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Home My WebLink About04222019 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Monday, April 22, 2019 City of Seward, Alaska Council Agenda April 22, 2019 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} Monday, April 22, 2019 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Sue McClure Vice Mayor Term Expires 2019 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Kelley Lane Council Member Term Expires 2020 Norm Regis Acting City Manager Brenda Ballou City Clerk Holly Wells City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS A.Proclamations and Awards 1.Poppy Month ……………………………….…. Pg. 4 2.Correctional Officers ………………………..… Pg. 5 3.National Peace Officers …………………..…… Pg. 6 4.National Telecommunicators Week ………..…. Pg. 7 B.Chamber of Commerce Report C.City Manager Report …………………………………... Pg. 8 D.City Attorney Report …………………………………... Pg. 25 E.Other Reports and Presentations 1.Travel Report for Kenai Peninsula Economic Development District (KPEDD) Meeting by Council Member Lane (Lane) 2.Seward Boys & Girls Club presentation by Maggie Wilkins (Lane) 3.Impact of Seward’s Housing Crisis on Providence Seward Medical and Care Center presentation by Tad Hearns (Lane) 1 City of Seward, Alaska Council Agenda April 22, 2019 Page 2 7. PUBLIC HEARINGS A.Ordinances for Public Hearing and Enactment 1.Ordinance 2019-009, Repealing 1975 Ordinance No. 412 And 1985 Ordinance No. 540, And Amending Seward City Code. …………………………………….... Pg. 36 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A.Resolutions 1.Resolution 2019-038, Authorizing Amendment No. 1 To The Shuttle Contract With Seward City Tours In An Additional Amount Not To Exceed $21,720 For The Operation Of The 2019 Seasonal Seward Shuttle Bus Service, Extending The Contract Term For Two Additional Years In An Amount Not To Exceed $430,226, And Adding Two Optional One-Year Extensions, And Appropriating Funds. Pg. 46 2.Resolution 2019-039, Opposing Efforts By The Federal Communications Commission To Circumvent Well Established Federal Law That Precludes The Commission From Regulating Public Power Utility Poles. …………………... Pg. 67 *3. Resolution 2019-040, Authorizing The City Manager To Enter Into A Five Year Contract With Granicus, LLC For Website Design, Implementation, Maintenance, Hosting, And Licensing, And Appropriating Funds. …………………………. Pg. 73 *4. Resolution 2019-041, Authorizing The City Manager To Support The Mermaid Festival By Amending The Parking Enterprise Fund Budget To Offset The Value Of Occupied Spaces, And Appropriating Funds. ………………………………… Pg. 171 5.Resolution 2019-042, Authorizing The Completion Of The Tax Foreclosure Process And The Sale Of The Properties Described As Lots 29, 30, 31 And 32, Block 27, Original Townsite Of Seward; With Tax Parcel ID Numbers Of 14805003 And 14805004, Located At 516 Through 522 First Avenue By Sealed Bid At A Minimum Bid Of $17,500 Per Lot. ………………………………………………….…… Pg. 175 *6. Resolution 2019-043, Amending The Agreement Covering Terms And Conditions Of Employment Between The City Of Seward, Alaska And The Seward Public Employees Association To Provide For The Inclusion Of The Position Of Electric Department Executive Assistant Into The Bargaining Unit. ……...……… Pg. 187 B.Other New Business Items *1. Approval of the March 26, 2019 City Council Regular Meeting Minutes. Pg. 190 *2. Approval of the April 5, 2019 City Council Special Meeting Minutes. Pg. 206 *3. Approval of the April 8, 2019 City Council Regular Meeting Minutes. Pg. 208 *4. Non-objection to the renewal of Restaurant/Eating Place – Public Convenience Seasonal #5399 liquor license for The Sea Bean. ……………………………. Pg. 218 5. Discuss the State budget. (Towsley) 6. Schedule a work session to discuss housing issues in Seward. (Lane) 7. Schedule a work session with Providence on either May 13 or May 14, 2019. (Regis) 2 City of Seward, Alaska Council Agenda April 22, 2019 Page 3 8. Schedule a work session to discuss policy changes regarding utility expansion. (Hickok) 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.On-going City Project and Goal List. ……………………………………….…….. Pg. 228 B.February, 2019 Providence & City Financials. ………………………………….. Pg. 256/261 C. Clerk’s memo verifying timely receipt of annual Financial Disclosure Forms. Pg. 317 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT 3 PROCLAMATION WHEREAS, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; and WHEREAS, millions who have answered the call to arms have died on the field of battle; and WHEREAS, the red poppy has been designated as a symbol of sacrifice of lives in all wars; and WHEREAS, a nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, do hereby proclaim May, 2019 as Poppy Month and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy. DATED THIS 22nd DAY OF APRIL, 2019 THE CITY OF SEWARD, ALASKA David Squires, Mayor WHEREAS, the American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of this memorial flower; and WHEREAS, the proceeds of this worthy fundraising campaign are used exclusively for the benefit of disabled and needy veterans and the widows and orphans of deceased veterans. 4 5 6 7 CITY OF SEWARD Norm Regis, Acting City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER’S REPORT April 8, 2019 – April 21, 2019 The following purchase orders in the amount of $5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 4/01/19 Sports and Rec Stellar Designs Inc Event materials and T-shirts for 6 annual events $14,235.00 4/02/19 SMIC General Spenard Builders Supply Inc. Materials for the completion of the SMIC wash down building $10,956.42 ADMINISTRATION Monday April 1, 2019 City audit starts 6:00pm – SBCFSA Meeting (Hickok, Regis) Tuesday April 2, 2019 11:15am – Met with Jennifer Wells with Sustainable Seward (Regis, Hickok) 1:30pm – EOC & Emergency Drill meeting (Hickok) 7:00pm – P & Z meeting (Hickok) Wednesday April 3, 2019 12:00pm – PACAB meeting Thursday April 4, 2019 11:30am - Teleconference with Lobbyist (Regis, Hickok) 3:00pm – SOS Pets meeting (Hickok) Friday April 5, 2019 10:00am - Teleconference with HRSA (Hickok, Erchinger) 1:30pm – Meet with SCHC & SeaView (Hickok) 3:00pm – Meet with Stephan re: temporary structures (Hickok) Monday April 8, 2019 8:00am - Help P & R with Cross Country Trail (Hickok) 1:00pm – Meet with SCHC & SeaView (Hickok) 2:00pm -Presentation with AEES (Regis) 7:00pm – Council meeting (Regis, Hickok) Tuesday April 9, 2019 9:00am – Meet with Kim Nielson (Hickok) 10:00am – Meet with Stephanie Presley (Hickok) 7:00pm - Road Service meeting Wednesday April 10, 2019 10:30am – Meet with Mike with AEES (Hickok) 7:00pm – Road Service Meeting (Hickok) Thursday April 11, 2019 9:00am – Meet with JAG (Hickok, Chase) 10:30am – Meet with Michelle Blackwell Friday April 12, 2019 8 10:15am - Teleconference with State Lobbyists (Hickok) 1:00pm - Meeting with Jonah, Seward City Tours (Hickok) HARBOR • The Harbormaster conducted final inspections with Hamilton Construction and R&M for the Breakwater project on 4-11-2019, had a couple of more meetings finalizing the project with just a few more things to correct. • The 330 ton will require a two-day shut down when we pave from the lift pit to the wash-down pad. • The Harbor went out to bid to pave the North Dock and travelift runway, bids are due April 18th at 1pm, we will open bids at 1:30 pm on the 18th. • The harbor has 4 sites that will supply year-round water, the end of F-float, the beginning of Z-float, the T-dock and on the upland trestle of F-float for local citizens. (We have installed signs for traveling vessels) • The harbormaster conducted a construction meeting with PND and Hamilton Construction on 4-9 and 4-16-2019. The concrete planks are continuing to be formed and made at Anchorage Sand and Gravel. The contractor has started hauling and stock piling the rock and gravel for the South Harbor Launch Ramp. The contractor has surveyed and has started the in-water work. The sleeper planks and concrete planks should start being installed April 1st according to the schedule. • The South Harbor Launch Ramp and B-Float fish cleaning station will remain closed for the construction phase; the completion date is May 2019. • I went to inspect the SHLR floats being built, pictures below. Wall on the truck headed to Seward. All the wood is on site. 9 Framed float First float ready for decking. PUBLIC WORKS Director: Spring is upon us. Many projects are coming up in all departments. We continue to meet with the FEMA and DHS about the storm surge repair project. The engineers are doing design work and all permit applications. Larger repair projects for some sidewalks are being phased in for completion this summer. We are working with the Flood Service Area on culverts for fish passage under 2nd Ave and they also recently spearheaded a project to dig out the Japp Creek culverts. Streets: The main focus at the Street Dept has been sweeping and cleaning the streets from the winter sand. Crews will soon be painting crosswalks and doing minor sidewalk repairs. We also continue to work with the State for mutual benefit to maintain the streets in town. Water, Wastewater Utilities: The dump station for RV sewer has been hooked back up (see picture). We are still having freezing temperatures at night, but we will turn other water services to the campgrounds etc. back on soon. Water crews have dig projects scheduled to do repairs on water mains. Please drive slowly and watch for workers around all construction zones. 10 Shop: We have been utilizing the Shop personnel to not only do repairs but to also help the Street Department with their duties. Snow tire changes will continue until complete. Spring cleaning in the yard is also ahead to organize and be ready for the busy summer. Buildings: The Elevator Maintenance Request for Proposals is completed and ready for Council approval. The RV dump station is back in service for the season. PARKS AND RECREATION Sports & Recreation Miss Melody defeated the Rough Riders 52 to 44 and claimed the 2019 Championship! 11 The Urbach’s Youth Basketball League celebrated their last Saturday with games, certificates and with coaches and sponsors thank yous. The day culminated with a “kids versus coaches” game. Some players in the two older leagues also received special awards for Most Improved, Hoops Hero and Teammate awards, and the S-4 award given to Fifth graders who had attended all six years of league. The upcoming TelAlaska Spring Volleyball Classic tournament has broken two records: 1. The tourney is full and closed before the regular deadline 2. Seward will be hosting 20, adult, coed teams for the first time. Almost 200 adults will converge on Seward and all four, indoor volleyball courts for this one-day tourney. The Breeze Inn is our host hotel for this event. Thanks to both sponsors. There are three races available for online registration Railway Cantina Pink Cheeks Triathlon Exit Glacier Race Seward Real Estate’s Bear Bell Run. We are seeking adult volunteers to count laps and time swimmers and to serve as traffic control workers on Sat, May 4 for the Railway Cantina Pink Cheeks Triathlon. Volunteers can sign-up online https://runsignup.com/Race/Volunteer/AK/Seward/PinkCheeks or contact Josie at the TYC. 12 Youth Soccer players ages 3 to 12 are encouraged to sign up online now for Challenger Sports soccer camp in Seward, June 10 to 14. https://challenger.configio.com/pd/195415 One does not need an account to check our SPRD updates on www.Facebook.com/SPRDPMNC Attendance Gym Attendance Open Volleyball 14 Indoor Park 11 Open Gym/Basketball 14 Weight Room 51 Raquetball 15 Rollerskate 9 Sauna 13 TYC 0 AVTEC Students/Staff 61 Walk 0 Wellness Room 3 Rockwall 7 Mens Basketball 43 Open Gym 14 UYBL League 87 Total Monthly Attendance 342 Hours Open Tuesday to Friday: 9:30AM to 9:00PM Saturday 9:00AM to 6:00PM Closed to Public Sunday & Monday Volunteer Hours Teen Volunteer 2 Adult Volunteer 4 Total Monthly Hours 6 Monthly Report Rec - April 2019 4/1/19 - 4/11/19 13 Teen Rec Room The Teen Rec Room will be open on Saturday evenings, beginning Saturday, April 20. Planned and impromptu outings may occur, so, call the TRR ahead of time 224-4056. Enjoy the great weather! 14 Teen Youth Center The Seward Community Foundation awarded TYC a $5000 grant for summer enrichment programs. Leadership Council stuffed 1,500 Easter eggs for the Moriarty Family Dentistry Easter Egg Hunt on Saturday, April 20 at 3pm at the Alaska SeaLife Center. The American Legion Donated $150 for the Sacagawea $1 coins to be awarded as prizes at the Moriarty Family Dentistry Easter Egg Hunt. TYC Day Camps will benefit from the Alaska SeaLife Center’s ExxonMobil Grant for two, day-trip programs this summer and a nocturnal program for 12 kids. We have been planning our end of the year Leadership Council dinner and trip. Summer camp registration is record-breaking. Camp is about 1/3 full. Planning for the training of our summer staff and spring cleaning of the TYC/TRR. The Bike Rodeo posters/t-shirt design contest has started. 15 Campground & Park Maintenance Caravan reservations to date; 18 We have been busy setting car stops in campgrounds and parking lots. Campground stump grinding is buzzing along. Routine Playground Maintenance is in swing. The Bike Path from Iditarod to High School has been swept and prepared. The following Campgrounds open April 15: • Tent Area • Resurrection North • Resurrection • Resurrection South The rest will be open between May 1 and June 1. Camper nights April 1, to April 11th is 111. 2019 Monthly Report Month March Events & Programs: The following events were held at or by the TYC during this past month: Highlights: 2019 2018 +/- comparison 15.00$ $15.00 30.00$ 200.00$ ($170.00) 4,711.25$ 822.00$ $3,889.25 65.00$ $65.00 483.00$ 26.00$ $457.00 993.75$ 45.00$ $948.75 6,298.00$ 1,093.00$ $5,205.00 531.60$ 913.50$ ($381.90) 225.00$ ($225.00) $0.00 6,829.60$ 2,231.50$ $4,598.10 2019 2018 +/- comparison DC 151 140 11 ASP 203 216 AC 1 0 1 AH 19 0 500 500 0 874 856 18 2019 2018 +/- comparison 4 10 (6.0) 42 59 (17.0) 46 69 (23.0) 2019 2018 +/- comparison 25.5 40 (14.5) 8.5 19 (10.5) 8 8.0 42 59 (17.0) 4 4.0Other Volunteers Hours Divided: Youth Council Junior Council Teen Council Total Council Totals Total Deposit Attendance: Elementary K - 5th Middle Sch 6th - 8th High Sch 9th - 12th Special Events Totals Volunteer Hours: Adults or Alumni Councils Members Scholarship (SCH=YSF) Teen & Youth Center Revenues: Public Use (YPU) PunchCards (YP) Class Registration (YC) Rentals (YR) ASP, Teen Cuisine, Council Meetings, Schools Out Day Camp, Spring Break Camp, First Friday Fun. Spring Break camp was full at 35 registered campers. Seward Rec went online for summer camp registration. Special Events (YSE) Customer Deposits (YD) Sub-total Leadership Council Funds (TC Non tax TCR 16 We have been… Picking up brush, rock, and cleaning fire rings in the campgrounds. Working with contractors for dumpster and port-a-potty placement and dates. Doing monthly vehicle inspections. Working with Public Works to get water in campgrounds. Working with Electric Department to get electricity turned on in the campgrounds. Putting signs up in the campgrounds and painting car stops. Spring-cleaning pavilions and working on getting the shower house cleaned and ready to paint. Working with the five campground hosts to get contracts signed and designate locations Working with the Alaska SeaLife Center coordinating campsites for their volunteers staying in the campground for the summer. Paid Parking Department We are still seeking qualified candidates to assist in opening the Parking lots. Thanks to the Harbor Department crew for their hard work in clearing so many parking lots of sand and debris. Permits and parking citations have been ordered. We will notify the public when special, seasonal permits are available for sale. Unattached trailers are not permitted in any City parking lot. The City of Seward is now accepting payment for cemetery plot reservations. Individuals pay $500 per cremains or burial site in the new cemetery section. See forms online at www.cityofseward.us/cemetery. COMMUNITY LIBRARY AND MUSEUM Now Hiring Part-Time Seasonal Aides, Mid-May to Mid-Sept. Two for the Museum Front Desk, one for the Library Front Desk Amnesty Month Forgiving All Overdue Fines in April! April is Amnesty Month at the Seward Community Library & Museum! It’s never too late!! We miss you, so don’t let overdue, lost, or damaged items keep you away! Return overdue materials during the month of April and pay no late fees on all material from the Seward Community Library & Museum. Worried about lost or damaged materials? Come by and talk to us; we can work it out. Can’t make it during our open hours? That’s ok. We also forgive overdue fines on all of our library material returned in the book drop. It’s our favorite month in the year! Reach the library front desk at 907-224-4082 or libmus@cityofseward.net. 2019 Summer Movie@2 Program We are pleased that the Iditarod Historic Trail Alliance and the Seward Community Library Association have both given us permission to show their movies during our Movie@2 Program once again this summer. May 13-September 16, we will show the Iditarod National Historic Trail: A History and Waves Over Seward movies, daily at 2pm, Monday-Saturday. 17 Each movie lasts 25 minutes and will be shown back to back. Donations are split between the Library Museum, Seward Community Library Association and the Iditarod Historic Trail Alliance. We thank the Iditarod Historic Trail Alliance and the Seward Community Library Association for giving us special permission to show these movies to the public. We are the only place to view these historic movies on a regular basis in Alaska! 2019 Summer Hours May 13 - September 16 Library Summer Hours Mon: 10am - 6pm Tues, Wed, Thurs: 10am - 8pm Fri, Sat: 10am - 6pm Closed Sunday Museum Summer Hours Tues-Sat: 10am - 5pm Sunday: 1pm - 5pm (Thanks to RBHS volunteers!) Closed Monday Admission $4 for ages 13+ We will hold special Museum hours on May 9th for the first cruise ship of the season along with a special showing of our Movie@2program. We will also open the Museum on Monday’s if there’s a cruise ship if we are able, which will depend primarily on seasonal hire availability. With Appreciation! A big shout out to KMTA, Ember Press, author Taylor Hoku Hayden, illustrator Molly Trainor, Kaylene Johnson-Sullivan. Karen Lewis and everyone who joined us for the wonderful Book Release Celebration for HELLO WATER! Snowflakes to Glaciers, A Wild Alaska Story on Sat, April 13th. Fun was had by all at this special storytelling accompanied with live illustrations, bookmark making, coloring and refreshments. We appreciate the two signed copies for our Library collection and for our Museum Children’s Area! 18 We also thank Mar Ka (author of Be-hooved) and Monica Devine (author of Water Mask) for visiting Seward and sharing their poetry and prose published by the University of Alaska Press with us on Sat, April, 13th. Our small intimate group enjoyed listening to the readings from their memoirs and sharing stories and experiences with each other and the authors. This was their first tour together, but they were so wonderful, you couldn’t tell unless they told you! MOU with SCLA! We are pleased that the Seward Community Library & Museum now has a Memorandum of Understanding with the Seward Community Library Association (SCLA) passed by the City of Seward Council on April 8th which helps to define the roles and responsibilities between the SCLA and the City of Seward to address the needs and significance of the SCLA historical collections of Seward. This MOU complements our existing MOU with the Resurrection Bay Historical Society (RBHS), owners of the collection in our Museum, passed in 2011, and who generously shares their knowledge and support with SCLA as they both strive to care for and manage their collections. We appreciate our partner organizations and look forward to working with both long into the future to the benefit of our community. We couldn’t do what we do without their support! Thank you to all who worked on this project. Upcoming Closures Thurs, May 2, Training/Work Day Moving library collections for better organization, spring cleaning and improving programs and services. Museum Front Desk Rearranged We rearranged the Museum front desk area using the furniture we already have during our last Training/Work day on April 4th. Staff sitting at the front desk can now greet visitors and welcome them when they enter the Museum. A big thank you to the City Information Systems Team for moving the museum security cameras, computers and equipment! We’ve already received a lot of positive comments about this change from staff, volunteers and visitors! It also opened up a wall for consideration to exhibit art. Stop by and check it out. We will have free admission through May 13th! 19 UPCOMING PROGRAMS Last Book Bunch - National Pet Month! Wed, April 24, 1-2pm, Community Room National Pet Month was selected for the April theme! Bring a photo or drawing of your pet or your favorite animal to share. The laptops will be made available again to learn how to search the OPAC (Online Public Access Catalog) for library material and SLED databases for children provided by the Alaska State Library. This last Book Bunch of the season will conclude with a special visit to the Museum! This unique program for homeschooled children is planned for the elementary age level, but students of all ages and their families are invited to bring their current reads. Enjoy sharing about what we’re reading, book recommendations, silly jokes and fun activities based on a theme. LAST Story Time Friday, April 26, 11am-Noon Children’s Room All children under the age of 5 years and their caregivers are invited to join in the fun every Friday! Each Story Time is accompanied by story books, action songs, finger plays and crafts to enhance the children’s experience with the theme and literacy. We open the front doors 5 minutes early to give everyone time to settle in. • April 26 – Superheroes (National Superhero Day, April 28) Last one for the season! On 4/12, we had loads of fun with silly stories and songs and made a popsicle stick “mask” with a pompom nose and pipe cleaner whiskers for pretend play fun. Evan, our Technician, filled in for the Our Amazing Planet Themed Story Time on 4/19 with stories that appreciate our planet, finger plays and a special “find it” craft with reusable water bottles filled with rice and other fun little tidbits to find. Our weekly Story Time program will resume in the fall, but Saturday Play Time will continue through the summer. 20 Play Time Saturdays, Noon-4pm Children’s Room Each week features a new theme and selection from our Children’s Library collection. We’re going through the alphabet and have already had fun with Mouse, Night and Orange themes! Don’t miss out on the fun with books, activities, and toys selected each week to enhance creative play and development. Stop by each Saturday to experience our newest theme for this unique unstructured play program created with working parents in mind. Adult supervision required. This program continues all year long! • April 27 – P is for Pet • May 4 – Q is for Quick • May 11 – R is for Robot • May 18 – S is for Sea • May 25 – T is for Train Can’t make it to Play Time? Stop by whenever we’re open to enjoy our growing collection of children’s books, puzzles, developmental toys and activities in the Children’s Room to enhance your child’s learning, play, reading and social experience. LAST Social Security 101: Everything You Wanted to Know About Social Security Tues, May 14, Noon-1:30pm Meeting Room By popular demand, a FREE OWL videoconference workshop from Social Security to answer questions like: When are you eligible to receive retirement benefits? How does early retirement affect your benefits? Do you qualify for disability, survivors, and spouse benefits? How do you get the most from your benefit? What is the future of Social Security? When should you file for Medicare? Learn how to use my Social Security online account and other online services. Visit www.socialsecurity.gov/myaccount to create an account to print out a Social Security Statement before the workshop. SUMMER READING PROGRAM PREVIEW JUNE 1 – AUGUST 10 Universe of Stories Theme Community Wide for All Ages! 21 Last year’s Summer Reading Program (SRP) for all ages was such a hit, that we want to do it again! Children and adults of all ages are invited to participate in this year’s SRP: Universe of Stories! More details to follow, but here’s a lineup of SRP events… Kick Off Party! Sat, June 1, 1-3pm, Community Room Register to participate, free food and a fun activity. SRP Weekly Lego Play Time Each Tuesday, 1-3pm, Meeting Room Drop by to join us for an unstructured Lego play time with a unique challenge each week for elementary age and younger youth. Duplo’s will be available for younger children. Adult supervision required. SRP Weekly Crafternoon Each Thursday, 1-3pm, Meeting Room Walk in crafting for all ages. We provide the supplies; you supply the creativity! Adult supervision required. More Summer Programs Other summer programs include a special storyteller program on June 19, two annual kite making workshops with Tim and a teen writer’s workshop with Lynn Lovegreen. Closing Celebration! Sat, Aug 10, Community Room The best and most reliable way to find out what’s happening at the Library Museum is to visit our calendar at www.cityofseward.us/calendar.aspx?CID=31! 22 ELECTRIC Number of new Job Orders started since Jan. 1, 2019: (9) 1) The Electric Department asks for your patience while we are temporarily short-staffed without an administrative assistant and some of the routine tasks, information and services we provide are delayed while we look for a replacement. However, the Electric Executive Assistant position has been posted, internally (1/31), externally (2/11) and will hopefully be filled soon. 2) TelAlaska is planning a project this summer that will impact approximately half the town (from Jefferson Street and North) burying communications lines in the alleyways. They are very cooperative in working with the City to reduce these impacts. The electric department researched the opportunity of jointly working with TelAlaska as they do this project, however, we discovered that the preparation and cost would be too great with the short notice. The Electric Department, for our part, would require three years of planning, engineering and permitting. We also considered adding empty conduit temporarily but, without knowing the locations of the additional equipment, this would actually add to the overall cost of the project. The Electric Department is going to work with TelAlaska and their contractors to address some critical areas while the crews are in Seward. 3) The Electric Department ordered Fire Retardant (FR) Clothing for the employees in our department. This helps the City comply with new OSHA regulations and will help protect our employees from harm so they can make it safely back to their families and loved ones every night. 4) The Railbelt utilities continue to work on regional issues such as the Transco, Unified System Operator (USO) and Reliability Standards and Electric Department employees continue to stay involved with these important system wide issues as best we can. FINANCE The finance department has completed the first full week of audit fieldwork with five auditors working for two weeks on the City’s audit. The fieldwork is currently slated to finish on April 19 and thereafter we will begin work on drafting financial statements, updating statistical tables and gathering other related data for the comprehensive annual financial report. We will be awaiting completion of the allocation of public employee’s retirement system net pension and other post-employment benefits (retiree healthcare) by the State of Alaska Department of Administration Division of Retirement and Benefits, before we are able to finish posting all final financial adjustments for the year. The department has mailed out final notices to harbor and utility customers with outstanding balances prior to submitting the list of customer account write-offs due to non-payment, to the City Council. Customers will have until May 15, 2019 to pay their accounts in full or their names and outstanding account balances will be listed on the write-off list that is provided to Council when the Finance department writes off a customer account. All customer account write-offs appear on the list that is forwarded to the City Council, as required by the City Code. The City does not write off accounts for current City employees, since the City can garnish payroll checks, if necessary, for payment of City-related services. The department is preparing judgments to be submitted to the Court, to garnish Alaska Permanent Fund Dividends, as a standard collection practice of the City. Staff are finalizing the Project Period reports to the Health Services & Resources Administration related to the Seward Community Health Center (SCHC), due the end of April. We are coordinating audit activities with the auditors who are performing the audit of the SCHC concurrently with the City. We are also coordinating 23 financial information and fixed asset information with Providence Seward and the Alaska SeaLife Center finance departments, as their data rolls up into the City’s annual financial reports. Newer staff continue to participate in financial accounting software training (Payroll) and utility billing, as time permits. The City has received a response from Providence Alaska staff that they can be available to participate in a work session with the City Council on May 13 or 14 for the purpose of discussing Providence Seward capital needs, discussing Seward Mountain Haven census, an update on the hiring of a new hospital administrator, and other related matters. PERSONNEL City of Seward Personnel Transactions from 3/30/2019-4/12/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation New Hires: Department: Date of Hire Gardener SPRD 4/9/2019 Program Aide Trainee - TYC SPRD 4/12/2019 Available Full Time Positions: Department: Position Status City Manager Administration Candidate offer extended by City Council on 4/1/2019 Police Dispatcher Police Advertising Since 9/18/2018 Corrections Officer Police Advertising Since 11/29/2018 Executive Assistant Electric Advertising Since 2/11/2019 Maintenance Mechanic Operator Public Works Advertising Since 3/11/2019 Available Seasonal Positions: Department: Position Status Campground Attendants I & II SPRD Advertising Since 1/18/2019 Parks Maintenance Worker I, II, II SPRD Advertising Since 1/18/2019 Gardener SPRD Advertising Since 1/18/2019 Library Museum Seasonal Aide Library Museum Advertising Since 2/1/2019 Parking Operations Supervisor Parking Advertising Since 1/18/2019 Parking Operations Technician Parking Advertising Since 1/18/2019 Parking Attendant Parking Advertising Since 1/18/2019 Teen Youth Center Summer Camp Counselor SPRD Advertising Since 1/18/2019 Program Aide (TYC, Teen Rec Room, Sports & Rec at the AVTEC Gym) SPRD Advertising Since 1/18/2019 Program Aide Trainee SPRD Advertising Since 1/18/2019 ALPAR Crew Leader SPRD Advertising Since 1/18/2019 ALPAR Teen Litter Patrol Crew SPRD Advertising Since 1/18/2019 Harbor Seasonal Aide (Full Time) Harbor Advertising Since 3/29/2019 Harbor Seasonal Aide (Part Time) Harbor Advertising Since 3/29/2019 24 25 26 27 28 29 30 31 32 33 34 35 Sponsored by: City Attorney Introduction Date: April 8, 2019 Public Hearing Date: April 22, 2019 Enactment Date: April 22, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REPEALING 1975 ORDINANCE NO. 412 AND 1985 ORDINANCE NO. 540, AND AMENDING SEWARD CITY CODE WHEREAS, in 1972, the Alaska Legislature passed the Alaska Public Employees Relations Act (PERA), Section 4, Chapter 113, S.L.A. 112, providing a comprehensive system to govern public labor relations; and WHEREAS, the City of Seward opted out of PERA in Ordinance 412 (1975) pursuant to the enabling language of the Act; and WHEREAS, in 1985, the Seward City Council passed Ord. 1985-540, reaffirming the City’s exemption from PERA (and the reasons therefore) and creating five new Code provisions governing collective bargaining in the City of Seward; and WHEREAS, the results of the March 19, 2019 special election were certified by this body on March 26, 2019; and WHEREAS, Referendum Number 1 repealing Ordinance 412 was approved by a majority of the voters participating in the election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Ordinance 412 (1975) is hereby repealed, and Ordinance 1985- 540 is repealed to the extent it conflicts with PERA. Labor relations of the City will be subject to the Alaska Public Employees Relations Act (PERA), Chapter 113, S.L.A. 112, and the accompanying regulations. Section 2. Seward City Code Section 3.60.035 is hereby amended as follows: (Deletions are Bold Strikethroughs; Additions are Bold Italics.) 3.60.035. – Special Provisions No city employee shall have the right to strike. A strike is defined as a concerted failure to report for duty, a willful absence from work, a stoppage of work, or an abstinence from the full and proper performance of duties for the purpose of inducing 36 CITY OF SEWARD, ALASKA ORDINANCE 2019-009 ________________________ or coercing a change in working conditions or compensation. The term strike includes any refusal to perform regular duties while other city employees, or any other persons, are engaged in picketing or any other work stoppage, slowdown or refusal. (Ord. 540, § 2, 1985) Section 3. Seward City Code Section 3.65 Collective Bargaining is hereby amended as follows: (Deletions are Bold Strikethroughs; Additions are Bold Italics.) 3.65.010. - Freedom of choice. Upon the conclusion of the collective bargaining process and the approval of any such contract by the city council as provided in section 3.65.015, each city employee included within the bargaining unit shall indicate whether that person wishes to be governed by the terms and conditions contained in that agreement. If not, then the employee shall continue to be subject to this personnel code and regulations and pay plan as they exist and may be amended or changed. Neither the city nor any city employee shall discriminate against any employee solely by reasons of that employee's exercise of this right to choose, although differences between terms and conditions of employment set forth in the city personnel code and those terms and conditions set forth in a collectively bargained agreement that result in differential treatment will not be a violation of this title. Each new employee likewise shall have the right to choose between the personnel code and any collectively bargained agreement after being offered a position, but before beginning work. (Ord. 540, § 3(part), 1985) 3.65.015. - Submission of collective bargaining agreements to the city council. Any collectively bargained agreement is subject to approval by the city council. (Ord. 540, § 3(part), 1985) 3.65.018. - Construction project agreements. Nothing in this code shall prevent an agreement with a labor organization relating to the construction of a public project that requires the contracting or subcontracting of work traditionally performed by employees represented by that labor organization to be performed by a signatory to a current labor agreement with that labor organization. (Ord. 634, 1990) 37 CITY OF SEWARD, ALASKA ORDINANCE 2019-009 ________________________ 3.65.020. - Effective dates for agreements. All collectively bargained agreements shall expire on June 30 of the last contract year. No agreement may require changes in wages or working conditions that are retroactive to any date prior to the date of approval by the city council. (Ord. 540, § 3(part), 1985) 3.65.025. - Appropriate bargaining unit. The city council shall determine, in each instance, the unit appropriate for purposes of collective bargaining. In making its determination, the city council shall consider the avoidance of fragmented bargaining units and any expressed desires of members of the unit. (Ord. 540, § 3(part), 1985) Section 4. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 22nd day of April, 2019. THE CITY OF SEWARD, ALASKA _______________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 38 I ATTACHED TO AND '1AiJE A PART OF THE 111NUTES OF THE SE:1ARD CITY C0UNCIL-VOLUc1E 17 PAGE 3 CITY OF SEWARD, ALASKA ORDINANCE NO. 412 Ja~es R. Fi1in, CitI Clerk-Treasurer AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REJECTING THE APPLICATION OF THE PUBLIC EMPLOYMENT RELATIONS ACT TO THE CITY OF SEWARD. WHEREAS, Section 4, Chapter 113, S.L.A. 1972, provides that the Alaska Public Employment Relations Act is applicable to organized boroughs and political subdivision of the state, homerule or other- wise, unless the legislative body of the political subdivision, by ordinance or resolution, rejects having its provisions apply, and WHEREAS, the city council has considered the opinion of the Alaska Supreme Court in the case of State of Alaska v. City of Petersburg, Opinion No. 1175, dated July 24, 1975, and its effect on the City, and WHEREAS, it is in the public interest for the City to keep its options open so that it can properly react in the future, and not in the public interest to possibly become bound into the pro- visions of this act, and whatever amendments the legislature might pass in the future, which may result because of the decision of the Alaska Supreme Court. NOW, THEREFORE, THE CITY OF SEWARD, ALASKA, ORDAINS: Section 1. The City of Seward hereby rejects the application of the Alaska Public Employment Relations Act to the City of Seward. Section 2. This ordinance takes affect immediately upon passage and approval. PASSED AND APPROVED THIS 8th day of September , 1975. CITY OF SEWARD, ALASKA FIRST READING: SECOND READING: ADOPTION: AYES: NOES: ABSENT: By August 11, 1975 August 25, 1975 September 8, 1975 01dow, Getman, Dague & Lutz Hu1m Neve' IMJ ;(</U~ ' Mayor HUGHES, GANTZ & for the l- ,: r. "~"'~ \~\ ,,' b. to Form: "'" ',,0; 1, " ~r c';/A?-f '", "~~"i-C;, THORSNESS, LOWE,~. OF POWELL, Attorneys ity of Seward 39 CITY OF SEWARD, ALASKA ORDINANCE NO. 540 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, CONCERNING COLLECTIVE BARGAINING WITH CITY EMPLOYEES WHEREAS, the City of Seward opted out of the State of Alaska Public Employee Relations Act in 1975 by Ordinance No. 412, and has again in 1985 rejected a request to become subject to the terms of that Act, and intends to retain local control over labor relations while granting limited rights to those employees who choose to be covered by a collectively bargained agreement to affiliate together in a labor organization and bargain with the City; and WHEREAS, pursuant to Resolution No. 85-34 the City has permit- ted an election among City employees for the purposes set forth in that Resolution; and WHEREAS, the results of that election were certified by the City Council and the City had determined in Resolution No. 85- 34 that if a majority of the City employees voted in favor of being represented by the IBEW then the City Council would begin to make the required changes in its ordinances and personnel regulations to permit collective bar- gaining on behalf of those employees who choose to be covered by a collective bargaining agreement, while protecting the rights of those who do not choose to be covered by a collective bargaining agreement; and WHEREAS, the City Council finds it in the public interest to make the minimum changes necessary to its existing Personnel Ordinance in order to preserve the stable atmosphere that has prevailed in the City during the past years; and WHEREAS, given the size of the City of Seward, its remote geographical location and the dependence of the public on City services, the City Council views all City employees as essential for the public peace, health, safety and convenience; and WHEREAS, the City Council is aware of the common law with regard to the issue of whether public employees have the right to engage in strikes or other concerted economic action and the City Council wishes to codify those provisions and to also cover those areas which might be in dispute among the various courts; and WHEREAS, the City Council, as previously referenced in Resolu- tion No. 85-34, does not intend to infringe on any individual's right to join or not join a union or be subject to the terms of a collectively bargained agreement, even though Federal or State statutes may provide otherwise; and 1- 40 CITY OF SEWARD, ALASKA ORDINANCE NO. 540 WHEREAS, the City Council wishes to make known some of the more important reasons for enacting changes to the Seward Code while not being bound by only the reasons set forth below; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. The City Council of the City of Seward, Alaska, makes the following legislative determinations: a. The City of Seward is remote geographical- ly, and the City provides essential public services including fire, police, sewer, water, snow removal, street repair, electrical, and other services critical to the public health, safety and con- venience. b. Granting public employees the right to strike may be construed as granting employees the right to deny the authority of the City of Seward, and, as a home rule municipality, the City of Seward desires its authority to be broadly construed. c. A strike or work stoppage by public employees is the equivalent to a rebellion against the very existence of the government and is not to be condoned or permitted. d. Employees of the City of Seward, being agents of the City and serving only public purposes, are entirely different from employees in the private sector and a strike by them would contravene the public welfare and paralyze the City and endanger the public health, safety and convenience. e. Since the terms of employment of City employees include economic obligations and commit- ments which under the City of Seward Charter can only be determined by the City Council, granting a right to strike would, in effect, permit employees to place undue pressure and influence on the City Council in that the City Council would be prone to accede to the demands of striking employees in order to protect the public, while the concessions granted in so doing may well also be against the public interest insofar as they could affect the financial well being of the City. Employees ought not be permitted to put the City in such a dilemma. f. Unlike private enterprise, Seward does not perform its public the City of functions and 2- 41 CITY OF SEWARD, ALASKA ORDINANCE NO. 540 activities for profit considerations may not important considerations to become the most activity. and thus purely economic appropriately be the most and should not be allowed important through strike g. The efficient operation of the City and harmonious labor relations between the City and its employees will best be served when each individual employee has the maximum freedom possible to choose individually whether to affiliate with other employ- ees or a labor organization for the purpose of collective bargaining. h. The interests of the majority of the City employees should not infringe on the interests of the minority provided the interests of the minority can be accommodated. i. Because the City of Seward has a long- standing set of personnel procedures and ordinances which, for the most part, have resulted in stable and harmonious labor relations, the public interest would be best served by permitting each individual employee the right to choose to continue to be subject to the existing personnel policies and procedures (as they may be amended), thus permitting each employee the widest possible freedom to choose while at the same time permitting those who wish to collectively bargain the right to do so. The City realizes that this approach could be construed as a possible violation under Section 8(a)(1) of the National Labor Relations Act, but also realizes, for reasons set forth above, that the City has the right to determine its own labor relations policies, and has determined, as a legislative matter, that the greatest freedom of choice for individual employees serves the public interest best. j. The City Council realizes its obligation never to surrender the power of taxation as set forth in the City Charter. The City Council deter- mines that the accountability of the City Council to the public can only be maintained if this power to tax remains exclusively with the City Council. Since the commitment of public monies in the form of wages and working conditions can result in a tax adjustment, the City Council determines that it is essential that the City Council approve any collec- tive bargaining agreement before it can become effective. Because of the budget requirements set 3- 42 CITY OF SEWARD, ALASKA ORDINANCE NO. 540 forth in the City Charter, and in order to preserve the public's opportunity to be heard on the budget, any collective bargaining agreement which would result in a change in the amounts budgeted for City employees must be concluded in time for the changes to be included in the annual budget prior to the end of the fiscal year. k. The City Council also realizes that it would be unrealistic to require collective bargain- ing to conclude in the first year prior to the required budget deadlines and therefore finds that it would be permissible, for the budget year 1986 only, to review a collectively bargained agreement which could result in changes in wages or working conditions provided that such an agreement were to be submitted prior to August I, 1985, and further, that any changes in wages or working conditions would not be retroactive. L The City Council finds that due to the annual budget process it would disrupt the orderly operation of the City if collectively bargained agreements were to expire at any time other than the close of the fiscal year. Section 2. Section 17-13.6 of the City of Seward Code is added to read as follows: Sec. 17-13.6 No right to strike. No City employee shall have the right to strike. A strike is defined as a concerted failure to report for duty, a willful absence from work, a stoppage of work, or an abstinence from the full and proper performance of duties for the purpose of inducing or coercing a change in working conditions or compen- sation. The term strike includes any refusal to perform regular duties while other City employees, or any other persons, are engaged in picketing or any other work stoppage, slowdown or refusal. Section 3. A new Section 17-14 is hereby created and added to the Seward City Code as follows: SECTION 17-14 COLLECTIVE BARGAINING Sec. 17-14.1 Freedom of Choice. Upon the conclusion of the collective bargaining process and the approval of any such contract by the City Council as provided in Section 17-14.2 below, each City employee included within the bargaining unit 4- 43 e CITY OF SEWARD, ALASKA ORDINANCE NO. 540 shall indicate whether that person wishes to be governed by the terms and conditions contained in that agreement. If not, then the employee shall continue to be subj ect to this personnel code and regulations and pay plan as they exist and may be amended or changed. Neither the City nor any City employee shall discriminate against any employee solely by reasons of that employee's exercise of this right to choose, although differences between terms and conditions of employment set forth in the City Personnel Code and those terms and conditions set forth in a collectively bargained agreement that result in differential treatment will not be a violation of this section. Each new employee likewise shall have the right to choose between the Personnel Code and any collectively bargained agreement after being offered a position but before beginning work. Sec. 17-14.2 Submission of collective bargain- ing agreements to the City Council. Any collective- ly bargained agreement is subject to approval by the City Council. Sec. 17-14.3 Effective dates for agreements. All collectively bargained agreements shall expire on June 30 of the last contract year. No agreement may require changes in wages or working conditions that are retroactive to any date prior to the date of approval by the City Council. Sec. 17-14.4 Appropriate Bargaining Unit. The City Council shall determine, in each instance, the unit appropriate for purposes of collective bargain- ing. In making its determination, the City Council shall consider the avoidance of fragmented bargain- ing units and any expressed desires of members of the unit. Section 4. This ordinance shall take effect 10 days following enac tmen t. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 29th day of May , 19 85 5- 44 CITY OF SEWARD, ALASKA ORDINANCE NO. 540 THE ?TY OF SE~ARD' ALASKA l /J., )/t/ 1 cT4d/;(l;tL<C // DONALD W. CRIPPS, M!YOR1 AYES: NOES: ABSENT: ABSTAIN: CRIPPS, GILLESPIE, HILTON, MEEHAN, SCHOLL, SIMUTIS & WILLIAMS NONE NONE NONE ATTEST:APPROVED AS TO FORM: HUGHES, THORSNESS, GANTZ, POWELL AND BRUNDIN, At torneys for the City of Seward, Alaska 7~f2I~ Fred B. Arvidson, City Attorney City Introduction Date; 05/13/85 Introduced By: City Attorney Public Hearing & Enactment Date: OS/29/85 6- 45 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2019-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING AMENDMENT NO. 1 TO THE SHUTTLE CONTRACT WITH SEWARD CITY TOURS IN AN ADDITIONAL AMOUNT NOT TO EXCEED $21,720 FOR THE OPERATION OF THE 2019 SEASONAL SEWARD SHUTTLE BUS SERVICE, EXTENDING THE CONTRACT TERM FOR TWO ADDITIONAL YEARS IN AN AMOUNT NOT TO EXCEED $430,226, AND ADDING TWO OPTIONAL ONE-YEAR EXTENSIONS, AND APPROPRIATING FUNDS WHEREAS, in 2010, the City of Seward began providing a shuttle bus service between the cruise ship terminal, the harbor and historical downtown Seward; and WHEREAS, the service has proved beneficial to the economic well-being of our community and is valued by the cruise ship industry, visitors, and residents alike; and WHEREAS, the City of Seward entered into a contract with Seward City Tours (SCT) on April 23, 2018 via Resolution 2018-042 for shuttle services for the 2018 and 2019 seasons in the amount of $362,411; and WHEREAS, payments for SCT’s seasonal transportation services for 2018 equaled $226,507; and WHEREAS, scheduled payments for SCT’s seasonal transportation services for 2019 will equal $135,904; and WHEREAS, the 2019 cruise ship schedule has additional challenges due to the increase in days vessels will be in port, as well as the number of port of calls. The number of cruise ships increased from 61 to 87, totaling 95 docking days; and WHEREAS, due to this increase, SCT has proposed an additional 362 hours of bus operation time at an additional cost of $21,720; and WHEREAS, additionally, administration and SCT agree to provide certainty to the contractor in order to replace a non-wheelchair accessible bus with an accessible bus by adding a two-year extension plus two additional one-year options to extend; and WHEREAS, SCT is proposing $430,226 ($268,891 in 2020 and $161,335 in 2121) for the additional two years; and WHEREAS, if exercised, each optional one-year extension will increase by 6% each year based on the average price per year in the 2020 and 2021 contract ($215,113) equaling 46 CITY OF SEWARD, ALASKA RESOLUTION 2019-038 ___________________________ $228,020 in 2022 and $241,701 in 2023; and WHEREAS, the shuttle bus has been funded from Commercial Passenger Vessel Excise Tax receipts ("Cruise Ship Tax") and this is an appropriate use of the funds; and WHEREAS, SCT intends to provide the same level of service in the upcoming years, as well as increasing the number of ADA compliant buses within their fleet; and WHEREAS, these services will facilitate the flow of visitors around the City of Seward during summer months to maximize the Seward experience and provide a means to assist cruise ship passengers with the transport of their luggage between the Dale R. Lindsey Alaska Railroad Intermodal Facility (i.e., Cruise Ship Terminal) and the Alaska Railroad Depot. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to amend the contract between Seward City Tours and the City of Seward in substantial form as attached hereto, in the additional amount of $21,720 for 2019 operations, totaling $157,624. Funding for this amendment is hereby appropriated as follows: $21,720 from the commercial passenger vessel proceeds account no. 11113-0000-3071-30051 to the Bus Transportation contracted services account no. 30051-0000- 7009. Section 2. The Seward City Council hereby authorizes the City Manager to exercise a two-year contract extension for the 2020 and 2021 shuttle seasons in an amount not to exceed $430,226. Funding for this contract extension is hereby appropriated as follows: $268,891 in 2020 and $161,335 in 2021 from commercial passenger vessel proceeds account no. 11113- 0000-3071-30051 to the Bus Transportation account no. 30051-0000-7009. Section 3. The city manager is hereby authorized to approve two additional optional one- year extensions so long as each additional year does not exceed a 6% increase in expenditures based on the average per year contract amount for 2020 and 2021 ($215,113). Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. 47 48 CONSISTENCY CHECKLIST: Yes No NIA Comprehensive Plan Comprehensive Plan: 1. Economic Development and Transportation: Improve public X transportation between downtown and the harbor Strategic Plan: Foster a community with diverse transportation 2. facilities including road, rail, air, pedestrian and water routes that X meet the needs of residents , businesses and visitors. 3. Other (list): X FISCAL NOTE: The total funding required for these shuttle contract amendments is $451,946 and will be appropriated from the Commercial Passenger Vessel funds to the Bus Transportation Fund. Approved by Finance Department: ;d,a� �� ATTORNEYREVIEW: Yes_X __ No ___ _ RECOMMENDATION: Council approve Resolution 2019-038 authorizing the City manager to amend the contract with Seward City Tours to account for additional cruise ship activity and extend the term for an additional two years and two one-year options to extend and appropriate $451,946 cruise ship head tax funds. 49 50 51 52 53 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2018-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, CONTRACTING WITH SEWARD CITY TOURS FOR OPERATION OF THE SEASONAL SEWARD SHUTTLE BUS SERVICE,IN AN AMOUNT NOT TO EXCEED$362,411,AND APPROPRIATING FUNDS WHEREAS,in 2010 Seward began providing a shuttle bus service between the cruise ship terminal, the harbor and historical downtown Seward; and, WHEREAS,the service has provedbeneficial to the economic well-being of our community and is valued by the cruise ship industry; and, WHEREAS, Seward intends to provide the same level of service in 2018 and 2019; and WHEREAS,in accordance with Seward City Code 6.10.310 the City of Seward released a request for proposals on March 28, 2018 to include all the cost associated with providing the services; and WHEREAS, Seward City Tours was the successful proposer; and WHEREAS,the shuttle bus has been funded from Commercial Passenger Vessel Excise Tax receipts ("Cruise Ship Tax") and this is an appropriate use of the funds; and WHEREAS, these services will facilitate the flow of visitors around the City of Seward during summer months to maximize the Seward experience and provide a means to assist cruise passengers transport their luggage between the Dale Lindsey Cruise Ship Terminal and the Alaska Railroad Depot. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract between Seward City Tours and the City of Seward in substantial form as attached hereto, with 2018 and 2019 operations not to exceed$362,411. Section 2. The Seward City Council hereby appropriates the amount of$362,411 from the commercial passenger vessel proceeds account no. 11113-0000-3071-30051 to the Bus Transportation contracted services account no. 30051-0000-7009. Section 3.This resolution shall take effect immediately upon adoption. 54 CITY OF SEWARD,ALASKA RESOLUTION 2018-042 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of April, 2018. THE CITY OF SEWARD, ALASKA 11114 David Squires, Mayor AYES: Casagranda, Keil, McClure, Slater,Horn, Towsley, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: 116, // Brenda J. Ballou, MMC City Clerk rrrirrr ea1 City Seal) OF SES,••. o G SEAL E OFA..P .®c 55 Council Agenda Statement Meeting Date: April 23,2018 e of 4C-41 IThrough: Jim Hunt,City Manager u '"``'a From: Ron Long,Assistant City Manager Q wP Agenda Item: Shuttle bus service contract with Seward City Tours BACKGROUND&JUSTIFICATION: The City of Seward has contracted out for the operation of a shuttle bus service since 2010. The service benefits pedestrians in Seward including ship passengers and crew and is funded utilizing CommercialPassengerVesselExciseTaxreceipts ("Cruise Ship Tax"). In accordance with Seward City Code and as reported to council, a Request for Proposals was prepared to issue the contract for the summers of 2018 and 2019. The request solicited qualified firms to provide transportation services to cruise ship passengers and other visitors, between the Seward Cruise Ship Port,the Alaska Railroad Seward Depot, the downtown business district, and the Seward Boat Harbor from May 17,2018 through September 26, 2018, and then approximately equivalent dates in 2019. The RFP required no addenda. There were a total of five plan holders for the RFP. Two proposals were submitted by the deadline and two were judged to be responsive and reviewed by the selection team using the criteria reported to Council. Seward City Tours obtained the highest points and is the selection team's recommendation as the transportation services firm. A draft contract is attached. Services for the shuttle are scheduled to begin May 17,2018. INTENT: Approve a contract for shuttle bus services with Seward City Tours. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan(document source here): Economic Development 1, and Transportation: Improve public transportation between downtown X and the harbor Strategic Plan (document source here): Foster a community with diverse 2, transportation facilities including road,rail,air, pedestrian and water X routes that meet the needs of residents,businesses and visitors. 3, Other(list):X FISCAL NOTE: The total of funding required for the shuttle program,$362,411 will be appropriated from the Commercial Passenger Vessel funds to the Bus Transportation Fund. Approved by Finance Department: .r „ ; 56 ATTORNEY REVIEW:Yes X_ No The City Attorney reviewed and provided comments for the draft contract that is attached. RECOMMENDATION: City Council approve Resolution 2018-Oluthorizing the City Manager to enter into a contract with Seward City Tours and appropriate$36 of cruise ship head tax funds for the 2018-2019 shuttle bus service contract. 57 58 59 60 61 62 63 64 65 66 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2019-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, OPPOSING EFFORTS BY THE FEDERAL COMMUNICATIONS COMMISSION TO CIRCUMVENT WELL ESTABLISHED FEDERAL LAW THAT PRECLUDES THE COMMISSION FROM REGULATING PUBLIC POWER UTILITY POLES WHEREAS, the City of Seward electric utility provides reliable and affordable electricity to the community and surrounding areas of Seward, Alaska; and WHEREAS, the City of Seward is a municipal utility and, as such, is exempt from regulation by the Federal Communications Commission (FCC) regarding attachment to electric overhead infrastructure, including poles; and WHEREAS, allowing other utilities to attach to the City’s utility poles, without the City’s oversight to ensure that the attachment adheres to industry standards for technical requirements, is a concern to the safety of the Seward community; and WHEREAS, allowing other utilities to attach to the City’s infrastructure without the City’s permission creates additional liability for the City; and WHEREAS, the necessity to upgrade facilities to accommodate the additional burden on the poles should be paid by the cost-causer; and WHEREAS, U.S. Representative Eshoo is sponsoring HR530 to provide that certain actions by the Federal Communications Commission shall have no force or effect. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds it is in the public’s best interest to reject the Federal Communications Commission’s claim of jurisdiction over public electric utilities. Section 2. The City Council supports Federal Bill, U.S. HR530, introduced in the House by U.S. Representative Eshoo. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. 67 68 FISCAL NOTE: There are no financial effects as a result of this resolution. In the future, if bound by this federal policy, it is difficult to determine the costs to the ratepayers, but projects to be in the millions of dollars based on additional infrastructure needed to support the communications equipment. �'4:o�/&-v-��()�, Approved by Finance Department: � &L<M.,tT ATTORNEY REVIEW: Yes X No --------- RECOMMENDATION: Council approve Resolution 2019-039, opposing the FCC's claim of jurisdiction and support Representative Eshoo's legislation, HR 530. 69 CITY OF SEWARD P.O. Box 167 410 Adams Street Seward, Alaska 99664-0167  Main Office (907) 224-4050  Police (907) 224-3338  Harbor (907) 224-3138  Fire (907) 224-3445  City Clerk (907) 224-4046  Community Development (907) 224-4049  Utilities (907) 224-4050  Fax (907) 224-4038 • U t i l i t i e s ( 9 0 7 ) 2 2 4 - 4 0 5 0  • C o m m u n i t y D e v e l o p m e n March 27, 2019 RE: Federal Communications Commission (FCC) proposed The FCC was established by the federal government to regulate communications companies and in 1934 with the communications act outlined what the FCC could and could not do within their jurisdiction. This jurisdiction exempted poles owned by electric cooperatives and municipalities. In 1978 the Pole Attachment act was passed and added section 224 to the communications act which established FCC jurisdiction for rate recovery with telecommunication companies but did not give jurisdiction to electric cooperatives and municipalities. Currently the FCC is attempting to circumvent this, by developing new rules and/or interpretations in different parts of the Act. This attempt by the FCC would detriment this utility by taking the decision making authority away from the City Council and the State of Alaska and permit the communications companies to regulate the use of poles, ducts, conduits and rights-of- way while not sharing in the risk and liability if the facilities fail. Moreover, the FCC intends to limit the costs pole owners may collect from the communication companies. For utilities such as ours, these costs are based on the additional construction needs to accommodate facilities beyond our own. To ensure the safety and security on both financial and technical levels of this utility’s citizens, ratepayers, employees and infrastructure I recommend the Seward City Council pass a resolution rejecting the FCC’s proposed rulings and support current federal legislation (H.R. 530) to overturn actions that are in violation of the Communications Act of 1934. Respectfully, John Foutz Electric Utility Manager City of Seward Cc: Norman Regis Brennan Hickok 70 71 72 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2019-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIVE YEAR CONTRACT WITH GRANICUS, LLC FOR WEBSITE DESIGN, IMPLEMENTATION, MAINTENANCE, HOSTING, AND LICENSING, AND APPROPRIATING FUNDS WHEREAS, in October, 2018, the city clerk received notice that the city’s current website vendor, CivicPlus, would no longer be supporting the city’s current V4 platform after December 31, 2019; and WHEREAS, in response, the city clerk arranged an online demonstration with CivicPlus to view the company’s new V5 platform, and to discuss potential platform upgrade options; and WHEREAS, following the web demo, the city clerk provided a website demonstration to all department heads to solicit feedback on various options, including website look and feel, user interface, and ease of administrative use; and WHEREAS, following the informational gathering session, and pursuant to SCC 6.015.015, the city clerk then broadened the scope of research and contacted additional website vendors to explore other options and solicit pricing; and WHEREAS, after obtaining proposals and quotes from several other companies, including Municode, Granicus, and Revize, in addition to the proposal from CivicPlus, the city clerk worked with the MIS director to evaluate the proposals in order to best meet the needs of the city and the citizens; and WHEREAS, Granicus was selected as the website vendor, offering user-friendly access and clear navigation, a modern mobile-friendly application, full integration with social media, built-in ADA accessibility, and easy drag-and-drop administrative uploading; and WHEREAS, in March, 2019, the city clerk and MIS director provided a follow up demonstration of the Granicus options to all department heads in order to solicit more detailed feedback in preparation for the transition to a new website; and WHEREAS, on February 25, 2019, council approved Resolution 2019-021 which provided a mid-cycle budget amendment to the clerk’s budget for Contracted Services in the amount of $20,000 for website redesign; and WHEREAS, the cost for the first year for website design and implementation with Granicus is $7,500; the cost for the first year for implementation, maintenance, hosting, and licensing is zero. 73 CITY OF SEWARD, ALASKA RESOLUTION 2019-040 ___________________________ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a 60-month contract with Granicus, LLC (Granicus) for website design, implementation, maintenance, hosting, and licensing, as attached herein. Section 2. An appropriation of $7,500 is hereby made to Contracted Services account no. 01000-1113-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 74 75 INTENT: Improve citizen access to and connection with the City of Seward by upgrading and redesigning the city's website. CONSISTENCY CHECKLIST: Yes No Comprehensive Plan (document source here): Strategic Plan (document source here): Other (list): FISCAL NOTE: Funding for this contract for year 1 (2019) has been included in the 2019 budget. The total cost of the five-year contract is $24,740.50. Approved by Finance Department: -"'�UOl!C-te?=....,,JM,1£Jd,""™4"'""'-'11;,,1�"'-=--------- ATTORNEY REVIEW: Yes _X_ No __ Not Applicable __ RECOMMENDATION: Approve Resolution 2019-040 NIA X X X 76 Master Subscription Agreement This Master Subscription Agreement (“Agreement) is entered into and effective ______________, 2019 (“Effective Date”) by and between Seward, AK (“Customer”) and Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (“Granicus”). Customer and Granicus may each be referred to herein as “Party” or collectively as “Parties”. By accessing the Granicus Products and Services, Customer accepts this Agreement. Due to the rapidly changing nature of digital communications, this Agreement may be updated from time to time at Granicus’ sole discretion. Notification to Customer will be via email or posting to the Granicus website. 1. Definitions. In addition to terms defined elsewhere in this Agreement, the following terms shall have the meaning specified: “Agreement Term” means the total time covered by the Initial Term and all Extension Terms for each Order or SOW under this Agreement, further specified in Section 7.1. “Extension Term” means any term that increases the length of the Initial Term of this Agreement or an Order Term of an Order or SOW. “Granicus Products and Services” means the products and services made available to Customer pursuant to this Agreement, which may include Granicus products and services accessible for use by Customer on a subscription basis (“Software-as- a-Service” or “SaaS”), Granicus professional services, content from any professional services or other required equipment components or other required hardware, as specified in each Order or SOW. “Initial Term” shall have the meaning specified in Exhibit A or Order or SOW between Granicus and Customer for the first duration of performance that Customer has access to Granicus Products and Services. “Order” means a written order, proposal, or purchase document in which Granicus agrees to provide and Customer agrees to purchase specific Granicus Products and Services. “Order Term” means the then-current duration of performance identified on each Order or SOW, for which Granicus has committed to provide, and Customer has committed to pay for, Granicus Products and Services. “Statement of Work” or “SOW” means a written order, proposal, or purchase document that is signed by both Parties and describes the Granicus Products and Services to be provided and/or performed by Granicus. Each Order or SOW shall describe the Parties’ performance obligations and any assumptions or contingencies associated with the implementations of the Granicus Products and Services, as specified in each Order or SOW placed hereunder. “Support” means the ongoing support and maintenance services performed by Granicus related to the Granicus Products and Services as specified in each Order or SOW placed between the Parties. 2. Ordering and Scope 1. Ordering Granicus Products and Services. The Parties may execute one or more Order or SOW related to the sale and purchase of Granicus Products and Services. Each Order or SOW will generally include an itemized list of the Granicus Products and Services as well as the Order Term for such Granicus Products and Services. Each Order or SOW must, generally, be signed by the Parties; although, when a validly- issued purchase order by Customer accompanies the Order or SOW, then the Order or SOW need not 77 be executed by the Parties. Each Order or SOW shall be governed by this Agreement regardless of any pre-printed legal terms on each Order or SOW, and by this reference is incorporated herein. 2. Support. Basic support related to standard Granicus Products and Services is included within the fees paid during the Order Term. Granicus may update its Support obligations under this Agreement, so long as the functionality purchased by Customer is not materially diminished. 3. Future Functionality. Customer acknowledges that any purchase hereunder is not contingent on the delivery of any future functionality or features. 4. Cooperative Purchasing. To the extent permitted by law and approved by Customer, the terms of this Agreement and set forth in one or more Order or SOW may be extended for use by other municipalities, school districts and governmental agencies upon execution of an addendum or other duly signed writing setting forth all of the terms and conditions for such use. The applicable fees for additional municipalities, school districts or governmental agencies will be provided by Granicus to Customer and the applicable additional party upon written request. 3. Use of Granicus Products and Services and Proprietary Rights 1. Granicus Products and Services. The Granicus Products and Services are purchased by Customer as subscriptions during an Order Term specified in each Order or SOW. Additional Granicus Products and Services may be added during an Order Term as described in Section 2.1. 2. Permitted Use. Subject to the terms and conditions of this Agreement, Granicus hereby grants during each Order Term, and Customer hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive, non-transferrable right to use the Granicus Products and Services to the extent allowed in the relevant Order or SOW (collectively the “Permitted Use”). The Permitted Use shall also include the right, subject to the conditions and restrictions set forth herein, to use the Granicus Products and Services up to the levels limited in the applicable Order or SOW. 1. Data Sources. Data uploaded into Granicus Products and Services must be brought in from Customer sources (interactions with end users and opt-in contact lists). Customer cannot upload purchased contact information into Granicus Products and Services without Granicus’ written permission and professional services support for list cleansing. 2. Passwords. Passwords are not transferable to any third party. Customer is responsible for keeping all passwords secure and all use of the Granicus Products and Services accessed through Customer’s passwords. 3. Content. Customer can only use Granicus Products and Services to share content that is created by and owned by Customer and/or content for related organizations provided that it is in support of other organizations but not as a primary communication vehicle for other organizations that do not have a Granicus subscription. Any content deemed inappropriate for a public audience or in support of programs or topics that are unrelated to Customer, can be removed or limited by Granicus. 1. Disclaimers. Any text, data, graphics, or any other material displayed or published on Customer’s website must be free from violation of or infringement of copyright, trademark, service mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others. Granicus is not responsible for content migrated by Client or any third party. 4. Advertising. Granicus Products and Services shall not be used to promote products or services available for sale through Customer or any third party unless approved in writing, in advance, by Granicus. Granicus reserves the right to request and review the details of any agreement between Customer and a third party that compensates Customer for the right to have 78 information included in Content distributed or made available through Granicus Products and Services prior to approving the presence of Advertising within Granicus Products and Services. 5. Granicus Subscriber Information for Communications Cloud Suite only 1. Data Provided by Customer. Data provided by Customer and contact information gathered through Customer’s own web properties or activities will remain the property of Customer (“Direct Subscriber”), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of Customer, unless required by law. 2. Data Obtained through the Granicus Advanced Network 1. Granicus offers a SaaS product, known as the Communic ations Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus customer’s digital communication (the “Advanced Network”). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a “Network Subscriber” to the agency it subscribed to through the Advanced Network. 2. Access to the Advanced Network is a benefit of the GovDelivery Communications Cloud subscription with Granicus. Network Subscribers are available for use only on the GovDelivery Communications Cloud while Customer is under an active GovDelivery Communications Cloud subscription. Network Subscribers will not transfer to Customer upon termination of any Granicus Order, SOW or Exhibit. Customer shall not use or transfer any of the Network Subscribers after termination of its Order, SOW or Exhibit placed under this Agreement. All information related to Network Subscribers must be destroyed by Customer within 15 calendar days of the Order, SOW or Exhibit placed under this Agreement terminating. 3. Opt-In. During the last 10 calendar days of Customer’s Order Term for the terminating Order, SOW or Exhibit placed under this Agreement, Customer may send an opt-in email to Network Subscribers that shall include an explanation of Customer’s relationship with Granicus terminating and that the Network Subscribers may visit Customer’s website to subscribe to further updates from Customer in the future. Any Network Subscriber that does not opt -in will not be transferred with the subscriber list provided to Customer upon termination. 3. Restrictions. Customer shall not: 1. Misuse any Granicus resources or cause any disruption, including but not limited to, the display of pornography or linking to pornographic material, advertisements, s olicitations, or mass mailings to individuals who have not agreed to be contacted; 2. Use any process, program, or tool for gaining unauthorized access to the systems, networks, or accounts of other parties, including but not limited to, other Granicus customers; 3. Customer must not use the Granicus Products and Services in a manner in which system or network resources are unreasonably denied to other Granicus clients; 4. Customer must not use the Services as a door or signpost to another server. 5. Access or use any portion of Granicus Products and Services, except as expressly allowed by this Agreement or each Order or SOW placed hereunder; 6. Disassemble, decompile, or otherwise reverse engineer all or any portion of the Granicus Products and Services; 7. Use the Granicus Products and Services for any unlawful purposes; 8. Export or allow access to the Granicus Products and Services in violation of U.S. laws or regulations; 9. Except as expressly permitted in this Agreement, subcontract, disclose, rent, or lease the Granicus Products and Services, or any portion thereof, for third party use; or 79 10. Modify, adapt, or use the Granicus Products and Services to develop any software application intended for resale which uses the Granicus Products and Services in whole or in part. 4. Customer Feedback. Customer assigns to Granicus any suggestion, enhancement, request, recommendation, correction or other feedback provided by Customer relating to the use of the Granicus Products and Services. Granicus may use such submissions as it deems appropriate in its sole discretion. 5. Reservation of Rights. Subject to the limited rights expressly granted hereunder, Granicus and/or its licensors reserve all right, title and interest in the Granicus Products and Services, the documentation and resulting product including all related intellectual property rights. Further, no implied licenses are granted to Customer. The Granicus name, the Granicus logo, and the product names associated with the services are trademarks of Granicus or its suppliers, and no right or license is granted to use them. 4. Payment 1. Fees. Customer agrees to pay all fees, costs and other amounts as specified in each Order or SOW. Annual fees are due upfront according to the billing frequency specified in each Order or SOW. Granicus reserves the right to suspend any Granicus Products and Services should there be a lapse in payment. A lapse in the term of each Order or SOW will require the payment of a setup fee to reinstate the subscription. All fees are exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is Customer’s responsibility to provide applicable exemption certificate(s). 2. Disputed Invoiced Amounts. Customer shall provide Granicus with detailed written notice of any amount(s) Customer reasonably disputes within thirty (30) days of the date of invoice for said amount(s) at issue. Granicus will not exercise its rights under 4.1 above if Customer has, in good faith, disputed an invoice and is diligently trying to resolve the dispute. Customer’s failure to provide Granicus with notice of any disputed invoiced amount(s) shall be deemed to be Customer’s acceptance of the content of such invoice. 3. Price Increases. Any price increases not negotiated in advance shall be provided by Granicus to Customer at least thirty (30) days prior to the end of the Order Term. Upon each yearly anniversary during the term of this Agreement (including the Initial Term, all Extended Terms, and all Order Terms), the Granicus Product and Services fees shall increase from the previous term’s fees by up to ten (10) percent per year. 5. Representations, Warranties and Disclaimers 1. Representations. Each Party represents that it has validly entered into this Agreement and has the legal power to do so. 2. Warranties. Granicus warrants that it takes all precautions that are standard in the industry to increase the likelihood of a successful performance for the Granicus Products and Services; however, the Granicus Products and Services are provided “AS IS” and as available. 3. Disclaimers. EXCEPT AS PROVIDED IN SECTIONS 5.2 ABOVE, EACH PARTY HEREBY DISCLAIMS ANY AND ALL OTHER WARRANTIES OF ANY NATURE WHATSOEVER WHETHER ORAL AND WRITTEN, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, NON-INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. GRANICUS DOES NOT WARRANT THAT GRANICUS PRODUCTS AND SERVICES WILL MEET CUSTOMER’S REQUIREMENTS OR THAT THE OPERATION T HEREOF WILL BE UNINTERRUPTED OR ERROR FREE. 80 6. Confidential Information 1. Confidential Information. It is expected that one Party (Disclosing Party) may disclose to the other Party (Receiving Party) certain information which may be considered confidential and/or trade secret information (“Confidential Information”). Confidential Information shall include: (i) Granicus’ Products and Services, (ii) non-public information if it is clearly and conspicuously marked as “confidential” or with a similar designation at the time of disclosure; (iii) non-public information of the Disclosing Party if it is identified as confidential and/or proprietary before, during, or promptly after presentation or communication and (iv) any information that should be reasonably understood to be confidential or proprietary to the Receiving Party, given the nature of the information and the context in which disclosed. Each Receiving Party agrees to receive and hold any Confidential Information in strict confidence. Without limiting the scope of the foregoing, each Receiving Party also agrees: (a) to protect and safeguard the Confidential Information against unauthorized use, publication or disclosure; (b) not to reveal, report, publish, disclose, transfer, copy or oth erwise use any Confidential Information except as specifically authorized by the Disclosing Party; (c) not to use any Confidential Information for any purpose other than as stated above; (d) to restrict access to Confidential Information to those of its advisors, officers, directors, employees, agents, consultants, contractors and lobbyists who have a need to know, who have been advised of the confidential nature thereof, and who are under express written obligations of confidentiality or under obligations of confidentiality imposed by law or rule; and (e) to exercise at least the same standard of care and security to protect the confidentiality of the Confidential Information received by it as it protects its own confidential information. If a Receiving Party is requested or required in a judicial, administrative, or governmental proceeding to disclose any Confidential Information, it will notify the Disclosing Party as promptly as practicable so that the Disclosing Party may seek an appropriate protective order or waiver for that instance. 2. Exceptions. Confidential Information shall not include information which: (i) is or becomes public knowledge through no fault of the Receiving Party; (ii) was in the Receiving Party’s possession before receipt from the Disclosing Party; (iii) is rightfully received by the Receiving party from a third party without any duty of confidentiality; (iv) is disclosed by the Disclosing Party without any duty of confidentiality on the third party; (v) is independently developed by the Receiving Party without use or reference to the Disclosing Party’s Confidential Information; or (vi) is disclosed with the prior written approval of the Disclosing Party. 3. Storage and Sending. In the event that Granicus Products and Services will be used to store and/or send Confidential Information, Granicus must be notified in writing, in advance of the storage or sending. Should Customer provide such notice, Customer must ensure that Confidential Information or sensitive information is stored behind a secure interface and that Granicus Products and Services be used only to notify people of updates to the information that can be accessed after authentication against a secure interface managed by Customer. Customer is ultimately accountable for the security and privacy of data held by Granicus on its behalf. 4. Return of Confidential Information. Each Receiving Party shall return or destroy the Confidential Information immediately upon written request by the Disclosing Party; provided, however, that each Receiving Party may retain one copy of the Confidential Information in order to comply with applicable laws and the terms of this Agreement. Customer understands and agrees that it may not always be possible to completely remove or delete all personal data from Granicus’ databases without some residual data because of backups and for other reasons. 81 7. Term and Termination 1. Agreement Term. The Agreement Term shall begin on the date of the initial Order or SOW and continue through the latest date of the Order Term of each Order or SOW under this Agreement, unless otherwise terminated as provided in this Section 7. Each Order or SOW will specify an Order Term for the Granicus Products and Services provided under the respective Order or SOW. Customer’s right to access or use the Granicus Products and Services will cease at the end of the Order Term identified within each Order or SOW, unless either extended or earlier terminated as provided in this Section 7. Unless a Party has given written notice to the other Party at least ninety (90) days prior to the end of the then-current Order Term, the Granicus Products and Services will automatically renew at the end of each term for an Extension Term of one (1) year. 2. Effect of Termination. If the Parties agree to terminate this Agreement and an Order or SOW is still in effect at the time of termination, then the terms and conditions contained in this Agreement shall continue to govern the outstanding Order or SOW until termination or expiration thereof. If the Agreement is terminated for breach, then unless otherwise agreed to in writing, all outstanding Orders or SOWs shall immediately terminate as of the Agreement termination date. Unless otherwise stated in this Agreement, in no event shall Customer be entitled to a refund of any prepaid fees upon termination. 3. Termination for Cause. The non-breaching Party may terminate this Agreement upon written notice if the other Party is in material breach of this Agreement and fails to cure such breach within thirty (30) days after the non-breaching Party provides written notice of the breach. A Party may also terminate this Agreement immediately upon notice if the other Party: (a) is liquidated, dissolved, or adjudged to be in a state of bankruptcy or r eceivership; (b) is insolvent, unable to pay its debts as they become due, makes an assignment for the benefit of creditors or takes advantage or any law for the benefit of debtors; or (c) ceases to conduct business for any reason on an ongoing basis leaving no successor in interest. Granicus may, without liability, immediately suspend or terminate any or all Order or SOW issued hereunder if any Fees owed under this Agreement are past due pursuant to Section 4.1. 4. Rights and Obligations After Termination. In the event of expiration or termination of this Agreement, Customer shall immediately pay to Granicus all Fees due to Granicus through the date of expiration or termination. 5. Survival. All rights granted hereunder shall terminate upon the latter of the termination or expiration date of this Agreement, or each Order or SOW. The provisions of this Agreement with respect to warranties, liability, choice of law and jurisdiction, and confidentiality shall survive termination of this Agreement and continue in full force and effect. 8. Limitation of Liability 1. EXCLUSION OF CONSEQUENTIAL AND RELATED DAMAGES. UNDER NO CIRCUMSTANCES SHALL GRANICUS BE LIABLE FOR ANY SPECIAL, INDIRECT, PUNITIVE, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER AN ACTION IS IN CONTRACT OR TORT AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. FURTHER, GRANICUS SHALL NOT BE LIABLE FOR: (A) ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OR CORRUPTION OF CUSTOMER DATA; (B) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (C) LOSS OF BUSINESS; (D) DAMAGES ARISING OUT OF ACCESS TO OR INABILITY TO ACCESS THE SERVICES, SOFTWARE, CONTENT, OR RELATED TECHNICAL SUPPORT; OR (E) FOR ANY MATTER BEYOND GRANICUS’ REASONABLE CONTROL, EVEN IF GRANICUS HAS BEEN ADVISED OF THE POSSIBILITY OF ANY OF THE FOREGOING LOSSES OR DAMAGES. 82 2. LIMITATION OF LIABILITY. EXCEPT FOR CUSTOMER’S BREACH OF SECTION 3.3, IN NO INSTANCE SHALL EITHER PARTY’S LIABILITY TO THE OTHER PARTY FOR DIRECT DAMAGES UNDER THIS AGREEMENT (WHETHER IN CONTRACT OR TORT OR OTHERWISE) EXCEED THE FEES PAID BY CUSTOMER FOR THE GRANICUS PRODUCTS AND SERVICES DURING THE SIX (6) MONTHS IMMEDIATELY PRECEDING THE DATE THE DAMAGED PARTY NOTIFIES THE OTHER PARTY IN WRITING OF THE CLAIM FOR DIRECT DAMAGES. GRANICUS SHALL NOT BE RESPONSIBLE FOR ANY LOST PROFITS OR OTHER DAMAGES, INCLUDING DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR ANY OTHER DAMAGES, HOWEVER CAUSED. NEITHER PARTY MAY INSTITUTE AN ACTION IN ANY FORM ARISING OUT OF NOR IN CONNECTION WITH THIS AGREEMENT MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ARISEN. THE ABOVE LIMITATIONS WILL NOT LIMIT CUSTOMER’S PAYMENT OBLIGATIONS UNDER SECTION 4 ABOVE. 9. Indemnification 1. Indemnification by Granicus. Granicus will defend Customer from and against all losses, liabilities, damages and expenses arising from any claim or suit by a third party unaffiliated with either Party to this Agreement (“Claims”) and shall pay all losses, damages, liabilities, settlements, judgments, awards, interest, civil penalties, and reasonable expenses (collectively, “Losses,” and including reasonable attorneys’ fees and court costs), to the extent arising out of any Claims by any third party that Granicus Products and Services infringe a valid U.S. copyright or U.S. patent issued as of the date of the applicable Order or SOW. In the event of such a Claim, if Granicus determines that an affected Order or SOW is likely, or if the solution is determined in a final, non-appealable judgment by a court of competent jurisdiction, to infringe a valid U.S. copyright or U.S. patent issued as of the date of the applicable Order or SOW, Granicus will, in its discretion: (a) replace the affected Granicus Products and Services; (b) modify the affected Granicus Products and Services to render it non - infringing; or (c) terminate this Agreement or the applicable Order or SOW with respect to the affected solution and refund to Customer any prepaid fees for the then-remaining or unexpired portion of the Order or SOW term. Notwithstanding the foregoing, Granicus shall have no obligation to indemnify, defend, or hold Customer harmless from any Claim to the extent it is based upon: (i) a modification to any solution by Customer (or by anyone under Customer’s direction or control or using logins or passwords assigned to Customer); (ii) a modification made by Granicus pursuant to Customer’s required instructions or specifications or in reliance on materials or information provided by Customer; or (iii) Customer’s use (or use by anyone under Customer’s direction or control or using logins or passwords assigned to Customer) of any Granicus Products and Services other than in accordance with this Agreement. This section 9.1 sets forth Customer’s sole and exclusive remedy, and Granicus’ entire liability, for any Claim that the Granicus Products and Services or any other materials provided by Granicus violate or infringe upon the rights of any third party. 2. Indemnification by Customer. Customer shall defend, indemnify, and hold Granicus harmless from and against any Claims, and shall pay all Losses, to the extent arising out of or related to (a) Customer’s (or that of anyone authorized by Customer or using logins or passwords assigned to Customer) use or modification of any Granicus Products and Services; (b) any Customer content; or (c) Customer’s violation of applicable law. 3. Defense. With regard to any Claim subject to indemnification pursuant to this Section 9: (a) the Party seeking indemnification shall promptly notify the indemnifying Party upon becoming aware of the Claim; (b) the indemnifying Party shall promptly assume sole defense and control of such Claim upon becoming aware thereof; and (c) the indemnified Party shall reasonably cooperate with the indemnifying Party regarding such Claim. Nevertheless, the indemnified Party may reasonably participate in such defense, at its expense, with counsel of its choice, but shall not settle any such Claim without the indemnifying Party’s prior written consent. The indemnifying Party shall not settle 83 or compromise any Claim in any manner that imposes any obligations upon the indemnified Party without the prior written consent of the indemnified Party. 10. General 1. Relationship of the Parties. Granicus and Customer acknowledge that they operate independent of each other. Nothing in this Agreement shall be deemed or construed to create a joint venture, partnership, agency, or employee/employer relationship between the Parties for any purpose, including, but not limited to, taxes or employee benefits. Each Party will be solely responsible for the payment of all taxes and insurance for its employees and business operations. 2. Subcontractors. Granicus agrees that it shall be responsible for all acts and omissions of its subcontractors to the same extent Granicus would be responsible if committed directly by Granicus. 3. Headings. The various section headings of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed to modify, define, limit, or expand the intent of the Parties. 4. Amendments. This Agreement may not be amended or modified except by a written instrument signed by authorized representatives of both Parties. Notwithstanding the foregoing, Granicus retains the right to revise the policies referenced herein at any time, so long as the revisions are reasonable and consistent with industry practices, legal requirements, and the requirements of any third- party suppliers. 5. Severability. To the extent permitted by applicable law, the Parties hereby waive any provision of law that would render any clause of this Agreement invalid or otherwise unenforceable in any respect. In the event that a provision of this Agreement is held to be invalid or otherwise unenforceable, such provision will be interpreted to fulfill its intended purpose to the maximum extent permitted by applicable law, and the remaining provisions of this Agreement will continue in full force and effect. 6. Assignment. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations hereunder, either voluntarily or by operation of law, without the prior written consent of the other Party (such consent not to be unreasonably withheld); provi ded, however, that either Party may assign this Agreement without the other Party’s consent in the event of any successor or assign that has acquired all, or substantially all, of the assigning Party’s business by means of merger, stock purchase, asset purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement shall be null and void. 7. No Third-Party Beneficiaries. Subject to Section 10.6, this Agreement is binding upon, and insures solely to the benefit of the Parties hereto and their respective permitted successors and assigns; there are no third-party beneficiaries to this Agreement. 8. Notice. Other than routine administrative communications, which may be exchanged by the Parties via email or other means, all notices, consents, and approvals hereunder shall be in writing and shall be deemed to have been given upon: (a) personal delivery; (b) the day of receipt, as shown in the applicable carrier’s systems, if sent via FedEx, UPS, DHL, or other nationally recognized express carrier; (c) the third business day after sending by U.S. Postal Service, First Class, postage prepaid, return receipt requested; or (d) sending by email, with confirmed receipt from the receiving party. Either Party may provide the other with notice of a change in mailing or email address in which case the mailing or email address, as applicable, for that Party will be deemed to have been amended. The mailing and email addresses of the Parties are as follows: Granicus Enter Agency Name 84 ATTN: Contracts ATTN: Address: 408 St. Peter Street Suite 600 Saint Paul, MN 55102 Address: Phone: (651) 757-4154 Phone: Email: contracts@granicus.com Email: 9. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within twenty (20) days after occurrence of such cause or event. 10. Choice of Law and Jurisdiction. This Agreement shall be governed by and interpreted under the laws of the State of Minnesota, without reference to the State’s principles of confli cts of law. The Parties expressly consent and submit to the exclusive jurisdiction of the state and federal courts of Ramsey County, Minnesota. 11. Entire Agreement. This Agreement, together with all Orders or SOWs referenced herein, sets forth the entire understanding of the Parties with respect to the subject matter of this Agreement, and supersedes any and all prior oral and written understandings, quotations, communications, and agreements. Granicus and Customer agree that any and all Orders or SOWs are incorporated herein by this reference. In the event of possible conflict or inconsistency between such documents, the conflict or inconsistency shall be resolved by giving precedence in the following order: (1) the terms of this Agreement; (2) Orders; (3) all other SOWs or other purchase documents; (4) Granicus response to Customer’s request for RFI, RFP, RFQ; and (5) Customer’s RFI, RFP, RFQ. 12. Reference. Notwithstanding any other terms to the contrary contained herein, Customer grants Granicus the right to use Customer’s name and logo in customer lists and marketing materials. 13. Injunctive Relief. Granicus is entitled to obtain injunctive relief if Customer’s use of Granicus Products and Services is in violation of any restrictions set forth in this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective duly- authorized representatives on the Effective Date as set forth above. 85 86 Granicus Proposal for Seward, AK Granicus Contact Name:Evan Webb Phone:720-770-5594 Email:evan.webb@granicus.com Proposal Details Quote Number:Q-58188 Prepared On:4/4/2019 Valid Through:4/28/2019 Pricing Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Currency:USD Period of Performance:The term of the Agreement will commence on the date this document is signed and will continue for 60 months. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee govAccess – Website Design and Implementation – Pioneer Milestones - 40/ 20/20/20 1 Each $7,500.00 SUBTOTAL: $7,500.00 Annual Fees for New Subscriptions Solution Billing Frequency Quantity/Unit Annual Fee govAccess - Maintenance, Hosting, & Licensing Fee - Core Annual 1 Each $0.00 (First year free) SUBTOTAL:$0.00 87 Remaining Period(s) Solution(s)Year 2 Year 3 Year 4 Year 5 govAccess - Maintenance, Hosting, & Licensing Fee - Core $4,000.00 $4,200.00 $4,410.00 $4,630.50 SUBTOTAL:$4,000.00 $4,200.00 $4,410.00 $4,630.50 88 Product Descriptions Name Description govAccess – Website Design and Implementation – Pioneer govAccess Website Design and Implementation - Pioneer provides a citizen focused website and includes: • One (1) homepage wireframe from Granicus' design library • One (1) custom mobile homepage • Fully responsive design • Custom mobile homepage or standard mobile responsive homepage • Video background or standard rotating Image carousel (switchable at any time) • Programming/CMS implementation • Migrate up to 50 webpages • One (1) day of remote web-based training govAccess - Maintenance, Hosting, & Licensing Fee - Core The govAccess Maintenance, Hosting, and Licensing plan is designed to equip the client with the technology, expertise and training to keep the client's website relevant and effective over time. Services include the following: • Ongoing software updates • Unlimited technical support (6:00 AM - 6:00 PM PT, Monday - Friday) • Access to training webinars and on-demand video library • Access to best practice webinars and resources • Annual health check with research-based recommendations for website optimization • DDoS mitigation • Disaster recovery with 90-minute failover (RTO) and 15-minute data replication (RPO) 89 Terms and Conditions • Link to Terms:https://granicus.com/pdfs/Master_Subscription_Agreement.pdf • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Seward, AK to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • If submitting a Purchase Order, please include the following language: All pricing, terms and conditions of quote Q-58188 dated 4/4/2019 are incorporated into this Purchase Order by reference. • Billing Frequency Notes (Milestones - 40/20/20/20): • An initial payment equal to 40% of the total; • A payment equal to 20% of the total upon Granicus' delivery of the draft homepage design concepts to the client; • A payment equal to 20% of the total upon implementation of the main website into the VCMS on a Granicus-hosted development server; and • A payment equal to 20% of the total upon completion; provided, however that the client has completed training. If the client has not completed training, then Granicus shall invoice the client at the earlier of: completion of training or 21 days after completion. • Seward, AK is eligible to receive up to five (5) two-day passes to the 2019 Granicus National Summit, valued at $299.00 each. The Granicus National Summit is the premiere user conference for public sector professionals across federal, state, and local government. Attendees will be provided with hands-on training led by Granicus subject matter experts, as well as opportunities to learn and network with peers and leaders in government. Granicus National Summit Dates: May 14-15, 2019 Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Billing Information Name: Phone: Email: Address: Seward, AK Signature: Name: 90 info@granicus.com | granicus.com Most people come to a government website with one goal – to complete a task – yet most government websites fail to deliver. With Granicus govAccess, user-friendly design, powerful content, accessibility, and secure transactions have never been easier. A GOVERNMENT WEBSITE TO BETTER SERVE YOUR CITIZENS MODERN WEBSITE DESIGN, MADE EASY! A website redesign doesn’t have to be a daunting task. Let our team of experts guide you through the process. We’ll leverage best practices gleaned from developing more than 800 government websites, combined with our proven and collaborative project process, to deliver a modern website your agency will be proud of. SIMPLE, YET DYNAMIC GOVERNMENT CMS govAccess is a content management system (CMS) that was purpose built for government, allowing your staff to easily create content that informs, engages and serves their communities. Our CMS makes it easy to manage mobile experiences, bring more services online, share content through popular social media channels, create custom interior pages, and more - all while ensuring consistency and control. ENTERPRISE-CLASS HOSTING + SUPPORT From our state-of-the-art hosting infrastructure with greater than 99.9% uptime, to a team of certified government experts and tech gurus, the govAccess team relentlessly focuses on client satisfaction. Continuous optimization, regular health checks that include research-based recommendations, and 24x7 support deliver guaranteed success. The Granicus Team went above and beyond. They were as invested in the website as we were, and we truly appreciated that. Anthony WilsonPublic Information OfficerCity of San Angelo, TX Granicus govAccess 91 info@granicus.com | granicus.com Granicus govAccess WEBSITE DESIGN + IMPLEMENTATION – PIONEER KEY CMS FEATURES SUPPORT + MAINTENANCE A homepage wireframe from our design library Fully responsive design Custom Mobile Homepage or Standard Mobile Responsive Homepage Video Background or Standard Rotating Image carousel (switchable at any time) Website Programming + CMS Implementation Migrate up to 50 webpages One (1) day of remote Web-based Training (typically used for “Writing for the Web” Training, Accessibility Training, and CMS Training) Ongoing software updates (quarterly) Role-based dashboard for easy content updates, approvals + ability to lock down user permissions Mobile management to analyze mobile traffic and customize display on mobile device Interior page builder with drag-and-drop page building, 100+ widgets, save and reuse layouts + more Social media management with ability to schedule + preview posts to multiple social media accounts Form and survey builder with ready-to-use templates for the m ost common use cases, conditional logic, payment processing, and legally binding digital signatures Flexible search with the ability to define search synonyms, promote page + more Universal API + a vast number of commonly used apps integrated out-of-the-box 24/7 support Online help, including an extensive library of on-demand training videos Hosting infrastruture with 99.9% uptime Disaster recovery w/ 90 min failover (RTO), data replication every 15 mins (RPO), failover testing every 2 wks. Enterprise grade DDoS migration Industry leading data security (advanced threat detection and penetration) 92 93 94 95 96           97 98 • o o o • • o o o o o o • o 99 • • • • 100 101 102 Website Redesign, Hosting, and Support Quote for Seward Alaska Bob Geiger PO Box 2235 Tallahassee, FL 32316 850-692-7132 bgeiger@municode.com 103 GovTech Top 100 Innovators in 2016, 2017 & 2018 LETTER OF INTEREST 01.08.19 Seward City Hall 410 Adams Street Seward, AK 99664 Dear Website Selection Team: Thank you for the opportunity to present our quote for website redesign, hosting, and support services. It is our goal to deliver a mobile-friendly website that is professional, easy-to-use, and easy-to-maintain. Our team has developed a portfolio of online services that are tailored for local government agencies. We have worked with cities, towns, villages, counties and other local government agencies for over sixty-five years continually striving to make your job easier. When it comes to posting content on the web, our solution is simple and straight-forward. Our websites make it easier for your community to find content by providing multiple navigation paths to each page. Our designs reinforce self-service to enable 24x7 online access to your organization’s services. We create your website using Drupal, an industry-leading content management system. Since Drupal is open- source, your website is truly yours unlike those of many other government redesign companies that use their own proprietary software. We are thrilled at the opportunity to partner on such an important initiative. Sincerely, Brian Gilday President, Website Division 104 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 3 of 19 CONTENTS Letter of Interest ........................................................................................................................................ 2 Contents .................................................................................................................................................... 3 Company Profile ........................................................................................................................................ 4 References and Design Examples ................................................................................................................ 6 Website Content Management System (CMS) Features ............................................................................... 9 Meeting and Agenda Management (Optional) ........................................................................................... 10 Project Timeline and Approach .................................................................................................................. 11 Hosting, Maintenance, and Customer Support ........................................................................................... 14 Project Costs ............................................................................................................................................. 16 Payment Schedule ..................................................................................................................................... 17 Services Agreement................................................................................................................................... 18 105 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 4 of 19 COMPANY PROFILE History, Mission, and Team With over 65 years of experience, Municode's mission is to connect public sector organizations with their communities. Our solutions promote transparency and efficiency - such as custom website design, meeting and agenda management, online payment portals, the legal codification process, and our robust suite of online legislative search tools. Municode has been in business for over sixty-five years and partners with more than 4,500 government agencies across all fifty states. Municode is a privately-owned corporation and is financially sound with no debt. Our leadership focuses on improving Municode through investments in its people and its technology. Our culture is conducive to the longevity of our employees; Our clients can establish a long- term partnership with our experienced and stable workforce. Municode is home to over 230 employees (most of whom enjoy a 10+ year tenure). Our headquarters in Tallahassee, Florida includes four buildings totaling 56,000 square feet. Our West Coast office is in Portland, Oregon. We also have individual team members working in several states across the country. Our Vision: Simple, Seamless Integration Our vision is to create seamless integration between our service offerings. The goal is to reduce staff workload, while at the same time, increasing the ability for municipalities to connect with their communities. The following example integration points are either in place today or envisioned in our future strategic roadmap. • Unified search across all platforms (website, meetings, online codes) • Auto-publish agendas and minutes from the Meetings platform to the Website • Ordinance auto-publishing from the Meetings platform to your online code, queued for supplementation, Code of ordinance cross- references to legislative voting history, minutes, and video/audio 106 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 5 of 19 Project Team We have a highly-skilled team with a customer service focus. Jarrod - Project Sponsorship / Project Management / Customer Service Jarrod has a Bachelor of Science degree in Mathematics and Business Administration from the University of Oregon. Jarrod is the Director of Professional Services and leads all aspects of project development and customer support. Dave - Project Management / User Experience Dave has a Bachelor of Arts degree in Communications from California State University. In addition to project and design leadership, Dave will participate in various analytical, site configuration, content migration, and training activities. Mary Joy – Project Management / User Experience Mary Joy has that unique ability to put technical concepts into easy-to- understand terms with clients such as Dunkin Donuts, Gillette, Fidelity, and Osram Sylvania. A Bentley graduate with a Bachelor of Science in CIS, Mary Joy leads our customer support efforts and content migration. Paul – Development / Systems Architecture / QA Paul has been working on software systems for years and is a strong member of our team. We will turn to Paul for any custom development work that might be required. In addition, Paul has many years of experience in quality assurance testing, so he will be acting as Municode’s lead tester for the engagement. Drago - Graphic Design Drago's work speaks for itself. He has the unique ability to capture the essence of your branding and communication requirements and transform them to stunning web designs. 107 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 6 of 19 REFERENCES AND DESIGN EXAMPLES Standard Designs Our standard designs come as part of our base price and are a great option for those who want a professional, mobile friendly design without the added expense of custom graphic design work. You choose from one of our standard layouts and still get to customize the color palette and background photos. Palmer Lake Colorado https://www.townofpalmerlake.com/ Population: 2,540 Cathy Green-Sinnard, Town Administrator 719-481-2953 cathy@palmer-lake.org Craig Alaska http://www.craigak.com Population: 1,201 Brian Templin, Planner (907) 826-3275 planner@craigak.com San Augustine Texas https://www.cityofsanaugustinetx.gov Population: 2,108 John Camp, City Manager 936-275-2121 John.Camp@cosatx.com Polson Montana https://www.cityofpolson.com Population: 4,488 Kyle Roberts, City Planner 406-883-8213 cityplanner@cityofpolson.com 108 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 7 of 19 Custom Designs There is a reason why we have loyal customers! It is because we have a great solution, we take care of our customers, and we are committed to working with you for the long haul. When you pick up the phone and call us, we answer! When you email, we respond quickly – usually within 30 minutes. When you need us, we will be there for you. But don’t take our word for it, ask our clients. Fairbanks Alaska https://www.fairbanksalaska.us Population: 31,535 Teal Soden, Communications Director 907-459-6793 tsoden@fairbanks.us Estacada Oregon http://www.cityofestacada.org Population: 2,695 Matt Lorenzen, Economic Development Manager 503-630-8275 x206 lorenzen@cityofestacada.org Skagway Alaska http://www.skagway.org Population: 1,057 Emily Deach, Municipal Clerk 907-983-9706, 9079832297 e.deach@skagway.org Cannon Beach Oregon http://www.ci.cannon-beach.or.us Population: 1,690 Rusty Barrett, IT Director 503-436-8093 rbarrett@ci.cannon-beach.or.us 109 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 8 of 19 Specialty Sub-Site Graphic Designs We also offer the option of having graphic designs for sub-sites that require specialized branding. We call these ‘specialty sub-sites’. We leverage your main CMS and database, which allows us to offer these sub-sites with the same functionality as your main site yet with a completely different look and feel. Economic Development www.choosewoodstock.com https://www.fluvannacounty.org/ced Festivals www.wintermusicfestival.org Police and Fire www.mvfpd.org www.quincypd.org www.co.benton.or.us/sheriff Golf Courses www.meadowlakesgc.com Parks & Recreation www.cprdnewberg.org www.cityofvancouver.us/parksrec Libraries www.woodstockpubliclibrary.org Event Centers / Cultural Centers www.eventcenter.org www.woodstockoperahouse.com www.sherwoodcenterforthearts.org Tourism www.gofruita.com 110 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 9 of 19 WEBSITE CONTENT MANAGEMENT SYSTEM (CMS) FEATURES Municode Web was designed for local governments by experts in local government. It utilizes Drupal, an open source platform, that powers millions of websites and is supported by an active, diverse, and global community. We are the Drupal experts for local government! Key Project Deliverables  STANDARD DESIGN  CONTENT MIGRATION  TRAINING  HOSTING  SUPPORT Standard Features  Responsive Mobile Friendly Design  Simple Page Editor  Best-in-Class Search Engine  ADA/Section 508 Compliance  Social Media Integration  Web Page Categories - create a page once, have it show up in multiple places  Department Micro-sites (sites-within-a-site)  Rotating Banners and Headline Articles  Online Job Postings  Online Bid/RFP Postings  Photo Album Slideshows  Google Maps Integration  Resource/Document Center  Image auto-scaling and resizing  Site Metrics (Google Analytics)  Scheduled Publish On/Off Dates  Unlimited User logins  Unlimited Content  Word-like WYSIWYG Editor  Private Pages – staff view only  Unlimited Online Fillable Forms  Emergency Alerts  Meeting Agendas/Minutes/Videos  Event Calendar  Page Versioning / Audit Trail  Latest News / Press Releases  Anti-spam controls  Email Harvesting Protection  Broken Link Finder  Dynamic Sitemap  Support for Windows, Mac, Linux  Video integration (YouTube, Vimeo, etc.)  Client owns rights to all data  Organization/Staff Directory  Frequently Asked Questions (FAQs)  Ordinances and Resolutions  Google Translate  Share This Button (Facebook/Twitter)  Secure Pages / SSL  Printer Friendly Pages  RSS Feeds Inbound/Outbound Optional Features/Services  Email Subscriptions / Notifications  Projects Directory  Parks and Trails Directory  Property Directory (Commercial/Industrial)  Facility Reservations  Business Directory  Board Management  Stand-alone Intranet  Specialty Sub-site Graphic Designs  Custom Development 111 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 10 of 19 MEETING AND AGENDA MANAGEMENT (OPTIONAL) Municode Web includes a standard feature to post meeting agendas and minutes. Many organizations seek the additional features of an agenda management solution such as agenda item approval workflow, auto-generated PDF/Word agendas, live council voting/roll call, and audio/video integration. Municode Meetings is the easiest-to-use and most modern agenda management system in the industry. It is a 100% cloud-based offering that will greatly reduce the staff time and effort required to create and publish online agendas and minutes. Key Project Deliverables  BOARD/COMMITTEE SETUP - configure as many boards as you need - no limit  MEETING TEMPLATE DESIGN - design one or more meeting templates to your custom specifications  TRAINING  WORKFLOW - setup custom agenda item approval workflows  USERS/ROLES/PERMISSIONS - create and configure unlimited user accounts  ANNUAL SERVICE - 99.95% up-time guarantee, data backups, disaster recovery  SUPPORT - 8AM to 8PM Eastern phone and email support; 24x7x365 emergency support Standard Features  Unlimited Meetings and Agenda Templates  Unlimited Meeting Agenda Templates  Unlimited Users  Create Meetings  Submit/Add Agenda Items  Attach agenda item files  Create Agendas  Create Agenda Packets  Create Meeting Minutes  Approve Items with Approval Workflow  Auto Publishing Agenda, Agenda Packet, Minutes to the web  Self-service YouTube video time stamping  Integration with Swagit Video (coming soon)  Voting/Roll Call  Integration with Municode Web calendar Service and Support  Guaranteed Uptime We will guarantee service uptime of 99.95%. In the event this service level is not met within a given month, you will receive a credit for that month's service.  24x7 Customer support: We will provide you contact numbers to reach us 24x7x365 for catastrophic site issues. We will also be available from Monday to Friday 8AM-8PM EST via email and phone to handle routine questions from staff.  Security upgrades: We will perform security upgrades and other optimizations during off-hours, typically between the hours of 12-3AM PST, if such work requires your meetings to be off-line. We will provide at least 14 days’ notice for any non-emergency maintenance that requires down-time.  Site Monitoring and Site Recovery: Our auto-monitoring software continually monitors performance and instantly alerts us when problems occur. We act as soon as possible and no later than two hours after problems are detected. 112 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 11 of 19 PROJECT TIMELINE AND APPROACH The typical project takes from 3 to 7 months. The high-level timeline below is an approximation. We will finalize the schedule once we meet with you: Project Timeline Sample Client Responsibilities The client’s responsibility and the key to a smooth on-time deployment is providing the initial information and approving proofs quickly.  The Client will make available to Municode relevant images, photos, logos, colors, and other branding material as well as an inventory of existing applications, websites, and content at the start of this effort. The Client will create new content copy as needed.  The Client will assign a single point of contact for Municode to interact with that will be responsible for coordinating the schedules of other project stakeholders.  The Client will review any deliverables requiring formal approval within 5 business days and return all comments/issues at or before those 5 days have elapsed.  The Client will assign one person who will act as the "ultimate decision maker" in the case where consensus among the team cannot be reached.  The Client must agree to applicable terms of services for Google related services such as Google Analytics and Google Maps to access those features. Municode is not responsible for Google’s decisions related to discontinuing services or changing current APIs. PHASES MONTH 1 MONTH 2 MONTH 3 MONTH 4 Analyze and Confirm Hosting, Maintenance and Support Testing Train Design and Build Migrate Content GO-LIVE  113 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 12 of 19 Project Phase Descriptions Deliverables Website Assessment: Municode will complete an analysis of your current website(s) to assess the existing navigation, features/functions, and quality of content.  Summary assessment sheet Organizational Overview Inventory/Survey: Municode will provide an organizational overview document for you to complete as part of this assessment.  Organization Survey Website Design Meeting: Municode will conduct a design meeting with a client-defined web advisory team. We recommend the advisory team be limited to a maximum of 6 members. This design meeting will allow the website advisory team to provide input regarding the overall design of the new website, including the site branding as well as high-level site navigation. This team will act as the initial review team for website design concepts. In addition, this team will act as the final review team for the website before it is approved for go-live.  Website design specification sheet (graphic design and information / navigation design) Deliverables Design Concept Creation and Approval (Custom Designs): Municode will complete home page design concepts for the Home Page and inner pages. These design concepts will incorporate all the graphical elements as well as the high-level sitemap. You will select a winning concept after going through a series of iterative design revision meetings. We allow for a total of 6 revisions.  Design concepts  Finalized design (Photoshop PSD) Website Setup, Configure, and Customization: Municode will create a fully functional website that includes the functional elements described in this proposal. As part of the website setup, Municode will finalize any remaining elements to the approved design and navigation.  Functional beta website with approved design  Content migration Phase 1: Analyze and Confirm Requirements Phase 2: Design and Build phase 114 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 13 of 19 Deliverables Content Finalization and Departmental Acceptance Municode migrates initial content and your trained staff finalizes prior to go-live. See pricing section for specific number of included pages. Meeting Agendas and Minutes: Client completes an excel template with information regarding each meeting plus corresponding files. Municode will then auto-import that content. Files must be provided with a standard naming convention to allow for auto parsing of date. (i.e. minutes_061516.pdf, etc.) Standard Web Pages: A standard web page is defined as a page that contains a title, body text, and up to a total of 5 links, file attachments, or images. If you require migration of more complex pages, we can provide a custom quote. Directory pages (Staff Directory, Projects, Commercial/Industrial Properties, Business Directory, Ordinances/Resolutions): Client completes manually or may request a custom quote. For custom quotes, client completes an excel template with directory data and Municode auto-imports directory content.  Content creation and migration  Departmental content ‘signoff’ Deliverables Staff Training Throughout the development and after launch, our customers have access to training, resources and educational opportunities that help them thrive. Our initial training is offered to administrators and content contributors.  On-site (if applicable)  Web teleconference  Videos and User guides Deliverables Municode Functional Testing Municode will perform a series of tests across multiple browser and operating system versions to confirm site functionality. Test will confirm proper functionality of all features documented in this proposal.  Completing Testing Checklists Acceptance Testing Staff will review the website for completeness. Municode will have completed functional testing and cross-browser compatibility testing.  Site acceptance by client Deliverables Go-Live We will work with you to make the appropriate ‘A’ Record DNS entry changes to begin the process of propagating the new production web server IP address.  Accepted Final Live Website Phase 3: Migrate Content Phase 4: Staff Training Phase 5: Testing Go Live  115 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 14 of 19 HOSTING, MAINTENANCE, AND CUSTOMER SUPPORT Hosting We provide first-class hosting services in a secure data center. We take cyber security seriously. Your website will be secure from multiple perspectives:  Data Center We host your website in a secure data center. The data center is manned 24x7x365. Your website is maintained using firewalls, load balancers, multiple web application servers, and a database server. We apply security updates to the entire web server stack on a regular basis.  Data transmission We guarantee up to 1 Terabyte of data transfer per month.  Redundant high-availability failover (optional): We have the capability of providing premium hosting service levels by offering a mirrored copy of your site on a separate infrastructure and geographic location. We would need to talk through the required service levels and bandwidth to provide pricing for this item.  Web CMS software security We apply security updates to your Drupal-based CMS whenever updates are posted. Your website is built on Drupal software that has the confidence of millions of websites in both the private sector and public sector, including whitehouse.gov, the City of Boston and the City of Los Angeles. Several built-in security mechanisms are in place to prevent cross-site scripting attacks.  Web transmission security Your website is secured with SSL to encrypt transmission of data. We SSL-enable every page on your website for maximum security.  User authentication security Our solution is configured with granular role-based permissions, and each user is required to login with a unique user id and password. We also off a two-factor authentication option using Google Authenticate if that should be something you are interested in pursuing.  Data Backup We back up your data in multiple geographic locations. We backup daily, weekly, monthly, and up to 7 years of annual data backups.  Guaranteed Uptime Municode guarantee web server uptime of 99.95%. In the event this service level is not met within a given month, you will receive a credit for that month's service 116 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 15 of 19 Maintenance and Customer Support  24x7 Customer support: We will provide you contact numbers to reach us 24x7x365 for catastrophic site issues. We will also be available from Monday to Friday 8AM-8PM EST via email and phone to handle routine website operation questions from staff.  Security upgrades: Municode will apply security upgrades to your solution’s core and contributed modules ensuring that your website stays secure. Municode will perform security upgrades and other web server and website optimizations during off-hours, typically between the hours of 9PM-3AM Pacific, if such work requires taking the website off-line. We will provide at least 14 days’ notice for any non-emergency maintenance that requires down-time.  Site Monitoring and Site Recovery: Municode will install auto-monitoring software routines that continually monitor website performance and alert us when problems occur. We will act as soon as possible and no later than two hours after problems are detected.  Free feature upgrades: As we update our base Municode features, you receive those upgrades for FREE. 117 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 16 of 19 PROJECT COSTS Design, Development, and Implementation Phase • Fully functional Municode CMS with all base features • Responsive mobile-friendly website with standard design • Content migration; up to 100 pages and 5 years meeting minutes • Training: web teleconference, video, user guides $4,600 Annual Hosting, Maintenance, and Customer Support • 80GB disk space and up to 1 terabyte data transfer per month • 99.95% up-time guarantee, telephone support 8AM-8PM Eastern • Email support with one-hour response time during working hours • Emergency 24x7 support • Up to 3 hours’ webinar refresher trainings per year $1800/ year Total Year 1 Costs $6,400 Select Additional Website Options  Custom website design $3,500 one-time  Email Subscriptions / Notifications $600 per year  Parks and Trails Directory $200 per year  Projects Directory $200 per year  Property Listings (Commercial/Industrial) $200 per year  Business Directory $200 per year  Meeting and Agenda Management (Municode Meetings) $3,400 per year  Specialty sub-site graphic designs $3500 + $600 per year (per design)  Site graphic redesign every 4th year $600 per year (per design)  Additional on-site visits (training, consultation, etc.) $1500 day 1, $1000 per day (days 2+)  Custom Feature Development $150 per hour or fixed bid quote 118 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 17 of 19 PAYMENT SCHEDULE Option A: Standard Payment Schedule Year 1 Sign contract 50% of one-time costs Implement design and features 50% of one-time costs Conduct training (site moved to production / annual support begins) annual hosting and support Notes • No long-term commitments required. We will earn your trust. You may cancel service at any time. • Guaranteed pricing. Hosting and Support fees will not increase for first three years. • Annual hosting and support fees starting year four will increase according to the previous year-ending Consumer Price Index (CPI) for All Urban Consumers. Option B: 4-year Interest-free Payment Schedule - Year 1 o at time of contract signature  Project payment 1 of 4 $1,150  Annual website hosting/support $1,800  Total year 1 $2,950 - Year 2 o one year from contract signature  Project payment 2 of 4 $1,150  Annual website hosting/support $1,800  Total year 2 $2,950 - Year 3 o two years from contract signature  Project payment 3 of 4 $1,150  Annual website hosting/support $1,800  Total year 3 $2,950 - Year 4 o three years from contract signature  Project payment 4 of 4 $1,150  Annual website hosting/support $1,800  Total year 4 $2,950 Notes • Four-year commitment required. • Guaranteed pricing. Hosting and Support fees will not increase for first four years. • Annual hosting and support fees starting year five will increase according to the previous year-ending Consumer Price Index (CPI) for All Urban Consumers. 119 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 18 of 19 SERVICES AGREEMENT This agreement (“AGREEMENT”) is entered between Seward Alaska (“CLIENT”) and Municipal Code Corporation (“CONSULTANT”). 1. Term of AGREEMENT. This AGREEMENT shall commence effective the date signed by the CLIENT. It shall automatically renew annually. This AGREEMENT shall terminate upon the CLIENT's providing CONSULTANT with sixty (60) days' advance written notice 2. Compensation. It is understood and agreed by and between the parties hereto, that the CLIENT shall pay the CONSULTANT for services based on the payment schedule provided as set forth in the section marked “Payment Schedule”. Payment will be made to CONSULTANT within thirty (30) days of the receipt of approved invoices for services rendered. 3. Scope of Services. CONSULTANT’s services under this AGREEMENT shall consist of services as detailed in the attached proposal including appendices (“SERVICES”). SERVICES may be amended or modified upon the mutual written AGREEMENT of the parties. 4. Integration. This AGREEMENT, along with the SERVICES to be performed contain the entire agreement between and among the parties, integrate all the terms and conditions mentioned herein or incidental hereto, and supersede all prior written or oral discussions or agreements between the parties or their predecessors-in- interest with respect to all or any part of the subject matter hereof. 5. Warranty. CONSULTANT warrants that any services provided hereunder will be performed in a professional and workmanlike manner and the functionality of the services will not be materially decreased during the term. 6. Liability. CONSULTANT’s total liability arising out of any acts, omissions, errors, events, or default of CONSULTANT and/or any of its employees or contractors shall be limited by the provisions of the AGREEMENT and further limited to a maximum amount equal to the fees received by CONSULTANT from CLIENT under this AGREEMENT. 7. Termination. This AGREEMENT shall terminate upon the CLIENT's providing CONSULTANT with sixty (60) days' advance written notice. In the event the AGREEMENT is terminated by the CLIENT's issuance of said written notice of intent to terminate, the CONSULTANT shall pay CLIENT a pro-rated refund of any prepaid service fees (for the period from the date of the termination through to the end of the term). If, however, CONSULTANT has substantially or materially breached the standards and terms of this AGREEMENT, the CLIENT shall have any remedy or right of set-off available at law and equity. 8. Independent Contractor. CONSULTANT is an independent contractor. Notwithstanding any provision appearing in this AGREEMENT, all personnel assigned by CONSULTANT to perform services under the terms of this AGREEMENT shall be employees or agents of CONSULTANT for all purposes. CONSULTANT shall make no representation that it is the employee of the CLIENT for any purposes. 9. Confidentiality. (a) Confidential Information. For purposes of this AGREEMENT, the term "Confidential Information" means all information that is not generally known by the public and that: is obtained by CONSULTANT from CLIENT, or that is learned, discovered, developed, conceived, originated, or prepared by CONSULTANT during the process of performing this AGREEMENT, and relates directly to the business or assets of CLIENT. The term "Confidential Information" shall include, but shall not be limited to: inventions, discoveries, trade secrets, and know-how; computer software code, designs, routines, algorithms, and structures; product information; research and development information; lists of clients and other information relating thereto; financial data and information; business plans and processes; and any other information of CLIENT that CLIENT informs CONSULTANT, or that CONSULTANT should know by virtue of its position, is to be kept confidential. 120 GovTech Top 100 Innovators in 2016, 2017 & 2018 Page 19 of 19 (b) Obligation of Confidentiality. During the term of this AGREEMENT, and always thereafter, CONSULTANT agrees that it will not disclose to others, use for its own benefit or for the benefit of anyone other than CLIENT, or otherwise appropriate or copy, any Confidential Information except as required in the performance of its obligations to CLIENT hereunder. The obligations of CONSULTANT under this paragraph shall not apply to any information that becomes public knowledge through no fault of CONSULTANT. 10. Assignment. Neither party may assign or subcontract its rights or obligations under this AGREEMENT without prior written consent of the other party, which shall not be unreasonably withheld. Notwithstanding the foregoing, either party may assign this AGREEMENT in its entirety, without consent of the other party, in connection with a merger, acquisition, corporate reorganization, or sale of its assets. 11. Cooperative Purchasing. CONSULTANT and CLIENT agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without CONSULTANT or CLIENT incurring any financial or legal liability for such purchases. 12. Governing Law. This AGREEMENT shall be governed and construed in accordance with the laws of the State of Alaska without resort to any jurisdiction’s conflicts of law, rules or doctrines. Submitted by: Municipal Code Corporation By: __________________________________ Title: President, Website Division_____ Accepted by: By: __________________________________ Title: Date: 121 MUNICIPAL WEBSITE PROPOSAL FOR The City of Seward, Alaska Prepared by Robert J. Suchomel 1890 Crooks Rd, Troy, MI 48084 Ph: 248-269-9263 x40 Fax: +1 866-346-8880 www.revize.com December 28, 2018 122 Revize Website Proposal for The City of Seward, Alaska 2 of 62 Dear Brenda Ballou, Thank you for considering Revize as your web development partner. For nearly two decades, Revize has been a leader in providing high quality, government-compliant web solutions. Located in Troy, Michigan we have launched hundreds of government websites nationwide, including nearly 200 right here in Michigan, a myriad of industry awards and hundreds of satisfied clients stand as testament to the quality and value of our work. Every member of the Revize team understands that your website is more than a website. It’s a valuable resource that can help you build a better community. Visitors are drawn to websites that are appealing yet functional, user friendly with a plethora of services, and accessible on a wide range of devices. A Revize website will allow your residents and businesses to easily fill out and submit documents, review and pay bills and taxes, perform searches to answer frequently asked questions and perform a suite of other tasks that would otherwise require staff assistance. What’s more, a Revize website will enable you to increase staff productivity and decrease costs by reducing off-line departmental operations. Some of our great clients in include:  Bristol Bay Borough, AK www.bristolbayboroughak.us  The City of Logan, UT www.loganutah.org  The City of Seguin, TX www.seguintexas.gov  Flagler County, FL www.flaglercounty.org  The City of St. Petersburg, FL www.stpete.org  The City of Cedar Rapids, IA www.cedar-rapids.org  And Many More! We will work closely with you to design and develop a dynamic, functional and easy to navigate website that will perfectly fit your community. Then we empower you to control your digital presence with the industry’s best administrative management applications. Revize training ensures that your team has the skills needed to expertly update and manage website content and delivery. 123 Revize Website Proposal for The City of Seward, Alaska 3 of 62 Government clients select Revize because we can help them  Effectively engage residents.  Enhance their web presence and build an online communications center.  Empower non-technical web content editors and administrators to easily execute changes.  Implement a scalable solution that allows them to affordably grow their web presence for the long term. “Revize Websites build engagement with your constituents.” We have worked hard to establish a reputation for creating online community websites that engage, inform, and increase participation of your community. With our help, your community’s website can serve your residents better, inspire them more, and get them actively involved in your municipal government. Please contact me if you have any questions at all. Sincerely, Robert J. Suchomel Robert John Suchomel Account & Project Manager Office: 248-269-9263 x40 Cell: 248-961-2193 Robert@revize.com 124 Revize Website Proposal for The City of Seward, Alaska 4 of 62 Table of Contents Table of Contents 4 Executive Summary 5 Government Project Experience 9 Government Account References 16 Project Planning and Setup 22 Timeline 24 Phase 1: Initial Meeting, Communication Strategy, SOW 25 Phase 2: Discovery & Design 25 Phase 3: Template Development, CMS Integration 31 Phase 4: CMS Modules Setup 31 Phase 5: Custom Functionality Development 31 Phase 6: Quality Assurance Testing 31 Phase 7: Content Development / Content Migration 32 Phase 8: Training Your Staff (in-person or web based training) 32 Final Phase: You Go Live! 36 Marketing & Ongoing Consultation 36 Search Engine Registration and Marketing 36 Security 36 Security Controls, SSL, and Active Directory (LDAP) 37 Application Security Authentication 37 Revize Quote 46 Website Features Included: 47 125 Revize Website Proposal for The City of Seward, Alaska 5 of 62 Executive Summary Thank you for considering Revize Software Systems for your new website project. We understand the importance of this undertaking and know how motivated your government/community is to selecting the right vendor; one who will work with you through all the steps required to build the perfect website featuring a plethora of high quality online services that your constituents will want to use regularly. In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of the design, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents. About Us Having launched nearly 1,400 government clients nationwide, Revize Software Systems is one of the industry’s leading providers. We credit our rapid growth to our 20-year track record of building award-winning government websites and content management systems. When you work with Revize, you’re not just a client, you become part of the Revize family and will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work. Our Innovative Responsive Web Design (RWD) and Web Apps Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you will not only get an outstanding look, layout and navigation, but you also receive 24/7 access to our Government Communication Center for residents, business and visitors. 126 Revize Website Proposal for The City of Seward, Alaska 6 of 62 Here you will find the communication tools you need such as  Public Service Request App  Calendar of Events  E-Notification Modules  On-Line Payment Portal  Facilities Reservations  News Center with Facebook/Twitter Integration  Emergency Alerts  Online Forms / Survey Tools  E-Newsletter Applications  Job Posting and Tracking Module  Public Records Request Track Our Award-Winning Government CMS Revize is renowned as a leader in providing practical, high-value, easy to use content management software Government CMS. This simple-to-use yet powerful solution enables clients to manage their online presence with high functionality and style. With applications such as an online document center, public service request app, public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse. Quick Deployment, Personalized Training and Support Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software is so easy to use, we are also able to effectively train our clients in less than half the time it takes our competitors. Our training program is customized based on each client’s needs, and we provide hands on training the way you want it - either onsite or off site through web conferencing tools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24X7X365 for issue tracking and management. We also provide phone and email support during regular business hours. Did you know? Our technical support staff are trained developers. When you call for tech support, you’ll be speaking to staff with direct knowledge of development! 127 Revize Website Proposal for The City of Seward, Alaska 7 of 62 Company Profile FOUNDED 1995 HEADQUARTERS 1890 Crooks Road, Troy, MI 48084 PHONE 248-269-9263 WEB SITE www.revize.com Revize Software Systems was founded in June, 1995 as a "new media" development company specializing in the creation of interactive web design, multimedia content delivered on CD-ROM, and video production. Since then, Revize has made an unsurpassed name for itself in the web/internet industry as THE master of government website design, which remains our specialty. We now boast more than 1400 clients in North America and have created acclaimed website designs for hundreds of municipalities and counties, as well as government departments and agencies. In September, 1996 as the Internet was becoming a world-wide reality, Revize began developing a Web Content Management System (CMS) for the government market to enable non-technical contributors to quickly and easily update content on their websites. The result was the creation of our state-of-the-art Revize Government CMS. Our mission has always been to enhance the communications of government organizations nationwide with their varied and valued audiences. This is based on our vision statement, which reads: “The empowerment of people through simplified information management technologies.” Focused exclusively on creative web design, government web apps and content management technologies, Revize continues to invest in its technology, continually adding new capabilities and features that manifest our vision. While many municipalities choose Revize to develop and cost-effectively manage their website 128 Revize Website Proposal for The City of Seward, Alaska 8 of 62 content, clients also use Revize as an information-sharing platform. Our suite of Revize Government web-based solutions has proven valuable as a powerful technology that empowers clients to build and maintain sophisticated web sites, all while using the Internet and internal Intranets/Extranets to acquire, analyze, process, summarize and share information – ensuring that the right people always have the right information at the right time. “We are proud of our award winning web designs, technologies, continued innovations to build government centric modules and apps, web content management, training and support capabilities. We are especially proud of being recognized as one of the industry’s top government website experts and innovators. We are committed to pursuing the continued evolution of all our services to provide increased value to our government clients.” Did you know? Revize has won national awards for our websites! 129 Revize Website Proposal for The City of Seward, Alaska 9 of 62 Government Project Experience Bristol Bay, Alaska www.bristolbayboroughak.us Details: Bristol Bay is a municipality of around 1,000 residents in beautiful Alaska. Like Gordonsville, they needed to get the most bang for their buck. So we first asked, “what would you like to see in the new website?” Bristol Bay provided limited input aside from “give us your best!” That freedom resulted in an iconic design that has become somewhat of a cult favorite among our clients and staff here at Revize! With any small municipal website, the challenge is creating something that staff can manage, without over building it. In the case of Bristol Bay, they had one person who edited and updated the website at the time. So our goal was to build something that did not have to be updated every single day and still pushed information to residents. We did exactly that and more. This is not your ordinary municipal website! 130 Revize Website Proposal for The City of Seward, Alaska 10 of 62 The City of Clawson, Michigan www.cityofclawson.com Details: The City of Clawson is a longtime Revize client. This website was recently redesigned in 2017 to highlight all of what Clawson has to offer. The design does not overburden the user with too much content. It separates that content into different focus areas. This lets the residents get information in a way that is much more of an experience. The straightforward news and events feature images that promote click-through. With the Revize CMS this City is able to quickly and easily update the website in just a few clicks! 131 Revize Website Proposal for The City of Seward, Alaska 11 of 62 The City of Wentzville, MO www.wentzvillemo.org Details: Another longtime Revize client, Wentzville, MO is now up and live with their newly redesigned site. They have many departments with varying levels of needs on the website. The success of any city website relies on balancing these departmental needs, whilst showcasing a unified vision. In this website, we did just that. While respecting the City’s history, we also designed the site to towards innovation. Users will notice that they can easily find the most important online services without having to search through line after line of text. This website is the perfect mix of functionality and design! 132 Revize Website Proposal for The City of Seward, Alaska 12 of 62 The City of Logan, Utah www.loganutah.org Details: Logan, Utah wanted a design unlike any City out there. With this design we pushed the limit of what people think when they see a City website. We integrated a video that plays on the full width homepage. Using video in this manner increases resident return visits by 59% and 93% of first time visitors watch the entire video. In addition, this site features more scrolling than you may notice on more traditional websites. That is a good thing! Users are now, more than ever, viewing websites on their hand- held devices. Some estimates say this is as high as 60% of all internet usage! With more scrolling we are able to give the user a lot of information, without having to squeeze it into such a small space. We use images, icons, and interactive features to create an experience for the user. This type of design also allows us to extend the City’s brand in a way that is unmatched in the industry! 133 Revize Website Proposal for The City of Seward, Alaska 13 of 62 The Village of Glencoe, Illinois www.villageofglencoe.org Details: The Village of Glencoe is beautiful community on the shores of Lake Michigan just north of Chicago. This website brings together an amazing design with a full suite of web apps to engage Village residents. Smooth transitions from the home page to interior pages of this website allow users to find exactly what they are looking for easily. The Revize Public Service Request App, Village Manager’s Blog, fillable online form database, and a high traffic featured news and headlines area round out this website! 134 Revize Website Proposal for The City of Seward, Alaska 14 of 62 The City of St. Petersburg, Florida www.stpete.org Details: As Florida’s 5th largest, St. Petersburg is an iconic City with something to offer everyone. Because St. Pete is a longtime Revize client, their team worked very closely with ours and actually provided their own design concepts. We did the integration/pre-launch work and their staff was with us every step of the way. Inner pages are flexible to allow departments to have dedicated pages with a cohesive feel across all pages. Social media feeds from Instagram, Flickr, Facebook, Twitter, and YouTube all on the homepage! St. Petersburg also users the Revize API to develop their own templates. This website is an elite representation of the power and beauty of the Revize process. 135 Revize Website Proposal for The City of Seward, Alaska 15 of 62 The City of Seguin, Texas www.seguintexas.gov Details: The City of Seguin, Texas is a clear example of how we adapt to our clients’ needs and custom tailor our process. During our on-site discovery meeting in Seguin, we determined that, in addition to the city website, there were some overarching goals of economic development and increasing the library’s presence online. Therefore, instead of “shoehorning” those departments in the main City website, we built a new City website, EDC website, Visitors website, and Library website, all with a similar brand but a unique design. Our focus is to help achieve the goals of our clients. While we cannot guarantee this type of addition, we are always looking for ways to deliver more than our clients expect!  www.seguintexas.gov  www.seguinedc.com  library.seguintexas.gov  www.visitseguin.com 136 Revize Website Proposal for The City of Seward, Alaska 16 of 62 Government Account References Client: Bristol Bay Borough, AK Geoff Doland, IT Director Office: (907) 246-4224 Email: geoffdoland@bristolbayboroughak.us Website: www.bristolbayboroughak.us Client: City of Wylie, TX Craig Kelly, Public Information Officer Office: (972) 516-6016 Email: craig.kelly@wylietexas.gov Website: www.ci.wylie.tx.us Client: City of Pittsfield, MA Scott Connors, IT Administrator Phone: (413) 499-9405 Email: sconnors@pittsfieldch.com Website: www.cityofpittsfield.org Client: City of Auburn Hills, MI Stephanie Carroll, Manager of Business Development and Community Relations Office: (248) 364-6802 Email: scarroll@auburnhills.org Website: www.auburnhills.org Client: City of Seguin, TX Morgan Ash, Public Information Officer Office: (830) 386-2590 Email: mash@seguintexas.gov Website: www.seguintexas.gov Client: City of Berkley, MI Darchelle Strickland Love, Assistant City Manager Phone: (248) 658-3350 Email: Dslove@berkleymich.net Website: www.berkleymich.org 137 Revize Website Proposal for The City of Seward, Alaska 17 of 62 Revize Organization Chart 138 Revize Website Proposal for The City of Seward, Alaska 18 of 62 Why Choose Revize? We Have Government Specific Experience and Outstanding Client Testimonials You can rely on Revize and our 20 years of experience building and maintaining websites for municipal, county and government agencies of all sizes throughout North America, to deliver a customized site design that improves layout, navigation, usability and content. Using Revize ensures that your website will be reliable, W3C and ADA compliant, and allow for easy integration with existing or future web applications and third-party software. But there’s no need to take our word for it -- we encourage you to peruse our massive file of testimonials from our many satisfied clients. We Will Build a Government Communication Center that Works for Your Community! The Revize website design, Government CMS and interactive tool sets have been developed exclusively for our government clients to help them effectively communicate with their key target audiences such as residents, businesses and visitors. Some of our most popular website and Government applications and modules include: a new and improved Online Calendar, the comprehensive Forms Center, our News Center with real-time social media connectivity, Emergency Alerts, E-Notifications, Citizen Request Tracker, Parks & Shelter Reservations System, Document Center, and Online Payment Portal. “We Build Superior Technology into Every Website with CMS Performance & Reliability That’s Second to None.” 139 Revize Website Proposal for The City of Seward, Alaska 19 of 62 What sets Revize apart from other companies? Revize’s superior technical architecture, unsurpassed staff expertise and highly effective publishing engine provide our government clients with the most reliable website solutions in the industry today. By ensuring our client’s data security and providing redundant server architecture and back-up data centers, Revize has a nearly 100% up-time rate. Plus, our clients never have to worry about data loss or data corruption because of our instantaneous back-up process and our data center’s tape back-up processes. Revize believes that investing a higher percentage of our profits into our technology and security makes us the best choice for the short and long term for governments seeking the best value for their community’s website. “We Always Provide Knowledgeable, Friendly and Responsive Service!” All this, and a reliable IT partner too! Our website development is superior, and our Government CMS and suite of online apps is easy to learn and administer, but our 24/7 technical support will also be there for you to help you get over the hurdles! Our technical support team is widely considered to be among the industry’s best. We also provide a sophisticated backup infrastructure which allows us to guarantee 99.99 percent uptime. Plus regular updates and improvements to ensure that your site will remain current with industry standards and keep running smoothly for years to come. The Client Owns the CMS License and the Code! We often hear the question: “What happens if we want to move the website to another vendor? Do we lose all access or any of our website data?” The answer is 100% NO! As our client, you own the template source code, the CMS, and any data that you put onto the website. We understand that clients may come and they go, but we always make sure they know they are just as important to us at the end of our tenure as they were at the beginning. If you decide to run the CMS in your own server, we can transfer the CMS license and software to your server as you own the license and you can run it from your server as long as you want. 140 Revize Website Proposal for The City of Seward, Alaska 20 of 62 Top Ten Reasons Why Revize gives you the Greatest Value!  Modern, timeless and unique website design integrated with online Government apps  On-time delivery  Competitive pricing  Responsible stewardship of the organization’s stakeholders  Full functionality to update and manage your website  All the tools/apps needed to increase communications with citizens  An easy CMS to train employees quickly  Extended phone and email support  Unlimited Upgrades: Revize provides unlimited FREE upgrades to new and existing modules at no additional cost to you.  Unlimited Upgrades: Revize provides unlimited upgrades to new and existing modules at no additional cost to you. Once you invest in Revize, you will receive free upgrades and feature enhancements for life. “The Revize responsive website design is second to none for us providing an excellent experience for the growing number of residents, visitors and businesses accessing WylieTexas.gov on mobile devices. Our website’s progressive look captures the vibrant culture of our community. — Craig Kelly, Public Information Officer, City of Wylie, TX Did you know? Revize CMS is one of the most advanced CMS in the government web design industry with over 15 years of development. 141 Revize Website Proposal for The City of Seward, Alaska 21 of 62 Awards & Accolades We were thrilled with the outcome of our website redesign project. The Revize team was professional and responsive throughout the process. - Stephanie Teoli Kuhls, Township Manager, Middletown Township 142 Revize Website Proposal for The City of Seward, Alaska 22 of 62 The Revize Solution Project Planning and Setup What makes Revize unique in its project approach and experience is our thorough preparation for each individual community combined with the range of website deployments and creative, customized fit we implement for each client. From small to large, rural to urban, the Revize project management process guarantees a perfect fit between the concept of the deployment and the expectations of the client’s level of engagement preferences. We don’t use a “one size fits all” approach because it doesn’t make sense. However we do use a standard, proven effective process methodology. Each client is unique and we tailor our process to fit their unique needs. For as long as you are our client you will have staff dedicated to your account and access to an on-line portal for communication, design process and on-going support. Dedicated Accounts Manager: Your dedicated Account Manager will handle all issues related to your contract, pricing, future product add-ons, and general account satisfaction. During the initial kick-off meeting, your Account Manager will introduce you to the team, explain roles and responsibilities, and place you in the very capable hands of your Dedicated Project Manager and Designer. Dedicated Project Manager: Your dedicated Project Manager will handle all issues related to the website design, development, navigation, content, training, timelines and deliverables, as well as ensuring that feedback and communication occurs promptly in order to keep the project on-track. Also, the dedicated project manager will be the point of contact for any future technical support or issues that need to be addressed during the deployment and post deployment of the site. 143 Revize Website Proposal for The City of Seward, Alaska 23 of 62 24/7/365 Project Portal Access: From day one, your project and on-going support is tracked in the Revize On-line Project Portal. The main point of contact you select for the project will receive an invitation to register, including setting up a secure user name and password. The Project Portal serves as a communication tool for any matter pertaining to your website design, development and on-going support even after your website is launched. “We guarantee the best support in the industry that’s 24/7 365 by the trained developers & technicians” Did you know? Revize will provide a project portal that allows you to check in on the status of your project at any time! 144 Revize Website Proposal for The City of Seward, Alaska 24 of 62 Timeline Project Timeline Phase When Duration Phase 1: Initial Meeting, Communication Strategy, SOW Weeks 1 thru 3 3 Weeks Phase 2: Discovery & Design Weeks 4 thru 8 5 Weeks Phase 3: Template Development, CMS Integration Weeks 9 thru 11 3 Weeks Phase 4: Module Setup Weeks 12 thru 14 3 Weeks Phase 5: Custom Development Weeks 15 thru 16 2 Weeks Phase 6: Quality Assurance Testing Week 17 1 Weeks Phase 7: Sitemap Development / Content Migration Weeks 18 thru 20 3 Weeks Phase 8: Content Editor and Web Administrator Training on your new website, final content changes and Go Live preparation Week 21 1 Weeks Go-Live (Average) 16-21 Weeks Did you know? The project planning process is designed to fit your needs. We will adapt our timeline if your schedule requires. 145 Revize Website Proposal for The City of Seward, Alaska 25 of 62 Revize Project Life Cycle Phase 1: Initial Meeting, Communication Strategy, SOW Your Revize Account Manager will set up the initial internal project planning meeting where we will talk about the overall management of your project, establish a timeline, and devise a Revize-Client Communication Strategy that will keep everyone engaged and up-to-date on the progress of the project. We will also discuss specific technical requirements of the project and determine the phases through which those requirements will be addressed. In addition, Revize will address the content strategy of the new site, any new content that needs to be written and how to fit the existing content into the new site, Additionally, as an optional item, Revize will discuss the process of conducting online surveys to gather feedback from your constituents for the new website layout and requirements. After this meeting, Revize will develop a Statement of Work and provide it to the client for review and approval. Prior to the design kick-off meeting, you will receive our questionnaire to complete with various answers that will help our designers gather information regarding your needs and preferences. Our team will also brainstorm ideas and suggestions with you during the meeting. The questionnaire addresses various issues such as:  As a result of a new website design and navigation, what are the main improvements you hope to achieve?  What are some key points and areas you may want featured on the Home Page?  Do you need help with logo design? Image? Marketing & branding?  What key modules do you want featured in your web site, like Document Center, Report a Request, News & Events, Events Calendar etc.  Do you need social media features need to be highlighted in the new site? etc.. Phase 2: Discovery & Design If there is client approval, we will collect feedback from the residents on the new design layout by setting up an online survey with a set of standard questions. The survey questions need to be approved by the client prior to our adding a link from your current website. This link can also be distributed through other channels like email, newsletter or any other form of communications you might be using to stay in touch with your residents. Usually there is a 1- to 2-week survey period. 146 Revize Website Proposal for The City of Seward, Alaska 26 of 62 Once survey results have been tabulated and your needs have been determined, you and your Revize team will participate in a Design Kick-Off Meeting. A senior designer and team will conduct an in-depth interview, and brainstorm ideas with you about your vision for the look and feel of your custom website. Our efforts on this project will extend far beyond placement of provided information within a stunning design. It’s about uncovering how your audience wants to be informed and applying our 20+ years of web design and development expertise to create the most effective ways of displaying that information and getting users to access and use your website. We always strive for nothing less than an award winning design! Revize Design Principles The Revize Web Application Developers are not only responsible for the look, functionality, and performance of your website. They are also responsible for the security of the web content and web-based applications they create. They ensure that the code supports secure authentication and authorization and provides access control mechanisms as required. Good design principles are always based on readability, taking into consideration appropriate font type and size for headlines and text area, as well as line height – ensuring all page elements are balanced. Our designers also pay meticulous attention to their use of shadows and gradients. To the layman’s eye there may not appear to be a shadow, however on the website the font will appear sharper (or maybe softer depending on the amount of shadow used). Of course, color cannot be overlooked. Our designers first take the client’s preferences, official logo colors, and pictures into consideration to create a color scheme consisting of no more than three colors. We then use variants and hues to create visual appeal, contrast, eye-catching allure and invoke the overall feeling that the client desires. Last but not least is effective use of page elements such as call to action buttons, social sharing icons, email newsletter sign-up, and promotion areas. The ultimate goal is to provide an easy to navigate webpage that is informative without being overwhelming. Therefore, it is the designer’s job to guide the client in making appropriate placement choices for needed items. 147 Revize Website Proposal for The City of Seward, Alaska 27 of 62 Revize Design Trends There are some exciting new design trends, and Revize is always on the cutting edge, implementing the best of these innovations in our websites. We are especially pleased at how effectively they are proving to be in increasing engagement in government websites. #1 Responsive Web Design – The most important development in website design in years, Responsive Web Design (RWD) automatically conforms and optimizes websites for any screen size. With the substantial increase in smartphone and tablet users today, people are going online using a vast number of devices with wildly different screen sizes. Our websites offer this very important feature of easily and cleanly conforming to computer, tablet and mobile device screens. #2 Liquified Content – This is another important trend that address the fact that information is no longer static or concrete. Instead, content is specifically customized for each unique user. Liquidity of content enhances the immediacy and flexibility of content. The more liquid your community’s content, the easier it is for residents and businesses to access this information in ways and via the channels of their choice: fixed or mobile, interactive and live. Revize is able to effectively make your content liquid. This will make it adaptable to various situations and, therefore, easy to reuse in different contexts distributed for a variety of display formats and communication channels. #3 Image Tiles – This is a trend that enables developers to display content in a pin board style of display. Revize now offers this feature, which creates a very visually appealing display of content, such as pictures or social streams. Image tiles also help promote engagement by encouraging site visitors to comment or reply to items from directly within the image tile. This is an especially useful option for web pages promoting tourism. #4 Parallax Scrolling – This is a highly advanced, innovative design technique for sophisticated websites. Parallax Scrolling allows Revize to build websites in multiple layers, with content that moves across the screen at different speeds as visitors scroll. This unique design technique is very visually engaging and can help improve time-on-site metrics. 148 Revize Website Proposal for The City of Seward, Alaska 28 of 62 #5 Innovative Typography – This plays a very important role in website design, image and branding, and is especially important for maximizing the look and feel of the website when accessing it from mobile devices. Our designers are experts in effective typography and take many factors into consideration when selecting the type of fonts, font sizes, and colors to be used for a website. #6 Social Feeds – With the proven ability to strengthen and deepen interpersonal connections, social networks present a wonderful opportunity for government organizations to increase community engagement and make governments more accessible to the people they serve. One method already mentioned for improving social activity is using pin boards; another is creating a social area or social wall that combines activity from multiple social networks, like Facebook, LinkedIn, YouTube and Pinterest. Revize offers a comprehensive line of popular social media applications and networking. “Over the past 20 years, Revize has mastered the art of designing government websites.” Key Phase Objectives & Deliverables: The following steps are followed while designing new sites  Establish Needs and Creative Direction: Understand your objectives and requirements, and provide recommendations for effective online branding pertinent to your requirements, existing branding and your web audience’s needs. The Revize designer will also conduct his own research in order to capture the character and “feel” of your area, which will inspire ideas for the overall design direction of the website. 149 Revize Website Proposal for The City of Seward, Alaska 29 of 62  Main Menu Navigation & Home Page Wireframes: Work with you to establish a main-level navigational architecture and identify key items accessible from your home page. This establishes a baseline for the navigational structure, as well as the preferred content structure (wireframe*) for the home page.  Page Layout and module placement: We will follow all the best practices to layout the different features and modules so that they can be easily accessed by your residents. For example, on the home page there will be sliding picture gallery and quick link buttons for Notify Me, Report a Concern, Document Center, FAQs etc. Also the news and announcements module and events calendar would be integrated into the website, along with the Social Media Center. Did you know? Revize will provide a 100% from scratch design with a satisfaction guarantee! Please Note: The home page “wireframe” will simply serve as a realistic guideline in terms of content placement, but will not include the final text nor final imagery for this phase. Please see a sample wireframe to concept development snapshot in the next page. 150 Revize Website Proposal for The City of Seward, Alaska 30 of 62 Wire Frame to Concept  Design Deliverable: The design concepts for this phase will be based on one or possibly two home page layouts. The client will review and provide design feedback to the designer for changes. Revize asks that clients have no more than three iterations of changes up to the point that the final concept is approved.  Final Home Page Sign Off: When all changes have been made, Revize will present your final home page design and layout for approval. Customer approval is required to proceed to the next phase, the inner pages of the website, and the process repeats itself before the actual HTML & CSS is written.  Final Inner Page Sign Off: When all changes have been made, Revize will present your final inner page designs and layouts for approval. Customer approval is required to proceed to the next phase, when the actual HTML & CSS is written. 151 Revize Website Proposal for The City of Seward, Alaska 31 of 62 Phase 3: Template Development, CMS Integration First, the Revize development team will transform the approved designs from mere pictures into fully-functioning HTML/CSS and Revize Smart Tag enabled web page templates using the Revize Dreamweaver Extension. The Revize Smart Tags are fully customizable and allow customers to expand functionality as needed. To maximize this extensibility, the full Revize Java API is provided to clients with our Advanced Training Program. Phase 4: CMS Modules Setup In this phase, all of the features and modules the client has requested will be set up, e.g. calendar, document center, picture galleries, alert center, e-Notify, etc. are all brought to life and made functional while also being tested in the Revize CMS. Revize enhances current modules and adds new modules continuously, and you will receive all future updates to modules at no additional cost. Phase 5: Custom Functionality Development In this phase and according to your specifications, custom functionality of existing CMS modules, database scripting and programming, as well as any custom application development will be executed. The Revize development team will be interfacing directly with your technical staff to obtain information and test information exchange and application functionality. This phase may overlap phases 2 – 4. Phase 6: Quality Assurance Testing In our testing phase, we ensure that your website meets functionality, performance and security standards. Our QA team uses mock data to test navigation and interfaces of the templates, along with any custom developed applications or modules. Additionally, through a series of tests, we perform input validation to ensure that security mechanisms cannot be bypassed if anybody tampers with data he or she sends to the application, including HTTP requests, headers, query strings, cookies, and form fields. We also ensure that when errors do occur, they are processed in a secure manner to reduce or eliminate exposure of sensitive implementation information. 152 Revize Website Proposal for The City of Seward, Alaska 32 of 62 Phase 7: Content Development / Content Migration Revize will develop all of the pages for your site to make the initial content available upon site deployment. Our content development and migration experts use the latest standard formatting practices to develop the navigation and create the most effective content possible for your website. This includes spelling and style corrections into the new website. There are no limits to the number of pages you can create after you have gone through training. Revize will implement an effective website architecture with the latest technology and usability trends so your website visitors can find information in an instant. We will also assess your current website content and incorporate what you currently have with additional content to maximize interest and excitement for your readers. Our content experts are educated in proper writing and terminology, and will use correct grammar, spelling and punctuation. Our web designers use creative typography which makes the website more visually appealing and also plays a role in defining the hierarchy of content to be placed on the web page. Variations in size and color are used, as well as strategic placement on the page to highlight certain site areas so the visitors can easily navigate the site. Effective typography also ensures that your website will look good on desktop, laptop, mobile and tablet devices. Phase 8: Training Your Staff (in-person or web based training) Once your website is ready for you to begin editing, you will be able to easily revise your content as often as needed. Revize will train you on how to operate the Administrative and Content Editor functions so you can manage your website. We typically provide this training on-site; however, we can also provide on-line training for your staff if you prefer. For your convenience, training materials can be downloaded from the Revize website. After training, our friendly and responsive support staff is always here to answer questions and provide training refreshers as needed. 153 Revize Website Proposal for The City of Seward, Alaska 33 of 62 Standard Training Agendas Basic Administrator Training (How to)  Sign-in  Create users  Assign roles  Set page level permissions  Set section level permissions  Configure and set up workflow approval process Content Editor Training (How to)  Sign-in  Edit page content  Copy/paste content or add new  Create a file link  Create a link to another web page or external web site  Create a new page and link to it  Insert/update a picture  Insert/update a table  Spell check  Save and Save as Draft  History of the page content (content archive)  Create a survey form or any other type of online web form  Create navigation pages (top/left menus)  Create new calendar and create/edit calendar events  Edit metadata Advanced Administrator Training (How to)  Run back-end reports  Run Google Analytics reports Training on use of specific Modules included, such as  Emergency Notification Center  Public Service Request App  Web Calendar  E-Notify  Quick Links  Document Center  Form Center  News Center  Frequently Asked Questions 154 Revize Website Proposal for The City of Seward, Alaska 34 of 62  Request Center  Bid Posting Center  Job Posting Application  RSS  And more…. Revize Maintenance Covers  4 CMS upgrades per year  Software and modules upgrades (Automatic Install)  Server Hardware & OS upgrades  Immediate bug fixes/patches  Round the clock server monitoring  Data Center network upgrades  Security and antivirus software upgrades  Firewall and router upgrades  Bandwidth and network infrastructure upgrades  Remote backup of all website assets  Tape backup of all website assets  Quarterly newsletters on major feature updates  Regular Webinars on CMS features and usage Did you know? Revize has launched hundreds of municipal and county websites large and small! 155 Revize Website Proposal for The City of Seward, Alaska 35 of 62 Hosting Service Revize has four state-of-the-art physical data centers located in Chicago, Detroit, San Diego and Houston with around-the-clock (24/7/365) monitoring of all server activities. Remote data backups are scheduled nightly with Carbonite data backup service. Additionally, Revize utilizes multiple Tier 1 bandwidth providers such as Level 3, Wiltel, and Cogent for redundancy and continuous connectivity. These procedures provide our clients with up to 500Mbps of fast fiber optic up-stream connectivity. Revize hosts your web services on redundant (1TB Hard Drive, 3.2 GHz CPU and 32 GB RAM) servers in order to provide enhanced performance, as well as accurate security and data restoration for your website. The Revize technology architecture physically separates the CMS from the website in order to provide another layer of redundancy. With this model, we keep an up-to-the-minute exact duplicate of your website in the event your site must be restored. Revize support staff will simply republish your site within a guaranteed two hours (as opposed to the several hours or days timeframe our competitors offer). “Revize provides clients with unlimited data storage server space for each website.” Revize will host both your Extranet and Intranet; your Intranet is secure and only accessible by authorized users through a login system. There are no special software requirements to run a Revize hosted website and CMS solution. We make it all very simple. All you need is an internet connection and a browser. We also provide complete maintenance of your website, which includes but is not limited to: OS patches, intrusion prevention, antivirus, and software upgrades. 156 Revize Website Proposal for The City of Seward, Alaska 36 of 62 Final Phase: You Go Live! At last, your website content is complete and your staff is sufficiently trained! The final phase in the process is to redirect your website domain name from your old site to your beautiful new one. Once this is completed, Revize will closely monitor the transfer for the first 24 hours to ensure that everything is working properly. Any issues that arise will be immediately resolved. Marketing & Ongoing Consultation Revize seizes on every effort to make our clients’ sites highly visible. We draft press releases for posting on our website and for distribution locally and will continuously monitor your site after it goes live so that you can take advantage of all marketing opportunities. We also look to submit your site for different awards and recognition competitions to further maximize your site’s exposure. Search Engine Registration and Marketing Revize will input all the targeted keywords to make your web pages search engine friendly, thus enabling users to find targeted information when they do a Google, Yahoo or any other search on your site. Security Revize takes website security very seriously and we provide our clients with the very best website protection protocols. Our data centers are located on secure premises equipped with card-reader access, security cameras and guards on duty 24/7 to ensure the physical protection from unauthorized entry. Our web and network administrators monitor network activity 24-hours-a-day to ensure system integrity and protection against threats such as Denial of Service (DoS) attacks that could corrupt your website or block user access. Maintaining the secure configuration of our web servers is managed through application of appropriate patches and upgrades, security testing, vulnerability scans, monitoring of logs, and backups of data and OS. 157 Revize Website Proposal for The City of Seward, Alaska 37 of 62 Security Controls, SSL, and Active Directory (LDAP)  Anti-malware software such as antivirus software, anti-spyware software, and rootkit detectors  Shield Plus Security Bundle to prevent DDoS attacks  Intrusion detection and prevention software (such as file integrity checking software)  Host-based firewalls to protect CMS servers from unauthorized access  Patch management software  Security and Authentication Gateways  Content filters, which can monitor traffic to and from the web server for potentially sensitive or inappropriate data and take action as necessary  HTTPS (Hypertext Transfer Protocol over SSL), which provides encryption and decryption for user page requests that require more secure online transactions  SSL (Secure Socket Layer) provides an encrypted end-to-end data path between a client and a server regardless of platform or OS  If you have an existing SSL Certificate we can transfer it to the new website. Otherwise, if included, we will install a new SSL Certificate upon go live.  Active Directory (LDAP) is compatible with the Revize CMS. It can be set up in a variety of configurations. As part of the process we will work with you to determine which configuration will best meet your needs. Application Security Authentication  Role-Based Security: Role-based authentication to add individual user accounts and assign them system roles like Editor, Developer, Administrator, Workflow Approvers, etc., or department roles and empower the department to assign specific roles to users.  Permission-Based Security: Ability to set up Content Owners/Editors and restrict which site pages they are authorized to update  Global & Department Workflow Management: Create workflow management and approval processes where authorized department personnel become approvers Did you know? Revize will host your website and CMS in at least two completely separate geographic locations! 158 Revize Website Proposal for The City of Seward, Alaska 38 of 62 Maximum Response Times  1 hour for crisis issues  4-6 hours for critical issues  24 hours for normal issues Revize Support  8 a.m. – 8 p.m. EST Phone Support (Monday thru Friday)  24X7X365 Portal & Email Support  Dedicated support staff to provide assistance and answer all questions  New and existing user training  Training refreshers  Video tutorials and online training manual  Automatic integration of enhancements  E-Newsletter module support  Automatic upgrades of CMS Modules such as Calendar, Document Center, etc… Software Maintenance Revize rolls out two new versions of the Revize CMS, and six to eight product updates every year. The Revize CMS is continuously enhanced to keep pace with cutting edge technologies and industry trends. When a software update or new version is rolled out, Revize will automatically update all servers used by our subscription service clients. “As a Revize client, you will receive full access to all enhancements to the core components and modules in the Revize CMS at no additional charge.” 159 Revize Website Proposal for The City of Seward, Alaska 39 of 62 Revize Technology Architecture The Revize Government CMS is a standards-based, open architecture software product without any proprietary restrictions. Revize uses leading technologies to avoid integration problems with existing systems and comes complete with its own Integrated Publishing Engine, Embedded Relational DB, JSP/Servlet Engine, and Application Server. Revize Intelligent Publishing WCM “Security, Performance, Redundancy” 160 Revize Website Proposal for The City of Seward, Alaska 40 of 62 Revize Project Team Revize understands the importance of having a talented and experienced staff. We are proud of our well-respected team of top notch experts in the field of government website design, development, analysis, content management, training and support. From the first creative concepts through to the design phases, and from site launch to training of personnel and continued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them: Robert Suchomel Account & Project Manager Robert is a proven and experienced website design and IT services consultant with over 10 years of account management experience. His attention to detail, assertive personality and general desire to help his clients make him a great asset to have and is someone you can truly trust to manage your website project. He has worked with hundreds of municipalities across the US and has extensive knowledge on the current trends, industry standards, and advanced applications that help make Revize Government Websites a leader in municipal government web design.  Philosophy: “The most important thing any municipality can do for it’s residents is provide a clear line of communication from the resident to the administration.”  Education: BS in Health Sciences Oakland University 2014. Current MBA candidate at Walsh College of Business class of 2020.  Expertise: 10+ years of experience in account management, project management, sales and marketing with a focus in consultative web design sales, digital marketing strategies including SEO, Google Adwords, and other digital solutions.  Role on your website project: Account & Project Manager 161 Revize Website Proposal for The City of Seward, Alaska 41 of 62 Joseph J Nagrant Business Development Director Joseph is an accomplished professional internet and website design consultant with more than 20 years of successful business development and account management leadership experience. He has worked with well over 400 townships, cities, counties, educational institutions, companies, and non-profit organizations. He’s a foremost expert in translating technical solutions into compelling living websites and other online community building opportunities. Additionally, he is a board member for Mott Community College (Flint, MI) MTEC Center, IT Advisory Council, Education Advisory Group. He also participates in many government discussions regarding the Internet for government use, including being a frequent guest on WDET (NPR) public radio and in The Detroit News. He has an excellent reputation for building and sustaining effective, long lasting client relationships. • Philosophy: “Put yourself in the client’s shoes and do what is best for them.” • Education: BS in Electrical Engineering, Lawrence Tech University, MS in Business, Central Michigan University. • Expertise: 29+ years of project, sales and marketing experience with government, education, corporate, and non-profit organizations. • Role on your website project: Supervisor of account management between client and project team. Ray Akshaya Technical Director Ray has 20+ years of extensive technical experience with internet and website solutions. He has worked on hundreds of government, non-profit and educational websites and has a keen eye for web visitor requirements, information architecture, and usability. He is also a long-time veteran of Revize Software Systems and our clients enjoy working with him. In his career, he has deployed and/or assisted with technical solutions for more than 500 websites. When working on a project, Ray always visualizes himself in the client’s chair at the closing stages of the project and makes sure that all decisions made on a project are in alignment with the client’s vision and best practices for developing the system. • Philosophy: “Work Hard, Help People and Live Honest." • Education: MS in Engineering Science, Louisiana State University, Baton Rouge 162 Revize Website Proposal for The City of Seward, Alaska 42 of 62 • Expertise: Client Management, Project Management, Technology Development for CMS & Web Apps • Role on your website project: Technical Director Samir Alley Creative Director Samir has more than a decade of experience in managing web site design projects. He has deployed 360+ municipal websites and has a solid background in web design and the latest web technologies. Formerly with Google, Samir is a leader equipped to handle any kind of sophisticated web project. He is an exceptional communicator with an innate listening skill that gives him the ability to understand and deploy a client’s unspoken needs. Samir’s blend of creativity, proficiency, and technical knowledge is unsurpassed in the industry. • Philosophy: “Empathy, Focus, and… Impute” • Expertise: Web Project Management - Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEO, PHP, JavaScript, MySQL, JQuery and HTML5. • Role on your website project: Graphic design of website and backup support. Tom Gooden Website Developer / Graphic Designer, Illustrator Tom is a senior front-end developer and designer with Revize with more than 10 years of experience in website development. He is highly skilled in his ability to leverage the latest technologies to create fast and innovative web solutions. He commands an intense, yet light-hearted creative presence at Revize, producing excellent design work. • Philosophy: Design and development are constantly evolving, and learning new methods and practices gives me a “geeky” excitement. What I truly enjoy most is that I can create what is considered to be art, but at the same time serves a very functional purpose. Expertise: Skilled in Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEO, PHP, JavaScript, MySQL, JQuery and HTML5. • Role on your website project: Graphic design of website and backup support. 163 Revize Website Proposal for The City of Seward, Alaska 43 of 62 Denise Brazier Project Manager/Trainer Denise is an educator by nature. Her 20 years of experience in the public school system has made her a master of engaging participants during training. She effortlessly builds effective relationships with all clients. Denise has served as Advisory Counselor, Coordinator, Publicity Director, and Project Manager for several organizations in the education, non-profit and public sectors. She has been appointed to the state’s quality committee evaluating organizational policies and procedures for recognition. • Philosophy: “Always explain things in the terms of your audience to ensure their understanding” • Education & Training: MS in the Art of Education from Marygrove College. Certification in Secondary Education • Expertise: Training, education, teaching, public affairs and project management. • Role on your website project: Trainer for the Content Management toolset and project manager Did you know? Revize will put together a project team based on the unique needs of your project! 164 Revize Website Proposal for The City of Seward, Alaska 44 of 62 Revize Government CMS User Interface 1. Revize CMS User Interface Home Page 2. Users simply browse to a page that they want to edit, select the Login button, and then insert their Login Name and Password into a login screen as shown below. 165 Revize Website Proposal for The City of Seward, Alaska 45 of 62 3. Edit buttons appear on the page after the Login executes. Based on users roles/permissions, the appropriate buttons are displayed. The input form appears as shown below. Content Editors can change banner, page heading and the content displayed in the center of the page. Notice the content is changed using a “Word Like” editor. After the page is “saved”, the page can be sent to an approver for review or immediately published to the web site. 166 Revize Website Proposal for The City of Seward, Alaska 46 of 62 Revize Quote Phase 1: Project Planning and Analysis, SOW $600 Phase 2: Discovery & Design from scratch - One concept, three rounds of changes, home page template and inner page design and layout, includes Responsive Web Design. Includes one unique departmental design $1,500 Phase 3 & 4: Revize Template Development - Set-up all CMS modules listed on the following page with I-framing or linking to any additional 3rd party web application. You also receive all updates to all CMS modules for the life of your Revize relationship. And you own the technology, design and content! $2,700 Phase 5: QA Testing $900 Phase 6: Site map development/content reorganization and migration from old website into new website including spell checking and style corrections – up to 1,362 webpages and documents (approximate amount on your website today) $2,400 Phase 7: Content editing and site administration training (one day session) $1,200 Phase 8: Go live! Included Annual Unlimited Tech Support, CMS software updates (Unlimited Users), security software updates, and website health checks. Website hosting Included free of charge (Unlimited GB storage space) with SSL Certificate and quarterly ADA scans and corrections: $3,200 Grand Total (1st year) Second year and onward investment Optional Payment Plan: Years 1-3 $6,300 per year Years 4-5 $3,200 per year $12,500 $3,200/year Flexible Payment Options Available Revize provides a free website redesign after year four of service if client signs a 5 year agreement 167 Revize Website Proposal for The City of Seward, Alaska 47 of 62 Website Features Included: The Following Applications & Features will be integrated into Your Website: In addition to the Government Content Management System that enables non- technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for government. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories:  Citizen’s Communication Center Apps  Citizen’s Engagement Center Apps  Staff Productivity Apps  Site Administration and Security Features  Mobile Device and Accessibility Features Citizen’s Communication Center Apps  Home Page Alert  E-Notify (Email & Text Notifications)  Searchable Document Center  Searchable How Do I? (FAQs)  News Center with Facebook/Twitter Integration  Online Web Forms  Photo Gallery  Quick Link Buttons  Revize Web Calendar  “Share This” Social Media Flyout App  Sliding Feature Bar  Language Translator Citizen’s Engagement CENTER Apps  Citizen Request Center with Captcha  Online Bill Pay  RSS Feed Staff Productivity Apps  Image Manager  iCal Integration  Link Checker  Menu Manager  Bid Posting Management System via Vendor Registry  Website Content Archiving  Website Content Scheduling 168 Revize Website Proposal for The City of Seward, Alaska 48 of 62 Site Administration and Security Features  Audit Trail  Drag and Drop Menu Management  Drag and Drop Picture Management  Drag and Drop Document Management  History Log  URL Redirect Setup  Roles and Permission-based Security Mode  Secure Site Gateway  Website Security Certificate  Unique Login/Password for each Content Editor  Web Statistics and Analytics  Workflows by Department Mobile Device and Accessibility Features  Font Size Adjustment  Quarterly ADA Scan & Corrections  Alt-Tags  Responsive Website Design (RWD) for mobile friendly viewing and navigation on smart phones and tablets 169 Revize Website Proposal for The City of Seward, Alaska 62 of 62 Thank you For Considering Revize Prepared by Robert J. Suchomel 1890 Crooks Rd, Troy, MI 48084 Ph: 248-269-9263 x40 Fax: 866-346-8880 www.revize.com 170 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2019-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SUPPORT THE MERMAID FESTIVAL BY AMENDING THE PARKING ENTERPRISE FUND BUDGET TO OFFSET THE VALUE OF OCCUPIED SPACES AND APPROPRIATING FUNDS WHEREAS, the Mermaid Festival was created in 2017 by local business persons and citizens in partnership with the Seward Harbor Opening Weekend; and WHEREAS, the Mermaid Festival celebrates rejuvenation, develops a creative community impact, and encourages local entrepreneurship; and WHEREAS, the Mermaid theme was chosen to represent Seward’s symbiotic relationship with the seas, oceans and waterways; and WHEREAS, the Mermaid Festival brings a notable number of visitors to Seward that spurs shoulder season economic activity and tourism; and WHEREAS, the third annual Mermaid Festival will be held May 17, 18, and 19, 2019; and WHEREAS, the Mermaid Festival is requesting the use of the City-owned South (paid) parking lot for the entirety of May 17 and May 18, 2019; and WHEREAS, Seward City Code does not afford Administration the ability to waive parking fees; and WHEREAS, in order to maintain full transparency in governance and city management, Administration is requesting support for the Mermaid Festival through a budget amendment to offset the value of the occupied spaces; and WHEREAS, there are 200 spaces in the South (paid) parking lot, representing a seasonally-adjusted value of $1,000 per day; and WHEREAS, the Mermaid Festival is requesting two days of occupancy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 171 CITY OF SEWARD, ALASKA RESOLUTION 2019-041 ___________________________ Section 1. The Seward City Council supports the Mermaid Festival by amending the budget to accommodate their occupancy of the South (paid) Parking Lot which is maintained and managed by the City of Seward Paid Parking Department. Section 2. Funding for the Mermaid Festival South (paid) Parking Lot occupancy is as follows: $2,000 from the Parking Enterprise Fund Reserves account no. 13000-0000-3400 to Parking Enterprise Fund Promotions Expense account no. 13000-2900-7805 with corresponding revenue recorded in the Parking Enterprise Fund. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 172 173 FISCAL NOTE: This budget amendment results in a net zero financial impact to the Parking Enterprise Fund. This amendment addresses the $2,000 accommodation required to support the Mermaid Festival by appropriately adjusting revenues and expenses within the Parking Enterprise Fund. Approved by Finance Department: � � ATTORNEYREVIEW: Yes ___ No RECOMMENDATION: X--- Council approve Resolution 2019-041 , authorizing a $2,000 budget adjustment within the Parking Enterprise Fund in support of the Mermaid Festival. 174 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2019-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE COMPLETION OF THE TAX FORECLOSURE PROCESS AND THE SALE OF THE PROPERTIES DESCRIBED AS LOTS 29, 30, 31 AND 32, BLOCK 27, ORIGINAL TOWNSITE OF SEWARD; WITH TAX PARCEL ID NUMBERS OF 14805003 AND 14805004, LOCATED AT 516 THROUGH 522 FIRST AVENUE BY SEALED BID AT A MINIMUM BID OF $17,500 PER LOT WHEREAS, the Seward City Council approved Non-Code Ordinance 2012-005 on May 29, 2012 which authorized the foreclosure on the above-named properties for delinquent property taxes, and because the property was vacant and had become a public safety hazard, also authorized the disposal, demolition, removal, and clean-up of the parcel; and WHEREAS, at the time of enactment of Non-Code Ordinance 2012-005, the 30 foot x 100 foot parcel 14805003 was a non-conforming undevelopable parcel due to its size, but since that time, the Seward City Council enacted Ordinance 2016-009 on January 23, 2017, modifying the minimum lot size to 3,000 square feet, making this parcel a developable parcel; and WHEREAS, the City may now dispose of the parcels because the City has obtained title to the properties from the Kenai Peninsula Borough in accordance with Section 2 of Ordinance 2013-012, and has completed the process of removing structures from the properties and cleaning up the properties; and WHEREAS, Seward City Code §7.05.210 establishes that the sale of real property be by public auction or sealed bid and Administration recommends sale of these parcels for cash deposit and a purchase agreement by sealed bid at a minimum of $17,500 per lot reflecting the 2017 Kenai Peninsula Borough property assessment on the land, considered to be lower than fair market value, but covering the City’s costs of property foreclosure and clean-up; and WHEREAS, Seward City Code §7.05.220 provides that sealed bids shall be submitted in a sealed envelope marked " Real Property Bid" and must be accompanied by a check or money order made payable to the City of Seward, and this sale will require a bid deposit equal to 20% of the bid amount; and WHEREAS, upon successful receipt of bids, the City Council will approve the final disposition of the real property based on the highest bid received, and shall approve any purchase agreement prior to its execution by the City, and should the purchaser fail to meet the terms of the purchase agreement at any time after award by Council, the purchaser shall forfeit bid deposit and the next highest bidder shall be considered the successful bidder, upon approval by the Seward City Council. 175 CITY OF SEWARD, ALASKA RESOLUTION 2019-042 ___________________________ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to dispose of city-owned properties listed below by sealed bid, subject to appropriate public utility and access easements being executed prior to the transfer of any deeds. A twenty percent (20%) cash bid deposit must be submitted with all bids with the balance due within thirty (30) days of the bid opening. The City reserves the right to reject any and all bids received. Section 2. The City has determined by Non-Code Ordinance 2012-005 that it has no public purpose for Lots 29, 30, 31 And 32, Block 27, Original Townsite of Seward. Section 3. The Seward City Council hereby authorizes disposal of the property described as the Lots 29, 30, 31 And 32, Block 27, Original Townsite of Seward, with tax parcel ID numbers 14805003, 14805004, 14805005 and 14805006, located at 516-522 First Avenue, and instead authorizes disposal by sealed bid at a minimum bid price of $17,500 per lot. Section 4. The City Manager and Finance Director are hereby authorized to conduct a public sale by sealed bid advertised in a newspaper of local circulation. The agreement will be subject to approval by the Seward City Council. Section 5. The City Council hereby finds it to be in the public interest to sell each parcel for a minimum bid of $17,500 which may be less than fair market value, recognizing that State law requires that any amount received in excess of the City’s cost to foreclose, demolish structures, clear the property and prepare the property for sale shall revert to the last known owner of record of the property prior to foreclosure. The City Council further finds that the public interest will not be served by obtaining an updated appraisal of the properties. Section 6. The recitals stated above are hereby adopted as findings of the City Council. For these reasons, the City Council authorizes the sale and transfer of this property as is, where is, with no warranties, and for less than fair market value. Section 7. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. 176 177 Other (list): 3. Ordinance 2013-012 and Ordinance 2016-009. Numerous sections of X Title 9, Seward City Code Health and Safety support this action. Municipal Lands Management Plan tax lien/foreclosure, page 3. FISCAL NOTE: The City has incurred costs of approximately $70,000 associated with the foreclosure and clean up of this property. The sale of this parcel at the KPB assessed value will reimburse the City for its costs. Approved by Finance Department: � � ATTORNEY REVIEW; Yes _X__ No ___ N/A ___ _ RECOMMENDATION: Council approve Resolution 2019- 042 Authorizing the completion of the tax foreclosure process and the sale of the properties located at 516 through 522 First A venue 178 179 180 181 182 183 184 185 186 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2019-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE AGREEMENT COVERING TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN THE CITY OF SEWARD, ALASKA AND THE SEWARD PUBLIC EMPLOYEES ASSOCIATION TO PROVIDE FOR THE INCLUSION OF THE POSITION OF ELECTRIC DEPARTMENT EXECUTIVE ASSISTANT INTO THE BARGAINING UNIT WHEREAS, on March 11, 2019, the Seward City Council voted to authorize the City Manager to enter into an agreement with the Alaska Public Employees Association (APEA), also known as the Seward Public Employees Association (SPEA), retroactively effective January 1, 2019 and continuing until December 31, 2021 ; and WHEREAS, City employees in the classifications of Field Engineer and Electric Executive Assistant signed authorization cards for representation by the International Brotherhood of Electrical Workers (IBEW) Union; and WHEREAS, the classifications of Field Engineer and Electric Executive Assistant are administrative and have different duties and working conditions from the two classifications currently represented by the IBEW Union; and WHEREAS, the City and the IBEW Union entered into negotiations to add the new classifications to the parties' Collective Bargaining Agreement (CBA), and on March 7, 2019 the parties agreed that the Executive Assistant(s) within the electric utility will be within the SPEA bargaining unit and will not be represented by the IBEW; and WHEREAS, Administration and the City Attorney negotiated with the IBEW business representative on the terms and conditions specific to the Field Engineer position in favor of the petition for recognition to include the Field Engineer position in the IBEW Union, which was approved by the Seward City Council on March 26, 2019; and WHEREAS, all parties have agreed that the position of Electric Department Executive Assistant’s duties and working conditions lie within the scope of other positions currently included in the SPEA Bargaining Unit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to amend the Agreement Covering the Terms and Conditions of Employment between the City of Seward and the Alaska Public 187 CITY OF SEWARD, ALASKA RESOLUTION 2019-043 ___________________________ Employees Association – Seward Public Employees Association for the inclusion of the position of Electric Department Executive Assistant into the bargaining unit. Section 2. This amendment bears the same timeline as the existing contract which is effective January 1, 2019 and will expire December 31, 2021. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of April, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 188 Meeting Date: To: From: Agenda Statement April 22, 2019 City Council �Norm Regis, Acting City Manager Agenda Item: Include Electric Department Executive Assistant in the Seward Public Employees Association BACKGROUND & JUSTIFICATION On March 27, 2018 the Seward City Council voted to include the Executive Assistant and Field Engineer in the Electrical Department into the IBEW Collective Bargaining Unit. Since that time, negotiations have been underway on the terms and conditions of their participation in the Unit. During those discussions and with the newly organized Seward Public Employees Association (SPEA) Bargaining Unit, the IBEW and the City now agree that the Executive Assistant should be in the SPEA. This is primarily for internal advancement opportunities. Under the SPEA contract all open positions are posted within the SPEA Bargaining Unit first. If there are no qualified candidates, then the position is posted externally. If the Electric Department Executive Assistant is not in the SPEA, that person would not be able to compete internally for open positions throughout the City. Therefore, only the Field Engineer was enrolled into the IBEW Bargaining Unit via Resolution 2019-31 on March 26, 2019. This Resolution Authorizes the City Manager to allow the Executive Assistant's position to be included in the SPEA via amendment. INTENT:To comply with the Council's action taken at the March 27, 2018 and March 26, 2019 City Council Meetings. CONSISTENCY CHECKLIST: 1. Comprehensive Plan Comprehensive Plan: 2. Strategic Plan: 3.Other (l.ist): FISCAL NOTE: No financial impact. Approved by Finance Department: � JMtom? ATTORNEY REVIEW: Yes X No ---- RECOMMENDATION: Yes No NIA X X X Council approve Resolution 2019-__ , authorizing the City Manager to amend the collective bargaining agreement with the Seward Public Employees Association to include the Electric Department Executive Assistant. 2019-043 189 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page CALL TO ORDER The March 26, 2019 regular meeting of the Seward City Council was called to order at 7:01 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Jessica Fogle, Deputy City Clerk Holly Wells, City Attorney Excused – None Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Vicki Loomis, a Seward resident of 49 years, strongly encouraged the renaming of Citizens Field to the Ryan Lewis Memorial Field. She explained that Ryan Lewis grew up in Seward and had a love for baseball since he was a little boy, which made him the perfect choice for renaming Citizens Field. He was also well-loved and respected in Seward and the softball communities around the state, and he was a volunteer who helped build Citizens Field. Lara Loomis thanked council for their service and for hearing out the citizens who wanted Citizens Field to be renamed Ryan Lewis Memorial Field. She believed that Ryan was the epitome of Citizens Field and she felt very strongly that it should be renamed after him. Colby Lawrence stated that when he thought about softball, he thought about Ryan Lewis. He did not see any reason why Citizens Field should not be named after Ryan. Amy Komarek was in support of renaming Citizens Field to Ryan Lewis Memorial Field. Her family had all played with, against, or coached Ryan. She would be honored to have the baseball field renamed after Ryan Lewis. 190 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Heather McKean was a friend of Ryan Lewis’s. She emphasized that renaming Citizens Field would not be memorializing Ryan’s death, but would celebrate his life. She asked that Citizens Fields name be changed to Ryan Lewis Memorial Field for his love for softball. Amy Haddow was a family friend of the Lewis family. She believed that Ryan was very deserving of having the field renamed after him. She stated that his loss had affected many people of all ages. Skip Reierson, the project manager of Citizens Field, strongly believed that the field should be renamed to Ryan Lewis Memorial Field. Squires asked for everyone who was in attendance to support the renaming of Citizens Field to raise their hands; over 50 citizens who were present raised their hands in a show of support for renaming Citizens Field after Ryan Lewis. Bruce Jaffa was excited that so many citizens came tonight to show their support for renaming Citizens Field to the Ryan Lewis Memorial Field. He was also in support of renaming Citizens Field to Ryan Lewis Memorial Field. He believed that the governor’s budget plan was not cost-effective and would hurt Seward financially; every kid would suffer if the number of students in a classroom moved to 40 students per teacher. He encouraged citizens to speak up on this topic at the upcoming Kenai Peninsula Borough meetings. He believed that Seward would be a critical location for evacuation if the state had an emergency, and this was one reason that the Seward airport should be expanded. John Wisel II wanted to speak about the Gateway Subdivision; his civil engineer was working adamantly on pursuing this project. He enjoyed meeting with previous Interim City Manager Jeff Bridges and was sad to see him go. He would like to take advantage of housing opportunities by making more housing available for long-term Seward residents rather than nightly lodging businesses. Phil Kaluza was concerned that he was having difficulty installing solar panels on his roof. His goal was to have the same opportunity as every other home owner in the state of Alaska. He wanted to see the process streamlined so the next person would not have as much trouble as he was having. Kyle Walker strongly believed that the city manager interviews should be held in public. Christy Terry stated the Port and Commerce Advisory Board (PACAB) recommended council send a letter to the Alaska Department of Transportation and Public Facilities Commission, and copy Federal, State and Borough Representatives insisting Alternative 1.1 “reconstructing the new runway” be reconsidered for the Seward port. She thanked Council Member Towsley for attending the PACAB meetings and for adding this item to tonight’s agenda. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda 191 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page McClure removed the approval of the March 11, 2019 minutes from the consent agenda. Lane removed Resolution 2019-032 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-030, Renaming Citizens Field Located On City-Owned Property Lot 6A-2 Fort Raymond Subdivision Replat Number 3 To The Ryan M. Lewis Memorial Field. Resolution 2019-031, Amending The Agreement Covering Terms And Conditions Of Employment Between The City Of Seward, Alaska And Local No. 1547 International Brotherhood Of Electrical Workers AFL-CIO, Anchorage, Alaska To Provide For The Inclusion Of The Position Of Field Engineer Into The Bargaining Unit. Certifying The Election Results From The March 19, 2019 Special Municipal Election. Approval of March 9, 2019 City Council Special Meeting Minutes. Non-Objection To The Renewal Of Beverage Dispensary-Tourism Liquor License For Gene’s Place. Appointing Sue Ward To The Historic Preservation Commission With A Term To Expire May, 2020. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards – None Chamber of Commerce Report. Cindy Clock was excited to hear about the renaming of Citizens Field, as well as John Wisel II’s housing development project. She reported that this month’s new chamber members were Amanda Joy Lion Healing, The Ranting Raven’s Coffee House, The Tufted Puffin LLC, Twigs and Tweeds, and Moose Pass Campgrounds. She said that citizens had five more days to sign up for the 2019 Mount Marathon Race at mmr.seward.com. The Chinese Fam Tour in Seward this past week was a big success and the chamber was invited to a Buyer’s Dinner in Girdwood yesterday. She said the final Winter Weekend was on April 13 and 14, 2019. The next Chamber lunch was scheduled for Thursday, April 11, 2019 and Justin Sternberg was going to talk about the Blue Economy. On March 14, 2019, Justin Sternberg brought Tim Dillon from the Kenai Peninsula Borough to meet with the Alaska Railroad, AVTEC, Seward Marine Industrial Center, City of Seward, and the Seward Chamber of Commerce. Seward Business Network was hosting a Social Media Workshop with Nile James on April 10, 17, and 24, 2019 at 6:00 p.m. at SeaSalt Grill & Bar. The first ever Seward Seabird Festival was scheduled for June 22, 2019. The Chamber was working on planning the Seward Halibut Tournament for June 1- 30, 2019. Clock reported that beginning in April, she would add more data to her reports. The chamber was hiring Visitor Center representatives for the summer. 192 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page In response to McClure, Clock said she was not sure how many people had signed up for the race this year so far, but there were still lottery spaces available. In response to Seese, Clock said that Silver Salmon Derby volunteers did not have a minimum age requirement, but it was preferred that younger children had an older sibling or adult there to assist them. City Manager Report. Acting City Manager Norm Regis reported the following purchase orders over $5,000 had been approved by the City Manager since the last council meeting: $9,527.52 to Kachemak Electric for SMIC blower house parts and switch repair for Public Works; and $10,000.00 to Alaska Textiles Inc. for fire retardant safety clothing for Electric. Regis said that on March 27, 2019 at 10:30 a.m., the borough would have a tsunami siren warning drill. Regis read the following scoring criteria for the Request for Proposals for elevator maintenance repair service: Past Performance & Experience 30% Staffing 10% Fees & Costs 30% References 10% Completeness of Response 20% Total 100% Regis read the following scoring criteria for the Request for Proposals for the harbor custodial services: Cost 35% Qualifications 30% References 20% Organizational Structure 10% Clarity of Proposal 5% Total 100% Other Reports, Announcements and Presentations Seward Senior Center by Dana Paperman Port & Commerce Advisory Board (PACAB) Report by Council Member Towsley Election Stakeholders Group Meeting Update from Vice Mayor McClure PUBLIC HEARINGS Ordinances Requiring Public Hearing and Enactment 193 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Ordinance 2019-007, Amending Portions Of Seward City Code 15.10.226 Land Uses Allowed Table, To Allow Animal Shelter In The Institutional Zoning District By Conditional Use Permit. This ordinance was introduced on March 11, 2019 and is coming tonight for a public hearing and enactment. Motion (McClure/Osenga) Approve Ordinance 2019-007 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold was concerned about loud noises surrounding this site. She supported this ordinance, but she wanted to make it non-specific to this site. No one else appeared to address the Council and the public hearing was closed. Regis said the site for the animal shelter had been approved by both the Planning & Zoning Commission, as well as council. He stated that the site was about 200 feet away from the well. Assistant City Manager Brennan Hickok stated that Resolution 2018-080 had been included as back-up material and justification in the council packet for placing the animal shelter in the Institutional zoning district. This was based off of Resolution 2018-049, which prompted administration to use the Institutional area for the location of the animal shelter. In response to Towsley, Hickok said that taking out portions of this ordinance mentioning this specific lot would not slow anything down. McClure said she would like to see the language for this ordinance left as is. She stated that animal lovers were the people who selected this particular site for the animal shelter. City Attorney Holly Wells recommended that council make “animal shelter” plural to “animal shelters” in the title of the ordinance. Motion To Amend (McClure/Seese) Amend Ordinance 2019-007 by striking the word, “Shelter” and replacing it with the word, “Shelters” in the title and throughout. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolutions Requiring Public Hearing Resolution 2019-028, Authorizing The City Manager To Enter Into A New Lease With Raibow Fiberglass And Boat Repair LLC For Lot 5 Block 7 Fourth Of July Creek Subdivision, Seward 194 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Marine Industrial Center, Kenai Peninsula Borough, Plat No. 2015-14 Raibow Replat #2 Seward Recording District, Third Judicial District, State Of Alaska. Motion (McClure/Towsley) Approve Resolution 2019-028 Regis said Dave Phillips had turned in his paperwork to lease this additional property from the city and he did have insurance. He had run out of space to store his vessels, and his yards were all full. Regis stated that Exhibit B was provided as a laydown and would be included in the lease. Regis stated that Phillips had a temporary oil water separator, but the lease required him to install a permanent one. Phillips would not build on this property, but he would be responsible for utilities associated with the property. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold felt that this lease did not provide any reassurance. She was appalled that this 20 year lease was reviewed and approved by the city attorney. She was concerned that Raibow was allowed to clear the property before the lease had been signed. She wanted Phillips to be required to purchase a multi-million dollar bond or insurance, so the city would not be liable for lawsuits, defaults, or clean-up and restoration of this site. She wanted to see the fencing and the oil water separator added to the lease, as well as timelines for completion and penalties for non- compliance. She wanted Phillips to pay for a current appraisal for this particular parcel at today’s going rate. She urged council to deny this lease or send it back to the attorney for corrections and resubmittal. She thought this lease was not in the public or the environment’s best interest. Dave Phillips, the owner of Raibow Fiberglass and Boat Repair, stated that he did not do anything environmentally unsound and that the Department of Environmental Conservation (DEC) gave him a AAA rating. He said he cleaned up the yard and he planned to keep the yard completely clean and environmentally sound. No one else appeared to address the Council and the public hearing was closed. Regis said he used the borough assessment rate, which was 8% of the fair market value, for the appraisal. The property was set to be reappraised in 2020. In response to Towsley, Wells said this lease had been drafted by one of their firm’s senior attorneys, Kristy Garrett. This lease received thorough review and it was approved by the city attorney firm. For a more thorough discussion on this topic, Wells suggested an executive session, so Kristy Garrett could be included in this discussion. Seese agreed that a bond should be added to this lease in order to cover the property. In response to Towsley, Regis said that Kristy Garrett recommended that Exhibit B, personal guarantee, be removed and Exhibit C, environmental compliance plan, be added to the lease. In response to Lane, Regis said that none of the other lease holders at SMIC had a bond. 195 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Wells said insurance provisions were substantial and bonds were usually required for construction services. Leases did not generally carry bonds, but they carry insurance, which was in this lease and covered boat repairs and boat storage. In response to Seese, Wells said that the late fee was set by Alaska Statute as 10.5% plus the flat monthly late fee of $2.50. She said council might want to consider changing the late fee. Lane suggested council postpone this ordinance and have it brought back after some of the concerns were addressed. In response to Squires, Regis said that the addition of the oil water separator was a verbal agreement but he could add it into the lease. He said that if a timeline was set, then the Harbor would do extra monitoring on the property until the equipment was installed. In response to Squires, Regis suggested a two or three year timeline on the fence, but he asked council to suspend the rules to ask Phillips. Council suspended the rules to speak with Dave Phillips. Dave Phillips was concerned that council might not want to enter into a 20 year lease. He said that he could install a fence and an oil water separator in 18 months. Phillips said he had a $5 million general liability insurance, which was stated in the lease. In response to Lane, Phillips said he wanted to put a fence around his property for security purposes and the installation of a fence was recommended by his attorney. Squires stated that an oil water separator was a high priority for him. He would like the oil water separator to be installed and inspected by the City within two years. Squires said he had been concerned about the availability of a fire hydrant for this property, but these concerns had been addressed. Regis said that the fire hydrant at JAG was available to Phillips. Council went back on the rules. Regis reminded council that the lease did not go into effect until 30 days after the resolution was signed. Wells said that the two year deadline for the installation of the oil water separator could be added to the lease. In response to Squires, Wells said she would recommend the legal language being added to the ordinance that mandated this timeline. Council recessed at 9:14 p.m. Council resumed at 9:20 p.m. 196 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Motion to Amend (Lane/Horn) Amend Section 2 to read, “The City Manager is authorized to execute the new lease agreement with Raibow Fiberglass and Boat Repair, LLC in substantially the form as presented at this meeting, but subject to an amendment to install an oil water separator system within no more than two years from the effective date of the lease and an amendment requiring completion of the other identified improvements enumerated in the January 31, 2019 letter from Mr. Phillips to the City of Seward. The date of completion for the other improvements shall be identified by the City Administration prior to the execution of the lease”. Lane requested to have the “other identified improvements” stated in the agreement. She thought this amendment had dramatically improved the lease. Seese asked to have a time limit of 18 months added to the lease. She wanted to know when Phillips planned to put in the underground utilities. Wells suggested including a clause stating, “The timeline shall be identified in the lease, subject to a written approval by Administration”. Squires requested giving Phillips a 10 year timeline to complete other identified improvements. Horn said he considered anything other than the oil water separator business decisions that Phillips should be allowed to make on his own. In response to Osenga, Regis said the timeline had not been added to any other leases in the SMIC area in the past. Lane withdrew her amendment. Motion to Amend (Seese/Towsley) Add to Section 2, ““The City Manager is authorized to execute the new lease agreement with Raibow Fiberglass and Boat Repair, LLC in substantially the form as presented at this meeting, but subject to an amendment requiring the installation of an oil water separator system within no more than two years from the effective date of the lease”. 197 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Motion to Amend Passed Unanimous Main Motion Passed Yes: Lane, McClure, Towsley, Horn, Osenga, Squires No: Seese UNFINISHED BUSINESS Items Postponed from Previous Agenda Discussion and direction to city administration regarding housing development within the original Seward townsite, including selling city lots within the R1 zoning district. Hickok explained that R1 was single family residents located within city limits. He said these four lots were currently empty and there were three options as to what the City could do with these lots: Option One: Sell all four lots separately as 30’ x 100’ lots Option Two: Combine the lots into two 60’ x 100’ lots and sell them Option Three: Combine the lots into one single 120’ x 100’ lot and sell it In response to Lane, Hickok said that utilities were available at all of these lots. In response to Squires, Hickok said that his recommendation would be to maximize housing and go with Option One. In response to Squires, Hickok said that the four lots had been surveyed. In response to Seese, Regis said that one house could be placed on each lot. Council directed the city manager to move forward with Option One and prepare to sell each of the four lots individually. NEW BUSINESS Ordinances for Introduction Ordinance 2019-008, Amending And Revising Seward City Code, Title 2, 2.05.030, Exemptions for Particular Records. Motion (McClure/Towsley) Introduce Ordinance 2019-008 Towsley said she brought this ordinance forward to increase transparency and responsiveness to citizens, and she believed it would be helpful to the community. Motion Passed Unanimous This ordinance will come for public hearing and enactment on April 8, 2019. 198 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Resolutions Resolution 2019-032, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith. Motion (McClure/Osenga) Approve Resolution 2019-032 Lane said this resolution would replace Jeff Bridges with Norm Regis as the city manager, so the records needed to be updated. She thought three signatures would be sufficient, and someone other than the Finance Department should be responsible for these bank accounts. In response to McClure, Hickok said the bank required that at least one finance employee to be on the list of city signatures. Towsley reminded everyone that a similar resolution would come forward after a permanent city manager was hired. Squires said this document enhanced Sam Hickok and Kris Erchinger’s duties in the Finance Department. Regis said the city clerk was added to these signatures when former interim city manager Jeff Bridges was hired. Motion Passed Yes: Osenga, McClure, Towsley, Seese, Horn, Squires No: Lane Other New Business Approval of the March 11, 2019 City Council Regular Meeting Minutes. Motion (McClure/Towsley) Approve the March 11, 2019 Meeting Minutes. Motion to Amend (McClure/Towsley) Amend March 11, 2019 Council Meeting minutes by accepting substitute laydown for the first Citizens Comment section. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Discuss City’s legal representation, including directing City Manager to create a Request for Proposals for legal services. Motion (Lane/Seese) Postpone the discussion of City’s legal representation to May 28, 2019. Lane and Towsley wanted to postpone this discussion until after tonight’s meeting. Regis suggested postponing this item until after the new city manager was hired. McClure said this discussion should wait until after the evaluation of the legal team was completed. Squires wanted to delay this discussion until the new city manager was hired. He said it would be a show of faith in the 199 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page new hire to allow him or her to come up with solutions. Lane said asking for a request for proposals would give Seward more options for legal representation. Motion to Postpone Passed Unanimous Discuss Port & Commerce Advisory Board (PACAB) letter regarding Seward airport. Towsley said the Department of Transportation (DOT) was moving forward in a way that PACAB believed was not valuing all of the shareholders’ opinions, and PACAB wanted to coordinate with the city and reach out to DOT to request Alternative 1.1 which proposed to lengthen the runway. Council suspended rules to speak to Bruce Jaffa and Christy Terry. Bruce Jaffa said at the meetings held in 2017, the citizens and former Assistant City Manager Ron Long wanted to endorse Alternative 1.1, which was the correction or rebuilding of the long runway. He said DOT’s view discarded Alternative 1.1, which prompted many citizens to object to their methodology and findings. He said DOT had developed a request for proposal, and the design activity was moving forward, but the construction had been delayed. He suggested approaching DOT and suggesting that their contractor modifies his plan to use Alternate 1.1. Christy Terry said PACAB was looking for council to draft a letter to the state requesting Alternative 1.1. In response to Towsley, Terry and Jaffa said that PACAB would be open to having a work session with the Department of Transportation. In response to Squires, Jaffa said that the area serves Seward and the eastern peninsula, as well as many other communities, and property owners needed to consider the impact of their actions on the surrounding community. Terry stated that a member of Murkowski’s staff did come to a PACAB meeting and was made aware of this issue. Council went back on rules. Lane and Towsley were in favor of the letter and a work session regarding the airport. Squires wanted this letter to go to the U.S. Coast Guard, as well. He requested that a DOT commissioner or representative and the project manager for this project attend the work session. Council directed administration to draft a letter regarding the airport. Consider cancelling the April 19, 2019 work session to minimize disruption for the auditors. 200 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Deputy City Clerk Jessica Fogle stated that on April 19, 2019 the auditors would be using council chambers and there would also be a city-wide emergency drill which would require use of council chambers. Motion (McClure/Seese) Cancel April 19, 2019 Work Session Motion Passed Yes: Seese, Towsley, Lane, Osenga, Horn, McClure No: Squires Schedule a work session with Providence for a Providence Seward Administrative update, to include the new administrator, capital needs, Mountain Haven census, PSMC liability issue and options to address the liability, and 1% sales tax refunds. Hickok said Providence should have a new permanent Executive Director in Seward in May, 2019. He offered the option for council to have two work sessions, one with the Interim Executive Director now and one with the new Executive Director later. Lane was interested in scheduling a work session with the Interim Executive Director, but she would not be interested in having a second work session. McClure suggested council see if the Interim Executive Director could meet on April 22, 2019 at 5:30 p.m. for a work session. Council unanimously agreed and directed the city manager to schedule the work session. Vote on citizen delegates to attend 53rd Turtle Ship Festival in Yeosu, South Korea. Lane declared a potential conflict of interest because her husband, Reed Lane, was one of the citizens who applied to attend the 53rd Turtle Ship Festival in Yeosu, South Korea. Mayor Squires ruled that Lane did have a financial interest and that a conflict existed. Lane left the dais. McClure reiterated that applicants would pay for their own travel expenses. Council voted unanimously to send Reed Lane, Soo Kang, and Cindy Ecklund to Yeosu, South Korea. Squires thanked the citizen applicants and said Lane and Horn would be contacting them to set up a meeting prior to travel. Council Member Lane was not available to return to the dais, so council took up the next item of business on the agenda. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List. 201 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Squires asked for an update on ADA accessible parking at city hall, as well as ground transportation for ambulance services. He wanted to hold off on the Seward Community Health Center expansion project until after the work session with Providence. He requested an update on council chamber audio improvements. Lane returned to the dais. Lane requested progress on the incentive family entertainment-type business coming to Seward. Towsley said the Ad Hoc Committee for City Audit with BDO was requesting to delay the work session with auditors from April 1, 2019 to April 8, 2019. Motion (Towsley/Seese) Reschedule the work session with BDO Auditors from April 1, 2019 to April 8, 2019. Hickok recommended council waiting to see if the auditors were available on April 8, 2019 for a work session before the council meeting. Council directed administration to verify with BDO auditors that this date change will work for them. Motion Passed Unanimous January, 2019 Providence & City Financials. Seese requested that a breakdown of the General Fund be in each month’s packet. City Attorney Report. Wells requested to meet with each council member for half an hour before the next council meeting, either telephonically or in person, to discuss priorities and goals. In response to Lane, Wells said that the majority of the $14,000 spent on the city attorney this month was for PERA. Wells said that each council member would get a better feel for attorney costs associated with each request, and Wells intended to change the structure of the city attorney report in an effort to help with this by making it more thorough. Council returned to Other New Business. Discuss air travel, hotel, and purchasing rewards programs. Hickok said he traveled last week and used the Alaska EasyBiz program. He said if an employee had an existing Alaska Airlines account, then they still received their mileage points, but the city would also receive one mile for each dollar spent by an employee. He requested direction from council on how they wanted to institute this program. 202 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page In response to Squires, Hickok stated that this program was with Alaska Airlines and their associated partners. In response to Seese, Hickok said that this program was available to citizens, as well, and the city would reap the benefits. Council suspended rules to speak to Tom Clemons. Tom Clemons said he had been using EasyBiz for almost 16 years for his own travel. He said he made it a policy in the Police Department that EasyBiz had to be used for any work-related travel. In response to Squires, Clemons stated that there was a print-out report available from EasyBiz. In response to Osenga, Clemons said that zero cost was associated with using EasyBiz. Council went back on the rules. Council directed the city manager to research EasyBiz and other rewards programs. Motion (McClure/Towsley) Extend the adjournment time for tonight’s City Council meeting to 12:00 a.m. Motion Passed Unanimous COUNCIL COMMENTS McClure said she appreciated all of the tsunami warning flyers around town. She said that interviews for the permanent city manager would be conducted during a special council meeting on Thursday, March 28, 2019 starting at 1:00 p.m., and there would also be a public Meet and Greet later that evening. Towsley reported that no money was spent on influencing the election out of the $500 set aside for the special election. She was excited about the results of the special election. She thanked all citizens who spoke passionately about renaming Citizens Field to the Ryan Lewis Memorial Field. Horn thanked citizens who spoke on Ryan Lewis’ behalf and said he missed his friend, Ryan Lewis. Seese said that her heart went out to Horn and all of Ryan Lewis’s friends. She would like to add memorials to the ball field for others who pass over the years, as well. She was excited to see what John Wisel II could do for this town. Osenga was happy to move forward with the Ryan Lewis Memorial Field and he thanked the citizens who spoke about the renaming of the field. 203 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page Lane thanked the public for coming out to speak tonight. She believed that the results of the special election would benefit all of Seward. She thanked council for choosing her to go to Yeosu, South Korea. She congratulated Vernon Willet for joining I.B.E.W. She was very excited for the city manager interviews on Thursday, March 28, 2019. Squires thanked Sue Ward for volunteering for the Historic Preservation Commission. He thanked McClure and Towsley for presenting their reports. He said council needed to make sure they got the Raibow lease right. CITIZEN COMMENTS Tim McDonald said his heart went out to the Lewis family. He said that he was in favor of the airport, but he was not in favor of jets. He was happy about the city audit and he hoped that it was thorough. He stated that annexing Mile 8 would unite Seward and give the people a vote. He did not agree with the city leasing parcels of land and he would like to see a public request for proposals rather than leases. He said he wanted a full-time council and a strong-mayor system, with the mayor as city manager. Bruce Jaffa said it was refreshing to see how many people attended tonight’s council meeting. He thanked council for their service and their time. Carol Griswold thanked council for putting in a lot of time and commitment. She thanked them for working really hard to address her concerns with the Raibow lease, and she said she appreciated the addition of the oil water separator to the lease. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Regis said when leases changed hands, they must come before council. The city was being paid for boat storage on the city property being leased to Raibow Fiberglass and Boat Repair, LLC but after the lease went into effect, Phillips would get paid for it. He said he allowed Phillips to clear the land before the lease was signed because he was improving the land. Towsley thanked Jaffa, Terry, Griswold, and McDonald for speaking at tonight’s council meeting. She thanked John Wisel II for helping with the ambiguous situation on Fourth Avenue last week. Lane announced that she had office hours on council meeting days from 3:30 - 5:00 p.m. at Resurrect Art because it was important for council to be accessible to citizens. She thanked Jaffa, Terry, Griswold and Tim McDonald for speaking tonight. Squires encouraged all citizens to be more involved in council meetings and elections. He tried to offer Horn support by saying, “You’ve been here 16 years. I hope you are here a lot longer. It’s not going to get any easier, sir. We lose friends and we lose acquaintances and we find out that they all mean something to somebody in this town”. 204 City of Seward, Alaska City Council Minutes March 26, 2019 Volume 40, Page EXECUTIVE SESSION Motion (McClure/Towsley) Go into executive session to complete the city attorney evaluation. Motion Passed Unanimous Council went into executive session at 11:27 p.m. City Attorney Holly Wells was invited to remain. Council came out of executive session at 11:58 p.m. ADJOURNMENT The meeting was adjourned at 11:58 p.m. ____________________________________ ____________________________________ Jessica Fogle David Squires Deputy City Clerk Mayor (City Seal) 205 City of Seward, Alaska City Council Special Meeting Minutes April 5, 2019 Volume 40, Page CALL TO ORDER The April 5, 2019 special meeting of the Seward City Council was called to order at 12:58 p.m. by Mayor David Squires. OPENING CEREMONY Citizen Kyle Walker led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused – None Absent – Horn CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. COUNCIL COMMENTS – None CITIZEN COMMENTS Kyle Walker requested that one of the negotiating committee members call him after today’s meeting. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 206 City of Seward, Alaska City Council Special Meeting Minutes April 5, 2019 Volume 40, Page Towsley said she would call Walker. EXECUTIVE SESSION Motion (McClure/Osenga) Go into executive session to discuss negotiating strategies for the city manager hire. Motion Passed Unanimous Council went into executive session at 1:02 p.m. Council came out of executive session at 1:36 p.m. ADJOURNMENT The meeting was adjourned at 1:37 p.m. ____________________________________ ____________________________________ Brenda J. Ballou David Squires City Clerk Mayor (City Seal) 207 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page CALL TO ORDER The April 8, 2019 regular meeting of the Seward City Council was called to order at 7:03 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused – None Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING John French asked for council’s support to be appointed as the city’s representative to the Prince William Sound Regional Citizens Advisory Council (PWSRCAC). He had held that position previously for about a decade, and he now wished to get back on the council. French was a subject matter expert on environmental toxicology, he had formerly served as the city’s representative on the Cook Inlet Aquaculture Association (CIAA), had chaired the oil spill response committee, and had served on the Historic Preservation Commission. Rob Chadwell wished to serve on the PWSRCAC. He was a boat captain, and an instructor at AVTEC. He had a Master’s Degree in Marine Affairs. He was a former employee at UAF teaching oceanography. Chadwell asked council for their support to allow him to be the city’s representative. Tamara Filipovic wished to support the Seward Community Library Association (SCLA) Memorandum of Understanding (MOU) on tonight’s agenda. She was an at-large member of the SCLA board, and was a volunteer at the library. Phyllis Shoemaker requested council approve the SCLA MOU resolution. The SCLA had a long relationship with Seward. The SCLA board had spent a lot of time working out this MOU with 208 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page former interim city manager Jeff Bridges. Shoemaker thanked everyone’s efforts to bring this memorandum together. Mary Tougas was the president of SCLA, also known as Friends of the Seward Library. SCLA had a volunteer, non-paid board, and had been a non-profit organization since the 1930s. Tougas asked council to support passing the MOU resolution. The organization worked on the summer reading program, the used book project, and the Swetman scholarship, and was currently seeking scholarship candidates as well as volunteers. Linda Lasota supported John French as the city’s representative to PWSRCAC; she had spent many hours with French in volunteer service. Lasota also supported the resolution for SCLA; the volunteers for the Resurrection Bay Historical Society (RBHS) and SCLA worked very well together. Carol Griswold supported the SCLA resolution, but had some amendments to suggest. Griswold also wished council would remove Resolution 2019-036 from the consent agenda in order to correct the history contained in the Whereas. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda McClure removed Resolution 2019-033 from the consent agenda. McClure removed Resolution 2019-036 from the consent agenda. McClure moved “Economic Impacts And Historical Rationale For Spring Creek Correctional Center’s Seward Location” from Other New Business to Special Orders, Presentations and Reports. McClure removed the approval of the March 26, 2019 City Council regular meeting minutes from the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2019-009, Repealing 1975 Ordinance No. 412 And 1985 Ordinance No. 540, And Amending Seward City Code. This ordinance is being introduced tonight and will come for public hearing and enactment on April 22, 2019. Resolution 2019-034, Approving Additional Funds In The Amount Of $60,000 To Be Spent And Reimbursed By The State Of Alaska Department Of Transportation For Design And Engineering Of The Transmission System Between Mile 17 And 22.5 Of The Seward Highway In Coordination With Seward Highway Repairs And Upgrades. Resolution 2019-035, Authorizing The City Manager To Purchase Materials And Equipment In An Amount Not To Exceed $89,478 For Commercial Upgrades At The Seward Marine 209 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page Industrial Center Including LED High Mast Lights And A Larger Capacity Transformer And Appropriating Funds. Approval of the March 28, 2019 Special Meeting Minutes. Approval of the April 1, 2019 Special Meeting Minutes. Non-objection to the renewal of liquor license Restaurant/Eating Place #5239 for Woody’s Thai Kitchen. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards National Library Week and Amnesty Month Borough Assembly Report. Kenn Carpenter stated the borough was putting up several lots of land near Nikiski for sale. The school budget was a very large concern for everybody; the state had not yet announced what the budget cap would be. The borough was funded 2/3 by the state, and the funding was heavily regulated. In response to Lane, Carpenter said because the school budget was so heavily regulated by the state, it made local funding of the schools nearly impossible. City Manager Report. Acting City Manager Norm Regis reported the following purchase orders over $5,000 had been approved by the City Manager since the last council meeting: $7,479.31 to Kendrick Equipment, LTD for required annual maintenance for the 50 Ton and 300 Ton Travelifts; $10,688.96 to Metco for street sand stockpile; $8,072 to Kustom Signals, Inc. for police radars; $15,960 to T2 Systems Canada, Inc. for service fees for parking and campground pay stations; $41,142 to Kendall Ford for police vehicle approved by Resolution 2019-025; $6,100 to Alaska Safety for safety equipment for new police vehicle equipment approved by Resolution 2019- 026; $5,400 to State DEC Water Division for water quality testing for Lowell Point and SMIC wastewater; $138,000 to YourCleanEnergy, LLC for design and engineering for heat pump system approved by Resolution 2019-022; and, $30,000 to AVTEC for January-June 2019 student services rental. Regis said there was approximately $800,000 left in the SMIC grant, which had to be used by June 30, 2019. He reported that the Teen Rec Room (TRR) was closed on Saturday due to short staffing. Regis encouraged anyone interested in having a summer job to apply with the city. In response to Seese, Assistant City Manager Brennan Hickok said the pay stations needed to be serviced, and this was a regular annual event. In response to McClure, Regis stated he would be willing to stay on as acting city manager for one additional month. Council directed the city clerk to prepare a resolution to extend Regis’ term. 210 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page In response to Towsley, Electric Utility Manager John Foutz said the next ARCTEC meeting would be either April 22 or 23, 2019. Council directed the city clerk to work with Foutz on soliciting interest from the public to serve as the city’s representative on ARCTEC. In response to Lane, Hickok said the AVTEC contract would expire on June 30, 2019, and administration had started to work with AVTEC on a new contract. In response to Towsley, Regis said the south harbor launch ramp contract required the work to be completed by May 31, 2019. Other Reports, Announcements and Presentations 2019 Northern Edge Presentation Council recessed at 8:20 p.m. Council resumed at 8:27 p.m. Economic Impacts And Historical Rationale For Spring Creek Correctional Center’s Seward Location PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2019-008, Amending And Revising Seward City Code, Title 2, 2.05.030, Exemptions For Particular Records. This ordinance was introduced on March 26, 2019 and is coming tonight for a public hearing and enactment. Motion (McClure/Towsley) Enact Ordinance 2019-008 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Kyle Walker said, speaking as a citizen, all 501.C.3 and non-profit organizations were required by the IRS to report the highest compensated employee; he didn’t feel that was an invasion of those employees’ privacy. He understood that the culture in America was generally not in favor of disclosing compensation, but he thought it was the best policy because it eliminated speculation. He supported the disclosure of employee salaries for the sake of transparency, and he thought being a public servant came along with being subjected to a certain degree of scrutiny. Carol Griswold supported this ordinance. The updates proposed with this ordinance would promote openness and transparency of city government, and bring the city code in line with state law. She thought it would also foster more trust between the citizens and the city. 211 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page Rissie Casagranda supported this ordinance. She thought it was time, that the majority of citizens wanted transparency, and equal and fair treatment. Casagranda thought this was a great step in the right direction. Patrick Messmer thought there were good unintended consequences for disclosing this information; some companies in the private sector had begun to disclose salary information more and more, and discovered it revealed disparities in pay for women and minorities. He added that being out in the open would put to rest the rumor mills. Matt Chase didn’t think anyone needed to know anything about his private life or his wages. He didn’t think it was equal and fair. He worked long and hard to get where he was and become an asset to the city, and was concerned that people might question or criticize his earnings. He didn’t like it. Lynda Paquette thought it was fair because city salaries were paid for by the taxpayers. Everyone in the community paid into the city’s coffers; that money belonged to everybody, and that was why it was fair to make it transparent. Kyle Walker announced that he earned $40,000 per year. No one else appeared to address the Council and the public hearing was closed. Osenga said the intent of this ordinance was to align city code with Alaska statutes. He sympathized with employees who did not wish for this to be disclosed, but thought aligning with state law was important. Towsley said this code change would not result in all employee salaries being put online, nor would it require the city to compile information for citizens. This ordinance would allow citizens to submit public records requests for specific employee wages. McClure pointed out that this ordinance had been reviewed by the city attorney. Lane supported this ordinance. Seese supported this ordinance, as well. Motion to Amend (Squires/Osenga) Amend Ordinance 2019-008 by adding the words, “financial status,” to City Code Section 2.05.030 (D) (1) so that it reads, “…City personnel records, including employment applications and examination materials, financial status, medical records which reveal the medical status…” Motion to Amend Passed Unanimous Main Motion Passed Unanimous 212 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page UNFINISHED BUSINESS – None NEW BUSINESS Resolutions Resolution 2019-033, Authorizing The City Manager To Enter Into A Cooperative Agreement With The Seward Community Library Association (SCLA) To Manage, Preserve, Research, Interpret, And Provide Public Access To The Collections Owned By SCLA Utilizing A Signed Memorandum Of Agreement Effective April 10, 2019. Motion (McClure/Seese) Approve Resolution 2019-033 Motion to Amend (McClure/Towsley) Amend Resolution 2019-033 by striking the word “Agreement” and replacing it with the word “Understanding” in the title. Motion to Amend Passed Unanimous Regis stated there would be zero additional money required for this new Memorandum of Understanding (MOU). McClure stated the MOU had been favorably received by the Resurrection Bay Historical Society (RBHS), and RBHS welcomed having a member of SCLA on their committees. Motion to Amend (Towsley/Seese) Amend Resolution 2019-033 in Section 1 by striking the words, “…provide public access to the collections owned by SCLA” and replacing them with, “bring the collections to the public”. Council suspended the rules to speak with Mary Tougas. SCLA President Mary Tougas said “public access” might be interpreted to mean the public could simply access the content of the collections at any time; there was an established procedure for allowing public access. Council went back on the rules. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolution 2019-036, Providing For The Disposal By Providence Seward Medical And Care Center Of A Non-Operational Mobile CT Scanner In Accordance With SCC 7.01.010 By Solicitation Of Quotes, With Proceeds Benefitting Future Hospital Capital Needs. 213 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page Motion (McClure/Towsley) Approve Resolution 2019-036 Motion to Amend (McClure/Lane) Amend Resolution 2019-036 by accepting the substitute resolution and agenda statement. Motion to Amend Passed Unanimous Council suspended the rules to speak with Kim Strehlow. Radiology Technician Kim Strehlow said there was an environmental concern with the broken CT scanner just sitting out and not being properly disposed of; also, it was costing the hospital $60 per month for storage costs. Strehlow said this was an opportunity for the city and the hospital to be paid for someone to take the CT scanner away, rather than the city and Providence having to pay someone to take it away. Council went back on the rules. Motion to Amend (Towsley/Lane) Amend Resolution 2019-036 by striking the first two Whereas. Towsley withdrew her motion to amend. Main Motion Passed Unanimous Other New Business Vote and appoint John French or Rob Chadwell to be the city’s representative on the Prince William Sound Regional Citizens Advisory Council (PWSRCAC) with a term to expire May, 2021. City Clerk Brenda Ballou passed out Ballot #1 containing the names of the two applicants, and instructed council to vote for no more than one name. The results of the first vote were: French 2 Chadwell 5 Council appointed Robert Chadwell to serve as the city’s representative on the Prince William Sound Regional Citizens Advisory Council (PWSRCAC) with a term to expire May, 2021. Discuss Seward's diplomatic relationships and how to celebrate them with public art and interaction. (Lane) Lane said learning about the city’s international relationships was new to her, and she wondered if there could be a display in city hall or at the library to help people understand the relationships. 214 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page Towsley wondered if a council subcommittee would be helpful. McClure added that there were many displays around the city that demonstrated the city’s relationships with other countries, including murals, the gazebo, and the statue at the waterfront. Squires asked if Lane wanted council to agree on an outline for delegates visiting abroad, and promotion of relationships. In response, Lane said yes, but she wanted to have some sort of display in city hall. Squires was concerned with how much or little space was available in the hallways at city hall. City Clerk Brenda Ballou updated council that several years ago, the display case which used to be outside the utility counter area had been removed and the entire collection of gifts the city received from the international relationships had been transferred to the museum. Council suspended the rules to speak with Keith Campbell. Keith Campbell said he had been involved with the international relationships visitors to Seward took more interest in the city’s international relationships than Seward did. He thought an effort should be made to display the gifts when it was known that visitors were coming to Seward. He knew that Obihiro was a much larger city than Seward, and the people in Obihiro understood that as well and didn’t expect the same level of red carpet, but that didn’t mean that Seward couldn’t demonstrate how important the international relationships were by putting items on display. Council went back on the rules. Council directed the city manager to explore having the library museum create a display, and bring back an answer to council at the April 22, 2019 meeting. Squires requested that the delegates traveling to Yeosu focus on trade and commerce issues. Reschedule the work session with Providence Seward from April 22, 2019 at 5:30 p.m. to April 29, 2019 at 5:30 p.m. Regis said on April 29, 2019 there would be representatives available from Providence Anchorage that could come to Seward for the work session. However, Regis and Hickok would be in Washington, D.C. along with Squires and Osenga on that date. Council suspended the rules to speak with Donald Hanna. Providence Interim Administrator Donald Hanna said the new permanent administrator would be in Seward on May 28, 2019, and Hanna would overlap him for four days. Hanna would appreciate having an opportunity to discuss with council some of the items that he has addressed in his time in Seward. Council went back on the rules. Council cancelled the April 22, 2019 work session, and chose not to reschedule the work session to April 29, 2019. Council directed the city manager to find a new date with outgoing administrator Hanna and new incoming administrator for Providence, possibly on May 29 or 30, 2019. 215 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page INFORMATIONAL ITEMS AND REPORTS On-Going City Projects and Goals. Updates for the next meeting would include ADA accessibility at city hall. Towsley mentioned that citizens were encouraged to use “Seward Listens” on the city website to report damaged sidewalks, or any other issue that needed attention. Clerk’s Report on Public Records Request through April 3, 2019. For the next meeting, the clerk’s report would include more detailed information for pending items that had received partial responses. Clerk’s Report on Special Election Expenses. This report included only expenses incurred through the clerk’s office. Regis stated that the city attorney would bring an explanation of the legal fees incurred for the special election at the April 22, 2019 council meeting. COUNCIL COMMENTS McClure appreciated everyone who came out tonight. She gave a shout out to the Public Works Department for their hard work cleaning up the streets. McClure was pleased that the South Harbor Launch Ramp project was moving ahead. The Community Choir would be performing a free concert on Thursday, April 11, 2019 at the Methodist Church; canned food items would be accepted as a donation for the He Will Provide food bank. Towsley thanked John French for his years of service to Seward, and congratulated Rob Chadwell for being appointed to PWSRCAC. She thanked everyone for coming to the meeting and speaking. Seese thanked everyone for coming and speaking tonight. She thanked John French for running, and congratulated Rob Chadwell on his appointment. Osenga appreciated the Northern Edge for the presentation and thought that training was important. He also thanked Bill Lapinskas for the Spring Creek presentation and thought they were moving in a positive direction. Osenga said he visited Obihiro in 1982, and he would like to make the relationship more prominent in the city. Lane appreciated the Spring Creek presentation. She reminded that she would be attending the KPEDD meeting next week. On April 22, 2019, she expected the sale of the First Avenue properties to be on the agenda. 216 City of Seward, Alaska City Council Minutes April 8, 2019 Volume 40, Page Squires received a letter of condolences from the Mayor of Obihiro. Squires reported he would be out of state April 10-20, 2019, and Vice Mayor McClure would be covering him. McClure shared that long-time resident of Seward, Monte Richardson, had passed away at almost 102 years old. CITIZEN COMMENTS Tony Baclaan shared that the Seward Pride Alliance would be hosting a movie on Thursday, April 11, 2019 at 6:30 p.m. in their safe space called “How to Survive a Plague”. There would be a meeting on April 12, 2019 at 6:00 p.m. featuring a Mexican pot luck and social at the Breeze Inn. Baclaan stated that the mission of Seward Pride Alliance was to provide Seward with inclusive resources, education, outreach that fostered a strong engaged community, and support for LGTBQ+ citizens. Carol Griswold thanked council for listening to her comments, and she appreciated the substitute laydown for the CT scanner resolution. Griswold thought the city was making great progress towards being more open and transparent. She wished there could be an extra day available to review the agenda packets. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley thanked Carol Griswold for examining the details. Seese thanked Tony Baclaan for sharing the Seward Pride Alliance information. Regis said there would be a city emergency drill on Friday, April 19, 2019. He reminded everyone that the KPB Assembly meeting would be held at Seward High School on April 16, 2019. On April 16, 2019 there would be a public input session held about the 2017 storm surge damage. ADJOURNMENT The meeting was adjourned at 10:07 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 217 218 219 220 221 222 223 224 225 226 227 CITY PROJECTS & GOALS April 22, 2019 City Council Meeting PROJECTS & GOALS 1. ADA ACCESSIBLE PARKING AT CITY HALL Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City Clerk history and status provided February 27, 2018. First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. The first- floor restrooms in City Hall were completed May 14, 2018. Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. Clerk’s office received ADA analysis kit from Division of Elections (DOE); clerk worked with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis on September 12, 2018. The city clerk has furnished the DOE with results and is awaiting a response. Clerk received email from Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of two inches. Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. UPDATE: See attached brochures; Administration is seeking direction. 2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING Administration is currently reviewing a concept public-private proposal to house the Quint (ladder truck) on the city-side of the bay. The Interim City Manager and Assistant City Manager met with the city’s State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on December 10, 2018. A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. UPDATE: Administration has briefed R&M on the interest in relocation of the PW shop and location of the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property. They will include both when presenting options to Council. 3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE Council held a joint work session with the Planning & Zoning Commission on February 28, 2018. Directed administration to have Community Development bring forward multiple land use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work session to discuss development concepts. Following April 9, 2018 work session, administration has initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. Ordinance 2018-009 introduced on October 8, 2018 amending the zoning and land use plan from Institutional to Auto Commercial; will come for public hearing and enactment on October 22, 2018. Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. UPDATE: Administration has briefed R&M on this project and has indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort. 228 CITY PROJECTS & GOALS April 22, 2019 City Council Meeting 4. SALTWATER HEAT PUMP PROJECT The state capital budget approved $725,000 for this project; currently awaiting Governor Walker’s signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. City Administration has received an estimated project cost of $965,000. The $240,000 difference will need to be funded by the City. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. The City has received the Alaska Energy Authority grant documentation and is awaiting approval from City Council to authorize the City Manager to accept the grant money and grant terms. Approval was on the November 26, 2018 regular Council meeting agenda; the grant documents have been signed and sent back to the AEA. Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the February 25, 2019 regular meeting agenda. YourCleanEnergy contract approved by Resolution 2019-022. Update: YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 (attached). 5. ENERGY EFFICIENCY OF CITY HALL See #4 – Saltwater Heat Pump Project YourCleanEnergy and the building department have also identified the need for insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. 6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES Directed administration to provide an update on ground transportation for ambulance services. UPDATE: In February 2019, the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. UPDATE: No updates at this time. 7. ANIMAL SHELTER IMPROVEMENTS (Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19, 2018 work session; directed administration to look into potential locations and funding options. Resolution 2018- 049 approved at the May 29, 2018 meeting, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. Update: Resolution 2018-080 being considered on September 24, 2018 for council approval will relocate the Animal Shelter to Fort Raymond. Resolution 2018-080 was approved on September 24, 2018, providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build, fund raising and funding efforts. Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. UPDATE: Ordinance 2019-007 was unanimously approved on March 26, 2019 which allows for animal shelters within institutional zones. 8. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. Resolution 2018-019 designated KIBH-FM 91.7 as 229 CITY PROJECTS & GOALS April 22, 2019 City Council Meeting the city’s official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 9. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. UPDATE: A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety of platting options that will include lots suitable for family entertainment-type businesses to locate in Seward. UPDATE: Administration has briefed R&M on the Fort Raymond property project and has indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the City would like to see options presented to City Council that would include sizable lots suitable for these types of businesses. 10. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) Council will hold a work session in May, 2018. (Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017). Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. 11. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April 14-18, 2018 trip to Washington, DC). A grant in the amount of $285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. 12. BUILDING MAINTENANCE Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is $200,000. Ongoing. Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. 13. LED LIGHT CONVERSIONS Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. A City shop office was upgraded to LED lights. 14. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. 15. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES 16. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION 230 CITY PROJECTS & GOALS April 22, 2019 City Council Meeting On March 6 and 7, 2019 the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. Staff is currently planning a disaster exercise to coincide with the “Chill it’s a Drill” exercise scheduled for March 27, 2019. State of Alaska cancelled its Chill It’s A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. The city is planning a community-wide drill on April 19, 2019. 17. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. Resolution 2019-024 is being brought for approval on March 11, 2019 to contract with R&M Consultants for on-call engineering services. UPDATE: Resolution 2019-024 was approved on the consent agenda on March 11, 2019. 18. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager’s office will lend a similar phone until the new one arrives. In addition, a mid-cycle budget amendment will be requested to replace some of the broadcasting equipment. At the February 11, 2019 work session, council reviewed a request for $10,000 to be added to the 2019 budget, and directed the city manager to bring forward a resolution to amend the budget. Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience – addressing ceiling speakers, microphones, camera, and video recording. The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. UPDATE: The Polycom phone number was assigned, and the phone was ready for use on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers – the audience’s ability to hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk’s office can upload to YouTube. 19. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC In July 2018 council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. On October 1, 2018 the city clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. A mid-cycle budget amendment was requested at the February 11, 2019 city council work session in anticipation of working with one of these companies. The work will be completed by year end 2019. On March 4, 2019, the city selected to move forward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. Granicus contract resolution pending licensing. UPDATE: On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. 20. RETAINING WALL AT CITY HALL At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required, for the raised parking lot area at the north end of City Hall. 231 CITY PROJECTS & GOALS April 22, 2019 City Council Meeting 21. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of 2019. The Design and Engineering contract is on the regular meeting agenda for on February 11, 2019. Contract with PND approved by council on February 11, 2019. UPDATE: On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. COUNCIL COMMITTEES 1. AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third-party investigation of city personnel matters. At the May 29, 2018 council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration, personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. At the August 13, 2018 meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city’s request for an audit because it was beyond the scope of their duties/capabilities. Assistant City Manager Brennan Hickok reported at the September 10, 2018 that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. At the March 11, 2019 meeting, council voted to extend the sunset date of this committee to December 31, 2019. 2. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019, council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. On Monday, March 18, 2019 the city clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. On March 26, 2019 the city clerk forwarded the questions received from the public to the committee; three citizens submitted questions. UPDATE: At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of June, 2019. COMPLETED PROJECTS 1. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. City Attorney opinion provided February 14, 2018. 2. INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD Report delivered by Interim City Manager Bridges to City Council and the public on October 22, 2018. 232 233 234 Inclined Platform Lift For Straight Stairways x3 DeSIgn AnD PLAnnIng guIDe Creating An Accessible World www.garaventalift.com 235 Please note: Dimensions provided in this guide are for REFERENCE ONLY and should not be used for site preparation or construction. 236 X3 Table of Contents What is an Inclined Platform Lift? ................................................................................................... 4 How it Works .................................................................................................................................. 4 Finishes ............................................................................................................................................ 5 Standard Color ........................................................................................................................ 5 Optional Color ....................................................................................................................... 5 Platforms .......................................................................................................................................... 5 Platform Controls .................................................................................................................... 5 Standard Platform Features ........................................................................................................... 6 emergency Stop Button .......................................................................................................... 6 Over-speed Safety .................................................................................................................. 6 Leading Ramp Sensor ............................................................................................................. 6 under Platform Sensing Plate ................................................................................................... 6 Platform grab Bar ................................................................................................................... 6 emergency Fold ..................................................................................................................... 6 Curved Safety Arms ................................................................................................................ 6 Hour Counter ......................................................................................................................... 6 Keyless Platform .................................................................................................................... 6 Manual emergency Lowering ................................................................................................... 6 Optional Platform Features ............................................................................................................ 6 Folding Seat Assembly ............................................................................................................ 6 Side Load (Standard on Commercial Lifts)................................................................................... 6 On Board Alarm with Illuminated e-Stop Button ......................................................................... 6 Keyed Platform ...................................................................................................................... 6 Platform Lock (Manual Platform) / Solenoid Lock (Automatic Platform) .......................................... 6 Attendant Remote Control ....................................................................................................... 6 Platform Power Fold and unfold ................................................................................................ 6 Call Stations – Wireless (optional)................................................................................................... 7 Keyless Call Stations (adjustable in field) ................................................................................... 7 Mounting Options ................................................................................................................... 7 Minimum Site Dimension Requirements ......................................................................................... 8 Attachment Methods ................................................................................................................. 9-10 Overhead Clearances ..............................................................................................................11 - 12 Wall Height Requirements for Direct Mounting ............................................................................. 13 X3 Loading Diagram ..................................................................................................................... 14 Technical Reference...................................................................................................................... 15 237 What is an Inclined Platform Lift? An inclined platform lift easily transports a passenger in a wheelchair, or someone who has difficulty using stairs. The lift can be operated independently or by an attendant with an attendant remote control (optional item). Compatible for indoor and outdoor applications, the Garaventa Inclined Platform Lift is a versatile, attractive and cost-effective accessibility solution. Why an X3? No Building Renovations (Modifications) Inclined platform lifts fit easily into most stairways and do not require specially constructed hoistways. Preserve Heritage Buildings Flexibility in design enables garaventa’s design- ers to adapt an inclined platform lift to virtu- ally any building site with very little or no structural modifications. The availability of many colors and finishes ensures the lift will blend with its environment and preserve the look of a heritage building. Save Valuable Floor Space Floor space within a business building or a school is a valuable commodity. The x3 utilizes very little of this premium space. Meets ADA Requirements garaventa inclined platform lifts are recognized in the ADA Accessibility guidelines as a means to provide public building access when licensed for independent operation. They may also be used as an accessible means of egress when equipped with an auxiliary standby power system. Design Assistance With over 25 years of experience, garaventa Lift is willing and able to overcome almost any design chal- lenge you face. Please call our Design Hot Line with your accessibility challenge. 1-800-663-6556 or 1+604-594-0422 How It Works The platform of the x3 travels along two custom designed aluminum rails that can be mounted either directly to the wall or to support posts (towers). The upper rail houses a gear rack while the lower rail provides lateral support. The platform is propelled by means of a carriage mounted rack and pinion drive system. Finishes Standard Color The x3 rails and loading ramps are made of champagne anodized aluminum. The non-aluminum components of the lift are finished in a durable polyester powder paint coating that is electrostatically applied and baked at 210° C (410° F). garaventa Lift standard color, Satin Grey (fine textured), compliments a variety of modern and traditional decors (color samples are available upon request). The conveyance cover is made of black colored high quality ABS/PVC. Optional Colors garaventa also offers a choice of colors from the inter- nationally accepted RAL color charts (color samples are available upon request). Please note the conveyance cover is not painted. Custom paint finishes available, contact your local garaventa Lift Representative. -4- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 238 Attendant Remote Control Unit The platform can be equipped with an optional Attendant Remote Control that overrides the con- stant pressure Directional Buttons during attendant operation. The remote control unit can be removed when not required. Platforms The platform is available in four standard sizes, with a rated load of 250 kg (550lbs.) evenly distributed around the center of the platform. Platform Sizes: - 800 x 1220 mm (31 1/2” x 48“) ADA - 800 x 1050 mm (31 1/2” x 41 3/8”) - 800 x 900 mm (31 1/2” x 35 1/2”) - 700 X 750 mm (27 1/2” X 29 1/2”) Platform Components Platform Control Panel The durable and vandal resistant platform control panel is mounted to the platform hanger. The standard platform controls consist of two large illuminated contsant pressure Directional Buttons for independent operation and an Emergency Stop Button (with illumination optional). Emergency Stop Button Directional Buttons Attendant Remote Plug In (Optional) Key Switch (Optional) Anti-Slip Deck Surface Curved Safety Arms Platform Controls Ramps with Bi-Directional Obstruction Sensing Pedestrian Safety Lights (Pedestrian Audio Alert upgrade optional) grab Bars Platform Hanger (under Hanger Sensing upgrade optional) under Platform Sensing Plate -5- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 239 Emergency Stop Button Located on the platform control panel, this red button is used to stop the lift in an emergency. Overspeed Safety The over speed safety which is located in the upper carriage on the platform, consists of a mechanical pawl and electrical cutout switch. In the unlikely event that the lift should descend too quickly, both the mechanical and electrical safety will activate simultaneously and stop the platform from moving. Leading Ramp Sensor The leading ramp is sensitive to obstructions. The ramps are designed to be obstruction sensitive in the direction of travel on the outside of the ramps as well as from within the platform. The internal ramp sensor prevents a wheelchair from being off-center on the platform deck. Under Platform Sensing Plate The under platform sensing plate detects obstacles underneath the platform. Platform Grab Bar This safety feature increases the ease with which pas- sengers may load and unload from the platform. Emergency Fold In an emergency the platform is able to be manually folded and will lock in the folded position. Curved Safety Arms Manual (residential) or fully automatic (commercial) curved safety arms further increase the safety of the x3 inclined platform lift. Hour Counter The hour counter enables the owner to determine the amount of time the x3 inclined platform lift has been used. This is a helpful tool in determining times for preventive maintenance. Keyless Platform Standard platform operation is keyless Manual Emergency Lowering Lift is equipped with manual hand wheel to allow the platform to be lowered in case of an emergency or power loss. Note: In some areas certain optional features are either not permitted or mandatory depending on local codes. Please consult your local Garaventa Lift representative for clarification. Folding Seat Assembly The folding seat is equipped with a safety belt. Side Load Designed for confined lower landing areas, this feature opens a side ramp simultaneously with the end ramp. This allows the passenger to wheel onto the platform diagonally offering easier access. On Board Alarm With Illuminated E-Stop Button The emergency stop button can be illuminated and activate an onboard alarm. Keyed platform This option is designed for protection against unauthor- ized usage of the lift. Platform lock This is an additional safety feature that locks the platform and protects the unit from vandalism. The lock is manual for a manual platform (residential) and solenoid powered for an automatic platform. Attendant Remote Control The Attendant Remote Control overrides the directional buttons during attendant operation. The remote control unit can be removed when not required. Platform Power Fold and Unfold Platform can be folded and unfolded from the call stations by pressing the appropriate button. This is standard operation for a commercial x3 inclined plat- form lift. Standard Platform Features Optional Platform Features -6- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 240 Guide Rails Two aluminum extrusions make up the guide rail assembly. The upper rail houses the rack that the platform’s pinion gear utilizes for travel. The platform is mechanically attached to this upper rail. The lower rail is used as a guide track for the rollers of the lower carriage assembly. The upper and lower rail heights are based on the stair angle and the platform size. For more information on rail heights see page 10. Directional Buttons Fold/ unfold Buttons Key Switch Call Stations Wireless (Mandatory for Commercial Installs) each landing is equipped with a call station. The call station enables the user to call and send the platform with a touch of a button. Platform fold and unfold is possible with the fully automatic model. Keyless Call Stations (Adjustable In Field) This feature allows the user to operate the lift without a key. Mounting Options The call stations are mounted directly on the wall. Optional flush mount call stations are available. The optional flush call station box dimensions; Length: 185mm (7 1/4”) Width: 115mm (4 1/2”) Depth: 52mm (2”) -7- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 241 Platform Projection and Rail Extensions Minimum Site Dimension Requirements A B FRecommended Stair WidthEDCPlatform Projection Rail extension Side Load (Optional)GNote: Dimension F only applies at lower landing when the side load ramp is in the open position Note: These dimensions are based on a first riser height of 190mm (7 1/2”). The platform projection and rail extension will be shorter than indicated for shallow stairs below 25º as they may have shorter first risers, please consult Garaventa Lift. Stair Angle 15° 20° 25° 30° 35° 40° 45° Dimension A - Platform Projection 800 x 1220mm Platform (31 1/2” x 48”) ADA 2321 91 3/8” 2082 82” 1936 76 1/4” 1837 72 3/8” 1764 69 1/2” 1708 67 1/4” 1664 65 1/2” 800 x 1050 (31 1/2” x 41 3/8”) 2152 84 3/4” 1913 75 3/8” 1767 69 5/8” 1668 65 5/8” 1595 62 3/4” 1539 60 5/8” 1495 58 7/8” 800 x 900 (31 1/2” x 35 1/2”) 2001 78 3/4” 1762 69 3/8” 1616 63 5/8” 1517 59 3/4” 1444 56 7/8” 1388 54 5/8” 1344 52 7/8” 700 X 750 (27 1/2” X 29 1/2”) 1851 72 7/8” 1612 63 1/2” 1466 57 3/4” 1367 53 7/8” 1294 51” 1238 48 3/4” 1194 47” Dimension B - Rail Extension 800 x 1220mm Platform (31 1/2” x 48”) ADA 2200 86 5/8’ 1912 75 1/4’ 1709 67 1/4’ 1558 61 3/8” 1449 57” 1448 57” 1369 53 7/8” 800 x 1050 (31 1/2” x 41 3/8”) 2116 83 1/4” 1828 72” 1625 64” 1474 58” 1365 53 3/4” 1364 53 3/4” 1285 50 5/8” 800 x 900 (31 1/2” x 35 1/2”) 2040 80 3/8” 1752 69” 1549 61” 1398 55” 1289 50 3/4” 1288 50 3/4” 1209 47 5/8” 700 X 750 (27 1/2” X 29 1/2”) 1965 77 3/8” 1677 66” 1474 58” 1323 52 1/8” 1214 47 3/4” 1213 47 3/4” 1134 44 5/8” Stair Width Clearance for Different Attachment Methods Clearance Width Dimensions C Rail Protrusion D Platform Folded E Platform Unfolded F Side Load Ramp G Stair Width mm in mm in mm in mm in mm in 800 x 1220 (31 1 /2” x 48”) 800 x 1050 (31 1/2” x 41 3/8”) & 800 x 900 (31 1/2” x 35 1/2”) platforms Direct Mount Towers 81 146 3 1/4 5 3/4 345 410 13 5/8 16 1/8 1040 1105 41 43 1/2 1255 1320 49 1/2 52 1060 1125 41 3/4 44 1/4 *700 x 750 mm (27 1/2” x 29 1/2”) Platform Direct Mount Towers 81 146 3 1/4 5 3/4 345 410 13 5/8 16 1/8 940 1005 37 39 1/2 n/A n/A n/A n/A 960 1025 37 3/4 40 3/8 -8- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 242 Attachment Methods The extruded aluminum guide and support rails can be directly mounted to the wall or attached to steel support towers. There are various attachment methods used to support the x3. 2” x 8” Board 2” x 4” Board Direct Mount to 50x200 (2”x8”) and 50x100 (2”x4”) Boards on Wood Stud or Thin Block Wall Direct Mount Anchored to Solid Walls • Solid concrete (152mm (6”) thick minimum) • Concrete block (203mm (8”) minimum without reinforcement or 152mm (6”) minimum with reinforcement) • Wood support posts located in wall (4” x 6” min.) Locations determined by garaventa Lift. • Steel support posts located in the wall. 76mm x 76mm x 6mm wall / (3” x 3” x 1/4”) mini mum. Locations determined by garaventa Lift. Direct Mount Anchored to Wood Stud or Thin Block Walls The upper rail must be attached to a 2” x 8” board that is secured to the wall. For the lower rail, a 2” x 4” board can be used. each board must be fastened into every available wall stud with minimum two screw fasteners. Note: Not Suitable for Steel Stud Applications. -9- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 243 Attachment Methods (Continued) Thin Structural Wall (Through-Bolting may be applied) Freestanding Support Towers Required where no support walls exist, or when the lift must be located away from a wall structure. • Solid concrete stairs/landings • Wood stairs/landings over 76.2mm (3”) thick • Concrete steel pan treads (towers must be secured back to the stringer with brackets for extra support) Open Balustrade (Towers in the core) In situations where the stairs cannot support free- standing towers and where direct mounting is not feasible, it maybe possible to install support towers in the open core. This may also be a solution where there is insufficient clearance with towers on the treads. The towers are fastened to the floor and se- cured to walls or stringers. upper Rail Lower Rail Tower Base Tower -10- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 244 Overhead Clearances Overhead Clearances Required For Folded Platform Overhead Clearances to meet US Code Requirements (ASME A18.1b) Refer to page 12. Overhead Clearances to meet Canadian Code Requirements (CSA B355-2000) Refer to page 12.1524mm (60”)B1500mm (59”)C 25mm (1”) clearance B A25mm (1”) Clearance -11- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 245 Overhead Clearances Stair Angle 15° 20° 25° 30° 35° 40° 45° Dimension A - Platform Running Clearance 800 x 1220mm Platform (31 1/2” x 48”) ADA 1467 57 3/4” 1576 62” 1693 66 5/8” 1821 71 3/4” 1965 77 3/8” 2160 85” 2352 92 5/8” 800 x 1050 (31 1/2” x 41 3/8”) 1422 56” 1514 59 5/8” 1614 63 1/2” 1723 67 7/8” 1846 72 5/8” 2018 79 1/2” 2218 87 3/8” 800 x 900 (31 1/2” x 35 1/2”) 1382 54 3/8” 1460 57 1/2” 1516 59 5/8” 1636 64 3/8” 1740 68 1/2” 1891 74 1/2” 2067 81 3/8” 700 X 750 (27 1/2” X 29 1/2”) 1324 52 1/8” 1383 54 1/2” 1448 57” 1519 59 3/4” 1598 62 7/8” 1688 66 1/2” 1838 72 3/8” Dimension B - US Code Requirements 800 x 1220mm Platform (31 1/2” x 48”) 1943 76 1/2’ 2059 81 1/8” 2184 86“ 2319 91 1/4” 2469 97 1/4” 2641 104” 2839 111 3/4” 800 x 1050 (31 1/2” x 41 3/8”) 1898 74 3/4” 1998 78 5/8” 2105 82 7/8” 2221 87 1/2” 2351 92 1/2” 2499 98 3/8” 2670 105 1/8” 800 x 900 (31 1/2” x 35 1/2”) 2040 80 3/8” 1752 69” 2035 80 1/8” 2134 84” 2245 88 3/8” 2372 93 3/8” 2519 99 1/8” 700 X 750 (27 1/2” X 29 1/2”) 1817 71 1/2” 1888 74 3/8” 1965 77 3/8” 2048 80 5/8” 2140 84 1/4” 2246 88 3/8” 2369 93 1/4” Dimension C - Canadian Code Requirements 800 x 1220mm Platform (31 1/2” x 48”) 1755 69 1/8” 1813 71 3/8” 1875 73 7/8” 1943 76 1/2” 2018 79 1/2” 2105 82 7/8” 2205 86 3/4” 800 x 1050 (31 1/2” x 41 3/8”) 1733 68 1/4” 1783 70 1/4” 1836 72 1/4” 1894 74 5/8” 1960 77 1/8” 2034 80 1/8” 2121 83 1/2” 800 x 900 (31 1/2” x 35 1/2”) 1712 67 3/8” 1755 69 1/8” 1801 70 7/8” 1851 72 7/8’ 1907 75 1/8” 1970 77 5/8” 2045 80 1/2” 700 X 750 (27 1/2” X 29 1/2”) 1692 68 5/8” 1728 68” 1766 69 1/2” 1808 71 1/4” 1854 73” 1907 75 1/8” 1970 77 1/2” -12- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 246 Wall Height Requirement for Direct Mounting *True wall height is dimension K plus 35 mm (1 3/8”). M L K Stair Angle 15° 20° 25° 30° 35° 40° 45° Dimension K - Min. Wall Height for Wall Mount 800 x 1220mm Platform (31 1/2” x 48”) ADA 1092 43” 1152 45 3/8” 1217 47 7/8” 1289 50 3/4” 1371 54” 1464 57 5/8” 1574 62” 800 x 1050 (31 1/2” x 41 3/8”) 1069 42 1/8” 1122 44 1/8” 1178 46 3/8” 1241 48 7/8” 1312 51 5/8” 1394 54 7/8” 1490 58 5/8” 800 x 900 (31 1/2” x 35 1/2”) 1049 41 1/4” 1094 43 1/8” 1143 45” 1197 47 1/8” 1255 49 3/8” 1320 52” 1414 55 5/8” 700 X 750 (27 1/2” X 29 1/2”) 1029 40 1/2” 1067 42” 1108 43 5/8” 1153 45 3/8” 1207 47 1/2” 1267 49 7/8” 1339 52 3/4” Dimension L - Upper Rail Height 800 x 1220mm Platform (31 1/2” x 48”) 1057 41 5/8” 1117 44” 1182 46 1/2” 1254 49 3/8” 1336 52 5/8” 1429 56 1/4” 1539 60 5/8” 800 x 1050 (31 1/2” x 41 3/8”) 1034 40 3/4”” 1087 42 3/4” 1143 45” 1206 47 1/2” 1277 50 1/4” 1359 53 1/2” 1455 57 1/4” 800 x 900 (31 1/2” x 35 1/2”) 1014 39 7/8” 1059 41 3/4” 1108 43 5/8” 1162 45 3/4” 1224 48 1/4” 1295 51” 1379 54 1/4” 700 X 750 (27 1/2” X 29 1/2”) 994 39 1/8” 1032 40 5/8” 1073 42 1/4” 1118 44” 1172 46 1/8” 1232 48 1/2” 1304 51 3/8” Dimension M - Lower Rail Height 800 x 1220mm Platform (31 1/2” x 48”) 398 15 5/8” 456 18” 520 20 1/2” 590 23 1/4” 667 26 1/4” 756 29 3/4” 859 33 7/8” 800 x 1050 (31 1/2” x 41 3/8”) 375 14 3/4” 426 16 3/4” 481 18 7/8” 541 21 1/4” 608 23 7/8” 685 27” 775 30 1/2” 800 x 900 (31 1/2” x 35 1/2”) 355 14” 398 15 5/8” 445 17 1/2” 497 19 5/8” 555 21 7/8” 622 24 1/2” 699 27 4/8” 700 X 750 (27 1/2” X 29 1/2”) 335 13 1/4” 371 14 5/8” 410 16 1/8” 454 17 7/8” 502 19 3/4” 559 22” 624 24 5/8” -13- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 247 X3 Loading Diagram Based on 800x1220 (31 1/2” x 48”) platform F1= 129 kg =>1265 n F2= 250 kg (550 lb) (max. loading capacity) => 2452 n d1= 360mm (14 1/8”) d2= 565mm (22 1/4”) x= 81.75mm (31/4”) F = F1+F2 = 1179 + 2452 =. F = 3717 N Moment over F1 & F2: M = F1 * (d1+x) + F2 * (d2+x) => M = 2251 nm Pulling Force F3: F3 = M / (d3+d4) => F3 = 2810 n Pushing Force F4: F4 = M / d4 => F4 = 3752 N -14- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 248 Application Straight stairways Platform Sizes 800 x 1220mm (31 1/2” x 48”) - ADA Compliant 800 x 1050mm (31 1/2” x 41 3/8”) 800 x 900mm (31 1/2” x 35 3/8”) 700 x 750mm (27 1/2” x 29 1/2”) Rated Load 250 kg. (550 lbs.) Speed 4 meters (13 ft) per minute Operating Controls Call Stations: Wireless, keyed (STD) call stations with encoded communication to stair lift. Powered by a regular 9 Volt battery. Call station are mandatory for commercial installations. Platform Controls: Keyless (STD) with constant pres- sure switches, 24 VDC, equipped with emergency stop switch. Drive System Motor: 24 Volt PMDC Motor with 374 W and IP 54 protection Power Requirements: 2 x 12 VDC, 7.2Ah Batteries (residential) 18.0Ah (public package) in a housing located behind the conveyance Charger: 120 VAC, 50Hz, single phase providing 2 amp charging current to unit. Power Transmission: Rack & Pinion emergency use: Handwheel is provided X3 Technical Reference Rail System Champagne anodized aluminum extrusion with inte- grally mounted zinc plated gear rack. Overspeed Safety Mechanical overspeed sensor and brake, with electrical drive cut-out protection. Curved Safety Arms Fully automatic, 32mm (1 1/4”) diameter safety arms, top of arm 948mm (37 3/8”) above platform deck. Pedestrian Safety Lights Illuminated tube lighting, located at both ends of the platform deck. Alerts pedestrians that the platform is in motion. -15- Design Hot Line: 1-800-663-6556 or +1-604-594-0422 X3 Design & Planning Guide 21040-F-DP 249 Authorized garaventa Lift Representative www.garaventalift.com Creating An Accessible World © garaventa Lift. As we are continuously improving our products, specifications outlined in this brochure are subject to change without notice. Printed in Canada 21040-F-DP 250 Page 1 of 5 308 G Street #215, Anchorage, AK 99501 907-350-2084 www.yourcleanenergy.us March 18, 2019 Doug Schoessler, Public Works Director City of Seward P.O. Box 167 Seward, AK 99664 RE: YCE/EDC Report of March 8 2019 Site Visit – Library, City Hall, Annex & Fire Hall - Design Of Ground Source Heat Pump / District Heat System Dear Mr. Schoessler: This is a summary report on the March 8 2019 visit to building sites by the YCE/EDC design team. The purpose of this site visit was to investigate existing mechanical and electrical systems in each of the four city buildings and develop a plan to integrate the new heat pump / district heat system into these buildings. Present from the design team were Andy Baker, PE (YCE), Kevin Hansen, PE (EDC), and John Faschan, PE (EDC). Present from the City for the Library and City Hall visit was Doug Schoessler. Present from the City for the Annex tour was Brennan Hickok and Patrick Gillis. Present from the City for the Fire Hall tour was Eddie Athey. The following are observations and notes made by the design team during the site visits that relate to the upcoming design effort for the proposed heat pump / district heat system. Library/Museum Site Visit: The open floor area along the north wall of the finished basement was investigated as it is ideal for buried piping along Adams Street to enter the building and connect to the proposed heat pump system. Existing mechanical and electrical systems were investigated along with review of 2011 design drawings for the building. Location and layout of new heat pump room. Due to significant amount of low hanging overhead piping, conduits and ducting, the floor area immediately adjacent to the mechanical room was not found to be ideal for locating the new heat pump system. This area will be left open and instead the new heat pump system is proposed to be located further to the east along the north wall of the basement. This will keep the return air intake of basement air handler SCF- 2 in the open area of the basement where it can continue to recover return air and function as designed. Two new divider walls will be proposed in alignment with existing vertical steel support columns to create an enclosed interior space for the heat pump system. Please note that the design and construction of the new divider walls falls outside the scope of the YCE/EDC contract and can be completed by the City or others once final design of heat pump project is completed. The bookshelves now in this floor area would require re-location to another portion of the designated archive area. This new interior room space appears to include existing overhead lighting, sprinklers, and fire alarm horn/strobes that would continue to serve this area; this should be 251 Page 2 of 5 308 G Street #215, Anchorage, AK 99501 907-350-2084 www.yourcleanenergy.us confirmed by the architect who designs the new walls, and the City building inspector. A double wide access door would be located on the west end of the room so that heat pumps and other mechanical equipment can be easily moved into and out the space. Ventilation supply air for the new interior heat pump room can be provided by either installing a diffuser in the supply duct of existing air handler SF-2 that passes thru the space; or alternatively a separate ventilation system could be used. This will be evaluated during design. A fan coil receiving cold source glycol leaving the heat pumps would be installed in the ceiling of the new room to keep the space cool and recover heat into the source side of the heat pumps. A separate fan coil would be installed in the ceiling of the existing mechanical room; the mechanical room now transfers significant heat into the larger basement area thru an opening in the upper wall of the room. This heat can be used to warm up the source water entering the heat pumps. A single row of six heat pump cabinets is planned for the center of the elongated heat pump room, with a tall buffer tank to be located in the north east corner where full ceiling height is clear. Circulation pumps and source/load side piping for the heat pumps would be mounted overhead. Circulation pumps for hot water to City Hall, Fire Hall, Annex; and cold glycol to the well field; would be located on the north wall of the room. Buried insulated hot water and cold glycol piping will penetrate the north wall, four feet below grade, in a closely spaced cluster to minimize trenching and sidewalk replacement outside. 252 Page 3 of 5 308 G Street #215, Anchorage, AK 99501 907-350-2084 www.yourcleanenergy.us Investigation of connecting new heat pump hot water supply to existing boiler and radiant return. In the existing mechanical room, connection points to the existing Library main building heating loop return piping, and radiant heating loop return piping were identified. Heated supply water from the new heat pump system would supplement these loops to offset heat normally required from the oil boiler or electric boiler. Connecting at the colder return piping optimizes the use of heat from the heat pumps and reduces the load on the existing oil and electric boilers The existing BAS would continue normal operation of the boiler and radiant system after these connections are made. Investigation of connecting new heat pump hot water supply to existing air handler coils. The heating coils in the fan room and in SCF-2 are of small capacity, and it was observed that little or no heating was being done during the site visit with outdoor air temperature of 36F. The air handlers were primarily providing cool supply air, and in the case of SPF-2 were mixing in outside air to cool the basement. As shown on the 2011 mechanical design drawings for the Library, the majority of heat load in the building during cool weather is continuously being served by 170F hydronic baseboards and 100F radiant floor loops. These heat loads will make far better use of heat from the new heat pump system than the intermittent and small quantity of heat required by the heating coils in the air handlers. Heat recovery / cooling of main Library reading room. The possibility of providing a fan coil in the ceiling of the main Library reading room was investigated, as this could be a significant source of waste heat on days with solar gain thru south facing windows. At present this free solar heat is wasted to the outside via operable windows. The extensive and complicated routing of cold glycol pipes up from the basement into this second floor space; the need for a condensate drain down from the ceiling fan coil; and the potential noise disturbance from the coil fans to occupants may preclude this option from the design. In contrast, the waste heat in the Library basement from the existing mechanical room and the proposed heat pump room can be recovered very cost effectively due to close proximity to the heat pump system. Electrical capacity for new heat pump system. Investigation of the 2011 electrical design drawings for the Library, and the installed MDP panel in the electrical room was undertaken. It appears that there is adequate spare capacity within the existing 1200 amp building service to add the proposed 150 KW heat pump system without limiting the operation of the existing seven stage 135 KW electric boiler. The demand history for the past two years for the Library’s electric meter was provided by Patrick Gillis to the electrical designer John Faschan. Electrical power for the heat pumps, circ pumps, and controls in the new heat pump room can be routed across the basement ceiling from a new feeder breaker installed in the existing MDP panel in the existing electrical room. A new sub-panel serving all the new heat pump electrical loads will be installed in the new heat pump room. Heat Pump Control & Monitoring System Network Connection. The heat pump control system is anticipated to be connected via the City’s internal Local Area Network (LAN). According to Dustin Phillips, City IT Manager, the Library, City Hall, Annex and Fire Hall are on the same IP network. It is anticipated that the City IT department will provide the necessary hardware, cabling, jacks, software and programming necessary to provide an IP network connection point 253 Page 4 of 5 308 G Street #215, Anchorage, AK 99501 907-350-2084 www.yourcleanenergy.us at each of the four existing boiler rooms to enable instrumentation and control for the heat pump system. It is also anticipated that the City will install a LAN connection point in the new heat pump control room in the Library basement. There is an existing LAN jack located in the floor box in the conference room immediately above the new heat pump room. This jack is fed by a network cable that is routed up from the basement through the floor. Doug Schoessler said that this jack in the conference room is not necessary since there are several others. It can be disconnected and routed to a new jack in the new heat pump room. City Hall Site Visit: Connection of district heat to existing oil boiler system: The City Hall system consists of a typical hydronic system with two oil-fired boilers connected in parallel. A common return from the building heating terminals was identified as an ideal spot to inject heat from the district heat system. This will be done using two closely spaced tees installed on the common return, and a pump to transfer heat into the common boiler return from a heat exchanger that receives heat from the district heat loop where it will offset the need to fire the boilers as frequently. The clearest point for the district heat loop piping to enter the building is in the elevator equipment room just north of the boiler room. Heat exchanger, injection pump, and piping will be located overhead in the boiler room. Controls will include differential temperature control to prevent sending hot water back to the district heat system from the boilers. Power supply for new circ pump and controls: There is an existing sub-panel (Panel B2) located in the City Hall boiler room that can supply the circuits for the new circulation pump and control module. This panel has numerous spare 20A, single-pole circuit breakers as well as blank spaces available for new circuit breakers if necessary. The additional electrical load is anticipated to be minimal and is not expected to be an issue. LAN Connection. There is an existing network jack adjacent and to the right of Panel B2. I assume this is connected to the LAN. City Annex Site Visit: Connection of district heat to existing oil boiler system: The City Annex boiler room is located somewhat centrally in the building, but there is access for routing district heat piping through an adjacent crawl space just west of the boiler room. As with the City Hall site, a connection will be made to the common return piping to the boiler using closely spaced tees and an injection pump to move heat from the heat exchanger connected to the district heat loop. Controls will include differential temperature control to prevent sending hot water back to the district heat system from the boilers. Power supply for new circ pump and controls: There is an existing sub-panel in the Food Pantry room adjacent to the boiler room that can serve the circuits for the new circulation pump and control module. This panel has numerous blank spaces available for new circuit breaker. 254 Page 5 of 5 308 G Street #215, Anchorage, AK 99501 907-350-2084 www.yourcleanenergy.us The additional electrical load is anticipated to be minimal and is not expected to be an issue. LAN Connection. There is an existing network connection cabinet in the room immediately adjacent to the boiler room. Presumably a LAN connection can be routed from this cabinet to a new jack in the boiler room. Fire Hall Site Visit: Connection of district heat to existing oil boiler system: The Fire Hall boiler room is located on an exterior wall on the south side of the building. District heat piping will enter the boiler room through that exterior wall. As with the City Hall site, a connection will be made to the common return piping to the boiler using closely spaced tees and an injection pump to move heat from the heat exchanger connected to the district heat loop. Heat exchanger and injection pump can be located near the south wall of the boiler room. Controls will include differential temperature control to prevent sending hot water back to the district heat system from the boilers. Power supply for new circ pump and controls: There is an existing old Coast Electric sub-panel located on the other side of the concrete block wall from the boiler room that can supply the circuits for the new circulation pump and control module. This panel has several spare 20A, single-pole circuit breakers as well as blank spaces available for new circuit breakers if necessary. The additional electrical load is anticipated to be minimal and is not expected to be an issue. LAN Connection. A network connection cabinet is located upstairs in the office area of the Fire Hall. A new LAN connection would need to be routed from here, downstairs to a new jack in the boiler room. If you have any questions regarding the above site visit report, or our understanding of the work, please feel free to contact me, Sincerely, Andy Baker, PE Project Manager YourCleanEnergy LLC cc: Brennan Hickok, Assistant City Manager Stefan Nilsson, City Building Inspector Dustin Phillips, City IT Manager Patrick Gillis, City Electric Dept Operations Manager 255 Providence St. Joseph Health110 - PROVIDENCE SEWARD MED CENTER - MGDBalance Sheet (Whole Dollars)Reported as of February 2019 ! "February December20192018ActualPr. YearASSETSCurrent Assets:Cash and Cash Equivalents(498,690)470,263Mgmt Designated Cash & Cash Equiv.--Patient Accounts Receivable7,410,841 5,735,947Less: Contractual Allowance(1,345,350) (1,265,678)Less: Allowance for Doubtful Accounts(1,942,398) (919,829)Other Receivables1,498,953 1,141,317Supplies Inventory40,55843,039Other Current Assets27,00842,546Total Current Assets5,190,921 5,247,606Assets Whose Use is Limited:Funds Held for Long Term Purposes(225,906) (254,234)Assets Whose Use is Limited(225,906) (254,234)Property, Plant & Equipment:Property Plant Equipment Gross304,317304,317Accumulated Depreciation(287,906) (285,345)Property Plant Equipment Net16,410 18,972Other Long Term Assets:Other LT Assets1,274,641 1,273,852Total Other LT Assets1,274,641 1,273,852Total Assets6,256,067 6,286,196February December20192018ActualPr. YearLIABILITIES & NET ASSETSCurrent Liabilities:Accounts Payable629,279 1,536,642Accrued Compensation1,059,145 1,030,955Payable to Contractual Agencies37,20017,000Other Current Liabilities8,537,483 7,266,795Total Current Liabilities10,263,107 9,851,392Long-Term Debt:Other Long Term Liabilities942,857958,551Total Liabilities11,205,964 10,809,943Net Assets:Unrestricted(4,992,175) (4,565,676)Temporarily Restricted42,27841,928Total Net Assets(4,949,897) (4,523,748)Total Liabilities and Net Assets6,256,067 6,286,196256 Providence St. Joseph Health110 - PROVIDENCE SEWARD MED CENTER - MGDDetail Statement of Operations (Whole Dollars)Reported as of February 2019INC_DET_OPS_1WD_EALDept AllDepartments - AllDepartmentsPrinted On 3/20/19 @ 10:30 AMPrinted By vdedikMonth-To-DateYear-To-DateActualBudget % VarianceActualBudget % Variance Pr. Year % VarianceGross Service Revenues:254,518170,764 49.0% Acute Care - Inpatient491,171299,484 64.0%303,993 61.6%994,306808,161 23.0% Acute Care - Outpatient2,007,366 1,672,029 20.1% 1,357,668 47.9%143,181136,907 4.6% Primary Care308,607299,072 3.2%239,311 29.0%1,307,956 1,305,330 0.2% Long-term Care2,712,993 2,756,499 (1.6%) 2,611,082 3.9%2,699,961 2,421,162 11.5%Total Gross Service Revenues5,520,136 5,027,083 9.8% 4,512,054 22.3%Revenue Deductions:15,163147,064 89.7% Charity Care(138,253)308,601 144.8%27,029 611.5%647,010418,381 (54.6%) Medicare Medicaid784,388985,886 20.4%975,855 19.6%76,66627,524 (178.5%) Negotiated Contracts147,85858,265 (153.8%)92,943 (59.1%)114,12541,127 (177.5%) Other Deduction Expense136,62787,352 (56.4%)109,685 (24.6%)852,963634,097 (34.5%) Revenue Deductions930,621 1,440,104 35.4% 1,205,513 22.8%99,72260,425 (65.0%) Bad Debt Deduction1,176,835125,444 (838.1%)477,656 (146.4%)1,747,275 1,726,640 1.2% Net Service Revenue3,412,681 3,461,535 (1.4%) 2,828,885 20.6%8,0859,254 (12.6%) Other Operating Revenue12,41618,468 (32.8%)27,895 (55.5%)1,755,360 1,735,895 1.1%Total Net Operating Revenues3,425,097 3,480,003 (1.6%) 2,856,780 19.9%Expenses from Operations:Other Expenses from Operations:898,503787,646 (14.1%) Salaries and Wages1,905,623 1,763,467 (8.1%) 1,769,016 (7.7%)236,567186,207 (27.0%) Employee Benefits463,037433,656 (6.8%)440,026 (5.2%)18,27020,698 11.7% Professional Fees Expense29,03441,404 29.9%45,749 36.5%104,98694,575 (11.0%) Supplies205,465186,254 (10.3%)157,200 (30.7%)298,320200,769 (48.6%) Purchased Services Expense541,657452,655 (19.7%)212,856 (154.5%)1,2811,244 (2.9%) Depreciation Expense2,5622,489 (2.9%)5,752 55.5%-- - Interest and Amortization-- -18,295 100.0%1,600493 (224.3%) Taxes and Licenses2,083971 (114.4%)3,729 44.1%109,42783,750 (30.7%) Other Expenses225,007195,057 (15.4%)185,429 (21.3%)1,668,954 1,375,383 (21.3%) Other Expenses from Operations3,374,467 3,075,955 (9.7%) 2,838,050 (18.9%)1,668,954 1,375,383 (21.3%) Total Operating Expenses3,374,467 3,075,955 (9.7%) 2,838,050 (18.9%)86,406360,511(76.0%)Net Operating Income50,630404,049(87.5%)18,731170.3%1746 2,666.9% Non-Operating Gain (Loss)37015 2,396.5%12 2,953.1%86,580360,518 (76.0%)Net Income51,000404,064 (87.4%)18,743 172.1%(477,499)- -Other Activity-Unrestricted(477,499)- -(483,741) (1.3%)(390,919)360,518 (76.0%)Increase (Decrease) in UR Net Assets (426,499)404,064 (87.4%)(464,998) (8.3%)257 Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Changes in Net Assets (Whole Dollars)Reported as of February 2019BAL_STMT_CHG_IN NET_ASSET_WD_EALActualPrinted On 3/20/19 @ 10:30 AMPrinted By vdedik9 of 11UNRESTRICTED FUNDSCurrent Year to DatePrior Year to DateBeginning of Year(5,294,615)(5,386,610)Excess of Revenues Over Expenses51,00018,743Restricted Contributions & Grants--Net Assets Released from Rest.--Interdivision Transfers--Unidentified Differences *728,940-Net Assets (Liabilities) Assumed--Unrealized Gains (Losses) on Invest. --Extraordinary Items & Other(477,499)(483,741)Total Change in Net Assets302,440(464,998)Ending Balance(4,992,175) (5,851,608)TEMPORARILY RESTRICTED FUNDSCurrent Year to DatePrior Year to DateBeginning of Year41,92836,705Investment and Other Income--Restricted Contributions & Grants350385Net Assets Released from Rest.--Interdivision Transfers--Unidentified Differences *--Net Assets (Liabilities) Assumed--Unrealized Gains (Losses) on Invest. --Extraordinary Items & Other--Total Change in Net Assets350385Ending Balance42,278 37,090258 Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Changes in Net Assets (Whole Dollars)Reported as of February 2019BAL_STMT_CHG_IN NET_ASSET_WD_EALActualPrinted On 3/20/19 @ 10:30 AMPrinted By vdedik10 of 11PERMANENTLY RESTRICTED FUNDSCurrent Year to DatePrior Year to DateBeginning of Year--Investment and Other Income--Restricted Contributions & Grants--Net Assets Released From Rest.--Interdivision Transfers--Unidentified Differences *--Net Assets (Liabilities) Assumed--Unrealized Gains (Losses) on Invest. --Extraordinary Items & Other--Total Change in Net Assets--Ending Balance--TOTAL ALL FUNDSCurrent Year to DatePrior Year to DateBeginning of Year(5,252,687)(5,349,905)Excess of Revenues Over Expenses51,00018,743Investment and Other Income--Restricted Contributions & Grants350385Net Assets Released From Rest.--Interdivision Transfers--Unidentified Difference *728,940-Net Assets (Liabilities) Assumed--Unrealized Gains (Losses) on Inv.--Extraordinary Items & Other(477,499)(483,741)Total Change in Net Assets302,790(464,613)Ending Balance(4,949,897) (5,814,518)259 Providence Health & Services110 - PROVIDENCE SEWARD MED CENTER - MGDStatement of Cash Flows (Whole Dollars)Reported as of February 2019CF_CASHFLOW_STMT_WD_EALActual YTDPrinted On 3/20/19 @ 10:30 AMPrinted By vdedikFebruary February20192018Operating Activities:Change in Net Assets302,790 (464,613)Adjustments to Reconcile Net Cash Provided by Operating ActivitiesDepreciation2,5625,752Provision for Bad Debts1,176,835477,656Net Real/Unreal Gains Losses on Invest(370)(12)Changes in Certain Current Assets/Liab(2,413,809) (653,644)Increase Decrease in Other Liabilities(15,694)1,497Net Cash Provided by Used in Op Act (947,686) (633,364)Investing Activities:Net Investments Purchases Sales(27,959)483,753FM Increase Decrease in Other Long-Term Assets (789) (1,882)Net Cash Provided by Used in Inv Act(28,747)481,871February February20192018Financing Activities:Increase (Decrease) in Cash & Cash Equiv.(976,434) (151,493)Cash and Cash Equiv - Beginning of Period 477,743779,547Cash and Cash Equiv - End of Period(498,690) 628,054Supplemental Disclosure:260 February 2019 Financials as of 4/16/19 1 City of Seward, Alaska Monthly Budget Report For the month ended February 28, 2019 We are pleased to provide month financial reports to the City Council for the month ended February 28, 2019. The intent of this report is to provide transparent financial and budgetary information to the public. The report includes the following components: 1) a Revenue Summary report by Fund for the General Fund and the Harbor, SMIC, Electric, Water and Wastewater Enterprise Funds; 2) an Expenditure/Expense Summary Report by Fund for the same funds; 3) a detailed budget-to-actual expenditure/expense report by department for all departments in the General Fund; 4) a report showing the Cash Balances in all City funds at February 28, 2019 where black numbers represent positive cash, and red numbers represent negative cash; and 3) a Key which shows the Fund name for each of the Funds presented on the Cash Balances report. The Cash Balances Report and the corresponding Key are new reports this month and will be included in monthly financial reports going forward. The Funds which have negative cash balances on the Cash Balances Report primary include reimbursable grant Funds, where the City is required to expend the funds prior to requesting reimbursement for expenditures. For example, when the City conducts repairs following a major disaster declaration, it can take multiple years before the City receives reimbursement from FEMA for its costs. The Hospital Enterprise Fund (Fund 19100) will continue to show negative cash reflecting the action taken in Resolution 2018-058 (attached) to purchase a new CT scanner and perform major building modifications to the hospital building to move the equipment into the building. Due to the finance staff’s focus on audit this week, the financials do not yet reflect the posting of Harbor and SMIC billing data into the financials. We welcome comments from the City Council or the public as to how we may improve this document to make it more useful for timely decision making. The presentation of this financial information aims to meet the requirements for financial reporting as defined by the Seward City Council in Resolution 2008-59. If you have questions or require additional information, please feel free to contact finance director Kristin Erchinger at (907)224-4064, or by e-mail at kerchinger@cityofseward.net. 261 Monthly Budget-to-Actual Revenue Report -- By Fund Page: 1City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 4000 Tax Revenue - Sales 504,782 501,586 1,141,667 (640,081)5,350,000 (4,848,414)9.38 4010 Tax Revenue - Real Property 3,314 15,166 211,667 (196,501)1,020,000 (1,004,834)1.49 4011 Tax Revenue - Personal Property 4,405 10,725 73,333 (62,608)340,000 (329,275)3.15 4012 Tax Revenue - Motor vehicle 728 2,418 4,167 (1,749)25,000 (22,582)9.67 4020 Hotel/Motel Room Tax 14,575 0 98,333 (98,333)515,000 (515,000)0.00 4030 Payments in Lieu of Tax 0 0 15,000 (15,000)90,000 (90,000)0.00 4031 Contra Payments in Lieu of Tax 0 0 (15,440)15,440 (43,440)43,440 0.00 4040 Penalties and Interest on Taxes 243 586 250 336 1,500 (914)39.08 4100 Building Permits 11,370 11,496 (1,667)13,163 40,000 (28,504)28.74 4101 Permits - Taxi 15 295 200 95 1,200 (905)24.62 4102 DMV - Drivers License 1,833 3,371 (1,500)4,871 16,000 (12,630)21.07 4103 DMV - Motor Vehicles 3,408 6,380 13,667 (7,287)57,000 (50,620)11.19 4104 Animal Control Licenses 35 100 42 58 250 (150)40.00 4105 Business License 1,110 4,440 6,000 (1,560)21,000 (16,560)21.14 4106 License and Permits - Misc 115 468 333 135 2,000 (1,532)23.42 4202 Jail Contract 0 92,238 58,333 33,905 350,000 (257,762)26.35 4203 Dispatch Contract w/State of AK 0 0 6,000 (6,000)36,000 (36,000)0.00 4204 KPB 911 Dispatch 0 0 8,760 (8,760)52,560 (52,560)0.00 4205 Alaska Liquor Tax 0 0 3,167 (3,167)19,000 (19,000)0.00 4206 Alaska Raw Fish Tax 0 0 176,667 (176,667)410,000 (410,000)0.00 4207 Fisheries Resource Landing Tax 0 0 667 (667)4,000 (4,000)0.00 4300 Admin. Exp. - Jail 7,730 15,460 15,460 0 92,761 (77,301)16.67 4301 Admin Exp.- Harbor 30,453 60,906 60,906 0 365,435 (304,529)16.67 4302 Admin. Exp. - SMIC 8,128 16,257 16,257 0 97,540 (81,283)16.67 4303 Admin. Exp.- Parking Fund 950 1,900 1,900 0 11,400 (9,500)16.67 4304 Admin. Exp. - Electric 79,442 158,884 158,884 0 953,306 (794,422)16.67 4305 Admin. Exp. - Water 21,916 43,832 43,832 0 262,991 (219,159)16.67 4306 Admin. Exp. - Sewer 13,384 26,768 26,768 0 160,606 (133,838)16.67 4307 Copying Fees 0 803 833 (30)5,000 (4,197)16.07 4308 Sales Tax Credit 0 0 667 (667)4,000 (4,000)0.00 4309 Zoning Fees 935 949 33 916 200 749 474.31 4320 Misc Dog Fees 160 255 200 55 1,200 (945)21.25 4322 Miscellaneous Dispatching 833 1,667 1,667 0 10,000 (8,333)16.67 4323 Miscellaneous Police Fees 240 360 333 27 2,000 (1,640)18.00 4331 Shop Work Orders 0 150 417 (267)2,500 (2,350)6.01 4340 P&R: Public Use Fees 1,278 2,393 417 1,976 2,500 (107)95.72 4341 P&R: Punchard Fees 290 710 (2,000)2,710 8,000 (7,290)8.88 4342 P&R: Class Registrations 206 4,937 7,500 (2,564)45,000 (40,064)10.97 4343 P&R: Facility Rental 942 2,023 416 1,607 2,500 (477)80.93 4344 P&R: Tournaments 0 0 283 (283)1,700 (1,700)0.00 4345 P&R: Special Events 403 1,398 3,167 (1,769)19,000 (17,602)7.36 4347 P&R: Shower Fees 0 0 5,500 (5,500)18,000 (18,000)0.00 4348 P&R: Rock Wall Fees 30 30 83 (53)500 (470)5.98 4349 P&R: Pavilion Fees 337 1,019 667 352 4,000 (2,981)25.49 4350 P&R: Camping Fees 5 23 113,333 (113,310)480,000 (479,977)0.00 4351 P&R: Camping w/Utilities 6,416 6,883 44,667 (37,784)328,000 (321,117)2.10 4352 P&R: RV Dump Station 0 0 2,333 (2,333)14,000 (14,000)0.00 4353 P&R: Misc Revenue 0 0 83 (83)500 (500)0.00 Monthly Budget-to-Actual Revenue Report -- By Fund Page: 2City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget 4354 P&R: Work Orders 0 0 (5,000)5,000 0 0 0.00 4356 P&R: Cemetery Plot Fees 0 250 0 250 0 250 0.00 4370 Library Service Revenue 862 1,418 1,583 (165)9,500 (8,082)14.93 4371 Library Circulation Revenue 378 677 667 10 4,000 (3,323)16.92 4373 Museum Admissions 0 0 3,000 (3,000)18,000 (18,000)0.00 4380 Land Rents & Leases 0 4,325 2,550 1,775 34,800 (30,475)12.43 4382 Jail Facility Rental 2,500 5,000 5,000 0 30,000 (25,000)16.67 4383 Municipal Building Rent 0 0 26,667 (26,667)60,000 (60,000)0.00 4400 Fines and Bails 0 90 2,833 (2,743)17,000 (16,910)0.53 4500 GF Interest on Investments (5,770)37,095 45,000 (7,905)70,000 (32,905)52.99 4501 GF Penalties & Interest 23 384 167 217 1,000 (616)38.36 4620 Franchise Fee - Refuse 0 4,762 2,917 1,845 17,500 (12,738)27.21 4630 City Clerk Fees 0 0 50 (50)300 (300)0.00 4639 Misc Service Fees 151 156 0 156 0 156 0.00 5899 Miscellaneous Revenue 115 105 0 105 0 105 0.00 Total Revenues 718,270$1,051,138$2,389,686$(1,338,549)$11,461,809$(10,410,673)$9.17$ Monthly Budget Expenditure Report by Fund Page: 1City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 276,647 464,591 891,333 426,742 4,291,371 3,826,780 10.83 6001 Overtime 11,040 21,578 3,333 (18,245)20,000 (1,578)107.89 6002 Standby Time 1,008 1,703 0 (1,703)0 (1,703)0.00 6009 Personnel Vacancy Factor 0 0 (25,000)(25,000)(150,000)(150,000)0.00 6100 Medicare 6,753 11,458 15,123 3,665 83,189 71,731 13.77 6101 Unemployment Insurance 0 0 683 683 4,100 4,100 0.00 6102 Workers' Compensation 16,280 26,787 45,990 19,203 227,463 200,676 11.78 6200 Leave Time 21,218 51,981 78,884 26,903 423,372 371,391 12.28 6201 Retirement Benefits 59,571 103,538 182,696 79,157 968,049 864,510 10.70 6202 Health Insurance 149,678 262,474 574,009 311,535 2,171,280 1,908,806 12.09 6203 In Lieu of FICA 0 0 329 329 1,975 1,975 0.00 6209 Contra-Retirement PERS DC Forfeitures (7,626)(16,098)(30,000)(13,902)(30,000)(13,902)53.66 Total Personnel Costs:534,569$928,012$1,737,380$809,368$8,010,799$7,082,787$11.58$ Non-Personnel Costs: 7000 Audit 0 0 21,301 21,301 114,634 114,634 0.00 7001 Communications 8,320 17,943 19,977 2,034 119,859 101,916 14.97 7002 Postage and Freight 4,266 6,754 7,003 249 42,008 35,254 16.08 7003 Banking & Credit Card Fees 554 986 21,084 20,098 48,500 47,514 2.03 7004 Insurance 0 118,648 40,249 (78,399)241,494 122,846 49.13 7006 Legal 16,221 16,221 13,333 (2,888)80,000 63,779 20.28 7009 Contracted Services 16,365 20,552 109,364 88,812 370,667 350,115 5.54 7010 Engineering 0 0 25,500 25,500 28,000 28,000 0.00 7011 Testing 40 40 1,082 1,042 6,500 6,460 0.62 7012 Other Special Services 364 364 23,133 22,769 50,050 49,686 0.73 7013 State Lobbying Fees 8,042 16,084 14,500 (1,584)87,000 70,916 18.49 7014 Federal Lobbying Fees 7,667 15,334 15,833 499 95,000 79,666 16.14 7015 Utilities 39,858 76,357 97,332 20,975 583,989 507,632 13.08 7016 Heating Fuel 7,050 6,982 11,440 4,458 68,639 61,657 10.17 7017 Rents & Leases 2,500 5,000 16,663 11,663 110,400 105,400 4.53 7201 Library Books 21 21 1,667 1,646 10,000 9,979 0.21 7202 Library Periodicals 20 20 500 480 3,000 2,980 0.67 7203 Library Standing Orders 0 0 667 667 4,000 4,000 0.00 7204 Library Non-Print 18 18 667 649 4,000 3,982 0.45 7205 Library Electronic Materials 0 0 750 750 4,500 4,500 0.00 7208 Museum Collection Supplies 0 0 200 200 1,200 1,200 0.00 7210 Vehicle Supplies 166 166 1,110 944 6,658 6,492 2.50 7211 Gas & Lube 9,378 9,378 16,492 7,114 98,959 89,581 9.48 7212 Uniform Allowance 2,969 4,563 2,304 (2,259)13,823 9,260 33.01 7213 Safety Equipment 684 684 2,167 1,483 13,000 12,316 5.26 7214 Janitorial Supplies 178 178 2,826 2,648 16,958 16,780 1.05 7215 Operating Supplies 24,866 27,480 53,866 26,386 323,197 295,717 8.50 7216 Maintenance & Repair 10,442 33,363 35,365 2,002 212,202 178,839 15.72 7217 Small Tools & Equipment 3,805 4,005 13,844 9,839 83,076 79,071 4.82 7218 Inmate Meals 794 794 1,667 873 10,000 9,206 7.94 7300 Advertising 1,272 2,045 7,127 5,082 42,762 40,717 4.78 7301 Subscriptions & Dues 5,358 7,659 6,671 (988)40,036 32,377 19.13 Monthly Budget Expenditure Report by Fund Page: 2City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 General Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 7302 Travel & Subsistence 14,043 14,231 20,404 6,173 122,420 108,189 11.63 7303 Education & Training 2,333 2,533 33,409 30,876 75,951 73,418 3.34 7304 Equipment Rent 148 148 8,383 8,235 39,870 39,722 0.37 7307 GF Administrative Fee 7,730 15,460 15,460 0 92,761 77,301 16.67 7800 Sister City Program 0 0 750 750 4,500 4,500 0.00 7801 Contributions to Chamber 260,454 260,454 49,685 (210,769)260,454 0 100.00 7802 Contributions to Senior Citizens 75,000 75,000 20,400 (54,600)82,900 7,900 90.47 7803 Contributions to B&G Club 0 0 4,167 4,167 25,000 25,000 0.00 7804 Elections 823 823 3,667 2,844 7,000 6,177 11.75 7805 Promotion 0 500 1,833 1,333 11,000 10,500 4.55 7806 Volunteer Fireman Stipend 3,167 6,333 6,333 0 38,000 31,667 16.67 7807 Contingency 0 0 1,166 1,166 7,000 7,000 0.00 7810 Miscellaneous Expense 159 357 3,734 3,377 22,400 22,043 1.59 8012 Debt Service Interest Expense 68,275 68,275 40,684 (27,591)244,106 175,831 27.97 8103 Capital Equipment 0 2,984 10,916 7,932 15,500 12,516 19.25 8300 Debt Service Principal 0 0 53,464 53,464 320,784 320,784 0.00 Total Non-Personnel Costs:603,350$838,737$860,139$21,402$4,303,757$3,465,020$19.49$Total Expenditures 1,137,919$1,766,749$2,597,519$830,770$12,314,556$10,547,807$14.35$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 1City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Mayor and Council Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 3,449 3,449 18,449 18,449 0.00 6100 Medicare 0.00 0.00 230 230 1,377 1,377 0.00 6102 Workers' Compensation 0.00 0.00 32 32 191 191 0.00 Total Personnel Costs:0.00$0.00$3,711$3,711$20,017$20,017$0.00$ Non-Personnel Costs: 7000 Audit 0.00 0.00 21,301 21,301 114,634 114,634 0.00 7001 Communications 333.77 651.48 917 266 5,500 4,849 11.85 7002 Postage and Freight 7.99 87.42 317 230 1,900 1,813 4.60 7004 Insurance 0.00 202.15 150 (52)900 698 22.46 7013 State Lobbying Fees 8,042.00 16,084.00 14,500 (1,584)87,000 70,916 18.49 7014 Federal Lobbying Fees 7,667.00 15,334.00 15,833 499 95,000 79,666 16.14 7215 Operating Supplies 683.70 842.41 1,250 408 7,500 6,658 11.23 7217 Small Tools & Equipment 0.00 0.00 250 250 1,500 1,500 0.00 7300 Advertising 429.00 1,072.50 3,333 2,261 20,000 18,928 5.36 7301 Subscriptions & Dues 100.00 251.00 600 349 3,600 3,349 6.97 7302 Travel & Subsistence 1,774.48 1,774.48 3,000 1,226 18,000 16,226 9.86 7303 Education & Training 250.00 250.00 250 0 1,500 1,250 16.67 7800 Sister City Program 0.00 0.00 750 750 4,500 4,500 0.00 7805 Promotion 0.00 0.00 1,000 1,000 6,000 6,000 0.00 7807 Contingency 0.00 0.00 333 333 2,000 2,000 0.00 8103 Capital Equipment 0.00 0.00 10,000 10,000 10,000 10,000 0.00 Total Non-Personnel Costs:19,287.94$36,549.44$73,784$37,237$379,534$342,987$9.63$Total Expenditures 19,287.94$36,549.44$77,495$40,948$399,551$363,004$9.15$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 2City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Legislative Boards & Commissions Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 554.88 1,160.33 3,594 2,434 19,258 18,098 6.03 6100 Medicare 7.68 16.69 46 29 275 258 6.07 6102 Workers' Compensation 5.94 12.33 32 20 192 180 6.42 6201 Retirement Benefits 48.95 106.04 311 205 1,665 1,559 6.37 6202 Health Insurance 275.08 623.88 2,801 2,177 12,606 11,982 4.95 Total Personnel Costs:892.53$1,919.27$6,784$4,865$33,996$32,077$5.65$ Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 17 17 100 100 0.00 7004 Insurance 0.00 136.02 100 (36)600 464 22.67 7215 Operating Supplies 0.00 0.00 167 167 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 33 33 200 200 0.00 7302 Travel & Subsistence 0.00 0.00 417 417 2,500 2,500 0.00 7303 Education & Training 0.00 0.00 83 83 500 500 0.00 Total Non-Personnel Costs:0.00$136.02$817$681$4,900$4,764$2.78$Total Expenditures 892.53$2,055.29$7,601$5,546$38,896$36,841$5.28$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 3City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Legal Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7006 Legal 16,221.21 16,221.21 13,333 (2,888)80,000 63,779 20.28 Total Non-Personnel Costs:16,221.21$16,221.21$13,333$(2,888)$80,000$63,779$20.28$Total Expenditures 16,221.21$16,221.21$13,333$(2,888)$80,000$63,779$20.28$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 4City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund City Clerk Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 9,143.46 17,002.18 35,233 18,230 166,711 149,708 10.20 6100 Medicare 207.77 316.98 401 84 2,404 2,087 13.19 6102 Workers' Compensation 122.98 202.72 279 76 1,672 1,469 12.12 6200 Leave Time 1,200.81 2,041.18 2,681 640 16,087 14,046 12.69 6201 Retirement Benefits 1,013.90 1,721.54 2,719 998 14,545 12,824 11.84 6202 Health Insurance 8,251.49 14,077.88 23,361 9,283 96,906 82,828 14.53 Total Personnel Costs:19,940.41$35,362.48$64,674$29,311$298,325$262,962$11.85$ Non-Personnel Costs: 7004 Insurance 0.00 1,437.03 500 (937)3,000 1,563 47.90 7009 Contracted Services 0.00 0.00 22,250 22,250 33,500 33,500 0.00 7301 Subscriptions & Dues 0.00 0.00 117 117 700 700 0.00 7302 Travel & Subsistence 984.71 984.71 833 (152)5,000 4,015 19.69 7303 Education & Training 625.00 625.00 417 (208)2,500 1,875 25.00 7304 Equipment Rent 0.00 0.00 333 333 2,000 2,000 0.00 7804 Elections 822.79 822.79 3,667 2,844 7,000 6,177 11.75 Total Non-Personnel Costs:2,432.50$3,869.53$28,117$24,247$53,700$49,830$7.21$Total Expenditures 22,372.91$39,232.01$92,791$53,558$352,025$312,792$11.14$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 5City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund City Manager Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 20,027.66 31,956.94 90,503 58,546 252,546 220,589 12.65 6100 Medicare 884.08 1,501.98 1,272 (230)3,795 2,293 39.58 6102 Workers' Compensation 215.80 358.90 883 524 2,627 2,268 13.66 6200 Leave Time 1,174.73 2,865.69 10,044 7,178 35,091 32,225 8.17 6201 Retirement Benefits 1,312.66 2,219.90 7,948 5,728 22,839 20,619 9.72 6202 Health Insurance 6,876.31 11,254.22 48,504 37,250 102,436 91,182 10.99 Total Personnel Costs:30,491.24$50,157.63$159,154$108,996$419,334$369,176$11.96$ Non-Personnel Costs: 7001 Communications 701.98 1,042.51 850 (193)5,100 4,057 20.44 7002 Postage and Freight 0.00 74.70 42 (33)250 175 29.88 7004 Insurance 0.00 2,250.75 850 (1,401)5,100 2,849 44.13 7009 Contracted Services 4,667.00 4,667.00 23,833 19,166 28,000 23,333 16.67 7210 Vehicle Supplies 15.99 15.99 0 (16)0 (16)0.00 7211 Gas & Lube 580.11 580.11 475 (105)2,850 2,270 20.35 7215 Operating Supplies 2,124.68 2,639.01 1,083 (1,556)6,500 3,861 40.60 7216 Maintenance & Repair 0.00 16.46 42 26 250 234 6.58 7217 Small Tools & Equipment 0.00 0.00 83 83 500 500 0.00 7300 Advertising 244.00 374.00 500 126 3,000 2,626 12.47 7301 Subscriptions & Dues 330.34 2,330.34 833 (1,497)5,000 2,670 46.61 7302 Travel & Subsistence 5,444.44 5,444.44 3,000 (2,444)18,000 12,556 30.25 7303 Education & Training 199.00 399.00 833 434 5,000 4,601 7.98 7805 Promotion 0.00 500.00 833 333 5,000 4,500 10.00 7807 Contingency 0.00 0.00 833 833 5,000 5,000 0.00 Total Non-Personnel Costs:14,307.54$20,334.31$34,090$13,756$89,550$69,216$22.71$Total Expenditures 44,798.78$70,491.94$193,244$122,752$508,884$438,392$13.85$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 6City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund MIS Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 11,633.38 19,240.05 36,810 17,570 196,919 177,679 9.77 6001 Overtime 0.00 47.54 0 (48)0 (48)0.00 6100 Medicare 166.66 275.09 492 217 2,950 2,675 9.33 6102 Workers' Compensation 128.67 206.43 340 134 2,037 1,831 10.13 6200 Leave Time 1,172.38 2,169.99 3,765 1,595 22,592 20,422 9.61 6201 Retirement Benefits 1,060.79 1,736.04 3,336 1,600 17,843 16,107 9.73 6202 Health Insurance 5,501.12 7,443.16 16,257 8,814 65,287 57,844 11.40 Total Personnel Costs:19,663.00$31,118.30$61,000$29,882$307,628$276,510$10.12$ Non-Personnel Costs: 7001 Communications 268.24 492.44 917 425 5,500 5,008 8.95 7002 Postage and Freight 0.00 0.00 83 83 500 500 0.00 7003 Bank and Credit Card Fees 0.55 0.55 0 (1)0 (1)0.00 7004 Insurance 0.00 2,048.49 533 (1,515)3,200 1,152 64.02 7009 Contracted Services 0.00 99.35 833 734 5,000 4,901 1.99 7215 Operating Supplies 1,199.86 1,199.86 5,333 4,133 32,000 30,800 3.75 7216 Maintenance & Repair 1,142.46 1,142.46 833 (309)5,000 3,858 22.85 7217 Small Tools & Equipment 248.42 248.42 833 585 5,000 4,752 4.97 7301 Subscriptions & Dues 183.23 183.23 417 234 2,500 2,317 7.33 7302 Travel & Subsistence 0.00 0.00 417 417 2,500 2,500 0.00 7303 Education & Training 0.00 0.00 417 417 2,500 2,500 0.00 7810 Miscellaneous Expense 0.00 0.00 167 167 1,000 1,000 0.00 Total Non-Personnel Costs:3,042.76$5,414.80$10,783$5,370$64,700$59,287$8.37$Total Expenditures 22,705.76$36,533.10$71,783$35,252$372,328$335,797$9.81$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 7City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Community Development Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 9,276.22 16,705.60 27,847 11,142 148,575 131,870 11.24 6100 Medicare 127.28 237.59 363 125 2,180 1,942 10.90 6102 Workers' Compensation 100.81 178.77 252 73 1,511 1,332 11.83 6200 Leave Time (1,009.65)(116.76)1,664 1,781 9,985 10,102 (1.17) 6201 Retirement Benefits 858.09 1,560.02 2,466 906 13,189 11,629 11.83 6202 Health Insurance 6,601.60 12,523.96 19,483 6,959 78,319 65,795 15.99 Total Personnel Costs:15,954.35$31,089.18$52,075$20,986$253,759$222,670$12.25$ Non-Personnel Costs: 7001 Communications 210.51 445.48 525 80 3,150 2,705 14.14 7002 Postage and Freight 0.00 16.48 83 67 500 484 3.30 7004 Insurance 0.00 1,637.08 550 (1,087)3,300 1,663 49.61 7009 Contracted Services 0.00 0.00 4,167 4,167 25,000 25,000 0.00 7011 Testing 20.00 20.00 0 (20)0 (20)0.00 7211 Gas & Lube 37.76 37.76 0 (38)0 (38)0.00 7215 Operating Supplies 567.64 589.84 417 (173)2,500 1,910 23.59 7216 Maintenance & Repair 0.00 0.00 250 250 1,500 1,500 0.00 7217 Small Tools & Equipment 0.00 0.00 417 417 2,500 2,500 0.00 7301 Subscriptions & Dues 29.98 29.98 0 (30)0 (30)0.00 7302 Travel & Subsistence 1,162.67 1,162.67 417 (746)2,500 1,337 46.51 7303 Education & Training (500.00)(500.00)417 917 2,500 3,000 (20.00) 7810 Miscellaneous Expense 0.00 0.00 83 83 500 500 0.00 Total Non-Personnel Costs:1,528.56$3,439.29$7,326$3,887$43,950$40,511$7.83$Total Expenditures 17,482.91$34,528.47$59,401$24,873$297,709$263,181$11.60$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 8City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Finance Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 42,075.06 71,575.00 98,428 26,853 557,608 486,033 12.84 6100 Medicare 1,008.57 1,695.46 1,293 (402)8,327 6,632 20.36 6102 Workers' Compensation 454.16 764.55 917 152 5,883 5,118 13.00 6200 Leave Time 4,363.95 8,823.81 8,756 (68)60,573 51,749 14.57 6201 Retirement Benefits 3,225.78 5,604.01 8,862 3,258 50,376 44,772 11.12 6202 Health Insurance 19,254.87 33,415.10 61,136 27,721 257,255 223,840 12.99 Total Personnel Costs:70,382.39$121,877.93$179,392$57,514$940,022$818,144$12.97$ Non-Personnel Costs: 7001 Communications 649.34 1,509.08 1,833 324 11,000 9,491 13.72 7002 Postage and Freight 0.00 254.60 417 162 2,500 2,245 10.18 7003 Bank and Credit Card Fees 0.00 85.20 0 (85)0 (85)0.00 7004 Insurance 0.00 5,840.28 1,483 (4,357)8,900 3,060 65.62 7009 Contracted Services 0.00 0.00 1,500 1,500 9,000 9,000 0.00 7011 Testing 0.00 0.00 33 33 200 200 0.00 7215 Operating Supplies 1,373.26 1,837.35 4,667 2,830 28,000 26,163 6.56 7216 Maintenance & Repair 1,436.00 16,884.75 5,000 (11,885)30,000 13,115 56.28 7217 Small Tools & Equipment 0.00 0.00 667 667 4,000 4,000 0.00 7300 Advertising 0.00 0.00 233 233 1,400 1,400 0.00 7301 Subscriptions & Dues 420.00 570.00 417 (153)2,500 1,930 22.80 7302 Travel & Subsistence (1,756.14)(1,756.14)2,667 4,423 16,000 17,756 (10.98) 7303 Education & Training 0.00 0.00 833 833 5,000 5,000 0.00 7810 Miscellaneous Expense 0.00 0.00 167 167 1,000 1,000 0.00 8103 Capital Equipment 0.00 0.00 583 583 3,500 3,500 0.00 Total Non-Personnel Costs:2,122.46$25,225.12$20,500$(4,725)$123,000$97,775$20.51$Total Expenditures 72,504.85$147,103.05$199,892$52,789$1,063,022$915,919$13.84$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 9City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund General Services Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (25,000)(25,000)(150,000)(150,000)0.00 6209 Contra-Retirement PERS DC Forfeitures 0.00 0.00 (30,000)(30,000)(30,000)(30,000)0.00 Total Personnel Costs:0.00$0.00$(55,000)$(55,000)$(180,000)$(180,000)$0.00$ Non-Personnel Costs: 7001 Communications 131.21 261.53 417 155 2,500 2,238 10.46 7002 Postage and Freight 2,940.00 3,454.15 833 (2,621)5,000 1,546 69.08 7003 Bank and Credit Card Fees 195.63 290.27 16,600 16,310 21,600 21,310 1.34 7004 Insurance 0.00 227.57 367 139 2,200 1,972 10.34 7009 Contracted Services 0.00 0.00 833 833 5,000 5,000 0.00 7010 Engineering 0.00 0.00 25,000 25,000 25,000 25,000 0.00 7012 Other Special Services 0.00 0.00 17,750 17,750 17,750 17,750 0.00 7215 Operating Supplies 362.71 475.11 1,000 525 6,000 5,525 7.92 7216 Maintenance & Repair 0.00 0.00 833 833 5,000 5,000 0.00 7300 Advertising 84.80 84.80 0 (85)0 (85)0.00 7301 Subscriptions & Dues 0.00 0.00 583 583 3,500 3,500 0.00 7810 Miscellaneous Expense 110.91 286.96 1,667 1,380 10,000 9,713 2.87 Total Non-Personnel Costs:3,825.26$5,080.39$65,883$60,802$103,550$98,469$4.91$Total Expenditures 3,825.26$5,080.39$10,883$5,802$(76,450)$(81,531)$(6.65)$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 10City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund General Services - Copier Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7215 Operating Supplies 0.00 0.00 533 533 3,200 3,200 0.00 7304 Equipment Rent 0.00 0.00 867 867 5,200 5,200 0.00 Total Non-Personnel Costs:0.00$0.00$1,400$1,400$8,400$8,400$0.00$Total Expenditures 0.00$0.00$1,400$1,400$8,400$8,400$0.00$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 11City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Contributions Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7801 Contributions to Chamber 260,454.00 260,454.00 49,685 (210,769)260,454 0 100.00 7802 Contributions to Senior Citizens 75,000.00 75,000.00 20,400 (54,600)82,900 7,900 90.47 7803 Contributions to B&G Club 0.00 0.00 4,167 4,167 25,000 25,000 0.00 Total Non-Personnel Costs:335,454.00$335,454.00$74,252$(261,202)$368,354$32,900$91.07$Total Expenditures 335,454.00$335,454.00$74,252$(261,202)$368,354$32,900$91.07$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 12City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Police Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 75,251.62 124,022.34 209,874 85,852 1,122,984 998,962 11.04 6001 Overtime 7,379.31 13,254.61 3,333 (9,922)20,000 6,745 66.27 6100 Medicare 2,177.51 3,443.83 3,948 504 23,686 20,242 14.54 6102 Workers' Compensation 6,345.15 10,003.30 10,304 301 61,822 51,819 16.18 6200 Leave Time 8,763.72 17,923.62 20,347 2,423 122,081 104,157 14.68 6201 Retirement Benefits 6,867.35 11,773.95 18,959 7,186 101,456 89,683 11.60 6202 Health Insurance 38,508.60 66,520.56 141,314 74,793 582,582 516,061 11.42 Total Personnel Costs:145,293.26$246,942.21$408,079$161,137$2,034,611$1,787,669$12.14$ Non-Personnel Costs: 7001 Communications 1,531.34 2,943.39 3,083 140 18,500 15,557 15.91 7002 Postage and Freight 186.10 268.32 417 149 2,500 2,232 10.73 7003 Bank and Credit Card Fees 368.25 600.72 1,000 399 6,000 5,399 10.01 7004 Insurance 0.00 38,348.51 13,333 (25,016)80,000 41,651 47.94 7009 Contracted Services 1,905.28 2,059.63 833 (1,227)5,000 2,940 41.19 7012 Other Special Services 339.15 339.15 550 211 3,300 2,961 10.28 7211 Gas & Lube 1,450.82 1,450.82 2,500 1,049 15,000 13,549 9.67 7212 Uniform Allowance 2,610.77 2,610.77 833 (1,778)5,000 2,389 52.22 7213 Safety Equipment 0.00 0.00 500 500 3,000 3,000 0.00 7215 Operating Supplies 875.58 875.58 2,500 1,624 15,000 14,124 5.84 7216 Maintenance & Repair 396.07 1,337.19 2,667 1,330 16,000 14,663 8.36 7217 Small Tools & Equipment 605.13 605.13 833 228 5,000 4,395 12.10 7300 Advertising 0.00 0.00 333 333 2,000 2,000 0.00 7301 Subscriptions & Dues 790.00 790.00 1,000 210 6,000 5,210 13.17 7302 Travel & Subsistence 2,562.49 2,562.49 2,833 271 17,000 14,438 15.07 7303 Education & Training 125.00 125.00 25,817 25,692 30,400 30,275 0.41 7304 Equipment Rent 0.00 0.00 667 667 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 0.00 417 417 2,500 2,500 0.00 Total Non-Personnel Costs:13,745.98$54,916.70$60,116$5,199$236,200$181,283$23.25$Total Expenditures 159,039.24$301,858.91$468,195$166,336$2,270,811$1,968,952$13.29$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 13City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Jail Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 14,707.20 24,730.08 47,431 22,701 253,778 229,048 9.74 6001 Overtime 1,102.96 3,232.08 0 (3,232)0 (3,232)0.00 6100 Medicare 214.34 515.68 627 111 3,760 3,244 13.71 6102 Workers' Compensation 1,601.40 2,743.63 3,603 859 21,617 18,873 12.69 6200 Leave Time 1,328.61 2,844.21 3,903 1,059 23,418 20,574 12.15 6201 Retirement Benefits 1,394.78 2,449.84 4,250 1,801 22,744 20,295 10.77 6202 Health Insurance 11,002.62 20,083.25 44,178 24,095 191,267 171,184 10.50 Total Personnel Costs:31,351.91$56,598.77$103,992$47,394$516,584$459,986$10.96$ Non-Personnel Costs: 7001 Communications 409.18 687.36 750 63 4,500 3,813 15.27 7002 Postage and Freight 0.00 0.47 167 167 1,000 1,000 0.05 7004 Insurance 0.00 11,333.64 4,167 (7,167)25,000 13,666 45.33 7009 Contracted Services 0.00 0.00 250 250 1,500 1,500 0.00 7011 Testing 0.00 0.00 33 33 200 200 0.00 7017 Rents & Leases 2,500.00 5,000.00 5,000 0 30,000 25,000 16.67 7212 Uniform Allowance 0.00 0.00 417 417 2,500 2,500 0.00 7214 Janitorial Supplies 0.00 0.00 333 333 2,000 2,000 0.00 7215 Operating Supplies 112.41 112.41 1,083 971 6,500 6,388 1.73 7216 Maintenance & Repair 0.00 0.00 500 500 3,000 3,000 0.00 7217 Small Tools & Equipment 0.00 0.00 333 333 2,000 2,000 0.00 7218 Inmate Meals 793.70 793.70 1,667 873 10,000 9,206 7.94 7300 Advertising 0.00 0.00 167 167 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 108 108 650 650 0.00 7302 Travel & Subsistence 0.00 0.00 833 833 5,000 5,000 0.00 7303 Education & Training 0.00 0.00 333 333 2,000 2,000 0.00 7307 GF Administrative Fee 7,730.08 15,460.16 15,460 0 92,761 77,301 16.67 7810 Miscellaneous Expense 0.00 0.00 200 200 1,200 1,200 0.00 Total Non-Personnel Costs:11,545.37$33,387.74$31,801$(1,586)$190,811$157,424$17.50$Total Expenditures 42,897.28$89,986.51$135,793$45,808$707,395$617,410$12.72$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 14City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Animal Control Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 5,019.12 8,532.44 11,480 2,947 61,473 52,940 13.88 6001 Overtime 0.00 244.72 0 (245)0 (245)0.00 6100 Medicare 69.06 123.40 152 29 911 788 13.55 6102 Workers' Compensation 297.64 510.24 873 363 5,237 4,727 9.74 6200 Leave Time 450.05 978.49 941 (37)5,644 4,666 17.34 6201 Retirement Benefits 442.78 788.61 1,029 240 5,509 4,720 14.32 6202 Health Insurance 2,750.37 4,803.39 8,156 3,353 32,671 27,868 14.70 Total Personnel Costs:9,029.02$15,981.29$22,631$6,650$111,445$95,464$14.34$ Non-Personnel Costs: 7001 Communications 26.86 46.12 200 154 1,200 1,154 3.84 7002 Postage and Freight 0.00 0.00 83 83 500 500 0.00 7004 Insurance 0.00 763.30 50 (713)300 (463)254.43 7015 Utilities 332.00 631.97 1,233 601 7,400 6,768 8.54 7211 Gas & Lube 37.87 37.87 167 129 1,000 962 3.79 7212 Uniform Allowance 358.28 358.28 200 (158)1,200 842 29.86 7215 Operating Supplies 300.36 300.36 583 283 3,500 3,200 8.58 7216 Maintenance & Repair 0.00 0.00 833 833 5,000 5,000 0.00 7217 Small Tools & Equipment 172.99 172.99 250 77 1,500 1,327 11.53 7300 Advertising 0.00 0.00 167 167 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 83 83 500 500 0.00 7302 Travel & Subsistence 0.00 0.00 583 583 3,500 3,500 0.00 7303 Education & Training 0.00 0.00 250 250 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 83 83 500 500 0.00 Total Non-Personnel Costs:1,228.36$2,310.89$4,765$2,455$28,600$26,290$8.08$Total Expenditures 10,257.38$18,292.18$27,396$9,105$140,045$121,754$13.06$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 15City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Fire Department Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 14,209.36 21,584.91 34,272 12,687 183,484 161,899 11.76 6100 Medicare 205.36 347.07 457 110 2,743 2,396 12.65 6102 Workers' Compensation 1,533.03 2,514.51 3,673 1,158 22,037 19,522 11.41 6200 Leave Time 1,642.69 3,540.06 3,420 (120)20,519 16,979 17.25 6201 Retirement Benefits 1,314.98 2,218.41 3,100 881 16,592 14,373 13.37 6202 Health Insurance 7,564.57 12,840.63 21,648 8,807 89,064 76,223 14.42 Total Personnel Costs:26,469.99$43,045.59$66,570$23,523$334,439$291,392$12.87$ Non-Personnel Costs: 7001 Communications 573.20 1,112.18 1,388 276 8,327 7,215 13.36 7002 Postage and Freight 38.70 38.70 260 221 1,560 1,521 2.48 7004 Insurance 0.00 11,921.35 4,933 (6,988)29,600 17,679 40.27 7009 Contracted Services 0.00 0.00 693 693 4,158 4,158 0.00 7011 Testing 0.00 0.00 17 17 100 100 0.00 7015 Utilities 11,139.59 22,214.95 23,917 1,702 143,504 121,289 15.48 7016 Heating Fuel 2,669.78 2,601.16 1,473 (1,128)8,839 6,238 29.43 7210 Vehicle Supplies (131.90)(131.90)693 825 4,158 4,290 (3.17) 7211 Gas & Lube 480.66 480.66 1,561 1,080 9,364 8,883 5.13 7212 Uniform Allowance 0.00 116.00 44 (72)262 146 44.27 7213 Safety Equipment 300.00 300.00 417 117 2,500 2,200 12.00 7215 Operating Supplies 701.25 701.25 1,128 427 6,767 6,066 10.36 7216 Maintenance & Repair 958.24 3,201.70 2,167 (1,035)13,000 9,798 24.63 7217 Small Tools & Equipment 382.52 382.52 1,128 745 6,767 6,384 5.65 7300 Advertising 0.00 0.00 52 52 312 312 0.00 7301 Subscriptions & Dues 1,873.50 1,873.50 87 (1,787)524 (1,350)357.54 7302 Travel & Subsistence 2,701.68 2,701.68 1,213 (1,489)7,279 4,577 37.12 7303 Education & Training 350.00 350.00 433 83 2,597 2,247 13.48 7304 Equipment Rent 0.00 0.00 260 260 1,561 1,561 0.00 Total Non-Personnel Costs:22,037.22$47,863.75$41,864$(6,001)$251,179$203,314$19.06$Total Expenditures 48,507.21$90,909.34$108,434$17,522$585,618$494,706$15.52$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 16City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Volunteers Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6102 Workers' Compensation 0.00 0.00 750 750 4,500 4,500 0.00 Total Personnel Costs:0.00$0.00$750$750$4,500$4,500$0.00$ Non-Personnel Costs: 7001 Communications 0.00 0.00 17 17 100 100 0.00 7002 Postage and Freight 19.95 19.95 139 119 836 816 2.39 7004 Insurance 0.00 3,834.00 0 (3,834)0 (3,834)0.00 7009 Contracted Services 79.98 79.98 0 (80)0 (80)0.00 7212 Uniform Allowance 0.00 1,477.50 244 (1,234)1,461 (17)101.13 7215 Operating Supplies 182.64 (98.63)520 619 3,121 3,220 (3.16) 7216 Maintenance & Repair 67.44 67.44 780 713 4,682 4,615 1.44 7217 Small Tools & Equipment 0.00 199.44 2,500 2,301 15,000 14,801 1.33 7302 Travel & Subsistence 217.32 217.32 693 476 4,158 3,941 5.23 7303 Education & Training 0.00 0.00 780 780 4,682 4,682 0.00 7806 Volunteer Fireman Stipend 3,166.67 6,333.34 6,333 0 38,000 31,667 16.67 Total Non-Personnel Costs:3,734.00$12,130.34$12,006$(123)$72,040$59,911$16.84$Total Expenditures 3,734.00$12,130.34$12,756$627$76,540$64,411$15.85$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 17City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Emergency Preparedness Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7001 Communications 0.00 2,121.39 348 (1,773)2,085 (36)101.75 7002 Postage and Freight 0.00 0.00 17 17 100 100 0.00 7015 Utilities 209.43 418.86 348 (71)2,085 1,666 20.09 7215 Operating Supplies 0.00 0.00 173 173 1,036 1,036 0.00 7216 Maintenance & Repair 0.00 0.00 35 35 212 212 0.00 7217 Small Tools & Equipment 0.00 0.00 104 104 624 624 0.00 7302 Travel & Subsistence 0.00 0.00 173 173 1,036 1,036 0.00 7303 Education & Training 0.00 0.00 173 173 1,036 1,036 0.00 8103 Capital Equipment 0.00 2,984.43 0 (2,984)0 (2,984)0.00 Total Non-Personnel Costs:209.43$5,524.68$1,371$(4,153)$8,214$2,690$67.26$Total Expenditures 209.43$5,524.68$1,371$(4,153)$8,214$2,690$67.26$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 18City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund SVAC Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 27 27 162 162 0.00 7004 Insurance 0.00 1,557.00 589 (968)3,533 1,976 44.07 7012 Other Special Services 0.00 0.00 3,333 3,333 20,000 20,000 0.00 7211 Gas & Lube 37.63 37.63 520 482 3,121 3,083 1.21 7216 Maintenance & Repair 0.00 896.51 693 (204)4,158 3,261 21.56 Total Non-Personnel Costs:37.63$2,491.14$5,162$2,670$30,974$28,482$8.04$Total Expenditures 37.63$2,491.14$5,162$2,670$30,974$28,482$8.04$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 19City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Building Inspection Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 7,005.42 11,925.41 15,475 3,550 82,772 70,847 14.41 6100 Medicare 100.26 172.02 206 34 1,233 1,061 13.95 6102 Workers' Compensation 77.43 128.67 142 13 850 721 15.14 6200 Leave Time 710.16 1,271.02 1,375 104 8,251 6,980 15.40 6201 Retirement Benefits 638.38 1,093.22 1,395 301 7,457 6,363 14.66 6202 Health Insurance 3,438.43 5,895.53 10,242 4,346 40,885 34,989 14.42 Total Personnel Costs:11,970.08$20,485.87$28,835$8,348$141,448$120,961$14.48$ Non-Personnel Costs: 7001 Communications 153.70 302.22 433 131 2,597 2,295 11.64 7002 Postage and Freight 3.95 3.95 17 13 100 96 3.95 7004 Insurance 0.00 822.20 244 (578)1,461 639 56.28 7017 Rents & Leases 0.00 0.00 (1,737)(1,737)0 0 0.00 7211 Gas & Lube 0.00 0.00 87 87 524 524 0.00 7215 Operating Supplies 0.00 0.00 296 296 1,773 1,773 0.00 7216 Maintenance & Repair 0.00 0.00 58 58 350 350 0.00 7217 Small Tools & Equipment 0.00 0.00 348 348 2,085 2,085 0.00 7301 Subscriptions & Dues 154.00 154.00 52 (102)312 158 49.36 7302 Travel & Subsistence 15.50 15.50 433 418 2,597 2,582 0.60 7303 Education & Training 380.00 380.00 131 (249)786 406 48.35 7304 Equipment Rent 0.00 0.00 2,172 2,172 2,609 2,609 0.00 Total Non-Personnel Costs:707.15$1,677.87$2,534$857$15,194$13,517$11.04$Total Expenditures 12,677.23$22,163.74$31,369$9,205$156,642$134,478$14.15$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 20City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Street Operations Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 10,278.40 17,004.59 71,574 54,569 178,893 161,888 9.51 6100 Medicare 151.81 273.16 893 620 1,760 1,487 15.52 6101 Unemployment Insurance 0.00 0.00 333 333 2,000 2,000 0.00 6102 Workers' Compensation 1,344.60 2,050.13 9,864 7,814 23,235 21,185 8.82 6200 Leave Time 1,024.97 3,180.46 8,524 5,344 22,881 19,701 13.90 6201 Retirement Benefits (5,680.91)(5,060.39)13,562 18,622 24,211 29,271 (20.90) 6202 Health Insurance 6,770.96 10,816.89 51,672 40,855 106,507 95,690 10.16 6203 In Lieu of FICA 0.00 0.00 329 329 1,975 1,975 0.00 Total Personnel Costs:13,889.83$28,264.84$156,751$128,486$361,462$333,197$7.82$ Non-Personnel Costs: 7001 Communications 5.39 5.39 167 162 1,000 995 0.54 7002 Postage and Freight 0.00 0.00 667 667 4,000 4,000 0.00 7004 Insurance 0.00 10,616.78 3,333 (7,284)20,000 9,383 53.08 7009 Contracted Services 396.00 495.35 5,833 5,338 35,000 34,505 1.42 7011 Testing 0.00 0.00 167 167 1,000 1,000 0.00 7015 Utilities 10,183.78 19,297.06 17,500 (1,797)105,000 85,703 18.38 7211 Gas & Lube 670.53 670.53 3,667 2,996 22,000 21,329 3.05 7212 Uniform Allowance 0.00 0.00 83 83 500 500 0.00 7213 Safety Equipment 124.89 124.89 200 75 1,200 1,075 10.41 7215 Operating Supplies 445.65 445.65 4,167 3,721 25,000 24,554 1.78 7216 Maintenance & Repair 0.00 209.00 3,333 3,124 20,000 19,791 1.05 7217 Small Tools & Equipment 0.00 0.00 350 350 2,100 2,100 0.00 7300 Advertising 0.00 0.00 67 67 400 400 0.00 7301 Subscriptions & Dues 0.00 0.00 58 58 350 350 0.00 7302 Travel & Subsistence 236.46 236.46 200 (36)1,200 964 19.71 7303 Education & Training 199.00 199.00 200 1 1,200 1,001 16.58 7304 Equipment Rent 0.00 0.00 167 167 1,000 1,000 0.00 7810 Miscellaneous Expense 74.97 74.97 333 258 2,000 1,925 3.75 Total Non-Personnel Costs:12,336.67$32,375.08$40,492$8,117$242,950$210,575$13.33$Total Expenditures 26,226.50$60,639.92$197,243$136,603$604,412$543,772$10.03$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 21City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Snow and Ice Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 2,124.32 3,089.92 10,971 7,881 58,885 55,795 5.25 6001 Overtime 2,244.27 3,755.43 0 (3,755)0 (3,755)0.00 6002 Standby Time 859.36 1,457.78 0 (1,458)0 (1,458)0.00 6100 Medicare 74.11 130.55 124 (7)744 613 17.55 6102 Workers' Compensation 657.73 1,219.08 1,566 347 9,393 8,174 12.98 6201 Retirement Benefits 470.88 832.81 689 (144)3,690 2,857 22.57 6202 Health Insurance 2,233.48 4,466.64 8,323 3,856 33,161 28,694 13.47 Total Personnel Costs:8,664.15$14,952.21$21,673$6,720$105,873$90,920$14.12$ Non-Personnel Costs: 7002 Postage and Freight 77.00 77.00 667 590 4,000 3,923 1.93 7009 Contracted Services 344.52 344.52 2,500 2,155 15,000 14,655 2.30 7211 Gas & Lube 4,077.47 4,077.47 3,333 (744)20,000 15,923 20.39 7213 Safety Equipment 0.00 0.00 83 83 500 500 0.00 7215 Operating Supplies 182.61 182.61 6,667 6,484 40,000 39,817 0.46 7216 Maintenance & Repair 2,272.10 4,871.06 5,000 129 30,000 25,129 16.24 7217 Small Tools & Equipment 13.99 13.99 83 69 500 486 2.80 7300 Advertising 0.00 0.00 50 50 300 300 0.00 7302 Travel & Subsistence 0.00 0.00 125 125 750 750 0.00 7303 Education & Training 0.00 0.00 125 125 750 750 0.00 7810 Miscellaneous Expense 0.00 0.00 83 83 500 500 0.00 Total Non-Personnel Costs:6,967.69$9,566.65$18,716$9,149$112,300$102,733$8.52$Total Expenditures 15,631.84$24,518.86$40,389$15,869$218,173$193,653$11.24$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 22City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund City Shop Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 7,114.55 12,062.87 64,817 52,754 125,854 113,791 9.58 6001 Overtime 0.00 296.64 0 (297)0 (297)0.00 6002 Standby Time 148.32 245.16 0 (245)0 (245)0.00 6100 Medicare 100.97 247.51 901 653 1,807 1,559 13.70 6102 Workers' Compensation 607.59 1,050.99 8,246 7,195 14,475 13,424 7.26 6200 Leave Time 608.44 2,774.21 4,617 1,843 7,704 4,930 36.01 6201 Retirement Benefits (5,875.32)(5,361.06)12,187 17,548 17,531 22,892 (30.58) 6202 Health Insurance 3,692.03 6,262.31 46,241 39,979 79,336 73,074 7.89 Total Personnel Costs:6,396.58$17,578.63$137,009$119,430$246,707$229,128$7.13$ Non-Personnel Costs: 7001 Communications 620.89 1,249.62 1,333 83 8,000 6,750 15.62 7002 Postage and Freight 176.00 176.00 250 74 1,500 1,324 11.73 7004 Insurance 0.00 3,058.60 1,083 (1,976)6,500 3,441 47.06 7009 Contracted Services 139.00 283.42 333 50 2,000 1,717 14.17 7015 Utilities 2,865.57 5,184.64 5,500 315 33,000 27,815 15.71 7016 Heating Fuel 1,555.72 1,555.72 2,833 1,277 17,000 15,444 9.15 7211 Gas & Lube 1,324.65 1,324.65 1,167 (158)7,000 5,675 18.92 7213 Safety Equipment 247.78 247.78 300 52 1,800 1,552 13.77 7215 Operating Supplies 7,018.47 7,275.73 4,333 (2,943)26,000 18,724 27.98 7216 Maintenance & Repair 836.33 965.64 833 (133)5,000 4,034 19.31 7217 Small Tools & Equipment 1,251.36 1,251.36 1,250 (1)7,500 6,249 16.68 7301 Subscriptions & Dues 494.46 494.46 333 (161)2,000 1,506 24.72 7302 Travel & Subsistence 0.00 0.00 167 167 1,000 1,000 0.00 7303 Education & Training 0.00 0.00 167 167 1,000 1,000 0.00 7810 Miscellaneous Expense 0.00 0.00 167 167 1,000 1,000 0.00 Total Non-Personnel Costs:16,530.23$23,067.62$20,049$(3,020)$120,300$97,231$19.18$Total Expenditures 22,926.81$40,646.25$157,058$116,410$367,007$326,359$11.08$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 23City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund City Hall Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,139.44 5,401.84 (22,026)(27,428)52,037 46,635 10.38 6001 Overtime 45.72 45.72 0 (46)0 (46)0.00 6100 Medicare 43.77 74.12 (359)(433)791 717 9.37 6102 Workers' Compensation 521.14 855.75 (3,076)(3,932)6,322 5,466 13.54 6200 Leave Time 312.52 562.98 (1,442)(2,005)6,808 6,245 8.27 6201 Retirement Benefits 5,641.72 5,841.99 (7,395)(13,237)(703)(6,545)(831.42) 6202 Health Insurance 2,750.37 4,678.88 (17,436)(22,115)31,610 26,931 14.80 Total Personnel Costs:12,454.68$17,461.28$(51,734)$(69,196)$96,865$79,403$18.03$ Non-Personnel Costs: 7001 Communications 57.92 115.84 133 17 800 684 14.48 7002 Postage and Freight 0.00 0.00 33 33 200 200 0.00 7004 Insurance 0.00 4,027.79 1,417 (2,611)8,500 4,472 47.39 7009 Contracted Services 93.88 281.64 11,000 10,718 66,000 65,718 0.43 7015 Utilities 5,294.26 9,748.21 11,000 1,252 66,000 56,252 14.77 7016 Heating Fuel 1,503.15 1,503.15 2,833 1,330 17,000 15,497 8.84 7211 Gas & Lube 92.35 92.35 133 41 800 708 11.54 7213 Safety Equipment 0.00 0.00 42 42 250 250 0.00 7215 Operating Supplies 54.58 519.55 1,500 980 9,000 8,480 5.77 7216 Maintenance & Repair 79.69 79.69 2,000 1,920 12,000 11,920 0.66 7217 Small Tools & Equipment 0.00 0.00 83 83 500 500 0.00 7301 Subscriptions & Dues 103.02 103.02 0 (103)0 (103)0.00 7302 Travel & Subsistence 0.00 0.00 100 100 600 600 0.00 7303 Education & Training 0.00 0.00 100 100 600 600 0.00 7810 Miscellaneous Expense 0.00 0.00 42 42 250 250 0.00 Total Non-Personnel Costs:7,278.85$16,471.24$30,416$13,944$182,500$166,028$9.03$Total Expenditures 19,733.53$33,932.52$(21,318)$(55,252)$279,365$245,431$12.15$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 24City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Community Center Building Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$ Non-Personnel Costs: 7004 Insurance 0.00 1,706.53 633 (1,074)3,800 2,093 44.91 7009 Contracted Services 0.00 0.00 500 500 3,000 3,000 0.00 7015 Utilities 913.19 1,807.34 2,000 193 12,000 10,193 15.06 7016 Heating Fuel 430.86 430.86 917 486 5,500 5,069 7.83 7215 Operating Supplies 0.00 0.00 133 133 800 800 0.00 7216 Maintenance & Repair 2,097.80 2,097.80 667 (1,431)4,000 1,902 52.45 7810 Miscellaneous Expense 0.00 0.00 42 42 250 250 0.00 Total Non-Personnel Costs:3,441.85$6,042.53$4,892$(1,151)$29,350$23,307$20.59$Total Expenditures 3,441.85$6,042.53$4,892$(1,151)$29,350$23,307$20.59$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 25City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund City Hall Annex Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 100 100 600 600 0.00 6100 Medicare 0.00 0.00 8 8 45 45 0.00 6102 Workers' Compensation 0.00 0.00 13 13 80 80 0.00 Total Personnel Costs:0.00$0.00$121$121$725$725$0.00$ Non-Personnel Costs: 7004 Insurance 0.00 1,024.20 417 (607)2,500 1,476 40.97 7009 Contracted Services 46.81 93.62 833 739 5,000 4,906 1.87 7015 Utilities 939.59 1,737.65 2,000 262 12,000 10,262 14.48 7016 Heating Fuel 890.69 890.69 1,167 276 7,000 6,109 12.72 7213 Safety Equipment 0.00 0.00 42 42 250 250 0.00 7215 Operating Supplies 0.00 0.00 167 167 1,000 1,000 0.00 7216 Maintenance & Repair 0.00 0.00 333 333 2,000 2,000 0.00 7301 Subscriptions & Dues 14.40 14.40 0 (14)0 (14)0.00 Total Non-Personnel Costs:1,891.49$3,760.56$4,959$1,198$29,750$25,989$12.64$Total Expenditures 1,891.49$3,760.56$5,080$1,319$30,475$26,714$12.34$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 26City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - Administration Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 7,423.88 13,268.01 18,195 4,927 97,323 84,055 13.63 6100 Medicare 104.69 208.44 244 36 1,461 1,253 14.27 6102 Workers' Compensation 80.35 151.05 168 17 1,010 859 14.96 6200 Leave Time 1,197.43 2,306.40 2,068 (238)12,409 10,103 18.59 6201 Retirement Benefits 662.47 1,319.42 1,652 333 8,837 7,518 14.93 6202 Health Insurance 2,833.87 6,059.11 9,105 3,046 36,009 29,950 16.83 Total Personnel Costs:12,302.69$23,312.43$31,432$8,121$157,049$133,738$14.84$ Non-Personnel Costs: 7001 Communications 394.35 777.61 1,000 222 6,000 5,222 12.96 7002 Postage and Freight 0.00 0.47 150 150 900 900 0.05 7004 Insurance 0.00 708.61 333 (376)2,000 1,291 35.43 7009 Contracted Services 0.00 0.00 83 83 500 500 0.00 7010 Engineering 0.00 0.00 333 333 2,000 2,000 0.00 7011 Testing 0.00 0.00 33 33 200 200 0.00 7012 Other Special Services 25.00 25.00 0 (25)0 (25)0.00 7215 Operating Supplies 51.62 51.62 500 448 3,000 2,948 1.72 7216 Maintenance & Repair 0.00 0.00 42 42 250 250 0.00 7217 Small Tools & Equipment 0.00 0.00 333 333 2,000 2,000 0.00 7300 Advertising 11.00 11.00 250 239 1,500 1,489 0.73 7301 Subscriptions & Dues 0.00 0.00 100 100 600 600 0.00 7302 Travel & Subsistence 27.82 27.82 250 222 1,500 1,472 1.85 7303 Education & Training 0.00 0.00 250 250 1,500 1,500 0.00 7810 Miscellaneous Expense (225.00)(225.00)33 258 200 425 (112.50) 8103 Capital Equipment 0.00 0.00 333 333 2,000 2,000 0.00 Total Non-Personnel Costs:284.79$1,377.13$4,023$2,645$24,150$22,772$5.70$Total Expenditures 12,587.48$24,689.56$35,455$10,766$181,199$156,510$13.63$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 27City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - Parks Maintenance Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 5,618.91 9,993.46 19,337 9,343 103,432 93,438 9.66 6001 Overtime 79.72 110.95 0 (111)0 (111)0.00 6100 Medicare 360.76 638.95 880 241 5,277 4,638 12.11 6102 Workers' Compensation 761.14 1,335.51 2,407 1,071 14,441 13,105 9.25 6200 Leave Time 0.00 0.00 852 852 5,112 5,112 0.00 6201 Retirement Benefits 110.21 192.65 684 491 3,655 3,462 5.27 6202 Health Insurance 983.91 1,728.85 6,363 4,634 28,426 26,697 6.08 Total Personnel Costs:7,914.65$14,000.37$30,523$16,521$160,343$146,341$8.73$ Non-Personnel Costs: 7001 Communications 11.17 30.43 333 303 2,000 1,970 1.52 7002 Postage and Freight 0.00 102.61 100 (3)600 497 17.10 7004 Insurance 0.00 5,231.54 1,583 (3,649)9,500 4,268 55.07 7009 Contracted Services 500.00 555.00 833 278 5,000 4,445 11.10 7010 Engineering 0.00 0.00 167 167 1,000 1,000 0.00 7011 Testing 20.00 20.00 200 180 1,200 1,180 1.67 7015 Utilities 1,249.40 2,518.42 3,500 982 21,000 18,482 11.99 7016 Heating Fuel 0.00 0.00 167 167 1,000 1,000 0.00 7017 Rents & Leases 0.00 0.00 500 500 3,000 3,000 0.00 7210 Vehicle Supplies 282.16 282.16 167 (115)1,000 718 28.22 7211 Gas & Lube 307.37 307.37 1,333 1,026 8,000 7,693 3.84 7212 Uniform Allowance 0.00 0.00 100 100 600 600 0.00 7213 Safety Equipment 0.00 0.00 200 200 1,200 1,200 0.00 7214 Janitorial Supplies 0.00 0.00 217 217 1,300 1,300 0.00 7215 Operating Supplies 1,692.02 1,991.54 833 (1,159)5,000 3,008 39.83 7216 Maintenance & Repair 162.68 162.68 2,500 2,337 15,000 14,837 1.08 7217 Small Tools & Equipment 0.00 0.00 833 833 5,000 5,000 0.00 7300 Advertising 78.00 78.00 208 130 1,250 1,172 6.24 7301 Subscriptions & Dues 380.45 380.45 17 (363)100 (280)380.45 7302 Travel & Subsistence 30.64 30.64 150 119 900 869 3.40 7303 Education & Training 0.00 0.00 150 150 900 900 0.00 7304 Equipment Rent 0.00 0.00 417 417 2,500 2,500 0.00 7810 Miscellaneous Expense 0.00 0.00 250 250 1,500 1,500 0.00 Total Non-Personnel Costs:4,713.89$11,690.84$14,758$3,067$88,550$76,859$13.20$Total Expenditures 12,628.54$25,691.21$45,281$19,588$248,893$223,200$10.32$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 28City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - Campgrounds Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 3,363.46 5,595.19 21,319 15,724 114,032 108,437 4.91 6001 Overtime 0.00 31.23 0 (31)0 (31)0.00 6100 Medicare 92.44 145.09 905 760 5,428 5,283 2.67 6101 Unemployment Insurance 0.00 0.00 100 100 600 600 0.00 6102 Workers' Compensation 411.96 657.35 2,546 1,889 15,277 14,620 4.30 6200 Leave Time 237.76 459.86 470 10 2,822 2,362 16.30 6201 Retirement Benefits 248.02 416.81 854 437 4,569 4,152 9.12 6202 Health Insurance 2,342.20 3,879.57 9,243 5,363 37,337 33,457 10.39 Total Personnel Costs:6,695.84$11,185.10$35,437$24,252$180,065$168,880$6.21$ Non-Personnel Costs: 7001 Communications 408.15 569.68 833 263 5,000 4,430 11.39 7002 Postage and Freight 0.00 102.62 100 (3)600 497 17.10 7003 Bank and Credit Card Fees 21.58 40.40 3,167 3,127 19,000 18,960 0.21 7004 Insurance 0.00 1,386.40 417 (969)2,500 1,114 55.46 7009 Contracted Services 500.00 1,009.33 1,333 324 8,000 6,991 12.62 7011 Testing 0.00 0.00 150 150 900 900 0.00 7015 Utilities 485.70 816.65 22,167 21,350 133,000 132,183 0.61 7016 Heating Fuel 0.00 0.00 50 50 300 300 0.00 7017 Rents & Leases 0.00 0.00 833 833 5,000 5,000 0.00 7210 Vehicle Supplies 0.00 0.00 250 250 1,500 1,500 0.00 7211 Gas & Lube 238.94 238.94 1,033 794 6,200 5,961 3.85 7212 Uniform Allowance 0.00 0.00 200 200 1,200 1,200 0.00 7213 Safety Equipment 11.38 11.38 200 189 1,200 1,189 0.95 7214 Janitorial Supplies 0.00 0.00 1,333 1,333 8,000 8,000 0.00 7215 Operating Supplies 633.43 932.95 2,667 1,734 16,000 15,067 5.83 7216 Maintenance & Repair 95.00 190.00 2,333 2,143 14,000 13,810 1.36 7217 Small Tools & Equipment 0.00 0.00 833 833 5,000 5,000 0.00 7300 Advertising 78.00 78.00 500 422 3,000 2,922 2.60 7301 Subscriptions & Dues 0.00 0.00 1,333 1,333 8,000 8,000 0.00 7302 Travel & Subsistence 0.00 62.76 333 270 2,000 1,937 3.14 7303 Education & Training 250.00 250.00 333 83 2,000 1,750 12.50 7304 Equipment Rent 0.00 0.00 2,667 2,667 16,000 16,000 0.00 7810 Miscellaneous Expense 50.00 50.00 0 (50)0 (50)0.00 Total Non-Personnel Costs:2,772.18$5,739.11$43,065$37,326$258,400$252,661$2.22$Total Expenditures 9,468.02$16,924.21$78,502$61,578$438,465$421,541$3.86$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 29City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - Cemetery Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 16.71 831 815 4,447 4,431 0.38 6001 Overtime 0.00 25.59 0 (26)0 (26)0.00 6100 Medicare 0.00 3.23 11 8 66 63 4.89 6102 Workers' Compensation 0.00 5.78 106 100 635 629 0.91 6201 Retirement Benefits 0.00 0.00 75 75 398 398 0.00 6202 Health Insurance 0.00 0.00 517 517 2,969 2,969 0.00 Total Personnel Costs:0.00$51.31$1,540$1,489$8,515$8,464$0.60$ Non-Personnel Costs: 7004 Insurance 0.00 48.70 17 (32)100 51 48.70 7009 Contracted Services 0.00 0.00 833 833 5,000 5,000 0.00 7211 Gas & Lube 0.00 0.00 83 83 500 500 0.00 7215 Operating Supplies 0.00 0.00 833 833 5,000 5,000 0.00 7216 Maintenance & Repair 0.00 0.00 833 833 5,000 5,000 0.00 7217 Small Tools & Equipment 0.00 0.00 833 833 5,000 5,000 0.00 Total Non-Personnel Costs:0.00$48.70$3,432$3,383$20,600$20,551$0.24$Total Expenditures 0.00$100.01$4,972$4,872$29,115$29,015$0.34$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 30City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - Sports & Recreation Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 6,835.56 11,689.68 17,877 6,187 95,794 84,104 12.20 6001 Overtime 187.60 187.60 0 (188)0 (188)0.00 6100 Medicare 277.35 414.55 417 2 2,502 2,087 16.57 6101 Unemployment Insurance 0.00 0.00 83 83 500 500 0.00 6102 Workers' Compensation 428.01 838.21 700 (138)4,200 3,362 19.96 6200 Leave Time (2,381.66)(2,044.71)1,826 3,871 10,956 13,001 (18.66) 6201 Retirement Benefits 388.04 725.57 1,275 549 6,808 6,082 10.66 6202 Health Insurance 4,418.20 8,179.46 13,685 5,506 58,072 49,893 14.09 Total Personnel Costs:10,153.10$19,990.36$35,863$15,872$178,832$158,841$11.18$ Non-Personnel Costs: 7001 Communications 248.81 527.10 700 173 4,200 3,673 12.55 7002 Postage and Freight 0.00 0.47 417 417 2,500 2,500 0.02 7003 Bank and Credit Card Fees 0.00 0.00 317 317 1,900 1,900 0.00 7004 Insurance 0.00 1,072.41 417 (655)2,500 1,428 42.90 7009 Contracted Services 205.35 245.93 1,667 1,421 10,000 9,754 2.46 7011 Testing 0.00 0.00 83 83 500 500 0.00 7017 Rents & Leases 0.00 0.00 11,667 11,667 70,000 70,000 0.00 7211 Gas & Lube 41.80 41.80 50 8 300 258 13.93 7212 Uniform Allowance 0.00 0.00 50 50 300 300 0.00 7213 Safety Equipment 0.00 0.00 50 50 300 300 0.00 7215 Operating Supplies 3,380.20 3,412.60 5,000 1,587 30,000 26,587 11.38 7216 Maintenance & Repair 51.14 51.14 83 32 500 449 10.23 7217 Small Tools & Equipment 0.00 0.00 167 167 1,000 1,000 0.00 7300 Advertising 183.99 183.99 200 16 1,200 1,016 15.33 7301 Subscriptions & Dues 0.00 0.00 50 50 300 300 0.00 7302 Travel & Subsistence 0.00 62.76 250 187 1,500 1,437 4.18 7303 Education & Training 0.00 0.00 250 250 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 83 83 500 500 0.00 7810 Miscellaneous Expense 0.00 22.00 0 (22)0 (22)0.00 Total Non-Personnel Costs:4,111.29$5,620.20$21,501$15,881$129,000$123,380$4.36$Total Expenditures 14,264.39$25,610.56$57,364$31,753$307,832$282,221$8.32$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 31City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - TYC Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 4,651.56 7,608.03 20,380 12,772 108,970 101,362 6.98 6001 Overtime 0.00 283.84 0 (284)0 (284)0.00 6100 Medicare 140.46 228.64 744 515 4,462 4,233 5.12 6102 Workers' Compensation 54.82 90.41 875 785 5,250 5,160 1.72 6200 Leave Time 371.42 705.25 841 136 5,045 4,340 13.98 6201 Retirement Benefits 308.35 570.55 1,031 461 5,518 4,948 10.34 6202 Health Insurance 2,486.13 4,511.37 9,378 4,867 40,021 35,510 11.27 Total Personnel Costs:8,012.74$13,998.09$33,249$19,252$169,266$155,269$8.27$ Non-Personnel Costs: 7001 Communications 458.65 928.26 1,250 322 7,500 6,572 12.38 7002 Postage and Freight 0.00 0.00 167 167 1,000 1,000 0.00 7003 Bank and Credit Card Fees 0.27 0.27 0 0 0 0 0.00 7004 Insurance 0.00 1,303.88 583 (721)3,500 2,196 37.25 7009 Contracted Services 340.00 1,773.16 2,500 727 15,000 13,227 11.82 7011 Testing 0.00 0.00 200 200 1,200 1,200 0.00 7211 Gas & Lube 0.00 0.00 333 333 2,000 2,000 0.00 7212 Uniform Allowance 0.00 0.00 83 83 500 500 0.00 7213 Safety Equipment 0.00 0.00 83 83 500 500 0.00 7214 Janitorial Supplies 142.08 142.08 167 25 1,000 858 14.21 7215 Operating Supplies 1,218.82 1,218.82 3,333 2,114 20,000 18,781 6.09 7216 Maintenance & Repair 345.97 345.97 333 (13)2,000 1,654 17.30 7217 Small Tools & Equipment 0.00 0.00 333 333 2,000 2,000 0.00 7300 Advertising 78.00 78.00 500 422 3,000 2,922 2.60 7301 Subscriptions & Dues 0.00 0.00 50 50 300 300 0.00 7302 Travel & Subsistence 0.00 62.75 250 187 1,500 1,437 4.18 7303 Education & Training 0.00 0.00 250 250 1,500 1,500 0.00 Total Non-Personnel Costs:2,583.79$5,853.19$10,415$4,562$62,500$56,647$9.37$Total Expenditures 10,596.53$19,851.28$43,664$23,814$231,766$211,916$8.57$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 32City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Parks & Rec - The Rec Room Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 2,922.80 5,499.90 9,038 3,538 48,271 42,771 11.39 6001 Overtime 0.00 62.46 0 (62)0 (62)0.00 6100 Medicare 38.51 73.47 120 47 717 644 10.25 6102 Workers' Compensation 377.13 644.75 84 (561)504 (141)127.93 6200 Leave Time (1,154.11)(976.28)751 1,727 4,507 5,483 (21.66) 6201 Retirement Benefits 258.02 490.88 809 318 4,335 3,844 11.32 6202 Health Insurance 2,889.66 5,590.47 9,108 3,518 39,764 34,174 14.06 Total Personnel Costs:5,332.01$11,385.65$19,910$8,525$98,098$86,713$11.61$ Non-Personnel Costs: 7001 Communications 0.00 0.00 50 50 300 300 0.00 7002 Postage and Freight 0.00 0.00 33 33 200 200 0.00 7003 Bank and Credit Card Fees (31.79)(31.79)0 32 0 32 0.00 7004 Insurance 0.00 551.59 167 (385)1,000 448 55.16 7009 Contracted Services 74.00 1,490.93 2,167 676 13,000 11,509 11.47 7011 Testing 0.00 0.00 33 33 200 200 0.00 7211 Gas & Lube 0.00 0.00 50 50 300 300 0.00 7212 Uniform Allowance 0.00 0.00 50 50 300 300 0.00 7213 Safety Equipment 0.00 0.00 50 50 300 300 0.00 7214 Janitorial Supplies 0.00 0.00 83 83 500 500 0.00 7215 Operating Supplies 119.93 119.93 1,000 880 6,000 5,880 2.00 7216 Maintenance & Repair 51.14 51.14 167 116 1,000 949 5.11 7300 Advertising 0.00 0.00 67 67 400 400 0.00 7301 Subscriptions & Dues 450.00 450.00 0 (450)0 (450)0.00 7302 Travel & Subsistence 0.00 0.00 150 150 900 900 0.00 Total Non-Personnel Costs:663.28$2,631.80$4,067$1,435$24,400$21,768$10.79$Total Expenditures 5,995.29$14,017.45$23,977$9,960$122,498$108,481$11.44$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 33City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Library/Museum Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6000 Salaries 14,271.04 24,925.35 44,525 19,600 238,277 213,352 10.46 6100 Medicare 199.51 374.60 748 373 4,488 4,113 8.35 6101 Unemployment Insurance 0.00 0.00 167 167 1,000 1,000 0.00 6102 Workers' Compensation 152.70 263.87 411 147 2,465 2,201 10.70 6200 Leave Time 1,203.97 2,671.64 3,481 809 20,887 18,215 12.79 6201 Retirement Benefits 1,258.99 2,280.89 3,724 1,443 19,940 17,659 11.44 6202 Health Insurance 8,251.87 16,818.55 30,730 13,911 128,790 111,971 13.06 Total Personnel Costs:25,338.08$47,334.90$83,786$36,450$415,847$368,511$11.38$ Non-Personnel Costs: 7001 Communications 1,125.65 2,124.11 2,500 376 15,000 12,876 14.16 7002 Postage and Freight 815.99 2,075.99 1,500 (576)9,000 6,924 23.07 7004 Insurance 0.00 5,551.22 2,000 (3,551)12,000 6,449 46.26 7009 Contracted Services 7,072.74 7,072.74 23,757 16,684 72,009 64,936 9.82 7011 Testing 0.00 0.00 133 133 800 800 0.00 7012 Other Special Services 0.00 0.00 1,500 1,500 9,000 9,000 0.00 7015 Utilities 6,245.06 11,981.12 8,167 (3,814)49,000 37,019 24.45 7016 Heating Fuel 0.00 0.00 2,000 2,000 12,000 12,000 0.00 7017 Rents & Leases 0.00 0.00 400 400 2,400 2,400 0.00 7201 Library Books 20.99 20.99 1,667 1,646 10,000 9,979 0.21 7202 Library Periodicals 20.00 20.00 500 480 3,000 2,980 0.67 7203 Library Standing Orders 0.00 0.00 667 667 4,000 4,000 0.00 7204 Library Non-Print 17.99 17.99 667 649 4,000 3,982 0.45 7205 Library Electronic Materials 0.00 0.00 750 750 4,500 4,500 0.00 7208 Museum Collection Supplies 0.00 0.00 200 200 1,200 1,200 0.00 7214 Janitorial Supplies 35.95 35.95 693 657 4,158 4,122 0.86 7215 Operating Supplies 1,584.93 1,854.93 2,000 145 12,000 10,145 15.46 7216 Maintenance & Repair 450.00 792.40 2,217 1,425 13,300 12,508 5.96 7217 Small Tools & Equipment 1,130.93 1,130.93 1,000 (131)6,000 4,869 18.85 7300 Advertising 84.80 84.80 500 415 3,000 2,915 2.83 7301 Subscriptions & Dues 35.00 35.00 400 365 2,400 2,365 1.46 7302 Travel & Subsistence 641.10 641.10 917 276 5,500 4,859 11.66 7303 Education & Training 455.00 455.00 417 (38)2,500 2,045 18.20 7304 Equipment Rent 148.06 148.06 667 519 4,000 3,852 3.70 7810 Miscellaneous Expense 148.06 148.06 83 (65)500 352 29.61 Total Non-Personnel Costs:20,032.25$34,190.39$55,302$21,112$261,267$227,077$13.09$Total Expenditures 45,370.33$81,525.29$139,088$57,562$677,114$595,588$12.04$ PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Page: 34City of SewardRun: 4/16/2019 at 3:32 PM For 2/28/2019 General Fund Debt Service Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 43,602.57 70,016.52 99,174 29,157 595,045 525,028 11.77 6209 Contra-Retirement PERS DC Forfeitures (7,626.13)(16,098.19)0 16,098 0 16,098 0.00 Total Personnel Costs:35,976.44$53,918.33$99,174$45,255$595,045$541,126$9.06$ Non-Personnel Costs: 8012 Debt Service Interest Expense 68,275.00 68,275.00 40,684 (27,591)244,106 175,831 27.97 8300 Debt Service Principal 0.00 0.00 53,464 53,464 320,784 320,784 0.00 Total Non-Personnel Costs:68,275.00$68,275.00$94,148$25,873$564,890$496,615$12.09$Total Expenditures 104,251.44$122,193.33$193,322$71,128$1,159,935$1,037,741$10.53$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 3City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5000 Land Rents & Leases 0 91,112 65,786 25,326 394,715 (303,603)23.08 5001 Land Lease Credits 0 0 (5,000)5,000 (30,000)30,000 0.00 5100 Transient Moorage 0 29,802 96,666 (66,864)580,000 (550,198)5.14 5101 Moorage 0 19,056 191,667 (172,611)1,150,000 (1,130,944)1.66 5102 Wharfage 0 0 8,000 (8,000)48,000 (48,000)0.00 5103 Boat Lift Fees 0 1,788 19,500 (17,712)117,000 (115,212)1.53 5105 Harbor Power Sales 0 32,535 62,167 (29,632)373,000 (340,465)8.72 5150 Shower Fees 0 622 2,000 (1,379)12,000 (11,379)5.18 5153 Fuel Pumping Fee 0 1,471 3,500 (2,029)21,000 (19,529)7.01 5154 Waiting List Fees 0 315 1,250 (935)7,500 (7,185)4.20 5155 Towing Fees 0 0 150 (150)900 (900)0.00 5156 Pumping Boats 0 32 50 (19)300 (269)10.50 5157 North Harbor Launch Fee 0 0 5,625 (5,625)33,750 (33,750)0.00 5158 South Harbor Launch Fee 0 0 3,417 (3,417)20,500 (20,500)0.00 5800 Labor & Services 0 1,239 917 322 5,500 (4,261)22.53 5890 Collection of Doubtful Accounts 0 0 200 (200)1,200 (1,200)0.00 5899 Miscellaneous Revenue 0 0 167 (167)1,000 (1,000)0.00 5901 EF Investment Interest 12,903 22,452 3,333 19,119 20,000 2,452 112.26 5905 EF Penalties and Interest 0 1,482 1,667 (185)10,000 (8,518)14.82 5940 Amortization of Contributions-in-Aid 0 0 162,425 (162,425)974,557 (974,557)0.00 5941 Amortization of Bond Premiums 0 0 7,195 (7,195)43,172 (43,172)0.00 Total Revenues 12,903$201,906$630,682$(428,778)$3,784,094$(3,582,190)$5.34$ Monthly Budget Expenditure Report by Fund Page: 3City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 38,698 65,365 104,432 39,067 541,318 475,953 12.08 6001 Overtime 494 730 6,815 6,085 40,893 40,163 1.79 6002 Standby Time 1,865 2,598 1,948 (650)11,686 9,088 22.23 6100 Medicare 611 1,033 1,666 633 9,993 8,960 10.34 6101 Unemployment Insurance 0 0 83 83 500 500 0.00 6102 Workers' Compensation 2,891 4,822 6,268 1,446 37,600 32,778 12.82 6200 Leave Time 4,641 9,693 10,156 463 60,934 51,241 15.91 6201 Retirement Benefits 9,445 16,113 25,876 9,763 144,543 128,430 11.15 6202 Health Insurance 26,440 43,950 77,418 33,468 323,597 279,647 13.58 6209 Contra-Retirement PERS DC Forfeitures (1,094)(2,202)0 2,202 0 2,202 0.00 Total Personnel Costs:83,991$142,102$234,662$92,560$1,171,064$1,028,962$12.13$ Non-Personnel Costs: 7001 Communications 1,020 1,887 1,916 29 11,500 9,613 16.40 7002 Postage and Freight 114 168 1,417 1,249 8,500 8,332 1.97 7003 Bank and Credit Card Fees 2,152 14,604 25,960 11,356 68,460 53,856 21.33 7004 Insurance 0 69,024 13,783 (55,241)82,700 13,676 83.46 7006 Legal 0 0 1,667 1,667 10,000 10,000 0.00 7009 Contracted Services 3,099 6,091 14,334 8,243 91,000 84,909 6.69 7011 Testing 0 0 217 217 1,300 1,300 0.00 7012 Other Special Services 0 0 3,500 3,500 3,500 3,500 0.00 7015 Utilities 8,900 17,013 19,637 2,624 117,820 100,807 14.44 7016 Heating Fuel 364 364 1,667 1,303 10,000 9,636 3.64 7100 General Power for Resale 23,300 40,871 51,167 10,296 307,000 266,129 13.31 7211 Gas & Lube 1,399 1,399 3,750 2,351 22,500 21,101 6.22 7212 Uniform Allowance 184 184 0 (184)0 (184)0.00 7213 Safety Equipment 1,360 1,360 1,250 (110)7,500 6,140 18.13 7214 Janitorial Supplies 2 492 1,667 1,175 10,000 9,508 4.92 7215 Operating Supplies 1,321 2,012 6,000 3,988 36,000 33,988 5.59 7216 Maintenance & Repair 387 1,029 8,666 7,637 52,000 50,971 1.98 7217 Small Tools & Equipment 292 292 2,916 2,624 17,500 17,208 1.67 7300 Advertising 0 0 917 917 5,500 5,500 0.00 7301 Subscriptions & Dues 195 195 250 55 1,500 1,305 13.02 7302 Travel & Subsistence 2,364 2,364 1,667 (697)10,000 7,636 23.64 7303 Education & Training 0 0 667 667 4,000 4,000 0.00 7304 Equipment Rent 0 0 1,167 1,167 2,000 2,000 0.00 7321 Harbor General Indirect Costs 36,861 73,723 73,723 0 442,336 368,613 16.67 7322 Harbor Admin Indirect Costs 38,800 116,399 77,601 (38,798)465,598 349,199 25.00 7324 Gen Fund Indirect Costs 30,453 60,906 60,907 1 365,435 304,529 16.67 7325 Harbor Internal Cost Allocation (86,233)(216,687)(172,466)44,221 (1,034,793)(818,107)20.94 7330 P.I.L.T.0 6,949 31,515 24,566 189,092 182,143 3.67 7331 Reclass PILT to Transfer-Out 0 (6,949)(31,515)(24,566)(189,092)(182,143)3.67 7808 Bad Debt Expense 0 0 2,000 2,000 12,000 12,000 0.00 7810 Miscellaneous Expense 128 128 417 289 2,500 2,372 5.12 7900 Depreciation Expense 0 0 236,385 236,385 1,418,309 1,418,309 0.00 8012 Debt Service Interest Expense 0 0 34,682 34,682 208,093 208,093 0.00 Monthly Budget Expenditure Report by Fund Page: 4City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Harbor Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 8104 Motor Pool Rent 5,333 10,667 10,666 (1)64,000 53,333 16.67 8300 Debt Service Principal 0 0 88,531 88,531 531,187 531,187 0.00 Total Non-Personnel Costs:71,795$204,485$576,628$372,143$3,354,945$3,150,460$6.10$Total Expenditures 155,786$346,587$811,290$464,703$4,526,009$4,179,422$7.66$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 4City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM SMIC Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5000 Land Rents & Leases 0 45,548 29,958 15,590 179,745 (134,197)25.34 5101 Moorage 0 0 1,834 (1,834)11,000 (11,000)0.00 5102 Wharfage 0 0 1,041 (1,041)6,250 (6,250)0.00 5103 Boat Lift Fees 0 5,254 23,333 (18,079)140,000 (134,746)3.75 5104 Storage Fees 0 8,538 19,167 (10,629)115,000 (106,462)7.42 5106 SMIC Power Sales 0 4,447 6,833 (2,386)41,000 (36,553)10.85 5109 Washdown Pad Fees 0 0 1,367 (1,367)8,200 (8,200)0.00 5153 Fuel Pumping Fee 0 0 500 (500)3,000 (3,000)0.00 5800 Labor & Services 0 0 167 (167)1,000 (1,000)0.00 5901 EF Investment Interest 1,530 3,123 0 3,123 0 3,123 0.00 5940 Amortization of Contributions-in-Aid 0 0 84,331 (84,331)505,980 (505,980)0.00 Total Revenues 1,530$66,910$168,531$(101,621)$1,011,175$(944,265)$6.62$ Monthly Budget Expenditure Report by Fund Page: 5City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 SMIC Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 5,556 8,381 9,102 721 54,607 46,226 15.35 6001 Overtime 160 160 871 711 5,228 5,068 3.06 6100 Medicare 79 123 157 34 935 812 13.12 6102 Workers' Compensation 577 874 1,118 244 6,710 5,836 13.02 6201 Retirement Benefits 1,282 1,988 291 (1,697)1,743 (245)114.05 6202 Health Insurance 3,817 5,508 4,697 (811)28,182 22,674 19.54 6209 Contra-Retirement PERS DC Forfeitures (269)(414)0 414 0 414 0.00 Total Personnel Costs:11,202$16,620$16,236$(384)$97,405$80,785$17.06$ Non-Personnel Costs: 7001 Communications 0 0 83 83 500 500 0.00 7002 Postage and Freight 50 50 916 866 5,500 5,450 0.91 7004 Insurance 0 7,702 2,400 (5,302)14,400 6,698 53.49 7006 Legal 315 315 1,667 1,352 10,000 9,685 3.15 7009 Contracted Services 0 3,871 4,999 1,128 30,000 26,129 12.90 7015 Utilities 2,537 3,706 2,500 (1,206)15,000 11,294 24.71 7016 Heating Fuel 658 384 833 449 5,000 4,616 7.67 7100 General Power for Resale 3,984 7,093 4,333 (2,760)26,000 18,907 27.28 7102 Power Fuel Costs 0 0 417 417 2,500 2,500 0.00 7211 Gas & Lube 15 358 1,667 1,309 10,000 9,642 3.58 7215 Operating Supplies 92 92 1,083 991 6,500 6,408 1.42 7216 Maintenance & Repair 1,023 1,023 6,000 4,977 36,000 34,977 2.84 7217 Small Tools & Equipment 39 39 833 794 5,000 4,961 0.77 7300 Advertising 0 0 500 500 3,000 3,000 0.00 7321 Harbor General Indirect Costs 5,150 10,301 10,301 0 61,804 51,503 16.67 7322 Harbor Admin Indirect Costs 5,421 16,264 10,843 (5,421)65,054 48,790 25.00 7323 SMIC General Indirect Costs 11,279 22,558 22,558 0 135,347 112,789 16.67 7324 Gen Fund Indirect Costs 8,128 16,257 16,258 1 97,540 81,283 16.67 7325 Harbor Internal Cost Allocation (11,279)(22,558)(22,558)0 (135,347)(112,789)16.67 7330 P.I.L.T.0 1,459 4,340 2,881 26,036 24,577 5.60 7331 Reclass PILT to Transfer-Out 0 (1,459)(4,340)(2,881)(26,036)(24,577)5.60 7900 Depreciation Expense 0 0 169,650 169,650 1,017,898 1,017,898 0.00 8101 Infrastructure 2,213 2,213 0 (2,213)0 (2,213)0.00 8300 Debt Service Principal 0 98,008 16,335 (81,673)98,008 0 100.00 Total Non-Personnel Costs:29,625$167,676$251,618$83,942$1,509,704$1,342,028$11.11$Total Expenditures 40,827$184,296$267,854$83,558$1,607,109$1,422,813$11.47$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 5City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 123,382 253,552 232,462 21,090 1,394,769 (1,141,217)18.18 5302 Residential fuel factor 121,963 250,815 237,267 13,548 1,423,604 (1,172,789)17.62 5303 Residential customer charge 44,370 88,092 83,777 4,315 502,661 (414,569)17.53 5310 SG Service 60,637 119,893 145,064 (25,171)870,384 (750,491)13.77 5312 SG fuel factor 54,110 106,921 103,608 3,313 621,648 (514,727)17.20 5313 SG Customer Charge 21,041 41,753 37,528 4,225 225,170 (183,417)18.54 5320 LG Service 87,337 166,989 226,444 (59,455)1,358,664 (1,191,675)12.29 5322 LG fuel factor 147,312 282,008 301,374 (19,366)1,808,242 (1,526,234)15.60 5323 LG customer charge 3,795 7,616 7,634 (18)45,802 (38,186)16.63 5324 LG demand charge 118,893 217,524 236,895 (19,371)1,421,372 (1,203,848)15.30 5340 Spec. Contract Energy 26,631 48,713 81,040 (32,327)486,240 (437,527)10.02 5342 Special Contract fuel factor 30,818 59,053 82,329 (23,276)493,974 (434,921)11.95 5343 Spec. Contract customer charge 131 261 177 84 1,064 (803)24.51 5345 Special Contract Demand 35,383 72,216 70,638 1,578 423,828 (351,612)17.04 5350 Harbor Fund Power Sales 17,704 35,037 51,667 (16,630)310,000 (274,963)11.30 5352 Harbor power fuel factor 13,237 26,002 18,333 7,669 110,000 (83,998)23.64 5360 Street & Yard 6,387 12,772 11,667 1,105 70,000 (57,228)18.25 5362 Yard Light Fuel 706 1,480 667 813 4,000 (2,520)37.01 5801 Turn on Fees 492 1,093 3,333 (2,240)20,000 (18,907)5.46 5802 Equipment Rental 0 0 3,333 (3,333)20,000 (20,000)0.00 5803 Joint Pole Use 0 0 1,667 (1,667)10,000 (10,000)0.00 5804 Work Order Revenue 0 0 3,333 (3,333)20,000 (20,000)0.00 5890 Collection of Doubtful Accounts 0 0 167 (167)1,000 (1,000)0.00 5899 Miscellaneous Revenue 0 0 833 (833)5,000 (5,000)0.00 5901 EF Investment Interest 25,272 41,379 1,167 40,212 7,000 34,379 591.14 5905 EF Penalties and Interest 2,396 6,410 8,333 (1,923)50,000 (43,590)12.82 5940 Amort. of CIA - General 0 0 160,719 (160,719)964,315 (964,315)0.00 5941 Amort.Bond Premium 0 0 2,306 (2,306)13,834 (13,834)0.00 Total Revenues 941,997$1,839,579$2,113,762$(274,183)$12,682,571$(10,842,992)$14.50$ Monthly Budget Expenditure Report by Fund Page: 6City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 60,561 101,518 166,898 65,380 967,539 866,021 10.49 6001 Overtime 1,461 5,355 11,148 5,793 66,881 61,526 8.01 6002 Standby Time 6,888 12,251 16,060 3,809 96,353 84,102 12.71 6100 Medicare 1,099 1,940 2,875 935 17,239 15,299 11.25 6102 Workers' Compensation 6,076 9,753 14,108 4,355 84,648 74,895 11.52 6200 Leave Time 6,475 11,717 17,206 5,489 103,235 91,518 11.35 6201 Retirement Benefits 13,276 22,390 31,600 9,209 184,062 161,671 12.16 6202 Health Insurance 20,234 35,220 61,244 26,024 301,823 266,603 11.67 6204 Meal Allowance 0 0 1,200 1,200 7,200 7,200 0.00 6205 Electric Union Benefits 156 311 3,500 3,189 21,000 20,689 1.48 6209 Contra-Retirement PERS DC Forfeitures (993)(1,936)0 1,936 0 1,936 0.00 Total Personnel Costs:115,233$198,519$325,839$127,320$1,849,980$1,651,461$10.73$ Non-Personnel Costs: 7001 Communications 1,559 2,672 3,584 912 21,500 18,828 12.43 7002 Postage and Freight 103 350 3,834 3,484 23,000 22,650 1.52 7003 Bank and Credit Card Fees 5,373 10,892 42,427 31,535 90,760 79,868 12.00 7004 Insurance 1,600 34,650 10,833 (23,817)65,000 30,350 53.31 7006 Legal 135 135 10,000 9,865 60,000 59,865 0.23 7009 Contracted Services 0 0 73,000 73,000 438,000 438,000 0.00 7010 Engineering 0 0 5,000 5,000 30,000 30,000 0.00 7011 Testing 0 86 83 (3)500 414 17.20 7012 Other Special Services 833 1,667 5,500 3,833 18,000 16,333 9.26 7015 Utilities 15,381 27,413 20,250 (7,163)121,500 94,087 22.56 7016 Heating Fuel 1,699 1,699 3,000 1,301 18,000 16,301 9.44 7017 Rents & Leases 33 100 3,833 3,733 23,000 22,900 0.43 7101 Chugach Power Purchases 18,314 36,628 374,414 337,786 2,246,484 2,209,856 1.63 7102 Power Fuel Costs 0 0 485,410 485,410 2,912,460 2,912,460 0.00 7103 Fuel for Generators 0 0 16,666 16,666 100,000 100,000 0.00 7210 Vehicle Supplies 2,042 2,394 1,667 (727)10,000 7,606 23.94 7211 Gas & Lube 2,815 2,815 6,333 3,518 38,000 35,185 7.41 7212 Uniform Allowance 0 0 250 250 1,500 1,500 0.00 7213 Safety Equipment 0 0 1,000 1,000 6,000 6,000 0.00 7215 Operating Supplies 3,707 4,609 30,500 25,891 183,000 178,391 2.52 7216 Maintenance & Repair 1,441 2,673 14,999 12,326 90,000 87,327 2.97 7217 Small Tools & Equipment 890 1,118 4,167 3,049 25,000 23,882 4.47 7300 Advertising 236 236 1,000 764 6,000 5,764 3.94 7301 Subscriptions & Dues 1,706 1,706 14,266 12,560 85,600 83,894 1.99 7302 Travel & Subsistence 2,200 2,200 4,666 2,466 28,000 25,800 7.86 7303 Education & Training 395 395 4,666 4,271 28,000 27,605 1.41 7304 Equipment Rent 0 0 4,167 4,167 25,000 25,000 0.00 7307 GF Administrative Fee 79,442 158,884 158,884 0 953,306 794,422 16.67 7330 P.I.L.T.0 70,197 155,299 85,102 931,794 861,597 7.53 7331 Reclass PILT to Transfer-Out 0 (70,197)(155,299)(85,102)(931,794)(861,597)7.53 7808 Bad Debt Expense 0 0 5,000 5,000 30,000 30,000 0.00 7810 Miscellaneous Expense 0 22 5,833 5,811 35,000 34,978 0.06 Monthly Budget Expenditure Report by Fund Page: 7City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Electric Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget 7900 Depreciation Expense 0 0 258,574 258,574 1,551,440 1,551,440 0.00 8010 Utility Deposit Interest 100 211 200 (11)1,200 989 17.55 8012 Debt Service Interest Expense (75,042)15,058 30,033 14,975 180,200 165,142 8.36 8014 Amortization of Bond Issue Costs 0 0 3,484 3,484 20,903 20,903 0.00 8101 Infrastructure 0 0 23,333 23,333 140,000 140,000 0.00 8103 Capital Equipment 0 0 9,167 9,167 55,000 55,000 0.00 8104 Motor Pool Rent 22,500 45,000 45,000 0 270,000 225,000 16.67 8200 Work Order Sal/Benefit credits 0 0 (10,000)(10,000)(60,000)(60,000)0.00 8201 Work Order Operating Supply credits 0 0 (5,000)(5,000)(30,000)(30,000)0.00 8300 Debt Service Principal 0 0 27,500 27,500 165,000 165,000 0.00 Total Non-Personnel Costs:87,462$353,613$1,697,523$1,343,910$10,006,353$9,652,740$3.53$Total Expenditures 202,695$552,132$2,023,362$1,471,230$11,856,333$11,304,201$4.66$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 6City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM Water Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 43,113 85,455 79,415 6,040 476,492 (391,037)17.93 5310 SG Service 10,131 19,443 22,070 (2,627)132,422 (112,979)14.68 5320 LG Service 14,685 29,172 37,276 (8,104)223,654 (194,482)13.04 5330 SMIC Sales 4,021 7,878 10,237 (2,359)61,419 (53,541)12.83 5340 Spec. Contracts 5,632 11,571 48,184 (36,613)289,106 (277,535)4.00 5801 Turn on Fees 338 504 1,728 (1,224)10,369 (9,865)4.86 5806 Ship Water 201 398 17,597 (17,199)105,580 (105,182)0.38 5807 Hydrant Rentals 10,648 21,129 20,609 520 123,655 (102,526)17.09 5899 Miscellaneous Revenue 0 0 1,728 (1,728)10,369 (10,369)0.00 5901 EF Investment Interest 8,413 14,176 865 13,311 5,191 8,985 273.09 5905 EF Penalties and Interest 80 146 347 (201)2,079 (1,933)7.02 5940 Amort. of CIA - General 0 0 34,848 (34,848)209,090 (209,090)0.00 Total Revenues 97,262$189,872$274,904$(85,032)$1,649,426$(1,459,554)$11.51$ Monthly Budget Expenditure Report by Fund Page: 8City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Water Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 14,063 23,548 36,179 12,631 187,526 163,978 12.56 6001 Overtime 744 1,053 704 (349)4,226 3,173 24.92 6002 Standby Time 570 1,142 1,644 502 9,862 8,720 11.58 6100 Medicare 232 406 565 159 3,387 2,981 11.98 6102 Workers' Compensation 1,244 1,984 2,023 39 12,141 10,157 16.34 6200 Leave Time 1,207 (1,183)3,403 4,586 20,420 21,603 (5.79) 6201 Retirement Benefits 3,748 6,248 7,412 1,164 44,470 38,222 14.05 6202 Health Insurance 10,134 16,973 26,192 9,219 104,640 87,667 16.22 6209 Contra-Retirement PERS DC Forfeitures (453)(931)0 931 0 931 0.00 Total Personnel Costs:31,489$49,240$78,122$28,882$386,672$337,432$12.73$ Non-Personnel Costs: 7001 Communications 487 970 2,000 1,030 12,000 11,030 8.08 7002 Postage and Freight 73 121 1,083 962 6,500 6,379 1.86 7003 Bank and Credit Card Fees 744 1,503 5,950 4,447 10,950 9,447 13.72 7004 Insurance 0 8,552 1,833 (6,719)11,000 2,448 77.74 7006 Legal 0 0 833 833 5,000 5,000 0.00 7009 Contracted Services 582 582 12,500 11,918 75,000 74,418 0.78 7011 Testing 25 400 1,833 1,433 11,000 10,600 3.64 7012 Other Special Services 0 0 250 250 250 250 0.00 7015 Utilities 13,211 29,074 43,167 14,093 259,000 229,926 11.23 7016 Heating Fuel 751 751 0 (751)0 (751)0.00 7211 Gas & Lube 497 497 1,750 1,253 10,500 10,003 4.73 7213 Safety Equipment 40 40 500 460 3,000 2,960 1.33 7215 Operating Supplies (42)131 7,417 7,286 44,500 44,369 0.29 7216 Maintenance & Repair 0 80 4,167 4,087 25,000 24,920 0.32 7217 Small Tools & Equipment 334 334 1,083 749 6,500 6,166 5.14 7300 Advertising 0 0 167 167 1,000 1,000 0.00 7301 Subscriptions & Dues 227 227 283 56 1,700 1,473 13.35 7302 Travel & Subsistence 0 0 933 933 5,600 5,600 0.00 7303 Education & Training 300 300 933 633 5,600 5,300 5.36 7304 Equipment Rent 0 0 1,333 1,333 8,000 8,000 0.00 7307 GF Administrative Fee 21,916 43,832 43,832 0 262,991 219,159 16.67 7330 P.I.L.T.0 6,943 18,095 11,152 108,569 101,626 6.39 7331 Reclass PILT to Transfer-Out 0 (6,943)(18,095)(11,152)(108,569)(101,626)6.39 7808 Bad Debt Expense 0 0 333 333 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 300 300 1,800 1,800 0.00 7900 Depreciation Expense 0 0 65,367 65,367 392,199 392,199 0.00 8012 Debt Service Interest Expense 0 0 3,278 3,278 19,669 19,669 0.00 8104 Motor Pool Rent 417 833 833 0 5,000 4,167 16.67 8300 Debt Service Principal 0 0 22,863 22,863 137,175 137,175 0.00 Total Non-Personnel Costs:39,562$88,227$224,821$136,594$1,322,934$1,234,707$6.67$Total Expenditures 71,051$137,467$302,943$165,476$1,709,606$1,572,139$8.04$ Monthly Budget-to-Actual Revenue Report -- By Fund Page: 7City of Seward For 2/28/2019 Run: 4/16/2019 at 3:30 PM Wastewater Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance Over/(Under) Budget Annual Budget Variance Over/(Under) Budget % of Annual Budget Revenues 5300 Residential 57,339 114,092 107,192 6,900 643,152 (529,060)17.74 5310 SG Service 11,901 23,820 34,579 (10,759)207,471 (183,651)11.48 5320 LG Service 18,351 37,557 49,964 (12,407)299,786 (262,229)12.53 5330 SMIC Sales 1,996 3,960 6,639 (2,679)39,834 (35,874)9.94 5801 Turn on Fees 2,352 4,752 0 4,752 0 4,752 0.00 5809 Water/Seward Misc. Service 0 0 432 (432)2,589 (2,589)0.00 5901 EF Investment Interest 8,015 13,475 347 13,128 2,079 11,396 648.14 5905 EF Penalties and Interest 152 290 259 31 1,556 (1,266)18.66 5940 Amort. of CIA - General 0 0 66,408 (66,408)398,445 (398,445)0.00 Total Revenues 100,106$197,946$265,820$(67,874)$1,594,912$(1,396,966)$12.41$ Monthly Budget Expenditure Report by Fund Page: 9City of SewardRun: 4/16/2019 at 3:31 PM For 2/28/2019 Wastewater Enterprise Fund Actual Month Y-T-D Actual Y-T-D Budget Variance (Over)/Under Budget Annual Budget Variance (Over)/Under Budget % of Annual Budget ExpendituresPersonnel Costs: 6000 Salaries 6,537 11,903 27,616 15,713 142,969 131,066 8.33 6001 Overtime 369 569 528 (41)3,170 2,601 17.96 6002 Standby Time 575 829 1,082 253 6,492 5,663 12.77 6100 Medicare 118 222 450 228 2,696 2,474 8.24 6102 Workers' Compensation 560 916 1,458 542 8,749 7,833 10.47 6200 Leave Time 1,347 4,130 3,182 (948)19,091 14,961 21.63 6201 Retirement Benefits 1,900 3,286 5,641 2,355 33,844 30,558 9.71 6202 Health Insurance 4,676 8,059 16,782 8,723 64,586 56,527 12.48 6209 Contra-Retirement PERS DC Forfeitures (62)(148)0 148 0 148 0.00 Total Personnel Costs:16,020$29,766$56,739$26,973$281,597$251,831$10.57$ Non-Personnel Costs: 7001 Communications 483 965 1,383 418 8,300 7,335 11.63 7002 Postage and Freight 70 118 784 666 4,700 4,582 2.51 7003 Bank and Credit Card Fees 1,030 2,085 7,063 4,978 13,730 11,645 15.18 7004 Insurance 0 2,816 1,334 (1,482)8,004 5,188 35.19 7006 Legal 0 0 2,000 2,000 12,000 12,000 0.00 7009 Contracted Services 0 0 17,500 17,500 105,000 105,000 0.00 7011 Testing 1,335 3,055 4,500 1,445 27,000 23,945 11.31 7012 Other Special Services 0 0 500 500 500 500 0.00 7015 Utilities 13,000 22,865 36,334 13,469 218,000 195,135 10.49 7016 Heating Fuel 0 0 583 583 3,500 3,500 0.00 7017 Rents & Leases 0 0 33 33 200 200 0.00 7211 Gas & Lube 919 919 1,617 698 9,700 8,781 9.47 7213 Safety Equipment 0 0 250 250 1,500 1,500 0.00 7215 Operating Supplies 1,115 1,115 2,833 1,718 17,000 15,885 6.56 7216 Maintenance & Repair 1,008 1,042 4,916 3,874 29,500 28,458 3.53 7217 Small Tools & Equipment 83 83 667 584 4,000 3,917 2.07 7300 Advertising 0 0 67 67 400 400 0.00 7301 Subscriptions & Dues 71 71 750 679 4,500 4,429 1.59 7302 Travel & Subsistence 0 0 867 867 5,200 5,200 0.00 7303 Education & Training 0 0 633 633 3,800 3,800 0.00 7304 Equipment Rent 0 0 1,000 1,000 6,000 6,000 0.00 7307 GF Administrative Fee 13,384 26,768 26,768 0 160,606 133,838 16.67 7330 P.I.L.T.0 7,379 15,905 8,526 95,427 88,048 7.73 7331 Reclass PILT to Transfer-Out 0 (7,379)(15,905)(8,526)(95,427)(88,048)7.73 7808 Bad Debt Expense 0 0 333 333 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 200 200 1,200 1,200 0.00 7900 Depreciation Expense 0 0 59,531 59,531 357,184 357,184 0.00 8012 Debt Service Interest Expense 0 0 2,813 2,813 16,878 16,878 0.00 8104 Motor Pool Rent 417 833 833 0 5,000 4,167 16.67 8300 Debt Service Principal 0 0 9,767 9,767 58,599 58,599 0.00 Total Non-Personnel Costs:32,915$62,735$185,859$123,124$1,084,001$1,021,266$5.79$Total Expenditures 48,935$92,501$242,598$150,097$1,365,598$1,273,097$6.77$ Cash Balances All FundsCity of Seward For 2/28/2019 Central Treasury Page: 1Run: 4/16/2019 at 4:17 PM 00001 This Year Balance Assets 00001 1099 01000 Due To/From Other Funds 7,601,431.51 00001 1099 02000 Due To/From Other Funds 35,681.33 00001 1099 03000 Due To/From Other Funds 2,181,470.85 00001 1099 03100 Due To/From Other Funds 405,776.11 00001 1099 08000 Due To/From Other Funds 0.00 00001 1099 08100 Due To/From Other Funds 0.00 00001 1099 11000 Due To/From Other Funds 2,293,671.90 00001 1099 11001 Due To/From Other Funds 386,307.56 00001 1099 11002 Due To/From Other Funds 1,317.35 00001 1099 11103 Due To/From Other Funds 672,912.85 00001 1099 11104 Due To/From Other Funds 0.00 00001 1099 11113 Due To/From Other Funds (207,567.33) 00001 1099 11114 Due To/From Other Funds 0.00 00001 1099 11300 Due To/From Other Funds 0.00 00001 1099 11301 Due To/From Other Funds 0.00 00001 1099 11310 Due To/From Other Funds 0.00 00001 1099 11320 Due To/From Other Funds 0.00 00001 1099 11330 Due To/From Other Funds 0.00 00001 1099 11340 Due To/From Other Funds 0.00 00001 1099 11341 Due To/From Other Funds 0.00 00001 1099 11350 Due To/From Other Funds 0.00 00001 1099 11351 Due To/From Other Funds 0.00 00001 1099 11352 Due To/From Other Funds 0.00 00001 1099 11370 Due To/From Other Funds 0.00 00001 1099 11371 Due To/From Other Funds 0.00 00001 1099 11372 Due To/From Other Funds 0.00 00001 1099 11373 Due To/From Other Funds 0.00 00001 1099 11390 Due To/From Other Funds 0.00 00001 1099 11391 Due To/From Other Funds 0.00 00001 1099 11400 Due To/From Other Funds 0.00 00001 1099 11401 Due To/From Other Funds 0.00 00001 1099 11410 Due To/From Other Funds 0.00 00001 1099 11411 Due To/From Other Funds 0.00 00001 1099 11420 Due To/From Other Funds 696,842.04 00001 1099 11421 Due To/From Other Funds (367,884.68) 00001 1099 12000 Due To/From Other Funds 228,097.55 00001 1099 12001 Due To/From Other Funds 0.00 00001 1099 12311 Due To/From Other Funds 0.00 00001 1099 12320 Due To/From Other Funds 0.00 00001 1099 12321 Due To/From Other Funds 0.00 00001 1099 12331 Due To/From Other Funds 0.00 00001 1099 12332 Due To/From Other Funds 0.00 00001 1099 12333 Due To/From Other Funds (1,386,774.42) 00001 1099 13000 Due To/From Other Funds 1,040,018.93 00001 1099 15000 Due To/From Other Funds 6,044,454.11 00001 1099 15001 Due To/From Other Funds 957,301.76 00001 1099 15310 Due To/From Other Funds 566,135.55 00001 1099 15320 Due To/From Other Funds 0.00 00001 1099 15321 Due To/From Other Funds 0.00 00001 1099 15322 Due To/From Other Funds 0.00 00001 1099 15323 Due To/From Other Funds 0.00 00001 1099 15330 Due To/From Other Funds 0.00 00001 1099 15331 Due To/From Other Funds 0.00 00001 1099 17000 Due To/From Other Funds 1,487,259.41 00001 1099 17001 Due To/From Other Funds 852,572.15 00001 1099 17300 Due To/From Other Funds 0.00 00001 1099 17310 Due To/From Other Funds 0.00 00001 1099 17312 Due To/From Other Funds 0.00 00001 1099 17313 Due To/From Other Funds 0.00 00001 1099 17330 Due To/From Other Funds 226,005.29 00001 1099 17331 Due To/From Other Funds 0.00 00001 1099 18000 Due To/From Other Funds 1,710,580.28 00001 1099 18001 Due To/From Other Funds 742,025.05 00001 1099 18310 Due To/From Other Funds 0.00 00001 1099 18320 Due To/From Other Funds 0.00 00001 1099 18321 Due To/From Other Funds 0.00 00001 1099 18322 Due To/From Other Funds 0.00 Cash Balances All FundsCity of Seward For 2/28/2019 Central Treasury Page: 2Run: 4/16/2019 at 4:17 PM 00001 This Year Balance 00001 1099 18323 Due To/From Other Funds 0.00 00001 1099 19100 Due To/From Other Funds (1,395,047.21) 00001 1099 19102 Due To/From Other Funds 927,284.17 00001 1099 19200 Due To/From Other Funds 4,746,895.46 00001 1099 30000 Due To/From Other Funds 0.00 00001 1099 30013 Due To/From Other Funds 0.00 00001 1099 30014 Due To/From Other Funds 0.00 00001 1099 30021 Due To/From Other Funds 0.00 00001 1099 30023 Due To/From Other Funds 0.00 00001 1099 30024 Due To/From Other Funds 0.00 00001 1099 30025 Due To/From Other Funds 0.00 00001 1099 30031 Due To/From Other Funds 0.00 00001 1099 30040 Due To/From Other Funds 33,333.32 00001 1099 30041 Due To/From Other Funds 0.00 00001 1099 30042 Due To/From Other Funds 326,177.91 00001 1099 30043 Due To/From Other Funds 106,304.47 00001 1099 30045 Due To/From Other Funds 0.00 00001 1099 30051 Due To/From Other Funds 140,674.31 00001 1099 30061 Due To/From Other Funds 0.00 00001 1099 30070 Due To/From Other Funds 2,150.00 00001 1099 30071 Due To/From Other Funds 0.00 00001 1099 30103 Due To/From Other Funds 0.00 00001 1099 30104 Due To/From Other Funds 0.00 00001 1099 30105 Due To/From Other Funds 0.00 00001 1099 30113 Due To/From Other Funds 0.00 00001 1099 30115 Due To/From Other Funds 0.00 00001 1099 70001 Due To/From Other Funds 0.00 00001 1099 70002 Due To/From Other Funds 0.00 00001 1099 70011 Due To/From Other Funds 0.00 00001 1099 70021 Due To/From Other Funds 0.00 00001 1099 70022 Due To/From Other Funds 0.00 00001 1099 70024 Due To/From Other Funds 0.00 00001 1099 70031 Due To/From Other Funds 0.00 00001 1099 70032 Due To/From Other Funds 0.00 00001 1099 70033 Due To/From Other Funds (15,133.05) 00001 1099 70041 Due To/From Other Funds 0.00 00001 1099 70042 Due To/From Other Funds 0.00 00001 1099 70051 Due To/From Other Funds 0.00 00001 1099 70052 Due To/From Other Funds 0.00 00001 1099 80010 Due To/From Other Funds 1,658,919.83 00001 1099 80015 Due To/From Other Funds 168,087.50 00001 1099 80020 Due To/From Other Funds 660,130.35 00001 1099 80021 Due To/From Other Funds 0.00 00001 1099 80030 Due To/From Other Funds 0.00 00001 1099 80040 Due To/From Other Funds 157,497.00 00001 1099 80041 Due To/From Other Funds 0.00 00001 1099 80091 Due To/From Other Funds 0.00 00001 1099 80100 Due To/From Other Funds 0.00 00001 1099 80101 Due To/From Other Funds 0.00 00001 1099 80102 Due To/From Other Funds 0.00 00001 1099 80104 Due To/From Other Funds 0.00 00001 1099 80113 Due To/From Other Funds 0.00 00001 1099 80114 Due To/From Other Funds 0.00 00001 1099 80115 Due To/From Other Funds 250,000.00 00001 1099 80116 Due To/From Other Funds 0.00 00001 1099 80130 Due To/From Other Funds 0.00 00001 1099 80131 Due To/From Other Funds 0.00 Total Assets 33,934,909.21$ KEY: Fund Number Description MEMORANDUM Meeting Date: April 22, 2019 From: Jessica Fogle, Deputy City Clerk Agenda Item: Verifying Timely Receipt of Annual Financial Disclosure Forms This memo is to inform you that all Financial Disclosure forms for City Council, the Planning and Zoning Commission, and the City Manager were received by the city clerk’s office in a timely manner. The Financial Disclosure Forms cover the calendar year from January 1 - December 31, 2018. The City Clerk’s office maintains the original forms on file for six (6) years, per the city’s records retention schedule. The forms received included: City Manager Seward City Council Seward Planning and Zoning Commission N/A David Squires, Mayor Cindy Ecklund, Chair Sue McClure, Vice Mayor Martha Fleming, Vice Chair Suzanne Towsley Gary Seese Jeremy Horn Tom Swann Sharyl Seese Nathaniel Charbonneau John Osenga Craig Ambrosiani Kelley Lane Kelli Hatfield Note: There is no financial disclosure form for the city manager because there has not been a permanent city manager in place since July, 2018.