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HomeMy WebLinkAbout06242019 City Council Packet Seward City Council Agenda Packet ME to Emit Elii t .: x x x I� X y Ills: �t i I j #� r.• Ili I ti t h x ° x.x da Pkoto cu edit. a k N ilde m ORE. t k,w.. r ng xv. e Sewardk Grand L L June 1 ' 1 Monday, June 24, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska CITY COUNCIL MEETING AGENDA JUI-America CRY {Please silence all cellular phones during the meeting} June 24, 2019 7:00 p.m. Council Chambers David Squires 1. CALL TO ORDER Mayor Term Expires 2019 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2019 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Suzi Towsley [Those who have signed in will be given the first opportunity to speak. Time is Council Member limited to 3 minutes per speaker and 36 minutes total time fbr this agenda item.] Term Expires 2019 5. APPROVAL OF AGENDA AND CONSENT AGENDA Jeremy Horn [Approval of Consent Agenda passes all routine items indicated by asterisk(*'). Consent Agenda items are not considered separately unless a council member Council Member so requests. In the event of such a request, the item is returned to the Regular Term Expires 2019 Agenda] Sharyl Seese 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Council Member Term Expires 2021 A. Proclamations and Awards 1. Seward Historic Preservation Award to Cliff Krug & John Osenga Linda Chichester ........................................ Pg. 4 Council Member B. Chamber of Commerce Report Term Expires 2021 C. City Manager Report ........................................... Pg. 5 D. City Attorney Report .......................................... Pg. 21 Kelley Lane E. Other Reports and Presentations Council Member 1. Kenai Peninsula Economic Development District Term Expires 2020 (KPEDD) Report by Council Member Lane. Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda June 24, 2019 Page I 1 7. PUBLIC HEARINGS —None S. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Read, discuss & update the City's harassment & sexual harassment policies. Postponed from June 10, 2019. ......................................................... Pg. 23 2. Discuss relative costs & benefits of a forensic audit in light of constituent concerns. Postponed from June 10, 2019. 3. Discuss KPB Ordinance 2019-011, Repealing KPB 5.18.430(F) Which Requires Voter Approval to Increase Sales Tax Cap. Postponed from June 10, 2019. ... Pg. 39 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2019-010, Amending The Zoning Designation Of Lot 23A Marathon Addition Whitehorn Replat, Located At 513 First Avenue, From Institutional (INS) To Single-Family Residential(RI), In Compliance With The Land Use Plan. Pg. 45 B. Resolutions *1. Resolution 2019-059, Accepting Funds From The Seward Trailblazers In The Amount Of $979.25 And From The Kenai Mountains-Tumagain Arm Corridor Communities Association In The Amount Of $979.00 To Upgrade The Seward Museum Iditarod Exhibit, For A Total Amount Of $2881.99, And Appropriating Funds. ..................................................................................... Pg. 49 *2. Resolution 2019-060, Amending Rule 9 Of The City Council Rules Of Procedures To Include Parameters For Presentations. ................................................ Pg. 71 *3. Resolution 2019-061, Opposing Kenai Peninsula Borough Ordinance 2019-09 Levying A 12 Percent (12%) Tax On Temporary Lodging, Exempting Temporary Lodging Rentals From General Borough Sales Tax And Allowing Cities That Levy A Similar Sales Tax On Temporary Lodging To Exempt Up To One-Half Of The Borough Temporary Lodging Tax, Subject To Voter Approval. ................. Pg. 72 *4. Resolution 2019-062, Authorizing The City Manager To Enter Into An Agreement With Gov-Rates, Inc. For Consulting Services For The Water And Sewer Classification Plan And Rate Study For An Amount Not To Exceed $32,300, And AppropriatingFunds. ................................................................... Pg. 76 *5. Resolution 2019-063, Authorizing Submission Of A Joint Application With The Alaska Railroad Corporation (ARRC) To The U.S. Department Of Transportation Build Grant Program For Expansion Of The Alaska Railroad Terminal Reserve Freight Dock And Extension Of Port Avenue. .................................... Pg. 96 C. Other New Business Items *1. Approval of the May 28, 2019 City Council Regular Meeting Minutes. ...... Pg. 100 *2. Approval of the June 10, 2019 City Council Regular Meeting Minutes. ...... Pg. 109 City of Seward, Alaska Council Agenda June 24, 2019 Page 2 2 3. Schedule a joint work session with the Part & Commerce Advisory Board(PACAB) to discuss the Seward Airport. 4. Read and review the city's organizational chart, and discuss high performance organization core principles. (Lane) ................................................. Pg. 117 5. Discuss and develop a timeline for revising the city's 1999 Strategic Plan. (Towsley) ............................................................................................ Pg. 121 6. Discuss the possible formation of a subcommittee to review and revise city-wide policies, working in cooperation with the city attorney and administration. (Towsley) 7. Discuss city compliance with city code. (Towsley) 9. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List ................................................. Pg. 144 B. April, 2019 Providence & City of Seward Financials .............................. Pg. 153 C. Planning&Zoning Commission 2"d Quarter 2019 Report ....................... Pg. 211 D. Port& Commerce Advisory Board 2"d Quarter 2019 Report ................... Pg. 213 E. Historic Preservation Commission 2018 Annual Report .......................... Pg. 214 F. Deputy City Clerk's Memo on 2019 International Student Exchange .......... Pg. 215 10. COUNCIL COMMENTS 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to 5 minutes per speaker.] 12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 13. EXECUTIVE SESSION A. Go into Executive Session, per SCC 2.10.030(b)(1), for the purpose of labor negotiations with the International Brotherhood of Electrical Workers (IBEW). B. Go into Executive Session to discuss the city manager's performance, per SCC 2.10.030 (b) (2). 14. ADJOURNMENT City of Seward, Alaska Council Agenda June 24, 2019 Page 3 3 /.r ✓llrr�� , �r � )� i����IN�Y` �r�i �r , yr„-. fV. I r ' e i PROCLAMATION WHEREAS, the Seward Historic Preservation Award is presented annually to recognize an individual or organization whose efforts and contributions help preserve the tangible aspects of Seward's history and heritage; and WHEREAS, Cliff and Linda have resurrected the name and history of Brown and Hawkins Mercantile in opening their stores and re-establishing a similar mercantile and clothing store in the Brown and Hawkins Buildings which are on the National Register of Historic Places. They have brought the history of this long running business back to life in the same building, since it was retired in 2013 by the original owners, T. W Hawkins, who established this business here in 1903, and whose family has continued to operate it until now;and WHEREAS, Cliff and Linda continue to display historic merchandise throughout the store depicting the early days of Seward, including original telegraphs from the first telegraph office, the Brown and Hawkins Bank, and Brown and Hawkins Mercantile memorabilia, all of which operated as part of Brown & Hawkins Corporation. Cliff and Linda continue to interact with customers and visitors, highlighting the importance of history in our community as well as in the world. They have established a lot of souvenirs bearing the historic context of their name and its historic significant interest to Seward to sell to the many visitors for collectors who treasure historic treasures;and WHEREAS, Cliff was appointed to the Seward Historic Commission where he briefly served and contributed greatly until it was necessary for him to resign because of other commitments to his business and the community; and WHEREAS, in appreciation and recognition of Cliff Krug and Linda Chichester's service to the City of Seward, Alaska and Cliff's service to the Seward Historic Preservation Commission, the City of Seward is pleased to present the 2019 Historic Preservation award to: Cliff Krug and Linda Chichester NOW,THEREFORE, I, David Squires,Mayor of the City of Seward, Alaska, do hereby congratulate Cliff Krug and Linda Chichester and thank them for their dedication and commitment to preserving Seward's history. Dated this 24th day of June, 2019 THE CITY OF SEWARD,ALASKA David Squires,Mayor CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT June 10, 2019—June 24, 2019 The following purchase orders in the amount of$5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 6/05/19 PARKS HARMON CONCRETE REPAIR FOR $8,975.00 MAINTENANCE CONSTRUCTION, INC KAWABE PARK 6/05/19 ROADS & HARMON CONCRETE SIDEWALK REPAIRS $15,875.00 STREETS CONSTRUCTION, INC ADMINISTRATION Monday June 3, 2019 8:30am Score water/waste water RFP (Meszaros) 10:00am—Meet with Councilmember Towsley(Meszaros) 1:00pm Assessment District meeting (Meszaros, Hickok) 3:00pm—Meet with Jim McCracken re: Spruce Street project (Meszaros, Hickok) Tuesday June 4, 2019 8:00am—Greet Viking Orion Cruise (Meszaros) 1:00pm KPB manager's meeting with KPB Finance Director and legal team (Hickok) 2:00pm—Bike Park Build Crew (Meszaros) 2:30pm KPB Assembly joint work session with municipalities (Hickok) Wednesday June 5, 2019 9:00am Weekly staff meeting (Meszaros, Hickok) Thursday June 6, 2019 9:00am Conference with IBEW negotiating team (Hickok) 10:00am—IBEW negotiations (Hickok) All Day—Online Sales Tax meeting in Anchorage (Meszaros) Friday June 7, 2019 9:00am Conference with IBEW negotiating team (Meszaros, Hickok) 10:00am—IBEW negotiations (Hickok) 12:00pm City Council Work Session (Meszaros, Hickok) Saturday, June 8, 2019 11:00am Kenai National Park Center Ribbon Cutting event (Meszaros) Monday June 10, 2019 9:00am GovHR employee kickoff meeting (Meszaros, Hickok) 3:30pm—Meeting with Councilmembers Towsley and Seese (Meszaros, Hickok) 7:00pm City Council Meeting (Meszaros, Hickok) Tuesday June 11, 2019 1:00pm Meeting with Ken Carpenter—KPB Assembly Seward Representative (Meszaros, Hickok) 1:30pm—Meeting with Marianna Kell— State Legislative Information Office (Meszaros, Hickok) 2:00pm Meeting with Phil Zimmerman re: Gateway subdivision project (Meszaros, Hickok) 3:30pm—Meeting with Stephanie Presley— Seward Bear Creek Flood Service Area (Meszaros, Hickok) 5 Wednesday June 12, 2019 9:00am Weekly staff meeting (Meszaros, Hickok) 10:15am—Teleconference for Nixel introduction (Meszaros) 1 1:00am Meeting with Council Member Osenga 12:20pm—Meeting with Mayor Squires 1:00pm Meeting with Will Earnhart 2:30pm—Teleconference with Holly Wells re: Assessment District request and process (Hickok, Meszaros, Wilde) Thursday June 13, 2019 9:00am Meeting with Councilmember McClure (Meszaros, Hickok) 10:30am—Bike Park Tour with Amy Hankins (Meszaros, Hickok) 3:00pm Lagoon field trip (Hickok) Friday June 14, 2019 10:00am Attend Boat ramp opening with Harbor Master(Meszaros) Saturday June 15, 2019 Noon- Bike Park Ribbon Cutting celebration event (Meszaros) HARBOR • We have closed out the paving project and will be closing out the contract with R&M for the SMIC project. O • The 330 ton is busy with lifts and the new fisherman's float has been full since we opened it. • All the water and fish cleaning stations are open. • A construction meeting with PND and Hamilton Construction was conducted on 6-11, 6-18. • The South Harbor Launch Ramp was opened on 6-14; thanks to everyone who had a part in the entire project, starting with the previous harbormaster Mack Funk, administration and council, Alaska Department of Fish & Game, PND engineering, the construction crew, the harbor staff, the parking department, the public works crew, the city electric crew, Telalaska and GCI. If I left anyone out, I apologize. • The crane is operational and the deputy harbormaster-is continually testing crane operators. • We are currently working with ADF&G to replace the North East Boat Launch Ramp; funding is currently available through the same grant. PUBLIC WORKS Director: Public Works continues into a busy spring/summer. We are completing many projects in all departments. Planning continues with FEMA, Army Corp, and Flood Service Area on projects in the city. Water,Wastewater Utilities: The boring contractor finished with the alley bores under the cross streets. That went well for all involved. Line locate requests are still high right now with many contractors doing projects all over town. Shop: The Shop is always busy with repairs,preventive maintenance, and now spring cleaning in the yard. Buildings: More summer time work on building needs and operational maintenance keeps us heavily tasked for all personnel. Streets: Great weather has helped our efforts to paint curbs and crosswalks throughout town. We are also repairing sidewalks and getting ready for the centerline striping of all streets soon. 6 I i 1 � p/lyr 1 P /t r lt� ' t i�fRlliaY� !ts Before and after pictures of sidewalk repair on Adams Street PARKS AND RECREATION Teen Rec Room Fund-raising costume party added $70 to Leadership Council Fund May 31 TRR members volunteered at Bear Bell Run June 7 Facilitated birthday party before open hours June 8 Trail Lake Campground Fri, June 14 from 5 pm to 9 pm to cook out and play sand volleyball High School pool Wednesday June 19 Attendance 5/31-6/13 Total Attendance= 138 (Middle School= 59, High School= 66, Special Event=29) Average Daily Attendance Range= 17-18 students Revenues: 5/31-6/13 Vending: $55 Annual Membership Fee: $20 Special Events: $170 Sports & Recreation We had an excellent Seward Real Estate Bear Bell Race and especially thank Deputy Chief Clinton Crites, Lt. Riley Shurtleff and Chief Eddie Athey of the Seward Volunteer Fire Department for being our medical standby for the race. The Windsong Soccer League is still actively seeking volunteers/coaches for the league, as well as for our annual free Play Day(dates listed below). All those interested in participating as a volunteer/coach for said leagues as well as Rockwall are encouraged to email: ijones@cityofseward.net Sports & Rec summer hours: Tue-Thu (930-9) Windsong Soccer League Begins Mon, July 8. Pay online now at SewardRec.com Soccer Play Day on Wed, June 19, from 3 pm to 5 pm, and recently completed a coach clinic for volunteers and staff to facilitate our Soccer Play Day and Windsong League. Sports&Rec Activity 6/6/19- 6/12/19: • Wellness Room: 0 • Weight Room: 5 • Racquetball: 0 • Indoor Park: 0 • Open Gym/Basketball: 11 • Rockwall: 0 • Open Volleyball: 0 • Sauna/Shower: 16 Activity by Association: • Seaview: 8 • AVTEC: 10 • Volunteers: 0 • Public Use: 25 • Seward Real Estate Bear Bell Run: 53 �w� ,I � < if�r//,7,rt,y, r/ >1 i r✓r �i�lf//��r �i /i�6��, /�1��////i�rl�//J i i t / �I�jr'a% ✓�,l � /;ray '', a `7ti ,t r„ 1 y Most Bear Bell kids, TYC Day Campers and special bear guests. Teen Youth Center Attendance: 246 campers June 3 to 7 UAA Planetarium and Portage Hike Trip: 51 campers and 8 staff Special thanks to Seward Community Foundation for the support for this trip. TYC staff supported the Seward Real Estate, Bear Bell Run and hosted the post-race picnic for the families, racers and volunteers. Approximately 75 hot dogs were served with watermelon for dessert, as well. 8 rv��uo4NNmj41i%S1nVrN�'IYUIV1bpIi111��,;II;YN°�III1�11����yh�iiVg1111111 f� J FP' N 1 0 Y Y � 4 a Some TYC Day Campers during "Weather Week. " 9„ %%f%i/%��� i/�i�� �///G�I% �/✓ii it � f duv>i�� �i � �l/irl/l�% ! J r``t I t t Some TYC Day Campers during "Weather Week. " 9 Campground & Park Maintenance • Delivered, served volunteers at the Bike Park build • On-going maintenance at Shower House. Pumps and lift gear need electrical overhaul. Working with Contractor(s) • Thankful for Public Works and Harmon Construction for prompt and awesome Kawabe Park sidewalk ADA overhaul and upgrade. • Mowing and trimming, Campgrounds, Parks and Playgrounds • Cemetery clean up:mowing, trimming,painting • Playground inspections • Assisted Parking and Sports &Rec. Campground volunteer hosts assisted with traffic control and cheering at Seward Real Estate's Bear Bell Run, again. • Painting RV bumper stops • Striping campgrounds sites • Campgrounds revenue: $212,700. as of June 17, 2019. //f�� r r Spring Creek Campground was packed each weekend,with fishing so hot! Paid Parking Department Seasonal permits are available for sale. Pay online at www.SewardRec.com. Parking crew are checking compliance, ticketing and towing. Parking Chalet moved back to the Permit Lot, after completion of South Launch. Parking staff continue to post signs, cleanup lots and prepare to stripe. Unattached trailers are not permitted in any City parking lot. (Please seek private businesses.) Parking Lot(only) Revenue: $70,342 as of Monday, June 17, 2019. We are still seeking qualified candidates to assist, see www.Cityofseward.us/employment. ALPAR Litter Patrol 6/4-6/13 • 27 hours worked, 3 teen staff+supervisor • Distance covered 40.05 miles, tracked by Fitbit; from Waterfall on Lowell Point Rd to the dump on Dieckgraeff Road, covering all campgrounds even Spring Creek,parking lots, and surrounding trails • 24 of bags of trash • 10.5 of bags of recycling • Est. total 195 lbs. of trash removed 10 COMMUNITY LIBRARY AND MUSEUM NOW HIRING Part-Time Seasonal Aide, Tues-Sat, 1:00-5:00pm, through Mid-Sept. Full-Time Curator of Collections and Exhibits, Tues-Sat, 9:00am-5:00pm ANNOUNCEMENT New Library Cards! We've used up all of the old library cards and are pleased to introduce a new beautifully designed library card! The entire team took part in the design process and shared ideas which really helped to create a library card that Seward can be proud of. It also features a break away mini card that can be added to a keychain or strap, which was a favorite feature of a previous design. Want to replace your old or missing library card? It's easy! Stop by with your photo ID to replace your library card for a new one for a nominal fee of$5. Check out the library cards of the years. r J 4X I IIIII IIDJI�II, 1� �,� I 1 f /, PROGRAMS MOVIE@2 PROGRAM Mon-Sat, 2-3pm Community Room (Meeting Room on occasion) The Iditarod National Historic Trail: A History and Waves Over Seward movies, shows daily at 2pm, Monday- Saturday. Donations appreciated. Resurrection Bay Historical Society volunteers show these movies during Summer Museum Sunday Hours, 1-5pm. Thank you to the Iditarod Historic Trail Alliance and the Seward Community Library Association for granting us special permission to show these movies. 11 SUMMER READING CHALLENGE FOR ALL Ongoing through August 10 Universe of Stories Theme The Summer Reading Challenge is a community wide program for ALL AGES to read a total of 24 hours this summer! Six logs track a total of 4 hours of reading in 20-minute blocks, a common recommended reading time for young students to maintain their reading level over the summer break. Children ages 4 and under participate through our 1000 Books Before Kindergarten Program. Caregivers can count time reading to their children. 110 people have signed up for the Summer Reading Challenge, with more every day! The Finale party will be held Sat, Aug 10, 1-3pm. It's not too late to sign up, so stop by today and join the fun! Register and receive a kit to get you started on your 24 hours (or 1,440 minutes!) of summer reading! PLAY TIME Saturdays, Noon-4pm Children's Room Don't miss fun each Saturday with books, activities, and toys specially selected according to a theme each week to enhance creative play and development. Stop by and experience our newest theme for this unique unstructured play program created with working caregivers in mind. Adult supervision required. June 29 Magical Moon July 6—Majestic Mountains July 13 —Optical Illusions July 20—Spinner Craft July 27—Engineer Explorers WEEKLY LEGO PLAY TIME Each Tuesday, 1-3pm, Meeting Room Drop by to join us for unstructured Lego playtime each week throughout the summer. Each week will feature a unique challenge. This program is designed for elementary age and younger but all are welcome. Duplo's will be available for younger children. Adult supervision required. June 25 —Build a moon base July 2 Build a Mountain July 9—Build an Optical Illusion (Impossible Triangle) July 16 Build a Fidget Spinner or Top July 23 —Build a Maze July 30—Build a Water Dam 12 WEEKLY CRAFTERNOON Each Thursday, 1-3pm, Meeting Room Weekly walk-in crafts for all ages. We provide the supplies; you supply the creativity! Don't miss out on these fun and amazing activities. Adult supervision required. • June 27—Felt Moon Phases wall hanging • July 4—Library Closed • July 11 —Make a Flextangle! • July IS —Paper Spinner Toy • July 25 Paper Circuits with slug tape and LEDs FREE SNEAK PEEK! Chasing The Moon Documentary Part 3: The Giant Leap! Wednesday, June 26 Community Room Limited seating Advance tickets available at the Library Front Desk Doors open at 6pm for pre-show activities Show starts at 7pm (approx. 38 minutes) Join us for a special sneak peak of a new PBS American Experience documentary, Chasing the Moon, which reimagines the race to the moon for a new generation and compliments our Universe of Stories Summer Reading Challenge! We will be previewing Part 3: The Giant Leap Revisit the historical launch of Apollo 11 in the atmosphere that occurred July 1969, the triumphant words, "the Eagle has landed," and the biggest television audience in world history that tuned in to watch Neil Armstrong walk the moon's surface. The regular 2-hour version will premiere July 10`h on PBS. Enjoy optional moon and space themed activities before and after the show. Pre-show activities include a moon craft, interactive moon story board and photo booth. Post-show activities include a discussion about the space program and its impact on you, the nation and the world. Tuesday, June 251h Lego Play Time and Thursday, June 27th Crafternoon programs will also feature a moon theme for extra fun! Adult supervision required. Special thank you to Alaska Pubic Media for sponsoring and promoting our event, and to PBS, WGBH and the many other sponsors who made this film and pre-screening possible! WATCH THE FULL DOCUSERIES PBS Chasing the Moon Premiere July 8, 9 and 10 Check local listing for times Chasing the Moon, a film by Robert Stone, reimagines the race to the moon for a new generation, up-ending much of the conventional mythology surrounding the effort. The series recasts the Space Age as a fascinating stew of scientific innovation, political calculation, media spectacle, visionary impulses, and personal 13 drama. Utilizing a visual feast of previously overlooked and lost archival material much of which has never before been seen by the public the film features a diverse cast of characters who played key roles in these historic events. Among those included are astronauts Buzz Aldrin, Frank Borman, and Bill Anders; Sergei Khrushchev, son of the former Soviet premier and a leading Soviet rocket engineer; Poppy Northcutt, a 25-year old"mathematics whiz"who gained worldwide attention as the first woman to serve in the all-male bastion of NASA's Mission Control and who was instrumental in developing the computer program that allowed the Apollo missions to successfully navigate home from the moon; and Ed Dwight, the Air Force pilot selected by the Kennedy administration to train as America's first black astronaut. r a ,nM W cam,r,G IDS N «, 461 INTERMEDIATE KITE MAKING WORKSHOP Wed, July 17, 4-6pm Community Room Tim Morrow is back to offer a more challenging kite-building workshop for our more advanced kite makers! Do not worry; it will not be too hard; he will break it down step by step. We plan to fly our creations rain or shine! Recommended for ages 8 and up. It's not just for kids; adults are welcome, too! Space is limited to 12 participants, so stop by or call to sign up. Adult supervision required. 14 TEEN WRITING WORKSHOP & PIZZA PARTY Convincing Characters w/author Lynn Lovegreen Wed, July 31, 4-6 pm Community Room Teens ages 12 and up Young Adult Historical author Lynn Lovegreen will guide you in writing believable characters who exist within their settings. You will choose a setting, character and concept that will help you to flesh out your story in any genre, from sci-fi to fantasy. Lynn Lovegreen has lived in Alaska for fifty years. Her young adult historical fiction is set in Alaska, a great place for drama, romance and independent characters. 101101U1100101 C g CI)aracters cap te,t y1pur d)aracte"rs,,1 qff"'('bc,page',;,' ­­ 9 /i��//��i 0 e % Jai/%r,' ` i1 /, /i » � / /mll/Al 'N historic, r��rr�tl�a�r��l�yrrtr l.,ctvcW�rc�c°�� will �rr�ieic� YOU ill wur��ttirr ar !ion believable characters who exist within their S('Ll'ing's. yoti ll r;harrase ti setting, clhar�wter an(,l concept (li t will liell) J, V011 11CS11 carat: YOU stcarT i i tiny genre, from S64i to fantasy. i MCOVIOV 3 fro -6 pill YV ✓X n r �pc y pr"c�registr�ratrran rC'.'clraarr,ccl s �rc,cW is lar'1attCel VIA r r! if//it y/ i yr f ,tt�s n `���»'1 t has fived in Alaskfi b col)j%� 1111y ycwv%. Her young eeettrtw histor lctfl Iletion i set in Alaska,a greatplace for htanaa,tw nanee°, ear w and hndef) ad ent;c h�araeter s See he nwre .sk at, 9 l � W lynn V ry � ;e,boo and irn to rea,rxn r ` tl ttr Awaa., irnww rlxt 1 'c�r�aeaae t. K ,,/ �1���11 t" W"t it F irtlta�d aw lh ark wurr,rrl sMr»iu rrrrrr l+rrt It ltina r a ut aCs�, t rat 15 ELECTRIC Number of new Job Orders started since Jan. 1, 2019: (23) 1) The Electric Department welcomes our new Executive Assistant Tatiana iachim who started May 30th. We continue to ask your patience and understanding as we train Tatiana and bring her up to speed on her duties and responsibilities. Initially we are very encouraged by her eagerness and ability to comprehend new things. It seems that Tatiana will be a great addition to the electric department and City of Seward. 2) TelAlaska started their summer undergrounding project burying communication cables in the alleys and intersections from Jefferson Street north. They are very cooperative in working with the City to reduce these impacts. The electric department researched the opportunity of jointly working with TelAlaska as they do this project, however, we discovered that the preparation and cost would be too great with the short notice. The Electric Department is going to work with TelAlaska and their contractors to address some critical areas while the crews are in Seward. 3) The Railbelt Utilities have been working collectively to apply for and utilize specific grants to build Electric Vehicle (EV) car chargers throughout the Railbelt road system. Two of the chargers were suggested by the electric department at three possible locations in the Seward area including the Chamber of Commerce. 16 P&Z/COMMUNITY DEVELOPMENT Here are a few of the highlights of what we have been working on: • Review of lodging applications and data entry—Planning and Zoning Commission requested a small update for their June 18`'work session showing rough data complied so far for 2019. Data is helping P & Z review housing stock and possible future land use development. With the need of housing continuing it is even more critical that we continue to work together to ensure that all of our residents, old and new and those still to come, enjoy a community rich in opportunities and with a quality of life that we can all be proud of. • Working on directives from Administration, Planning & Zoning Commission and City Council, while responding to community concerns and desires. a. Animal Shelter i. Administration has gone out for RFP b. Fort Raymond property i. Review of site for development restrictions/limitations- ongoing with- R &M ii. Environmental review 1. 6/17/2019 Teleconference with R&M and ADEC on Environmental review 2. Pre closure report -R&M and ADEC 3. R& M is working on a report to CDD for any development restrictions/limitations c. Assessment districts i. Complying data for scenarios for possible assessment districts • We are currently working on all Cemetery data. This is a project that has been years of data and much needed updating. i. Have all area surveyed and platted for plots ii. Our goal is to give citizens the ability to see, Cemetery information on our GIS website. Community Development was happy to be involved in the new Seward Bike Park and its grand opening. The P.A.R.K.S group has once again added an amazing community park for use of all ages. Mayor Squires, City Manager Meszaros, Council Member Seese, Parks and Recreation Director Sturdy, and P.A.R.K.S members cut the ribbon while the American Legion Post 5 supplied lunch to all participants; their rough numbers of hot dogs served was 150. w r, J r ic�,4 17 All ages enjoyed the park and the new ''A mile walking path; below are some pictures from opening day. ra n W d 'f r r V Community Development looks forward to helping build our community in a positive direction. WAY TO GO to all that were involved!!! While I am proud of our accomplishments, I am particularly grateful for our community's involvement in these projects. Community Development Department would like to remind everyone that Code Compliance focuses on education and compliance with all Seward City codes and ordinances that may affect the City's quality of life, its aesthetics, and the welfare of its citizens. Through our Seward City codes and ordinances, the City Council sets minimum requirements and standards regarding property and structures to promote and protect the public health, convenience, order, and general safety of all its citizens. These minimum standards are designed to preserve and improve the quality of life for present and future citizens of the City and promote a sense of community, facilitate clean and peaceful neighborhoods. Preservation and improvement should be recognized by our City leaders as it is necessary to prevent the deterioration of our surroundings and enhance our quality of life. The most effective means of improving our community is through voluntary compliance, so educating and guiding our citizens is our top priority. Jackie C. Wilde Community Development Planner 18 DID YOU KNOW?? PERMITS ARE REQUIRED FOR DEVELOPMENT WITHIN A FLOODPLAIN IN THE KENAI PENINSULA BOROUGH In November 1986, the Kenai Borough passed a Floodplain Management Ordinance. Development with- in floodplains is subject to the Borough's floodplain management regulations. It is the responsibility of Developers and Landowners to know the rules. If you plan to build, rebuild, make substantial improvements to existing structures, or conduct excavation or earthwork activities within a floodplain, a development permit is required per Kenai Peninsula Borough Code Chapter 21.06 and the City of Seward Code Chapter 15.25. Some activities require a permit to document the activity, but may not be specifically regulated. DEVELOPMENTFOR DEVELOPMENT WITHIN THE CITY OF SEWARD CONTACT THE COMMUNITY 7®224® WILL ACTIVITIES SUBJECT TO EXISTING FLOODPLAIN DEVELOPMENT REGULATIONS INCLUDE BUT NOT LIMITED TO: Subdividing land within the floodplain Building a residential or commercial structure Garages, storage sheds, and like structures Dredging, filling, mining and excavation Placement of manufactured home Emergency System for Flood Awareness Kenai Borough has the following pro rains to alert you to a flooding/emergency event., C.A.N. Community Alert Network Two Mobile Sirens -Turn on your radio FEMA-National Flood Insurance Program(NFIP) iii jollm ij�"—, 7 Most homeowner's insurance policies do not cover loss from flooding. For more information about the NFIP,askyour insurance company, or call the NFIP toll-free number: 1-800- 61 1-6123, Ext. 29 Jackie C. Wilde,Planner 224-4048 or Andy Bacon,Planning Assistant 224- 4049 238 Fifth Avenue,at the corner of Fifth and Adarns Our Mission To provide community resource information services relating to the orderly development of the community, to pro- mote safety and public order,protect the public health and general welfare of the citizens of the community and to stimulate systematic development of'transportation,public utilities, school, and other public.facilities through implementation of Council and Administration planning,zoning, historic preservation and City land management policies. 19 PERSONNEL City of Seward Personnel Transactions from 5/31/2019-6/14/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation Administrative Assistant Harbor 6/8/2019 Administrative Assistant Public Works 6/8/2019 New Hires: Department: Date of Hire Parking Operations Supervisor Parking 6/2/2019 Park Maintenance Aide SPRD 6/3/2019 Library Museum Seasonal Aide Library Museum 6/4/2019 ALPAR Crew Member SPRD 6/4/2019 ALPAR Crew Member SPRD 6/4/2019 ALPAR Crew Member SPRD 6/4/2019 ALPAR Crew Member SPRD 6/4/2019 Park Maintenance Aide SPRD 6/10/2019 Park Maintenance Aide SPRD 6/10/2019 Available Full Time Positions: Department: Position Status Police Dispatcher Police Advertising Since 9/18/2018 Corrections Officer Police Advertising Since 1 1/29/2018 Parks and Campgrounds Ops. Supervisor SPRD Advertising Since 4/19/2019 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Available Seasonal Positions: Department: Position Status Campground Attendants I & II SPRD Advertising Since 1/18/2019 Library Museum Seasonal Aide Library Museum Advertising Since 2/l/2019 Parking Attendant Parking Advertising Since 1/18/2019 Teen Youth Center Summer Camp Counselor SPRD Advertising Since 1/18/2019 Program Aide (TYC, Teen Rec Room, Sports SPRD Advertising Since 1/18/2019 & Rec at the AVTEC Gym) Harbor Seasonal Aide (Part Time) Harbor Advertising Since 3/29/2019 20 BIRCH HORTON BITTNER&CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT — MAY 2019 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: JUNE 18, 2019 The following report provides the City Council with a summary of the matters worked on by the City Attorney during May of 2019. In addition to this report, I will submit the invoice for May legal services to Council once it is finalized. Given the attorney-client privileged nature of many of the services we provide for the City of Seward ("City"), our firm's goal is provide a monthly report that contains the information needed to fully inform Council of the nature of the legal services provided last month while protecting the City's confidential information. If Council requires a different format to this report for more effective governance, we will make changes as requested. Holly Wells supervised and oversaw all general legal services provided to the City last month. 1. General Legal Counsel Services Employment. Will Earnhart assisted outside counsel in preparing for depositions in an employment matter. Ms. Wells provided advice on personnel matters and contract terms for the City Manager. Jennifer Alexander provided advice on employee pay practices and policies and wage and hour issues. General advice. Mr. Earnhart reviewed and tendered a claim to the City's insurance carrier for a personal injury case that has yet to be served on the City. Mr. Earnhart and Anmei Goldsmith prepared the monthly attorney report. Ms. Goldsmith advised on proper disposal of gifts presented to the City. Land Use and Planning. Ms. Wells and Ms. Goldsmith advised on the process for the Board of Adjustment to conduct an appeal of a Planning Commission decision to grant a conditional use permit. Harbor. Mr. Earnhart provided advice on title, ownership, and associated issues relating to the FN Whale. 507486\1006\00844399 21 Public Records Requests. Ms. Wells provided guidance on public records requests and policies and procedures for responses. Ms. Goldsmith advised the City on a request relating to City communications with the federal Health Resources and Services Administration. City Council Meeting. Ms. Wells attended the May 13, 2019 City Council meeting. Ms. Wells also advised the City on executive sessions and agenda items. Total: $14,212.50 2. Labor Negotiations IBEW Labor Negotiations. Mr. Earnhart performed legal research, held conferences, drafted documents, reviewed materials, and made other preparations for contract negotiations including attending an executive session. Total: $6,570.00 Summary and Analysis The majority of the Firm's legal work this month involved labor relations and general advice on employment, procedure, and a potential litigation matters. There was also some work on discreet personnel and labor negotiation matters that are not appropriately detailed in a public report. The total fees charged will be $20,962.50. Ms. Wells will be present to answer questions during the June 24, 2019 meeting. April 2019 Attorney Report Page 2 of 2 507486\1006\00844399 22 Chapter 3.55. -Separations 3.55.010. - Resignations. (a) To resign in good standing, an employee who desires to terminate employment shall give at least 14 calendar days' written notice to his/her immediate supervisor. The period of notice may be reduced or waived upon recommendation of the department head and approval of the city manager for extenuating circumstances; i.e., Family Medical leave, change of residence by unexpected military orders of the employee or spouse, etc. A notice of resignation shall become part of the personnel file. (b) An employee may withdraw a resignation only under the following conditions: (1) The withdrawal is submitted to the department head before the effective date stated in the notice of resignation; (2) The position has not been filled; and (3) The withdrawal is accepted in writing by the department head with approval of the city manager. (c) Failure to give adequate notice shall be noted on the employee's separation documents and shall constitute a factor in consideration of any future application for employment with the city. (d) The effective date of termination pursuant to a notice of resignation shall be the last day on which the employee works. The value of an employee's annual leave balance shall be paid to him/her without undue delay with his/her final paycheck following separation. There is no provision for terminal leave. (Ord. 437, 1977; Ord. 94-38; Ord. 99-08; Ord. 2000-011, § 1, 2000) 3.55.015. - Layoffs. (a) Examples of layoffs are: (1) Abolishment of a position or shortage of work or funds; (2) Completion of seasonal work for seasonal employees; (3) End of temporary appointment because of reinstatement of regular employee returned from approved leave and transfer to another position has not been achieved. (b) When it is necessary to reduce the number of employees because of lack of work or funds, or abolition of positions, the department head concerned shall make a thorough investigation of the problem and report his/her findings and recommendations to the city manager, who shall decide which employees shall be laid off. Analysis of proposed layoffs shall consider first the types of activities to be curtailed and the classes of positions thereby affected. The department head shall then proceed to the selection of individual employees to be released. Employee efficiency shall be the major factor in determining the order in which employees shall be released, and consideration shall then be given to employee's length of service with the city. Advisability of reassigning employees in higher classes to lower classes for which they are qualified and laying off those in lower classes shall also be considered. (Ord. 437, 1977; Ord. 2000-011, § 1, 2000) 3.55.020. - Dismissal for disciplinary reasons. (a) The city manager or a department head, upon approval of the city manager, may dismiss a regular employee for any just cause. Just cause includes, but is not limited to, the following: 23 (1) Insubordination, including failure to comply with a supervisor's instructions and work assignments; (2) Dishonesty, either verbally, in writing or in action, including but not limited to falsification of employment application or other city documents and time sheets; (3) Violation of section 3.70, standards relating to drugs and alcohol; (4) Failure to comply with safety regulations; (5) Fighting or other disorderly conduct on city premises or while on city business; (6) Stealing of or unauthorized use of city tools, equipment or property; (7) Recurring absenteeism, tardiness or leaving the work site early; (8) Conviction of a crime which damages the image or reputation of the city or conviction of a crime which impairs or compromises the employee's credibility, eligibility, or fitness for work; (9) Inefficiency, including waste of working time or materials; (10) Failure to conduct oneself on duty in a cooperative manner within departmental and city policies, practices and goals; (11) Exhibiting on duty conduct or behaviors which interfere with the employee's performance or the city's business, operations or image; (12) Willful violation of any personnel regulation; (13) Violations of applicable state or city laws and regulations concerning ethics and conflicts of interest; (14) Any act or omission which had or will have a material adverse effect on the business, operations or financial condition of the city; (15) Harassment of other employees or the public; (16) Any other conduct identified in the Seward City Code as grounds for discipline or dismissal from employment; or (17) Any other conduct commonly recognized by reasonable persons as justification for discipline, including dismissal. (b) Progressive discipline shall be followed when practical. However, when the severity of the inappropriate conduct warrants, and it is in the best interest of the city, any of the following forms of discipline may be imposed at any time so long as such discipline is supported by just cause and the severity of the offense: (1) Oral reprimand which shall be documented; (2) Written reprimand; (3) Suspension without pay; (4) Dismissal. An immediate supervisor, department head or the city manager may issue oral or written reprimands. Only the city manager or a department head, upon approval of the city manager, may suspend without pay or dismiss an employee for disciplinary reasons. (c) If an employee's continued presence on the job prior to the date of intended disciplinary action poses a recognizable significant threat to the public health or safety or to the business, operations or image of the city, such employee may be suspended with pay immediately by the city manager, department head or supervisor until disciplinary action is determined and administered. (d) A regular employee shall be granted a pre-termination hearing before his/her supervisor and the city personnel officer before a disciplinary measure involving possible dismissal is administered. 24 (Ord. 437, 1977; Ord. 93-01; Ord. 2000-011, § 1, 2000) 3.55.030. - Dismissal notice or severance pay. In the case where a regular employee who has completed a probationary period, is laid off or dismissed, the city shall give the employee two weeks' notice or severance pay not to exceed two weeks. (Ord. 437, 1977; Ord. 2000-011, § 1, 2000) 25 Chapter 3.40. -Grievance Procedureu Footnotes: ---(3) --- rWliitl w ul.ull t Ord. :1101'B_..u°313 " I wu.il31lc)ie d Au.ui'iLu 1t i , '0kR311M' ltl �h. I0li i� :::v hrety dd u � ° ur � ~ �I � im " " i � � � IY � � a �l ullm'jr a uuu w �un:ir �u _: u ra w"i,i tl Orval liw,.w II 1 �II 4::i. ry �u l '� �t Ord I �'i, 1 � � ! I I°I �'��i�i.'d'; Gird �� ', °�� �.�1ill�il� �y��,..q".�Yyum Gird °9�Y9�Y9�Y...gY� �, �''� � .,09090. 3.40.010. - Policy. It is the policy of the City of Seward to treat all employees equitably and fairly in matters affecting their employment. Pursuant to SCC 3.25.035(a), probationary employees, including seasonal employees, are excluded from this grievance procedure, but may approach their supervisor or the appropriate authority to report violations of city code or policy. The presentation of any grievance shall be the right of each employee without fear of reprisal. The purpose of this article is to resolve disputes at the lowest level possible. Informal resolution is encouraged. The city has an open-door policy and all employees are encouraged to discuss matters of concern with members of management, including the city manager at any time, without having to file a formal grievance. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.015. - Discussion of a problem with supervisor. Any employee having a problem regarding employment shall first and promptly discuss the problem with the immediate supervisor. Where an employee disagrees with the supervisor's decision regarding a complaint, the employee may document the disagreement for placement in their personnel file. If the problem is not settled, the problem may be defined as a grievance, and the employee has the right to present the grievance in accordance with the procedure outlined in section 3.40.030. No employee shall be intimidated, harassed, retaliated against or reflect in their evaluation because they bring forward a problem, concern or grievance. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.020. - Definition of a grievance. A grievance is a written complaint by the employee or group of employees alleging a specific violation of rights under or failure to apply a section or sections of the city charter, city code, personnel rules and regulations or misapplication or interpretation thereof, or departmental rules and regulations, which directly pertain to the terms or conditions of employment of such employee or group of employees by the City of Seward. A grievance is not to resolve general complaints or concerns regarding other employees. Complaints are resolved at the department level. Personnel policies and code guide the behavior and actions of employees; the grievance process addresses the violation, misapplication or interpretation, or neglect of those policies and code. (Ord. No. 2018-003, § 1, 8-13-2018) 26 3.40.025. -Supervision of grievance procedure. The appointing authority (city manager, or in regard to the city clerk's office, the city clerk,) shall oversee the handling of all employee grievances so that they are processed in accordance with the procedures stated in this chapter. Supervisors and department heads shall keep the appointing authority and personnel officer informed of all grievances in progress. Assistance in understanding the grievance procedure will be provided by the personnel officer if requested. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.030. -Grievance procedure steps. A. General grievances. Disciplinary grievances involving dismissal, demotion, or unpaid suspension of more than one week for regular non-appointed employees will proceed directly to hearing in section B below. All other grievances shall be handled in the following manner: Step 1. An employee shall present their grievance to their immediate supervisor within 15 working days from the time of occurrence of the problem. The supervisor shall attempt to resolve the problem within ten working days after the grievance is timely received from the employee. Step 2. If the employee has not received an answer from the immediate supervisor within ten working days, or if the employee feels the answer received is not satisfactory, s/he will reduce to writing the facts and circumstances of the grievance and present the written statement to their department head within ten working days after the supervisor's deadline in Step One. The department head will investigate the grievance and meet with the employee to discuss the grievance within five working days. The department head will notify the employee of their decision within five days following the meeting date. In regard to employees of the Office of the city clerk, non-disciplinary grievances not resolved at Step 1 will be forwarded to council in a confidential informational memorandum and will not proceed to Step 3. Step 3. If the employee has not received an answer from the department head within five working days, or if the employee believes the answer received is not satisfactory, s/he may appeal in writing to the city manager within five working days after the supervisor's final deadline in Step Two. The city manager, or acting city manager, will investigate the grievance and meet with the employee to discuss the grievance within five working days. The city manager, or acting city manager, will notify the employee of their decision within five days following the meeting date. For any grievance not involving a substantive disciplinary action (unpaid suspension of more than one week, demotion or termination of employment) and not involving the violation, misapplication, or interpretation or neglect of federal, state, or city code, the decision of the city manager is final. The city manager shall maintain a confidential file containing all Step 3 grievance responses and will provide a general summary of the prior year for review by the city council annually in executive session, without identifying specific employee information. B. Significant disciplinary grievances and violations of city code. 1. Within seven calendar days of an employee's receipt of a timely request for arbitration, the personnel officer shall secure the assignment of a hearing officer from the State of Alaska Office of Administrative Hearings, under AS 44.64.030(b), or shall provide the employee with a list of names of at least three Alaskan arbitrators. To be included on this list, a proposed arbitrator shall be a member in good standing with the Alaska Bar Association, preferably with at least five years of experience in employment law; be a current or retired judge with the Alaska Court System; or be an arbitrator in good standing with a recognized state or national association of arbitrators, such as the American Arbitration Association. The employee shall have seven calendar days from receipt of the list to select an arbitrator from the list. Once an arbitrator is 27 appointed, the parties shall confer with the arbitrator and select an acceptable date for the arbitration. Unless otherwise noted by the director, the arbitration shall be held at city hall. 2. The arbitrator shall conduct the hearing according to generally accepted standards and procedures for grievance arbitration. The fact that the city may have considered the merits of the grievance at any point of the grievance procedure shall not constitute a waiver of the city's right to contest the arbitrability of the underlying grievance. 3. The employee may be represented at arbitration by a duly authorized representative. If the employee will be represented at arbitration, written notice of such representation shall be provided to the personnel officer at least ten calendar days before the date set for the arbitration. Once the personnel officer receives notice of such representation, the city shall communicate directly with the representative on all matters concerning the arbitration, unless otherwise agreed to by the representative. 4. The arbitrator shall have no authority to add to, alter, delete, or modify any statute, regulation, ordinance, or labor agreement, or to issue any award on a matter not raised in the complaint filed by the employee. The arbitrator shall not make any award involving payment to a party for events, actions, or omissions giving rise to the grievance. 5. The decision of the arbitrator shall be final and binding on all parties and shall only be subject to appeal in the superior court in accordance with AS 9.43.120-9.43.150. Either party may make application to the superior court to enforce a decision of the arbitrator. 6. In the application of this section, the term "employee" shall include any duly authorized representative of the employee who alleges a grievance. 7. Nothing in this section shall be construed to prevent settlement of a grievance by mutual agreement of the parties at any time. The expenses of the arbitrator shall be borne by the city. 8. Submission of a grievance to arbitration shall not act as a stay of any action unless a stay is expressly approved by the manager or his designee. 9. The provisions for grievance or arbitration contained in this section shall not apply to employees who have not successfully completed the probationary period required by code at the time of the alleged action or omissions, or to executive employees. Probationary employees may be subject to discipline without grievance appeal or pre-disciplinary hearing and may be terminated in accordance with SCC 3.25.035(a). (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.035. - Employee representation. Each employee shall be afforded an opportunity to be represented at each of the above steps by a representative of his/her choice. Employees shall contact and discuss their problems with their representative only during break periods, lunch hour, before or after work or at any other time when they are not on duty. However, grievance hearings may be held during work hours. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.040. -Time limits. (a) If the grievance procedures are not initiated within the time limits established by this chapter, the employee shall be considered as having waived his/her right to grieve the particular violation and initiation of a grievance for the same act or omission is thereafter barred. 28 (b) Any grievance not taken to the next step of the grievance procedure within the time limits established by this chapter shall be considered settled on the basis of the last reply made and received in accordance with the provisions of this chapter. (c) If the city fails to meet or answer any grievance within the time limits prescribed for such action by this chapter, such grievance shall automatically advance to the next step. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.045. - Extension of time limits. The time limits prescribed in this chapter for the initiation and completion of the steps of the grievance procedure may be extended by mutual consent of the parties so involved. Likewise, any step in the grievance procedure may be eliminated by mutual consent. Mutual consent shall be indicated in writing and shall be signed by all parties. Although all efforts should be made to comply with the time limits for initiation and completion of the steps in this grievance procedure, each time limit may be waived for excusable neglect or impossibility such as illness or planned leave. (Ord. No. 2018-003, § 1, 8-13-2018) 3.40.060. - No discrimination or reprisals. Employees are entitled to have grievances resolved without fear of recrimination or penalty. Employees shall be free from interference, restraint, coercion, discrimination or reprisal in utilizing or for utilizing the grievance procedures contained in this chapter. Employees shall be free from interference, restraint, coercion, discrimination or reprisal in testifying in a grievance procedure conducted under this chapter. (Ord. No. 2018-003, § 1, 8-13-2018) 29 Chapter 3.75. -Standards Relating to Employee Conduct 3.75.010. -Sexual harassment. (a) Sexual harassment is unlawful and violates city policy. No employee should be subject to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual harassment does not refer to casual conversation or compliments of a socially acceptable nature. It refers to behavior that is not welcome and that is personally offensive, interferes with effectiveness, or creates uneasiness on the job. Such conduct, whether committed by supervisors or non- supervisory personnel, is specifically prohibited. This includes, but is not limited to, repeated offensive sexual flirtations, advances or propositions, continued or repeated verbal abuse of a sexual nature, graphic or degrading verbal comments about an individual or that individual's appearance, the display of sexually suggestive objects or pictures, or any offensive or abusive physical contact. (b) No individual should imply to an employee that lack of cooperation of a sexual nature would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such actions are subject to punishment up to and including termination. (c) An employee who believes that he/she has been subjected to sexual harassment or intimidation on the job must bring this to the immediate attention of either the employee's supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action will be taken. To the highest degree possible, allowing for a fair investigation, all such complaint will be treated in the strictest confidence. Employees shall not be retaliated against because they have made complaints of sexual harassment. (Ord. 97-20) 30 January 16, 2018 Suggested Changes to Seward City Code Chapter 3.75 3.75.020 Sexual harassment is only entry; add 3.75.011 Workplace Bullying Submitted by Carol Griswold Chapter 3.75 Standards Relating to Employee Conduct 3.75.010. - Sexual harassment. (a) Sexual harassment is unlawful and violates city policy. No employee should be subject to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual harassment does not refer to casual conversation or compliments of a socially acceptable nature. It refers to behavior that is not welcome and that is personally offensive, interferes with effectiveness, or creates uneasiness on the job. Such conduct, whether committed by supervisors or non-supervisory personnel, is specifically prohibited. This includes, but is not limited to, repeated offensive sexual flirtations, advances or propositions, continued or repeated verbal abuse of a sexual nature, graphic or degrading verbal comments about an individual or that individual's appearance, the display of sexually suggestive objects or pictures, or any offensive or abusive physical contact. (b) No individual should imply to an employee that lack of cooperation of a sexual nature would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such actions are subject to punishment up to and including termination. (c) An employee who believes that he/she has been subjected to sexual harassment or intimidation on the job must bring this to the immediate attention of either the employee's supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action will be taken. To the highest degree possible, allowing for a fair investigation, all such complaint will be treated in the strictest confidence. Employees shall not be retaliated against because they have made complaints of sexual harassment. 3.75.011. — Workplace bullying. (a) Workplace bullying is unlawful and violates city policy. No employee should be subject to unsolicited and unwelcome conduct, either verbal or physical. Workplace bullying does not refer to reasonable and appropriate supervisory actions. It refers to behavior that a reasonable person would find hostile, offensive, unwelcome and unrelated to the City's legitimate business. Such conduct, whether committed by supervisors or non-supervisory personnel, and whether intentional or unintentional, is specifically prohibited. This includes, but is not limited to: verbal, physical, gesture, and exclusion bullying. (b) No individual should imply to an employee that reporting workplace bullying would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such retaliatory actions are subject to punishment up to and including termination. (c) An employee who believes that he/she has been subjected to workplace bullying on the job must bring this to the immediate attention of any supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action to prevent, correct, and discipline behavior that violates the Workplace Bullying Policy. To the highest degree possible, allowing for a fair investigation, all such complaints will be treated in the strictest confidence. 31 Suggested Addition to Ordinance Identification and Disposition Table, located at end of 16.05.015. 16.05.015 Ordinance Identification and Disposition Table ADD Ordinance Number Incorporating the city's policy on workplace bullying into the personnel code (date) Suggestion to add new Chapter 17 to make this information easier to find. Chapter 17 Ordinance Identification and Disposition Table ADD Ordinance Number Incorporating the city's policy on workplace bullying into the personnel code (date) 32 Submitted by Council Member Lane Suggested Changes to Seward City Code Chapter 3.75 3.75.020 Sexual harassment is only entry; suggested addition in bold. Add new 3.75.011 Workplace Bullying Chapter 3.75 Standards Relating to Employee Conduct 3.75.010. - Sexual harassment. (a) Sexual harassment is unlawful and violates city policy. No employee should be subject to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual harassment does not refer to casual conversation or compliments of a socially acceptable nature. It refers to behavior that is not welcome and that is personally offensive, interferes with effectiveness, or creates uneasiness on the job. Such conduct, whether committed by supervisors or non-supervisory personnel, is specifically prohibited. This includes, but is not limited to, repeated offensive sexual flirtations, advances or propositions, continued or repeated verbal abuse of a sexual nature, graphic or degrading verbal comments about an individual or that individual's appearance, the display of sexually suggestive objects or pictures, or any offensive or abusive physical contact. (b) No individual should imply to an employee that lack of cooperation of a sexual nature would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such actions are subject to punishment up to and including termination. (c) An employee who believes that he/she has been subjected to sexual harassment or intimidation on the job must bring this to the immediate attention of either the employee's supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action will be taken including confiscation of electronics such as city cell phone, laptop, and computer, and assigning accused party to paid administrative leave. To the highest degree possible, allowing for a fair investigation, all such complaint will be treated in the strictest confidence. Employees shall not be retaliated against because they have made complaints of sexual harassment. 3.75.011 . — Workplace bullying. (a)Workplace bullying is unlawful and violates city policy. No employee should be subject to unsolicited and unwelcome conduct, either verbal or physical. Workplace bullying does not refer to reasonable and appropriate supervisory actions. It refers to behavior that a reasonable person would find hostile, offensive, unwelcome and unrelated to the City's legitimate business. Such conduct, whether committed by supervisors or non-supervisory personnel, and whether intentional or unintentional, is specifically prohibited. This includes, but is not limited to: verbal, physical, gesture, and exclusion bullying. (b) No individual should imply to an employee that reporting workplace bullying would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such retaliatory actions are subject to punishment up to and including termination. (c) An employee who believes that he/she has been subjected to workplace bullying on the job must bring this to the immediate attention of any supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action to prevent, correct, and discipline behavior that violates the Workplace Bullying Policy. To the highest degree possible, allowing for a fair investigation, all such complaints will be treated in the strictest confidence. 1 33 Submitted by Council Member Lane Suggested Addition to Ordinance Identification and Disposition Table, located at end of 16.05.015. 16.05.015 Ordinance Identification and Disposition Table ADD Ordinance Number Incorporating the city's policy on workplace bullying into the personnel code (date) Suggestion to add new Chapter 17 to make this information easier to find. Chapter 17 Ordinance Identification and Disposition Table ADD Ordinance Number Incorporating the city's policy on workplace bullying into the personnel code (date) 2 34 Submitted by Council Member Lane Suggested Workplace Bullying Prevention Policy City of Seward,Alaska Policy Issued: (date) Effective Date: (date) Supersedes:None,New Policy Next Review Date: (5 years from now) Workplace Bullying Prevention Responsible Executive: City Manager-Administration Responsible Office: Human Resources Contact: Human Resources(contact info here) L POLICY SUMMARY The City of Seward,Alaska is committed to promoting and maintaining a healthy working,learning,and social environment where every individual is treated with civility and respect.Bullying behavior will not be tolerated in the City of Seward workplace.The City strongly encourages anyone who is a victim of bullying behavior,or anyone who observes such behavior,to promptly report it to any supervisor,administrator,or to Human Resources.Retaliation against individuals who report bullying is also prohibited. The City of Seward will respond promptly and effectively to reports of bullying and will take appropriate and impartial action to prevent,correct,and discipline behavior that violates this policy. Any employee found in violation of this policy will be disciplined,up to and including immediate termination.Independent contractors found to be in violation of this policy may be subject to contract cancellation. IL POLICY SCOPE This policy applies to all employees,including hourly,part-time,temporary,probational,full-time,contracted,supervisory, and administrative.All employees are responsible for complying with this policy in the workplace,at city-sponsored events, and in connection with work-related travel. III.POLICY STATEMENT A.Prohibited Conduct Bullying is a pattern of repeated behavior that a reasonable person would find hostile,offensive,unwelcome and unrelated to the City's legitimate business interests. Bully hampers productivity by creating dysfunction and damaging morale with the work environment. Bullying behavior may take many forms including physical,verbal,or written acts or behaviors. Workplace bullying often involves an abuse or misuse of power.A single physical,verbal,or written act or behavior generally will not constitute bullying unless especially severe and egregious. Bully may be intentional or unintentional.However,it must be noted that when an allegation of bullying is made,the intention of the alleged bully is irrelevant,and will not be given consideration when meting our discipline.As in sexual harassment,it is the effect of the behavior on the individual that is important.The City of Seward considers the following types of behavior examples of bullying: Examples of bullying may include: Verbal Bullying: •persistent or egregious use of abusive,insulting,or offensive language directed at an employee • spreading misinformation or malicious rumors •behavior or language that frightens,humiliates,belittles,or degrades,including criticism or feedback that is delivered with yelling, screaming,threats,or insults •making repeated inappropriate comments about a person's appearance,lifestyle,family,or culture •regularly teasing or making someone the brunt of pranks or practical jokes •circulating inappropriate or embarrassing photos or videos via e-mail or social media •making threats or comments about job security without foundation 1 35 Submitted by Council Member Lane Physical Bullying: •interfering with a person's personal property or work equipment •unwarranted physical contact,physical abuse or threats of abuse to an individual or an individual's property Gesture Bullying: •nonverbal threatening gestures;glances that can convey threatening messages Exclusion: •purposefully excluding,isolating,or marginalizing a person from normal work and social activities such as meetings, einail,co-workers,and access •deliberately changing work schedules to inconvenience particular employees •withholding information essential to do a task properly • intentionally ignoring a targeted individual • excluding targeted individuals from justifiable overtime In addition,the following may constitute or contribute to evidence of workplace bullying • assigning impossible or menial tasks,meaningless tasks unrelated to the job,or giving someone the majority of unpleasant tasks • excessive monitoring or micro-managing • sabotage of an employee's work product,or undermining of an employee's work performance •taking credit for another person's ideas B.Bullying vs. Supervision It is important to distinguish between bullying behavior and appropriate workplace supervision.Reasonable supervisory actions,when carried out in an appropriate manner,include: •providing performance appraisals •coaching or providing constructive feedback •monitoring or restricting access to sensitive information for legitimate business reasons • scheduling ongoing meetings to address perforinance issues • setting aggressive performance goals to help meet departmental goals •counseling or disciplining an employee for misconduct •investigating alleged misconduct Differences of opinion,interpersonal conflicts,and occasional problems in working relations are an inevitable part of working life and do not necessarily constitute workplace bullying. C.Retaliation This policy prohibits retaliation(e.g.,threats,intimidation,reprisals,and adverse actions related to employment)against any person who reports bullying,assists someone with a report of bullying,or participates in an investigation or resolution of a bullying complaint.Reports of such retaliation will be addressed under the procedures described below. D.Dissemination of this Policy As part of the City's commitment to providing a working environment free from bullying,this policy will be disseminated widely to the City and community upon through City staff training,City website, City Council meetings,media,new employee orientations,and other appropriate channels of communication. IV.PROCEDURES FOR REPORTING AND RESPONDING TO REPORTS OF BULLYING A.Reporting Incidents of Bullying Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of bullying. All City employees are strongly encouraged to report conduct believed to constitute bullying under this policy verbally or in writing to any supervisor,administrator,or to Human Resources.Individuals should not feel obligated to report their complaints to their immediate supervisor first before bringing the matter to the attention of one of the other designated representatives identified above. Supervisors who observe bullying behavior or receive a report of bullying are required to address such behavior immediately and notify the HR representative. The availability of this complaint procedure does not preclude individuals who believe they are 2 36 Submitted by Council Member Lane being subjected to bullying conduct from promptly advising the offender that his or her behavior is unwelcome and requesting that such behavior immediately stop. The City has distinct procedures for the investigation and resolution of complaints against Union and non-Union employees. Human Resources will refer reports of alleged bullying to the appropriate office or grievance procedure for processing. B.Resolution Options Individuals making reports of bullying will be informed about options for resolving potential violations of this policy.These options may include facilitated early resolution or formal investigation. The City will respond to reports of bullying brought anonymously or by third parties not directly involved in the complaint. However,the response to such reports may be limited if the report's allegations cannot be verified by independent facts. Anonymous reports may be made c/o the City Clerk(clerk('4/cityofseward.net). C.Facilitated Early Resolution The goal of early resolution is to resolve concerns at the earliest stage possible with the cooperation of all of the parties involved.The City encourages early resolution and will assist the parties in reaching a mutually agreeable resolution when the parties wish to resolve the situation collaboratively. Early resolution may include a review of the facts,but typically does not include a formal investigation.Means for early resolution will be flexible and encompass a full range of possible appropriate outcomes. Options for early resolution may include: •obtaining an agreement between the parties •physically separating the parties •changing schedules •referring the parties to counseling and coaching programs •negotiating an agreement for personnel action •conducting targeted educational and training programs •following up with the parties after a period of time to assure that the resolution has been implemented effectively While the City encourages early resolution,the City does not require that parties participate in early resolution prior to the City's decision to initiate a formal investigation.In some cases,Human Resources may determine that early resolution is inappropriate and may initiate a formal investigation instead. D.Formal Investigation In response to reports of bullying where early resolution is unsuccessful or inappropriate,the complainant may request a formal investigation.Human Resources may initiate a formal investigation after a preliminary review of the facts even in cases where the complainant has not requested one. Formal investigation of reports of bullying will incorporate the following procedures: 1.The respondent will be advised of the relevant allegations in the complaint. 2.The investigation generally will include interviews with the parties if available,interviews with other witnesses as needed, and a review of relevant documents or other evidence as appropriate. 3.Disclosure of facts to parties and witnesses will be limited to what is reasonably necessary to conduct a fair and thorough investigation.Participants in an investigation may be advised to maintaining confidentiality when essential to protect the integrity of the investigation. 4.Upon request,the complainant and the respondent may each have a representative present when he or she is interviewed. Other witnesses may have a representative present at the discretion of the investigator or as required by the applicable City policy or collective bargaining agreement. 5.At any time during the investigation,the investigator may recommend that the City provide interim protections or remedies for the complainant or witnesses.These protections or remedies may include separating the parties,placing limitations on contact between the parties,or making alternative work arrangements.Failure to comply with the terms of interim protections may be considered a separate violation of this policy. 6.Human Resources will make every effort to complete the investigation as quickly as possible. Generally,the investigation will be completed within 30 calendar days from the date the request for formal investigation was submitted. 3 37 Submitted by Council Member Lane 7.Following the completion of the investigation,the investigator will prepare a written report that,at a minimum,includes a statement of the allegations and issues,the positions of the parties,a sunnnary of the evidence,findings of fact,and a determination by the investigator as to whether the conduct at issue violated this policy.Human Resources will submit the report to the appropriate City official,and,in consultation with the appropriate supervisor,determine and implement the actions necessary to resolve the complaint. 8.The complainant and the respondent will be informed when the investigation is completed and whether the complaint was substantiated.Actions taken to resolve the complaint,if any,that are directly related to the complainant,such as an order that the respondent not contact the complainant will be shared with the complainant.In accordance with City policies protecting individuals'privacy,the complainant may be notified generally that the matter has been referred for disciplinary action,but will not be informed of the details of the recommended disciplinary action without the respondent's consent. 9.The complainant and the respondent may request a copy of the investigative report pursuant to City policies governing privacy and access to personal information. In accordance with City policy,the report will be redacted to protect the privacy of personal and confidential information regarding all individuals other than the individual requesting the report. E.Remedies Findings of violations of this policy may be considered in determining remedies for individuals harmed by the bullying and will be referred to the appropriate manager.Violations may include engaging in bullying,retaliating against a complainant reporting bullying,or violating interim protections.Investigative reports made pursuant to this policy may be used as evidence in subsequent complaint or grievance resolution processes or disciplinary proceedings. IV. GLOSSARY Complainant: An individual who alleges they have been subjected to bullying. Reasonable Person Test:The basis for determining whether the conduct at issue rises to the level of bullying is whether a reasonable person in the same or similar circumstances would find the conduct hostile,offensive,and unrelated to the City's legitimate business interests. Though the intention of the person responsible for the conduct may be considered,it is not determinative. Respondent: An individual alleged to have violated this policy. Union Represented Employee: An employee represented by a union. Workplace: For purposes of this policy,any location owned,leased,or rented by the City of Seward or any location where a City employee is acting in the course and scope of employment.This includes,but is not limited to buildings and grounds, including parking lots,parks,campgrounds,and cemeteries. It also includes vehicles when those vehicles are used for City business. Sources: Workplace Bullying Prevention,University of California,Berkeley htips://cainpuspol.berkelev.edu/Policies/Bulling_pdf Give Me Your Lunch Money! Dealing with Bullies in Today's Workplace,Model Anti-Bullying Policy by the American Bar Association htlps://www.americanbar.org/content/darn/aba/events/labor_law/2012/03/national_conference_on equal_employment. oppor tunity_lawhnw20l2eeo_eisenberg2.authcheckdam.pdf Australian Cathollic University Workplace Bullying Policy htlps://www.acu.edu.au/policy/hr/workplace_behaviour/workplace_bulling policy2 SHRM Society for Human Resource Management htlps://www.shrm.org/resourcesandtooIs/tools-and-samples/policies/pages/cros_018350.aspx 4 38 Introduced by: Carpenter,Cooper Date: 06/04/19 Hearing: 07/02/19 Action: Vote: KENAI PENINSULA BOROUGH ORDINANCE 2019-11 AN ORDINANCE REPEALING KPB 5.18.430(F)WHICH REQUIRES VOTER APPROVAL TO INCREASE THE SALES TAX CAP WHEREAS, the borough sales tax cap of$500 has been in effect since 1964; and WHEREAS, according to the Alaska Department of Labor Consumer Price Index Inflation Calculator for Anchorage, the value of$500 in 1964 was $3,222 in 2018; and WHEREAS, for 41 years, voter approval was not required to increase the cap on the amount of a sales subject to the borough's sales tax; and WHEREAS, in 2005 the voters approved an initiative which, among other things, imposed a requirement that any increase in the maximum sales tax may not take effect until ratified by the voters at a regular borough election; and WHEREAS, if this voter approval requirement is repealed then any increase in the sales tax cap would still have to be approved by the assembly by ordinance,which would require the assembly to introduce the ordinance subject to public comment and hold at least one public hearing, giving the public at least two opportunities to comment on any proposed increase before the assembly members vote for or against it; and WHEREAS, the assembly, the administration and members of the public have been struggling for several years to find ways to balance the borough's budget and provide sufficient funding for education and the services provided directly by the borough; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. KPB 5.18.430(F) is hereby repealed. SECTION 2. That this ordinance shall become effective immediately upon its enactment. Kenai Peninsula Borough,Alaska New Text Underlined; [DELETED TEXT BRACKETED] Ordinance 2019-11 39 Page 1 of 2 ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS *DAY OF *, 2019. Wayne H. Ogle, Assembly President ATTEST: Johni Blankenship, MMC, Borough Clerk Yes: No: Absent: Ordinance 2019-11 New Text Underlined; [DELETED TEXT BRACKETED] Kenai Peninsula Borough,Alaska Page 2 of 2 40 Kenai Peninsula Borough Assembly MEMORANDUM TO: Wayne Ogle, Assembly President Kenai Peninsula Borough Assembly Members FROM: Kenn Carpenter, Assembly Member Kellly Cooper, Assembly Member DATE: May 23, 2019 RE': Ordinance 2019,- 11 . Repealing KPB 5.18.430(F) which Requires Voter Approval to Increase the Sales Tax Cap (Carpenter) .................. ......................................... ................. The sales tax cap has remained at $500 since 1964, when the borough was formed. Per the Alaska Department of Labor Consumer Price Index Inflation Calculator for Anchorage, the value of $500 in 1964 was $3,222 in 2018. The borough assembly and administration have been working to try to balance the budget and adequately fund education as well as the services provided by the borough. In the last few years increased sales, tax and property tax exemptions,, reductions in state funding for schools and local governments, and the oingoing needs for borough services have made it increasingly difficult for the assembly to balance the budget. For 41 years, until 20051, voter approval was not required to increase the sales tax cap. It is not required by state law-, instead, in 2005, it was imposed through a voter initiative. If this ordinance is approved, if would not increase the cap. However, if the assembly were to consider increasing the cap it would have to do so by ordinance -following the standard public process. Members of the public would have the opportunity, to comment both verbally and in writing on any such proposed ordinance. I recognize that two recent attempts to obtain voter approval to increase the sales, tax cap failed at the balllot box, but the borough and state's financial condition, has worsened. Your support of this, ordinance would be appreciated. 41 Introduced by: Carpenter Date: 06/05/18 Hearing: 07/17/18 Action: Withdrawn Vote: 9 Yes,0 No,0 Absent KENAI PENINSULA BOROUGH ORDINANCE 2018-25 AN ORDINANCE REPEALING KPB 5.18.430(F)WHICH REQUIRES VOTER APPROVAL TO INCREASE THE SALES TAX CAP WHEREAS, the borough sales tax cap of$500 has been in effect since 1964; WHEREAS, for 41 years, voter approval was not required for the assembly to increase the cap on the amount of a sales subject to the borough's sales tax; and WHEREAS, in 2005 the voters approved an initiative which, among other things, imposed a requirement that any increase in the maximum sales tax may not take effect until ratified by the voters at a regular borough election; and WHEREAS, if this voter approval requirement is repealed then any increase in the sales tax cap would still have to be approved by the assembly by ordinance,which would require the assembly to hold at least one public hearing, giving the public opportunities to comment on any proposed increase before the assembly members vote for or against it; and WHEREAS, the assembly, the administration and members of the public have been struggling to find ways to balance the borough's budget and provide sufficient funding for the servicesprovided by the borough and education; and WHEREAS, repealing this requirement that voters must approve an increase in the sales tax cap would provide the assembly with an additional potential tool to aid in finding a solution to this problem; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH: SECTION 1. KPB 5.18.430(F) is hereby repealed. SECTION 2. That this ordinance: shall become effective immediately upon its enactment Kenai Peninsula Borough,Alaska New'rext Underlined; [DELETED TExT BRACKETED) Ordinance 2018-25 42 Page 1 of 2 ENACTED BY THE ASSEMBLY OF THE KENAI PENINSULA BOROUGH THIS DAY OF * 2018. Wayne H. Ogle,Assembly President ATrEST: Ira Blankenship, MMC, Borough Clerk 07/17/18 Vote on Motion to Withdraw: Yes: Bagley,Blakeley, Carpenter,Cooper,Dunne,Fischer,Hibbert,Smalley,Ogle No!,. Absent: ................................. .................. Ordinance 2018-25 New Text Underlined; (DELETED TFXT BRACKETM) Kenai Peninsula Borough, Alaska Page 2 of 2 43 Kenai Peninsula Borough Assembly MEMORANDUM TO: Wayne Ogle, Assembly President Kenai Peninsula Borough Assembly Members FROM: Kenn Carpenter, Assembly Member DATE: May 24, 2018 RE: Ordinance 2018- IS , Repealing KPB 5.18.430(F) which Requires Voter Approval to Increase the Sales Tax Cap i(Carpenter) The sales tax cap has remained at $500 since 1964, when the borough was formed. The borough assembly and administration have been working to try to balance the budget. In the last few years increaised sales tax and property tax exemptions, reductions in state funding for schools and local governments, and the ongoing needs for borough services have made it increasingly difficult for the assembly to balance the budget without deficit spending, significantly reducing the general fund. The current $4,000,000 shortfall needs to be reduced to protect the general fund so the borough can continue to provide needed services and fund education. For 41 years, until 2005, voter approval was not required to increase the sales tax cap. It is not required by state low; instead it was imposed through a voter initiative in 20051. Repealing this requirement would provide the assembly with anofher tool to help balance the budget. Any such change must be approved by an ordinance. Members of the public would have the opportunity to comment both verbally and in writing on any such proposed ordinance. l recognize that two recent attempts to obtain voter approval to increase the sales tax co-p failed at the ballot box, but the borough's financial condition has worsened. This ordinance would not increase the cap, but would provide the assembly with, another tool to consider should it find it necessary and acceptable to its constituents. Your support would' be appreciated. 44 Sponsored by: Planning & Zoning Commission Introduction Date: June 24, 2019 Public Hearing Date: July 8, 2019 Enactment Date: July 8, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE ZONING DESIGNATION OF LOT 23A MARATHON ADDITION WHITEHORN REPLAT, LOCATED AT 513 FIRST AVENUE, FROM INSTITUTIONAL (INS) TO SINGLE-FAMILY RESIDENTIAL (RI), IN COMPLIANCE WITH THE LAND USE PLAN WHEREAS, Laura Schneider and Kenneth Caldwell, owners of Lot 23A Marathon Addition Whitehorn Replat, have submitted a rezoning application and the filing fee, requesting their lot be rezoned from Institutional (INS) to Single Family Residential (R1); and WHEREAS, the current zoning of the parcel is Institutional (INS) and the current Land Use Plan map designation recommends the parcels be rezoned to Single Family Residential (R1); and WHEREAS, Seward City Code 15.01.035 - Amendments (b) (3) allows the consideration of this rezone because the requested zoning district is recommended by the Land Use Plan; and WHEREAS, the Single-Family Residential (R-1) district is intended to provide for stable and quiet low to medium density (one to five dwelling units per acre) detached, single- family residential development, free from other uses except those which are both compatible and convenient to residents of such a district; and WHEREAS, a goal of the Seward Comprehensive Plan is to bring the Zoning Map into conformance with the Land Use Plan; and WHEREAS, city staff has reviewed and supports the proposed rezone; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code 15.01.040 was conducted by the Planning & Zoning Commission on June 4, 2019; and WHEREAS, the Planning & Zoning Commission has complied with public notice and public hearing procedures for amending zoning district designations, as required by Title 15; and WHEREAS, at the June 4, 2019 meeting, the Planning & Zoning Commission reviewed the rezoning application, held a public hearing, and recommended City Council approval of the proposed zoning amendment included in this ordinance. 45 CITY OF SEWARD,ALASKA ORDINANCE 2019-010 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the city by amending the zoning designation of Lot 23A Marathon Addition Whitehorn Replat from Institutional (INS) to Single-Family Residential (R1). Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 8'" day of July, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Sea]) 46 Council Agenda Statement Meeting Date: June 24, 2019 Through: Scott Meszaros, City Manager -_ From: Jackie C. Wilde, Planner Agenda Item: Resolution of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council approval of the rezoning of Lot 23A Marathon Addition Whitehorn Replat from Institutional (INS) to Single Family Residential (RI) BACKGROUND & JUSTIFICATION: Attached for the Council's review and enactment is Ordinance 2019-010 amending the zoning designation of Lot 23A Marathon Addition Whitehorn Replat from Institutional (INS) to Single Family Residential (RI). The applicants, Laura Schneider and Kenneth Caldwell,have stated that they intend to construct a single-family home for a private residence on the subject parcel. According to Table 15.10.226 Land Uses Allowed, single-family homes are not an allowed use in the Institutional Zoning District. Lot 23 Marathon Addition was rezoned from single family RI to INS in 1985 for the purpose of expanding the Wesleyan nursing home facility, which was formerly located on the adjoining parcels to the south. In 1987 Lots 23 and 24 Marathon Addition were re-platted, resulting in the conveyance of 10 feet of Lot 23 to Lot 24, and creating Lot 23A Marathon Addition Whitehorn Replat, which is approximately 6,347 square feet. Property owners within three hundred(300)feet of Lot 23A Marathon Addition Whitehorn Replat were notified of this proposed Rezone. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15.01.040 Public Hearings were complied with. The Planning and Zoning Commission held the public hearing June 4, 2019 and approved Resolution 2019-009 recommending City Council approval of the rezoning of Lot 23A Marathon Addition Whitehorn Replat, located at 513 First Avenue, from Institutional(INS)to Single-Family Residential (R1). No public comments were received by staff or during the Public Hearing. INTENT: Amend the zoning designation of Lot 23A Marathon Addition Whitehorn Replat from Institutional (INS) to Single Family Residential (R1), bringing the property into conformance with the Land Use Plan adopted in the 2030 Comprehensive Plan. 47 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 3.2 Promote residential and commercial development within the city of Seward in accordance with community values. (page 13) 1. 3.2.2.1 Maintain community vision through the rigorous X implementation and update of the Comprehensive and Land Use Plans (page 14) a Update the zoning code in order to implement the Comprehensive Plan and bring the zoning map into conformance with the Land Use Plan (page 14,bullet 3) Strategic Plan: 0 Promote Residential and Commercial Development X inside the City. (Page 9, Bu11et 2) FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the City of Seward zoning map. Approved by Finance Department q ATTORNEY REVIEW: Yes No X At the time of this review no public concerns have been submitted to staff. RECOMMENDATION: The Seward Planning and Zoning Commission and Staff Recommend: June 24, 2019 the Council introduces Ordinance 2019-010 amending the zoning designation of Lot 23A Marathon Addition Whitehorn Replat from Institutional (INS) to Single Family Residential (RI) Zoning. July 8, 2019 the Council conducts a public hearing and enacts Ordinance 2019-010. 48 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING FUNDS FROM THE SEWARD TRAILBLAZERS IN THE AMOUNT OF $979.25 AND FROM THE KENAI MOUNTAINS- TURNAGAIN ARM CORRIDOR COMMUNITIES ASSOCIATION IN THE AMOUNT OF $979.00 TO UPGRADE THE SEWARD MUSEUM IDITAROD EXHIBIT, FOR A TOTAL AMOUNT OF $2881.99, AND APPROPRIATING FUNDS WHEREAS, the Seward Community Library & Museum is always seeking to advance the mission to serve their community and tell the story of Seward through new and improved museum exhibits; and WHEREAS, the Iditarod exhibit featuring the objects and stories of both the Iditarod National Historic Trail and the Iditarod Trail Sled Dog Race needed to be improved, as agreed by Library Museum staff and the Seward Iditarod Trail Blazers, Inc. in early 2019; and WHEREAS, the Curator of Collections & Exhibits planned and submitted proposals for a Seward Museum Iditarod Exhibit Upgrade Project in February, 2019 to the Seward Iditarod Trail Blazers, Inc. and the Kenai Mountains-Turnagain Arm Corridor Communities Association (KMTA); and WHEREAS, in April, 2019, the Seward Community Library & Museum was granted funding from the Seward Iditarod Trail Blazers, Inc. for the amount of $979.50 that does not require a match; and WHEREAS, in February, 2019, the Seward Community Library & Museum was awarded a Kenai Mountains-Turnagain Arm Corridor Communities Association grant in the amount of$979.00 that does require an in-kind or cash match of$979.00; and WHEREAS, volunteers of the Resurrection Bay Historical Society, a partner of the Museum, are volunteering in-kind time and labor expected to exceed the required match; and WHEREAS, vendor services rendered for the Seward Museum Tditarod Exhibit Upgrade Project have been satisfactorily fulfilled and volunteers continue to dedicate many hours to improve the Iditarod exhibit. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to accept and appropriate funds to pay vendors for services rendered to update and improve the Iditarod exhibit 49 CITY OF SEWARD,ALASKA RESOLUTION 2019-059 at the Seward Community Library&Museum. Section 2. Funding in the amount of$979.25 from the Seward Iditarod Trail Blazers is hereby received and appropriated from account no. 01000-1500-4253-0016 to the Library Museum account no. 01000-1500-7009. Section 3. Funding in the amount of$979.00 from the Kenai Mountains-Turnagain Arm Corridor Communities Association is hereby received and appropriated from account no. 01000- 1500-4253-0016 to the Library Museum account no. 01000-1500-7009. Section 4. Matching funds in the amount of$923.74 from the City of Seward is hereby appropriated from General Fund reserves account no. 01000-0-3400 to the Library Museum account no. 01000-1500-7009. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 241" day of June, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 50 Agenda Statement Meeting Date: June 24, 2019 To: City Council Through: City Manager, Scott Meszaros� From: Library Museum Director, Valarie Kingsland Agenda Item: Accepting funds from the Seward Trailblazers and the Kenai Mountains- Turnagain Arm Corridor Communities Association to upgrade the Seward Museum Iditarod Exhibit BACKGROUND & JUSTIFICATION: In early 2019, the Seward Community Library & Museum staff, Museum volunteers and the Seward Iditarod Trail Blazers agreed that the Iditarod exhibit needed to be upgraded to better tell and distinguish the stories of the Iditarod National Historic Trail and the Iditarod Trail Sled Dog Race since both have significant historical ties to Seward. The Curator planned and submitted proposals with a project cost estimated at $1,958.50 to interested agencies in February 20I9. In April 2019, the Seward Iditarod Trail Blazers, Inc. approved paying half the estimated cost of the Seward Museum Iditarod Exhibit Upgrade project in the amount of$979.25. In April 20I9, the Kenai Mountains-Turnagain Arm (KMTA) Corridor Communities Association approved a grant to cover the other half of the estimated cost of the Seward Museum Iditarod Exhibit Upgrade project in the amount of$979.00 that requires an equal in-kind or cash match. The required minimum $979 match for the KMTA Grant will be made through in-kind labor of Resurrection Bay Historical Society volunteers who have, and are continuing to, dedicate many hours to completely uninstall the Iditarod exhibit, clean and care for the objects, reinstall the exhibit and create sign mounts, at $27.88 per hour. This effort is expected to exceed the required 36 hours. Project Cost: Carleen Dawn Photography I Design:Iditarod Race Sign $ 189.99 Jeff Schultz Photography: Single Image License for two images 600.00 GraphicWorks Inc.: Backdrop and Musher Cutout, travel and installation 2092.00 Total Project Cost $2881.99 Funding Sources: Seward Iditarod Trail Blazers, Inc. $ 979.25 Kenai Mountains-Turnagain Arm Corridor Communities Association 979.00 Total Funding $1958.25 Difference $ 923.74 51 All vendor services rendered for the Iditarod Race sign, image use requests, manufacturing and installation of the backdrop mural and musher cut out have been completed satisfactorily. Volunteers are continuing to work on the Iditarod exhibit, signs and objects m the improvements are already noticeable. INTENT: Council approval to appropriate$979.25 from the Seward Iditarod Trail Blazers,$979.00 from the Kenai Mountains-Turnagain Arm Corridor Communities Association and appropriate the difference of$923.74, to reimburse the vendors for services rendered for a total of$2881.99. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2.2.5): "Support the efforts of all educational organizations and government agencies including the Seward Community Library and Museum... " (2.2.7): "Approve resolutions of support for endeavors and projects of various organizations and l. individuals which benefit the community. Continue conlnlunity X support for the collaboration between the Seit�ard Library& Museum and the Resurrection Bay Historical Society (RBHS), and the Seward Community Library Association. " (3.1.1.3) "Develop Heritage Tourism and other historic herilajee opportunities. " 2. Strategic Plan (pg12):"...expand Library Services,...." X 3. Other (list): X FISCAL NOTE: Partial funding for this project is jointly received from the Seward Iditarod Trail Blazers($979.25) and the Kenai Mountains-Turnagain Arm Corridor Communities Association ($979). Matching funds of$923.74 are appropriated from the General Fund reserves account 01000-0-3400 to the Library Museum contracted services account 01000-1500-7009 for a total project cost of $2,881.99. Approved by Finance Department: d P vo - m ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council to approve Resolution 2019-059,accepting funds from the Seward Trailblazers and the Kenai Mountains-Turnagain Arm Corridor Communities Association to upgrade the Seward Museum Iditarod Exhibit 52 Invoice Date: May 14,2019 Invoice Number: 19-0514 Qrwpt photography design Bill to: Att: Leslie Fried,Museum Curator Seward Community Library and Museum PO Box 2389/239 Sixth Ave. Seward,AK 99664 907 224-4007 (fried@cityofseward.net D. Service/Product Rate Total 05/14/19 Iditarod Sign for Seward Museum-2 hours $80/hr $160.00 05/14/19 Stock Image $29.99 $29.99 Tota 1: $189.99 Notes: Thanks Leslie!Let me know if you need any updates or if the printer needs a different format. Pay to: Carleen Dawn Photography I Design Check: Carleen Dawn Photography&Design 431 Old Garden Valley Road,Roseburg,OR 97471 PayPal: carly@carleendawn.com carleendawn.com � carly@carleendawn.com � 503-432-5551 53 Invoice Date Invoice No. JEFF SCHULTZ 05/01/19 2019-31 P H O T O G R A P H Y Bill To Jeff Schultz Ehotogim_pry INC City of Seward 12600 Eurro'N Creek Road Seward Community Library Museum 4 P.O. Box 2389 nChorgge AK 9951 8 Seward, AK 99664 907 279 2797 rifoUschultzphoto,com V'A'VSchuit Photo,cnrrr EN 26-2434388 P.O. Number Project Per Leslie Fried Iditarod display Terms Ship Via Ship Date Other Net 30 Download 05/01/19 Item Description Quantity Rate Amount Stock Photo 180305-2x3560 Mats Pettersson runs on Puntilla 1 250.00 250.00 Lake with the Alaska Range in the background shorlty before arriving at the Rainy Pass checkpoint during the 2018 Iditarod race on Monday March 05, 2018. BACKGROUND PHOTO Stock Photo 04_JT1 D_1728. Dan Seavey on Long lake 2012 1 350.00 350.00 One time, non-exclusive educational use by the City of Seward Museum for their Iditarod static display inside the museum. Images to be used at life-size or near life-size for Dan Seavey photo and wall size for background image. Limited to one reproduction of each photo. All other rights reserved. No electronic rights granted. Photo credit to be listed somewhere near the photo or exhibit. Subtotal $600.00 Sales Tax $0.00 Received by: Total $600.00 Payments/Credits $0.00 54 Balance Due $600.00 GraphicWorks Inc. Invoice #: 15497 5611 silverado way, building d • . anchorage, alaska 99518 907.272.7400 *' , if 907.272.7473 Sale Date: 06/10/2019 \A/ graphicworks.net Page 1 of 1 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Billed To: Seward Community Library Museum Salesperson: Bonnie Moore Contact: Valarie Kingsland Email: bonnie@graphicworks.net Address: P.O. Box 2389 Cell Phone: (907)440-8787 Seward,AK 99664 Office Fax: (907)272-7473 Email: vkingsland@cityofseward.net Office Phone: (907)224-4008 Fax: Description: Iditarod Exhibit ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Quantity Subtotal ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Product:VWALLMURAL 3.00 $1,552.00 Description: Seavey Dog Sled Team Cutout, Background Wall Mural and Sign ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 2 Product:STRAVEL 1.00 $540.00 Description: Anchorage to Seward-round trip drive time and mileage Note:6 hrs 256 miles x.58 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Order Subtotal: $2,092.00 Total: $2,092.00 Order Balance: $2,092.00 Payment Terms: Balance due upon receipt. Print Date: 6/10/2019 Southcentral Alaska's only 3M Certified Graphics Installation Company I �11 i y� 1 P w� , N � p s i lo1�WAC' �a, ,tNCPL' k rx �a , i r� 1 �� �l� �"�9) � r%i yl law ,✓ i r, 56 NaE I 9� r / � r i y � l r � I 1 . /7%�Yrc fly 1 57 Kenai Mountains-Tu ..................................................... DISCOVER THE STORY National Heritage Area April ll1h, 2Oly Leslie Fried City ofSeward, Museum PO Box 2]Oy/2]y Sixth Ave Seward, AKyy664 907-422-4008 Dear Leslie, CONGRATULATIONS, your application, for the City ofSeward, Seward Museum Iditorod Exhibit Upgrade project has been selected for a Kenai Mountains'Turna0ain Arm (KMTA) National Heritage Area grant award. Award Amount: $979 Project Name: Seward Museum |ditarod Exhibit Upgrade Many applications for local community projects within the heritage area were reviewed during this grant period. KMTA has selected your proposed project as one that recognizes and promotes the historic, scenic, and natural resources of the historic corridor. We will be following-up with a contract shortly. In the meantime, feel free to reach out to Katherine Schake at katherineschake@kmtacorridor.org, should you have any questions. Congratulations, Katherine Schake, Program Manager KMTA National Heri0ateArea ]essicaSze|a0, Executive Director KMTA National Heri0ateArea KIVITA National Heritage Area. P[) Box 1954. Gindvvood, AK99587. 206-920-9051 58 __.. _........w.w.. _...._-_.. -------- . __ ...w TRAM,SLAM5 SEN87ARD IDITAROD 'TRAIL BLAZERS, INC. Leslie Fried City of Seward MuseUrn P.O. Pax 2389 Seward, Alaska 99664 i I April 23, 2019 Clear Leslie, Enclosed is the Seward ld'mtarcwd Trail Blazers check for our portion as agreed, of the coast of the Seward Museum ldltarod Exhibit Upgrade. 1 Congratulations, Linda Sewall,Sec/Trews �. ...._ ..._............. .. .. ........... .._.....-----.- _. ,,,,. .....,.,.....,, . .......,...,...... . ..............,._ w...- ---_._.._......_.......___.__..._... ....., 59 Page 1 of 4 Project 143-2019 Seward Museum Iditarod Exhibit Upgrade Kenai Mountains-Tur+nagain Arm National) Heritage Area Seward Museum Iditarod Exhibit Upgrade Grant Agreement This grant agreement is entered into on the 15th day of April between the Kenai Mountains Turnagain Arm Corridor Communities Association whose address for all purposes herein is PO Box 1934, Girdwood, AK 99587, hereinafter"KMTA CCA" and the City of Seward, hereinafter"COS"whose address is PO Box 2389, Seward,AK 99664. Description of Proiect,Scope of Work&Budget This project is described in COS's approved grant application dated 02/27/2019 (see Attachment A), submitted by Leslie Fried.The Seward Museum Iditarod Exhibit Upgrade project specific to this grant includes development of a 3-D image of Dan Seavey mushing with his team, a wall mural of Rainy Pass during the Iditarod Race, and a re-design of the Iditarod Race signage.The project will follow the scope of work located in the approved grant application (see Attachment A) and budget(see Attachment B). Funding, Required Match and Payment Schedule KMTA CCA will reimburse COS in the amount not to exceed $979 for expenses outlined in the approved budget (Attachment B) and upon completion of the project and receipt of final report documents, invoices, and photos. COS is required to provide at least$979 in non-federal match (in-kind or cash). Allowable expenses (federal and non-federal match) are those incurred within the term of the agreement and outlined in the approved scope of work and budget, which are allocable, reasonable, and necessary for the completion of the project. In-kind cash and/or cash donations may include volunteer time, materials, or other contributions and expenses. COS will provide documentation of match. Ineligible Expenses • General operating expenses, including staff salaries outside of project scope. • Fundraising costs or lobbying costs. • Catering, food and beverage, entertainment costs. • Expenses incurred prior to the award date. • Any expenses outside the specific Scope of Work identified in this grant agreement • Acquisition or any interest in real property. Any expenses deemed unallowable per 2 CFR 200 60 Page 2 of 4 Interim and Final Reporting Requirements Reimbursement is contingent on completing required final reports, including the project narrative report, budget/financial report, and associated supplemental material (i.e. photos and publications when applicable). A final report will be submitted to KMTA prior to the expiration date of this grant agreement. Partial reimbursement may be requested mid-way through the project, and this requires an interim narrative and financial report be completed prior to reimbursement. Term for this Grant Agreement The term of the grant agreement is April 15, 2019 and the end date is April 15, 2020. Modifications to the term of the grant agreement may be requested in writing and submitted to KMTA for review and approval. Written requests must be submitted at least 30 days prior to expiration of the agreement. Changes to Scope of Work& Budget If the COS determines a change in scope activities or budget is necessary, a revision request must be sent to KMTA for review and approval rp for to implementing the project changes.The request may be submitted in writing or via email to KMTA at katherineschake@kmtacorridor.org. Changes in scope or budget must be approved in writing through a modification to this agreement; otherwise this may risk the approval of reimbursement of project related expenses. Acknowledgement of Grant Funding The COS shall provide public acknowledgement of the funding support provided by KMTA, and shall provide copies of documents, videos, and other educational materials produced by the COS, demonstrating the support and involvement of the KMTA National Heritage Area. Press releases, interpretive signs or other published/promotional materials for the project shall list the name of KMTA as a supporter or sponsor and/or include the statement that the project is"funded in part by the Kenai Mountains-Turnagain Arm National Heritage Area." Terms of Grant Agreement The grant agreement is subject to the terms and funding provisions of the National Park Service and KMTA CCA Cooperative Agreement#P15AC00199 of February 12, 2015. Payment of grant is subject to availability of National Park Service funding. Funds will be dispersed at the earliest available date following completion of the project and submission of payment request. Termination Clause This grant agreement may be terminated by either party or by mutual agreement following ten (10) days written notice. KMTA CCA may elect to make further payments for actual project work if it so wishes. COS is subject to provisions of Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards (2CFR200), Section 106 Historic Preservation Act, National Environmental Protection Act, Fair Labor Standards Act, Buy American Act, and additional federal laws and regulations listed in Appendix A as applicable. 61 Page 3 mil 4 '04 144 �Rymqnwt '"0" Way W"m"A"""Medan,weWt Of a ca"miNed copy of in,, fu,Lher a(knowwrife-Vot he hS,wdHmMs aW ho HmQ w"Ry mw Ow mmemmi, and agmew PrOldt"O PfOdu"Id"11W " "'cq A, hi du>hr sowmvn And produm vmano Kolyand Im WAPO WOO"ww"m awm'OK V duLumanung 11,nd of P"I'YffbN1t [)OA`d AK ,m, o 1, ' r 0 n N I 5 doyof 2 0 1 By A Nesdunt Dan WWken KNIMA ApOmWe,O w s& R"Aw6m, ntmt he I 0m;P&wqh aH OMS amWw 2 UR ZCW- UNWm AM&MomtWe Requkeammy Cblt PdndpWs,and Ault RvqWrMmenU for Fedpral Awards a—a--U D-Awx--p I" NQ 4 IVA too I&; "I! yam thm W6 Of Mir fsa lkm,ia4 n*ROric Preservation Act NMWnM EnOmmmuM Poky Aut 62 Page«m« o Buy American Act Pursuant to section 3O7of the Omnibus Consolidated Appropriations Act of1997, Public Law 1O4' 2O8, 11OStut.3OO9, RedpientugreestofoUowtherequimmentsin43CFRPurt12,SubpurtE, Buy American Requirements for Assistance Programs: In the case of any equipment or product that may be authorized to be purchased with financial assistance provided using funds made available in this Act, it is the sense of the Congress that entities receiving the assistance should, in expending the assistance, purchase only American-made equipment and products. w partI2.xml o Non-0lscrinnlnetlon All activities pursuant to this Agreement shall be in compliance with the requirements of Executive Order 11246,us amended;Title V| of the Civil Rights Act of1964,us amended, (78Stut.252;42 U.S.C. §§2OOOdetseq.);Title V,Section 5O4of the Rehabilitation Act of1973,us amended, (87 Stut.394;29U.S.C. §794);the Age Discrimination Act of1975(89Stut.728;42U.S.C. §§6101et seq.);and with all other federal laws and regulations prohibiting discrimination on grounds of race, color,sexual orientation, national origin,disabilities, religion,age,or sex. o Fair Labor Standards Act � n Lobbying Prohibition 18U.S.C. §1913, Lobbying with Appropriated Moneys,us amended by Public Law 1O7'273, Nov.2, 2OO2 .Violations ofthis section shall constitute violations of section 1352(a)of title 31. In addition to the above,the related restrictions on the use of appropriated funds found in Div. F, §402 of the Omnibus Appropriations Act of2OO8(P.L. 11O'161)also apply. o Retention and Access Requirements for Records All recipient financial and programmatic records,supporting documents,statistical records,and other grants related records shall be maintained and available for access in accordance with 43CFR 12.82 for State, local and Indian tribal governments or43C.F.R. 12.953 for institutions ofhigher education, hospitals,other non-profit and all other organizations. o Procurement Procedures It is a national policy to place a fair share of purchases with minority business firms.The Department of the Interior is strongly committed to the objectives of this policy and encourages all recipients of its grants and cooperative agreements to take affirmative steps to ensure such fairness. Positive efforts shall be made by recipients to utilize small businesses, minority-owned firms,and women's business enterprises,whenever possible. Additional Code of Federal Regulations/Regulatory Requirements that may apply o 43 CFR4] Government-wide Requirements for a Dru0'FreeVVorkp|ace o CFR Part 1400 Non procurement Debarment and Suspension o 4] CFRlO New Restrictions onLobbying o 2CFR Part l75 Trafficking Victims Protection Act of2OOO o FAR Clause 52.2O] 12, Para0raphs (a) and (b), LimitationonPaymentsto |nf|uencecertain Federal Transactions C[)S'sApproved Grant Application and Budget (on page 6\ 63 Kenai Mountains-Turnagain Arm DISCOVER TH�E STORY National Heritage Area GRANT APPLICATION STEP 2 Date: 2/27/19 Sponsoring Organization: City of Seward Contact Person: Leslie Fried Address: PO Box 2389/239 Sixth Ave, Seward, AK 99664 Phone: 907 422-4008 Email: (fried@cityofseward.net Grant Request Amount: $979.00 Matching non-federal funds leveraged towards the project (include in-kind contributions): $979.00 (Trailblazers), as well as $412.00 of in-kind volunteer work by Mark Luttrell. Project Name: Seward Museum Iditarod Exhibit Upgrade Project Description: Our request is for a project at the Seward Museum, a part of the Seward Community Library & Museum.The Museum is a partnership between the City of Seward and the Resurrection Bay Historical Society formalized officially in a Memorandum of Understanding (MOU). The Seward Museum Iditarod Exhibit Upgrade will be adding a 3-D freestanding image of Dan Seavey mushing with his team, a wall mural of Rainy Pass during the Iditarod Race with Mitch Seavey and his team in the far distance, and a re-design of the Iditarod Race signage, in color and size, to match the existing Iditarod Trail plaque in an effort to create a clearer understanding among visitors of the differences and overlaps between the "Trail" vs. the "Race." There will also be an additional printed and mounted Iditarod Trail image. 4 64 -adi&6" Kenai Mountains-Turnagain Arm DISCOVER TH�E STORY National Heritage Area Funding Category (Check all that apply) ❑ Historic Preservation ❑X Education ❑X Signage ❑X Trails and Recreation ❑ Publications Is your project within the Heritage Area? (Some exceptions can be made for support of exhibits about the National Heritage Area. One example might be an exhibit about the Dena'ina people which will be housed in the Anchorage Museum.) ❑X Yes ❑ No 1. How does your project increase public awareness and appreciation for the natural, historic, scenic, and cultural resources of the KMTA National Heritage Area? Visitors tend to confuse Iditarod Race with the Iditarod Trail. We are attempting to clarify the differences while still celebrating both: the Iditarod Trail, now a national historic trail with its beginnings as a mail and supply route (via dogsled) from Seward and Knik to the interior mining camps and beyond to the West Coast communities; and the Iditarod Race today, a 1049 mile sled dog race from Willow to Nome that commemorates the trail and the sled dogs that played a role in the opening of the Alaskan frontier. 2. What partners will be included as part of this project and how will they be involved? (Involvement, collaboration, and communication with stakeholders is essential for a strong project proposal.) The Trailblazers are partners in this project. Indeed they have expressed strong enthusiasm for the upgrade of this exhibit, especially for the changes to the narratives, as well as the additions of powerful and dramatic images that pull the visitor into the amazing experience that is the Iditarod Race. 5 65 -adi&6" Kenai Mountains-Turnagain Arm DISCOVER TH�E STORY National Heritage Area 3. In what ways will KMTA be recognized or involved with your project? A new trend we are implementing this year is to incorporate signage with each refurbished exhibit that acknowledges those organizations and individuals who played a part in making those projects happen. 4. Are public lands involved? (If so, the project must have the approval of the governmental agency.) ❑ Yes ❑X No 5. Will youth be involved in the project? ❑X Yes ❑ No If youth will be involved in the project, please explain. Youth are involved in the sense that many children visit the Seward Museum, not only from the Seward community, and outlying areas such as Moose Pass, Crown Point and other towns of the Eastern Kenai Peninsula, but from other places in Alaska, the Lower 48, and other countries. We give teacher/student tours in the museum, and also offer different activities to visiting children that relate to artifacts and stories in the museum. 6. If a private owner of a historic structure/project, are you committed to maintain the historic appearance of the structure for a reasonable length of time? *(Heritage Area funding for privately owned historic structures will be limited to preservation of aspects of the structure that are visible and accessible to the public.) ❑ Yes ❑ No ❑X NA 7. Does your project have the potential to impact cultural resources and/or historic properties? If so, please explain the current status of your project in regards to Section 106 compliance (reference flowchart from Step 1). 6 66 _adi&6" Kenai Mountains-Turnagain Arm DISCOVER TH�E STORY National Heritage Area GRANT APPLICATION STEP 3 Please include a summary of your project budget 1. Budget Narrative: (Please provide a written explanation summarizing the allocation of funding requested and the dollars provided as match) Our budget of$1958.50 will pay for reproduction rights to two images we are seeking to use ($600.00); the printing costs for The Rainy Pass printed wall mural, the 3-D Dan Seavey image, the redesigned, printed and mounted Iditerod Trail image, and the printed and mounted Iditerid Race image ($820.50); the installation costs for the wall mural and the 3-D Dan Seavey image ($355.00); labels ($83.00); and miscellaneous supplies ($99.00). 2. In-kind Sources: (Please list your In-Kind Sources, volunteer contributions and donations) There is a total of$412.00 (15 hrs @ $27.45) worth of in-kind donation work by Mark Luttrell that will be included in this project. 3. Cash Sources: (Please list the sources of your Cash Match) The Trailblazers will be paying 50% (or$979.00) of the total budget cost. This will include the payment for the image reproduction rights, the mural and 3-D image install, and $24.00 worth of materials. 4. Project period: (one year grant cycle) Please estimate the lifespan of your project, including the short-term and long-term impacts of the dollar amount invested today: I would estimate the lifespan of the project at five years, since it forms a part of a permanent museum exhibit. 5. Project Activities: (please list) Group and private museum tours, museum scavenger hunt, speaker events, Iditerod Race musher and dogs event, Map Your Own Race (or Trail) Museum Craft Activity. 7 67 -adi&6" Kenai Mountains-Turnagain Arm DISCOVER TH�E STORY National Heritage Area 6. Project Liaison: (The liaison may be the individual proposing the project) Seward Library museum Director: Valarie Kingsland Museum Curator and Project Coordinator: Leslie Fried 7. Please list any additional considerations: This exhibit has remained unchanged since the building of the museum. If we are to remain a vital force within the community, it is imperative that we evolve overtime. 8. Complete Budget Worksheet in Excel Once complete, email Grant Application, Budget Worksheet, Letters of Support, and any additional information, attachments or pictures to: katherineschake@kmtacorridor.org 8 68 THE STORY Nnrvlonall He4{vino Axma- Kenai Mountains-Turnagain Arm National Heritage Area Grant Itemized Project Budget Legal name of organization:Seward Community Library Museum Date: February 27,2019 Indicate if organization is: Non-profit Gov't Private Project title:Seward Museum Iditerod Exhibit Upgrade KMTA request total: $979 All KMTA funds must be matched 1:1 with other non-fedederal funds. Under COSTS,list specific project components and the cost of each.Separate capital items from non-capital items(for example,do not include shipping,installation,or training as part of the cost of a capital item). Under SOURCES of FUNDING,list the sources of funding for each component and indicate whether those funds are pending,committed,or secured,and whether they are cash or in-kind. Show how project revenues are allocated to costs. COSTS(Expenses) SOURCES OF FUNDING(Revenue) Other sources of Indicate whether UNIT COST #UNITS Item cost funding-Name and list revenue is pending, Item (hourly rate, (hours or (quote or KMTA Request Other funding each source of revenue committed,or secured, List each project component item cost) quantity) estimate) Amount (Match)Amount for each item. whether cash or in-kind. Image Reproduction Rights $600 $600 Trailblazers committed Mural and 3-D Image Install $355 $355 Trailblazers committed Printing Costs $821 $821 Labels $83 $83 Miscellaneous Supplies $100 $75 $24 Trailblazers committed Carpentry(signage stands) 27.45/hr 15 hrs $412 Volunteer in-kind donation secured $0 $0 $0 $0 $0 TOTALS $2,371 $979 11 $979 69 Rev 03/12 Sewarxi Men& 15H Mazam, 0% RO. Box 1923 Sewarl Wska 99664. Katherhic SEA, KN4TA PO Box 1934- Girdwood,AK 99587 2/2R/2019 May Ms. Shake, Tbe Seward Iditanod 'Aad Blazers, Inc. wMi Uke to W Ack RA suppm and enccwNgernent the pwoposed changes envNioned W the Sew&Jjbmry /Mann Mv-xf Fxhibit L)'pgradc, NO: are prq-)xred to add our fiataanca ial support am weU to His wt wthwh de pnject ami kok fommrd w die itilproNrc,tric"11t. IRA you. 11.11"il.n.ch "Sewall Secre gar y/Treastwer Se-w,ird LJ.itarod 'frail Blazcni, Inc. 70 Sponsored by: City Clerk CITY OF SEWARD,ALASKA RESOLUTION 2019-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING RULE 9 OF THE CITY COUNCIL RULES OF PROCEDURES TO INCLUDE PARAMETERS FOR PRESENTATIONS WHEREAS, the City Council Rules of Procedures (CCROP) is an important document because it provides the rules, procedures, and guidelines for conducting the business of the city; and WHEREAS, on June 10, 2019, council provided clear direction to the city clerk to set parameters for presentations at council meetings, and to bring forward a resolution to update the CCROP; and WHEREAS, it is the wishes of council to set limits on the number of presentations at each council meeting, as well as to limit the time of each presentation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The city council hereby adopts the following amendment to Rule 9 of the City Council Rules of Procedures: (Deletions are Bold Strike Additions are Bold Underline.) RULE 9. COUNCIL MEETINGS —AGENDA (e) There will be no more than two (2) presentations scheduled during each council meeting. Presentations will be added to the agenda on a first come, first served basis, in the event that there are already two presentations scheduled on any given agenda, the requestor will be provided with future date opportunities. There will be a ten minute time limit for presentations, for which the City Clerk will set the timer. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 20, day of June, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor 71 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, OPPOSING KENAI PENINSULA BOROUGH ORDINANCE 2019-09 LEVYING A 12 PERCENT (12%) TAX ON TEMPORARY LODGING, EXEMPTING TEMPORARY LODGING RENTALS FROM GENERAL BOROUGH SALES TAX AND ALLOWING CITIES THAT LEVY A SIMILAR SALES TAX ON TEMPORARY LODGING TO EXEMPT UP TO ONE-HALF OF THE BOROUGH TEMPORARY LODGING TAX, SUBJECT TO VOTER APPROVAL WHEREAS, administration attended a joint work session between the Kenai Peninsula Borough Assembly and local municipalities to discuss the proposed Ordinance 2019-09 that would levy a 12% temporary lodging tax and provide for particular exemptions; and WHEREAS, the Kenai Peninsula Borough asked that the Seward City Council provide input on Ordinance 2019-09; and WHEREAS, the proposed lodging tax would increase the overall tax collected by short term lodging establishments by 3%within the City of Seward; and WHEREAS, the proposed lodging tax would increase the overall tax collected by short term lodging establishments by 9% outside of Seward city limits; and WHEREAS, the City of Seward attracts a significant number of visitors each year and already collects a 4%bed tax; and WHEREAS, revenues from the City of Seward bed tax have steadily increased over the life of the tax and are used to promote the City of Seward through a contract with the Chamber of Commerce, as well as support other governmental operations; and WHEREAS, the proposed tax increase will be passed directly on to short term lodging customers, reducing the amount of money they would be able to spend throughout the community; and WHEREAS, during the June 10, 2019 regular City Council Meeting, a discussion item on the agenda provided the opportunity for the public and Council Members to weigh-in on the proposed Ordinance; and WHEREAS, the overwhelming majority of public comments and sentiment on the council opposed the proposed Ordinance. 72 CITY OF SEWARD,ALASKA RESOLUTION 2019-061 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby opposes Kenai Peninsula Borough Ordinance 2019-09 and urges the Kenai Peninsula Borough Assembly to vote no. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 241" day of June, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 73 Council Agenda Statement Meeting Date: June 24, 2019 To: City Council From: Scott Meszaros, City Manager Agenda Item: Opposing Kenai Peninsula Borough Ordinance 2019- 09 BACKGROUND & JUSTIFICATION: On June 4, 2019, administration attended a joint work session between the Kenai Peninsula Borough Assembly (Assembly) and local municipalities to discuss two proposed Ordinances that would have a significant impact on local government. The Assembly asked that the Seward City Council provide input specifically on Ordinance 2019-09 which would levy a twelve-percent (12%) temporary lodging tax and provide for particular exemptions. The impact to Seward would be as follows: Current City of Current Borough Proposed Tax Proposed Tax Seward Tax Tax Structure Structure Inside Structure Structure City Limits Outside City Limits City of Seward 4% N/A 4% N/A Sales Tax KPB Sales Tax 3% 3% Exempt Exempt City of Seward 4% N/A 4% NIA Bed Tax KPB N/A N/A 6% 12% Temporary Lodging Tax Total Tax 11% 3% 14% 12% Collected During the June 10,2019 regular City Council meeting,a discussion item was placed on the agenda in order to provide the opportunity for the community and the Council to express their opinions regarding the proposed Ordinance. An overwhelming majority of public comments and Council member input opposed the Ordinance. Attached is a Resolution that reflects the direction that Council gave administration regarding KPB Ordinance 2019-09. INTENT: Oppose Kenai Peninsula Borough Ordinance 2019-09. 74 CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (docunient source here): X 3. Other (list): X FISCAL NOTE: The City of Seward will have no costs associated with this opposition Resolution. Approved by Finance Department_ Npwwpw ATTORNEY REVIEW: Yes No X RECOMMENDATION: Seward City Council approve Resolution 2019-061 apposing Kenai Peninsula Borough Ordinance 2019-09. 75 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GOV-RATES, INC. FOR CONSULTING SERVICES FOR THE WATER AND SEWER CLASSIFICATION PLAN AND RATE STUDY FOR AN AMOUNT NOT TO EXCEED $32,300, AND APPROPRIATING FUNDS WHEREAS, the City of Seward has not conducted a water and wastewater rate and classification study since 1993; and WHEREAS, since 1993, the city has experienced significant growth and changing consumption patterns; and WHEREAS, the Port and Commerce Advisory Board (PACAB) recommended to the City Council that a rate and classification study be conducted via PACAB Resolution 2019-002; and WHEREAS, the Seward City Council directed administration to put out a Request for Proposals for a water and wastewater rate and classification study; and WHEREAS, the purpose of a water and wastewater classification and rate study is to determine the operating and maintenance costs associated with our critical infrastructure and to ensure that the city's rates and classifications reflect and maintain the appropriate classification and rate for the overall stability of the utilities; and WHEREAS, a Request for Proposals (RFP) for consulting services was advertised and completed, resulting in three (3) responsible proposals from highly qualified and experienced firms; and WHEREAS, the RFPs were carefully evaluated using the criteria listed in the RFP, and scored by a three-person evaluation committee on June 7, 2019; and WHEREAS, Gov-Rates, Inc. scored the highest total point score for their Professional Services Proposal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to enter into a Professional Services Agreement with Gov-Rates, Inc.in the amount of $32,300 for Consulting Services to complete the 2019 Water and Wastewater Classification Plan and Rate Study. 76 CITY OF SEWARD,ALASKA RESOLUTION 2019-062 Section 2. Funding is hereby appropriated as follows: $16,150 from the Water reserves account no. 17000-0000-3400 to the Water Contracted Services account no. 17000-4000-7009 and $16,150 from the Wastewater reserves account no. 18000-0000-3400 to the Wastewater Contracted Services account no. 17000-4500-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 241" day of June, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 77 Agenda Statement Meeting Date: June 24, 2019 To: City Council Through: Scott Meszaros, City Manager From: Doug Schoessler, Public Works Director Agenda Item: 2019 Water-Sewer Rate Study, Classification Plan BACKGROUND & JUSTIFICATION: The City of Seward is seeking the services of a qualified professional engineering firm and/or financial consultant to perform a full-scale classification plan and rate study resulting in a recommended rate classification structure and recommended rates for the City-owned water and sewer utilities.The City's most recent rate study was completed in 1993 but excluded an analysis of the classification structure. The community of Seward has experienced significant change in the past 25 years and the City desires to ensure that its water and sewer classifications best reflect the demographics of the current residential and commercial customer base. A classification plan should identify an appropriate classification structure to include Residential, Commercial(Small General,Large General)Industrial and Special Contracts, as recommended by the proposer. It will recommend metered rates versus equivalent residential unit (ER(J) rates for various classifications, It will consider demographic issues affecting Seward such as single-family residential use versus residential homes used for seasonal bed-and-breakfast operations, nightly lodging, seasonal hotels, seasonal businesses, etc. An RFP for Consulting Services was advertised and completed, We received proposals from three qualified firms. The evaluation committee reviewed and scored the proposals as required in the RFP and the successful firm was carefully chosen, GovRates, Inc.was selected,and we intend to award the contract pending City Council approval. Below is a breakdown of the RFP scoring: Firm Cumulative Score Price GovRates Inc. 269 $32,300 I-IDR En ineerin Inc. 253 $94,150 MAP Consultin. LLC .. 205 $167,250 INTENT: To authorize the City Manager to enter into an agreement with GovRates, Inc. for professional consulting services for the 2019 Water-Sewer Rate Study and Classification Plan. 78 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): 1 2.2.8 City Government X 3.7.1.4 Continue to conduct rate studies on utilities as needed 2 Strategic Plan (document source here): X Page 7 w„•Complete a utility rate study 3. Other(list): FISCAL NOTE: Funding for this rate and classification study will be split between the Water and Wastewater funds. There are sufficient funds within the two reserve accounts to cover the cost of the study. Approved by Finance Department: , :�i4 ............. ATTORNEY REVIEW: Yes X No Not Applicable RECOMMENDATION: ..._.--....---- Recommend Approval of Resolution 2019-062 , authorizing the City Manager to enter into a professional services agreement with GovRates, Inc. 79 PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY This Agreement, between the CITY OF SEWARD, an Alaska home rule municipal corporation ("City"), and GovRates, Inc. ("Consultant"), is effective June 24, 2019 for the provision of professional Consultant/Engineering services. Notice shall be given to the Designated Representative of the contracting parties as follows: Scott Meszaros, City Manager City of Seward, Alaska P. O. Box 167 Seward, Alaska 99664 Bryan A. Mantz GovRates, Inc 1988 Varick Way Casselberry, FL 32707-2409 1. SCOPE OF WORK 1.1 PURPOSE OF AGREEMENT. The City seeks to retain Consulting/Engineering services related to the following project: Professional Consulting/Engineering Services to complete the 2019 Seward Water/Sewer Classification Plan and Rate Study, as more particularly described in the City of Seward RFP dated May 3, 2019, attached Exhibit 1. The services provided by the Consultant/Engineer will consist of researching, planning, providing an implementable Classification Plan and Rate Study as described in the above-mentioned RFP and the Proposer's responsive bid. 2. GENERAL PROVISIONS 2.1 DEFINITIONS. The following terms shall have the meanings as defined below. 2.1.1 "Agreement" means this Agreement, including all amendments, modifications, and supplements hereto and any appendices, exhibits, or schedules to same, and refers to this Agreement as it may be in effect at the time such reference becomes operative. Together the documents form an agreement which represents the PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 1 of 14 80 entire and integrated agreement between the parties hereto, and supersedes prior negotiations or agreements, either written or oral. This Agreement is entered into solely for the purpose of the Project. 2.1.2 "Contract Documents" means and consists of (i) this Agreement signed by City and Consultant/Engineer; (ii) all exhibits and schedules to this Agreement; and (iii) all change orders for changes in the Work issued after the execution of this Agreement. 2.1.3 "City's Representative" means Mr. Doug Schoessler, Public Works Director; or the City Manager; or the City Manager's designee. 2.1.4 "Work" means all labor, materials, equipment, and services provided by Consultant/Engineer to fulfill Consultant/Engineer's obligations. 3. CONSULTANT/ENGINEER'S RESPONSIBILTIES 3.1 CONSULTANT/ENGINEERING SERVICES. Consultant/Engineer shall be responsible for planning, consulting, and design (collectively"Consultant/Engineering") of the Work described in the Task Orders and Contract Documents. Consultant/Engineer shall exercise reasonable skill and judgment in the performance of the Work. 3.1.1 Consultant/Engineer shall be responsible for taking and verifying field dimensions, providing tests, ordering materials, and all other actions as required to perform this Agreement. 3.1.2 Consultant/Engineer shall submit for City's written approval, Specifications based on the Contract Documents ensuring proposed work meets with the guidelines for content and cost. Specifications shall set forth in detail the requirements for the Work, and shall be based upon codes, laws, or regulations enacted at the time of their preparation. 3.2 SAFETY, LEGAL COMPLIANCE, AND RECORDKEEPING. Consultant/Engineer shall take necessary precautions for the safety of its employees on the Project. Consultant/Engineer shall not, however, be responsible for the elimination or abatement of safety hazards created or otherwise resulting from the work of City or its agents. 3.2.1 Consultant/Engineer shall give adequate notices to authorities pertaining to its Work, and shall secure and pay for all permits, fees, assessments, inspections, and taxes necessary to complete the Work. Consultant/Engineer shall comply with all laws and ordinances legally enacted at the date of execution of the Agreement which govern proper performance of the Work. 3.2.2 To the extent that Consultant/Engineer retains or contracts with any mechanic or laborer during the Work, Consultant/Engineer will comply with the Alaska PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 2 of 14 81 Prevailing Wage Act, AS 36.05.005 et seq., and will pay any mechanic or laborer, including apprentices and trainees, the full amount of wages required under the Act. In the event that Consultant/Engineer enters into contracts with Subcontractors for the provision of work by mechanics or laborers, Consultant/Engineer will require the Subcontractor to pay its mechanics and laborers according to the terms of the Act. 3.2.3 Consultant/Engineer shall maintain insurance policies as described in Article 9. 3.2.4 Consultant/Engineer shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. City shall be afforded access to all Consultant/Engineer's records, books, correspondence, instructions, drawings, schedules, receipts, vouchers, memoranda, and similar data relating to Change Order work performed on the basis of actual cost. Consultant/Engineer shall preserve all such records for a period of three years following final payment. 4. CITY'S RESPONSIBILITIES 4.1 INFORMATION. City shall provide information in a timely manner regarding requirements for each Task Order. Consultant/Engineer shall be entitled to rely on the completeness and accuracy of information provided by City. City shall provide all necessary information describing the physical characteristics of the site, including surveys, site evaluations, legal descriptions, existing conditions, subsurface and environmental studies, reports, and investigations. 4.2 RESPONSIBILITIES DURING THE WORK 4.2.1 City shall review and approve further development of the drawings and specifications as set forth in Article 3. 4.2.2 City shall review the Schedule of Work and timely respond to City's obligations. 4.2.3 If City becomes aware of any error, omission, or failure to meet the requirements of the Contract Documents, or any fault or defect in the Work, City shall give prompt notice to Consultant/Engineer. 4.2.4 City shall have no contractual obligations to any Subcontractors or suppliers. 4.2.5 Where the Consultant/Engineer's work involves a project for construction, City shall provide insurance for the project as provided in Article 9. 4.3 CITY'S DESIGNATED REPRESENTATIVE. City's Designated Representative shall be fully acquainted with the Project, shall furnish information and PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 3 of 14 82 services required of City pursuant to Paragraph 4.1 so as not to delay Consultant/Engineer's Work, and shall have authority to bind City in all matters requiring City's approval, authorization, or written notice. 5. SUBCONTRACTORS TO CONSULTANT/ENGINEER 5.1 SUBCONTRACTORS. Work not performed by Consultant/Engineer with its own resources shall be performed by Subcontractors. 5.1.1 Consultant/Engineer shall not retain any Subcontractor to whom City has a reasonable and timely objection, provided that City agrees to increase the Contract Price for any additional costs incurred by Consultant/Engineer as a result of such objection. 5.1.2 Consultant/Engineer shall be wholly responsible for the management of its Subcontractors in the performance of their work. 6. CONTRACT TIME 6.1 COMMENCEMENT. The Work shall commence upon the date of receipt of a written Notice to Proceed by the Consultant/Engineer. 6.2 CONTRACT TERM. The term of this Agreement shall be until completed or otherwise legally terminated. 6.3 Time is of the essence in this Agreement. 6.3.1 If Consultant/Engineer is delayed at any time in the progress of the Work by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties, or other causes beyond Consultant/Engineer's control, the Contract Time will be extended by Change Order to the extent that: (1) the delay will prevent Consultant/Engineer from achieving Substantial Completion within the Contract Time, and (2) the performance of the Work is not delayed by any other cause for which Consultant/Engineer is not entitled to an extension in the Contract Time under the Contract Documents. Adjustments to the Contract Time will be permitted for a delay only to the extent such delay (1) is not caused, or could not have been anticipated, by Consultant/Engineer, (2) could not be limited or avoided by Consultant/Engineer's timely notice to City of the delay, and (3) is of a duration not less than one day. 6.3.2 Final inspection and acceptance by City's Representative will not be made until all Work under this Agreement is completed. If unforeseeable causes beyond Consultant/Engineer's control, and without Consultant/Engineer's fault or negligence, delay progress of the Work, then Task Order Price and/or date of Task Order Completion shall be modified by Change Order as appropriate in accordance with the provisions of Article 8. PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 4 of 14 83 7. COMPENSATION OF CONSULTANT/ENGINEER 7.1 CONTRACT SUM; PAYMENT. For and in consideration of Consultant/Engineer's performance of the Work, Consultant/Engineer will receive: payment by unit price and actual quantities of work and materials provided in accordance with the bid prices in the attached Exhibit 2 (task estimate) and a Total Cost not to exceed $32,300, and any authorized adjustments for additional work not anticipated by this contract. City's payment obligation will be subject to: 7.1.1 A reduction by any amount owed by Consultant/Engineer to City at the time payment of the Contract Sum is due; or 7.1.2 Additions and/or deletions by Change Order. 7.2 CONSULTANT/ENGINEER'S INVOICES. Consultant/Engineer will submit a single final invoice within thirty (30) days of the completion of Work. 7.3 REVIEW OF CONSULTANT/ENGINEER'S INVOICES. City's Representative will, within fifteen (15) days after receipt of any Consultant/Engineer's invoice, approve payment for such amount as City's Representative determines is properly due, and notify Consultant/Engineer in writing of the reasons for any withholding of payment in whole or in part. 7.4 PAYMENT BY CONSULTANT/ENGINEER 7.4.1 Consultant/Engineer will promptly pay each person who supplies labor or materials to Consultant/Engineer upon receipt of payment from City, out of the amount paid to Consultant/Engineer. 7.4.2 City will have no responsibility for the payment of money to a person or entity who supplies labor or materials to Consultant/Engineer. 7.4.3 A payment, or partial or entire use or occupancy of the Work by City, will not constitute acceptance of any Work not in accordance with the requirements of the Contract Documents. 7.4.4 If City is entitled to reimbursement or payment from Consultant/Engineer under the Contract Documents, Consultant/Engineer will make the payment promptly upon demand by City. Notwithstanding anything in the Contract Documents to the contrary, if Consultant/Engineer fails promptly to make any payment due City, or City incurs costs and expenses to cure any default of Consultant/Engineer or to correct defective Work, City will have an absolute right to offset the amount against the Contract Sum and may, in City's sole discretion, either (1) deduct an amount equal to the amount which is due City from any payment then or thereafter due Consultant/Engineer from City, or (2) issue a written notice to Consultant/Engineer reducing the Contract Sum by an amount equal to the amount which is due City. PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 5 of 14 84 7.5 FINAL COMPLETION AND FINAL PAYMENT. Upon receipt of a final Application for Payment, City's Representative will determine whether the final work is acceptable to City. City may withhold from the final payment to Consultant/Engineer any amount that City determines is necessary to render the Work acceptable to City under the Contract Documents. 8. CHANGES IN THE WORK 8.1 CHANGE ORDERS. Changes in the Work which are within the general scope of this Agreement will be accomplished by Change Order, signed by both City and Consultant/Engineer and stating the change and any adjustment in Task Order Price, Task Order Completion Date, and/or date of Substantial Completion. 8.2 UNILATERAL CHANGE ORDER. In the event City and Consultant/Engineer cannot agree as to the amount of adjustment in Task Order Price, City shall issue a written order adjusting the Task Order Price determined by the reasonable expense and/or savings in the performance of the Work resulting from the Change. If such a change results in a net increase in Task Order Price, City shall make a reasonable adjustment in Consultant/Engineer's overhead and profit. In the case of a net decrease in Task Order Price, City shall not make a reduction in overhead and profit. In the event of a disagreement between City and Consultant/Engineer as to the amount of adjustment in Task Order Price, Consultant/Engineer shall nonetheless continue to prosecute the Work. 8.3 CHANGED CONDITIONS. If in the performance of the Work Consultant/Engineer finds latent, concealed, or subsurface physical conditions which differ from the conditions Consultant/Engineer reasonably anticipated, or if physical conditions are materially different from those normally encountered and generally recognized as inherent in the kind of work provided for in this Agreement, Consultant/Engineer shall immediately notify City in writing of such changed condition. 8.3.1 No adjustment in Task Order Price and/or Task Order Completion Date shall be claimed by Consultant/Engineer due to changed conditions unless Consultant/Engineer shall have timely notified City of the condition and made written request for such adjustment within three (3) days after such condition was encountered. 8.3.2 Adjustments to the Task Order Price and/or Task Order Completion Date, if any, resulting from changed conditions shall be set forth in a Change Order pursuant to this Article. No such adjustments shall be made for any changes performed by Consultant/Engineer that have not been ordered by City in writing. Consultant/Engineer expressly agrees that this requirement cannot be waived. 8.4 NOTICE REQUIREMENT. For any request for an adjustment of Task Order Price, Task Order Completion Date, and/or date of Substantial Completion, Consultant/Engineer shall give City written notice of the request within twenty-one (21) days after the occurrence giving rise to the request or twenty-one (21) days after PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 6 of 14 85 Consultant/Engineer first recognized the condition giving rise to the claim, whichever is later. 8.5 EMERGENCIES. In any emergency affecting the safety of persons and/or property, Consultant/Engineer shall act, at its discretion, to prevent threatened damage, injury, or loss. If such an emergency is anticipated to result in a request for an increase in Task Order Price, Task Order Completion Date, and/or date of Substantial Completion, notice shall be given to City before proceeding with the Work. 9. INDEMNITY, INSURANCE, AND WAIVER OF SUBROGATION 9.1 INDEMNITY. Consultant/Engineer shall indemnify, defend, and hold harmless the City from and against any claim of, or liability for, negligent acts, errors, and omissions of Consultant/Engineer under this Agreement. Consultant/Engineer is not required to indemnify, defend, or hold harmless the City for a claim of, or liability for, the independent negligent acts, errors, and omissions of the City. If there is a claim of, or liability for, a joint negligent act, error, or omission of Consultant/Engineer and the City, the indemnification, defense, and hold harmless obligation of this provision shall be apportioned on a comparative fault basis. In this provision, "Consultant/Engineer" and "City" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions" means negligence other than in the City's selection, administration, monitoring, or controlling of Consultant/Engineer, or in approving or accepting Consultant/Engineer's work. 9.2 CONSULTANT/ENGINEER'S INSURANCE 9.2.1 Consultant/Engineer will provide evidence of insurance with a carrier or carriers satisfactory to City covering injury to persons and/or property suffered by City or a third party as a result of operations by Consultant/Engineer which arise both out of and during the course of this Agreement. This coverage will also provide protection against injuries to all employees of Consultant/Engineer engaged in Work under this Agreement. The delivery to City of a written thirty (30) day notice is required before cancellation of any coverage or reduction in any limits of liability. 9.2.2 Consultant/Engineer will maintain in force at all times during the performance of Work under this Agreement the following policies of insurance. Failure to maintain insurance may, at the option of City, be deemed Defective Work and remedied in accordance with the Contract Documents. Where specific limits and coverage are shown, it is understood that they will be the minimum acceptable. The requirements of this Paragraph will not limit the Consultant/Engineer's responsibility to indemnify under Paragraph 9.1. A. Comprehensive or Commercial General Liability Insurance: Consultant/Engineer will provide and maintain either Comprehensive or Commercial General Liability Insurance to cover all operations by or on behalf of Consultant/Engineer, PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 7 of 14 86 and provide insurance for bodily injury and property damage liability including coverage for: premises and operations, products and completed operations, and personal injury liability. The minimum limits of liability will be: (1) If Consultant/Engineer carries a Comprehensive General Liability policy, the limits of liability will not be less than a Combined Single Limit for bodily injury, property damage and Personal Injury Liability of $1,000,000 each occurrence/$1,000,000 aggregate. (2) If Consultant/Engineer carries a Commercial General Liability policy, the limits of liability will not be less than $1,000,000 each occurrence (Combined Single Limit for bodily injury and property damage), $1,000,000 for Personal Injury Liability, $1,000,000 aggregate for Products-Completed Operations, and $1,000,000 general aggregate. B. Professional Liability Insurance: Consultant/Engineer will provide and maintain professional liability insurance for claims arising from negligent performance of professional services under this Agreement and shall be written for not less than $1,000,000 per claim/$1,000,000 aggregate, with such insurance maintained for a minimum of three years after the date of Task Order Completion. C. Workers' Compensation Insurance: Consultant/Engineer will provide and maintain, for all employees of Consultant/Engineer engaged in work under this Agreement, Workers' Compensation insurance as required by AS 23.30.045, to include Employer's Liability Protection in the amount of $1,000,000 per person/ $1,000,000 per occurrence. D. Automobile Liability Insurance: Consultant/Engineer will provide and maintain for all owned, hired, and non-owned vehicles coverage in limits not less than the following: $1,000,000 each occurrence (Combined Single Limit for bodily injury and property damage). 9.2.3 Certificates of Insurance acceptable to City will be filed with City. Certificates for all coverage will be provided before commencement of the Work. Each Certificate of Insurance will contain the following statement: "This is to certify that the policies described herein comply with all aspects of the insurance requirements of (Contract Name and Project Number)." Acceptance by City of a deficient Certificate of Insurance does not constitute a waiver of any requirement of insurance in the Contract Documents. A. Consultant/Engineer's insurance will be endorsed to provide that the insurers and underwriters on all policies waive their right of subrogation against PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 8 of 14 87 City. Except for workers' compensation coverage described at 9.2.2, City will be named additional insured on all policies. 9.3 CITY'S INSURANCE 9.3.1 City shall be responsible for obtaining and maintaining its own liability insurance. Except as set forth below, insurance for claims arising out of the performance of this Agreement may be purchased and maintained at City's discretion. 9.3.2 In the event that Consultant/Engineer's Work involves projects for construction undertaken by City, City shall obtain and maintain Builder's Risk insurance in a form acceptable to Consultant/Engineer upon the entire project for the full cost of replacement at the time of any loss. The insurance shall include as named insureds City, Consultant/Engineer, and any Architect/Consultant/Engineers or Contractors. The insurance shall insure against loss from the perils of fire and extended coverage, and shall include "all risk" insurance for physical loss or damage, including without duplication of coverage: theft, vandalism, malicious mischief, transit, collapse, falsework, temporary buildings, debris removal, flood, earthquake, testing, and damages resulting from defective design, workmanship, or material. City shall increase limits of coverage, if necessary, to reflect estimated replacement cost. City shall be responsible for co- insurance penalties or deductibles. 9.4 WAIVER OF SUBROGATION 9.4.1 Consultant/Engineer and City waive all rights against each other, and any of their respective employees, agents, consultants, and Subcontractors, for damages caused by risks covered by insurance provided in Paragraph 9.2 to the extent they are covered by that insurance, except such rights as they may have to the proceeds of such insurance held by Consultant/Engineer or City as trustees. Consultant/Engineer shall require similar waivers from any and all Contractors, and shall require each of them to include similar waivers in their subcontracts and consulting agreements. 9.4.2 If the policies of insurance referred to in this Paragraph require an endorsement to provide for continued coverage where there is a waiver of subrogation, the holder of such policies will cause them to be so endorsed. 9.5 SURVIVAL. Consultant/Engineer's insurance and indemnity obligations hereunder will survive termination of this Agreement. 10. SUSPENSION OR TERMINATION OF AGREEMENT 10.1 SUSPENSION FOR CITY'S CONVENIENCE. City may order Consultant/Engineer in writing to suspend, delay, or interrupt all or part of the Work for such period of time as may be determined to be appropriate for the convenience of City. Adjustments caused by suspension, delay, or interruption shall be made in Task Order Price and/or Task Order Completion Date. No adjustment shall be made if PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 9 of 14 88 Consultant/Engineer is responsible for the suspension, delay, or interruption of the Work, or if another provision of this Agreement is applied to create an adjustment. 10.2 TERMINATION FOR CITY'S CONVENIENCE. City may, at its sole and absolute discretion, terminate this Agreement for its own convenience. If City so elects, City shall be liable to Consultant/Engineer for the reasonable value of work performed by Consultant/Engineer prior to termination of the Agreement, including reasonable profit and overhead, less prior payments made. Consultant/Engineer shall not be entitled to prospective profits on unperformed work, or consequential damages. 10.3 TERMINATION BY CITY FOR CAUSE. 10.3.1 Upon seven (7) days'written notice to Consultant/Engineer, City may terminate this Agreement for any of the following reasons: 1. Consultant/Engineer persistently utilizes improper materials and/or inadequately skilled workers; 2. Consultant/Engineer does not make proper payment to any laborers, materials suppliers, or Subcontractors; 3. Consultant/Engineer persistently fails to abide by the orders, regulations, rules, ordinances, or laws of governmental authorities having jurisdiction; 4. Consultant/Engineer files a petition under the Bankruptcy Code; or 5. Consultant/Engineer otherwise materially breaches this Agreement. 10.3.2 In the event that City exercises its rights under Paragraph 10.3, City may, without prejudice to any other right or remedy against Consultant/Engineer, take over and complete the performance of this Subcontract, or any part of it, at the expense of Consultant/Engineer, or without taking over the work, may furnish the necessary materials and/or employ the workmen necessary to remedy the situation at the expense of Consultant/Engineer. 10.3.3If City takes over work pursuant to Subparagraph 10.3.2, it is specifically agreed that City may take possession of the premises and of all materials, tools, and equipment of Consultant/Engineer at the site or for which Consultant/Engineer has been paid for the purpose of completing the work of this Agreement. Consultant/Engineer shall be liable to City for all costs, losses, damages, and extra expense, including overhead, incurred by City incident to such completion. PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 10 of 14 89 10.3.4 If City wrongfully exercises its rights under Paragraph 10.3, City shall be liable to Consultant/Engineer solely for the costs owing to Consultant/Engineer following a termination of this Agreement for City's convenience. 10.4 CITY'S RIGHT TO CARRY OUT THE WORK. If Consultant/Engineer persistently fails to perform any of its obligations under this Agreement, City may, after seven (7) days' written notice, during which period Consultant/Engineer fails to complete such obligation, undertake to perform such obligations without terminating this Agreement. The Task Order Price shall be reduced by the cost of City performing such obligations. In the event City exercises its rights under this Paragraph, upon request of Consultant/Engineer, City shall provide a detailed accounting of the cost incurred by City. 11. OWNERSHIP OF DOCUMENTS Upon final payment or termination of this Agreement, Consultant/Engineer and City own the property rights, except for copyrights, of all documents, drawings, specifications, electronic data, and information prepared, provided, or procured by Consultant/Engineer or its Subcontractors and distributed to City for this Project ("Design-Build Documents") and shall have the right to use, reproduce, and make derivative works of the Design-Build Documents to complete the work and for subsequent renovation and remodeling of the work. 12. CLAIMS AND DISPUTES 12.1 CLAIMS. Except as otherwise provided in this Agreement, any claim or dispute concerning questions of fact which may arise under this Agreement will be presented to City in writing by Consultant/Engineer. 12.1.1 In presenting a claim, Consultant/Engineer will clearly and specifically state: (1) the Agreement provision under which the claim is made; (2) the item of Work on which the claim is based; and (3) the specific relief requested, including any additional time Consultant/Engineer believes it is entitled to. 12.1.2 In presenting a claim, Consultant/Engineer must provide a specific and detailed description of the basis for the claim, including the date of the event allegedly underlying the claim, all actions taken by Consultant/Engineer in response to that event, and all actions taken by other parties in relation to that event. If Consultant/Engineer seeks an adjustment in Task Order Price as a part of the claim, it must provide a detailed cost accounting, with copies of all receipts, invoices, or payment records in support of that accounting. 12.1.3 In presenting a claim requesting adjustment of Task Order Price due to delay of Work, Consultant/Engineer must provide a detailed schedule explaining the delay. In the event that the claim purports a delay of work caused by City, Consultant/Engineer must provide a detailed schedule analysis explaining the nature of any disruption in Work that serves as basis for the claim, why City is responsible for any PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 11 of 14 90 disruption and ensuing delay, and that the alleged delay was not concurrent with some other delay in the Work. 12.1.4 If the amount of additional time to which Consultant/Engineer is entitled cannot be readily ascertained at the time the claim is submitted, such calculations will be submitted as soon as they are discernible. In any case, the detailed claim, including all necessary supporting data, will be submitted to City's Representative no later than thirty (30) days after completing the item of Work on which the claim is based. 12.2 DISPUTE RESOLUTION. If a dispute arises out of or relates to this Agreement or its breach, the parties shall endeavor to settle the dispute first through direct discussions. If the dispute cannot be settled through direct discussions, any actions arising under this Agreement shall be instituted at the Superior Court for the State of Alaska at Anchorage. This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska. No claim, dispute, or controversy shall interfere with the progress and performance of Work required under this Agreement, and Consultant/Engineer shall proceed as directed by City in all instances with its Work. 13. MISCELLANEOUS PROVISIONS 13.1 INTEGRATION. The Contract Documents represent the entire and integrated Agreement between the parties, and supersede prior negotiations, representations, or agreements, either written or oral. The Contract Documents may be amended or modified only by the procedure set forth herein. 13.2 INTERPRETATION. The rule of construction that terms of an agreement are construed against the party that drafted the agreement shall not apply to this Agreement. 13.3 INDEPENDENT CONSULTANT/ENGINEER. Consultant/Engineer acts as an independent contractor to City and is not an agent, partner, or in a joint venture with the City in the performance of this Agreement. Consultant/Engineer shall exercise exclusive control for the means, methods, techniques, and procedures in performance of the Work. 13.4 ASSIGNMENT. Neither City nor Consultant/Engineer shall assign their interest in this Agreement without the written consent of the other except as to the assignment of proceeds. 13.5 SEVERABILITY. The partial or complete invalidity of any one or more provisions of this Agreement shall not affect the validity or continuing force and effect of any other provision. 13.6 COUNTERPARTS. This Agreement may be simultaneously executed in several counterparts, each of which will be an original and all of which will constitute but one and the same instrument. PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 12 of 14 91 13.7 TITLES. The titles given to the Articles and Paragraphs of this Agreement are for ease of reference only, and shall not be relied upon or cited for any other purpose. PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 13 of 14 92 IN WITNESS WHEREOF, this Agreement has been duly executed as of the date first written above. CITY CITY OF SEWARD Date: By: Scott Meszaros, City Manager Attest: Brenda Ballou, MMC, City Clerk CONSULTANT/ENGINEER: GovRates, INC Date: By: Bryan A. Mantz, President PROFESSIONAL SERVICES AGREEMENT CONSULTING/ENGINEERING SERVICES AGREEMENT FOR THE 2019 SEWARD WATER/SEWER CLASSIFICATION PLAN AND RATE STUDY Page 14 of 14 93 Sponsored by: PACAB RESOLUTION 2019-002 RESOLUTION OF THE SEWAR A PORT AND C::".0 R " ADVISORY BOARD (PACA RECOMMENDING COUNCIL I "I Il+l)I�1Zlly lfl PROCEED,I WITH COMPREHENSIVE I«'I AND SEWER RATE STUDY WHEREAS,EAS, P CA 's responsibilities are listed In C°C 2,30.325 Powers and Duties and includes providing input to the Council on policy and procedural rnatters involving the establishment and continuance. cal` y, i�aaprcuviuu glue wgsaaality ��f lillr and protecting c,eaaa r�nea c i aal activity,v i t� the public's hest interest, and "RERE S, the, last formal rate study ccaanpieted for the Water and Sewer bates was in 1993, and before that the last format rate study Nvas completed in 1983; and WHEREAS, since 1993 the C°ity experienced significant growth and changing consumption patterns; and Lg WIJEI :EAS, City Staff" reviewed with recommendations and Council at juasted rates in subsequent years to the hest of their ability; and 'I1EREA: ,additional growth and needed expansion of both these utilities is expected In upcoming years; and WHEREAS, a cornpaelaensive rate study slumild at as nuinirrauni inc:,lude, an analysis cut' 1 Revenue Requirements, ) Cost of ery ce, ) Rate Design; and WHEREAS,:EAS, prior to implementation the Public should have at least one opportunity to comment on the recommended rates including the level of'rate increases, impact can individual and groups of'customers, and cquestia:ans in regards to the methodology; and WHEREAS, PACA13 could be used as the forurn foi-they rate study public process prior to final Council Approval of new rates. NOW, "I`I 1RE C I E, BE IT RESOLVED E by the 11ort a nd C:((mitre ce Advisory Board. that: Section I. PACAB rec,cuminends Council a eathorize and l-Ircaceed with s Clomprehensive Water and Sewer late Study in 2019. rSection 2. ' has resolution shall take effect in mediaately upoll its adoption. 94 Port and Commerce Advisory Board Resolution 2019-02 PASSED AND APPROVED by the Port and (11 ommerce Advisory Board of the City of' Seward, Alaska this 2nd day 01'J�IfWary, 2019. 741 E ('11"Y OF SEWARD, ALASKA x ChristeffalTerj-y, Chair AYES: flughes, Schneider, Paquette, Lernas,, Terry NOES: ABSENT: Jarfill, Lawrence ABSTAIN: VACANT: ATTEST- r J enda vnda J. .'allouj,,, MC. City Clerk (City Sea Of SEIV lob ISEAL A " (10 4 OF, 95 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SUBMISSION OF A JOINT APPLICATION WITH THE ALASKA RAILROAD CORPORATION (ARRC) TO THE U.S. DEPARTMENT OF TRANSPORTATION BUILD GRANT PROGRAM FOR EXPANSION OF THE ALASKA RAILROAD TERMINAL RESERVE FREIGHT DOCK AND EXTENSION OF PORT AVENUE WHEREAS, numerous community planning sessions identified the need to extend and widen the Alaska Railroad Corporation's (ARRC) Terminal Reserve Freight Dock (Freight Dock) to meet regional and statewide demand by industry and government customers; and WHEREAS, widening and lengthening the Freight Dock will address demand by providing additional short and long term berthing space, increasing simultaneous berthing capacity, increasing secure cargo storage and staging/transfer area, providing roll-on/roll-off ramp compatibility, and increasing larger ship service; and WHEREAS, the Freight Dock expansion will have immediate and long-term economic impact that will create jobs, in number and as additional year round employment, and will supply essential freight to Seward and throughout the State; and WHEREAS, community planning sessions also identified that Port Avenue industrial truck traffic needs to be separated from pedestrian and cruise ship visitors traveling from the Passenger Dock to the Seward Harbor for improved safety; and WHEREAS, Seward documented this need in the City of Seward's 2030 Community Comprehensive Plan, with specific attention paid to, "Valuing diverse transportation facilities including road, rail, air, pedestrian, and water routes that meet the needs of residents, businesses and visitors"; and WHEREAS, the Comprehensive Plan notes support for adequate port infrastructure that will serve the needs of users in the main industrial/Alaska Railroad Port and at the Seward Marine industrial Center (SMIC), and will develop convenient and well-publicized local, state, and national transportation connections from the port areas; and WHEREAS, the Comprehensive Plan identified a priority to develop a new route for industrial zone traffic to address pedestrian safety hazards, which is directly addressed by the proposed project to extend Port Avenue through the ARRC Terminal Reserve; and WHEREAS, the Alaska Railroad Terminal Reserve is important infrastructure for Alaska and the nation as a refueling and resupply port for the U.S. Coast Guard and U.S. Navy, 96 CITY OF SEWARD,ALASKA RESOLUTION 2019-063 and it is urgent the Freight Dock be expanded to meet continued demand; and WHEREAS, the City of Seward has a long and collaborative partnership history with the Alaska Railroad Corporation, including the most recent three previous TIGER Grant applications (2017 Master Planning Grant successful); developing trade routes and supply chains with shared customers; beautification, safety and transportation projects in the industrial area and along Port Avenue; and working together after the 1964 earthquake rebuilding important economic infrastructure; and WHEREAS, the City of Seward and Alaska Railroad Corporation have investigated all funding options and found there are not adequate funding sources available to fund the Freight Dock Expansion and that the BUILD grant funding is necessary to fully fund the project; and WHEREAS, the City of Seward pledges to commit $219,120 worth of in-fill gravel to the project and staff time to collaborate as needed; and WHEREAS, the City of Seward pledges to utilize sufficient funding for signage and beatification items for Port Avenue and the staff time to collaborate as needed. NOTE: The Alaska Department of Transportation's "Better Utilizing Investments to Leverage Development" (BUILD) Transportation Grants Program was formerly known as the "Transportation Investment Generating Economic Recovery" (TIGER) Grants Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City of Seward agrees to be joint-applicants with the Alaska Railroad Corporation for the FY19 Better Utilizing Investments to Leverage Development (BUILD) Grants Program, with the Alaska Railroad Corporation as lead applicant accepting and managing project funds. Section 2. The City of Seward hereby authorizes submission of a BUILD grant application as a joint-applicant to the Alaska Railroad Corporation to the U.S. Department of Transportation to fully fund the Seward Marine Terminal Freight Dock Expansion and Port Avenue Road Project. Section 3. The City of Seward hereby authorizes the city manager to sign all required documents for purposes of this application Section 4. This resolution shall take effect immediately upon adoption. 97 Agenda Statement Meeting Date: June 24, 2019 To: City Council From: City Manager, Scott Meszaros 4or- Agenda Item: Authorizing a joint application with the Alaska Railroad Corporation to the U.S. Department of Transportation BUILD grant program BACKGROUND & JUSTIFICATION: The U.S. Department of Transportation Better Utilizing Investments to Leverage Development (BUILD) grants program has announced the availability of$900 Million in infrastructure grant funds for FY 2019. The BUILD grant program is awarded on a competitive basis to projects that will have significant local and regional impact. BUILD funding can support roads,bridges, transit, rail,ports or intermodal transportation. The Alaska Railroad Corporation(ARRC),the owner and operator of the Seward intermodal port, has identified, through numerous community planning meetings, the need to meet regional and statewide demand by extending and widening the ARRC Terminal Reserve Freight Dock. As an ideal candidate for the BUILD grant program, the ARRC and the City of Seward wish to jointly apply for grant funding in order to proceed in our efforts to follow the City's adopted comprehensive plan. This application and subsequent award will support adequate port infrastructure that will serve the needs of users in the main industrialtAlaska Railroad Port. The City of Seward has agreed to supply in-kind support for this grant application by aiding in the removal of deposits from the Lowell Creek outfall, for fill material for the project as well as the staff time needed to coordinate these efforts. The City is also expecting to utilize CPV funds to acquire signage and beautification items for Port Avenue as well as the staff time needed to coordinate these efforts. INTENT: Jointly apply with the ARRC for a BUILD grant to widen and lengthen the ARRC Freight Dock and invest in beatification and safety efforts along Port Avenue. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 1.3.1 —Economic Development I. 1.3.3 —Transportation Facilities X 2.2.7—Community Partnerships 98 2.2.11 --Economic Base 2.2.12—Transportation Facilities 3.1.1.2„-x Update and expand infrastructure for commercial and industrial properties that are currently underdeveloped 3.1.1.3 Enhance Seward's international role in trade and tourism 3.5.1.2 Plan for adequate port infrastructure Strategic Plan: Page 3 -Growth Management and Land Use Planning Page 4—Transportation Facilities X Page 5—Economic Base Page 7—Improve and Expand Maritime Facilities Page 16—Expanded Transportation Facilities 3. Other (list): X FISCAL NOTE: There is no financial impact associated with this joint application/support Resolution. If the grant is awarded, in-kind contributions will be made within existing departmental budgets. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council to approve Resolution 2019-063, authorizing a joint application with the Alaska Railroad Corporation to the U.S. Department of Transportation BUILD grant program. 99 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page CALL TO ORDER The May 28, 2019 regular meeting of the Seward City Council was called to order at 7:03 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Shaiyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Jessica Fogle, Deputy City Clerk Will Eatnhart, City Attorney Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Stephanie Wright spoke about emergency standard protocols and race events put on by the city. She said a race participant passed away about during the Exit Glacier Race this year, and she wanted to know the response plans for Parks & Recreation Department events, and why first responders were not present during this event. She asked that council purchase AEDs for all race events and have first responders present for all race events. Phil Kaluza said that at a recent PACAB meeting he attended, the city's utility manager wanted to spend close to $30,000 to propose potential new changes to the city interconnect policy. Kaluza strongly disagreed with this. He wanted to promote renewable energy. Craig Ambrosiani stated that the executive session for the Seward Community Health Center(SCHC) on tonight's agenda was the first notice he received that the City of Seward wanted to renegotiate the city's co-applicant agreement with the SCHC. The SCHC was surprised that the city intended to meet without the SCHC and their input to discuss their agreement. He said the SCHC had always been willing to work with the city to meet the city's needs and address their concerns related to their organization. He suggested that the city attend more of the SCHC's work 100 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page sessions and simply ask if they had any changes that the city wanted made to the agreement. The SCHC would be open to discussing any changes that the city suggested. Brad Snowden said he was considering retracting his offer to pay for the cruise ship dock and letting the City of Seward pay for it.He also reminded everyone that Seward was his town,too. Lynda Paquette said that the topic for last Thursday's Seward Civic Engagement class was Borough Representation. The next class was scheduled for September 19, 2019. She encouraged everyone to show up for budget work sessions. Ristine Casagranda said it was disturbing to her that council was going into executive session to discuss the Seward Community Health Center negotiations and she asked for executive session to be made public. She pointed out that the SCHC had also asked for the executive session to be made public, and they were the entity that the executive session was going to be about. She thanked the City Council and the Planning&Zoning Commission for the housing work session. She was in support of the city finding a way to give that 50% to developers to help solve housing problems. She thanked everyone who spoke tonight. APPROVAL OF AGENDA AND CONSENT AGENDA Main Motion (McClure/Towsley) Approval of Agenda and Consent Agenda Motion to Amend(Towsley/Lane) Move Executive Session"Go Into Executive Session, per SCC 2.10.030(b)(1), for the purpose of considering ongoing negotiations regarding the Community Health Center co-applicant agreement."To Other New Business Items as a New #7. Schedule a Public Special Meeting for Community Health Center. Motion to Amend Passed Yes:Osenga,McClure,Towsley,Lane,Horn No: Seese, Squires Squires removed the Executive Session, per SCC 2.10.030(b)(1), for the purpose of considering matters related to utility contributions from the agenda. Main Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of April 19, 2019 Special Meeting Minutes. Reappoint Wolf Kurtz to Historic Preservation Commission with a term to expire May,2022. Reappoint Cheryl Seese to Historic Preservation Commission with a term to expire May,2022. 101 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards —None Chamber of Commerce Report.Cindy Clock said new chamber members were Around the Clock Pumping LLC, SeaTow South Central Alaska, and Journey to Alaska Adventures. The chamber gained 21 new members this year, which increased their numbers to 412 chamber members. She thanked all of the boats, captains, and prize sponsors who helped out with the Combat Fishing Tournament on May 22,2019.The chamber was recruiting Mount Marathon Race volunteers. She said she enjoyed her tour of the Azamara Quest cruise ship with council on Saturday,May 25,2019.First Friday was scheduled for June 7,2019.Exit Glacier Guides,Liquid Adventures, and the new Seward Outdoor Store were great additions to the community and had a great open house on May 16, 2019. Kenai Fjords National Park visitor center had been totally redone. A big Halibut Tournament was scheduled for the month of June. The chamber looked forward to hearing updates on the nightly lodging audit. Cruise ship passenger numbers were up. Seward was known as the"Gateway to Kenai Fjords National Park",and Seward had been getting a lot of cruise ships in this summer. The chamber wrote a letter of support for the Alaska Railroad Corporation and the City of Seward's joint application for the U.S.Department of Transportation Better Utilizing Investments To Leverage To Build Grant. In response to Lane,Clock said that the chamber received a heat pump last April. She said they would also like to look into getting an electric car charger,because the chamber had received a lot of questions about the possibility of Seward getting an electric car charger. In response to Squires, Clock said the chamber booth at the cruise ship terminal was only worked in the mornings. In response to Seese,Clock said they did not have enough people to run the chamber booth at the cruise ship terminal in the afternoons,but they did leave the booth set up all day. She said that trained volunteers could be a good solution, as long as they gave out the right information. City Manager Report. City Manager Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $6,432.00 to Bobs Services Inc. for Chainroller for Unity 108 (sanding truck) for Public Works Roads and Streets; $7,500.00 to Puffin Electric for 4 LED Lights at West End of N. Dock (SMIC Expansion Project)for SMIC General;$8,544.09 to GovConnection Inc.for PC Refresh for Electric Department for MIS; $5,408.32 to GovConnection Inc. for AccuFund Server Upgrade;and$10,600.00 to Alaska Industrial Hardware Inc. for two 11 HP pressure washers for the washdown pad for SMIC. In response to McClure,Meszaros said that the South Harbor Launch Ramp was anticipated to be done by the end of this week,but the contractors had eight or nine days of concrete curing left to go. They were outside of contract and the city had been charging$1,000 extra to the contractors each day that they went over the expected completion date. He had been told by the Harbormaster that the launch ramp should be open around June 3, 2019. In response to Towsley, Meszaros said that the extra charge did include the days of curing. Towsley also reiterated that council wanted an update on the stakeholders meeting for crime. 102 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page In response to Lane,Meszaros stated that the Exit Glacier Run happened outside of the city limits. The actual response was immediate, and the city was surprised that the responding State Trooper did not have an AED. He said that the city had ordered four AEDs to donate to the State Troopers after this incident. In response to Towsley, Meszaros said all of the city staff and first responders did have AEDs. Towsley asked administration to look into emergency protocols for races before the next council meeting. Squires suggested having radios for city personnel during races,and agreed with Towsley that having administration look into emergency protocols for races was a good idea. In response to Seese, Meszaros said that the passing of the individual at the Exit Glacier Run was a cardiac event. Lane was in support of having administration look into the emergency race protocols. City Attorney Report. City Attorney Will Earnhart said that he was at the council meeting because there was an executive session on labor at the council meeting.He stated that even though Holly Wells was taking the lead for the City of Seward as their attorney, he had been Seward's attorney for five years, so he felt qualified to answer any questions that may come up. He educated council on executive sessions. He said that the goal of executive sessions was not to hide anything from the public, but to discuss negotiations within a contract. In response to Towsley, Earnhart said that there was outside council being used for depositions and administrative issues where it was blacked out on the City Attorney report and he was monitoring it. He did not have any outside hours with any department heads that had not been included in the City Attorney report. Other Reports, Announcements and Presentations AVTEC Presentation by Cathy LeCompte Yeosu, South Korea 53rd Turtle Ship Festival Presentation by Jeremy Horn, Kelley Lane, Reed Lane, Cindy Ecklund, and Soo Kang. Presentation about the first annual Seward Seabird Festival June 21-23, 2019. PUBLIC HEARINGS—None UNFINISHED BUSINESS Items Postponed from Previous Agenda Discuss the city's legal representation,including directing city manager to create a Request for Proposals for legal services.Postponed from March 26, 2019. Lane wanted to create a Request for Proposals (RFP) for legal services. Osenga pointed out that City Attorney Holly Wells notified everyone in advance that she was not going to be at this council meeting. McClure said that Wells told anyone who had an issue with her not attending this council meeting to let her know. She had a scheduling conflict with Homer, for whom she was also the city attorney. McClure believed that Wells had stepped up, and she saw no need for an RFP at 103 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page this time.Towsley understood where Lane was coming from,but she was happy with Wells' services so far. Lane said that she would put this topic on the council agenda at a later date. Horn reminded everyone that a firm was hired and not an individual attorney. Earnhart said that he would let Wells know that the City of Seward would prefer for her to attend all of the council meetings, if that was the case. Osenga did not feel that council should limit their use of the firm to only one attorney. He wanted council to have the option to use different attorneys within the firm for different legal matters based on the attorneys' areas of expertise. In response to Towsley,Earnhart said he had been involved in personnel litigations,which he recently handed over to attorney Jennifer Alexander. This allowed him to focus more on labor negotiations. In response to Lane,Earnhart said that he was the best person to work on legal contracts and labor negotiations, but Jennifer Alexander was also qualified to work on these legal matters. Towsley said that six months from February, council would be reviewing the city attorney firm. Council recessed at 8:50 p.m. Council resumed at 9:00 p.m. Schedule a work session to discuss housing issues in Seward. Postponed fi-om April 22, 2019. Motion (Townley/Seese) Direct administration to pencil out a scenario for a 50 % cost share from the city with developers, check code, and review and re-work subdivision agreement, if needed. Motion to Amend (Towsley/Seese) Amend"direct administration to pencil out a scenario for a fifty percent cost share from the city with developers, check code, and review and re-work subdivision agreement, if needed" by changing "a scenario' to "a variety of scenarios". Motion to Amend Passed Unanimous Motion to Amend (Squires/Seese) Amend direct administration to pencil out scenario for a fifty percent cost share from the city with developers, check code, and review and re-work subdivision agreement, if needed by changing "50%" to "up to 50%". Motion to Amend Passed Unanimous 104 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page Main Motion Passed Unanimous By unanimous consent, council scheduled a housing work session on June 13, 2019 at 5:30 p.m. NEW BUSINESS Resolutions Resolution 2019-055, Approving Amendment No. 4 To The Management And Operating Agreement Between The City Of Seward And Providence Health & Services —Washington, D/B/A Providence Health & Services Alaska. Motion (McClure/Osenga) Approve Resolution 2019-055 Meszaros said that this resolution was brought forward as a result of the work session that council had with Providence Seward on May 13,2019. He said that Resolution 2019-055 consisted of the amendments made to the city's agreement with Providence that had been requested at the work session. Motion Passed Unanimous Other New Business Discuss sending KPEDD Representative to the quarterly meeting. Lane requested that council send her to the Kenai Peninsula Economic Development District meeting on June 20,2019 for the day in Kenai. She said that she would not need a hotel room for this meeting. By unanimous consent, council agreed to send Lane to this KPEDD meeting. Discuss setting a time limit for presentations and direct the city clerk to start using the timer. McClure wanted to limit the presentations to two presentations per meeting. She requested that each presentation be timed for ten minutes. In response to Lane, McClure said that she would not consider reports the same as presentations. Motion (McClure/) Limit presentations to two and time each presentation for ten minutes. Motion Passed Unanimous Schedule a work session to discuss Seward Mountain Haven Green House Model and options for greater fiscal responsibility regarding bond debt repayment,as suggested by Administrator Don Hanna. 105 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page Council suspended the rules to speak with Don Hanna and Robert Rang. Don Hanna said that he had enjoyed his time in Seward,but he was excited to be going back home.He was feeling really good about what he had accomplished in Seward and he was happy that Robert Rang was going to be the permanent Director for the Providence Seward Medical Center. Robert Rang introduced himself. He said that his health care career started out in Bethel, Alaska and he had a lot of health care experience. He was happy to be working in Seward. Council went back on the rules. Schedule a Public Special Meeting for Community Health Center (CHC). Council directed the city manager to inform council members individually of concerns that administration had with the CHC co-applicant agreement and take advice from each council member. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List. March, 2019 Providence & City Financials. Prince William Sound Regional Citizens'Advisory Council(PWSRCAC)Highlights from May Board of Directors Meeting. COUNCIL COMMENTS McClure said the Memorial Day service at the American Legion cemetery was spectacular and very well attended. There was a concert at the K.M.Rae Building on May 30,2019 at 7:30 p.m. Towsley said she would give a full report as the council liaison to the Port & Commerce Advisory Board at the next council meeting. She was at the work session that Phil Kaluza referenced in the citizen comments. She said that some police officers still had studded tires on their vehicles, but they were pulling citizens over for having studded tires on. She wanted to know how the Freedom of Information Act (FOIA) requests were coming along. Horn thanked Kyle Walker for his due diligence and professionalism. He thanked Phil Kaluza and the citizens who spoke tonight. He thanked the Seward Mermaid Festival participants. Seese thanked Doug Schoessler for painting the front step at city hall yellow, so no one else would fall outside. She thanked Phil Kaluza for speaking. She thanked Craig Ambrostani for sending her to the Community Health Center workshop. She asked for PACAB meeting minutes. She reminded everyone to watch out for spam emails and to look at where the emails were being sent from. 106 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page Lane thanked AVTEC and Doug Hoffhauser for helping her graduate. She thanked Stephanie Wright for speaking up about a tragic situation. She thanked Seward residents for their involvement in the community. Lane said she was going to be out of town for the next Friday work session. Squires said that he wanted to look into purchasing more AEDs to prevent more race incidents.He encouraged the city manager to look into the expenditures that Kaluza mentioned that the utility manager brought up in a work session. He thanked everyone who came for the work session. He wanted to look into utility rates. He said that he was contacted by a member of the community about not signing a letter that only he and the Borough Mayor had not signed. His reasoning was because he did not want to make a decision without the rest of council having the opportunity to have a say in the matter. CITIZEN COMMENTS Craig Ambrosiani encouraged council to ask administration to work with the Community Health Center on possible solutions with the goal of trying to work on solutions together before coming before council. He asked for the opportunity to work with city administration on the co- applicant agreement before it went any further. Stephanie Wright said any non-city sponsored race event group was required to provide an emergency protocol prior to a race and it must be approved by city management. She hoped that the city personnel would be held to these same standards and asked if these protocols could be made public. She wanted to see communication devices appropriate to each location, as well as staff trained in CPR,First Aid, and AEDs at all events. She suggested the city allow Parks&Recreation to borrow the city's AEDs for race events. She wanted council to take a good look at emergency race protocols and see if they were appropriate. Kyle Walker said that even though council was not going against any Open Meetings Act,he was concerned about the council members meeting individually with the city manager to discuss the Community Health Center agreement. Lynda Paquette thanked Public Works for grading the road days before the holiday. She said there was a lot of whale action along Lowell Point Road lately. She wanted council to think about creative solutions to Seward's housing problems. She suggested partnering with AVTEC as a solution. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Seese said liability waivers did not mean anything,and she agreed that something needed to be done in the case of the emergencies during events. Towsley said she would share what she could about the executive session and be as transparent as possible. 107 City of Seward,Alaska City Council Minutes May 28, 2019 Volume 40,Page Lane agreed that Lowell Point was amazing. She said it was discouraging that housing had been a problem for 22 years, but she was glad that council was making progress. She was in support of the Community Health Center and she said that they did an excellent job. Squires was in favor of an annual meeting between the City of Seward and the Community Health Center. He said that any changes to any contract would be done in a public meeting. Hickok said that the F01A requests were being worked on. He planned to have an update from the airport lobbyist by the end of the week. He said that administration wanted to see how council felt about the existing co-applicant agreement with the Community Health Center before they went into the technical assistance with the CHC and brought it back for approval from the board. Motion (McClure/Towsley) Go into executive session, per SCC 2.10.030(b)(1), for the purpose of considering negotiations with the International Brotherhood of Electrical Workers. Motion Passed Unanimous Council went into executive session at 10:10 p.m. City Attorney Will Earnhart and City Manager Scott Meszaros were invited to remain. Council came out of executive session at 10:57 p.m. ADJOURNMENT The meeting was adjourned at 10:58 p.m. Jessica Fogle David Squires Deputy City Clerk Mayor (City Seal) 108 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page CALL TO ORDER The June 10, 2019 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Sergeant Karl Schaefermeyer led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Shaiyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused—Horn Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Jen Leahy said the Chamber of Commerce Board of Directors had been consulting with chamber members to obtain their reaction to the borough's proposed 12% bed tax. Leahy said, in principal,the chamber did not oppose having a borough bed tax,but there maybe concerns about the revenues going into the General Fund, and the timing of the borough bringing it forward now in the middle of the summer season would make it very challenging for business owners. Mark Kulstad suggested that, before the borough goes after additional bed tax, perhaps obtaining compliance from lodging businesses should be addressed first. Becky Dunn stated her comments were not reflective of the radio station.Dunn said the sales tax cap had not been raised for some time,but if it did get raised,it would have a negative effect on people's budgets, particularly for items like home heating fuel and rent. Regarding the borough proposed bed tax, Dunn didn't believe any of it would go towards the schools, and achieving it would be a compliance nightmare. She suggested the borough wait and see what they would be gaining from the Amazon and marijuana sales tax collections. Bob Reisner said he was speaking for himself and not as a member of the Seward Bear Creek Flood Service Area Board.Regarding the airport,Reisner provided specific ideas about how 109 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page he envisioned the Resurrection River being redirected using culverts to prevent flooding on the runways. Lynda Paquette said many communities used bed tax revenues specifically for tourism and infrastructure.Paquette asked for an update on the Lowell Point Road storm damage repairs project. Elliot Jackson thought if the bed tax rate was increased, it would negatively affect tourism and customers would be very upset. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Motion to Amend (McClure/Osenga) Amend the agenda by postponing the discussion on the City's harassment & sexual harassment policies to June 24,2019. Motion to Amend Passed Yes: Osenga, Seese, McClure, Squires No: Towsley, Lane Motion to Amend (McClure/Towsley) Amend the agenda by postponing the discussion on relative costs and benefits of a forensic audit in light of constituent concerns to June 24, 2019. Motion to Amend Failed Yes: McClure, Osenga, Squires No: Lane, Towsley, Seese Main Motion Passed Yes: Osenga, Seese, Towsley, McClure, Squires No: Lane The clerk read the following approved consent agenda items: Resolution 2019-056, Authorizing The Competitive Sale Of The Properties Described As Lots 29 And 30, Block 27, Original Townsite Of Seward; Tax Parcel ID No. 14805003 And 14805004,516 & 518 First Avenue,For The Total Amount Of$72,000 To Brad Frazier In Accordance With Seward City Code Section §7.05. Resolution 2019-057, Authorizing The Competitive Sale Of The Properties Described As Lot 319 Block 27, Original Townsite Of Seward; Tax Parcel ID No. 14805005, 520 First Avenue, For The Total Amount Of$31,500 To David Kingsland In Accordance With Seward City Code Section §7.05. Resolution 2019-058, Authorizing The Competitive Sale Of The Properties Described As Lot 32, Block 27, Original Townsite Of Seward; Tax Parcel ID No. 14805006, 522 110 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page First Avenue,For The Total Amount Of$30,300 To Tom Tougas In Accordance With Seward City Code Section §7.05. Approval of the May 13, 2019 City Council Regular Meeting Minutes. Non-objection to the Transfer of Ownership for Thorn's Showcase Lounge, LLC, Beverage Dispensary License #1130 and Approval of the Transfer of the Existing Restaurant Designation Permit. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards —None Borough Assembly Report.Kenn Carpenter stated the borough budget had passed at the last assembly meeting. The assembly had also passed an ordinance to appropriate$50,000 to hire a lodging auditing firm. Carpenter said he brought forward the proposed ordinance to raise the sales tax cap in response to citizens telling him to raise taxes in order to save the schools. Carpenter stated that there were only two ways for the borough to make money:through mill rates or through sales tax.He said,at this point,it was unknown what the sales tax revenue might be from Amazon or marijuana sales. In response to Lane, Carpenter said there was $52 million in the budget for the school district for 2020; it was fully funded to the cap. He added that Homer was proposing a $12,000 sales tax cap plus a 4%tourism tax. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $8,544.09 to GovConnection, Inc. for Electric Department computer upgrades; $5,408.32 to GovConnection, Inc. for Accufund server upgrade; $7,500 to Granicus,LLC for the new city website design, implementation,hosting, maintenance and licensing per Resolution 2019-040; $247,996.10 to RWC for two dump trucks per Resolution 2019-053; and, $24,500 to AESI US, Inc. for AKCIP Inventory& Gap Assessment. Meszaros announced that a Request for Proposals was being issued later this week for Professional Architectural Services for the Conceptual Design of the Seward Animal Shelter and recited the following scoring criteria: Technical Understanding of Scope of Services 15% Background& Experience 15% Appropriate State License for Architect&Engineer 5% Proposed Methodology& Public Input Inclusion 25% References 5% Competitive Fees & Costs 35% Total 100% Harbormaster Norm Regis announced there was substantial completion on the South Harbor Launch Ramp project, and he expected it to be operational by Friday this week. In response to Lane,Regis said the paving at the Seward Marine Industrial Center(SMIC)had been completed, 111 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page and all grant funds had been used. It looked great, Regis said. In response to Towsley, Meszaros said the Public Safety Forum had been scheduled for Thursday, June 20, 2019 at 5:30 p.m. in the Community Room at the library. In response to Towsley,Assistant City Manager Brennan Hickok said he was waiting to hear back from the Alaska Department of Transportation(DOT)on when they would be available to meet about the Seward airport. In response to Squires, Hickok said he would notify council and inform the public as soon as a meeting was set. In response to Lane, Meszaros said the Parks &Recreation Department race protocols that were furnished as a laydown tonight had been in effect for some time. Lane expressed concern that the Seward Volunteer Ambulance Corps (SVAC)may not be available for some events; Meszaros said having emergency services on site as standby would potentially raise event fees from $15 to $115 per participant.In response to Osenga, Squires said SVAC traditionally did not stage at events unless specifically requested to, and that SVAC was doing okay for membership. In response to Towsley,Meszaros stated there was currently no lawsuit pending against the city for the death that occurred at the Exit Glacier Race. Other Reports, Announcements and Presentations Alaska Railbelt Cooperative Transmission&Electric Company(ARCTEC)Report by Kevin Dunham PUBLIC HEARINGS—None UNFINISHED BUSINESS—None NEW BUSINESS Other New Business Clerk's memo seeking clarification on council direction to limit presentations to two per meeting. By unanimous consent, council agreed that the number of presentations per meeting would be limited to two, that the length of each presentation would be ten minutes, and that the clerk would use the timer for presentations going forward. Council directed the city clerk to bring forward a resolution to update the City Council Rules of Procedures to reflect this new procedure. Discuss relative costs & benefits of a forensic audit in light of constituent concerns. After reciting Rule 11 from the City Council Rules of Procedures,Lane said she was awaiting the results of the city's financial audit from BDO. In response to Squires,Lane said the main reason 112 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page she wanted a forensic audit was to find out, once and for all,if there was any fraud happening in the City. Towsley said she had been approached by citizens who were concerned with nepotism, and that she was concerned with the level of distrust between city hall and the citizens.In response to Squires,Towsley said there needed to be additional discussion because people were still concerned. Osenga had never heard about mistrust issues. In response to Osenga, Towsley thought a follow up to the ad hoc committee was necessary. Seese said this had been a discussion item for a long time. She said she had met and spoken with many people at city hall, and one never knew the real situation. Seese said she wanted to get things out in the open. In response to Squires, Seese said she was not ready to have a Request for Proposals go out. Towsley concurred, but wanted to have an open discussion when the financial audit results came back. McClure stated she thought the topic had been discussed over and over again;she had had no one approach her about this issue. Seese liked the IRS' approach for performing an audit—the person or business had to prove that everything was all right. Seese didn't think it hurt to talk about it. Council directed the city clerk to bring this discussion item back on June 24, 2019. Council recessed at 8:47 p.m. Council resumed at 8:52 p.m. Perform random drawing for the Yeosu, South Korea gift. City Clerk Brenda Ballou announced that four non-profit organizations had put their name in the hat to receive the gift: Seward Booster's Association, Seward Chamber of Commerce, Seward Area Hospice, and the Phoenix Chapter of the Alaska Firefighter's Association. By a random draw from an audience member, the Seward Booster's Association was selected. Discuss KPB Ordinance 2019-09, Amending the Borough's Sales Tax Code to Levy a 12 Percent Tax on Temporary Lodging,Exempt Temporary Lodging Rentals from the General Sales Tax,And Allow Cities that Levy a Similar Sales Tax on Temporary Lodging to Exempt up to One-Half of the Borough Temporary Lodging Tax, Subject to Voter Approval. Council suspended the rules to speak with Borough Assembly Representative Kenn Carpenter. In response to Squires, Carpenter said this item would be on the October, 2019 borough ballot and would be a proposed 12%bed tax; any subsequent changes would have to go back to the voters. 113 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page In response to Osenga,Carpenter said all borough sales tax went to the education budget, and this proposed bed tax would also go to the education budget.McClure was concerned that there was not express language in the borough ordinance to indicate these funds would be dedicated to education. Council directed the city manager to draft a resolution of opposition to this proposed borough ordinance. Discuss KPB Ordinance 2019-011, Repealing KPB 5.18.430(F) Which Requires Voter Approval to Increase Sales Tax Cap. Carpenter stated there were two ways for the borough to get revenue:mill rate and sales tax. He said the borough was still living on a 1965 sales tax rate. In response to Squires,Carpenter said the borough granted the voters the privilege to vote on the sales tax cap,and he was proposing to take back that privilege with this ordinance.In response to Squires, Carpenter said the borough had not yet contemplated what the cap would be. McClure warned that there may be considerable backlash from the citizens if the assembly tried to overturn the 2005 citizen initiative that put voter control in place. She was concerned that this ordinance would take away the power of the voters. Carpenter stated this item would go before the assembly for consideration on July 2, 2019. Council went back on the rules. INFORMATIONAL ITEMS AND REPORTS On-Going City Projects and Goals. In response to Lane,Hickok said R&M Consultants would be performing a site visit for ADA accessible parking and accessible bathrooms for the second floor of city hall. By unanimous consent,council rescheduled the housing work session from June 13,2019 to June 24, 2019. Clerk's Report on Public Records Request through June 5, 2019. Clerk's Report on 2019 IIMC Conference. By unanimous consent, council scheduled an appeal hearing for the Board of Adjustment on Thursday, June 27, 2019 at 5:30 p.m. COUNCIL COMMENTS 114 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page McClure noted the sidewalk repairs being done at Kawabe Park. She announced that there would be a cemetery solstice tour on June 21, 2019 starting at 10:30 p.m. Towsley congratulated Seward Pride Alliance for having their first Pride weekend coming up. She announced that June 14,2019 was Flag Day,and there would be a ceremony at the American Legion at 6:00 p.m. that day. Towsley thought it was council's duty to address audit issues. Seese was pleased with the sidewalk repairs,and also that there were new parking signs at the Jeep Trail. She was concerned about the condition of the sign for the Seward Community Library& Museum at the cruise ship terminal, and wondered if it could be replaced. Osenga thanked Kevin Dunham for his first ARCTEC report, and also Kenn Carpenter for providing information about the ordinances being proposed by the borough. Lane reminded everyone that elections would be coming up soon. She stated she had had a good experience traveling on the Alaska ferry system last week, and congratulated everyone on the new Seward Bike Park. Squires announced the grand opening for the new Seward Bike Park would be Saturday, June 15, 2019. He thanked both Kevin Dunham and Kenn Carpenter for speaking tonight. CITIZEN COMMENTS Rissie Casagranda said the summer was both busy and stressful. She was concerned that one of her lodging clients was being charged for eight meters,all of which used less than 100 kWh; she thought the minimum electric charge was too much because it equated to $100 per meter. Lynda Paquette was concerned about meanness and cruelty in the city. She implored people to be kind, and she created a slogan,"Kind,not mean,2019."Paquette said each individual must be responsible for their own actions,attitudes,and beliefs. She announced she had written a book called Walking Through The Walls under the author name of Lynda Lamp. Tony Baclaan announced this weekend would be the first Pride weekend in Seward. He restated Seward Pride Alliance's mission of acceptance and support, and invited everyone to take part in the weekend's events: a bonfire on Friday, an Exit Glacier hike,KFT boat cruise,and bar-b- que on Saturday, and a brunch on Sunday. Baclaan added that he would support the borough's bed tax in order to support education. Patrick Messmer said everyone wanted to have good schools and we,as a people,needed to be willing to pay for them. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Seese said all the Seward Pride Alliance events were published through the SPA's Facebook page. She thanked Paquette for speaking. 115 City of Seward,Alaska City Council Minutes June 10, 2019 Volume 40,Page Lane thanked everyone for speaking tonight. ADJOURNMENT The meeting was adjourned at 10:14 p.m. Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 116 B��yCCANWd4Q+CC r� w t Seward Citizens City Council Boards&commissions City Clerk r City Attorney Hager f Cm�Ma L..,.. _ PRann rig&2oning COmmIGslOrl Par[&Commerce Advisory Board HIsYOA[Prsservafiorr Comrnlsslnn Assistant y 'i City Manager t PUBLIC WORKS HUMAN k ENTER RISE S i NFU COMMUNITY i MI � RESOURCES E PUBLICSAFE'PY FINANCE ENTERPRISE L16RARY& I 5 PARKS& ,._. MUSEUM DEVELOPMENT RECREATION .FIRE i POLICE... C. ityS hop&5treets.,,. ( Buiidin., �... , ..... ....,. pd .._,.., i g Inspection Patrol,Dispatch,C>MV Narbor&SMIC P parks&Campgrounds . �... ., , _. Emergency Ammei Comro9 i Electric 'Peen Ca niter& Preparedness t- •�% { uroiclpa i Teen Rac Room Buildings .. _ ... Volu ste f ....i Wat .,.,,ers SVAC i. ..,...,I ,.er&Sewer,l Sports&Recreation i j Parking J 117 A „7 The Five High Performance Organization (HPO) The HPO Framework consists of five factors of high performance, with each factor consisting of several underlying HPO characteristics, 35 in total. These are the five factors: 1. Quality of Management In an HPO, managers on all levels of the organization maintain trust relationships with employees by valuing their loyalty, treating smart people with respect, creating and maintaining individual relationships with employees, encouraging belief and trust in others, and treating people fairly. Managers at an HPO work with integrity and are a role model to others, because they are honest and sincere, show commitment, enthusiasm and respect, have a strong set of ethics and standards, are credible and consistent, maintain a sense of vulnerability and are not self-complacent. They are decisive, action-focused decision-makers, avoid over-analysis and propose decisions and effective actions, while fostering action-taking by others. HPO managers coach and facilitate employees to achieve better results by being supportive, helping them, protecting them from outside interference, and by being available to them. Management holds people responsible for results and is decisive about non-performers by always focusing on the achievement of results, maintaining clear accountability for performance, and making tough decisions. Managers at an HPO develop an effective, confident and strong management style by communicating the values and by making sure the strategy is known to and embraced by all organizational members. HPO characteristics: Quality of Management 1. The management of our organization is trusted by organizational members. 2. The management of our organization has integrity. 3. The management of our organization is a role model for organizational members. 4. The management of our organization applies fast decision making. 5. The management of our organization applies fast action taking. 6. The management of our organization coaches organizational members to achieve better results. 7. The management of our organization focuses on achieving results. 8. The management of our organization is very effective. 9. The management of our organization applies strong leadership. 10. The management of our organization is confident. 11. The management of our organization is decisive with regard to non-performers. 12. The management of our organization always holds organizational members responsible for their results. 2. Continuous Improvement and Renewal The process of continuous improvement and renewal starts with an HPO adopting a unique strategy that will set the company apart by developing many new alternatives to compensate for dying strategies. After that, an HPO will do everything in its power to fulfill this unique strategy. It continuously simplifies, improves and aligns all its processes to improve its ability to respond to events efficiently and effectively and to eliminate unnecessary procedures, work, and information overload. The organization also measures and reports everything that matters, so it measures progress, monitors goal fulfillment and confronts the brutal facts. It reports these facts not only to management but to everyone in the organization, allowing all organizational members to access financial and non-financial information needed to drive improvement. People at an HPO feel a moral obligation to continuously strive for the best results. The organization continuously innovates products, processes and services, constantly creating new sources of competitive advantage by rapidly developing new products and services to respond to market changes. It also masters its core competencies and is an innovator in these core 118 competencies by deciding on and sticking to what the company does best, keeping core competencies inside the firm and outsourcing non-core competencies. HPO characteristics: Continuous Improvement and Renewal 1. Our organization has adopted a strategy that sets it clearly apart from other organizations. 2. In our organization processes are continuously improved. 3. In our organization processes are continuously simplified. 4. In our organization processes are continuously aligned. 5. In our organization everything that matters to the organization's performance is explicitly reported. 6. In our organization both financial and non-financial information is reported to organizational members. 7. Our organization continuously innovates its core competencies. 8. Our organization continuously innovates its products, processes and services. 3. Long-Term Orientation In an HPO, long-term gain is far more important than short-term profit. This long-term orientation is extended to all stakeholders of the organization, that is, shareholders as well as employees, suppliers, clients and society at large. An HPO continuously strives to enhance customer value creation by learning what customers want, understanding their values, building excellent relationships and having direct contact with them, involving them in the organization's affairs, being responsive to them, and focusing on continuously enhancing customer value. An HPO maintains good long-term relationships with all stakeholders by networking broadly, taking an interest in and giving back to society, and creating mutual, beneficial opportunities and win-win relationships. An HPO also grows through partnerships with suppliers and customers, thereby turning the organization into an international network corporation. Management of an HPO is committed to the organization for the long haul by balancing common purpose with self-interest, and teaching organizational members to put the needs of the enterprise first. They grow new management from their own ranks by encouraging staff to become leaders, filling positions with internal talents, and promoting from within. An HPO creates a safe and secure workplace by giving people a sense of safety(physical and mental) and job security and by using dismissal as a last resort. HPO characteristics: Long-Term Orientation 1. Our organization maintains good and long-term relationships with all stakeholders. 2. Our organization is aimed at servicing the customers as best as possible. 3. The management of our organization has been with the company for a long time. 4. New management is promoted from within the organization. 5. Our organization is a secure workplace for organizational members. 4. Openness and Action Orientation In addition to having an `Openness and Action Orientation' culture, an HPO uses the organization's openness to achieve results. In an HPO, management values the opinion of employees by frequently having dialogues with them and involving them in all important business and organizational processes. HPO management allows experiments and mistakes by permitting employees to take risks, being prepared to take risks themselves, and seeing mistakes as an opportunity to learn. In this respect, management welcomes and stimulates change by continuously striving for renewal, developing dynamic managerial capabilities to enhance flexibility, and being personally involved in change activities. People at an HPO spend a lot of time on dialogue, knowledge exchange and learning in order to obtain new ideas to improve their work and make the complete organization performance-driven. 119 HPO characteristics: Openness and Action Orientation 1. The management of our organization frequently engages in a dialogue with employees. 2. Organizational members spend much time on communication, knowledge exchange and learning. 3. Organizational members are always involved in important processes. 4. The management of our organization allows making mistakes. 5. The management of our organization welcomes change. 6. Our organization is performance driven. 5. Quality of Employees An HPO makes sure it assembles a diverse and complementary workforce and recruits people with maximum flexibility to help detect problems in business processes and to incite creativity in solving them. An HPO continuously works on the development of its workforce by training staff to be both resilient and flexible, letting them learn from others by going into partnerships with suppliers and customers, inspiring them to improve their skills so they can accomplish extraordinary results, and holding them responsible for their performances and with that encouraging them to be creative in looking for new productive ways to achieve the desired results. HPO characteristics: Quality of Employees 1. The management of our organization inspires organizational members to accomplish extraordinary results. 2. Organizational members are trained to be resilient and flexible. 3. Our organization has a diverse and complementary workforce. 4. Our organization grows through partnerships with suppliers and/or customers. 120 C°wry gf'Sc ivar d, Alazvka C it,Council 44inines January 14, 2019 Volume 39, /eLgeM 5 � Discuss improvements to public access through audio investments. (Lane) Bridges stated that administration and the city clerk were working together to create a solution, Bridges would bring options toarward to council soon. Schedule a work session to review the 2019 budget. (Toawsley) Council r,s°tlacarred this hear for wl inuar.y?aka", 01 9, Discuss eliminating the rent for the Ile Will Provide Food od lank. (T owsley Toawsley supported either reducing or eliminating the ream for the food hank. McClure concurred. Council directed administration to evaluate the coasts associated with the fbod hank being in they Annex Building;and bring that information hack to council for consideration, 1 i ,cuss updatingthe Strategic Plan. T wsley) Council ci tvslponeil this item to Jame 28, 201 9w Discuss attending the Alaska SeuaLife Center Gala on February 16,2019. (Squires) is `owsley,and Lane wished to attend. Seese would be contacted to ask if she Nvished to attend. Discuss supporting Robert Ruttne,r's nomination for the Alaska petard of Fisheries.(McClure) Council unanimously supported sending the letter. INFORMATIONAL ITEMS AND REPORTS On-going; City Pr o ecl and Cher!.List. C 7er°k".s° 1Cejacrr°t on Public Recor•cls Requests through,lanw rrY 4, 2019. COUNCIL C"IL COMMENTS lE T" C sen a stated lie would be on vacation from 1:,ehruary 7-23, 2019. McClure thanked everyone for corning to the meeting tonight. The Seward C: cannnunity Choir woauld start soon,and they needed singers;they would rehearse on"rhursduays at 6:00 p.m. at the Methodist Church. T'owsley thanked evenaoane who spoke tonight.. She appreciated the work the citizens had put in to bring fiorward the referendum petition. Toawsley reminded everyone that the Polar Bear,turnp Off festival woauld nuke place the weekend oafJanuary 25, 2019, 121 Clity qf'Seward, Alaska li�v,Council Alinutes Volume JL), P ,�0�5 funuat:L 28, 2019 agL Motion (McClure/Osenga) Approve Resolution 2019-004 City Planner Jackie Wilde said this would take existing Lot 4A-I and divide it into L.ot 4A- 2 and Lot 5. Notice of1heptiblic hearing being posted and published as required by law uws noted and the public hearing was openett No one appeared to address the (,'Ouncil(ind the public hearing was tI,losed In response to Lane, Wilde said the land was intended to be used for boat storage. Squires was c(�mcenied about, fire protection access for this property."I.'he nearest fire,hydrant was inside the 1AG yard, and the next closest exceeded the 200 foot requirement, In response, Bridges said solving for a fire hydrant access could be handled between the city and the lease. Squires was concerned that the city was riot f'ollowing its own rules far subdivision requirements.To clarify, Wilde said SMI C was in Zone 2 which did not obligate the city to provide water, sewer, or fire protection services. Squires worried that this action was in direct conflict with code as respects subdivision. Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda Schedule a work session to review the 2019 budget. (','rowsicy) ("OUnCil scheduled a work session on 1'ebruary 11,2019 at 5:30 pmi.to review and discuss mid-cycle budget arriendments. Discuss updating the Strateggir,Plan. (Towsley) Bri,dges would'bringibrwarda gmeral survey council to consider.Rnidgeswould also took at how jumh other communifies spent on it,f4r fitne and nioney. NEW BUSINESS Resolution 2019-00 ,Authorizing The City Manager To Waive Lease Payment Requirements For Tire He Will Provide Incorporated Food Pantry. Motion (McClure/Scese) Approve Resolution 2019-005 Bridges said this resolution would alleviate the food bank of paying rent to the city, and would enable them to focus on buying and providing more food for the community, Bridges said the city would see less revenue, but that trade off might outweigh the cost for the greater good of the community. In response to Scese, Bridges said administration did not have the electric cost for the food 122 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ • I r l City of Seward Strategic Plan Approved by City Council Resolution No. ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 123 Introduction 0 0 X 0 0 This The community of Seward is using strategic planning to identify and address the Major issues of the future. The City Council,Planning and Zoning Commission,and Strategic administrative staff developed this plan, using the results of the Community Town ' Meetings, to guide the City to the year 2020. The goals and objective's identified Plan is a under each vision element were developed based on a five year schedule for flexible and completing the objectives and attaining the goals. evolving This Strategic Plan is a flexible and evolving document which will guide decision- document making. The City will use this plan to develop specific action items to move our community, with confidence, into the twenty-first century. which the City Our Roorinning government will use to Seward was founded in 1903 as a railroading town, one of Alaska's earliest planned communities. This ice-free port became the tidewater terminus for an overland route move the to the Interior, the gateway to the Iditarod gold fields, and the means to export the community state's agricultural, mineral, and timber resources. into the future. 124 Page I --------------- Our Vision This vision Building on Seward's heritage and impressive natural setting,the community's vision for Seward includes: an attractive, healthy, vibrant community; a strong diverse reflects economy with quality business,educational and recreational opportunities: a process the citizen's for orderly growth; and an appreciation of local history, culture and sense of community. hopes for the Seward The ne City 's Mission community into and The mission of the City of Seward government is to provide quality leadership, beyond the operate efficiently,be responsive to the desires of its residents, preserve and promote the unique heritage and natural setting of the city, and further the social and year economic well-being of its citizens. 2020. Page 2 125 VISION ELEMENTS These Economic Base: elements We are a community that prornotes economic diversity, comprise' encourages growth of year-round. businesses, desires today's environmentally-responsible industry, and seeks jobs that promote a higher standard of living. vision of Seward Growth Management and Land Use Planning: in the We have an attractive community in which to live, work, be year educated and recreate, where growth is orderly and driven by community consensus. Growth and land use planning are 2020. coordinated through the collaboration of private and public entities. We promote and facilitate balanced development. Recreation and Leisure: We provide diverse, year-round, indoor and outdoor recreational, educational, and cultural opportunities and facilities for residents and visitors of all ages and socioeconomic backgrounds. 126 Page 3 VISION ELEMENTS These History and 'Sense of Community': elements We value and protect Seward's historic character, culture and physical attributes, all of which contribute to its strong sense of comprise community. today's vision of Natural Environment.- Seward We celebrate our natural environment by: preserving views and open spaces; working in harmony with nature; protecting in the wildlife; and providing environmentally sensitive access to year nearby waterways, glaciers, fjords, mountains, and marine life. 2020. Transportation Facilities: We are a community with diverse transportation facilities including road, rail, air, pedestrian, and water routes that meet the needs of residents, businesses, and visitors. 127 Page 4 Economic Base We are a community that promotes economic diversity, encourages growth of year- These round businesses,desires environmentally-responsible industry, and seeks jobs that promote a higher standard of living. goals and objectives Goals and Objectives: will guide 0 Attract New Industry the City Develop an aggressive marketing -campaign which highlights the government diverse resources,and quality of life that make Seward a great place to live and establish a business or industry over the next five Develop appropriate economic tools to attract industry years to Endeavor to provide modem communication infrastructure help reach Adjust local development regulations, where appropriate,. to the encourage development that is consistent with our-economic base community's vision vision for Develop infrastructure expansion plans for currently undeveloped the year residential and com mercial property 2020 Establish a foreign trade zone 128 Page $ ■ Attract More Public Sector (FederallState) Employment and Program Funding These Continue to lobby on behalf of the University of Alaska in their goals and efforts to expand the Institute of Marine Science facility in Seward objectives Continue to lobby the Department of Corrections and the state will guide legislature to expand the Spring Creek Correctional Center the City Continue to lobby for the growth of the Alaska Vocational Technical government Center over the Support construction of the inter-agency facility including: National next five Park Service,U.S. Forest Service,Alaska State Parks, and University of Alaska years to help reach Continue to support external funding for the Alaska SeaLife Center the Support efforts of village and regional native corporations to expand community's their services vision for Encourage the appointment of a superior court judge, and the year construction of a courthouse/public safety building in Seward 2020 Page 6 129 ■ Improve and Expand Maritime Facilities Compl'ete'the renovation of the Small Boat Harbor These Continue working with the Alaska Railroad,Alaska Marine Highway goals and System, shipping,and cruise ship industries to ensure the expansion and modernization of the freight and cruise ship port facilities- objectives will guide Complete the eastward expansion of the Small Boat Harbor the City 0 Reduce Energy Costs government over the Expand customer base within the Seward Electric Utility area next five Complete a utility rate study years to Continue to support efforts that would provide Seward with help reach alternative energy sources including natural gas, hydropower,etc. the Expand Development in the Seward Marine Industrial Center community's vision for Resolve the financial burden of the North Dock the year Expand utilities throughout the Seward Marine Industrial Center area 2020 Develop an active marketing campaign Page 7 130 ■ Promote Winter Activities These Promote winter back-country activities such as the expansion of goals and nordic ski trails, alpine skiing and snowmachining objectives Support and encourage the development of an ice-skating/hockey will guide facility the City government over the next five years to help reach the community's vision for the year 2020 131 Page 8 Growth Management and Land Use These Planning goals and We have an attractive community in which to live, work, be educated and recreate, where growth is orderly and driven by community consensus. -Growth and land use objectives planning are coordinated through the collaboration of private and public entities. We will guide promote and facilitate balanced development. the City Goals and Objectives: government ■ Establish An Attractive Highway Corridor From Mile 0-8 over the Establish a joint land use planning process for the corridor with the next five local residents and the Kenai Peninsula Borough years to Coordinate with local residents and the Borough to develop a specific help reach land use plan for the corridor the Implement the jointly adopted land use plan community's ■ Promote Residential and Commercial Development Inside The City vision for the year Encourage construction of residential and seasonal housing at all market levels 2020 Streamline plan approval and building inspection processes Page 9 132 Develop infrastructure and utility expansion plans for currently undeveloped residential and commercial property These Create a financial plan for new services and infrastructure goals and objectives Reduce utility costs will guide N Maintain Comprehensive And Land Use Plans That Reflect And Achieve the City The Community's Vision government Revise the Comprehensive Plan so that it is consistent with this over the Strategic Plan next five Annually review, update, and affirm the Comprehensive and Land Use Plans years to help reach Revise the Comprehensive Plan to include infrastructure and growth plans the community's 0 Pursue the community's vision through rigorous implementation of the vision for Comprehensive and Land Use Plans the year Promote in-fill development by encouraging and promoting 2020 construction on vacant sites in already established areas of the city Achieve public awareness and acceptance of the Comprehensive and Land Use Plans through public participation in town meetings, outreach to community groups, and increased public relations 133 Page 10 * Ensure that all legislative and administrative decisions are consistent with the goals of the Strategic and Comprehensive plans * Update the Zoning Code in order to implement the Comprehensive These Plan goals and * Work towards bringing the Zoning Map into conformance with the objectives Land Use Plan will guide * Ensure uniform and consistent enforcement of the Zoning Code the City ■government Mitigate Flood Hazards over the * Secure funding to implement the comprehensive flood mitigation next five plan for Resurrection River and Japanese Creek years to * Actively maintain the Fourth of July Creek channel through debris removal help reach the * Determine the best solution and seek adequate funding to diminish the Lowell Creek flood potential community's vision for ■ Plan and Prepare for Natural Disasters the year * Actively participate in the National Flood Insurance Program 2020 * Coordinate with the Kenai Peninsula Borough to annually review all disaster emergency plans * Coordinate community-wide disaster preparedness training and public education efforts 134 Page 11 Recreation and Leisure We provide diverse, year-round, indoor and outdoor recreational, educational. and cultural opportunities*and facilities for residents and visitors of all ages and These socioeconomic backgrounds. goals and Goals and Objectives: objectives 0 Beautify Waterfront Park will guide the City the a landscaping plan for Waterfront Park which provides for additional green space government 0 Protect Waterfront Open Space over the next five Maintain Park Zoning designation throughout Waterfront Park years to 0 Develop and Improve Public Playgrounds help reach Replace and maintain equipment with a focus on safety and ADA the accessibility community's Complete Two Lakes Park improvement plan vision far the year Develop a neighborhood park in the Gateway Subdivision 2020. 0 Encourage Cultural Activities, Expand Library Services, and Develop Additional Recreational Facilities 135 Page 12 History and Sense of Community We value and protect Seward's historic character,culture and physical attributes. all These of which contribute to its strong sense of community, goals and Goals and Objectives: objectives will guide ■ Enhance the 'Sense of Community' Among Residents -of the Greater Seward Area the City government Make every effort to involve the entire community in decision making processes over the next five Maintain Seward's small town character throughout the growth process years to help reach Promote the development of local communication networks the ■ Encourage the Recognition, Rehabilitation and Preservation of Historic Sites and Buildings community's vision for Support the Historic Preservation Commission's efforts to raise public the year awareness regarding local historic property • 2020. ■ Plan and Celebrate the Seward Centennial Celebration in 2003 136 Page 13 ■ Continue to Support and Encourage the Re-vitalization of Downtown Focus downtown revitalization efforts on vacant and dilapidated These buildings' goals and Complete Hoben Park improvements objectives will guide will location for public restrooms and fund construction the City Encourage downtown resident apartments government over the next five years to help reach the community's vision for the year 2020. 137 Page 14 ---------------- - Natural Environment We celebrate our natural environment by:preserving views and open spaces;working These in harmony with nature; protecting wildlife;and providing environmentally sensitive goals and access to nearby waterways, glaciers, fjords, mountains and marine life. objectives Goals and Objectives: will guide 0 Preserve and Protect the Scenic Views of the Mountains and Resurrection the City Bay government Ensure that Waterfront Park is zoned and dedicated for park purposes in perpetuity over the next five Seek ways to protect the watershed and mitigate development impacts on the slopes of Bear Mountain,Marathon Mountain, Mount Benson, years to and the Mt. Alice bench help reach 0 Encourage Citizens, As Well As The City, To Take An Active Role In the Beautifying The Community community's Plant trees, shrubs, and wildflowers vision for the year Develop landscaping recommendations 2020. 138 Page 15 Expanded Transportation Facilities We are a community with diverse transportation facilities including road, rail. air, These pedestrian and water routes that meet the needs of residents,businesses, and visitors. goals and Goals and Objectives: objectives ■ Provide Safe and Efficient-Vehicular Transportation Facilities That Meet - will guide the Needs of the Community the City Use the State Transportation Improvement Plan (STIP)to complete government the Seward Highway MP 0-8 improvement project, which includes replacing the Resurrection River bridges and constructing a separated over the pedestrian/bicycle path, and upgrade Lowell Point Road next five Improve public transportation between downtown and the harbor by years to developing an ADA-compliant local transit system help reach Improve access to and within the City the ■ Improve the State Airport community's vision far Complete an airport runway expansion feasibility study the year Develop a flood mitigation project to protect the runway from 2020. flooding Upgrade navigational aids technology 139 Page 16 ■ Expand and Maintain Existing Sidewalks and the Multi-Purpose Trail System in Order to Provide a Safe, Fully Accessible, Paved Pathway Throughout the City These Construct a separated trail along the Seward Highway from mile 0-8 goals and Construct a pedestrian sidewalk between the Alaska.Railroad.-Dock objectives and the Iditarod Trail at fourth Avenue and Van Buren Street will guide the City the schools and residential areas through the development of sidewalks and trails government Develop long-term sidewalk installation plans aver the next five Ensure year-round maintenance of existing sidewalks years to Support the construction of a pedestrian path to Exit Glacier help reach the community's vision for the year 2020. Page 17 140 Other Major Elements of Our Vision: The following elements were identified by the public as key components of Seward's These vision. Specific goals and objectives were not identified for these elements because elements many of them have already been addressed in other sections of the Plan. However, the Council, Planning and Zoning Commission and administration agreed that they comp rise warranted special consideration in the Plan. the • community's Expand and integrate educational programs We are a community with quality educational resources and facilities that vision of provide academic and personal growth opportunities for citizens of all ages. Seward Such a vision includes integrating the Seward public schools, University of Alaska, Institute of Marine Science, Alaska Vocational Technical Center, in the Alaska SeaLife Center, and other such facilities, to maximize resources. year •Promote a safe community 2020. We are a community that promotes the public health, safety and welfare of its residents by preparing for natural and man made hazards through responsible building construction, maintaining streets and sidewalks, and providing superior police, fire, and disaster management services. •Expand availability of affordable, diverse,year-round housing Seward has a wide range of housing alternatives to meet the varied needs of Seward's long term and seasonal residents. 141 Page 18 •Provide adequate funding for afinancially sound city government The City of Seward is a fiscally responsible entity which utilizes creative and responsible funding alternatives. These Maintain and enhance medical and social services elements We are a community that provides an integrated array of health care services designed to protect and improve the quality of life for all citizens., comprise the community's vision of Seward in the year 2020. Page 19 142 Implementation It is the City's intent to consider the implementation of all recommendations outlined in this Strategic Plan to the fullest extent possible. In order to assist in the implementation,the Plan will be used as the basis for all City Council, Planning and Zoning Commission and administrative decision making. The City of Seward annual I operating budget, capital improvement budgeting and Comprehensive Plan will also be developed consistent with the community vision and recommendations of the Strategic Plan. 143 Page 20 ONGOING CITY PROJECTS & GOALS June 24, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects& Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The frrst.floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit from Division of Elections (DOE),- clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerk furnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis,- the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of two inches. April 8, 2019 Administration has received quotes for a chair l fi for the F fth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; council requested pricing, Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&M Engineering on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City hall. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of'work is being drafted.for R&M to survey and plat the abandoned Air Force Ree Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of'Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of the Satellite Fire Station for consideration during their work surveying and platting the Ft. 1 144 ONGOING CITY PROJECTS & GOALS June 24, 2019 Citv Council Meeting Raymond property; both options will be presented to council. DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held;public input requested. February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of'the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of'a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 29, 2018 The state capital budget approved $725,000 for this project, currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROJ models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The $240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council. 2 145 ONGOING CITY PROJECTS & GOALS June 24, 2019 City Council Meeting ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of"the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION new location 605 Sea Linn Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. September 24, 2018 Resolution 2018-080 was approved,providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build,fund raising and funding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-00 7 for public hearing and enactment; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter,in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFT for conceptual design and architecture was released June 12, 2019; deadline for proposals is July 12, 2019. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved,- designated KIBH--FM 91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 3 146 ONGOING CITY PROJECTS & GOALS June 24, 2019 City Council Meeting INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety of platting options that will include lots suitable for family entertaimnent-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types oj'businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring before Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review various scenarios, including a 50150 split between developers and the city. June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway ,Subdivision. A work session to discuss subsidy policies is scheduled for June 24, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 Council authorized to pay up to ,$1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of,$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public,forum on May 7, 2019 regarding expansion. 4 147 ONGOING CITY PROJECTS & GOALS June 24, 2019 City Council Meeting BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects& Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is $200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES May 13, 2019 1 Nothing to report CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6& 7, 2019, the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State ofAlaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects& Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives. In addition, a mid-cycle budget amendment will be 5 148 ONGOING CITY PROJECTS & GOALS June 24, 2019 Citv Council Meeting requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for,$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier; and speakers the audience's ability to hear the proceedings are the priority. Following the accomplishment of that portion, MJS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone,- this is Phase I There are funds enough left over to pursue Phase H(new video camera) once these items are installed. June 10, 2019 Update from MIS on May 29`h. 90% of the equiprnent has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MJS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. Jf the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of days depending on other workloads. We may also need to work with GCJ and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects& Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of working with one of'these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for Clerk's office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being mapped(Clerk&MIS Director). Artwork is being procured(Clerk). RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects& Goals list. 6 149 ONGOING CITY PROJECTS & GOALS June 24, 2019 City Council Meeting January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of'a new retaining wall and guard railing, where required, for the raised parking lot area at the north end of City Hall. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of'2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February H, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. .June 24, 2019 PNL)Engineers is in the permitting and design stages of this project. The bid package f v construction is being developed and is scheduled to be released end of Junelearly July. As soon as a contractor is awarded the contract a second public meeting will be scheduled. 7 150 ONGOING CITY PROJECTS & GOALS June 24, 2019 Citv Council Meeting COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects& Goals list. April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects& Goals list. June 12, 2017 Council supported PACAB recommendation; set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth Avenue March 20, 2017 Project added to the Ongoing City Projects& Goals list. June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter,Jn An Amount Not To Exceed$6,851.00, And Appropriating Funds. 8 151 ONGOING CITY PROJECTS & GOALS June 24, 2019 Citv Council Meeting COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of' Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of'administration, personnel, and council. Based on the results of'that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of' their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towslev replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. 9 152 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM Cit of Seward Page: 1 eneral Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4000 Tax Revenue-Sales 99,479 601,065 1,983,333 (1,382,268) 5,350,000 (4,748,935) 11.23 4010 Tax Revenue-Real Property 7,206 22,372 373,333 (350,961) 1,020,000 (997,628) 2.19 4011 Tax Revenue-Personal Property 11,328 22,053 126,667 (104,614) 340,000 (317,947) 6.49 4012 Tax Revenue-Motor vehicle 2,634 5,052 8,333 (3,281) 25,000 (19,948) 20.21 4020 Hotel/Motel Room Tax 20,770 21,318 181,667 (160,349) 515,000 (493,682) 4.14 4030 Payments in Lieu of Tax 5,659 5,659 30,000 (24,341) 90,000 (84,341) 6.29 4031 Contra Payments in Lieu of Tax (43,440) (43,440) (21,040) (22,400) (43,440) 0 100.00 4040 Penalties and Interest on Taxes 813 1,399 500 899 1,500 (101) 93.30 4100 Building Permits 3,702 23,530 6,667 16,863 40,000 (16,470) 58.82 4101 Permits-Taxi 123 621 400 221 1,200 (579) 51.73 4102 DMV-Drivers License 2,315 8,041 2,000 6,041 16,000 (7,960) 50.25 4103 DMV-Motor Vehicles 7,868 19,176 22,333 (3,157) 57,000 (37,824) 33.64 4104 Animal Control Licenses 0 125 83 42 250 (125) 50.00 4105 Business License 1,980 8,760 9,000 (240) 21,000 (12,240) 41.71 4106 License and Permits-Misc 315 1,455 667 788 2,000 (545) 72.73 4107 Inspection Fees 681 1,520 0 1,520 0 1,520 0.00 4202 Jail Contract 92,238 184,476 116,667 67,809 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 0 9,000 12,000 (3,000) 36,000 (27,000) 25.00 4204 KPB 911 Dispatch 0 0 17,520 (17,520) 52,560 (52,560) 0.00 4205 Alaska Liquor Tax 18,850 18,850 6,333 12,517 19,000 (150) 99.21 4206 Alaska Raw Fish Tax 0 0 223,333 (223,333) 410,000 (410,000) 0.00 4207 Fisheries Resource Landing Tax 0 2,006 1,333 673 4,000 (1,994) 50.15 4251 Grant Revenue-Federal Grants 2,668 2,668 0 2,668 2,668 0 100.00 4300 Admin.Exp.-Jail 7,730 30,920 30,920 0 92,761 (61,841) 33.33 4301 Admin Exp.-Harbor 30,453 121,812 121,812 0 365,435 (243,623) 33.33 4302 Admin.Exp.-SMIC 8,128 32,513 32,513 0 97,540 (65,027) 33.33 4303 Admin.Exp.-Parking Fund 950 3,800 3,800 0 11,400 (7,600) 33.33 4304 Admin.Exp.-Electric 79,442 317,769 317,769 0 953,306 (635,537) 33.33 4305 Admin.Exp.-Water 21,916 87,664 87,664 0 262,991 (175,327) 33.33 4306 Admin.Exp.-Sewer 13,384 53,535 53,535 0 160,606 (107,071) 33.33 4307 Copying Fees 0 1,956 1,667 289 5,000 (3,044) 39.12 4308 Sales Tax Credit 1,000 1,000 1,333 (333) 4,000 (3,000) 25.00 4309 Zoning Fees 14 1,196 67 1,129 200 996 598.15 4311 Zoning Fees 0 234 0 234 0 234 0.00 4320 Misc Dog Fees 0 350 400 (50) 1,200 (850) 29.17 4322 Miscellaneous Dispatching 833 3,333 3,333 0 10,000 (6,667) 33.33 4323 Miscellaneous Police Fees 1,406 1,986 667 1,319 2,000 (14) 99.28 4331 Shop Work Orders 35 297 833 (536) 2,500 (2,203) 11.89 4340 P&R:Public Use Fees 92 2,743 833 1,910 2,500 243 109.72 4341 P&R:Punchard Fees 429 1,448 0 1,448 8,000 (6,552) 18.10 4342 P&R:Class Registrations 7,727 26,378 15,000 11,378 45,000 (18,622) 58.62 4343 P&R:Facility Rental 450 3,227 834 2,393 2,500 727 129.06 4344 P&R:Tournaments 0 145 567 (422) 1,700 (1,555) 8.52 4345 P&R:Special Events 6,062 10,055 6,333 3,722 19,000 (8,945) 52.92 4347 P&R:Shower Fees 0 0 8,000 (8,000) 18,000 (18,000) 0.00 4348 P&R:Rock Wall Fees 22 67 167 (100) 500 (433) 13.46 4349 P&R:Pavilion Fees 1,393 2,973 1,333 1,640 4,000 (1,027) 74.33 4350 P&R:Camping Fees 3,407 3,977 186,667 (182,690) 480,000 (476,023) 0.83 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM Cit of Seward Page: 2 eneral Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4351 P&R:Camping w/Utilities 6,785 15,756 101,333 (85,577) 328,000 (312,244) 4.80 4352 P&R:RV Dump Station 107 107 4,667 (4,560) 14,000 (13,893) 0.77 4353 P&R:Misc Revenue 0 935 167 768 500 435 186.92 4354 P&R:Work Orders 0 0 (4,000) 4,000 0 0 0.00 4356 P&R:Cemetery Plot Fees 0 250 0 250 0 250 0.00 4370 Library Service Revenue 602 2,874 3,167 (293) 9,500 (6,626) 30.26 4371 Library Circulation Revenue 12 956 1,333 (377) 4,000 (3,044) 23.91 4373 Museum Admissions 0 0 6,000 (6,000) 18,000 (18,000) 0.00 4380 Land Rents&Leases 2,450 13,275 9,000 4,275 34,800 (21,525) 38.15 4382 Jail Facility Rental 2,500 10,000 10,000 0 30,000 (20,000) 33.33 4383 Municipal Building Rent 0 0 33,333 (33,333) 60,000 (60,000) 0.00 4400 Fines and Bails 398 1,456 5,667 (4,211) 17,000 (15,544) 8.57 4500 GF Interest on Investments 86,347 188,495 50,000 138,495 70,000 118,495 269.28 4501 GF Penalties&Interest 169 676 333 343 1,000 (324) 67.56 4620 Franchise Fee-Refuse 4,794 9,603 5,833 3,770 17,500 (7,897) 54.87 4630 City Clerk Fees 60 60 100 (40) 300 (240) 20.00 4639 Misc Service Fees 1,919 2,121 0 2,121 0 2,121 0.00 5899 Miscellaneous Revenue 258 363 0 363 0 363 0.00 Total Revenues $ 526,463 $ 1,872,011 $ 4,204,109 $ (2,332,098) $ 11,464,477 $ (9,592,467) $ 16.33 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 1 General Fund g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 278,203 1,157,221 1,571,337 414,117 4,291,371 3,134,151 26.97 6001 Overtime 11,192 64,130 6,667 (57,463) 20,000 (44,130) 320.65 6002 Standby Time 1,004 4,457 0 (4,457) 0 (4,457) 0.00 6009 Personnel Vacancy Factor 0 0 (50,000) (50,000) (150,000) (150,000) 0.00 6100Medicare 6,658 29,182 28,731 (451) 83,189 54,007 35.08 6101 Unemployment Insurance 0 0 1,367 1,367 4,100 4,100 0.00 6102 Workers'Compensation 15,500 65,366 82,284 16,919 227,463 162,098 28.74 6200 Leave Time 14,744 105,966 147,783 41,817 423,372 317,406 25.03 6201 Retirement Benefits 59,108 252,460 339,764 87,304 968,049 715,589 26.08 6202 Health Insurance 150,800 633,850 893,462 259,612 2,171,280 1,537,430 29.19 6203 In Lieu of FICA 0 0 658 658 1,975 1,975 0.00 6209 Contra-Retirement PERS DC Forfeitures 0 f20,653) 20,000) f9,347) f30,000) (9.347) 68.84 Total Personnel Costs: $ 537,209 $ 2,291,979 $ 2,992,053 $ 700,074 $ 8,010,799 $ 5,718,820 $ 28.61 Non-Personnel Costs: 7000 Audit 0 0 39,967 39,967 114,634 114,634 0.00 7001 Communications 8,635 36,572 39,954 3,382 119,859 83,287 30.51 7002 Postage and Freight (277) 8,873 14,001 5,128 42,008 33,135 21.12 7003 Banking&Credit Card Fees 876 2,843 26,566 23,723 48,500 45,657 5.86 7004Insurance 0 119,148 80,499 (38,649) 241,494 122,346 49.34 7006 Legal 0 37,801 26,667 (11,134) 80,000 42,199 47.25 7009 Contracted Services 19,346 92,456 194,480 102,024 403,517 311,061 22.91 7010 Engineering 0 0 26,000 26,000 28,000 28,000 0.00 7011 Testing 0 40 2,168 2,128 6,500 6,460 0.62 7012 Other Special Services 70 1,551 10,767 9,216 32,300 30,749 4.80 7013 State Lobbying Fees 8,042 32,168 29,000 (3,168) 87,000 54,832 36.97 7014 Federal Lobbying Fees 7,667 30,668 31,667 999 95,000 64,332 32.28 7015 Utilities 33,944 149,657 194,663 45,006 583,989 434,332 25.63 7016 Heating Fuel 4,245 25,220 22,879 (2,341) 68,639 43,419 36.74 7017 Rents&Leases 2,500 11,582 35,410 23,828 110,400 98,818 10.49 7201 Library Books 17 1,084 3,333 2,249 10,000 8,916 10.84 7202 Library Periodicals 0 20 1,000 980 3,000 2,980 0.67 7203 Library Standing Orders 0 368 1,333 965 4,000 3,632 9.19 7204 Library Nan-Print 0 1,462 1,333 (129) 4,000 2,538 36.56 7205 Library Electronic Materials 0 0 1,500 1,500 4,500 4,500 0.00 7208 Museum Collection Supplies 480 480 400 (80) 1,200 720 40.00 7210 Vehicle Supplies 43 231 2,219 1,988 6,658 6,427 3.46 7211 Gas&Lube 2,156 19,690 32,987 13,297 98,959 79,269 19.90 7212 Uniform Allowance (147) 4,800 4,608 (192) 13,823 9,023 34.72 7213 Safety Equipment 0 906 4,333 3,427 13,000 12,094 6.97 7214 Janitorial Supplies 0 1,161 5,653 4,492 16,958 15,797 6.85 7215 Operating Supplies 11,325 98,207 107,733 9,526 323,197 224,990 30.39 7216 Maintenance&Repair 13,804 62,729 70,736 8,007 212,202 149,473 29.56 7217 Small Tools&Equipment 12,639 23,990 27,695 3,705 85,744 61,753 27.98 7218 Inmate Meals 161 1,819 3,333 1,514 10,000 8,181 18.19 7300 Advertising 1,352 8,505 14,254 5,749 42,762 34,257 19.89 7301 Subscriptions&Dues 150 9,087 13,347 4,260 40,036 30,949 22.70 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 2 General Fund g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7302 Travel&Subsistence (954) 30,504 40,806 10,302 122,420 91,916 24.92 7303 Education&Training 0 7,201 41,917 34,716 75,951 68,750 9.48 7304 Equipment Rent 0 148 14,679 14,531 39,870 39,722 0.37 7307 GF Administrative Fee 7,730 30,920 30,920 0 92,761 61,841 33.33 7800 Sister City Program 0 0 1,500 1,500 4,500 4,500 0.00 7801 Contributions to Chamber 0 260,454 91,839 (168,615) 260,454 0 100.00 7802 Contributions to Senior Citizens 0 75,000 32,900 (42,100) 82,900 7,900 90.47 7803 Contributions to B&G Club 25,000 25,000 8,333 (16,667) 25,000 0 100.00 7804 Elections 200 2,668 4,333 1,665 7,000 4,332 38.11 7805 Promotion 1,338 2,703 3,667 964 11,000 8,297 24.58 7806 Volunteer Fireman Stipend 3,167 20,667 12,667 (8,000) 38,000 17,333 54.39 7807 Contingency 0 0 2,334 2,334 7,000 7,000 0.00 7810 Miscellaneous Expense 2,990 4,602 7,466 2,864 22,400 17,798 20.54 8012 Debt Service Interest Expense 55,028 123,303 81,369 (41,934) 244,106 120,803 50.51 8103 Capital Equipment 0 8,076 11,834 3,758 15,500 7,424 52.11 8300 Debt Service Principal 100,000 100,000 106,928 6,928 320,784 220,784 31.17 Total Non-Personnel Costs: $ 321,527 $ 1,474,364 $ 1,563,977 $ 89,613 $ 4,321,525 $ 2,847,161 $ 34.12 Total Expenditures $ 858,736 $ 3,766,343 $ 4,556,030 $ 789,687 $ 12,332,324 $ 8,565,981 $ 30.54 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 1 General Fund Mayor and Council g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 4,500.00 6,449 1,949 18,449 13,949 24.39 6100 Medicare 0.00 344.25 459 115 1,377 1,033 25.00 6102 Workers'Compensation 0.00 0.00 64 64 191 191 0.00 Total Personnel Costs: $ 0.00 $ 4,844.25 $ 6,972 $ 2,128 $ 20,017 $ 15,173 $ 24.20 Non-Personnel Costs: 7000 Audit 0.00 0.00 39,967 39,967 114,634 114,634 0.00 7001 Communications 350.06 1,409.62 1,833 423 5,500 4,090 25.63 7002 Postage and Freight 104.70 479.78 633 153 1,900 1,420 25.25 7004Insurance 0.00 202.15 300 98 900 698 22.46 7013 State Lobbying Fees 8,042.00 32,168.00 29,000 (3,168) 87,000 54,832 36.97 7014 Federal Lobbying Fees 7,667.00 30,668.00 31,667 999 95,000 64,332 32.28 7215 Operating Supplies 173.12 1,725.38 2,500 775 7,500 5,775 23.01 7217 Small Tools&Equipment 0.00 237.50 500 263 1,500 1,263 15.83 7300 Advertising 858.00 3,646.50 6,667 3,021 20,000 16,354 18.23 7301 Subscriptions&Dues 0.00 263.87 1,200 936 3,600 3,336 7.33 7302 Travel&Subsistence (742.00) 1,467.14 6,000 4,533 18,000 16,533 8.15 7303 Education&Training 0.00 250.00 500 250 1,500 1,250 16.67 7800 Sister City Program 0.00 0.00 1,500 1,500 4,500 4,500 0.00 7805 Promotion 837.70 1,703.38 2,000 297 6,000 4,297 28.39 7807 Contingency 0.00 0.00 667 667 2,000 2,000 0.00 8103 Capital Equipment 0.00 0.00 10,000 10,000 10,000 10,000 0.00 Total Non-Personnel Costs: $ 17,290.58 $ 74,221.32 $ 134,934 $ 60,714 $ 379,534 $ 305,314 $ 19.56 Total Expenditures $ 17,290.58 $ 79,065.57 $ 141,906 $ 62,842 $ 399,551 $ 320,487 $ 19.79 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 2 General Fund Legislative Boards&Commissions For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 851.93 2,989.89 6,727 3,737 19,258 16,268 15.53 6100 Medicare 11.91 42.52 92 49 275 232 15.46 6102 Workers'Compensation 9.28 31.58 64 32 192 160 16.45 6201 Retirement Benefits 58.16 252.92 582 329 1,665 1,412 15.19 6202 Health Insurance 476.30 1,598.76 4,763 3,164 12,606 11,007 12.68 Total Personnel Costs: $ 1,407.58 $ 4,915.67 $ 12,228 $ 7,311 $ 33,996 $ 29,079 $ 14.46 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 33 33 100 100 0.00 7004Insurance 0.00 136.02 200 64 600 464 22.67 7215 Operating Supplies 0.00 0.00 333 333 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 67 67 200 200 0.00 7302 Travel&Subsistence 0.00 0.00 833 833 2,500 2,500 0.00 7303 Education&Training 0.00 0.00 167 167 500 500 0.00 Total Non-Personnel Costs: $ 0.00 $ 136.02 $ 1,633 $ 1,497 $ 4,900 $ 4,764 $ 2.78 Total Expenditures $ 1,407.58 $ 5,051.69 $ 13,861 $ 8,808 $ 38,896 $ 33,843 $ 12.99 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 3 General Fund Legal g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 0.00 37,801.08 26,667 (11,134) 80,000 42,199 47.25 7302 Travel&Subsistence 109.00 723.10 0 (723) 0 (723) 0.00 Total Non-Personnel Costs: $ 109.00 $ 38,524.18 $ 26,567 $ (11.8571 $ 80,000 $ 41,475 $ 48.16 Total Expenditures $ 109.00 $ 38,524.18 $ 26,667 $ (11,857) $ 80,000 $ 41,476 $ 48.16 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 4 General Fund City Clerk g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,503.76 44,577.79 61,528 16,950 166,711 122,133 26.74 6100 Medicare 156.81 709.06 801 92 2,404 1,695 29.50 6102 Workers'Compensation 123.95 500.34 557 57 1,672 1,172 29.92 6200 Leave Time 1,241.89 4,363.09 5,362 999 16,087 11,724 27.12 6201 Retirement Benefits 258.09 3,512.97 5,084 1,571 14,545 11,032 24.15 6202 Health Insurance 8,251.49 34,706.62 38,070 3,363 96,906 62,199 35.81 Total Personnel Costs: $ 20,535.99 $ 88,369.87 $ 111,402 $ 23,032 $ 298,325 $ 209,955 $ 29.62 Non-Personnel Costs: 7004 Insurance 0.00 1,937.03 1,000 (937) 3,000 1,063 64.57 7009 Contracted Services 8.00 3,884.68 24,500 20,615 33,500 29,615 11.60 7215 Operating Supplies 82.91 92.91 0 (93) 0 (93) 0.00 7301 Subscriptions&Dues 150.00 290.00 233 (57) 700 410 41.43 7302 Travel&Subsistence 71.08 1,055.79 1,667 611 5,000 3,944 21.12 7303 Education&Training 0.00 625.00 833 208 2,500 1,875 25.00 7304 Equipment Rent 0.00 0.00 667 667 2,000 2,000 0.00 7804 Elections 200.00 2,667.87 4,333 1,665 7,000 4,332 38.11 Total Nan-Personnel Casts: $ 511.99 $ 10,553.28 $ 33,233 $ 22,679 $ 53,700 $ 43,146 $ 19.65 Total Expenditures $ 21,047.98 $ 98,923.15 $ 144,635 $ 45,711 $ 352,025 $ 253,101 $ 28.10 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 5 General Fund City Manager g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 18,582.24 79,750.13 122,911 43,161 252,546 172,796 31.58 6100 Medicare 261.69 2,790.75 1,776 (1,015) 3,795 1,004 73.54 6102 Workers'Compensation 202.66 865.81 1,232 366 2,627 1,761 32.96 6200 Leave Time 1,174.73 5,001.71 15,054 10,052 35,091 30,089 14.25 6201 Retirement Benefits 952.49 5,324.04 10,926 5,602 22,839 17,515 23.31 6202 Health Insurance 9,558.30 32,502.38 59,290 26,788 102,436 69,934 31.73 Total Personnel Costs: $ 30,732.11 $ 126,234.82 $ 211,189 $ 84,954 $ 419,334 $ 293,099 $ 30.10 Non-Personnel Costs: 7001 Communications 458.35 2,115.79 1,700 (416) 5,100 2,984 41.49 7002 Postage and Freight 0.50 176.08 83 (93) 250 74 70.43 7004Insurance 0.00 2,250.75 1,700 (551) 5,100 2,849 44.13 7009 Contracted Services 0.00 13,191.60 24,667 11,475 28,000 14,808 47.11 7210 Vehicle Supplies 0.00 15.99 0 (16) 0 (16) 0.00 7211 Gas&Lube 0.00 672.48 950 278 2,850 2,178 23.60 7215 Operating Supplies 1,004.60 4,530.66 2,167 (2,364) 6,500 1,969 69.70 7216 Maintenance&Repair 0.00 45.17 83 38 250 205 18.07 7217 Small Tools&Equipment 1,719.99 1,719.99 167 (1,553) 500 (1,220) 344.00 7300 Advertising 0.00 712.00 1,000 288 3,000 2,288 23.73 7301 Subscriptions&Dues 0.00 2,667.33 1,667 (1,000) 5,000 2,333 53.35 7302 Travel&Subsistence 556.64 11,802.76 6,000 (5,803) 18,000 6,197 65.57 7303 Education&Training 0.00 2,531.16 1,667 (864) 5,000 2,469 50.62 7805 Promotion 500.00 1,000.00 1,667 667 5,000 4,000 20.00 7807 Contingency 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7810 Miscellaneous Expense 0.00 108.89 0 (109) 0 (109) 0.00 Total Non-Personnel Costs: $ 4,240.08 $ 43,540.65 $ 45,185 $ 1,644 $ 89,550 $ 46,009 $ 48.62 Total Expenditures $ 34,972.19 $ 169,775.47 $ 256,374 $ 86,598 $ 508,884 $ 339,108 $ 33.36 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 6 General Fund MIS g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,682.88 48,826.18 68,832 20,006 196,919 148,093 24.80 6001 Overtime 0.00 47.54 0 (48) 0 (48) 0.00 6100 Medicare 176.20 696.95 983 286 2,950 2,253 23.63 6102 Workers'Compensation 135.70 518.06 679 161 2,037 1,519 25.43 6200 Leave Time 1,660.36 5,566.68 7,531 1,964 22,592 17,025 24.64 6201 Retirement Benefits 452.72 3,753.60 6,237 2,483 17,843 14,089 21.04 6202 Health Insurance 5,501.12 21,195.97 26,063 4,867 65,287 44,091 32.47 Total Personnel Costs: $ 20,608.98 $ 80,604.98 $ 110,325 $ 29,719 $ 307,628 $ 227,022 $ 26.20 Non-Personnel Costs: 7001 Communications 220.45 1,073.46 1,833 760 5,500 4,427 19.52 7002 Postage and Freight 0.00 0.00 167 167 500 500 0.00 7003 Bank and Credit Card Fees 0.00 0.55 0 (1) 0 (1) 0.00 7004Insurance 0.00 2,048.49 1,067 (981) 3,200 1,152 64.02 7009 Contracted Services 0.00 99.35 1,667 1,568 5,000 4,901 1.99 7215 Operating Supplies 1,900.05 8,143.57 10,667 2,523 32,000 23,856 25.45 7216 Maintenance&Repair 0.00 1,142.46 1,667 525 5,000 3,858 22.85 7217 Small Tools&Equipment 240.66 489.08 1,667 1,178 5,000 4,511 9.78 7301 Subscriptions&Dues 0.00 183.23 833 650 2,500 2,317 7.33 7302 Travel&Subsistence 0.00 0.00 833 833 2,500 2,500 0.00 7303 Education&Training 0.00 995.00 833 (162) 2,500 1,505 39.80 7810 Miscellaneous Expense 0.00 0.00 333 333 1,000 1,000 0.00 Total Non-Personnel Costs: $ 2,361.16 $ 14,175.19 $ 21,567 $ 7,393 $ 64,700 $ 50,528 $ 21.91 Total Expenditures $ 22,970.14 $ 94,780.17 $ 131,892 $ 37,112 $ 372,328 $ 277,548 $ 25.46 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 7 General Fund Community Development g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,928.44 42,775.63 51,992 9,217 148,575 105,800 28.79 6100 Medicare 153.64 611.50 727 116 2,180 1,569 28.05 6102 Workers'Compensation 120.02 451.83 504 52 1,511 1,059 29.90 6200 Leave Time 900.71 2,789.55 3,328 538 9,985 7,195 27.94 6201 Retirement Benefits 424.66 3,352.51 4,610 1,258 13,189 9,837 25.42 6202 Health Insurance 6,383.20 28,809.57 31,250 2,440 78,319 49,509 36.78 Total Personnel Costs: $ 18,910.67 $ 78,790.60 $ 92,411 $ 13,621 $ 253,759 $ 174,969 $ 31.05 Non-Personnel Costs: 7001 Communications 208.46 875.51 1,050 174 3,150 2,274 27.79 7002 Postage and Freight 40.50 97.48 167 70 500 403 19.50 7004Insurance 0.00 1,637.08 1,100 (537) 3,300 1,663 49.61 7009 Contracted Services 0.00 0.00 8,333 8,333 25,000 25,000 0.00 7011 Testing 0.00 20.00 0 (20) 0 (20) 0.00 7211 Gas&Lube 0.00 37.76 0 (38) 0 (38) 0.00 7215 Operating Supplies 0.00 1,562.52 833 (730) 2,500 937 62.50 7216 Maintenance&Repair 0.00 0.00 500 500 1,500 1,500 0.00 7217 Small Tools&Equipment 0.00 0.00 833 833 2,500 2,500 0.00 7301 Subscriptions&Dues 0.00 44.97 0 (45) 0 (45) 0.00 7302 Travel&Subsistence (1,087.03) 2,380.14 833 (1,547) 2,500 120 95.21 7303 Education&Training 0.00 (473.13) 833 1,306 2,500 2,973 (18.93) 7810 Miscellaneous Expense 0.00 0.00 167 167 500 500 0.00 Total Non-Personnel Costs: $ (838.07)$ 6,182.33 $ 14,849 $ 8,466 $ 43,950 $ 37,767 $ 14.07 Total Expenditures $ 18,072.60 $ 84,972.93 $ 107,060 $ 22,087 $ 297,709 $ 212,736 $ 28.54 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 8 General Fund Finance g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 41,336.15 176,341.31 190,264 13,922 557,608 381,266 31.62 6001 Overtime 0.00 355.16 0 (355) 0 (355) 0.00 6100 Medicare 948.04 4,085.42 2,700 (1,385) 8,327 4,242 49.06 6102 Workers'Compensation 449.80 1,824.63 1,910 85 5,883 4,058 31.02 6200 Leave Time 2,340.15 17,315.87 19,119 1,803 60,573 43,257 28.59 6201 Retirement Benefits 626.89 11,136.35 17,165 6,029 50,376 39,240 22.11 6202 Health Insurance 19,254.87 81,552.31 100,360 18,808 257,255 175,703 31.70 Total Personnel Costs: $ 64,955.90 $ 292,611.05 $ 331,518 $ 38,907 $ 940,022 $ 647,411 $ 31.13 Non-Personnel Costs: 7001 Communications 804.99 3,195.60 3,667 471 11,000 7,804 29.05 7002 Postage and Freight 117.05 606.00 833 227 2,500 1,894 24.24 7003 Bank and Credit Card Fees 0.00 85.20 0 (85) 0 (85) 0.00 7004 Insurance 0.00 5,840.28 2,967 (2,873) 8,900 3,060 65.62 7009 Contracted Services 0.00 0.00 3,000 3,000 9,000 9,000 0.00 7011 Testing 0.00 0.00 67 67 200 200 0.00 7215 Operating Supplies 573.90 3,719.59 9,333 5,613 28,000 24,280 13.28 7216 Maintenance&Repair 0.00 16,884.75 10,000 (6,885) 30,000 13,115 56.28 7217 Small Tools&Equipment 0.00 0.00 1,333 1,333 4,000 4,000 0.00 7300 Advertising 0.00 0.00 467 467 1,400 1,400 0.00 7301 Subscriptions&Dues 0.00 570.00 833 263 2,500 1,930 22.80 7302 Travel&Subsistence (106.00) (1,862.14) 5,333 7,195 16,000 17,862 (11.64) 7303 Education&Training 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7810 Miscellaneous Expense 0.00 0.00 333 333 1,000 1,000 0.00 8103 Capital Equipment 0.00 0.00 1,167 1,167 3,500 3,500 0.00 Total Non-Personnel Costs: $ 1,389.94 $ 29,039.28 $ 41,000 $ 11,960 $ 123,000 $ 93,960 $ 23.61 Total Expenditures $ 66,345.84 $ 321,650.33 $ 372,518 $ 50,867 $ 1,063,022 $ 741,371 $ 30.26 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 9 General Fund General Services For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (50,000) (50,000) (150,000) (150,000) 0.00 6209 Contra-Retirement PERS DC Forfeitures 0.00 0.00 (30,000) 130,000) (30,000) (30,000) 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ (80,000) $ (80,000) $ (180,000) $ (180,000) $ 0.00 Non-Personnel Costs: 7001 Communications 42.16 442.85 833 390 2,500 2,057 17.71 7002 Postage and Freight (605.10) 3,106.85 1,667 (1,440) 5,000 1,893 62.14 7003 Bank and Credit Card Fees 244.61 1,060.43 17,600 16,540 21,600 20,540 4.91 7004 Insurance 0.00 227.57 733 505 2,200 1,972 10.34 7009 Contracted Services 5,913.60 5,913.60 34,517 28,603 37,850 31,935 15.62 7010 Engineering 0.00 0.00 25,000 25,000 25,000 25,000 0.00 7016 Heating Fuel 0.00 (37.76) 0 38 0 38 0.00 7215 Operating Supplies 607.53 2,739.76 2,000 (740) 6,000 3,260 45.66 7216 Maintenance&Repair 45.00 45.00 1,667 1,622 5,000 4,955 0.90 7301 Subscriptions&Dues 0.00 0.00 1,167 1,167 3,500 3,500 0.00 7810 Miscellaneous Expense 2,231.28 2,757.52 3,333 575 10,000 7,242 27.58 Total Non-Personnel Costs $ 8,479.08 $ 16,255.82 $ 88,517 $ 72,260 $ 118,650 $ 102,393 $ 13.7 Total Expenditures $ 8,479.08 $ 16,255.82 $ 8,517 $ (7,740) $ (61,350) $ (77,607) $ (26.50) PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 10 General Fund General Services-Copier g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7215 Operating Supplies 0.00 0.00 1,067 1,067 3,200 3,200 0.00 7304 Equipment Rent 0.00 0.00 1,733 1,733 5,200 5,200 0.00 Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 2,800 $ 2,800 $ 8,400 $ 8,400 $ 0.00 Total Expenditures $ 0.00 $ 0.00 $ 2,800 $ 2,800 $ 8,400 $ 8,400 $ 0.00 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 11 General Fund Contributions g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 260,454.00 91,839 (168,615) 260,454 0 100.00 7802 Contributions to Senior Citizens 0.00 75,000.00 32,900 (42,100) 82,900 7,900 90.47 7803 Contributions to B&G Club 25,000.00 25,000.00 8,333 (16,6671 25,000 0 100.00 Total Non-Personnel Costs: $ 25,000.00 $ 360,454.00 $ 133,072 $ (227,382) $ 368,354 $ 7,900 $ 97.86 Total Expenditures $ 25,ODO.00 $ 360,454.00 $ 133,072 $ (227,382) $ 368,354 $ 7,90D $ 97.86 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 12 General Fund Police g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 81,225.20 325,679.28 392,496 66,817 1,122,984 797,305 29.00 6001 Overtime 5,053.04 31,693.39 6,667 (25,026) 20,000 (11,693) 158.47 6100 Medicare 2,846.32 10,416.05 7,895 (2,521) 23,686 13,270 43.98 6102 Workers'Compensation 6,533.25 25,849.76 20,607 (5,243) 61,822 35,972 41.81 6200 Leave Time (1,647.69) 30,918.58 40,694 9,775 122,081 91,162 25.33 6201 Retirement Benefits 1,066.01 22,863.20 35,458 12,595 101,456 78,593 22.53 6202 Health Insurance 39,883.97 167,790.66 229,567 61,776 582,582 414,791 28.80 Total Personnel Costs: $ 134,960.10 $ 615,210.92 $ 733,384 $ 118,173 $ 2,034,611 $ 1,419,400 $ 30.24 Non-Personnel Costs: 7001 Communications 1,651.82 6,467.53 6,167 (301) 18,500 12,032 34.96 7002 Postage and Freight 80.50 509.62 833 323 2,500 1,990 20.38 7003 Bank and Credit Card Fees 587.40 1,625.67 2,000 374 6,000 4,374 27.09 7004Insurance 0.00 38,348.51 26,867 (11,682) 80,000 41,651 47.94 7009 Contracted Services 8.00 2,087.63 1,667 (421) 5,000 2,912 41.75 7012 Other Special Services 0.00 396.15 1,100 704 3,300 2,904 12.00 7211 Gas&Lube 505.60 3,463.53 5,000 1,536 15,000 11,536 23.09 7212 Uniform Allowance 291.00 2,990.12 1,667 (1,323) 5,000 2,010 59.80 7213 Safety Equipment 0.00 0.00 1,000 1,000 3,000 3,000 0.00 7215 Operating Supplies 585.30 2,648.25 5,000 2,352 15,000 12,352 17.66 7216 Maintenance&Repair 1,163.54 6,207.08 5,333 (874) 16,000 9,793 38.79 7217 Small Tools&Equipment 9,762.68 14,615.78 1,667 (12,949) 5,000 (9,616) 292.32 7300 Advertising 0.00 82.65 667 584 2,000 1,917 4.13 7301 Subscriptions&Dues 0.00 1,240.00 2,000 760 6,000 4,760 20.67 7302 Travel&Subsistence (46.80) 7,122.28 5,667 (1,455) 17,000 9,878 41.90 7303 Education&Training 0.00 979.00 26,733 25,754 30,400 29,421 3.22 7304 Equipment Rent 0.00 0.00 1,333 1,333 4,000 4,000 0.00 7810 Miscellaneous Expense 448.50 758.50 833 75 2,500 1,742 30.34 Total Non-Personnel Costs: $ 15,037.54 $ 89,542.30 $ 95,334 $ 5,790 $ 236,200 $ 145,656 $ 37.91 Total Expenditures $ 149,997.64 $ 704,753.22 $ 828,718 $ 123,963 $ 2,270,811 $ 1,566,056 $ 31.04 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 13 General Fund Jail g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,707.20 60,466.54 88,701 28,235 253,778 193,312 23.83 6001 Overtime 1,102.96 10,148.42 0 (10,148) 0 (10,148) 0.00 6100 Medicare 214.34 1,127.23 1,253 126 3,760 2,633 29.98 6102 Workers'Compensation 1,601.40 6,996.83 7,206 209 21,617 14,620 32.37 6200 Leave Time 1,328.61 6,158.85 7,806 1,647 23,418 17,259 26.30 6201 Retirement Benefits (342.07) 4,665.29 7,949 3,284 22,744 18,079 20.51 6202 Health Insurance 11,002.62 48,092.79 73,596 25,503 191,267 143,174 25.14 Total Personnel Costs: $ 29,615.06 $ 137,655.95 $ 186,511 $ 48,856 $ 516,584 $ 378,929 $ 26.65 Non-Personnel Costs: 7001 Communications 415.83 1,718.24 1,500 (218) 4,500 2,782 38.18 7002 Postage and Freight 0.50 1.47 333 332 1,000 999 0.15 7004Insurance 0.00 11,333.64 8,333 (3,001) 25,000 13,666 45.33 7009 Contracted Services 0.00 0.00 500 500 1,500 1,500 0.00 7011 Testing 0.00 0.00 67 67 200 200 0.00 7017 Rents&Leases 2,500.00 10,000.00 10,000 0 30,000 20,000 33.33 7212 Uniform Allowance 0.00 0.00 833 833 2,500 2,500 0.00 7214 Janitorial Supplies 0.00 0.00 667 667 2,000 2,000 0.00 7215 Operating Supplies 0.00 438.57 2,167 1,728 6,500 6,061 6.75 7216 Maintenance&Repair 0.00 0.00 1,000 1,000 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 667 667 2,000 2,000 0.00 7218 Inmate Meals 160.94 1,818.98 3,333 1,514 10,000 8,181 18.19 7300 Advertising 0.00 0.00 333 333 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 217 217 650 650 0.00 7302 Travel&Subsistence 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7303 Education&Training 0.00 0.00 667 667 2,000 2,000 0.00 7307 GF Administrative Fee 7,730.08 30,920.32 30,920 0 92,761 61,841 33.33 7810 Miscellaneous Expense 0.00 0.00 400 400 1,200 1,200 0.00 Total Non-Personnel Costs: $ 10,807.35 $ 56,231.22 $ 63,504 $ 7,373 $ 190,811 $ 134,580 $ 29.47 Total Expenditures $ 40,422.41 $ 193,887.17 $ 250,115 $ 56,229 $ 707,395 $ 513,509 $ 27.41 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 14 General Fund Animal Control g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,759.44 20,549.90 21,478 928 61,473 40,923 33.43 6001 Overtime 0.00 939.20 0 (939) 0 (939) 0.00 6100 Medicare 69.06 306.11 304 (2) 911 605 33.60 6102 Workers'Compensation 297.64 1,254.34 1,746 492 5,237 3,983 23.95 6200 Leave Time 450.05 2,103.62 1,881 (223) 5,644 3,540 37.27 6201 Retirement Benefits 20.55 1,534.61 1,925 390 5,509 3,974 27.86 6202 Health Insurance 2,750.37 11,679.32 13,059 1,380 32,671 20,992 35.75 Total Personnel Costs: $ 8,347.11 $ 38,367.10 $ 40,393 $ 2,026 $ 111,445 $ 73,078 $ 34.43 Non-Personnel Costs: 7001 Communications 38.27 126.09 400 274 1,200 1,074 10.51 7002 Postage and Freight 0.00 0.00 167 167 500 500 0.00 7004Insurance 0.00 763.30 100 (663) 300 (463) 254.43 7015 Utilities 567.31 1,935.57 2,467 531 7,400 5,464 26.16 7211 Gas&Lube 0.00 37.87 333 295 1,000 962 3.79 7212 Uniform Allowance 0.00 358.28 400 42 1,200 842 29.86 7215 Operating Supplies 140.64 714.80 1,167 452 3,500 2,785 20.42 7216 Maintenance&Repair 85.00 85.00 1,667 1,582 5,000 4,915 1.70 7217 Small Tools&Equipment 0.00 172.99 500 327 1,500 1,327 11.53 7300 Advertising 0.00 0.00 333 333 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 167 167 500 500 0.00 7302 Travel&Subsistence 0.00 0.00 1,167 1,167 3,500 3,500 0.00 7303 Education&Training 0.00 150.00 500 350 1,500 1,350 10.00 7304 Equipment Rent 0.00 0.00 167 167 500 500 0.00 7810 Miscellaneous Expense 0.00 423.01 0 (423) 0 (423) 0.00 Total Non-Personnel Costs: $ 831.22 $ 4,766.91 $ 9,535 $ 4,768 $ 28,600 $ 23,833 $ 16.67 Total Expenditures $ 9,178.33 $ 43,134.01 $ 49,928 $ 6,794 $ 140,045 $ 96,911 $ 30.80 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 15 General Fund Fire Department 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,141.20 56,065.94 64,114 8,048 183,484 127,418 30.56 6100 Medicare 208.78 866.95 914 47 2,743 1,876 31.61 6102 Workers'Compensation 1,466.61 6,153.54 7,346 1,192 22,037 15,883 27.92 6200 Leave Time 1,661.50 7,805.79 6,840 (966) 20,519 12,713 38.04 6201 Retirement Benefits 356.72 4,566.29 5,798 1,231 16,592 12,025 27.52 6202 Health Insurance 7,564.57 31,752.07 35,131 3,379 89,064 57,312 35.65 Total Personnel Costs: $ 26,399.38 $ 107,210.58 $ 120,143 $ 12,931 $ 334,439 $ 227,227 $ 32.06 Non-Personnel Costs: 7001 Communications 609.06 2,399.65 2,776 376 8,327 5,927 28.82 7002 Postage and Freight 18.90 160.39 520 360 1,560 1,400 10.28 7004Insurance 0.00 11,921.35 9,867 (2,054) 29,600 17,679 40.27 7009 Contracted Services 8.00 8.00 1,386 1,378 4,158 4,150 0.19 7011 Testing 0.00 0.00 33 33 100 100 0.00 7015 Utilities 11,299.29 44,912.32 47,835 2,923 143,504 98,592 31.30 7016 Heating Fuel 664.67 5,240.38 2,946 (2,294) 8,839 3,599 59.29 7210 Vehicle Supplies 42.99 (88.91) 1,386 1,475 4,158 4,247 (2.14) 7211 Gas&Lube 165.77 1,036.27 3,121 2,085 9,364 8,328 11.07 7212 Uniform Allowance 97.00 213.00 87 (126) 262 49 81.30 7213 Safety Equipment 0.00 300.00 833 533 2,500 2,200 12.00 7215 Operating Supplies 581.53 2,500.32 2,256 (244) 6,767 4,267 36.95 7216 Maintenance&Repair 3,314.35 7,804.53 4,333 (3,472) 13,000 5,195 60.03 7217 Small Tools&Equipment 0.00 382.52 2,256 1,873 6,767 6,384 5.65 7300 Advertising 0.00 0.00 104 104 312 312 0.00 7301 Subscriptions&Dues 0.00 1,898.50 175 (1,724) 524 (1,375) 362.31 7302 Travel&Subsistence 131.00 3,804.16 2,426 (1,378) 7,279 3,475 52.26 7303 Education&Training 0.00 350.00 866 516 2,597 2,247 13.48 7304 Equipment Rent 0.00 0.00 520 520 1,561 1,561 0.00 Total Non-Personnel Costs: $ 16,932.56 $ 82,842.48 $ 83,726 $ 884 $ 251,179 $ 168,337 $ 32.98 Total Expenditures $ 43,331.94 $ 190,053.06 $ 203,869 $ 13,815 $ 585,618 $ 395,564 $ 32.45 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 16 General Fund Volunteers 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation O.00 0.00 1,500 1,500 4,500 4,500 0.O0 Total Personnel Costs: $ 0.00 $ 0.00 $ 1,500 $ 1,500 $ 4,500 $ 4,500 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 0.00 33 33 100 100 0.00 7002 Postage and Freight (34.70) 46.45 279 233 836 790 5.56 7004Insurance 0.00 3,834.00 0 (3,834) 0 (3,834) 0.00 7009 Contracted Services O.00 514.94 0 (515) 0 (515) 0.O0 7212 Uniform Allowance (535.00) 1,190.50 487 (704) 1,461 271 81.49 7215 Operating Supplies 766.50 780.16 1,040 260 3,121 2,341 25.00 7216 Maintenance&Repair 35.42 1,158.28 1,561 403 4,682 3,524 24.74 7217 Small Tools&Equipment 0.00 199.44 5,000 4,801 17,668 17,468 1.13 7302 Travel&Subsistence O.00 587.06 1,386 799 4,158 3,571 14.12 7303 Education&Training O.00 427.91 1,561 1,133 4,682 4,254 9.14 7806 Volunteer Fireman Stipend 3,166.67 20,666.68 12,567 MOM 38,000 17,333 54.39 Total Non-Personnel Costs: $ 3,398.89 $ 29,405.42 $ 24,014 $ (5,391) $ 74,708 $ 45,303 $ 39.36 Total Expenditures $ 3,398.89 $ 29,405.42 $ 25,514 $ (3,891) $ 79,208 $ 49,803 $ 37.12 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 17 General Fund Emergency Preparedness 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,121.39 695 (1,426) 2,085 (36) 101.75 7002 Postage and Freight 0.00 0.00 33 33 100 100 0.00 7015 Utilities 211.41 841.58 695 (147) 2,085 1,243 40.37 7211 Gas&Lube 0.00 43.99 0 (44) 0 (44) 0.00 7215 Operating Supplies 0.00 359.97 345 (15) 1,036 676 34.75 7216 Maintenance&Repair 0.00 0.00 71 71 212 212 0.00 7217 Small Tools&Equipment 0.00 0.00 208 208 624 624 0.00 7302 Travel&Subsistence 0.00 1,220.23 345 (875) 1,036 (184) 117.78 7303 Education&Training 0.00 0.00 345 345 1,036 1,036 0.00 8103 Capital Equipment 0.00 2,984.43 0 (2,984) 0 (2,984) 0.00 Total Non-Personnel Costs: $ 211.41 $ 7,571.69 $ 2,737 $ (4,834) $ 8,214 $ 643 $ 92.18 Total Expenditures $ 211.41 $ 7,571.69 $ 2,737 $ (4,834) $ 8,214 $ 643 $ 92.18 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 18 General Fund SVAC g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 54 54 162 162 0.00 7004Insurance 0.00 1,557.00 1,178 (379) 3,533 1,976 44.07 7012 Other Special Services 0.00 0.00 6,667 6,667 20,000 20,000 0.00 7211 Gas&Lube 41.23 137.95 1,040 902 3,121 2,983 4.42 7216 Maintenance&Repair 0.00 896.51 1,386 489 4,158 3,261 21.56 Total Nan-Personnel Casts: $ 41.23 $ 2,591.46 $ 10,325 $ 7,733 $ 30,974 $ 28,382 $ 8.37 Total Expenditures $ 41.23 $ 2,591.46 $ 10,325 $ 7,733 $ 30,974 $ 28,382 $ 8.37 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 19 General Fund Building Inspection g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,246.80 27,806.18 28,934 1,128 82,772 54,966 33.59 6100 Medicare 100.42 422.93 411 (12) 1,233 810 34.30 6102 Workers'Compensation 77.54 314.76 283 (32) 850 535 37.03 6200 Leave Time 710.15 3,046.41 2,750 (296) 8,251 5,205 36.92 6201 Retirement Benefits 163.03 2,214.42 2,607 392 7,457 5,242 29.70 6202 Health Insurance 3,438.43 14,491.61 16,370 1,878 40,885 26,393 35.44 Total Personnel Costs: $ 11,736.37 $ 48,296.31 $ 51,355 $ 3,058 $ 141,448 $ 93,151 $ 34.14 Non-Personnel Costs: 7001 Communications 159.06 636.27 866 230 2,597 1,961 24.50 7002 Postage and Freight 0.00 5.10 33 28 100 95 5.10 7004Insurance 0.00 822.20 487 (335) 1,461 639 56.28 7017 Rents&Leases 0.00 0.00 (1,390) (1,390) 0 0 0.00 7211 Gas&Lube 0.00 24.79 175 150 524 499 4.73 7215 Operating Supplies 0.00 0.00 591 591 1,773 1,773 0.00 7216 Maintenance&Repair 0.00 6.26 117 111 350 344 1.79 7217 Small Tools&Equipment 0.00 0.00 695 695 2,085 2,085 0.00 7301 Subscriptions&Dues 0.00 193.95 104 (90) 312 118 62.16 7302 Travel&Subsistence 0.00 475.94 866 390 2,597 2,121 18.33 7303 Education&Training 0.00 380.00 262 (118) 786 406 48.35 7304 Equipment Rent 0.00 0.00 2,260 2,260 2,609 2,609 0.00 Total Non-Personnel Costs: $ 159.06 $ 2,544.51 $ 5,066 $ 2,522 $ 15,194 $ 12,650 $ 16.75 Total Expenditures $ 11,895.43 $ 50,840.82 $ 56,421 $ 5,580 $ 156,642 $ 105,801 $ 32.46 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 20 General Fund Street Operations g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,073.83 38,423.31 93,038 54,614 178,893 140,469 21.48 6001 Overtime 698.62 1,495.24 0 (1,495) 0 (1,495) 0.00 6002 Standby Time 460.17 858.48 0 (858) 0 (858) 0.00 6100 Medicare 147.17 615.22 1,067 452 1,760 1,145 34.96 6101 Unemployment Insurance 0.00 0.00 667 667 2,000 2,000 0.00 6102 Workers'Compensation 1,265.00 4,748.44 12,538 7,790 23,235 18,487 20.44 6200 Leave Time 735.30 5,221.40 11,396 6,175 22,881 17,660 22.82 6201 Retirement Benefits 500.50 (3,316.77) 15,592 19,009 24,211 27,528 (13.70) 6202 Health Insurance 6,236.49 24,443.42 62,639 38,196 106,507 82,064 22.95 6203 In Lieu of FICA 0.00 0.00 658 658 1,975 1,975 0.00 Total Personnel Costs: $ 19,117.08 $ 72,488.74 $ 197,695 $ 125,208 $ 361,462 $ 288,975 $ 20.05 Non-Personnel Costs: 7001 Communications 9.14 30.57 333 302 1,000 969 3.06 7002 Postage and Freight 0.00 0.00 1,333 1,333 4,000 4,000 0.00 7004Insurance 0.00 10,616.78 6,667 (3,950) 20,000 9,383 53.08 7009 Contracted Services 206.00 753.83 11,667 10,913 35,000 34,246 2.15 7011 Testing 0.00 0.00 333 333 1,000 1,000 0.00 7015 Utilities 8,214.33 37,204.53 35,000 (2,205) 105,000 67,795 35.43 7211 Gas&Lube 1,069.07 3,435.03 7,333 3,898 22,000 18,565 15.61 7212 Uniform Allowance 0.00 0.00 167 167 500 500 0.00 7213 Safety Equipment 0.00 124.89 400 275 1,200 1,075 10.41 7215 Operating Supplies 304.20 2,392.99 8,333 5,940 25,000 22,607 9.57 7216 Maintenance&Repair 2,303.60 4,813.20 6,667 1,854 20,000 15,187 24.07 7217 Small Tools&Equipment 0.00 23.87 700 676 2,100 2,076 1.14 7300 Advertising 0.00 0.00 133 133 400 400 0.00 7301 Subscriptions&Dues 0.00 0.00 117 117 350 350 0.00 7302 Travel&Subsistence 0.00 236.46 400 164 1,200 964 19.71 7303 Education&Training 0.00 199.00 400 201 1,200 1,001 16.58 7304 Equipment Rent 0.00 0.00 333 333 1,000 1,000 0.00 7810 Miscellaneous Expense 0.00 149.94 667 517 2,000 1,850 7.50 Total Non-Personnel Costs: $ 12,106.34 $ 59,981.09 $ 80,983 $ 21,001 $ 242,950 $ 182,968 $ 24.69 Total Expenditures $ 31,223.42 $ 132,469.83 $ 278,678 $ 146,209 $ 604,412 $ 471,943 $ 21.92 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 21 General Fund Snow and Ice g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 7,135.90 20,554 13,418 58,885 51,749 12.12 6001 Overtime 0.00 6,254.54 0 (6,255) 0 (6,255) 0.00 6002 Standby Time 0.00 1,919.71 0 (1,920) 0 (1,920) 0.00 6100 Medicare 0.00 241.11 248 7 744 503 32.41 6102 Workers'Compensation 0.00 2,161.26 3,131 970 9,393 7,232 23.01 6201 Retirement Benefits (968.66) 512.62 1,289 777 3,690 3,178 13.89 6202 Health Insurance 0.00 9,357.46 13,290 3,933 33,161 23,804 28.22 Total Personnel Costs: $ (968.66)$ 27,582.60 $ 38,512 $ 10,930 $ 105,873 $ 78,291 $ 26.05 Non-Personnel Costs: 7002 Postage and Freight 0.00 391.00 1,333 942 4,000 3,609 9.78 7009 Contracted Services 0.00 2,124.95 5,000 2,875 15,000 12,875 14.17 7211 Gas&Lube 0.00 6,025.20 6,667 642 20,000 13,975 30.13 7213 Safety Equipment 0.00 0.00 167 167 500 500 0.00 7215 Operating Supplies 0.00 35,777.86 13,333 (22,445) 40,000 4,222 89.44 7216 Maintenance&Repair 0.00 8,243.72 10,000 1,756 30,000 21,756 27.48 7217 Small Tools&Equipment 0.00 13.99 167 153 500 486 2.80 7300 Advertising 0.00 0.00 100 100 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 250 250 750 750 0.00 7303 Education&Training 0.00 0.00 250 250 750 750 0.00 7810 Miscellaneous Expense 0.00 0.00 167 167 500 500 0.00 Total Non-Personnel Costs: $ 0.0D $ 52,576.73 $ 37,434 $ (15,143) $ 112,300 $ 59,723 $ 46.82 Total Expenditures $ (968.66)$ 80,159.33 $ 75,946 $ (4,213) $ 218,173 $ 138,014 $ 36.74 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 22 General Fund City Shop D For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,300.59 30,569.28 77,024 46,454 125,854 95,284 24.29 6001 Overtime 692.16 2,845.92 D (2,846) 0 (2,846) 0.00 6002 Standby Time 543.84 1,678.92 D (1,679) 0 (1,679) 0.00 6100 Medicare 119.56 562.14 1,082 520 1,807 1,245 31.11 6102 Workers'Compensation 661.00 2,705.52 9,492 6,786 14,475 11,769 18.69 6200 Leave Time 608.45 3,471.32 5,235 1,764 7,704 4,233 45.O6 6201 Retirement Benefits 48.14 (4,081.98) 13,256 17,338 17,531 21,613 (23.28) 6202 Health Insurance 3,699.74 15,509.17 52,860 37,351 79,336 63,827 19.55 Total Personnel Costs: $ 13,673.48 $ 53,260.29 $ 158,949 $ 105,688 $ 246,707 $ 193,446 $ 21.59 Non-Personnel Costs: 7001 Communications 662.91 2,598.36 2,667 69 8,000 5,402 32.48 7002 Postage and Freight 0.00 551.00 500 (51) 1,500 949 36.73 7004Insurance 0.00 3,058.60 2,167 (892) 6,500 3,441 47.06 7009 Contracted Services 239.55 702.07 667 (35) 2,000 1,298 35.10 7015 Utilities 2,757.88 10,983.93 11,000 16 33,000 22,016 33.28 7016 Heating Fuel 1,051.80 5,521.77 5,667 145 17,000 11,478 32.48 7211 Gas&Lube 49.44 3,188.68 2,333 (856) 7,000 3,811 45.55 7213 Safety Equipment 0.00 334.85 600 265 1,800 1,465 18.60 7215 Operating Supplies (972.07) 9,106.67 8,667 (440) 26,000 16,893 35.03 7216 Maintenance&Repair 91.92 1,080.76 1,667 586 5,000 3,919 21.62 7217 Small Tools&Equipment 727.88 2,473.08 2,500 27 7,500 5,027 32.97 7300 Advertising 0.00 165.60 D (166) 0 (166) 0.00 7301 Subscriptions&Dues 0.00 752.46 667 (85) 2,000 1,248 37.62 7302 Travel&Subsistence 0.00 0.00 333 333 1,000 1,000 0.00 7303 Education&Training 0.00 81.85 333 251 1,000 918 8.19 7810 Miscellaneous Expense 21.49 21.49 333 312 1,000 979 2.15 Total Non-Personnel Costs: $ 4,630.8D $ 40,621.17 $ 40,101 $ (521) $ 120,300 $ 79,678 $ 33.77 Total Expenditures $ 18,304.28 $ 93,881.46 $ 199,050 $ 105,167 $ 367,007 $ 273,124 $ 25.58 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 23 General Fund City Hall 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,251.20 13,367.28 (7,214) (20,582) 52,037 38,669 25.69 6001 Overtime 0.00 91.44 0 (91) 0 (91) 0.00 6100 Medicare 43.10 182.54 (129) (312) 791 608 23.08 6102 Workers'Compensation 516.30 2,099.70 (1,197) (3,297) 6,322 4,222 33.21 6200 Leave Time 312.52 1,344.29 208 (1,136) 6,808 5,464 19.75 6201 Retirement Benefits 66.57 6,342.82 (6,056) (12,398) (703) (7,045) (902.70) 6202 Health Insurance 2,750.37 11,554.81 (7,627) (19,182) 31,610 20,055 36.55 Total Personnel Costs: $ 6,940.06 $ 34,982.88 $ (22,015) $ (56,998) $ 96,865 $ 61,882 $ 36.12 Non-Personnel Costs: 7001 Communications 57.81 231.57 267 35 800 568 28.95 7002 Postage and Freight 0.00 0.00 67 67 200 200 0.00 7004Insurance 0.00 4,027.79 2,833 (1,195) 8,500 4,472 47.39 7009 Contracted Services 197.88 717.50 22,000 21,283 66,000 65,283 1.09 7015 Utilities 5,101.15 20,192.56 22,000 1,807 66,000 45,807 30.59 7016 Heating Fuel 896.56 7,574.44 5,667 (1,907) 17,000 9,426 44.56 7211 Gas&Lube 31.83 124.18 267 143 800 676 15.52 7213 Safety Equipment 0.00 11.38 83 72 250 239 4.55 7215 Operating Supplies 40.62 781.59 3,000 2,218 9,000 8,218 8.68 7216 Maintenance&Repair 60.44 196.33 4,000 3,804 12,000 11,804 1.64 7217 Small Tools&Equipment 188.09 224.18 167 (57) 500 276 44.84 7301 Subscriptions&Dues 0.00 103.02 0 (103) 0 (103) 0.00 7302 Travel&Subsistence 0.00 0.00 200 200 600 600 0.00 7303 Education&Training 0.00 0.00 200 200 600 600 0.00 7810 Miscellaneous Expense 0.00 0.00 83 83 250 250 0.00 Total Non-Personnel Costs: $ 6,574.38 $ 34,184.54 $ 60,834 $ 26,650 $ 182,500 $ 148,316 $ 18.73 Total Expenditures $ 13,514.44 $ 69,167.42 $ 38,819 $ (30,348) $ 279,365 $ 210,198 $ 24.76 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 24 General Fund Community Center Building g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 1,706.53 1,267 (440) 3,800 2,093 44.91 7009 Contracted Services 0.00 0.00 1,000 1,000 3,000 3,000 0.00 7015 Utilities 893.65 3,620.17 4,000 380 12,000 8,380 30.17 7016 Heating Fuel 376.14 2,437.45 1,833 (604) 5,500 3,063 44.32 7215 Operating Supplies 0.00 0.00 267 267 800 800 0.00 7216 Maintenance&Repair 0.00 2,097.80 1,333 (765) 4,000 1,902 52.45 7810 Miscellaneous Expense 0.00 0.00 83 83 250 250 0.00 Total Non-Personnel Costs: $ 1,269.79 $ 9,861.95 $ 9,783 $ R9) $ 29,350 $ 19,488 $ 33.60 Total Expenditures $ 1,269.79 $ 9,861.95 $ 9,783 $ (79) $ 29,350 $ 19,488 $ 33.60 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 25 General Fund City Hall Annex g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 200 200 600 600 0.00 6100 Medicare 0.00 0.00 15 15 45 45 0.00 6102 Workers'Compensation 0.00 0.00 27 27 80 80 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ 242 $ 242 $ 725 $ 725 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 1,024.20 833 (191) 2,500 1,476 40.97 7009 Contracted Services 234.31 421.55 1,667 1,245 5,000 4,578 8.43 7015 Utilities 941.74 3,743.95 4,000 256 12,000 8,256 31.20 7016 Heating Fuel 494.40 1,974.15 2,333 359 7,000 5,026 28.20 7213 Safety Equipment 0.00 0.00 83 83 250 250 0.00 7215 Operating Supplies 0.00 0.00 333 333 1,000 1,000 0.00 7216 Maintenance&Repair 542.07 542.07 667 125 2,000 1,458 27.10 7301 Subscriptions&Dues 0.00 14.40 0 (14) 0 (14) 0.00 Total Non-Personnel Costs: $ 2,212.52 $ 7,720.32 $ 9,916 $ 2,196 $ 29,750 $ 22,030 $ 25.95 Total Expenditures $ 2,212.52 $ 7,720.32 $ 10,158 $ 2,438 $ 30,475 $ 22,755 $ 25.33 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 26 General Fund Parks&Rec-Administration For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,268.48 30,409.71 34,020 3,610 97,323 66,913 31.25 6100 Medicare 102.02 467.89 487 19 1,461 993 32.03 6102 Workers'Compensation 78.07 341.91 337 (5) 1,010 668 33.85 6200 Leave Time 1,263.80 5,401.41 4,136 (1,265) 12,409 7,008 43.53 6201 Retirement Benefits 115.12 2,432.10 3,089 657 8,837 6,405 27.52 6202 Health Insurance 2,532.57 13,027.92 14,486 1,458 36,009 22,981 36.18 Total Personnel Costs: $ 11,360.06 $ 52,080.94 $ 56,555 $ 4,474 $ 157,049 $ 104,968 $ 33.16 Non-Personnel Costs: 7001 Communications 426.81 1,670.85 2,000 329 6,000 4,329 27.85 7002 Postage and Freight 0.00 1.47 300 299 900 899 0.16 7004Insurance 0.00 708.61 667 (42) 2,000 1,291 35.43 7009 Contracted Services 8.00 8.00 167 159 500 492 1.60 7010 Engineering 0.00 0.00 667 667 2,000 2,000 0.00 7011 Testing 0.00 0.00 67 67 200 200 0.00 7012 Other Special Services 0.00 25.00 0 (25) 0 (25) 0.00 7215 Operating Supplies 445.27 496.89 1,000 503 3,000 2,503 16.56 7216 Maintenance&Repair 0.00 0.00 83 83 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 667 667 2,000 2,000 0.00 7300 Advertising 0.00 12.00 500 488 1,500 1,488 0.80 7301 Subscriptions&Dues 0.00 0.00 200 200 600 600 0.00 7302 Travel&Subsistence 0.00 27.82 500 472 1,500 1,472 1.85 7303 Education&Training 0.00 0.00 500 500 1,500 1,500 0.00 7810 Miscellaneous Expense 0.00 (225.00) 67 292 200 425 (112.50) 8103 Capital Equipment 0.00 0.00 667 667 2,000 2,000 0.00 Total Non-Personnel Costs: $ 880.08 $ 2,725.65 $ 8,052 $ 5,326 $ 24,150 $ 21,424 $ 11.29 Total Expenditures $ 12,240.14 $ 54,806.59 $ 64,607 $ 9,800 $ 181,199 $ 126,392 $ 30.25 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 27 General Fund Parks&Rec-Parks Maintenance For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,802.52 22,566.60 36,156 13,589 103,432 80,865 21.82 6001 Overtime 130.90 529.06 0 (529) 0 (529) 0.00 6100 Medicare 205.28 1,375.91 1,759 383 5,277 3,901 26.07 6102 Workers'Compensation 512.20 3,032.29 4,814 1,782 14,441 11,409 21.00 6200 Leave Time 0.00 0.00 1,704 1,704 5,112 5,112 0.00 6201 Retirement Benefits (3.44) 416.15 1,278 862 3,655 3,239 11.39 6202 Health Insurance 878.73 4,016.64 10,775 6,758 28,426 24,409 14.13 Total Personnel Costs: $ 5,526.19 $ 31,936.65 $ 56,486 $ 24,549 $ 160,343 $ 128,406 $ 19.92 Non-Personnel Costs: 7001 Communications 10.37 51.17 667 616 2,000 1,949 2.56 7002 Postage and Freight 0.00 102.61 200 97 600 497 17.10 7004Insurance 0.00 5,231.54 3,167 (2,065) 9,500 4,268 55.07 7009 Contracted Services 402.00 1,599.00 1,667 68 5,000 3,401 31.98 7010 Engineering 0.00 0.00 333 333 1,000 1,000 0.00 7011 Testing 0.00 20.00 400 380 1,200 1,180 1.67 7015 Utilities 1,036.23 4,780.03 7,000 2,220 21,000 16,220 22.76 7016 Heating Fuel 166.60 481.30 333 (148) 1,000 519 48.13 7017 Rents&Leases 0.00 0.00 1,000 1,000 3,000 3,000 0.00 7210 Vehicle Supplies 0.00 282.16 333 51 1,000 718 28.22 7211 Gas&Lube 293.43 889.07 2,667 1,778 8,000 7,111 11.11 7212 Uniform Allowance 0.00 47.95 200 152 600 552 7.99 7213 Safety Equipment 0.00 123.86 400 276 1,200 1,076 10.32 7214 Janitorial Supplies 0.00 0.00 433 433 1,300 1,300 0.00 7215 Operating Supplies 132.00 2,904.75 1,667 (1,238) 5,000 2,095 58.10 7216 Maintenance&Repair 1,275.68 2,549.65 5,000 2,450 15,000 12,450 17.00 7217 Small Tools&Equipment 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7300 Advertising 145.60 223.60 417 193 1,250 1,026 17.89 7301 Subscriptions&Dues 0.00 380.45 33 (347) 100 (280) 380.45 7302 Travel&Subsistence 0.00 30.64 300 269 900 869 3.40 7303 Education&Training 0.00 0.00 300 300 900 900 0.00 7304 Equipment Rent 0.00 0.00 833 833 2,500 2,500 0.00 7810 Miscellaneous Expense 0.00 0.00 500 500 1,500 1,500 0.00 8103 Capital Equipment 0.00 5,091.93 0 (5,092) 0 (5.092) 0.00 Total Non-Personnel Costs: $ 3,461.91 $ 24,789.72 $ 29,517 $ 4,726 $ 88,550 $ 63,759 $ 28.00 Total Expenditures $ 8,988.10 $ 56,726.37 $ 86,003 $ 29,275 $ 248,893 $ 192,165 $ 22.79 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 28 General Fund Parks&Rec-Campgrounds For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,649.39 15,920.87 39,861 23,940 114,032 98,111 13.96 6001 Overtime 328.93 487.72 0 (488) 0 (488) 0.00 6100 Medicare 228.56 584.32 1,809 1,225 5,428 4,844 10.76 6101 Unemployment Insurance 0.00 0.00 200 200 600 600 0.00 6102 Workers'Compensation 581.45 1,848.47 5,092 3,244 15,277 13,429 12.10 6200 Leave Time 237.75 1,054.25 941 (113) 2,822 1,768 37.36 6201 Retirement Benefits 50.94 799.72 1,597 798 4,569 3,770 17.50 6202 Health Insurance 1,509.13 7,871.54 14,862 6,990 37,337 29,465 21.08 Total Personnel Costs: $ 7,586.15 $ 28,566.89 $ 64,362 $ 35,796 $ 180,065 $ 151,499 $ 15.86 Non-Personnel Costs: 7001 Communications 491.81 1,741.85 1,667 (75) 5,000 3,258 34.84 7002 Postage and Freight 0.00 102.62 200 97 600 497 17.10 7003 Bank and Credit Card Fees 44.22 103.02 6,333 6,230 19,000 18,897 0.54 7004Insurance 0.00 1,386.40 833 (553) 2,500 1,114 55.46 7009 Contracted Services 2,303.32 7,174.30 2,667 (4,507) 8,000 826 89.68 7011 Testing 0.00 0.00 300 300 900 900 0.00 7015 Utilities 541.21 1,755.64 44,333 42,577 133,000 131,244 1.32 7016 Heating Fuel 0.00 73.46 100 27 300 227 24.49 7017 Rents&Leases 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7210 Vehicle Supplies 0.00 0.00 500 500 1,500 1,500 0.00 7211 Gas&Lube 0.00 469.76 2,067 1,597 6,200 5,730 7.58 7212 Uniform Allowance 0.00 0.00 400 400 1,200 1,200 0.00 7213 Safety Equipment 0.00 11.38 400 389 1,200 1,189 0.95 7214 Janitorial Supplies 0.00 0.00 2,667 2,667 8,000 8,000 0.00 7215 Operating Supplies 677.58 2,479.80 5,333 2,853 16,000 13,520 15.50 7216 Maintenance&Repair 1,687.48 2,890.48 4,667 1,777 14,000 11,110 20.65 7217 Small Tools&Equipment 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7300 Advertising 250.00 328.00 1,000 672 3,000 2,672 10.93 7301 Subscriptions&Dues 0.00 0.00 2,667 2,667 8,000 8,000 0.00 7302 Travel&Subsistence 0.00 62.76 667 604 2,000 1,937 3.14 7303 Education&Training 0.00 250.00 667 417 2,000 1,750 12.50 7304 Equipment Rent 0.00 0.00 5,333 5,333 16,000 16,000 0.00 7810 Miscellaneous Expense 280.00 330.00 0 (330) 0 (330) 0.00 Total Non-Personnel Costs: $ 6,275.62 $ 19,159.47 $ 86,135 $ 66,976 $ 258,400 $ 239,241 $ 7.41 Total Expenditures $ 13,861.77 $ 47,726.36 $ 150,497 $ 102,772 $ 438,465 $ 390,740 $ 10.88 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 29 General Fund Parks&Rec-Cemetery 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 50.83 1,554 1,503 4,447 4,396 1.14 6001 Overtime 0.00 25.59 0 (26) 0 (26) 0.00 6100 Medicare 0.00 5.84 22 16 66 60 8.85 6102 Workers'Compensation 0.00 10.47 212 202 635 625 1.65 6201 Retirement Benefits 0.00 0.00 139 139 398 398 0.00 6202 Health Insurance 0.00 0.00 1,008 1,008 2,969 2,969 0.00 Total Personnel Costs: $ 0.00 $ 92.73 $ 2,935 $ 2,842 $ 8,515 $ 8,422 $ 1.09 Non-Personnel Costs: 7004Insurance 0.00 48.70 33 (16) 100 51 48.70 7009 Contracted Services 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7211 Gas&Lube 0.00 0.00 167 167 500 500 0.00 7215 Operating Supplies 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7216 Maintenance&Repair 0.00 0.00 1,667 1,667 5,000 5,000 0.00 7217 Small Tools&Equipment 0.00 0.00 1,667 1,667 5,000 5,000 0.00 Total Non-Personnel Costs: $ 0.00 $ 48.70 $ 6,868 $ 6,819 $ 20,600 $ 20,551 $ 0.24 Total Expenditures $ 0.00 $ 141.43 $ 9,803 $ 9,661 $ 29,115 $ 28,973 $ 0.49 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 30 General Fund Parks&Rec-Sports&Recreation For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,213.31 26,169.74 33,461 7,291 95,794 69,624 27.32 6001 Overtime 2,121.67 3,474.12 0 (3,474) 0 (3,474) 0.00 6100 Medicare 354.85 1,234.17 834 (400) 2,502 1,268 49.33 6101 Unemployment Insurance 0.00 0.00 167 167 500 500 0.00 6102 Workers'Compensation 404.55 1,576.74 1,400 (177) 4,200 2,623 37.54 6200 Leave Time 75.18 (1,969.53) 3,652 5,622 10,956 12,926 (17.98) 6201 Retirement Benefits 983.32 1,971.58 2,381 409 6,808 4,836 28.96 6202 Health Insurance 6,057.85 16,552.63 22,563 6,010 58,072 41,519 28.50 Total Personnel Costs: $ 17,210.73 $ 49,009.45 $ 64,458 $ 15,448 $ 178,832 $ 129,822 $ 27.41 Non-Personnel Costs: 7001 Communications 255.58 1,056.39 1,400 344 4,200 3,144 25.15 7002 Postage and Freight 0.00 0.47 833 833 2,500 2,500 0.02 7003 Bank and Credit Card Fees 0.00 0.00 633 633 1,900 1,900 0.00 7004Insurance 0.00 1,072.41 833 (239) 2,500 1,428 42.90 7009 Contracted Services 248.50 21,164.43 3,333 (17,831) 10,000 (11,164) 211.64 7011 Testing 0.00 0.00 167 167 500 500 0.00 7017 Rents&Leases 0.00 1,433.86 23,333 21,899 70,000 68,566 2.05 7211 Gas&Lube 0.00 41.80 100 58 300 258 13.93 7212 Uniform Allowance 0.00 0.00 100 100 300 300 0.00 7213 Safety Equipment 0.00 0.00 100 100 300 300 0.00 7215 Operating Supplies 3,950.98 9,263.58 10,000 736 30,000 20,736 30.88 7216 Maintenance&Repair 411.80 462.94 167 (296) 500 37 92.59 7217 Small Tools&Equipment 0.00 1,210.55 333 (878) 1,000 (211) 121.06 7300 Advertising 0.00 623.92 400 (224) 1,200 576 51.99 7301 Subscriptions&Dues 0.00 0.00 100 100 300 300 0.00 7302 Travel&Subsistence 160.00 222.76 500 277 1,500 1,277 14.85 7303 Education&Training 0.00 0.00 500 500 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 167 167 500 500 0.00 7810 Miscellaneous Expense 5.00 27.00 0 (27) 0 (27) 0.00 Total Non-Personnel Costs: $ 5,031.86 $ 36,580.11 $ 42,999 $ 6,419 $ 129,000 $ 92,420 $ 28.36 Total Expenditures $ 22,242.59 $ 85,589.56 $ 107,457 $ 21,867 $ 307,832 $ 222,242 $ 27.80 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 31 General Fund Parks&Rec-TYC 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 2,124.59 14,931.63 38,098 23,167 108,970 94,039 13.70 6001 Overtime 90.58 1,842.76 0 (1,843) 0 (1,843) 0.00 6100 Medicare 68.99 463.50 1,487 1,023 4,462 3,998 10.39 6102 Workers'Compensation 28.27 195.30 1,750 1,555 5,250 5,055 3.72 6200 Leave Time 371.43 1,633.82 1,682 48 5,045 3,411 32.38 6201 Retirement Benefits (247.41) 806.75 1,929 1,123 5,518 4,712 14.62 6202 Health Insurance 1,465.05 9,067.15 15,506 6,439 40,021 30,954 22.66 Total Personnel Costs: $ 3,901.50 $ 28,941.01 $ 60,452 $ 31,512 $ 169,266 $ 140,326 $ 17.10 Non-Personnel Costs: 7001 Communications 609.29 2,306.29 2,500 194 7,500 5,194 30.75 7002 Postage and Freight 0.00 0.00 333 333 1,000 1,000 0.00 7003 Bank and Credit Card Fees 0.00 0.27 0 0 0 0 0.00 7004Insurance 0.00 1,303.88 1,167 (137) 3,500 2,196 37.25 7009 Contracted Services 1,407.19 5,465.53 5,000 (466) 15,000 9,534 36.44 7011 Testing 0.00 0.00 400 400 1,200 1,200 0.00 7211 Gas&Lube 0.00 61.21 667 606 2,000 1,939 3.06 7212 Uniform Allowance 0.00 0.00 167 167 500 500 0.00 7213 Safety Equipment 0.00 0.00 167 167 500 500 0.00 7214 Janitorial Supplies 0.00 237.12 333 96 1,000 763 23.71 7215 Operating Supplies 97.28 1,499.88 6,667 5,167 20,000 18,500 7.50 7216 Maintenance&Repair 205.90 551.87 667 115 2,000 1,448 27.59 7217 Small Tools&Equipment 0.00 0.00 667 667 2,000 2,000 0.00 7300 Advertising 0.00 1,576.15 1,000 (576) 3,000 1,424 52.54 7301 Subscriptions&Dues 0.00 0.00 100 100 300 300 0.00 7302 Travel&Subsistence 0.00 62.75 500 437 1,500 1,437 4.18 7303 Education&Training 0.00 0.00 500 500 1,500 1,500 0.00 7810 Miscellaneous Expense 4.15 5.15 0 (5) 0 (5) 0.00 Total Non-Personnel Costs: $ 2,323.81 $ 13,070.10 $ 20,835 $ 7,765 $ 62,500 $ 49,430 $ 20.91 Total Expenditures $ 6,225.31 $ 42,011.11 $ 81,287 $ 39,277 $ 231,766 $ 189,756 $ 18.13 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 32 General Fund Parks&Rec-The Rec Room For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 1,861.87 8,767.32 16,884 8,117 48,271 39,504 18.16 6001 Overtime 972.65 3,899.68 0 (3,900) 0 (3,900) 0.00 6100 Medicare 40.11 172.48 239 67 717 545 24.06 6102 Workers'Compensation 282.12 1,265.53 168 (1,098) 504 (762) 251.10 6200 Leave Time 104.99 (871.29) 1,502 2,373 4,507 5,378 (19.33) 6201 Retirement Benefits 88.49 956.14 1,514 557 4,335 3,378 22.06 6202 Health Insurance 2,029.07 9,591.58 15,239 5,647 39,764 30,172 24.12 Total Personnel Costs: $ 5,379.30 $ 23,781.44 $ 35,546 $ 11,763 $ 98,098 $ 74,315 $ 24.24 Non-Personnel Costs: 7001 Communications 0.00 0.00 100 100 300 300 0.00 7002 Postage and Freight 0.00 0.00 67 67 200 200 0.00 7003 Bank and Credit Card Fees 0.00 (31.79) 0 32 0 32 0.00 7004Insurance 0.00 551.59 333 (219) 1,000 448 55.16 7009 Contracted Services 1,328.34 5,404.44 4,333 (1,071) 13,000 7,596 41.57 7011 Testing 0.00 0.00 67 67 200 200 0.00 7211 Gas&Lube 0.00 0.00 100 100 300 300 0.00 7212 Uniform Allowance 0.00 0.00 100 100 300 300 0.00 7213 Safety Equipment 0.00 0.00 100 100 300 300 0.00 7214 Janitorial Supplies 0.00 0.00 167 167 500 500 0.00 7215 Operating Supplies 0.00 270.05 2,000 1,730 6,000 5,730 4.50 7216 Maintenance&Repair 205.90 257.04 333 76 1,000 743 25.70 7217 Small Tools&Equipment 0.00 1,096.56 0 (1,097) 0 (1,097) 0.00 7300 Advertising 0.00 166.40 133 (33) 400 234 41.60 7301 Subscriptions&Dues 0.00 450.00 0 (450) 0 (450) 0.00 7302 Travel&Subsistence 0.00 0.00 300 300 900 900 0.00 7810 Miscellaneous Expense 0.00 97.00 0 (97) 0 (97) 0.00 Total Non-Personnel Costs: $ 1,534.24 $ 8,261.29 $ 8,133 $ (128) $ 24,400 $ 16,139 $ 33.86 Total Expenditures $ 6,913.54 $ 32,042.73 $ 43,679 $ 11,635 $ 122,498 $ 90,454 $ 26.16 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 33 General Fund Library/Museum 9 For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 13,691.79 58,579.45 83,276 24,697 238,277 179,698 24.58 6100 Medicare 200.75 856.85 1,496 639 4,488 3,631 19.09 6101 Unemployment Insurance 0.00 0.00 333 333 1,000 1,000 0.00 6102 Workers'Compensation 153.57 618.39 822 204 2,465 1,847 25.09 6200 Leave Time 1,213.96 5,610.32 6,962 1,352 20,887 15,277 26.86 6201 Retirement Benefits 506.38 4,567.12 6,967 2,400 19,940 15,373 22.90 6202 Health Insurance 9,575.48 38,685.89 50,342 11,656 128,790 90,104 30.04 Total Personnel Costs: $ 25,341.93 $ 108,918.02 $ 150,198 $ 41,281 $ 415,847 $ 305,930 $ 26.19 Non-Personnel Costs: 7001 Communications 1,152.28 4,303.24 5,000 697 15,000 10,697 28.69 7002 Postage and Freight 0.00 2,534.92 3,000 465 9,000 6,465 28.17 7004Insurance 0.00 5,551.22 4,000 (1,551) 12,000 6,449 46.26 7009 Contracted Services 6,833.75 21,220.12 33,408 12,188 72,009 50,789 29.47 7011 Testing 0.00 0.00 267 267 800 800 0.00 7012 Other Special Services 69.80 1,129.80 3,000 1,870 9,000 7,870 12.55 7015 Utilities 2,379.52 19,686.24 16,333 (3,353) 49,000 29,314 40.18 7016 Heating Fuel 594.41 1,954.92 4,000 2,045 12,000 10,045 16.29 7017 Rents&Leases 0.00 148.06 800 652 2,400 2,252 6.17 7201 Library Books 16.95 1,084.03 3,333 2,249 10,000 8,916 10.84 7202 Library Periodicals 0.00 20.00 1,000 980 3,000 2,980 0.67 7203 Library Standing Orders 0.00 367.51 1,333 965 4,000 3,632 9.19 7204 Library Non-Print 0.00 1,462.37 1,333 (129) 4,000 2,538 36.56 7205 Library Electronic Materials 0.00 0.00 1,500 1,500 4,500 4,500 0.00 7208 Museum Collection Supplies 480.00 480.00 400 (80) 1,200 720 40.00 7210 Vehicle Supplies 0.00 21.35 0 (21) 0 (21) 0.00 7214 Janitorial Supplies 0.00 923.91 1,386 462 4,158 3,234 22.22 7215 Operating Supplies 233.37 3,276.01 4,000 724 12,000 8,724 27.30 7216 Maintenance&Repair 2,376.00 4,768.40 4,433 (335) 13,300 8,532 35.85 7217 Small Tools&Equipment 0.00 1,130.93 2,000 869 6,000 4,869 18.85 7300 Advertising 98.80 968.40 1,000 32 3,000 2,032 32.28 7301 Subscriptions&Dues 0.00 35.00 800 765 2,400 2,365 1.46 7302 Travel&Subsistence 0.00 1,084.10 1,833 749 5,500 4,416 19.71 7303 Education&Training 0.00 455.00 833 378 2,500 2,045 18.20 7304 Equipment Rent 0.00 148.06 1,333 1,185 4,000 3,852 3.70 7810 Miscellaneous Expense 0.00 148.06 167 19 500 352 29.61 Total Non-Personnel Costs: $ 14,234.88 $ 72,901.65 $ 96,492 $ 23,592 $ 261,267 $ 188,367 $ 27.90 Total Expenditures $ 39,576.81 $ 181,819.67 $ 246,690 $ 64,873 $ 677,114 $ 495,297 $ 26.85 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:6/12/2019 at 2:34 PM City of Seward Page: 34 General Fund Debt Service g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 53,930.39 177,877.30 198,348 20,471 595,045 417,168 29.89 6209 Contra-Retirement PERS DC Forfeitures 0.00 (20,652.71} 0 20,653 0 20,653 0.00 Total Personnel Costs: $ 53,930.39 $ 157,224.59 $ 198,348 $ 41,124 $ 595,045 $ 437,821 $ 26.42 Non-Personnel Costs: 8012 Debt Service Interest Expense 55,028.13 123,303.13 81,369 (41,934) 244,106 120,803 50.51 8300 Debt Service Principal 100,000.00 100,000.00 106,928 6,928 320,784 220,784 31.17 Total Non-Personnel Costs: $ 155,028.13 $ 223,303.13 $ 188,297 $ (35,006) $ 564,890 $ 341,587 $ 39.53 Total Expenditures $ 208,958.52 $ 380,527.72 $ 386,645 $ 6,118 $ 1,159,935 $ 779,408 $ 32.81 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City of Seward Page: 3 Harbor Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 91,217 190,155 131,571 58,584 394,715 (204,560) 48.18 5001 Land Lease Credits 0 0 (10,000) 10,000 (30,000) 30,000 0.00 5100 Transient Moorage 46,447 143,777 193,334 (49,558) 580,000 (436,224) 24.79 5101 Moorage 5,526 36,419 383,333 (346,914) 1,150,000 (1,113,581) 3.17 5102 Wharfage 315 315 16,000 (15,685) 48,000 (47,685) 0.66 5103 Boat Lift Fees 12,790 18,004 39,000 (20,996) 117,000 (98,996) 15.39 5105 Harbor Power Sales 36,031 133,856 124,333 9,523 373,000 (239,144) 35.89 5150 Shower Fees 997 2,751 4,000 (1,250) 12,000 (9,250) 22.92 5153 Fuel Pumping Fee 842 2,313 7,000 (4,687) 21,000 (18,687) 11.02 5154 Waiting List Fees 473 1,292 2,500 (1,209) 7,500 (6,209) 17.22 5155 Towing Fees 210 263 300 (38) 900 (638) 29.17 5156 Pumping Boats 0 95 100 (6) 300 (206) 31.50 5157 North Harbor Launch Fee 561 561 11,250 (10,689) 33,750 (33,189) 1.66 5158 South Harbor Launch Fee 93 187 6,833 (6,646) 20,500 (20,313) 0.91 5800 Labor&Services 420 2,132 1,833 299 5,500 (3,369) 38.75 5890 Collection of Doubtful Accounts 0 0 400 (400) 1,200 (1,200) 0.00 5899 Miscellaneous Revenue 1,124 1,300 333 967 1,000 300 130.03 5901 EF Investment Interest 0 34,378 6,667 27,711 20,000 14,378 171.89 5905 EF Penalties and Interest 1,204 5,185 3,333 1,852 10,000 (4,815) 51.85 5940 Amortization of Contributions-in-Aid 0 0 324,853 (324,853) 974,557 (974,557) 0.00 5941 Amortization of Bond Premiums 0 0 14,391 (14,391) 43,172 (43,172) 0.00 Total Revenues $ 198,250 $ 572,983 $ 1,261,364 $ (688,386) $ 3,784,094 $ (3,211,117) $ 15.14 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 3 Harbor Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 34,674 154,396 191,808 37,412 541,318 386,922 28.52 6001 Overtime 797 2,829 13,633 10,804 40,893 38,064 6.92 6002 Standby Time 1,066 5,224 3,896 (1,328) 11,686 6,462 44.71 6100 Medicare 533 2,544 3,331 787 9,993 7,449 25.46 6101 Unemployment Insurance 0 0 167 167 500 500 0.00 6102 Workers'Compensation 2,873 11,733 12,533 800 37,600 25,867 31.20 6200 Leave Time 5,852 22,652 20,311 (2,341) 60,934 38,282 37.17 6201 Retirement Benefits 8,356 38,117 49,609 11,492 144,543 106,426 26.37 6202 Health Insurance 23,598 107,003 126,653 19,650 323,597 216,594 33.07 6209 Contra-Retirement PERS DC Forfeitures 0 (2,909) 0 2,909 0 2,909 0.00 Total Personnel Costs: $ 77,749 $ 341,589 $ 421,941 $ 80,352 $ 1,171,064 $ 829,475 $ 29.17 Non-Personnel Costs: 7001 Communications 1,235 4,423 3,834 (589) 11,500 7,077 38.46 7002 Postage and Freight 94 485 2,833 2,348 8,500 8,015 5.71 7003 Bank and Credit Card Fees 2,776 19,543 34,460 14,917 68,460 48,917 28.55 7004Insurance 0 69,024 27,567 (41,457) 82,700 13,676 83.46 7006 Legal 0 2,554 3,333 779 10,000 7,446 25.54 7009 Contracted Services 3,123 17,772 35,066 17,294 96,400 78,628 18.44 7011 Testing 0 0 433 433 1,300 1,300 0.00 7015 Utilities 9,056 34,881 39,273 4,392 117,820 82,939 29.61 7016 Heating Fuel 388 2,601 3,333 732 10,000 7,399 26.01 7100 General Power for Resale 21,431 85,857 102,333 16,476 307,000 221,143 27.97 7210 Vehicle Supplies 0 119 0 (119) 0 (119) 0.00 7211 Gas&Lube 388 4,060 7,500 3,440 22,500 18,440 18.05 7212 Uniform Allowance 0 184 0 (184) 0 (184) 0.00 7213 Safety Equipment 262 2,724 2,500 (224) 7,500 4,776 36.33 7214 Janitorial Supplies 449 2,016 3,333 1,317 10,000 7,984 20.16 7215 Operating Supplies 280 5,633 12,000 6,367 36,000 30,367 15.65 7216 Maintenance&Repair 3,080 5,917 17,334 11,417 52,000 46,083 11.38 7217 Small Tools&Equipment 3,977 6,065 5,834 (231) 17,500 11,435 34.66 7300 Advertising 513 585 1,833 1,248 5,500 4,915 10.63 7301 Subscriptions&Dues 0 195 500 305 1,500 1,305 13.02 7302 Travel&Subsistence 232 3,165 3,333 168 10,000 6,835 31.65 7303 Education&Training 0 0 1,333 1,333 4,000 4,000 0.00 7304 Equipment Rent 0 0 1,333 1,333 2,000 2,000 0.00 7321 Harbor General Indirect Costs 36,861 147,446 147,445 (1) 442,336 294,890 33.33 7322 Harbor Admin Indirect Costs 38,800 193,999 155,199 (38,800) 465,598 271,599 41.67 7324 Gen Fund Indirect Costs 30,453 121,812 121,812 0 365,435 243,623 33.33 7325 Harbor Internal Cost Allocation (86,233) (389,152) (344,931) 44,221 (1,034,793) (645,641) 37.61 7330 P.I.L.T. 0 18,995 63,031 44,036 189,092 170,097 10.05 7331 Reclass PILTto Transfer-Out 0 (18,995) (63,031) (44,036) (189,092) (170,097) 10.05 7808 Bad Debt Expense 0 0 4,000 4,000 12,000 12,000 0.00 7810 Miscellaneous Expense 40 218 833 615 2,500 2,282 8.72 7900 Depreciation Expense 0 0 472,769 472,769 1,418,309 1,418,309 0.00 8012 Debt Service Interest Expense (33,296) 32,754 69,364 36,610 208,093 175,339 15.74 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 4 Harbor Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8104 Motor Pool Rent 5,333 21,333 21,334 1 64,000 42,667 33.33 8300 Debt Service Principal 0 0 177,062 177,062 531,187 531,187 0.00 Total Non-Personnel Costs: $ 39,242 $ 396,213 $ 1,134,185 $ 737,972 $ 3,356,845 $ 2,960,632 $ 11.80 Total Expenditures $ 116,991 $ 737,802 $ 1,556,126 $ 818,324 $ 4,527,909 $ 3,790,107 $ 16.29 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City of Seward Page: 4 SMIC Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 44,652 93,935 59,914 34,021 179,745 (85,810) 52.26 5101 Moorage 2,082 2,082 3,666 (1,584) 11,000 (8,918) 18.92 5102 Wharfage 0 0 2,084 (2,084) 6,250 (6,250) 0.00 5103 Boat Lift Fees 26,753 55,102 46,667 8,435 140,000 (84,898) 39.36 5104 Storage Fees 7,752 33,107 38,333 (5,226) 115,000 (81,893) 28.79 5106 SMIC Power Sales 8,783 38,386 13,667 24,719 41,000 (2,614) 93.63 5109 Washdown Pad Fees 636 636 2,733 (2,097) 8,200 (7,564) 7.76 5110 Crane Fees 52 52 0 52 0 52 0.00 5153 Fuel Pumping Fee 0 0 1,000 (1,000) 3,000 (3,000) 0.00 5800 Labor&Services 0 0 333 (333) 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 0 12,980 0 12,980 0 12,980 0.00 5901 EF Investment Interest 0 3,123 0 3,123 0 3,123 0.00 5940 Amortization of Contributions-in-Aid 0 0 168,660 (168,660) 505,980 (505,980) 0.00 Total Revenues $ 90,710 $ 239,403 $ 337,057 $ (97,654) $ 1,011,175 $ (771,772) $ 23.68 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 5 SMIC Enterprise Fund g For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 6,019 24,754 18,202 (6,552) 54,607 29,853 45.33 6001 Overtime 0 160 1,743 1,583 5,228 5,068 3.06 6100 Medicare 84 352 311 (41) 935 583 37.66 6102 Workers'Compensation 547 2,436 2,237 (199) 6,710 4,274 36.30 6201 Retirement Benefits 1,357 5,688 580 (5,108) 1,743 (3,945) 325.34 6202 Health Insurance 3,908 16,723 9,394 (7,329) 28,182 11,459 59.34 6209 Contra-Retirement PERS DC Forfeitures 0 (592) 0 592 0 592 0.00 Total Personnel Costs: $ 11,915 $ 49,521 $ 32,467 $ (17,054) $ 97,405 $ 47,884 $ 50.84 Non-Personnel Costs: 7001 Communications 0 0 167 167 500 500 0.00 7002 Postage and Freight 0 86 1,834 1,748 5,500 5,414 1.56 7004Insurance 0 7,702 4,800 (2,902) 14,400 6,698 53.49 7006 Legal 0 596 3,333 2,737 10,000 9,404 5.96 7009 Contracted Services 3,736 9,702 10,001 299 30,000 20,298 32.34 7015 Utilities 1,306 6,439 5,000 (1,439) 15,000 8,561 42.93 7016 Heating Fuel 268 781 1,667 886 5,000 4,219 15.63 7100 General Power for Resale 12,946 24,691 8,667 (16,024) 26,000 1,309 94.96 7102 Power Fuel Costs 0 0 833 833 2,500 2,500 0.00 7211 Gas&Lube 358 1,611 3,333 1,722 10,000 8,389 16.11 7215 Operating Supplies 0 189 2,167 1,978 6,500 6,311 2.91 7216 Maintenance&Repair 80 1,495 12,000 10,505 36,000 34,505 4.15 7217 Small Tools&Equipment 0 39 1,667 1,628 5,000 4,961 0.77 7300 Advertising 0 0 1,000 1,000 3,000 3,000 0.00 7321 Harbor General Indirect Costs 5,150 20,601 20,601 0 61,804 41,203 33.33 7322 Harbor Admin Indirect Costs 5,421 27,106 21,685 (5,421) 65,054 37,948 41.67 7323 SMIC General Indirect Costs 11,279 45,116 45,116 0 135,347 90,231 33.33 7324 Gen Fund Indirect Costs 8,128 32,513 32,512 (1) 97,540 65,027 33.33 7325 Harbor Internal Cost Allocation (11,279) (45,116) (45,116) 0 (135,347) (90,231) 33.33 7330 P.I.L.T. 0 7,703 8,678 975 26,036 18,333 29.59 7331 Reclass PILT to Transfer-Out 0 (7,703) (8,678) (975) (26,036) (18,333) 29.59 7810 Miscellaneous Expense 0 446 0 (446) 0 (446) 0.00 7900 Depreciation Expense 0 0 339,300 339,300 1,017,898 1,017,898 0.00 8101 Infrastructure 5,133 7,346 0 (7,346) 0 (7,346) 0.00 8300 Debt Service Principal 0 588,050 522,711 (65,339) 588,050 0 100.00 Total Non-Personnel Costs: $ 42,526 $ 729,393 $ 993,278 $ 263,885 $ 1,999,746 $ 1,270,353 $ 36.47 Total Expenditures $ 54,441 $ 778,914 $ 1,025,745 $ 246,831 $ 2,097,151 $ 1,318,237 $ 37.14 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City of Seward Page: 5 Parking Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5200 S.Harbor Lot 2,000 2,000 42,667 (40,667) 128,000 (126,000) 1.56 5201 N.Harbor Lot 0 0 22,333 (22,333) 67,000 (67,000) 0.00 5202 N.E.Ramp Lot 0 0 15,000 (15,000) 45,000 (45,000) 0.00 5204 S.Harbor Uplands Lot 0 0 8,333 (8,333) 25,000 (25,000) 0.00 5205 Slip Holder Parking Passes 1,355 1,355 8,333 (6,978) 25,000 (23,645) 5.42 5206 Employee Passes 47 47 3,000 (2,953) 9,000 (8,953) 0.52 5210 Vehicle w/Trailer 748 748 6,667 (5,919) 20,000 (19,252) 3.74 5211 Visitor Parking Permits 0 0 217 (217) 650 (650) 0.00 5212 Fines-Parking Tickets 0 0 667 (667) 2,000 (2,000) 0.00 5901 EF Investment Interest 0 8,625 2,333 6,292 7,000 1,625 123.21 Total Revenues $ 4,150 $ 12,775 $ 109,550 $ (96,775) $ 328,650 $ (315,875) $ 3.89 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 6 Parking Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 3,240 8,557 42,532 33,975 121,850 113,293 7.02 6001 Overtime 243 243 1,333 1,090 4,000 3,757 6.07 6100 Medicare 132 230 2,659 2,429 7,976 7,746 2.89 6101 Unemployment Insurance 0 0 667 667 2,000 2,000 0.00 6102 Workers'Compensation 130 222 2,600 2,378 7,800 7,578 2.84 6201 Retirement Benefits 146 648 1,433 785 4,300 3,652 15.06 6202 Health Insurance 793 2,620 1,961 (659) 5,884 3,264 44.54 Total Personnel Costs: $ 4,684 $ 12,520 $ 53,185 $ 40,665 $ 153,810 $ 141,290 $ 8.14 Non-Personnel Costs: 7001 Communications 159 539 1,133 494 3,400 2,761 18.79 7002 Postage and Freight 0 0 333 333 1,000 1,000 0.00 7003 Bank and Credit Card Fees 0 0 2,900 2,900 8,700 8,700 0.00 7004Insurance 0 1,657 833 (824) 2,500 843 66.27 7009 Contracted Services 147 147 1,500 1,354 4,500 4,354 3.26 7011 Testing 0 0 167 167 500 500 0.00 7012 Other Special Services 0 0 3,000 3,000 9,000 9,000 0.00 7015 Utilities 70 281 333 52 1,000 719 28.06 7210 Vehicle Supplies 0 0 1,333 1,333 4,000 4,000 0.00 7211 Gas&Lube 0 43 500 457 1,500 1,457 2.84 7212 Uniform Allowance 0 0 400 400 1,200 1,200 0.00 7213 Safety Equipment 0 0 400 400 1,200 1,200 0.00 7214 Janitorial Supplies 0 0 83 83 250 250 0.00 7215 Operating Supplies 3,232 3,232 3,083 (149) 9,250 6,018 34.94 7216 Maintenance&Repair 824 824 3,500 2,676 10,500 9,676 7.84 7217 Small Tools&Equipment 0 0 1,667 1,667 5,000 5,000 0.00 7300 Advertising 0 0 333 333 1,000 1,000 0.00 7301 Subscriptions&Dues 0 0 2,500 2,500 7,500 7,500 0.00 7302 Travel&Subsistence 0 0 500 500 1,500 1,500 0.00 7303 Education&Training 0 0 500 500 1,500 1,500 0.00 7304 Equipment Rent 0 0 1,000 1,000 3,000 3,000 0.00 7307 GF Administrative Fee 950 3,800 3,800 0 11,400 7,600 33.33 7330 P.I.L.T. 0 0 8,577 8,577 25,732 25,732 0.00 7331 Reclass PILT to Transfer-Out 0 0 (8,577) (8,577) (25,732) (25,732) 0.00 7805 Promotion 2,000 2,000 2,000 0 2,000 0 100.00 7900 Depreciation Expense 0 0 3,894 3,894 11,682 11,682 0.00 8103 Capital Equipment 0 0 3,333 3,333 10,000 10,000 0.00 8104 Motor Pool Rent 1,083 4,333 4,333 0 13,000 8,667 33.33 Total Non-Personnel Costs: $ 8,465 $ 16,956 $ 43,358 $ 26,402 $ 126,082 $ 109,126 $ 13.45 Total Expenditures $ 13,149 $ 29,476 $ 96,543 $ 67,067 $ 279,892 $ 250,416 $ 10.53 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City/of Seward Page: 6 Electric Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 110,302 475,794 464,923 10,871 1,394,769 (918,975) 34.11 5302 Residential fuel factor 148,544 508,295 474,535 33,760 1,423,604 (915,309) 35.70 5303 Residential customer charge 44,375 176,727 167,554 9,173 502,661 (325,934) 35.16 5310 SG Service 55,327 229,434 290,128 (60,694) 870,384 (640,950) 26.36 5312 SG fuel factor 68,091 221,511 207,216 14,395 621,648 (400,037) 35.65 5313 SG Customer Charge 21,240 84,188 75,057 9,131 225,170 (140,982) 37.39 5320 LG Service (24,537) 334,090 452,888 (118,798) 1,358,664 (1,024,574) 24.59 5322 LG fuel factor 202,455 614,341 602,747 11,594 1,808,242 (1,193,901) 33.97 5323 LG customer charge 3,795 15,293 15,267 26 45,802 (30,509) 33.39 5324 LG demand charge 233,237 450,761 473,791 (23,030) 1,421,372 (970,611) 31.71 5340 Spec.Contract Energy (5,606) 102,012 162,080 (60,068) 486,240 (384,228) 20.98 5342 Special Contract fuel factor 42,749 130,921 164,658 (33,737) 493,974 (363,053) 26.50 5343 Spec.Contract customer charge 131 523 355 168 1,064 (541) 49.16 5345 Special Contract Demand 70,661 142,877 141,276 1,601 423,828 (280,951) 33.71 5350 Harbor Fund Power Sales 12,920 59,143 103,333 (34,190) 310,000 (240,857) 22.30 5352 Harbor power fuel factor 14,294 56,398 36,667 19,731 110,000 (53,602) 51.27 5360 Street&Yard 5,990 24,861 23,333 1,528 70,000 (45,139) 35.52 5362 Yard Light Fuel 650 2,661 1,333 1,328 4,000 (1,339) 66.52 5801 Turn on Fees 1,590 3,239 6,567 (3,428) 20,000 (16,761) 16.19 5802 Equipment Rental 0 0 6,667 (6,667) 20,000 (20,000) 0.00 5803 Joint Pole Use 0 0 3,333 (3,333) 10,000 (10,000) 0.00 5804 Work Order Revenue 0 (430) 6,667 (7,097) 20,000 (20,430) (2.15) 5890 Collection of Doubtful Accounts 0 0 333 (333) 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 461 461 1,567 (1,206) 5,000 (4,539) 9.22 5901 EF Investment Interest (697) 61,391 2,333 59,058 7,000 54,391 877.02 5905 EF Penalties and Interest 3,139 12,930 16,667 (3,737) 50,000 (37,070) 25.86 5940 Amort.of CIA-General 0 0 321,438 (321,438) 964,315 (964,315) 0.00 5941 Amort.Bond Premium 0 0 4,811 (4,611) 13,834 03,834) 0.00 Total Revenues $ 1,009,111 $ 3,717,521 $ 4,227,524 $ (510,003) $ 12,682,571 $ (8,965,050) $ 29.31 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 7 Electric Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 61,664 255,891 327,025 71,134 967,539 711,648 26.45 6001 Overtime 6,446 16,183 22,294 6,111 66,881 50,698 24.20 6002 Standby Time 6,944 30,829 32,118 1,289 96,353 65,524 32.00 6100 Medicare 1,147 4,644 5,745 1,102 17,239 12,596 26.94 6102 Workers'Compensation 8,572 24,704 28,216 3,512 84,648 59,944 29.18 6200 Leave Time 6,576 28,084 34,411 6,327 103,235 75,151 27.20 6201 Retirement Benefits 13,945 55,789 62,091 6,301 184,062 128,272 30.31 6202 Health Insurance 20,774 86,765 109,359 22,594 301,823 215,058 28.75 6204 Meal Allowance 139 139 2,400 2,261 7,200 7,061 1.93 6205 Electric Union Benefits 156 623 7,000 6,377 21,000 20,377 2.97 6209 Contra-Retirement PERS DC Forfeitures 0 (2,516) 0 2,516 0 2,516 0.00 Total Personnel Costs: $ 126,363 $ 501,135 $ 630,659 $ 129,524 $ 1,849,980 $ 1,348,845 $ 27.09 Non-Personnel Costs: 7001 Communications 1,572 5,860 7,166 1,306 21,500 15,640 27.25 7002 Postage and Freight 3,009 4,220 7,666 3,446 23,000 18,780 18.35 7003 Bank and Credit Card Fees 6,652 23,429 52,093 28,664 90,760 67,331 25.81 7004Insurance 0 34,650 21,667 (12,983) 65,000 30,350 53.31 7006 Legal 140 1,828 20,000 18,173 60,000 58,173 3.05 7009 Contracted Services 8 29,430 150,950 121,521 442,950 413,521 6.64 7010 Engineering 0 15,648 10,000 (5,648) 30,000 14,352 52.16 7011 Testing 30 116 167 51 500 384 23.20 7012 Other Special Services 1,445 5,475 5,000 (475) 15,000 9,525 36.50 7015 Utilities 14,395 57,253 40,500 (16,753) 121,500 64,247 47.12 7016 Heating Fuel 440 5,980 6,000 20 18,000 12,020 33.22 7017 Rents&Leases 14,289 21,667 7,667 (14,000) 23,000 1,333 94.20 7101 Chugach Power Purchases 175,679 790,416 748,828 (41,588) 2,246,484 1,456,068 35.18 7102 Power Fuel Costs 321,302 1,176,363 970,820 (205,543) 2,912,460 1,736,097 40.39 7103 Fuel for Generators 0 0 33,334 33,334 100,000 100,000 0.00 7210 Vehicle Supplies 473 5,839 3,333 (2,506) 10,000 4,161 58.39 7211 Gas&Lube 793 5,788 12,667 6,880 38,000 32,213 15.23 7212 Uniform Allowance 9,949 12,075 500 (11,575) 1,500 (10,575) 804.99 7213 Safety Equipment 0 70 2,000 1,930 6,000 5,930 1.17 7215 Operating Supplies 17,594 26,116 61,000 34,884 183,000 156,884 14.27 7216 Maintenance&Repair 1,232 3,905 30,001 26,097 90,000 86,096 4.34 7217 Small Tools&Equipment 317 2,194 8,333 6,139 25,000 22,806 8.78 7300 Advertising 0 472 2,000 1,528 6,000 5,528 7.87 7301 Subscriptions&Dues 100 1,806 28,534 26,728 85,600 83,794 2.11 7302 Travel&Subsistence 0 4,407 9,334 4,927 28,000 23,593 15.74 7303 Education&Training 631 1,026 9,334 8,308 28,000 26,974 3.66 7304 Equipment Rent 0 0 8,333 8,333 25,000 25,000 0.00 7307 GF Administrative Fee 79,442 317,769 317,769 0 953,306 635,537 33.33 7330 P.I.L.T. 0 210,922 310,598 99,676 931,794 720,872 22.64 7331 Reclass PILTto Transfer-Out 0 (210,922) (310,598) (99,676) (931,794) (720,872) 22.64 7808 Bad Debt Expense (172) (172) 10,000 10,172 30,000 30,172 (0.57) 7810 Miscellaneous Expense 251 272 11,667 11,395 35,000 34,728 0.78 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 8 Electric Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7900 Depreciation Expense 0 0 517,147 517,147 1,551,440 1,551,440 0.00 8010 Utility Deposit Interest 0 323 400 77 1,200 877 26.89 8012 Debt Service Interest Expense 0 15,058 60,067 45,009 180,200 165,142 8.36 8014 Amortization of Bond Issue Costs 0 0 6,968 6,968 20,903 20,903 0.00 8101 Infrastructure 0 0 46,667 46,667 140,000 140,000 0.00 8103 Capital Equipment 0 8,696 18,333 9,637 55,000 46,304 15.81 8104 Motor Pool Rent 22,500 90,000 90,000 0 270,000 180,000 33.33 8200 Work Order Sal/Benefit credits 0 0 (20,000) (20,000) (60,000) (60,000) 0.00 8201 Work Order Operating Supply credits 0 0 (10,000) (10,000) (30,000) (30,000) 0.00 8300 Debt Service Principal 0 0 55,000 55,000 165,000 165,000 0.00 Total Non-Personnel Costs: $ 672,071 $ 2,667,979 $ 3,361,245 $ 693,266 $ 10,008,303 $ 7,340,324 $ 26.66 Total Expenditures $ 798,434 $ 3,169,114 $ 3,991,904 $ 822,790 $ 11,858,283 $ 8,689,169 $ 26.72 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City of Seward Page: 7 Water Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 43,221 171,590 158,831 12,759 476,492 (304,902) 36.01 5310 SG Service 11,010 40,589 44,141 (3,552) 132,422 (91,833) 30.65 5320 LG Service 15,436 59,280 74,551 (15,271) 223,654 (164,374) 26.51 5330 SMIC Sales 6,772 19,125 20,473 (1,348) 61,419 (42,294) 31.14 5340 Spec.Contracts 8,326 35,587 96,369 (60,782) 289,105 (253,519) 12.31 5801 Turn on Fees 3,915 4,757 3,456 1,301 10,369 (5,612) 45.87 5806 Ship Water 201 800 35,193 (34,393) 105,580 (104,780) 0.76 5807 Hydrant Rentals 14,283 46,060 41,218 4,842 123,655 (77,595) 37.25 5899 Miscellaneous Revenue 12,494 12,494 3,456 9,038 10,369 2,125 120.49 5901 EF Investment Interest 0 21,033 1,730 19,303 5,191 15,842 405.19 5905 EF Penalties and Interest 55 266 693 (427) 2,079 (1,813) 12.78 5940 Amort.of CIA-General 0 0 69,697 (69,697) 209,090 f209,090) 0.00 Total Revenues $ 115,713 $ 411,581 $ 549,808 $ (138,227) $ 1,649,426 $ (1,237,845) $ 24.95 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 9 Water Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 15,474 62,097 66,448 4,351 187,526 125,429 33.11 6001 Overtime 339 4,238 1,409 (2,829) 4,226 (12) 100.30 6002 Standby Time 595 2,775 3,287 512 9,862 7,087 28.14 6100 Medicare 232 1,016 1,129 113 3,387 2,371 30.00 6102 Workers'Compensation 1,215 5,011 4,047 (964) 12,141 7,130 41.27 6200 Leave Time 398 741 6,807 6,066 20,420 19,679 3.63 6201 Retirement Benefits 3,721 16,006 14,823 (1,183) 44,470 28,464 35.99 6202 Health Insurance 10,087 41,896 41,882 (14) 104,640 62,744 40.04 6209 Contra-Retirement PERS DC Forfeitures 0 (1,241) 0 1,241 0 1,241 0.00 Total Personnel Costs: $ 32,061 $ 132,539 $ 139,832 $ 7,293 $ 386,672 $ 254,133 $ 34.28 Non-Personnel Costs: 7001 Communications 488 2,111 4,000 1,889 12,000 9,889 17.59 7002 Postage and Freight 610 840 2,167 1,327 6,500 5,660 12.93 7003 Bank and Credit Card Fees 746 2,930 6,950 4,020 10,950 8,020 26.76 7004Insurance 0 8,552 3,667 (4,885) 11,000 2,448 77.74 7006 Legal 0 0 1,667 1,667 5,000 5,000 0.00 7009 Contracted Services 210 826 25,900 25,074 75,900 75,074 1.09 7011 Testing 375 1,625 3,667 2,042 11,000 9,375 14.77 7015 Utilities 14,897 62,708 86,333 23,625 259,000 196,292 24.21 7016 Heating Fuel 0 732 0 (732) 0 (732) 0.00 7211 Gas&Lube 1,013 2,179 3,500 1,321 10,500 8,321 20.75 7213 Safety Equipment 0 40 1,000 960 3,000 2,960 1.33 7215 Operating Supplies 1,700 3,505 14,833 11,328 44,500 40,995 7.88 7216 Maintenance&Repair 1,490 2,227 8,333 6,106 25,000 22,773 8.91 7217 Small Tools&Equipment 325 3,361 2,167 (1,194) 6,500 3,139 51.70 7300 Advertising 0 0 333 333 1,000 1,000 0.00 7301 Subscriptions&Dues 0 227 567 340 1,700 1,473 13.35 7302 Travel&Subsistence 0 0 1,867 1,867 5,600 5,600 0.00 7303 Education&Training 0 300 1,867 1,567 5,600 5,300 5.36 7304 Equipment Rent 0 0 2,667 2,667 8,000 8,000 0.00 7307 GF Administrative Fee 21,916 87,664 87,664 0 262,991 175,327 33.33 7330 P.I.L.T. 0 21,970 36,190 14,220 108,569 86,599 20.24 7331 Reclass PILT to Transfer-Out 0 (21,970) (36,190) (14,220) (108,569) (86,599) 20.24 7808 Bad Debt Expense 0 0 667 667 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 600 600 1,800 1,800 0.00 7900 Depreciation Expense 0 0 130,733 130,733 392,199 392,199 0.00 8012 Debt Service Interest Expense (14,819) 4,850 6,556 1,706 19,669 14,819 24.66 8104 Motor Pool Rent 417 1,667 1,667 0 5,000 3,333 33.33 8300 Debt Service Principal 0 137,175 45,725 (91,450) 137,175 0 100.00 Total Non-Personnel Costs: $ 29,368 $ 323,519 $ 445,097 $ 121,578 $ 1,323,584 $ 1,000,065 $ 24.44 Total Expenditures $ 61,429 $ 456,058 $ 584,929 $ 128,871 $ 1,710,256 $ 1,254,198 $ 26.67 Monthly Budget-to-Actual Revenue Report--By Fund Run:6/12/2019 at 2:26 PM City of Seward Page: 8 Wastewater Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 57,384 228,553 214,384 14,169 643,152 (414,599) 35.54 5310 SG Service 14,058 50,902 69,157 (18,255) 207,471 (156,569) 24.53 5320 LG Service 20,369 77,033 99,929 (22,896) 299,786 (222,753) 25.70 5330 SMIC Sales 1,996 7,952 13,278 (5,326) 39,834 (31,882) 19.96 5801 Turn on Fees 1,797 8,815 0 8,815 0 8,815 0.00 5809 Water/Seward Misc.Service 0 0 863 (863) 2,589 (2,589) 0.00 5901 EF Investment Interest 0 20,546 693 19,853 2,079 18,467 988.24 5905 EF Penalties and Interest 93 508 519 (11) 1,556 (1,048) 32.63 5940 Amort.of CIA-General 0 0 132,815 (132,815) 398,445 (398,445) 0.00 Total Revenues $ 95,697 $ 394,309 $ 531,638 $ (137,329) $ 1,594,912 $ (1,200,603) $ 24.72 Monthly Budget Expenditure Report by Fund Run:6/12/2019 at 2:33 PM City of Seward Page: 10 Wastewater Enterprise Fund For 4/30/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 8,038 32,374 50,687 18,313 142,969 110,595 22.64 6001 Overtime 222 2,358 1,057 (1,301) 3,170 812 74.37 6002 Standby Time 421 1,918 2,164 246 6,492 4,574 29.55 6100 Medicare 124 551 899 348 2,696 2,145 20.45 6102 Workers'Compensation 566 2,379 2,916 537 8,749 6,370 27.19 6200 Leave Time 1,425 7,615 6,364 (1,251) 19,091 11,476 39.89 6201 Retirement Benefits 1,973 8,519 11,281 2,762 33,844 25,325 25.17 6202 Health Insurance 4,732 20,012 26,343 6,331 64,586 44,574 30.99 6209 Contra-Retirement PERS DC Forfeitures 0 0741 0 174 0 174 0.00 Total Personnel Costs: $ 17,501 $ 75,552 $ 101,711 $ 26,159 $ 281,597 $ 206,045 $ 26.83 Non-Personnel Costs: 7001 Communications 484 1,948 2,767 819 8,300 6,352 23.47 7002 Postage and Freight 585 857 1,566 709 4,700 3,843 18.24 7003 Bank and Credit Card Fees 1,036 4,076 8,397 4,321 13,730 9,654 29.68 7004Insurance 0 2,816 2,668 (148) 8,004 5,188 35.19 7006 Legal 0 0 4,000 4,000 12,000 12,000 0.00 7009 Contracted Services 900 933 35,900 34,967 105,900 104,967 0.88 7011 Testing 1,785 8,382 9,000 618 27,000 18,618 31.05 7015 Utilities 9,049 42,065 72,666 30,601 218,000 175,935 19.30 7016 Heating Fuel 0 0 1,167 1,167 3,500 3,500 0.00 7017 Rents&Leases 0 0 67 67 200 200 0.00 7211 Gas&Lube 311 2,770 3,233 463 9,700 6,930 28.56 7213 Safety Equipment 0 93 500 407 1,500 1,407 6.21 7215 Operating Supplies 3,924 7,755 5,667 (2,088) 17,000 9,245 45.62 7216 Maintenance&Repair 433 1,863 9,834 7,971 29,500 27,637 6.32 7217 Small Tools&Equipment 366 847 1,333 486 4,000 3,153 21.17 7300 Advertising 0 0 133 133 400 400 0.00 7301 Subscriptions&Dues 0 5,471 1,500 (3,971) 4,500 (971) 121.59 7302 Travel&Subsistence 0 0 1,733 1,733 5,200 5,200 0.00 7303 Education&Training 0 0 1,267 1,267 3,800 3,800 0.00 7304 Equipment Rent 0 0 2,000 2,000 6,000 6,000 0.00 7307 GF Administrative Fee 13,384 53,535 53,535 0 160,606 107,071 33.33 7330 P.I.L.T. 0 22,212 31,809 9,597 95,427 73,215 23.28 7331 Reclass PILT to Transfer-Out 0 (22,212) (31,809) (9,597) (95,427) (73,215) 23.28 7808 Bad Debt Expense 0 0 667 667 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 400 400 1,200 1,200 0.00 7900 Depreciation Expense 0 0 119,061 119,061 357,184 357,184 0.00 8012 Debt Service Interest Expense 0 0 5,626 5,626 16,878 16,878 0.00 8102 Buildings 0 5,317 0 (5,317) 0 (5,317) 0.00 8103 Capital Equipment 3,138 16,253 0 (16,253) 0 (16,253) 0.00 8104 Motor Pool Rent 417 1,667 1,667 0 5,000 3,333 33.33 8300 Debt Service Principal 0 0 19,533 19,533 58,599 58,599 0.00 Total Non-Personnel Costs: $ 35,812 $ 156,648 $ 365,887 $ 209,239 $ 1,084,401 $ 927,753 $ 14.45 Total Expenditures $ 53,313 $ 232,200 $ 467,598 $ 235,398 $ 1,365,998 $ 1,133,798 $ 17.00 Balance 01000 Due To/From Other Funds 7,163,577.96 02000 Due To/From Other Funds 34,370.56 03000 Due To/From Other Funds 2,738,709.47 03100 Due To/From Other Funds 405,776.11 11000 Due To/From Other Funds 2,006,626.07 11001 Due To/From Other Funds 391,607.56 11002 Due To/From Other Funds 2,587.85 11103 Due To/From Other Funds 1,195,167.85 11113 Due To/From Other Funds (229,287.33) 11420 Due To/From Other Funds 599,211.88 11421 Due To/From Other Funds (292,890.44) 12000 Due To/From Other Funds (263,732.21) 12333 Due To/From Other Funds (25,576.50) 13000 Due To/From Other Funds 1,031,957.62 15000 Due To/From Other Funds 5,647,356.79 15001 Due To/From Other Funds 957,301.76 15310 Due To/From Other Funds 566,135.55 17000 Due To/From Other Funds 1,344,375.00 17001 Due To/From Other Funds 852,572.15 17330 Due To/From Other Funds 216,842.64 18000 Due To/From Other Funds 1,775,001.21 18001 Due To/From Other Funds 742,025.05 19100 Due To/From Other Funds (1,917,643.38) 19102 Due To/From Other Funds 929,926.50 19200 Due To/From Other Funds 5,034,843.31 30040 Due To/From Other Funds (0.02) 30041 Due To/From Other Funds 0.00 30042 Due To/From Other Funds 326,177.91 30043 Due To/From Other Funds 106,304.47 30051 Due To/From Other Funds 162,394.31 30070 Due To/From Other Funds 2,150.00 30113 Due To/From Other Funds 3,000.00 70033 Due To/From Other Funds 0.00 80010 Due To/From Other Funds 1,658,919.83 80015 Due To/From Other Funds 168,087.50 80020 Due To/From Other Funds 660,130.35 80040 Due To/From Other Funds 157,497.00 80041 Due To/From Other Funds (8,000.00) 80115 Due To/From Other Funds 250,000.00 34,393,504.38 J p 2 Y LU d Q 00"O to a) - R V LO ' 0 0) C) LL9 V O N O m � LLJ 0, M O N f0 O O 1l- M N7 O) m L •--� C E N r (0 O CO 00 m fD Ln N L co M Co LLB In O V M 00 a) .�-i d V a Ln O N 00 0) 00 O N N cm cn CD m O J � O] a` (n M CD O Liz m LL) N) 00 00 aR O t0 CD CDM 00 00 h M ti Ln O O wCn O O M L!7 P 07 M Q N V m m CD co m Ln ItN 00 Q O coo co O N M w of C. 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Yo N n V M M N n O m m T N (O n V N M (D M m r n O = N N N Q M N LO n m M M M M r W m O V N M V N N 4'1 7 0 : n 7 n w 01 M N V V 7 V V N Lu a) /�\ m)\ co f u oa = 2� \� /z ( 0 ®� j $ � /� \ / , , , , , , 5N q 2 , g , , , , , , k k (D 2 N � _3 / m m _ 0 \ I- w _ k k a a \ \ \ § \ \ § e E § / E O E / = g n En } 04Lf) , , , 2 r / G 0 7 m 9 / e © E ci 0) ƒ I 2 \ C) 7 ƒ o gwkCD = j � � / co k ' UEnC 2 = o © � 22 = — in \ � \ « kkd ° \ \ 2LU \ \ aWEn $ z m E � w § J � 2 % 0I a E C3U) � \ \ Ena > m > \ m > 2 5 2 j / ƒ \ 5 ° / / } ( k » ; _ e o w cn \ e \ \ D En k e G \ ) _ o k 2 @ g = o m c < 2 % Sso2 ) i = _ _ % a5 \ \ 2 - � r _ = m m � _ E , = E _ — o = _ > 2 \ m » j \ ± & = f \ @ » \ \ $ & � ƒ / � \ \ -fn / § m 2 § / ± \ \ �3 » m :52 \ / / ] 2z3 _ = e e = _ - Q = = 5 $ / 2q2 \ � yes » 2g22 — I G 3 < 2 \ < $ _ — E > 3 < 2 % < 3 G 0 E u m _ _ � _ 2 2 0 5 0 » m _ o . _ 5 © x = o — _ _ _ # F- _ ° > _ _ — _ m = ± z — Dz = ± w mg ± z » = z = E w Lu a) /�\ m)\ a \/- § oa = 2� \� /z ( 0 ®� j $ � /� 7g \ y 0 7 C O( � ;; \ \ e c a Q / ¢ ¢ z » » j 2 2 2 2 & / § o z / LL 0 ! j d 2 Of . , , , , , , , . < ƒ7 , � f � 2 � v � LU . § J ° G \ 2 2 gwkCD < k & Q En > 0 2 © C3 ± - 4 � ik � \ CD \ « kkd ° / / 2 � � @ \ \ kLU $ § § E 0 Lu § J � 2 % 0I a E C3m . m . \ ) m . a 2 g D - w = £ s \ 5 w / \ = 3 ; w E / \ 5 ; 0 ® 2 - n ^2 � % g < \ e - ± 10 cL $ \ 02 / @ � 666 - @ » _ o m o < 2 6 2 = ! o m G k 2 = 5 = aGi = @ = 5 = a % 2 z d 3 / G ) » ® n E d 2 3 / G ) 5 z n e = 2 \ E § k \ - & 2 \ = f \ E § \ \ / & @ % § / ± \ \ -eb § _� % ƒ } / ± \ / -e ± § _ 2 = 3 g @ a = § _ ° _- _ = 3 g = a = § _ ` F = o » w e o = - u F o = o » z e o = - u m r- E 5 G > 2 q A \ o r z E g G > 2 g 2 2 - o « 3 = o $ > _ < 2 % < 3 q o E w _ > - _ - - - 5 = o = g - _ - - - 5 w > o » _ = o = # � c e x > m » ± z » = z = = w mI » ± zg = z = I w k / 7 $ u >- = o ) co�� < � 7 $ J a ) 2 DO U) \} a > / / i 2 = n � \ } C-4 � o & LL CN _ » 3 7 J C § 2 @ u 7 } © § o m LU E > > % 5 5 / $ § J J § 0 L ■ cu _ ; { m ( 0 \ § _ _ L) LU Z 0/ ° m m / � I \ E £ � o _ C-4 4 � �k ■ 20 } @§ / 8m ; 2 = � ^ = NRRO r = 1* cLuo = Mo E pEa ® = 0) / % It 4- "0 « C c Cl) DO « 6 3 w � 7 � a rL / ¥ / � e a § / a co 0 � � le \ \ / \ k \ j7 / cli Ili N co /T � « _ 2 ( \ \ � = a � \ z / j / o & £ Q / 2 E coo a) / 0 • (n ) 2 d \ \ \ \ ± e m3 m - ` \ \ \ C 2 © @ 2 � 0, < � � � � \ � � a) \ 0 � 2 / L) a � 0) a ® ff2 / � \ g3 § � / ( § \ ) \ of \ \ 3v _ > 2 ._ > o m Q _ ° 2 - ° 7 ƒ-0 2 -c t d > ) z oo < 0EzeS� Sz = < The Planning and Zoning Commission report January 2019-June 2019 The Planning and Zoning Commission has held Work Session on the following topics: January 22, 2019, in a joint work session with PACAB: Discussed Title 15: Development Requirements and Land Use at SMIC March 19, 2019, Discussed and set priorities for 2019-2020 in preparation for joint work session with City Council April 16, 2019, Discussed Title 15: Lodging May 21, 2019, Discussed amending administrative filing fees for land management, signs, zoning and platting requests May 21, 2019, Discussed upcoming joint work session with City Council on utility expansion and housing May 28, 2019, met with City Council in joint work session to discuss housing, assessment district, and City utility expansion June 18, 2019, reviewed and discussed the lodging audit, and discussed housing stock The Planning and Zoning Commission has approved nine Conditional Use Permits through the following Resolutions: Resolution 2019-001 Granting A Conditional Use Permit(CUP) Amendment, Reducing The Number Of Parking Spaces Required By Cup 2002-01, To Construct And Operate A 79-Unit Hotel And Retail Development In The Harbor Commercial Zoning District, At 1412 Fourth Avenue, Lot 1, Block 6, Seward Small Boat Harbor Subdivision Resolution 2018-019 Resolution 2019-002,Granting A Conditional Use Permit To Steven Chang To Operate A Four (4)Unit Multi Family Dwelling On Lot 19C Block 11, Ennis Carlson Bencardino Replat, Located At 1103 Second Avenue; Within The Urban Residential Zoning District Resolution 2019-003 Granting A Conditional Use Permit To Four Seasons Marine Services To Construct And Operate A Ten (10)Unit Studio Apartment Building On Lots 2 & 3 Block 7, Federal Addition, Located At 703 Third Avenue Within The Auto Commercial Zoning District Resolution 2019-004 Granting A Conditional Use Permit To Exit Glacier Guides to Operate A Parking Lot On Lots 21-23 Block 10 Laubner Addition, Located at 1100 Second Avenue, In The Urban Residential Zoning District Resolution 2019-006 Granting A Conditional Use Permit To Shelly Lindell To Operate A Mixed Use Seven (7)Unit Multi Family Dwelling On Lot N10 Feet of Lot 36 and All of Lot 37 Block 8, Original Townsite, Located At 232 Fifth Avenue; Within The Central Business (CB) Zoning District 211 Resolution 2019-007 Granting A Conditional Use Permit To Kenai Peninsula Housing Initiatives, Inc. (KPHI) To Construct and Operate A Four(4)Unit Multi Family Dwelling On Lot 1 lA2 Fort Raymond Subdivision Replat No. 4, Located At 2204 Dimond Boulevard; Within The Multi-Family (R3) Residential Zoning District Resolution 2019-008, Granting A Conditional Use Permit To Brad Snowden To Operate A Mixed Use Four(4)Unit Multi Family Dwelling On Lot 35 and Lot 36 Block 23, Original Townsite, Located At 430 Fourth Avenue; Within The Office Residential (OR) Zoning District Resolution 2019-010 Granting A Conditional Use Permit To Carroll and Robert O'Neal To Operate A Four(4)Unit Multi Family Dwelling On Lot 21A Block 25, Original Townsite of Seward Located At 402 Second Avenue; Within The Auto Commercial (AC) Zoning District Resolution 2019-011 Granting A Conditional Use Permit To Elliot Jackson dba Seward Lodging LLC To Operate A Mixed Use Commercial Building Including Restaurant, Housing, and Nightly Lodging Accommodation On Lot 4A Block 3, Original Townsite Seasalt Replat, Located At 133 Fourth Avenue; Within The Central Business (CB) Zoning District The Planning and Zoning Commission has recommended the following preliminary plat for Kenai Peninsula Borough approval: Resolution 2018-019 Recommending Kenai Peninsula Borough Approve the Seward Original Townsite Petersen Replat, Combining Lots 3, 4, and 5 Block 28 Original Townsite of Seward, Vacating Interior Lot Lines to Create one Lot to be Known as Lot 3A, Containing Approximately 9000 Square Feet The Planning and Zoning Commission has recommended Council approve the following land use amendment: Resolution 2019-009 Recommending City Council Approval Of The Rezoning Of Lot 23A Marathon Addition Whitehorn Replat, Located At 513 First Avenue, From Institutional (INS) To Single-Family Residential (R1) The Planning and Zoning Commission has approved the following New Business items: Resolution 2019-005 Recommending City Council Approval of The Planning and Zoning Commission Priorities From April 2019 to April 2020 Resolution 2019-012 Amending Administrative Filing Fees For Land Management, Signs, Zoning And Platting Requests Submitted by Cindy Ecklund, Chair, P&Z 212 Seward Port and Commerce Advisory Board 2019 1st and 2°d Quarter Report During the first half of 2019, PACAB held 5 Regular Business meetings, additional work sessions and Climate Action Plan ad hoc committee meetings. In our current annual summer hiatus we have one meeting scheduled for July 24th to approve minutes and other items as needed. Following the July meeting, the Board approved resuming our normal schedule of Regular Meetings beginning September 4`h. We are proud to say that we are continuing our streak of no meetings being cancelled due to lack of a quorum and we continue to have a full Board. PACAB studied and recommended Priorities for February 2019- February 2020 that were approved by Council: • Review taxes, especially vessel property tax. • Review the Harbor Tariff. • Work to support industries to Seward including the Community Development Quota (CDQ) fleets and related industries, oil & gas related industries, transportation, vessel maintenance and repair facilities and commercial/sports fishing industry. • Help lead Seward Marine Industrial Center(SMIC) development. • Prioritize Federal and State Priorities for Port & Commerce Initiatives (October) • Continue exploration of energy alternatives (Wind, Solar, Geothermal and Hydroelectric, etc.), sponsor energy fair and/or other continuing community education, develop a Seward Renewable Energy Plan, review Title 15 including process and procedures for alternative energy connection to city infrastructure • Continue to send a Board Member to the Alaska Municipal League Annual Conference (AML) • Create a Climate Action Plan(2020) • Support the Blue Pipeline Initiative • Review utility infrastructure for future growth and development Some highlights of the last 6 months: 1) Resolution recommending Council support a Sewer/Water Rate study. PACAB would be willing to act as the public outreach and body to vet public comments and work with the contractor. 2) Joint PACAB/PZ meeting re: development and zoning at SMIC. 3) Continuing to work with the Chamber on a resolution that will be submitted to Council with recommendations regarding by-catch and the Commercial Fishing Trawler Fleet. 4) Provided additional comments and recommendations to Council Re: the Seward Airport. 5) Set an Ad Hoc Committee to develop Climate Action Plan and process with published meetings. Committee Members approved are Jaffa, Schneider, Paquette and Terry. 6) Phil Kaluza, provided a presentation regarding Air to Air Heat Pumps in Seward. PACAB followed up with a recommendation to Council re: encouraging utilization with Utility rebates from the Electric Department. 7) Approved resolution recommending Council updates to the current electric interconnect code to allow for connection to city infrastructure. 8) PACAB working on plans to host a Seward Energy Fair spring of 2020. Submitted by: Christy Terry, Chair, PACAB 6/18/2019 213 Seward Historic Preservation Commission 2018 Annual Report This report will cover the time of September 2017 to Aug 2018. During this time the commission had some changes in their members. Chairperson Linda Lasota and Commissioner Fred Woelkers left the commission and joining the commission was Cheryl Seese. A survey of the community historic Archeological and Architectural resources resulted in a substantial inventory list of structures over 50 years. This commission project is an ongoing one and it utilizes several methods of acquiring accurate information. The registry of Historic Trees and plants was reviewed and updated and the Hoben park and planters support continued. The commission continues its support for the history of Seward by; proclamations for Seward's Day, Founders Day and awarding members of the community that contribute to the mission of our commission; to Preserve Seward's History. Also, by recognizing May as National Historic Preservation Month. Keeping up with the commission's priorities and plan, the website was maintained. Ongoing monitoring of the Historic Jesse Lee Home project is done via reports from those that have shown interest and have been involved with its preservation and its retention of its history. We have continued to support and participate in ongoing dialog regarding the preservation of Fort Raymond. In the interest of collaboration, a commissioner was assigned to gather updates from RBHS (Resurrection Bay Historical Society) on meetings, programs, etc. and report them at our meetings. In the interest of preserving and promoting the Rockwell Kent history we agreed to support Historian Doug Capra during the centennial project that should conclude in 2020. Chairperson Wolf Kurtz attended and participated in National Alliance of Preservation Commissions FORUM 2018, in De Moines, Iowa. The commission would like to thank our administrative staff, Library Museum Director, Valarie Kingsland and museum curator Madeline McGraw for their vital assistance and aide in carrying out the duties of the commission during this time. 214 MEMO , Date: June 17, 2019 To: Seward City Council From: Jessica Fogle, Deputy City Clerk RE: 2019 International Student Exchange Program with Obihiro, Japan Since 1968, Seward has had a sister-city relationship with Obihiro,Japan. Seward and Obihiro have exchanged students each year since 1973. The year 2018 marked the 50th anniversary of the sister- city relationship between Seward, Alaska and Obihiro, Japan and in honor of this anniversary, a group of citizens was chosen from both Seward and Obihiro for a rare opportunity to enjoy an adult exchange,as well. This adult exchange helped to strengthen our sister-city relationship with Obihiro, Japan even more and I am pleased to announce that this year,we will be sending three of Seward's High School students to Obihiro, Japan for the student exchange this summer! The student exchange begins this summer with four of Obihiro's High School students traveling from Obihiro, Japan to Seward, Alaska from Sunday, July 28, 2019 through August 6, 2019. This group consists of four athletic young women who enjoy the following sports: table tennis, rugby, classic ballet, basketball, and soft-tennis. The Koster, Schwertfeger, and Pfeiffenberger families have all been very involved in the student exchange program for many years and it is with great pleasure that I announce that Angel Schwertfeger, Max Pfeiffenberger, and Samuel Koster are the students participating in the 2019 Student Exchange Program with Obihiro,Japan! These three students will be entering into 1 1 th grade at Seward High School next year, and all three of these students were very excited about the opportunity to visit another country and learn about their way of life! Our students will travel to Obihiro on August 8, 2019 and they will fly back to Seward on August 18, 2019. Through their interactions with some of their past HomeStays, some of these students have even begun learning how to speak Japanese in preparation for this trip years in advance. We will have a welcome party to welcome the students from Obihiro to Seward and congratulate our students on participating in this amazing opportunity on Friday,August 2,2019 from 6:00-8:00 pm at the Seward Community Library&Museum, and the public is welcome to attend! 215 lul June 2019 Su Mo T�fU We019Th F� 5a 5U Mo TU 201 e 19 Th Fr 5a 1 2 3 4 5 6 2 3 4 5 6 7 8 7 8 9 10 11 12 13 9 10 11 12 13 14 15 14 15 i6 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 31 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 26 27 28 29 30 31 Jun 1 2 3 4 5 6 7 8 11:00am Plaque [[[ 12:00pm CC WS Mtg [[[ 11:00am Grand Opening, [[ Exchange, Vrking [[ {Council Chambers) € at KFNP Center(1212''.. 7:00pm P&Z Mtg €€ Fourth Ave),_ i (Council Chambers) 9 10 11 12 13 14 15 7:00pm CC Mtg 5:30pm Rescheduled CC [[[6:00pm HPC WS Mtg Bike Park Grand [[ (Chambers)_ WS Mtg-Discuss [[, (Council Chambers) Opening(2210 '.. Housing(Council [[[7:30pm HPC Reg Mtg Dimond Blvd),,,, Chambers) €€ (Council Chambers) 16 17 18 19 20 21 22 6:66pm P&Z Special S:OOpm Public Safety [[[ 12:66pm CC WS Mtg Mtg(Council Forum(Seward €€ (Council Chambers) 6:05pm P&Z WS Mtg Community Library) I (Council Ca hmbers),,,; / 23 24 25 26 27 28 29 12:00pm Climate 12:00pm Ribbon Cutting 5:30pm CC-Appeal [[ Change Ad Hoc Mtg„ Ceremony-South Hearing(Council 5:00pm CC WS Mtg Harbor Launch(1212 Chambers)......._ 7:00pm CC Mtg Fourth Ave) 30 Jul 1 2 3 4 5 6 Council Calendar 1 6/19/2019 10:31 AM ust July 2019 Su Mo Illy ',I Fr Sa Su Me Tuu9We201Th Fr Sa 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 i6 17 18 19 20 11 12 13 14 15 i6 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 30 Jul 1 2 3 4 5 6 City Holiday- [[[ 12:00pm CC WS Mtg Independence,Day [[, (Council Chamber)„ City Offices Closed 7 8 9 10 11 12 13 „7:OOpm CC Mtg (Chambers)_ 14 15 16 17 18 19 20 6:6Opm P&Z WS [[[ 12:66pm CC WS Mtg (Chambers) [[ (Council Chamber)„ 21 22 23 24 25 26 27 7:00pm CC Mtg 12:00pm PACAB Reg (Chambers)_ Mtg(Council Chambers) 28 29 30 31 Aug1 2 3 Council Calendar 2 6/19/2019 10:31 AM August 2019 Su Me T�U9We201Th Fr Sa Su Me September 2Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 91 11 121 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 28 29 30 31 Aug 1 2 3 4 5 6 7 8 9 10 7:OOpm P&Z Mtg [[[ 12:OOpm CC WS Mtg (Council Chambers) '.. [[ (Council Chamber)„ 11 12 13 14 15 16 17 „7:OOpm CC Mtg (Chambers)_ 18 19 20 21 22 23 24 6:6Opm P&Z WS [[[ 12:OOpm CC WS Mtg (Chambers) [[ (Council Chambers) 25 26 27 28 29 30 31 „7:OOpm CC Mtg '.. (Chambers)_ Council Calendar 3 6/19/2019 10:31 AM September 2019 Su Me Tpte We r2Th Fr Sa Su Me u We 20 Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 121 14 67 8 91 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 1 2 3 4 5 6 7 Labor Day Holiday 7:00pm P&Z Mtg [[ 12:00pm PACAB Mtg 12:00pm CC WS Mtg (Council Chambers) (Council Chambers) City Offices Closed 8 9 10 11 12 13 14 7:00pm CC Mtg 6:66pm HPC WS Mtg ;,,.......(Chambers)_ ...(Council Chamber) i 7:30pm HPC Mtg (Council Chambers),,,, 15 16 17 18 19 20 21 6:6Opm P&Z WS 112.00pm PACAB Work [[[ 12:66pm CC WS Mtg (Chambers) Session(Chambers) [[ (Council Chambers) 22 23 24 25 26 27 28 „7:00pm CC Mtg '.. (Chambers)_ 29 30 Oct 1 2 3 4 5 Council Calendar 4 6/19/2019 10:31 AM