HomeMy WebLinkAbout06102019 City Council PacketCity Council Chambers Beginning at 7:00 p.m.
Monday, June 10, 2019
Viking Orion Plaque Exchange
Photo credit: Christy Terry
City of Seward, Alaska Council Agenda
June 10, 2019 Page 1
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
{Please silence all cellular phones during the meeting}
June 10, 2019 7:00 p.m. Council Chambers
David Squires
Mayor
Term Expires 2019
Sue McClure
Vice Mayor
Term Expires 2019
Suzi Towsley
Council Member
Term Expires 2019
Jeremy Horn
Council Member
Term Expires 2019
Sharyl Seese
Council Member
Term Expires 2021
John Osenga
Council Member
Term Expires 2021
Kelley Lane
Council Member
Term Expires 2020
Scott Meszaros
City Manager
Brenda Ballou
City Clerk
Holly Wells
City Attorney
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
[Those who have signed in will be given the first opportunity to speak. Time is
limited to 3 minutes per speaker and 36 minutes total time for this agenda item.]
5.APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items indicated by asterisk (*).
Consent Agenda items are not considered separately unless a council member
so requests. In the event of such a request, the item is returned to the Regular
Agenda]
6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A.Proclamations and Awards – None
B.Borough Assembly Report
C.City Manager Report ..…………………………………. Pg. 4
D.Other Reports and Presentations
1.Alaska Railbelt Cooperative Transmission & Electric
Company (ARCTEC) Report by Kevin Dunham Pg. 19
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City of Seward, Alaska Council Agenda
June 10, 2019 Page 2
7. PUBLIC HEARINGS – None
8. UNFINISHED BUSINESS – None
9. NEW BUSINESS
A.Resolutions
*1. Resolution 2019-056, Authorizing The Competitive Sale Of The Properties
Described As Lots 29 And 30, Block 27, Original Townsite Of Seward; Tax
Parcel ID No. 14805003 And 14805004, 516 & 518 First Avenue, For The
Total Amount Of $72,000 To Brad Frazier In Accordance With Seward City
Code Section §7.05. ………………………..…………………….. Pg. 21
*2. Resolution 2019-057, Authorizing The Competitive Sale Of The Properties
Described As Lot 31, Block 27, Original Townsite Of Seward; Tax Parcel ID
No. 14805005, 520 First Avenue, For The Total Amount Of $31,500 To David
Kingsland In Accordance With Seward City Code Section §7.05. ………… Pg. 26
*3. Resolution 2019-058, Authorizing The Competitive Sale Of The Properties
Described As Lot 32, Block 27, Original Townsite Of Seward; Tax Parcel ID
No. 14805006, 522 First Avenue, For The Total Amount Of $30,300 To Tom
Tougas In Accordance With Seward City Code Section §7.05. ……………… Pg. 31
C.Other New Business Items
*1. Approval of the May 13, 2019 City Council Regular Meeting Minutes. ……. Pg. 36
*2. Non-objection to the Regular Transfer of Ownership) for Thorn’s Showcase Lounge,
LLC, Beverage Dispensary License #1130 and Approval of the Transfer of the
Existing Restaurant Designation Permit. …………………………….………. Pg. 45
3.Clerk’s memo seeking clarification on council direction to limit presentations to two
per meeting. (Clerk) ………………………………………………………..….. Pg. 70
4.Read, discuss & update the City’s harassment & sexual harassment policies.
(Lane)…………………………………………………………………………… Pg. 72
5.Discuss relative costs & benefits of a forensic audit in light of constituent concerns.
(Lane)
6.Perform random drawing for the Yeosu, South Korea gift. (Clerk) ..................... Pg. 82
7.Discuss KPB Ordinance 2019-09, Amending the Borough’s Sales Tax Code to Levy a
12 Percent Tax on Temporary Lodging, Exempt Temporary Lodging Rentals from the
General Sales Tax, And Allow Cities that Levy a Similar Sales Tax on Temporary
Lodging to Exempt up to One-Half of the Borough Temporary Lodging Tax, Subject
to Voter Approval. (Hickok) ………………………………………………….. Pg. 83
8.Discuss KPB Ordinance 2019-011, Repealing KPB 5.18.430(F) Which Requires Voter
Approval to Increase Sales Tax Cap. (Hickok) …………….………………… Pg. 90
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A.On-going City Project and Goal List. ………………………………………... Pg. 96
B.Clerk’s Report on Public Records Requests through June 5, 2019. ……….. Pg. 104
C.Clerk’s Report on 2019 IIMC Conference. …………………………….…… Pg. 107
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City of Seward, Alaska Council Agenda
June 10, 2019 Page 3
11.COUNCIL COMMENTS
12.CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to 5 minutes
per speaker.]
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
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CITY OF SEWARD Scott Meszaros, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward, AK 99664 Facsimile (907) 224-4038
MANAGER’S REPORT
May 28, 2019 – June 10, 2019
The following purchase orders in the amount of $5,000.00 or more have been approved by the City Manager
since the last report:
DATE DEPT TO WHO WHAT FOR AMOUNT
5/15/19 MIS GOVCONNECTION
INC.
ELECTRIC DEPARTMENT
COMPUTER UPGRADES
$8,544.09
5/15/19 MIS GOVCONNECTION
INC.
ACCUFUND SERVER UPGRADE $5,408.32
5/15/19 CITY CLERK GRANICUS LLC. CITY WEBSITE DESIGN,
IMPLEMENTATION, HOSTING,
MAINTENANCE & LICENSING
RESOLUTION 2019-040
$7,500.00
5/16/19 PUBLIC WORKS
ROADS & STREETS
RWC 2 DUMP TRUCKS
RESOLUTION 2019-053
$247,996.10
6/03/19 ELECTRIC
DEPARTMENT
AESI US INC. AKCIP INVENTORY & GAP
ASSESSMENT
$24,500.00
ADMINISTRATION
Monday May 20, 2019
8:00am – NWRPCA Conference (Hickok)
8:00am – Meet with John Foutz (Meszaros)
1:15pm – Derelict vessel discussion (Meszaros)
Tuesday May 21, 2019
8:00am – NWRPCA Conference (Hickok)
9:00am – Meet with Doug Schoessler (Meszaros)
Wednesday May 22, 2019
9:00am – Weekly staff meeting (Hickok)
11:00am – Teleconference with Will Earnhart re: IBEW negotiations (Hickok)
Tuesday May 28, 2019
5:30pm – City Council Work Session (Meszaros, Hickok)
7:00pm – City Council Meeting (Meszaros, Hickok)
Wednesday May 29, 2019
9:00am – Weekly staff meeting (Meszaros, Hickok)
12:00pm – Alaska SeaLife Center Introduction (Meszaros)
2:00pm – Meeting with Tony Baclann (Meszaros)
3:30pm – Meeting with Cathy LaCompte re: Student Services Center lease negotiations
(Meszaros, Hickok)
Thursday May 30, 2019
9:00am – Meet with Councilmember McClure
9:30am – Meeting with Valarie Kingsland (Meszaros, Hickok)
12:00pm – Census Meeting (Hickok)
Friday May 31, 2019
9:00am – Peninsula Managers Meeting (Meszaros, Hickok)
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HARBOR
• As soon as we complete the paving project, we will be closing out the contract with R&M for the SMIC
project.
• GMG General has finished the paving and punch list and we will be closing out that portion of the
project.
• The 330 ton is busy with lifts and the new fisherman’s float has been full since we opened it.
• All the water and fish cleaning stations are open.
• The B-Float fish cleaning station will be closed for the day that Hamilton construction drives the piling
for the South Harbor Launch Ramp, per our permit.
• We conducted a construction meeting with PND and Hamilton Construction on 5-28 and on 6-4 the
concrete was poured and is curing for 10 days before anyone can drive on it. The paving company will
be here on June 5th for dirt work and pave on June 6th.
• The South Harbor Launch Ramp construction phase; the scheduled completion date is sometime in June
of 2019; their schedule is tight and it looks like due to the cure time of the concrete specs we have
passed the May 31st completion date.
• The crane is operational and the deputy harbormaster is continually testing crane operators.
• The Park Service had a grand opening on June 8th for their refurbished facility in the harbor.
PUBLIC WORKS
Director: Summertime workload is on. We have projects being designed and many maintenance jobs in all
Public Works departments. Budget work continues, as well as reviewing proposals for the Water and Sewer
Rate Study and Classification Plan. Three proposals were received and are being evaluated. The results of the
study will be used in the water and sewer tariffs and then the budget.
Streets: Street crews have been working hard to refresh the crosswalk paint throughout town. Their efforts are
showing nicely. Dry weather would certainly help us to complete the job. Grading gravel roads is an ongoing
process especially with the rain.
Water, Wastewater Utilities: The water department had a few digs come up to fix leaking lines between the
water main and the key-boxes. Line locate requests are high right now with many businesses and residents
doing projects all over town.
Shop: The Shop is always busy with repairs, preventive maintenance, and now spring cleaning in the yard.
Buildings: Our custodian has been actively working outside and inside of the buildings. There is a lot to try to
keep up with. Other public works personnel have been assigned to pressing duties and have not been able to
work at buildings.
5
This crosswalk was
halfway done
before the rain
started.
The new white
paint looks
good at
Railway and
4th Ave.
6
PARKS AND RECREATION
Teen Rec Room
*** Summer hours: Wednesday to Saturday 5 pm to 9 pm***
• We welcomed new faces this week from the up and coming 6th grade class.
• Also hosted a pizza party Tuesday, May 21 for high school boys' and girls' soccer teams plus parents,
with a turnout of over 50 people and joined Miller's Landing on Saturday, May 25 for their first potluck
of the summer.
Upcoming Events
• Summer fundraising party Friday, May 31 from 6 to 9 pm. Proceeds go to Leadership Council Fund.
• Wednesdays at high school natatorium.
Attendance for 5/17-5/30
• Total Attendance= 162 (Middle School= 95, High School= 17, Special Event= 50+)
• Average Daily Attendance Range= 12-18 students
ALPAR Litter Patrol starts Tuesday, June 4.
Will be working Tuesday to Friday - 12pm to 4pm until mid-August
tidying up our city during busy tourist season!
Sports & Recreation
Sports & Recreation is researching implementing procedures for this fall. We are hosting our annual Seward
Real Estate’s Bear Bell Run on June, 7; and are actively seeking volunteers/coaches for our Windsong Soccer
League and annual Play Day (dates listed below).
All those interested in participating as a volunteer/coach are encouraged to email: ijones@cityofseward.net.
Upcoming Events:
Sports & Rec (at the AVTEC Gym) begins summer hours: Tue-Thu (930-9)
Fri, 06/07: Seward Real Estate’s Bear Bell Run
Wed, 06/19: Soccer Play Day 3 pm
Mon 07/08: Windsong Lodge Youth Soccer League begins
Sports & Rec met with the development team at MyRec, along with Seward’s own MIS department, and we are
very excited about our partnership with MyRec. We will continue to review and implement procedures as we
become more familiar with the program and look to have an official, 100% rollout, in 2020.
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By the Numbers:
Sport & Rec Activity 05/16/19- 5/22/19:
• Wellness Room: 2
• Weight Room: 30
• Racquetball: 8
• Indoor Park: 9
• Open Gym/Basketball: 29
• Rockwall: 5
• Open Volleyball: 3
• Sauna: 15
a. Activity by Association:
• Seaview: 19
• AVTEC: 25
• Volunteers: 4
• Public Use: 72
• TYC: 29
Teen Youth Center
• Summer Day Camp has begun with 40 to 45 kids attending daily.
• Staff Training last week went well. Special thanks to Seward Community Foundation for giving us funding for an
extra day to focus on group behaviors. In addition, thanks to Alaska Parks service for providing valuable Bear
Spray training to the summer staff.
• Next week we will be venturing to UAA Planetarium.
• Trail River Family Overnight Campout coming up soon: June 14 & 15
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Campground & Park Maintenance
• Rebuilding the concession stand ramp railing
• Mowing and trimming, Campgrounds, Parks and Playgrounds
• Maintenance on mowing equipment
• The tennis court has been cleaned and the net set
• Conducted a Host Meeting – Currently 8 hosts and one more starting next week
• Cemetery clean up: mowing, trimming, painting
• Playground inspections
• Added engineered woodchips to the PARKS playground surface
• Opening Spring Creek Campground Fri, May 31
• Ball field mowing, trimming and striping
• Engraving Campground signs
• Assisting other departments
• Painting RV bumper stops
• Striping campgrounds sites
Paid Parking Department
Seasonal permits are available for sale.
Customers may visit the Parking Chalet on the South Harbor Uplands near the Mariner’s Memorial or pay
online at www.SewardRec.com.
The parking crew is checking compliance, ticketing and towing.
Parking staff continue to post signs, cleanup lots and prepare to stripe.
Permit sales since May 23, 2019
Harbor Area Employee permits: 42
Slip Holder permits: 46
Vehicle with Trailer permit: 5
Unattached trailers are not permitted in any City parking lot. (Please seek private businesses.)
We are still seeking qualified candidates to assist in opening the Parking lots, see
www.CityofSeward.us/employment.
COMMUNITY LIBRARY AND MUSEUM
NOW HIRING
Part-Time Seasonal Aide, Tues-Sat, 1:00-5:00 pm, through Mid-Sept.
MOVIE@2 PROGRAM
Mon-Sat, 2-3pm
Community Room (Meeting Room on occasion)
The Iditarod National Historic Trail: A History and Waves Over Seward movies, show daily at 2pm,
Monday-Saturday. Donations appreciated.
Resurrection Bay Historical Society volunteers show these movies during Summer Museum Sunday Hours, 1-
5pm. Thank you to the Iditarod Historic Trail Alliance and the Seward Community Library Association for
granting us special permission to show these movies.
9
PLAY TIME
Saturdays, Noon-4pm
Children’s Room
Don’t miss out on fun each Saturday with books, activities, and toys specially selected according to a theme
each week to enhance creative play and development. Stop by and experience our newest theme for this unique
unstructured play program created with working caregivers in mind. Adult supervision required.
• June 15 – Unique Underground
• June 22 – Super Solstice
• June 25 – Magical Moon
SUMMER READING CHALLENGE FOR ALL
JUNE 1 – AUGUST 10
Universe of Stories Theme
The Summer Reading Challenge is a community wide program for ALL AGES to read a total of 24 hours this
summer! Six logs track a total of 4 hours of reading in 20-minute blocks, a common recommended reading
time for young students to maintain their reading level over the summer break. Children ages 4 and under
participate through our 1000 Books Before Kindergarten Program. Caregivers can count time reading to their
children.
The Kick Off Party was held on June 1st with 85 people signing up for the program with an estimate of
170 people attending. Thank you to the many volunteers who made the kick off a smashing success! The
Challenge Celebration will be held Sat, Aug 10, 1-3pm.
It’s not too late to sign up, so stop by today and join the fun!
Stop by register and receive a kit to get you started on your 24 hours (or 1,440 minutes!) of summer reading!
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WEEKLY LEGO PLAY TIME
Each Tuesday, 1-3pm, Meeting Room
June 4, 11, 18, and 25
July 2, 9, 16, 23, and 30
August 6
Drop by to join us for unstructured Lego play time each week throughout the summer. Each week will feature a
unique challenge. This program is designed for elementary age and younger but all are welcome. Duplo’s will
be available for younger children. Adult supervision required.
WEEKLY CRAFTERNOON
Each Thursday, 1-3pm, Meeting Room
June 6, 13, 20, and 27
July 5, 11, 18, and 25
August 1 and 8
Weekly walk-in crafting for all ages! Each week will have a theme. We provide the supplies; you supply the
creativity! Adult supervision required.
BEGINNING KITE MAKING WORKSHOP
Wed, June 12, 4-6pm
Community Room
Tim Morrow is back for our 5th annual beginning kite making experience using a single piece of paper! Don’t
worry, it won’t be too hard; he’ll break it down step by step. All are welcome, even if you’ve made one
before. Recommended for ages 5 and up and requires adult supervision. We plan to fly our creations rain or
shine! Fun for ages 5 and up. It’s not just for kids; adults are welcome, too! Space is limited to 16 participants,
so stop by or call to sign up! Adult supervision required.
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STORYTELLING PROGRAM WITH BOB KANEGIS
Wed, June 19, 7pm
Community Room
Limited seating, so come early!
Bob Kanegis is a New Mexico based storyteller with strong ties to Alaska. He first came down with a case of
“Story Fever” after hearing Klondike Gold Rush Pioneers and Native Alaskan elders on the Yukon River spin
their tales. He worked seasonally in Southeast Alaska and the Kenai peninsula for many years. After completing
studies in environmental education, Bob went on to direct camps and nature centers where his love of
storytelling and the outdoors were a perfect fit.
For the past 30 years Bob has performed in libraries, schools and community center from
coast to coast. He also teaches storytelling and oral language development for school-based programs, and
offers workshops in family storytelling, and guided personal legacy explorations for adults. Bob loves hearing
stories as much as he loves telling them.
After repeatedly hearing people say, “My Grandfather had such wonderful stories, I wish I’d recorded them.
Now they’re lost,” He created The Endangered Stories Act to encourage families to record their histories. To
further this effort, he hosts community F.E.A.S.T events - Families Eating and Storytelling Together. Bob is a
contributor to a number of storytelling anthologies including, The Healing Heart- Storytelling to Build Strong
and Healthy Communities.
Gratitude to the Seward Masonic Lodge #6 for funding this program!
*CHASING THE MOON PRE-SCREENING SPECIAL*
PBS American Experience
Wednesday, June 26
Doors open at 6pm for pre-show activities
Show starts at 7pm (approx. 38 minutes)
Community Room and Atrium
Limited seating available. Advance tickets available at the Library Front Desk now.
Revisit the history launch of Apollo 11 in the atmosphere in July 1969, the triumphant words, “the Eagle has
landed,” and the biggest television audience in world history that tuned in to watch Neil Armstrong walk the
moon’s surface.
Enjoy moon and space themed activities before the show. Our regular programs during this week will also have
a moon theme. The three-part PBS American Experience special will premiere July 8, 9 and 10. Check local
listing for time. Special thank you to Alaska Pubic Media for sponsoring and promoting our event, and to PBS,
WGBH and the many other sponsors who made this film and pre-screening possible!
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INTERMEDIATE KITE MAKING WORKSHOP
Wed, July 17, 4-6pm
Community Room
Tim Morrow is back to offer a more challenging kite-building workshop for our more advanced kite
makers! Don’t worry, it won’t be too hard; he’ll break it down step by step. We plan to fly our creations rain or
shine! Recommended for ages 8 and up. It’s not just for kids; adults are welcome, too! Space is limited to 12
participants, so stop by or call to sign up. Adult supervision required.
TEEN WRITING WORKSHOP & PIZZA PARTY
Wed, July 31 TBA
All teens (12+ years) are invited to join a special workshop with Lynn Lovegreen, long time resident of
Anchorage, an experienced author and retired teacher passionate about writing and history. More details to
come.
13
ELECTRIC
Number of new Job Orders started since Jan. 1, 2019: (19)
1) The Electric Department welcomes our new Executive Assistant Tatiana Iachim who started May 30th.
We continue to ask your patience and understanding as we train Tatiana and bring her up to speed on her
duties and responsibilities.
2) TelAlaska is starting their summer undergrounding project burying communication cables in the allies
and intersections from Jefferson St. north. They are very cooperative in working with the City to reduce
these impacts. The electric department researched the opportunity of jointly working with TelAlaska as
they do this project, however, we discovered that the preparation and cost would be too great with the
short notice. The Electric Department is going to work with TelAlaska and their contractors to address
some critical areas while the crews are in Seward.
3) While I was at the NWPPA annual meetings in Sacramento the theme was ‘Shift Happens’ and I had an
opportunity to hear from speakers for the following subjects:
4)
a. Shifting Customers; by Craig Boice where we explored four fundamental questions about
customers.
i. Who are the people?
ii. Where are the people going?
iii. What have we learned from Generation Z?
iv. How do we hustle around in front of them?
b. Shifting Technology: by John Roukema and Rick Kubin where we explored Technology drivers
such as climate change, new and changing technologies, and blockchain concepts
c. Shifting Gears: by Thor Hinckley, Bill Boyce, and Robert Barrosa about Electric Vehicle (EV)
and Autonomous Vehicle (AV) and their continued growth and impacts on the electric
infrastructure.
d. Shifting Resources: by Brian Flanagan about Industry trends such as innovation and customer
data. The speaker emphasized that a utility manager should focus their attention 70% on the
now, 20% on the new and 10% on the next.
e. Shifting Strategies: by Rachel Huang about current and upcoming challenges and solutions,
strategic outcomes and planning strategies.
5) The Railbelt Utilities have been working collectively to apply for and utilize specific grants to build
Electric Vehicle (EV) car chargers throughout the Railbelt road system. Two of the chargers were
suggested by the electric department at three possible locations in the Seward area including the
Chamber of Commerce.
6) The streetlight at the corner of Nash Rd. and Seward Hwy was knocked down by an unknown
vehicle/person. Alaska State Troopers were notified and are investigating and the Electric Department
is working with the Alaska State DOT to assess responsibility and make repairs.
14
FINANCE
The finance department has received audited Public Employees’ Pension and Healthcare Allocation data from
the State of Alaska and audited Providence Seward Medical & Care Center financial data to finalize the draft
financial data for our annual comprehensive annual financial report. We are awaiting the draft document from
BDO at which time we will begin preparing statistical tables, Management’s Discussion and Analysis, and other
required and supplementary information.
Finance staff will be attending financial report writer training and we are working with our software consultants
to make modifications to the financial accounting software’s payroll setup to address changes resulting from
requirements of the new SPEA union contract, and to simplify data reporting requirements for future public
records requests for earnings and benefits data. We are also working with the Health Resources and Services
Administration to schedule a joint training on the Public Entity Model for community health centers, to include
members of both boards (the Seward Community Health Center and the Seward City Council) and to include
key staff in both organizations, as requested by HRSA.
Department heads are in the process of constructing departmental budget requests for the upcoming 2020/2021
Biennial Budget, including preparation of capital improvement plan requests. For the sake of estimating
upcoming tariffs, Enterprise Fund tariff changes currently reflect a required change in the tariff rates based on
an average of the five previous published years’ annual increases in the Consumer Price Index, All Items, for all
Urban Consumers, Anchorage Alaska, as published by the US Department of Labor, Bureau of Labor
Statistics. Based on the actual consumer price index, the slated tariff amendments will be 1.2% in each of 2020
and 2021. A 12-year history of this five-year average CPI is as follows:
15
PERSONNEL
City of Seward Personnel Transactions from 5/8/2019-5/31/2019
Prepared by Riley Shurtleff, City of Seward Personnel Officer
Separations: Department: Date of Separation
Library Museum Curator Library Museum 5/10/2019
New Hires: Department: Date of Hire
TYC Summer Camp Counselor SPRD 5/8/2019
TYC Program Aide Trainee SPRD 5/9/2019
Harbor Seasonal Aide Harbor 5/14/2019
Library Museum Seasonal Aide Library Museum 5/14/2019
TYC Summer Camp Counselor SPRD 5/16/2019
Parking Lot Attendant Parking 5/20/2019
TYC Summer Camp Counselor SPRD 5/20/2019
Campground Attendant SPRD 5/23/2019
Campground Attendant SPRD 5/23/2019
Campground Attendant SPRD 5/24/2019
TYC Summer Camp Counselor SPRD 5/29/2019
Maintenance Mechanic Operator Public Works 5/29/2019
Executive Assistant Electric 5/30/2019
Available Full Time Positions: Department: Position Status
Police Dispatcher Police Advertising Since 9/18/2018
Corrections Officer Police Advertising Since 11/29/2018
Parks and Campgrounds Ops. Supervisor SPRD Advertising Since 4/19/2019
Harbor Administrative Assistant Harbor Advertising Since 4/26/2019
Available Seasonal Positions: Department: Position Status
Campground Attendants I & II SPRD Advertising Since 1/18/2019
Parks Maintenance Worker I, II, II SPRD Advertising Since 1/18/2019
Gardener SPRD Advertising Since 1/18/2019
Library Museum Seasonal Aide Library Museum Advertising Since 2/1/2019
Parking Operations Supervisor Parking Advertising Since 1/18/2019
Parking Operations Technician Parking Advertising Since 1/18/2019
Parking Attendant Parking Advertising Since 1/18/2019
Teen Youth Center Summer Camp
Counselor
SPRD
Advertising Since 1/18/2019
Program Aide (TYC, Teen Rec Room, Sports
& Rec at the AVTEC Gym)
SPRD
Advertising Since 1/18/2019
Program Aide Trainee SPRD Advertising Since 1/18/2019
ALPAR Crew Leader SPRD Advertising Since 1/18/2019
ALPAR Teen Litter Patrol Crew SPRD Advertising Since 1/18/2019
Harbor Seasonal Aide (Part Time) Harbor Advertising Since 3/29/2019
16
P&Z/COMMUNITY DEVELOPMENT
DID YOU KNOW??
PERMITS ARE REQUIRED FOR DEVELOPMENT WITHIN A FLOODPLAIN
IN THE KENAI PENINSULA BOROUGH
In November 1986, the Kenai Borough passed a Floodplain Management Ordinance. Development with-
in floodplains is subject to the Borough's floodplain management regulations. It is the responsibility of
Developers and Landowners to know the rules.
If you plan to build, rebuild, make substantial improvements to existing structures, or conduct excava-
tion or earthwork activities within a floodplain, a development permit is required per Kenai Peninsula
Borough Code Chapter 21.06 and the City of Seward Code Chapter 15.25. Some activities require a
permit to document the activity, but may not be specifically regulated.
FOR DEVELOPMENT WITHIN THE CITY OF SEWA RD
CONTACT THE COMMUNITY
DEVELOPMENT DEPARTMENT AT 907-224-4048 TO SEE IF YOUR PROJECT
WILL
REQUIRE A FLOODPLAIN PERMIT.
ACTIVITIES SUBJECT TO EXISTING FLOODPLAIN DEVELOPMENT REGULATIONS INCLUDE
BUT NOT LIMITED TO: Subdividing land within the floodplain
Building a residential or commercial structure
Garages, storage sheds, and like structures
Dredging, filling, mining and excavation Placement of manufactured home
Emergency System for Flood Awareness Kenai Borough has the following programs to alert you to a flooding/emergency event.
C.A.N. Community Alert Network Two Mobile Sirens - Turn on your
radio FEMA - National Flood Insurance Program (NFIP)
Most homeowner's insurance policies do not cover loss from flooding.
For more information about the NFIP, ask your insurance company, or call the NFIP toll-free number:
1-800-611-6123, Ext. 29
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Jackie C. Wilde, Planner 224-4048 or Andy Bacon, Planning Assistant 224-
4049 238 Fifth Avenue, at the corner of Fifth and Adams
Our Mission—To provide community resource information services relating to the orderly development of the community, to pro-
mote safety and public order, protect the public health and general welfare of the citizens of the community and to stimulate sys-
tematic development of transportation, public utilities, school, and other public facilities through implementation of Council and
Administration planning, zoning, historic preservation and City land management policies.
18
6/3/19
Honorable Seward City Council Members
5/16/19 ARCTEC Meeting Report
First item of business; board accepted Kevin Dunham as the second Director from the City of
Seward.
The second topic was a short memorial to my father, Willard with a moment of silence and a few
stories and tributes from the board members. The board also voted to send the Alaska Senate a
letter urging that they pass SB 100, a resolution naming the new AVTEC residence building in
honor of Willard E. Dunham.
Next we went into executive session to discuss the MOU, (memorandum of understanding),
between all six Railbelt Utilities to formally create a Railbelt Reliability Council, (RRC). This
should not be confused with the Transco, (Alaska Railbelt Transmission, ART), that has already
been filed with the Regulatory Commission of Alaska, (RCA).
In general, the RRC will be a board composed of the six Railbelt Utilities, several large electric
companies, some stakeholders with interests in the power system, and the Regulatory
Commission of Alaska.
The history of the RRC began when Fairbanks became tied to the Anchorage, Mat-Su, Kenai
Peninsula power system in 1986. The power producing companies at that time did not have any
formal rules on how to control power flows that linked them over long tie lines. The rest of the
United States and Canada had been under Federal Electrical Regulatory Commission, (FERC),
rules since around the 1940’s. CEA, GVEA and AML&P developed and implemented standard
operating rules based on the FERC rules, and called them the Railbelt Reliability Standards.
In 2014 and 2015 respectively, Homer Electric and Matanuska Electric ended their long-term all-
power requirement contracts with CEA, and began to produce most of their own power, and to
also control their own generation that was connected to the Railbelt Grid. Not being signatory to
the Railbelt Reliability Standards, they had some different ideas about how the rules work.
In short, you cannot control a power system unless every generation source and transmission line
is controlled under identical rules. After several long discussions and some lawsuits between
some of the utilities, the Alaska legislature has decided to step in and introduce the mandate that
all interconnected power companies will be under a common set of rules. 2019 House Bill 151
and Senate Bill 123 both require these rules be adopted by 7/1/2020.
At this time, CEA, GVEA, MEA and SES are all in favor of, have signed a previous version and
are ready to sign the current MOU. The other board members familiar with the current HEA and
AML&P management personnel are confident the HEA Board and the Anchorage Borough
19
Assembly will sign it in the near future. It will be submitted to the RCA and hopefully will be
fully implemented and the RRC will be a functional oversight entity to protect the Alaska bulk
power system, and have the teeth to force each company to comply to their rules.
The next ARCTEC Board meeting is scheduled for July 19.
Please feel free to ask for any clarifications or additional information.
Respectfully submitted by,
Kevin Dunham
(907) 748-4449
20
Sponsored by: Meszaros
CITY OF SEWARD, ALASKA
RESOLUTION 2019-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE COMPETITIVE SALE OF THE
PROPERTIES DESCRIBED AS LOTS 29 AND 30, BLOCK 27,
ORIGINAL TOWNSITE OF SEWARD; TAX PARCEL ID NO.
14805003 AND 14805004, 516 & 518 FIRST AVENUE, FOR THE
TOTAL AMOUNT OF $72,000 TO BRAD FRAZIER IN
ACCORDANCE WITH SEWARD CITY CODE SECTION §7.05
WHEREAS, in 2013, the City took possession through the tax foreclosure process, Lots
29 and 30, Block 27 Original Townsite of Seward located on First Avenue in Seward; and
WHEREAS, the City obtained title to the property from the Kenai Peninsula
Borough in accordance with Non-Code Ordinance 2013-012, Section 2; and
WHEREAS, the Seward City Council passed Resolution 2016-053 on August 22,
2016, authorizing the administration to abate, demolish and dispose of the structures and
appurtenances on the property, which was completed in 2017; and
WHEREAS, Non-Code Ordinance 2019-042 was introduced on April 22, 2019,
authorizing disposal of the property by competitive sealed bid at a minimum bid price of
$17,500, reflecting the 2017 Kenai Peninsula Borough property assessment on the land,
considered to be lower than fair market value, but covering the City' s costs of properties
foreclosure and clean-up; and
WHEREAS, the City advertised for competitive sealed bids and received a total of
nineteen responsive bids for 516 & 518 First Avenue; and
WHEREAS, Brad Frazier, the highest responsible bidder, provided a bid amount of
$36,000 for each lot and included the required bid deposit equal to 20%; and
WHEREAS, per Seward City Code §7.05.230, after a sale has been conducted by public
auction or sealed bid, the Council, by resolution with or without public hearing, may approve all
public sales of real property based on the bids received, and shall approve any p urchase
agreement prior to its execution by the city. The approval of any public sale by the Council
authorizes the city manager to take all steps and execute all instruments to complete and close
the sale.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
21
CITY OF SEWARD, ALASKA
RESOLUTION 2019-056
___________________________
Section 1. The Seward City Council determined by Non-Code Ordinance 2019-042 that
it has no public purpose for Lots 29 and 30, Block 27 Original Townsite of Seward.
Section 2. The Seward City Council authorized disposal of Lots 29 and 30, Block 27
Original Townsite of Seward of Seward with tax parcel ID number 14805003 & 14805004
located at 516-518 First Avenue, by competitive sealed bid at a minimum bid price of $17,500
and the City received a bid in the amount of $36,000 for each lot from Brad Frazier for the total
amount of $72,000.
Section 3. The Seward City Council finds it to be in the public interest to sell this parcel
in accordance with Non-Code Ordinance 2019-042, per the recitals stated above which are
incorporated herein as findings of the City Council, and the City Council authorizes the sale and
transfer of this property as is, where is, with no warranties, and for less than fair market value, to
Brad Frazier.
Section 4. This resolution shall take effect thirty (30) days after approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
10th day of June, 2019.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
22
23
handled in accordance with Alaska State law.
Approved by Finance Department .Jo� �t-�
ATTORNEY REVIEW; Yes __ No_X_ Not Applicable __
RECOMMENDATION; Council approve Resolution 2019-056 authorizing the competitive sale of the
properties described as Lots 29 and 30, Block 27 Original Townsite of Seward, Tax Parcel ID No. 14805003 & 1485004 for the amount of $72,000 to Brad Frazier.
24
AFTER RECORDING RETURN TO:
City of Seward
P.O. Box 167
Seward, Alaska 99664
QUITCLAIM DEED
The Granter, CITY OF SEWARD, ALASKA, a home rule municipal corporation of the
State of Alaska, whose address is P.O. Box 167, Seward, Alaska 99664, for and in
consideration of the sum of Ten Dollars ($10) and other good and valuable consideration in
hand paid, the receipt of which is hereby acknowledged, quitclaims to Grantee, Brad Frazier,
whose address is 1905 Parkside Drive Anchorage, Alaska 99501, all of Grantor's right, title,
and interest it has, if any, in the real property described as:
LOTS 29 AND 30, BLOCK 27 ORIGINAL TOWNSITE OF
SEWARD, Plat No. S-1, Seward Recording District, Third Judicial District,
State of Alaska, (KPB tax parcel no. 148-130-10) containing 0.07 acres more or
less.
TOGETHER WITH all the improvements thereon, if any, and all rights of the Granter to
any and all hereditaments and appurtenances hereto, and
SUBJECT TO any taxes and assessments, exceptions, reservations, restrictions, conditions,
covenants, easements, rights-of-way, encroachments either of record or ascertainable by
physical inspection.
GRANTOR: CITY OF SEWARD
Scott Meszaros, City Manager
STATE OF ALASKA )
) ss:
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this______ day of
.2019, by Scott Meszaros, City Manager of the City of Seward, an Alaska
municipal corporation, on behalf of the City.
Notary Public in and for Alaska
My commission expires:
25
Sponsored by: Meszaros
CITY OF SEWARD, ALASKA
RESOLUTION 2019-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE COMPETITIVE SALE OF THE
PROPERTIES DESCRIBED AS LOT 31, BLOCK 27, ORIGINAL
TOWNSITE OF SEWARD; TAX PARCEL ID NO. 14805005, 520
FIRST AVENUE, FOR THE TOTAL AMOUNT OF $31,500 TO DAVID
KINGSLAND IN ACCORDANCE WITH SEWARD CITY CODE
SECTION §7.05
WHEREAS, in 2013, the City took possession through the tax foreclosure process, Lot
31, Block 27 Original Townsite of Seward located on First Avenue in Seward; and
WHEREAS, the City obtained title to the property from the Kenai Peninsula
Borough in accordance with Non-Code Ordinance 2013-012, Section 2; and
WHEREAS, the Seward City Council passed Resolution 2016-053 on August 22,
2016, authorizing the administration to abate, demolish and dispose of the structures and
appurtenances on the property, which was completed in 2017; and
WHEREAS, Non-Code Ordinance 2019-042 was introduced on April 22, 2019,
authorizing disposal of the property by competitive sealed bid at a minimum bid price of
$17,500, reflecting the 2017 Kenai Peninsula Borough property assessment on the land,
considered to be lower than fair market value, but covering the City' s costs of properties
foreclosure and clean-up; and
WHEREAS, the City advertised for competitive sealed bids and received a total of
eight responsive bids for 520 First Avenue; and
WHEREAS, the responsible bid in the amount of $31,500 from David Kingsland
included the required bid deposit equal to 20%; and
WHEREAS, per Seward City Code §7.05.230, after a sale has been conducted by public
auction or sealed bid, the Council, by resolution with or without public hearing, may approve all
public sales of real property based on the bids received, and shall approve any p urchase
agreement prior to its execution by the city. The approval of any public sale by the Council
authorizes the city manager to take all steps and execute all instruments to complete and close
the sale.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
26
CITY OF SEWARD, ALASKA
RESOLUTION 2019-057
___________________________
Section 1. The Seward City Council determined by Non-Code Ordinance 2019-042 that
it has no public purpose for Lot 31, Block 27 Original Townsite of Seward.
Section 2. The Seward City Council authorized disposal of Lot 31, Block 27 Original
Townsite of Seward of Seward with tax parcel ID number 14805005 located at 520 First Avenue,
by competitive sealed bid at a minimum bid price of $17,500 and the City received a bid in the
amount of $31,500 from David Kingsland.
Section 3. The Seward City Council finds it to be in the public interest to sell this parcel
in accordance with Non-Code Ordinance 2019-042, per the recitals stated above which are
incorporated herein as findings of the City Council, and the City Council authorizes the sale and
transfer of this property as is, where is, with no warranties, and for less than fair market value, to
David Kingsland.
Section 4. This resolution shall take effect thirty (30) days after approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
10th day of June, 2019.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
27
28
FISCAL NOTE;
The bid price on this property will be used to repay the City for incurred costs including, but not limited
to, the following: the foreclosure process, staffing and legal fees, property demolition, asbestos
abatement, disposal of debris and appmienances, advertising, etc. Any funds in excess of final project
costs, will be handled in accordance with Alaska State law.
Approved by Finance Department J.{/,4q4) lulu�
ATTORNEYREVIEW; Yes __ No_X_ NotApplicable __
RECOMMENDATION; Council approve Resolution 2019-057 authorizing the competitive sale of
the properties described as Lot 31, Block 27 Original Townsite of Seward, Tax Parcel ID No.
14805005 for the amount of $31,500 to David Kingsland.
29
AFTER RECORDING RETURN TO:
City of Seward
P.O. Box 167
Seward, Alaska 99664
QUITCLAIM DEED
The Granter, CITY OF SEWARD, ALASKA, a home rule municipal corporation of the
State of Alaska, whose address is P.O. Box 167, Seward, Alaska 99664, for and in
consideration of the sum of Ten Dollars ($10) and other good and valuable consideration in
hand paid, the receipt of which is hereby acknowledged, quitclaims to Grantee, David
Kingsland, whose address is PO Box 1834 Seward, Alaska 99664, all of Grantor's right,
title, and interest it has, if any, in the real property described as:
LOT1 31, BLOCK 27 ORIGINAL TOWNSITE OF
SEWARD, Plat No. S-1, Seward Recording District, Third Judicial District,
State of Alaska, (KPB tax parcel no. 14805005) containing 0.07 acres more or
less.
TOGETHER WITH all the improvements thereon, if any, and all rights of the Granter to
any and all hereditaments and appurtenances hereto, and
SUBJECT TO any taxes and assessments, exceptions, reservations, restrictions, conditions,
covenants, easements, rights-of-way, encroachments either of record or ascertainable by
physical inspection.
GRANTOR: CITY OF SEWARD
Scott Meszaros, City Manager
STATE OF ALASKA )
) ss:
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this______ day of
.2019, by Scott Meszaros, City Manager of the City of Seward, an
Alaska municipal corporation, on behalf of the City.
Notary Public in and for Alaska
My commission expires:
30
Sponsored by: Meszaros
CITY OF SEWARD, ALASKA
RESOLUTION 2019-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE COMPETITIVE SALE OF THE
PROPERTIES DESCRIBED AS LOT 32, BLOCK 27, ORIGINAL
TOWNSITE OF SEWARD; TAX PARCEL ID NO. 14805006, 522
FIRST AVENUE, FOR THE TOTAL AMOUNT OF $30,300 TO TOM
TOUGAS IN ACCORDANCE WITH SEWARD CITY CODE SECTION
§7.05
WHEREAS, in 2013, the City took possession through the tax foreclosure process, Lot
32, Block 27 Original Townsite of Seward located on First Avenue in Seward; and
WHEREAS, the City obtained title to the property from the Kenai Peninsula
Borough in accordance with Non-Code Ordinance 2013-012, Section 2; and
WHEREAS, the Seward City Council passed Resolution 2016-053 on August 22,
2016, authorizing the administration to abate, demolish and dispose of the structures and
appurtenances on the property, which was completed in 2017; and
WHEREAS, Non-Code Ordinance 2019-042 was introduced on April 22, 2019,
authorizing disposal of the property by competitive sealed bid at a minimum bid price of
$17,500, reflecting the 2017 Kenai Peninsula Borough property assessment on the land,
considered to be lower than fair market value, but covering the City' s costs of properties
foreclosure and clean-up; and
WHEREAS, the City advertised for competitive sealed bids and received a total of
five responsive bids for 522 First Avenue; and
WHEREAS, the responsible bid in the amount of $30,300 from Tom Tougas included
the required bid deposit equal to 20%; and
WHEREAS, per Seward City Code §7.05.230, after a sale has been conducted by public
auction or sealed bid, the Council, by resolution with or without public hearing, may approve all
public sales of real property based on the bids received, and shall approve any p urchase
agreement prior to its execution by the city. The approval of any public sale by the Council
authorizes the city manager to take all steps and execute all instruments to complete and close
the sale.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
31
CITY OF SEWARD, ALASKA
RESOLUTION 2019-058
___________________________
Section 1. The Seward City Council determined by Non-Code Ordinance 2019-042 that
it has no public purpose for Lot 32, Block 27 Original Townsite of Seward.
Section 2. The Seward City Council authorized disposal of Lot 32, Block 27 Original
Townsite of Seward of Seward with tax parcel ID number 14805006 located at 522 First Avenue,
by competitive sealed bid at a minimum bid price of $17,500 and the City received a bid in the
amount of $30,300 from Tom Tougas.
Section 3. The Seward City Council finds it to be in the public interest to sell this parcel
in accordance with Non-Code Ordinance 2019-042, per the recitals stated above which are
incorporated herein as findings of the City Council, and the City Council authorizes the sale and
transfer of this property as is, where is, with no warranties, and for less than fair market value, to
Tom Tougas.
Section 4. This resolution shall take effect thirty (30) days after approval.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
10th day of June, 2019.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
______________________
Brenda J. Ballou, MMC
City Clerk
(City Seal)
32
33
FISCAL NOTE; The bid price on this property will be used to repay the City for incurred costs including, but not limited to, the following: the foreclosure process, staffing and legal fees, property demolition, asbestos abatement, disposal of debris and appurtenances, advertising, etc. Any funds in excess of final project costs, will be handled in accordance with Alaska State law.
Approved by Finance Depa11ment j(�.Aidu ''ff__;
ATTORNEY REVIEW; Yes __ No_X_ NotApplicable __
RECOMMENDATION; Council approve Resolution 2019-058-authorizing the competitive sale of
the properties described as Lot 32, Block 27 Original Townsite of Seward, Tax Parcel ID No. 14805006 for the amount of $30,300 to Tom Tougas.
34
AFTER RECORDING RETURN TO:
City of Seward
P.O. Box 167
Seward, Alaska 99664
QUITCLAIM DEED
The Granter, CITY OF SEWARD, ALASKA, a home rule municipal corporation of the
State of Alaska, whose address is P.O. Box 167, Seward, Alaska 99664, for and in
consideration of the sum of Ten Dollars ($10) and other good and valuable consideration in
hand paid, the receipt of which is hereby acknowledged, quitclaims to Grantee, Thomas
Tougas, whose address is PO Box 2127 Seward, Alaska 99664, all of Grantor's right, title,
and interest it has, if any, in the real property described as:
LOT1 32, BLOCK 27 ORIGINAL TOWNSITE OF
SEWARD, Plat No. S-1, Seward Recording District, Third Judicial District,
State of Alaska, (KPB tax parcel no. 14805006) containing 0.07 acres more or
less.
TOGETHER WITH all the improvements thereon, if any, and all rights of the Granter to
any and all hereditaments and appurtenances hereto, and
SUBJECT TO any taxes and assessments, exceptions, reservations, restrictions, conditions,
covenants, easements, rights-of-way, encroachments either of record or ascertainable by
physical inspection.
GRANTOR: CITY OF SEWARD
Scott Meszaros, City Manager
STATE OF ALASKA )
) ss:
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this______ day of
.2019, by Scott Meszaros, City Manager of the City of Seward, an
Alaska municipal corporation, on behalf of the City.
Notary Public in and for Alaska
My commission expires:
35
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
CALL TO ORDER
The May 13, 2019 regular meeting of the Seward City Council was called to order at 7:03
p.m. by Mayor David Squires.
OPENING CEREMONY
Lieutenant Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Squires presiding and
Sue McClure Suzanne Towsley
Jeremy Horn Sharyl Seese
John Osenga Kelley Lane
comprising a quorum of the Council; and
Scott Meszaros, City Manager
Brenda Ballou, City Clerk
Holly Wells, City Attorney
Excused – None
Absent – None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Bob Reisner had been studying the flooding issues at the Seward airport since January, 2011.
He thought there was an opportunity to create a new channel for the flow of Resurrection River using
sheet piling, thereby controlling the flow of water to mitigate the flooding at the airport.
Lynda Paquette read a letter from Ristine Casagranda stating Casagranda’s interest in
becoming the city’s representative on ARCTEC. Paquette reported on last week’s Seward Civic
Engagement meeting, saying there had been some interest in exploring ideas to enable citizens living
outside of city limits to have some voting rights.
Kevin Dunham was interested in serving as the city’s ARCTEC representative, having
worked for 42 years in the electric industry. He understood the issues and the opportunities in depth,
and thought his expertise would be of benefit to the city.
Patty Linville appreciated the work Lynda Paquette was doing to engage the community.
Linville was going to spearhead a community effort to explore the topic of voting rights for non-city
residents.
36
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
Lynn Hohl and Mary Huss came to speak on behalf of Seaview Community Services, and
supported the city having a work session to discuss crime and drug issues.
Tommy Glanton was the behavioral health director at Seaview Community Services. He
said substance misuse was a significant issue in this community, particularly methamphetamine. Last
year, Providence’s survey revealed that 70% of people did not access treatment services because they
didn’t want their neighbors to know.
Phil Kaluza supported Rissie Casagranda as the city’s ARCTEC representative.
Reed Lane was an electrical engineer who supported Rissie Casagranda as the city’s
ARCTEC representative.
Rhonda Hubbard said the Seward Community Foundation had just released 18 grants, and
half of those were focused on children. She supported the city having a meeting to discuss crime and
drugs.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Towsley) Approval of Agenda and Consent Agenda
McClure removed the Seabird Festival presentation from the agenda. The presentation will come
back on May 28, 2019.
Lane removed Resolutions 2019-050, 2019-051, and 2019-054 from the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2019-049, Authorizing Signatures For All City Bank Accounts And Rescinding All
Previous Resolutions In Conflict Herewith.
Resolution 2019-052, Accepting The 2019 Volunteer Fire Assistance (VFA) Grant In The
Amount Of $2,667.50, Authorizing Matching Funds In The Amount Of $266.75, And
Appropriating Funds.
Approval of the April 16, 2019 City Council Special Meeting Minutes, the April 17, 2019 City
Council Special Meeting Minutes, the April 22, 2019 City Council Regular Meeting Minutes,
and the April 24, 2019 City Council Special Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
Historic Preservation Month
37
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
Harbor Opening, Blessing of the Fleet, Mermaid Festival
Recognizing Seward High School Students Lindy Guernsey and Akilena Veach for
winning 2nd place in Caring for Kenai
Recognizing Seward High School Students Kevin Schuster, Belladonna Proietti, and
Caitlin Corrigan for their efforts in Caring for Kenai
Spring Creek Correctional Center 2018 Employee of the Year Robert Pack
Borough Assembly Report. Kenn Carpenter stated the assembly had been provided with
the borough’s draft budget; the school district budget would potentially be amended in order to
fund to the cap. Carpenter wanted to focus was on funding the 2020 school budget to ensure the
teachers would be paid. In response to McClure, Carpenter said the borough budget would come in
June for approval. In response to Towsley, Carpenter said the immediate threat of closing the
Seward Middle School had passed; instead, high school principal Trevan Walker would become
the principal for both the high school and the middle school. Carpenter would be submitting a
resolution to make the Moose Pass School a historical building. Kids Fishing Day would be
Saturday, May 18, 2019 at First Lake.
City Manager Report. Scott Meszaros reported the following purchase orders over $5,000
had been approved by the City Manager since the last council meeting: $29,950 to Sitelines Park and
Playground Products, Inc. for fire rings and picnic table frames; $5,255.16 to Motion and Flow for a
transfer pump Dixon Mobile Blade Master 110V; $18,500 to Airport Equipment for 3 months
excavator rental; $5,891.60 to Office Tech for Xerox equipment upgrades; $27,057.12 to Municipal
Emergency Services, Inc. for an air cylinder and valve assembly, carbon 45 minute 4500 PSI;
$15,000 to Glen Martin for tree cutting, removal, and hauling off of approximately 40 trees; and,
$14,748.25 to Andrew Stein for three years of TYC camp t-shirts.
In response to Lane, Harbormaster Norm Regis said Assistant City Manager Hickok and
Deputy Harbormaster Chase were both at a training for ports and harbors. In response to Squires,
Regis said the crane at the Seward Marine Industrial Center (SMIC) was operational; the electric
card reader was being programmed. In response to McClure, Regis said the south harbor launch ramp
was progressing; the concrete was now above the low tide mark.
In response to Towsley, Electric Utility Manager John Foutz said he had not yet
formulated a list of procurement by sole source versus bid or rfp, but was working on it. In response
to Seese, Foutz said the demand meters were not yet completed. In response to Squires, Foutz said
the electric policy would be updated to more accurately fit the city’s categories.
Other Reports, Announcements and Presentations
Travel report for Washington, D.C. trip from Mayor Squires and Council Member
Osenga.
Travel Report for 53rd Turtle Ship Festival in Yeosu, South Korea by Council
Members Lane and Horn.
38
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
Blue Ocean Pipeline Presentation by Justin Sternberg.
Seward Community Health Center Quarterly Report by Craig Ambrosiani.
Alaska SeaLife Center presentation on the first annual Seward Seabird Festival June
21-23, 2019. Postponed to the May 28, 2019 meeting.
Council recessed at 9:01 p.m.
Council resumed at 9:07 p.m.
PUBLIC HEARINGS – None
UNFINISHED BUSINESS – None
NEW BUSINESS
Resolutions
Resolution 2019-050, Awarding A Contract For Three Years To Ingersoll Enterprises For
Custodial Services At The Harbormaster’s Building, Public Restrooms Behind The National
Park Service Building, The Northeast Launch Ramp, And The Upland Area, With The Option
To Extend For An Additional Three Years.
Motion (McClure/Seese) Approve Resolution 2019-050
Regis reported that a Request for Proposals had been advertised, resulting in one response.
Lane was concerned about the contract being extended without council approval.
Motion to Amend (Lane/Seese) Amend Resolution 2019-050 in Section 4 by
adding the words, “by a vote of council”
after the words, “the contract may be
extended administratively…”
In response to McClure, Regis said contract extensions in general could be handled
administratively or by council approval.
City Attorney Holly Wells stated that if council wished to make an amendment like this, she
would recommend using the words, “subject to council approval.”
Original Motion to Amend Modified (Lane) Amend Resolution 2019-050 in Section 4 so
it reads: “The contract may be extended
administratively up to three years in total,
insofar as insignificant changes are made
and the Harbormaster is completely
satisfied with the work in terms of the
39
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
contract. The extension is subject to City
Council approval.”
Osenga thought the Harbormaster would be able to determine if the contract should be
extended. McClure agreed and thought the proposed amendment seemed like micromanaging.
Motion to Amend Failed Yes: Seese, Towsley, Lane
No: McClure, Osenga, Horn, Squires
Main Motion Passed Yes: McClure, Towsley, Seese, Osenga, Horn,
Squires
No: Lane
Resolution 2019-051, Adopting The Planning And Zoning Commission Priorities From
April 2019 To April 2020.
Motion (McClure/Osenga) Approve Resolution 2019-051
City Planner Jackie Wilde stated the Planning & Zoning Commission had approved their
priorities for this year. Wilde pointed out that the commission had removed the Parks & Recreation
Master Plan as a priority, as directed in 2016 by the former city manager, but the commission was
open to adding it back in if council wished.
Motion to Amend (McClure/Towsley) Amend Resolution 2019-051 by adding a
new item #10 under Short and Medium
Term to “Review and update the 2016
Parks & Recreation Master Plan.”
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Resolution 2019-053, Authorizing The City Manager To Purchase Two 2020 International
Dump Trucks From RWC International Ltd To Replace One 1984 International Dump Truck
And One 1987 Ford Dump Truck For $123,998.05 Each, For A Total Amount Not To Exceed
$247,996.10, Utilizing The Sourcewell Contract #081716NAV, And Appropriating Funds.
Motion (McClure/Lane) Approve Resolution 2019-053
Public Works Director Doug Schoessler said the two old dump trucks had ever-increasing
problems. Sourcewell had advertised a Request for Proposals and had received 14 responses.
In response to Squires, Schoessler said he would put the old trucks into surplus auction.
Motion Passed Unanimous
40
City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
Resolution 2019-054, Authorizing The City Manager To Enter Into A Professional Services
Agreement With Electric Power Systems Inc. To Conduct An Arc Flash Study For An Amount
Not To Exceed $46,395.
Motion (McClure/Seese) Approve Resolution 2019-054
Electric Utilities Manager John Foutz said this was an OSHA requirement, and the city
was behind in achieving compliance.
In response to McClure, Foutz explained that this arc flash study would involve testing that
would be performed in the electric substation; it would result in pieces of equipment would be
properly labeled and instructions for taking appropriate safety actions such as Personal Protective
Equipment. In response to Lane, Foutz said the timeline for completing this was 2018. In response to
Seese, this contract included the Fort Raymond substation, as well as teaching the staff. In response
to Seese, Foutz said there was a potential that the city would incur a fine for being late.
Main Motion Passed Unanimous
Other New Business
Voting to appoint Kevin Dunham, John French, Rissie Casagranda, Phil Kaluza, or Reed Lane
as the city’s ARCTEC Member Representative.
Reed Lane withdrew his letter of interest prior to tonight’s meeting and will not be included on the
ballot.
City Clerk Brenda Ballou passed out Ballot #1 containing the names of the four applicants, and
instructed council to vote for no more than one name.
The results of the first vote were:
Dunham 4
French 0
Casagranda 3
Kaluza 0
Motion (McClure/Osenga) Appoint Kevin Dunham to serve as the city’s
representative on the Alaska Railbelt
Cooperative Transmission & Electric
Company (ARCTEC).
Motion Passed Unanimous
Schedule a work session with key stakeholders to address crime and drug use in the
community, as expressed in the Chamber of Commerce letter of April 22, 2019.
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City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
Council directed the city manager to contact key stakeholders and schedule a work session for early
June. Stakeholders should include: school principals, Seaview Community Services, Chamber of
Commerce, Seward Police Department, and Alaska State Troopers.
Discuss developing a verbal and written travel report format for when city officials, citizens,
administration and employees travel on behalf of our municipality. Proposed items include:
educational topics and ideas relevant to Seward and relational ties gained. Discuss whether to
direct administration to develop a format.
Council directed the city manager to create a template and bring it back to council for review.
Discuss attending AML’s online sales tax discussion in Anchorage on June 6, 2019.
Meszaros stated he was already registered to attend.
Motion (Lane/Towsley) Council Member Seese attend the AML
Online sales tax discussion.
Motion Passed Yes: Horn, Towsley, McClure, Lane, Osenga,
Squires
No: Seese
Council requested the city manager also have the finance director attend.
Discuss having a hiatus for the Friday standing City Council work sessions until September,
2019.
Motion (Lane/Seese) Suspend having the Friday standing work
session until September 23, 2019.
Motion Failed Yes: Lane, Horn, Seese
No: Towsley, McClure, Osenga, Squires
City Clerk Brenda Ballou noted for council that the gift from Yeosu, South Korea that Council
Member Horn brought to tonight’s meeting consisted of beauty items, was perishable, and was worth
hundreds of dollars. Council unanimously agreed that the gift could be donated to a local fundraising
effort, pending further advice from the city attorney.
INFORMATIONAL ITEMS AND REPORTS
On-Going City Projects and Goals.
In response to Lane, Wilde received a cost estimate from R&M today about replatting the
Fort Raymond area; the cost estimates had been forwarded to the city manager.
Clerk’s Report on Public Records Request through May 7, 2019.
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May 13, 2019 Volume 40, Page
In response to Towsley, Meszaros said there was a delay in responding to some records
requests related to payroll information because the system was not set up for providing a report.
COUNCIL COMMENTS
McClure attended the school board meeting, the Seward Community Foundation awards,
and had participated in Super Saturday Clean Up day. She reminded everyone about the Memorial
Day service at the American Legion cemetery. The First Avenue properties bids were due by May 29,
2019. McClure congratulated Kevin Dunham on his ARCTEC appointment.
Towsley reminded everyone that October 1, 2019 the plastic bag ban would go into effect.
Lane appreciated the opportunity to travel to Yeosu, South Korea.
Squires reminded everyone about the work session scheduled on May 28, 2019 regarding
housing and the potential for expanding utilities.
CITIZEN COMMENTS
Lynn Hohl said Medicaid funding was in conference committee, and she passed out copies
of behavioral health recommendations. Hohl stated she was planning to retire this year.
Jackie Wilde said the P&Z commissioners would be attending the May 28, 2019 work
session. Today was a meeting for the bike park; the contractor was coming on May 23, 2019; June 6-
8, 2019 would be volunteer community days.
Lynda Paquette said the next Seward Civic Engagement before summer hiatus would be
May 23, 2019 in the library. She reminded everyone that budget work sessions would be starting
soon.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
City Attorney Holly Wells said her firm was taking part in the state litigation team against
big pharma; she would be happy to send an attorney to attend the public safety forum work session at
no cost. On June 10, 2019, Wells would bring options for public records training for council and
administration to consider attending.
Meszaros thanked everyone for welcoming him to the city. He sold his house in Colorado. He
would be traveling out of state May 21-27, 2019 for his daughter’s graduation, and the closing date
on his house would be July 2, 2019.
Squires appreciated Bob Reisner’s comments, and was also concerned about the governor’s
intentions with rural airports around the state. He thanked Lynn Hohl for her service on the school
board.
Lane thanked Lynda Paquette for mentioning the budget work sessions coming up.
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City of Seward, Alaska City Council Minutes
May 13, 2019 Volume 40, Page
ADJOURNMENT
The meeting was adjourned at 10:30 p.m.
____________________________________ ____________________________________
Brenda J. Ballou, MMC David Squires
City Clerk Mayor
(City Seal)
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M E M O R A N D U M
Date: June 10, 2019
To: City Council
From: Brenda Ballou, City Clerk
RE: Requesting Clarification on Presentation Procedures at Council Meetings
HISTORY
At the May 28, 2019 city council meeting, council directed the city clerk to limit the length of
presentations to ten (10) minutes, to use the timer, and to limit the number of presentations to two (2) per
meeting, to be assigned by the city clerk on a first-come first-served basis. This concept was based
loosely on a reference to the borough’s procedures (included herein).
Following the council meeting, the Seward city clerk received the code language from the borough, which
resulted in some confusion and discrepancies, so the clerk is now seeking clarification from council in
order to honor the direction and complete the transition.
POINTS FOR CLARIFICATION
1. Adding a Presentation to the Agenda
Although not expressly written into city code, the historical practice for creating an agenda has not
allowed citizens to add agenda items; instead, citizens are asked to work through a member of council to
have items added to the agenda, including presentations.
Does council wish to open the agenda to allow citizens to add presentations directly?
Will council requests for presentations be considered the same as citizen requests, or does council
wish to allow an additional number of presentations for council-requested presentations?
Does council wish to limit the topics of presentations to subjects not contained on the agenda for
that meeting?
2. Limiting Presentations to Ten (10) Minutes
Again, not expressly written in city code, the historical practice for timing presentations has been that the
clerk’s office informs the presenter(s) ahead of time that they are limited to ten (10) minutes for their
presentation, not including questions from council. Because the presentations have not traditionally been
formally timed, the limits are often exceeded during the meetings. In practice, it has fallen to the presiding
officer, at their discretion, to facilitate a wrap-up of the presentation, or to allow for additional time.
Does council wish to continue to allow the presiding officer to make a unilateral decision to allow
additional time for a presentation, or does council wish to require the consent of at least four
members?
Does council wish to allow council-requested presentations to exceed the ten (10) minute limit?
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71
Chapter 3.55. - Separations
3.55.010. - Resignations.
(a) To resign in good standing, an employee who desires to terminate employment shall give at least
14 calendar days' written notice to his/her immediate supervisor. The period of notice may be
reduced or waived upon recommendation of the department head and approval of the city manager
for extenuating circumstances; i.e., Family Medical leave, change of residence by unexpected
military orders of the employee or spouse, etc. A notice of resignation shall become part of the
personnel file.
(b) An employee may withdraw a resignation only under the following conditions:
(1) The withdrawal is submitted to the department head before the effective date stated in the
notice of resignation;
(2) The position has not been filled; and
(3) The withdrawal is accepted in writing by the department head with approval of the city
manager.
(c) Failure to give adequate notice shall be noted on the employee's separation documents and shall
constitute a factor in consideration of any future application for employment with the city.
(d) The effective date of termination pursuant to a notice of resignation shall be the last day on which
the employee works. The value of an employee's annual leave balance shall be paid to him/her
without undue delay with his/her final paycheck following separation. There is no provision for
terminal leave.
(Ord. 437, 1977; Ord. 94-38; Ord. 99-08; Ord. 2000-011, § 1, 2000)
3.55.015. - Layoffs.
(a) Examples of layoffs are:
(1)Abolishment of a position or shortage of work or funds;
(2) Completion of seasonal work for seasonal employees;
(3) End of temporary appointment because of reinstatement of regular employee returned from
approved leave and transfer to another position has not been achieved.
(b) When it is necessary to reduce the number of employees because of lack of work or funds, or
abolition of positions, the department head concerned shall make a thorough investigation of the
problem and report his/her findings and recommendations to the city manager, who shall decide
which employees shall be laid off. Analysis of proposed layoffs shall consider first the types of
activities to be curtailed and the classes of positions thereby affected. The department head shall
then proceed to the selection of individual employees to be released. Employee efficiency shall be
the major factor in determining the order in which employees shall be released, and consideration
shall then be given to employee's length of service with the city. Advisability of reassigning
employees in higher classes to lower classes for which they are qualified and laying off those in
lower classes shall also be considered.
(Ord. 437, 1977; Ord. 2000-011, § 1, 2000)
3.55.020. - Dismissal for disciplinary reasons.
(a) The city manager or a department head, upon approval of the city manager, may dismiss a regular
employee for any just cause. Just cause includes, but is not limited to, the following:
72
(1) Insubordination, including failure to comply with a supervisor's instructions and work
assignments;
(2) Dishonesty, either verbally, in writing or in action, including but not limited to falsification of
employment application or other city documents and time sheets;
(3) Violation of section 3.70, standards relating to drugs and alcohol;
(4) Failure to comply with safety regulations;
(5) Fighting or other disorderly conduct on city premises or while on city business;
(6) Stealing of or unauthorized use of city tools, equipment or property;
(7) Recurring absenteeism, tardiness or leaving the work site early;
(8) Conviction of a crime which damages the image or reputation of the city or conviction of a
crime which impairs or compromises the employee's credibility, eligibility, or fitness for work;
(9) Inefficiency, including waste of working time or materials;
(10) Failure to conduct oneself on duty in a cooperative manner within departmental and city
policies, practices and goals;
(11) Exhibiting on duty conduct or behaviors which interfere with the employee's performance or
the city's business, operations or image;
(12) Willful violation of any personnel regulation;
(13) Violations of applicable state or city laws and regulations concerning ethics and conflicts of
interest;
(14) Any act or omission which had or will have a material adverse effect on the business,
operations or financial condition of the city;
(15) Harassment of other employees or the public;
(16) Any other conduct identified in the Seward City Code as grounds for discipline or dismissal
from employment; or
(17) Any other conduct commonly recognized by reasonable persons as justification for discipli ne,
including dismissal.
(b) Progressive discipline shall be followed when practical. However, when the severity of the
inappropriate conduct warrants, and it is in the best interest of the city, any of the following forms of
discipline may be imposed at any time so long as such discipline is supported by just cause and the
severity of the offense:
(1) Oral reprimand which shall be documented;
(2) Written reprimand;
(3) Suspension without pay;
(4) Dismissal. An immediate supervisor, department head or the city manager may issue oral or
written reprimands. Only the city manager or a department head, upon approval of the city
manager, may suspend without pay or dismiss an employee for disciplinary reasons.
(c) If an employee's continued presence on the job prior to the date of intended disciplinary action
poses a recognizable significant threat to the public health or safety or to the business, operations or
image of the city, such employee may be suspended with pay immediately by the city manager,
department head or supervisor until disciplinary action is determined and administered.
(d) A regular employee shall be granted a pre-termination hearing before his/her supervisor and the city
personnel officer before a disciplinary measure involving possible dismissal is administered.
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(Ord. 437, 1977; Ord. 93-01; Ord. 2000-011, § 1, 2000)
3.55.030. - Dismissal notice or severance pay.
In the case where a regular employee who has completed a probationary period, is laid off or
dismissed, the city shall give the employee two weeks' notice or severance pay not to exceed two weeks.
(Ord. 437, 1977; Ord. 2000-011, § 1, 2000)
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Chapter 3.40. - Grievance Procedure[3]
Footnotes:
--- (3) ---
Editor's note— Ord. No. 2018-003, § 1, adopted August 13, 2018, amended ch. 3.40 in its entirety to
read as herein set out. Former ch. 3.4, §§ 3.40.010—3.40.060, pertained to similar subject matter, and
derived from Ord. 437, 1977; Ord. 610, 1988; Ord. 92-23; Ord. 95-05; Ord. 2000-011, § 1, 2000.
3.40.010. - Policy.
It is the policy of the City of Seward to treat all employees equitably and fairly in matters affectin g
their employment. Pursuant to SCC 3.25.035(a), probationary employees, including seasonal employees,
are excluded from this grievance procedure, but may approach their supervisor or the appropriate
authority to report violations of city code or policy. The presentation of any grievance shall be the right of
each employee without fear of reprisal.
The purpose of this article is to resolve disputes at the lowest level possible. Informal resolution is
encouraged. The city has an open-door policy and all employees are encouraged to discuss matters of
concern with members of management, including the city manager at any time, without having to file a
formal grievance.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.015. - Discussion of a problem with supervisor.
Any employee having a problem regarding employment shall first and promptly discuss the problem
with the immediate supervisor. Where an employee disagrees with the supervisor's decision regarding a
complaint, the employee may document the disagreement for placement in their personnel file. If the
problem is not settled, the problem may be defined as a grievance, and the employee has the right to
present the grievance in accordance with the procedure outlined in section 3.40.030. No employee shall
be intimidated, harassed, retaliated against or reflect in their evaluation because they bring forward a
problem, concern or grievance.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.020. - Definition of a grievance.
A grievance is a written complaint by the employee or group of employees alleging a specific
violation of rights under or failure to apply a section or sections of the city charter, city code, personnel
rules and regulations or misapplication or interpretation thereof, or departmental rules and regulations,
which directly pertain to the terms or conditions of employment of such employee or group of employees
by the City of Seward.
A grievance is not to resolve general complaints or concerns regarding other employees. Complaints
are resolved at the department level. Personnel policies and code guide the behavior and actions of
employees; the grievance process addresses the violation, misapplication or interpretation, or neglect of
those policies and code.
(Ord. No. 2018-003, § 1, 8-13-2018)
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3.40.025. - Supervision of grievance procedure.
The appointing authority (city manager, or in regard to the city clerk's office, the city clerk,) shall
oversee the handling of all employee grievances so that they are processed in accordance with the
procedures stated in this chapter. Supervisors and department heads shall keep the appointing authority
and personnel officer informed of all grievances in progress.
Assistance in understanding the grievance procedure will be provided by the personnel officer if
requested.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.030. - Grievance procedure steps.
A. General grievances. Disciplinary grievances involving dismissal, demotion, or unpaid suspension of
more than one week for regular non-appointed employees will proceed directly to hearing in section
B below. All other grievances shall be handled in the following manner:
Step 1. An employee shall present their grievance to their immediate supervisor within 15 working days
from the time of occurrence of the problem. The supervisor shall attempt to resolve the problem within ten
working days after the grievance is timely received from the employee.
Step 2. If the employee has not received an answer from the immediate supervisor within ten working
days, or if the employee feels the answer received is not satisfactory, s/he will reduce to writing the facts
and circumstances of the grievance and present the written statement to their department head within ten
working days after the supervisor's deadline in Step One. The department head will investigate the
grievance and meet with the employee to discuss the grievance within five working days. The department
head will notify the employee of their decision within five days following the meeting date.
In regard to employees of the Office of the city clerk, non-disciplinary grievances not resolved at Step 1
will be forwarded to council in a confidential informational memorandum and will not proceed to Step 3.
Step 3. If the employee has not received an answer from the department head within five working days,
or if the employee believes the answer received is not satisfactory, s/he may appeal in writing to the city
manager within five working days after the supervisor's final deadline in Step Two. The city manager, or
acting city manager, will investigate the grievance and meet with the employee to discuss the grievance
within five working days. The city manager, or acting city manager, will notify the employee of their
decision within five days following the meeting date. For any grievance not involving a substantive
disciplinary action (unpaid suspension of more than one week, demotion or termination of employment)
and not involving the violation, misapplication, or interpretation or neglect of federal, state, or city code,
the decision of the city manager is final.
The city manager shall maintain a confidential file containing all Step 3 grievance responses and will
provide a general summary of the prior year for review by the city council annually in executive session,
without identifying specific employee information.
B. Significant disciplinary grievances and violations of city code.
1. Within seven calendar days of an employee's receipt of a timely request for arbitration, the
personnel officer shall secure the assignment of a hearing officer from the State of Alaska Office
of Administrative Hearings, under AS 44.64.030(b), or shall provide the employee with a list of
names of at least three Alaskan arbitrators. To be included on this list, a proposed arbitrator
shall be a member in good standing with the Alaska Bar Association, preferably with at least five
years of experience in employment law; be a current or retired judge with the Alaska Court
System; or be an arbitrator in good standing with a recognized state or national association of
arbitrators, such as the American Arbitration Association. The employee shall have seven
calendar days from receipt of the list to select an arbitrator from the list. Once an arbitrator is
76
appointed, the parties shall confer with the arbitrator and select an acceptable date for the
arbitration. Unless otherwise noted by the director, the arbitration shall be held at city hall.
2. The arbitrator shall conduct the hearing according to generally accepted standards and
procedures for grievance arbitration. The fact that the city may have considered the merits of
the grievance at any point of the grievance procedure shall not constitute a waiver of the city's
right to contest the arbitrability of the underlying grievance.
3. The employee may be represented at arbitration by a duly authorized representative. If the
employee will be represented at arbitration, written notice of such representation shall be
provided to the personnel officer at least ten calendar days before the date set for the
arbitration. Once the personnel officer receives notice of such representation, the city shall
communicate directly with the representative on all matters concerning the arbitration, unless
otherwise agreed to by the representative.
4. The arbitrator shall have no authority to add to, alter, delete, or modify any statute, regulation,
ordinance, or labor agreement, or to issue any award on a matter not raised in the complaint
filed by the employee. The arbitrator shall not make any award involving payment to a party for
events, actions, or omissions giving rise to the grievance.
5. The decision of the arbitrator shall be final and binding on all parties and shall only be subject to
appeal in the superior court in accordance with AS 9.43.120—9.43.150. Either party may make
application to the superior court to enforce a decision of the arbitrator.
6. In the application of this section, the term "employee" shall include any duly authorized
representative of the employee who alleges a grievance.
7. Nothing in this section shall be construed to prevent settlement of a grievance by mutual
agreement of the parties at any time. The expenses of the arbitrator shall be borne by the city.
8. Submission of a grievance to arbitration shall not act as a stay of any action unless a stay is
expressly approved by the manager or his designee.
9. The provisions for grievance or arbitration contained in this section shall not apply to employees
who have not successfully completed the probationary period required by code at the time of
the alleged action or omissions, or to executive employees. Probationary employees may be
subject to discipline without grievance appeal or pre-disciplinary hearing and may be terminated
in accordance with SCC 3.25.035(a).
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.035. - Employee representation.
Each employee shall be afforded an opportunity to be represented at each of the above steps by a
representative of his/her choice. Employees shall contact and discuss their problems with their
representative only during break periods, lunch hour, before or after work or at any other time when they
are not on duty. However, grievance hearings may be held during work hours.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.040. - Time limits.
(a) If the grievance procedures are not initiated within the time limits established by this chapter, the
employee shall be considered as having waived his/her right to grieve the particular violation and
initiation of a grievance for the same act or omission is thereafter barred.
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(b) Any grievance not taken to the next step of the grievance procedure within the time limits
established by this chapter shall be considered settled on the basis of the last reply made and
received in accordance with the provisions of this chapter.
(c) If the city fails to meet or answer any grievance within the time limits prescribed for such action by
this chapter, such grievance shall automatically advance to the next step.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.045. - Extension of time limits.
The time limits prescribed in this chapter for the initiation and completion of the steps of the
grievance procedure may be extended by mutual consent of the parties so involved. Likewise, any step in
the grievance procedure may be eliminated by mutual consent. Mutual consent shall be indicated in
writing and shall be signed by all parties. Although all efforts should be made to comply with the time
limits for initiation and completion of the steps in this grievance procedure, each time limit may be waived
for excusable neglect or impossibility such as illness or planned leave.
(Ord. No. 2018-003, § 1, 8-13-2018)
3.40.060. - No discrimination or reprisals.
Employees are entitled to have grievances resolved without fear of recrimination or penalty.
Em ployees shall be free from interference, restraint, coercion, discrimination or reprisal in utilizing or for
utilizing the grievance procedures contained in this chapter. Employees shall be free from interference,
restraint, coercion, discrimination or reprisal in testifying in a grievance procedure conducted under this
chapter.
(Ord. No. 2018-003, § 1, 8-13-2018)
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Chapter 3.75. - Standards Relating to Employee Conduct
3.75.010. - Sexual harassment.
(a) Sexual harassment is unlawful and violates city policy. No employee should be subject to
unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual
harassment does not refer to casual conversation or compliments of a socially acceptable nature. It
refers to behavior that is not welcome and that is personally offensive, interferes with effectiveness,
or creates uneasiness on the job. Such conduct, whether committed by supervisors or non-
supervisory personnel, is specifically prohibited. This includes, but is not limited to, repeated
offensive sexual flirtations, advances or propositions, continued or repeated verbal abuse of a sexual
nature, graphic or degrading verbal comments about an individual or that individual's appearance,
the display of sexually suggestive objects or pictures, or any offensive or abusive physical contact.
(b) No individual should imply to an employee that lack of cooperation of a sexual nature would in some
way negatively affect that person's employment, assignment, compensation, advancements, career
development, or any other condition of employment. Any such actions are subject to punishment up
to and including termination.
(c) An employee who believes that he/she has been subjected to sexual harassment or intimidation on
the job must bring this to the immediate attention of either the employee's supervisor, the personnel
officer or the city manager. All such complaints will be promptly and fairly investigated and, where
appropriate, immediate corrective action will be taken. To the highest degree possible, allowing for a
fair investigation, all such complaint will be treated in the strictest confidence. Employees shall not be
retaliated against because they have made complaints of sexual harassment.
(Ord. 97-20)
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January 16, 2018
Suggested Changes to Seward City Code Chapter 3.75
3.75.020 Sexual harassment is only entry; add 3.75.011 Workplace Bullying
Submitted by Carol Griswold
Chapter 3.75 Standards Relating to Employee Conduct
3.75.010. - Sexual harassment.
(a) Sexual harassment is unlawful and violates city policy. No employee should be subject
to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical.
Sexual harassment does not refer to casual conversation or compliments of a socially
acceptable nature. It refers to behavior that is not welcome and that is personally offensive,
interferes with effectiveness, or creates uneasiness on the job. Such conduct, whether
committed by supervisors or non-supervisory personnel, is specifically prohibited. This
includes, but is not limited to, repeated offensive sexual flirtations, advances or
propositions, continued or repeated verbal abuse of a sexual nature, graphic or degrading
verbal comments about an individual or that individual's appearance, the display of
sexually suggestive objects or pictures, or any offensive or abusive physical contact.
(b) No individual should imply to an employee that lack of cooperation of a sexual nature
would in some way negatively affect that person's employmen t, assignment,
compensation, advancements, career development, or any other condition of employment.
Any such actions are subject to punishment up to and including termination.
(c) An employee who believes that he/she has been subjected to sexual harassment or
intimidation on the job must bring this to the immediate attention of either the employee's
supervisor, the personnel officer or the city manager. All such complaints will be promptly
and fairly investigated and, where appropriate, immediate corrective action will be taken.
To the highest degree possible, allowing for a fair investigation, all such complaint will be
treated in the strictest confidence. Employees shall not be retaliated against because they
have made complaints of sexual harassment.
3.75.011. – Workplace bullying.
(a) Workplace bullying is unlawful and violates city policy. No employee should be subject
to unsolicited and unwelcome conduct, either verbal or physical. Workplace bullying does
not refer to reasonable and appropriate supervisory actions. It refers to behavior that a
reasonable person would find hostile, offensive, unwelcome and unrelated to the City’s
legitimate business. Such conduct, whether committed by supervisors or non-supervisory
personnel, and whether intentional or unintentional , is specifically prohibited. This includes,
but is not limited to: verbal, physical, gesture, and exclusion bullying.
(b) No individual should imply to an employee that reporting workplace bullying would in
some way negatively affect that person's employment, assignment, compensation,
advancements, career development, or any other condition of employment. Any such
retaliatory actions are subject to punishment up to and including termination.
(c) An employee who believes that he/she has been subjected to workplace bullying on the
job must bring this to the immediate attention of any supervisor, the personnel officer or the
city manager. All such complaints will be promptly and fairly investigated and, where
appropriate, immediate corrective action to prevent, correct, and discipline behavior that
violates the Workplace Bullying Policy. To the highest degree possible, allowing for a fair
investigation, all such complaints will be treated in the strictest confidence.
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Suggested Addition to Ordinance Identification and Disposition Table, located at end
of 16.05.015.
16.05.015
Ordinance Identification and Disposition Table
ADD
Ordinance Number
Incorporating the city’s policy on workplace bullying into the personnel code (date)
Suggestion to add new Chapter 17 to make this information easier to find.
Chapter 17 Ordinance Identification and Disposition Table
ADD
Ordinance Number
Incorporating the city’s policy on workplace bullying into the personnel code (date)
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SOLICITING NON-PROFITS INTERESTED
IN RECEIVING A GIFT DONATION
TO BE USED FOR FUNDRAISING
On behalf of the Seward City Council, the city clerk is soliciting interest from Seward
non-profit organizations who may be interested in receiving a gift donation to be used
for a fundraising activity.
The City of Seward received a lovely gift from the City of Yeosu, South Korea
consisting of a lotion, oil, and moisturizer that is worth several hundreds of dollars.
While the gift is much appreciated, it is not something that the city can use; as well,
employees of the city are prohibited from accepting the gift due to its high value.
However, the city is allowed to donate the gift to a non-profit organization. Therefore,
if you represent a non-profit organization that has a fundraising event coming up and
would be interested in having this item, please send a letter of interest to the city clerk
stating the name of your organization and the date of the fundraiser you have planned.
Anyone interested in viewing the gift box may come to the office of the city clerk
during normal business hours.
Letters of interest may be submitted no later than Friday, June 7, 2019 at 5:00 p.m.
Please submit a letter of interest to the office of the city clerk either in person at City
Hall, mail to PO Box 167, Seward, AK 99664 (Attn: City Clerk), or email to
clerk@cityofseward.net. Seward City Council will conduct a random draw for the
name of one organization at the June 10, 2019 City Council meeting.
POSTED: Wednesday, May 15, 2019
City Hall bulletin board
U.S. Post Office
Harbormaster's Building
Seward Community Library Museum
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Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2019-09
Page 1 of 5
Introduced by: Bagley
Date: 05/07/19
Action: Introduced and Set for Public
Hearing
Vote: 7 Yes, 1 Absent, 1 Abstention
Hearing: 06/04/19
Action:
Vote:
KENAI PENINSULA BOROUGH
ORDINANCE 2019-09
AN ORDINANCE AMENDING THE BOROUGH’S SALES TAX CODE TO LEVY A 12
PERCENT TAX ON TEMPORARY LODGING, EXEMPT TEMPORARY LODGING
RENTALS FROM THE GENERAL SALES TAX, AND ALLOW CITIES THAT LEVY
A SIMILAR SALES TAX ON TEMPORARY LODGING TO EXEMPT UP TO ONE-
HALF OF THE BOROUGH’S TEMPORARY LODGING TAX, SUBJECT TO VOTER
APPROVAL
WHEREAS, the Kenai Peninsula Borough (“borough”) needs to raise revenue to protect the
general fund, which has been declining due to substantial losses in tax revenues
due to past increases in tax exemptions, the continuing and projected large decline
in state assistance to municipalities, other proposed cuts in municipal funding, and
the increasing reliance on borough funding for education; and
WHEREAS, the borough is currently facing a potentially severe budget deficit for FY 2020;
and
WHEREAS, currently 49 Alaska municipalities including cities and boroughs have a bed tax,
with bed tax rates that are based on a percentage of price ranging from 4 percent
to 12 percent; and
WHEREAS, the Kenai Peninsula Borough and the Aleutians East Borough are the only second-
class boroughs in the state without an additional sales tax on temporary lodging;
and
WHEREAS, several hundred thousand visitors travel to the Kenai Peninsula each year and
contribute in a large way to the area’s economy but also create a large demand on
public services in the borough; and
WHEREAS, impacted borough services include solid waste, roads, recreational and senior
citizen services, 911 and emergency services, hospital services and disaster
services; and
WHEREAS, while the revenue to the borough generated from this additional sales tax on
temporary lodging would be used solely for educational purposes, it would also
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Page 2 of 5
make other borough revenues available to offset these visitor costs and help
maintain the fund balance; and
WHEREAS, “temporary lodging” is currently defined in the borough sales tax code as “a
service to provide any lodging of less than one month”; and
WHEREAS, to clarify that this tax does not apply to the rental of spaces for motor homes, tents,
and other similar temporary shelters not provided by the seller, and what is
considered temporary lodging, the definition of “temporary lodging” is amended;
and
WHEREAS, a temporary lodging tax of 12 percent is estimated to generate approximately
$1,100,000 in additional revenues in FY2020 and $4,400,000 in FY2021 and
FY2022; and
WHEREAS, to enable the cities to levy a similar tax and allow the tax to apply evenly
throughout the borough, the ordinance exempts from the borough’s 12 percent
temporary lodging tax an amount equal to a similar city tax of up to one-half of
the borough’s temporary lodging tax; and
WHEREAS, as this includes an increase in the sales tax rate voter approval is required; and
WHEREAS, this also specifically authorizes cities to levy a temporary lodging tax to ensure the
general law cities may legally do so under AS 29.45.700(a) after the borough
exempts temporary lodging from its general sales tax provisions in this ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI
PENINSULA BOROUGH:
SECTION 1. KPB 5.18.100 is amended as follows:
5.18.100. General—Levied—Amount.
A. There is levied by the borough a consumer's sales tax of up to 3 percent
maximum rate on all retail sales, on all rents, and on all services made or
rendered within the borough, measured by the gross sales price of the
seller.
B. In addition to the tax levied in paragraph A of this section, there is levied
in the borough a sales tax on the rental of temporary lodging of up to 12
percent of the rental price of all such rentals within the borough, except as
specifically exempted herein.
C. In addition to the sales taxes levied by the borough, any municipality
within the borough may levy a consumer's sales tax and a temporary
lodging tax that may be included in their general sales tax, taxed separately,
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Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2019-09
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or both, as provided by Alaska Statute which shall be reported, collected,
and enforced according to the terms of this chapter.
SECTION 2. That KPB 5.18.200(A) is amended by amending paragraph 22, as follows:
5.18.200. Exemptions/waivers—Exemptions.
A. The following classes of retail sales, services and rentals are exempt:
…
22. The rental of temporary lodging shall be exempt from the
borough general sales tax levied pursuant to KPB 5.18.100(A).
SECTION 3. That KPB 5.18.215 is hereby enacted, as follows:
5.18.215. Exemptions/waivers—Temporary lodging within cities in the
borough.
Rentals of temporary lodging within any city in the borough are exempt from the
borough’s temporary lodging room tax in an amount equal to a similar temporary
lodging tax that is either levied separately from or included in the city’s general
sales tax, or both, with a maximum total exemption of one-half of the borough’s
temporary lodging tax.
SECTION 4. That KPB 5.18.900, Definitions, is hereby amended by amending the definition of
temporary lodging as follows:
5.18.900. Definitions.
When not clearly otherwise indicated by the context, the following words and
phrases, as used in this chapter, have the following meanings:
. . .
“Temporary lodging” [IS DEFINED AS] means a service to provide any structure
or portion of a structure, permanent or temporary, fixed or mobile, in which a
person, for money or other consideration, may obtain lodging, dwelling, or
sleeping accommodations for less than one month. This term includes hotels,
apartment hotels, motels, tourist homes, houses or courts, lodging houses, inns,
rooming houses, hostels, trailers, bed and breakfasts, dormitories except as
excluded below, and any other facility, structure, or room of whatever name where
space for lodging, dwelling, or sleeping may be secured for consideration. “Room”
excludes any self-contained and powered motor home or tent not provided by the
seller, tent or tent space, hospital, medical clinic, sanitarium, or nursing home; or
any student dormitory operated by a non-profit or public educational entity.
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SECTION 5. That a ballot proposition shall be placed before borough voters at the regular
election on October 1, 2019 to read as follows:
Shall Ordinance 2019-09 be approved? Ordinance 2019-09 establishes a borough
sales tax of up to 12 percent on temporary lodging, exempts temporary lodging
from the borough general sales tax, and exempts the amount of any city temporary
lodging tax up to one-half of the borough’s temporary lodging tax. “Temporary
lodging” includes a service to provide lodging as described in the ordinance of less
than one month for money or other consideration”.
Yes _____ A “yes” vote means you approve of a borough temporary lodging
tax of up to 12 percent instead of the general sales tax on temporary lodging, with
an exemption for any similar tax on temporary lodging tax levied by a city on the
lodging. This exemption in cities cannot exceed one-half of the borough’s
temporary lodging tax.
No _____ A “no” vote means you oppose a borough temporary lodging tax of
up to 12 percent instead of the existing general sales tax on temporary lodging,
with an exemption for any similar tax on temporary lodging tax levied by a city
on the lodging. This exemption in cities cannot exceed one-half of the borough’s
temporary lodging tax.
SECTION 6. That Sections 5 and 6 of this ordinance shall become effective immediately upon
enactment of this ordinance. Sections 1, 2, 3 and 4 of this ordinance shall become
effective April 1, 2020, only if the proposition contained in Section 5 is approved
by a majority of voters voting on the question in the regular election of October 1,
2019.
ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH ON THE *
DAY OF * 2019.
____________________________________
Wayne H. Ogle, Assembly President
ATTEST:
__________________________________
Johni Blankenship, MMC, Borough Clerk
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Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2019-09
Page 5 of 5
05/07/19 Vote on motion to introduce and set for public hearing:
Yes: Blakeley, Carpenter, Dunne, Fischer, Hibbert, Smalley, Bagley
No: None
Absent: Ogle
Abstention: Cooper
Yes:
No:
Absent:
87
Kenai Peninsula Borough
Assembly
MEMORANDUM
TO: Wayne Ogle, Assembly President
Members, Kenai Peninsula Borough Assembly
FROM: Dale Bagley, Assembly Member OJ..~
DATE: April25, 2018
RE: Ordinance 2019-0I?J , Amending the Borough's Sales Tax Code to Levy
a 12 Percent Tax on Temporary Lodgil}g, Exempt Temporary Lodging
Rentals from the General Sales Tax, and Allow Cities that Levy a Similar
Sales Tax on Temporary Lodging to Exempt up to One-Half of the
Borough Temporary Lodging Tax, Subject to Voter Approval (Bagley)
Due largely to the state's current economic crisis and proposed reductions of
state funds to local governments, the borough is currently facing a budgetary
shortfall estimated to be substantial. Ordinances 2017-29 and 2018-24, which
would have asked the voters to approve a bed tax, were defeated by the
assembly in 2017 and 2018. The fiscal situation has worsened and the borough
needs to close that shortfall. I propose that we pass this ordinance and submit it
to the voters for consideration in the next regular election on October 1, 2019. If
approved it would be effective April 1. 2020.
Currently 49 Alaska cities and boroughs have a "bed tax". The tax rates range
from a low of 4 percent to a high of 12 percent. Three municipalities levy bed
taxes using flat rates and Bristol Bay Borough has both a percent and a flat rate
bed tax. If this ordinance is approved it would exempt temporary lodging rentals
from the general sales tax rate, and instead would levy a maximum bed tax of 12
percent in the borough. It also grants an exemption in cities that levy a similar
sales tax or temporary lodging tax in an amount equal to the city's tax, up to a
maximum of one-half of the borough's tax. This is intended to help level the
temporary lodging rates inside and outside of the cities in the borough.
These additional sales taxes would be used to support education. They would
also make other revenues available for services funded by property taxes and
help to sustain the general fund.
88
Page-2-
Ap~il 25, 2019
RE: Ordinance 2019-Qq
Several hundred thousand visitors travel to the Kenai Peninsula each year and
while they contribute to the area's economy, they also create a large demand
on· public services in the borough. Examples of borough services provided to
visitors include solid waste services, fire and emergency medical services, road
services, hospitals, recreation services, 911 services and disaster assistance.
Your support in giving the voters a chance to vote on this would be
appreciated.
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Kenai Peninsula Borough, Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2019-11
Page 1 of 2
Introduced by: Carpenter, Cooper
Date: 06/04/19
Hearing: 07/02/19
Action:
Vote:
KENAI PENINSULA BOROUGH
ORDINANCE 2019-11
AN ORDINANCE REPEALING KPB 5.18.430(F) WHICH REQUIRES VOTER
APPROVAL TO INCREASE THE SALES TAX CAP
WHEREAS, the borough sales tax cap of $500 has been in effect since 1964; and
WHEREAS, according to the Alaska Department of Labor Consumer Price Index Inflation
Calculator for Anchorage, the value of $500 in 1964 was $3,222 in 2018; and
WHEREAS, for 41 years, voter approval was not required to increase the cap on the amount of
a sales subject to the borough’s sales tax; and
WHEREAS, in 2005 the voters approved an initiative which, among other things, imposed a
requirement that any increase in the maximum sales tax may not take effect until
ratified by the voters at a regular borough election; and
WHEREAS, if this voter approval requirement is repealed then any increase in the sales tax cap
would still have to be approved by the assembly by ordinance, which would require
the assembly to introduce the ordinance subject to public comment and hold at least
one public hearing, giving the public at least two opportunities to comment on any
proposed increase before the assembly members vote for or against it; and
WHEREAS, the assembly, the administration and members of the public have been struggling
for several years to find ways to balance the borough’s budget and provide
sufficient funding for education and the services provided directly by the borough;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI
PENINSULA BOROUGH:
SECTION 1. KPB 5.18.430(F) is hereby repealed.
SECTION 2. That this ordinance shall become effective immediately upon its enactment.
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Page 2 of 2
ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS * DAY
OF *, 2019.
Wayne H. Ogle, Assembly President
ATTEST:
Johni Blankenship, MMC, Borough Clerk
Yes:
No:
Absent:
91
Kenai Peninsula Borough
Assembly
MEMORANDUM
TO: Wayne Ogle, Assembly President
Kenai Peninsula Borough Assembly Members
FROM: Kenn Carpenter, Assembly Member (") fn-. ,k. • t. •
Kelly Cooper, Assembly Member ( tp) .fn-je_, t..
DATE: May 23, 2019
RE: Ordinance 2019-_11_, Repealing KPB 5.18.430(F) which Requires
Voter Approval to Increase the Sales Tax Cap (Carpenter)
The sales tax cap has remained at $500 since 1964, when the borough was
formed. Per the Alaska Department of Labor Consumer Price Index Inflation
Calculator for Anchorage, the value of $500 in 1964 was $3,222 in 2018.
The borough assembly and administration have been working to try to
balance the budget and adequately fund education as well as the
services provided by the borough. In the last few years increased sales tax
and property tax exemptions, reductions in state funding for schools and
local governments, and the ongoing needs for borough services have
made it increasingly difficult for the assembly to balance the budget.
For 41 years, until 2005, voter approval was not required to increase the
sales tax cap. It is not required by state law; instead, in 2005, it was imposed
through a voter initiative . If this ordinance is approved, it would not
increase the cap. However, if the assembly were to consider increasing the
cap it would have to do so by ordinance following the standard public
process. Members of the public would have the opportunity to comment
both verbally and in writing on any such proposed ordinance.
I recognize that two recent attempts to obtain voter approval to increase
the sales tax cap failed at the ballot box, but the borough and state's
financial condition has worsened. Your support of this ordinance would be
appreciated.
92
I
I
I
Introduced by :
Date:
Hearing :
Action:
Vote:
KENAI PENINSULA BOROUGH
ORDINANCE 2018-25
Carpenter
06/05 /18
07117 /18
Withdrawn
9 Yes , 0 No, 0 Absent
AN ORDINANCE REPEALING KPB 5.18.430(F) WHICH REQUIRES VOTER
APPROVAL TO INCREASE THE SALES TAX CAP
WHEREAS, the borough sales tax cap of $500 has been in effect since 1964 ; and
WHEREAS, for 41 years, voter approval was not required for the assembly to increase the cap
on the amount of a sales subject to the borough's sales tax; and
WHEREAS, in 2005 the voters approved an initiative which, among other things, imposed a
requirement that any increase in the maximum sales tax may not take effect until
ratified by the voters at a regular borough election; and
WHEREAS, if this voter approval requirement is repealed then any increase in the sales tax cap
would still have to be approved by the assembly by ordinance, which would require
the assembly to hold at least one public hearing, giving the public opportunities to
comment on any proposed increase before the assembly members vote for or
against it; and
WHEREAS, the assembly, the administration and members of the public have been struggling
to find ways to balance the borough's budget and provide sufficient funding for the
services provided by the borough and education; and
WHEREAS, repealing this requirement that voters must approve an increase in the sales tax cap
would provide the assembly with an additional potential tool to aid in finding a
solution to this problem;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI
PENINSULA BOROUGH:
SECTION 1. KPB 5 .18.430(F) is hereby repealed.
SECTION 2. That this ordinance shall become effective immediately upon its enactment
Kenai Peninsula Borough, Alaska New Text Underlined ; [D ELETE D T EXT BRA CKET ED] Ordinance 2018-25
Page 1 of2 93
ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS *DAY
OF* 2018.
Wayne H . Ogle , Assemb ly President
ATTEST :
Johni Blankenship , MMC, Borough Clerk
07117118 Vote on Motion to Withdraw:
Yes:
No :
Absent:
Ordinance 2018-25
Page 2 of2
Bagley, Blakeley , Carpenter, Cooper, Dunne, Fischer, Hibbert, Smalley, Ogle
New Text Underlined; [D ELETED T EXT B RACKETED] Kenai Peninsula Borough, Alaska
I
I
I
94
Kenai Peninsula Borough
Assembly
MEMORANDUM
TO: Wayne Ogle, Assembly President
Kenai Peninsula Borough Assembly Members
FROM: Kenn Carpenter, Assembly Member ('f) {n-./( • t t
DATE: May 24, 2018
RE: Ordin ance 2018-25 , Repealing KPB 5.18.430(F) which Requires
Voter Approval to Increase the Sales Tax Cap (Carpenter)
The sales tax cap has remained at $500 since 1964, when the borough was
formed. The borough assembly and administration have been working to
try to balance the budget. In the last few years increased sales tax and
property tax exemptions, reductions in state funding for schools and local
governments, and the ongoing needs for borough services have made it
increasingly difficult for the assembly to balance the budget without deficit
spending, significantly reducing the general fund. The current $4,000,000
shortfall needs to be reduced to protect the general fund so the borough
can continue to provide needed services and fund education.
For 41 years , until 2005, voter approval was not required to increase the
sa les tax cap. It is not required by sta te law; instead it was imposed through
a voter initiative in 2005. Repealing this requirement would provide the
assembly with another tool to help balance the budget. Any such change
must be approved by an ordinance. Members of the public would have
the opportunity to comment both verbally and in writing on any such
proposed ordin ance.
I recognize that two recent attempts to obtain voter approval to increase
the sales tax cap failed at the ballot box, but the borough's financial
condition has worsened. This ordinance would not increase the cap, but
would provide the assembly with another tool to consider should it find it
necessary and acceptable to its constituents. Your support would be
appreciated.
95
ONGOING CITY PROJECTS & GOALS
June 10, 2019 City Council Meeting
1
ADA ACCESSIBLE PARKING AT CITY HALL
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Construction underway.
February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal
elections was moved from City Hall to the K.M. Rae Building, as it related to ADA
accessibility.
February 27, 2018 City Clerk provided history and status.
April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible
family restroom, in addition to one men’s and one women’s restroom.
May 14, 2018 The first-floor restrooms in City Hall completed.
May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams
Street parking must be reserved for Police Department access; Public Works is currently
researching the feasibility of a modification to the SE corner of the back lot, as well as
modifications to second floor restrooms.
August 13, 2018 Clerk’s office received ADA analysis kit from Division of Elections (DOE); clerk will work
with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok
to perform the analysis. Currently scheduled for August 16, 2018.
August 27, 2018 Rescheduled to September 12, 2018.
September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan
Hickok performed the analysis. The city clerk furnished the DOE with results and is
awaiting a response.
January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis;
the new Director would start January 2, 2019, and response should come soon thereafter.
January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review
results of analysis; results indicate that the voting location could potentially be moved back
to city hall if the back parking lot were modified to allow for one or two van accessible
spaces with a flat approach to the back door, and if the back door were widened by a
minimum of two inches.
April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City
Hall. A decision will need to be made as to whether to proceed or explore other options
including the construction of new ADA parking spaces and appropriate topography on the
alleyway entrance.
April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; council
requested pricing; Squires noted the accessible parking on Fifth Avenue woul d need to be
resolved (the grade is too steep).
SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 29, 2018 Administration is currently reviewing a concept public-private proposal to house the Quint
(ladder truck) on the city-side of the bay.
October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city’s State
lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a
capital budget this coming session. The opportunity to push for this project as a State
Legislative Priority will be coming to council on November 26, 2018.
November 26, 2018 Rescheduled to December 10, 2018.
April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec
Camp property. Administration seeks additional direction to include the Satellite Fire
Station and Public Works relocation in that Scope of Work.
April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of the
Satellite Fire Station for consideration during their work surveying and platting the Ft.
Raymond property; both options will be presented to council.
96
ONGOING CITY PROJECTS & GOALS
June 10, 2019 City Council Meeting
2
DISCUSSION ON AIR FORCE RECREATION CAMP SITE
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
September 25, 2017 Council work session was held; public input requested.
February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Directed
administration to have Community Development bring forward multiple land use concepts.
April 9, 2018 Work session to discuss development concepts.
May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to
Auto Commercial (AC), the replatting of lots generally as presented at the work session,
and the creation of a subdivision and utility development plan.
October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from
Institutional to Auto Commercial. Will come for public hearing and enactment on October
22, 2018.
October 22, 2018 Ordinance 2018-009 public hearing and enactment passed.
November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services
which will provide engineering, surveying and platting services for various City projects
including the Air Force Recreation land.
April 22, 2019 Administration briefed R&M on this project and indicated this as the first priori ty in their
contract for engineering services. Administration is working on a scope of work in order to
obtain a quote for this effort.
SALTWATER HEAT PUMP PROJECT
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 29, 2018 The state capital budget approved $725,000 for this project; currently awaiting Governor
Walker’s signature. Administration is working with the design engineer to update costs and
ROI models in order to identify any potential funding shortfall and prepare strategies for
additional funding sources, if necessary.
October 8, 2018 Administration has received an estimated project cost of $965,000. The $240,000 difference
will need to be funded by the city. This obligation includes in-kind and cash contributions as
well as already spent funds on the testing well. We are currently waiting for grant
documents from the Alaska Energy Authority.
October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in
Economic Development projects. The potential for expanding on this loop using state grant
dollars exists.
November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting
approval from city council to authorize the city manager to accept the grant money and
grant terms.
November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been
signed and sent back to the AEA.
January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and
engineering proposal.
February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source
contract consideration on the regular meeting agenda.
March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022.
April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of
mechanical heating and associated electrical systems in the Library and Museum, City Hall,
City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March
18, 2019 and was provided to council on.
97
ONGOING CITY PROJECTS & GOALS
June 10, 2019 City Council Meeting
3
ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation
in the basement of the City Hall Annex in support of the Heat Pump Project. The City will
seek quotes for that portion of the project.
GROUND TRANSPORTATION FOR AMBULANCE SERVICES
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on ground transportation for ambulance
services.
April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai
Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was
not successfully renewed. However, ground transportation services will still be provided
through the existing mutual aid agreement.
April 22, 2019 No updates at this time.
ANIMAL SHELTER IMPROVEMENTS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward
Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.
March 19, 2018 Work session; directed administration to look into potential locations and funding options.
May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation
Fund and approving start-up funds.
September 24, 2018 Resolution 2018-080 was approved, providing land for the new shelter location. City staff is
now conducting meetings with local organizations to discuss design, build, fund raising and
funding efforts.
March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public
hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses
Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP.
March 26, 2019 Ordinance 2019-007 for public hearing and enactment; this ordinance will amend the Land
Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP.
March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within
institutional zones.
May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings
for local non-profit review and input as well as fundraising efforts.
EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL
SHELTER AND SOS PETS
October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in
the design and build of the new Animal Shelter.
UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE
TO THE LOCAL RADIO STATION (91.7/106.1)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami
warning announcement to include specific radio information, and also request the borough
add a sticker to their brochures which identifies the Seward radio station.
March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM 91.7 as the city’s official radio
station for emergencies and authorized the City Manager to work with borough to include
radio station information in tsunami warning broadcasts.
98
ONGOING CITY PROJECTS & GOALS
June 10, 2019 City Council Meeting
4
INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space
and opportunity for such business.
April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force
Rec Camp property. The scope will include a variety of platting options that will include
lots suitable for family entertainment-type businesses to locate in Seward.
April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as
the first priority in their contract for engineering services. Administration is working on a
scope of work in order to obtain a quote for this effort and has indicated that the city would
like to see options presented to city council that would include sizable lots suitable for these
types of businesses.
AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING)
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 22, 2017 Council work session held.
June 12, 2017 Council work session held.
July 11, 2017 Council work session held.
Council plans to hold a work session in May, 2018.
October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts
on October 16, 2018.
November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with
expanding utilities, paving roads and developing proper drainage for potential development
districts.
May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to
discuss subdivision requirements and potential policy changes regarding utility expansion.
The City Manager’s Office has received a petition for a special improvement district for the
Gateway Subdivision and is working to swiftly process the request in order to bring before
Council.
May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review
various scenarios, including a 50/50 split between developers and the city.
SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed administration to provide an update on the Seward Community Health Care
Center expansion.
March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with
city representatives to Washington, DC in April, 2018.
April 14-18, 2018 Washington, DC trip.
October 8, 2018 A grant in the amount of $285,000 was awarded to the CHC for expanding access to quality
substance use disorder and mental health services.
October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide
mental health services in support of the local schools.
May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding
expansion.
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BUILDING MAINTENANCE
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance
and repair is complete. Staff has identified the need to upgrade the heating controls for City
Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is
$200,000.
January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and
Museum, and the Library and Museum emergency light system.
LED LIGHT CONVERSIONS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex.
January 28, 2019 A City shop office was upgraded to LED lights.
PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
May 13, 2019 Nothing to report
CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES,
EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC
INFORMATION DISSEMINATION
November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the Army
Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell
Canyon Dam. This exercise will provide the City with a template for conducting a City-wide
exercise in the future.
January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state’s “Chill it’s a Drill”
exercise on March 27, 2019.
March 26, 2019 State of Alaska cancelled its Chill It’s A Drill exercise for March 27, 2019. KPB conducted
a tsunami siren test drill on March 27, 2019.
April 8, 2019 The city is planning a community-wide drill on April 19, 2019.
April 19, 2019 The city conducted a community-wide drill.
EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL
HOUSING
October 16, 2018 Community Development discussed assessment districts with Planning and Zoning.
November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with
expanding utilities, paving roads and developing proper drainage for potential development
districts.
March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call
engineering services.
IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR
AND EXPERIENCE MEETINGS
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference
device for council chambers. In the meantime, the City Manager’s office will lend a si milar
phone until the new one arrives. In addition, a mid-cycle budget amendment will be
requested to replace some of the broadcasting equipment.
February 11, 2019 At the work session, council reviewed a request for $10,000 to be added to the 2019 budget
and directed the city manager to bring forward a resolution to amend the budget.
March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included
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ONGOING CITY PROJECTS & GOALS
June 10, 2019 City Council Meeting
6
were funds for improving the audience experience – addressing ceiling speakers,
microphones, camera, and video recording.
March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from
TelAlaska.
April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019.
MIS examined the ceiling speakers and determined they are unusable. MIS is currently
obtaining quotes for microphones, mixer, amplifier, and speakers – the audience’s ability to
hear the proceedings are the priority. Following the accomplishment of that portion, MIS
will move on to updating the camera to allow for the meetings to be videotaped so the
clerk’s office can upload to YouTube.
May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new
microphones, amplifier, and hand-held/podium microphone; this is Phase I. There are funds
enough left over to pursue Phase II (new video camera) once these items are installed.
June 10, 2019 Update from MIS on May 29th: 90% of the equipment has arrived, but we are still waiting
on the cabling and mic cable connectors to arrive. Once we have those on site we can start
to assemble and test the equipment in the MIS office. Once we have the equipment tested
and are confident all is working as it should, we will be ready for the install. If the missing
pieces arrive this week we should be able to start testing equipment later this week or early
next week. We can then work with the clerk’s office to find the best time to install and
configure the new equipment. I anticipate the install taking a couple of days depending on
other workloads. We may also need to work with GCI and Wolf to ensure the current video
and audio feeds are up and running after the equipment is installed.
IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC
July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by
citizens.
October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the
company would no longer make any maintenance fixes, and as of December 31, 2019 the
company would no longer support the current platform. The city clerk researched upgrade
and redesign options with several companies, including CivicPlus, Municode, Revize,
Alopex, and Granicus.
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in
anticipation of working with one of these companies. The work will be completed by year
end 2019.
March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will
come to council on March 26, 2019.
April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will
come before council on April 22, 2019 to approve the contract.
April 22, 2019 Resolution 2019-040 approved by council for Granicus contract.
May 13, 2019 Granicus assigned a project manager to work with the city; first teleconference call for
Clerk’s office and MIS is scheduled for May 15, 2019.
June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at
Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being
mapped (Clerk & MIS Director). Artwork is being procured (Clerk).
RETAINING WALL AT CITY HALL
January 28, 2019 Project added to the Ongoing City Projects & Goals list.
January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the
construction of a new retaining wall and guard railing, where required, for the raised
parking lot area at the north end of City Hall.
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June 10, 2019 City Council Meeting
7
LOWELL POINT ROAD STORM DAMAGE REPAIR
The Request for Proposals for the engineering will be out as soon as the City receives the
work sheets back from the Department of Homeland Security.
As soon as the design is complete, the contractor will then put out a bid packet and select a
contractor.
Construction is estimated to begin in the spring of 2019.
January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11,
2019.
February 11, 2019 Contract with PND approved by council.
April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and
receive feedback on possible impacts.
COMPLETED PROJECTS
RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES
FOR MEETINGS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and
appointed officials.
February 14, 2018 City Attorney opinion provided (opinion did not support allowing remote attendance).
INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD
October 22, 2018 Report delivered by Interim City Manager Bridges to city council and the public.
CITY HALL ELEVATOR
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization.
July 21, 2017 Modernization completed.
REFINE EXECUTIVE SESSION PROCEDURES
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
May 8, 2017 Council work session held to review and discuss executive session procedures.
RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES
FOR MEETINGS
March 20, 2017 Project added to the Ongoing City Projects & Goals list.
June 12, 2017 Council supported PACAB recommendation; set building height limit.
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June 10, 2019 City Council Meeting
8
COUNCIL COMMITTEES
AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS
February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council
Member Casagranda, and Mayor Squires to work with administration to develop a Request
for Proposals for conducting a third-party investigation of city personnel matters.
May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for
an audit of administration, personnel, and council. Based on the results of that event,
council will decide whether or not to continue with this committee.
August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA
declined the city’s request for an audit because it was beyond the scope of their
duties/capabilities.
September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on
August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government)
training they could provide, if council wishes.
October 8, 2018 RFP in development.
October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss.
November 26, 2018 Council Member Towsley replaced Casagranda on the committee.
March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31,
2019.
May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward
and would be reaching out to committee members.
AD HOC COMMITTEE FOR CITY AUDIT WITH BDO
March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member
Towsley, and Council Member Seese to gather questions from council and the public and
work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work
session.
March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm;
deadline for submissions is Friday, March 22, 2019.
March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citizens
submitted questions.
March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8,
2019 to allow the committee extra time to prepare questions for the auditors.
April 8, 2019 The work session was held; BDO provided an overview of their procedures, and
information on the laws and practices they were bound to follow. BDO expects the audit to
be complete by the end of June, 2019.
April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April
1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors.
The work session was held on April 8, 2019; BDO provided an overview of their
procedures, and information on the laws and practices they were bound to follow. BDO
expects the audit to be complete by the end of June, 2019.
103
REQUESTS FOR PUBLIC RECORDS
City Clerk’s Report
Updated for June 10, 2019 City Council meeting
Report through June 4, 2019
PENDING REQUESTS
DATE
RECEIVED REQUESTED BY DOCUMENT REQUESTED
(Summary)
EMAIL SENT TO CITY
MANAGER &
ASSISTANT CITY
MANAGER
EMAIL SENT TO
CITY
ATTORNEY
RESPONSE
PROVIDED NOTES
Feb. 6, 2019 Carl Torres Report of all building permits
processed from Nov. 2018 to present
Yes (2/6/19) No Pending Follow-up to ACM Hickok
on 3/8/19.
April 15,
2019
Ben Boettger The most recent portfolios of any
investment assets held by or on behalf
of the city of Seward. Investment
assets include shares of public or
private equity, corporate bonds, real
estate, infrastructure, or shares of
funds that include these assets.
Yes (4/15/19) No Pending
April 17,
2019
Jim McCracken Any & all design or engineering plans,
drawings, as built drawings & surveys
or existing electric, water, sewer
(waste water) systems located in the
City of Seward on Spruce St, North
from the Intersection with Hemlock
Ave. to the cul-de-sac at the northern
end of Spruce St. These utility systems
are owned & operated by the City of
Seward.
Yes (4/17/19) No Pending Electric drawings provided
on 5/23/19. As of 11:50
a.m. on 5/23/19, Jim
McCracken was still
waiting on drawings for
water & sewer. This
information was relayed
over to ACM Hickok.
April 18,
2019
Ristine Casagranda Payroll for the most recent completed
fiscal years (2015, 2016, 2017, and
2018)
Yes (4/18/19) No Pending Casagranda provided with
2017 and 2018 payroll
information. ACM Hickok
is working on getting her
2015 and 2016, as well as
the rest of the break-down
of the information that she
has asked for.
April 29,
2019
Kelley Wiley Lane Salaries & benefit packages for
employees in the following
departments, in preparation for the
budget season: Personnel/ HR, Harbor,
Fire Dept., Finance Dept., Electric
Dept., Community Dev., City
Manager Dept., City Clerk Dept.,
Building Dept.
Yes (4/29/19) No Pending 2018 was provided on
5/29/19. Lane is supposed
to be clarifying this request
per email of 6/4/19.
104
REQUESTS FOR PUBLIC RECORDS
City Clerk’s Report
Updated for June 10, 2019 City Council meeting
Report through June 5, 2019 (currently 11:00 a.m. on June 4, 2019)
DATE
RECEIVED REQUESTED BY DOCUMENT REQUESTED
(Summary)
EMAIL SENT TO CITY
MANAGER &
ASSISTANT CITY
MANAGER
EMAIL SENT TO
CITY
ATTORNEY
RESPONSE
PROVIDED NOTES
April 29,
2019
Seward Journal A) Payroll indicating the actual
annual compensation for all city
employees (including all regular,
part-time, term, seasonal, contract
or other employees) in the years
2014, 2015, 2016, 2017, and
2018. B) All current and active
business licenses.
Yes (4/29/19) No A) Pending
B) 4/29/19
(A) amended to only years
2015-2018 and it was
clarified that only one
amount was being
requested per year per
individual. As of 6/3/2019,
2017 & 2018 payroll
information has been
provided. (B) completed
4/29/19
May 6, 2019 Carol Griswold Most recent lease agreements for
Raibow Fiberglass and Boat Repair
and most current lease for Polar
Seafoods
Yes (5/6/19) No Pending
May 14, 2019 Paige Coatney,
DPS
Police Report No No Pending To SPD
May 23, 2019 Dwayne Atwood Police Report No No Pending To SPD
May 24, 2019 Seward Journal-
Kyle Walker
All email or other correspondence
since March 1, 2019 between
employees and officials of the City of
Seward and representatives of the
Health Resources and Services
Administration
Yes (5/28/19) Yes (5/24/19) Pending
June 3, 2019 Lexis Nexis Police Report No No Pending To SPD
June 4, 2019 Yvonne Willhauck,
Farley & Graves,
P.C.
Police Report No No Pending To SPD
105
REQUESTS FOR PUBLIC RECORDS
City Clerk’s Report
Updated for June 10, 2019 City Council meeting
Report through June 5, 2019 (currently 11:00 a.m. on June 4, 2019)
COMPLETED REQUESTS
DATE
RECEIVED REQUESTED BY DOCUMENT REQUESTED
(Summary)
EMAIL SENT TO CITY
MANAGER &
ASSISTANT CITY
MANAGER
EMAIL SENT TO
CITY ATTORNEY
RESPONSE
PROVIDED NOTES
Feb. 21, 2019 Liz LoCurto Benefits documents for Seward Police
Department Yes (2/21/19) No 5/28/19
May 3, 2019 Nelson Ooka Police Report No No 6/4/19
May 6, 2019 Erin Raasch Pay Record for
all City of Seward Employees Yes (5/6/19) No 5/29/19
May 7, 2019 Mark Nelson
Copies of All Documents pertaining to
the Bearing Explorer, Henry Tomingas,
and Del Schultz
Yes (5/7/19) No 5/22/19
May 9, 2019 Richard Baker Police Report No No 5/9/19
May 9, 2019 Mychal D. Taylor Police Report No No 5/14/19
May 22, 2019 Laurie Fay Residential Building Permit Report from
January 2019 to Present
Yes (5/22/19) No 5/23/19
May 24, 2019 Janine Rugas Report of all building permits processed
by your department from
March 21, 2019 to present
Yes (5/24/19) No 5/28/19
May 28, 2019 Lexis Nexis Police Report No No 5/30/19
106
CLERK’S REPORT
International Institute of Municipal Clerks
73rd Annual Conference
Birmingham, Alabama
May, 2019
Report submitted to City Council by Brenda Ballou, MMC, City Clerk
The 73rd Annual International Institute of Municipal Clerks (IIMC) Conference was held from
Sunday, May 19 through Wednesday, May 22, 2019 in Birmingham, Alabama. There were 19
clerks from the State of Alaska who attended, and nearly 1,000 attendees overall. The
countries represented at the conference this year included: Canada, Nepal, The Netherlands,
South Africa, England, Scotland, and Wales.
Following is a summary of the classes and events I attended:
SUNDAY, May 19, 2019
Advanced Academy Session: Public Trust & Mistrust *
Scott Paine, PhD, Director of Leadership Development and Education for the Florida League of
Cities
Public trust, not only in government, but in most social institutions, has been declining for more
than a decade. Today, we are seeing some of the lowest levels of trust on record. But municipal
officials and staff don't need polling data to tell them how serious public mistrust has become.
Even a seemingly minor issue in our municipalities can turn into a heated confrontation with
angry members of the public. What is fostering this intense distrust? What steps can municipal
officials and staff take to deepen or re-establish public trust in their cities?
MONDAY, May 20, 2019
Opening Ceremony
Invocation, Introductions, Parade of Flags, Presentation of Colors, National Anthem, Welcome
Addresses, Awards.
Education Session: Digital Engagement – Remaining Relevant in the 21st Century
With an ever-changing landscape that includes privacy and First Amendment issues, daily
technological advances and an onslaught of information and ideas, remaining relevant within a
digital first culture has been challenging for many entities, including local governments. Some
struggle with how digital platforms should be structured within their organizations – and why
they need them to begin with. From building awareness to crisis communication and citizen
engagement, embracing the new era of social media discourse is a powerful way for government
organizations to interact with the public – and should be a critical component for any
government entity concerned about public sentiment and engagement.
* Certification Points; learning assessment required 107
CLERK’S REPORT
International Institute of Municipal Clerks
73rd Annual Conference
Birmingham, Alabama
May, 2019
General Session: Finding the Funny in Change
Jan McInnis, Comedian/Speaker
Whether it’s going green, new laws, budget cuts, change in personnel or new technology,
Municipal Clerks are constantly reacting to a new playing field and routinely having to reassess
and re-evaluate their practices. And all of this change causes fear, tension and
miscommunications! Join Jan McInnis for this hilarious keynote as combines comedy with
PRACTICAL tips on dealing with change through using humor. During your 90 minutes with
Jan, she will show you how to diffuse tension instantly, kick off tough conversations and
facilitate communications…all by using humor that you, yourself can do. And she’ll also give
you the latest research between laughter and health – yes they’re actually studying this stuff! Jan
will leave you laughing AND learning as you discover the steps you can take to conquer, and
even embrace, change.
Education Session: Incidentally Yours
Connie Deford, Professional Registered Parliamentarian
Do you often wonder if and when a member may request information or object to even
considering a motion? Is the decision of the chair on a point of order final? What rights do
members of a public body have during a meeting? Does the Chair have to call for nominations
three times before they can be closed? These are just some of the questions that will be answered
during the Incidentally Yours session with IIMC Parliamentarian, Connie Deford. The 16
motions in this class are significant because they must be handled before any further business
can proceed. Clerks will learn not only when the motions may be made, but also if they need to
be seconded, whether they are debatable, and what vote it takes to adopt. Frequently held
misconceptions will be addressed.
TUESDAY, May 21, 2019
General Session: Play Something We Can Dance To
Matt Booth, Certified Speaking Professional
As humans, we find inspiration in many different ways and are constantly finding life lessons in
the most unthinkable places. You may find inspiration at conferences; during time spent with
loved ones; while reading books; while strolling through the grocery store; or at a wedding
watching a bride and groom share their first dance. Join Certified Speaking Professional Matt
Booth as he uses hilarious, real-life stories and experiences to help you create a better future. He
will open your eyes and show you new ways to think about attitude, understanding, authenticity,
empathy, and ways to connect with people while laughing, learning, and even dancing more than
you thought possible.
108
CLERK’S REPORT
International Institute of Municipal Clerks
73rd Annual Conference
Birmingham, Alabama
May, 2019
Education Session: Municipal Problem Solving – We Are Stronger When We Share
Lynn Tipton, Director, Florida League of Cities
Got a problem? Odds are that you’re not alone. Most municipalities experience similar problems,
which means most clerks do not need to reinvent the wheel, but simply learn how to articulate
the struggle/problem/situation in order to find answers/ solutions/ management tools. Who better
to help you solve workplace problems than your municipal colleagues, many of whom have
years of experience! This hands-on, roll up your sleeves, highly interactive problem-solving
session will introduce and guide brainstorming sessions on four current challenges municipal
clerks currently face and then transition into helpful conversations about tried-and-true methods
and resources for solving today’s municipal problems. Groups will report their recommendations
out to the full audience and all participants will have action plan materials to enact.
Offsite Education Session: Birmingham Civil Rights Institute
This offsite education session will explore the Birmingham Civil Rights Institute (BCRI) that sits
at the center of the past and new beginnings and chronicles the events, struggles, and victories of
the Civil Rights Movement. Conceptualized in the 1970s, the Institute opened its doors in
November of 1992 and welcomed over 25,000 visitors in its first week. Rooted in the heart of the
Civil Rights District, the Institute neighbors the 16th Street Baptist Church and Kelly Ingram
Park, sites of some of the most significant events in the Civil Rights Movement of the 1950s and
1960s.
Birmingham, Alabama today is a city transformed by social progress, a city whose businesses
and institutions thrive, in part, because of its diversity. It is a city strengthened by the process of
reconciliation—a city that has endured. The Birmingham Civil Rights Institute tells the story of
that transformation.
WEDNESDAY, May 22, 2019
Annual Business Meeting
Served as an Election Officer.
Education Session: Pick Up The Roach – Why Great Municipal Clerks do the Little Things
Pete Blank, Training Manager for Jefferson County, Alabama
Managers and supervisors are trained to spend time on the big stuff: balancing budgets,
organizing workflow and delivering results. Very few have time to stop and focus on the small
details. But the details are usually the difference between a mediocre manager and a successful
leader.
109
CLERK’S REPORT
International Institute of Municipal Clerks
73rd Annual Conference
Birmingham, Alabama
May, 2019
Through a fascinating lesson from a simple roach, Pete will share six simple, yet essential traits
that leaders can emulate every day to improve their teams and their municipality. Think you
aren’t a leader? Don’t have a manager title or supervisory role? Join Pete and let him show you
that regardless of your title or position, implementing the actions learned in this session will
create a difference across your municipal organization.
Education Session: Creating Your Life One Thought at a Time
Brenda Viola, Communications Consultant and Motivational Speaker
So often we run to meetings, tackle our to-do lists, and vainly attempt to balance our personal
and professional obligations, collapsing at the end of the day (only to revisit the hamster wheel
when the alarm clock sounds). How do we stop reacting to life and start creating not just balance,
but happiness? The key is in the power of your thought life and directing your thoughts to
achieve your goals. This is a "rubber meets the road" class that addresses the everyday
challenges of the Municipal Clerk, offering tools to slow negative momentum and turn the tide in
a positive direction.
Education Session: Collaborative Team Building and Performance Improvement
Brian Smith, President & CEO, Power Link Dynamics
Whether you work in formalized teams or on your own, your success will rely on your ability to
work with others. Success is no longer dependent on your technical abilities alone. Having the
ability to work with others is recognized by many industry-leading companies as the key
ingredient to increased productivity and reduced staff turnover. We all have a preferred style of
communicating and interacting with others; a certain way of behaving. In this workshop, through
the universal language of DISC, you will gain valuable insight into your style but more
importantly - you’ll learn how to work with someone who has a different style then yours. The
key to building collaborative teams, resolving conflict, problem solving and working with
someone even if you don’t like them is to communicate and interact with them in a style that
they like.
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Change Ad Hoc Mtg
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August 2019July 2019
Jun 30 Jul 1 2 3 4 5 6
City Holiday -
Independence Day
12:00pm CC WS Mtg
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12:00pm PACAB Reg
Mtg (Council
Chambers)
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September 2019August 2019
Jul 28 29 30 31 Aug 1 2 3
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