval of the December 11, 2018 City Council Special Meeting Minutes. Continue the Port and Commerce Advisory Board (PACAB) for 2019. Approval of the Retail Marijuana License #17758 for The Tufted Puffin, LLC. Non-objection for the renewal of the Club liquor license #53 for the American Legion Post #5. Protest of the renewal of the Beverage Dispensary liquor license #822 for Seasalt Alaskan Grill & Bar. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards 134 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page Polar Bear Jump-Off Festival Borough Assembly Report. Kenn Carpenter stated borough representatives would be in Seward on February 8, 2019 to work with the flood board on flood mitigation. Borough Mayor Pierce had been working on scheduling a meeting with the feds, state, borough, and city to talk about creative solutions to mitigate repetitive flood issues, including using reservoirs, holding ponds, etc. The borough would be installing a full-time position for the Office of Emergency Management (OEM) at the Bear Creek Fire Department to work with Dan Nelson; this would be a relocation of an employee in the budget, not the creation of a new position. Carpenter was working with Electric Utility Manager John Foutz to coordinate burrowing an electric line under Grouse Creek in order to furnish power to Lost Creek. The assembly was planning a resolution to be proactive in removing abandoned vehicles from the highway; if successful, the borough would take care of the towing and then would be reimbursed by the state. The assembly budget was coming soon, and was anticipated to have a $1 million deficit. City Manager Report. Jeff Bridges reported the following purchase orders over $5,000 have been approved by the City Manager since the last council meeting: $306,453.45 to R&M Consultants for coastal marine engineering and related harbor improvements; $5,091.93 to Quality Equipment Sales and Service for a Fisher truck plow; and, $8,280 to S&H Enterprises, Inc. for new safety doors at the Senior Center/Teen Rec Room building. Bridges reported the scoring criteria for a Request for Proposals for on-call engineering services: Technical Understanding of Scope of Services 10% Background & Experience 15% Effectiveness of Delivery System 10% Education & Qualifications of Personnel 15% State of Alaska Professional License 5% References 10% Competitive Fees & Costs 15% Proximity to the City 10% Employment Practices 10% Total 100% Police Chief Tom Clemons said there would be a term officer in Seward in about one week, and another by the end of February. The newest police officer hire for Seward would be leaving to attend the police academy in February. In response to Lane, Clemons said in April the department would be one officer short due to the retirement of the lieutenant. Towsley wondered if a term employee could be hired to cover the DMV. Clemons said the issue was with the state because they were in complete control of the training schedule. Lane requested the city manager provide a general report regarding city staffing, including new employees, employees who quit, etc. to be included in the City Manager Report. Bridges agreed and council concurred. In response to Lane, Bridges said administration would be bringing forward information on the topic of conducting a wage and salary study soon. 135 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page City Attorney Report. Will Earnhart reported that December was a slow month, as was typical. Although his report stated December fees were $3,400, there would be an additional $3,000 added due to Holly Wells’ involvement with the sinking of the F/V Nordik Viking. Other Reports, Announcements and Presentations Annual Port and Commerce Advisory Board Report (Terry) Planning and Zoning Commission Quarterly Report (Fleming) PUBLIC HEARINGS – None UNFINISHED BUSINESS Items Postponed from Previous Agenda Discuss conducting the city attorney evaluation in February, 2019 and/or discuss scheduling an executive session with the city attorney. This discussion was postponed from the December 10, 2018 meeting. Earnhart requested that he receive council comments in advance of the meeting, by Thursday the week before if possible. Council scheduled the city attorney’s evaluation on February 25, 2019. The tabulation team would be Towsley, McClure, and Horn. NEW BUSINESS Ordinances for Introduction Ordinance 2019-001, Amending City Code Title 2 To Update Sufficient Notice Of Meeting And City Council Voting Procedure. Motion to Introduce (McClure/Towsley) Introduce Ordinance 2019-001 Motion to Amend (Squires/McClure) Amend Ordinance 2019-001 under Notice of Meeting so the new sentence reads, “Notice delivered via e-mail and/or telephonically to media, each Council member, and the city manager, and posted in three public places at least 24 hours prior to the meeting, shall suffice as proper notice.” Motion to Amend Passed Unanimous Motion to Introduce Passed Unanimous This ordinance will come for public hearing and enactment on January 28, 2019. 136 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page Resolution 2019-001, Awarding A Contract For City Manager Recruitment Services To GovHR USA And Appropriating Funds. Motion (McClure/Towsley) Approve Resolution 2019-001 Motion to Amend (Squires/McClure) Amend Resolution 2019-001 in the contract by adding the following sentence to the end of Total Project Cost: “Any additional services will be requested by City Council and will be negotiated and agreed to as an addendum to this contract.” Motion to Amend Passed Unanimous Main Motion Passed Unanimous Other New Business Schedule a Special Election for the Referendum of Ordinance 1975-412, An Ordinance Of The City Council Of The City Of Seward, Alaska, Rejecting The Application Of The Public Employment Relations Act To The City Of Seward. Lane spoke in support of opting back into PERA. McClure wished for the citizens of Seward to be able to vote and own the decision. Osenga agreed the public should vote, and there was time for more education. Horn agreed that the public should be able to vote. Towsley thought a special election would be healthy for the community, although she supported council taking action. Squires wished to have the community decide for themselves. Council scheduled a Special Election on Tuesday, March 19, 2019. Council scheduled an informational work session on Wednesday, February 6, 2019 at 6:00 p.m. for the Public Employment Relations Act (PERA). Approve the city’s participation in a borough-wide Election Stakeholders Group, appoint one member of council to be on the board, direct the city manager to be on the board, and direct the city clerk to participate as staff support for the group. Council appointed McClure to represent council, directed the city manager to participate, and directed the city clerk to provide staff support. Discuss reserving time on the 2nd and 4th Mondays of each month as a pre-designated work session slot. (Lane) Council agreed to strive for scheduling work sessions on the second and fourth Mondays at 5:30 p.m. whenever possible. 137 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page Discuss improvements to public access through audio investments. (Lane) Bridges stated that administration and the city clerk were working together to create a solution. Bridges would bring options forward to council soon. Schedule a work session to review the 2019 budget. (Towsley) Council postponed this item to January 28, 2019. Discuss eliminating the rent for the He Will Provide Food Bank. (Towsley) Towsley supported either reducing or eliminating the rent for the food bank. McClure concurred. Council directed administration to evaluate the costs associated with the food bank being in the Annex Building and bring that information back to council for consideration. Discuss updating the Strategic Plan. (Towsley) Council postponed this item to January 28, 2019. Discuss attending the Alaska SeaLife Center Gala on February 16, 2019. (Squires) Towsley and Lane wished to attend. Seese would be contacted to ask if she wished to attend. Discuss supporting Robert Ruffner’s nomination to the Alaska Board of Fisheries. (McClure) Council unanimously supported sending the letter. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List. Clerk’s Report on Public Records Requests through January 4, 2019. COUNCIL COMMENTS Osenga stated he would be on vacation from February 7-23, 2019. McClure thanked everyone for coming to the meeting tonight. The Seward Community Choir would start soon, and they needed singers; they would rehearse on Thursdays at 6:00 p.m. at the Methodist Church. Towsley thanked everyone who spoke tonight. She appreciated the work the citizens had put in to bring forward the referendum petition. Towsley reminded everyone that the Polar Bear Jump Off Festival would take place the weekend of January 25, 2019. 138 City of Seward, Alaska City Council Minutes January 14, 2019 Volume 39, Page Lane appreciated the resolution for supporting federal employees. She would continue to hold office hours on council meeting Mondays at Resurrect Art from 3:30-5:00 p.m. Lane announced she has started school in the AVTEC construction program and would be attending classes weekdays. Squires gave condolences to the families of people who had passed recently, and thanked the community for supporting the victim of a recent house fire. The boat fire at the harbor was responded to quickly and successfully. Squires said the city did not have control over the tsunami alert sirens in the city; the city was working with the borough to improve the process. CITIZEN COMMENTS Norm Regis said there were tsunami buoys in the bay, but the alerts from the buoys were first sent to the center in Palmer, and then the alerts came back down to Seward. Tim Sezawinski was frustrated with the current emergency alert system. Telling people to go to the radio was not effective because many people did not have a radio. Will Earnhart said February 6, 2019 would work for himself and/or Jennifer Alexander to attend the work session regarding PERA, and he would like to invite Justin Roberts, the counsel for IBEW, to also attend. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley supported having a community-wide tsunami evacuation drill. Hickok said on March 6-7, 2019 there would be a city-only disaster exercise with the U.S. Army Corps of Engineers Silver Jackets; following that, the city would use that exercise as a model to conduct a community-wide exercise. Hickok reported that the rent for the He Will Provide food shelter was negotiated by the city manager. Bridges said administration would locate the document itself. Squires wished to have a council discussion about this topic at the next council meeting. ADJOURNMENT The meeting was adjourned at 10:06 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 CITY PROJECTS & GOALS January 28, 2019 City Council meeting 1. ADA ACCESSIBLE PARKING AT CITY HALL Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City Clerk history and status provided February 27, 2018. First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. The first- floor restrooms in City Hall were completed May 14, 2018. Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. Clerk’s office received ADA analysis kit from Division of Elections (DOE); clerk worked with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis on September 12, 2018. The city clerk has furnished the DOE with results and is awaiting a response. Clerk received email from Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. 2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING Administration is currently reviewing a concept public-private proposal to house the Quint (ladder truck) on the city-side of the bay. The Interim City Manager and Assistant City Manager met with the city’s State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on December 10, 2018. 3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE Council held a joint work session with the Planning & Zoning Commission on February 28, 2018. Directed administration to have Community Development bring forward multiple land use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work session to discuss development concepts. Following April 9, 2018 work session, administration has initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. Ordinance 2018-009 introduced on October 8, 2018 amending the zoning and land use plan from Institutional to Auto Commercial; will come for public hearing and enactment on October 22, 2018. Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. 4. SALTWATER HEAT PUMP PROJECT The state capital budget approved $725,000 for this project; currently awaiting Governor Walker’s signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. City Administration has received an estimated project cost of $965,000. The $240,000 difference will need to be funded by the City. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. The City has received the Alaska Energy Authority grant documentation and is awaiting approval from City Council to authorize the City Manager to accept the grant money and grant terms. Approval was on the November 26, 2018 regular Council meeting agenda; the grant documents have been signed and sent back to the AEA. Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. 188 a CITY PROJECTS & GOALS January 28, 2019 City Council meeting 5. ENERGY EFFICIENCY OF CITY HALL See #4 – Saltwater Heat Pump Project YourCleanEnergy and the building department have also identified the need for insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. 6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES Directed administration to provide an update on ground transportation for ambulance services. 7. ANIMAL SHELTER IMPROVEMENTS (Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19, 2018 work session; directed administration to look into potential locations and funding options. Resolution 2018- 049 approved at the May 29, 2018 meeting, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. Update: Resolution 2018-080 being considered on September 24, 2018 for council approval will relocate the Animal Shelter to Fort Raymond. Resolution 2018-080 was approved on September 24, 2018, providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build, fund raising and funding efforts. 8. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. Resolution 2018-019 designated KIBH-FM 91.7 as the city’s official radio station for emergencies, and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 9. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. 10. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) Council will hold a work session in May, 2018. (Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017). Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. 11. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April 14-18, 2018 trip to Washington, DC). A grant in the amount of $285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. 12. BUILDING MAINTENANCE Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is $200,000. Ongoing. Public Works has 188 b CITY PROJECTS & GOALS January 28, 2019 City Council meeting repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. 13. LED LIGHT CONVERSIONS Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. A City shop office was upgraded to LED lights. 14. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. 15. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES 16. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION On March 6 and 7, 2019 the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. 17. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. 18. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS 188 c CITY PROJECTS & GOALS January 28, 2019 City Council meeting OTHER COUNCIL-DIRECTED PRIORITIES 1. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of 2019. 2. INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD Report delivered to City Council and the public on October 22, 2018. COUNCIL COMMITTEES 1. AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third-party investigation of city personnel matters. At the May 29, 2018 council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration, personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. At the August 13, 2018 meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city’s request for an audit because it was beyond the scope of their duties/capabilities. Assistant City Manager Brennan Hickok reported at the September 10, 2018 that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. Clerk’s Note: City Council Rules of Procedures, Rule 29(b), dictates that Special Council Committees sunset at the end of their mission, but no later than the end of each fiscal ye ar, unless specifically continued by the council for a specified period of time. COMPLETED PROJECTS 1. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. City Attorney opinion provided February 14, 2018. Monthly Budget-to-Actual Revenue Report -- By Fund Page: 1City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 4000 Tax Revenue - Sales 1,739,172 5,324,691 4,583,333 741,358 5,300,000 24,691 100.47 4010 Tax Revenue - Real Property 234,022 1,018,930 880,000 138,930 960,000 58,930 106.14 4011 Tax Revenue - Personal Property 61,888 335,170 293,333 41,837 320,000 15,170 104.74 4012 Tax Revenue - Motor vehicle 2,301 21,041 22,917 (1,876)25,000 (3,959)84.16 4013 Tax Revenue - Oil Property 0 50,947 0 50,947 0 50,947 0.00 4020 Hotel/Motel Room Tax 150,054 534,154 458,333 75,821 525,000 9,154 101.74 4030 Payments in Lieu of Tax 0 102,954 82,500 20,454 102,000 954 100.94 4031 Contra Payments in Lieu of Tax 0 (32,580)(23,100)(9,480)(32,600)20 99.94 4040 Penalties and Interest on Taxes 105 1,164 1,375 (211)1,500 (336)77.63 4100 Building Permits 10,960 39,861 45,833 (5,972)40,000 (139)99.65 4101 Permits - Taxi 93 1,037 1,100 (63)1,200 (163)86.43 4102 DMV - Drivers License 705 14,968 19,250 (4,283)21,000 (6,033)71.27 4103 DMV - Motor Vehicles 2,862 59,471 51,333 8,138 56,000 3,471 106.20 4104 Animal Control Licenses 0 90 229 (139)250 (160)36.00 4105 Business License 4,320 18,010 16,500 1,510 18,000 10 100.06 4106 License and Permits - Misc 0 3,546 1,833 1,713 2,000 1,546 177.29 4200 Revenue Sharing 123,423 123,423 0 123,423 123,423 0 100.00 4202 Jail Contract 0 276,714 320,833 (44,119)350,000 (73,286)79.06 4203 Dispatch Contract w/State of AK 0 18,000 33,000 (15,000)36,000 (18,000)50.00 4204 KPB 911 Dispatch 0 26,400 48,180 (21,780)52,560 (26,160)50.23 4205 Alaska Liquor Tax 0 15,950 17,417 (1,467)19,000 (3,050)83.95 4206 Alaska Raw Fish Tax 0 456,144 256,667 199,477 455,000 1,144 100.25 4207 Fisheries Resource Landing Tax 0 2,477 3,667 (1,190)4,000 (1,523)61.93 4251 Grant Revenue - Federal Grants 0 21,393 0 21,393 0 21,393 0.00 4252 Grant Revenue - State Grants 0 10,735 35,752 (25,016)35,752 (25,016)30.03 4253 Grant Revenue - Misc Grants 0 16,080 7,100 8,980 7,100 8,980 226.48 4300 Admin. Exp. - Jail 7,626 83,887 83,887 0 91,513 (7,626)91.67 4301 Admin Exp.- Harbor 29,973 329,707 329,707 0 359,680 (29,973)91.67 4302 Admin. Exp. - SMIC 8,000 88,004 88,004 0 96,004 (8,000)91.67 4303 Admin. Exp.- Parking Fund 935 10,286 10,286 0 11,221 (935)91.67 4304 Admin. Exp. - Electric 78,191 860,102 860,102 0 938,293 (78,191)91.67 4305 Admin. Exp. - Water 21,571 237,278 237,278 0 258,849 (21,571)91.67 4306 Admin. Exp. - Sewer 13,173 144,904 144,904 0 158,077 (13,173)91.67 4307 Copying Fees 866 8,287 4,583 3,704 5,000 3,287 165.74 4308 Sales Tax Credit 0 3,000 3,667 (667)4,000 (1,000)75.00 4309 Zoning Fees 0 1,397 183 1,214 200 1,197 698.63 4310 Project Management 0 27,381 0 27,381 27,000 381 101.41 4320 Misc Dog Fees 65 520 1,100 (580)1,200 (680)43.33 4322 Miscellaneous Dispatching 833 9,167 9,167 0 10,000 (833)91.67 4323 Miscellaneous Police Fees 290 1,925 1,833 92 2,000 (75)96.25 4330 Street Work Orders 0 1,136 0 1,136 0 1,136 0.00 4331 Shop Work Orders 168 3,244 2,292 952 2,800 444 115.84 4332 GF Equipment Rental 0 570 0 570 0 570 0.00 4340 P&R: Public Use Fees 29 791 2,291 (1,500)2,500 (1,709)31.63 4341 P&R: Punchard Fees 617 7,006 6,416 590 7,000 6 100.08 4342 P&R: Class Registrations (5)38,633 41,250 (2,617)45,000 (6,367)85.85 4343 P&R: Facility Rental 232 5,810 2,291 3,519 4,500 1,310 129.11 4344 P&R: Tournaments 0 1,869 1,558 311 1,700 169 109.95 Monthly Budget-to-Actual Revenue Report -- By Fund Page: 2City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget 4345 P&R: Special Events 593 17,226 17,417 (191)19,000 (1,774)90.66 4347 P&R: Shower Fees 0 20,014 13,750 6,264 19,300 714 103.70 4348 P&R: Rock Wall Fees 0 243 458 (215)500 (257)48.60 4349 P&R: Pavilion Fees 350 7,350 3,667 3,683 6,800 550 108.09 4350 P&R: Camping Fees 280 504,328 403,333 100,995 500,000 4,328 100.87 4351 P&R: Camping w/Utilities 224 337,890 311,667 26,223 340,000 (2,110)99.38 4352 P&R: RV Dump Station 0 17,018 12,833 4,185 17,000 18 100.10 4353 P&R: Misc Revenue 0 243 458 (215)500 (257)48.50 4354 P&R: Work Orders 0 0 5,500 (5,500)0 0 0.00 4356 P&R: Cemetery Plot Fees 0 1,869 0 1,869 0 1,869 0.00 4370 Library Service Revenue 453 12,852 8,708 4,144 9,500 3,352 135.28 4371 Library Circulation Revenue 190 3,642 3,667 (25)4,000 (358)91.06 4373 Museum Admissions 0 10,318 16,500 (6,182)18,000 (7,682)57.32 4380 Land Rents & Leases 0 37,300 31,808 5,492 34,700 2,600 107.49 4382 Jail Facility Rental 2,500 27,500 27,500 0 30,000 (2,500)91.67 4383 Municipal Building Rent 0 109,022 36,667 72,355 109,000 22 100.02 4400 Fines and Bails 94 13,036 15,583 (2,547)17,000 (3,964)76.68 4500 GF Interest on Investments 60,748 91,638 27,500 64,138 30,000 61,638 305.46 4501 GF Penalties & Interest 51 1,171 917 254 1,000 171 117.13 4503 GF Misc Interest Revenue 0 8 0 8 0 8 0.00 4620 Franchise Fee - Refuse 0 17,660 15,583 2,077 17,000 660 103.88 4630 City Clerk Fees 0 153 275 (122)300 (147)51.07 4639 Misc Service Fees 0 59 0 59 0 59 0.00 5899 Miscellaneous Revenue (115)238 0 238 0 238 0.00 5911 Unrealized gain on FV of Investments 0 5,816 0 5,816 0 5,816 0.00 Total Revenues 2,557,837$11,562,268$9,941,975$1,620,293$11,622,322$(60,054)$99.48$ Monthly Budget Expenditure Report by Fund Page: 1City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 270,879 3,388,111 3,882,767 494,656 4,259,167 871,056 79.55 6001 Overtime 28,427 238,108 21,903 (216,205)23,570 (214,538)1,010.22 6002 Standby Time 938 5,182 0 (5,182)0 (5,182)0.00 6009 Personnel Vacancy Factor 0 0 (137,500)(137,500)(150,000)(150,000)0.00 6100 Medicare 6,444 83,397 75,677 (7,720)82,497 (900)101.09 6101 Unemployment Insurance 5,937 8,298 3,758 (4,540)4,100 (4,198)202.39 6102 Workers' Compensation 14,253 204,103 202,173 (1,930)220,509 16,406 92.56 6200 Leave Time 26,909 347,399 372,072 24,673 405,587 58,188 85.65 6201 Retirement Benefits 66,450 771,008 826,514 55,506 900,535 129,527 85.62 6202 Health Insurance 71,519 1,546,230 1,749,762 203,532 1,906,233 360,003 81.11 6203 In Lieu of FICA 0 0 1,810 1,810 1,975 1,975 0.00 6209 Contra-Retirement PERS DC Forfeitures (12,390)(46,204)0 46,204 0 46,204 0.00 Total Personnel Costs:479,366$6,545,632$6,998,936$453,304$7,654,173$1,108,541$85.52$ Non-Personnel Costs: 7000 Audit 0 111,295 102,128 (9,167)111,295 0 100.00 7001 Communications 11,098 106,069 112,481 6,412 122,708 16,639 86.44 7002 Postage and Freight 2,794 22,961 37,991 15,030 41,442 18,481 55.41 7003 Banking & Credit Card Fees 696 28,041 29,150 1,109 31,800 3,759 88.18 7004 Insurance 2,587 228,686 220,288 (8,398)240,316 11,630 95.16 7006 Legal 0 198,148 73,333 (124,815)80,000 (118,148)247.69 7008 CY Legal Recovery 0 (882)0 882 0 882 0.00 7009 Contracted Services 58,909 268,795 323,514 54,719 315,836 47,041 85.11 7010 Engineering 0 0 1,833 1,833 2,000 2,000 0.00 7011 Testing 0 6,049 5,761 (288)6,286 237 96.23 7012 Other Special Services 412 29,879 29,608 (271)32,300 2,421 92.50 7013 State Lobbying Fees 8,042 79,462 79,750 288 87,000 7,538 91.34 7014 Federal Lobbying Fees 7,667 84,337 87,083 2,746 95,000 10,663 88.78 7015 Utilities 43,051 509,909 529,311 19,402 577,429 67,520 88.31 7016 Heating Fuel 5,555 42,304 61,600 19,296 67,200 24,896 62.95 7017 Rents & Leases 8,800 82,756 93,945 11,189 100,400 17,644 82.43 7201 Library Books 262 8,884 16,167 7,283 17,000 8,116 52.26 7202 Library Periodicals 0 1,850 2,750 900 3,000 1,150 61.68 7203 Library Standing Orders 595 941 3,667 2,726 4,000 3,059 23.53 7204 Library Non-Print 0 3,328 3,667 339 4,000 672 83.21 7205 Library Electronic Materials 0 0 4,125 4,125 4,500 4,500 0.00 7208 Museum Collection Supplies 0 2,028 1,100 (928)1,200 (828)168.99 7210 Vehicle Supplies 665 2,932 6,028 3,096 6,576 3,644 44.59 7211 Gas & Lube 8,220 68,662 84,748 16,086 92,454 23,792 74.27 7212 Uniform Allowance 1,938 7,717 12,823 5,107 13,989 6,273 55.16 7213 Safety Equipment 550 7,320 11,641 4,321 12,700 5,380 57.64 7214 Janitorial Supplies 2,258 15,023 15,011 (12)16,376 1,353 91.74 7215 Operating Supplies 36,847 298,451 303,485 5,034 330,938 32,487 90.18 7216 Maintenance & Repair 21,689 142,872 188,991 46,119 206,024 63,152 69.35 7217 Small Tools & Equipment 9,877 55,875 88,772 32,897 95,003 39,128 58.81 7218 Inmate Meals 3,015 3,868 9,167 5,299 10,000 6,132 38.68 7300 Advertising 2,809 24,475 38,919 14,444 42,456 17,981 57.65 Monthly Budget Expenditure Report by Fund Page: 2City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 7301 Subscriptions & Dues 2,136 31,259 35,953 4,694 39,220 7,961 79.70 7302 Travel & Subsistence 30,985 123,382 128,022 4,640 138,512 15,130 89.08 7303 Education & Training 4,545 30,204 58,797 28,593 63,503 33,299 47.56 7304 Equipment Rent 425 15,489 22,830 7,341 26,264 10,775 58.98 7307 GF Administrative Fee 7,626 83,887 83,887 0 91,513 7,626 91.67 7800 Sister City Program 12,559 22,375 22,458 83 24,500 2,125 91.32 7801 Contributions to Chamber 0 252,923 231,846 (21,077)252,923 0 100.00 7802 Contributions to Senior Citizens 0 75,000 68,750 (6,250)75,000 0 100.00 7803 Contributions to B&G Club 25,000 25,000 22,917 (2,083)25,000 0 100.00 7804 Elections 411 3,164 3,667 503 4,000 836 79.11 7805 Promotion 362 6,704 10,083 3,379 11,000 4,296 60.95 7806 Volunteer Fireman Stipend 2,333 31,667 31,167 (500)34,000 2,333 93.14 7807 Contingency 0 2,500 6,416 3,916 7,000 4,500 35.71 7810 Miscellaneous Expense 1,609 10,392 20,625 10,233 22,500 12,108 46.18 7811 Miscellaneous Programs (59)(59)0 59 0 59 0.00 8012 Debt Service Interest Expense 0 196,828 232,610 35,782 253,756 56,928 77.57 8102 Buildings 0 17,220 0 (17,220)0 (17,220)0.00 8103 Capital Equipment 26,805 62,578 13,208 (49,370)13,500 (49,078)463.54 8300 Debt Service Principal 0 200,000 284,885 84,885 310,784 110,784 64.35 Total Non-Personnel Costs:353,073$3,632,548$3,856,958$224,410$4,164,203$531,655$87.23$Total Expenditures 832,439$10,178,180$10,855,894$677,714$11,818,376$1,640,196$86.12$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 1City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Mayor and Council Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 13,300.00 16,934 3,634 18,434 5,134 72.15 6100 Medicare 0.00 1,017.45 1,262 245 1,377 360 73.89 6102 Workers' Compensation 0.00 0.00 175 175 191 191 0.00 Total Personnel Costs:0.00$14,317.45$18,371$4,054$20,002$5,685$71.58$ Non-Personnel Costs: 7000 Audit 0.00 111,295.00 102,128 (9,167)111,295 0 100.00 7001 Communications 490.76 4,297.10 4,583 286 5,000 703 85.94 7002 Postage and Freight 365.51 970.06 1,742 772 1,900 930 51.06 7004 Insurance 0.00 410.96 825 414 900 489 45.66 7009 Contracted Services 11,424.00 11,424.00 0 (11,424)0 (11,424)0.00 7013 State Lobbying Fees 8,042.00 79,462.00 79,750 288 87,000 7,538 91.34 7014 Federal Lobbying Fees 7,667.00 84,337.00 87,083 2,746 95,000 10,663 88.78 7215 Operating Supplies 753.85 4,249.93 6,875 2,625 7,500 3,250 56.67 7217 Small Tools & Equipment 1,339.30 1,339.30 1,375 36 1,500 161 89.29 7300 Advertising 643.50 10,687.00 18,333 7,646 20,000 9,313 53.44 7301 Subscriptions & Dues 0.00 3,154.90 3,300 145 3,600 445 87.64 7302 Travel & Subsistence 5,541.64 15,089.44 16,500 1,411 18,000 2,911 83.83 7303 Education & Training 1,200.00 1,975.00 1,375 (600)1,500 (475)131.67 7800 Sister City Program 12,558.85 22,374.57 22,458 83 24,500 2,125 91.32 7805 Promotion 252.31 5,120.07 5,500 380 6,000 880 85.33 7807 Contingency 0.00 0.00 1,833 1,833 2,000 2,000 0.00 Total Non-Personnel Costs:50,278.72$356,186.33$353,660$(2,526)$385,695$29,509$92.35$Total Expenditures 50,278.72$370,503.78$372,031$1,528$405,697$35,194$91.33$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 2City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Legislative Boards & Commissions Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 1,173.78 14,757.73 17,384 2,627 18,924 4,167 77.98 6001 Overtime 0.00 29.24 0 (29)0 (29)0.00 6100 Medicare 16.73 206.22 248 42 271 65 76.10 6102 Workers' Compensation 11.40 153.79 174 20 189 35 81.37 6201 Retirement Benefits 104.78 1,293.47 1,502 209 1,635 342 79.09 6202 Health Insurance 349.80 7,202.62 10,476 3,273 11,428 4,225 63.03 Total Personnel Costs:1,656.49$23,643.07$29,784$6,142$32,447$8,805$72.87$ Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 92 92 100 100 0.00 7004 Insurance 0.00 372.77 549 176 600 227 62.13 7215 Operating Supplies 0.00 236.45 918 682 1,000 764 23.65 7301 Subscriptions & Dues 0.00 0.00 184 184 200 200 0.00 7302 Travel & Subsistence 0.00 0.00 2,292 2,292 2,500 2,500 0.00 7303 Education & Training 0.00 0.00 458 458 500 500 0.00 7810 Miscellaneous Expense 0.00 31.58 0 (32)0 (32)0.00 Total Non-Personnel Costs:0.00$640.80$4,493$3,852$4,900$4,259$13.08$Total Expenditures 1,656.49$24,283.87$34,277$9,994$37,347$13,064$65.02$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 3City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Legal Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7006 Legal 0.00 198,148.14 73,333 (124,815)80,000 (118,148)247.69 7008 CY Legal Recovery 0.00 (881.75)0 882 0 882 0.00 7302 Travel & Subsistence 139.00 2,451.40 0 (2,451)0 (2,451)0.00 Total Non-Personnel Costs:139.00$199,717.79$73,333$(126,384)$80,000$(119,717)$249.65$Total Expenditures 139.00$199,717.79$73,333$(126,384)$80,000$(119,717)$249.65$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 4City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund City Clerk Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 13,309.52 110,569.64 148,428 37,858 161,576 51,006 68.43 6001 Overtime 22.70 1,420.52 0 (1,421)0 (1,421)0.00 6100 Medicare 203.70 1,653.94 2,204 550 2,404 750 68.80 6101 Unemployment Insurance 1,689.00 2,003.00 0 (2,003)0 (2,003)0.00 6102 Workers' Compensation 135.84 1,197.75 1,533 335 1,672 474 71.64 6200 Leave Time 2,740.40 12,272.08 14,746 2,474 16,087 3,815 76.29 6201 Retirement Benefits 1,270.12 10,339.69 13,350 3,010 14,533 4,193 71.15 6202 Health Insurance 3,649.60 68,009.81 78,569 10,559 85,712 17,702 79.35 Total Personnel Costs:23,020.88$207,466.43$258,830$51,362$281,984$74,516$73.57$ Non-Personnel Costs: 7002 Postage and Freight 0.00 44.70 0 (45)0 (45)0.00 7004 Insurance 0.00 3,152.73 2,750 (403)3,000 (153)105.09 7009 Contracted Services 2,903.24 12,985.69 13,292 306 14,500 1,514 89.56 7215 Operating Supplies 0.00 575.60 0 (576)0 (576)0.00 7300 Advertising 0.00 427.20 0 (427)0 (427)0.00 7301 Subscriptions & Dues 0.00 400.00 642 242 700 300 57.14 7302 Travel & Subsistence 2,184.75 5,060.26 4,583 (477)5,000 (60)101.21 7303 Education & Training 0.00 641.00 2,292 1,651 2,500 1,859 25.64 7304 Equipment Rent 425.43 1,437.33 1,833 396 2,000 563 71.87 7804 Elections 410.91 3,164.25 3,667 503 4,000 836 79.11 7810 Miscellaneous Expense 0.00 124.35 0 (124)0 (124)0.00 Total Non-Personnel Costs:5,924.33$28,013.11$29,059$1,046$31,700$3,687$88.37$Total Expenditures 28,945.21$235,479.54$287,889$52,408$313,684$78,203$75.07$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 5City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund City Manager Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 17,660.16 178,098.68 185,051 6,952 201,196 23,097 88.52 6001 Overtime 0.00 233.92 0 (234)0 (234)0.00 6100 Medicare 860.35 4,399.19 2,766 (1,633)3,017 (1,382)145.81 6102 Workers' Compensation 164.34 1,958.94 1,911 (48)2,085 126 93.95 6200 Leave Time 1,380.97 25,076.27 27,476 2,400 29,974 4,898 83.66 6201 Retirement Benefits 1,132.21 15,570.96 16,750 1,179 18,234 2,663 85.40 6202 Health Insurance 2,433.14 67,686.27 57,617 (10,069)62,855 (4,831)107.69 Total Personnel Costs:23,631.17$293,024.23$291,571$(1,453)$317,361$24,337$92.33$ Non-Personnel Costs: 7001 Communications 576.95 4,549.54 4,583 33 5,000 450 90.99 7002 Postage and Freight 0.94 67.41 229 162 250 183 26.96 7004 Insurance 0.00 4,358.05 4,583 225 5,000 642 87.16 7009 Contracted Services 0.00 3,367.99 4,583 1,215 5,000 1,632 67.36 7211 Gas & Lube 604.82 2,745.86 2,475 (271)2,700 (46)101.70 7215 Operating Supplies 1,876.84 7,427.94 5,729 (1,699)6,250 (1,178)118.85 7216 Maintenance & Repair 0.00 580.52 229 (352)250 (331)232.21 7217 Small Tools & Equipment 0.00 1,642.08 458 (1,184)500 (1,142)328.42 7300 Advertising 0.00 565.70 2,750 2,184 3,000 2,434 18.86 7301 Subscriptions & Dues 1,293.99 7,762.46 4,583 (3,179)5,000 (2,762)155.25 7302 Travel & Subsistence 2,546.38 17,859.86 16,500 (1,360)18,000 140 99.22 7303 Education & Training 199.00 2,208.08 5,500 3,292 6,000 3,792 36.80 7805 Promotion 109.76 1,583.95 4,583 2,999 5,000 3,416 31.68 7807 Contingency 0.00 2,500.00 4,583 2,083 5,000 2,500 50.00 7810 Miscellaneous Expense 0.00 622.14 0 (622)0 (622)0.00 Total Non-Personnel Costs:7,208.68$57,841.58$61,368$3,526$66,950$9,108$86.40$Total Expenditures 30,839.85$350,865.81$352,939$2,073$384,311$33,445$91.30$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 6City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund MIS Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 16,511.30 169,347.03 180,542 11,195 196,535 27,188 86.17 6001 Overtime 46.56 2,410.56 0 (2,411)0 (2,411)0.00 6100 Medicare 226.53 2,708.17 2,701 (7)2,946 238 91.93 6102 Workers' Compensation 143.35 1,910.40 1,865 (45)2,034 124 93.92 6200 Leave Time 1,747.50 20,737.14 20,689 (48)22,570 1,833 91.88 6201 Retirement Benefits 1,390.12 16,292.90 16,359 66 17,808 1,515 91.49 6202 Health Insurance 2,433.13 52,314.88 52,379 64 57,141 4,826 91.55 Total Personnel Costs:22,498.49$265,721.08$274,535$8,814$299,034$33,313$88.86$ Non-Personnel Costs: 7001 Communications 428.29 4,829.17 5,042 213 5,500 671 87.80 7002 Postage and Freight 0.00 0.00 458 458 500 500 0.00 7003 Bank and Credit Card Fees 0.60 1.89 0 (2)0 (2)0.00 7004 Insurance 0.00 4,134.96 2,750 (1,385)3,000 (1,135)137.83 7009 Contracted Services 376.00 4,038.09 4,583 545 5,000 962 80.76 7215 Operating Supplies 4,121.99 30,190.13 27,500 (2,690)30,000 (190)100.63 7216 Maintenance & Repair 0.00 9,799.88 4,583 (5,217)5,000 (4,800)196.00 7217 Small Tools & Equipment 0.00 6.41 4,583 4,577 5,000 4,994 0.13 7300 Advertising 129.20 129.20 0 (129)0 (129)0.00 7301 Subscriptions & Dues 0.00 0.00 2,292 2,292 2,500 2,500 0.00 7302 Travel & Subsistence 0.00 1,674.06 2,292 618 2,500 826 66.96 7303 Education & Training 0.00 434.97 2,292 1,857 2,500 2,065 17.40 7810 Miscellaneous Expense 0.00 0.00 917 917 1,000 1,000 0.00 8103 Capital Equipment 0.00 5,353.30 0 (5,353)0 (5,353)0.00 Total Non-Personnel Costs:5,056.08$60,592.06$57,292$(3,299)$62,500$1,909$96.95$Total Expenditures 27,554.57$326,313.14$331,827$5,515$361,534$35,222$90.26$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 7City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Community Development Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 10,514.49 125,641.47 135,559 9,917 147,921 22,279 84.94 6100 Medicare 158.84 1,825.54 1,998 172 2,180 354 83.74 6102 Workers' Compensation 102.60 1,337.02 1,385 48 1,511 174 88.49 6200 Leave Time 889.70 11,421.41 7,511 (3,910)8,194 (3,227)139.39 6201 Retirement Benefits 993.39 11,419.04 12,106 687 13,178 1,759 86.65 6202 Health Insurance 2,919.88 61,733.02 62,856 1,123 68,570 6,837 90.03 Total Personnel Costs:15,578.90$213,377.50$221,415$8,037$241,554$28,176$88.34$ Non-Personnel Costs: 7001 Communications 408.07 2,802.57 2,750 (53)3,000 197 93.42 7002 Postage and Freight 2.35 272.04 458 186 500 228 54.41 7004 Insurance 0.00 3,516.63 2,750 (767)3,000 (517)117.22 7009 Contracted Services 0.00 1,557.86 27,500 25,942 30,000 28,442 5.19 7211 Gas & Lube 0.00 119.87 0 (120)0 (120)0.00 7215 Operating Supplies 1,191.65 4,177.06 2,292 (1,885)2,500 (1,677)167.08 7216 Maintenance & Repair 0.00 0.00 1,375 1,375 1,500 1,500 0.00 7217 Small Tools & Equipment 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7300 Advertising 0.00 222.37 0 (222)0 (222)0.00 7301 Subscriptions & Dues 477.98 1,285.91 0 (1,286)0 (1,286)0.00 7302 Travel & Subsistence 2,607.61 6,604.94 6,292 (313)6,500 (105)101.61 7303 Education & Training 1,235.00 1,275.00 2,292 1,017 2,500 1,225 51.00 7810 Miscellaneous Expense 58.36 180.01 458 278 500 320 36.00 Total Non-Personnel Costs:5,981.02$22,014.26$48,000$25,985$52,000$29,985$42.34$Total Expenditures 21,559.92$235,391.76$269,415$34,022$293,554$58,161$80.19$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 8City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Finance Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 40,686.80 459,376.21 558,963 99,587 604,642 145,266 75.97 6001 Overtime 201.90 5,014.92 0 (5,015)0 (5,015)0.00 6100 Medicare 955.10 10,749.09 8,334 (2,415)9,032 (1,717)119.01 6101 Unemployment Insurance 4,070.00 4,070.00 0 (4,070)0 (4,070)0.00 6102 Workers' Compensation 385.21 5,005.01 5,784 779 6,268 1,263 79.85 6200 Leave Time 4,131.54 48,464.08 57,898 9,434 62,850 14,386 77.11 6201 Retirement Benefits 3,225.62 37,282.58 50,375 13,092 54,496 17,213 68.41 6202 Health Insurance 9,124.66 180,678.24 238,089 57,411 257,136 76,458 70.27 Total Personnel Costs:62,780.83$750,640.13$919,443$168,803$994,424$243,784$75.48$ Non-Personnel Costs: 7001 Communications 1,203.89 9,287.94 10,083 795 11,000 1,712 84.44 7002 Postage and Freight 119.17 1,444.74 2,292 847 2,500 1,055 57.79 7004 Insurance 0.00 12,244.17 8,158 (4,086)8,900 (3,344)137.57 7009 Contracted Services 0.00 11,185.62 14,250 3,064 15,000 3,814 74.57 7011 Testing 0.00 660.85 183 (478)200 (461)330.43 7211 Gas & Lube 193.30 451.92 0 (452)0 (452)0.00 7215 Operating Supplies 2,151.76 20,117.56 23,833 3,715 26,000 5,882 77.38 7216 Maintenance & Repair 0.00 17,958.00 26,583 8,625 29,000 11,042 61.92 7217 Small Tools & Equipment 2,789.88 3,463.26 3,667 204 4,000 537 86.58 7300 Advertising 0.00 2,373.29 1,283 (1,090)1,400 (973)169.52 7301 Subscriptions & Dues 72.35 4,911.19 2,292 (2,619)2,500 (2,411)196.45 7302 Travel & Subsistence 9,366.06 19,381.28 14,667 (4,714)16,000 (3,381)121.13 7303 Education & Training 129.00 7,468.12 5,500 (1,968)6,000 (1,468)124.47 7810 Miscellaneous Expense 0.00 62.79 917 854 1,000 937 6.28 8103 Capital Equipment 0.00 0.00 3,208 3,208 3,500 3,500 0.00 Total Non-Personnel Costs:16,025.41$111,010.73$116,916$5,905$127,000$15,989$87.41$Total Expenditures 78,806.24$861,650.86$1,036,359$174,708$1,121,424$259,773$76.84$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 9City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund General Services Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (137,500)(137,500)(150,000)(150,000)0.00 6100 Medicare 0.00 (33.18)0 33 0 33 0.00 Total Personnel Costs:0.00$(33.18)$(137,500)$(137,467)$(150,000)$(149,967)$0.02$ Non-Personnel Costs: 7001 Communications 250.77 3,324.14 2,200 (1,124)2,400 (924)138.51 7002 Postage and Freight 517.07 2,356.60 4,583 2,226 5,000 2,643 47.13 7003 Bank and Credit Card Fees 285.16 2,866.21 5,500 2,634 6,000 3,134 47.77 7004 Insurance 0.00 449.57 2,017 1,567 2,200 1,750 20.44 7009 Contracted Services 0.00 13,345.00 4,583 (8,762)5,000 (8,345)266.90 7215 Operating Supplies 103.13 2,069.43 5,500 3,431 6,000 3,931 34.49 7216 Maintenance & Repair 0.00 135.00 4,583 4,448 5,000 4,865 2.70 7301 Subscriptions & Dues 0.00 335.83 3,208 2,872 3,500 3,164 9.60 7810 Miscellaneous Expense (93.15)2,280.75 9,167 6,886 10,000 7,719 22.81 8103 Capital Equipment 0.00 9,615.72 0 (9,616)0 (9,616)0.00 Total Non-Personnel Costs:1,062.98$36,778.25$41,341$4,562$45,100$8,321$81.55$Total Expenditures 1,062.98$36,745.07$(96,159)$(132,905)$(104,900)$(141,646)$(35.03)$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 10City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund General Services - Copier Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7215 Operating Supplies 0.00 2,057.26 2,750 693 3,000 943 68.58 7304 Equipment Rent 0.00 3,763.06 4,767 1,004 5,200 1,437 72.37 Total Non-Personnel Costs:0.00$5,820.32$7,517$1,697$8,200$2,380$70.98$Total Expenditures 0.00$5,820.32$7,517$1,697$8,200$2,380$70.98$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 11City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Contributions Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7801 Contributions to Chamber 0.00 252,923.00 231,846 (21,077)252,923 0 100.00 7802 Contributions to Senior Citizens 0.00 75,000.00 68,750 (6,250)75,000 0 100.00 7803 Contributions to B&G Club 25,000.00 25,000.00 22,917 (2,083)25,000 0 100.00 Total Non-Personnel Costs:25,000.00$352,923.00$323,513$(29,410)$352,923$0$100.00$Total Expenditures 25,000.00$352,923.00$323,513$(29,410)$352,923$0$100.00$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 12City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Police Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 66,011.00 910,910.03 1,024,104 113,194 1,115,123 204,213 81.69 6001 Overtime 18,842.70 90,507.10 21,903 (68,604)23,570 (66,937)383.99 6100 Medicare 1,896.08 22,501.92 21,646 (856)23,614 1,112 95.29 6102 Workers' Compensation 5,488.66 63,841.79 56,530 (7,312)61,669 (2,173)103.52 6200 Leave Time 6,502.77 104,617.50 109,269 4,652 119,203 14,586 87.76 6201 Retirement Benefits 8,064.30 89,159.52 92,735 3,576 100,949 11,790 88.32 6202 Health Insurance 18,248.76 427,536.70 471,415 43,878 514,271 86,734 83.13 Total Personnel Costs:125,054.27$1,709,074.56$1,797,602$88,528$1,958,399$249,325$87.27$ Non-Personnel Costs: 7001 Communications 1,911.47 18,852.04 16,500 (2,352)18,000 (852)104.73 7002 Postage and Freight 68.75 665.33 2,292 1,627 2,500 1,835 26.61 7003 Bank and Credit Card Fees 410.25 6,292.94 5,500 (793)6,000 (293)104.88 7004 Insurance 2,586.60 75,893.35 73,333 (2,560)80,000 4,107 94.87 7009 Contracted Services 99.35 2,670.52 4,583 1,912 5,000 2,329 53.41 7012 Other Special Services 412.37 412.37 3,025 2,613 3,300 2,888 12.50 7211 Gas & Lube 1,239.26 13,283.00 12,833 (450)14,000 717 94.88 7212 Uniform Allowance 0.00 2,705.79 4,583 1,877 5,000 2,294 54.12 7213 Safety Equipment 0.00 1,660.10 2,750 1,090 3,000 1,340 55.34 7215 Operating Supplies 1,516.39 10,027.35 15,250 5,223 16,500 6,473 60.77 7216 Maintenance & Repair 3,079.08 15,677.37 15,717 40 17,050 1,373 91.95 7217 Small Tools & Equipment 0.00 0.00 4,583 4,583 5,000 5,000 0.00 7300 Advertising 297.60 832.36 1,833 1,001 2,000 1,168 41.62 7301 Subscriptions & Dues 6.54 4,437.08 5,500 1,063 6,000 1,563 73.95 7302 Travel & Subsistence 4,581.62 40,273.04 28,511 (11,762)30,428 (9,845)132.36 7303 Education & Training 982.62 11,050.03 10,542 (508)11,500 450 96.09 7304 Equipment Rent 0.00 1,515.37 3,667 2,152 4,000 2,485 37.88 7810 Miscellaneous Expense 602.00 1,825.51 2,292 466 2,500 674 73.02 Total Non-Personnel Costs:17,793.90$208,073.55$213,294$5,222$231,778$23,706$89.77$Total Expenditures 142,848.17$1,917,148.11$2,010,896$93,750$2,190,177$273,031$87.53$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 13City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Jail Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 16,634.16 172,248.45 232,347 60,099 252,928 80,680 68.10 6001 Overtime 4,455.19 64,289.30 0 (64,289)0 (64,289)0.00 6100 Medicare 308.76 3,379.62 3,432 52 3,744 364 90.27 6101 Unemployment Insurance 0.00 157.30 0 (157)0 (157)0.00 6102 Workers' Compensation 1,841.68 20,605.10 19,764 (841)21,561 956 95.57 6200 Leave Time 1,445.20 14,321.38 20,603 6,282 22,476 8,155 63.72 6201 Retirement Benefits 1,919.53 21,165.36 20,789 (376)22,630 1,465 93.53 6202 Health Insurance 6,082.73 115,183.46 157,139 41,956 171,424 56,241 67.19 Total Personnel Costs:32,687.25$411,349.97$454,074$42,726$494,763$83,415$83.14$ Non-Personnel Costs: 7001 Communications 362.85 4,388.41 4,125 (263)4,500 112 97.52 7002 Postage and Freight 0.00 2.62 917 914 1,000 997 0.26 7004 Insurance 0.00 22,093.61 22,917 823 25,000 2,906 88.37 7009 Contracted Services 0.00 909.87 1,375 465 1,500 590 60.66 7011 Testing 0.00 321.04 183 (138)200 (121)160.52 7017 Rents & Leases 2,500.00 27,500.00 27,500 0 30,000 2,500 91.67 7212 Uniform Allowance 0.00 991.23 2,292 1,301 2,500 1,509 39.65 7214 Janitorial Supplies 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7215 Operating Supplies 1,657.90 4,939.36 5,958 1,019 6,500 1,561 75.99 7216 Maintenance & Repair 151.99 996.99 2,750 1,753 3,000 2,003 33.23 7217 Small Tools & Equipment 0.00 1,293.12 1,833 540 2,000 707 64.66 7218 Inmate Meals 3,014.77 3,867.56 9,167 5,299 10,000 6,132 38.68 7300 Advertising 0.00 0.00 917 917 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 88.89 596 507 650 561 13.68 7302 Travel & Subsistence 0.00 630.00 1,667 1,037 2,000 1,370 31.50 7303 Education & Training 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7307 GF Administrative Fee 7,626.08 83,886.88 83,887 0 91,513 7,626 91.67 7810 Miscellaneous Expense 0.00 0.00 1,100 1,100 1,200 1,200 0.00 Total Non-Personnel Costs:15,313.59$151,909.58$170,850$18,940$186,563$34,653$81.43$Total Expenditures 48,000.84$563,259.55$624,924$61,666$681,326$118,068$82.67$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 14City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Animal Control Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,184.00 51,949.07 55,831 3,882 60,776 8,827 85.48 6001 Overtime 1,850.70 5,542.74 0 (5,543)0 (5,543)0.00 6100 Medicare 71.31 848.22 826 (22)901 53 94.14 6101 Unemployment Insurance 178.00 178.00 0 (178)0 (178)0.00 6102 Workers' Compensation 233.66 3,250.72 4,749 1,498 5,181 1,930 62.74 6200 Leave Time 306.06 4,979.42 5,107 128 5,571 592 89.38 6201 Retirement Benefits 444.16 5,095.48 5,002 (93)5,445 350 93.58 6202 Health Insurance 1,216.47 26,100.17 26,190 90 28,571 2,471 91.35 Total Personnel Costs:7,484.36$97,943.82$97,705$(238)$106,445$8,502$92.01$ Non-Personnel Costs: 7001 Communications 28.22 373.81 1,100 726 1,200 826 31.15 7002 Postage and Freight 0.00 0.00 458 458 500 500 0.00 7004 Insurance 0.00 1,491.93 275 (1,217)300 (1,192)497.31 7009 Contracted Services 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7015 Utilities 503.83 4,489.18 6,783 2,294 7,400 2,911 60.66 7211 Gas & Lube 0.00 173.22 917 744 1,000 827 17.32 7212 Uniform Allowance 0.00 0.00 1,100 1,100 1,200 1,200 0.00 7215 Operating Supplies 216.02 5,386.20 3,208 (2,178)3,500 (1,886)153.89 7216 Maintenance & Repair 0.00 1,145.00 5,183 4,038 5,600 4,455 20.45 7217 Small Tools & Equipment 0.00 592.48 1,375 783 1,500 908 39.50 7300 Advertising 0.00 0.00 917 917 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 175.00 458 283 500 325 35.00 7302 Travel & Subsistence 0.00 401.28 1,208 807 1,500 1,099 26.75 7303 Education & Training 0.00 173.98 1,375 1,201 1,500 1,326 11.60 7304 Equipment Rent 0.00 0.00 458 458 500 500 0.00 Total Non-Personnel Costs:748.07$14,402.08$26,648$12,247$29,200$14,799$49.32$Total Expenditures 8,232.43$112,345.90$124,353$12,009$135,645$23,301$82.82$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 15City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Fire Department Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 12,807.94 139,313.27 166,984 27,671 181,775 42,462 76.64 6100 Medicare 205.83 2,179.72 2,493 313 2,720 540 80.14 6102 Workers' Compensation 1,274.72 16,251.51 19,985 3,733 21,802 5,550 74.54 6200 Leave Time 1,589.83 18,071.38 18,696 625 20,396 2,325 88.60 6201 Retirement Benefits 1,283.74 13,365.40 15,101 1,735 16,439 3,073 81.30 6202 Health Insurance 3,345.82 64,378.72 72,022 7,643 78,569 14,190 81.94 Total Personnel Costs:20,507.88$253,560.00$295,281$41,720$321,701$68,140$78.82$ Non-Personnel Costs: 7001 Communications 756.07 8,402.20 7,484 (918)8,164 (238)102.92 7002 Postage and Freight 609.21 988.55 1,403 414 1,530 541 64.61 7004 Insurance 0.00 23,685.50 27,044 3,359 29,502 5,817 80.28 7009 Contracted Services 614.35 16,484.34 3,736 (12,748)4,076 (12,408)404.42 7011 Testing 0.00 311.26 79 (232)86 (225)361.93 7015 Utilities 11,197.18 122,437.57 128,320 5,882 139,985 17,547 87.46 7016 Heating Fuel 1,005.45 7,668.51 8,708 1,039 9,500 1,831 80.72 7210 Vehicle Supplies 4.66 566.55 3,736 3,169 4,076 3,509 13.90 7211 Gas & Lube 195.32 2,381.90 8,415 6,033 9,180 6,798 25.95 7212 Uniform Allowance 1,508.56 1,539.31 236 (1,303)257 (1,282)598.95 7213 Safety Equipment 0.00 0.00 2,292 2,292 2,500 2,500 0.00 7215 Operating Supplies 287.14 3,588.50 6,081 2,493 6,634 3,046 54.09 7216 Maintenance & Repair 5,392.51 12,867.82 11,458 (1,410)12,500 (368)102.94 7217 Small Tools & Equipment 737.85 1,875.75 5,042 3,166 5,500 3,624 34.10 7300 Advertising 0.00 358.40 281 (77)306 (52)117.12 7301 Subscriptions & Dues 225.00 1,281.00 471 (810)514 (767)249.22 7302 Travel & Subsistence 1,409.44 2,246.28 6,541 4,295 7,136 4,890 31.48 7303 Education & Training 799.00 1,295.75 2,334 1,038 2,546 1,250 50.89 7304 Equipment Rent 0.00 665.16 2,750 2,085 3,000 2,335 22.17 Total Non-Personnel Costs:24,741.74$208,644.35$226,411$17,767$246,992$38,348$84.47$Total Expenditures 45,249.62$462,204.35$521,692$59,487$568,693$106,488$81.27$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 16City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Volunteers Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6102 Workers' Compensation 0.00 3,947.00 4,125 178 4,500 553 87.71 Total Personnel Costs:0.00$3,947.00$4,125$178$4,500$553$87.71$ Non-Personnel Costs: 7001 Communications 0.00 0.00 90 90 98 98 0.00 7002 Postage and Freight 123.00 205.06 752 547 820 615 25.01 7009 Contracted Services 109.97 273.19 458 185 500 227 54.64 7212 Uniform Allowance 142.00 561.00 1,313 752 1,432 871 39.18 7215 Operating Supplies 379.83 1,474.13 3,667 2,193 4,000 2,526 36.85 7216 Maintenance & Repair 340.72 993.14 4,208 3,215 4,590 3,597 21.64 7217 Small Tools & Equipment 2,749.64 11,844.54 21,875 10,030 23,125 11,280 51.22 7302 Travel & Subsistence 0.00 573.61 3,736 3,162 4,076 3,502 14.07 7303 Education & Training 0.00 250.00 4,208 3,958 4,590 4,340 5.45 7806 Volunteer Fireman Stipend 2,333.34 31,666.74 31,167 (500)34,000 2,333 93.14 Total Non-Personnel Costs:6,178.50$47,841.41$71,474$23,632$77,231$29,389$61.95$Total Expenditures 6,178.50$51,788.41$75,599$23,810$81,731$29,942$63.36$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 17City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Emergency Preparedness Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7001 Communications 0.00 588.59 1,375 786 1,500 911 39.24 7002 Postage and Freight 9.90 74.90 90 15 98 23 76.43 7015 Utilities 209.43 2,188.85 1,874 (315)2,044 (145)107.09 7215 Operating Supplies 613.22 1,722.81 931 (792)1,016 (707)169.57 7216 Maintenance & Repair 0.00 2,575.53 191 (2,385)208 (2,368)1,238.24 7217 Small Tools & Equipment 0.00 11,460.13 11,286 (174)11,337 (123)101.09 7302 Travel & Subsistence 0.00 0.00 917 917 1,000 1,000 0.00 7303 Education & Training 0.00 0.00 917 917 1,000 1,000 0.00 8103 Capital Equipment 0.00 3,828.83 0 (3,829)0 (3,829)0.00 Total Non-Personnel Costs:832.55$22,439.64$17,581$(4,860)$18,203$(4,238)$123.27$Total Expenditures 832.55$22,439.64$17,581$(4,860)$18,203$(4,238)$123.27$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 18City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund SVAC Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 138 138 150 150 0.00 7004 Insurance 0.00 3,129.86 3,175 45 3,464 334 90.35 7012 Other Special Services 0.00 20,000.00 18,333 (1,667)20,000 0 100.00 7211 Gas & Lube 0.00 597.53 2,805 2,207 3,060 2,462 19.53 7216 Maintenance & Repair 1,474.92 1,872.42 3,736 1,864 4,076 2,204 45.94 Total Non-Personnel Costs:1,474.92$25,599.81$28,187$2,587$30,750$5,150$83.25$Total Expenditures 1,474.92$25,599.81$28,187$2,587$30,750$5,150$83.25$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 19City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Building Inspection Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,458.46 66,095.67 75,973 9,877 82,703 16,607 79.92 6100 Medicare 99.72 1,103.58 1,130 26 1,233 129 89.50 6102 Workers' Compensation 63.87 807.31 779 (28)850 43 94.98 6200 Leave Time 695.57 8,209.88 7,563 (647)8,251 41 99.50 6201 Retirement Benefits 619.55 6,885.75 6,844 (41)7,450 565 92.42 6202 Health Insurance 1,520.82 32,932.77 32,737 (196)35,713 2,780 92.22 Total Personnel Costs:6,457.99$116,034.96$125,026$8,991$136,200$20,165$85.19$ Non-Personnel Costs: 7001 Communications 207.29 2,026.27 2,334 308 2,546 520 79.59 7002 Postage and Freight 0.00 128.70 90 (39)98 (31)131.33 7004 Insurance 0.00 1,673.50 1,375 (299)1,500 (174)111.57 7011 Testing 0.00 105.95 0 (106)0 (106)0.00 7017 Rents & Leases 0.00 0.00 (171)(171)0 0 0.00 7211 Gas & Lube 36.12 230.53 471 240 514 283 44.85 7212 Uniform Allowance 119.00 119.00 0 (119)0 (119)0.00 7215 Operating Supplies 47.86 399.03 1,593 1,194 1,738 1,339 22.96 7216 Maintenance & Repair 495.00 539.28 275 (264)300 (239)179.76 7217 Small Tools & Equipment 0.00 904.52 1,874 969 2,044 1,139 44.25 7301 Subscriptions & Dues 0.00 679.95 281 (399)306 (374)222.21 7302 Travel & Subsistence 0.00 615.56 2,334 1,718 2,546 1,930 24.18 7303 Education & Training 0.00 360.00 707 347 771 411 46.69 7304 Equipment Rent 0.00 665.23 2,521 1,856 2,564 1,899 25.95 Total Non-Personnel Costs:905.27$8,447.52$13,684$5,235$14,927$6,478$56.59$Total Expenditures 7,363.26$124,482.48$138,710$14,226$151,127$26,643$82.37$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 20City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Street Operations Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 13,446.80 121,274.39 117,244 (4,030)142,630 21,356 85.03 6001 Overtime 416.92 11,598.02 0 (11,598)0 (11,598)0.00 6002 Standby Time 0.00 496.44 0 (496)0 (496)0.00 6100 Medicare 200.91 2,179.93 944 (1,236)1,030 (1,150)211.64 6101 Unemployment Insurance 0.00 0.00 1,833 1,833 2,000 2,000 0.00 6102 Workers' Compensation 1,485.05 17,299.24 14,173 (3,126)17,461 162 99.07 6200 Leave Time 996.90 18,177.30 15,705 (2,472)19,113 936 95.10 6201 Retirement Benefits 1,260.57 12,327.21 11,944 (383)14,602 2,275 84.42 6202 Health Insurance 4,531.82 63,209.77 58,581 (4,629)73,907 10,697 85.53 6203 In Lieu of FICA 0.00 0.00 1,810 1,810 1,975 1,975 0.00 Total Personnel Costs:22,338.97$246,562.30$222,234$(24,327)$272,718$26,157$90.41$ Non-Personnel Costs: 7001 Communications 9.26 493.28 917 424 1,000 507 49.33 7002 Postage and Freight 148.00 2,828.00 3,667 839 4,000 1,172 70.70 7004 Insurance 0.00 20,935.47 18,333 (2,602)20,000 (935)104.68 7009 Contracted Services 5,632.89 7,632.87 22,917 15,284 25,000 17,367 30.53 7011 Testing 0.00 741.68 917 175 1,000 258 74.17 7015 Utilities 8,662.04 89,683.84 94,417 4,733 103,000 13,316 87.07 7211 Gas & Lube 3,585.36 25,666.53 18,333 (7,334)20,000 (5,667)128.33 7212 Uniform Allowance 0.00 179.09 458 279 500 321 35.82 7213 Safety Equipment 222.26 1,064.29 1,100 36 1,200 136 88.69 7215 Operating Supplies (522.77)16,188.88 32,083 15,894 35,000 18,811 46.25 7216 Maintenance & Repair 1,395.44 19,264.41 18,333 (931)20,000 736 96.32 7217 Small Tools & Equipment 41.78 873.57 1,925 1,051 2,100 1,226 41.60 7300 Advertising 0.00 0.00 367 367 400 400 0.00 7301 Subscriptions & Dues 0.00 206.00 321 115 350 144 58.86 7302 Travel & Subsistence 786.16 786.16 1,100 314 1,200 414 65.51 7303 Education & Training 0.00 0.00 1,100 1,100 1,200 1,200 0.00 7304 Equipment Rent 0.00 1,515.37 917 (598)1,000 (515)151.54 7810 Miscellaneous Expense 573.11 1,753.61 1,833 79 2,000 246 87.68 8103 Capital Equipment 0.00 4,131.43 0 (4,131)0 (4,131)0.00 Total Non-Personnel Costs:20,533.53$193,944.48$219,038$25,094$238,950$45,006$81.17$Total Expenditures 42,872.50$440,506.78$441,272$767$511,668$71,163$86.09$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 21City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Snow and Ice Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 36,023.00 52,345 16,322 56,982 20,959 63.22 6001 Overtime 405.00 15,719.93 0 (15,720)0 (15,720)0.00 6002 Standby Time 405.00 3,630.84 0 (3,631)0 (3,631)0.00 6100 Medicare 11.74 829.93 675 (155)736 (94)112.76 6102 Workers' Compensation 72.97 7,744.35 8,298 554 9,052 1,308 85.55 6201 Retirement Benefits 71.45 5,146.38 3,366 (1,780)3,664 (1,482)140.45 6202 Health Insurance 0.00 26,026.42 26,536 510 28,948 2,922 89.91 Total Personnel Costs:966.16$95,120.85$91,220$(3,900)$99,382$4,262$95.71$ Non-Personnel Costs: 7002 Postage and Freight 0.00 2,938.63 3,667 728 4,000 1,061 73.47 7009 Contracted Services 18,797.50 19,893.46 13,750 (6,143)15,000 (4,893)132.62 7211 Gas & Lube 0.00 545.88 18,333 17,787 20,000 19,454 2.73 7213 Safety Equipment 0.00 16.88 458 441 500 483 3.38 7215 Operating Supplies 158.00 44,820.44 36,667 (8,153)40,000 (4,820)112.05 7216 Maintenance & Repair 6,528.49 15,901.87 27,500 11,598 30,000 14,098 53.01 7217 Small Tools & Equipment 0.00 55.70 458 402 500 444 11.14 7300 Advertising 0.00 0.00 275 275 300 300 0.00 7302 Travel & Subsistence 0.00 22.68 688 665 750 727 3.02 7303 Education & Training 0.00 0.00 688 688 750 750 0.00 7810 Miscellaneous Expense 0.00 116.45 550 434 600 484 19.41 8103 Capital Equipment 8,500.00 8,500.00 0 (8,500)0 (8,500)0.00 Total Non-Personnel Costs:33,983.99$92,811.99$103,034$10,222$112,400$19,588$82.57$Total Expenditures 34,950.15$187,932.84$194,254$6,322$211,782$23,850$88.74$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 22City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund City Shop Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 6,877.14 107,859.83 98,363 (9,496)142,076 34,217 75.92 6001 Overtime 508.41 2,701.47 0 (2,701)0 (2,701)0.00 6002 Standby Time 532.62 1,054.35 0 (1,054)0 (1,054)0.00 6100 Medicare 113.02 1,707.91 1,437 (271)1,568 (140)108.92 6102 Workers' Compensation 542.24 11,756.78 10,413 (1,344)11,360 (397)103.49 6200 Leave Time 595.89 7,791.03 6,873 (918)7,498 (293)103.91 6201 Retirement Benefits 700.60 10,332.88 8,707 (1,626)9,478 (855)109.02 6202 Health Insurance 1,534.19 53,993.79 48,451 (5,543)52,856 (1,138)102.15 Total Personnel Costs:11,404.11$197,198.04$174,244$(22,953)$224,836$27,639$87.71$ Non-Personnel Costs: 7001 Communications 881.25 8,042.23 7,333 (709)8,000 (42)100.53 7002 Postage and Freight 0.00 1,117.00 1,375 258 1,500 383 74.47 7004 Insurance 0.00 6,099.35 5,958 (141)6,500 401 93.84 7009 Contracted Services 0.00 2,028.51 1,833 (196)2,000 (29)101.43 7011 Testing 0.00 105.95 0 (106)0 (106)0.00 7015 Utilities 2,463.59 29,205.97 30,250 1,044 33,000 3,794 88.50 7016 Heating Fuel 2,898.62 13,225.17 15,583 2,358 17,000 3,775 77.80 7211 Gas & Lube 1,029.63 8,515.19 5,500 (3,015)6,000 (2,515)141.92 7213 Safety Equipment 127.27 1,355.50 1,650 295 1,800 445 75.31 7214 Janitorial Supplies 0.00 43.07 0 (43)0 (43)0.00 7215 Operating Supplies 9,901.72 32,000.01 32,083 83 35,000 3,000 91.43 7216 Maintenance & Repair 44.39 3,408.22 4,583 1,175 5,000 1,592 68.16 7217 Small Tools & Equipment 136.13 6,365.26 6,875 510 7,500 1,135 84.87 7301 Subscriptions & Dues 0.00 302.47 1,833 1,531 2,000 1,698 15.12 7302 Travel & Subsistence 0.00 524.94 917 392 1,000 475 52.49 7303 Education & Training 0.00 0.00 917 917 1,000 1,000 0.00 7810 Miscellaneous Expense 98.55 216.69 917 700 1,000 783 21.67 8102 Buildings 0.00 3,300.00 0 (3,300)0 (3,300)0.00 8103 Capital Equipment 0.00 6,118.31 0 (6,118)0 (6,118)0.00 Total Non-Personnel Costs:17,581.15$121,973.84$117,607$(4,365)$128,300$6,328$95.07$Total Expenditures 28,985.26$319,171.88$291,851$(27,318)$353,136$33,967$90.38$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 23City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund City Hall Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,105.60 54,618.82 83,612 28,993 76,018 21,399 71.85 6001 Overtime 0.00 28.52 0 (29)0 (29)0.00 6100 Medicare 43.35 823.39 1,247 424 1,360 537 60.54 6102 Workers' Compensation 419.19 7,979.16 10,338 2,359 9,278 1,299 86.00 6200 Leave Time 298.52 6,042.55 9,075 3,032 7,920 1,877 76.29 6201 Retirement Benefits 273.98 5,203.31 7,554 2,351 6,623 1,420 78.56 6202 Health Insurance 1,216.47 42,460.21 52,379 9,919 47,141 4,681 90.07 Total Personnel Costs:5,357.11$117,155.96$164,205$47,049$148,340$31,184$78.98$ Non-Personnel Costs: 7001 Communications 63.11 675.40 733 58 800 125 84.43 7002 Postage and Freight 0.00 18.00 183 165 200 182 9.00 7004 Insurance 0.00 7,973.39 7,792 (181)8,500 527 93.80 7009 Contracted Services 2,182.55 4,965.23 44,917 39,952 14,000 9,035 35.47 7015 Utilities 4,910.53 52,837.70 60,500 7,662 66,000 13,162 80.06 7016 Heating Fuel 1,180.61 10,567.07 14,667 4,100 16,000 5,433 66.04 7211 Gas & Lube 43.47 598.59 733 134 800 201 74.82 7213 Safety Equipment 0.00 143.74 229 85 250 106 57.50 7215 Operating Supplies 354.34 2,804.86 7,333 4,528 8,000 5,195 35.06 7216 Maintenance & Repair 0.00 523.51 9,167 8,643 10,000 9,476 5.24 7217 Small Tools & Equipment 24.50 779.78 458 (322)500 (280)155.96 7302 Travel & Subsistence 0.00 0.00 550 550 600 600 0.00 7303 Education & Training 0.00 0.00 550 550 600 600 0.00 7810 Miscellaneous Expense 0.00 168.97 229 60 250 81 67.59 8102 Buildings 0.00 3,520.00 0 (3,520)0 (3,520)0.00 Total Non-Personnel Costs:8,759.11$85,576.24$148,041$62,464$126,500$40,923$67.65$Total Expenditures 14,116.22$202,732.20$312,246$109,513$274,840$72,107$73.76$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 24City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Community Center Building Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7004 Insurance 0.00 3,200.76 3,483 282 3,800 599 84.23 7009 Contracted Services 0.00 4,474.00 2,750 (1,724)3,000 (1,474)149.13 7015 Utilities 922.37 10,179.84 11,000 820 12,000 1,820 84.83 7016 Heating Fuel 335.65 4,316.93 5,042 725 5,500 1,183 78.49 7215 Operating Supplies 136.57 831.06 733 (98)800 (31)103.88 7216 Maintenance & Repair 965.00 2,541.94 3,667 1,125 4,000 1,458 63.55 7810 Miscellaneous Expense 0.00 0.00 229 229 250 250 0.00 Total Non-Personnel Costs:2,359.59$25,544.53$26,904$1,359$29,350$3,805$87.03$Total Expenditures 2,359.59$25,544.53$26,904$1,359$29,350$3,805$87.03$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 25City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund City Hall Annex Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 550 550 600 600 0.00 6100 Medicare 0.00 0.00 41 41 45 45 0.00 6102 Workers' Compensation 0.00 0.00 73 73 80 80 0.00 Total Personnel Costs:0.00$0.00$664$664$725$725$0.00$ Non-Personnel Costs: 7004 Insurance 0.00 1,962.42 2,292 330 2,500 538 78.50 7009 Contracted Services 46.81 136.59 9,167 9,030 10,000 9,863 1.37 7015 Utilities 1,122.62 11,811.29 11,000 (811)12,000 189 98.43 7016 Heating Fuel 0.00 2,807.82 5,500 2,692 6,000 3,192 46.80 7213 Safety Equipment 0.00 1,255.20 229 (1,026)250 (1,005)502.08 7215 Operating Supplies 421.81 2,676.11 917 (1,759)1,000 (1,676)267.61 7216 Maintenance & Repair 0.00 2,362.99 1,833 (530)2,000 (363)118.15 8102 Buildings 0.00 10,400.00 0 (10,400)0 (10,400)0.00 Total Non-Personnel Costs:1,591.24$33,412.42$30,938$(2,474)$33,750$338$99.00$Total Expenditures 1,591.24$33,412.42$31,602$(1,810)$34,475$1,063$96.92$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 26City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - Administration Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 7,920.82 81,755.57 89,329 7,573 97,242 15,486 84.07 6001 Overtime 0.00 58.48 0 (58)0 (58)0.00 6100 Medicare 136.35 1,428.68 1,339 (90)1,461 32 97.79 6102 Workers' Compensation 86.73 1,038.71 930 (109)1,015 (24)102.34 6200 Leave Time 973.21 11,722.69 11,375 (348)12,409 686 94.47 6201 Retirement Benefits 847.60 8,216.44 8,112 (105)8,830 613 93.05 6202 Health Insurance 1,889.46 35,850.27 29,595 (6,255)32,285 (3,565)111.04 Total Personnel Costs:11,854.17$140,070.84$140,680$608$153,242$13,170$91.40$ Non-Personnel Costs: 7001 Communications 466.46 5,274.71 5,500 225 6,000 725 87.91 7002 Postage and Freight 0.00 132.83 913 780 996 863 13.34 7004 Insurance 0.00 1,643.34 1,833 190 2,000 357 82.17 7009 Contracted Services 39.00 1,180.29 458 (722)500 (680)236.06 7010 Engineering 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7011 Testing 0.00 258.29 183 (75)200 (58)129.15 7212 Uniform Allowance 0.00 214.95 183 (32)200 (15)107.48 7213 Safety Equipment 0.00 0.00 46 46 50 50 0.00 7215 Operating Supplies (658.20)7,799.57 3,667 (4,133)4,000 (3,800)194.99 7216 Maintenance & Repair 0.00 0.00 229 229 250 250 0.00 7217 Small Tools & Equipment 220.01 220.01 0 (220)0 (220)0.00 7300 Advertising 12.50 562.49 1,833 1,271 2,000 1,438 28.12 7301 Subscriptions & Dues 0.00 1,740.50 550 (1,191)600 (1,141)290.08 7302 Travel & Subsistence 490.90 1,066.63 917 (150)1,000 (67)106.66 7303 Education & Training 0.00 0.00 825 825 900 900 0.00 7810 Miscellaneous Expense 0.00 497.12 183 (314)200 (297)248.56 Total Non-Personnel Costs:570.67$20,590.73$19,153$(1,438)$20,896$305$98.54$Total Expenditures 12,424.84$160,661.57$159,833$(830)$174,138$13,475$92.26$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 27City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - Parks Maintenance Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,288.66 83,004.05 94,937 11,933 103,346 20,342 80.32 6001 Overtime 270.48 5,823.19 0 (5,823)0 (5,823)0.00 6100 Medicare 178.01 5,080.87 4,837 (244)5,277 196 96.28 6101 Unemployment Insurance 0.00 1,889.68 0 (1,890)0 (1,890)0.00 6102 Workers' Compensation 449.72 11,935.89 13,238 1,302 14,441 2,505 82.65 6200 Leave Time 0.00 7,773.15 4,686 (3,087)5,112 (2,661)152.06 6201 Retirement Benefits 133.16 2,264.23 3,355 1,091 3,652 1,388 62.00 6202 Health Insurance 524.74 15,659.81 23,571 7,911 25,714 10,054 60.90 Total Personnel Costs:4,844.77$133,430.87$144,624$11,193$157,542$24,111$84.70$ Non-Personnel Costs: 7001 Communications 11.62 196.54 1,833 1,636 2,000 1,803 9.83 7002 Postage and Freight 0.00 325.00 917 592 1,000 675 32.50 7004 Insurance 0.00 10,620.15 8,708 (1,912)9,500 (1,120)111.79 7009 Contracted Services 233.22 2,469.76 4,583 2,113 5,000 2,530 49.40 7011 Testing 0.00 1,188.45 1,100 (88)1,200 12 99.04 7015 Utilities 1,871.46 19,256.87 19,250 (7)21,000 1,743 91.70 7016 Heating Fuel 0.00 764.88 825 60 900 135 84.99 7017 Rents & Leases 0.00 0.00 2,750 2,750 3,000 3,000 0.00 7210 Vehicle Supplies 660.66 2,202.86 917 (1,286)1,000 (1,203)220.29 7211 Gas & Lube 439.27 6,662.12 5,958 (704)6,500 (162)102.49 7212 Uniform Allowance 168.85 619.30 550 (69)600 (19)103.22 7213 Safety Equipment 200.44 968.41 1,100 132 1,200 232 80.70 7214 Janitorial Supplies 572.64 2,310.42 1,192 (1,118)1,300 (1,010)177.72 7215 Operating Supplies 1,002.19 11,323.69 4,583 (6,741)5,000 (6,324)226.47 7216 Maintenance & Repair 1,758.15 13,121.58 13,750 628 15,000 1,878 87.48 7217 Small Tools & Equipment 1,690.58 6,732.73 5,500 (1,233)6,000 (733)112.21 7300 Advertising 0.00 439.93 1,238 798 1,350 910 32.59 7301 Subscriptions & Dues 0.00 380.45 92 (288)100 (280)380.45 7302 Travel & Subsistence 9.53 888.34 1,375 487 1,500 612 59.22 7303 Education & Training 0.00 849.00 550 (299)600 (249)141.50 7304 Equipment Rent 0.00 1,887.43 2,292 405 2,500 613 75.50 7810 Miscellaneous Expense 0.00 91.48 1,375 1,284 1,500 1,409 6.10 8103 Capital Equipment 9,847.00 16,572.20 10,000 (6,572)10,000 (6,572)165.72 Total Non-Personnel Costs:18,465.61$99,871.59$90,438$(9,432)$97,750$(2,120)$102.17$Total Expenditures 23,310.38$233,302.46$235,062$1,761$255,292$21,991$91.39$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 28City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - Campgrounds Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 2,367.76 103,613.18 104,666 1,053 113,937 10,324 90.94 6001 Overtime 480.54 16,334.35 0 (16,334)0 (16,334)0.00 6100 Medicare 68.50 5,637.29 4,976 (661)5,428 (209)103.86 6101 Unemployment Insurance 0.00 0.00 550 550 600 600 0.00 6102 Workers' Compensation 326.74 14,710.15 14,004 (706)15,277 567 96.29 6200 Leave Time 232.84 2,766.21 2,587 (179)2,822 56 98.02 6201 Retirement Benefits 211.35 5,061.07 4,194 (867)4,565 (496)110.86 6202 Health Insurance 608.46 31,122.44 30,904 (218)33,713 2,591 92.32 Total Personnel Costs:4,296.19$179,244.69$161,881$(17,362)$176,342$(2,901)$101.65$ Non-Personnel Costs: 7001 Communications 440.83 4,700.25 4,583 (117)5,000 300 94.01 7002 Postage and Freight 0.00 1,270.11 550 (720)600 (670)211.69 7003 Bank and Credit Card Fees 0.00 18,880.13 16,500 (2,380)18,000 (880)104.89 7004 Insurance 0.00 2,471.13 2,200 (271)2,400 (71)102.96 7009 Contracted Services 2,244.48 29,827.21 24,333 (5,494)25,000 (4,827)119.31 7011 Testing 0.00 433.66 825 391 900 466 48.18 7012 Other Special Services 0.00 3,200.00 0 (3,200)0 (3,200)0.00 7015 Utilities 9,036.46 113,026.02 121,917 8,891 133,000 19,974 84.98 7016 Heating Fuel 0.00 0.00 275 275 300 300 0.00 7017 Rents & Leases 0.00 0.00 4,583 4,583 5,000 5,000 0.00 7210 Vehicle Supplies 0.00 162.64 1,375 1,212 1,500 1,337 10.84 7211 Gas & Lube 608.97 5,366.30 5,500 134 6,000 634 89.44 7212 Uniform Allowance 0.00 676.93 1,100 423 1,200 523 56.41 7213 Safety Equipment 0.00 769.43 1,008 239 1,100 331 69.95 7214 Janitorial Supplies 1,685.38 9,031.80 6,417 (2,615)7,000 (2,032)129.03 7215 Operating Supplies 1,114.36 25,021.81 14,667 (10,355)16,000 (9,022)156.39 7216 Maintenance & Repair 49.93 14,719.39 12,833 (1,886)14,000 (719)105.14 7217 Small Tools & Equipment 5.69 4,834.45 1,833 (3,001)2,000 (2,834)241.72 7300 Advertising 640.00 1,604.87 3,208 1,603 3,500 1,895 45.85 7301 Subscriptions & Dues 0.00 3,005.00 6,692 3,687 7,300 4,295 41.16 7302 Travel & Subsistence 435.63 949.55 917 (33)1,000 50 94.96 7303 Education & Training 0.00 0.00 1,833 1,833 2,000 2,000 0.00 7304 Equipment Rent 0.00 882.40 (500)(1,382)1,000 118 88.24 7810 Miscellaneous Expense 0.00 200.19 0 (200)0 (200)0.00 7811 Miscellaneous Programs (58.95)(58.95)0 59 0 59 0.00 Total Non-Personnel Costs:16,202.78$240,974.32$232,649$(8,324)$253,800$12,827$94.95$Total Expenditures 20,498.97$420,219.01$394,530$(25,686)$430,142$9,926$97.69$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 29City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - Cemetery Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 4,746.76 4,082 (665)4,444 (303)106.82 6001 Overtime 27.70 384.39 0 (384)0 (384)0.00 6100 Medicare 2.11 370.91 61 (310)66 (305)561.98 6102 Workers' Compensation 3.69 681.61 582 (100)635 (47)107.34 6201 Retirement Benefits 0.00 30.46 365 335 397 367 7.67 6202 Health Insurance 0.00 241.70 2,619 2,377 2,857 2,615 8.46 Total Personnel Costs:33.50$6,455.83$7,709$1,253$8,399$1,943$76.86$ Non-Personnel Costs: 7004 Insurance 0.00 101.66 92 (10)100 (2)101.66 7009 Contracted Services 0.00 9,474.99 32,333 22,858 33,000 23,525 28.71 7015 Utilities 14.29 276.56 0 (277)0 (277)0.00 7211 Gas & Lube 0.00 0.00 458 458 500 500 0.00 7215 Operating Supplies 648.63 2,129.11 1,375 (754)1,500 (629)141.94 7216 Maintenance & Repair 0.00 1,815.16 1,833 18 2,000 185 90.76 7217 Small Tools & Equipment 0.00 0.00 1,833 1,833 2,000 2,000 0.00 8103 Capital Equipment 8,458.04 8,458.04 0 (8,458)0 (8,458)0.00 Total Non-Personnel Costs:9,120.96$22,255.52$37,924$15,668$39,100$16,844$56.92$Total Expenditures 9,154.46$28,711.35$45,633$16,921$47,499$18,787$60.45$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 30City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - Sports & Recreation Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 6,599.49 61,624.55 76,493 14,869 84,155 22,531 73.23 6001 Overtime 714.46 10,111.10 0 (10,111)0 (10,111)0.00 6100 Medicare 163.18 2,429.29 2,260 (169)2,465 36 98.55 6101 Unemployment Insurance 0.00 0.00 458 458 500 500 0.00 6102 Workers' Compensation 500.34 5,210.16 3,850 (1,360)4,200 (1,010)124.05 6200 Leave Time 411.68 5,019.25 7,736 2,717 8,439 3,420 59.48 6201 Retirement Benefits 558.05 4,726.51 6,329 1,603 6,890 2,164 68.60 6202 Health Insurance 2,938.45 37,555.80 47,404 9,848 51,713 14,157 72.62 Total Personnel Costs:11,885.65$126,676.66$144,530$17,855$158,362$31,687$79.99$ Non-Personnel Costs: 7001 Communications 336.39 3,602.53 3,850 247 4,200 597 85.77 7002 Postage and Freight 0.00 460.07 2,292 1,832 2,500 2,040 18.40 7003 Bank and Credit Card Fees 0.00 0.00 1,650 1,650 1,800 1,800 0.00 7004 Insurance 0.00 2,057.33 2,292 235 2,500 443 82.29 7009 Contracted Services 0.00 15,951.31 7,083 (8,868)10,000 (5,951)159.51 7011 Testing 0.00 273.70 458 184 500 226 54.74 7017 Rents & Leases 6,300.00 54,400.00 57,083 2,683 60,000 5,600 90.67 7211 Gas & Lube 0.00 121.07 275 154 300 179 40.36 7212 Uniform Allowance 0.00 0.00 275 275 300 300 0.00 7213 Safety Equipment 0.00 0.00 229 229 250 250 0.00 7215 Operating Supplies 1,501.16 19,167.29 26,125 6,958 28,500 9,333 67.25 7216 Maintenance & Repair 0.00 616.36 367 (249)400 (216)154.09 7217 Small Tools & Equipment 0.00 1,449.92 2,292 842 2,500 1,050 58.00 7300 Advertising 158.01 1,027.64 917 (111)1,000 (28)102.76 7301 Subscriptions & Dues 60.00 227.25 183 (44)200 (27)113.63 7302 Travel & Subsistence 227.85 454.85 1,375 920 1,500 1,045 30.32 7303 Education & Training 0.00 359.00 733 374 800 441 44.88 7304 Equipment Rent 0.00 300.00 458 158 500 200 60.00 7810 Miscellaneous Expense 0.00 (3.99)0 4 0 4 0.00 Total Non-Personnel Costs:8,583.41$100,464.33$107,937$7,473$117,750$17,286$85.32$Total Expenditures 20,469.06$227,140.99$252,467$25,328$276,112$48,973$82.26$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 31City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - TYC Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 5,959.91 108,822.91 100,387 (8,436)109,279 456 99.58 6001 Overtime 70.96 2,271.92 0 (2,272)0 (2,272)0.00 6100 Medicare 239.32 5,993.25 4,090 (1,903)4,462 (1,531)134.32 6102 Workers' Compensation 57.77 1,759.34 4,813 3,054 5,250 3,491 33.51 6200 Leave Time 363.74 4,292.82 4,574 281 4,990 697 86.03 6201 Retirement Benefits 314.23 3,903.35 5,065 1,161 5,514 1,610 70.79 6202 Health Insurance 890.13 25,646.76 32,737 7,090 35,713 10,066 71.81 Total Personnel Costs:7,896.06$152,690.35$151,666$(1,025)$165,208$12,517$92.42$ Non-Personnel Costs: 7001 Communications 762.43 6,817.50 6,875 58 7,500 683 90.90 7002 Postage and Freight 0.00 190.84 917 726 1,000 809 19.08 7004 Insurance 0.00 2,923.91 2,979 55 3,250 326 89.97 7009 Contracted Services 4,031.15 25,910.06 13,750 (12,160)15,000 (10,910)172.73 7011 Testing 0.00 991.40 917 (74)1,000 9 99.14 7012 Other Special Services 0.00 53.55 0 (54)0 (54)0.00 7211 Gas & Lube 145.42 1,103.85 1,467 363 1,600 496 68.99 7212 Uniform Allowance 0.00 0.00 458 458 500 500 0.00 7213 Safety Equipment 0.00 86.91 275 188 300 213 28.97 7214 Janitorial Supplies 0.00 0.00 733 733 800 800 0.00 7215 Operating Supplies 3,184.10 17,964.69 16,500 (1,465)18,000 35 99.80 7216 Maintenance & Repair 13.81 13.81 1,375 1,361 1,500 1,486 0.92 7217 Small Tools & Equipment 0.00 0.00 917 917 1,000 1,000 0.00 7300 Advertising 103.50 494.74 1,650 1,155 1,800 1,305 27.49 7301 Subscriptions & Dues 0.00 0.00 275 275 300 300 0.00 7302 Travel & Subsistence 658.65 965.47 1,100 135 1,200 235 80.46 7303 Education & Training 0.00 933.95 5,688 4,754 5,750 4,816 16.24 7810 Miscellaneous Expense (0.10)(0.86)0 1 0 1 0.00 Total Non-Personnel Costs:8,898.96$58,449.82$55,876$(2,574)$60,500$2,050$96.61$Total Expenditures 16,795.02$211,140.17$207,542$(3,599)$225,708$14,567$93.55$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 32City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Parks & Rec - The Rec Room Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,264.99 33,340.43 44,913 11,573 48,891 15,551 68.19 6001 Overtime 112.82 3,592.89 0 (3,593)0 (3,593)0.00 6100 Medicare 47.01 952.11 644 (308)703 (249)135.44 6102 Workers' Compensation 314.99 1,794.90 453 (1,342)494 (1,301)363.34 6200 Leave Time 205.53 434.79 2,653 2,218 2,894 2,459 15.02 6201 Retirement Benefits 297.99 2,688.78 3,904 1,215 4,250 1,561 63.27 6202 Health Insurance 1,422.05 22,888.72 32,737 9,848 35,713 12,824 64.09 Total Personnel Costs:5,665.38$65,692.62$85,304$19,611$92,945$27,252$70.68$ Non-Personnel Costs: 7001 Communications 0.00 0.00 275 275 300 300 0.00 7002 Postage and Freight 0.00 0.00 183 183 200 200 0.00 7004 Insurance 0.00 1,156.83 825 (332)900 (257)128.54 7009 Contracted Services 3,962.15 17,782.59 11,917 (5,866)13,000 (4,783)136.79 7011 Testing 0.00 224.00 183 (41)200 (24)112.00 7017 Rents & Leases 0.00 70.00 0 (70)0 (70)0.00 7211 Gas & Lube 0.00 0.00 275 275 300 300 0.00 7212 Uniform Allowance 0.00 109.90 275 165 300 190 36.63 7213 Safety Equipment 0.00 0.00 275 275 300 300 0.00 7214 Janitorial Supplies 0.00 0.00 1,100 1,100 1,200 1,200 0.00 7215 Operating Supplies 69.07 2,577.83 3,667 1,089 4,000 1,422 64.45 7216 Maintenance & Repair 0.00 405.30 458 53 500 95 81.06 7300 Advertising 103.50 1,471.50 367 (1,105)400 (1,072)367.88 7302 Travel & Subsistence 0.00 120.11 825 705 900 780 13.35 Total Non-Personnel Costs:4,134.72$23,918.06$20,625$(3,294)$22,500$(1,419)$106.30$Total Expenditures 9,800.10$89,610.68$105,929$16,317$115,445$25,833$77.62$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 33City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Library/Museum Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 16,096.27 179,819.84 217,746 37,926 237,034 57,214 75.86 6001 Overtime 0.00 35.61 0 (36)0 (36)0.00 6100 Medicare 237.63 3,423.91 4,086 662 4,457 1,033 76.82 6101 Unemployment Insurance 0.00 0.00 917 917 1,000 1,000 0.00 6102 Workers' Compensation 148.12 1,926.70 2,249 322 2,453 526 78.54 6200 Leave Time 1,400.67 15,208.97 17,250 2,041 18,818 3,609 80.82 6201 Retirement Benefits 1,440.66 14,905.54 18,139 3,233 19,746 4,840 75.49 6202 Health Insurance 4,638.32 87,817.43 104,759 16,942 114,283 26,466 76.84 Total Personnel Costs:23,961.67$303,138.00$365,146$62,007$397,791$94,652$76.21$ Non-Personnel Costs: 7001 Communications 1,501.83 12,544.56 18,333 5,788 20,000 7,455 62.72 7002 Postage and Freight 830.28 6,460.28 7,333 873 8,000 1,540 80.75 7004 Insurance 0.00 10,932.69 11,000 67 12,000 1,067 91.11 7009 Contracted Services 6,212.73 48,825.96 52,947 4,121 57,760 8,934 84.53 7011 Testing 0.00 433.05 733 300 800 367 54.13 7012 Other Special Services 0.00 6,212.67 8,250 2,037 9,000 2,787 69.03 7015 Utilities 2,137.53 54,515.50 44,000 (10,516)48,000 (6,516)113.57 7016 Heating Fuel 134.73 2,953.29 11,000 8,047 12,000 9,047 24.61 7017 Rents & Leases 0.00 786.34 2,200 1,414 2,400 1,614 32.76 7201 Library Books 262.35 8,883.94 16,167 7,283 17,000 8,116 52.26 7202 Library Periodicals 0.00 1,850.25 2,750 900 3,000 1,150 61.68 7203 Library Standing Orders 595.23 941.32 3,667 2,726 4,000 3,059 23.53 7204 Library Non-Print 0.00 3,328.26 3,667 339 4,000 672 83.21 7205 Library Electronic Materials 0.00 0.00 4,125 4,125 4,500 4,500 0.00 7208 Museum Collection Supplies 0.00 2,027.90 1,100 (928)1,200 (828)168.99 7211 Gas & Lube 98.98 98.98 0 (99)0 (99)0.00 7214 Janitorial Supplies 0.00 3,637.26 3,736 99 4,076 439 89.24 7215 Operating Supplies 4,618.35 14,506.87 11,000 (3,507)12,000 (2,507)120.89 7216 Maintenance & Repair 0.00 3,036.77 12,192 9,155 13,300 10,263 22.83 7217 Small Tools & Equipment 141.98 141.98 6,897 6,755 7,397 7,255 1.92 7300 Advertising 721.11 3,278.31 2,750 (528)3,000 (278)109.28 7301 Subscriptions & Dues 0.00 885.00 2,200 1,315 2,400 1,515 36.88 7302 Travel & Subsistence 0.00 4,742.01 10,218 5,476 10,676 5,934 44.42 7303 Education & Training 0.00 930.00 4,288 3,358 4,496 3,566 20.69 7304 Equipment Rent 0.00 2,857.97 3,667 809 4,000 1,142 71.45 7810 Miscellaneous Expense 370.15 2,224.75 458 (1,767)500 (1,725)444.95 Total Non-Personnel Costs:17,625.25$197,035.91$244,678$47,642$265,505$68,469$74.21$Total Expenditures 41,586.92$500,173.91$609,824$109,649$663,296$163,121$75.41$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 34City of SewardRun: 1/23/2019 at 10:35 AM For 11/30/2018 General Fund Debt Service Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 39,892.49 468,331.25 494,565 26,234 539,525 71,194 86.80 6209 Contra-Retirement PERS DC Forfeitures (12,389.78)(46,203.92)0 46,204 0 46,204 0.00 Total Personnel Costs:27,502.71$422,127.33$494,565$72,438$539,525$117,398$78.24$ Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 196,828.13 232,610 35,782 253,756 56,928 77.57 8300 Debt Service Principal 0.00 200,000.00 284,885 84,885 310,784 110,784 64.35 Total Non-Personnel Costs:0.00$396,828.13$517,495$120,667$564,540$167,712$70.29$Total Expenditures 27,502.71$818,955.46$1,012,060$193,105$1,104,065$285,110$74.18$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 3City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5000 Land Rents & Leases 0 387,271 361,822 25,449 394,715 (7,444)98.11 5001 Land Lease Credits 0 0 (27,500)27,500 (30,000)30,000 0.00 5100 Transient Moorage 41,477 596,693 527,083 69,610 575,000 21,693 103.77 5101 Moorage 5,568 1,139,745 1,054,167 85,578 1,150,000 (10,255)99.11 5102 Wharfage 19,694 76,220 44,000 32,220 48,000 28,220 158.79 5103 Boat Lift Fees 2,628 100,158 107,548 (7,390)117,325 (17,167)85.37 5105 Harbor Power Sales 27,463 348,050 341,610 6,440 372,665 (24,615)93.39 5150 Shower Fees 625 14,417 13,750 667 15,000 (583)96.11 5153 Fuel Pumping Fee 0 37,714 18,791 18,923 20,500 17,214 183.97 5154 Waiting List Fees 158 8,096 7,228 868 7,885 211 102.67 5155 Towing Fees 53 1,208 825 383 900 308 134.17 5156 Pumping Boats 0 189 275 (86)300 (111)63.00 5157 North Harbor Launch Fee 0 30,893 30,938 (45)33,750 (2,857)91.53 5158 South Harbor Launch Fee 0 10,070 18,755 (8,685)20,460 (10,390)49.22 5800 Labor & Services 105 5,127 5,042 85 5,500 (373)93.22 5890 Collection of Doubtful Accounts 0 400 1,100 (700)1,200 (800)33.33 5899 Miscellaneous Revenue 0 445 917 (472)1,000 (555)44.46 5901 EF Investment Interest 0 36,902 4,583 32,319 5,000 31,902 738.05 5905 EF Penalties and Interest 1,547 14,398 9,167 5,231 10,000 4,398 143.98 5940 Amortization of Contributions-in-Aid 94,723 1,041,954 1,041,955 (1)1,136,678 (94,724)91.67 5941 Amortization of Bond Premiums 0 0 39,574 (39,574)43,172 (43,172)0.00 Total Revenues 194,041$3,849,950$3,601,630$248,320$3,929,050$(79,100)$97.99$ Monthly Budget Expenditure Report by Fund Page: 3City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 41,718 448,217 496,189 47,971 539,786 91,568 83.04 6001 Overtime 1,212 25,667 36,898 11,231 40,253 14,586 63.76 6002 Standby Time 1,029 11,762 10,512 (1,250)11,468 (294)102.56 6100 Medicare 712 8,539 9,124 585 9,953 1,414 85.79 6101 Unemployment Insurance 0 956 458 (498)500 (456)191.19 6102 Workers' Compensation 3,081 34,759 34,457 (302)37,589 2,830 92.47 6200 Leave Time 5,195 54,600 54,030 (570)58,942 4,342 92.63 6201 Retirement Benefits 10,770 112,428 130,336 17,909 141,996 29,569 79.18 6202 Health Insurance 12,568 249,677 262,998 13,321 286,907 37,230 87.02 6209 Contra-Retirement PERS DC Forfeitures (1,903)(7,423)0 7,423 0 7,423 0.00 Total Personnel Costs:74,382$939,182$1,035,002$95,820$1,127,394$188,212$83.31$ Non-Personnel Costs: 7001 Communications 1,495 11,396 11,917 521 13,000 1,604 87.66 7002 Postage and Freight 377 4,474 8,708 4,234 9,500 5,026 47.10 7003 Bank and Credit Card Fees 2,473 58,764 46,750 (12,014)51,000 (7,764)115.22 7004 Insurance 0 93,010 75,441 (17,569)82,300 (10,710)113.01 7006 Legal 0 828 9,167 8,339 10,000 9,172 8.28 7008 CY Legal Recovery 0 (882)0 882 0 882 0.00 7009 Contracted Services 3,215 49,697 86,376 36,679 94,320 44,623 52.69 7011 Testing 0 699 917 218 1,000 301 69.87 7015 Utilities 9,686 105,147 113,300 8,153 123,600 18,453 85.07 7016 Heating Fuel 1,127 7,521 9,167 1,646 10,000 2,479 75.21 7100 General Power for Resale 9,771 247,731 280,775 33,044 306,300 58,569 80.88 7211 Gas & Lube 1,926 12,853 16,958 4,105 18,500 5,647 69.48 7212 Uniform Allowance 0 1,075 0 (1,075)0 (1,075)0.00 7213 Safety Equipment 739 4,931 6,875 1,944 7,500 2,569 65.75 7214 Janitorial Supplies 633 8,839 10,083 1,244 11,000 2,161 80.36 7215 Operating Supplies 1,931 11,266 33,000 21,734 36,000 24,734 31.29 7216 Maintenance & Repair 2,705 32,999 47,666 14,667 52,000 19,001 63.46 7217 Small Tools & Equipment 618 5,328 16,041 10,713 17,500 12,172 30.44 7300 Advertising 0 2,656 4,583 1,927 5,000 2,344 53.13 7301 Subscriptions & Dues 339 1,229 1,375 146 1,500 271 81.90 7302 Travel & Subsistence 996 7,383 9,167 1,784 10,000 2,617 73.83 7303 Education & Training 357 688 3,667 2,980 4,000 3,313 17.19 7304 Equipment Rent 0 1,330 1,917 587 2,000 670 66.52 7321 Harbor General Indirect Costs 39,021 429,230 429,230 0 468,251 39,021 91.67 7322 Harbor Admin Indirect Costs 38,362 421,977 421,976 (1)460,337 38,360 91.67 7324 Gen Fund Indirect Costs 29,973 329,707 329,707 0 359,680 29,973 91.67 7325 Harbor Internal Cost Allocation (88,195)(970,140)(970,140)(1)(1,058,334)(88,195)91.67 7330 P.I.L.T.0 181,732 173,762 (7,970)189,558 7,826 95.87 7331 Reclass PILT to Transfer-Out 0 (181,732)(173,762)7,970 (189,558)(7,826)95.87 7808 Bad Debt Expense 0 0 11,000 11,000 12,000 12,000 0.00 7810 Miscellaneous Expense (253)162 3,208 3,046 3,500 3,338 4.62 7900 Depreciation Expense 149,173 1,640,904 1,640,048 (856)1,789,143 148,239 91.71 8012 Debt Service Interest Expense 17,100 177,900 205,815 27,915 224,525 46,625 79.23 Monthly Budget Expenditure Report by Fund Page: 4City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 8103 Capital Equipment 0 4,006 0 (4,006)0 (4,006)0.00 8104 Motor Pool Rent 5,333 58,667 58,666 (1)64,000 5,333 91.67 8300 Debt Service Principal 200,000 490,000 471,491 (18,509)514,354 24,354 95.27 Total Non-Personnel Costs:428,902$3,251,375$3,394,851$143,476$3,703,476$452,101$87.79$Total Expenditures 503,284$4,190,557$4,429,853$239,296$4,830,870$640,313$86.75$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 4City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM SMIC Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5000 Land Rents & Leases 0 179,519 164,767 14,752 179,745 (226)99.87 5001 Land Lease Credits 0 (12,515)0 (12,515)0 (12,515)0.00 5101 Moorage 3,681 8,835 11,917 (3,082)13,000 (4,165)67.96 5102 Wharfage 0 2,666 5,729 (3,063)6,250 (3,584)42.65 5103 Boat Lift Fees 13,630 205,593 129,196 76,397 140,941 64,652 145.87 5104 Storage Fees 7,889 74,902 105,417 (30,515)115,000 (40,098)65.13 5106 SMIC Power Sales 5,144 138,046 54,083 83,963 59,000 79,046 233.98 5109 Washdown Pad Fees 0 8,004 4,767 3,237 5,200 2,804 153.92 5153 Fuel Pumping Fee 0 173 2,750 (2,577)3,000 (2,827)5.78 5800 Labor & Services 0 1,544 917 627 1,000 544 154.37 5899 Miscellaneous Revenue 0 323,530 0 323,530 0 323,530 0.00 5901 EF Investment Interest 0 1,749 0 1,749 0 1,749 0.00 5940 Amortization of Contributions-in-Aid 42,165 463,816 703,859 (240,043)767,846 (304,030)60.40 Total Revenues 72,509$1,395,862$1,183,402$212,460$1,290,982$104,880$108.12$ Monthly Budget Expenditure Report by Fund Page: 5City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 SMIC Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 1,829 54,078 50,036 (4,042)54,584 506 99.07 6001 Overtime 45 2,820 4,702 1,882 5,129 2,309 54.98 6100 Medicare 30 855 854 (1)932 77 91.79 6102 Workers' Compensation 210 5,747 6,151 404 6,710 963 85.65 6201 Retirement Benefits 477 13,552 1,591 (11,961)1,735 (11,817)781.12 6202 Health Insurance 815 32,107 25,089 (7,018)27,369 (4,738)117.31 6209 Contra-Retirement PERS DC Forfeitures (103)(563)0 563 0 563 0.00 Total Personnel Costs:3,303$108,596$88,423$(20,173)$96,459$(12,137)$112.58$ Non-Personnel Costs: 7001 Communications 0 0 458 458 500 500 0.00 7002 Postage and Freight 0 4,281 5,041 760 5,500 1,219 77.83 7004 Insurance 0 15,344 16,408 1,064 17,900 2,556 85.72 7006 Legal 0 14,632 13,750 (882)15,000 368 97.55 7009 Contracted Services 519 19,384 27,499 8,115 99,224 79,840 19.54 7015 Utilities 1,076 13,462 15,699 2,237 17,126 3,664 78.61 7016 Heating Fuel 873 1,159 4,583 3,424 5,000 3,841 23.19 7100 General Power for Resale 3,245 94,306 44,917 (49,389)49,000 (45,306)192.46 7211 Gas & Lube 1,380 6,950 7,333 383 8,000 1,050 86.87 7215 Operating Supplies 0 474 5,500 5,026 6,000 5,526 7.91 7216 Maintenance & Repair 1,099 37,785 33,000 (4,785)36,000 (1,785)104.96 7217 Small Tools & Equipment 844 1,600 1,375 (225)1,500 (100)106.66 7300 Advertising 0 0 2,750 2,750 3,000 3,000 0.00 7321 Harbor General Indirect Costs 5,452 59,973 59,973 0 65,425 5,452 91.67 7322 Harbor Admin Indirect Costs 5,360 58,960 58,960 0 64,320 5,360 91.67 7323 SMIC General Indirect Costs 13,909 153,002 153,002 0 166,911 13,909 91.67 7324 Gen Fund Indirect Costs 8,000 88,004 88,004 0 96,004 8,000 91.67 7325 Harbor Internal Cost Allocation (13,909)(153,002)(153,002)0 (166,911)(13,909)91.67 7330 P.I.L.T.0 58,636 25,114 (33,522)27,396 (31,240)214.03 7331 Reclass PILT to Transfer-Out 0 (58,636)(25,114)33,522 (27,396)31,240 214.03 7900 Depreciation Expense 65,289 718,174 933,541 215,367 1,018,409 300,235 70.52 8015 Interest Expense 0 1,296 0 (1,296)0 (1,296)0.00 8101 Infrastructure 34,396 99,356 0 (99,356)0 (99,356)0.00 8300 Debt Service Principal 0 0 89,841 89,841 98,008 98,008 0.00 Total Non-Personnel Costs:127,533$1,235,140$1,408,632$173,492$1,605,916$370,776$76.91$Total Expenditures 130,836$1,343,736$1,497,055$153,319$1,702,375$358,639$78.93$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 5City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM Parking Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5200 S. Harbor Lot 0 122,479 114,583 7,896 125,000 (2,521)97.98 5201 N. Harbor Lot 0 98,513 56,833 41,680 62,000 36,513 158.89 5202 N.E. Ramp Lot 0 46,638 41,250 5,388 45,000 1,638 103.64 5204 S. Harbor Uplands Lot 0 10,972 22,917 (11,945)25,000 (14,028)43.89 5205 Slip Holder Parking Passes 0 27,757 22,000 5,757 24,000 3,757 115.66 5206 Employee Passes 0 11,659 8,250 3,409 9,000 2,659 129.54 5207 Miscellaneous Parking Fees 0 65 0 65 0 65 0.00 5208 S.W. Harbor Lot 0 1,280 0 1,280 0 1,280 0.00 5210 Vehicle w/ Trailer 0 29,795 18,333 11,462 20,000 9,795 148.97 5211 Visitor Parking Permits 0 1,869 596 1,273 650 1,219 287.56 5212 Fines - Parking Tickets 0 2,344 1,833 511 2,000 344 117.19 5901 EF Investment Interest 0 10,186 6,417 3,769 7,000 3,186 145.52 Total Revenues 0$363,557$293,012$70,545$319,650$43,907$113.74$ Monthly Budget Expenditure Report by Fund Page: 6City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Parking Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 1,265 75,903 111,874 35,971 121,789 45,886 62.32 6001 Overtime 0 3,855 3,323 (532)3,625 (230)106.34 6100 Medicare 24 4,424 7,378 2,954 8,049 3,625 54.96 6101 Unemployment Insurance 512 6,213 1,375 (4,838)1,500 (4,713)414.18 6102 Workers' Compensation 15 4,708 1,134 (3,574)1,237 (3,471)380.61 6201 Retirement Benefits 149 2,481 4,381 1,900 4,779 2,298 51.92 6202 Health Insurance 243 5,718 5,238 (480)5,714 (4)100.07 Total Personnel Costs:2,208$103,302$134,703$31,401$146,693$43,391$70.42$ Non-Personnel Costs: 7001 Communications 267 2,901 2,933 32 3,200 299 90.65 7002 Postage and Freight 0 3,027 917 (2,110)1,000 (2,027)302.70 7003 Bank and Credit Card Fees 0 10,001 7,792 (2,209)8,500 (1,501)117.65 7004 Insurance 0 3,182 2,292 (890)2,500 (682)127.26 7009 Contracted Services 475 475 4,125 3,650 4,500 4,025 10.56 7011 Testing 0 587 458 (129)500 (87)117.35 7012 Other Special Services 0 0 8,250 8,250 9,000 9,000 0.00 7015 Utilities 70 738 917 179 1,000 262 73.81 7210 Vehicle Supplies 0 1,935 3,667 1,732 4,000 2,065 48.37 7211 Gas & Lube 0 1,087 1,375 288 1,500 413 72.46 7212 Uniform Allowance 0 87 917 830 1,000 913 8.70 7213 Safety Equipment 0 124 917 793 1,000 876 12.44 7214 Janitorial Supplies 0 0 229 229 250 250 0.00 7215 Operating Supplies 376 10,628 8,250 (2,378)9,000 (1,628)118.09 7216 Maintenance & Repair 238 5,044 9,167 4,123 10,000 4,956 50.44 7217 Small Tools & Equipment 0 10,712 4,583 (6,129)5,000 (5,712)214.24 7300 Advertising 0 245 917 672 1,000 755 24.50 7301 Subscriptions & Dues 0 595 6,875 6,280 7,500 6,905 7.93 7302 Travel & Subsistence 0 434 3,208 2,774 3,500 3,066 12.40 7303 Education & Training 0 0 1,833 1,833 2,000 2,000 0.00 7304 Equipment Rent 0 0 2,292 2,292 2,500 2,500 0.00 7307 GF Administrative Fee 935 10,286 10,286 0 11,221 935 91.67 7330 P.I.L.T.0 28,263 22,928 (5,335)25,012 (3,251)113.00 7331 Reclass PILT to Transfer-Out 0 (28,263)(22,928)5,335 (25,012)3,251 113.00 7900 Depreciation Expense 1,629 17,917 17,319 (598)18,893 976 94.84 8103 Capital Equipment 0 139,875 84,333 (55,542)92,000 (47,875)152.04 8104 Motor Pool Rent 1,083 11,917 11,917 0 13,000 1,083 91.67 Total Non-Personnel Costs:5,073$231,797$195,769$(36,028)$213,564$(18,233)$108.54$Total Expenditures 7,281$335,099$330,472$(4,627)$360,257$25,158$93.02$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 6City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 110,093 1,402,972 1,258,405 144,567 1,372,805 30,167 102.20 5302 Residential fuel factor 137,718 1,166,330 1,292,050 (125,720)1,409,509 (243,179)82.75 5303 Residential customer charge 43,703 475,410 453,516 21,894 494,745 (19,335)96.09 5310 SG Service 52,476 809,064 785,287 23,777 856,677 (47,613)94.44 5312 SG fuel factor 60,400 597,437 564,202 33,235 615,493 (18,056)97.07 5313 SG Customer Charge 20,663 220,833 203,155 17,678 221,624 (791)99.64 5320 LG Service 80,500 1,012,728 1,225,829 (213,101)1,337,268 (324,540)75.73 5322 LG fuel factor 173,432 1,594,230 1,641,144 (46,914)1,790,339 (196,109)89.05 5323 LG customer charge 3,821 43,241 41,324 1,917 45,081 (1,840)95.92 5324 LG demand charge 100,118 1,217,657 1,282,406 (64,749)1,398,988 (181,331)87.04 5340 Spec. Contract Energy 23,805 323,905 361,241 (37,336)394,081 (70,176)82.19 5342 Special Contract fuel factor 47,002 462,949 448,326 14,623 489,083 (26,134)94.66 5343 Spec. Contract customer charge 129 1,161 952 209 1,038 123 111.81 5345 Special Contract Demand 33,982 383,749 377,000 6,749 411,273 (27,524)93.31 5350 Harbor Fund Power Sales 11,308 197,605 288,750 (91,145)315,000 (117,395)62.73 5352 Harbor power fuel factor 10,866 145,871 100,833 45,038 110,000 35,871 132.61 5360 Street & Yard 6,161 63,783 64,167 (384)70,000 (6,217)91.12 5362 Yard Light Fuel 820 5,370 3,667 1,703 4,000 1,370 134.26 5801 Turn on Fees 1,033 25,167 18,333 6,834 20,000 5,167 125.83 5802 Equipment Rental 0 0 18,333 (18,333)20,000 (20,000)0.00 5803 Joint Pole Use 10,776 10,776 9,167 1,609 10,000 776 107.76 5804 Work Order Revenue 107 8,722 18,333 (9,611)20,000 (11,278)43.61 5805 Chugach Coop Divid.897 897 0 897 0 897 0.00 5890 Collection of Doubtful Accounts 200 868 917 (49)1,000 (132)86.83 5899 Miscellaneous Revenue 0 1 4,583 (4,582)5,000 (4,999)0.01 5901 EF Investment Interest 0 58,842 6,417 52,425 7,000 51,842 840.60 5905 EF Penalties and Interest 4,102 26,548 45,833 (19,285)50,000 (23,452)53.10 5940 Amort. of CIA - General 82,531 907,838 895,640 12,198 977,062 (69,224)92.92 5941 Amort.Bond Premium 0 0 12,681 (12,681)13,834 (13,834)0.00 Total Revenues 1,016,643$11,163,954$11,422,491$(258,537)$12,460,900$(1,296,946)$89.59$ Monthly Budget Expenditure Report by Fund Page: 7City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 61,196 736,921 903,737 166,816 983,774 246,853 74.91 6001 Overtime 5,944 131,773 63,950 (67,823)69,762 (62,011)188.89 6002 Standby Time 7,335 84,370 83,830 (540)91,451 7,081 92.26 6100 Medicare 1,137 16,580 15,666 (914)17,091 511 97.01 6101 Unemployment Insurance 3,640 6,886 0 (6,886)0 (6,886)0.00 6102 Workers' Compensation 5,249 73,569 76,845 3,276 83,831 10,262 87.76 6200 Leave Time 6,736 79,234 82,560 3,326 90,065 10,831 87.97 6201 Retirement Benefits 12,053 168,128 169,789 1,661 185,121 16,993 90.82 6202 Health Insurance 10,707 233,149 261,531 28,382 285,306 52,157 81.72 6204 Meal Allowance 0 5,850 6,532 682 7,125 1,275 82.11 6205 Electric Union Benefits 156 1,713 19,113 17,400 20,850 19,137 8.21 6209 Contra-Retirement PERS DC Forfeitures (1,718)(6,640)0 6,640 0 6,640 0.00 Total Personnel Costs:112,435$1,531,533$1,683,553$152,020$1,834,376$302,843$83.49$ Non-Personnel Costs: 7001 Communications 1,846 17,786 19,709 1,923 21,500 3,714 82.72 7002 Postage and Freight 1,340 13,254 20,625 7,371 22,500 9,246 58.91 7003 Bank and Credit Card Fees 7,285 71,401 51,333 (20,068)56,000 (15,401)127.50 7004 Insurance 0 64,573 56,833 (7,740)62,000 (2,573)104.15 7006 Legal 0 8,505 55,000 46,495 60,000 51,495 14.18 7009 Contracted Services 16,000 367,481 831,996 464,515 881,163 513,682 41.70 7010 Engineering 0 10,212 27,500 17,288 30,000 19,788 34.04 7011 Testing 119 1,749 1,375 (374)1,500 (249)116.58 7012 Other Special Services 2,062 11,182 13,750 2,568 15,000 3,818 74.55 7015 Utilities 12,190 130,001 147,125 17,124 160,500 30,499 81.00 7016 Heating Fuel 988 10,811 16,500 5,689 18,000 7,189 60.06 7017 Rents & Leases 33 21,843 21,083 (760)23,000 1,157 94.97 7101 Chugach Power Purchases 225,948 1,717,018 2,026,847 309,829 2,211,106 494,088 77.65 7102 Power Fuel Costs 556,743 3,108,686 2,627,711 (480,975)2,866,594 (242,092)108.45 7103 Fuel for Generators 0 24,164 91,666 67,502 100,000 75,836 24.16 7210 Vehicle Supplies 1,271 8,498 9,167 669 10,000 1,502 84.98 7211 Gas & Lube 7,447 28,119 29,792 1,673 32,500 4,381 86.52 7212 Uniform Allowance 0 1,702 1,375 (327)1,500 (202)113.48 7213 Safety Equipment 0 6,474 5,500 (974)6,000 (474)107.91 7215 Operating Supplies 17,037 267,023 226,760 (40,263)242,010 (25,013)110.34 7216 Maintenance & Repair 15,360 28,780 82,499 53,719 90,000 61,220 31.98 7217 Small Tools & Equipment 72 10,848 32,084 21,236 35,000 24,152 30.99 7300 Advertising 0 1,389 5,500 4,111 6,000 4,611 23.15 7301 Subscriptions & Dues 0 29,290 77,916 48,626 85,000 55,710 34.46 7302 Travel & Subsistence 9,276 36,875 25,666 (11,209)28,000 (8,875)131.70 7303 Education & Training 0 10,014 25,666 15,652 28,000 17,986 35.76 7304 Equipment Rent 0 5,037 32,083 27,046 35,000 29,963 14.39 7307 GF Administrative Fee 78,191 860,102 860,102 0 938,293 78,191 91.67 7330 P.I.L.T.0 739,214 836,953 97,739 913,040 173,826 80.96 7331 Reclass PILT to Transfer-Out 0 (739,214)(836,953)(97,739)(913,040)(173,826)80.96 7808 Bad Debt Expense 0 0 27,500 27,500 30,000 30,000 0.00 Monthly Budget Expenditure Report by Fund Page: 8City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 7810 Miscellaneous Expense 100 557 32,083 31,526 35,000 34,443 1.59 7900 Depreciation Expense 135,977 1,495,749 1,440,880 (54,869)1,571,868 76,119 95.16 8010 Utility Deposit Interest 655 1,215 1,100 (115)1,200 (15)101.24 8012 Debt Service Interest Expense 0 185,400 169,950 (15,450)185,400 0 100.00 8014 Amortization of Bond Issue Costs 0 0 19,161 19,161 20,903 20,903 0.00 8101 Infrastructure 0 0 192,500 192,500 210,000 210,000 0.00 8102 Buildings 0 0 18,333 18,333 20,000 20,000 0.00 8103 Capital Equipment 0 63,655 50,417 (13,238)55,000 (8,655)115.74 8104 Motor Pool Rent 22,500 247,500 247,500 0 270,000 22,500 91.67 8105 Improvements other than Buildings 0 3,450 0 (3,450)0 (3,450)0.00 8200 Work Order Sal/Benefit credits (663)(663)(55,000)(54,337)(60,000)(59,337)1.11 8201 Work Order Operating Supply credits (120)(120)(27,500)(27,380)(30,000)(29,880)0.40 8300 Debt Service Principal 0 160,000 146,667 (13,333)160,000 0 100.00 Total Non-Personnel Costs:1,111,657$9,029,560$9,686,754$657,194$10,535,537$1,505,977$85.71$Total Expenditures 1,224,092$10,561,093$11,370,307$809,214$12,369,913$1,808,820$85.38$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 7City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM Water Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 42,670 467,476 437,909 29,567 477,719 (10,243)97.86 5310 SG Service 10,689 145,754 119,476 26,278 130,337 15,417 111.83 5320 LG Service 17,044 207,760 201,788 5,972 220,132 (12,372)94.38 5330 SMIC Sales (556)54,327 55,413 (1,086)60,451 (6,124)89.87 5340 Spec. Contracts 13,766 173,186 260,840 (87,654)284,553 (111,367)60.86 5801 Turn on Fees 4,022 17,985 9,356 8,629 10,206 7,779 176.22 5806 Ship Water 198 80,197 77,214 2,983 84,233 (4,036)95.21 5807 Hydrant Rentals 10,481 117,875 110,000 7,875 120,000 (2,125)98.23 5899 Miscellaneous Revenue 0 4,965 9,356 (4,391)10,206 (5,241)48.65 5901 EF Investment Interest 0 34,294 4,683 29,611 5,109 29,185 671.24 5905 EF Penalties and Interest 69 422 1,876 (1,454)2,046 (1,624)20.62 5940 Amort. of CIA - General 15,560 171,165 170,533 632 186,036 (14,871)92.01 Total Revenues 113,943$1,475,406$1,458,444$16,962$1,591,028$(115,622)$92.73$ Monthly Budget Expenditure Report by Fund Page: 9City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Water Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 13,763 160,981 174,051 13,070 189,347 28,366 85.02 6001 Overtime 455 9,760 3,843 (5,917)4,192 (5,568)232.82 6002 Standby Time 473 6,556 8,941 2,385 9,754 3,198 67.21 6100 Medicare 223 2,743 3,143 400 3,428 685 80.02 6102 Workers' Compensation 978 12,307 11,175 (1,132)12,191 (116)100.95 6200 Leave Time 886 12,176 17,183 5,007 18,745 6,569 64.95 6201 Retirement Benefits 3,476 41,848 40,217 (1,631)43,874 2,026 95.38 6202 Health Insurance 4,172 86,891 83,808 (3,083)91,426 4,535 95.04 6209 Contra-Retirement PERS DC Forfeitures (622)(2,568)0 2,568 0 2,568 0.00 Total Personnel Costs:23,804$330,694$342,361$11,667$372,957$42,263$88.67$ Non-Personnel Costs: 7001 Communications 569 6,253 10,083 3,830 11,000 4,747 56.85 7002 Postage and Freight 51 2,566 5,958 3,392 6,500 3,934 39.48 7003 Bank and Credit Card Fees 949 8,377 5,500 (2,877)6,000 (2,377)139.62 7004 Insurance 0 16,267 9,900 (6,367)10,800 (5,467)150.62 7006 Legal 0 0 4,583 4,583 5,000 5,000 0.00 7009 Contracted Services 6,350 31,149 68,750 37,601 75,000 43,851 41.53 7011 Testing 750 6,126 10,083 3,957 11,000 4,874 55.69 7015 Utilities 18,129 195,457 237,417 41,960 259,000 63,543 75.47 7016 Heating Fuel 0 1,382 0 (1,382)0 (1,382)0.00 7211 Gas & Lube 369 2,976 9,625 6,649 10,500 7,524 28.34 7213 Safety Equipment 142 1,223 2,750 1,527 3,000 1,777 40.77 7215 Operating Supplies 2,077 12,890 40,792 27,902 44,500 31,610 28.97 7216 Maintenance & Repair 542 16,707 23,833 7,126 26,000 9,293 64.26 7217 Small Tools & Equipment 2,599 4,691 5,958 1,267 6,500 1,809 72.17 7300 Advertising 0 1,312 917 (395)1,000 (312)131.21 7301 Subscriptions & Dues 0 227 1,558 1,331 1,700 1,473 13.35 7302 Travel & Subsistence 405 1,248 5,133 3,885 5,600 4,352 22.29 7303 Education & Training 0 1,300 5,133 3,833 5,600 4,300 23.21 7304 Equipment Rent 0 0 7,333 7,333 8,000 8,000 0.00 7307 GF Administrative Fee 21,571 237,278 237,278 0 258,849 21,571 91.67 7330 P.I.L.T.0 93,697 101,438 7,741 110,660 16,963 84.67 7331 Reclass PILT to Transfer-Out 0 (93,697)(101,438)(7,741)(110,660)(16,963)84.67 7808 Bad Debt Expense 0 0 1,833 1,833 2,000 2,000 0.00 7810 Miscellaneous Expense 120 233 1,650 1,417 1,800 1,567 12.93 7900 Depreciation Expense 32,799 360,789 359,516 (1,273)392,199 31,410 91.99 8012 Debt Service Interest Expense 0 21,697 19,889 (1,808)21,697 0 100.00 8103 Capital Equipment 0 17,387 0 (17,387)0 (17,387)0.00 8104 Motor Pool Rent 417 4,583 4,583 0 5,000 417 91.67 8300 Debt Service Principal 0 135,147 123,885 (11,262)135,147 0 100.00 Total Non-Personnel Costs:87,839$1,087,265$1,203,940$116,675$1,313,392$226,127$82.78$Total Expenditures 111,643$1,417,959$1,546,301$128,342$1,686,349$268,390$84.08$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 8City of Seward For 11/30/2018 Run: 1/23/2019 at 10:28 AM Wastewater Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 56,973 626,114 580,272 45,842 633,024 (6,910)98.91 5310 SG Service 13,110 186,037 187,187 (1,150)204,204 (18,167)91.10 5320 LG Service 22,278 262,970 270,476 (7,506)295,065 (32,095)89.12 5330 SMIC Sales 1,964 23,086 35,939 (12,853)39,206 (16,120)58.88 5801 Turn on Fees 2,200 3,100 0 3,100 0 3,100 0.00 5809 Water/Seward Misc. Service 0 4,960 2,336 2,624 2,548 2,412 194.68 5901 EF Investment Interest 0 22,075 1,876 20,199 2,046 20,029 1,078.91 5905 EF Penalties and Interest 134 723 1,404 (681)1,532 (809)47.17 5940 Amort. of CIA - General 33,204 365,241 365,241 0 398,445 (33,204)91.67 Total Revenues 129,863$1,494,306$1,444,731$49,575$1,576,070$(81,764)$94.81$ Monthly Budget Expenditure Report by Fund Page: 10City of SewardRun: 1/23/2019 at 10:32 AM For 11/30/2018 Wastewater Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 7,688 99,904 131,710 31,806 143,279 43,375 69.73 6001 Overtime 270 3,568 2,906 (662)3,170 (398)112.56 6002 Standby Time 719 7,644 5,951 (1,693)6,492 (1,152)117.75 6100 Medicare 131 1,741 2,510 769 2,738 997 63.60 6102 Workers' Compensation 507 6,904 8,066 1,163 8,799 1,896 78.46 6200 Leave Time 1,705 18,922 16,749 (2,173)18,272 (650)103.56 6201 Retirement Benefits 2,025 26,393 30,632 4,239 33,416 7,023 78.98 6202 Health Insurance 1,928 49,832 51,070 1,238 55,713 5,881 89.44 6209 Contra-Retirement PERS DC Forfeitures (218)(688)0 688 0 688 0.00 Total Personnel Costs:14,755$214,220$249,594$35,374$271,879$57,659$78.79$ Non-Personnel Costs: 7001 Communications 564 6,401 7,608 1,207 8,300 1,899 77.12 7002 Postage and Freight 151 2,658 4,309 1,651 4,700 2,042 56.56 7003 Bank and Credit Card Fees 1,246 10,704 7,333 (3,371)8,000 (2,704)133.80 7004 Insurance 0 6,210 7,333 1,123 8,000 1,790 77.62 7006 Legal 0 0 11,000 11,000 12,000 12,000 0.00 7009 Contracted Services 3,737 6,884 96,250 89,366 105,000 98,116 6.56 7011 Testing 1,630 22,057 24,750 2,693 27,000 4,943 81.69 7015 Utilities 13,295 133,914 195,250 61,336 213,000 79,086 62.87 7016 Heating Fuel 0 1,163 3,208 2,045 3,500 2,337 33.22 7017 Rents & Leases 0 0 183 183 200 200 0.00 7211 Gas & Lube 1,536 10,724 8,892 (1,832)9,700 (1,024)110.55 7213 Safety Equipment 0 146 1,375 1,229 1,500 1,354 9.73 7215 Operating Supplies 2,202 6,179 15,583 9,404 17,000 10,821 36.35 7216 Maintenance & Repair 1,946 5,474 27,041 21,567 29,500 24,026 18.56 7217 Small Tools & Equipment 2,207 3,933 3,667 (266)4,000 67 98.34 7300 Advertising 0 0 367 367 400 400 0.00 7301 Subscriptions & Dues 0 10,511 4,125 (6,386)4,500 (6,011)233.59 7302 Travel & Subsistence 0 540 4,767 4,227 5,200 4,660 10.38 7303 Education & Training 0 1,640 3,483 1,843 3,800 2,160 43.15 7304 Equipment Rent 0 0 5,500 5,500 6,000 6,000 0.00 7307 GF Administrative Fee 13,173 144,904 144,904 0 158,077 13,173 91.67 7330 P.I.L.T.0 80,779 86,097 5,318 93,924 13,145 86.01 7331 Reclass PILT to Transfer-Out 0 (80,779)(86,097)(5,318)(93,924)(13,145)86.01 7808 Bad Debt Expense 0 0 1,833 1,833 2,000 2,000 0.00 7810 Miscellaneous Expense 0 73 1,100 1,027 1,200 1,127 6.12 7900 Depreciation Expense 30,608 336,685 329,364 (7,321)359,306 22,621 93.70 8012 Debt Service Interest Expense 0 17,744 16,265 (1,479)17,744 0 100.00 8103 Capital Equipment 3,276 3,276 0 (3,276)0 (3,276)0.00 8104 Motor Pool Rent 417 4,583 4,583 0 5,000 417 91.67 8300 Debt Service Principal 0 57,733 52,922 (4,811)57,733 0 100.00 Total Non-Personnel Costs:75,988$794,136$982,995$188,859$1,072,360$278,224$74.05$Total Expenditures 90,743$1,008,356$1,232,589$224,233$1,344,239$335,883$75.01$ Providence St. Joseph Health110 - PROVIDENCE SEWARD MED CENTER - MGDBalance Sheet (Whole Dollars)Reported as of November 2018 ! "November December2018 2017Actual Pr. YearASSETSCurrent Assets:Cash and Cash Equivalents 3,371,928 779,547Mgmt Designated Cash & Cash Equiv. - -Patient Accounts Receivable 4,782,457 4,352,997Less: Contractual Allowance (928,932) (549,207)Less: Allowance for Doubtful Accounts (559,671) (1,148,034)Affiliate Receivable - 143Other Receivables (1,476,443) 419,193Supplies Inventory 44,756 47,611Other Current Assets 16,050 15,000Total Current Assets5,250,145 3,917,250Assets Whose Use is Limited:Funds Held for Long Term Purposes (256,395) (252,794)Assets Whose Use is Limited(256,395) (252,794)Property, Plant & Equipment:Property Plant Equipment Gross 304,317 315,033Accumulated Depreciation (284,064) (274,745)Property Plant Equipment Net20,252 40,287Other Long Term Assets:Other LT Assets 1,272,743 1,266,266Total Other LT Assets1,272,743 1,266,266Total Assets6,286,745 4,971,010November December2018 2017Actual Pr. YearLIABILITIES & NET ASSETSCurrent Liabilities:Accounts Payable 907,804 188,139Accrued Compensation 936,827 905,895Deferred Revenue-Unearned Premiums - 735,253Payable to Contractual Agencies 17,000 17,000Other Current Liabilities 9,629,358 7,312,418Total Current Liabilities11,490,990 9,158,704Long-Term Debt:Other Long Term Liabilities 958,441 1,162,210Total Liabilities12,449,432 10,320,914Net Assets:Unrestricted (6,203,614) (5,386,610)Temporarily Restricted 40,928 36,705Total Net Assets(6,162,687) (5,349,905)Total Liabilities and Net Assets6,286,745 4,971,010 Providence St. Joseph Health110 - PROVIDENCE SEWARD MED CENTER - MGDDetail Statement of Operations (Whole Dollars)Reported as of November 2018 ! " # $%&'Month-To-DateYear-To-DateActual Budget % Variance Actual Budget % Variance Pr. Year % VarianceGross Service Revenues:13,415 143,117 (90.6%) Acute Care - Inpatient 2,264,476 2,546,216 (11.1%) 2,091,070 8.3%842,277 748,690 12.5% Acute Care - Outpatient 10,617,084 10,602,365 0.1% 10,532,823 0.8%118,133 148,414 (20.4%) Primary Care 1,911,664 2,126,069 (10.1%) 2,154,381 (11.3%)1,462,359 1,071,141 36.5% Long-term Care 15,932,070 11,954,563 33.3% 11,728,201 35.8%- 34,650(100.0%)Housing Assisted Living - 226,710(100.0%)- -2,436,184 2,146,012 13.5%Total Gross Service Revenues30,725,294 27,455,923 11.9% 26,506,474 15.9%Revenue Deductions:42,473 41,603 (2.1%) Charity Care 1,719,665 474,185 (262.7%) 412,114 (317.3%)829,091 625,673 (32.5%) Medicare Medicaid 7,468,360 6,909,170 (8.1%) 5,833,705 (28.0%)27,458 40,553 32.3% Negotiated Contracts 529,521 493,967 (7.2%) 389,323 (36.0%)11,479 92,427 87.6% Other Deduction Expense 992,496 1,031,110 3.7% 717,901 (38.2%)910,501 800,256 (13.8%) Revenue Deductions 10,710,042 8,908,432 (20.2%) 7,353,043 (45.7%)(180,822) 48,399 473.6% Bad Debt Deduction 568,456 531,352 (7.0%) 857,836 33.7%1,706,504 1,297,357 31.5% Net Service Revenue 19,446,796 18,016,139 7.9% 18,295,596 6.3%30,641 12,688 141.5% Other Operating Revenue 163,183 139,568 16.9% 136,297 19.7%1,737,145 1,310,045 32.6%Total Net Operating Revenues19,609,979 18,155,707 8.0% 18,431,893 6.4%Expenses from Operations:Other Expenses from Operations:971,238 812,614 (19.5%) Salaries and Wages 10,551,488 8,972,014 (17.6%) 10,082,092 (4.7%)212,408 215,194 1.3% Employee Benefits 2,388,353 2,402,994 0.6% 2,446,236 2.4%49,172 22,143 (122.1%) Professional Fees Expense 274,060 236,544 (15.9%) 180,761 (51.6%)81,433 88,033 7.5% Supplies 942,239 1,009,690 6.7% 904,590 (4.2%)92,764 204,726 54.7% Purchased Services Expense 2,086,074 2,249,631 7.3% 2,230,888 6.5%1,244 13,517 90.8% Depreciation Expense 20,035 155,740 87.1% 21,445 6.6%- 11,250 100.0% Interest and Amortization - 123,750 100.0% 134,652 100.0%622 381 (63.2%) Taxes and Licenses 52,319 4,191 (1,148.4%) 2,340 (2,135.5%)111,481 106,795 (4.4%) Other Expenses 1,151,974 1,149,053 (0.3%) 1,072,260 (7.4%)1,520,361 1,474,653 (3.1%) Other Expenses from Operations 17,466,543 16,303,607 (7.1%) 17,075,264 (2.3%)1,520,361 1,474,653 (3.1%) Total Operating Expenses 17,466,543 16,303,607 (7.1%) 17,075,264 (2.3%)216,785 (164,608)(231.7%)Net Operating Income 2,143,436 1,852,10015.7%1,356,62958.0%211 65 225.2% Non-Operating Gain (Loss) 1,063 715 48.6% 390 172.8%216,996 (164,543) (231.9%)Net Income 2,144,4991,852,815 15.7%1,357,018 58.0%(2,961,504) - -Other Activity-Unrestricted (2,961,504)- -(2,195,010) 34.9%(2,744,508) (164,543) (231.9%)Increase (Decrease) in UR Net Assets (817,004)1,852,815 15.7%(837,992) (2.5%) Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Changes in Net Assets (Whole Dollars)Reported as of November 2018 ! "#"$ % &'$ () UNRESTRICTED FUNDSCurrent Year to Date Prior Year to DateBeginning of Year (5,386,610) (4,141,511)Excess of Revenues Over Expenses 2,144,499 1,357,018Restricted Contributions & Grants - -Net Assets Released from Rest. - -Interdivision Transfers - -Unidentified Differences * - -Net Assets (Liabilities) Assumed - -Unrealized Gains (Losses) on Invest. - -Extraordinary Items & Other (2,961,504) (2,195,010)Total Change in Net Assets (817,004) (837,992)Ending Balance(6,203,614) (4,979,503)TEMPORARILY RESTRICTED FUNDSCurrent Year to Date Prior Year to DateBeginning of Year 36,705 22,930Investment and Other Income - -Restricted Contributions & Grants 4,223 10,360Net Assets Released from Rest. - -Interdivision Transfers - -Unidentified Differences * - -Net Assets (Liabilities) Assumed - -Unrealized Gains (Losses) on Invest. - -Extraordinary Items & Other - -Total Change in Net Assets 4,223 10,360Ending Balance40,928 33,290 Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Changes in Net Assets (Whole Dollars)Reported as of November 2018 ! "#"$ % &'* () PERMANENTLY RESTRICTED FUNDSCurrent Year to Date Prior Year to DateBeginning of Year - -Investment and Other Income - -Restricted Contributions & Grants - -Net Assets Released From Rest. - -Interdivision Transfers - -Unidentified Differences * - -Net Assets (Liabilities) Assumed - -Unrealized Gains (Losses) on Invest. - -Extraordinary Items & Other - -Total Change in Net Assets - -Ending Balance--TOTAL ALL FUNDSCurrent Year to Date Prior Year to DateBeginning of Year (5,349,905) (4,118,581)Excess of Revenues Over Expenses 2,144,499 1,357,018Investment and Other Income - -Restricted Contributions & Grants 4,223 10,360Net Assets Released From Rest. - -Interdivision Transfers - -Unidentified Difference * - -Net Assets (Liabilities) Assumed - -Unrealized Gains (Losses) on Inv. - -Extraordinary Items & Other (2,961,504) (2,195,010)Total Change in Net Assets (812,782) (827,632)Ending Balance(6,162,687) (4,946,212) Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Cash Flows (Whole Dollars)Reported as of November 2018 ! "#$%&November November2018 2017Operating Activities:Change in Net Assets (812,782) (827,632)Adjustments to Reconcile Net Cash Provided by Operating ActivitiesDepreciation 20,035 21,445Provision for Bad Debts 568,456 857,836Net Real/Unreal Gains Losses on Invest (1,063) (390)Changes in Certain Current Assets/Liab 3,023,317 (848,385)Increase Decrease in Other Liabilities (203,769) (24,270)Net Cash Provided by Used in Op Act 2,594,194 (821,395)Investing Activities:Net Investments Purchases Sales 4,664 303,078FM Increase Decrease in Other Long-Term Assets (6,477) (37,798)Net Cash Provided by Used in Inv Act (1,813) 265,280November November2018 2017Financing Activities:Increase (Decrease) in Cash & Cash Equiv.2,592,381 (556,115)Cash and Cash Equiv - Beginning of Period 779,547 1,350,184Cash and Cash Equiv - End of Period3,371,928 794,068Supplemental Disclosure: 1 1/23/2019 2:30 PMCouncil Calendar Su Mo Tu We Th Fr Sa 1 23 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 February 2019 Su Mo Tu We Th Fr Sa 1 23 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031 March 2019February 2019 Jan 27 28 29 30 31 Feb 1 2 3 4 5 6 7 8 9 7:00pm P&Z Mtg (Council Chambers) 12:00pm PACAB Mtg 6:00pm CC WS Mtg - PERA (Council Chambers) 12:00pm CC WS Mtg (Council Chambers) 10 11 12 13 14 15 16 7:00pm CC Mtg (Chambers) 17 18 19 20 21 22 23 6:00pm P&Z WS (Chambers) 12:00pm PACAB Work Session (Chambers) 12:00pm CC WS Mtg (Council Chambers) 24 25 26 27 28 Mar 1 2 7:00pm CC Mtg (Chambers) SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 2 1/23/2019 2:30 PMCouncil Calendar Su Mo Tu We Th Fr Sa 1 23 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031 March 2019 Su Mo Tu We Th Fr Sa 1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 April 2019March 2019 Feb 24 25 26 27 28 Mar 1 2 3 4 5 6 7 8 9 7:00pm P&Z Mtg (Council Chambers) 12:00pm PACAB Mtg 12:00pm CC WS Mtg (Council Chambers) 10 11 12 13 14 15 16 7:00pm CC Mtg (Chambers) 17 18 19 20 21 22 23 6:00pm P&Z WS (Chambers) 12:00pm PACAB Work Session (Chambers) 12:00pm CC WS Mtg (Council Chambers) 24 25 26 27 28 29 30 City Holiday - Seward's Day 7:00pm CC Mtg (Chambers) 31 Apr 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 3 1/23/2019 2:30 PMCouncil Calendar Su Mo Tu We Th Fr Sa 1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 April 2019 Su Mo Tu We Th Fr Sa 1 2 3 45 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 May 2019April 2019 Mar 31 Apr 1 2 3 4 5 6 7:00pm P&Z Mtg (Council Chambers) 12:00pm PACAB Mtg 12:00pm CC WS Mtg (Council Chambers) 7 8 9 10 11 12 13 7:00pm CC Mtg (Chambers) 14 15 16 17 18 19 20 6:00pm P&Z WS (Chambers) 12:00pm PACAB Work Session (Chambers) 12:00pm CC WS Mtg (Council Chambers) 21 22 23 24 25 26 27 7:00pm CC Mtg (Chambers) 28 29 30 May 1 2 3 4 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY