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Home My WebLink About05132019 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Monday, May 13, 2019 City of Seward, Alaska Council Agenda May 13, 2019 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} May 13, 2019 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Sue McClure Vice Mayor Term Expires 2019 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Kelley Lane Council Member Term Expires 2020 Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS 1.Proclamations and Awards 1.Historic Preservation Month …………………. Pg. 4 2.Harbor Opening, Blessing of the Fleet, Mermaid Festival ……………………………………….. Pg. 5 3.Recognizing Seward High School Student Kevin Schuster for Caring for Kenai ………………… Pg. 7 2.Borough Assembly Report 3.City Manager Report ……………………………...…. Pg. 9 4.Other Reports and Presentations 1.Travel report for Washington, D.C. trip from Mayor Squires and Council Member Osenga …….. Pg. 18 2.Travel Report for 53rd Turtle Ship Festival in Yeosu, South Korea by Council Members Lane and Horn 3.Blue Ocean Pipeline Presentation by Justin Sternberg (Lane) 4.Seward Community Health Center Quarterly Report by Craig Ambrosiani 5.Alaska SeaLife Center presentation on the first annual Seward Seabird Festival June 21-23, 2019 (Regis) 1 City of Seward, Alaska Council Agenda May 13, 2019 Page 2 7. PUBLIC HEARINGS – None 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A.Resolutions *1. Resolution 2019-049, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith. ………………… Pg. 21 *2. Resolution 2019-050, Awarding A Contract For Three Years To Ingersoll Enterprises For Custodial Services At The Harbormaster’s Building, Public Restrooms Behind The National Park Service Building, The Northeast Launch Ramp, And The Upland Area, With The Option To Extend For An Additional Three Years. ………. Pg. 23 *3. Resolution 2019-051, Adopting The Planning And Zoning Commission Priorities From April 2019 To April 2020. ………………………………………… Pg. 35 *4. Resolution 2019-052, Accepting The 2019 Volunteer Fire Assistance (VFA) Grant In The Amount Of $2,667.50, Authorizing Matching Funds In The Amount Of $266.75, And Appropriating Funds. ……………………………………………………. Pg. 40 5.Resolution 2019-053, Authorizing The City Manager To Purchase Two 2020 International Dump Trucks From RWC International Ltd To Replace One 1984 International Dump Truck And One 1987 Ford Dump Truck For $123,998.05 Each, For A Total Amount Not To Exceed $247,996.10, Utilizing The Sourcewell Contract #081716NAV, And Appropriating Funds. …………………………………. Pg. 48 *6. Resolution 2019-054, Authorizing The City Manager To Enter Into A Professional Services Agreement With Electric Power Systems Inc. To Conduct An Arc Flash Study For An Amount Not To Exceed $46,395. …………………………… Pg. 59 C.Other New Business Items *1. Approval of the April 16, 2019 City Council Special Meeting Minutes. ……… Pg. 65 *2. Approval of the April 17, 2019 City Council Special Meeting Minutes. ……… Pg. 68 *3. Approval of the April 22, 2019 City Council Regular Meeting Minutes. …….. Pg. 70 *4. Approval of the April 24, 2019 City Council Special Meeting Minutes. ……… Pg. 80 5.Voting to appoint Kevin Dunham, John French, Rissie Casagranda, Phil Kaluza, or Reed Lane as the city’s ARCTEC Member Representative. ……………….. Pg. 84 6.Schedule a work session with key stakeholders to address crime and drug use in the community, as expressed in the Chamber of Commerce letter of April 22, 2019. (Towsley) …………………………………………………………………… Pg. 92 7. Discuss developing a verbal and written travel report format for when city officials, citizens, administration and employees travel on behalf of our municipality. Proposed items include: educational topics and ideas relevant to Seward and relational ties gained. Discuss whether to direct administration to develop a format. (Lane) 8.Discuss attending AML’s online sales tax discussion in Anchorage on June 6, 2019. (Lane) ………………………………………………………………………… Pg. 93 9. Discuss having a hiatus for the Friday standing City Council work sessions until September, 2019. (Lane) 2 City of Seward, Alaska Council Agenda May 13, 2019 Page 3 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.On-going City Project and Goal List. ……………………………………………. Pg. 96 B.Clerk’s Report on Public Records Requests through May 7, 2019. ………… Pg. 104 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT 3 PROCLAMATION WHEREAS, historic preservation is an effective tool for managing growth and sustainable development, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, “This Place Matters” is the theme for National Preservation Month for May, 2019 and is sponsored by the National Trust for Historic Preservation; and WHEREAS, over the course of the past year, the Seward Historic Preservation Commission has initiated and contributed to local historic preservation activities and projects such as the Seward Preservation Plan, nomination of Historical Preservation awards, nominate structures to the Seward Local Register and Historic Properties Inventory List, and continual Public Outreach. NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, do hereby proclaim May, 2019 as: NATIONAL HISTORIC PRESERVATION MONTH and do call upon our community to join their fellow citizens across the United States in recognizing and participating in this special observance. Dated this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA ______________________________ David Squires, Mayor 4 PROCLAMATION WHEREAS, since the 1980s, Seward’s traditional Harbor Opening has kicked off the boating season on the third weekend in May each year; and WHEREAS, on May 18 & 19, 2019 there will be activities scheduled to honor and celebrate this long standing tradition: Saturday Sailor’s Breakfast at Sailing, Inc. at 8:30 a.m. followed by Sailor’s Swap Meet at Sailing, Inc. at 10:00 a.m., sponsored by Kenai Fjords Yacht Club and William H. Seward Yacht Club Mermaid Festival from 10:00 a.m. to 6:00 p.m. at South Harbor Parking Lot featuring kids’ activities, vendors, live music, and a beer garden Military Appreciation hot dog bar-b-que at the Harbor Plaza at 12:00 p.m. Seward Mariners’ Memorial Plaque Installation Service at 3:30 p.m. at the Mariners’ Memorial Blessing of the Fleet at 4:00 p.m. at the Mariners’ Memorial Boat Parade from the Harbor entrance to the Alaska SeaLife Center and back immediately following the Blessing of the Fleet William H. Seward Yacht Club Open House on the docks Sunday William H. Seward Yacht Club Breakfast at 9:00 a.m. Orca Islands Cabins Open House from 12:00 to 5:00 p.m. NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska do hereby proclaim the weekend of May 18 & 19, 2019, as H A R B O R O P E N I N G & B L E S S I N G O F T H E F L E E T and invite all citizens to join in celebrating this important part Seward’s rich nautical history. Dated this 13th day of May, 2019 THE CITY OF SEWARD, ALASKA David Squires, Mayor 5 Seward Harbor Opening Weekend May 18 & 19, 2018 Saturday, May 18 8:30a – 10:00a Sailors’ Breakfast at Sailing, Inc. CELEBRATING 44 YEARS! 10:00a – 2:00p Sailors’ Swap meet at Sailing, Inc. parking lot Sponsored by KFYC & WHSYC 11:00-Noon Randy Altermatt on the Mainstage at Mermaid Festival 11:00a USCG Seward Auxiliary Free Safety Vests for Kids at Harbor Plaza Noon Military Appreciation BBQ at Harbor Plaza….free hotdogs! 3:30p Seward Mariners’ Memorial Plaque Installation Service 4:00p Blessing of the Fleet at the Seward Mariners’ Memorial followed by Boat Parade from Harbor entrance to SeaLife Center and return Evening WHSYC: Open house on the docks. Check at clubhouse for info Sunday, May 20 9:00a – 10:00 Breakfast at Wm. H. Seward Yacht Club (WHSYC) TENTATIVE Noon – 5:00p Orca Island Cabins Open House Private boats welcome. For complimentary water taxi, call 907-362-9014. For information on these events, please call 907.224.3160 or email: sailalaska@sailinginc.com 6 WHEREAS, Caring for the Kenai has had the honor of watching students create environmental solutions to address local problems for nearly 30 years; and WHEREAS, this year marked the 29nd annual Caring for the Kenai competition; and WHEREAS, there were over 30 Seward High School students who took part in this year’s Caring for the Kenai program; and WHEREAS, there were two Seward High School girls who put a lot of effort and consideration into finding ways to make our community more environmentally-friendly, and whose team was named second place winners in the Caring for Kenai contest; and WHEREAS, Lindy Guernsey and Akilena Veach worked together as a team with their environmental science class and the Seward/Bear Creek Flood Service Area Board, using unmanned aerial vehicles (UAVs), commonly known as drones, to map flood-prone areas in Seward; and WHEREAS, since the weather poses flying problems, these girls enlisted the help of a classmate to use Autocad to design and 3D print an enclosure to protect electronic elements of these drones; and WHEREAS, the Seward/Bear Creek Flood Board uses the maps created from these drones to measure changes in watersheds over time and assess neighborhood needs. NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska, do hereby congratulate all Seward High School students who participated in this program and commend Lindy Guernsey and Akilena Veach for their thoughtfulness and caring for our community. Dated this 13th day of May, 2019 THE CITY OF SEWARD, ALASKA P R O C L A M A T I O N David Squires, Mayor 7 WHEREAS, Caring for the Kenai has had the honor of watching students create environmental solutions to address local problems for nearly 30 years; and WHEREAS, there were over 30 Seward High School students who took part in this year’s Caring for the Kenai program; and WHEREAS, there were three Seward students who put a lot of effort and consideration into finding ways to make our community more environmentally-friendly, and who were recognized at the Caring for the Kenai competition; and WHEREAS, Kevin Schuster plans to build an interactive arcade-style recycling unit that he hopes to install in the new bike park in Seward this summer; and WHEREAS, Kevin is working with the coordinator of the bike park to come up with fundraisers to make his dream a reality; and WHEREAS, Belladonna Proietti and Caitlin Corrigan plan to clean up oil spills using a hemp based net technique. NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska, do hereby congratulate all Seward High School students who participated in this program and commend our students who received recognition at Caring for the Kenai for their thoughtfulness and caring for our community. Dated this 13h day of May, 2019 THE CITY OF SEWARD, ALASKA P R O C L A M A T I O N David Squires, Mayor 8 9 10 11 12 13 14 15 16 17 18 19 20 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SIGNATURES FOR ALL CITY BANK ACCOUNTS AND RESCINDING ALL PREVIOUS RESOLUTIONS IN CONFLICT HEREWITH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. Any two of the following signatures shall appear on all checks, drafts, notes or orders drawn against the City of Seward bank accounts maintained at the Seward Branch of Wells Fargo or the Seward Branch of the First National Bank of Anchorage: ___________________________________ ____________________________________ Scott Meszaros, City Manager Kristin Erchinger, Finance Director ___________________________________ ____________________________________ Sam Hickok, Assistant Finance Director Brenda Ballou, City Clerk Section 2. Any one of the above persons shall have access to and full power to remove the contents of and to exchange or surrender the safe deposit boxes rented by the City of Seward located at the Seward Branch of Wells Fargo under the terms of the City of Seward's banking services agreement with Wells Fargo. Section 3. Any one of the above persons shall have authority to invest City monies with financial institutions as prescribed by the Seward City Code Chapter 5.15, Investment and Collateralization of Public Funds. Section 4. All previously approved resolutions in conflict herewith are hereby rescinded. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA ____________________________ David Squires, Mayor 21 Meeting Date: Through: From: Agenda Item: Council Agenda Statement May 13, 2019 Scott Meszaros, City Manage� Sam Hickok, Assistant Finance Director� Authorization for Banking Signatures BACKGROUND & JUSTIFICATION: The Seward City Council is required to pass a resolution listing the individuals authorized to invest monies and/or sign banking documents on behalf of the City of Seward. The recent hiring of a new City Manager provides the need to update this authorization. This action forms the basis upon which signature cards will be updated at the local banking institutions, and checks and City payments and investments will be authorized on behalf of the City. While each individual listed on the resolution is authorized to act on behalf of the City, the City's practice is to have two separate individuals authorize every investment, approve all City payments, and authorize all electronic banking transactions. CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan (document source here):X 2. Strategic Plan (document source here):X 3. Other (list): Seward City Code 5.15 Investment & Collateralization of X Public Funds ATTORNEY REVIEW __ Yes X No FISCAL NOTE This action has no fiscal impact on the City. Approved by Finance Department: � � RECOMMENDATION Seward City Council approve Resolution 2019-049 updating the authorized signatories to the City of Seward's bank accounts and rescinding previous resolutions in conflict herewith. 22 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AWARDING A CONTRACT FOR THREE YEARS TO INGERSOLL ENTERPRISES FOR CUSTODIAL SERVICES AT THE HARBORMASTER’S BUILDING, PUBLIC RESTROOMS BEHIND THE NATIONAL PARK SERVICE BUILDING, THE NORTHEAST LAUNCH RAMP, AND THE UPLAND AREA, WITH THE OPTION TO EXTEND FOR AN ADDITIONAL THREE YEARS WHEREAS, the City of Seward had properly advertised a request for proposals to provide custodial services and Ingersoll Enterprises was the highest scoring bidder for the evaluation criteria; and WHEREAS, Ingersoll Enterprises provided a proposal that ensures an environmentally safe and cost effective approach to custodial services in the Seward Harbor area; and WHEREAS, upon completion of this three-year contract, there will an optional three- year extension awarded administratively insofar as insignificant changes are made and the Harbormaster is completely satisfied with the work and terms of the contract; and WHEREAS, the Harbor Department recommends this contract based upon quality of service, the flexibility of the contractor, and a valuable service at a good price to the taxpayer. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. It is in the public’s interest to award a contract for these custodial services, thereby continuing to keep employee costs reduced. Section 2. The City Manager is hereby authorized to enter into a contract with Ingersoll Enterprises from May 14, 2019 until May 13, 2022, to provide custodial services at the Harbormaster’s building, as well as the restroom facilities in three additional harbor locations: South Upland area, Northeast Harbor Parking lot, and the National Park Service facility. Section 3. Funding in the amount of $37,889.68 is within the Harbor Department’s contracted services budget for 2019 and will be included in the 2020 and 2021 budget. The contractor shall be paid twice per month, as invoiced on a timely basis, as per the attached contract. Section 4. The contract may be extended administratively, up to three years in total, insofar as insignificant changes are made and the Harbormaster is completely satisfied with the work and terms of the contract. 23 CITY OF SEWARD, ALASKA RESOLUTION 2019-050 Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA ____________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ___________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 24 25 Approved by Finance Department: !Xur,;b;::,� ATTORNEY REVIEW: Yes X No -- ------- RECOMMENDATION: Council approve Resolution 2019-050 authorizing the City Manager to enter into a contract with Ingersoll Enterprises for harbor custodial services. 26 27 28 29 30 31 32 33 34 Sponsored by: Planning & Zoning Commission CITY OF SEWARD, ALASKA RESOLUTION 2019-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2019 TO APRIL 2020 WHEREAS, at its March 19, 2019 work session, the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, on March 26, 2019, the Planning and Zoning Commission and Seward City Council held a joint work session, and reviewed and updated the Planning and Zoning annual Priorities List; and WHEREAS, at its April 2, 2019 meeting, the Planning and Zoning Commission approved Resolution 2019-005 which recommended City Council adoption of the Commission’s April 2019 to April 2020 Priority List. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The following Planning and Zoning Commission Priorities for April 2019 through April 2020 are hereby adopted: Short and Medium Term 1) Review/Update Seward City Code, Section 15 a. Lodging 15.10.225 b. Definitions 15.10.140 2) Support City Council in exploring available funding/policy for infrastructure development (hold jointly with City Council, if possible) 3) Pursue possible localized Planning & Zoning Compliance Officer 4) Current planning and zoning, including the subdivision of land 5) Provide research, analysis, and insights in an accessible and straightforward way on current topics – including demographics, housing, lodging, economic development, resiliency and sustainability 6) Seward Marine Industrial Center new zoning district 7) Fort Raymond Property (former USAF Rec. Camp) 8) Communication tower education / work session with an industry expert. (Hold jointly with City Council, if possible) 35 CITY OF SEWARD, ALASKA RESOLUTION 2019-051 9) Review planning options for possible Historic District code Continuing 1) Look at current and future community needs to identify a wide range of strategies and investments that support the neighborhood’s growth and vitality 2) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping, junk vehicles, etc. 3) Identify and implement land use and zoning changes, as well as other actions needed to support the short-term recovery and long-term vitality of City 4) Did You Know code education 5) Planning & Zoning Commissioner training a. Seek additional training funding if possible Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA ____________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ___________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 36 Meeting Date: To: Through: From: Council Agenda Statement May 13, 2019 City Council Scott Meszaros, City Manage� Jackie C. Wilde, Planner Agenda Item: Resolution Adopting the Planning and Zoning Commission Priorities from April 2019 to April 2020. BACKGROUND & JUSTIFICATION: Annually, the Planning and Zoning Commission establishes priorities. The Commission began this year's process by reviewing their Priority List at their joint work session with Council on March 26, 2019. During the joint work session, the Commission and Council reviewed and updated the Planning and Zoning Draft Priorities List. At their April 2, 2019 meeting the Planning and Zoning Commission approved Resolution 2019-005 recommending Council adoption of the Commission's April 2019 to April 2020 Priority List CONSISTENCY CHECKLIST: Yes Comprehensive Plan: Most of the priorities which the Commission 1. wishes to work on are an outgrowth of goals and objectives established in X the Comprehensive Plan. 2. Strategic Plan: The Strategic Plan also identifies many of the priorities X addressed by the Commission. Planning and Zoning Rules of Procedure: Rule 34 (c.) "The 3. Commission shall meet in a joint work session with the City Council in X March of each year to discuss areas of mutual interest." No NIA INTENT: Adopt the April 2019 to April 2020 Planning and Zoning Priorities List. FISCAL NOTE: '1W �� · Approved by Finance Department: �� RECOMMENDATION: Approve Resolution 2019-051, recommending City Council approval of the Planning and Zoning Commission Priorities from April 2019 to April 2020. 37 Sponsored by: Planning and Zoning Commission CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2019-005 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING AND ZONING COMMISSION PRIORITIES FROM APRIL 2019 TO APRIL 2020 WHEREAS, the Planning and Zoning Commission and Seward City Council held a joint work session, reviewed and updated the Planning and Zoning annual Priorities List on March 26, 2019; and WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission to address areas of mutual concern; and WHEREAS, at the April 19, 2019 work session the Planning and Zoning Commission reviewed and approved the Planning and Zoning Priority List; and WHEREAS,Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following list of priorities with status updates and timelines is hereby recommended to the City Council for approval: APRIL 2019 TO APRIL 2020 PRIORITIES Short and Medium Term 1) Review/Update the Title 15 a. Lodging 15.10.225 b. Definitions 15.10.140 2) Support Council in exploring available funding/policy for infrastructure development hold jointly with City council, if possible) 3) Pursue possible localized Planning&Zoning Compliance officer. 4) Current planning and zoning, including the subdivision of land 38 5) Provide research,analysis,and insights in an accessible and straightforward way on current topics—including demographics,housing, lodging,economic development, resiliency and sustainability. 6) Seward Marine Industrial Center new zoning district 7) Fort Raymond Property(former USAF Rec. Camp) 8) Communication tower education/work session with an industry expert. (Hold jointly with City Council, if possible.) 9) Review planning options for possible Historic District code Continuing 1) Look at current and future community needs to identify a wide range of strategies and investments that support the neighborhood's growth and vitality. 2) Continue to pursue compliance with the Seward City Zoning Code by prioritizing the outstanding health and safety issues, such as snow removal, illegal camping,junk vehicles,etc. 3) Identify and implement land use and zoning changes as well as other actions needed to support the short-term recovery and long-term vitality of City 4) Did You Know code education 5) Planning&Zoning Commissioner training a. Seek additional training funding if possible Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 2"d day of April. 2019. THE CITY OF SEWARD, ALASKA Martha Fleming, a Chair AYES: Ambrosiani, Seese, Hatfield, Fleming, Charbonneau, Swann, Ecklund NOES: ABSENT: ABSTAIN: VACANT: None s•A OF V(.G° R SEAS T•'• t' renda Ballou, *MC City Clerk d, •, g`>o.• City Seal)1 .o' R ti,, E 39 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2019 VOLUNTEER FIRE ASSISTANCE (VFA) GRANT IN THE AMOUNT OF $2,667.50, AUTHORIZING MATCHING FUNDS IN THE AMOUNT OF $266.75, AND APPROPRIATING FUNDS WHEREAS, the Seward Fire Department applied for and was awarded a 2019 Volunteer Fire Assistance (VFA) grant from the Alaska Department of Natural Resources in the amount of $2,667.50; and WHEREAS, the City is required to provide a 10% cash match of $266.75 in local funds as a condition of the grant. These funds have been identified within the current 2019 Fire Department Volunteer budget; and WHEREAS, the grant must be used for purchasing equipment identified in the grant application. The equipment requested was firefighter helmets, chainsaw chaps, helmets with face shields and hearing protection for chainsaw work, and a dry hydrant plug, the total cost for this equipment is $2934.25; and WHEREAS, these purchases will continue to provide our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment requirements as identified in our mutual aid agreement with the Alaska Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute the 2019 Volunteer Fire Assistance (VFA) Grant Agreement and to undertake the work authorized by the grant. The local match has already been appropriated within the 2019 budget. Section 2. The 2019 Volunteer Fire Assistance Grant award in the amount of $2,667.50 is hereby accepted and appropriated to the Volunteer Small tools account number 01000-1221-7217- 0022. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. 40 41 ATTORNEY REVIEW: Yes ___ No _ _;..:X:;__Not Applicable __ _ RECOMMENDATION: City Council approves Resolution 2019-052accepting and appropriating the 2019 Volunteer Fire Assistance (VFA) grant in the amount of$ 2667.50 to 01000-1221-7217-0022 Fire Department Small Tools and Equipment for purchase of firefighting equipment. 42 43 44 45 46 47 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE TWO 2020 INTERNATIONAL DUMP TRUCKS FROM RWC INTERNATIONAL LTD TO REPLACE ONE 1984 INTERNATIONAL DUMP TRUCK AND ONE 1987 FORD DUMP TRUCK FOR $123,998.05 EACH, FOR A TOTAL AMOUNT NOT TO EXCEED $247,996.10, UTILIZING THE SOURCEWELL CONTRACT #081716NAV, AND APPROPRIATING FUNDS WHEREAS, the Public Works Street Department’s dump trucks, a 1987 Ford (Vehicle #126) is 32 years old, and a 1984 International (Vehicle #127) is 35 years old, and they are increasingly unreliable and require frequent maintenance to remain in-service; and WHEREAS, the purchase of two International dump trucks is consistent with the City of Seward’s policy of the Standardization of Equipment; and WHEREAS, the City of Seward is a member of Sourcewell (National Joint Power Alliance) for government purchasing; and WHEREAS, Sourcewell (formerly National Joint Power Alliance – NJPA) issued a Request for Proposals (RFP) for competitive bids for these class 6,7, and 8 size truck chassis with related equipment, and awarded a contract to RWC International for such equipment; and WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department is purchasing these vehicles utilizing Sourcewell’s joint purchasing contract; and WHEREAS, funds for the purchase of two dump trucks are budgeted in the 2019 capital budget approved by Council. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to purchase two International Dump Trucks from RWC International for an amount not to exceed $247,996.10. Section 2. Funding in the amount of $247,996.10 from Motor Pool Reserves account is hereby appropriated for the purchase of two new 2020 International dump trucks, replacing the 1987 International (Vehicle #127) and the 1984 Ford (Vehicle #126) dump trucks. Section 3. The Seward City Council hereby finds that it is in the public interest to 48 CITY OF SEWARD, ALASKA RESOLUTION 2019-053 purchase these dump trucks utilizing the competitive procurement RFP contracts by Sourcewell (formally NJPA). Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA ____________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ___________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 49 50 13. I Other: 2008 Efficiency Study FISCAL NOTE: X Funding for this purchase will be from a transfer from the general fund to the motor pool fund in the amount of $247,996.10 Approved by Finance Department: � � ATTORNEY REVIEW: Yes No X RECOMMENDATION: --------- Council approve Resolution 2019-053 , authorizing the purchase of two 2020 International Dump Trucks not to exceed $247,996.10 from RWC International. 51 52 53 54 55 56 57 58 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH ELECTRIC POWER SYSTEMS INC. TO CONDUCT AN ARC FLASH STUDY FOR AN AMOUNT NOT TO EXCEED $46,395 WHEREAS, it is the goal of the City to provide safe, efficient, and effective public services; and WHEREAS, another continuing goal of the City is to take measures that protect the equipment and electric infrastructure of the City of Seward; and WHEREAS, an arc flash study is required by OSHA for electrical work equipment to ensure employee safety; and WHEREAS, an arc flash study defines the dangers in substations so workers can better prepare for hazardous working conditions; and WHEREAS, an arc flash study is specialized work that requires specialized training, equipment, and safety precautions; and WHEREAS, Seward City Code 6.10.120 (A)(8) allows for the exemption from the competitive procurement process for specialized professional services; and WHEREAS, Electric Power Systems Inc. is a highly specialized firm that has institutional knowledge regarding our substation because much of the infrastructure was installed by their personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a professional services agreement with Electric Power Systems Inc. in the amount of $42,177, plus an additional ten percent (10%) contingency, for an amount not to exceed $46,395. Section 2. Funding for these services is available within the Electric Department’s Contracted Services budget. Section 3. The City Council finds that it is in the public’s best interest to utilize Seward City Code 6.10.120 (A) (8), allowing for the exemption from the competitive procurement process for specialized professional services. 59 CITY OF SEWARD, ALASKA RESOLUTION 2019-054 ___________________________ Section 4. This resolution shall take effect immediately upon approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of May, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 60 61 ATTORNEYREVIEW: Yes No NIA X RECOMMENDATION: -----------�--- Council approve Resolution 2019-054 , authorizing the City Manager to enter in to a professional services agreement with Electric Power Systems Inc. to engineer and conduct an arc flash study for Seward's electric substations in an amount not to exceed $46,395. 62 63 64 City of Seward, Alaska City Council Special Meeting Minutes April 16, 2019 Volume 40, Page CALL TO ORDER The April 16, 2019 special meeting of the Seward City Council was called to order at 12:00 p.m. by Vice Mayor Sue McClure. OPENING CEREMONY Citizen Christy Terry led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure presiding and Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused – Squires Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Brad Snowden supported Norm Regis for continuing his term as acting city manager. He complimented Stefan Nilsson and Doug Schoessler for being compassionate and empathetic to citizens’ needs. Snowden said enforcement throughout the city should be done consistently and fairly, because he was no better and no lesser than any other citizen. Lynda Paquette reminded everyone that Seward Civic Engagement would be Thursday April 18, 2019 at 6:00 p.m. and the topic would be Seward Community Health Center. On May 9, 2019 the topic would be the consideration of how the city of Seward could extend its voter base. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Osenga/Seese) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. 65 City of Seward, Alaska City Council Special Meeting Minutes April 16, 2019 Volume 40, Page NEW BUSINESS Resolutions Resolution 2019-037, Extending The Appointment Of Harbormaster Norm Regis As Acting City Manager Beginning April 20, 2019 And Ending May 20, 2019, With The Option To Extend. Motion (Seese/Lane) Approve Resolution 2019-037 Regis said the city was closer to hiring a permanent city manager. Towsley thanked Regis. Lane was hopeful that council was nearer to hiring a city manager, and thanked Regis for serving as acting city manager so well. Motion Passed Unanimous COUNCIL COMMENTS Lane thanked Brennan Hickok for his work, and said she was looking forward to exploring housing options. McClure was warmed by the way the negotiating team has worked so quickly and efficiently. CITIZEN COMMENTS – None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Lane was thankful for the citizens came to speak. EXECUTIVE SESSION Motion (Towsley/Lane) Go into executive session to discuss negotiating strategies for the city manager hire. Motion Passed Unanimous Council went into executive session at 12:12 p.m. Mayor Squires was contacted telephonically. 66 City of Seward, Alaska City Council Special Meeting Minutes April 16, 2019 Volume 40, Page Council came out of executive session at 12:38 p.m. Council directed the city clerk to prepare a resolution to offer Scott Meszaros the position of permanent city manager and to schedule a special meeting on April 17, 2019 at 6:00 p.m. Lane stated she would like to attend tomorrow’s meeting telephonically. McClure clarified that Lane would be able to listen and make comments, but would not be able to vote. ADJOURNMENT The meeting was adjourned at 12:40 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC Sue McClure City Clerk Vice Mayor (City Seal) 67 City of Seward, Alaska City Council Special Meeting Minutes April 17, 2019 Volume 40, Page CALL TO ORDER The April 17, 2019 special meeting of the Seward City Council was called to order at 6:00 p.m. by Vice Mayor Sue McClure. OPENING CEREMONY Acting City Manager Norm Regis led the Pledge of Allegiance to the flag. ROLL CALL There were present: Sue McClure presiding and Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane (telephonically) comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused – Squires Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING – None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Seese/Towsley) Approval of Agenda and Consent Agenda Motion Passed Yes: Seese, Horn, Towsley, Osenga, McClure No: None There were no consent agenda items. NEW BUSINESS Select Scott Meszaros for the permanent city manager position. Motion (Seese/Towsley) Select Scott Meszaros for the permanent city manager position. 68 City of Seward, Alaska City Council Special Meeting Minutes April 17, 2019 Volume 40, Page Towsley was excited to have Scott Meszaros join the city. Seese said Meszaros would be great. Lane thought Meszaros had handled himself very professionally throughout this process. McClure said the council had had two excellent candidates to consider, and was pleased to have Meszaros. Motion Passed Yes: Seese, Horn, Towsley, Osenga, McClure No: None Select a negotiating committee. Motion (Osenga/Seese) The negotiating committee should consist of Squires, Horn, and Towsley. Motion Passed Yes: Seese, Horn, Towsley, Osenga, McClure No: None By unanimous consent, council agreed that McClure would fill in for Squires while he was traveling. COUNCIL COMMENTS Towsley was excited for Seward’s future. Lane was looking forward to Meszaros coming to Seward just as the tourist season started to ramp up because he had excellent experience handling seasonal issues. McClure thanked council for being so responsive throughout this process. CITIZEN COMMENTS – None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Regis was happy to be moving forward. ADJOURNMENT The meeting was adjourned at 6:10 p.m. ____________________________________ Brenda J. Ballou, MMC City Clerk ____________________________________ Sue McClure Vice Mayor (City Seal) 69 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page CALL TO ORDER The April 22, 2019 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused – None Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carole Tallman was the President of the Chamber of Commerce Board of Directors. She had been hearing concerns about the safety of the community; crime and drugs were affecting the entire community and degrading the social fabric. Tallman implored council to call a meeting of all public safety stakeholders, including city and state, to discuss the issue. Tim McDonald said the city didn’t respect itself because it allowed the former city manager and assistant city manager to quit with no notice and take off like thieves in the night. He thought the city was using loopholes for transferring equity. Mick Seba said, regarding housing, he had developed two houses in the community and was trying to work on a third. He partnered with Roger Swanson, and he was frustrated that his project couldn’t move forward. It was cost-prohibitive for a developer to install sewer and water lines. Jonah Swiderski supported Resolution 2019-038. He was the owner of Seward City Tours, the company that ran the free shuttle service in town. Last year he moved between 70,000-80,000 riders around town. The feedback he received from local businesses, as well as riders, was positive; 70 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page he welcomed all feedback and wanted to continually improve his operation. His website, sewardcitytours.com, had all the maps and information about the routes. Christy Terry supported Resolution 2019-038. Last year Seward City Tours provided outstanding service; lines were shorter and there were very few back-ups. Cruise ship passengers reported that Seward was the only community to provide free shuttle services. Terry thought the shuttle service was a huge benefit for all of Seward, but especially for cruise ship passengers and cruise ship staff. Elle Zernia wanted to thank the city for supporting the Mermaid Festival for the last two years. The cooperative arrangement allowed for a safe environment in which to celebrate the harbor opening and have a fun springtime event to look forward to. Some of the funds generated were donated locally. She appreciated the support from local non-profit organizations, as well. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Lane) Approval of Agenda and Consent Agenda Lane corrected the name of the presenter from Tad Hearns to Tad Stearns. Seese removed Resolution 2019-041 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-040, Authorizing The City Manager To Enter Into A Five Year Contract With Granicus, LLC For Website Design, Implementation, Maintenance, Hosting, And Licensing, And Appropriating Funds. Resolution 2019-043, Amending The Agreement Covering Terms And Conditions Of Employment Between The City Of Seward, Alaska And The Seward Public Employees Association To Provide For The Inclusion Of The Position Of Electric Department Executive Assistant Into The Bargaining Unit. Approval of the March 26, 2019 City Council Regular Meeting Minutes. Approval of the April 5, 2019 City Council Special Meeting Minutes. Approval of the April 8, 2019 City Council Regular Meeting Minutes. Non-objection to the renewal of Restaurant/Eating Place – Public Convenience Seasonal #5399 liquor license for The Sea Bean. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards 71 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Poppy Month Correctional Officers National Peace Officers National Telecommunicators Week Chamber of Commerce Report. Cindy Clock thanked Chamber President Carole Tallman for speaking up tonight, as well as Geri Nipp for attending to represent the board. The chamber membership was now up to 409 members. The Mount Marathon Race roster had been posted; a wait list was now in effect. Three race spots for the men’s and women’s races would be auctioned off starting tonight through April 25, 2019. Soon the chamber would be seeking 350 volunteers to help with the festival. The chamber supported Seward City Tours as the city’s free shuttle; they heard positive comments from visitors, and no complaints. The June Halibut Tournament would feature 40 tagged fish, as well as many other prizes. The chamber was collaborating on a video with Chugach National Forest. City Manager Report. Acting City Manager Norm Regis reported the following purchase orders over $5,000 had been approved by the City Manager since the last council meeting: $14,235 to Stellar Designs, Inc. for event materials and t-shirts for six annual Parks & Recreation Department events; and, $10,956.42 to Spenard Builders Supply, Inc. for materials to complete the building at the SMIC wash-down pad. Regis recited the following scoring criteria for the Request for Proposals for a Water & Wastewater Rate Study: Project Understanding 15% Approach & Resource Allocations 30% Firm Capabilities 20% Project Team 30% Resources 5% Total 100% Tomorrow was Permitting Day at the Seward Community Library. Regis wished to have a special meeting on Wednesday, April 24, 2019 at 12:00 p.m. for the SMIC paving contract, as well as the new city manager. In memory of Monte Richardson, the chamber and many charter boats, community members, and family, would be installing a wreath at Monte's favorite fishing hole on Sunday, June 2, 2019 at 6:00 p.m. In response to Lane, Assistant City Manager Brennan Hickok responded to concerns about the event expenditures for Parks & Recreation by saying the event registrations far outweighed the expenses. Squires clarified that once council approved the budget, it was up to the departments to manage their expenses. 72 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Towsley thanked Regis for serving as acting city manager. In response to Lane, Hickok said there was a conditional offer made to an applicant to fill the executive assistant in the Electric Utility Department. Electric Utility Manager John Foutz said just today the applicant had received a better job offer, and so the position would have to be reposted. City Attorney Report. City Attorney Holly Wells stated she hoped the written report she submitted was responsive to council’s request for a more detailed report. McClure thanked Wells for drafting such a detailed report; it was a lot of information. In response to Lane, Wells said the creation of the city attorney report took 2.6 hours, although she was not charging the city for this particular report. Towsley echoed McClure’s sentiments; perhaps a slightly less detailed report would be better. Seese concurred. Squires appreciated the detailed report, and thought it gave a comprehensive perspective. In response to Osenga saying he liked seeing the bill broken down into tenths of hours, plus the short summary, Wells said the hourly break down report was provided through the system and would have no fee associated with it, except for any necessary redactions. Horn liked to see this comprehensive report, but understood that it may be cost-prohibitive. Council directed the city attorney to provide the same type of report for the May meeting as was provided tonight, and then council could refine their needs at that time. In response to Lane, Wells said she billed the city for council-initiated work; a response to a call from the press would not be billed to the city. Towsley suggested it might be wise for council to review the policies that were currently in place with the city. Squires concurred, and added that council should know what the city’s policies were. Other Reports, Announcements and Presentations Travel Report for Kenai Peninsula Economic Development District (KPEDD) Meeting by Council Member Lane. Seward Boys & Girls Club presentation by Maggie Wilkins. Impact of Seward’s Housing Crisis on Providence Seward Medical and Care Center presentation by Tad Stearns. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2019-009, Repealing 1975 Ordinance No. 412 And 1985 Ordinance No. 540, And Amending Seward City Code. 73 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page This ordinance was introduced on April 8, 2019 and is coming tonight for a public hearing and enactment. Motion (McClure/Towsley) Enact Ordinance 2019-009 Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Towsley supported this ordinance wholeheartedly. She thought the current city council had been very responsive, and she thanked the citizens who took the initiative to bring forward the referendum which resulted in a special election. Squires said since the special election, he had been approached by numerous people who expressed their concerns about this ordinance; he would be voting tonight in reflection of those citizen comments. Motion Passed Yes: McClure, Towsley, Lane, Seese, Osenga, Horn No: Squires Council recessed at 8:45 p.m. Council resumed at 8:55 p.m. UNFINISHED BUSINESS – None NEW BUSINESS Resolutions Resolution 2019-038, Authorizing Amendment No. 1 To The Shuttle Contract With Seward City Tours In An Additional Amount Not To Exceed $21,720 For The Operation Of The 2019 Seasonal Seward Shuttle Bus Service, Extending The Contract Term For Two Additional Years In An Amount Not To Exceed $430,226, And Adding Two Optional One-Year Extensions, And Appropriating Funds. Motion (McClure/Seese) Approve Resolution 2019-038 Hickok said this resolution reflected two separate amendments to the existing contract: one to increase funds for 2019 services, and one to provide for an additional two-year extension, with two one-year optional extensions beyond that. The purpose of adding the extensions was to provide the contractor with some stability so they could invest in their future growth. Lane was concerned with extending this contract too far into the future. Motion to Amend (Lane/Seese) Amend Resolution 2019-038 by striking the words, “… and adding two optional one- year extensions…” 74 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Motion to Amend Withdrawn Motion to Amend (Towsley/Lane) Amend Resolution 2019-038 by adding the words, “… pending council approval…” after “… and adding two optional one-year extensions…” Motion to Amend Passed Unanimous Squires requested that time tables be posted at each shuttle bus stop. Main Motion Passed Unanimous Resolution 2019-039, Opposing Efforts By The Federal Communications Commission To Circumvent Well Established Federal Law That Precludes The Commission From Regulating Public Power Utility Poles. Motion (McClure/Lane) Approve Resolution 2019-039 Foutz explained that this resolution did not relate to the local communications companies in Seward, it related to a specific Federal Communications Commission (FCC) regulation. Foutz said there were some safety concerns, as well as the potential for lost revenue for the city because the FCC would allow communications companies to bypass the city and install their own infrastructure on the city’s poles. In response to Squires, Foutz said in the near future there would be no expected financial burden. However, in the future, the risks included electric poles failing due to having increased additional loads installed. The FCC did not use the national electric safety code as a guideline, as local utilities did. Motion Passed Unanimous Squires requested the city manager bring this resolution to Washington, D.C. next week in the event there was an opportunity to discuss the city’s concerns with the legislators. Resolution 2019-041, Authorizing The City Manager To Support The Mermaid Festival By Amending The Parking Enterprise Fund Budget To Offset The Value Of Occupied Spaces, And Appropriating Funds. Motion (McClure/Towsley) Approve Resolution 2019-041 Horn declared a potential conflict of interest because he was one of the main organizers for this event. 75 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page In response to McClure, Horn stated he did not receive any monetary compensation. In response to Squires, Horn stated he was one of five members of the newly-formed Mermaid Festival, LLC. Lane thought a conflict existed. Squires ruled that a conflict did not exist and Horn remained at the dais. Hickok said this resolution supported the Mermaid Festival by offsetting lost parking revenue from the promotional fund. Towsley suggested the city develop a policy which would allow any non-profit to apply to the city for a similar benefit. Lane concurred and also wanted to have a policy. Motion Passed Unanimous Resolution 2019-042, Authorizing The Completion Of The Tax Foreclosure Process And The Sale Of The Properties Described As Lots 29, 30, 31 And 32, Block 27, Original Townsite Of Seward; With Tax Parcel ID Numbers Of 14805003 And 14805004, Located At 516 Through 522 First Avenue By Sealed Bid At A Minimum Bid Of $17,500 Per Lot. Motion (McClure/Seese) Approve Resolution 2019-042 Hickok said this resolution was in response to council’s direction to sell these lots as four individual parcels. In response to Seese, City Planner Jackie Wilde said these lots were zoned R1, had no encroachments or easements, and would require setbacks. Wilde added that any one person could bid on one or more lots, but would have to bid on each lot individually. In response to Lane, Wilde said a clustered subdivision required a minimum of five lots. Motion Passed Unanimous Other New Business Discuss the State budget. Towsley asked council to consider having a work session regarding the governor’s proposed budget and its potential impact on Seward, including the schools and fish tax. McClure thought this discussion should happen as soon as the state budget was passed, and council concurred. Schedule a work session to discuss housing issues in Seward. Lane requested to postpone this item until May 28, 2019, and council concurred. Schedule a work session with Providence on either May 13 or May 14, 2019. 76 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Council scheduled a work session on May 13, 2019 at 5:30 p.m. Schedule a work session to discuss policy changes regarding utility expansion. Council scheduled a work session on May 28, 2019 at 5:30 p.m. INFORMATIONAL ITEMS AND REPORTS On-Going City Projects and Goals. Lane asked what the price was for the chairlift, related to #1 on the list. Squires said there were problems with this concept because the accessible parking on Fifth Avenue was inadequate. February, 2019 Providence & City Financials. Clerk’s memo verifying timely receipt of annual Financial Disclosure Forms. COUNCIL COMMENTS McClure attended the assembly meeting last week at the Seward High School; the school budget issue drove a lot of people to attend. She had been receiving feedback from the public about council meetings going so late at night; she had some ideas on how council could streamline their business that she would be bringing forward. The Seward Community Band would be having a free concert on Thursday this week at 6:30 p.m. at Seward High School auditorium. Towsley thanked everyone for attending tonight. She had attended the assembly meeting last week, and thought it was fun to watch how their meetings ran. Towsley reminded everyone that the plastic bag ban ordinance would go into effect on October 1, 2019. She attended the Port & Commerce Advisory Board (PACAB) work session last week; they were working on organizing an energy fair for this fall, and looking at the city’s interconnect policies. Regarding council’s Ad Hoc Committee for City Personnel Matters, Towsley said she had ideas to move it forward and would be reaching out to the other committee members. She, too, had been hearing concerns from citizens about how the council meetings could be run more efficiently. Seese thanked everyone for attending and speaking. She enjoyed attending the assembly meeting, and was impressed by all the citizens who spoke. She wanted to continue working on solutions to ensure that the children in the community received a good education. Osenga encouraged everyone to come to the concert; there would be a few Anchorage musicians attending to help out at the concert, including a quartet and a duet. He thanked everyone for coming to the meeting tonight. Lane was excited that the new city manager would likely be here for the next council meeting. Lane was looking forward to the upcoming delegation trip to Yeosu, South Korea. Squires thanked council for being so diligent on the hiring process for the city manager. 77 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Regis said there would be a special meeting next Wednesday. On Saturday, April 27, 2019 there would be a memorial service for Ryan Lewis at Seward High School, and on Sunday there would be a field dedication for Ryan Lewis. Hickok said he had user names and passwords for council to access online training for Northwest Public Power Association (NWPPA) utility training; please contact Hickok for access. Hickok thanked Jackie Wilde for preparing the First Avenue lots for sale. CITIZEN COMMENTS Phil Zimmerman said he kept hearing about the housing problems; the problem couldn’t be solved without the support of city council. Tim McDonald thought council needed to get together and unify the community by annexing outside of the city. He thought the city needed to have a forensic audit. Patrick Messmer thanked Regis for his service as acting city manager. Regarding housing issues, he had spoken with a new city employee today who was desperately trying to find housing; Messmer said we needed to find a solution as a community. Lynda Paquette said on May 9, 2019 voter boundaries would be discussed at Seward Civic Engagement. On May 23, 2019, the topic would be examining the borough assembly representative’s duties. Jonah Swiderski said he had an interesting position on housing as he was an employer; he saw private businesses trying to find solutions to address the problem. For his own business, he has had to take on year-round leases on housing, even though he only needed it for five months for his employees. He and his wife had also looked at purchasing a home in town for their employees, but the way the location was zoned would have prohibited that use. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Osenga did not understand what Lynda Paquette meant by voter boundaries. In response, Paquette explained that currently, the only people who could vote in a city election were residents of the city; there were other places in the country that allowed citizens outside of city boundaries to vote on certain topics, but in Alaska, that would require a change of state law. Seese said, in response to Tim McDonald’s comments, the former assistant city manager had provided adequate notice that he was retiring, and the former city manager had left by mutual agreement with council. To that, Towsley added that sometimes a person leaving had more value than a person staying. Lane thanked everyone for coming to speak tonight. 78 City of Seward, Alaska City Council Minutes April 22, 2019 Volume 40, Page Squires said he understood Tim McDonald’s frustrations, but thought things were changing. He encouraged people to attend Lynda Paquette’s meeting on May 9, 2019 if they had an interest in reviewing voting options. In response to Jonah Swiderski, Squires said employers had some responsibility to provide housing for their employees. However, he also believed that the city had a duty to support development. ADJOURNMENT The meeting was adjourned at 10:28 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 79 City of Seward, Alaska City Council Special Meeting Minutes April 24, 2019 Volume 40, Page CALL TO ORDER The April 24, 2019 special meeting of the Seward City Council was called to order at 12:00 p.m. by Mayor David Squires. OPENING CEREMONY Citizen Kyle Walker led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused – None Absent – Horn CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Phil Zimmerman was encouraged by what he heard at Monday’s council meeting, and wanted to move forward with his housing development project of building 33 homes in the Gateway subdivision. He wished to work with council to have the city code changed to allow the city to off-set 50% of the utility infrastructure costs in order to make the development feasible. Zimmerman had cost estimates that demonstrated the city could recoup its costs within the first few years of each phase; he requested to have a meeting with council to discuss. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda Squires removed Resolutions 2019-044 and 2019-045 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: 80 City of Seward, Alaska City Council Special Meeting Minutes April 24, 2019 Volume 40, Page Resolution 2019-046, Authorizing The City Manager To Enter Into A Contract With GovHR USA For An Amount Not To Exceed $45,000 To Review The City Of Seward Classification And Compensation Plan, And Appropriating Funds. Resolution 2019-047, Authorizing The City Manager To Enter Into A Professional Services Agreement With ThyssenKrupp Elevator Company To Provide Elevator Maintenance And Repair Services For Three City Elevators. Resolution 2019-048, Supporting The Application Of The Alaska Federal Lands Access Program (FLAP) Grant For Improvements To Lowell Point Road. NEW BUSINESS Resolutions Resolution 2019-044, Approving An Employment Agreement Between The City Of Seward And Scott Meszaros For City Manager Services. Motion (McClure/Towsley) Approve Resolution 2019-044 Regis said the city attorney drafted the contract, worked through some questions with the council negotiating committee, and this was the final approved contract. In response to Lane’s inquiry about paid leave, McClure said the new city manager would be leaving for a few days to attend a graduation in May, and an additional week to attend to the closing of his house in Colorado sometime in the future; both events were paid leave. In response to Lane’s inquiry about severance and raises, Squires said there would be no severance pay and no raises during this three year contract, unless council decides to make a change. Squires thanked the negotiating committee for doing a good job. McClure thanked Regis and the City Attorney Jennifer Alexander for assisting with this contract. Towsley thanked administration for pulling the contract together; she thought the contract was thorough. Lane thanked the negotiating committee. Regis said Meszaros was leaving Colorado today with his father to drive to Alaska, and expected to arrive in Seward on Sunday, April 28, 2019; his father would fly home on Tuesday. Main Motion Passed Unanimous Resolution 2019-045, Authorizing The City Manager To Enter Into A Contract With GMG General For The SMIC Harbor Improvements Paving Project In The Amount Of $669,496 Plus A 10% Contingency, And Appropriating Funds. Motion (McClure/Lane) Approve Resolution 2019-045 Regis said time was critical for this project; the deadline for completing this project was June 81 City of Seward, Alaska City Council Special Meeting Minutes April 24, 2019 Volume 40, Page 30, 2019 in order to use SMIC grant funds. Regis added that these funds could only be used for a project at SMIC. Squires appreciated the explanation. In response to Towsley, Regis said the 10% contingency was standard. In response to Lane, Regis said there may be approximately $100,000 in residual grant funds available after this project; he would bring back a plan to council for using the remaining grant funds. Motion Passed Unanimous COUNCIL COMMENTS McClure was excited to have a new city manager; she was looking forward to having Scott Meszaros in Seward. Towsley thanked everyone for coming today, thanked Norm Regis for serving as acting city manager, and was looking forward to working with Scott Meszaros. Seese thanked everyone for coming, and was looking forward to having the new city manager. She liked Phil Zimmerman’s idea of building more housing. Osenga was happy to move forward with the new city manager, and reminded everyone that the Seward Community Band would have a free concert tomorrow at 6:30 p.m. at the high school auditorium. Lane was pleased to celebrate successes, and particularly thanked Acting City Manager Norm Regis and Assistant City Manager Brennan Hickok. Lane supported having a housing meeting. Squires was intrigued by Zimmerman’s request, and agreed that the city code may need to be changed. He wanted to be cautious about how to handle the utilities so that rates were not increased in order to pay for infrastructure. Squires requested that administration, if possible, prepare to move the May 28, 2019 work session to a sooner date. Council directed the city clerk to plan a public meet & greet welcome party for the new city manager on Friday, May 10, 2019. CITIZEN COMMENTS Kyle Walker wondered if the Planning & Zoning Commission should be engaged to prepare for city code changes related to subdivisions. Patrick Messmer thanked council for approving the wage study contract and administration for working with the union. 82 City of Seward, Alaska City Council Special Meeting Minutes April 24, 2019 Volume 40, Page Phil Zimmerman realized it would take time to get things done for housing, and that was why he was interested in getting started as soon as possible. He anticipated having as many as 10 homes built by next spring. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley wished to speak with Phil Zimmerman about the process of working on the housing project with the Planning & Zoning Commission. Squires would like to have the Planning & Zoning Commission work together with council. Regis said he would see if there was a possibility of moving up the housing work session. Regis reported that while he was in Washington, D.C. next week, he would be putting Doug Schoessler in as acting city manager. ADJOURNMENT The meeting was adjourned at 12:27 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 83 84 85 86 87 88 89 90 91 Seward Chamber of Commerce Conference and Visitors Bureau Seward Chamber of Commerce PO Box 749 Seward, Alaska 99664 April 22, 2019 Mayor David Squires City of Seward P.O. Box 167 Seward, Alaska 99664 Dear Mayor Squires and City Council, This letter is being written on behalf of the membership of the Seward Chamber of Commerce – a membership that as of today is comprised of 408 members. Each of these businesses is operated by and employs people who have chosen to make a personal investment of their time and their monetary resources to offer services and products based here in the City of Seward and the outlying areas. As a Chamber, we work hard to promote Seward as a community committed to social and economic stability - a community that offers a positive, safe environment to raise families and provides the opportunity for businesses to prosper. Sadly, recent events have illuminated what we would all rather not acknowledge openly. Like so many other communities, the associated crime that results from the sales and use of drugs has become a factor that affects every property owner, business owner and citizen in our town in some way. Left unchecked, we run the risk of degrading property values as well as the safety and well-being of our citizens. It is a challenge to address these interrelated issues for many reasons. The physical disease and cycle of addiction is complicated when viewed on its own. Here in Seward, the associated crime and social degradation becomes extremely difficult to mitigate due in large part to the irregular boundaries of oversight. Land owners, both within and outside City Limits, are comprised of Federal, State, Borough and private corporations and individuals. All are intertwined in a manner that surely leaves law enforcement agencies hamstrung when deciding which agency has oversight and jurisdiction. The time has come to bring ALL stake holders together to define the issues that impact our community in a negative way and mutually agree on a strategic plan and take action to curtail criminal activities that are eroding the foundation that makes our community a wonderful place to live and do business. We request that the City of Seward actively participate in bringing together the various agencies and stakeholders - Federal, State, Borough and private that are responsible for oversight of properties and businesses within the community of Seward. We would welcome the opportunity to be part of a community wide open forum of open discussions and solutions. We believe that the same independent spirit that drove our community founders to see great potential here on the shores of Resurrection Bay can surely serve as a catalyst to ensure that our future remains bright, and that together we can find unique solutions. It is time to collectively take a stand to enforce existing laws and send a strong message that a culture of drugs and crime are not welcome in our town. Sincerely, Carole Tallman, President Seward Chamber of Commerce Board of Directors 92 Online Sales Tax Negotiation - Governance and Definitions AML has confirmed June 6 in Anchorage for our negotiation of sales tax definitions, and governance of a statewide, single level online sales tax authority. Here is a very draft agenda, which I hope gives us enough time to work through these issues. We have indicated in the attached who should plan to attend. This includes the manager, finance officer or sales tax administrator, or your attorney, but ultimately it will be someone with enough technical knowledge to navigate the issues, with enough authority to at least indicate some level of comfort with the outcome. We want to get to consensus, but commitment isn’t necessary and will be reserved for your individual council or assembly. We understand that not everyone will be able to travel in for this. Rest assured, we still want to hear from you. Let us know if you can attend, and if not please do feel free to call me and we can discuss our planning to date. Once the session is over, we'll also follow up with all communities. We’ll have drafts for your review ahead of time. We’ll have one seat reserved for each municipality, with a speaking representative at the table. Your delegation can be larger than this, and included in seating near the representative. I believe that some communities may have proxy voting, depending on the role of the borough and/or attorney. I will chair the negotiation, though really that feels more formal than it has to be. I’m hoping for collaboration and will lean on each of you to help us get to success. The meeting will take place at the Hotel Captain Cook, and we have a small room block reserved for the evening of June 5 so that we can begin early the next morning. Feel free to take advantage of other options, too.  Coffee, snacks and lunch will be provided on the 6th  A $100 lodging/travel stipend per community will be provided for those who request it – please notify Shawn Myers 93 Let me know if you have questions! We've provided an FAQ about online sales tax, below. Nils Andreassen nils@akml.org or 907-586-1325 RSVP Frequently Asked Questions Meeting Space: Hotel Captain Cook – Fore Deck Hotel Reservation information: Room Rate: $199.00 plus taxes Cut-off date for room block is May 8th Reservations can be made by calling 1-907-876-6000 or 1-800-843-1950 or online at Hotel Captain Cook-AMLJUNE Group Code: AMLJUNE 94 Negotiating Local Inter-Governmental Agreement on Online Sales Tax June 6, 2019 Invited to attend are 1-2 representatives from each municipality with taxing authority. These should be finance officers, managers and/or attorneys able to make decisions consistent with their individual interests. That doesn’t mean that your participation preempts your mayor, council or assembly from approving the decision, but it is critical that we have people at the table who can negotiate in good faith. Wednesday, June 5 6pm Sponsor Dinner and Update Thursday, June 6 8:30am Introductions 9am Online Sales Tax Update – Goals and Research to Date Nils Andreassen 9:30am Streamlining Definitions – Review of Draft Larry Persily 10am Break 10:15am Definitions – negotiation Nils Andreassen 12pm Lunch – working, depending on progress 1pm Definitions – negotiation 2:30pm Break 3pm Governance – discussion of draft Nils Andreassen 4:30pm Adjourn 95 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 1 ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. May 14, 2018 The first-floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk’s office received ADA analysis kit from Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerk furnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; council requested pricing; Squires noted the accessible parking on Fifth Avenue woul d need to be resolved (the grade is too steep). SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public-private proposal to house the Quint (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city’s State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property; both options will be presented to council. 96 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 2 DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held; public input requested. February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priori ty in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved $725,000 for this project; currently awaiting Governor Walker’s signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of $965,000. The $240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council on. 97 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 3 ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER IMPROVEMENTS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds. March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. September 24, 2018 Resolution 2018-080 was approved, providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build, fund raising and funding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM 91.7 as the city’s official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 98 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 4 INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety of platting options that will include lots suitable for family entertainment-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager’s Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring before Council. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of $285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is $200,000. 99 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 5 January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES May 13, 2019 Nothing to report CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state’s “Chill it’s a Drill” exercise on March 27, 2019. March 26, 2019 State of Alaska cancelled its Chill It’s A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager’s office will lend a similar phone until the new one arrives. In addition, a mid-cycle budget amendment will be requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for $10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience – addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers – the audience’s ability to 100 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 6 hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk’s office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase I. There are funds enough left over to pursue Phase II (new video camera) once these items are installed. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city; first teleconference call for Clerk’s office and MIS is scheduled for May 15, 2019. RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required, for the raised parking lot area at the north end of City Hall. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of 2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. 101 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 7 COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided (opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects & Goals list. April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council supported PACAB recommendation; set building height limit. 102 ONGOING CITY PROJECTS & GOALS May 13, 2019 City Council Meeting 8 COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third-party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration, personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city’s request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of June, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of June, 2019. 103 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for May 13, 2019 City Council meeting Report through May 6, 2019 PENDING REQUESTS DATE RECEIVED REQUESTED BY DOCUMENT REQUESTED (Summary) EMAIL SENT TO CITY MANAGER & ASSISTANT CITY MANAGER EMAIL SENT TO CITY ATTORNEY RESPONSE PROVIDED NOTES Feb. 6, 2019 Carl Torres Report of all building permits processed from Nov. 2018 to present Yes (2/6/19) No Pending Feb. 21, 2019 Liz LoCurto Benefits documents for Seward Police Department Yes (2/21/19) No Pending April 15, 2019 Ben Boettger The most recent portfolios of any investment assets held by or on behalf of the city of Seward. Investment assets include shares of public or private equity, corporate bonds, real estate, infrastructure, or shares of funds that include these assets. Yes (4/15/19) No Pending April 17, 2019 Jim McCracken Any & all design or engineering plans, drawings, as built drawings & surveys or existing electric, water, sewer (waste water) systems located in the City of Seward on Spruce St, North from the Intersection with Hemlock Ave. to the cul-de-sac at the northern end of Spruce St. These utility systems are owned & operated by the City of Seward. Yes (4/17/19) No Pending April 18, 2019 Ristine Casagranda Payroll for the most recent completed fiscal years (2015, 2016, 2017, and 2018) Yes (4/18/19) No Pending April 29, 2019 Kelley Wiley Lane Salaries & benefit packages for employees in the following departments, in preparation for the budget season: Personnel/ HR, Harbor, Fire Dept., Finance Dept., Electric Dept., Community Dev., City Manager Dept., City Clerk Dept., Building Dept. Yes (4/29/19) No Pending April 29, 2019 Seward Journal A)Payroll indicating the actual annual compensation for all city employees (including all regular, part-time, term, Yes (4/29/19) No A)Pending B)4/29/19 Request A was amended to only years 2015-2018 and it was clarified that only one amount was being 104 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for May 13, 2019 City Council meeting Report through May 6, 2019 seasonal, contract or other employees) in the years 2014, 2015, 2016, 2017, and 2018. B)All current and active business licenses. requested per year per individual. Request B was completed on 4/29/19. May 3, 2019 Nelson Ooka Police Report No No Pending To SPD May 6, 2019 Carol Griswold Most recent lease agreements for Raibow Fiberglass and Boat Repair and most current lease for Polar Seafoods Yes (5/6/19) No Pending May 6, 2019 Erin Raasch Pay record for all City of Seward employees Yes (5/6/19) No Pending 105 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for May 13, 2019 City Council meeting Report through May 6, 2019 COMPLETED REQUESTS DATE RECEIVED REQUESTED BY DOCUMENT REQUESTED (Summary) EMAIL SENT TO CITY MANAGER & ASSISTANT CITY MANAGER EMAIL SENT TO CITY ATTORNEY RESPONSE PROVIDED NOTES July 5, 2018 Wolfgang Kurtz Financial Transactions Between City and Peninsula Communications Yes (7/5 & 9/25) No 4/23/19 Dec 10, 2018 Suzi Towsley All emails from March 29, 2018 through Sept. 17, 2018 from or to K. Erchinger regarding the Council direction to add Electric Dept. Field Engineer & Admin. Assistant positions to the IBEW, and any emails that mention this process from or to the city manager, ACM, HR, Electric Dept. Manager, finance director, field engineer (Electric) & Admin. Assistant (Electric) Yes (12/10/18) Yes Towsley closed request on 5/1/19. Jan 28, 2019 Brad Snowden Army Corp. of Engineers 1965 Post- Earthquake Study Waterfront Depths Yes (1/29/19) No 4/4/19 Jan 29, 2019 Olivia Wotman 1.Current Police Officer Collective Bargaining Agreement & Any MOUs in Effect; 2. Wage Scales for All Ranks of Police Officers; 3. Current Benefit Sheets for Health, Vision, and Dental Insurance for Police Officer; 4. Current Contributions & Premiums for Health, Vision, and Dental Insurance for Police Officer Yes (1/29/19) No 4/4/19 March 4, 2019 Jean Lewis Police Report No No SPD Closed Request SPD Closed Request due to pending case. March 8,2019 Kyle Walker Police Report No No 5/3/19 April 2, 2019 Brenda Ballou Scoring Sheets and Job Descriptions Wage Committee Considered Jan. 2017 to Present Yes (4/2/19) No 4/4/19 April 5, 2019 Seward Journal 2019 City Attorney Evaluation No No 4/5/19 April 8, 2019 Rebecca Edlin Police Report No No 4/9/19 April 9, 2019 Sullivan Hauze Police Report No No 4/9/19 106 REQUESTS FOR PUBLIC RECORDS City Clerk’s Report Updated for May 13, 2019 City Council meeting Report through May 6, 2019 April 11, 2019 Michael Trevethan Police Report No No 4/15/19 April 15, 2019 Seward Journal A list of employees in positions included in the SPEA bargaining unit including names and whether that individual opted in or out of the SPEA collective bargaining agreement Yes (4/15/19) No 4/18/19 April 19, 2019 Carrie Curtis Police Report No No 4/23/19 April 22, 2019 Kelley Wiley Lane Salaries and benefit packages of all Seward City department heads, in order to prepare appropriately for budget composition Yes (4/23/19) No 4/25/19 April 26, 2019 Goose Greek Correctional Center Police Report No No 4/29/19 May 1, 2019 Bobby Wong Police Report No No 5/2/19 May 2, 2019 Gaylyn Towe Police Report No No 5/3/19 May 3, 2019 Beverly Forero Copy of Driving Record No No 5/3/19 107 1 5/6/2019 11:57 AMCouncil Calendar Su Mo Tu We Th Fr Sa 1 2 3 45 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31 May 2019 Su Mo Tu We Th Fr Sa 12 3 4 5 6 7 89 10 11 12 13 14 1516 17 18 19 20 21 2223 24 25 26 27 28 2930 June 2019May 2019 Apr 28 29 30 May 1 2 3 4 12:00pm PACAB Mtg-CANCELLED 5 6 7 8 9 10 11 7:00pm P&Z Mtg (Council Chambers) 12:00pm PACAB Ad Hoc Mtg (Resurrect Art Coffee House) 6:00pm HPC Work Session Meeting (Council Chambers) 7:30pm HPC Regular Meeting (Council 12:00pm CC WS Mtg (Council Chambers) 12 13 14 15 16 17 18 5:30pm CC WS Mtg (Council Chambers) 7:00pm CC Mtg (Chambers) 12:00pm PACAB REG Mtg (Chambers) 19 20 21 22 23 24 25 6:00pm P&Z WS (Chambers) 12:00pm CC WS Mtg (Council Chambers) 26 27 28 29 30 31 Jun 1 City Holiday - Memorial Day 5:30pm CC WS Mtg (Council Chambers) 7:00pm CC Mtg (Chambers) SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 108 2 5/6/2019 11:57 AMCouncil Calendar Su Mo Tu We Th Fr Sa 12 3 4 5 6 7 89 10 11 12 13 14 1516 17 18 19 20 21 2223 24 25 26 27 28 2930 June 2019 Su Mo Tu We Th Fr Sa 1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 July 2019June 2019 May 26 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 7:00pm P&Z Mtg (Council Chambers) 12:00pm CC WS Mtg (Council Chambers) 9 10 11 12 13 14 15 7:00pm CC Mtg (Chambers) 16 17 18 19 20 21 22 6:00pm P&Z WS (Chambers) 12:00pm CC WS Mtg (Council Chambers) 23 24 25 26 27 28 29 7:00pm CC Mtg (Chambers) 30 Jul 1 2 3 4 5 6 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 109 3 5/6/2019 11:57 AMCouncil Calendar Su Mo Tu We Th Fr Sa 1 2 3 4 5 67 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31 July 2019 Su Mo Tu We Th Fr Sa 1 2 34 5 6 7 8 9 1011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31 August 2019July 2019 Jun 30 Jul 1 2 3 4 5 6 City Holiday - Independence Day 12:00pm CC WS Mtg (Council Chamber) 7 8 9 10 11 12 13 7:00pm CC Mtg (Chambers) 14 15 16 17 18 19 20 6:00pm P&Z WS (Chambers) 12:00pm CC WS Mtg (Council Chamber) 21 22 23 24 25 26 27 7:00pm CC Mtg (Chambers) 28 29 30 31 Aug 1 2 3 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 110