HomeMy WebLinkAbout05282019 City Council PacketCity Council Chambers Beginning at 7:00 p.m.
Tuesday, May 28, 2019
Photo Credits to Christy Terry & Alaska Railroad
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
{Please silence all cellular phones during the meeting}
Tuesday, May 28, 2019 7:00 p.m. Council Chambers
David Squires
Mayor
Term Expires 2019
Sue McClure
Vice Mayor
Term Expires 2019
Suzi Towsley
Council Member
Term Expires 2019
Jeremy Horn
Council Member
Term Expires 2019
Sharyl Seese
Council Member
Term Expires 2021
John Osenga
Council Member
Term Expires 2021
Kelley Lane
Council Member
Term Expires 2020
Scott Meszaros
City Manager
Brenda Ballou
City Clerk
Holly Wells
City Attorney
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
[Those who have signed in will be given the first opportunity to speak. Time is
limited to 3 minutes per speaker and 36 minutes total time for this agenda item.]
5.APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items indicated by asterisk (*).
Consent Agenda items are not considered separately unless a council member so
requests. In the event of such a request, the item is returned to the Regular Agenda]
6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A.Proclamations and Awards - None
B.Chamber of Commerce Report
C.City Manager Report....................................................Pg. 4
D.City Attorney Report....................................................Pg.17
E.Other Reports and Presentations
1.AVTEC Presentation by Cathy LeCompte (Lane)
2.Yeosu, South Korea 53rd Turtle Ship Festival
Presentation by Jeremy Horn, Kelley & Reed Lane,
Cindy Ecklund, and Soo Kang
3.Presentation about the first annual Seward Seabird
Festival June 21-23, 2019 Postponed from May 13,
2019
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7.PUBLIC HEARINGS – None
8.UNFINISHED BUSINESS
A.Items Postponed from Previous Agenda
1.Discuss the city's legal representation, including directing city manager to create a
Request for Proposals for legal services. (Lane) Postponed from March 26, 2019.
2. Schedule a work session to discuss housing issues in Seward. (Lane) Postponed from
April 22, 2019.
9.NEW BUSINESS
A.Resolutions
1.Resolution 2019-055, Approving Amendment No. 4 To The Management And
Operating Agreement Between The City Of Seward And Providence Health &
Services – Washington, D/B/A Providence Health & Services Alaska..................Pg. 19
B.Other New Business Items
*1. Approval of the April 19, 2019 Special Meeting Minutes.......................................Pg.30
2.Discuss sending KPEDD Rep to the quarterly meeting. (Lane)
*3. Reappoint Wolf Kurtz to Historic Preservation Commission.................................Pg.33
*4. Reappoint Cheryl Seese to Historic Preservation Commission...............................Pg.34
5.Discuss setting a time limit for Other Reports and Presentations and direct the city
clerk to start using the timer. (McClure)
6.Schedule a work session to discuss Seward Mountain Haven Green House Model &
options for greater fiscal responsibility regarding bond debt repayment, as suggested by
Administrator Don Hanna. (Lane)
10.INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A.On-going City Project and Goal List....................................................................Pg.35
B.March, 2019 Providence & City of Seward Financials.......................................Pg.43
C.Prince William Sound Regional Citizens’ Advisory Council (PWSRCAC) Highlights
from May Board of Directors Meeting...............................................................Pg. 104
11.COUNCIL COMMENTS
12.CITIZEN COMMENTS
13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
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14.EXECUTIVE SESSION
A.Go into Executive Session, per SCC 2.10.030(b)(1), for the purpose of
considering ongoing negotiations regarding the Community Health Center co-
applicant agreement.
B.Go into Executive Session, per SCC 2.10.030(b)(1), for the purpose of
considering negotiations with the International Brotherhood of Electrical
Workers.
C.Go into Executive Session, per SCC 2.10.030(b)(1), for the purpose of
considering matters related to utility contributions.
15.ADJOURNMENT
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The following purchase orders in the amount of $5,000.00 or more have been approved by the City Manager
since the last report:
DATE DEPT TO WHO WHAT FOR AMOUNT
5/13/19 PUBLIC WORKS
ROADS AND
STREETS
BOBS SERVICES INC. CHAINROLLER FOR UNIT 108
(SANDING TRUCK)
$6,432.00
5/13/19 SMIC GENERAL PUFFIN ELECTRIC INSTALL 4 LED LIGHTS AT
WEST END OF N. DOCK
(SMIC EXPANSION PROJECT)
$7,500.00
5/15/19 MIS GOVCONNECTION
INC.
PC REFRESH FOR ELECTRIC
DEPARTMENT
$8,544.09
5/15/19 MIS GOVCONNECTION
INC.
ACCUFUND SERVER UPGRADE $5,408.32
5/15/19 SMIC GENERAL ALASKA
INDUSTRIAL
HARDWARE INC.
(2) 11HP PRESSURE WASHERS
FOR THE WASHDOWN PAD
$10,600.00
HARBOR
•Final punch list items with Hamilton Construction are complete and were issued final payment for the
breakwater project. As soon as the paving is complete, we will be closing out the contract with R&M.
•GMG General has arrived at SMIC and has paved the North dock and the travelift runway. We had both
weather and breakdown delays but are finished with the paving. This is a great upgrade to the SMIC
area.
•The 330 ton was shut down from May 14th through May 22nd for the paving. We had to move some
boat lifts around, and the vessel owners were corporative.
•The water department along with the harbor crew have been turning on water in the harbor area.
•J dock, North East launch ramp and the Q-float fish cleaning stations are open and the B-float fish
cleaning station will open as soon as the in-water work is complete for the South Harbor Launch Ramp,
it must remain closed per our permit.
•Meetings with PND and Hamilton Construction were conducted on 5-14, 5-21 and 5-28. The concrete
planks are all in place and the barge containing all the floats arrived in Anchorage and the piling will be
delivered to Seward via truck.
•The South Harbor Launch Ramp construction phase scheduled completion date is May 2019. Their
schedule is tight and it looks like due to the cure time of the concrete specs, we will pass the May 31st
completion date.
•The crane is operational and the deputy harbormaster tested our first two individual crane operators per
the tariff.
•The Mermaid Festival along with Harbor Opening weekend this May 17, 18 and 19th, was a great
success.
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MANAGER’S REPORT
May 13, 2019 – May 28, 2019
CITY OF SEWARD
P.O. Box 167
Seward, AK 99664
Telephone (907) 224-4047
Facsimile (907) 224-4038
Scott Meszaros, City Manager
• May 22 was the combat fishing tournament for our veterans, thanks to the chamber and all the charter
boats captains and deckhands that volunteer their time and vessels to host these combat veterans.
PUBLIC WORKS
Director: We are working with Tel-Alaska again this season as they work through town upgrading their
services in town. This summer they will be working mainly in alleys and boring under the east-west roads.
They will start at Madison and work their way north to Van Buren. This project is to continue north for the next
few years. We filled one of two vacancies at Public Works. This new hire will start May 28th.
Streets: The drier weather we experienced made for some dusty conditions on gravel roads. Street crews
graded the roads, added calcium chloride for dust control, and watered the road to let the fine particles bind
together and not blow around in the wind. This is not only good for dust control but also helps stabilize the
roadbed and keep material on the road.
Water, Wastewater Utilities: The water department is working with local contractors on new services. They
are also doing seasonal water turn-ons, multiple inspections, testing, and upgrades. This crew will be working
hand in hand with Tel-Alaska’s Boring Contractor’s crews to properly locate water and sewer lines as they
progress their way north through town.
Shop: Shop personnel have been doing normal repair duties along with helping the street department with road
maintenance sweeping paved roads and adding dust control to gravel roads. We are prepping for the
replacement vehicles to arrive. They will get set up with City stickers and equipment, and be added to our
working fleet.
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Buildings: We are adjusting to the new copier and hoping to be comfortable with the operations quickly. A
bike rack has been added at City Hall on the 5th Avenue side to encourage us all to be active. We are also
working on adding a flower planter for two entrances at City Hall.
Water Crew -shut off valve dig and repair Tent structure at the falls being disassembled.
PARKS AND RECREATION
Teen Rec Room
Attendance May 2 through May 16
•Total attendance: (Middle school + high school visits) 205
•Special Events:
o The Monologue Show (HS play): 12 attendees
o High School track team pizza party: 19 attendees
Upcoming events
•Teen Leadership Council Anchorage trip May 19th: estimating 6 to 10 attendees
•High school soccer team pizza party May 21: estimating 50 attendees
Projects
•Planning a weekend wilderness trip, open to middle school students
•Organizing a themed party to celebrate end of school year
•Reaching out to parents about upcoming Family Campout June 14 & 15
Sports & Recreation
•We have recently hosted (with the help of Seward Police and Fire) our annual Bike Rodeo on 5/11. We
served about 50 people. We blame the lower attendance on the rainy weather. This Saturday (5/18) we
will also be hosting our annual Exit Glacier Race in concert with the Torch Run, and we boast a new
record number of participants, over 180 people.
Past and Upcoming Events:
5/11: Bike Rodeo and Super Saturday Cleanup
5/18: Exit Glacier Run and Mermaid Festival
5/31: AVTEC begins summer hours: Tue-Thu (930-9)
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What’s New:
* Sports and Rec will have a meeting on 5/23 with IT to discuss the functionality of MyRec and possibly look
to set up a new punchcard/tracking system. This new function will hopefully bring previously untapped, or
unseen revenue back to Sports & Rec.
By the Numbers:
Sports & Rec gym visits 05/9/19 to 05/16/19:
• Wellness Room: 2
• Weight Room: 52
• Racquetball: 11
• Indoor Park: 2
• Open Gym/Basketball: 12
• Rockwall: 5
• Open Volleyball: 16
• Sauna / Shower: 4
Activity by Association:
• 25 were Seaview
• 30 were AVTEC students/staff
• 2 were volunteers
• 76 were general public
• Bike Rodeo had a solid turnout (even in the cold rain) of 50 participants.
• Exit Glacier Race will host 183 participants, in concert with the Torch Run.
• Over 200 racers enjoyed the Exit Glacier Race. The 10 K race was especially fast with a competitive
field of men and women runners.
Dramatic view from the Exit Glacier Race’s 5K start on Hermann Leirer Road.
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Teen Youth Center
•Leadership Council held our end of year dinner at the Highliner. The Leadership Council kids
volunteered over 500 hours so far this year. We are very proud of all of these young leaders. The
Leadership Council enjoyed their “points prize trip” to Anchorage Sunday, May 19 with movies,
trampoline park, games, dining and shopping. (These youth and teens have contributed over 40
volunteer hours to earn 40 points for this trip.)
•TYC summer camp is quickly filling. Each of the groups, 1st through 3rd grades, with limited space left
in the fourth grade through eighth grade group.
•Family Camp Out trip to Trail River Campground still has availability as does the Alaska SeaLife
Center overnight event.
•Summer Camp Counselors are arriving and beginning training at the TYC.
•We have Bear Spray training on May 22, through the National Parks Service.
Campground & Park Maintenance
Effective Saturday, June 1, both Parking fees and Camping fees will increase from the May discount. June 1
rates will be:
Tent $10: each
RV Dry: $20
RV water + electricity: $40
Parking: $10 per space
Parking seasonal permit fees remain the same as 2018.
•Camper nights: May 7 to May 16 = 1441
•Building new campground host signs
•Planting (transplant) spruce trees along the waterfront
•Adding gravel to low spots in the campsites
•Worked with the Seahawks’ Day of Caring groups to clean up Williams Park and the Bike Path
•Lawn maintenance; campgrounds, cemetery and ball fields
•Swept the Center Parking lot
•Replaced the weir at First Lake
•The first caravan reservation of the year is this weekend for Mermaid Fest
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• Four campground hosts have arrived with two more on their way.
• Painted the shower house stalls
• Fixing worn picnic tables
• Stump grinding
• Setting bumper stops in the campgrounds and lining the campground sites
• Cleaning up gardens and prepping for this summer’s plantings
• Replaced the rocks with cement blocks in Kawabe Park garden.
• Playground weekly inspections
• Ordered sign for Jon Perry and Ryan M. Lewis Ball Field entrance
• Working with ASLC, coordinating the volunteer campground spots
• Assisting other departments; Bike Rodeo and Super Saturday
• Caravan Reservation to date 40 (one cancellation)
• All Campgrounds are open, except Spring Creek
• The Waterfront Park campgrounds served almost 400 camper nights on Fri, May 17 plus over 425
camper nights on Sat, May 18.
The City of Seward is now accepting payment for cemetery plot reservations.
Individuals pay $500 per cremains or burial site in the new cemetery section.
See forms online at www.cityofseward.us/cemetery.
View from the entry into Williams Park
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After the tree and stump removal at the new Bike Park site, several campsites at “Forest Acres Campgrounds”
will need some dirt work, fill and capping and some landscaping to repair for summer’s use.
Effective Saturday, June 1, both Parking fees and Camping fees will increase from the May discount. June 1
rates will be:
Tent $10: each
RV Dry: $20
RV water + electricity: $40
Parking: $10 per space
Parking seasonal permit fees remain the same as 2018.
Paid Parking Department
The Mermaid Festival visitors filled the Harbor area parking lots for a busy parking weekend of daily
collections and selling seasonal permits. Several illegally parked vehicles and one, un-attached trailer was
towed.
Parking permits are now available. Drop by the Parking booth located at the South Harbor Uplands (next to the
restrooms) to purchase parking passes. Seasonal permits can also be purchased online at
https://sewardak.myrec.com/info/activities/program_details.aspx?ProgramID=29877
Remember unattached trailers are not permitted in any City parking lot.
Parking Department is striping and selling permits.
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COMMUNITY LIBRARY AND MUSEUM
Now Hiring
Part-Time Seasonal Aides, Mid-May to Mid-Sept.
• Museum Front Desk: 1:30-5:30 pm
• Library Front Desk: 1:00-5:00 pm
Summer Hours!
Don’t forget our summer hours start on Monday, May 13th and end on Monday, Sept. 16. What changes? We
open an hour earlier at 10 am each day. Visit us online for more information and to view our calendar of
events at www.cityofseward.us/libmus.
UPCOMING PROGRAMS
Movie@2 Program
Mon-Sat, 2-3pm
Community Room (Meeting Room on occasion)
The Iditarod National Historic Trail: A History and Waves Over Seward movies, shows daily at 2pm,
Monday-Saturday with a suggested $5 donation. Resurrection Bay Historical Society volunteers will show
these movies when they help open the museum on Summer Sundays, 1-5pm. We thank the Iditarod Historic
Trail Alliance and the Seward Community Library Association for giving us special permission to show these
movies to the public. We are the only place to view these historic movies on a regular basis in Alaska!
Play Time
Saturdays, Noon-4pm
Children’s Room
Don’t miss out on fun each Saturday with books, activities, and toys specially selected according to a theme
each week to enhance creative play and development. We’re going through the alphabet and have already had
fun with Pet and Quiet themes! Stop by and experience our newest theme for this unique unstructured play
program created with working caregivers in mind. Adult supervision required.
• June 1 – Summer Reading Program Kick-off Party!
• June 8 – Marvelous Monsters
• June 15 – Unique Underground
• June 22 – Super Solstice
• June 25 – Magical Moon
Can’t make it to Play Time? Stop by whenever we’re open to enjoy our growing collection of children’s books,
puzzles, developmental toys and activities in the Children’s Room to enhance your child’s learning, play,
reading and social experience.
SUMMER READING PROGRAM FOR ALL
JUNE 1 – AUGUST 10
Universe of Stories Theme
The Summer Reading Program is community wide for ALL AGES! The goal is to read a total of 24 hours this
summer! Each of the six logs will track a total of 4 hours of reading in 20-minute blocks. Children ages 4 and
under will participate through our 1000 Books Before Kindergarten Program. Thank you to the Seward
Community Library Association and Seward/Moose Pass Imagination Library for helping with this program!!
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Kick Off Party!
Sat, June 1, 1-3pm, Community Room
Stop by to learn how this 10-week program works, register to participate, eat tacos and make a bookmark to
kick off your summer reading. You will receive a starter kit at registration to get you started on your 24 hours
(or 1,440 minutes!) of summer reading goal!
SRP Weekly Lego Play Time
Each Tuesday, 1-3pm, Meeting Room
June 4, 11, 18, and 25
July 2, 9, 16, 23, and 30
August 6
Drop by to join us for unstructured Lego play time each week during the summer. We will pose a unique
challenge each week for elementary age and younger youth. Duplo’s will be available for younger
children. Adult supervision required.
SRP Weekly Crafternoon
Each Thursday, 1-3pm, Meeting Room
June 6, 13, 20, and 27
July 5, 11, 18, and 25
August 1 and 8
Weekly walk-in crafting for all ages! Each week will have a theme. We provide the supplies; you supply the
creativity! Adult supervision required.
Storytelling Program with Bob Kanegis
Wed, June 19, 7pm
Community Room
Limited seating, so come early!
Bob Kanegis is a New Mexico based storyteller with strong ties to Alaska. He first came down with a case of
“Story Fever” after hearing Klondike Gold Rush Pioneers and Native Alaskan elders on the Yukon River spin
their tales. He worked seasonally in Southeast Alaska and the Kenai peninsula for many years. After completing
studies in environmental education, Bob went on to direct camps and nature centers where his love of
storytelling and the outdoors were a perfect fit.
For the past 30 years Bob has performed in libraries, schools and community center from
coast to coast. He also teaches storytelling and oral language development for school-based programs, and
offers workshops in family storytelling, and guided personal legacy explorations for adults. Bob loves hearing
stories as much as he loves telling them.
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After repeatedly hearing people say, “My Grandfather had such wonderful stories, I wish I’d recorded them.
Now they’re lost,” He created The Endangered Stories Act to encourage families to record their histories. To
further this effort, he hosts community F.E.A.S.T events - Families Eating and Storytelling Together. Bob is a
contributor to a number of storytelling anthologies including, The Healing Heart- Storytelling to Build Strong
and Healthy Communities.
Gratitude to the Seward Masonic Lodge #6 for funding this program!
There are also kite making workshops and a teen writing workshop in the works, so stay tuned. Visit our online
calendar for the most accurate listing of events: www.cityofseward.us/calendar.aspx?CID=31
End of the Summer Reading program Celebration!
Sat, Aug 10, Community Room
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ELECTRIC
Number of new Job Orders started since Jan. 1, 2019: (18)
1) The Electric Department asks for your patience while we are temporarily short-staffed without an
administrative assistant and some of the routine tasks, information and services we provide are delayed
while we look for a replacement. However, the Electric Executive Assistant position has been posted,
internally (1/31), externally (2/11) and will hopefully be filled soon.
2) TelAlaska is planning a project this summer that will impact approximately half the town (from
Jefferson Street and North) burying communications lines in the alleyways. They are very cooperative
in working with the City to reduce these impacts. The electric department researched the opportunity of
jointly working with TelAlaska as they do this project, however, we discovered that the preparation and
cost would be too great with the short notice. The Electric Department, for our part, would require three
years of planning, engineering and permitting. We also considered adding empty conduit temporarily
but, without knowing the locations of the additional equipment, this would actual add to the overall cost
of the project. The Electric Department is going to work with TelAlaska and their contractors to address
some critical areas while the crews are in Seward.
3) The Electric Department installed a new service pole for the Chamber of Commerce for the meter base
and service for the 4th of July/Mount Marathon race and festivities.
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FINANCE
In follow-up to the City Council work session with Providence, the finance director was asked to provide
additional information regarding the term of the bonds on Seward Mountain Haven (SMH), and the remaining
depreciation expected to be embedded in future reimbursement rates from Medicaid, based on the original
construction costs of the facility. The revenue bonds for SMH were issued in April 2008 for a term of 25 years,
with a final maturity of August 2033. The outstanding principal balance of the bonds as of May 2019 is $16.91
million. Between now and the final maturity, we expect to receive an estimated $10 - $11 million in additional
capital reimbursement proceeds, assuming continuation of the current cost-reimbursement rate
methodology. The City currently has $6.9 million available to make future debt service payments ($5.0
invested cash and $1.9 million bond reserves). In addition to principal payments, we are expected to pay $4.73
million in bond interest payments between now and 2033. Those interest payments are part of the costs that are
rolled into establishing the cost-based reimbursement rates assigned to the facility by Medicaid, meaning that
we expect sufficient reimbursement within the rates, to make interest payments. This positive scenario assumes
however, that census remains at or above 36 elders between now and 2033. Given the historical census figures
at SMH, it is difficult to assess the likelihood of achieving an average census of 36 over the next 14 years,
especially because there are new long-term care facilities opening in the Matsu Valley in the next two years
which will likely impact our ability to maintain adequate census. Therefore, the City has established within its
budget, a mechanism for setting aside a prudent level of reserves to hedge against challenges to the census, to
guarantee the availability of funding for bond payments as required by legal bond covenants. Should the
average census of 36 elders be realized however, we expect to have sufficient funds to meet all required bond
payments. Any persistent reduction in census below 36 or other events having an adverse impact on financial
performance, will impact the ability to meet required debt payments solely through reimbursement rates. Given
this information, we are working with Providence finance staff to develop a cash flow model to determine
whether a larger share of their current revenues can be utilized to reduce their current liability to PAMC, while
still ensuring the availability of adequate reserves to meet future bond requirements.
The finance department has provided all remaining requested information to BDO to finalize their audit. The
audit is now awaiting further detail from Providence in order to finalize the enterprise fund financial statements
for the Hospital Enterprise Fund. The City’s financial statements include information from Providence Seward,
Seward Community Health Center, and the Alaska SeaLife Center, so the department coordinates with those
entities to obtain data for our comprehensive annual financial report. The auditors expect that the earliest the
City can expect the first draft of the report is mid-June after which time the finance department will begin
preparing the statistical tables, Management’s Discussion and Analysis, and other required and supplementary
information.
Two jurisdictions within the Kenai Peninsula Borough have made recent changes to their sales tax codes
effective January 1, 2019. The City of Homer increased their city sales tax rate by 0.35% (from 4.5% to
4.85%), with 0.3% of the increase slated to provide funding to pay debt service on a $5 million General
Obligation Bond to build a police station. The City of Soldotna increased their sales tax rate specifically on
marijuana and marijuana products from the existing 3.0% rate applicable to all sales, to an additional 1.5% (for
a total 4.5%) rate on all retail sales of marijuana and marijuana products, measured by the gross sales price of
the seller.
P&Z/COMMUNITY DEVELOPMENT
DID YOU KNOW??
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PERMITS ARE REQUIRED FOR DEVELOPMENT WITHIN A FLOODPLAIN
IN THE KENAI PENINSULA BOROUGH
In November 1986, the Kenai Borough passed a Floodplain Management Ordinance. Development with-
in floodplains is subject to the Borough's floodplain management regulations. It is the responsibility of
Developers and Landowners to know the rules.
If you plan to build, rebuild, make substantial improvements to existing structures, or conduct excava-
tion or earthwork activities within a floodplain, a development permit is required per Kenai Peninsula
Borough Code Chapter 21.06 and the City of Seward Code Chapter 15.25. Some activities require a
permit to document the activity, but may not be specifically regulated.
FOR DEVELOPMENT WITHIN THE CITY OF SEWARD
CONTACT THE COMMUNITY
DEVELOPMENT DEPARTMENT AT 907-224-4048 TO SEE IF YOUR PROJECT
WILL
REQUIRE A FLOODPLAIN PERMIT.
ACTIVITIES SUBJECT TO EXISTING FLOODPLAIN DEVELOPMENT REGULATIONS INCLUDE
BUT NOT LIMITED TO:
Subdividing land within the floodplain
Building a residential or commercial structure
Garages, storage sheds, and like structures
Dredging, filling, mining and excavation Placement of manufactured home
Emergency System for Flood Awareness
Kenai Borough has the following programs to alert you to a flooding/emergency event.
C.A.N. Community Alert Network Two Mobile Sirens - Turn on your
radio FEMA - National Flood Insurance Program (NFIP)
Most homeowner's insurance policies do not cover loss from flooding.
For more information about the NFIP, ask your insurance company, or call the NFIP toll-free number:
1-800-611-6123, Ext. 29
Jackie C. Wilde, Planner 224-4048 or Andy Bacon, Planning Assistant 224-
4049 238 Fifth Avenue, at the corner of Fifth and Adams
Our Mission—To provide community resource information services relating to the orderly development of the community, to pro-
mote safety and public order, protect the public health and general welfare of the citizens of the community and to stimulate sys-
tematic development of transportation, public utilities, school, and other public facilities through implementation of Council and
Administration planning, zoning, historic preservation and City land management policies.
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BIRCH HORTON BITTNER & CHEROT
A PROFESSIONAL CORPORATION
507486\1006\00811786
M E M O R AN D U M
TO: CITY COUNCIL MEMBERS
FROM: HOLLY C. WELLS
RE: CITY ATTORNEY REPORT – APRIL 2019
CLIENT: CITY OF SEWARD
FILE NO.: 507,486.1006
DATE: MAY 21, 2019
The following report provides the City Council with a summary of the matters
worked on by the City Attorney during April of 2019. In addition to this report, I will
submit the invoice for April legal services to Council once it is finalized. Given the
attorney-client privileged nature of many of the services we provide for the City of
Seward (“City”), our firm’s goal was to create a report that contains the information
needed to fully inform Council of the nature of the legal services provided this month
while protecting the City’s confidential information. I look forward to Council’s feedback
regarding the format and depth of this report, which I will take into account as we
continue to work towards a report that assists Council in effective governance. Holl y
Wells supervised and oversaw all general legal services provided to the City this month.
Given the recent transition of this oversight to Ms. Wells, she did not charge the City for
her time supervising projects.
1.General Legal Counsel Services
Ordinance and Resolution Review. William Earnhart reviewed and approved
three ordinances. Jack McKenna reviewed an ordinance on the sale of City property.
Employment. Jennifer Alexander reviewed and revised the Interim City Manager
employment agreement.
General advice. Mr. Earnhart advised the City regarding the boat lift complaint,
Title 6 applicability and “federal interest” in CHC grants, reviewed and advised on lease
amendments, and drafted, revised and provided changes on three contracts: wage
study, SMIC paving, and elevator. Mr. Earnhart also provided minor advice on Code
interpretation. Mr. Earnhart and Shane Coffey performed research on utility liens. Ms.
Alexander drafted a memo on disbursement of attorney’s fees. Mr. McKenna and Ms.
Wells prepared the March attorney report.
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April 2019 Attorney Report
Page 2 of 2
507486\1006\00811786
Land Use and Planning. Mr. McKenna advised the City on property disposal
procedures.
Public Records Requests. Anmei Goldsmith advised the City on a public records
request relating to businesses in the City. Ms. Wells also provided general advice on
public records parameters.
City Council Meeting. Ms. Wells attended the April 22, 2019 City Council
meeting.
Total: $11,861.50
2. Labor Negotiations
IBEW Labor Negotiations. Mr. Earnhart prepared for contract negotiations.
Total: $450.00
APEA Labor Negotiations. Mr. Earnhart provided advice on a minor issue related
to contract duties.
Total: $157.50
Summary and Analysis
The majority of the Firm’s legal work this month involved labor relations and
general advice on contract, property, and Code interpretation matters. There was also
some work on discreet personnel and liability matters that are not appropriately detailed
in a public report. The total fees charged will be $13,144.00.
Ms. Wells attended the first Council meeting in May and Mr. Earnhart will attend
the second meeting in May due to labor negotiation matters. As a result, Mr. Earnhart
will be present to answer questions during the May 28, 2019 meeting.
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Sponsored by: Meszaros
CITY OF SEWARD, ALASKA
RESOLUTION 2019-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT NO. 4 TO THE MANAGEMENT
AND OPERATING AGREEMENT BETWEEN THE CITY OF SEWARD
AND PROVIDENCE HEALTH & SERVICES – WASHINGTON, D/B/A
PROVIDENCE HEALTH & SERVICES ALASKA
WHEREAS, the City owns real property consisting of land, a hospital building and
Seward Mountain Haven, a long-term care facility, together with other improvements thereon
(collectively, “PSMCC”); and
WHEREAS, Providence Health and Services, Alaska (“Providence”) leased the hospital
property and operated a hospital thereon from June 28, 1996 to April 10, 2003 pursuant to a lease
and operating agreement with the City; and
WHEREAS, the City and Providence eliminated the lease agreement and entered into a
management and operating agreement (“Agreement”) in April, 2003, when Providence began
operating the collocated hospital and long-term care (“LTC”) facilities on the City’s behalf; and
WHEREAS, the parties desire to amend the Agreement to loosen restrictions imposed on
the operation of Seward Mountain Haven as a result of maintaining certification as a Green
House-certified long-term care facility; and
WHEREAS, the parties agree to embrace and maintain many of the original elements of
the Green House model which are important factors in ensuring the well-being and growth of our
elder population, specifically, we will continue: to empower elders by restoring their choices of
daily living; maintain licensure as a nursing home; coordinate with external service providers as
needed (e.g. hospice); to not require elders to leave Seward Mountain Haven due to increasing
care needs, except in the event that a clinical condition requires hospitalization; and every effort
will be made to care for elders through the end of life. We will continue to: provide a minimum
of a private bedroom and bath for each elder at the Medicaid reimbursement rate currently
available (i.e. will not seek “family” or other supplementation for private rooms provided to
Medicaid funded elders); provide secured exterior areas, a “hearth” area in each home, including
a living room/seating area (sufficient to seat all elders), with a fireplace and an open kitchen, and
a dining area with a single long table sufficient to seat all residents and two visitors; provide
significant window areas open to natural light and in each resident’s bedroom, and provide a
public/staff bathroom. Seward Mountain Haven will be a residential/home environment in most
aspects and will maintain programs to learn and honor the end of life wishes of elders, and will
maintain and pain identification and management program. Seward Mountain Haven will
continue to maintain elders who deplete their ability to pay privately (i.e., maintain elders who
19
are transitioning from private pay to Medicaid), and will be compliant with all local, state and
federal regulations that apply to the approved licensing category; and
CITY OF SEWARD, ALASKA
RESOLUTION 2019-055
WHEREAS, the parties agree that Providence may make the operational and facility
modifications necessary to carry out the highest level of care for the elders and staff, including
allowing for lifts in common areas when necessary for the safety of staff, allowing for mobile
nurse charting stations to improve quality charting and documentation, allowing for efficiency
improvement through outsourcing laundry, activities and housekeeping if necessary to promote
improved direct care of elders, and addressing the identified need for staff to have convenient
break spaces. Providence may also address current challenges associated with the Alaska
climate, such as offering covered walkways or making changes to minimize contact with wild
animals or hazards, as necessary to improve safety of staff, visitors and elders.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The City Council hereby authorizes the city manager to execute and deliver
Amendment No. 4 to the Management and Operating Agreement between the City of Seward,
Alaska and Providence Health & Services – Washington, dba Providence Health & Services
Alaska, as presented at this meeting.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
28th day of May, 2019.
THE CITY OF SEWARD, ALASKA
________________________________
David Squires, Mayor
AYES:
NOES:
ABSENT:
20
ABSTAIN:
ATTEST:
______________________________
Brenda Ballou, MMC
City Clerk
(City Seal)
21
22
climate, including changes such as covered walkways or fencing to minimize contact with wildlife or hazards
and address snow and ice, as necessary to improve safety of staff, visitors and elders.
INTENT:
The intent of this action is to eliminate the requirement that Providence operate Seward Mountain Haven in
complete conformance with official requirements of the Green House model, and to no longer require
certification as a certified Green House Project.
CONSISTENCY CHECKLIST:
Comprehensive Plan (document source here):
Strategic Plan (document source here):
Other (list): Management and Operating Agreement Between
the City of Seward and Providence Health & Services
ATTORNEYREVIEW: YES X NO ---
FISCAL NOTE:
Yes No NIA
X
While there are no direct costs associated with this change, it is expected that making this change will reduce
costs associated with operation of Seward Mountain Haven ( e.g. no longer required to pay annual dues to
Green House Project) and may generate cost efficiencies through allowing outsourcing of services that will
reduce cost and improve direct patient care. The extent of the cost efficiencies is not known at this time.
Finance Department: :Xu� Ju .. ua '1Ji)
RECOMMENDATION: Seward City Council approve Resolution 2019- 055 authorizing Amendment
No. 4 to the Management and Operating Agreement between Providence Health & Services Alaska and the
City of Seward.
23
May 13, 2019
Scott Meszaros
City Manager
City of Seward
410 Adams St.
Seward, AK 99664
Dear Scott,
This spring, I convened a team to review and analyze the status of Seward Mountain
Haven and the requirements of the Greenhouse Project. The team who analyzed: myself,
Rebecca Lawson, Seward Mountain Haven Administrator, Rob Kurtz, former Shabahzim
and current EVS/laundry services lead.
The need for the review stemmed from several sources. First, a check has been written
annually for some years and I wanted to know what we were getting other than the right to
advertise as a Greenhouse. Second, it seemed that the definition of Greenhouse was
different with every person. Most importantly, front line staff told me that we were not a
Greenhouse and that it was disingenuous to represent ourselves as such. Given the lack of
consensus about Greenhouse in Seward, it was important to investigate. This is a summary
of findings.
Attempts to communicate concerns directly with Greenhouse via web search provided little
information. I called and left email messages to people listed and to their “message
board.” I tried contacts obtained from Becky Lawson. I never received a response from
either source.
The acuity of elders at Seward Mountain Haven is a different population than the acuity of
elders the Greenhouse Project was designed to serve. There is no other place in Seward for
elders to move as they decline, so they age in place.
This fragile population requires considerably more therapies, medications, and oversight
than an assisted living facility. This increased need for care delivery is hampered by
Greenhouse rules that restrict lifts in common areas (SMH violates for the sake of staff),
restrictions on charting mechanisms (can lead to lower quality charting due to intervening
activity between care and documentation), and physical separation of nursing staff work
from the elders.
24
Significantly acute patients take more direct care time than the moderately impaired. As a
result, direct caregivers do not have time to do some homelike activities Greenhouse
specifies. Laundry, activities, housekeeping are outsourced, a deviation from Greenhouse.
Greenhouse will not make exceptions for the Alaska climate, regular contact with large
wild animals, or address the needs of caregivers (no staff break space, no lifts in common
areas).
The reduction of staff hours touted by the Greenhouse promotional material is not
documented in actual practice.
Greenhouse promised to gather data from various facilities and synthesize comparative
analyses but there have been few data requests from Greenhouse and few reports. No
evidence has been found that compares cost per elder, hours per elder, elder satisfaction
metrics, or even anecdotal events shared to help other facilities.
Greenhouse presumes that it represents the highest and most perfect form of elder care and
contains no provision to support self-correcting mechanisms for improvement. No system
is perfect. Improvement requires deviation from existing norms which is not tolerated by
the model.
For the reasons enumerated, but particularly for the lack of an imbedded improvement
mechanism, it is our recommendation that Seward Mountain Haven and its elders are best
served by severing the relationship with Greenhouse and retaining its best features so we
can adapt to Seward, Alaska and better accommodate the highly impaired elders who
depend on us.
Sincerely,
Don Hanna
Administrator
Providence Seward Medical & Care Center
25
1
AMENDMENT NO. 4 TO
MANAGEMENT AND OPERATING AGREEMENT
BETWEEN THE CITY OF SEWARD
AND
PROVIDENCE HEALTH & SERVICES – WASHINGTON
DBA PROVIDENCE HEALTH & SERVICES ALASKA
This Amendment No. 4 (“Amendment No. 4”) to the Management and Operating
Agreement between the City of Seward (“City”) and Providence Health & Services-Washington
dba Providence Health & Services Alaska (“Providence”) is made this 29th day of May, 2019, for
the sole purpose of eliminating the requirement that Seward Mountain Haven Long-Term Care
Facility be operated in accordance with the requirements of the official “Green House Project”.
Providence and the City may be referred to in this Amendment as a “Party” or, collectively, as the
“Parties.”
RECITALS
WHEREAS, the City and Providence are Parties to a Management and Operating
Agreement which became effective June 3, 2013; and
WHEREAS, the Agreement was modified by Amendment No. 1 effective February 15,
2014 to carve off the primary care clinic services and provide for renegotiation of the Annual Fixed
Periodic Fee; and
WHEREAS, the Agreement was further modified by Amendment No. 2 which recognized
that Providence Seward Family Care clinic closed February 15, 2014 and the FQHC opened
March 10, 2014, resulting in an amendment to the Annual Fixed Periodic Fee in Section 7;
and
WHEREAS, the Agreement was further modified by Amendment No. 3 which extended
the term of the Agreement in Section 2 to May 8, 2023 unless sooner terminated as provided within
the Agreement.
AMENDMENT NO. 4
NOW THEREFORE, the parties hereby agree as follows:
1. Revision to Section 5. Sentences 3-6 of the second paragraph in Section
5 to the Agreement are revised as follows:
Deleted = Strikeout Added = Red Underline
“The ‘Green House’ model has been was chosen by the people of Seward for the
new long- term care facility in 2008 due to its emerging reputation as . The ‘Green
House’ represents the latest, state-of-the-art thinking for providing long term care
services, and because of its vast improvement over Seward’s previous institutional
26
2
model of care. After a full decade of operation however, the practical limitations of
the model constrain the ability of staff to best meet the specific needs of fragile elders
with high acuity needs, operate the facility at maximum efficiency and address safety
issues unique to Alaska’s climate (e.g covered walkways). For example, the
increased need for higher care delivery is constrained by certain Greenhouse rules
(e.g. restrictions on lifts in common areas), restrictions on charging mechanisms, and
the physical separation of nursing staff from the elders. From an efficiency
standpoint, some services have been shifted away from the Shabazim (laundry,
activities, housekeeping) in order to provide improved focus on elder care, but
represent deviations from particular requirements of the Green House model.
Fundamentally, the Green House It is a trade-marked concept that provides care in
home-like settings where services are brought to the residents rather than bringing
residents to the services. The parties intend to continue to support many of the
concepts fundamental to the Green House model of care, but find that the nature of
process improvement in Seward requires changes which are not in full conformance
with the Green House model. It is determined therefore, that Seward Mountain
Haven and its elders are best served by retaining many qualities of the Green House
model while no longer seeking to qualify Providence shall use its best efforts to
operate the long-term care facility at full capacity, and to operate the long-term care
facility in accordance with the provisions of the Green House Project, to ensure the
facility’s continued qualification as an official ‘Green House’ so that Seward is better
able to accommodate specific needs of a more vulnerable population of elders with
high acuity, to drive process improvements and seek better operational efficiencies,
and to perform facility modifications which are not entirely consistent with the Green
House model.(see Exhibit A – The ‘Green House’ Specifications).
The Parties have executed this Amendment No. 4 on the date first above written.
AGREE TO BY AND BETWEEN:
For CITY OF SEWARD:
_____________________________ __________________________
Scott Meszaros, City Manager Date
For PROVIDENCE HEALTH & SERVICES – WASHINGTON
DBA PROVIDENCE HEALTH & SERVICES ALASKA:
_____________________________ ___________________________
Preston Simmons, Senior Vice President Date
Chief Executive Alaska Region
27
1
AMENDMENT NO. 4 TO
MANAGEMENT AND OPERATING AGREEMENT
BETWEEN THE CITY OF SEWARD
AND
PROVIDENCE HEALTH & SERVICES – WASHINGTON
DBA PROVIDENCE HEALTH & SERVICES ALASKA
This Amendment No. 4 (“Amendment No. 4”) to the Management and Operating
Agreement between the City of Seward (“City”) and Providence Health & Services-Washington
dba Providence Health & Services Alaska (“Providence”) is made this 29th day of May, 2019, for
the sole purpose of eliminating the requirement that Seward Mountain Haven Long-Term Care
Facility be operated in accordance with the requirements of the official “Green House Project”.
Providence and the City may be referred to in this Amendment as a “Party” or, collectively, as the
“Parties.”
RECITALS
WHEREAS, the City and Providence are Parties to a Management and Operating
Agreement which became effective June 3, 2013; and
WHEREAS, the Agreement was modified by Amendment No. 1 effective February 15,
2014 to carve off the primary care clinic services and provide for renegotiation of the Annual Fixed
Periodic Fee; and
WHEREAS, the Agreement was further modified by Amendment No. 2 which recognized
that Providence Seward Family Care clinic closed February 15, 2014 and the FQHC opened
March 10, 2014, resulting in an amendment to the Annual Fixed Periodic Fee in Section 7;
and
WHEREAS, the Agreement was further modified by Amendment No. 3 which extended
the term of the Agreement in Section 2 to May 8, 2023 unless sooner terminated as provided within
the Agreement.
AMENDMENT NO. 4
NOW THEREFORE, the parties hereby agree as follows:
1. Revision to Section 5. Sentences 3-6 of the second paragraph in Section
5 to the Agreement are revised as follows:
Deleted = Strikeout Added = Red Underline
“The ‘Green House’ model was chosen by the people of Seward for the long-term
care facility in 2008 due to its emerging reputation as the latest, state-of-the-art
thinking for providing long term care services, and because of its vast improvement
over Seward’s previous institutional model of care. After a full decade of operation
28
2
however, the practical limitations of the model constrain the ability of staff to best
meet the specific needs of fragile elders with high acuity needs, operate the facility
at maximum efficiency and address safety issues unique to Alaska’s climate (e.g
covered walkways). For example, the increased need for higher care delivery is
constrained by certain Greenhouse rules (e.g. restrictions on lifts in common areas),
restrictions on charging mechanisms, and the physical separation of nursing staff
from the elders. From an efficiency standpoint, some services have been shifted
away from the Shabazim (laundry, activities, housekeeping) in order to provide
improved focus on elder care, but represent deviations from particular requirements
of the Green House model. Fundamentally, the Green House is a trade-marked
concept that provides care in home-like settings where services are brought to the
residents rather than bringing residents to the services. The parties intend to continue
to support many of the concepts fundamental to the Green House model of care, but
find that the nature of process improvement in Seward requires changes which are
not in full conformance with the Green House model. It is determined therefore,
that Seward Mountain Haven and its elders are best served by retaining many
qualities of the Green House model while no longer seeking to qualify as an official
‘Green House’ so that Seward is better able to accommodate specific needs of a more
vulnerable population of elders with high acuity, to drive process improvements and
seek better operational efficiencies, and to perform facility modifications which are
not entirely consistent with the Green House model.
The Parties have executed this Amendment No. 4 on the date first above written.
AGREE TO BY AND BETWEEN:
For CITY OF SEWARD:
_____________________________ __________________________
Scott Meszaros, City Manager Date
For PROVIDENCE HEALTH & SERVICES – WASHINGTON
DBA PROVIDENCE HEALTH & SERVICES ALASKA:
_____________________________ ___________________________
Preston Simmons, Senior Vice President Date
Chief Executive Alaska Region
29
City of Seward, Alaska City Council Special Meeting Minutes
April 19, 2019 Volume 40, Page
CALL TO ORDER
The April 19, 2019 special meeting of the Seward City Council was called to order at 12:00
p.m. by Vice Mayor Sue McClure.
OPENING CEREMONY
Brennan Hickok led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Sue McClure presiding and
Suzanne Towsley (12:02 p.m.) Jeremy Horn
Sharyl Seese John Osenga
Kelley Lane
comprising a quorum of the Council; and
Norm Regis, Acting City Manager
Jessica Fogle, Deputy City Clerk
Excused – Squires
Absent – None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Lynda Paquette encouraged everyone to watch the presentation that Seward Community
Health Center gave last night for Seward Civic Engagement. She stated that Seward Community
Health Center was using a different model for care, and she emphasized that the Health Center was
not related to Providence in any way, shape, or form. Paquette said the next Seward Civic
Engagement Class was scheduled for May 9, 2019 and she was offering educational courses on
recalling borough assembly members.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Seese/Towsley) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
There were no consent agenda items.
30
City of Seward, Alaska City Council Special Meeting Minutes
April 19, 2019 Volume 40, Page
COUNCIL COMMENTS
Towsley apologized for being two minutes late to the meeting.
Lane met with a Central Peninsula Hospital representative at Kenai Peninsula Economic
Development District (KPEDD) yesterday, and discussed ways to keep more medical care on the
peninsula. Lane was excited to hear Paquette speaking about the health clinic. She was really excited
about this special meeting.
CITIZEN COMMENTS – None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Hickok said he was looking forward to the results of the executive session.
McClure said she sat in during the emergency drill and she was very impressed with the
procedure.
EXECUTIVE SESSION
Motion (Lane/Seese) Go into executive session to discuss
negotiating strategies for the city manager
hire.
Motion Passed Unanimous
Council went into executive session at 12:06 p.m.
Council came out of executive session at 12:30 p.m.
Council gave direction to Acting City Manager Norm Regis to contact City Attorney Holly Wells to
draw up a contract for Scott Meszaros.
Council gave direction to the city clerk to prepare a resolution for the city manager contract, and to
schedule a Special Meeting on Wednesday, April 24, 2019.
In response to Towsley, Regis stated that the resolutions being brought forward at the April
24, 2019 special meeting were resolutions that did not meet the deadline for the April 22, 2019
council meeting.
Seese requested a financial report be included in the meeting packets.
31
City of Seward, Alaska City Council Special Meeting Minutes
April 19, 2019 Volume 40, Page
ADJOURNMENT
The meeting was adjourned at 12:35 p.m.
____________________________________ ____________________________________
Jessica Fogle Sue McClure
Deputy City Clerk Vice Mayor
(City Seal)
32
33
34
ADA ACCESSIBLE PARKING AT CITY HALL
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Construction underway.
February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal
elections was moved from City Hall to the K.M. Rae Building, as it related to ADA
accessibility.
February 27, 2018 City Clerk provided history and status.
April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible
family restroom, in addition to one men’s and one women’s restroom.
May 14, 2018 The first-floor restrooms in City Hall completed.
May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams
Street parking must be reserved for Police Department access; Public Works is currently
researching the feasibility of a modification to the SE corner of the back lot, as well as
modifications to second floor restrooms.
August 13, 2018 Clerk’s office received ADA analysis kit from Division of Elections (DOE); clerk will work
with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok
to perform the analysis. Currently scheduled for August 16, 2018.
August 27, 2018 Rescheduled to September 12, 2018.
September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan
Hickok performed the analysis. The city clerk furnished the DOE with results and is
awaiting a response.
January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis;
the new Director would start January 2, 2019, and response should come soon thereafter.
January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review
results of analysis; results indicate that the voting location could potentially be moved back
to city hall if the back parking lot were modified to allow for one or two van accessible
spaces with a flat approach to the back door, and if the back door were widened by a
minimum of two inches.
April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City
Hall. A decision will need to be made as to whether to proceed or explore other options
including the construction of new ADA parking spaces and appropriate topography on the
alleyway entrance.
April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; council
requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be
resolved (the grade is too steep).
SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 29, 2018 Administration is currently reviewing a concept public-private proposal to house the Quint
(ladder truck) on the city-side of the bay.
October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city’s State
lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a
capital budget this coming session. The opportunity to push for this project as a State
Legislative Priority will be coming to council on November 26, 2018.
November 26, 2018 Rescheduled to December 10, 2018.
April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec
Camp property. Administration seeks additional direction to include the Satellite Fire
Station and Public Works relocation in that Scope of Work.
April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of the
Satellite Fire Station for consideration during their work surveying and platting the Ft.
Raymond property; both options will be presented to council.
35
DISCUSSION ON AIR FORCE RECREATION CAMP SITE
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
September 25, 2017 Council work session was held; public input requested.
February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Directed
administration to have Community Development bring forward multiple land use concepts.
April 9, 2018 Work session to discuss development concepts.
May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to
Auto Commercial (AC), the replatting of lots generally as presented at the work session,
and the creation of a subdivision and utility development plan.
October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from
Institutional to Auto Commercial. Will come for public hearing and enactment on October
22, 2018.
October 22, 2018 Ordinance 2018-009 public hearing and enactment passed.
November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services
which will provide engineering, surveying and platting services for various City projects
including the Air Force Recreation land.
April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their
contract for engineering services. Administration is working on a scope of work in order to
obtain a quote for this effort.
SALTWATER HEAT PUMP PROJECT
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 29, 2018 The state capital budget approved $725,000 for this project; currently awaiting Governor
Walker’s signature. Administration is working with the design engineer to update costs and
ROI models in order to identify any potential funding shortfall and prepare strategies for
additional funding sources, if necessary.
October 8, 2018 Administration has received an estimated project cost of $965,000. The $240,000 difference
will need to be funded by the city. This obligation includes in-kind and cash contributions as
well as already spent funds on the testing well. We are currently waiting for grant
documents from the Alaska Energy Authority.
October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in
Economic Development projects. The potential for expanding on this loop using state grant
dollars exists.
November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting
approval from city council to authorize the city manager to accept the grant money and
grant terms.
November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been
signed and sent back to the AEA.
January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and
engineering proposal.
February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source
contract consideration on the regular meeting agenda.
March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022.
April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of
mechanical heating and associated electrical systems in the Library and Museum, City Hall,
City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March
18, 2019 and was provided to council on.
36
ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation
in the basement of the City Hall Annex in support of the Heat Pump Project. The City will
seek quotes for that portion of the project.
GROUND TRANSPORTATION FOR AMBULANCE SERVICES
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on ground transportation for ambulance
services.
April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai
Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was
not successfully renewed. However, ground transportation services will still be provided
through the existing mutual aid agreement.
April 22, 2019 No updates at this time.
ANIMAL SHELTER IMPROVEMENTS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward
Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.
March 19, 2018 Work session; directed administration to look into potential locations and funding options.
May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation
Fund and approving start-up funds.
September 24, 2018 Resolution 2018-080 was approved, providing land for the new shelter location. City staff is
now conducting meetings with local organizations to discuss design, build, fund raising and
funding efforts.
March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public
hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses
Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP.
March 26, 2019 Ordinance 2019-007 for public hearing and enactment; this ordinance will amend the Land
Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP.
March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within
institutional zones.
May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings
for local non-profit review and input as well as fundraising efforts.
EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL
SHELTER AND SOS PETS
October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in
the design and build of the new Animal Shelter.
UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE
TO THE LOCAL RADIO STATION (91.7/106.1)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami
warning announcement to include specific radio information, and also request the borough
add a sticker to their brochures which identifies the Seward radio station.
March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM 91.7 as the city’s official radio
station for emergencies and authorized the City Manager to work with borough to include
radio station information in tsunami warning broadcasts.
37
INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space
and opportunity for such business.
April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force
Rec Camp property. The scope will include a variety of platting options that will include
lots suitable for family entertainment-type businesses to locate in Seward.
April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as
the first priority in their contract for engineering services. Administration is working on a
scope of work in order to obtain a quote for this effort and has indicated that the city would
like to see options presented to city council that would include sizable lots suitable for these
types of businesses.
AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 22, 2017 Council work session held.
June 12, 2017 Council work session held.
July 11, 2017 Council work session held.
Council plans to hold a work session in May, 2018.
October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts
on October 16, 2018.
November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with
expanding utilities, paving roads and developing proper drainage for potential development
districts.
May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to
discuss subdivision requirements and potential policy changes regarding utility expansion.
The City Manager’s Office has received a petition for a special improvement district for the
Gateway Subdivision and is working to swiftly process the request in order to bring before
Council.
SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on the Seward Community Health Care
Center expansion.
March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with
city representatives to Washington, DC in April, 2018.
April 14-18, 2018 Washington, DC trip.
October 8, 2018 A grant in the amount of $285,000 was awarded to the CHC for expanding access to quality
substance use disorder and mental health services.
October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide
mental health services in support of the local schools.
May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding
expansion.
BUILDING MAINTENANCE
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance
and repair is complete. Staff has identified the need to upgrade the heating controls for City
Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is
$200,000.
38
January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and
Museum, and the Library and Museum emergency light system.
LED LIGHT CONVERSIONS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex.
January 28, 2019 A City shop office was upgraded to LED lights.
PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
May 13, 2019 Nothing to report
CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES,
EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC
INFORMATION DISSEMINATION
November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the Army
Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell
Canyon Dam. This exercise will provide the City with a template for conducting a City-wide
exercise in the future.
January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state’s “Chill it’s a Drill”
exercise on March 27, 2019.
March 26, 2019 State of Alaska cancelled its Chill It’s A Drill exercise for March 27, 2019. KPB conducted
a tsunami siren test drill on March 27, 2019.
April 8, 2019 The city is planning a community-wide drill on April 19, 2019.
April 19, 2019 The city conducted a community-wide drill.
EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL
HOUSING
October 16, 2018 Community Development discussed assessment districts with Planning and Zoning.
November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with
expanding utilities, paving roads and developing proper drainage for potential development
districts.
March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call
engineering services.
IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR
AND EXPERIENCE MEETINGS
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference
device for council chambers. In the meantime, the City Manager’s office will lend a similar
phone until the new one arrives. In addition, a mid-cycle budget amendment will be
requested to replace some of the broadcasting equipment.
February 11, 2019 At the work session, council reviewed a request for $10,000 to be added to the 2019 budget
and directed the city manager to bring forward a resolution to amend the budget.
March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included
were funds for improving the audience experience – addressing ceiling speakers,
microphones, camera, and video recording.
March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from
TelAlaska.
April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019.
MIS examined the ceiling speakers and determined they are unusable. MIS is currently
obtaining quotes for microphones, mixer, amplifier, and speakers – the audience’s ability to
39
hear the proceedings are the priority. Following the accomplishment of that portion, MIS
will move on to updating the camera to allow for the meetings to be videotaped so the
clerk’s office can upload to YouTube.
May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new
microphones, amplifier, and hand-held/podium microphone; this is Phase I. There are funds
enough left over to pursue Phase II (new video camera) once these items are installed.
IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC
July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by
citizens.
October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the
company would no longer make any maintenance fixes, and as of December 31, 2019 the
company would no longer support the current platform. The city clerk researched upgrade
and redesign options with several companies, including CivicPlus, Municode, Revize,
Alopex, and Granicus.
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in
anticipation of working with one of these companies. The work will be completed by year
end 2019.
March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will
come to council on March 26, 2019.
April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will
come before council on April 22, 2019 to approve the contract.
April 22, 2019 Resolution 2019-040 approved by council for Granicus contract.
May 13, 2019 Granicus assigned a project manager to work with the city; first teleconference call for
Clerk’s office and MIS is scheduled for May 15, 2019.
RETAINING WALL AT CITY HALL
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the
construction of a new retaining wall and guard railing, where required, for the raised
parking lot area at the north end of City Hall.
LOWELL POINT ROAD STORM DAMAGE REPAIR
The Request for Proposals for the engineering will be out as soon as the City receives the
work sheets back from the Department of Homeland Security.
As soon as the design is complete, the contractor will then put out a bid packet and select a
contractor.
Construction is estimated to begin in the spring of 2019.
January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11,
2019.
February 11, 2019 Contract with PND approved by council.
April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and
receive feedback on possible impacts.
40
COMPLETED PROJECTS
RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES
FOR MEETINGS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and
appointed officials.
February 14, 2018 City Attorney opinion provided (opinion did not support allowing remote attendance).
INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD
October 22, 2018 Report delivered by Interim City Manager Bridges to city council and the public.
CITY HALL ELEVATOR
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization.
July 21, 2017 Modernization completed.
REFINE EXECUTIVE SESSION PROCEDURES
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 8, 2017 Council work session held to review and discuss executive session procedures.
RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES
FOR MEETINGS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Council supported PACAB recommendation; set building height limit.
41
COUNCIL COMMITTEES
AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS
February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council
Member Casagranda, and Mayor Squires to work with administration to develop a Request
for Proposals for conducting a third-party investigation of city personnel matters.
May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for
an audit of administration, personnel, and council. Based on the results of that event,
council will decide whether or not to continue with this committee.
August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA
declined the city’s request for an audit because it was beyond the scope of their
duties/capabilities.
September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on
August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government)
training they could provide, if council wishes.
October 8, 2018 RFP in development.
October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss.
November 26, 2018 Council Member Towsley replaced Casagranda on the committee.
March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31,
2019.
May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward
and would be reaching out to committee members.
AD HOC COMMITTEE FOR CITY AUDIT WITH BDO
March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member
Towsley, and Council Member Seese to gather questions from council and the public and
work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work
session.
March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm;
deadline for submissions is Friday, March 22, 2019.
March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citizens
submitted questions.
March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8,
2019 to allow the committee extra time to prepare questions for the auditors.
April 8, 2019 The work session was held; BDO provided an overview of their procedures, and
information on the laws and practices they were bound to follow. BDO expects the audit to
be complete by the end of June, 2019.
April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April
1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors.
The work session was held on April 8, 2019; BDO provided an overview of their
procedures, and information on the laws and practices they were bound to follow. BDO
expects the audit to be complete by the end of June, 2019.
42
Providence St. Joseph Health
110 - PROVIDENCE SEWARD MED CENTER - MGD
Balance Sheet (Whole Dollars)
Reported as of March 2019
! "
March December
2019 2018
Actual Pr. Year
ASSETS
Current Assets:
Cash and Cash Equivalents 551,021 470,263
Mgmt Designated Cash & Cash Equiv.--
Patient Accounts Receivable 6,566,661 5,735,947
Less: Contractual Allowance (1,156,853) (1,265,678)
Less: Allowance for Doubtful Accounts (1,911,738) (919,829)
Other Receivables 1,949,545 1,141,317
Supplies Inventory 40,681 43,039
Other Current Assets 41,440 42,546
Total Current Assets 6,080,756 5,247,606
Assets Whose Use is Limited:
Funds Held for Long Term Purposes (271,680) (254,234)
Assets Whose Use is Limited (271,680) (254,234)
Property, Plant & Equipment:
Property Plant Equipment Gross 304,317 304,317
Accumulated Depreciation (289,187) (285,345)
Property Plant Equipment Net 15,129 18,972
Other Long Term Assets:
Other LT Assets 840,710 1,273,852
Total Other LT Assets 840,710 1,273,852
Total Assets 6,664,916 6,286,196
March December
2019 2018
Actual Pr. Year
LIABILITIES & NET ASSETS
Current Liabilities:
Accounts Payable 443,345 1,536,642
Accrued Compensation 1,099,466 1,030,955
Deferred Revenue-Unearned Premiums 500,000 -
Payable to Contractual Agencies 17,000 17,000
Other Current Liabilities 7,137,856 7,266,795
Total Current Liabilities 9,197,666 9,851,392
Long-Term Debt:
Other Long Term Liabilities 1,441,181 958,551
Total Liabilities 10,638,848 10,809,943
Net Assets:
Unrestricted (4,016,559) (4,565,676)
Temporarily Restricted 42,628 41,928
Total Net Assets (3,973,931) (4,523,748)
Total Liabilities and Net Assets 6,664,916 6,286,196
43
Providence St. Joseph Health
110 - PROVIDENCE SEWARD MED CENTER - MGD
Detail Statement of Operations (Whole Dollars)
Reported as of March 2019
INC_DET_OPS_1WD_EAL
Dept AllDepartments - AllDepartments
Printed On 4/16/19 @ 6:00 PM
Printed By vdedik
Month-To-Date Year-To-Date
Actual Budget % Variance Actual Budget % Variance Pr. Year % Variance
Gross Service Revenues:
103,682 209,134 (50.4%) Acute Care - Inpatient 594,853 508,618 17.0%343,295 73.3%
808,737 855,096 (5.4%) Acute Care - Outpatient 2,816,102 2,527,125 11.4% 2,202,118 27.9%
113,734 150,318 (24.3%) Primary Care 422,341 449,390 (6.0%)371,723 13.6%
1,511,411 1,453,739 4.0% Long-term Care 4,224,404 4,210,238 0.3% 3,943,618 7.1%
2,537,565 2,668,287 (4.9%)Total Gross Service Revenues 8,057,701 7,695,370 4.7% 6,860,753 17.4%
Revenue Deductions:
34,591 162,610 78.7% Charity Care (103,661)471,210 122.0%327,400 131.7%
138,432 543,238 74.5% Medicare Medicaid 922,820 1,529,123 39.7% 1,447,193 36.2%
27,354 35,400 22.7% Negotiated Contracts 175,213 93,665 (87.1%)113,263 (54.7%)
22,238 52,089 57.3% Other Deduction Expense 158,865 139,441 (13.9%)173,733 8.6%
222,616 793,335 71.9% Revenue Deductions 1,153,236 2,233,439 48.4% 2,061,588 44.1%
(13,840)66,372 120.9% Bad Debt Deduction 1,162,995 191,816 (506.3%)150,155 (674.5%)
2,328,789 1,808,579 28.8% Net Service Revenue 5,741,470 5,270,115 8.9% 4,649,010 23.5%
513,294 9,609 5,241.6% Other Operating Revenue 525,710 28,077 1,772.4%29,821 1,662.9%
2,842,083 1,818,189 56.3%Total Net Operating Revenues 6,267,180 5,298,192 18.3% 4,678,831 33.9%
Expenses from Operations:
Other Expenses from Operations:
989,955 1,079,660 8.3% Salaries and Wages 2,895,577 2,843,127 (1.8%) 2,736,726 (5.8%)
233,923 232,299 (0.7%) Employee Benefits 696,960 665,955 (4.7%)674,541 (3.3%)
19,436 28,399 31.6% Professional Fees Expense 48,469 69,803 30.6%66,300 26.9%
63,407 108,309 41.5% Supplies 268,872 294,563 8.7%230,270 (16.8%)
184,850 299,642 38.3% Purchased Services Expense 726,506 752,298 3.4%485,001 (49.8%)
1,281 1,244 (2.9%) Depreciation Expense 3,842 3,733 (2.9%)5,849 34.3%
-- - Interest and Amortization -- -18,295 100.0%
-1,508 100.0% Taxes and Licenses 2,083 2,480 16.0%3,925 46.9%
100,364 106,996 6.2% Other Expenses 325,371 302,053 (7.7%)243,962 (33.4%)
1,593,215 1,858,058 14.3% Other Expenses from Operations 4,967,682 4,934,012 (0.7%) 4,464,868 (11.3%)
1,593,215 1,858,058 14.3% Total Operating Expenses 4,967,682 4,934,012 (0.7%) 4,464,868 (11.3%)
1,248,868 (39,869)(3,232.4%)Net Operating Income 1,299,498 364,180 256.8%213,964 507.3%
428 284 50.3% Non-Operating Gain (Loss)797 299 166.4%18 4,381.6%
1,249,296 (39,585) (3,256.0%)Net Income 1,300,296 364,479 256.8%213,981 507.7%
(751,179)- -Other Activity-Unrestricted (751,179)- -(732,214) 2.6%
498,117 (39,585) (3,256.0%)Increase (Decrease) in UR Net Assets 549,117 364,479 256.8%(518,232) (206.0%)
44
Providence Health & Services
110 - PROVIDENCE SEWARD MED CENTER - MGD
Statement of Changes in Net Assets (Whole Dollars)
Reported as of March 2019
BAL_STMT_CHG_IN NET_ASSET_WD_EAL
Actual
Printed On 4/16/19 @ 6:01 PM
Printed By vdedik
9 of 11
UNRESTRICTED FUNDS
Current Year to Date Prior Year to Date
Beginning of Year (5,294,615)(5,386,610)
Excess of Revenues Over Expenses 1,300,296 213,981
Restricted Contributions & Grants --
Net Assets Released from Rest.--
Interdivision Transfers --
Unidentified Differences *728,940 -
Net Assets (Liabilities) Assumed --
Unrealized Gains (Losses) on Invest. --
Extraordinary Items & Other (751,179)(732,214)
Total Change in Net Assets 1,278,056 (518,232)
Ending Balance (4,016,559) (5,904,842)
TEMPORARILY RESTRICTED FUNDS
Current Year to Date Prior Year to Date
Beginning of Year 41,928 36,705
Investment and Other Income --
Restricted Contributions & Grants 700 598
Net Assets Released from Rest.--
Interdivision Transfers --
Unidentified Differences *--
Net Assets (Liabilities) Assumed --
Unrealized Gains (Losses) on Invest. --
Extraordinary Items & Other --
Total Change in Net Assets 700 598
Ending Balance 42,628 37,303
45
Providence Health & Services
110 - PROVIDENCE SEWARD MED CENTER - MGD
Statement of Changes in Net Assets (Whole Dollars)
Reported as of March 2019
BAL_STMT_CHG_IN NET_ASSET_WD_EAL
Actual
Printed On 4/16/19 @ 6:01 PM
Printed By vdedik
10 of 11
PERMANENTLY RESTRICTED FUNDS
Current Year to Date Prior Year to Date
Beginning of Year --
Investment and Other Income --
Restricted Contributions & Grants --
Net Assets Released From Rest.--
Interdivision Transfers --
Unidentified Differences *--
Net Assets (Liabilities) Assumed --
Unrealized Gains (Losses) on Invest. --
Extraordinary Items & Other --
Total Change in Net Assets --
Ending Balance --
TOTAL ALL FUNDS
Current Year to Date Prior Year to Date
Beginning of Year (5,252,687)(5,349,905)
Excess of Revenues Over Expenses 1,300,296 213,981
Investment and Other Income --
Restricted Contributions & Grants 700 598
Net Assets Released From Rest.--
Interdivision Transfers --
Unidentified Difference *728,940 -
Net Assets (Liabilities) Assumed --
Unrealized Gains (Losses) on Inv.--
Extraordinary Items & Other (751,179)(732,214)
Total Change in Net Assets 1,278,756 (517,635)
Ending Balance (3,973,931) (5,867,539)
46
Providence Health & Services
110 - PROVIDENCE SEWARD MED CENTER - MGD
Statement of Cash Flows (Whole Dollars)
Reported as of March 2019
CF_CASHFLOW_STMT_WD_EAL
Actual YTD
Printed On 4/16/19 @ 6:01 PM
Printed By vdedik
March March
2019 2018
Operating Activities:
Change in Net Assets 1,278,756 (517,635)
Adjustments to Reconcile Net Cash Provided
by Operating Activities
Depreciation 3,842 5,849
Provision for Bad Debts 1,162,995 150,155
Net Real/Unreal Gains Losses on Invest (797)(18)
Changes in Certain Current Assets/Liab (3,305,534)(1,437)
Increase Decrease in Other Liabilities 482,630 2,819
Net Cash Provided by Used in Op Act (378,107) (360,267)
Investing Activities:
Net Investments Purchases Sales 18,243 226,404
FM Increase Decrease in Other Long-Term
Assets 433,142 (3,417)
Net Cash Provided by Used in Inv Act 451,385 222,987
March March
2019 2018
Financing Activities:
Increase (Decrease) in Cash & Cash Equiv.73,278 (137,280)
Cash and Cash Equiv - Beginning of Period 477,743 779,547
Cash and Cash Equiv - End of Period 551,021 642,268
Supplemental Disclosure:
47
City of Seward, Alaska
Monthly Budget Report
For the month ended March 31, 2019
We are pleased to provide month financial reports to the City Council for the month ended
March 31, 2019. The intent of this report is to provide transparent financial and budgetary
information to the public. The report includes the following components: 1) a Revenue
Summary report by Fund for the General Fund and the Harbor, SMIC, Parking, Electric, Water
and Wastewater Enterprise Funds; 2) an Expenditure/Expense Summary Report by Fund for the
same funds; 3) a detailed budget-to-actual expenditure/expense report by department for all
departments in the General Fund; 4) a report showing the Cash Balances in all City funds at
March 31, 2019 where black numbers represent positive cash, and red numbers represent
negative cash; and 3) a Key which shows the Fund name for each of the Funds presented on the
Cash Balances report.
The Cash Balances Report and the corresponding Key are included in monthly financial reports
going forward. The Funds which have negative cash balances on the Cash Balances Report
primarily include reimbursable grant Funds, where the City is required to expend the funds prior
to requesting reimbursement for expenditures. For example, when the City conducts repairs
following a major disaster declaration, it can take multiple years before the City receives
reimbursement from FEMA for its costs. The Hospital Enterprise Fund (Fund 19100) will
continue to show negative cash reflecting the action taken in Resolution 2018-058 to purchase a
new CT scanner and perform major building modifications to the hospital building to move the
equipment into the building. Council agreed to make the modifications and replace the CT
scanner in order to avoid higher costs associated with leasing equipment, and in order to move
the CT scanner out of the road right-of-way. The expenditure was made with the knowledge that
future hospital sales tax funding would be needed to cover the costs.
Through March, the year is 25% complete, which allows for easy comparison when looking at
the “% of Annual Budget” column, informing the reader of the budget-to-actual progress year-to-
date. The General Fund tax revenues are low at this point in the year because the first quarter of
the year tends to have the lowest revenues. General Fund Investment Interest appears high
through March, but has yet to be allocated out among all of the other Funds based on their pro-
rata cash balances. General Fund overtime is at $52,938 through March, with $36,625 or 70%
related to police, jail and animal control; $9,205 (or 17%) related to public works; and $6,614 (or
13%) related to parks and recreation. Overtime is primarily related to vacancies in departments,
necessitating existing staff to provide coverage to keep shifts covered and facilities open.
The SMIC Enterprise Fund is pending the posting of a budget adjustment related to the passage
of Resolution 2019-023, in which Council authorized the payoff of the remaining loan owed
from the SMIC Fund to the Motor Pool Fund related to the 330-ton travelift. The Parking
Enterprise Fund was not generating revenues through March, and will ramp up more fully in the
upcoming months. Depreciation expense for enterprise funds is being computed and will be
posted in April.
We welcome comments from the City Council or the public as to how we may improve this
document to make it more useful for timely decision making.
48
The presentation of this financial information aims to meet the requirements for financial
reporting as defined by the Seward City Council in Resolution 2008-59. If you have questions or
require additional information, please feel free to contact finance director Kristin Erchinger at
(907)224-4064, or by e-mail at kerchinger@cityofseward.net.
49
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 1City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM General Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
4000 Tax Revenue - Sales 0 501,586 1,562,500 (1,060,914)5,350,000 (4,848,414)9.38
4010 Tax Revenue - Real Property 0 15,166 292,500 (277,334)1,020,000 (1,004,834)1.49
4011 Tax Revenue - Personal Property 0 10,725 100,000 (89,275)340,000 (329,275)3.15
4012 Tax Revenue - Motor vehicle 0 2,418 6,250 (3,832)25,000 (22,582)9.67
4020 Hotel/Motel Room Tax 548 548 140,000 (139,452)515,000 (514,452)0.11
4030 Payments in Lieu of Tax 0 0 22,500 (22,500)90,000 (90,000)0.00
4031 Contra Payments in Lieu of Tax 0 0 (18,240)18,240 (43,440)43,440 0.00
4040 Penalties and Interest on Taxes 0 586 375 211 1,500 (914)39.08
4100 Building Permits 8,331 19,828 2,500 17,328 40,000 (20,172)49.57
4101 Permits - Taxi 202 497 300 197 1,200 (703)41.44
4102 DMV - Drivers License 2,355 5,726 250 5,476 16,000 (10,275)35.78
4103 DMV - Motor Vehicles 4,928 11,308 18,000 (6,692)57,000 (45,692)19.84
4104 Animal Control Licenses 25 125 63 62 250 (125)50.00
4105 Business License 2,340 6,780 7,500 (720)21,000 (14,220)32.29
4106 License and Permits - Misc 672 1,140 500 640 2,000 (860)56.99
4107 Inspection Fees 838 838 0 838 0 838 0.00
4202 Jail Contract 0 92,238 87,500 4,738 350,000 (257,762)26.35
4203 Dispatch Contract w/State of AK 0 0 9,000 (9,000)36,000 (36,000)0.00
4204 KPB 911 Dispatch 0 0 13,140 (13,140)52,560 (52,560)0.00
4205 Alaska Liquor Tax 0 0 4,750 (4,750)19,000 (19,000)0.00
4206 Alaska Raw Fish Tax 0 0 200,000 (200,000)410,000 (410,000)0.00
4207 Fisheries Resource Landing Tax 2,006 2,006 1,000 1,006 4,000 (1,994)50.15
4251 Grant Revenue - Federal Grants 0 0 0 0 2,668 (2,668)0.00
4300 Admin. Exp. - Jail 7,730 23,190 23,190 0 92,761 (69,571)25.00
4301 Admin Exp.- Harbor 30,453 91,359 91,359 0 365,435 (274,076)25.00
4302 Admin. Exp. - SMIC 8,128 24,385 24,385 0 97,540 (73,155)25.00
4303 Admin. Exp.- Parking Fund 950 2,850 2,850 0 11,400 (8,550)25.00
4304 Admin. Exp. - Electric 79,442 238,327 238,327 (1)953,306 (714,980)25.00
4305 Admin. Exp. - Water 21,916 65,748 65,748 0 262,991 (197,243)25.00
4306 Admin. Exp. - Sewer 13,384 40,151 40,152 (1)160,606 (120,455)25.00
4307 Copying Fees 202 1,956 1,250 706 5,000 (3,044)39.12
4308 Sales Tax Credit 0 0 1,000 (1,000)4,000 (4,000)0.00
4309 Zoning Fees 234 1,182 50 1,132 200 982 591.14
4311 Zoning Fees 234 234 0 234 0 234 0.00
4320 Misc Dog Fees 95 350 300 50 1,200 (850)29.17
4322 Miscellaneous Dispatching 833 2,500 2,500 0 10,000 (7,500)25.00
4323 Miscellaneous Police Fees 220 580 500 80 2,000 (1,420)29.00
4331 Shop Work Orders 112 262 625 (363)2,500 (2,238)10.49
4340 P&R: Public Use Fees 258 2,651 625 2,026 2,500 151 106.06
4341 P&R: Punchard Fees 308 1,019 (1,000)2,019 8,000 (6,981)12.73
4342 P&R: Class Registrations 13,714 18,651 11,250 7,401 45,000 (26,349)41.45
4343 P&R: Facility Rental 753 2,777 625 2,152 2,500 277 111.06
4344 P&R: Tournaments 145 145 425 (280)1,700 (1,555)8.52
4345 P&R: Special Events 2,595 3,993 4,750 (757)19,000 (15,007)21.02
4347 P&R: Shower Fees 0 0 6,750 (6,750)18,000 (18,000)0.00
4348 P&R: Rock Wall Fees 15 45 125 (80)500 (455)8.97
4349 P&R: Pavilion Fees 561 1,580 1,000 580 4,000 (2,420)39.50
4350 P&R: Camping Fees 547 570 150,000 (149,430)480,000 (479,430)0.12
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 2City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM General Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
4351 P&R: Camping w/Utilities 2,088 8,971 73,000 (64,029)328,000 (319,029)2.74
4352 P&R: RV Dump Station 0 0 3,500 (3,500)14,000 (14,000)0.00
4353 P&R: Misc Revenue 935 935 125 810 500 435 186.92
4354 P&R: Work Orders 0 0 (4,500)4,500 0 0 0.00
4356 P&R: Cemetery Plot Fees 0 250 0 250 0 250 0.00
4370 Library Service Revenue 854 2,272 2,375 (103)9,500 (7,228)23.92
4371 Library Circulation Revenue 268 945 1,000 (55)4,000 (3,055)23.61
4373 Museum Admissions 0 0 4,500 (4,500)18,000 (18,000)0.00
4380 Land Rents & Leases 6,500 10,825 5,775 5,050 34,800 (23,975)31.11
4382 Jail Facility Rental 2,500 7,500 7,500 0 30,000 (22,500)25.00
4383 Municipal Building Rent 0 0 30,000 (30,000)60,000 (60,000)0.00
4400 Fines and Bails 968 1,058 4,250 (3,192)17,000 (15,942)6.23
4500 GF Interest on Investments 30,809 102,148 47,500 54,648 70,000 32,148 145.93
4501 GF Penalties & Interest 123 506 250 256 1,000 (494)50.62
4620 Franchise Fee - Refuse 47 4,809 4,375 434 17,500 (12,691)27.48
4630 City Clerk Fees 0 0 75 (75)300 (300)0.00
4639 Misc Service Fees 47 202 0 202 0 202 0.00
5899 Miscellaneous Revenue 0 105 0 105 0 105 0.00
Total Revenues 250,213$1,336,546$3,296,899$(1,960,354)$11,464,477$(10,127,933)$11.66$
Monthly Budget Expenditure Report by Fund
Page: 1City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
General Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 414,427 879,018 1,231,337 352,319 4,291,371 3,412,353 20.48
6001 Overtime 31,360 52,938 5,000 (47,938)20,000 (32,938)264.69
6002 Standby Time 1,750 3,453 0 (3,453)0 (3,453)0.00
6009 Personnel Vacancy Factor 0 0 (37,500)(37,500)(150,000)(150,000)0.00
6100 Medicare 11,066 22,524 21,926 (598)83,189 60,665 27.08
6101 Unemployment Insurance 0 0 1,025 1,025 4,100 4,100 0.00
6102 Workers' Compensation 23,078 49,865 64,136 14,271 227,463 177,598 21.92
6200 Leave Time 39,241 91,222 113,335 22,113 423,372 332,150 21.55
6201 Retirement Benefits 89,814 193,352 261,231 67,879 968,049 774,697 19.97
6202 Health Insurance 220,577 483,051 733,741 250,690 2,171,280 1,688,229 22.25
6203 In Lieu of FICA 0 0 494 494 1,975 1,975 0.00
6209 Contra-Retirement PERS DC Forfeitures (4,555)(20,653)(30,000)(9,347)(30,000)(9,347)68.84
Total Personnel Costs:826,758$1,754,770$2,364,725$609,955$8,010,799$6,256,029$21.91$
Non-Personnel Costs:
7000 Audit 0 0 30,634 30,634 114,634 114,634 0.00
7001 Communications 9,995 27,938 29,965 2,027 119,859 91,921 23.31
7002 Postage and Freight 2,749 9,137 10,503 1,366 42,008 32,871 21.75
7003 Banking & Credit Card Fees 982 1,967 23,825 21,858 48,500 46,533 4.06
7004 Insurance 500 119,148 60,373 (58,775)241,494 122,346 49.34
7006 Legal 21,580 37,801 20,000 (17,801)80,000 42,199 47.25
7009 Contracted Services 52,557 73,109 135,498 62,389 403,517 330,408 18.12
7010 Engineering 0 0 25,750 25,750 28,000 28,000 0.00
7011 Testing 0 40 1,625 1,585 6,500 6,460 0.62
7012 Other Special Services 1,117 1,481 25,825 24,344 32,300 30,819 4.59
7013 State Lobbying Fees 8,042 24,126 21,750 (2,376)87,000 62,874 27.73
7014 Federal Lobbying Fees 7,667 23,001 23,750 749 95,000 71,999 24.21
7015 Utilities 39,356 115,713 145,997 30,284 583,989 468,276 19.81
7016 Heating Fuel 14,095 20,976 17,160 (3,816)68,639 47,663 30.56
7017 Rents & Leases 4,082 9,082 26,036 16,954 110,400 101,318 8.23
7201 Library Books 664 685 2,500 1,815 10,000 9,315 6.85
7202 Library Periodicals 0 20 750 730 3,000 2,980 0.67
7203 Library Standing Orders 368 368 1,000 632 4,000 3,632 9.19
7204 Library Non-Print 1,444 1,462 1,000 (462)4,000 2,538 36.56
7205 Library Electronic Materials 0 0 1,125 1,125 4,500 4,500 0.00
7208 Museum Collection Supplies 0 0 300 300 1,200 1,200 0.00
7210 Vehicle Supplies 21 188 1,665 1,477 6,658 6,470 2.82
7211 Gas & Lube 8,155 17,533 24,740 7,207 98,959 81,426 17.72
7212 Uniform Allowance 384 4,947 3,456 (1,491)13,823 8,876 35.79
7213 Safety Equipment 222 906 3,251 2,345 13,000 12,094 6.97
7214 Janitorial Supplies 983 1,161 4,240 3,079 16,958 15,797 6.85
7215 Operating Supplies 54,331 82,461 80,799 (1,662)323,197 240,736 25.51
7216 Maintenance & Repair 14,493 48,925 53,053 4,128 212,202 163,277 23.06
7217 Small Tools & Equipment 7,346 11,351 20,769 9,418 85,744 74,392 13.24
7218 Inmate Meals 864 1,658 2,500 842 10,000 8,342 16.58
7300 Advertising 4,988 7,033 10,691 3,658 42,762 35,729 16.45
7301 Subscriptions & Dues 1,278 8,937 10,010 1,073 40,036 31,099 22.32
Monthly Budget Expenditure Report by Fund
Page: 2City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
General Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
7302 Travel & Subsistence 15,343 31,015 30,606 (409)122,420 91,405 25.33
7303 Education & Training 4,668 7,201 37,664 30,463 75,951 68,750 9.48
7304 Equipment Rent 0 148 11,531 11,383 39,870 39,722 0.37
7307 GF Administrative Fee 7,730 23,190 23,190 0 92,761 69,571 25.00
7800 Sister City Program 0 0 1,125 1,125 4,500 4,500 0.00
7801 Contributions to Chamber 0 260,454 70,762 (189,692)260,454 0 100.00
7802 Contributions to Senior Citizens 0 75,000 26,650 (48,350)82,900 7,900 90.47
7803 Contributions to B&G Club 0 0 6,250 6,250 25,000 25,000 0.00
7804 Elections 1,645 2,468 4,000 1,532 7,000 4,532 35.26
7805 Promotion 866 1,366 2,750 1,384 11,000 9,634 12.42
7806 Volunteer Fireman Stipend 11,167 17,500 9,500 (8,000)38,000 20,500 46.05
7807 Contingency 0 0 1,750 1,750 7,000 7,000 0.00
7810 Miscellaneous Expense 1,004 1,611 5,601 3,990 22,400 20,789 7.19
8012 Debt Service Interest Expense 0 68,275 61,027 (7,248)244,106 175,831 27.97
8103 Capital Equipment 5,092 8,076 11,375 3,299 15,500 7,424 52.11
8300 Debt Service Principal 0 0 80,196 80,196 320,784 320,784 0.00
Total Non-Personnel Costs:305,778$1,147,458$1,204,517$57,059$4,321,525$3,174,067$26.55$Total Expenditures 1,132,536$2,902,228$3,569,242$667,014$12,332,324$9,430,096$23.53$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 1City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Mayor and Council
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,500.00 4,500.00 4,949 449 18,449 13,949 24.39
6100 Medicare 344.25 344.25 344 0 1,377 1,033 25.00
6102 Workers' Compensation 0.00 0.00 48 48 191 191 0.00
Total Personnel Costs:4,844.25$4,844.25$5,341$497$20,017$15,173$24.20$
Non-Personnel Costs:
7000 Audit 0.00 0.00 30,634 30,634 114,634 114,634 0.00
7001 Communications 408.08 1,059.56 1,375 315 5,500 4,440 19.26
7002 Postage and Freight 230.16 375.08 475 100 1,900 1,525 19.74
7004 Insurance 0.00 202.15 225 23 900 698 22.46
7013 State Lobbying Fees 8,042.00 24,126.00 21,750 (2,376)87,000 62,874 27.73
7014 Federal Lobbying Fees 7,667.00 23,001.00 23,750 749 95,000 71,999 24.21
7215 Operating Supplies 505.91 1,552.26 1,875 323 7,500 5,948 20.70
7217 Small Tools & Equipment 237.50 237.50 375 138 1,500 1,263 15.83
7300 Advertising 1,716.00 2,788.50 5,000 2,212 20,000 17,212 13.94
7301 Subscriptions & Dues 12.87 263.87 900 636 3,600 3,336 7.33
7302 Travel & Subsistence 434.66 2,209.14 4,500 2,291 18,000 15,791 12.27
7303 Education & Training 0.00 250.00 375 125 1,500 1,250 16.67
7800 Sister City Program 0.00 0.00 1,125 1,125 4,500 4,500 0.00
7805 Promotion 865.68 865.68 1,500 634 6,000 5,134 14.43
7807 Contingency 0.00 0.00 500 500 2,000 2,000 0.00
8103 Capital Equipment 0.00 0.00 10,000 10,000 10,000 10,000 0.00
Total Non-Personnel Costs:20,119.86$56,930.74$104,359$47,429$379,534$322,604$15.00$Total Expenditures 24,964.11$61,774.99$109,700$47,926$399,551$337,777$15.46$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 2City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Legislative Boards & Commissions
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 977.63 2,137.96 5,161 3,023 19,258 17,120 11.10
6100 Medicare 13.92 30.61 68 37 275 244 11.13
6102 Workers' Compensation 9.97 22.30 48 26 192 170 11.61
6201 Retirement Benefits 88.72 194.76 447 252 1,665 1,470 11.70
6202 Health Insurance 498.58 1,122.46 3,782 2,660 12,606 11,484 8.90
Total Personnel Costs:1,588.82$3,508.09$9,506$5,998$33,996$30,488$10.32$
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 25 25 100 100 0.00
7004 Insurance 0.00 136.02 150 14 600 464 22.67
7215 Operating Supplies 0.00 0.00 250 250 1,000 1,000 0.00
7301 Subscriptions & Dues 0.00 0.00 50 50 200 200 0.00
7302 Travel & Subsistence 0.00 0.00 625 625 2,500 2,500 0.00
7303 Education & Training 0.00 0.00 125 125 500 500 0.00
Total Non-Personnel Costs:0.00$136.02$1,225$1,089$4,900$4,764$2.78$Total Expenditures 1,588.82$3,644.11$10,731$7,087$38,896$35,252$9.37$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 3City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Legal
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7006 Legal 21,579.87 37,801.08 20,000 (17,801)80,000 42,199 47.25
7302 Travel & Subsistence 614.10 614.10 0 (614)0 (614)0.00
Total Non-Personnel Costs:22,193.97$38,415.18$20,000$(18,415)$80,000$41,585$48.02$Total Expenditures 22,193.97$38,415.18$20,000$(18,415)$80,000$41,585$48.02$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 4City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund City Clerk
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 17,071.85 34,074.03 48,381 14,307 166,711 132,637 20.44
6100 Medicare 235.27 552.25 601 49 2,404 1,852 22.97
6102 Workers' Compensation 173.67 376.39 418 42 1,672 1,296 22.51
6200 Leave Time 1,080.02 3,121.20 4,022 901 16,087 12,966 19.40
6201 Retirement Benefits 1,533.34 3,254.88 3,902 647 14,545 11,290 22.38
6202 Health Insurance 12,377.25 26,455.13 30,716 4,261 96,906 70,451 27.30
Total Personnel Costs:32,471.40$67,833.88$88,040$20,207$298,325$230,492$22.74$
Non-Personnel Costs:
7004 Insurance 500.00 1,937.03 750 (1,187)3,000 1,063 64.57
7009 Contracted Services 3,876.68 3,876.68 23,375 19,498 33,500 29,623 11.57
7215 Operating Supplies 10.00 10.00 0 (10)0 (10)0.00
7301 Subscriptions & Dues 140.00 140.00 175 35 700 560 20.00
7302 Travel & Subsistence 0.00 984.71 1,250 265 5,000 4,015 19.69
7303 Education & Training 0.00 625.00 625 0 2,500 1,875 25.00
7304 Equipment Rent 0.00 0.00 500 500 2,000 2,000 0.00
7804 Elections 1,645.08 2,467.87 4,000 1,532 7,000 4,532 35.26
Total Non-Personnel Costs:6,171.76$10,041.29$30,675$20,633$53,700$43,658$18.70$Total Expenditures 38,643.16$77,875.17$118,715$40,840$352,025$274,150$22.12$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 5City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund City Manager
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 29,210.95 61,167.89 106,707 45,539 252,546 191,378 24.22
6100 Medicare 1,027.08 2,529.06 1,524 (1,005)3,795 1,266 66.64
6102 Workers' Compensation 304.25 663.15 1,057 394 2,627 1,964 25.24
6200 Leave Time 961.29 3,826.98 12,549 8,722 35,091 31,264 10.91
6201 Retirement Benefits 2,151.65 4,371.55 9,437 5,066 22,839 18,468 19.14
6202 Health Insurance 11,689.86 22,944.08 53,897 30,953 102,436 79,492 22.40
Total Personnel Costs:45,345.08$95,502.71$185,171$89,669$419,334$323,832$22.77$
Non-Personnel Costs:
7001 Communications 614.93 1,657.44 1,275 (382)5,100 3,443 32.50
7002 Postage and Freight 99.88 175.58 63 (113)250 74 70.23
7004 Insurance 0.00 2,250.75 1,275 (976)5,100 2,849 44.13
7009 Contracted Services 8,524.60 13,191.60 24,250 11,058 28,000 14,808 47.11
7210 Vehicle Supplies 0.00 15.99 0 (16)0 (16)0.00
7211 Gas & Lube 92.37 672.48 713 41 2,850 2,178 23.60
7215 Operating Supplies 299.22 3,526.06 1,625 (1,901)6,500 2,974 54.25
7216 Maintenance & Repair 0.00 45.17 63 18 250 205 18.07
7217 Small Tools & Equipment 0.00 0.00 125 125 500 500 0.00
7300 Advertising 338.00 712.00 750 38 3,000 2,288 23.73
7301 Subscriptions & Dues 336.99 2,667.33 1,250 (1,417)5,000 2,333 53.35
7302 Travel & Subsistence 5,801.68 11,246.12 4,500 (6,746)18,000 6,754 62.48
7303 Education & Training 2,132.16 2,531.16 1,250 (1,281)5,000 2,469 50.62
7805 Promotion 0.00 500.00 1,250 750 5,000 4,500 10.00
7807 Contingency 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7810 Miscellaneous Expense 108.89 108.89 0 (109)0 (109)0.00
Total Non-Personnel Costs:18,348.72$39,300.57$39,639$339$89,550$50,250$43.89$Total Expenditures 63,693.80$134,803.28$224,810$90,008$508,884$374,082$26.49$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 6City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund MIS
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 16,903.25 36,143.30 52,821 16,678 196,919 160,776 18.35
6001 Overtime 0.00 47.54 0 (48)0 (48)0.00
6100 Medicare 245.66 520.75 738 217 2,950 2,429 17.65
6102 Workers' Compensation 175.93 382.36 509 127 2,037 1,655 18.77
6200 Leave Time 1,736.33 3,906.32 5,648 1,742 22,592 18,686 17.29
6201 Retirement Benefits 1,564.84 3,300.88 4,786 1,485 17,843 14,542 18.50
6202 Health Insurance 8,251.69 15,694.85 21,160 5,465 65,287 49,592 24.04
Total Personnel Costs:28,877.70$59,996.00$85,662$25,666$307,628$247,632$19.50$
Non-Personnel Costs:
7001 Communications 360.57 853.01 1,375 522 5,500 4,647 15.51
7002 Postage and Freight 0.00 0.00 125 125 500 500 0.00
7003 Bank and Credit Card Fees 0.00 0.55 0 (1)0 (1)0.00
7004 Insurance 0.00 2,048.49 800 (1,248)3,200 1,152 64.02
7009 Contracted Services 0.00 99.35 1,250 1,151 5,000 4,901 1.99
7215 Operating Supplies 5,041.63 6,243.52 8,000 1,756 32,000 25,756 19.51
7216 Maintenance & Repair 0.00 1,142.46 1,250 108 5,000 3,858 22.85
7217 Small Tools & Equipment 0.00 248.42 1,250 1,002 5,000 4,752 4.97
7301 Subscriptions & Dues 0.00 183.23 625 442 2,500 2,317 7.33
7302 Travel & Subsistence 0.00 0.00 625 625 2,500 2,500 0.00
7303 Education & Training 995.00 995.00 625 (370)2,500 1,505 39.80
7810 Miscellaneous Expense 0.00 0.00 250 250 1,000 1,000 0.00
Total Non-Personnel Costs:6,397.20$11,814.03$16,175$4,362$64,700$52,887$18.26$Total Expenditures 35,274.90$71,810.03$101,837$30,028$372,328$300,519$19.29$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 7City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Community Development
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 15,141.59 31,847.19 39,920 8,073 148,575 116,728 21.44
6100 Medicare 220.27 457.86 545 87 2,180 1,722 21.00
6102 Workers' Compensation 153.04 331.81 378 46 1,511 1,179 21.96
6200 Leave Time 2,005.61 1,888.85 2,496 607 9,985 8,096 18.92
6201 Retirement Benefits 1,367.83 2,927.85 3,538 610 13,189 10,261 22.20
6202 Health Insurance 9,902.41 22,426.37 25,367 2,941 78,319 55,893 28.63
Total Personnel Costs:28,790.75$59,879.93$72,244$12,364$253,759$193,879$23.60$
Non-Personnel Costs:
7001 Communications 221.57 667.05 788 121 3,150 2,483 21.18
7002 Postage and Freight 40.50 56.98 125 68 500 443 11.40
7004 Insurance 0.00 1,637.08 825 (812)3,300 1,663 49.61
7009 Contracted Services 0.00 0.00 6,250 6,250 25,000 25,000 0.00
7011 Testing 0.00 20.00 0 (20)0 (20)0.00
7211 Gas & Lube 0.00 37.76 0 (38)0 (38)0.00
7215 Operating Supplies 953.80 1,562.52 625 (938)2,500 937 62.50
7216 Maintenance & Repair 0.00 0.00 375 375 1,500 1,500 0.00
7217 Small Tools & Equipment 0.00 0.00 625 625 2,500 2,500 0.00
7301 Subscriptions & Dues 14.99 44.97 0 (45)0 (45)0.00
7302 Travel & Subsistence 2,304.50 3,467.17 625 (2,842)2,500 (967)138.69
7303 Education & Training 26.87 (473.13)625 1,098 2,500 2,973 (18.93)
7810 Miscellaneous Expense 0.00 0.00 125 125 500 500 0.00
Total Non-Personnel Costs:3,562.23$7,020.40$10,988$3,967$43,950$36,929$15.97$Total Expenditures 32,352.98$66,900.33$83,232$16,331$297,709$230,808$22.47$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 8City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Finance
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 63,430.16 135,005.16 144,346 9,341 557,608 422,603 24.21
6001 Overtime 355.16 355.16 0 (355)0 (355)0.00
6100 Medicare 1,441.92 3,137.38 1,996 (1,141)8,327 5,190 37.68
6102 Workers' Compensation 610.28 1,374.83 1,414 39 5,883 4,508 23.37
6200 Leave Time 6,151.91 14,975.72 13,937 (1,039)60,573 45,597 24.72
6201 Retirement Benefits 4,905.45 10,509.46 13,013 2,503 50,376 39,866 20.86
6202 Health Insurance 28,882.34 62,297.44 80,748 18,451 257,255 194,958 24.22
Total Personnel Costs:105,777.22$227,655.15$255,454$27,799$940,022$712,367$24.22$
Non-Personnel Costs:
7001 Communications 881.53 2,390.61 2,750 359 11,000 8,609 21.73
7002 Postage and Freight 147.05 488.95 625 136 2,500 2,011 19.56
7003 Bank and Credit Card Fees 0.00 85.20 0 (85)0 (85)0.00
7004 Insurance 0.00 5,840.28 2,225 (3,615)8,900 3,060 65.62
7009 Contracted Services 0.00 0.00 2,250 2,250 9,000 9,000 0.00
7011 Testing 0.00 0.00 50 50 200 200 0.00
7215 Operating Supplies 1,102.84 3,145.69 7,000 3,854 28,000 24,854 11.23
7216 Maintenance & Repair 0.00 16,884.75 7,500 (9,385)30,000 13,115 56.28
7217 Small Tools & Equipment 0.00 0.00 1,000 1,000 4,000 4,000 0.00
7300 Advertising 0.00 0.00 350 350 1,400 1,400 0.00
7301 Subscriptions & Dues 0.00 570.00 625 55 2,500 1,930 22.80
7302 Travel & Subsistence 0.00 (1,756.14)4,000 5,756 16,000 17,756 (10.98)
7303 Education & Training 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7810 Miscellaneous Expense 0.00 0.00 250 250 1,000 1,000 0.00
8103 Capital Equipment 0.00 0.00 875 875 3,500 3,500 0.00
Total Non-Personnel Costs:2,131.42$27,649.34$30,750$3,100$123,000$95,350$22.48$Total Expenditures 107,908.64$255,304.49$286,204$30,899$1,063,022$807,717$24.02$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 9City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund General Services
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6009 Personnel Vacancy Factor 0.00 0.00 (37,500)(37,500)(150,000)(150,000)0.00
6209 Contra-Retirement PERS DC Forfeitures 0.00 0.00 (30,000)(30,000)(30,000)(30,000)0.00
Total Personnel Costs:0.00$0.00$(67,500)$(67,500)$(180,000)$(180,000)$0.00$
Non-Personnel Costs:
7001 Communications 139.16 400.69 625 224 2,500 2,099 16.03
7002 Postage and Freight 863.00 3,711.95 1,250 (2,462)5,000 1,288 74.24
7003 Bank and Credit Card Fees 525.55 815.82 17,100 16,284 21,600 20,784 3.78
7004 Insurance 0.00 227.57 550 322 2,200 1,972 10.34
7009 Contracted Services 0.00 0.00 1,250 1,250 37,850 37,850 0.00
7010 Engineering 0.00 0.00 25,000 25,000 25,000 25,000 0.00
7012 Other Special Services 0.00 0.00 17,750 17,750 0 0 0.00
7016 Heating Fuel (37.76)(37.76)0 38 0 38 0.00
7215 Operating Supplies 1,725.11 2,132.23 1,500 (632)6,000 3,868 35.54
7216 Maintenance & Repair 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7301 Subscriptions & Dues 0.00 0.00 875 875 3,500 3,500 0.00
7810 Miscellaneous Expense 239.28 526.24 2,500 1,974 10,000 9,474 5.26
Total Non-Personnel Costs:3,454.34$7,776.74$69,650$61,873$118,650$110,873$6.55$Total Expenditures 3,454.34$7,776.74$2,150$(5,627)$(61,350)$(69,127)$(12.68)$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 10City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund General Services - Copier
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7215 Operating Supplies 0.00 0.00 800 800 3,200 3,200 0.00
7304 Equipment Rent 0.00 0.00 1,300 1,300 5,200 5,200 0.00
Total Non-Personnel Costs:0.00$0.00$2,100$2,100$8,400$8,400$0.00$Total Expenditures 0.00$0.00$2,100$2,100$8,400$8,400$0.00$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 11City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Contributions
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7801 Contributions to Chamber 0.00 260,454.00 70,762 (189,692)260,454 0 100.00
7802 Contributions to Senior Citizens 0.00 75,000.00 26,650 (48,350)82,900 7,900 90.47
7803 Contributions to B&G Club 0.00 0.00 6,250 6,250 25,000 25,000 0.00
Total Non-Personnel Costs:0.00$335,454.00$103,662$(231,792)$368,354$32,900$91.07$Total Expenditures 0.00$335,454.00$103,662$(231,792)$368,354$32,900$91.07$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 12City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Police
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 120,431.74 244,454.08 301,185 56,731 1,122,984 878,530 21.77
6001 Overtime 13,385.74 26,640.35 5,000 (21,640)20,000 (6,640)133.20
6100 Medicare 4,125.90 7,569.73 5,922 (1,648)23,686 16,116 31.96
6102 Workers' Compensation 9,313.21 19,316.51 15,456 (3,861)61,822 42,505 31.25
6200 Leave Time 14,642.65 32,566.27 30,520 (2,046)122,081 89,515 26.68
6201 Retirement Benefits 10,023.24 21,797.19 27,208 5,411 101,456 79,659 21.48
6202 Health Insurance 61,386.13 127,906.69 185,441 57,534 582,582 454,675 21.96
Total Personnel Costs:233,308.61$480,250.82$570,732$90,481$2,034,611$1,554,360$23.60$
Non-Personnel Costs:
7001 Communications 1,872.32 4,815.71 4,625 (191)18,500 13,684 26.03
7002 Postage and Freight 68.80 429.12 625 196 2,500 2,071 17.16
7003 Bank and Credit Card Fees 437.55 1,038.27 1,500 462 6,000 4,962 17.30
7004 Insurance 0.00 38,348.51 20,000 (18,349)80,000 41,651 47.94
7009 Contracted Services 20.00 2,079.63 1,250 (830)5,000 2,920 41.59
7012 Other Special Services 57.00 396.15 825 429 3,300 2,904 12.00
7211 Gas & Lube 1,507.11 2,957.93 3,750 792 15,000 12,042 19.72
7212 Uniform Allowance 88.35 2,699.12 1,250 (1,449)5,000 2,301 53.98
7213 Safety Equipment 0.00 0.00 750 750 3,000 3,000 0.00
7215 Operating Supplies 1,187.37 2,062.95 3,750 1,687 15,000 12,937 13.75
7216 Maintenance & Repair 3,433.78 5,043.54 4,000 (1,044)16,000 10,956 31.52
7217 Small Tools & Equipment 4,247.97 4,853.10 1,250 (3,603)5,000 147 97.06
7300 Advertising 82.65 82.65 500 417 2,000 1,917 4.13
7301 Subscriptions & Dues 450.00 1,240.00 1,500 260 6,000 4,760 20.67
7302 Travel & Subsistence 3,166.59 7,169.08 4,250 (2,919)17,000 9,831 42.17
7303 Education & Training 854.00 979.00 26,275 25,296 30,400 29,421 3.22
7304 Equipment Rent 0.00 0.00 1,000 1,000 4,000 4,000 0.00
7810 Miscellaneous Expense 60.00 310.00 625 315 2,500 2,190 12.40
Total Non-Personnel Costs:17,533.49$74,504.76$77,725$3,219$236,200$161,694$31.54$Total Expenditures 250,842.10$554,755.58$648,457$93,700$2,270,811$1,716,054$24.43$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 13City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Jail
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 21,029.26 45,759.34 68,066 22,307 253,778 208,019 18.03
6001 Overtime 5,813.38 9,045.46 0 (9,045)0 (9,045)0.00
6100 Medicare 397.21 912.89 940 27 3,760 2,847 24.28
6102 Workers' Compensation 2,651.80 5,395.43 5,404 9 21,617 16,222 24.96
6200 Leave Time 1,986.03 4,830.24 5,855 1,025 23,418 18,588 20.63
6201 Retirement Benefits 2,557.52 5,007.36 6,099 1,092 22,744 17,737 22.02
6202 Health Insurance 17,006.92 37,090.17 58,887 21,797 191,267 154,177 19.39
Total Personnel Costs:51,442.12$108,040.89$145,251$37,212$516,584$408,545$20.91$
Non-Personnel Costs:
7001 Communications 615.05 1,302.41 1,125 (177)4,500 3,198 28.94
7002 Postage and Freight 0.50 0.97 250 249 1,000 999 0.10
7004 Insurance 0.00 11,333.64 6,250 (5,084)25,000 13,666 45.33
7009 Contracted Services 0.00 0.00 375 375 1,500 1,500 0.00
7011 Testing 0.00 0.00 50 50 200 200 0.00
7017 Rents & Leases 2,500.00 7,500.00 7,500 0 30,000 22,500 25.00
7212 Uniform Allowance 0.00 0.00 625 625 2,500 2,500 0.00
7214 Janitorial Supplies 0.00 0.00 500 500 2,000 2,000 0.00
7215 Operating Supplies 326.16 438.57 1,625 1,186 6,500 6,061 6.75
7216 Maintenance & Repair 0.00 0.00 750 750 3,000 3,000 0.00
7217 Small Tools & Equipment 0.00 0.00 500 500 2,000 2,000 0.00
7218 Inmate Meals 864.34 1,658.04 2,500 842 10,000 8,342 16.58
7300 Advertising 0.00 0.00 250 250 1,000 1,000 0.00
7301 Subscriptions & Dues 0.00 0.00 163 163 650 650 0.00
7302 Travel & Subsistence 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7303 Education & Training 0.00 0.00 500 500 2,000 2,000 0.00
7307 GF Administrative Fee 7,730.08 23,190.24 23,190 0 92,761 69,571 25.00
7810 Miscellaneous Expense 0.00 0.00 300 300 1,200 1,200 0.00
Total Non-Personnel Costs:12,036.13$45,423.87$47,703$2,279$190,811$145,387$23.81$Total Expenditures 63,478.25$153,464.76$192,954$39,491$707,395$553,932$21.69$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 14City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Animal Control
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 7,258.02 15,790.46 16,479 688 61,473 45,682 25.69
6001 Overtime 694.48 939.20 0 (939)0 (939)0.00
6100 Medicare 113.65 237.05 228 (9)911 674 26.02
6102 Workers' Compensation 446.46 956.70 1,309 352 5,237 4,280 18.27
6200 Leave Time 675.08 1,653.57 1,411 (243)5,644 3,990 29.30
6201 Retirement Benefits 725.45 1,514.06 1,477 (37)5,509 3,995 27.49
6202 Health Insurance 4,125.56 8,928.95 10,608 1,679 32,671 23,742 27.33
Total Personnel Costs:14,038.70$30,019.99$31,512$1,491$111,445$81,424$26.94$
Non-Personnel Costs:
7001 Communications 41.70 87.82 300 212 1,200 1,112 7.32
7002 Postage and Freight 0.00 0.00 125 125 500 500 0.00
7004 Insurance 0.00 763.30 75 (688)300 (463)254.43
7015 Utilities 736.29 1,368.26 1,850 482 7,400 6,032 18.49
7211 Gas & Lube 0.00 37.87 250 212 1,000 962 3.79
7212 Uniform Allowance 0.00 358.28 300 (58)1,200 842 29.86
7215 Operating Supplies 273.80 574.16 875 301 3,500 2,926 16.40
7216 Maintenance & Repair 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7217 Small Tools & Equipment 0.00 172.99 375 202 1,500 1,327 11.53
7300 Advertising 0.00 0.00 250 250 1,000 1,000 0.00
7301 Subscriptions & Dues 0.00 0.00 125 125 500 500 0.00
7302 Travel & Subsistence 0.00 0.00 875 875 3,500 3,500 0.00
7303 Education & Training 150.00 150.00 375 225 1,500 1,350 10.00
7304 Equipment Rent 0.00 0.00 125 125 500 500 0.00
7810 Miscellaneous Expense 423.01 423.01 0 (423)0 (423)0.00
Total Non-Personnel Costs:1,624.80$3,935.69$7,150$3,215$28,600$24,665$13.76$Total Expenditures 15,663.50$33,955.68$38,662$4,706$140,045$106,089$24.25$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 15City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Fire Department
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 19,339.83 40,924.74 49,193 8,268 183,484 142,559 22.30
6100 Medicare 311.10 658.17 686 28 2,743 2,085 23.99
6102 Workers' Compensation 2,172.42 4,686.93 5,509 822 22,037 17,350 21.27
6200 Leave Time 2,604.23 6,144.29 5,130 (1,014)20,519 14,375 29.94
6201 Retirement Benefits 1,991.16 4,209.57 4,449 239 16,592 12,382 25.37
6202 Health Insurance 11,346.87 24,187.50 28,390 4,203 89,064 64,877 27.16
Total Personnel Costs:37,765.61$80,811.20$93,357$12,546$334,439$253,628$24.16$
Non-Personnel Costs:
7001 Communications 678.41 1,790.59 2,082 291 8,327 6,536 21.50
7002 Postage and Freight 102.29 141.49 390 249 1,560 1,419 9.07
7004 Insurance 0.00 11,921.35 7,400 (4,521)29,600 17,679 40.27
7009 Contracted Services 0.00 0.00 1,040 1,040 4,158 4,158 0.00
7011 Testing 0.00 0.00 25 25 100 100 0.00
7015 Utilities 11,398.08 33,613.03 35,876 2,263 143,504 109,891 23.42
7016 Heating Fuel 2,075.48 4,575.71 2,210 (2,366)8,839 4,263 51.77
7210 Vehicle Supplies 0.00 (131.90)1,040 1,172 4,158 4,290 (3.17)
7211 Gas & Lube 389.84 870.50 2,341 1,471 9,364 8,494 9.30
7212 Uniform Allowance 0.00 116.00 66 (50)262 146 44.27
7213 Safety Equipment 0.00 300.00 625 325 2,500 2,200 12.00
7215 Operating Supplies 1,217.54 1,918.79 1,692 (227)6,767 4,848 28.36
7216 Maintenance & Repair 1,288.48 4,490.18 3,250 (1,240)13,000 8,510 34.54
7217 Small Tools & Equipment 0.00 382.52 1,692 1,309 6,767 6,384 5.65
7300 Advertising 0.00 0.00 78 78 312 312 0.00
7301 Subscriptions & Dues 25.00 1,898.50 131 (1,768)524 (1,375)362.31
7302 Travel & Subsistence 971.48 3,673.16 1,820 (1,853)7,279 3,606 50.46
7303 Education & Training 0.00 350.00 649 299 2,597 2,247 13.48
7304 Equipment Rent 0.00 0.00 390 390 1,561 1,561 0.00
Total Non-Personnel Costs:18,146.60$65,909.92$62,797$(3,113)$251,179$185,269$26.24$Total Expenditures 55,912.21$146,721.12$156,154$9,433$585,618$438,897$25.05$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 16City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Volunteers
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6102 Workers' Compensation 0.00 0.00 1,125 1,125 4,500 4,500 0.00
Total Personnel Costs:0.00$0.00$1,125$1,125$4,500$4,500$0.00$
Non-Personnel Costs:
7001 Communications 0.00 0.00 25 25 100 100 0.00
7002 Postage and Freight 61.20 81.15 209 128 836 755 9.71
7004 Insurance 0.00 3,834.00 0 (3,834)0 (3,834)0.00
7009 Contracted Services 434.96 514.94 0 (515)0 (515)0.00
7212 Uniform Allowance 248.00 1,725.50 365 (1,361)1,461 (265)118.10
7215 Operating Supplies 112.29 13.66 780 766 3,121 3,107 0.44
7216 Maintenance & Repair 1,055.42 1,122.86 1,171 48 4,682 3,559 23.98
7217 Small Tools & Equipment 0.00 199.44 3,750 3,551 17,668 17,468 1.13
7302 Travel & Subsistence 369.74 587.06 1,040 453 4,158 3,571 14.12
7303 Education & Training 427.91 427.91 1,171 743 4,682 4,254 9.14
7806 Volunteer Fireman Stipend 11,166.67 17,500.01 9,500 (8,000)38,000 20,500 46.05
Total Non-Personnel Costs:13,876.19$26,006.53$18,011$(7,996)$74,708$48,700$34.81$Total Expenditures 13,876.19$26,006.53$19,136$(6,871)$79,208$53,200$32.83$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 17City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Emergency Preparedness
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7001 Communications 0.00 2,121.39 521 (1,600)2,085 (36)101.75
7002 Postage and Freight 0.00 0.00 25 25 100 100 0.00
7015 Utilities 211.41 630.27 521 (109)2,085 1,455 30.23
7211 Gas & Lube 43.99 43.99 0 (44)0 (44)0.00
7215 Operating Supplies 359.97 359.97 259 (101)1,036 676 34.75
7216 Maintenance & Repair 0.00 0.00 53 53 212 212 0.00
7217 Small Tools & Equipment 0.00 0.00 156 156 624 624 0.00
7302 Travel & Subsistence 1,220.23 1,220.23 259 (961)1,036 (184)117.78
7303 Education & Training 0.00 0.00 259 259 1,036 1,036 0.00
8103 Capital Equipment 0.00 2,984.43 0 (2,984)0 (2,984)0.00
Total Non-Personnel Costs:1,835.60$7,360.28$2,053$(5,306)$8,214$855$89.61$Total Expenditures 1,835.60$7,360.28$2,053$(5,306)$8,214$855$89.61$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 18City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund SVAC
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 41 41 162 162 0.00
7004 Insurance 0.00 1,557.00 883 (674)3,533 1,976 44.07
7012 Other Special Services 0.00 0.00 5,000 5,000 20,000 20,000 0.00
7211 Gas & Lube 59.09 96.72 780 683 3,121 3,024 3.10
7216 Maintenance & Repair 0.00 896.51 1,040 143 4,158 3,261 21.56
Total Non-Personnel Costs:59.09$2,550.23$7,744$5,193$30,974$28,423$8.23$Total Expenditures 59.09$2,550.23$7,744$5,193$30,974$28,423$8.23$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 19City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Building Inspection
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 8,633.97 20,559.38 22,204 1,645 82,772 62,213 24.84
6100 Medicare 150.49 322.51 308 (15)1,233 910 26.16
6102 Workers' Compensation 108.55 237.22 213 (24)850 613 27.91
6200 Leave Time 1,065.24 2,336.26 2,063 (273)8,251 5,915 28.31
6201 Retirement Benefits 958.17 2,051.39 2,001 (51)7,457 5,405 27.51
6202 Health Insurance 5,157.65 11,053.18 13,306 2,253 40,885 29,832 27.03
Total Personnel Costs:16,074.07$36,559.94$40,095$3,535$141,448$104,888$25.85$
Non-Personnel Costs:
7001 Communications 174.99 477.21 649 172 2,597 2,120 18.38
7002 Postage and Freight 1.15 5.10 25 20 100 95 5.10
7004 Insurance 0.00 822.20 365 (457)1,461 639 56.28
7017 Rents & Leases 0.00 0.00 (1,564)(1,564)0 0 0.00
7211 Gas & Lube 24.79 24.79 131 106 524 499 4.73
7215 Operating Supplies 0.00 0.00 443 443 1,773 1,773 0.00
7216 Maintenance & Repair 6.26 6.26 88 82 350 344 1.79
7217 Small Tools & Equipment 0.00 0.00 521 521 2,085 2,085 0.00
7301 Subscriptions & Dues 39.95 193.95 78 (116)312 118 62.16
7302 Travel & Subsistence 460.44 475.94 649 173 2,597 2,121 18.33
7303 Education & Training 0.00 380.00 197 (183)786 406 48.35
7304 Equipment Rent 0.00 0.00 2,216 2,216 2,609 2,609 0.00
Total Non-Personnel Costs:707.58$2,385.45$3,798$1,413$15,194$12,809$15.70$Total Expenditures 16,781.65$38,945.39$43,893$4,948$156,642$117,697$24.86$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 20City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Street Operations
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 12,344.89 29,349.48 82,306 52,956 178,893 149,543 16.41
6001 Overtime 796.62 796.62 0 (797)0 (797)0.00
6002 Standby Time 398.31 398.31 0 (398)0 (398)0.00
6100 Medicare 194.89 468.05 980 512 1,760 1,292 26.59
6101 Unemployment Insurance 0.00 0.00 500 500 2,000 2,000 0.00
6102 Workers' Compensation 1,433.31 3,483.44 11,201 7,718 23,235 19,752 14.99
6200 Leave Time 1,305.64 4,486.10 9,960 5,474 22,881 18,395 19.61
6201 Retirement Benefits 1,243.12 (3,817.27)14,627 18,444 24,211 28,028 (15.77)
6202 Health Insurance 7,390.04 18,206.93 57,156 38,949 106,507 88,300 17.09
6203 In Lieu of FICA 0.00 0.00 494 494 1,975 1,975 0.00
Total Personnel Costs:25,106.82$53,371.66$177,224$123,852$361,462$308,090$14.77$
Non-Personnel Costs:
7001 Communications 16.04 21.43 250 229 1,000 979 2.14
7002 Postage and Freight 0.00 0.00 1,000 1,000 4,000 4,000 0.00
7004 Insurance 0.00 10,616.78 5,000 (5,617)20,000 9,383 53.08
7009 Contracted Services 52.48 547.83 8,750 8,202 35,000 34,452 1.57
7011 Testing 0.00 0.00 250 250 1,000 1,000 0.00
7015 Utilities 9,693.14 28,990.20 26,250 (2,740)105,000 76,010 27.61
7211 Gas & Lube 1,695.43 2,365.96 5,500 3,134 22,000 19,634 10.75
7212 Uniform Allowance 0.00 0.00 125 125 500 500 0.00
7213 Safety Equipment 0.00 124.89 300 175 1,200 1,075 10.41
7215 Operating Supplies 1,643.14 2,088.79 6,250 4,161 25,000 22,911 8.36
7216 Maintenance & Repair 1,532.72 2,509.60 5,000 2,490 20,000 17,490 12.55
7217 Small Tools & Equipment 23.87 23.87 525 501 2,100 2,076 1.14
7300 Advertising 0.00 0.00 100 100 400 400 0.00
7301 Subscriptions & Dues 0.00 0.00 88 88 350 350 0.00
7302 Travel & Subsistence 0.00 236.46 300 64 1,200 964 19.71
7303 Education & Training 0.00 199.00 300 101 1,200 1,001 16.58
7304 Equipment Rent 0.00 0.00 250 250 1,000 1,000 0.00
7810 Miscellaneous Expense 74.97 149.94 500 350 2,000 1,850 7.50
Total Non-Personnel Costs:14,731.79$47,874.75$60,738$12,863$242,950$195,075$19.71$Total Expenditures 39,838.61$101,246.41$237,962$136,715$604,412$503,165$16.75$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 21City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Snow and Ice
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,045.98 7,135.90 15,762 8,626 58,885 51,749 12.12
6001 Overtime 2,499.11 6,254.54 0 (6,255)0 (6,255)0.00
6002 Standby Time 461.93 1,919.71 0 (1,920)0 (1,920)0.00
6100 Medicare 110.56 241.11 186 (55)744 503 32.41
6102 Workers' Compensation 942.18 2,161.26 2,348 187 9,393 7,232 23.01
6201 Retirement Benefits 648.47 1,481.28 989 (492)3,690 2,209 40.14
6202 Health Insurance 4,890.82 9,357.46 10,807 1,450 33,161 23,804 28.22
Total Personnel Costs:13,599.05$28,551.26$30,092$1,541$105,873$77,322$26.97$
Non-Personnel Costs:
7002 Postage and Freight 314.00 391.00 1,000 609 4,000 3,609 9.78
7009 Contracted Services 1,780.44 2,124.96 3,750 1,625 15,000 12,875 14.17
7211 Gas & Lube 1,947.73 6,025.20 5,000 (1,025)20,000 13,975 30.13
7213 Safety Equipment 0.00 0.00 125 125 500 500 0.00
7215 Operating Supplies 31,174.53 31,357.14 10,000 (21,357)40,000 8,643 78.39
7216 Maintenance & Repair 3,372.66 8,243.72 7,500 (744)30,000 21,756 27.48
7217 Small Tools & Equipment 0.00 13.99 125 111 500 486 2.80
7300 Advertising 0.00 0.00 75 75 300 300 0.00
7302 Travel & Subsistence 0.00 0.00 188 188 750 750 0.00
7303 Education & Training 0.00 0.00 188 188 750 750 0.00
7810 Miscellaneous Expense 0.00 0.00 125 125 500 500 0.00
Total Non-Personnel Costs:38,589.36$48,156.01$28,076$(20,080)$112,300$64,144$42.88$Total Expenditures 52,188.41$76,707.27$58,168$(18,539)$218,173$141,466$35.16$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 22City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund City Shop
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 11,205.82 23,268.69 70,920 47,651 125,854 102,585 18.49
6001 Overtime 1,857.12 2,153.76 0 (2,154)0 (2,154)0.00
6002 Standby Time 889.92 1,135.08 0 (1,135)0 (1,135)0.00
6100 Medicare 195.07 442.58 992 549 1,807 1,364 24.49
6102 Workers' Compensation 993.53 2,044.52 8,869 6,824 14,475 12,430 14.12
6200 Leave Time 88.66 2,862.87 4,926 2,063 7,704 4,841 37.16
6201 Retirement Benefits 1,230.94 (4,130.12)12,721 16,851 17,531 21,661 (23.56)
6202 Health Insurance 5,547.12 11,809.43 49,551 37,742 79,336 67,527 14.89
Total Personnel Costs:22,008.18$39,586.81$147,979$108,391$246,707$207,119$16.05$
Non-Personnel Costs:
7001 Communications 685.83 1,935.45 2,000 65 8,000 6,065 24.19
7002 Postage and Freight 375.00 551.00 375 (176)1,500 949 36.73
7004 Insurance 0.00 3,058.60 1,625 (1,434)6,500 3,441 47.06
7009 Contracted Services 179.10 462.52 500 37 2,000 1,537 23.13
7015 Utilities 3,041.41 8,226.05 8,250 24 33,000 24,774 24.93
7016 Heating Fuel 2,914.25 4,469.97 4,250 (220)17,000 12,530 26.29
7211 Gas & Lube 1,814.59 3,139.24 1,750 (1,389)7,000 3,861 44.85
7213 Safety Equipment 87.07 334.85 450 115 1,800 1,465 18.60
7215 Operating Supplies 3,104.29 10,078.74 6,500 (3,579)26,000 15,921 38.76
7216 Maintenance & Repair 23.20 988.84 1,250 261 5,000 4,011 19.78
7217 Small Tools & Equipment 493.84 1,745.20 1,875 130 7,500 5,755 23.27
7300 Advertising 165.60 165.60 0 (166)0 (166)0.00
7301 Subscriptions & Dues 258.00 752.46 500 (252)2,000 1,248 37.62
7302 Travel & Subsistence 0.00 0.00 250 250 1,000 1,000 0.00
7303 Education & Training 81.85 81.85 250 168 1,000 918 8.19
7810 Miscellaneous Expense 0.00 0.00 250 250 1,000 1,000 0.00
Total Non-Personnel Costs:13,224.03$35,990.37$30,075$(5,916)$120,300$84,309$29.92$Total Expenditures 35,232.21$75,577.18$178,054$102,475$367,007$291,428$20.59$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 23City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund City Hall
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,714.24 10,116.08 (14,620)(24,737)52,037 41,920 19.44
6001 Overtime 45.72 91.44 0 (91)0 (91)0.00
6100 Medicare 65.32 139.44 (244)(383)791 652 17.63
6102 Workers' Compensation 727.65 1,583.40 (2,136)(3,719)6,322 4,739 25.05
6200 Leave Time 468.79 1,031.77 (617)(1,649)6,808 5,776 15.16
6201 Retirement Benefits 434.26 6,276.25 (6,725)(13,001)(703)(6,979)(893.23)
6202 Health Insurance 4,125.56 8,804.44 (12,531)(21,335)31,610 22,806 27.85
Total Personnel Costs:10,581.54$28,042.82$(36,873)$(64,915)$96,865$68,823$28.95$
Non-Personnel Costs:
7001 Communications 57.92 173.76 200 26 800 626 21.72
7002 Postage and Freight 0.00 0.00 50 50 200 200 0.00
7004 Insurance 0.00 4,027.79 2,125 (1,903)8,500 4,472 47.39
7009 Contracted Services 237.98 519.62 16,500 15,980 66,000 65,480 0.79
7015 Utilities 5,343.20 15,091.41 16,500 1,409 66,000 50,909 22.87
7016 Heating Fuel 5,174.73 6,677.88 4,250 (2,428)17,000 10,322 39.28
7211 Gas & Lube 0.00 92.35 200 108 800 708 11.54
7213 Safety Equipment 11.38 11.38 63 52 250 239 4.55
7215 Operating Supplies 221.42 740.97 2,250 1,509 9,000 8,259 8.23
7216 Maintenance & Repair 56.20 135.89 3,000 2,864 12,000 11,864 1.13
7217 Small Tools & Equipment 36.09 36.09 125 89 500 464 7.22
7301 Subscriptions & Dues 0.00 103.02 0 (103)0 (103)0.00
7302 Travel & Subsistence 0.00 0.00 150 150 600 600 0.00
7303 Education & Training 0.00 0.00 150 150 600 600 0.00
7810 Miscellaneous Expense 0.00 0.00 63 63 250 250 0.00
Total Non-Personnel Costs:11,138.92$27,610.16$45,626$18,016$182,500$154,890$15.13$Total Expenditures 21,720.46$55,652.98$8,753$(46,899)$279,365$223,713$19.92$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 24City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Community Center Building
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:0.00$0.00$0$0$0$0$0.00$
Non-Personnel Costs:
7004 Insurance 0.00 1,706.53 950 (757)3,800 2,093 44.91
7009 Contracted Services 0.00 0.00 750 750 3,000 3,000 0.00
7015 Utilities 919.18 2,726.52 3,000 273 12,000 9,273 22.72
7016 Heating Fuel 1,630.45 2,061.31 1,375 (686)5,500 3,439 37.48
7215 Operating Supplies 0.00 0.00 200 200 800 800 0.00
7216 Maintenance & Repair 0.00 2,097.80 1,000 (1,098)4,000 1,902 52.45
7810 Miscellaneous Expense 0.00 0.00 63 63 250 250 0.00
Total Non-Personnel Costs:2,549.63$8,592.16$7,338$(1,255)$29,350$20,757$29.27$Total Expenditures 2,549.63$8,592.16$7,338$(1,255)$29,350$20,757$29.27$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 25City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund City Hall Annex
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 0.00 150 150 600 600 0.00
6100 Medicare 0.00 0.00 11 11 45 45 0.00
6102 Workers' Compensation 0.00 0.00 20 20 80 80 0.00
Total Personnel Costs:0.00$0.00$181$181$725$725$0.00$
Non-Personnel Costs:
7004 Insurance 0.00 1,024.20 625 (399)2,500 1,476 40.97
7009 Contracted Services 93.62 187.24 1,250 1,063 5,000 4,813 3.74
7015 Utilities 1,064.56 2,802.21 3,000 198 12,000 9,198 23.35
7016 Heating Fuel 589.06 1,479.75 1,750 270 7,000 5,520 21.14
7213 Safety Equipment 0.00 0.00 63 63 250 250 0.00
7215 Operating Supplies 0.00 0.00 250 250 1,000 1,000 0.00
7216 Maintenance & Repair 0.00 0.00 500 500 2,000 2,000 0.00
7301 Subscriptions & Dues 0.00 14.40 0 (14)0 (14)0.00
Total Non-Personnel Costs:1,747.24$5,507.80$7,438$1,931$29,750$24,243$18.51$Total Expenditures 1,747.24$5,507.80$7,619$2,112$30,475$24,968$18.07$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 26City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - Administration
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,873.22 23,141.23 26,108 2,967 97,323 74,182 23.78
6100 Medicare 157.43 365.87 365 (1)1,461 1,095 25.04
6102 Workers' Compensation 112.79 263.84 253 (11)1,010 746 26.12
6200 Leave Time 1,831.21 4,137.61 3,102 (1,036)12,409 8,271 33.34
6201 Retirement Benefits 997.56 2,316.98 2,371 54 8,837 6,520 26.22
6202 Health Insurance 4,436.24 10,495.35 11,795 1,300 36,009 25,514 29.15
Total Personnel Costs:17,408.45$40,720.88$43,994$3,273$157,049$116,328$25.93$
Non-Personnel Costs:
7001 Communications 466.44 1,244.05 1,500 256 6,000 4,756 20.73
7002 Postage and Freight 0.50 1.47 225 224 900 899 0.16
7004 Insurance 0.00 708.61 500 (209)2,000 1,291 35.43
7009 Contracted Services 0.00 0.00 125 125 500 500 0.00
7010 Engineering 0.00 0.00 500 500 2,000 2,000 0.00
7011 Testing 0.00 0.00 50 50 200 200 0.00
7012 Other Special Services 0.00 25.00 0 (25)0 (25)0.00
7215 Operating Supplies 0.00 51.62 750 698 3,000 2,948 1.72
7216 Maintenance & Repair 0.00 0.00 63 63 250 250 0.00
7217 Small Tools & Equipment 0.00 0.00 500 500 2,000 2,000 0.00
7300 Advertising 1.00 12.00 375 363 1,500 1,488 0.80
7301 Subscriptions & Dues 0.00 0.00 150 150 600 600 0.00
7302 Travel & Subsistence 0.00 27.82 375 347 1,500 1,472 1.85
7303 Education & Training 0.00 0.00 375 375 1,500 1,500 0.00
7810 Miscellaneous Expense 0.00 (225.00)50 275 200 425 (112.50)
8103 Capital Equipment 0.00 0.00 500 500 2,000 2,000 0.00
Total Non-Personnel Costs:467.94$1,845.57$6,038$4,192$24,150$22,304$7.64$Total Expenditures 17,876.39$42,566.45$50,032$7,465$181,199$138,632$23.49$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 27City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - Parks Maintenance
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 8,770.62 18,764.08 27,747 8,983 103,432 84,668 18.14
6001 Overtime 287.21 398.16 0 (398)0 (398)0.00
6100 Medicare 531.68 1,170.63 1,319 148 5,277 4,106 22.18
6102 Workers' Compensation 1,184.58 2,520.09 3,610 1,090 14,441 11,921 17.45
6200 Leave Time 0.00 0.00 1,278 1,278 5,112 5,112 0.00
6201 Retirement Benefits 226.94 419.59 981 561 3,655 3,235 11.48
6202 Health Insurance 1,409.06 3,137.91 8,570 5,432 28,426 25,288 11.04
Total Personnel Costs:12,410.09$26,410.46$43,505$17,094$160,343$133,932$16.47$
Non-Personnel Costs:
7001 Communications 10.37 40.80 500 459 2,000 1,959 2.04
7002 Postage and Freight 0.00 102.61 150 47 600 497 17.10
7004 Insurance 0.00 5,231.54 2,375 (2,857)9,500 4,268 55.07
7009 Contracted Services 642.00 1,197.00 1,250 53 5,000 3,803 23.94
7010 Engineering 0.00 0.00 250 250 1,000 1,000 0.00
7011 Testing 0.00 20.00 300 280 1,200 1,180 1.67
7015 Utilities 1,225.38 3,743.80 5,250 1,506 21,000 17,256 17.83
7016 Heating Fuel 314.70 314.70 250 (65)1,000 685 31.47
7017 Rents & Leases 0.00 0.00 750 750 3,000 3,000 0.00
7210 Vehicle Supplies 0.00 282.16 250 (32)1,000 718 28.22
7211 Gas & Lube 288.27 595.64 2,000 1,404 8,000 7,404 7.45
7212 Uniform Allowance 47.95 47.95 150 102 600 552 7.99
7213 Safety Equipment 123.86 123.86 300 176 1,200 1,076 10.32
7214 Janitorial Supplies 0.00 0.00 325 325 1,300 1,300 0.00
7215 Operating Supplies 781.22 2,772.76 1,250 (1,523)5,000 2,227 55.46
7216 Maintenance & Repair 1,111.29 1,273.97 3,750 2,476 15,000 13,726 8.49
7217 Small Tools & Equipment 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7300 Advertising 0.00 78.00 313 235 1,250 1,172 6.24
7301 Subscriptions & Dues 0.00 380.45 25 (355)100 (280)380.45
7302 Travel & Subsistence 0.00 30.64 225 194 900 869 3.40
7303 Education & Training 0.00 0.00 225 225 900 900 0.00
7304 Equipment Rent 0.00 0.00 625 625 2,500 2,500 0.00
7810 Miscellaneous Expense 0.00 0.00 375 375 1,500 1,500 0.00
8103 Capital Equipment 5,091.93 5,091.93 0 (5,092)0 (5,092)0.00
Total Non-Personnel Costs:9,636.97$21,327.81$22,138$808$88,550$67,220$24.09$Total Expenditures 22,047.06$47,738.27$65,643$17,902$248,893$201,152$19.18$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 28City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - Campgrounds
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 5,676.29 11,271.48 30,590 19,318 114,032 102,760 9.88
6001 Overtime 127.56 158.79 0 (159)0 (159)0.00
6100 Medicare 210.67 355.76 1,357 1,001 5,428 5,072 6.55
6101 Unemployment Insurance 0.00 0.00 150 150 600 600 0.00
6102 Workers' Compensation 609.67 1,267.02 3,819 2,552 15,277 14,010 8.29
6200 Leave Time 356.64 816.50 706 (111)2,822 2,006 28.93
6201 Retirement Benefits 331.97 748.78 1,226 477 4,569 3,820 16.39
6202 Health Insurance 2,482.84 6,362.41 12,052 5,690 37,337 30,975 17.04
Total Personnel Costs:9,795.64$20,980.74$49,900$28,918$180,065$159,084$11.65$
Non-Personnel Costs:
7001 Communications 680.36 1,250.04 1,250 0 5,000 3,750 25.00
7002 Postage and Freight 0.00 102.62 150 47 600 497 17.10
7003 Bank and Credit Card Fees 18.40 58.80 4,750 4,691 19,000 18,941 0.31
7004 Insurance 0.00 1,386.40 625 (761)2,500 1,114 55.46
7009 Contracted Services 3,861.65 4,870.98 2,000 (2,871)8,000 3,129 60.89
7011 Testing 0.00 0.00 225 225 900 900 0.00
7015 Utilities 397.78 1,214.43 33,250 32,036 133,000 131,786 0.91
7016 Heating Fuel 73.46 73.46 75 2 300 227 24.49
7017 Rents & Leases 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7210 Vehicle Supplies 0.00 0.00 375 375 1,500 1,500 0.00
7211 Gas & Lube 230.82 469.76 1,550 1,080 6,200 5,730 7.58
7212 Uniform Allowance 0.00 0.00 300 300 1,200 1,200 0.00
7213 Safety Equipment 0.00 11.38 300 289 1,200 1,189 0.95
7214 Janitorial Supplies 0.00 0.00 2,000 2,000 8,000 8,000 0.00
7215 Operating Supplies 869.27 1,802.22 4,000 2,198 16,000 14,198 11.26
7216 Maintenance & Repair 1,013.00 1,203.00 3,500 2,297 14,000 12,797 8.59
7217 Small Tools & Equipment 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7300 Advertising 0.00 78.00 750 672 3,000 2,922 2.60
7301 Subscriptions & Dues 0.00 0.00 2,000 2,000 8,000 8,000 0.00
7302 Travel & Subsistence 0.00 62.76 500 437 2,000 1,937 3.14
7303 Education & Training 0.00 250.00 500 250 2,000 1,750 12.50
7304 Equipment Rent 0.00 0.00 4,000 4,000 16,000 16,000 0.00
7810 Miscellaneous Expense 0.00 50.00 0 (50)0 (50)0.00
Total Non-Personnel Costs:7,144.74$12,883.85$64,600$51,717$258,400$245,517$4.99$Total Expenditures 16,940.38$33,864.59$114,500$80,635$438,465$404,601$7.72$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 29City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - Cemetery
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 34.12 50.83 1,193 1,142 4,447 4,396 1.14
6001 Overtime 0.00 25.59 0 (26)0 (26)0.00
6100 Medicare 2.61 5.84 17 11 66 60 8.85
6102 Workers' Compensation 4.69 10.47 159 149 635 625 1.65
6201 Retirement Benefits 0.00 0.00 107 107 398 398 0.00
6202 Health Insurance 0.00 0.00 763 763 2,969 2,969 0.00
Total Personnel Costs:41.42$92.73$2,239$2,146$8,515$8,422$1.09$
Non-Personnel Costs:
7004 Insurance 0.00 48.70 25 (24)100 51 48.70
7009 Contracted Services 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7211 Gas & Lube 0.00 0.00 125 125 500 500 0.00
7215 Operating Supplies 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7216 Maintenance & Repair 0.00 0.00 1,250 1,250 5,000 5,000 0.00
7217 Small Tools & Equipment 0.00 0.00 1,250 1,250 5,000 5,000 0.00
Total Non-Personnel Costs:0.00$48.70$5,150$5,101$20,600$20,551$0.24$Total Expenditures 41.42$141.43$7,389$7,247$29,115$28,973$0.49$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 30City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - Sports & Recreation
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 7,266.75 18,956.43 25,669 6,713 95,794 76,838 19.79
6001 Overtime 1,164.85 1,352.45 0 (1,352)0 (1,352)0.00
6100 Medicare 464.77 879.32 626 (253)2,502 1,623 35.14
6101 Unemployment Insurance 0.00 0.00 125 125 500 500 0.00
6102 Workers' Compensation 333.98 1,172.19 1,050 (122)4,200 3,028 27.91
6200 Leave Time 0.00 (2,044.71)2,739 4,784 10,956 13,001 (18.66)
6201 Retirement Benefits 262.69 988.26 1,828 840 6,808 5,820 14.52
6202 Health Insurance 2,315.32 10,494.78 18,124 7,629 58,072 47,577 18.07
Total Personnel Costs:11,808.36$31,798.72$50,161$18,364$178,832$147,035$17.78$
Non-Personnel Costs:
7001 Communications 273.71 800.81 1,050 249 4,200 3,399 19.07
7002 Postage and Freight 0.00 0.47 625 625 2,500 2,500 0.02
7003 Bank and Credit Card Fees 0.00 0.00 475 475 1,900 1,900 0.00
7004 Insurance 0.00 1,072.41 625 (447)2,500 1,428 42.90
7009 Contracted Services 20,670.00 20,915.93 2,500 (18,416)10,000 (10,916)209.16
7011 Testing 0.00 0.00 125 125 500 500 0.00
7017 Rents & Leases 1,433.86 1,433.86 17,500 16,066 70,000 68,566 2.05
7211 Gas & Lube 0.00 41.80 75 33 300 258 13.93
7212 Uniform Allowance 0.00 0.00 75 75 300 300 0.00
7213 Safety Equipment 0.00 0.00 75 75 300 300 0.00
7215 Operating Supplies 1,900.00 5,312.60 7,500 2,187 30,000 24,687 17.71
7216 Maintenance & Repair 0.00 51.14 125 74 500 449 10.23
7217 Small Tools & Equipment 1,210.55 1,210.55 250 (961)1,000 (211)121.06
7300 Advertising 320.33 504.32 300 (204)1,200 696 42.03
7301 Subscriptions & Dues 0.00 0.00 75 75 300 300 0.00
7302 Travel & Subsistence 0.00 62.76 375 312 1,500 1,437 4.18
7303 Education & Training 0.00 0.00 375 375 1,500 1,500 0.00
7304 Equipment Rent 0.00 0.00 125 125 500 500 0.00
7810 Miscellaneous Expense 0.00 22.00 0 (22)0 (22)0.00
Total Non-Personnel Costs:25,808.45$31,428.65$32,250$821$129,000$97,571$24.36$Total Expenditures 37,616.81$63,227.37$82,411$19,185$307,832$244,606$20.54$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 31City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - TYC
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 5,199.01 12,807.04 29,239 16,432 108,970 96,163 11.75
6001 Overtime 1,468.34 1,752.18 0 (1,752)0 (1,752)0.00
6100 Medicare 165.97 394.61 1,116 721 4,462 4,067 8.84
6102 Workers' Compensation 76.62 167.03 1,313 1,146 5,250 5,083 3.18
6200 Leave Time 557.14 1,262.39 1,261 (1)5,045 3,783 25.02
6201 Retirement Benefits 483.61 1,054.16 1,480 426 5,518 4,464 19.10
6202 Health Insurance 3,090.73 7,602.10 12,442 4,840 40,021 32,419 19.00
Total Personnel Costs:11,041.42$25,039.51$46,851$21,812$169,266$144,227$14.79$
Non-Personnel Costs:
7001 Communications 768.74 1,697.00 1,875 178 7,500 5,803 22.63
7002 Postage and Freight 0.00 0.00 250 250 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0.00 0.27 0 0 0 0 0.00
7004 Insurance 0.00 1,303.88 875 (429)3,500 2,196 37.25
7009 Contracted Services 2,285.18 4,058.34 3,750 (308)15,000 10,942 27.06
7011 Testing 0.00 0.00 300 300 1,200 1,200 0.00
7211 Gas & Lube 61.21 61.21 500 439 2,000 1,939 3.06
7212 Uniform Allowance 0.00 0.00 125 125 500 500 0.00
7213 Safety Equipment 0.00 0.00 125 125 500 500 0.00
7214 Janitorial Supplies 95.04 237.12 250 13 1,000 763 23.71
7215 Operating Supplies 183.78 1,402.60 5,000 3,597 20,000 18,597 7.01
7216 Maintenance & Repair 0.00 345.97 500 154 2,000 1,654 17.30
7217 Small Tools & Equipment 0.00 0.00 500 500 2,000 2,000 0.00
7300 Advertising 1,498.15 1,576.15 750 (826)3,000 1,424 52.54
7301 Subscriptions & Dues 0.00 0.00 75 75 300 300 0.00
7302 Travel & Subsistence 0.00 62.75 375 312 1,500 1,437 4.18
7303 Education & Training 0.00 0.00 375 375 1,500 1,500 0.00
7810 Miscellaneous Expense 1.00 1.00 0 (1)0 (1)0.00
Total Non-Personnel Costs:4,893.10$10,746.29$15,625$4,879$62,500$51,754$17.19$Total Expenditures 15,934.52$35,785.80$62,476$26,691$231,766$195,981$15.44$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 32City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Parks & Rec - The Rec Room
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 1,405.55 6,905.45 12,961 6,056 48,271 41,366 14.31
6001 Overtime 2,864.57 2,927.03 0 (2,927)0 (2,927)0.00
6100 Medicare 58.90 132.37 179 47 717 585 18.46
6102 Workers' Compensation 338.66 983.41 126 (857)504 (479)195.12
6200 Leave Time 0.00 (976.28)1,127 2,103 4,507 5,483 (21.66)
6201 Retirement Benefits 376.77 867.65 1,162 294 4,335 3,467 20.02
6202 Health Insurance 1,972.04 7,562.51 12,174 4,611 39,764 32,201 19.02
Total Personnel Costs:7,016.49$18,402.14$27,729$9,327$98,098$79,696$18.76$
Non-Personnel Costs:
7001 Communications 0.00 0.00 75 75 300 300 0.00
7002 Postage and Freight 0.00 0.00 50 50 200 200 0.00
7003 Bank and Credit Card Fees 0.00 (31.79)0 32 0 32 0.00
7004 Insurance 0.00 551.59 250 (302)1,000 448 55.16
7009 Contracted Services 2,585.17 4,076.10 3,250 (826)13,000 8,924 31.35
7011 Testing 0.00 0.00 50 50 200 200 0.00
7211 Gas & Lube 0.00 0.00 75 75 300 300 0.00
7212 Uniform Allowance 0.00 0.00 75 75 300 300 0.00
7213 Safety Equipment 0.00 0.00 75 75 300 300 0.00
7214 Janitorial Supplies 0.00 0.00 125 125 500 500 0.00
7215 Operating Supplies 150.12 270.05 1,500 1,230 6,000 5,730 4.50
7216 Maintenance & Repair 0.00 51.14 250 199 1,000 949 5.11
7217 Small Tools & Equipment 1,096.56 1,096.56 0 (1,097)0 (1,097)0.00
7300 Advertising 166.40 166.40 100 (66)400 234 41.60
7301 Subscriptions & Dues 0.00 450.00 0 (450)0 (450)0.00
7302 Travel & Subsistence 0.00 0.00 225 225 900 900 0.00
7810 Miscellaneous Expense 97.00 97.00 0 (97)0 (97)0.00
Total Non-Personnel Costs:4,095.25$6,727.05$6,100$(627)$24,400$17,673$27.57$Total Expenditures 11,111.74$25,129.19$33,829$8,700$122,498$97,369$20.51$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 33City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Library/Museum
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6000 Salaries 19,962.31 44,887.66 63,901 19,013 238,277 193,389 18.84
6100 Medicare 281.50 656.10 1,122 466 4,488 3,832 14.62
6101 Unemployment Insurance 0.00 0.00 250 250 1,000 1,000 0.00
6102 Workers' Compensation 200.95 464.82 616 151 2,465 2,000 18.86
6200 Leave Time 1,724.72 4,396.36 5,222 826 20,887 16,491 21.05
6201 Retirement Benefits 1,779.85 4,060.74 5,346 1,285 19,940 15,879 20.36
6202 Health Insurance 12,291.86 29,110.41 40,536 11,426 128,790 99,680 22.60
Total Personnel Costs:36,241.19$83,576.09$116,993$33,417$415,847$332,271$20.10$
Non-Personnel Costs:
7001 Communications 1,026.85 3,150.96 3,750 599 15,000 11,849 21.01
7002 Postage and Freight 445.43 2,521.42 2,250 (271)9,000 6,479 28.02
7004 Insurance 0.00 5,551.22 3,000 (2,551)12,000 6,449 46.26
7009 Contracted Services 7,313.63 14,386.37 28,583 14,197 72,009 57,623 19.98
7011 Testing 0.00 0.00 200 200 800 800 0.00
7012 Other Special Services 1,060.00 1,060.00 2,250 1,190 9,000 7,940 11.78
7015 Utilities 5,325.60 17,306.72 12,250 (5,057)49,000 31,693 35.32
7016 Heating Fuel 1,360.51 1,360.51 3,000 1,639 12,000 10,639 11.34
7017 Rents & Leases 148.06 148.06 600 452 2,400 2,252 6.17
7201 Library Books 663.75 684.74 2,500 1,815 10,000 9,315 6.85
7202 Library Periodicals 0.00 20.00 750 730 3,000 2,980 0.67
7203 Library Standing Orders 367.51 367.51 1,000 632 4,000 3,632 9.19
7204 Library Non-Print 1,444.38 1,462.37 1,000 (462)4,000 2,538 36.56
7205 Library Electronic Materials 0.00 0.00 1,125 1,125 4,500 4,500 0.00
7208 Museum Collection Supplies 0.00 0.00 300 300 1,200 1,200 0.00
7210 Vehicle Supplies 21.35 21.35 0 (21)0 (21)0.00
7214 Janitorial Supplies 887.96 923.91 1,040 116 4,158 3,234 22.22
7215 Operating Supplies 1,187.71 3,042.64 3,000 (43)12,000 8,957 25.36
7216 Maintenance & Repair 1,600.00 2,392.40 3,325 933 13,300 10,908 17.99
7217 Small Tools & Equipment 0.00 1,130.93 1,500 369 6,000 4,869 18.85
7300 Advertising 700.00 869.60 750 (120)3,000 2,130 28.99
7301 Subscriptions & Dues 0.00 35.00 600 565 2,400 2,365 1.46
7302 Travel & Subsistence 0.00 641.10 1,375 734 5,500 4,859 11.66
7303 Education & Training 0.00 455.00 625 170 2,500 2,045 18.20
7304 Equipment Rent 0.00 148.06 1,000 852 4,000 3,852 3.70
7810 Miscellaneous Expense 0.00 148.06 125 (23)500 352 29.61
Total Non-Personnel Costs:23,552.74$57,827.93$75,898$18,070$261,267$203,439$22.13$Total Expenditures 59,793.93$141,404.02$192,891$51,487$677,114$535,710$20.88$
PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department
Page: 34City of SewardRun: 5/20/2019 at 7:15 PM
For 3/31/2019
General Fund Debt Service
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
Total Expenditures
Personnel Costs:
6201 Retirement Benefits 53,930.39 123,946.91 148,761 24,814 595,045 471,098 20.83
6209 Contra-Retirement PERS DC Forfeitures (4,554.52)(20,652.71)0 20,653 0 20,653 0.00
Total Personnel Costs:49,375.87$103,294.20$148,761$45,467$595,045$491,751$17.36$
Non-Personnel Costs:
8012 Debt Service Interest Expense 0.00 68,275.00 61,027 (7,248)244,106 175,831 27.97
8300 Debt Service Principal 0.00 0.00 80,196 80,196 320,784 320,784 0.00
Total Non-Personnel Costs:0.00$68,275.00$141,223$72,948$564,890$496,615$12.09$Total Expenditures 49,375.87$171,569.20$289,984$118,415$1,159,935$988,366$14.79$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 3City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM Harbor Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5000 Land Rents & Leases 7,826 98,938 98,679 259 394,715 (295,777)25.07
5001 Land Lease Credits 0 0 (7,500)7,500 (30,000)30,000 0.00
5100 Transient Moorage 41,608 97,330 145,000 (47,670)580,000 (482,670)16.78
5101 Moorage 10,162 30,893 287,500 (256,607)1,150,000 (1,119,107)2.69
5102 Wharfage 0 0 12,000 (12,000)48,000 (48,000)0.00
5103 Boat Lift Fees 2,599 5,213 29,250 (24,037)117,000 (111,787)4.46
5105 Harbor Power Sales 32,872 97,826 93,250 4,576 373,000 (275,174)26.23
5150 Shower Fees 550 1,753 3,000 (1,247)12,000 (10,247)14.61
5153 Fuel Pumping Fee 0 1,471 5,250 (3,779)21,000 (19,529)7.01
5154 Waiting List Fees 378 819 1,875 (1,056)7,500 (6,681)10.92
5155 Towing Fees 0 53 225 (173)900 (848)5.83
5156 Pumping Boats 0 95 75 20 300 (206)31.50
5157 North Harbor Launch Fee 0 0 8,438 (8,438)33,750 (33,750)0.00
5158 South Harbor Launch Fee 93 93 5,125 (5,032)20,500 (20,407)0.46
5800 Labor & Services 0 1,712 1,375 337 5,500 (3,789)31.12
5890 Collection of Doubtful Accounts 0 0 300 (300)1,200 (1,200)0.00
5899 Miscellaneous Revenue 170 176 250 (74)1,000 (824)17.60
5901 EF Investment Interest 11,926 34,378 5,000 29,378 20,000 14,378 171.89
5905 EF Penalties and Interest 1,304 3,980 2,500 1,480 10,000 (6,020)39.80
5940 Amortization of Contributions-in-Aid 0 0 243,640 (243,640)974,557 (974,557)0.00
5941 Amortization of Bond Premiums 0 0 10,793 (10,793)43,172 (43,172)0.00
Total Revenues 109,488$374,730$946,025$(571,296)$3,784,094$(3,409,367)$9.90$
Monthly Budget Expenditure Report by Fund
Page: 3City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Harbor Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 54,357 119,722 148,121 28,399 541,318 421,596 22.12
6001 Overtime 1,302 2,032 10,224 8,192 40,893 38,861 4.97
6002 Standby Time 1,560 4,158 2,921 (1,237)11,686 7,528 35.59
6100 Medicare 978 2,011 2,499 488 9,993 7,982 20.12
6101 Unemployment Insurance 0 0 125 125 500 500 0.00
6102 Workers' Compensation 4,038 8,859 9,401 542 37,600 28,741 23.56
6200 Leave Time 7,107 16,799 15,234 (1,565)60,934 44,135 27.57
6201 Retirement Benefits 13,649 29,761 37,743 7,982 144,543 114,782 20.59
6202 Health Insurance 39,455 83,405 102,035 18,630 323,597 240,192 25.77
6209 Contra-Retirement PERS DC Forfeitures (707)(2,909)0 2,909 0 2,909 0.00
Total Personnel Costs:121,739$263,838$328,303$64,465$1,171,064$907,226$22.53$
Non-Personnel Costs:
7001 Communications 1,301 3,187 2,875 (312)11,500 8,313 27.71
7002 Postage and Freight 130 391 2,126 1,735 8,500 8,109 4.60
7003 Bank and Credit Card Fees 2,162 16,767 30,210 13,443 68,460 51,693 24.49
7004 Insurance 0 69,024 20,675 (48,349)82,700 13,676 83.46
7006 Legal 2,554 2,554 2,500 (54)10,000 7,446 25.54
7009 Contracted Services 8,559 14,649 22,000 7,351 96,400 81,751 15.20
7011 Testing 0 0 325 325 1,300 1,300 0.00
7012 Other Special Services 0 0 3,500 3,500 0 0 0.00
7015 Utilities 8,812 25,825 29,455 3,630 117,820 91,995 21.92
7016 Heating Fuel 1,849 2,213 2,500 287 10,000 7,787 22.13
7100 General Power for Resale 23,556 64,427 76,750 12,323 307,000 242,573 20.99
7210 Vehicle Supplies 119 119 0 (119)0 (119)0.00
7211 Gas & Lube 2,273 3,673 5,625 1,952 22,500 18,827 16.32
7212 Uniform Allowance 0 184 0 (184)0 (184)0.00
7213 Safety Equipment 1,103 2,463 1,875 (588)7,500 5,038 32.83
7214 Janitorial Supplies 1,074 1,567 2,500 933 10,000 8,433 15.67
7215 Operating Supplies 3,341 5,353 9,000 3,647 36,000 30,647 14.87
7216 Maintenance & Repair 1,796 2,825 13,000 10,175 52,000 49,175 5.43
7217 Small Tools & Equipment 1,797 2,088 4,375 2,287 17,500 15,412 11.93
7300 Advertising 72 72 1,375 1,303 5,500 5,428 1.31
7301 Subscriptions & Dues 0 195 375 180 1,500 1,305 13.02
7302 Travel & Subsistence 569 2,933 2,500 (433)10,000 7,067 29.33
7303 Education & Training 0 0 1,000 1,000 4,000 4,000 0.00
7304 Equipment Rent 0 0 1,250 1,250 2,000 2,000 0.00
7321 Harbor General Indirect Costs 36,861 110,584 110,584 0 442,336 331,752 25.00
7322 Harbor Admin Indirect Costs 38,800 155,199 116,399 (38,800)465,598 310,399 33.33
7324 Gen Fund Indirect Costs 30,453 91,359 91,359 0 365,435 274,076 25.00
7325 Harbor Internal Cost Allocation (86,233)(302,919)(258,698)44,221 (1,034,793)(731,874)29.27
7330 P.I.L.T.7,075 18,995 47,273 28,278 189,092 170,097 10.05
7331 Reclass PILT to Transfer-Out (7,075)(18,995)(47,273)(28,278)(189,092)(170,097)10.05
7808 Bad Debt Expense 0 0 3,000 3,000 12,000 12,000 0.00
7810 Miscellaneous Expense 50 178 625 447 2,500 2,322 7.12
7900 Depreciation Expense 0 0 354,578 354,578 1,418,309 1,418,309 0.00
Monthly Budget Expenditure Report by Fund
Page: 4City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Harbor Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
8012 Debt Service Interest Expense 66,050 66,050 52,023 (14,027)208,093 142,043 31.74
8104 Motor Pool Rent 5,333 16,000 16,000 0 64,000 48,000 25.00
8300 Debt Service Principal 0 0 132,797 132,797 531,187 531,187 0.00
Total Non-Personnel Costs:152,381$356,960$854,458$497,498$3,356,845$2,999,885$10.63$Total Expenditures 274,120$620,798$1,182,761$561,963$4,527,909$3,907,111$13.71$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 4City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM SMIC Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5000 Land Rents & Leases 3,736 49,284 44,936 4,348 179,745 (130,461)27.42
5101 Moorage (853)0 2,750 (2,750)11,000 (11,000)0.00
5102 Wharfage 0 0 1,563 (1,563)6,250 (6,250)0.00
5103 Boat Lift Fees 13,814 28,350 35,000 (6,650)140,000 (111,650)20.25
5104 Storage Fees 8,627 25,356 28,750 (3,394)115,000 (89,644)22.05
5106 SMIC Power Sales 9,919 29,603 10,250 19,353 41,000 (11,397)72.20
5109 Washdown Pad Fees 0 0 2,050 (2,050)8,200 (8,200)0.00
5153 Fuel Pumping Fee 0 0 750 (750)3,000 (3,000)0.00
5800 Labor & Services 0 0 250 (250)1,000 (1,000)0.00
5899 Miscellaneous Revenue 12,980 12,980 0 12,980 0 12,980 0.00
5901 EF Investment Interest 0 3,123 0 3,123 0 3,123 0.00
5940 Amortization of Contributions-in-Aid 0 0 126,495 (126,495)505,980 (505,980)0.00
Total Revenues 48,223$148,696$252,794$(104,098)$1,011,175$(862,479)$14.71$
Monthly Budget Expenditure Report by Fund
Page: 5City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
SMIC Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 10,353 18,735 13,652 (5,083)54,607 35,872 34.31
6001 Overtime 0 160 1,308 1,148 5,228 5,068 3.06
6100 Medicare 145 268 235 (33)935 667 28.67
6102 Workers' Compensation 1,015 1,889 1,678 (211)6,710 4,821 28.15
6201 Retirement Benefits 2,343 4,331 436 (3,895)1,743 (2,588)248.48
6202 Health Insurance 7,306 12,814 7,046 (5,768)28,182 15,368 45.47
6209 Contra-Retirement PERS DC Forfeitures (178)(592)0 592 0 592 0.00
Total Personnel Costs:20,984$37,605$24,355$(13,250)$97,405$59,800$38.61$
Non-Personnel Costs:
7001 Communications 0 0 125 125 500 500 0.00
7002 Postage and Freight 36 86 1,375 1,289 5,500 5,414 1.56
7004 Insurance 0 7,702 3,600 (4,102)14,400 6,698 53.49
7006 Legal 281 596 2,500 1,904 10,000 9,404 5.96
7009 Contracted Services 2,095 5,966 7,500 1,534 30,000 24,034 19.89
7015 Utilities 1,427 5,134 3,750 (1,384)15,000 9,866 34.22
7016 Heating Fuel 534 514 1,250 736 5,000 4,486 10.27
7100 General Power for Resale 4,652 11,745 6,500 (5,245)26,000 14,255 45.17
7102 Power Fuel Costs 0 0 625 625 2,500 2,500 0.00
7211 Gas & Lube 539 1,253 2,500 1,247 10,000 8,747 12.53
7215 Operating Supplies 97 189 1,625 1,436 6,500 6,311 2.91
7216 Maintenance & Repair 392 1,415 9,000 7,585 36,000 34,585 3.93
7217 Small Tools & Equipment 0 39 1,250 1,211 5,000 4,961 0.77
7300 Advertising 0 0 750 750 3,000 3,000 0.00
7321 Harbor General Indirect Costs 5,150 15,451 15,452 1 61,804 46,353 25.00
7322 Harbor Admin Indirect Costs 5,421 21,685 16,264 (5,421)65,054 43,369 33.33
7323 SMIC General Indirect Costs 11,279 33,837 33,836 (1)135,347 101,510 25.00
7324 Gen Fund Indirect Costs 8,128 24,385 24,386 1 97,540 73,155 25.00
7325 Harbor Internal Cost Allocation (11,279)(33,837)(33,837)0 (135,347)(101,510)25.00
7330 P.I.L.T.3,559 7,703 6,509 (1,194)26,036 18,333 29.59
7331 Reclass PILT to Transfer-Out (3,559)(7,703)(6,509)1,194 (26,036)(18,333)29.59
7810 Miscellaneous Expense 446 446 0 (446)0 (446)0.00
7900 Depreciation Expense 0 0 254,474 254,474 1,017,898 1,017,898 0.00
8101 Infrastructure 0 2,213 0 (2,213)0 (2,213)0.00
8300 Debt Service Principal 490,042 588,050 24,502 (563,548)98,008 (490,042)600.00
Total Non-Personnel Costs:519,240$686,869$377,427$(309,442)$1,509,704$822,835$45.50$Total Expenditures 540,224$724,474$401,782$(322,692)$1,607,109$882,635$45.08$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 5City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM Parking Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5200 S. Harbor Lot 0 0 32,000 (32,000)128,000 (128,000)0.00
5201 N. Harbor Lot 0 0 16,750 (16,750)67,000 (67,000)0.00
5202 N.E. Ramp Lot 0 0 11,250 (11,250)45,000 (45,000)0.00
5204 S. Harbor Uplands Lot 0 0 6,250 (6,250)25,000 (25,000)0.00
5205 Slip Holder Parking Passes 0 0 6,250 (6,250)25,000 (25,000)0.00
5206 Employee Passes 0 0 2,250 (2,250)9,000 (9,000)0.00
5210 Vehicle w/ Trailer 0 0 5,000 (5,000)20,000 (20,000)0.00
5211 Visitor Parking Permits 0 0 163 (163)650 (650)0.00
5212 Fines - Parking Tickets 0 0 500 (500)2,000 (2,000)0.00
5901 EF Investment Interest 2,947 8,625 1,750 6,875 7,000 1,625 123.21
Total Revenues 2,947$8,625$82,163$(73,538)$328,650$(320,025)$2.62$
Monthly Budget Expenditure Report by Fund
Page: 6City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Parking Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 2,398 5,317 32,617 27,300 121,850 116,533 4.36
6001 Overtime 0 0 1,000 1,000 4,000 4,000 0.00
6100 Medicare 54 99 1,994 1,895 7,976 7,877 1.24
6101 Unemployment Insurance 0 0 500 500 2,000 2,000 0.00
6102 Workers' Compensation 59 91 1,950 1,859 7,800 7,709 1.17
6201 Retirement Benefits 220 502 1,075 573 4,300 3,798 11.67
6202 Health Insurance 798 1,827 1,471 (356)5,884 4,057 31.05
Total Personnel Costs:3,529$7,836$40,607$32,771$153,810$145,974$5.09$
Non-Personnel Costs:
7001 Communications 205 480 850 370 3,400 2,920 14.11
7002 Postage and Freight 0 0 250 250 1,000 1,000 0.00
7003 Bank and Credit Card Fees 0 0 2,175 2,175 8,700 8,700 0.00
7004 Insurance 0 1,657 625 (1,032)2,500 843 66.27
7009 Contracted Services 0 0 1,125 1,125 4,500 4,500 0.00
7011 Testing 0 0 125 125 500 500 0.00
7012 Other Special Services 0 0 2,250 2,250 9,000 9,000 0.00
7015 Utilities 70 210 250 40 1,000 790 21.01
7210 Vehicle Supplies 0 0 1,000 1,000 4,000 4,000 0.00
7211 Gas & Lube 43 43 375 332 1,500 1,457 2.84
7212 Uniform Allowance 0 0 300 300 1,200 1,200 0.00
7213 Safety Equipment 0 0 300 300 1,200 1,200 0.00
7214 Janitorial Supplies 0 0 63 63 250 250 0.00
7215 Operating Supplies 0 0 2,313 2,313 9,250 9,250 0.00
7216 Maintenance & Repair 0 0 2,625 2,625 10,500 10,500 0.00
7217 Small Tools & Equipment 0 0 1,250 1,250 5,000 5,000 0.00
7300 Advertising 0 0 250 250 1,000 1,000 0.00
7301 Subscriptions & Dues 0 0 1,875 1,875 7,500 7,500 0.00
7302 Travel & Subsistence 0 0 375 375 1,500 1,500 0.00
7303 Education & Training 0 0 375 375 1,500 1,500 0.00
7304 Equipment Rent 0 0 750 750 3,000 3,000 0.00
7307 GF Administrative Fee 950 2,850 2,850 0 11,400 8,550 25.00
7330 P.I.L.T.0 0 6,433 6,433 25,732 25,732 0.00
7331 Reclass PILT to Transfer-Out 0 0 (6,433)(6,433)(25,732)(25,732)0.00
7805 Promotion 0 0 0 0 2,000 2,000 0.00
7900 Depreciation Expense 0 0 2,921 2,921 11,682 11,682 0.00
8103 Capital Equipment 0 0 2,500 2,500 10,000 10,000 0.00
8104 Motor Pool Rent 1,083 3,250 3,250 0 13,000 9,750 25.00
Total Non-Personnel Costs:2,351$8,490$31,022$22,532$126,082$117,592$6.73$Total Expenditures 5,880$16,326$71,629$55,303$279,892$263,566$5.83$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 6City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM Electric Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5300 Residential 111,939 365,491 348,692 16,799 1,394,769 (1,029,278)26.20
5302 Residential fuel factor 108,935 359,750 355,901 3,849 1,423,604 (1,063,854)25.27
5303 Residential customer charge 44,260 132,352 125,665 6,687 502,661 (370,309)26.33
5310 SG Service 54,215 174,107 217,596 (43,489)870,384 (696,277)20.00
5312 SG fuel factor 46,599 153,521 155,412 (1,891)621,648 (468,127)24.70
5313 SG Customer Charge 21,195 62,948 56,293 6,655 225,170 (162,222)27.96
5320 LG Service 191,638 358,627 339,666 18,961 1,358,664 (1,000,037)26.40
5322 LG fuel factor 129,877 411,886 452,061 (40,175)1,808,242 (1,396,356)22.78
5323 LG customer charge 3,882 11,498 11,451 47 45,802 (34,304)25.10
5324 LG demand charge 0 217,524 355,343 (137,819)1,421,372 (1,203,848)15.30
5340 Spec. Contract Energy 58,905 107,618 121,560 (13,942)486,240 (378,622)22.13
5342 Special Contract fuel factor 29,119 88,172 123,494 (35,322)493,974 (405,802)17.85
5343 Spec. Contract customer charge 131 392 266 126 1,064 (672)36.83
5345 Special Contract Demand 0 72,216 105,957 (33,741)423,828 (351,612)17.04
5350 Harbor Fund Power Sales 21,187 56,223 77,500 (21,277)310,000 (253,777)18.14
5352 Harbor power fuel factor 16,103 42,104 27,500 14,604 110,000 (67,896)38.28
5360 Street & Yard 6,099 18,871 17,500 1,371 70,000 (51,129)26.96
5362 Yard Light Fuel 531 2,011 1,000 1,011 4,000 (1,989)50.28
5801 Turn on Fees 556 1,649 5,000 (3,351)20,000 (18,351)8.24
5802 Equipment Rental 0 0 5,000 (5,000)20,000 (20,000)0.00
5803 Joint Pole Use 0 0 2,500 (2,500)10,000 (10,000)0.00
5804 Work Order Revenue 0 (430)5,000 (5,430)20,000 (20,430)(2.15)
5890 Collection of Doubtful Accounts 0 0 250 (250)1,000 (1,000)0.00
5899 Miscellaneous Revenue 0 0 1,250 (1,250)5,000 (5,000)0.00
5901 EF Investment Interest 20,709 62,088 1,750 60,338 7,000 55,088 886.98
5905 EF Penalties and Interest 3,381 9,791 12,500 (2,709)50,000 (40,209)19.58
5940 Amort. of CIA - General 0 0 241,079 (241,079)964,315 (964,315)0.00
5941 Amort.Bond Premium 0 0 3,459 (3,459)13,834 (13,834)0.00
Total Revenues 869,261$2,708,409$3,170,645$(462,236)$12,682,571$(9,974,162)$21.36$
Monthly Budget Expenditure Report by Fund
Page: 7City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Electric Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 92,709 194,227 246,962 52,735 967,539 773,312 20.07
6001 Overtime 4,382 9,736 16,722 6,986 66,881 57,145 14.56
6002 Standby Time 11,634 23,886 24,089 203 96,353 72,467 24.79
6100 Medicare 1,557 3,497 4,310 813 17,239 13,742 20.28
6102 Workers' Compensation 6,379 16,132 21,163 5,031 84,648 68,516 19.06
6200 Leave Time 9,792 21,509 25,809 4,300 103,235 81,726 20.83
6201 Retirement Benefits 19,454 41,844 46,848 5,004 184,062 142,218 22.73
6202 Health Insurance 30,771 65,991 85,303 19,312 301,823 235,832 21.86
6204 Meal Allowance 0 0 1,800 1,800 7,200 7,200 0.00
6205 Electric Union Benefits 156 467 5,250 4,783 21,000 20,533 2.22
6209 Contra-Retirement PERS DC Forfeitures (580)(2,516)0 2,516 0 2,516 0.00
Total Personnel Costs:176,254$374,773$478,256$103,483$1,849,980$1,475,207$20.26$
Non-Personnel Costs:
7001 Communications 1,616 4,287 5,375 1,088 21,500 17,213 19.94
7002 Postage and Freight 664 1,210 5,750 4,540 23,000 21,790 5.26
7003 Bank and Credit Card Fees 5,885 16,777 47,260 30,483 90,760 73,983 18.49
7004 Insurance 0 34,650 16,250 (18,400)65,000 30,350 53.31
7006 Legal 1,553 1,688 15,000 13,313 60,000 58,313 2.81
7009 Contracted Services 29,422 29,422 109,500 80,079 442,950 413,529 6.64
7010 Engineering 15,648 15,648 7,500 (8,148)30,000 14,352 52.16
7011 Testing 0 86 125 39 500 414 17.20
7012 Other Special Services 2,363 4,030 6,750 2,720 15,000 10,970 26.87
7015 Utilities 15,444 42,857 30,375 (12,482)121,500 78,643 35.27
7016 Heating Fuel 3,842 5,540 4,500 (1,040)18,000 12,460 30.78
7017 Rents & Leases 7,278 7,378 5,750 (1,628)23,000 15,622 32.08
7101 Chugach Power Purchases 578,108 614,736 561,621 (53,115)2,246,484 1,631,748 27.36
7102 Power Fuel Costs 855,061 855,061 728,115 (126,946)2,912,460 2,057,399 29.36
7103 Fuel for Generators 0 0 25,000 25,000 100,000 100,000 0.00
7210 Vehicle Supplies 2,973 5,366 2,500 (2,866)10,000 4,634 53.66
7211 Gas & Lube 2,179 4,994 9,500 4,506 38,000 33,006 13.14
7212 Uniform Allowance 2,126 2,126 375 (1,751)1,500 (626)141.72
7213 Safety Equipment 70 70 1,500 1,430 6,000 5,930 1.17
7215 Operating Supplies 3,913 8,522 45,750 37,228 183,000 174,478 4.66
7216 Maintenance & Repair 0 2,673 22,500 19,827 90,000 87,327 2.97
7217 Small Tools & Equipment 759 1,877 6,250 4,373 25,000 23,123 7.51
7300 Advertising 236 472 1,500 1,028 6,000 5,528 7.87
7301 Subscriptions & Dues 0 1,706 21,400 19,694 85,600 83,894 1.99
7302 Travel & Subsistence 2,207 4,407 7,000 2,593 28,000 23,593 15.74
7303 Education & Training 0 395 7,000 6,605 28,000 27,605 1.41
7304 Equipment Rent 0 0 6,250 6,250 25,000 25,000 0.00
7307 GF Administrative Fee 79,442 238,327 238,327 0 953,306 714,979 25.00
7330 P.I.L.T.67,579 210,922 232,949 22,027 931,794 720,872 22.64
7331 Reclass PILT to Transfer-Out (67,579)(210,922)(232,949)(22,027)(931,794)(720,872)22.64
7808 Bad Debt Expense 0 0 7,500 7,500 30,000 30,000 0.00
7810 Miscellaneous Expense 0 22 8,750 8,728 35,000 34,978 0.06
Monthly Budget Expenditure Report by Fund
Page: 8City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Electric Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
7900 Depreciation Expense 0 0 387,861 387,861 1,551,440 1,551,440 0.00
8010 Utility Deposit Interest 112 322 300 (22)1,200 878 26.87
8012 Debt Service Interest Expense 0 15,058 45,050 29,992 180,200 165,142 8.36
8014 Amortization of Bond Issue Costs 0 0 5,226 5,226 20,903 20,903 0.00
8101 Infrastructure 0 0 35,000 35,000 140,000 140,000 0.00
8103 Capital Equipment 8,696 8,696 13,750 5,054 55,000 46,304 15.81
8104 Motor Pool Rent 22,500 67,500 67,500 0 270,000 202,500 25.00
8200 Work Order Sal/Benefit credits 0 0 (15,000)(15,000)(60,000)(60,000)0.00
8201 Work Order Operating Supply credits 0 0 (7,500)(7,500)(30,000)(30,000)0.00
8300 Debt Service Principal 0 0 41,250 41,250 165,000 165,000 0.00
Total Non-Personnel Costs:1,642,097$1,995,903$2,528,410$532,507$10,008,303$8,012,400$19.94$Total Expenditures 1,818,351$2,370,676$3,006,666$635,990$11,858,283$9,487,607$19.99$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 7City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM Water Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5300 Residential 42,914 128,369 119,123 9,246 476,492 (348,123)26.94
5310 SG Service 10,136 29,579 33,106 (3,527)132,422 (102,843)22.34
5320 LG Service 14,672 43,844 55,914 (12,070)223,654 (179,810)19.60
5330 SMIC Sales 4,475 12,353 15,355 (3,002)61,419 (49,066)20.11
5340 Spec. Contracts 15,690 27,261 72,277 (45,016)289,106 (261,845)9.43
5801 Turn on Fees 338 842 2,592 (1,750)10,369 (9,527)8.12
5806 Ship Water 201 599 26,395 (25,796)105,580 (104,981)0.57
5807 Hydrant Rentals 10,648 31,777 30,914 863 123,655 (91,878)25.70
5899 Miscellaneous Revenue 0 0 2,592 (2,592)10,369 (10,369)0.00
5901 EF Investment Interest 6,857 21,033 1,298 19,735 5,191 15,842 405.19
5905 EF Penalties and Interest 64 210 520 (310)2,079 (1,869)10.11
5940 Amort. of CIA - General 0 0 52,273 (52,273)209,090 (209,090)0.00
Total Revenues 105,995$295,867$412,359$(116,492)$1,649,426$(1,353,559)$17.94$
Monthly Budget Expenditure Report by Fund
Page: 9City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Water Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 23,076 46,624 51,314 4,690 187,526 140,902 24.86
6001 Overtime 2,846 3,899 1,057 (2,842)4,226 327 92.26
6002 Standby Time 1,039 2,180 2,466 286 9,862 7,682 22.11
6100 Medicare 378 784 847 63 3,387 2,603 23.15
6102 Workers' Compensation 1,812 3,796 3,035 (761)12,141 8,345 31.26
6200 Leave Time 1,525 343 5,105 4,763 20,420 20,078 1.68
6201 Retirement Benefits 6,037 12,285 11,118 (1,167)44,470 32,185 27.62
6202 Health Insurance 14,836 31,809 34,038 2,229 104,640 72,831 30.40
6209 Contra-Retirement PERS DC Forfeitures (310)(1,241)0 1,241 0 1,241 0.00
Total Personnel Costs:51,239$100,479$108,980$8,501$386,672$286,193$25.99$
Non-Personnel Costs:
7001 Communications 653 1,623 3,000 1,377 12,000 10,377 13.52
7002 Postage and Freight 71 230 1,625 1,395 6,500 6,270 3.54
7003 Bank and Credit Card Fees 681 2,184 6,450 4,266 10,950 8,766 19.95
7004 Insurance 0 8,552 2,750 (5,802)11,000 2,448 77.74
7006 Legal 0 0 1,250 1,250 5,000 5,000 0.00
7009 Contracted Services 17 615 18,750 18,135 75,900 75,285 0.81
7011 Testing 850 1,250 2,750 1,500 11,000 9,750 11.36
7012 Other Special Services 0 0 250 250 0 0 0.00
7015 Utilities 18,738 47,811 64,750 16,939 259,000 211,189 18.46
7016 Heating Fuel (19)732 0 (732)0 (732)0.00
7211 Gas & Lube 520 1,166 2,625 1,459 10,500 9,334 11.10
7213 Safety Equipment 0 40 750 710 3,000 2,960 1.33
7215 Operating Supplies 1,674 1,805 11,125 9,320 44,500 42,695 4.06
7216 Maintenance & Repair 658 737 6,250 5,513 25,000 24,263 2.95
7217 Small Tools & Equipment 2,702 3,036 1,625 (1,411)6,500 3,464 46.71
7300 Advertising 0 0 250 250 1,000 1,000 0.00
7301 Subscriptions & Dues 0 227 425 198 1,700 1,473 13.35
7302 Travel & Subsistence 0 0 1,400 1,400 5,600 5,600 0.00
7303 Education & Training 0 300 1,400 1,100 5,600 5,300 5.36
7304 Equipment Rent 0 0 2,000 2,000 8,000 8,000 0.00
7307 GF Administrative Fee 21,916 65,748 65,748 0 262,991 197,243 25.00
7330 P.I.L.T.7,926 21,970 27,142 5,172 108,569 86,599 20.24
7331 Reclass PILT to Transfer-Out (7,926)(21,970)(27,142)(5,172)(108,569)(86,599)20.24
7808 Bad Debt Expense 0 0 500 500 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 450 450 1,800 1,800 0.00
7900 Depreciation Expense 0 0 98,050 98,050 392,199 392,199 0.00
8012 Debt Service Interest Expense 19,669 19,669 4,917 (14,752)19,669 0 100.00
8104 Motor Pool Rent 417 1,250 1,250 0 5,000 3,750 25.00
8300 Debt Service Principal 137,175 137,175 34,294 (102,881)137,175 0 100.00
Total Non-Personnel Costs:205,722$294,150$334,634$40,484$1,323,584$1,029,434$22.22$Total Expenditures 256,961$394,629$443,614$48,985$1,710,256$1,315,627$23.07$
Monthly Budget-to-Actual Revenue Report -- By Fund
Page: 8City of Seward
For 3/31/2019
Run: 5/20/2019 at 6:58 PM Wastewater Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
Over/(Under)
Budget
Annual
Budget
Variance
Over/(Under)
Budget
% of Annual
Budget
Revenues
5300 Residential 57,077 171,169 160,788 10,381 643,152 (471,983)26.61
5310 SG Service 13,024 36,845 51,868 (15,023)207,471 (170,626)17.76
5320 LG Service 19,106 56,664 74,947 (18,283)299,786 (243,122)18.90
5330 SMIC Sales 1,996 5,956 9,959 (4,003)39,834 (33,878)14.95
5801 Turn on Fees 2,267 7,018 0 7,018 0 7,018 0.00
5809 Water/Seward Misc. Service 0 0 647 (647)2,589 (2,589)0.00
5901 EF Investment Interest 7,071 20,546 520 20,026 2,079 18,467 988.24
5905 EF Penalties and Interest 124 415 389 26 1,556 (1,141)26.66
5940 Amort. of CIA - General 0 0 99,611 (99,611)398,445 (398,445)0.00
Total Revenues 100,665$298,613$398,729$(100,116)$1,594,912$(1,296,299)$18.72$
Monthly Budget Expenditure Report by Fund
Page: 10City of SewardRun: 5/20/2019 at 7:14 PM
For 3/31/2019
Wastewater Enterprise Fund
Actual
Month
Y-T-D
Actual
Y-T-D
Budget
Variance
(Over)/Under
Budget
Annual
Budget
Variance
(Over)/Under
Budget
% of Annual
Budget
ExpendituresPersonnel Costs:
6000 Salaries 12,432 24,335 39,152 14,817 142,969 118,634 17.02
6001 Overtime 1,566 2,136 793 (1,343)3,170 1,034 67.38
6002 Standby Time 669 1,498 1,623 125 6,492 4,994 23.07
6100 Medicare 205 427 674 247 2,696 2,269 15.85
6102 Workers' Compensation 896 1,812 2,188 376 8,749 6,937 20.72
6200 Leave Time 2,060 6,190 4,773 (1,417)19,091 12,901 32.42
6201 Retirement Benefits 3,260 6,546 8,461 1,915 33,844 27,298 19.34
6202 Health Insurance 7,220 15,280 21,563 6,283 64,586 49,306 23.66
6209 Contra-Retirement PERS DC Forfeitures (26)(174)0 174 0 174 0.00
Total Personnel Costs:28,282$58,050$79,227$21,177$281,597$223,547$20.61$
Non-Personnel Costs:
7001 Communications 499 1,464 2,075 611 8,300 6,836 17.64
7002 Postage and Freight 116 272 1,175 903 4,700 4,428 5.79
7003 Bank and Credit Card Fees 955 3,040 7,730 4,690 13,730 10,690 22.14
7004 Insurance 0 2,816 2,001 (815)8,004 5,188 35.19
7006 Legal 0 0 3,000 3,000 12,000 12,000 0.00
7009 Contracted Services 33 33 26,250 26,217 105,900 105,867 0.03
7011 Testing 3,542 6,597 6,750 153 27,000 20,403 24.44
7012 Other Special Services 0 0 500 500 0 0 0.00
7015 Utilities 10,151 33,016 54,500 21,484 218,000 184,984 15.14
7016 Heating Fuel 0 0 875 875 3,500 3,500 0.00
7017 Rents & Leases 0 0 50 50 200 200 0.00
7211 Gas & Lube 1,540 2,459 2,425 (34)9,700 7,241 25.35
7213 Safety Equipment 93 93 375 282 1,500 1,407 6.21
7215 Operating Supplies 2,717 3,832 4,250 418 17,000 13,168 22.54
7216 Maintenance & Repair 388 1,430 7,375 5,945 29,500 28,070 4.85
7217 Small Tools & Equipment 171 480 1,000 520 4,000 3,520 12.01
7300 Advertising 0 0 100 100 400 400 0.00
7301 Subscriptions & Dues 5,400 5,471 1,125 (4,346)4,500 (971)121.59
7302 Travel & Subsistence 0 0 1,300 1,300 5,200 5,200 0.00
7303 Education & Training 0 0 950 950 3,800 3,800 0.00
7304 Equipment Rent 0 0 1,500 1,500 6,000 6,000 0.00
7307 GF Administrative Fee 13,384 40,151 40,152 1 160,606 120,455 25.00
7330 P.I.L.T.7,478 22,212 23,857 1,645 95,427 73,215 23.28
7331 Reclass PILT to Transfer-Out (7,478)(22,212)(23,857)(1,645)(95,427)(73,215)23.28
7808 Bad Debt Expense 0 0 500 500 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 300 300 1,200 1,200 0.00
7900 Depreciation Expense 0 0 89,296 89,296 357,184 357,184 0.00
8012 Debt Service Interest Expense 0 0 4,220 4,220 16,878 16,878 0.00
8102 Buildings 5,317 5,317 0 (5,317)0 (5,317)0.00
8103 Capital Equipment 3,587 13,115 0 (13,115)0 (13,115)0.00
8104 Motor Pool Rent 417 1,250 1,250 0 5,000 3,750 25.00
8300 Debt Service Principal 0 0 14,650 14,650 58,599 58,599 0.00
Total Non-Personnel Costs:48,310$120,836$275,674$154,838$1,084,401$963,565$11.14$Total Expenditures 76,592$178,886$354,901$176,015$1,365,998$1,187,112$13.10$
Cash Balances All FundsCity of Seward
For 3/31/2019
Central Treasury Page: 1Run: 5/20/2019 at 7:18 PM
00001 This Year
Balance
Assets
00001 1099 01000 Due To/From Other Funds 7,585,030.44
00001 1099 02000 Due To/From Other Funds 35,440.36
00001 1099 03000 Due To/From Other Funds 2,708,959.46
00001 1099 03100 Due To/From Other Funds 405,776.11
00001 1099 11000 Due To/From Other Funds 1,984,117.98
00001 1099 11001 Due To/From Other Funds 389,482.56
00001 1099 11002 Due To/From Other Funds 1,565.85
00001 1099 11103 Due To/From Other Funds 1,195,167.85
00001 1099 11113 Due To/From Other Funds (207,567.33)
00001 1099 11420 Due To/From Other Funds 696,842.04
00001 1099 11421 Due To/From Other Funds (367,884.68)
00001 1099 12000 Due To/From Other Funds (272,141.40)
00001 1099 12332 Due To/From Other Funds 0.00
00001 1099 12333 Due To/From Other Funds (142,779.58)
00001 1099 13000 Due To/From Other Funds 1,037,331.81
00001 1099 15000 Due To/From Other Funds 5,623,666.36
00001 1099 15001 Due To/From Other Funds 957,301.76
00001 1099 15310 Due To/From Other Funds 566,135.55
00001 1099 17000 Due To/From Other Funds 1,319,517.49
00001 1099 17001 Due To/From Other Funds 852,572.15
00001 1099 17330 Due To/From Other Funds 225,283.29
00001 1099 18000 Due To/From Other Funds 1,731,512.65
00001 1099 18001 Due To/From Other Funds 742,025.05
00001 1099 19100 Due To/From Other Funds (1,914,498.55)
00001 1099 19102 Due To/From Other Funds 929,926.50
00001 1099 19200 Due To/From Other Funds 4,988,977.21
00001 1099 30040 Due To/From Other Funds 49,999.98
00001 1099 30041 Due To/From Other Funds 0.00
00001 1099 30042 Due To/From Other Funds 326,177.91
00001 1099 30043 Due To/From Other Funds 106,304.47
00001 1099 30051 Due To/From Other Funds 140,674.31
00001 1099 30070 Due To/From Other Funds 2,150.00
00001 1099 70033 Due To/From Other Funds (15,133.05)
00001 1099 80010 Due To/From Other Funds 1,658,919.83
00001 1099 80015 Due To/From Other Funds 168,087.50
00001 1099 80020 Due To/From Other Funds 660,130.35
00001 1099 80040 Due To/From Other Funds 157,497.00
00001 1099 80041 Due To/From Other Funds (8,000.00)
00001 1099 80115 Due To/From Other Funds 250,000.00
Total Assets 34,568,569.23$
KEY: Fund Number Description
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Highlights from the May Board
of Directors meeting
The Prince William Sound Regional Citizens’ Advisory Council held a Board
meeting in Valdez on May 2 and 3, 2019. The following is a short synopsis of actions and discussion that
took place at that meeting. This report is not all inclusive.
New officers
The Council held elections to choose its Executive Committee who will serve from May 2019 to May 2020.
The new officers are:
•President: Robert Archibald, representing the City of Homer
•Vice President: Amanda Bauer, representing the City of Valdez
•Treasurer: Wayne Donaldson, representing the City of Kodiak
•Secretary: Bob Shavelson, representing the Oil Spill Region Environmental Coalition
•Three Members-at-Large:
o Peter Andersen, representing Chugach Alaska Corporation
o Thane Miller, representing Prince William Sound Aquaculture Corporation
o Rebecca Skinner, representing the Kodiak Island Borough
New directors
The Board seated three new directors. Kirk Zinck replaced Alison Rein as the representative from the City
of Seldovia, Conrad Peterson replaced Melissa Berns as the representative for the Kodiak Village Mayors’
Association, and Rob Chadwell replaced Orson Smith as the representative of the City of Seward. Smith
remains involved with the Council’s Port Operations and Vessel Traffic System Committee.
Introduction and remarks by Jason Brune, the new commissioner for ADEC
Alaska’s recently appointed commissioner for the Alaska Department of Environmental Conservation
(ADEC) made introductory remarks to the Council on Thursday afternoon. Brune’s initial remarks were
fairly brief, however Council members had many questions about the State’s recent focus on reducing
regulations. In particular, members were concerned about how potential changes might affect Prince
William Sound’s oil spill contingency plans. Contact staff for more information on this agenda item.
Update on marine transition
On July 1 of last year, Alyeska transitioned its Ship Escort/Response Vessel System contractor from
Crowley Marine Services to Edison Chouest Offshore. As the one-year anniversary of that milestone is
approaching, Council staff presented a summary of the transition, including a general impression of the
training, exercises, equipment, and significant events. The consensus is that the vessels and equipment
are a significant improvement to the overall oil spill prevention and response system for Prince William
Sound and its downstream communities, the personnel are eager to learn and are becoming accustomed
to the new operating system and environmental conditions. The Council still believes that additional
training in more challenging weather conditions would help ensure the safety of mariners and prevent oil
spills. Presentation: Update on marine transition
Settlement reached on appeal of amended contingency plan
Council staff updated the Board on the administrative appeal of an amendment to Alyeska’s contingency
plan for oil spills from the Valdez Marine Terminal.
The amendment was approved by ADEC in 2017. The Council, the City of Valdez, Valdez Fisheries
Development Association, and Prince William Sound Aquaculture Corporation appealed part of that
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approved amendment because the organizations were concerned that two environmentally sensitive
areas near the terminal, the Solomon Gulch Hatchery and the Valdez Duck Flats, would not be adequately
protected during a spill.
A settlement was reached in January 2019. The organizations agreed to form a collaborative workgroup
with Alyeska and ADEC. The workgroup will develop a consensus on how to adequately protect these
areas.
New buoys will provide new knowledge about weather conditions in Port Valdez: As part of the
settlement, the Council is installing a buoy on the south side of Port Valdez that will measure
environmental conditions at the terminal. A second buoy, not part of the settlement agreement, is planned
to be installed on the north side of Port Valdez near the Valdez Duck Flats. The buoys will collect data
about environmental factors such as wind speed and direction, ocean currents, wave height and other
information. Better knowledge of these conditions will help improve the planning process for protecting
environmentally sensitive areas and provide real-time information that could be used during a spill to aid
in the response. Alyeska has developed specific tactics and tools to help protect environmentally sensitive
areas such as the hatchery and the flats. Knowing how environmental conditions could affect the
movement of oil allows response planners to develop better contingency plans and have response
equipment positioned nearby before a spill occurs.
Donations will help support the buoys: The buoys were donated to the Council by Fairweather
Scientific, a subsidiary of Edison Chouest Offshore.
Additionally, the City of Valdez has donated grant funds to
support maintenance of the buoys, Valdez Fisheries
Development Association has provided storage space, and
the F/V Kingfisher donated bottom paint for the buoys.
More details about the settlement, the new buoys, and the
latest updates are available on our website:
Oil spill contingency plan updates
Resolution commending Doug Mertz
The Board passed a resolution commending and expressing gratitude for Douglas K. Mertz’s dedication
and service to the Council and the State of Alaska. Mertz recently announced his retirement after serving
as the Council’s legislative monitor for the past 23 years.
Read the full resolution: Board honors Doug Mertz
Approval of Council’s FY2020 Operating Budget
The Board approved the Council’s operating budget for the upcoming fiscal year, beginning July 1.
All Project Updates:
Updates on all current Council projects can be found on our website: Project Status Updates
Questions?
Any questions or requests for further information can be directed to Amanda
Johnson at 907-277-7222 or amanda.johnson@pwsrcac.org.
One of the Council’s duties as outlined in
the Oil Pollution Act of 1990 is to “Study
wind and water currents and other
environmental factors in the vicinity of the
terminal facilities which may affect the
ability to prevent, respond to, contain, and
clean up an oil spill.”
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