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HomeMy WebLinkAbout07222019 City Council Packet Seward City Council Agenda Packet �� p��, ✓* ,w i� "" "�`n ��' !tw �� w C � � ,� �m r a�r . ,; is ✓rP �'r"rt� �. �� rfm#'"'� � W� gym`. �#� �� pl �% al �N . 0 d i r d nl� l� Mi ri V / filNl J"i „ ,o , y, r; ur r� 1 ��, mr/r ✓ �� ,, � �lA u l fir, i`�l fr Cry %Gjs/ ,' � �f .r� �Y�„ �� � +,, ,,i,✓; ;,.., ' / µ n�",r� G �,(h��r/r //�./��.�/%�. f rl r� i r F1O O1 11 Ell rag311 Monday, July 22, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska CITY COUNCIL MEETING AGENDA JUI-America CRY {Please silence all cellular phones during the meeting} July 22, 2019 7:00 p.m. Council Chambers David Squires 1. CALL TO ORDER Mayor Term Expires 2019 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2019 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Suzi Towsley [Those who have signed in will be given the f rst opportunity to speak. Time Council Member is limited to 3 minutes per speaker and 36 minutes total time for this agenda Term Expires 2019 item.] Jeremy Horn 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk Council Member (*). Consent Agenda items are not considered separately unless a council Term Expires 2019 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Sharyl Seese Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2021 A. Proclamations and Awards —None John Osenga B. Chamber of Commerce Report Council Member C. City Manager Report ......................................... Pg. 4 Term Expires 2021 D. City Attorney Report .......... g. E. Other Reports and Presentations [Presentations are limited to ten Kelley Lane minutes each, excluding Q&A.] Council Member 1. Department of Defense (Navy/Marines) coming to Term Expires 2020 Seward in mid-Sept to exercise their ship-to-shore fuel transfer capabilities. Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda July 22, 2019 Page I 1 7. PUBLIC HEARINGS —None S. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Discuss relative costs & benefits of a forensic audit in light of constituent concerns. Postponed from June 24, 2019. 2. Discuss high performance organization core principles. Postponed from June 24, 2019. ....................................................................................... Pg. 20 3. Discuss a proposed fraud and whistleblower ordinance. (Lane) Postponed from July 8, 2019. 4. Review of Council Rules & Procedures: Rule 17 to discuss how council's employees (City Manager, City Attorney& City Clerk) are to take direction from council. (Lane) Postponed from July 8, 2019. ......................................................... Pg. 23 9. NEW BUSINESS A. Ordinances for Introduction 1. Ordinance 2019-012, Amending 3.75.010, Sexual Harassment, To Add Prohibitions Against Other Forms Of Harassment And Bullying Conduct, And To Apply Seward City Code 3.75.010 To All City Employees, Officers, And Elected And Appointed City Officials. Introduction was postponed from July 8, 2019. ................... Pg. 24 B. Resolutions 1. Resolution 2019-066, Authorizing The City Manager To Enter Into A Three-Year Facility Use Agreement Between The City Of Seward And The Alaska Vocational Technical Center For The Use Of The Student Services Center Building For Public Recreation. ................................................................................ Pg. 41 2. Resolution 2019-067, Authorizing Additional Matching Funds In The Amount Of $150,000 Towards The City's Share Of Funding For The Lowell Creek Flood Diversion Feasibility Study,And Appropriating Funds. ........................... Pg. 50 3. Resolution 2019-068, Authorizing The City Manager To Sign An Extension Of A Special Services Contract Between The City Of Seward And The Department Of Public Safety Providing Dispatch And Clerical Services To Public Safety Employees In The Seward Area For $36,000. ...................................................... Pg. 71 4. Resolution 2019-069, Amending Administrative Filing Fees For Land Management, Signs, Zoning And Platting Requests. ................................................. Pg. 76 C. Other New Business Items *1. Approval of the June 24, 2019 City Council Regular Meeting Minutes. ....... Pg. 87 *2. Approval of the July 8, 2019 City Council Regular Meeting Minutes. ......... Pg. 102 3. Vote and appoint two applicants to the Port & Commerce Advisory Board (PACAB) with terms to expire July, 2022: Christy Terry, Ken Fay, or Colby Lawrence. Pg. 110 City of Seward, Alaska Council Agenda July 22, 2019 Page 2 2 4. Schedule a joint work session with the Port & Commerce Advisory Board and the Chamber of Commerce on August 26, 2019 at 5:30 p.m. to review Chamber funding and priorities, clarifying the city's vision for the future, and deciding what role the Chamber would play in that. Per council direction to city clerk on March 11, 2019. 5. Investing in responsible financial practices and accountability: forensic audit update and discussion. (Lane) 6. Discuss how to proceed with the Special Assessment/Improvement District— Gateway Subdivision, Addition No. 1. (Meszaros) ............................................. Pg. 115 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List .................................................. Pg. 116 B. May, 2019 Providence & City of Seward Financials .............................. Pg. 125 C. Report on Account Write-Offs ......................................................................... Pg. 184 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to 5 minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda July 22, 2019 Page 3 3 CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT July 9, 2019 —July 19, 2019 The following purchase orders in the amount of$5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 7/8/19 ELECTRIC ELECTRIC POWER ARC FLASH STUDY $46,395.00 SYSTEMS INC RES 2019-054 7/8/19 ELECTRIC WESCO INVENTORY RESTOCK $6,965.56 DISTRIBUTION 19 ELECTRIC ANIXTER INC INVENTORY RESTOCK $9,501 70 ADMINISTRATION Administration would like to thank all of our staff, volunteers and emergency responders that helped make yet another Independence Day celebration a wild success. We'd also like to thank the Chamber of Commerce for all of their efforts in making the 4lb such a special day in Seward. There have been rumors around town and on social media regarding the status of the State of Alaska grant the City received to address safety and environmental concerns at the Jesse Lee Home. During the capital budget process, there was a re-appropriation that threatened the City's grant status. In working through our state lobbyist's office and in coordination with our legislators,we were able to work with the Dunleavy Administration and request that he veto that re-appropriation and leave the grant in its current location. As of today, we are happy to report that the Governor vetoed the re-appropriation, leaving the grant available for the City to utilize should the Friends of the Jesse Lee Home fail to meet their obligations. We are actively monitoring this situation as other bills seek to sweep the money again. Priorities for the last couple of weeks have been the Development Incentivization Program, IBEW Contract Negotiations, Animal Shelter RFP, Seward Airport meetings, AVTEC Student Services Building Parks & Recreation contract, various personnel matters, Public Records Requests and regular operations. HARBOR • We have requested that the harbor dumpsters get dumped more often because they have been filling up more frequently especially on weekends. (in case council has heard any complaints) • The 330 ton is busy with lifts and the new fisherman's float is continually being used to its full potential. • Hope everyone had a happy 0'. • The harbor had a great 4' of July, even though the restrooms were hit very hard. We want thank Judy Ingersoll's crew and the harbor staff for the extra work they put in to keep the restrooms clean and orderly. • Finishing up on the punch list for the South Harbor Launch ramp,just some fine-tuning left. 4 • We are currently working with ADF&G to replace the North East Boat Launch Ramp; funding is available at this time through the same grant. • The harbor has been receiving a lot of compliments for the new South Harbor Launch Ramp. • The harbor is advertising for a Harbor worker II position, the employee is moving south so his spouse can finish college and has already applied and acquired a job in the field that he went to AVTEC for, and he is welcomed back at any time. PARKS AND RECREATION The Teen Ree Room The Teen Rec Room or TRR has been rebranded to "The Rec." Teen volunteers enjoyed being in the dunk tank on the Independence Day celebration, volunteering over 10 hours total! Attendance 6/28-7/11 = 65 total (Middle School= 33, High School= 32) Revenue from TRR Vending 6/28-7/11 = $48 INN— y � rr re Volunteer Gage Bradford ready to get dunked (again!) 5 ALPAR (Alaskans for Litter Prevention & Recycling) ALPAR litter crew work was hindered by the smoke and poor air quality, but still managed to work the day before and the day after Independence Day celebration and festivities! 6/28-7/11: • Hours worked = 12 • Distance covered = 12.75 miles • 9 bags of trash • 4 bags recycling • Estimated 80 lbs. of litter removed J Vi ilMll� i1i I� 'Ili a.i.� f i ALPAR crew membersa/� Lucas Brockman and Su McLinn e�n UPCOMING: On Thursday, July 25"', the ALPAR crew will be teaming up with Alaska Sea Life Center for a beach cleanup during their `Plastic-free' week-long challenge! Sports & Rec Division Sports and Rec had an awesome turnout for our first night of soccer at the Elementary School, with over 70 kids! Huge thank you to volunteer Coaches Dustin Coty for teaching the kids; as well as a big thank you to the parents who helped younger kids. All those interested in volunteering to coach leagues, as well as work the Rockwall, are encouraged to email: i'ones ccityofseward. et. 6 Ji v First night of Windsong Lodge's Youth Soccer League. Pee Wees. S & R at the AVTEC Gym: Activity 6/20/19- 6/27/19: • Wellness Room: 0 • Weight Room: 27 • Racquetball: 7 • Indoor Park: 0 • Open Gym/Basketball: 23 • Rockwall: 9 • Open Volleyball: 0 • Sauna/ Shower: 9 Activity by Association: • Seaview: 7 • AVTEC: 4 • Volunteers: 4 • Public Use: 73 • Windsong Soccer League: 70 Parks Maintenance & Campgrounds Division The crew did an excellent `ob mowita x and trimmin Woodlavvt7 C�emeter . �e i i 1 r up Park staff in orange helmets, left middle, weeding Woodlawn historic cemetery Daily and weekly, Playgrounds, Bike and Skate Park Inspections Building new and replacing old picnic tables. The new fire rings are being placed at Godwin Campground in Waterfront Park. The old rings are being moved Forest Acres Park Campgrounds. We are continuing to work in the City Cemetery, filling low spots with soil, seeding and fertilizing, watering dry areas. Trouble-shooting and preparing to replace the aged operating system for the lift station and hot water heater at the Shower House on Ballaine Boulevard. (FYI. The City is having a difficult time keeping a functional inventory of shower tokens. We have purchased more. The City needs another shower facility for our thousands of visitors.) We have pressure washed and are painting the Shower House to match the other restrooms in the campgrounds. Fire Ban notices posted in all the City operated campgrounds. Issued 7/9/2019 by the State, Borough and our local fire Department. Performed monthly Inspections to the Parking, Parks and Campgrounds vehicles and equipment. We have pressure washed picnic tables, the floor and washed the windows at Branson Pavilion. Striping campground sites and overflow areas. Total Revenue Year-To-Date, July 7 = $427,118.00 Total Camper Nights June 25`h to July 9th = 6,766 8 Teen & Youth Center (TYC) TYC is cruising along with Summer Day Camps for Grades 1 through 8. Most Camps are full with registrations through the end of the summer's 12-week program. The first week in July marks our"middle of the summer" week. As part of our "Wheels Week" we rode our bikes through town to the ball fields and had a picnic and play day at Jon Perry Field. The Leadership Council raised $1,064 on Independence Day hosting the Dunk Tank and Bouncy House. Very special thank you to "The Rec"participants who sat in the Dunk Tank and "taunted or teased" passers-by to dunk them for $5, to support the Leadership Council. Also, in the Dunk Tank were TYC Camp Counselors, and both TYC and TRR Coordinators. 10 Seward Kids participated in the "Under the Sea" parade float this year by wearing nautical-themed costumes. Thank you to the Harbormaster for loaning the truck to pull the float. l m a j %nUi�`f W 13 Adventure Camp, i.e. older kids, registered for the Tonsina Campout on July 11-12. We are blessed with two, experienced, adult volunteers to attend. One of our volunteers this summer is a former TYC camper who has returned from Switzerland to visit his Aunt. This is the third year he has volunteered for five, summer weeks! Shout out to Timo, who also volunteers for coaching soccer league! Timo volunteers over 45 hours a week. Upcoming adventures are the Trip to Challenger Center on Wednesday, July 17 and Kayaking with Adventure 60 North on Wednesday Aug 7. There is still room on the Kayaking trip for 5-8" graders. $30 for Campers registered for the week of camp and $60 for non-campers wishing to join us for the day. 9 TYC is seeking motivated talented individuals who enjoy working with children in grade school and middle school for talent week, as well as After School Program. Please contact Josie at to find out the details. Art, drama, music,juggling, dance; if you have a talent to share let's have some fun. O �1�i���l��>IUII»fllff� ,irOGhYlWii�� !. r ri lGri/ r III"�V u J��l�/� •ear/����/ ' �, r�i,!��� Many TYC summer programs were made possible through a grant from Seward Community Foundation. r, Sewurd Community Foundation / k If d',,76 fa' "f h, ilrrAw e rmvvvlorll� Parking Department The Parking crew continues to clean and re-stripe lots. We remain short-staff. "securepark" hardware and software is helpful. Parking crew assisted closing the South Harbor Uplands for the Fireworks show, and assisted with pedestrian/crowd control. The June, 2019 Parking report is attached. 10 IMMIIIIIIIIIN We sold 140 permits in June. We have new hardware and software to assist with time-and payment-tracking and citation-writing,via securepark. 1) Office now back in the NE corner of the paved, Permit Lot, 1206 4th Avenue 2) We are still seeking qualified candidates 3) Paystation Y-T-D revenues: $95,000 ip Holder arbor Area Employee chicle with rai er 12 32,40T Visitor Pass Company/Service Vehicle Tot Mo.'s Permit Rev 140 $9,300 Jtpire permit revenue total 18,600.00 Lot Crth Lot $6,5 South Lot $15, Uplands ain SI, South oat Launch Luke Totals 00 F gs issue 71 issue pai owingboot Other Revenue: Use Parking Overpayment: Staff Signature/Date Daniel J. Moore 11 COMMUNITY LIBRARY AND MUSEUM Obihiro Gifts Display A display case with of some of the gifts the City of Seward has received from our Sister City, Obihiro,Japan over the last 50 years will be set up in the Library Museum Atrium, next to the Museum Window Display. Obihiro was established as a Sister City of the City of Seward by resolution on November 20, 1967 to enhance the cultural understanding and good public relations between the two cities. We thank the Resurrection Bay Historical Society Exhibit Committee volunteers for working with the City Clerk and Library Museum Director to set up the display in the absence of a Curator! Museum Heating Issues Temperatures in the Museum have been unusually warm since just before the July 41h holiday than the preferred 66-67 degrees which helps to preserve museum objects. While Seward was experiencing a heatwave and the building is not equipped with air conditioning contributing to the warmer temperatures, it was also discovered that part of the HVAC and heating control system has failed. Public Works staff, who frequently step in to address our building maintenance issues, have done what they were able to do and are consulting with the firm that installed our system and manages them. We are all working to get this issue resolved as soon as possible and thanks to Public Works for their help and time during this very busy season! Now Hiring Part-Time Seasonal Aide, Tues-Sat, 1:00-5:00pm, through Mid-Sept. Full-Time Curator of Collections and Exhibits, Tues-Sat, 9:00am-5:00pm UPCOMING PROGRAMS Movie@2 Program Mon-Sat, 2-3pm Community Room (Meeting Room on occasion) The Iditarod National Historic Trail: A History and Waves Over Seward movies, shows daily at 2pm,Monday- Saturday. Donations appreciated. Resurrection Bay Historical Society volunteers show these movies during Summer Museum Sunday Hours, 1-5pm. Thank you to the Iditarod Historic Trail Alliance and the Seward Community Library Association for granting us special permission to show these movies. Weekly Play Time Saturdays, Noon-4pm Children's Room Don't miss fun each Saturday with books, activities, and toys specially selected according to a theme each week to enhance creative play and development. Stop by and experience our newest theme for this unique unstructured play program created with working caregivers in mind. Adult supervision required. • July 27—Engineer Explorers • August 3 —Watercolors • August 10 —Universe of Stories, Summer Reading Closing Party 12 Summer Reading Challenge for All Ongoing through August 10 Universe of Stories Theme The Summer Reading Challenge is a community wide program for ALL AGES to read a total of 24 hours this summer! Six logs track a total of 4 hours of reading in 20-minute blocks, a common recommended reading time for young students to maintain their reading level over the summer break. Children ages 4 and under participate through our 1000 Books Before Kindergarten Program. Caregivers can count time reading to their children. 141 people have signed up for the Summer Reading Challenge, and we are seeing great community participation with over 550 hours of reading logged so far! The Finale party will be held Sat, Aug 10, 1-3pm It's not too late to sign up, so stop by today and join the fun! Register and receive a kit to get you started on your 24 hours (or 1,440 minutes!) of summer reading! Weekly Lego Play Time Each Tuesday, 1-3pm Meeting Room Drop by to join us for unstructured Lego playtime each week throughout the summer. Each week will feature a unique challenge. This program is designed for elementary age and younger but all are welcome. Duplos will be available for younger children. Adult supervision required. • July 23 —Build a Maze • July 30—Build a Water Dam • August 6—Build a Planet (last program) Weekly Crafternoon Each Thursday, 1-3pm Meeting Room Weekly walk-in crafts for all ages. We provide the supplies; you supply the creativity! Adult supervision required. • July 25 —Paper Circuits with slug tape and LEDs • August 1 —Watercolor bookmarks • August 8 -Lunar Cycles felt wall hanging (last program) CONVINCING CHARACTERS Teen Writing Workshop and Pizza Party Wed, July 31, 4-6 pm Community Room For teens ages 12 and up YA Historical author Lynn Lovegreen will guide you in writing believable characters who exist within their settings. You will choose a setting, character and concept that will help you to flesh out your story in any genre, from sci-fi to fantasy. The workshop will conclude with a pizza party! Lynn Lovegreen has lived in Alaska for fifty years. Her young adult historical fiction is set in Alaska, a great place for drama, romance and independent characters. 13 Summer Reading Challenge Finale Party Saturday, August 10, 1-3 pm Community Room All participants welcome! Celebrate the end of our summer reading program with ice cream floats, crafts, and family fun! All participants in the summer reading program are welcome- and those who have completed 24 hours of reading by August 10 will be entered into our Grand Prize Raffle, which will have donations from local businesses. Thank you to Alpine Air Alaska for donating a gift certificate for 2 for a Flightseeing and Glacier Landing tour valued at $978.00 and to the Alaska Railroad for Author Visit with Sandy Mazen Kiyonuk: An Arctic Alaska Boyhood(memoir) Wednesday, August 21,4-6 pm Community Room In a 45-minute talk about his book,Mazen will discuss his two-year journey to know more about his family and himself, including ties to Seward History and life in various parts of Alaska. Sandy Mazen was born at the mission hospital in Teller on March 16, 1928. He has lived an adventurous life in the military, as a teacher, and as a family counselor. ELECTRIC Number of new Job Orders started since Jan. 1, 2019: (27) 1) TelAlaska started their summer undergrounding project burying communication cables in the alleys and intersections from Jefferson Street north. They are very cooperative in working with the City to reduce these impacts. The electric department researched the opportunity of jointly working with TelAlaska as they do this project, however, we discovered that the preparation and cost would be too great with the short notice. The Electric Department is going to work with TelAlaska and their contractors to address some critical areas while the crews are in Seward. 2) I am concerned that I excessively worried the rate payers about the meter exchange project when they don't necessarily need to be. The City changed out approximately 99% of the meters and the utility is much farther ahead now than we were before the exchange. Even though a customer may have a demand meter, that does not dictate the rate classification and customers can request their account be reviewed at any time. I would like to make this clear, I made the mistake by saying that we would make all commercial meter's demand capable. I own up to that mistake and am carefully navigating the utility to move forward. One of the reasons was intended to give our customers access to more information about their accounts to help them. Afterwards we discovered the cost to implement this would additionally cost the utility $200,000 to $300,000 to purchase enough demand meters. This is why I am reforming the policy for who is getting a demand meter. For the most part we are not discussing changing customers rates. The electric department employees, the finance department employees and National Metering did, and are doing, an exceptional job and put the utility in a much better situation than before the meter exchange. It is getting lost that the City is in a much better place than before the meter exchange. We are following up on a handful of meter issues that are still outstanding. 14 3) The City has received the Lowell Canyon Hydroelectric feasibility report and are in the process of reviewing it. After administration is done with an initial review,it will be added to the next regularly scheduled PACAB meeting for discussion. The City is moving forward with a hydrologic study as required for the Department of Natural Resources application for water rights. 4) The electric department making the final preparations to start the construction work for replacement of Stoney Creek underground subdivision electric infrastructure. The project is estimated to take around 4 weeks of continuous work to complete this project. PERSONNEL City of Seward Personnel Transactions from 6/29/2019-7/12/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation Temporary Patrol Officer Police 7/8/2019 New Hires: Department: Date of Hire Seasonal Office Assistant SPRD 7/2/2019 Available Full Time Positions: Department: Position Status Police Dispatcher Police Advertising Since 9/18/2018 Corrections Officer Police Advertising Since 11/29/2018 Library Museum Curator Library Museum Advertising Since 6/1/2019 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Administrative Assistant Public Works Advertising Since 6/20/2019 Campground Coordinator SPRD Advertising Since 7/8/2019 Available Seasonal Positions: Department: Position Status Campground Attendants I & II SPRD Advertising Since 1/18/2019 Library Museum Seasonal Aide Library Museum Advertising Since 2/l/2019 Parking Attendant Parking Advertising Since 1/19/2019 Teen Youth Center Summer Camp Counselor SPRD Advertising Since 1/18/2019 Program Aide (TYC, Teen Rec Room, Sports SPRD Advertising Since 1/18/2019 & Rec at the AVTEC Gym) Harbor Seasonal Aide (Part Time) Harbor Advertising Since 3/29/2019 PUBLIC WORKS We hope everyone had a memorable Fourth of July. The staff has been busy cleaning streets and maintaining the city buildings. We are looking for an Administrative Assistant if you know anyone that would be interested please have them contact personnel. 15 FINANCE The finance department is working with representatives of GovRates to gather data regarding water and sewer consumption, meters, classification, future capital budget items, etc. to assist the contractor with the Water/Sewer Classification and Rate Study. This work is expected to be ongoing for the next two months. FEMA has awarded the City funding in an approximate amount of$175,830 related to the Lowell Point Road damage and $58,610 related to damage to the sea wall. The finance department received the initial draft of the 2018 financial results on July 8 and will be preparing the statistical tables, letter of transmittal and Management's Discussion and Analysis. When that work is complete, a meeting will be scheduled with the auditors in both work session and at a regularly scheduled meeting of the City Council, to discuss the results of the 2018 audit. Representatives from the Alaska Municipal League Joint Insurance Association will be holding their annual board meeting in Seward in early August. P&Z/COMMUNITY DEVELOPMENT City Manager's report for Community Development 7.2019 Here are a few of the highlights of what we have been working on: 1) Working on directives from Administration, Planning & Zoning Commission and City Council, while responding to community concerns and desires. • Animal Shelter • Administration has gone out for RFP • Fort Raymond property • 7/8/2019 received a Scope of work plan from R&M • Working with R&M for the Land planning/ Development Review of site for development restrictions/limitations- ongoing with-R&M • Environmental review • Pre closure report -R&M and ADEC • R & M is working on a report to CDD for any development restrictions/limitations • Assessment districts • Sent memorandum to administration for council review and possible direction to start possible assessment district in the Gateway subdivision • Complying data for scenarios for possible assessment districts • SMIC Zoning Layer • Gathering data for possible SMIC zoning layer working off of 2018 joint work session with PACAB • Reviewing possible Community Development grant with AARP • Cemetery data. This is a project that has been years of data and much needed updating. • Have all area surveyed and platted for plots • Has volunteer working on data entry of burial locations • Our goal is to give citizens the ability to see, Cemetery information on our GIS website. 16 Community Development Department would like to remind everyone that Code Compliance focuses on education and compliance with all Seward City codes and ordinances that may affect the City's quality of life, its aesthetics, and the welfare of its citizens. Through our Seward City codes and ordinances, the City Council sets minimum requirements and standards regarding property and structures to promote andprotect the public health, convenience, order, and general safety of all its citizens. These minimwn standards are designed to preserve and improve the quality of life for present and farture citizens of the City andproinote a sense of community,facilitate clean andpeaceful neighborhoods. Preservation and improvement should be recognized by our City leaders as it is necessary to prevent the deterioration of our surroundings and enhance our quality of life. The most effective means of improving our community is through voluntary compliance, so educating and guiding our citizens is our top priority. Following this report, you will find tow DID YOU KNOW flyers. Community Development Frequently Asked Questions What is a Plot Plan? Have a wonderful day— idj, i Planner-Community Development Department LitLof Seward P.O. Box 167 Seward, Alaska 99664 (907)224-4048 17 Community Development Department Frequently Asked Questions What is my zoning? Community Development can tell you in which zoning district your property is located. You will need to provide either your street address or KPB Parcel Number or both. We have a digitized version of the Zoning Map it is available on the City of Seward webpage for your convenience. If further information is needed,you can call or send an email to the planner Jackie Wilde at �wildec�,cit ofseward.net., What are my setback requirements? Community Development department maintains a map that shows zoning for every parcel in the City. The map can be viewed at the Community Development office, or anyone can call 224-4048 to speak with a planner regarding specific zoning, setback, and relat- ed questions.Each zoning district establishes minimum setback requirements for the front,sides and rear yards. Some lots, such as corner or oddly configured lots,require that planning staff make a determination with respect to where each setback applies. Staff will consider the access to the lot and orientation of the house among other factors when making such a determination. What are the requirements to establish a business in my home or operate a short term rental? If you wish to conduct a business from your home or operate a short term rental within the City of Seward,you must file for a City Business License and Lodging permit. To ask questions regarding a specific business you are proposing to establish and to deter- mine what the requirements might be,you may call 224-4048 or 224-4049 to speak with Community Development or send an email request to [wildeamcityofseward.net. Can I build a storage shed/garage in my back yard? Placement is dependent on minimum setbacks,maximum height requirements and lot coverage,which are dependent on your prop- erty's zoning.Call Community Development to obtain the specific standards for your property. You will also need to contact the Building Department 224-4060 to obtain a building permit. Can I add on to my house/convert my garage into living space (e.g., bedroom,family room, etc...)? Any addition and remodeling requires a building permit. Your permit will then be reviewed by all necessary city departments prior to issuance of a building permit. You can contact the Building Department to obtain a building permit 224-4060. Why does the City have all these land use rules?Why can't I just do what I want with my property? The Seward City Code and Charter sets forth the general principles and strategies to be used by the City to guide land use decisions and the growth and development,as shaped by the public,City Council and Planning&Zoning Commissioners. Federal and State land use laws and regulations aside,the City of Seward has established land use regulations to protect the health and general welfare of all citizens and to manage growth and development responsibly.Citizens themselves through their opportunity to vote for their elected officials and to participate in public meetings,affect what kind of regulations the City adopts. The current City of Seward Zoning Code has been amended several times since its adoption. Each amendment process involves significant public involvement and input.Any member of the public,as well as the City Council,Planning and Zoning Commission or staff may initiate an amend- ment at any time. Why is land use so important? The Seward Zoning Code regulates the development and use of land within the City. These regulations protect the health,safety and general welfare of residents and property owners by creating zones to prevent incompatible uses in close proximity to each other. The regulations also maintain the character of established neighborhoods and prevent inappropriate activates, such as alcohol sales near parks and schools. Permitted and conditional uses are designated for each zoning district. Permitted uses are controlled by spe- cific regulation, such as setback from a structure to the property line, height of the structure, number of parking spaces, etc. An ex- ample of a permitted use is a single-family residence.A permit is required when a proposed use may have a different operating characteristic than those permitted in the zoning district. What is code compliance and why is it important? Through our Seward City codes and ordinances,the City Council sets minimum requirements and standards regarding property and structures to promote and protect the public health, convenience,order, and general safety of all its citizens. These minimum stand- ards are designed to preserve and improve the quality of life for present and future citizens of the City and promote a sense of com- munity, facilitate clean and peaceful neighborhoods. Preservation and improvement should be recognized by our City leaders as it is necessary to prevent the deterioration of our surroundings and enhance our quality of life. The most effective means of improving our community is through voluntary compliance, so educating and guiding our citizens is our top priority. Please visit www.ciyouseward.us or hops:/?literary.mtanicode.com.faklseward/codes/code of ordinances„ for all City Code information. If you would like assistance obtaining information about your property,please contact your Community Development office: Jackie C.Wilde,Planner 224-4048 or Andy Bacon,Planning Assistant 224-4049 238 Fifth Avenue,at the corner of Fifth and Adams 18 Do You Know What a Plot Plan Is? A plot plan is an architectural drawing that shows all the major features and structures on apiece of property assuring that your build is not exceeding maximum allowable lot coverage.The information on a plot plan will generally include the following: Location of all buildings on property and Boundaries of the property some examples that may require a Plot Plan are: Porches Decks Sheds Cement slabs Fences Landscaping features Plot plans are required for any additions to property that don't require a building permit. Contact the Building Department for requirements at 3164th Ave or call 907-224-3445. Plot plans should be submitted to the Community Development Department.They may be used during zoning reviews or as part of the construction permit review process to help ensure there are no conflicts with zoning codes before a permit is issued. Contact the Community Development Department at iwilde@cityofseward.net or 907-224-4048 Depending on the complexity of the project,plot plans may be drawn by homeowners,surveyors,architects,or engineers. Existing plot plans may be found at the local land records office. If an existing plan is not available,the person creating the plan must survey the land by taking measurements and draw their own plan. Instructions for drawing o plot plan: Obtain measurements of the property and existing structures by using a measuring wheel.Start by setting up a measuring wheel in the corner of your property and walk behind it as you roll it forward along your property lines. Markdown the measurement along each side of your property. Repeat the process along each structure located on the property. Once measurements are obtained,draw the outline of the lot on paper. Include your name,property address and phone number on the plan. Include square footage for the property and the project.Include your area and bulk percentages for building coverage. Draw the existing buildings and structures on your plan using the scale rule, as well as any proposed changes or additions. rear yard distance(Z) side yard distance side yard distance(Yt) Accessory (V2) BUiidinii distance from house to anwA accessory building(Z) '... :o e ms» front yard distance from the road(W) Dimensions„J, w - x= Y1 = Y2= street a • ® 19 BIRCH HORTON BITTNER&CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT — JUNE 2019 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: JULY 17, 2019 The following report provides the City Council with a summary of the matters worked on by the City Attorney during June of 2019. In addition to this report, I will submit the invoice for June legal services to Council once it is finalized. Given the attorney-client privileged nature of many of the services we provide for the City of Seward ("City"), our firm's goal is provide a monthly report that contains the information needed to fully inform Council of the nature of the legal services provided last month while protecting the City's confidential information. If Council requires a different format to this report for more effective governance, we will make changes as requested. I supervised and oversaw all general legal services provided to the City last month. I also attended the June 24, 2019 meeting and will be in attendance at the first meeting in August to answer any questions that Council may have regarding this written report. 1. General Legal Counsel Services Employment I met and attended teleconferences with the City Manager and Assistant City Manager regarding outstanding personnel issues. I also began working on the review of current personnel policies and procedures as they relate to the existing sexual harassment Code provisions as well as general harassment and bullying prohibitions proposed by Councilmember Lane. Jennifer Alexander advised the City Manager and Assistant City Manager on personnel matters involving worker's compensation and FMLA requests. Ms. Alexander also conducted research regarding harassment and bullying prohibitions imposed by other government entities and agencies. Based upon comments by Sponsor Councilmember Lane during a telephone conference as well as legal research, I drafted an ordinance and a resolution amending the City's harassment policies and law. I also drafted a memorandum to accompany this ordinance explaining the purpose of the ordinance. 19A 00851638.DOCX General Governance I conducted research regarding the application of the Open Meetings Act, and compliance with that Act, in several different situations. These situations included the potential for conducting joint training with the HRSA and aspects of the meeting in which the conditional use permit appeal hearing was held. I conducted research regarding the current Council policies and the Council process and procedure workgroup's scope of review and identified procedures required to ensure Council compliance with local, state, and federal law when conducting its meetings. Additionally, I also conducted research regarding Council's role in the management of City employees and provided guidance to the City Manager and Assistant City Manager regarding the law. I started working on a memorandum to Council, which will provide Council the information and recommendations shared with the City Manager. I also prepared for and attended the June 24, 2019 City Council meeting. Land Use and Planning. I attended teleconferences and meetings with the City Manager, Assistant City Manager, and the Planner regarding the special assessment process, options for providing subsidies to developers installing public utilities, and the legal requirements imposed by Alaska Statute that must be incorporated into any City program or process. I attended a work session on the assessment/improvement district process. I also prepared for, attended, and advised the Board of Adjustment in a conditional use permit appeal hearing. I also advised the City Clerk regarding the appeal process and assisted with compliance in constitutional due process requirements applicable to that hearing. Anmei Goldsmith assisted with preparations for the conditional use permit hearing. In addition to advising the Board of Adjustment, Administration, and Council on special assessment/improvement districts, I also drafted an ordinance to initiate Council action/discussion on the developer subsidy program. Public Safety As a matter of public interest, Ms. Goldsmith prepared and presented at the public safety forum regarding the State of Alaska's lawsuit regarding opioid prescriptions within the State and the resulting damages to Alaska communities. Total: $15,299** **This amount will be discounted by approximately$2,800, which was the cost of Ms. Goldsmith's preparation and attendance at the public safety form June 2019 Attorney Report 00851638.DOCX 19B Page 2 of 3 2. Labor Negotiations IBEW Labor Negotiations Will Earnhart prepared for and attended negotiations with IBEW, traveling to Seward several times in June for these negotiations. He also drafted proposals and reviewed briefings as needed throughout this process. APEA Labor Negotiations Mr. Earnhart worked on issues related to APEA. In addition to this work, Mr. Earnhart worked numerous hours on specific and discreet labor matters. If Council would like a more comprehensive report on these matters, please let me know and we will schedule an executive session to discuss them. Total: $21,937 3. Summary and Analysis The majority of the Firm's legal work this month involved labor relations, land use matters, including the creation of a special assessment district and a conditional use permit appeal hearing, and general advice regarding Council proposed legislation and discussion items. There was also some work on discreet personnel and labor negotiation matters that are not appropriately detailed in a public report. The total fees, including costs, charged will be approximately $39,102.92 minus the discount for attendance at the public forum. I will be present to answer questions during the first meeting in August. June 2019 Attorney Report 19C Page 3 of 3 00851638.DOCX The Five High Performance Organization (HPO) The HPO Framework consists of five factors of high performance, with each factor consisting of several underlying HPO characteristics, 35 in total. These are the five factors: 1. Quality of Management In an HPO, managers on all levels of the organization maintain trust relationships with employees by valuing their loyalty, treating smart people with respect, creating and maintaining individual relationships with employees, encouraging belief and trust in others, and treating people fairly. Managers at an HPO work with integrity and are a role model to others, because they are honest and sincere, show commitment, enthusiasm and respect, have a strong set of ethics and standards, are credible and consistent, maintain a sense of vulnerability and are not self-complacent. They are decisive, action-focused decision-makers, avoid over-analysis and propose decisions and effective actions, while fostering action-taking by others. HPO managers coach and facilitate employees to achieve better results by being supportive, helping them, protecting them from outside interference, and by being available to them. Management holds people responsible for results and is decisive about non-performers by always focusing on the achievement of results, maintaining clear accountability for performance, and making tough decisions. Managers at an HPO develop an effective, confident and strong management style by communicating the values and by making sure the strategy is known to and embraced by all organizational members. HPO characteristics: Quality of Management 1. The management of our organization is trusted by organizational members. 2. The management of our organization has integrity. 3. The management of our organization is a role model for organizational members. 4. The management of our organization applies fast decision making. 5. The management of our organization applies fast action taking. 6. The management of our organization coaches organizational members to achieve better results. 7. The management of our organization focuses on achieving results. 8. The management of our organization is very effective. 9. The management of our organization applies strong leadership. 10. The management of our organization is confident. 11. The management of our organization is decisive with regard to non-performers. 12. The management of our organization always holds organizational members responsible for their results. 2. Continuous Improvement and Renewal The process of continuous improvement and renewal starts with an HPO adopting a unique strategy that will set the company apart by developing many new alternatives to compensate for dying strategies. After that, an HPO will do everything in its power to fulfill this unique strategy. It continuously simplifies, improves and aligns all its processes to improve its ability to respond to events efficiently and effectively and to eliminate unnecessary procedures, work, and information overload. The organization also measures and reports everything that matters, so it measures progress, monitors goal fulfillment and confronts the brutal facts. It reports these facts not only to management but to everyone in the organization, allowing all organizational members to access financial and non-financial information needed to drive improvement. People at an HPO feel a moral obligation to continuously strive for the best results. The organization continuously innovates products, processes and services, constantly creating new sources of competitive advantage by rapidly developing new products and services to respond to market changes. It also masters its core competencies and is an innovator in these core 20 competencies by deciding on and sticking to what the company does best, keeping core competencies inside the firm and outsourcing non-core competencies. HPO characteristics: Continuous Improvement and Renewal 1. Our organization has adopted a strategy that sets it clearly apart from other organizations. 2. In our organization processes are continuously improved. 3. In our organization processes are continuously simplified. 4. In our organization processes are continuously aligned. 5. In our organization everything that matters to the organization's performance is explicitly reported. 6. In our organization both financial and non-financial information is reported to organizational members. 7. Our organization continuously innovates its core competencies. 8. Our organization continuously innovates its products, processes and services. 3. Long-Term Orientation In an HPO, long-term gain is far more important than short-term profit. This long-term orientation is extended to all stakeholders of the organization, that is, shareholders as well as employees, suppliers, clients and society at large. An HPO continuously strives to enhance customer value creation by learning what customers want, understanding their values, building excellent relationships and having direct contact with them, involving them in the organization's affairs, being responsive to them, and focusing on continuously enhancing customer value. An HPO maintains good long-term relationships with all stakeholders by networking broadly, taking an interest in and giving back to society, and creating mutual, beneficial opportunities and win-win relationships. An HPO also grows through partnerships with suppliers and customers, thereby turning the organization into an international network corporation. Management of an HPO is committed to the organization for the long haul by balancing common purpose with self-interest, and teaching organizational members to put the needs of the enterprise first. They grow new management from their own ranks by encouraging staff to become leaders, filling positions with internal talents, and promoting from within. An HPO creates a safe and secure workplace by giving people a sense of safety(physical and mental) and job security and by using dismissal as a last resort. HPO characteristics: Long-Term Orientation 1. Our organization maintains good and long-term relationships with all stakeholders. 2. Our organization is aimed at servicing the customers as best as possible. 3. The management of our organization has been with the company for a long time. 4. New management is promoted from within the organization. 5. Our organization is a secure workplace for organizational members. 4. Openness and Action Orientation In addition to having an `Openness and Action Orientation' culture, an HPO uses the organization's openness to achieve results. In an HPO, management values the opinion of employees by frequently having dialogues with them and involving them in all important business and organizational processes. HPO management allows experiments and mistakes by permitting employees to take risks, being prepared to take risks themselves, and seeing mistakes as an opportunity to learn. In this respect, management welcomes and stimulates change by continuously striving for renewal, developing dynamic managerial capabilities to enhance flexibility, and being personally involved in change activities. People at an HPO spend a lot of time on dialogue, knowledge exchange and learning in order to obtain new ideas to improve their work and make the complete organization performance-driven. 21 HPO characteristics: Openness and Action Orientation 1. The management of our organization frequently engages in a dialogue with employees. 2. Organizational members spend much time on communication, knowledge exchange and learning. 3. Organizational members are always involved in important processes. 4. The management of our organization allows making mistakes. 5. The management of our organization welcomes change. 6. Our organization is performance driven. 5. Quality of Employees An HPO makes sure it assembles a diverse and complementary workforce and recruits people with maximum flexibility to help detect problems in business processes and to incite creativity in solving them. An HPO continuously works on the development of its workforce by training staff to be both resilient and flexible, letting them learn from others by going into partnerships with suppliers and customers, inspiring them to improve their skills so they can accomplish extraordinary results, and holding them responsible for their performances and with that encouraging them to be creative in looking for new productive ways to achieve the desired results. HPO characteristics: Quality of Employees 1. The management of our organization inspires organizational members to accomplish extraordinary results. 2. Organizational members are trained to be resilient and flexible. 3. Our organization has a diverse and complementary workforce. 4. Our organization grows through partnerships with suppliers and/or customers. 22 City Council Rules of Procedures RULE 17. GIVING DIRECTION TO APPOINTED OFFICIALS The Manager, Clerk and Attorney work for the Council as a body and may not take direction from any individual member of the Council if doing so would conflict with the wishes of the majority. Generally, requests for research or drafting of ordinances, resolutions or other documents should be made at a meeting or work session to give dissenting members of the Council an opportunity to object to the request and to assure the appointed official that the direction given is supported by a majority of Council. 23 Sponsored by: Council Member Lane intiroduetion Date! ittly 8, 2019 Postponed Introduction Date: July 22, 2019 Public Hearing Date: August 12, 2019 Enactment Date: August 12, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-012 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 3.75.010, SEXUAL HARASSMENT, TO ADD PROHIBITIONS AGAINST OTHER FORMS OF HARASSMENT AND BULLYING CONDUCT, AND TO APPLY SEWARD CITY CODE 3.75.010 TO ALL CITY EMPLOYEES, OFFICERS,AND ELECTED AND APPOINTED CITY OFFICIALS WHEREAS, the City of Seward ("City") adopted detailed policies prohibiting harassment, defamation, and conduct generally identified as "bullying"in 2016; and WHEREAS, the City is dedicated to ensuring that it provides a harmonious workplace, safe from all forms of harassment and bullying regardless of gender, sexual orientation, race, religious orientation, or any other personal characteristics; and WHEREAS, the expansion of the harassment and bullying prohibitions in the Seward City Code will provide the City administration the ability to fine person(s) violating the City's anti-harassment and anti-bullying provisions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code SECTION 3.75.010 — SEXUAL HARASSMENT is hereby amended as follows: (Deletions are Bold b ; Additions are Underlined Bold Italics.) 3.75.010. - Sexual hHarassment and BullyinG-prohibited. (a) Sexunl hnrnssfnent is uninwful nnd viointes eity poliey. City employees, officials, volunteers or persons under contract with the City to provide services or Goods shall not subiect any person No employee should be subjeet to unsolieited and unweleome sex] to harassment while conducting business on the City's behalf. b) The City administration shall define harassment in policies approved by City Council via resolution. The definitions shall prohibit and defne sexual harassment, hullyinG, and General harassment. Sexual harassment does not of to easual ation or 24 CITY OF SEWARD,ALASKA ORDINANCE 2019-012 that is personally offensive, interferes with effeetiveness, or ereates uneasiness on the job-. speeffleally prohibited. This ineludes, but is not limited to, repeated offensive sexual graphie or degrading verbal eomments about an individual or that individual's appeairanee, the display of sexually suggestive objeets or- pietur-es, or- any offensive oF (Kb) No individual should imply to an employee that lack of cooperation of a sexual nature would in some way negatively affect that person's employment, assignment, compensation, advancements, career development, or any other condition of employment. Any such actions are subject to punishment up to and including termination. (!Is) An employee who believes that he/she has been subjected to sextifil harassment intimidation on the job must bring this to the immediate attention of either the employee's supervisor, the personnel officer or the city manager. All such complaints will be promptly and fairly investigated and, where appropriate, immediate corrective action will be taken, which may include confiscation of electronic devices or placement on paid administrative leave. To the highest degree possible, allowing for a fair investigation, all such complaint will be treated in the strictest confidence. Employees shall not be retaliated against because they have made complaints of sexual-harassment. (e) The City shall adopt policies enacting a confidential complaint and investigation process for claims arising under this section. These policies shall he adopted and may he amended upon City Council approval. All policies shall be posted in accordance with federal, state, and local law, and shall he made availahle on the City wehsite. Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 22"d day of July, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: 25 CITY OF SEWARD,ALASKA ORDINANCE 2019-012 ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 26 Agenda Statement Meeting Date: July 8, 2019 •i�r To: City Council` ZA Through: City Manager Scott Meszaros From: Holly Wells,City Attorney Agenda Item: Ordinance 2019- 012, Harassment and Bullying Prohibited BACKGROUND &TUSTIFICATION: Council member Lane seeks to sponsor an ordinance and any necessary policy revisions expanding the scope of the City of Seward prohibitions against harassment in the workplace. To this end, at Council's June 19, 2019 regular Council meeting, Council directed the newly created policies and procedures update work group to review and revise City of Seward policies and laws regarding harassment and bullying. In order to assist Council member Lane in reaching her goals and spur legislative action regarding harassment and bullying conduct, it is necessary to have an ordinance and/or resolution before Council on such matters. Thus, this ordinance, and its accompanying resolution directing the work group to review and update City harassment policies provides Council member Lane, Council as a whole, the public, and the administration a starting place for their considerations. INTENT: The intent of this ordinance is to capture the changes requested by Council member Lane and to tie the laws governing harassment with the applicable policies previously adopted by Council. The language in the Code currently prohibits only sexual harassment and only applies to City employees. The complaint and consideration processes in the Code do not align with the more expansive prohibitions, protections, and requirements in the City's most recent policy adoptions. CONSISTENCY CHECKLIST: Yes No NIA 1. Comprehensive Plan (docztment source here): X 2. Strategic Plan (document source here): X 00848484.DaCX 27 3. Other (list): X FISCAL NOTE: Jfi�u- i-,t iw f4"', �u Approved by Finance Department: ATTORNEY REVIEW: YesX No Not Applicable RECOMMENDATION: City Council refer Ordinance 2019-012 to the policies and procedure work group for consideration alongside revisions and review of the City's personnel policies. 00848484.DOOX 28 Department of Homeland Security DHS Directives System Directive Number: 256-01 Revision Number: 00 Issue Date: ANTI-HARASSMENT POLICY I. Purpose This Directive is intended to prohibit and prevent harassment in the workplace at the Department of Homeland Security (DHS), to prohibit and prevent harassment by DHS employees, and to promptly correct any harassment that occurs. II. Scope A. This Directive applies throughout DHS. It applies to the Transportation Security Administration to the extent consistent with the Public Law 107-71, "Aviation and Transportation Security Act" (November 19, 2001). B. This Directive is separate and apart from any collective bargaining agreement or statutory complaint process covering harassment. C. Complaints alleging harassment on any statutory or non-statutory basis raised by military members of the United States Coast Guard are administratively processed pursuant to policies set forth by the Commandant, United States Coast Guard. D. DHS Management Directive 3090, "Equal Employment Opportunity and Sexual Harassment," is hereby canceled. III. Authorities A. Title 5, United States Code (U.S.C.), Section 2302, "Prohibited personnel practices." B. Equal Employment Opportunity Commission Management Directive 715, "Federal responsibilities under Section 717 of Title VII and Section 501 of the Rehabilitation Act" (October 1, 2003). C. Equal Employment Opportunity Commission, "Enforcement Guidance: Vicarious Employer Liability for Unlawful Harassment by Supervisors," No. 915.002 (June 18, 1999). - 1 - Directive # 256-01 29 Revision # 00 IV. Responsibilities A. The Officer for Civil Rights and Civil Liberties implements the policies in this Directive. B. The DHS Chief Human Cal2ital Officer coordinates with the Officer for Civil Rights and Civil Liberties regarding personnel matters affected by this policy. C. The DHS Component heads ensure compliance with this Directive and the DHS anti-harassment policy throughout their Component, and by all employees of their Component. D. All employee abide abide by the DHS anti-harassment policy, create a work environment that is free from harassment and promptly report any incidents of harassment. All employees are expected to promptly report any suspected retaliation for making a complaint or helping another employee make a complaint, participating in an inquiry into potential violations of this anti- harassment policy, or opposing unlawful discrimination or harassment. V. Policy A. It is the policy of DHS to maintain a work environment free from harassment on the basis of an individual's race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, parental status, political affiliation or any other basis protected by law. B. Prohibited harassment includes, but is not limited to, unwelcome conduct, whether verbal, nonverbal, or physical, that has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, offensive, or hostile environment as a result of the individual's race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, parental status, political affiliation or any other basis protected by law. Among the types of unwelcome conduct prohibited by this policy are epithets, slurs, stereotyping, intimidating acts, and the circulation or posting of written or graphic materials that show hostility toward individuals because of their protected status. Acts of physical violence, and actual, implied, or veiled threats of violence, are forms of prohibited harassment. Any form or manner of threatening or provoking remarks or threatening gestures in the workplace is prohibited. DHS prohibits harassment even if does not rise to the level of actionable harassment under the law. Although a single utterance or act may not rise to a level that may be actionable under the law, it still has no place at DHS. This policy prohibits harassment by or of any employee, supervisor, manager, contractor, vendor, applicant, or other individual with whom DHS employees come into contact by virtue of their work for DHS. DHS's full anti-harassment _ 2 - Directive # 256-01 30 Revision #00 policy is attached as Attachment 1 and is available to all employees in hardcopy form at their servicing Component Equal Employment Opportunity (EEO) or Civil Rights Office, as well as electronically on their servicing Component website. C. Sexual harassment is a form of prohibited harassment. Harassing conduct is often, but not always, sexual in nature. DHS's policy forbids harassment based on gender regardless of whether the offensive conduct is sexual in nature or whether the individual engaged in harassment and the individual being harassed are of the same sex. Unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal or physical conduct based on sex (whether or not it is sexual in nature) constitute sexual harassment when: 1. Submission to such conduct is either an explicit or implicit term or condition of employment; 2. Submission to or rejection of the conduct is used as a basis for making employment decisions; or 3. The conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creates an intimidating, offensive, or hostile environment. D. Any person who believes that he or she has been subjected to, or has been a witness to, harassment in violation of this policy reports the matter promptly pursuant to procedures established by the Component. E. Reports of harassment are kept confidential to the fullest extent possible. DHS does not tolerate retaliation against an employee for reporting harassment or assisting another individual to report harassment, participating in an inquiry into a report of harassment, or opposing discrimination or harassment. Any person who believes he or she has been subject to retaliation should use the same reporting procedures as for complaints of harassment. Reports of harassment are addressed through an appropriate prompt, thorough, and impartial investigation. DHS takes prompt corrective action when it determines that harassment has occurred. Any employee found to have engaged in harassment may be subject to disciplinary action, up to and including removal. F. The Operational Components, the Federal Law Enforcement Training Center(FLETC), and the Office of Inspector General (OIG) develop procedures for filing, addressing, and investigating reports of harassment for their respective employees. The anti-harassment policy and these procedures are posted in a conspicuous location on the Component's intranet, or for employees who do not have access to the intranet, in a physical location accessible by those employees (posting in a conspicuous physical location does not apply outside DHS spaces). - 3 - Directive # 256-01 31 Revision # 00 G. The Office for Civil Rights and Civil Liberties develops procedures for filing, addressing, and investigating reports of harassment for the Office of the Secretary and the Support Components (except FLETC and OIG). The anti- harassment policy and these procedures are posted in a conspicuous place on the DHS intranet, or for employees who do not have access to the intranet, in a physical location accessible by those employees (posting in a conspicuous physical location does not apply outside DHS spaces). H. Appropriate measures are taken to publicize policies and the reporting procedures. Employees receive the DHS anti-harassment policy and applicable reporting procedures at least once per year. New employees receive the policy and procedures when beginning employment. All employees sign an acknowledgment that they have been provided the policy and procedures—new employees upon joining DHS and existing employees within 90 days of the effective date of this Directive. I. Training is provided to employees, supervisors, and managers so they understand their rights and responsibilities regarding the policy and procedures. J. This Directive and the DHS anti-harassment policy do not affect an employee's right to file an EEO complaint of harassment or discrimination. An employee's use of the reporting procedure referenced in this Directive does not result in an individual complaint of discrimination or harassment and does not take the place of such a complaint. 1. Employees may use the reporting procedure referenced in this Directive in addition to filing a complaint of harassment or discrimination based on race, color, religion, sex, national origin, disability, age, sexual orientation, parental status, protected genetic information or retaliation by contacting the servicing Component EEO Office or Civil Rights Office within 45 days of the alleged harassment. However, employees choosing to file such a complaint with their own EEO Office or Civil Rights Office must also report any possible harassment in accordance with their Component's reporting procedures. 2. Complaints may also be made directly to the Office of Special Counsel (M _qq_v),, alleging discrimination based upon marital status, political affiliation, or sexual orientation. The Office of Special Counsel investigates and prosecutes allegations of prohibited personnel actions. - 4 - Directive # 256-01 32 Revision # 00 VI. Questions Address any questions or concerns regarding this Directive to the Deputy Officer for EEO Programs, in the Office for Civil Rights and Civil Liberties. 09 EYWCe C. Duke Dale Under Secretary for Management - 5 - Directive # 256-01 33 Revision # 00 ATTACHMENT 1 ANTI-HARASSMENT POLICY It is the policy of the Department of Homeland Security (DHS) to maintain a work environment free from harassment. Prohibited harassment includes, but is not limited to, unwelcome conduct, whether verbal, nonverbal, or physical conduct that has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, offensive, or hostile environment on the basis of an individual's race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, parental status, political affiliation, or any other basis protected by law. Among the types of unwelcome conduct prohibited by this policy are epithets, slurs, stereotyping, intimidating acts, and the circulation or posting of written or graphic materials that show hostility toward individuals because of their protected status. Acts of physical violence, and actual, implied, or veiled threats of violence, are forms of prohibited harassment. Any form or manner of threatening or provoking remarks or threatening gestures in the workplace is prohibited. DHS prohibits harassment even if it does not rise to the level of actionable harassment under the law. Although a single utterance or act may not rise to a level that may be actionable under the law, it still has no place at DHS. This policy prohibits harassment by or of any employee, supervisor, manager, contractor, vendor, applicant, or other individual with whom DHS employees come into contact by virtue of their work for DHS. Sexual Harassment Sexual harassment is a form of prohibited harassment. Harassing conduct is often, but not always, sexual in nature. DHS's policy forbids harassment based on gender regardless of whether the offensive conduct is sexual in nature or whether the individual engaged in harassment and the individual being harassed are of the same gender. Unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal or physical conduct of based on gender(whether or not it is of a sexual nature) constitute sexual harassment when: a. Submission to such conduct is either an explicit or implicit term or condition of employment; b. Submission to or rejection of the conduct is used as a basis for making employment decisions; or C. The conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creates an intimidating, offensive, or hostile environment. 1-1 Directive # 256-01 34 Revision # 00 Examples of gender-based harassment forbidden by this policy include: (1) offensive sexually-oriented verbal kidding, teasing or jokes; (2) repeated unwanted sexual flirtations, advances, or propositions, (3) continued or repeated verbal abuse of a sexual nature; (4) graphic or degrading comments about an individual's appearance or sexual activity; (5) offensive visual conduct, including leering, making sexual gestures, the display of offensive sexually suggestive objects or pictures, cartoons or posters; (6) unwelcome pressure for sexual activity; (7) offensively suggestive or obscene letters, notes, or invitations; or(8) offensive physical contact such as patting, grabbing, pinching, or brushing against another's body. Employee Responsibilities Everyone at DHS is responsible to help keep our workplace free from prohibited discrimination or harassment. Everyone is expected to avoid any behavior or conduct that could reasonably be interpreted as prohibited harassment; no employees, regardless of title or position, are exempt from the requirements of this policy. Employees are encouraged to inform any person who engages in harassing conduct in the workplace that the conduct is unwelcome. Supervisors and managers are required to report any harassment they observe in accordance.with the reporting procedure below. Reporting Procedures Any person who believes that he or she has been subjected to or witnessed harassment in violation of this policy should report the matter promptly to his/her first or second-line supervisor, to another management official in his or her chain of command, to [Component fills in contact information], or to the Equal Employment Opportunity(EEO) or Civil Rights Office servicing the applicable Component. If you are not promptly contacted by an investigator regarding your report, please notify [Components fill in contact information for a supervisor or contact of last resort]. Policy Anainst Retaliation DHS does not tolerate retaliation against any individuals for reporting harassment or assisting another individual in reporting harassment, for providing information related to such a report, for filing an EEO complaint, or for opposing conduct that they believe is unlawfully discriminatory or harassing. Any person who believes he or she has been subject to retaliation reports the conduct using the same reporting procedures as for complaints of harassment. 1-2 Directive # 256-01 35 Revision # 00 DHS Response All reports describing conduct that is inconsistent with this policy are investigated promptly. If deemed necessary, DHS takes interim measures while the investigation is pending and appropriate action once the report has been thoroughly investigated. DHS may discipline an employee for inappropriate conduct discovered in investigating reports made under this policy, regardless of whether the conduct amounts to a violation or law or even of this policy. The confidentiality of reports or information relating to harassment is protected to the extent possible. Reports are addressed through an appropriate prompt, thorough, and impartial investigation. DHS takes prompt corrective action when it determines that harassment has occurred. Any employee found to have engaged in harassment is subject to disciplinary action, up to and including removal. EEO Complain DHS Directive 256-01 does not affect an employee's right to file an EEO complaint of harassment or discrimination. An employee's use of the reporting procedures called for in the Directive does not result in an individual complaint of discrimination or harassment. Employees may make complaints of harassment or discrimination based upon race, color, religion, sex, national origin, disability, age, sexual orientation, parental status, protected genetic information, or retaliation by contacting [Components fill in information about the servicing Office of Equal Employment Opportunity (OEEO)] within 45 days of the harassment or discrimination, regardless of whether an employee utilizes the procedures established under this policy. Complaints on some grounds can also be made directly to the Office of Special Counsel, including those based upon marital status, political affiliation, or sexual orientation. For complete information on filing such complaints, contact the Office of Special Counsel or visitwwwosq.gov. Employees choosing to file such complaints with the servicing EEO or Civil Rights Office, or the Office of Special Counsel must still report harassment in accordance with their Component's harassment reporting procedures, which are available at [Components specify]. 1-3 Directive # 256-01 36 Revision # 00 P&P No. MUNICIPALITY OF ANCHORAGE 40-38 Page 1 of 4 MAYOR ' S DIRECTIVE Effective Date: June 8, 2018 Subject: Supercedes No. Dated: Unlawful Discrimination and 20-1, 40-16 8/10/92 Harassment Appr �� 1. PURPOSE To establish the policy regarding unlawful discrimination and harassment by Municipal employees towards other Municipal employees. 2. POLICY It is the policy of the Municipality to provide a harmonious work environment free from discrimination or harassment. Discriminating against or harassing employees, applicants, or interns because of their race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, or physical or mental disability, or other protected class under the law is prohibited and unlawful. The Municipality expects any employee who believes they are being discriminated against or harassed in the workplace by another employee, or any employee who observes such behavior,to promptly report it to any supervisor, the Office of Equal Opportunity (OEO), or Employee Relations. Retaliation is prohibited against an employee for reporting such incidents or participating in an investigation. 3. ORGANIZATIONS AFFECTED All Municipal Agencies. 4. REFERENCES a. Municipality of Anchorage EEO/AA Policy Statement. b. Municipal Operating Policy/Procedure 40-37, Policy Against Workplace Bullying. c. Anchorage Municipal Code 3.30, Personnel Rules. d. Anchorage Municipal Code 5,Equal Rights. 5. DEFINITIONS a. Employee: any person in the employ of the Municipality who is subject to the personnel rules, has been hired in accordance with those rules, and whose activities are directed by 37 P&P No. Page 2 of 4 Unlawful Discrimination and Harassment 1 40-38 the Municipality. For the purpose of this policy only, the term "employee" includes unpaid interns and volunteers. b. Discrimination: the unequal treatment of employees with respect to the terms and conditions of their employment, based on their membership in a protected class. c. Harassment: unwelcome visual, verbal, or physical conduct engaged in on account of a person's actual or perceived membership in a protected class. d. Sexual Harassment: unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature. Both victim and the harasser can be either a woman or a man, and the victim and harasser can be the same sex. Although the law doesn't prohibit simple teasing, offhand comments, or isolated incidents that are not very serious, harassment is illegal when it is so frequent or severe that it creates a hostile or offensive work environment or when it results in all adverse employment decision(such as the victim being fired or demoted). e. Retaliation: materially adverse action taken against an employee who is reasonably opposing unlawful discrimination, harassment, or retaliation or because the employee has made a charge, testified, assisted, or participated in an investigation, proceeding, or hearing concerning illegal discrimination, harassment or retaliation. f Office of Equal Opportunity (OEO): a Municipal Office which provides information and assistance to employees who believe they have been discriminated against or harassed by another employee. OEO is a part of the Municipality and is not a Compliance Agency. g. Compliance Agency: a local, state, or federal agency empowered by statutes, ordinances or regulations to investigate complaints of discrimination. The following are Compliance Agencies: the Alaska State Commission for Human Rights (ASCHR); the Anchorage Equal Rights Commission (AERC); the Federal Equal Employment Opportunity Commission (EEOC); and, the Office of Federal Contract Compliance Programs (OFCCP). Other federal agencies have certain investigative responsibilities on matters relating to grants or programs that they administer. h. Complaint: a Complaint filed with a Conipliance Agency. G. RESPONSIBILITIES a. Each agency head shall: i. Ensure that all employees are familiar with this policy. 38 I P&P No. Page 3 of 4 Unlawful Discrimination and Harassment 40-38 1 ii. Report allegations of discrimination or harassment to the Employee Relations Department. b. OEO shall: i. Assist employees in informally resolving allegations of discrimination or harassment. If an allegation of discrimination or harassment cannot be resolved informally within 30 calendar days of the employee bringing the matter to OEO, then the jurisdiction of OEO terminates, Absent resolution, OEO will promptly notify the Employee Relations Department or the Municipal Attorney of the alleged discrimination or harassment. ii. Assist the Employee Relations Department with investigations of alleged discrimination or harassment upon notification by the Employee Relations Department. c. The Employee Relations Department shall: i. Review allegations of discrimination or harassment, and investigate when appropriate with the assistance of OEO. d. The Municipal Attorney's Office shall: i. Assist the Employee Relations Department and OEO with allegations of discrimination or harassment upon request. ii. Be responsible for any Complaints received from Compliance Agencies. 7. DUTY TO REPORT a. Employees: All employees are expected to report conduct believed to constitute discriminatory, harassing, or retaliatory behavior by one employee towards another employee, including instances directed at them or instances directed at co-workers, to their supervisor, OEO, or to the Employee Relations Department. b. 5u If an allegation is made to a supervisor, or if a supervisor becomes aware of potential discrimination, harassment, or retaliation, the supervisor must promptly report it to the Employee Relations Department. c. Retaliation: Retaliation against an employee who reports, files a Complaint of, or otherwise opposes conduct the employee reasonably believes to be unlawful discrimination, harassment, or retaliation, or assists in the investigation of a Complaint, is prohibited. d, Leave. A request to use leave must be made to the employee's supervisor before the employee reports the allegations to OEO if made during the employee's scheduled work 39 Subject: P&P No. [Page 4 of 4 Unlawful Discrimination and Harassment 1 40-38 hours. An employee may request administrative leave to report allegations of discrimination or harassment to OEO. The Employee Relations Director and the OEO Director will work together to determine the appropriate amount of administrative leave. 8. COMPLIANCE AGENCIES Employees have the option to file a Complaint with a Compliance Agency. Contact the Compliance Agencies for information about Complaint procedures and filing deadlines. If an employee files a Complaint with a Compliance Agency, the Municipal Attorney's Office will be responsible for responding to the Complaint and working with the Compliance Agency to resolve the matter. Employees will not be granted administrative leave to file a Complaint with a Compliance Agency. The employee will also not be granted administrative leave for any subsequent meetings, fact-findings, mediations, or other matters related to their Complaint. 9. ANNUAL REVIEW DATE/LEAD REVIEW AGENCY The Employee Relations Department will review this document annually. 40 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE-YEAR FACILITY USE AGREEMENT BETWEEN THE CITY OF SEWARD AND THE ALASKA VOCATIONAL TECHNICAL CENTER FOR THE USE OF THE STUDENT SERVICES CENTER BUILDING FOR PUBLIC RECREATION WHEREAS, the Alaska Vocational Technical Center (AVTEC) Student Services Center (SSC) facility provides a viable recreation site for the public in a variety of programs including: roller skating, youth basketball leagues, youth and adult open gym, adult basketball, wallyball, volleyball and racquetball leagues and programs, weightlifting, aerobics, rock wall climbing, annual special events, and other special programs; and WHEREAS, the City of Seward does not own a facility that could accommodate these year-round indoor recreation opportunities; and WHEREAS, for a number of years the City of Seward and the State of Alaska Department of Labor and Workforce Development Alaska Vocational Technical Center (AVTEC) have entered into facility use agreements to best utilize the facility and offer recreational opportunities to the public; and WHEREAS, the most recent agreement expired on June 30, 2019; and WHEREAS, over the last number of months, City administration and staff have met on numerous occasions with the AVTEC director and deputy director to work through and modify the existing agreement to better meet the needs of the City and AVTEC; and WHEREAS, there are no significant changes to the agreement except to simplify billing for budgeting purposes, allowing for flexibility in usage days to accommodate seasonal fluctuations, and an increase in the number of usage days from 170 to 175 per year; and WHEREAS, the 2019 budget includes $60,000 for the facility use agreement; and WHEREAS, if approved, staff will include $60,000 in both the 2020 and 2021 budgets. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a three-year facility use agreement between the City of Seward and the Alaska Vocational Technical Center (AVTEC) for the use of the Student Services Center. 41 CITY OF SEWARD,ALASKA RESOLUTION 2019-066 Section 2. Funding in the amount of$60,000 is within the 2019 budget, and $60,000 will be included in both the 2020 and 2021 Parks and Recreation, Rents and Leases line item. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of July, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 42 Council Agenda Statement Meeting Date: July 22, 2019 TO: City Council 7, From: Scott Meszaros, City Manage Agenda Item: Facility Use Agreement Between the City of Seward Parks and Recreation Department (City) and the Department of Labor and Work,force Development Alaska Vocational Technical Center(AVTEC) BACKGR.QLLND &_JUSTIFICATION- The City of Seward has long enjoyed the benefits of providing community recreation programs through the use of the AVTEC Student Services Center. The City is Currently operating under a facility use agreement with AVTEC that has been in place since 2016; the term of that agreement expired on June 30, 2019. Over the last number of months,the administration and staff have met on numerous occasions with the AVTEC, director and deputy director to work through and modify the existing agreement to better meet the needs of the City and AVTEC. For simplified budgeting, both the City and AVTEC: have agreed to a monthly flat rate of$5,000. However,due to the seasonal participation fluctuations, both of the parties have agreed to a flexible schedule that allows for increased usage in the shoulder and winter months and decreased usage during summer months. The City will have a total ofl 75 days of annual occupancy for the duration Of this facility use agreement.Additional days may be purchased beyond the 175 at a rate of$350 per day. Attached is the proposed agreement between the City of Seward and AVI"'EC.Thc total cost per year remains at $60,000 while increasing occupancy days from 170 to 175. LNTE�NF: fo provide recreational opportunities to the public by leasing space from AVTEC and hosting indoor recreational prograrns, sports leagues and community-based activities. ........... .......... CONSISTENCY CHECKLIS Yes No N/A Comprehensive Plan: 1. 2.2,4-Recreation 22.7 - Community Partnershij.)s -3,6-- R..ecreation Strategic Plan (document source here').- 2. 1age 3 -Recreation and Leisure X L"ca�c� 12 Develol)atidilionalreci-eatio ies 3. Other (list): X 43 FISCAL NOTE: AVTEC`facility rental fees equaling$60,000 per year were included in the 2018 and 2019 budgets.If approved, staff will include $60,000 per year in the 2020 and 2021 budgets. Approved by Finance Department: ATTQRNI,YRLVIE)y: Yes No RECOMN.4ENDATION: Council approve Resolution 2019- 066­_authorizing the City Manager to enter into a three-year facility use agreement between the City of Seward and AVTEC for the operations of variOLIS Parks and Recreation functions. 44 FACILITY USE AGREEMENT BETWEEN City of Seward Parks and Recreation Department and Department of Labor and Workforce Development Alaska Vocational Technical Center 1) PURPOSE, DURATION AND RENEWAL This agreement is between the Department of Labor and Workforce Development, division of the Alaska Vocational Training Center, hereinafter referred to as "DOLWD AVTEC and the City of Seward Parks and Recreation Department, hereinafter referred to as "SPRD" and outlines the duties and expectations of the DOLWD AVTEC and the SPRD regarding the use of the recreational areas and equipment located on the first floor of the AVTEC Student Service Center, hereinafter called the "facility" (excluding the ceramics room and AVTEC Recreation Specialist office) for the purposes of the City of Seward parks and recreation program. This agreement is effective JULY 1, 2019 for the duration of three (3)years, expiring on JUNE 30, 2022. This agreement will be reviewed annually by both parties no later than sixty(60) days prior to the anniversary of the effective date to make modification per written amendments as needed and for renewal upon expiration of agreement. This timeframe is intended to allow for both parties to notify and get feedback and approval of changes and renewal from their respective oversight bodies. Should this agreement expire before terms of renewal are reached, an extension of the existing agreement will be granted on a month to month basis until renewal terms or cancellation is agreed upon by the respective oversight authorities. 2) PERMITTED USES AND LIMITATIONS: AVTEC agrees to permit the described use of the facility/premises under the following terms and conditions: a) The SPRD is solely responsible for assuring that the facility is not used for any unlawful purposes or unsafe activity during its use and shall enforce and comply with all DOLWD AVTEC policies, rules and regulations and any applicable federal, state, or municipal law including any applicable fire or building codes. SPRD shall always adhere to all minimum requirements set by the Fire Marshall during the activities or events. b) DOLWD AVTEC reserves the right to enforce all applicable laws, policies, rules and regulations. DOLWD AVTEC retains the right to enter any and all premises at any time, and on any occasion without restrictions whatsoever. SPRD shall stop the event/activity immediately upon instruction of authorized DOLWD AVTEC personnel and clear the facility upon the sounding of the fire alarms or at the request of the authorized DOLWD AVTEC personnel. DOLWD AVTEC retains the right to direct the interruption of any event in the interest of public safety and to terminate such event when, in the sole judgment of DOLWD AVTEC administration or their designee such act is in the interest of public safety. SPRD hereby waives any claims for damages or compensation should the event be so interrupted or terminated. c) SPRD shall ensure that no alcoholic beverages, illegal drugs,tobacco products, or firearms are brought into the facility, premises or any part of the facility, including parking lots; smoking is permitted in designated areas only, SPRD staff will enforce this policy and report repeated abuse to the DOWLD AVTEC Director or their designee. Repeat offenders could be restricted from use of the facility. V I I11C,,�s�ni;�Inq)lny( and suirviou I;iiruvuduiru cuiripllues vaitllu,11�slbu 11 Wiiiuual l Riq,lhts II a7w,° nid r d uall�aivlil i ll'uhts Its vas Ilurdividku ells r, iidlhi ski;rlbillutiies,v;dloi)irur,„ui r,r �is�ran�,ullrh; �:ouviuiriraoi olu�anu't an vw1colin n Via r oon ml AVI II f ri aa au�,inruu ,v ,Guy or�'8;�1'IN°°� � "�21,ur for liui iuvidwu ls���l ;°uillu Ilui^suinus1,v uua posh un; iv uts vim 111Lnll sp IR ILuy a I1 1 nir vvtl�r �t Q��tl1Vll�77ullryl,:;m.F;"a�h` u;sur�nniai�airor:�fVlr; "nV;ai,; �V,AIL��>V,:,u111� I�,!uirq.ia� uiu ��f'll.,ulw�aiarrr4�'1J�aill��:�ira,:�^V1� re; Ir:olG,uuiu� nri. d) SPRD shall not drive, or permit to be driven, any nails, hooks, tacks, or screws in any part of the building, nor shall the SPRD, make or allow to be made any building alteration any kind. e) SPRD shall use only the requested portion of the facility and shall ensure that no other portion of the facility is used or entered during SPRD schedule use. Anyone (including members, guests, or invitees)who enters any area other than the one designated may be ejected from the premises and SPRD may be held responsible for damages that occur as a result. f) All SPRD staff must participate in the Wellness Center orientation during their first month of employment to ensure they are knowledgeable in the appropriate use of all fitness equipment and can monitor the users. The DOLWD AVTEC staff is available, by appointment,for staff orientation to the proper care and use of the equipment in the Wellness Center. 3) AREAS&SCHEDULE OF USE:The SPRD will have access to and use of the facility for no more than one hundred seventy five (175) days each agreement year(July 1 and June 30) between the hours of 8:00 AM and 9:00 PM and will submit written schedules of the dates and times for its use of the facility to the DOLWD Deputy Director or their designee. Submitted schedules and changes or additions will be accepted and made in consultation with the Deputy Director or their designee. a) Additional days for use of the facility beyond the one hundred seventy-five (175) may be requested and granted, depending on availability, at a cost of$350 per day. Requests should be submitted in writing to the DOLWD AVTEC Deputy Director or their designee. b) Access to other areas may be requested and granted, with or without additional cost, and depending on availability, in writing to the DOLWD AVTEC Deputy Director or their designee at least one week in advance. c) The sauna will be available 3 days per week for four hours each use, split equally between male and female use times;there is no co-ed sauna. d) The gym will be available for use by the DOLWD AVTEC student recreation program, from 6:30PM—9:00 PM up to two evenings per week between Monday and Thursday beginning August 15 through June 30; scheduled days to be determined between the DOWLD AVTEC Recreation department and the SPRD no less than one (1) week in advance; SPRD users and DOLWD AVTEC students are all welcome to participate in AVTEC Recreational department activities on these days. e) Individuals who present a valid AVTEC Identification card will be allowed access to the wellness center,the locker rooms, sauna, racquetball courts, and open gym at no charge;valid AVTEC ID holders may bring one (1) guest who shall remain with the AVTEC ID holder for the duration of the use of the facility. All ID holders and guests are subject to the rules and regulations of the SPRD and AVTEC DOLWD. Questions about validity of AVTEC ID or other issues regarding AVTEC ID holders or guests can be directed to the DOLWD AVTEC Deputy Director or their designee for resolution up to and including restriction to facility use by individuals; SPRD programs, leagues and classes are not included in this section. f) To participate in SPRD programs, leagues and classes, DOLWD AVTEC student ID holders will be offered the discounted rate available to all participants; ONE team from the DOLWD AVTEC student recreation program will be eligible for a team fee waiver. 4) LARGE EVENTS: Notice of large events (greater than 50 participants, including spectators) will be provided to the DOLWD AVTEC Deputy Director or their designee not less than one (1) week in advance. Notice will include the date(s),the type of event and anticipated number of spectators in attendance. Large events of greater than fifty(50) users, including spectators, will require additional SPRD staff coverage for security and building monitoring during the event and clean up to remove overflowing garbage cans,general litter and refuse pickup during and at the end of the event; if additional DOLWD AVTEC custodial services are V III[C,,�s�ni �Inq),Iny( i a d suirviou I;iiruvuduiru cuiripllies vaitllu,1I�slbu II VI,III all III Uq,llut;II auw,�nld re d ullall�aivliI I'll phts Its vas IlindII sidku ells r, iidhi ski;rlbillutiies,vaI irugMuir^i u�is�ran,ullrh�^ Dui vwIcolin n Via co, ml AVIII f ri adinismoiii @ vvtlur utGu�, �or °1 � " ur for liuii du ls���vidwu l avidllu I11110 u'11III ails:piii uu urui vim 11 ts vim Ri dkuy a I1 1 nir Q��tl1Vll�77ullryl,:;m.F;"a�h` u;sur�nniai�airor:�fVlr� "nV,ai,� �V,AIL��>V,:,ulll� l�,!uirq.ia� uiu ��f'll.,ulw�aiarr�}6�1J�aill��:uira,:�^V1� re� Ir:olG,uuiu� nri. required, beyond the normal daily custodial services, as a result of a large event, the SPRD will be charged a rate of$50 per hour with a minimum charge for two hours for the cleanup. Spectators will be held to the same uses and limitations as SPRD registered users and subject to the same consequences of violation including immediate removal from the facility to permanent restriction of access to the facility. 5) PERSONAL PROPERTY: Loss of, or damage to, any personal property of the SPRD users, employees, agents or invitees during scheduled use hours and planned events is the sole responsibility of the SPRD. 6) EQUIPMENT:The SPRD will provide all equipment needed by SPRD programs; storage space will be provided. All equipment, owned by SPRD and DOLWD AVTEC, should be in good working condition. Staff of SPRD are to notify the DOLWD AVTEC Deputy Director or their designee in writing, of DOLWD AVTEC equipment that needs repair. Lack of timely reporting of broken equipment may result in additional charges for repairing or replacing any equipment or other property that is lost, damaged, or otherwise rendered unfit for use. The DOLWD AVTEC reserves the right to make or contract repair of such damages as it deems appropriate and negotiate actual costs of parts, materials, and labor and any potential loss of use of the facility as a result, outside of normal wear and tear. 7) CUSTODIAL& MAINTENANCE: Full custodial services, maintenance and repair of DOLWD AVTEC equipment and facilities will be provided by DOLWD AVTEC staff for the duration of this agreement. The facility will be unavailable for one week during the DOLWD AVTEC winter and summer break for deep cleaning; closure dates to be determined between the DOLWD AVTEC Deputy Director or their designee and the SPRD staff. General cleaning and facility monitoring to be completed by the SPRD as follows: GENERAL CLEANING (SPRD): a) General cleanup each day and after major events in the facility; DOLWD AVTEC shall provide access to a custodial closet for general clean up each day; cleaning supplies and garbage bags will be stocked in that location. b) Clean up hazards such as spills, overflowing trash, and excessive dirt brought in to the building as it occurs and isolate any area determined unsafe, contaminated, or too dirty for use as off limits then notify DOLWD AVTEC Deputy Director or their designee as soon as possible. c) Keep bottles of cleaning solution full and clean cloth(s) available for users in the Wellness Center to clean the equipment during and after use. Notify DOLWD AVTEC when cloths need laundering and replacing. MONITORING FACILITY(SPRD): d) Monitoring all users including DOLWD AVTEC ID holders and guests,through sign in and out documentation during SPRD scheduled hours; provide a monthly user report to DOLWD AVTEC that includes number of users and purpose of the use. e) Assume responsibility for the control of SPRD members, employees, participants, and spectators during SPRD scheduled hours and events. Report misconduct of DOLWD AVTEC ID holders and guests to the Deputy Director or their designee. f) Visually inspect the facility at least hourly for safety and to ensure appropriate use of equipment and the facility and to monitor behavior of the users;visually inspect and completely wipe down the Wellness V III[C,,�s�ni �Inq),Iny( i a d suirviou I;iiruvuduiru cuiripllies vaitllu,1I�slbu II VI,III all III Uq,llut;II auw,�nld re d ullall�aivliI I'll phts Its vas IlindII sidku ells r, iidhi ski;rlbillutiies,vaI iru(IMuir^i u�is�r)n,ullrh�^ Dui vwIcolin n Via co, ml AVIII f ri adinismoiii @ vvtlur utGu�, �or °1 � " ur for liuii du ls���vidwu l avidllu I11110 u'11III ails:piii uu un( ivts vli,i AllL ll sp IRi dkuy a I1 1 nir Q��tl1Vll�77ullryl,:;m.F;"a�h` u;sur�nniai�airor:�fVlr� "nV,ai,� �V,AIL��>V,:,ulll� l�,!uirq.ia� uiu ��f'll.,ulw�aiarr�}�1J�aill��:�ira,:�^V1� re� Ir:olG,uuiu� nri. Center exercise equipment once daily; monitor the Wellness Center,when in use, every hour for safety and enforcement of published rules. g) Conduct a general sweep of the facility when the SPRD hours end for cleanup, and to be certain all users have exited the building prior to locking the Fourth Avenue entrance. h) The DOLWD AVTEC staff will conduct periodic inspections and notify SPRD and Deputy Director or their designee of issues that arise. MAINTENANCE REQUESTS: i) Any equipment found to need repair should be marked with "Out of Order" signage provided by DOLWD AVTEC and notification made to the Deputy Director or their designee as soon as possible, in writing, of the maintenance request. j) Notification of the need for general maintenance and repair of the facility should be reported as soon as possible, in writing, to the Deputy Director or their designee; if an emergency repair is needed call the Residence Life staff at 224-6100 or 422-7119. k) Closure of the facility for major maintenance issues, with the exception of the need to close for emergency repairs, shall be negotiated prior to scheduling the repairs to make the least service and fiscal impact on the SPRD users and programming. 8) KEYS AND LOCKS:The DOLWD AVTEC will assign the number of keys needed for SPRD staff use upon request from the SPRD responsible staff. The SPRD staff will sign for each key. There is a $25 replacement fee for lost keys. For security purposes the DOLWD AVTEC maintenance staff may from time to time rekey the building; SPRD will be reassigned the keys for the new locks as soon as possible. 9) INSURANCE: The SPRD shall always maintain in force during the term of this agreement,the insurance required in this section and will furnish DOLWD AVTEC with a Certificate of Insurance evidencing insurance coverage as follows: a) Policy of commercial general liability insurance with a minimum limit of$1,000,000 per occurrence. The commercial general liability insurance must include coverage for liability assumed under an insured contract (including defense costs assumed under contract) and shall name DOLWD AVTEC as additional insured. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded DOLWD AVTEC. Failure to furnish satisfactory evidence of insurance, lapse of a policy, or inadequate limits, is grounds for termination of this agreement. All insurance limits are minimum. If the SPRD's policies contain higher limits, the DOLWD AVTEC shall be entitled to coverage to the extent of such higher limits. 10) PAYMENT AND USAGE REPORT: The annual fee is$60,000 ($5,000 per month)for one hundred seventy-five (175) days of use from July 1 to June 30 each year and is due per negotiated billing agreement in one lump sum or monthly payments due the 51h of each month. The SPRD will provide DOLWD AVTEC with a monthly usage report that includes the areas of use and number of SPRD users.This information will assist DOLWD AVTEC with maintenance and equipment replacement planning. 11) AMENDMENTS:This agreement may not be added to, modified or changed in any way except by written agreement. 12) NO WAIVER:The failure of DOLWD AVTEC to insist upon the strict performance of any provision of this agreement or to exercise any right, power, or remedy upon a breach thereof shall not constitute a waiver by DOLWD AVTEC of any such provision, breach, or subsequent breach of the same or any other provision. V III[C,,�s�ni �nq),I ny( r an d suirviou I;iiruvuduiru cuiripllies vaitllu,1I�slbu II VI,III all III Uq,llut;II auw,�nld re d ullall�aivliI I'll phts Its vas IlindII sidku ells r, iidhi ski;rlbillutiies,vaI irugMuir^i u�is an,ullrh�^ Dui vwIcolin n Via co, ml AVIII f ri adinismoiii @ vvtlur utGu�, �or °1 � " ur for liuii du ls���vidwu l avidllu I11110 u'11III ails:piii uu unui iv1s vli,i AllL ll sp IRi dkuy a I1 1 nir Q��tl1Vll�77ullryl,:;m.F;"a�h` u;sur�nniai�airor:�fVlr� "nV,ai,� �V,AIL��>V,:,ulll� l�,!uirq.ia� uiu ��f'll.,ulw�aiarr�}�1J�aill��:uira,:�^V1� re� Ir:olG,uuiu� nri. 13) INTERPRETATION: This agreement constitutes the entire agreement between the parties, superseding all previous representation, discussions and agreements between parties. This agreement shall be binding upon and shall inure to the benefit of the successors and, subject to the provisions relating to assignment,the assigns of each of the parties. This agreement shall be interpreted under the law of Alaska, choice of law excepted. 14) ISSUE RESOLUTION: Resolution of issues that arise shall be addressed in the following order: a) SPRD Director and the DOLWD AVTEC Deputy Director or their designee. b) City of Seward City Manager or designee and the DOLWD AVTEC Director or designee 15) TERMINATION OF AGREEMENT: Either party may terminate this agreement with 30 days written notice. Should the DOLWD AVTEC initiate the termination, a date for vacating the facility will be negotiated to accommodate user needs and removal of SPRD equipment. Authorized SPRD Representative Date Authorized DOLWD AVTEC Representative Date V III[C,,�s�ni �Inq),Iny( i a d suirviou I;iiruvuduiru cuiripllies vaitllu,1I�slbu II VI,III all III Uq,llut;II auw,�nld re d ullall�aivliI I'll phts Its vas IlindII sidku ells r, ii�dhi ski;rlbillutiies,vaI iru(IMuir^i u�is�i)n,ullrh��^ Dui vwIcolin n Via co, ml AVIII f ri adinismoiii @ vvtlur utGu�, �or °1 � " �ur for liuii du ls���vidwu l avidllu I11110 u'11III ails:piii uu un( n1s vli,i AllL ll sp IRi dkuy a I1 1 nir Q��tl1Vll�77ullr��yl,:;m.F;"a�h` u;sur�nniai�airor:�fVlr� "nV�,�a�i��,� �V,AIL����>V,:,u�lll� l��,!�uirq�.ia� uiu ����f'll.,ulw�ai ��arr�}�'4J�aill��:��ira,:�^V1� re� Ir:olG,uuiu��nri. Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF $150,000 TOWARDS THE CITY'S SHARE OF FUNDING FOR THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY,AND APPROPRIATING FUNDS WHEREAS, the Seward City Council has adopted federal and state legislative priority lists for many years, seeking federal and state funds to address the significant threat posed by flooding of the Lowell Canyon tunnel; and WHEREAS, the City has been awarded a grant from the U.S. Department of the Army in the amount of $1.5 million, with a required match by the City, to conduct the first phase of a major flood mitigation project which involves a scoping and feasibility study by the U.S. Army Corps of Engineers to identify and evaluate alternatives and prepare a decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel; and WHEREAS, an initial payment of$50,000 was made by the City of Seward to initiate the U.S. Army Corps project; and WHEREAS, the City of Seward received a grant from the State of Alaska in the amount of$300,000 to use as part of the matching funds; and WHEREAS, the Seward City Council approved Resolution 2016-069 authorizing a payment of matching funds equaling $500,000; and WHEREAS, the Seward City Council approved Resolution 2017-073 authorizing an additional payment of $400,000 for the project, to keep the project moving while alternative funding sources were sought; and WHEREAS, the Seward City Council approved Resolutions 2018-095 and 2018-096 establishing the City's state and federal priorities, seeking funding for the remaining $250,000 owed for the City's match; and WHEREAS, administration was contacted by the U.S. Army Corps of Engineers informing them that the Corps was seeking an extension on the project, as they are nearing the deadline for study completion; and WHEREAS, the extension will require an additional $300,000 be made available to the Corps should they need to utilize these funds for project completion; and 50 CITY OF SEWARD,ALASKA RESOLUTION 2019-067 WHEREAS, the City's match for this is 50%, requiring an additional $150,000 appropriation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby authorizes a City matching contribution of$150,000 toward the Lowell Creek Flood Diversion Feasibility Study. Section 2. Funding in the amount of $150,000 is hereby appropriated from the General Fund reserves account no. 01000- 0000-3710-80115 to the project contracted services account no. 80115-0000-3 700-01000. Section 3. The City hereby affirms its commitment to fund the remaining required $250,000 of project costs either through City funding or other grant funding sources. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of July, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 51 Council Agenda Statement Meeting Date: July 22, 2019 To: City Council From: Scott Meszaros, City Manager -:--I-- Agenda Item: Additional funds for Lowell Creek Diversion feasibility study Fat .GROUND & R J'S"FIFICATION: Seward City Council has adopted federal and state legislative priority lists for many years, seeking federal and state funds to address the significant threat posed by flooding of the Lowell Canyon tunnel. The City has been awarded a grant from the U.S. Department of the Army in the amount of $1, 5 million, which requires a match by the City to conduct the first phase of a major flood mitigation project. This scoping and feasibility study by the U.S. Army Corps of Engineers will identify and evaluate alternatives as well as prepare a decision document that will recommend a coordinated and irnplernentable solution for flood diversion at Lowell Canyon tunnel. In order to get the project ject started, the City of Seward made an initial payment of$50,000. Since then, the City has received $300,000 from the State of Alaska to put towards the project, passed Resolution 2016-069 authorizing a$500,000 payment and passed Resolution 2017-073 authorizing a $400,000 payment. Recently,the city administration was contacted by the U.S. Army Corps of Engineers informing the city that the corps is seeking a project extension. This project extension requires additional funding in the amount of $300,000. The City's portion of this additional funding is 50% requiring an additional appropriation of$150,000. The U.S. Army Corps of Engineers does not anticipate the need to utilize these funds, but is required to request them as a part of the project extension request. LN"f L'N"r. Appropriate an additional $150,000 for the U.S. Army Corps of I`ngineers Lowell Creek diversion feasibility study. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: I. 3�8.1.4 .- Alfloodhctzcii-(Zv conlinueplanning with U,S,,I(''E Un(I X P'e(leral Delegationfin,replaceinetilof'the Lowell Creek diversioll tunnel Strategic plan: 2 Page I I — Mitigate I"load Hazards— cletermine the best solution antl X seek cads 3. Other (Iist): X 52 FISCAL NO]I E: There are sufficient funds within general fund reserve account for this appropriation which is necessary for the continuation of the feasibility study. This study is critical for the long-term protection of both residential and commercial properties. Approved by Finance Department: ATTORNEY REVIEW: No RECOMMENDATION: Council approve RCSOILItion 2019- 167 authorizing a City contribution of$1,50,000 for the Lowell Creek flood diversion feasibility study, and appropriating funds, 53 f Sponsored t°idles CITY OF SEWARD, AI,ASKA RESOLUTION 2018-096 ALASKA, ESTABLISHING THE CITY OF SEWARD'SCALENDAR YEAR 2019 FEDERAL LEGISLATIVE PRIORITIES HERE AS, the City annuallyr�onipalles� as list ot`paroj cntss or issues tlaart are identified �� top l°"ed raal legisal<atives, priorities; aaaacl WHEREAS,,, the list of projects i compiled and distributed to the Kenai peninsula Borough, our congressional alc le gaaticrrr aaracl City ty of Seward lasclaaraa.l lc.rlrla lsat, aaracl HER p+'A , this resolution validates proct.sr, prioritizes needs, and focuses the efforts of City aclrralraasatraation in its lobbying efforts; aaraal resolution t pp a .l ,tthepraasasraap c, coflaisa s�crltrticrra c c,a,ears� tiv~cwugh as p ubi c� process; and WHEREAS, all projects on this list are consistent with the City Comprehensive hen v and Strategic Plans, NOW, "1N"CppTEFC1►pE, BE IT R11s,SCTLVpsspT BY TIJE C:°la°p" " CCpJIC.NpL CT1Na` "'p" TE Section p. °1"lieµ following list of legislative prea ease is hereby declared to be: the official legislative priority lisat.ofthe C°lt cat` ew,aarcl tear 2019: A. APPROPRIATIONS AND G'RANTS 1, Appropriating funding for the elegy, loprrra rrt of the new Coast (Juaarcl 1 aas t, Response onsa Cutter facifitiesas well as lrc:arrre port Saapap ort facilities. s. $266,0 appropriation ation to thel. . Arran C."carpa� of 1�r�rginc�, rs tear the :'Nth a 50% remaining cost share f6r the [.,ow 1p Creek 11c.od Diversion Feasibility Study'. 3. million for as a crrrapra°a lre ras*lvc� Sew, 1ry`1ood Mitigation Program on Hasa watershed level by the U.S. Army C.oq)s of crap rrreer.s. 4, $3 million appropriation for I,c:wwill Point Road satorin surge mitigation, bank staalrllrzaation <and erosion control trcrl projects tlarcrrrppla as future Section n 103 study by, the I.J. S. Army Corps cat l.ngirac rsa. 1 r 1 million appropriation for erosion control projects,tsa, thrcar.rgh as future Section 14 1 study, b the 1..J. . 6 rr°r�ry C:"oq)sa cal` w;rapprarcµa rsa, tier the Sew, Marine Industrial Cl:a�rate r 54 RESOLUTION 2018-096 and the Alaska Railroad Dock. 6, $2.496 n, illicrra in the Highway Fraa.rraapwartaation Bill for design, engineering, construction and protection fircrrn coastal erosion garµ the Lowell Point Road, the sole land access to residences, critical infraastrwarcwtarre, aaracl as State Parks traailheaad. ppropriaatirr l`undira irr the Alaska Railroad (,orporaation Seward Marine l` r°rninaal 1, l°wa:rrrsion project SUpporting both pa sscn ;,er and freight activities. 'l"his may also involve as collaboration witl°a the Alaska Railroad to seek BUILD Act granis or funding in as future High wa Traarrarfaoilartion hill. 8. $8.1 million for the Federal Aviation Administration to extend the proposed runway to 4,000 feet in order to accommodate lamer taircraft and provide effective disaster response B. AUTHORIZATIONS AND BEN "FI("` , LE+ll l M 1" 1, Authorization language arnending the Water ReSOUrce Devralcalarraent Act of e007 (Flublic Law 1 10-1 1 , 121 "l" `I. 1 05) ta:r require the Army Corps of Engineers to carats"rased the operation and maintenance of, lac Loa ell "aanyon 1 rrnnel until aaarc h tirrae ,J that an alternative method of flood diversion has been constructed and as determination by the Corps that the (."ity cal` l ewvaard and its residents are no lorr er at risk cal eat:aaartr•ophic flooding 2. St,ipport the establishment of as Prescott grant program within the l'larlr & Wildlife, Service budget to provide support f'crr ar live stranding network and responding to marine raaaararrraaal and seabird live stranding and mortalities throughout Alaska. Section "'I'his resolution shall take effect immediately capon its adoption. PASSED ANDAPPROVED by the City l`"caaaaac,il of the it of Seward, Alaska, this 10'a' shay cat Dec°ember, 2018, THE CITY OF SEWARD, ALASKA Site McClure,Cllure, ice Mayor _�...,_._. 55 RESOLUTION 01 -(fi r OEIS: None SI-''N: eese, Squire^ BST 'None TTES ': 3 4�i� �a Ba 'M ren a . . Bali2 City, Clerk �k �q ANC mwu III N ,W At L � pIP tl� S 56 Agenda Statement Meeting Date: December 10, 2018 wkk To: City Council From: Jeff Bridges, Interim City Mana ry Agenda Item: Calendar Year 2019 City, State atYederal Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top City, State and Federal legislative priorities. The list of projects is compiled into a package that is distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. The list validates projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolutions both through the State of Alaska and Federal sources. This year the three lists include projects that are in the planning phase and/or may qualify for grants in addition to some projects with which Council is familiar. In order to quality for most grants,the City must include these projects on the City priority list. INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain appropriations, grants, and legislation from the State and Federal sources to improve the City of Seward. To qualify for most appropriations and grants Seward's City, State and Federal priorities lists must be approved in a public process by the City Council. —----------------------- CONSISTENCY CHECKLIST: Yes No N/A 1, Comprehensive Plan Sections 3.1 Economic Development x 2, Strategic Plan Entirety x .......................................................................___...................... .................................... ............ 3 Other (list): x-.-, FISCAL NOTE: N/A Approved by Finance Department: ATTORNEY REVIEW: Yes_ No —Not Applicable _X RECOMMENDATION: Council approve Resolutions 2018- 2018- and 2018- approving the City of Seward's Calendar Year 2019 City, State and Federal Priorities. 51 Sponsored by: Bridges 1 Et OLI f,MI)l ' 2018-095 ALASKA, ESTABLISHING THE CITY Of' SEWARD'S CALENDAR YEAR 2019 S"VA,'rr,, LEGISLATIVE PRIORITIES WHEREAS,,, the City annually compiles s as list of paroWpcctaa or° issues that are identified as top legislative priorities, and WHEREAS,E AS, the list cat` paro ccts are compiled and distributed to the State rat° Alaska Legishitur e Kenai naai Peninsula Borough, and .:"sty of Seward lobb l , and WHEREAS, this resolution validates paro.jects, prioritizes raceds, and f`c:wuses the efforts ot`tw"ity Administration in its lobbying efforts;and HIER AS,the passage of dais resolution occurs through as public process; and WHEREAS, all projects on this list: are consistent: with the City" Comprehensive and Strategic Plans. NOW, THEREFORE, BE IT RESOLVED R "l "1" )E CITY Il,fNCtt., OF "1'11l ' CITY OF SEWARD, ALASKA,that: Section 1. This list of"city proJercts is hereby declared to be the official State, priority list I"orm lire, City rat°Seward for camlcrrcla:ar• year 2019: A. BEl EM",IAL LEGISLATION ATIO1 1. l"egislaativoc support for maintaining the current level ot`Staatc contributions into the 11FRS/IRS Retirement System on behaal l' of local govemments, and for not extending the amortization period, in order t(,,w offset carat"r,nded retirement system liabilities and to make future contribution rates roor•e art"lordaablc for the state and local governments. Support l'car continuing Medicaid programs r"aams and capital cost rciriburaacment at, not less tlaaarr current year funding levels. o t,,e gislaativ°c supap orl for continuing Alaska F ner gy Authority. ( t ) programs aam that promote energy efficiency and conservation to helper mitigate they costs of` heating homes and businesses not served by natural p<ts. 4. LegislativeLegislativeLegislativesupportsupportfor feasibility analysesanalysesconsidering pipeline aclirae or rmmaalti-r°r°mcaetaal. delivery rrmetlaods of making natural gas available to coraaraiunities not can-en ly along 58 RESOLUTION 2018-095 as pipeline corridor, and using Seward' road/rail/barge connections as demonstration lmroJectar. . Legislative SUP port for matching ("Ity (r.rrrds tcmwvaa•clan the rmcaar-Fccicrarl 0%o cost. shame (,A'the U.S. Army ("ores ot" En ineers study rcclralred toaddress the Lx m ell (::°aama.rrr l: lacr°ralcrra °l crrmr°rc°l lra , The ("its currently owes$266,022. (, Cl'onfirrr.red acaalmport fir, the State Department of—Transportation and Public lcY, Facilities Municipal Harbors Grant Program. r Full ("carding of the Alaska Police Standards Council in order to return to full refinlmraraacrrrcrat: o(' of c°cc 1 ccrcalt trarlrrarr t ccr t . , l"arll funding of the Alaska l cpaartaa°acrrt of Corrections ns in order. to return 1((0% of the operational costs oftlmc Jail to the State of Alaska. Q Frail funding of the Alaska l:epaartrracrmt ol" Corrections in order to continue State cremation of the Spring ("reek Correctional Center, the only' rrmaa: lrrmaarmr-s crrrlty prison, in the State cml`r laskam. 0, l°`ull, Funding of the Alaska, Vocational Technical Center ( F!'Q in order to continue vocational training and investment in local communities and trades. The City seeks support fior \I l`FC:" as It provides students a lt.la skills and career paths that benefit the State, aarmcl local economy. 11. Lcgislative support l mr expanding access to mental health and substance use disorder treatment aarmcl recover y, tcw lrrclaarlc expansion°m and renovation of the SeaVicw Community unit " car ices existing behavioral health treatment fiacrlllty. B. CAPITAL PROw EXI' l Recognizing the current government sector fiscal reality and its potential private sector economic lrrrlmaac:ts, the City of Seward is limiting itin its caalmltaal improvement prcrwjcct requests to those where the t<at 's participation Wc UId leverage other significant (�rrrclirm , complete lmroJectrr already underway,, address pro'jectrr of immediate mediaate li1;c and safety, and enable projects that could be eligible under as statewide bond package a(°the State pursues and the voters approve such as plan, 1. million to design and r°cbuilcl the electric transmission line firearm the Seward 11111ar, ar tcm time:, Seward Maar°r¢ma, lraclrrstr°laal Cl'enter facility (I reek substation by, securing an alternative feed trWaansforrmmer" to add capacity, and reduce arystcrm outages, and provide continuous service during maintenance periods, 2. $12 million to upgrade de transmission conductors and substation traarmar(lmrrracrra to 59 lei RESOLUTION 2018-095 irn rcavc° the system's capacity to ! l5kV over existing 69 kV caalraac ity, Ml his would help unify, the transmission system for the entire r;onimunity and expand the system's capabilities, allowing higher capacity proJects into the f`urtaur-C, 11,000,000 for systaw,nis maintenance and repairs a:rt: the Alaska `»caal,ille Center. (fdl,"fltl lucrll wash vaater collection and treatment t system at the 0-�l on l raav lif`t;,. 1,241, 50 flaar,f (.l ShipyardEnvironmental entaal Discharge Controls. 6, Continued ued support for Alaska Energy rgy Authority, grant program in order to expand district l-rc.aat tool) systems and other alternative energy largjec;ts. . $1,000,000 for the design, engineering and construction of an Animal Shelter and clog park thcaulity 8, $8,100,000 fiar the Alaska Department of Traanaaperr°taation to extend the proposed runway to 4,000 feet in order to accommodate larger aircraft and provide effective cffaaaaaatc;r response SHIP GAMBLINGTAX 1. Appropriating funding for the Alaska Railroad Corporation Seward Marine Terminal f:xpaarraaicrr.r project supporting both passenger r°and freight activities. Section . This resolution shall take ef'"e t lrTtrnecliaatel upon its adoption. PASSED AND APPROVED by than, City Council ofwthe Clity of` Seward, Alaska, this l flea claay of C c c°;emb r, 2018. Sue McClure, Vice Mayor L 60 CITY OF SEWARD, ALASKA RESOLUTION 2018-095 1 : None .BS1°°INT1 Sews, Squires ABSTAIN: None ° "'T ,r: .."renda.l. 0 M(- (.,. ty Clerk (City, Seal) of SE aa 0,F " 61 Agenda Statement Meeting Date: December 10, 2018 wkk To: City Council From: Jeff Bridges, Interim City Mana ry Agenda Item: Calendar Year 2019 City, State atYederal Priorities BACKGROUND & JUSTIFICATION: The City annually compiles a list of projects or issues that we identify as our top City, State and Federal legislative priorities. The list of projects is compiled into a package that is distributed to the Governor's Office, our legislators, the Kenai Peninsula Borough (for inclusion in their legislative package), and our lobbyist. The list validates projects and greatly focuses the efforts of the Administration in our lobbying effort as we seek funding or other resolutions both through the State of Alaska and Federal sources. This year the three lists include projects that are in the planning phase and/or may qualify for grants in addition to some projects with which Council is familiar. In order to quality for most grants,the City must include these projects on the City priority list. INTENT: This list of priorities focuses the efforts of Administration in lobbying efforts to obtain appropriations, grants, and legislation from the State and Federal sources to improve the City of Seward. To qualify for most appropriations and grants Seward's City, State and Federal priorities lists must be approved in a public process by the City Council. —----------------------- CONSISTENCY CHECKLIST: Yes No N/A 1, Comprehensive Plan Sections 3.1 Economic Development x 2, Strategic Plan Entirety x .......................................................................___...................... .................................... ............ 3 Other (list): x-.-, FISCAL NOTE: N/A Approved by Finance Department: ATTORNEY REVIEW: Yes_ No —Not Applicable _X RECOMMENDATION: Council approve Resolutions 2018- 2018- and 2018- approving the City of Seward's Calendar Year 2019 City, State and Federal Priorities. City Priorities Res 18-094 State Priorities Res 18-095 Federal Priorities Res 18-096 08 CITY OF SEW SIT D, ALASKA Sponsored by: Hunt RESOLUTION 2017-073 A RESOLUTION OF THE CITY COUNCIL OFTHE (JTY OF SEWARD, ALASKA, AUTHORIZING ADDITIONAL MATCHING FUNDS IN THE AMOUNTOF$400,000 TOWARDSTHE CITY' HARE OF FUNDING FOR. THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY STUDY,AND APPROPRIATING FUNI)S WHEREAS,the Seward City Council has adopted fiederaf and state legislative priority fists for many years,seeking fe-denal and state I'Luids to address the significant threat posed by flooding of the Lowell Canyon tunnel; and Wr HEREAS,the City has been awardeda grant,frorn the U,S. Department ofthe Anny in tile arriount of$1.5 million,with a required match by the City,to conduct thefiffst phase of a niqjor flood mitigation proJect which involves as scoping and feasibility study by the I.J.S. Army Corps of 1"Jigineers to identif,y and evaluate alternatives and prepare as decision document that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel, arid WHEREAS,the Seward City Council approved Resolution 2016-06,9 on October24,2016, arid in Section4 of that resolution,affirmed its corn t-nitmentto fund the reniaining es,tim,ate d cast of $650,000, of which this appropriation of$400,000 r,etlects the first appropriation of the required additional funds. NOW,THEREFORE,BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF SE WARD, ALASKA that: section I. ne City C.ouncil hereby authorizes as City matching contribution of"$400,000 toward the 1,owell Creek Flood Diversion I'leasibility StUdy in accordance with Section 4 of I Resolution 2016-0�69 approved by (lie Seward City Council on October 2.4, 201 , Section 2. Funding in th.CMOUTII,oi'$400,000 is hereby appropririted fiorn the(Jeneral 1"und reserves account no, 0 1 00C 0-01000-3 710-80115 to the pr(raject contracted sei-vices account no. 80115- 0()00-7009 Section 3. `l"he City hereby affirms its commitment to fund the remaining required $250,000 of'pro.ject costs either thrOUghi City funding or other grant funding sources, Section 4. This resoluti()n shall take effect irmnediately upon. adoption, PASSED AND APPROVED by the City (2o urn nil ofthe City of"Seward, Alaska, this 27'r' day of November, 2017. 63 THE CITY OF SEWARD, ALASKA res, Mayor "F'S.' Casagranda, Kcil, MKIur , Slater, Townley, I lorn, Squires ABSENT': on ABS"'FAIN: Norie TTE " ' �M 2J Brenda J. Ballm._�, C I Ic City Clerk (City Seal) SEAL 12 10 00, "' ' m "ry m� ,� � n�" as 64 Agenda Statement meeling Dalc� November 27,,20 17 F(J: Seward City COMICII Through: Jim Hum, Ciity Mana, 1,r OT11 Kristin Erchingei, Finance, Director Agicnda Item— Authorizing a City inatching C01111 ibLni0l) of$400,000 toward ffic 1-mvell ree k Flood Diversion Feasibility Study BACKGROUND & JUS, I Q I The City ofSeward is v.,orking with the US Army Corps of Engineers to condUct a fuasibliny study on alternative t1le,111,15 Of addressing flooding concerns in the Vicinity of I o\vell Canyon 'Funnel. Thk proJect has been on the City's suite and federal lcglslativc priorities lists for as muliber of years, including most recently on Rcsolunon 2016-066 and Resolution 20lo-067 passed on October 24, 2 i Ca. The Seward ity Council approved Resolution 2016-069 (,)it October 24, 2016, and in Section 4 of that ITSOILItion,affirmed its con-unitmem to fund the remaining estimated cost of$650,000,ofwhich that appropriation of$400,00 reflects ffic first appropriaimn of the required addrtiorial funds, ThC pUrpose of the first phase of this pro,lect us for the US Army Corps ofFngincers to conduct a scoping and feasibility study to identify and evaluate alternatives an(r] prepare as (Jet:,isi(rnt document that will reconintend acoordinated and implementablesolution for flooddiversion at L-owell Canyon tunne), The City has been awarded a $1.5 nulhon grant from the U S, Army for this project, vvith a required match of$1 ,5 INTE.NLI'; This $4,00,000, contribution will be usicd to continue: conducting a scoping and feasibility study to id enlify alternatives toward a solution for 1100d diVUSion al Lo\vell Canyon Tunnel. CONSISTENCY CHECKLIST: Yes No NI A Comprehensive Plart: p 2S "Determine 11w hesi ��olwirm und:�eek e,idequ(ne I. ljoOmp,to rebuild an(Por P epue r Me bm,ell( Jr ear k C( ............ 2, Strategic Pme lam p I Deletmme 1he bol Solufdwl rmd,wek x dhnmi,�h,dw I oi vell('rev A flo p.od potential 3 Other (iol): Rembahm 2016-069 and Resolwion 20JO-060 x FjSC,jL ZWIL, .. The City has spent S500,000 on this pro je(:t,has r,Qcoived State grant funds in du,,, anlount of S 1,5 million to assist with the mawlimg rCtlfflrements of the grant, and is seeking Council authorization foi! S400,000 at, this lime, These cowributions w0genalfle the project to continue vvhilc the City 65 seeks additional gran, funds for thic remainder ofthe required match. Assuming no additional graws arc receind, the City wffl be required to conin-l'it to addih011,"Al filhil'C Willfiblfllon in the amount of` Approved by Finance. Dcpartmcnt. All�L RINLl—ILL Yes No X ............. ....................... Approve RescAution 20 17-073 authorizing a City n,witclu'rig contribution of$400,000 wward the Lowell Creck Flood Diversion Feasibility Study, and appropriating funds, 170 66 Sponsored by: I lUnt CITY OF SEWARD, A,LASKA RESOLUTION 20,16-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, Al..,ASKA, ACCEPTING GI"N'F FUNDS FRONITHE U.S. DEPARTMENT OF THE, ARMY IN THE AMOUNT OF$1.5 MILLION FOR THE LOWELL CREEK FLOOD DIVERSION FEASIBILITY TUDY, APPROVINC A COOPERATIVE AGREEMEN't FOR THE PROJECT, AUTHORIZING INITIAL MATCHIN(.,, FUNDS IN THE AMOUNT OF S500,000, AND APPROPRIATING FUNDS WHEREAS,the Seward City Council has adopted federal and state legislative priority lists for iriany years,seeking federal and state funds to address the signi ficant threat posed by flooding of. the LOWC11 Canyon tunnel; and WHEREAS,the(I'ity has been awarded as grant from the U.S. Department ofthe Arrny in the amount Of$1,5 million, with an equivalent required niatch by tile("lityr to conduct.the first phase of major flood uritigation project which involves a scoping and feasibility study by the U.S. Army 0rPs o""gine" 'o e enti6 and, evalua m te alteatives and prepare a decision dOCUment that will recommend a,coordinated and i in p lernent able,solution for flood diversion at L,owell Canyon tun.nel, and WIJI_!1'REAS,the(..'ity's estimated S 1.5 million required match ror this proj],ect can come froill the Cit.y and/or other ralit sources, and tile City has received $300,000 from the State ol"Alaska. Departrilent ofConnnerce, Community and Fconornic, Development to assist with this phase of tile project; and WHEREAS, the City will continue to seek other sources of`fiends to serve as its required match for the project, bill, must provide initial funds beyond the original $50,000 contributed to tile project: to enable the; U.S, Army Corps of L'ilgineers to begin their feasibility study eff'ort.s. Additional funding in, the ainount ot' $650,000 will lie required to complete the City's share of funding for this phase of the protect. NOW,THEREFORE,BE IT RESOL.VED BVTHE CITY COUNCII,OF THE CITY OF SEWARD, ALASKA, that, Section 1. J'he: (.Jty Council hereby affirryis the Agreement between the Department of the Army and the City of"Seward for the L,owell C.reek Flood Diversion feasibility Study dated August 12, 2016,, as attached hereto. Section 2. The City Manager is hereby authorized to accept as grant from tile U.S. Department of the Artily in the 111101,111t of$1.5 Million. 67 CITY OF SEWARD, ALASKA RESOLUTION 2016-069 Section 3. Funds in the amount ol'$2,0 Million are hereby appropriatedas follows: 1)$1.5 Million from the federal grant account no. 80114-0(100-4251 to contracted services account no. 80114-0000-7009;and,2)$500,0�00 from the General Fund unassigned reserves account no.0 1 00C 0- 0000-3710-80115, to the prcject contracted services account no, 80 115-0000-7009. Section 4. The City hereby affirms its coin in i tinent to fund the remaining required$65O,000 of pro.ject costs either through City funding or other grant funding sources. Section 5. This resolution shall take effect immediately upon adopf firm. PASSED AND APPROVED by the City Council of the (""ity cif""reward, Alaska, this 24"' day of October, 2016. T"E CITY OF SEWARD, ALAB SKA .WQan Zldi�arda—rs�—)n,�Mayor AYES: Keil, S(ILlireS, McClure, Slater, Bardarson, NOES: None ABSENT: Casagranda, Altermatt ABSTAIN: None A'rTEST: IJ anna Kinney, (."Mc", Xhtly C I erk (City Seat) 0 Ib �'z *141 68 Agenda Statement k` Meeting late: October 24, 2016 � To: Seward City Council Through: Jim Hunt, City lanenge r From: Kristin Erchinger, Finance Director Agenda helm accepting S 1.5 million grant from LJ.S. Department of the Army f"unr Lowell Creek Flood. Diversion Feasibility Study BAC°KCrwR0I:,JND & 3L)STIFWATION: The City of Seward is working with the US Army Corps of Engineers to conduct a feasibility study on alternati ve means of addressing flooding concerns in the vicinity at Lowell Canyon Tunnel. This project has been on the C:'i.ty"s state and federal legislative priorities lists for a number of years, including most recently on Resolution 2016-12 passed by the Seward City C"Ouncil on February 8, 2016 (state legislative priorities) and Resolution 2015- 05 passed on November 9, 2015 (federal legislative priorities). The purpose of The first phase of this project is for the US (ninny Corps of Engineers to conduct a scoping and feasibility study to identify and evaluate alternatives and prepare a decision document. that will recommend a coordinated and implementable solution for flood diversion at Lowell Canyon tunnel, They City has been awarded a $1.5 million grant from the U.S. Army for this project, with a required match of 1.5 million. INTENT: This grant will be used to conduct a scraping and feasibility study to identify alternatives toward a. solution for food diversion at lu,owell Canyon Tunnel. ......................... ------------------------ .............__.....__...___.._w.w.. ...__._.....__.__. ._w................. ........ _ .. CONSIST ENCY CHECKLIST: Yes o ' Ill/A ._..... __.__ ._.. ................ .....---.................._ __ _ _.-w. _...__._______ _.-- Comprehensive Flan:p. 28 Delernarne the best solution aawdserek ea'dequaxler 1. fknaeling,to redrtrd d raradlor repair the dwell Creek ek Diversion Tunnel and slam x 2. Strategic Plan:dr. 11 "Derte�rrnine tray beat.solution aand seek wkquatefiaiding ter doninish the;Lowell C:rererk fda�edpote nti'eal. " ` 3. Other(Iisl): Resolution 2016-12 and Resoda.ation 201 r-105 x. FISCAL NOTE: The City has spent an initial $50,000 on this project,has received State grant funds in the amount of $ 00,000 to assist,with the snatching requirements of the grant,and is seeking C"uaunncil authorization fear$500,000 at this tine. These contributions will enable the project to proceed while the City seeks additional grant funds for the remainder ofthe required snatch, Assurning no additional grants are "tFEiS'nvcc t' �"° eF future contribution in the annount of received,, e City will be required to cc�n�nnnt t<�> an eldntncnnal ' 0,000. Approved by Finance Department: __ �'i........... 69 ATTORNEY REVIEW: Yes RECOMMENDATION: Approve Resolution 2016-- accepting grant funds from the U.S. Department ofthe Arrny iii the aniount of $1.5 million for Lowell Creek Flood Diversion Feasibility Study, authorizing a City Qontribution of$500,000 toward the pr(�ject, and appropriating funds, 70 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN AN EXTENSION OF A SPECIAL SERVICES CONTRACT BETWEEN THE CITY OF SEWARD AND THE DEPARTMENT OF PUBLIC SAFETY PROVIDING DISPATCH AND CLERICAL SERVICES TO PUBLIC SAFETY EMPLOYEES IN THE SEWARD AREA FOR THIRTY-SIX THOUSAND DOLLARS ($36,000.00) WHEREAS,the City of Seward has entered into an agreement for the past twenty(20)fiscal years to provide dispatch and clerical services to Alaska State Troopers and Fish and Wildlife Protection Officers in the Seward Community; and WHEREAS, the State of Alaska compensates the City of Seward for providing these services for their personnel; and WHEREAS, this agreement proposes the amount of compensation for dispatch services consistent with the previous agreement at $36,000; and WHEREAS, the attached extension would continue the services through June 30, 2020. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is hereby authorized to sign an extension of a Special Services contract between the City of Seward and the Department of Public Safety providing dispatch and clerical services to public safety employees in the Seward area for $36,000. Section 2. There is no appropriation required for this resolution as it has already been included in the 2019 budget. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22"d day of July 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor 71 CITY OF SEWARD,ALASKA RESOLUTION 2019-068 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 72 Agenda Statement Meeting Date: July 22, 2019 To: City Council Through: Scott Meszaros, City Manager - Frorn: Torn Clemons, Chief of Police Agenda Item: Extension of Special Services Contract between the Department of Public Safety and the City of Seward BACKGROUND & JUSTIFICATION: The City of Seward has entered into an agreement for the past 20 fiscal years to provide dispatch and clerical services to the Alaska State Troopers and Fish and Wildlife Protection Officers in the Seward community. The amount of compensation for that contract has been $36,000, The attached extension would continue the services at the current rate through June 30, 2020. 1 INTENT: To authorize the City Manager to sign an extension of a Special Services contract between the City of Seward and the Department of Public Safety, CONSISTENCY CHECKLIST: Yes No NA I Comprehensive Plan: X 2.2.9j��,iblic S�q 2 Strategic Plan: _X Page 18—Pr oniote a sqt�, coniniuni 3 Other: X FISCAL NOTE: The City of Seward will receive the sum of$36,000 from the State of Alaska for this contract. "I'hese funds have been anticipated and are already included in the 2019 budget. Approved by Finance Department: Ilk C,ATTORNEY REVIEW: Yes — No X RECOMMENDATION: Council approve Resolution 2019- 061 authorizing the city manager to sign an extension of a Special Services contract between the City of Seward and the Department of Public Safety providing dispatch and clerical services to public safety employees in the Seward area for $36,000, 73 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2019 to June 30, 2020 GENERAL PROVISIONS The parties. The parties to this contract are the Alaska Department of Public Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter referred to as the "City"). Sole Agreement. The City and the Department undertake this contract under the terms set forth below. This contract is the sole agreement between the parties relating to special services, and there are no other agreements, express or implied. Effective Date/Termination/Amendments. This contract is effective July 1, 2019 and continues in force until June 30, 2020. Either party may terminate the agreement with thirty (30) days written notice to the other party. This agreement may be amended by written agreement of the parties. 1. The Department will pay the City for services provided in accordance with, and under the terms of, this contract. Payments will be made quarterly in the amount of $9,000.00, for a total of $36,000.00. Payment for services provided under this contract will be made in four payments in the amount of and covering the period indicated below: Period Covered Amount Payment Process Can Be Initiated 07/01/19 - 09/30/19 $9,000.00 10/01/19 10/01/19 - 12/31/19 $9,000.00 01/01/20 01/01/20 - 03/31/20 $9,000.00 04/01/20 04/01/20 - 06/30/20 $9,000.00 06/01/20 12 Month Total $36,000.00 2. The City will provide and perform the services specified in this contract to the satisfaction of the Department, in support of Department personnel and operations. SPECIFIC PROVISIONS 3. The City will: a. Permit continued access to and utilization of the Data Master. Continue to provide parking for state vehicles. Page 1 of 2 74 ALASKA DEPARTMENT OF PUBLIC SAFETY CONTRACT FOR SPECIAL SERVICES July 1, 2019 to June 30, 2020 b. Permit continued transport and security of prisoners from the Seward City Jail to Seward Court for hearings and arraignments. IN WITNESS OF THIS AGREEMENT, the undersigned duly authorized officers have subscribed their names on behalf of the City and the Department respectively. For the City of Seward: For the Department of Public Safety: By By Printed Name Printed Name Official Title Official Title Date Date Page 2 of 2 75 Sponsored by: Planning & Zoning Commission CITY OF SEWARD,ALASKA RESOLUTION 2019-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING ADMINISTRATIVE FILING FEES FOR LAND MANAGEMENT, SIGNS, ZONING AND PLATTING REQUESTS WHEREAS, in accordance with provisions of the Seward City Code, City Council Resolution 1997-003 established certain fees for land management, signs and zoning activities; and WHEREAS, on May 22, 2019 the Seward Planning & Zoning Commission held a work session to discuss the current schedule of filing fees for Land Management, Signs, Zoning and Platting services charged by the Community Development Department; and WHEREAS, the current schedule of filing fees for Land Management, Signs, Zoning and Platting services do not adequately recoup the City's costs of providing certain services; therefore, the costs are borne by the general public; and WHEREAS, the Planning & Zoning Commission finds that providing these services is of special benefit to citizens, both separate and apart from the general benefit to the public, and in the interests of fairness to the general public, the Community Development Department desires to better recover the costs of providing these services from citizens who have sought the City's services by revising the schedule of filing fees contained herein; and WHEREAS, fees and charges for services included in Attachment A do not exceed the estimated amount required to provide the services for which they are charged, and represent only the amounts necessary to recover the cost of providing the service and/or enforcing the regulations for which they are charged; and WHEREAS, SCC 15.01.045 provides for the establishment of fees to defray a significant portion of the administration costs associated with the processing of zoning-related applications; and WHEREAS, at its June 18, 2019 Special Meeting, the Seward Planning & Zoning Commission approved Planning & Zoning Resolution 2019-012, recommending City Council amend the administrative filing fees for land management, signs, zoning and platting requests. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves the fees services as set forth in the fee schedule which is included herein as Attachment A to defray the costs of copying, printing, mailing, public notice publication, public posting, staff report research and preparation, and other 76 CITY OF SEWARD,ALASKA RESOLUTION 2019-069 miscellaneous costs associated with Land Management, Signs, Zoning and Platting services. Section 2. All resolutions in conflict herewith are hereby rescinded. Section 3. This resolution shall take effect immediately upon its adoption PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of July 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 77 Agenda Statement Meeting Date July 22, 20�19 To: City Council Through: Scott Meszaros, City Manage From: Jackie C. Wilde, Planner Agenda Item: Amending administrative filing fees for land management, signs, zoning and platting. BACKGROUND & JUSTIFICATION: The Seward Planning and Zoning Commission held a work session to discuss the current schedule of filing, fees for Land Management, Signs, Zoning and Platting, services charged by the Community Development Department on May 22, 2019. Seward City Code 15,01.045 provides for the establishment of fees to defray a significant portion of the administration costs associated with the processing zoning-related-applications. Provisions of the Seward City Code, Resolution No. 97-003 established certain fees for land management, signs and zoning activities. The current schedule of filing fees for Land Management, Signs, Zoning and Platting, services do not adequately recoup the City's costs of providing certain services therefore, the costs are borne by the general public. The Planning and Zoning Commission finds that providing these services is of special benefit to applicants both separate and apart from the general benefit to the public. The fees and charges for services included in attachment A do not exceed the estimated amount required to provide the services for which they are charged and represent only amounts necessary to recover the cost of providing the service andlor enforcing the regulations for which they are charged. INTENT: The Community Development Department desires to better recover the costs of providing these services from applicants who have sought the City's services by revising the schedule of filing fees. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: X Strategic Plan: Other: Seward City Code 15.01.045 X 78 FISCAL NOTE: Revenues associated with these fee changes are unable to be estimated at this time. It is anticipated however, that revenues for these line items will increase while decreasing relative operating costs currently being borne by the general fund. Approved by Finance Department­j 4............................ ATIORNEY REVIEW: Yes RECOMMENDATION: Council approve Resolution 2019- 169 , amending administrative filing fees for land management, signs, zoning and Platting requests. 79 Seward City Council Resolution 2019-069 ATTACHMENT A LAND MANAGEMENT, SIGNS, ZONING AND PLATTING SCHEDULE OF FILING FEES Land Use Schedule of Rates, Charges and Fees Fee Conditional Use Permit 300.00 +Recording Fee Copies 8 1/z x 11 & 11 x 17 B &W(pet-page) $0.40 Copies 8 1/z x 11 & 11 x 17 Color (pet-page) $1.00 Employee Campground Permit- (annual fee) $200.00 Encroachment Permit 50.00 +Recording Fee Floodplain Permit $100.00 Land Use Amendment $300.00 Large format Printing 17 x 22 (per page) $15.00 Large format Printing 22 x 34 (per page) $20.00 Large format Printing 24 x 36 (per page) $25.00 Large format Printing 28 x 40 (per page) $30.00 Large format Printing 34 x 44 (per page) $45.00 Large format Printing 36 x 48(perpage) $65.00 Large format Printing (Custom print job) $100.00 + Staff Time Lease Amendment 100.00 +Recording Fee Lease Assignment 50.00 +Recording Fee Non-Conforming Certification $50.00 Preliminary Plat Review $75.00 Recording Fees Set By State of Alaska Rezone (Zoning District Change) $300.00 RV Park, Mobil Home/Camper Park Permit(annual fee) $200.00 Sign Permit $30.00 Site Plan Review Included in Building Permit Fee Street Address Assignment NO Charge Variance - Land Development Requirement 300.00+Recording Fee Variance - Sign $100.00 Zoning Code Appeal $350.00 80 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2019-012 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD,ALASKA,AMENDING ADMINISTRATIVE FILING FEES FOR LAND MANAGEMENT,SIGNS,ZONING AND PLATTING REQUESTS WHEREAS, in accordance with provisions of the Seward City Code, Resolution No. 97- 003 established certain fees for land management, signs and zoning activities; and WHEREAS, the Seward Planning and Zoning Commission held a work session to discuss the current schedule of filing fees for Land Management, Signs, Zoning and Platting services charged by the Community Development Department on May 22,2019; and WHEREAS, the current schedule of filing fees for Land Management,Signs, Zoning and Platting services do not adequately recoup the City's costs of providing certain services therefore, the costs are borne by the general public; and WHEREAS,The Planning and Zoning Commission finds that providing these services is of special benefit to applicants both separate and apart from the general benefit to the public; and therefore, in the interests of fairness to the general public, the Community Development Department desires to better recover the costs of providing these services from applicants who have sought the City's services by revising the schedule of filing fees contained herein; WHEREAS,fees and charges for services included in attachment A do not exceed the estimated amount required to provide the services for which they are charged; and represent only amounts necessary to recover the cost of providing the service and/or enforcing the regulations for which they are charged; and WHEREAS, SCC 15.01.045 provides for the establishment of fees to defray a significant portion of the administration costs associated with the processing zoning related applications; and NOW,THEREFORE,BE IT RESOLVED BY THE SEWARD PLANNING AND ZONING COMMISSION, that: Section 1.Fees services are hereby established as set forth in the fee scheduled which is attached (Aitachment A) and incorporated herein by reference to defray the costs associated with Land Management, Signs, Zoning and Platting services. 81 CITY OF SEWARD, AI..,ASKA PLANNING AND ZONING COMMISSION RESOLUTION 2019-012 Section 2. All resolutions in conflict herewith are hereby rescinded. Section 3. This resolution shall take effect immediately upon its adoption PASSED AND APPROVED by the Planning and Zoning Commission this 18,'k' day of June, 2019. THE CITY OF SEWARD, ALASKA Martha Fleming, Vice Chair AYES:Seese, Ambrosiani, Swann, Hatfield, Fleming NOES: ABSENT: Charbonneau, Ecklund ABSTAIN: VACANT: None ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 82 CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION Attachment A RESOLUTION 2019-012 LAND MANAGEMENT, SIGNS, ZONING AND PLATTING SCHEDULE OF FILING FEES Land Use Schedule of Rates,Charges and Fees Fee Conditional Use Permit 300,00+ Recording Fee Copies 8 '/2 X 11 & I I X 17 B &W(per page) $0.40 Copies 8 1/2 x I I & I I x 17 Color(per page) $1.00 Employee Cam round Permit- (annual fee) $200.00 Encroachment Permit 50.00+Recording Fee Floodplain Permit $100.00 Land Use Amendment $300.00 Large format Printing 17 x 22 (per page) $15.00 Large format Printing 22 x 34 (per page) $20.00 Large format Printing 24 x 36 (per page) $25.00 Large format Printing 28 x 40 (per page) $30.00 Large format Printing 34 x 44 (per page) $45.00 Lar e format Printing 36 x 48(per page) $65.00 Large format Printing (Custom Size) $100.00+ Staff Time Lease Amendment 100.00+Recording Fee Lease Assignment 50.00+Recording Fee Non-Conforming Certification $50.00 Preliminary Plat Review $75.00 Recording Fees Set By State of Alaska Rezone (Zoning District Change) $300.00 RV Park, Mobil Home/Camper Park Permit (annual fee) $200.00 Si n Permit $30.00 Site Plan Review Included in Building Permit Fee Street Address Assignment NO Charge Variance - Land Development Reqjj��.. 300.00+Recordin Fee Variance - Sign $100.00 Zoning Code Appeal $350.00 83 City of Seward,Alaska Seward Planning&Zoning Commission Minutes June 18, 2019 Volume 7, Page 347 CALL TO ORDER The June 18, 2019 special meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Martha Fleming. OPENING CEREMONY Commissioner Swann led the pledge of allegiance to the flag ROLL CALL There were present: Martha Fleming presiding, and Gary Seese Craig Ambrosiani Tom Swann Kelli Hatfield Comprising a quorum of the Board; and Also Present Jackie Wilde, Planner Andy Bacon, Planning Assistant Excused Nathanial Charbonneau Cindy Ecklund SPECIAL ORDERS,PRESENTATIONS AND REPORTS Administration Report Jackie Wilde updated the Commission on the following business items • The Commission will be adjourning to a Work Session to discuss lodging and housing stock Other Reports,Announcements, and Presentations-None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold, inside city, suggested that administrative filing fees be waived for rezone applications wherein the applicant is seeking to bring their property into conformance with the Land Use Plan, in order to incentivize that action. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Swann/Hatfield) Approve the agenda and consent agenda 84 City of Seward,Alaska Seward Planning&Zoning Commission Minutes June 18, 2019 Volume 7, Page 348 Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2019-012 Of The Planning And Zoning Commission Of The City Of Seward, Alaska, Amending Administrative Filing Fees For Land Management, Signs, Zoning And Platting Requests Wilde stated that this item was discussed, amended, and approved at the June 4, 2019 Regular Meeting of the Planning and Zoning Commission. Upon review of the meeting it was discovered that the agenda item was not put on the floor for discussion. Motion (Swann/Ambrosiani) Approve Resolution 2019-012 Of The Planning And Zoning Commission Of The City Of Seward, Alaska, Amending Administrative Filing Fees For Land Management, Signs, Zoning And Platting Requests Motion (Swann/Hatfield) Amend "Attachment A" of Resolution 2019-012 to include "plus staff time" to the fee for large format printing (Custom Size) Motion passed Unanimous Main motion passed as amended Unanimous Citizen Comments Carol Griswold, inside city, stated that she was disappointed that the Commission did not discuss the suggestion she made during Citizen's Comments Commissions and Administration Response to Citizens' Comments Fleming- Stated that she felt unprepared to make a change to the fee schedule that eliminated a category of fees. Swann- Discussed the specific nature of Ms. Griswold's request was to waive the fee only in the instance of a certain type of rezoning 85 City of Seward,Alaska Seward Planning&Zoning Commission Minutes June 18, 2019 Volume 7, Page 349 Ambrosiani- stated that the effort to bring the City into conformance with the Future Land Use map should be approached through a broader initiative rather than by single rezone actions. Wilde stated that the act of waiving a specific type of application fee was not something that was within the purview of the Planning and Zoning Commission, and would be appropriately taken up by City Council ADJOURNMENT (Swann) The meeting was adjourned at 6:15 p.m. Jackie C. Wilde Martha Fleming Planner Vice Chair (City Seal) 86 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page CALL TO ORDER The June 24, 2019 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Lt. Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Will Earnhart, City Attorney Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Bob Reisner said at last week's assembly meeting there was an invocation delivered by a satanic cult,which he vehemently took exception to.Reisner didn't believe that satanic worshippers were isolated to Soldotna; he thought there were followers of this cult in Seward, and he believed they represented a threat to the community. Christy Terry was the port manager for the Alaska Railroad,and she supported Resolution 2019-063. The expansion project would result in an expanded freight dock,as well as greater safety for pedestrians because Port Avenue would be extended and industrial truck traffic would be rerouted to a new separate access road. Bruce Jaffa supported the railroad expansion project. Regarding the Seward airport, Jaffa said the Port and Commerce Advisory Board(PACAB)was as concerned with the airport as it was with the harbor. There was an opportunity before the city related to the airport — the Alaska Department of Transportation (DOT) was proposing something that Jaffa thought would be short sighted for the city to take;he encouraged council to schedule a work session as quickly as possible. 87 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Lynda Paquette relayed that she had had a meeting with the new city manager, but was upset by it because she felt she had received inaccurate information from him. Paquette was concerned that an antagonistic environment might again be created in the city,but hoped instead that trust could be re-established. Paquette supported moving forward with a forensic audit. Phil Kaluza strongly supported PACAB's recent resolution to make interconnection with residences possible. He was concerned that it was being delayed, and wanted it to come to council for approval. Carol Griswold said a recent sexual harassment complaint brought to light a deficiency in the city code; she believed the code should include a provision to confiscate personal electronics and assign the accused to paid administrative leave. Griswold was also concerned that the city code did not address workplace bullying.Regarding Resolution 2019-063 for the railroad expansion project, Griswold was disappointed that there wasn't more information included in the packet because she didn't understand what being a co-applicant would entail for the city's commitment and thought more information should have been included in the packet.Griswold supported moving forward with a forensic audit. Rissie Casagranda encouraged council to look at the RV dump station fees, and how the fees were taken into the budget; she believed the city was capable of conducting their own study on water and wastewater and should not be hiring a consultant. Casagranda supported moving forward with a forensic audit. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Townley) Approval of Agenda and Consent Agenda McClure removed Resolution 2019-061 from the consent agenda. Towsley removed Resolution 2019-062 from the consent agenda. McClure removed Resolution 2019-063 from the consent agenda. Lane postponed the discussion on the forensic audit to July 22, 2019. Motion Passed Unanimous The clerk read the following approved consent agenda items: Ordinance 2019-010, Amending The Zoning Designation Of Lot 23A Marathon Addition Whitehorn Replat, Located At 513 First Avenue,From Institutional (INS) To Single-Family Residential (RI), In Compliance With The Land Use Plan. This ordinance was introduced tonight and will come for public hearing and enactment on July 8, 2019. Resolution 2019-059, Accepting Funds From The Seward Trailblazers In The Amount Of $979.25 And From The Kenai Mountains-Turnagain Arm Corridor Communities Association 88 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page In The Amount Of$979.00 To Upgrade The Seward Museum Iditarod Exhibit, For A Total Amount Of$2881.99, And Appropriating Funds. Resolution 2019-060,Amending Rule 9 Of The City Council Rules Of Procedures To Include Parameters For Presentations. Approval of the May 28, 2019 City Council Regular Meeting Minutes. Approval of the June 10, 2019 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Seward Historic Preservation Award to Cliff Krug & Linda Chichester Chamber of Commerce Report. Cindy Clock stated there was a Grand Opening ceremony last weekend for the new KOA Campground on Old Exit Glacier Road. The Halibut Tournament had a 257.8 pound fish as the current leader; second place was currently a 251 pounder; the tournament would go through June 30, 2019. The Seward Seabird Festival last weekend was very successful; there was already planning underway for next year's festival. The Mount Marathon Race booklet has just been released; this year would be Fred Moore's 50t' consecutive race. The Fourth of July Festival would be held July 3 &4,2019 this year.July's First Friday Art Walk would be held on July 5,2019. The chamber appreciated the city hosting the first Public Safety Forum last week. In response to McClure,Clock said the chamber could still use some volunteers for the race and festival — sign up was through the chamber website. In response to Lane, Clock said the chamber did not support the borough's proposed bed tax because none of the funds would go back into visitor marketing. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $8,975 to Harmon Construction, Inc. for concrete repair at Kawabe Park; and, $15,875 to Harmon Construction for concrete sidewalk repairs. On June 26, 2019 at 12:00 p.m. there would be a ribbon cutting ceremony at South Harbor Launch Ramp. The city would be providing the state troopers with six AEDs.Regarding the Lowell Canyon Hydroelectric Study, administration was waiting for a report from Andy Baker. In response to Seese,Public Works Director Doug Schoessler said the additional sidewalks that were slated to be repaired included the area in front of the Seward Alehouse, in front of the Seaview Plaza, in front of the Seward Hotel where the red brick portion would be removed and replaced with cement,and at the city's annex building where the angled parking would be removed and replaced with a sidewalk and parallel parking. Seese was concerned with the east side of Fourth Avenue near the Alaska Shop; Schoessler noted it. Schoessler also stated that smaller cracks and sidewalk issues would be fixed temporarily with asphalt until they could be addressed with 89 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page permanent repairs. In response to Towsley, Schoessler said he continued to welcome the public's input on sidewalk issues. Schoessler added that there would also be a change made for parking spots at the Seward Brewing Company, where an illegal handicap accessible spot was currently on Washington Street marked as a parallel parking spot; Schoessler would be relocating that handicap accessible spot to in front of the Brewing Company instead. In response to Towsley regarding PACAB Resolution 2019-03 addressing the interconnect policy,Electric Utility Manager John Foutz said he was directed by PACAB to seek quotes from a professional engineering firm to obtain their opinion about the proposed changes to the city's interconnect policy. Foutz said he expected to receive a quote this week from the engineer, and would submit it to council in time for the next council meeting. In response to Towsley's request for an update on the city's meter exchange program,Foutz said the residential meter exchanges were complete and his department was currently working on commercial meters that were previously not exchanged due to the meter base, or are not currently reading.Foutz was nearly finished with drafting a demand meter policy which he would circulate to administration for review this week, and then that policy would come to council. In response to Squires'inquiry about some meters not reading because of the base,Foutz said there were a handful of meters that could not be changed out in the first round when National Metering Company was here, and the electric department was addressing those meters now. In response to Seese,Foutz said not all commercial accounts would automatically get a demand meter; only large general commercial accounts would be required to have a demand meter. In response to Seese,Foutz said his initial decision to make all commercial accounts demand meters was a mistake, and so he was revising the demand meter policy to more accurately reflect the appropriate requirements for commercial accounts. Lane requested that the city manager review and monitor the contract arrangement for the Electric Utility Department with EPS as it related to the electrical engineering position; she stated that the arrangement was intended to be a short-term remedy meant to capture institutional knowledge, and thought perhaps enough time had passed to satisfy that intention. Squires commented that there had been a lot of discussion items on the agendas as of late which were not specific, and he thought it would be helpful if a short memo could be submitted to accompany the discussion item for the agenda packet to give everyone a clear idea of the intent of the discussion.He explained that if a memo was provided,it could give administration an opportunity to prepare for the discussion,and would allow the public to get an idea what would be the focus of the discussion. Lane said an ADU was an"accessory dwelling unit"that was a secondary housing unit placed on a single-family residential lot. Lane said ADUs were growing in California to address housing issues,and she wondered if administration wouldn't mind looking into this for Seward.In response, Meszaros said he would welcome council direction to bring this topic back to the Planning and Zoning Commission. In response to Towsley,Lane said she would like to have a preliminary report back from Community Development on the viability of such a program. Motion (Lane/Towsley) Direct the city manager to research 90 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Accessory Dwelling Units and provide an opinion on the viability for Seward. Motion Passed Yes: Lane, Seese, McClure, Towsley, Squires No: Osenga, Horn City Clerk Brenda Ballou admonished council to please exercise extreme caution when using emails to exchange information with the city manager so as not to inadvertently create a serial meeting and risk a potential violation of the Open Meetings Act. City Attorney Holly Wells expanded on Squires' request to have a memo submitted for discussion items by clarifying that if a discussion item is on the agenda, but is not stated with specificity, it may be perceived as inadequate public notice, and could result in a violation of the Open Meetings Act. Wells thought the suggestion to have a brief statement of the intent of the discussion was wise because it would help to keep the public abreast of what was happening. Lane asked if sandwich boards were allowed to be used in the city,and asked about what the process was for the city to create new camping spots. In response, Assistant City Manager Brennan Hickok said once the city's regular campgrounds were full, campers were directed to the Boulder Field overflow campground as well as the Spring Creek Campground across the bay.Hickok added that if all the overflow camping areas were filled, the city had some areas around town that they opened for extra overflow, which was typically only during the Fourth of July and the Silver Salmon Derby. As to the sandwich boards, Lane clarified the areas of concern were the waterfront and the bike park areas;Hickok said he would have to look into that.In response to Towsley,Hickok said campground workers were specifically trained to advise campers to check the chamber's website for alternative campgrounds outside of city limits if the city campgrounds were full. City Attorney Report.Holly Wells said she didn't have anything extra to add,in addition to the report in the packet. Lane was concerned that this month's bill was over$20,000,and asked if the city was paying for one attorney or two for tonight's meeting. In response, Wells said the city was paying for two attorneys tonight,but for different amounts of time and for different reasons;Wells was here for the council meeting, and Will Earnhart was here specifically for the executive session on labor. In response to Towsley,Wells said Earnhart worked on a variety of city projects because of his institutional knowledge,and was particularly skilled with labor issues.Wells had taken over the supervisory person who reported to council on behalf of the firm. If it was council's wish to limit Earnhart's involvement on other matters, Wells advised that it would likely result in a greater expense to the city because another attorney would not have the institutional knowledge that Earnhart had and, therefore, would not be as efficient with their time. In response to Lane, Wells agreed to bring back a flat fee schedule for council's consideration. In response to Towsley,Wells concurred with the suggestion to consider the last three years' worth of attorneys' invoices to come up with a flat fee schedule.Also in response to Towsley,Wells agreed that this discussion would be appropriate to have at a later time. 91 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Motion (Lane/Towsley) Direct the city attorney firm to use Will Earnhart exclusively for labor matters. Motion Failed Yes: Towsley, Lane No: Seese,Horn,McClure,Osenga,Squires Motion (Seese/Towsley) Direct the city attorney firm to assign no new matters to Will Earnhart, except for labor matters. Motion Failed Yes: Seese, Towsley, Lane No: Osenga, Horn, McClure, Squires Council recessed at 8:36 p.m. Council resumed at 8:44 p.m. Other Reports, Announcements and Presentations Kenai Peninsula Economic Development District(KPEDD)Report by Council Member Lane. PUBLIC HEARINGS —None UNFINISHED BUSINESS Items Postponed from Previous Agenda Read, discuss & update the City's harassment& sexual harassment policies.Postponed fNom June 10, 2019. Lane stated that she provided an article as a laydown which reports that public masturbation was now legal in Italy, and said she brought this forward as a demonstration of how far out on the spectrum various behaviors could be permissible in a policy. Wells interrupted to say that discussing masturbation was off topic from the discussion item that was noticed on the agenda. Squires said he thought Lane was trying to say that the city's current sexual harassment policy was not tough enough, or not specific enough, and that left certain behaviors open to interpretation as to their tolerability. Wells cautioned that the packet only contained code language,and not all the city's policies, so having a policy discussion about harassment would potentially be a violation of the Open Meetings Act. In response to Towsley,Wells agreed that it would be very appropriate for these policies to 92 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page be reviewed by a subcommittee, if council decided to form one. In response to Towsley, Lane said she would be interested in having a subcommittee address these policies,and she would specifically appreciate having electronic devices addressed in the policy, as well as a provision to have the accused party removed from the workplace while the complaint was being resolved so as not to create a hostile work environment. Discuss relative costs &benefits of a forensic audit in light of constituent concerns.Postponed from June 10, 2019. This item was postponed to July 22, 2019. Discuss KPB Ordinance 2019-011, Repealing KPB 5.18.430(F) Which Requires Voter Approval to Increase Sales Tax Cap.Postponed from June 10, 2019. McClure said this borough ordinance would go to the assembly on July 2, 2019, and the assembly had not asked council for an opinion. To clarify, McClure said this ordinance would effectively take away the voters' rights to control the sales tax cap. Council unanimously agreed to encourage the citizens to contact the borough assembly directly to express their opinions on this matter. NEW BUSINESS Resolutions Resolution 2019-061, Opposing Kenai Peninsula Borough Ordinance 2019-09 Levying A 12 Percent (12%) Tax On Temporary Lodging, Exempting Temporary Lodging Rentals From General Borough Sales Tax And Allowing Cities That Levy A Similar Sales Tax On Temporary Lodging To Exempt Up To One-Half Of The Borough Temporary Lodging Tax, Subject To Voter Approval. Motion (McClure/Townley) Approve Resolution 2019-061 Hickok said Ordinance 2019-09 already passed the assembly; it was amended to lessen the amount of bed tax from 12%to 10%,and to include overnight camping facilities.Hickok stated this item would appear on the borough ballot this fall. McClure believed it was a moot point for council to consider this resolution now because the assembly had already taken action; she suggested council fail this resolution. Motion Failed Unanimous Resolution 2019-062,Authorizing The City Manager To Enter Into An Agreement With Gov- Rates,Inc. For Consulting Services For The Water And Sewer Classification Plan And Rate Study For An Amount Not To Exceed $32,300,And Appropriating Funds. Motion (McClure/Osenga) Approve Resolution 2019-062 93 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Schoessler said a city water and sewer rate study had not been conducted since 1993.The city had received proposals from three firms, and this firm scored the highest and was the least costly. Schoessler was interested in having the assistance of a professional firm to provide recommendations for the tariff that would be fair and consistent for the community. Schoessler said the public would be included in the process,that having a study done was long overdue, and he was looking forward to seeing the results. In response to Squires, Schoessler said the study would include advice for dealing with flawed meters, as well as capital improvement recommendations. Towsley was pleased that capital improvement needs would be reviewed, and encouraged Schoessler to involve the public in the process sooner rather than later. Motion Passed Unanimous Resolution 2019-063, Authorizing Submission Of A Joint Application With The Alaska Railroad Corporation (ARRC) To The U.S. Department Of Transportation Build Grant Program For Expansion Of The Alaska Railroad Terminal Reserve Freight Dock And Extension Of Port Avenue. Motion (McClure/Towsley) Approve Resolution 2019-063 Hickok requested that council amend this resolution in the 11 th Whereas to clarify the total value of the gravel. Motion to Amend (McClure/Seese) Amend Resolution 2019-063 in the llrh Whereas so that it reads, "...the City of Seward pledges to commit $219,120 worth of in-fill gravel per year for three years, totaling $657,360, to the project..." Motion to Amend Passed Unanimous Lane was pleased that Port Avenue would be extended and traffic would be re-routed to be safer for pedestrians, and was confident that drawings and diagrams would be forthcoming. Council suspended the rules to speak with Alaska Railroad Port Manager Christy Terry. Christy Terry said she,too,would have liked to have schematics and drawings to share,but what this grant was actually going to provide was the design and engineering for this project. The two items being discussed—the extension of Port Avenue and the expansion of the freight dock— were vetted through the public during the Master Plan review. The only responsibility for the city with this grant application would be the commitment to provide three years of gravel; the railroad would cover the costs of transporting and spreading the gravel. In response to Towsley,Terry said Port Avenue would be punched through to the north from where it currently dead-ended, and would join with the airport road to allow an alternate route for 94 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page trucks and industrial vehicles. In response to Squires, Terry said the new portion of road would be private and restricted, and would be maintained by the railroad. Council went back on the rules. Main Motion Passed Unanimous Other New Business Schedule a joint work session with the Port&Commerce Advisory Board(PACAB)to discuss the Seward Airport. Council suspended the rules to speak with PACAB Vice Chair Bruce Jaffa. Bruce Jaffa said there was an urgency to have this work session because the Alaska Department of Transportation(DOT)was moving forward with plans to publish a bid for the airport. Council went back on the rules. Council scheduled a joint work session with PACAB on July 1, 2019 at 5:30 p.m. Read and review the city's organizational chart, and discuss high performance organization core principles. Lane wanted to review the city's organizational chart because she thought there had been some confusion among administration as to the chain of command.Lane said in order for council to be responsive to the citizens of Seward, they needed free access to add agenda items. In response, Squires said preparing for agenda items often required staff input, so it was important to work with the city manager to allow him to engage his staff, as necessary. Meszaros said he sometimes felt unprepared for meetings because he was unaware of some agenda items that were added by council right before the deadline. In response, Towsley said many agenda items were not actionable items, and that council followed the same deadlines as administration in submitting items for the agenda. Moving on to discuss High Performance Organization (HPO) core principles, Lane summarized the five core principles and asked council to consider having the city adopt these principles.In response to Towsley,Lane said her goal would be for the city to adopt these principles and have the city manager incorporate the principles into daily life at the city. Motion (Lane/Seese) Postpone the discussion on High Performance Organization(HPO)core principles to July 22, 2019. Motion Passed Unanimous 95 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Wells stated that council had just postponed a discussion item that she would recommend coming back as an action item instead. Wells said if there was interest in adopting these principles, perhaps it would be best to bring them forward in the form of a resolution or ordinance, depending upon the scope. Towsley offered to assist Lane in preparing a draft resolution to address this issue. Discuss and develop a timeline for revising the city's 1999 Strategic Plan. Towsley recalled that she approached this topic in January,2019, and agreed to wait until a permanent city manager was hired to bring it up again. She said the plan was very outdated and council owed it to the citizens to update the plan.In response to McClure,Towsley said council had discussed the possibility of hiring a firm to tackle this project; McClure wondered when would be the best time to get started. Towsley wished to make a plan for addressing this in case there was a need to include a budget item to accomplish it. City Planner Jackie Wilde reported that, under the direction of former city manager Jeff Bridges, she had already engaged the city's on-call engineering firm, R&M Consultants,to review the strategic plan after they completed the Fort Raymond Project. Wilde said the firm had done this type of work for other communities, so they would follow the same process,and it would be similar to the process that was done for the city's 2030 Comprehensive Plan. Council directed the city clerk to add to the 1999 Strategic Plan to the Ongoing Projects&Goals list. Discuss the possible formation of a subcommittee to review and revise city-wide policies, working in cooperation with the city attorney and administration. Towsley thought it would be prudent for a group to review the city's existing policies, identify gaps, and bring forward recommendations to better improve and protect the city. McClure agreed and thought the city attorney's advice would be helpful. Both Towsley and McClure expressed interest in taking part on the committee. Wells concurred that having two council members, the city attorney, and the city manager work together would be a good starting place. Meszaros said when he joined the city eight weeks ago,he received all the city's policies as a new hire.Meszaros said many of the policies had been updated as recently as 2018,and he thought it was important to have all the city's policies on the city website for everyone to access. Motion (Lane/Towsley) Direct the city manager to use the proposed workplace bullying policy language in the June 10, 2019 packet to draft a new policy and ordinance. Wells encouraged Lane to remain involved in the process of reviewing the policies because Lane had ideas and goals for a finished product. Towsley suggested that a policy work group could help Lane achieve her goals. The motion was withdrawn. 96 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page Motion (Towsley/ Form a subcommittee to perform a policy review and vision consisting of Towsley, McClure, and a rotating member of council, and direct the city attorney to assist. Motion Passed Unanimous Squires requested that the subcommittee provide regular reports to council. Discuss city compliance with city code. Towsley said on a number of occasions, it was her understanding that the city had not been following its own code, and she was very concerned; she endeavored to heal the broken trust between the city and the citizens. As the city attorney, Wells said, it was not in the best interest of the city to accuse itself of wrongdoing in a public meeting; she recommended that this issue be addressed through the policy subcommittee group. Towsley responded that it was of paramount importance that everyone followed the rules. Squires wished the policy subcommittee work group would address this issue and find a way for the city to comply with its own requirements. In response to Lane,Wells said she supported Lane's interests and initiatives,and asked that the method of bringing forward items was done in such a way that the public was adequately informed,administration was prepared to provide support and resources,other council members had an opportunity to weigh in, and the entire process was handled cost-effectively. Wells empathized with Lane's frustrations and said the rules for government required deliberation,and the process took time. Motion (McClure/Towsley) Cancel the July 5,2019 council work session. Motion Passed Yes:Osenga,Seese,Horn,Towsley,McClure No: Lane, Squires INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List April, 2019 Providence & City of Seward Financials Planning&Zoning Commission 2"d Quarter 2019 Report Port& Commerce Advisory Board 2"d Quarter 2019 Report Historic Preservation Commission 2018 Annual Report Deputy City Clerk's Memo on 2019 International Student Exchange 97 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page COUNCIL COMMENTS McClure enjoyed the Cemetery Solstice Tour and thanked everyone who came out for it. She was impressed with the new bike park. And she thanked public works for new sidewalk at Kawabe Park. Towsley congratulated the Seward Pride Alliance on their first Pride weekend. She thanked the crews working the Swan Lake fires. Towsley reminded everyone about the upcoming plastic bag ban that would go into effect October 1,2019. She said she expected a high level of integrity from all employees and the governing bodies. She thanked PACAB for the work they did on the Seward airport. Seese said there was a nice gathering for the Cemetery Solstice Tour; there were a lot of people and it was very interesting. She attended the ribbon cutting ceremony for the new bike park and was very impressed with all the work that had gone into the project. Seese was grateful for the new sidewalk at Kawabe Park; it was very nicely done. Osenga thanked everyone for their comments tonight, and thanked all the boards and commissions for their hard work. Lane thought perhaps it was time to sell the electric utility. She reminded everyone that elections would be coming soon. Tonight was a disappointing meeting for her,she said,because she felt the meeting had gone nowhere. Squires congratulated the students in the exchange with Obihiro, Japan; he was excited for them.He was pleased with the formation of the policy work group,and thought it was likely that the work they did on the policies could eventually result in updates to the city code. CITIZEN COMMENTS Rissie Casagranda commented about the sewer rates for lodging businesses:a hotelier paid one ERU for the building, plus .3 ERU for each room,regardless of occupancy; she believed that an RV could be considered as nightly lodging, and one RV paid $5 to dump their sewage at the city's dump station. One ERU cost $67, and a single lodging room would be charged 1.3 ERUs which equaled $87.10 per month. A hotelier had to pay for their sewage every month, regardless of how many months throughout the year they were actually open for business;this fee results in an annual cost of$1,045 for one guest room.Dividing$1,045 by 365 days equaled$2.87 per day for each hotel room. If one RV dumped sewage after five days of use, the RV would pay$5 rather than the hotel equivalent of$14.3 5.Casagranda didn't think it was fair to have this kind of disparity in charges,and she didn't appreciate the timing of having the rate study done in the middle of the summer when all the business owners were busy. Bruce Jaffa thought council spent too much time on minutia; they should not be micromanaging city processes. He encouraged council to streamline their meetings. Lynda Paquette thought tonight's meeting was reminiscent of meetings council had last year. She recalled an analogy of an orchestra as it related to running a city where the council was the 98 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page composer, the staff were the instruments and musicians, and the city manager was the conductor. Rather than a having conductor, Paquette wondered if Seward didn't need a doctor instead. Becky Dunn agreed with Bruce Jaffa's comments. She was concerned about the borough's proposal to increase the sales tax cap without voter approval and encouraged everyone to stay informed about issues going to the assembly. Anthony Baclaan was concerned with the meter exchange project,and hoped there would be a clear policy coming soon.Regarding the city attorney,he believed council had failed the public;the scores from last review were below average and he wondered why council accepted that.Regarding the city following its own code, there were sandwich boards at Wellington Park; sandwich boards were not allowed for small businesses because they were a safety hazard.Baclaan wondered how to access employee policies. He thanked council for their service. Patrick Messmer thanked council for their service. He said history was important, but he also thought sometimes forgiveness and the ability to move forward was also important. Wolf Kurtz said there was a circus in town at Mile 6. Laura Schneider appreciated the introduction of Ordinance 2019-010;she would not be able to make it to the July 8, 2019 meeting for the public hearing and enactment. Regarding budget discussions, she wondered if council would consider having a communications person inside an economic development department, such as they had in Homer;the Homer person did grant writing, assisted with resolution and ordinance drafting, and wrote the comprehensive plan and the strategic plan. Motion (McClure/Townley) Extend tonight's meeting to 12:00 a.m. Motion Passed Yes:Osenga,Seese,McClure,Towsley,Horn, Squires No: Lane Carol Griswold wanted open, transparent, no surprises, and legal. She was concerned that there was no documentation provided for the Alaska Railroad joint application grant.Griswold asked if the city had an ADA transitional plan. She wished to see city policies available on the city website; she recalled when the city was going through the grievance procedures and had been assured that the policies would be publicly available from HR, but was turned away when she asked for them. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley agreed that the city policies should be posted online. Hickok said he expected the city policies to be posted on the city website. 99 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page EXECUTIVE SESSION Go into Executive Session,per SCC 2.10.030(b)(1),for the purpose of labor negotiations with the International Brotherhood of Electrical Workers (IBEW). Motion (McClure/Towsley) Go into Executive Session, per SCC 2.10.030(b)(1), for the purpose of labor negotiations with the International Brotherhood of Electrical Workers (IBEW). Lane left the room. Motion Passed Unanimous The city attorney(Earnhart), city manager, and assistant city manager were invited to remain. Lane returned to the room. Council went into executive session at 11:05 p.m. Council came out of executive session at 11:35 p.m. Squires stated that administration had been provided with direction to move forward with negotiations. Go into Executive Session to discuss the city manager's performance,per SCC 2.10.030(b)(2). Motion (Towsley/Seese) Go into Executive Session to discuss the city manager's performance,per SCC 2.10.030 (b) (2)- Motion Passed Unanimous The city manager and city attorney(Wells) were invited to remain. Council went into executive session at 11:36 p.m. Towsley left the meeting at 11:55 p.m. Council came out of executive session at 11:58 p.m. Motion (McClure/Osenga) Retain Scott Meszaros as city manager. Motion Passed Yes: Seese,Horn,McClure,Osenga,Squires No: Lane 100 City of Seward,Alaska City Council Minutes June 24, 2019 Volume 40, Page ADJOURNMENT The meeting was adjourned at 12:00 a.m. Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 101 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page CALL TO ORDER The July 8,2019 regular meeting of the Seward City Council was called to order at 7:01 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused—Lane Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lara Loomis urged council and citizens to ask Senator Micciche to override the governor's budget vetoes;the proposed state budget would be terrible for the economy,plus it would effectively gut the educational opportunities that serve the state's most vulnerable populations. Karen Corrigan opposed Ordinance 2019-012 as it was currently written because,although she appreciated the intent to broaden the group being protected, it appeared to her that the wording would actually reduce some employee protections that were currently in place;it also didn't provide specific protections for elected officials and volunteers. She thought the ordinance proposed removing, "no employee shall be subject to harassment,"and replacing it with, "no employee shall harass,"which had a very different meaning; she suggested adding the new wording to the existing language rather than replacing it. Lynda Paquette said the mission of Seward Civic Engagement was to educate citizens.The very first session that Seward Civic Engagement had explained that at the top of the city's organization chart was the citizens of Seward.Paquette encouraged citizens to communicate with all members of council, not just one or two. 102 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page Griffin Plush supported overriding the veto; he was very concerned with the future fate of the University of Alaska system. Plush encouraged everyone to call Senator Micciche and make their wishes known. He said there would be a demonstration on Sunday in Kawabe Park. Cindy Clock said the chamber board endorsed Resolution 2019-064 to pursue alternative 1.1 for the Seward airport. Jonah Swiderski reported about improvements made to the Seward City Tours shuttle;year- to-date, there had been 34,000 people riding the free shuttle. Bruce Jaffa encouraged everyone to practice safe fire handling. Regarding the Seward airport,tonight's resolution would provide a strong voice from the city,and he wished council would vote unanimously in support. Jaffa thought the city would benefit from engaging the U.S. Army Corps of Engineers to assist in the efforts to get Alternative 1.1 approved for the airport. Christy Terry supported Resolution 2019-064 for the Seward airport.For years,the city had been asking for a long runway, and it was the best option for the community's economy and safety. Becky Dunn echoed her support for Resolution 2019-064 for the Seward airport.Dunn was concerned that if the community lost the long runway now, they would never get it back. Patrick Messmer regarding Ordinance 2019-012 thought there should be an appeal process for a victim following a harassment event in case they were not satisfied with the outcome of the investigation. Regarding the state budget, Messmer was very concerned about the future of the University of Alaska. Karen Corrigan regarding Ordinance 2019-012 where it said council would approve the policies for grievances proposed by administration, she wondered if the timeline for responses from administration could be shortened to less than 30 days. Corrigan was also concerned with the state budget and its impact on the University of Alaska. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Seese) Approval of Agenda and Consent Agenda McClure postponed the discussion regarding a proposed fraud and whistleblower ordinance,and the review of Council Rules & Procedures: Rule 17 to July 22, 2019. Squires removed the introductions of Ordinance 2019-011 and Ordinance 2019-012 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-064, Requesting That Governor Mike Dunleavy And His Administration 103 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page Intervene In The State Of Alaska Department Of Transportation Seward Airport Project And Direct That Project Alternative 1.1 Be Selected And Constructed. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards David Dieckgraeff Borough Assembly Report. Kenn Carpenter provided an article as a laydown that demonstrated how the De-naina Center in Anchorage had been paid for using bed tax funds. The borough's bed tax proposal would not be appearing on the ballot in October this year; rather, the assembly wished to have the sales tax cap issue on the ballot. Carpenter had modified his original sales tax cap resolution to set the cap at $1,000, exempt residential rentals, and require voter approval to be changed. The result for the borough would be an additional$4 million,which would go towards the school district reserves.In response to Seese,Carpenter confirmed that if the sales tax cap passed, the limit would be set at $1,000, and if the assembly wished to increase the cap, they would have to go back to the voters. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $45,000 to GovHR USA, LLC for a compensation, position classification, and leave study as approved via Resolution 2019- 046; and, $23,737.50 to Ingersoll Enterprises for custodial services at the Harbor via Resolution 2019-050. In response to McClure regarding the burn ban in two campgrounds, Squires said the Fire Chief restricted open burns in two campgrounds. In response to Towsley, Meszaros said Assistant City Manager Brennan Hickok was the Acting City Manager while Meszaros was on leave. Other Reports, Announcements and Presentations —None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2019-010, Amending The Zoning Designation Of Lot 23A Marathon Addition Whitehorn Replat, Located At 513 First Avenue,From Institutional (INS) To Single-Family Residential (Rl), In Compliance With The Land Use Plan. Motion (McClure/Seese) Enact Ordinance 2019-010 Meszaros said this was a rezone of a lot from INS to Rl. The Planning & Zoning Commission had approved this, and was recommending council approve it as well. Notice of the public hearing being posted and published as required by law was noted and the public 104 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion Passed Unanimous UNFINISHED BUSINESS —None NEW BUSINESS Ordinances for Introduction Ordinance 2019-011,Amending Seward City Code Title 5, Revenue And Finance, To Adopt Chapter 5.22 "Developer Reimbursement And Incentive Program,"Implementing A Process For Reimbursing Some Or All Of Developers' Public Improvement Installation Costs. Motion (McClure/Osenga) Introduce Ordinance 2019-011 Meszaros said this was coming forward on council's direction; it included input from local developers. City Attorney Holly Wells wanted to get this ordinance in front of council as soon as possible, and also wanted to encourage council to use documents such as this as a platform for discussion and action. Wells said she knew this ordinance needed work because it would be a fiscally-involved program,and she recommended it be referred to staff for development.Wells said staff would iron out the funding components and develop an application,and bring back revisions for council to adopt. In response to Towsley, Wells said for substantive issues, she recommended council use a resolution or ordinance as a platform for discussion; for non-substantive issues, motions were acceptable. Wells explained that, subsequent to referring this ordinance to staff for development, council might be provided with a substitute ordinance for consideration. In response to Towsley, Meszaros said his staff was prepared to develop this ordinance. Squires said he removed this from consent because he thought SCC 5.22.030(c)and(d)had conflicting language as to who would approve an application. Motion to Amend (Squires/Seese) Amend Ordinance 2019-011 in Section 5.22.030 (c) by adding the words, "including if funds are available in the Program Fund" to the end of the second sentence, and striking (d) altogether. Motion to Amend Passed Unanimous Motion to Amend (McClure/Horn) Amend Ordinance 2019-011 in Section 5.22.030(e)(d)(3)to read, "A statement by the developer that he or she understands the City Council may reimburse..." 105 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page Motion to Amend Passed Unanimous In response to Squires, Wells said an application still had to be developed and would likely be approved by resolution. Motion to Refer (McClure/Seese) Refer Ordinance 2019-011 to administration to develop the ordinance and bring it back to council no later than August 12, 2019. Motion to Refer Passed Unanimous Main Motion Passed Unanimous This ordinance had an introduction, was amended, was referred to administration, and will come fbr public hearing and enactment no later than August 12, 2019. Ordinance 2019-0121 Amending Seward City Code 3.75.010, Sexual Harassment, To Add Prohibitions Against Other Forms Of Harassment And Bullying Conduct, And To Apply Seward City Code 3.75.010 To All City Employees,Officers,And Elected And Appointed City Officials. Motion (McClure/Seese) Introduce Ordinance 2019-012 Wells said it was unfortunate that Lane was not here tonight because Wells wanted Lane to have this ordinance as a platform for discussion. Because Wells developed this ordinance as a response to Lane's previously expressed concerns, Wells recommended that council postpone the introduction of this ordinance to allow Lane the opportunity to be present. Seese wanted to be sure to include the comments expressed earlier in the meeting by Karen Corrigan. Motion to Postpone (Towsley/McClure) Postpone the Introduction of Ordinance 2019-012 to July 22, 2019. Motion to Postpone Passed Unanimous This introduction of this ordinance was postponed to July 22, 2019. Resolutions Resolution 2019-065, Directing the City Council Policy Work Group to Review the City of Seward's Personnel Policies for Harassment and Bullying. Motion (McClure/Seese) Approve Resolution 2019-065 106 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page In response to Towsley,Wells said she brought this resolution forward to be consistent with the city code. Squires reiterated his request that if council members were bringing forward a discussion item, it would be very helpful if there was a brief memo or statement to accompany the request that explained the intent of the discussion. Motion Passed Unanimous Other New Business Discuss a proposed fraud and whistleblower ordinance.Postponed to July 22, 2019. Review of Council Rules & Procedures: Rule 17 to discuss how council's employees (City Manager,City Attorney&City Clerk)are to take direction from council.Postponed to July 22, 2019. Review options and select a new showcase to be used for International Relationship displays in City Hall. City Clerk Brenda Ballou requested council direction on reinstalling a display case in city hall. Towsley wondered if there would be any kind of display put out in time for the students visiting from Obihiro, Japan; she recalled that council had previously given direction to administration to create a display inside the library museum building. Hickok stated that here had been an issue about displaying the international artifacts inside the museum because the items belonged neither to the Resurrection Bay Historical Society(RBHS) nor the Seward Community Library Association(SCLA).He added that neither group was interested in dealing with those particular artifacts. Seese wondered why a display couldn't be put up in the hallway outside the museum. Squires selected a showcase, and Horn concurred with the selection. Towsley stated that council had directed the display to be at the library,not in city hall. Seese said she didn't understand why a display case couldn't be up against the wall in the library hallway. In response to Squires, Library Museum Director Valarie Kingsland said she would be willing to put a display case in the hallway of the library. Council directed the city clerk and Kingsland to establish a temporary exhibit in the library hallway for the remainder of this tourist season. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List Towsley requested that the meter exchange program be included on this list;Seese concurred. 107 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page Council suspended the rules to speak with Electric Utility Manager John Foutz. Foutz said the project was 99% done; the draft policy he created was currently being reviewed by the city manager, and would come to council for final approval. Foutz said there were only five meters left to be exchanged. In response to Towsley, Foutz said the policy would also be provided to the city attorney for review. In response to Towsley, Wells said she would be happy to research how much information could be shared publicly about the status and location of meters. Council went back on the rules. Clerk's Report on Public Records Requests through July 3, 2019 COUNCIL COMMENTS McClure thanked everyone for coming tonight. She appreciated the work of all the police and safety personnel during the Fourth of July holiday. Towsley said, even though she was struggling with health issues, she felt it was important that she attend the meeting tonight. She thanked everyone for coming and speaking tonight. She appreciated PACAB's work on the airport issue. Towsley thanked all firefighters working across the state. Seese thanked everyone for coming and speaking tonight. She thanked Jonah Swiderski for the report on the shuttle, and Bruce Jaffa for his work on the airport. Seese reported that she would be out of town for the July 22, 2019 meeting. Squires thanked everyone who contributed to the successful Fourth of July celebration. Regarding the override of the governor's veto, Squires thought that decisions would be made this week; he encouraged citizens to contact their representatives directly. Regarding Ordinance 2019- 012, Squires thought there was a lot of work to be done to strengthen the city code. CITIZEN COMMENTS Karen Corrigan appreciated council attending the meeting tonight,even when they weren't feeling well. Phil Zimmerman said regarding Ordinance 2019-011, he thought administration was capable of developing the ordinance.He also mentioned that there were local contractors who could build a display case. Bruce Jaffa thought much of the discussion that was held tonight between council and the city attorney could have been held in another time and place rather than during a council meeting. Jaffa thanked council for passing the airport resolution tonight. Lynda Paquette remained upset about her meeting with the city manager a few weeks ago; she had not received any communication from the city manager or council to try and resolve the 108 City of Seward,Alaska City Council Minutes July 8, 2019 Volume 40,Page issue. Paquette wondered how and why the city manager, in her very first meeting with him, had a problem with her; she had invited him to coffee, and he had taken offense and turned it into something sinister. Paquette felt like she was being thrown under the bus now, and wondered what was to be gained by it. She thought there was a lot of fear from people in this city about expressing opinions, but she believed that open and honest communication without the fear of retaliation was critical. She encouraged everyone to adopt an attitude of curiosity rather than jumping to conclusions. Becky Dunn thanked council for approving the airport resolution. Dunn was curious to see what the Amazon and marijuana sales tax revenue would be, and what would result from the borough's business compliance project, before the sales tax cap was raised. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None ADJOURNMENT The meeting was adjourned at 9:30 p.m. Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 109 PORT AND COMMERCE ADVISORY BOARD (PACAl3) APPLICATION NAME: Christer"C . STREET ADDRESS: 211 Bluefield. Drive Seward AK 99664-0588 MAILING ADDRESS: PO Box 588, Seward Alaska 99664-0588 HOME TELEPHONE: 907-42 -7071 _(irtc,ia►le}.M.ME3I SINI,55I'EE()N1,: 9f)7w?f�5... 2()` cicsJ. I''MAII : vonandchrist ternyLu) ahoo.eom 1 [,NC "l"'H OF RESIDENCY IN THE SEWAR.D AREA: 19 ears 20 years in November 2019). PRESENTLY EMPLOYED AS: Seward Port Mana rer, Alaska Railroad Corporation List any special training, education or background your have which may help you as a member of the Board: Obtained Certified Port Executive accreditation. Annual education and training at the Alaska Association of. Flarbormaster and Port Administrators Conferences. Additionallv, when working for the City of Seward for many years (including Clerk, City Manager and C0111munit Development Departments, and also serving on Council l completed numerous trtraimn i l 8s oil Qjjg.L ggin ,�1ct, Parl`iarnentar Procedures public notice and Resolutions/Ordinances. Have you ever been involved in Port operations? Ifso, briefly describe your involvement: "Yes I have worked for the Alaska Railroad Corporation since November of 2010. l"or 5 years as the Operations Manager and since November 2015 as the Port Manag . M )osit�io�n )rov�ides for the on-site administration. management, o erations maintenance and re nair, use and markett_n _«f the�__l�Alaska Railroad Seward Docks real estate laird and other assets at the Seward Terminal Reserve, Also from rny time working for the City as the (,'OnIMUnity Develo Pent. Director I have a broad :rers ective of the City as a whole includ►`n y uses of citv land and property and support to Seward businesses. I am specifically interested in serving on the Port and Commerce Advisory Board because: I believe that Seward is poised for eve►?._ later cicvcloL�r�tc,t7�within our part and harbor system. Seward is located strategically, with year round ice free docks to be oil the forefront of economic development with our current customers and communities, and new opportunities such as fishing fleets, home.ortin , the new USCG vessel, Arctic Research/ex p lorat ion vessels and future Cruise ,h,1 a c p S!KW hies. I would like to be part of the Seward Marine Industrial Center expansion/development and also maintaining and developing infrastructure in our Boat Harbor. I love Seward and wound like to remain involved with the economic development and success of our entire community. I lave you ever served on a similar board elsewhere? YES or No If yes, where? Port and Commerce Advisor Board (Current C:"hair) When? 2015 ltr�c,«t If yes, where`? Cityof Seward Council hen? 2011-2015 if yes, where'? Seward Chamber af_C"os7rrtcrce When? 2010-2013 Are y i ( Wednesday y )`�? YES or No Are you availablee for meetings s at nocrr� (second u, nu c a of each rnonth If appointed, are you willing to travel occasionally)? YES or No fi ../ 6/12/2019 SIGNATURE ..... ESA"I"1. 110 E E: V E �F r. J U L 12 2 019 APPLICATIONAND COMMERCE ADVISORY BOARD (PACAB) . NAME: F " STREET ADDRESS: .................._._�...._w...w_._... _.� f MAILING ADDRESS: . .._.....�........ ..... :: ci TELEP1fC9NE .... O M L .5/� � -Pl-lONE: LENGTH OF RESII)I,, iCY I THE SEWA D AREA: 46, PRESENTLY LY EMPLOYED AS: .,�/AMA2 List any special training, education or background you have which may help you as a member of the Board: Have you ever been involved in part operations? Il`so, briefly describe your involveanent: I am specifically interested in serving on the fart and Commerce Advisory Board bccaUSe: )III ` 'j j' :f °�=�/ "' " . .. �,; oy Have you ever served can a similar board elsewhere? Yes or If yes, where? ._....._, then? _ --------- Are you available for meetings at noon (second Wednesday of each month)? e or No Ifappointed, are you willing to, travel occasionally)? Del- or No _... SIG Ai E DATE 111 KENNETH J. FAY, CPA (inactive) RG-laa"38— NawAkgk,Naw York 10009 2G3-24-2-27-64,k PP Z_t C/4� PROFILE Well rounded, seasoned financial and administrative manager. Ethically oriented and results driven. Skills encompass strategic planning, budgeting, treasury, investment and cash management, cost reduction, staff development, benefits administration, system design and development, process reengineering, tax planning and compliance, internal and external financial reporting. Also experienced in Board relations and presentations, crisis and risk management, building and security operations. Adept at communicating with personnel at all levels. Hands on executive who thinks linearly but also has a strategic perspective and who can think creatively while problem solving. EXPERIENCE 2015-2017 COLUMBIA UNIVERSITY, New York, NY DEPARTMENT ADMINISTRATOR of a 501(c)(3) corporation providing social services primarily to the community surrounding Columbia University. The organization derives organizational and financial support from the university as well as funding from NYSED grants. Sole financial person of a small (15 employee) organization using QuickBooks that also utilizes the financial system (Oracle)of the university. Liaison to the centralized HR, financial, IT and facilities systems of the school as well as to the Finance and Audit Committees of the Board. Responsible for payables, receivables, payroll and financial reporting including audits and the IRS form 990. 2010-2015 INDEPENDENT CONSULTANT, New York and Alaska Provide strategic and tactical advisory services along with other project management services for various nonprofit and for profit organizations. Clients as varied as New York Road Runners,, a rural community health clinic and high net worth individuals, 2007-2010 HEALTH SERVICES RETIREMENT PLAN (a nonprofit), New York, NY ASSISTANT DIRECTOR, FINANCE MANAGER of a 5 employee, 10 sponsor, pooled defined benefit pension plan with approximately$400 million of assets. Managed investment managers and asset allocation model. Approved pension calculations and payments. Responsible for all administrative and financial functions including 13 separate Form 5500's. Identified $250,000 (20% of budget) in annual administrative savings by restructuring shared office. Seamlessly transitioned all assets from old Master Custodian to new Master Custodian along with changing payment providers. 2002-2007 NEW YORK SCHOOL FOR MEDICAL& DENTAL ASSISTANTS, Long Island City, NY CONTROLLER of a private, proprietary school licensed by the State of New York. Responsible for all daily financial and administrative functions. Member of Senior Management team, Report directly to owners. Hired to upgrade position from a Bookkeeper to Controller/Business Advisor. Computerized accounting and lead enrollment systems. /112 Kenneth J Fay Page Two INDEPENDENT CONSULTANT, New York and New Hampshire The New York Times Companies—401(k) plan administrator.Analyzed various metrics;for national newspaper circulation. Revised and revamped many internal reports. Provided tax compliance for all statutory taxes on wages. Various other special projects as needed in Financial, Circulation, Human Resource and Corporate Departments over the course of approximately five years. Strategic Timber Trust, Inc. -A start-up timber Real Estate Investment Trust. Vice President and Treasurer. Responsible for all financial matters including acquisitions, information systems, SEC reporting and cash management. Highly leveraged Company was taken over by its lending institutions in less than a year. Zilkha and Compan —An investment company, owner of Colt's Firearms and other companies. Provided critical financial analysis during the due diligence process and in the regular monitoring of various investments. GRAHAM-WINDHAM (a nonprofit), New York, New York ASSISTANT FISCAL DIRECTOR of a $ 33 million, 550 employee, multi-location health and human service agency funded by Federal, New York State, New York City and Westchester County funds. Directly responsible for all daily financial functions, supervised staff of seven, reported to the Fiscal Director, directed the monthly close. Reorganized and consolidated monthly closing, reducing the timetable required for the close from 20 days to 10 days. Supervised the reorganization of the department necessitated by the elimination of three full-time positions. FCR, INC., Fairfield, Connecticut CONTROLLER of a $12 million, 200 employee, multi-facility, multi-company recycling concern. Directly responsible for all daily financial and administrative functions, supervised staff of four, reported to the Vice President- Finance, completed the monthly close. Significantly improved the financial reporting systems to make them more responsive to the needs of the company. Supervised successful installation of a networked office automation system that included accounting, spreadsheet, and word processing programs. EXECUTIVE JET INTERNATIONAL INC., Montvale, New Jersey ACCOUNTING MANAGER of a$75 million,350 employee, multi-company aviation management corporation (a subsidiary of NetJets). 'ARTHUR ANDERSEN LLP, Hartford, Connecticut STAFF ACCOUNTANT in Closely-Held Business Division. EDUCATION UNIVERSITY OF CONNECTICUT, Storrs, Connecticut Master of Business Administration. Accounting specialization. DUKE UNIVERSITY, Durham, North Carolina Bachelor's degree in Economics and History. All Conference scholarship baseball pitcher NORTHFIELD MT. HERMON, Mount Hermon, Massachusetts College Preparatory 113 Y tl� � i sds l C tl E"RK a . PORT A LA COMMERCE A: VISORV BOA (PACA ) APPLICATION NAME: ( ,)(b .................. r I IAII:.INCWi l l l L � ...,1 r%'..)w.._ _.�"a ( .. 61 II0 I`ELha HON .� BUSINESS PHONE .._"..� I. � ... L,I: NfrTII OF RESIDENCY IN Tl IF. SEWAR.D �"� I e�........�� ! ,y PRESENTLY Y l-.'MP ..C)YED AS: A�r+��....__...�" List any special training, education car background You have which rrxay help you as a member of'the Board: Have you ever been involved in port operations"? If so, briefly describe your involvement: I ar:r:r specifically interested in serving; on the Port and C.;ommerce. Advisory Board because: .... ro �"n a � ���„ o U( Have you ever served on a similar board elsewhere? ('c s or No Il'yes, where? Are yota dtvailahle for dareetrrr s eat.i,loor~r (scccrr:ad �Vcdriesday of'eacla iiiorrt,h)'? r„s `or No II y y) 6"L If appointed,rcrirrted are crtr willirr., tca travel occasionally)'? r or o _ -- - _. ry.._.._..... .. _.._-__ _ _..__�._. ... ....a. .._ . ------ _.... SIGNAT JU DA"lµ.s 114 Memorandum To: City Council From: Scott Meszaros- City Manager Brennan Hickok- Assistant City Manager Through: Jackie C Wilde- Community Development Planner Date: 7/16/2019 Re: Determining to proceed with the Special assessment/Improvement District - Gateway Subdivision Addition No 1 Phillip Zimmerman has requested an assessment/improvement district for 10 of his 33 lots located in Gateway Subdivision Addition No 1. His proposal letter asks for an assessment district of lots 38-44 block 2 and Lots 1-3 block 3 to install water, sewer, roads, and electricity. His goal is to development in 3 phases with the lots listed above as the first phase. Mr. Zimmerman has provided us an estimated total cost of phase one being $337,375.00 The the possibility of an assessment/improvement district would benefit a1146 properties whether it be providing water, sewer, electric drainage or roads. Community Development would like permission to proceed with the possible assessment district by holding a public hearing after notifying all property owners within the Gateway Subdivision Addition No. 1 of the possible assessment/improvement district Thank you, a i ' �'grd�l//o+/r�� Community Development Planner City of Seward P.O. Box 167 Seward,Alaska 99664 (907)224-4048 1 115 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects& Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit from Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerk furnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email fi-om Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city, clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the backparking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if'the back door were widened by a minimum oj'two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of'City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair lif for the Fifth Avenue entrance; council requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&M Engineering will be on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City Hall. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck) on the city-side of'the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. November 26, 2018 Rescheduled to December 10, 2018. April8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of'the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property,- both options will be presented to council. 1 116 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects& Goals list. September 25, 2017 Council work session was held, public input requested. February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial (AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of'work in order to obtain a quote for this effort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 29, 2018 The state capital budget approved $725,000 for this project,- currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if'necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The$240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergv LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library, and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council. 2 117 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting ENERGY EFFICIENCY OF CITY HALL See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects& Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need far insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION new location 605 Sea Lion Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of'the Animal Shelter Relocation Fund and approving start-up funds. September 24, 2018 Resolution 2018-080 was approved, providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build, fund raising and funding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment,* this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019; deadline for proposals is July 12, 2019. July 12, 2019 RFP closed; the City received f®ur proposals and is in the process of review and scoring. A contractfor these services will be on the August 12, 2019 regular meeting agenda. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION(91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM 91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 3 118 ONGOING CITY PROJECTS & GOALS July 22, 2019 Citv Council Meeting INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects& Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted far R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety of platting options that will include lots suitable for family entertainment-tvpe businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilise the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring before Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review various scenarios, including a 50150 split between developers and the city. June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway Subdivision. A work session to discuss subsidy policies is scheduled for June 24, 2019. July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Centel- expansion. March 12, 2018 Council authorised to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. 4 119 ONGOING CITY PROJECTS & GOALS July 22, 2019 Citv Council Meeting BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects& Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is$200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects& Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 13, 2019 Nothing to report CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the Army Corps oj'Engineers and the Alaska Silver Jackets to simulate the failure of'the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. January 28, 2019 Staff'is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State of Alaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities, paving roads and developing proper drainage for potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that allows for developer subsidies for utility and infiastructure extensions. 5 120 ONGOING CITY PROJECTS & GOALS July 22, 2019 Citv Council Meeting IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects& Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives. In addition, a mid-cycle budget amendment will be requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers the audience's ability to hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase Z There are funds enough left over to pursue Phase H(new video camera) once these items are installed. June 10, 2019 Update from MIS on May 29, 2019: 90% oj'the equipment has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MIS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. If the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of'days depending on other workloads. We may also need to work with GCI and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. July 9-12, 2019 MJ8"stafj'worked to install the new equipment(Phase One) in council chambers. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects& Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move.forward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for Clerk's office and MIS is scheduled for Mav 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at 6 121 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being mapped(Clerk&MIS Director). Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map, Department Listing & Authorized Users submitted to vendor. (Clerk) July 22, 2019 Training for Authorized Users scheduled for Judy 29, 2019 (Basic User, 3 hour training). (Clerk) RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects& Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required,for the raised parking lot area at the north end of City Hall. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets backfrom the Department ofHomeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of'2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of'this project. The bid package for construction is being developed and is scheduled to be released end oj'Junelearly July. As soon as a contractor is awarded the contract, a second public meeting will be scheduled. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects&Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff'Bridges had directed her to work with the city's on-call engineering firm, R&M Consultants, on this project; Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. METER EXCHANGE PROJECT' July 8, 2019 Project added to the Ongoing City Projects& Goals list. July 22, 2019 There is one meter (city owned) that still needs to be changed out from the original meter exchange project. There are 35 meters that are currently experiencing communication issues line crews are testing and changing out those meters. Administration is still in the process of developing the demand meter policy. 7 122 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third-party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration, personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of'this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of' Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions f-om council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for•the auditors. April 8, 2019 The work session was held;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of'June, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. 8 123 ONGOING CITY PROJECTS & GOALS July 22, 2019 City Council Meeting COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects& Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects& Goals list. April 24, 2017 Resolution 2017-027 passed, approving funds far elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects& Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects& Goals list. June 12, 2017 Council supported PACAB recommendation; set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth Avenue March 20, 2017 Project added to the Ongoing City Projects& Goals list. 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g < \ e - ± 10 c � $ \ 02 / @ � 666 - @ » _ o m o < 2 6 2 = ! o m G k 2 = 5 = aGi = @ = 5 = a % 2 z d 3 / m ) » ® n E d 2 3 / G ) 5 z n e = 2 \ E § k \ - & 2 \ = f \ E § \ \ / & @ % § / ± \ \ -eb § _� % ƒ } / ± \ / -e ± § _ 2 = 3 g @ a = § _ ° _- _ = 3 g = a = § _ ` F = o » w e o = - u F o = o » z e o = - u m r- E 5 G > 2 q A \ o r z E g@ > 2 g 2 2 - o « 3 = 2 $ > _ < 2 ) < 3 q ] E _ > - _ - - - 5 = o = g - _ - - - 5 w > o » _ = o = # c e x > m » ± z » = z = = w mI » ± zg = z = I w 128 � � j�\ \§ � � Cl 7 I- N & ^ §'J/7 Cf CD U) \} a ® / / \ 2 Im / k K k ƒ� ^ ? $ / cn 2 � n 2 � $ « L } L 2 2 E � r- CL / © \ 0 \ Go LU 0 § E > > ( ` 5 5 rr) \ J J ° o \ E e K (n ) % e a m m 5 < _ _ o o u 77 = / ; \ w 0 \ \ 7 a) @ Z @ / 2 u m m \ u w a) LL f 0CD u) LU � � < 00 } J = m 8 � k2 � 00 _ _ _ _ § � � o � CD P- \ � k / � + \ k 2 § 22 ^ n � / � z & � % 04 & w ° ° _ # o Cl) eo § m 3CD a § / aco § M � % 3 % 33L52 3 22 � 2 9 * 9 \ C)00 © C _ " r - ƒ c CM 2 ( \ \ ƒ \ } � \ \ \ 00 G � G = $ § Q En < m 2/ 2 z m = 2 ) $ d ± e 2 / ! 2 j \ ` \ \ \ U) U 2 ® @ 2 \ n S % _ \ \ z \ ¥ 2 \ ; k ® m — f 2 S § 7 = \ \ } \ / � 2 / / a) \ ) a ® g = / 2 a z 0 5 < 2@ 5 % / ° o / 5 3 G Q / > p = _ _ \ e7O = » ° (n0) Q _ § A± & > ® E $ � _ _ = e $ 5 = 0 z > _ 2 e z oe < = Ezzes SzE < 129 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM Cit of Seward Page: 1 eneral Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4000 Tax Revenue-Sales 470,957 1,072,022 2,404,167 (1,332,145) 5,350,000 (4,277,978) 20.04 4010 Tax Revenue-Real Property 1,314 23,686 454,167 (430,481) 1,020,000 (996,314) 2.32 4011 Tax Revenue-Personal Property 1,306 23,359 153,333 (129,974) 340,000 (316,641) 6.87 4012 Tax Revenue-Motor vehicle 1,966 7,017 10,417 (3,400) 25,000 (17,983) 28.07 4020 Hotel/Motel Room Tax 6,913 28,230 223,333 (195,103) 515,000 (486,770) 5.48 4030 Payments in Lieu of Tax 0 5,659 37,500 (31,841) 90,000 (84,341) 6.29 4031 Contra Payments in Lieu of Tax 0 (43,440) (23,840) (19,600) (43,440) 0 100.00 4040 Penalties and Interest on Taxes 207 1,607 625 982 1,500 107 107.12 4100 Building Permits 181 23,711 10,833 12,878 40,000 (16,289) 59.28 4101 Permits-Taxi 277 898 500 398 1,200 (302) 74.81 4102 DMV-Drivers License 3,185 11,226 3,750 7,476 16,000 (4,775) 70.16 4103 DMV-Motor Vehicles 10,162 29,338 26,667 2,671 57,000 (27,662) 51.47 4104 Animal Control Licenses 35 160 104 56 250 (90) 64.00 4105 Business License 2,040 10,800 10,500 300 21,000 (10,200) 51.43 4106 License and Permits-Misc 1,430 2,885 833 2,052 2,000 885 144.23 4107 Inspection Fees 835 2,355 0 2,355 0 2,355 0.00 4202 Jail Contract 0 184,476 145,833 38,643 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 0 9,000 15,000 (6,000) 36,000 (27,000) 25.00 4204 KPB 911 Dispatch 26,400 26,400 21,900 4,500 52,560 (26,160) 50.23 4205 Alaska Liquor Tax 0 18,850 7,917 10,933 19,000 (150) 99.21 4206 Alaska Raw Fish Tax 0 0 246,667 (246,667) 410,000 (410,000) 0.00 4207 Fisheries Resource Landing Tax 0 2,006 1,667 339 4,000 (1,994) 50.15 4251 Grant Revenue-Federal Grants 0 2,668 2,668 0 2,668 0 100.00 4253 Grant Revenue-Misc Grants 5,000 5,000 0 5,000 1,958 3,042 255.33 4300 Admin.Exp.-Jail 7,730 38,650 38,650 0 92,761 (54,111) 41.67 4301 Admin Exp.-Harbor 30,453 152,265 152,265 0 365,435 (213,170) 41.67 4302 Admin.Exp.-SMIC 8,128 40,642 40,642 0 97,540 (56,898) 41.67 4303 Admin.Exp.-Parking Fund 950 4,750 4,750 0 11,400 (6,650) 41.67 4304 Admin.Exp.-Electric 79,442 397,211 397,211 0 953,306 (556,095) 41.67 4305 Admin.Exp.-Water 21,916 109,580 109,580 0 262,991 (153,411) 41.67 4306 Admin.Exp.-Sewer 13,384 66,919 66,919 0 160,606 (93,687) 41.67 4307 Copying Fees 5 1,960 2,083 (123) 5,000 (3,040) 39.21 4308 Sales Tax Credit 0 1,000 1,667 (667) 4,000 (3,000) 25.00 4309 Zoning Fees 1,048 2,244 83 2,161 200 2,044 1,121.99 4311 Zoning Fees 0 234 0 234 0 234 0.00 4320 Misc Dog Fees 65 415 500 (85) 1,200 (785) 34.58 4322 Miscellaneous Dispatching 833 4,167 4,167 0 10,000 (5,833) 41.67 4323 Miscellaneous Police Fees 350 2,336 833 1,503 2,000 336 116.78 4331 Shop Work Orders 0 297 1,042 (745) 2,500 (2,203) 11.89 4340 P&R:Public Use Fees 48 2,795 1,042 1,753 2,500 295 111.81 4341 P&R:Punchard Fees 262 1,709 1,000 709 8,000 (6,291) 21.37 4342 P&R:Class Registrations 6,977 33,355 18,750 14,605 45,000 (11,645) 74.12 4343 P&R:Facility Rental 655 3,882 1,041 2,841 2,500 1,382 155.27 4344 P&R:Tournaments 0 145 708 (563) 1,700 (1,555) 8.52 4345 P&R:Special Events 4,865 14,920 7,917 7,003 19,000 (4,080) 78.53 4347 P&R:Shower Fees 1,354 1,354 9,250 (7,896) 18,000 (16,646) 7.52 4348 P&R:Rock Wall Fees 0 67 208 (141) 500 (433) 13.46 4349 P&R:Pavilion Fees 1,473 4,446 1,667 2,779 4,000 446 111.16 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM Cit of Seward Page: 2 eneral Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4350 P&R:Camping Fees 27,991 31,967 223,333 (191,366) 480,000 (448,033) 6.66 4351 P&R:Camping w/Utilities 33,804 49,560 129,667 (80,107) 328,000 (278,440) 15.11 4352 P&R:RV Dump Station 1,654 1,762 5,833 (4,071) 14,000 (12,238) 12.58 4353 P&R:Misc Revenue 0 935 208 727 500 435 186.92 4354 P&R:Work Orders 0 0 (3,500) 3,500 0 0 0.00 4356 P&R:Cemetery Plot Fees 0 250 0 250 0 250 0.00 4370 Library Service Revenue 1,190 4,064 3,958 106 9,500 (5,436) 42.78 4371 Library Circulation Revenue 281 1,237 1,667 (430) 4,000 (2,763) 30.93 4373 Museum Admissions 830 830 7,500 (6,670) 18,000 (17,170) 4.61 4380 Land Rents&Leases 0 13,275 12,225 1,050 34,800 (21,525) 38.15 4382 Jail Facility Rental 2,500 12,500 12,500 0 30,000 (17,500) 41.67 4383 Municipal Building Rent (57,024) (57,024) 36,667 (93,691) 60,000 (117,024) (95.04) 4400 Fines and Bails 218 1,674 7,083 (5,409) 17,000 (15,326) 9.85 4500 GF Interest on Investments 29,307 158,030 52,500 105,530 70,000 88,030 225.76 4501 GF Penalties&Interest 263 938 417 521 1,000 (62) 93.83 4620 Franchise Fee-Refuse 30 9,632 7,292 2,340 17,500 (7,868) 55.04 4630 City Clerk Fees 0 60 125 (65) 300 (240) 20.00 4639 Misc Service Fees 40 2,161 0 2,161 0 2,161 0.00 5899 Miscellaneous Revenue 163 526 0 526 0 526 0.00 Total Revenues $ 753,393 $ 2,565,633 $ 5,113,991 $ (2,548,358) $ 11,466,435 $ (8,900,803) $ 22.38 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 1 General Fund g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 280,375 1,437,596 1,911,345 473,749 4,291,371 2,853,775 33.50 6001Overtime 13,602 77,732 8,333 (69,399) 20,000 (57,732) 388.66 6002 Standby Time 0 4,457 0 (4,457) 0 (4,457) 0.00 6009 Personnel Vacancy Factor 0 0 (62,500) (62,500) (150,000) (150,000) 0.00 6100 Medicare 7,937 37,119 35,542 (1,577) 83,189 46,070 44.62 6101 Unemployment Insurance 1,723 1,723 1,708 (15) 4,100 2,377 42.01 6102 Workers'Compensation 16,644 85,844 100,431 14,587 227,463 141,619 37.74 6200 Leave Time 24,995 130,961 182,231 51,270 423,372 292,411 30.93 6201 Retirement Benefits 59,711 312,171 418,302 106,131 968,049 655,878 32.25 6202 Health Insurance 76,425 710,275 1,053,193 342,918 2,171,280 1,461,005 32.71 62031n Lieu of FICA 0 0 823 823 1,975 1,975 0.00 6209 Contra-Retirement PERS DC Forfeitures 0 (20,653) (30,000) (9,347) (30,000) (9,347) 68.84 Total Personnel Costs: $ 481,412 $ 2,777,225 $ 3,619,408 $ 842,183 $ 8,010,799 $ 5,233,574 $ 34.67 Non-Personnel Costs: 7000Audit 65,000 65,000 49,301 (15,699) 114,634 49,634 56.70 7001 Communications 9,714 46,438 49,942 3,504 119,859 73,421 38.74 7002 Postage and Freight 2,895 13,514 17,505 3,991 42,008 28,494 32.17 7003 Banking&Credit Card Fees 1,439 4,286 29,309 25,023 48,500 44,214 8.84 7004 1 nsurance 75 115,389 100,622 (14,767) 241,494 126,105 47.78 7006 Legal 24,161 61,962 33,333 (28,629) 80,000 18,038 77.45 7009 Contracted Services 24,126 124,883 220,605 95,722 406,399 281,516 30.73 7010 Engineering 0 0 26,250 26,250 28,000 28,000 0.00 7011 Testing 0 40 2,707 2,667 6,500 6,460 0.62 7012 Other Special Services 0 1,551 13,458 11,907 32,300 30,749 4.80 7013 State Lobbying Fees 5,042 37,210 36,250 (960) 87,000 49,790 42.77 7014 Federal Lobbying Fees 7,667 38,335 39,583 1,248 95,000 56,665 40.35 7015 Utilities 39,332 188,989 243,329 54,340 583,989 395,000 32.36 7016 Heating Fuel 3,523 28,743 28,600 (143) 68,639 39,896 41.88 7017 Rents&Leases 30,022 41,752 44,784 3,032 110,400 68,648 37.82 7201 Library Books 377 1,478 4,167 2,689 10,000 8,522 14.78 7202 Library Periodicals 0 20 1,250 1,230 3,000 2,980 0.67 7203 Library Standing Orders 151 864 1,667 803 4,000 3,136 21.59 7204 Library Non-Print 0 1,590 1,667 77 4,000 2,410 39.75 7205 Library Electronic Materials 0 0 1,875 1,875 4,500 4,500 0.00 7208 Museum Collection Supplies 0 480 500 20 1,200 720 40.00 7210 Vehicle Supplies 1,363 1,594 2,775 1,181 6,658 5,064 23.94 7211 Gas&Lube 6,862 28,236 41,232 12,996 98,959 70,723 28.53 7212 Uniform Allowance 1,214 6,992 5,759 (1,233) 13,823 6,831 50.58 7213 Safety Equipment 857 1,925 5,416 3,491 13,000 11,075 14.81 7214 Janitorial Supplies 388 1,689 7,066 5,377 16,958 15,269 9.96 7215 Operating Supplies 40,994 149,351 134,665 (14,686) 323,197 173,846 46.21 7216 Maintenance&Repair 6,337 69,258 88,416 19,158 212,202 142,944 32.64 7217 Small Tools&Equipment 2,826 28,633 37,281 8,647 85,744 57,110 33.39 7218Inmate Meals 858 2,677 4,167 1,490 10,000 7,323 26.77 7300 Advertising 1,339 9,853 17,818 7,965 42,762 32,909 23.04 7301 Subscriptions&Dues 1,920 12,979 16,681 3,702 40,036 27,057 32.42 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 2 General Fund g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7302 Travel&Subsistence 20,514 73,838 51,010 (22,828) 122,420 48,582 60.32 7303 Education&Training 1,440 10,396 46,173 35,777 75,951 65,555 13.69 7304 Equipment Rent 0 148 17,829 17,681 39,870 39,722 0.37 7307 GF Administrative Fee 7,730 38,650 38,650 0 92,761 54,111 41.67 7800 Sister City Program 0 0 1,875 1,875 4,500 4,500 0.00 7801 Contributions to Chamber 0 260,454 112,916 (147,538) 260,454 0 100.00 7802 Contributions to Senior Citizens 0 75,000 39,150 (35,850) 82,900 7,900 90.47 7803 Contributions to B&G Club 0 25,000 10,417 (14,583) 25,000 0 100.00 7804 Elections 0 2,668 4,667 1,999 7,000 4,332 38.11 7805 Promotion 206 2,910 4,583 1,673 11,000 8,090 26.45 7806 Volunteer Fireman Stipend 3,167 23,833 15,833 (8,000) 38,000 14,167 62.72 7807 Contingency 0 0 2,916 2,916 7,000 7,000 0.00 7810 Miscellaneous Expense 1,608 4,424 9,333 4,909 22,400 17,976 19.75 8012 Debt Service Interest Expense 0 123,303 101,711 (21,592) 244,106 120,803 50.51 8102 Buildings 4,140 4,140 0 (4,140) 0 (4,140) 0.00 8103 Capital Equipment 10,895 18,972 12,291 (6,681) 15,500 (3,472) 122.40 8300 Debt Service Principal 0 100,000 133,660 33,660 320,784 220,784 31.17 Total Non-Personnel Costs: $ 328,182 $ 1,849,447 $ 1,910,994 $ 61,547 $ 4,324,407 $ 2,474,960 $ 42.77 Total Expenditures $ 809,594 $ 4,626,672 $ 5,530,402 $ 903,730 $ 12,335,206 $ 7,708,534 $ 37.51 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 1 General Fund Mayor and Council g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 4,500.00 7,949 3,449 18,449 13,949 24.39 6100 Medicare 0.00 344.25 574 230 1,377 1,033 25.00 6102 Workers'Compensation 0.00 0.00 80 80 191 191 0.00 Total Personnel Costs: $ 0.00 $ 4,844.25 $ 8,603 $ 3,759 $ 20,017 $ 15,173 $ 24.20 Non-Personnel Costs: 7000Audit 65,000.00 65,000.00 49,301 (15,699) 114,634 49,634 56.70 7001 Communications 372.10 1,781.72 2,292 510 5,500 3,718 32.39 7002 Postage and Freight 39.55 519.33 792 273 1,900 1,381 27.33 7003 Bank and Credit Card Fees 0.00 0.55 0 (1) 0 (1) 0.00 7004 1 nsurance 0.00 202.15 375 173 900 698 22.46 7013 State Lobbying Fees 5,042.00 37,210.00 36,250 (960) 87,000 49,790 42.77 7014 Federal Lobbying Fees 7,667.00 38,335.00 39,583 1,248 95,000 56,665 40.35 7215 Operating Supplies 743.18 2,468.56 3,125 656 7,500 5,031 32.91 7217 Small Tools&Equipment 0.00 237.50 625 388 1,500 1,263 15.83 7300Advertising 1,072.50 4,719.00 8,333 3,614 20,000 15,281 23.60 7301 Subscriptions&Dues 0.00 263.87 1,500 1,236 3,600 3,336 7.33 7302 Travel&Subsistence 901.94 12,450.17 7,500 (4,950) 18,000 5,550 69.17 7303 Education&Training 0.00 250.00 625 375 1,500 1,250 16.67 7800 Sister City Program 0.00 0.00 1,875 1,875 4,500 4,500 0.00 7805 Promotion 206.30 1,909.68 2,500 590 6,000 4,090 31.83 7807 Contingency 0.00 0.00 833 833 2,000 2,000 0.00 8103 Capital Equipment 5,486.83 5,486.83 10,000 4,513 10,000 4,513 54.87 Total Non-Personnel Costs: $ 86,531.40 $ 170,834.36 $ 165,509 $ (5,326) $ 379,534 $ 208,699 $ 45.01 Total Expenditures $ 86,531.40 $ 175,678.61 $ 174,112 $ (1,567) $ 399,551 $ 223,872 $ 43.97 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 2 General Fund Legislative Boards&Commissions For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 642.08 3,631.97 8,294 4,662 19,258 15,626 18.86 6100 Medicare 9.02 51.54 114 62 275 223 18.74 6102 Workers'Compensation 6.87 38.45 80 42 192 154 20.03 6201 Retirement Benefits 141.26 394.18 718 324 1,665 1,271 23.68 6202 Health Insurance 206.31 1,805.07 5,743 3,938 12,606 10,801 14.32 Total Personnel Costs: $ 1,005.54 $ 5,921.21 $ 14,949 $ 9,028 $ 33,996 $ 28,075 $ 17.42 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 42 42 100 100 0.00 7004 1 nsurance 0.00 136.02 250 114 600 464 22.67 7215 Operating Supplies 133.25 133.25 417 284 1,000 867 13.33 7301 Subscriptions&Dues 0.00 0.00 83 83 200 200 0.00 7302 Travel&Subsistence 0.00 0.00 1,042 1,042 2,500 2,500 0.00 7303 Education&Training 0.00 0.00 208 208 500 500 0.00 Total Non-Personnel Costs: $ 133.25 $ 269.27 $ 2,042 $ 1,773 $ 4,900 $ 4,631 $ 5.50 Total Expenditures $ 1,138.79 $ 6,190.48 $ 16,991 $ 10,801 $ 38,896 $ 32,706 $ 15.92 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 3 General Fund Legal g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 24,160.90 61,961.98 33,333 (28,629) 80,000 18,038 77.45 7302 Travel&Subsistence 163.54 886.64 0 (887) 0 (887) 0.00 Total Non-Personnel Costs: $ 24,324.44 $ 62,848.62 $ 33,333 $ (29,516) $ 80,000 $ 17,151 $ 78.56 Total Expenditures $ 24,324.44 $ 62,848.62 $ 33,333 $ (29,516) $ 80,000 $ 17,151 $ 78.56 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 4 General Fund City Clerk g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,711.44 55,289.23 74,676 19,386 166,711 111,421 33.16 6100 Medicare 168.67 877.73 1,002 124 2,404 1,526 36.51 6101 Unemployment Insurance 1,500.00 1,500.00 0 (1,500) 0 (1,500) 0.00 6102 Workers'Compensation 128.59 628.93 697 68 1,672 1,043 37.62 6200 Leave Time 1,500.29 5,863.38 6,703 840 16,087 10,224 36.45 6201 Retirement Benefits 2,643.79 6,156.76 6,267 110 14,545 8,388 42.33 6202 Health Insurance 4,125.73 38,832.35 45,425 6,593 96,906 58,074 40.07 Total Personnel Costs: $ 20,778.51 $ 109,148.38 $ 134,770 $ 25,621 $ 298,325 $ 189,176 $ 36.59 Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 2.24 0 (2) 0 (2) 0.00 7004 1 nsurance 0.00 1,937.03 1,250 (687) 3,000 1,063 64.57 7009 Contracted Services 3,149.36 7,034.04 25,625 18,591 33,500 26,466 21.00 7215 Operating Supplies 41.49 134.40 0 (134) 0 (134) 0.00 7301 Subscriptions&Dues 0.00 460.00 292 (168) 700 240 65.71 7302 Travel&Subsistence 1,389.84 3,930.33 2,083 (1,847) 5,000 1,070 78.61 7303 Education&Training 0.00 625.00 1,042 417 2,500 1,875 25.00 7304 Equipment Rent 0.00 0.00 833 833 2,000 2,000 0.00 7804 Elections 0.00 2,667.87 4,667 1,999 7,000 4,332 38.11 Total Non-Personnel Costs: $ 4,580.69 $ 16,790.91 $ 35,792 $ 19,002 $ 53,700 $ 36,910 $ 31.27 Total Expenditures $ 25,359.20 $ 125,939.29 $ 170,562 $ 44,623 $ 352,025 $ 226,086 $ 35.78 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 5 General Fund City Manager g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 19,715.50 99,465.63 139,116 39,650 252,546 153,080 39.39 6100 Medicare 301.25 3,092.00 2,029 (1,063) 3,795 703 81.48 6102 Workers'Compensation 226.09 1,091.90 1,406 314 2,627 1,535 41.56 6200 Leave Time 1,920.12 6,921.83 17,558 10,636 35,091 28,169 19.73 6201 Retirement Benefits 4,648.35 9,972.39 12,415 2,443 22,839 12,867 43.66 6202 Health Insurance 3,743.75 36,246.13 64,683 28,437 102,436 66,190 35.38 Total Personnel Costs: $ 30,555.06 $ 156,789.88 $ 237,207 $ 80,417 $ 419,334 $ 262,544 $ 37.39 Non-Personnel Costs: 7001 Communications 545.88 2,711.67 2,125 (587) 5,100 2,388 53.17 7002 Postage and Freight 15.35 622.84 104 (519) 250 (373) 249.14 7004 1 nsurance 0.00 2,250.75 2,125 (126) 5,100 2,849 44.13 7009 Contracted Services 6,212.33 19,786.91 25,083 5,296 28,000 8,213 70.67 7210 Vehicle Supplies 0.00 15.99 0 (16) 0 (16) 0.00 7211 Gas&Lube 48.69 883.13 1,188 305 2,850 1,967 30.99 7215 Operating Supplies 3,020.74 9,050.87 2,708 (6,343) 6,500 (2,551) 139.24 7216 Maintenance&Repair 0.00 45.17 104 59 250 205 18.07 7217 Small Tools&Equipment 0.00 1,719.99 208 (1,512) 500 (1,220) 344.00 7300 Advertising 0.00 712.00 1,250 538 3,000 2,288 23.73 7301 Subscriptions&Dues 222.35 3,537.67 2,083 (1,455) 5,000 1,462 70.75 7302 Travel&Subsistence 12,386.75 27,850.84 7,500 (20,351) 18,000 (9,851) 154.73 7303 Education&Training 0.00 2,531.16 2,083 (448) 5,000 2,469 50.62 7805 Promotion 0.00 1,000.00 2,083 1,083 5,000 4,000 20.00 7807 Contingency 0.00 0.00 2,083 2,083 5,000 5,000 0.00 7810 Miscellaneous Expense 0.00 108.89 0 (109) 0 (109) 0.00 Total Non-Personnel Costs: $ 22,452.09 $ 72,827.88 $ 50,727 $ (22,102) $ 89,550 $ 16,721 $ 81.33 Total Expenditures $ 53,007.15 $ 229,617.76 $ 287,934 $ 58,315 $ 508,884 $ 279,265 $ 45.12 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 6 General Fund MIS g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,777.40 61,603.58 84,843 23,240 196,919 135,316 31.28 6001Overtime 0.00 47.54 0 (48) 0 (48) 0.00 6100 Medicare 192.93 889.88 1,229 339 2,950 2,060 30.17 6102 Workers'Compensation 145.31 663.37 849 186 2,037 1,374 32.57 6200 Leave Time 1,866.42 7,433.10 9,413 1,980 22,592 15,159 32.90 6201 Retirement Benefits 2,987.64 6,741.24 7,688 947 17,843 11,102 37.78 6202 Health Insurance 2,750.55 23,946.52 30,966 7,019 65,287 41,340 36.68 Total Personnel Costs: $ 20,720.25 $ 101,325.23 $ 134,988 $ 33,663 $ 307,628 $ 206,303 $ 32.94 Non-Personnel Costs: 7001 Communications 234.29 1,307.75 2,292 984 5,500 4,192 23.78 7002 Postage and Freight 0.00 0.00 208 208 500 500 0.00 7003 Bank and Credit Card Fees 3.94 5.48 0 (5) 0 (5) 0.00 7004 1 nsurance 0.00 2,048.49 1,333 (715) 3,200 1,152 64.02 7009 Contracted Services 0.00 99.35 2,083 1,984 5,000 4,901 1.99 7215 Operating Supplies 1,713.71 10,644.77 13,333 2,688 32,000 21,355 33.26 7216 Maintenance&Repair 0.00 1,142.46 2,083 941 5,000 3,858 22.85 7217 Small Tools&Equipment 52.82 1,827.79 2,083 255 5,000 3,172 36.56 7301 Subscriptions&Dues 1,528.99 1,712.22 1,042 (670) 2,500 788 68.49 7302 Travel&Subsistence 0.00 0.00 1,042 1,042 2,500 2,500 0.00 7303 Education&Training 0.00 995.00 1,042 47 2,500 1,505 39.80 7810 Miscellaneous Expense 0.00 0.00 417 417 1,000 1,000 0.00 8103 Capital Equipment 5,408.32 5,408.32 0 (5,408) 0 (5,408) 0.00 Total Non-Personnel Costs: $ 8,942.07 $ 25,191.63 $ 26,958 $ 1,768 $ 64,700 $ 39,510 $ 38.94 Total Expenditures $ 29,662.32 $ 126,516.86 $ 161,946 $ 35,431 $ 372,328 $ 245,813 $ 33.98 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 7 General Fund Community Development g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,597.92 54,373.55 64,065 9,692 148,575 94,202 36.60 6100 Medicare 163.41 774.91 908 133 2,180 1,405 35.55 6102 Workers'Compensation 124.09 575.92 630 54 1,511 935 38.12 6200 Leave Time 908.33 3,697.89 4,160 462 9,985 6,287 37.03 6201 Retirement Benefits 2,551.54 5,904.05 5,683 (221) 13,189 7,285 44.76 6202 Health Insurance 3,232.02 32,041.59 37,134 5,092 78,319 46,277 40.91 Total Personnel Costs: $ 18,577.31 $ 97,367.91 $ 112,580 $ 15,212 $ 253,759 $ 156,391 $ 38.37 Non-Personnel Costs: 7001 Communications 218.24 1,093.75 1,313 219 3,150 2,056 34.72 7002 Postage and Freight 35.50 132.98 208 75 500 367 26.60 7004 1 nsurance 0.00 1,637.08 1,375 (262) 3,300 1,663 49.61 7009 Contracted Services 0.00 144.00 10,417 10,273 25,000 24,856 0.58 7011 Testing 0.00 20.00 0 (20) 0 (20) 0.00 7211 Gas&Lube 0.00 37.76 0 (38) 0 (38) 0.00 7215 Operating Supplies 725.99 2,964.20 1,042 (1,922) 2,500 (464) 118.57 7216 Maintenance&Repair 0.00 0.00 625 625 1,500 1,500 0.00 7217 Small Tools&Equipment 0.00 0.00 1,042 1,042 2,500 2,500 0.00 7301 Subscriptions&Dues 0.00 159.70 0 (160) 0 (160) 0.00 7302 Travel&Subsistence 578.88 6,355.13 1,042 (5,313) 2,500 (3,855) 254.21 7303 Education&Training 0.00 (473,13) 1,042 1,515 2,500 2,973 (18.93) 7810 Miscellaneous Expense 0.00 0.00 208 208 500 500 0.00 Total Non-Personnel Costs: $ 1,558.61 $ 12,071.47 $ 18,314 $ 6,242 $ 43,950 $ 31,878 $ 27.47 Total Expenditures $ 20,135.92 $ 109,439.38 $ 130,894 $ 21,454 $ 297,709 $ 188,269 $ 36.76 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 8 General Fund Finance g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 39,133.15 215,474.46 236,182 20,707 557,608 342,133 38.64 6001Overtime 0.00 355.16 0 (355) 0 (355) 0.00 6100 Medicare 963.89 5,049.31 3,403 (1,646) 8,327 3,278 60.64 6102 Workers'Compensation 451.87 2,276.50 2,407 131 5,883 3,607 38.70 6200 Leave Time 4,346.88 21,662.75 24,301 2,638 60,573 38,910 35.76 6201 Retirement Benefits 7,997.25 19,133.60 21,316 2,182 50,376 31,242 37.98 6202 Health Insurance 9,627.40 91,179.71 119,972 28,792 257,255 166,075 35.44 Total Personnel Costs: $ 62,520.44 $ 355,131.49 $ 407,581 $ 52,449 $ 940,022 $ 584,890 $ 37.78 Non-Personnel Costs: 7001 Communications 736.86 4,034.43 4,583 549 11,000 6,966 36.68 7002 Postage and Freight 674.25 1,280.25 1,042 (238) 2,500 1,220 51.21 7003 Bank and Credit Card Fees 0.00 85.20 0 (85) 0 (85) 0.00 7004 1 nsurance 0.00 5,840.28 3,708 (2,132) 8,900 3,060 65.62 7009 Contracted Services 0.00 67.78 3,750 3,682 9,000 8,932 0.75 7011 Testing 0.00 0.00 83 83 200 200 0.00 7211 Gas&Lube 41.79 41.79 0 (42) 0 (42) 0.00 7215 Operating Supplies 2,416.08 6,385.54 11,667 5,281 28,000 21,614 22.81 7216 Maintenance&Repair 0.00 16,884.75 12,500 (4,385) 30,000 13,115 56.28 7217 Small Tools&Equipment 0.00 0.00 1,667 1,667 4,000 4,000 0.00 7300Advertising 0.00 0.00 583 583 1,400 1,400 0.00 7301 Subscriptions&Dues 0.00 570.00 1,042 472 2,500 1,930 22.80 7302 Travel&Subsistence 3,537.91 2,564.60 6,667 4,102 16,000 13,435 16.03 7303 Education&Training 149.00 1,089.50 2,083 994 5,000 3,911 21.79 7810 Miscellaneous Expense 0.00 0.00 417 417 1,000 1,000 0.00 8103 Capital Equipment 0.00 0.00 1,458 1,458 3,500 3,500 0.00 Total Non-Personnel Costs: $ 7,555.89 $ 38,844.12 $ 51,250 $ 12,406 $ 123,000 $ 84,156 $ 31.58 Total Expenditures $ 70,076.33 $ 393,975.61 $ 458,831 $ 64,855 $ 1,063,022 $ 669,046 $ 37.06 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 9 General Fund General Services g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (62,500) (62,500) (150,000) (150,000) 0.00 6209 Contra-Retirement PERS DC Forfeitures 0.00 0.00 (30,000) (30,000) (30,000) (30,000) 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ (92,500) $ (92,500) $ (180,000) $ (180,000) $ 0.00 Non-Personnel Costs: 7001 Communications 140.13 582.98 1,042 459 2,500 1,917 23.32 7002 Postage and Freight 748.85 3,855.70 2,083 (1,773) 5,000 1,144 77.11 7003 Bank and Credit Card Fees 357.82 1,418.25 18,100 16,682 21,600 20,182 6.57 7004 1 nsurance 0.00 227.57 917 689 2,200 1,972 10.34 7009 Contracted Services 64.64 5,978.24 34,933 28,955 37,850 31,872 15.79 7010 Engineering 0.00 0.00 25,000 25,000 25,000 25,000 0.00 7016 Heating Fuel 0.00 (37,76) 0 38 0 38 0.00 7215 Operating Supplies 665.16 3,404.92 2,500 (905) 6,000 2,595 56.75 7216 Maintenance&Repair 0.00 45.00 2,083 2,038 5,000 4,955 0.90 7301 Subscriptions&Dues 0.00 0.00 1,458 1,458 3,500 3,500 0.00 7810 Miscellaneous Expense 0.00 228.42 4,167 3,939 10,000 9,772 2.28 Total Non-Personnel Costs: $ 1,976.60 $ 15,703.32 $ 92,283 $ 76,580 $ 118,650 $ 102,947 $ 13.23 Total Expenditures $ 1,976.60 $ 15,703.32 $ (217) $ (15,920) $ (61,350) $ (77,053) $ (25.60) PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 10 General Fund General Services-Copier g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7215 Operating Supplies 0.00 0.00 1,333 1,333 3,200 3,200 0.00 7304 Equipment Rent 0.00 0.00 2,167 2,167 5,200 5,200 0.00 Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 3,500 $ 3,500 $ 8,400 $ 8,400 $ 0.00 Total Expenditures $ 0.00 $ 0.00 $ 3,500 $ 3,500 $ 8,400 $ 8,400 $ 0.00 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 11 General Fund Contributions g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 260,454.00 112,916 (147,538) 260,454 0 100.00 7802 Contributions to Senior Citizens 0.00 75,000.00 39,150 (35,850) 82,900 7,900 90.47 7803 Contributions to B&G Club 0.00 25,000.00 10,417 (14,583) 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 360,454.00 $ 162,483 $ (197,971) $ 368,354 $ 7,900 $ 97.86 Total Expenditures $ 0.00 $ 360,454.00 $ 162,483 $ (197,971) $ 368,354 $ 7,900 $ 97.86 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 12 General Fund Police g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 69,414.02 395,093.30 483,807 88,714 1,122,984 727,891 35.18 6001Overtime 5,279.75 36,973.14 8,333 (28,640) 20,000 (16,973) 184.87 6100 Medicare 2,987.80 13,403.85 9,869 (3,535) 23,686 10,282 56.59 6102 Workers'Compensation 5,837.16 31,686.92 25,759 (5,928) 61,822 30,135 51.26 6200 Leave Time 6,753.84 37,672.42 50,867 13,195 122,081 84,409 30.86 6201 Retirement Benefits 14,629.14 37,492.34 43,708 6,216 101,456 63,964 36.95 6202 Health Insurance 19,254.23 187,044.89 273,694 86,649 582,582 395,537 32.11 Total Personnel Costs: $ 124,155.94 $ 739,366.86 $ 896,037 $ 156,671 $ 2,034,611 $ 1,295,245 $ 36.34 Non-Personnel Costs: 7001 Communications 1,723.49 8,191.02 7,708 (483) 18,500 10,309 44.28 7002 Postage and Freight 73.70 583.32 1,042 459 2,500 1,917 23.33 7003 Bank and Credit Card Fees 850.95 2,476.62 2,500 23 6,000 3,523 41.28 7004 1 nsurance 0.00 38,348.51 33,333 (5,016) 80,000 41,651 47.94 7009 Contracted Services 298.89 2,386.52 2,083 (304) 5,000 2,613 47.73 7012 Other Special Services 0.00 396.15 1,375 979 3,300 2,904 12.00 7211 Gas&Lube 1,060.88 5,112.55 6,250 1,137 15,000 9,887 34.08 7212 Uniform Allowance 0.00 2,990.12 2,083 (907) 5,000 2,010 59.80 7213 Safety Equipment 0.00 0.00 1,250 1,250 3,000 3,000 0.00 7215 Operating Supplies 755.09 4,148.06 6,250 2,102 15,000 10,852 27.65 7216 Maintenance&Repair 1,328.19 7,535.27 6,667 (868) 16,000 8,465 47.10 7217 Small Tools&Equipment 0.00 14,615.78 2,083 (12,533) 5,000 (9,616) 292.32 7300Advertising 0.00 82.65 833 750 2,000 1,917 4.13 7301 Subscriptions&Dues 0.00 2,074.74 2,500 425 6,000 3,925 34.58 7302 Travel&Subsistence (1,662,75) 7,443.19 7,083 (360) 17,000 9,557 43.78 7303 Education&Training 0.00 1,344.00 27,192 25,848 30,400 29,056 4.42 7304 Equipment Rent 0.00 0.00 1,667 1,667 4,000 4,000 0.00 7810 Miscellaneous Expense 18.00 776.50 1,042 266 2,500 1,724 31.06 Total Non-Personnel Costs: $ 4,446.44 $ 98,505.00 $ 112,941 $ 14,435 $ 236,200 $ 137,694 $ 41.70 Total Expenditures $ 128,602.38 $ 837,871.86 $ 1,008,978 $ 171,106 $ 2,270,811 $ 1,432,939 $ 36.90 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 13 General Fund Jail g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 14,707.20 75,173.74 109,335 34,162 253,778 178,605 29.62 6001Overtime 1,102.96 11,251.38 0 (11,251) 0 (11,251) 0.00 6100 Medicare 221.78 1,349.01 1,567 218 3,760 2,411 35.88 6102 Workers'Compensation 1,601.40 8,598.23 9,007 409 21,617 13,019 39.78 6200 Leave Time 1,328.61 7,487.46 9,758 2,271 23,418 15,931 31.97 6201 Retirement Benefits 3,478.26 8,143.55 9,798 1,655 22,744 14,601 35.80 6202 Health Insurance 5,501.29 53,594.08 88,305 34,711 191,267 137,673 28.02 Total Personnel Costs: $ 27,941.50 $ 165,597.45 $ 227,770 $ 62,175 $ 516,584 $ 350,989 $ 32.06 Non-Personnel Costs: 7001 Communications 427.16 2,145.40 1,875 (270) 4,500 2,355 47.68 7002 Postage and Freight 0.00 1.47 417 416 1,000 999 0.15 7004 1 nsurance 0.00 11,333.64 10,417 (917) 25,000 13,666 45.33 7009 Contracted Services 0.00 0.00 625 625 1,500 1,500 0.00 7011 Testing 0.00 0.00 83 83 200 200 0.00 7017 Rents&Leases 2,500.00 12,500.00 12,500 0 30,000 17,500 41.67 7212 Uniform Allowance 0.00 0.00 1,042 1,042 2,500 2,500 0.00 7214 Janitorial Supplies 0.00 0.00 833 833 2,000 2,000 0.00 7215 Operating Supplies 0.00 438.57 2,708 2,269 6,500 6,061 6.75 7216 Maintenance&Repair 0.00 0.00 1,250 1,250 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 833 833 2,000 2,000 0.00 7218Inmate Meals 858.44 2,677.42 4,167 1,490 10,000 7,323 26.77 7300Advertising 0.00 0.00 417 417 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 271 271 650 650 0.00 7302 Travel&Subsistence 0.00 0.00 2,083 2,083 5,000 5,000 0.00 7303 Education&Training 0.00 0.00 833 833 2,000 2,000 0.00 7307 GF Administrative Fee 7,730.08 38,650.40 38,650 0 92,761 54,111 41.67 7810 Miscellaneous Expense 0.00 0.00 500 500 1,200 1,200 0.00 Total Non-Personnel Costs: $ 11,515.68 $ 67,746.90 $ 79,504 $ 11,758 $ 190,811 $ 123,065 $ 35.50 Total Expenditures $ 39,457.18 $ 233,344.35 $ 307,274 $ 73,933 $ 707,395 $ 474,054 $ 32.99 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 14 General Fund Animal Control g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 5,213.88 25,763.78 26,478 714 61,473 35,709 41.91 6001Overtime 0.00 939.20 0 (939) 0 (939) 0.00 6100 Medicare 73.74 379.85 380 0 911 531 41.70 6102 Workers'Compensation 309.19 1,563.53 2,182 618 5,237 3,673 29.86 6200 Leave Time 464.99 2,568.61 2,352 (217) 5,644 3,075 45.51 6201 Retirement Benefits 1,147.05 2,681.66 2,373 (309) 5,509 2,827 48.68 6202 Health Insurance 1,375.18 13,054.50 15,511 2,457 32,671 19,617 39.96 Total Personnel Costs: $ 8,584.03 $ 46,951.13 $ 49,276 $ 2,324 $ 111,445 $ 64,493 $ 42.13 Non-Personnel Costs: 7001 Communications 27.85 153.94 500 346 1,200 1,046 12.83 7002 Postage and Freight 0.00 0.00 208 208 500 500 0.00 7004 1 nsurance 0.00 763.30 125 (638) 300 (463) 254.43 7015 Utilities 493.53 2,429.10 3,083 654 7,400 4,971 32.83 7211 Gas&Lube 33.48 71.35 417 346 1,000 929 7.14 7212 Uniform Allowance 0.00 358.28 500 142 1,200 842 29.86 7215 Operating Supplies 228.09 942.89 1,458 515 3,500 2,557 26.94 7216 Maintenance&Repair 0.00 85.00 2,083 1,998 5,000 4,915 1.70 7217 Small Tools&Equipment 0.00 172.99 625 452 1,500 1,327 11.53 7300Advertising 0.00 0.00 417 417 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 208 208 500 500 0.00 7302 Travel&Subsistence 512.36 512.36 1,458 946 3,500 2,988 14.64 7303 Education&Training 0.00 150.00 625 475 1,500 1,350 10.00 7304 Equipment Rent 0.00 0.00 208 208 500 500 0.00 7810 Miscellaneous Expense 0.00 423.01 0 (423) 0 (423) 0.00 Total Non-Personnel Costs: $ 1,295.31 $ 6,062.22 $ 11,915 $ 5,854 $ 28,600 $ 22,539 $ 21.20 Total Expenditures $ 9,879.34 $ 53,013.35 $ 61,191 $ 8,178 $ 140,045 $ 87,032 $ 37.85 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 15 General Fund Fire Department g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 11,784.96 67,850.90 79,035 11,184 183,484 115,633 36.98 6100 Medicare 214.44 1,081.39 1,143 62 2,743 1,662 39.42 6102 Workers'Compensation 1,567.61 7,721.15 9,182 1,461 22,037 14,316 35.04 6200 Leave Time 1,661.49 9,467.28 8,550 (917) 20,519 11,052 46.14 6201 Retirement Benefits 3,339.39 7,905.68 7,147 (759) 16,592 8,686 47.65 6202 Health Insurance 3,782.27 35,534.34 41,873 6,339 89,064 53,530 39.90 Total Personnel Costs: $ 22,350.16 $ 129,560.74 $ 146,930 $ 17,370 $ 334,439 $ 204,879 $ 38.74 Non-Personnel Costs: 7001 Communications 606.85 3,006.50 3,470 464 8,327 5,321 36.11 7002 Postage and Freight 298.95 624.17 650 26 1,560 936 40.01 7004 1 nsurance 0.00 11,921.35 12,333 412 29,600 17,679 40.27 7009 Contracted Services 179.32 187.32 1,733 1,546 4,158 3,971 4.51 7011 Testing 0.00 0.00 42 42 100 100 0.00 7015 Utilities 11,402.33 56,314.65 59,793 3,478 143,504 87,189 39.24 7016 Heating Fuel 733.09 5,973.47 3,683 (2,290) 8,839 2,866 67.58 7210 Vehicle Supplies 1,363.32 1,274.41 1,733 459 4,158 2,884 30.65 7211 Gas&Lube 167.16 1,435.89 3,902 2,466 9,364 7,928 15.33 7212 Uniform Allowance 837.39 1,312.29 109 (1,203) 262 (1,050) 500.87 7213 Safety Equipment 195.00 495.00 1,042 547 2,500 2,005 19.80 7215 Operating Supplies 542.48 3,861.84 2,820 (1,042) 6,767 2,905 57.07 7216 Maintenance&Repair 297.00 8,101.53 5,417 (2,685) 13,000 4,898 62.32 7217 Small Tools&Equipment 530.40 912.92 2,820 1,907 6,767 5,854 13.49 7300 Advertising 0.00 0.00 130 130 312 312 0.00 7301 Subscriptions&Dues 0.00 1,923.50 218 (1,706) 524 (1,400) 367.08 7302 Travel&Subsistence 1,520.87 6,168.34 3,033 (3,135) 7,279 1,111 84.74 7303 Education&Training 0.00 800.00 1,082 282 2,597 1,797 30.80 7304 Equipment Rent 0.00 0.00 650 650 1,561 1,561 0.00 Total Non-Personnel Costs: $ 18,674.16 $ 104,313.18 $ 104,660 $ 348 $ 251,179 $ 146,867 $ 41.53 Total Expenditures $ 41,024.32 $ 233,873.92 $ 251,590 $ 17,718 $ 585,618 $ 351,746 $ 39.94 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 16 General Fund Volunteers g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 3,834.00 1,875 0 959) 4,500 666 85.20 Total Personnel Costs: $ 0.00 $ 3,834.00 $ 1,875 $ (1,959) $ 4,500 $ 666 $ 85.20 Non-Personnel Costs: 7001 Communications 0.00 0.00 42 42 100 100 0.00 7002 Postage and Freight 220.38 797.20 348 (449) 836 39 95.36 7009 Contracted Services 0.00 514.94 0 (515) 0 (515) 0.00 7212 Uniform Allowance 376.64 2,118.09 609 (1,509) 1,461 (657) 144.98 7215 Operating Supplies (339,06) 884.41 1,300 416 3,121 2,237 28.34 7216 Maintenance&Repair 460.67 1,618.95 1,951 332 4,682 3,063 34.58 7217 Small Tools&Equipment 0.00 710.93 8,918 8,207 17,668 16,957 4.02 7302 Travel&Subsistence 114.00 801.06 1,733 932 4,158 3,357 19.27 7303 Education&Training 1,125.00 1,552.91 1,951 398 4,682 3,129 33.17 7806 Volunteer Fireman Stipend 3,166.67 23,833.35 15,833 (8,000) 38,000 14,167 62.72 Total Non-Personnel Costs: $ 5,124.30 $ 32,831.84 $ 32,685 $ (146) $ 74,708 $ 41,877 $ 43.95 Total Expenditures $ 5,124.30 $ 36,665.84 $ 34,560 $ (2,105) $ 79,208 $ 42,543 $ 46.29 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 17 General Fund Emergency Preparedness g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,121.39 869 (1,252) 2,085 (36) 101.75 7002 Postage and Freight 15.00 15.00 42 27 100 85 15.00 7015 Utilities 211.41 1,053.09 869 (184) 2,085 1,032 50.51 7211 Gas&Lube 0.00 43.99 0 (44) 0 (44) 0.00 7215 Operating Supplies 0.00 359.97 432 72 1,036 676 34.75 7216 Maintenance&Repair 0.00 0.00 88 88 212 212 0.00 7217 Small Tools&Equipment 209.38 209.38 260 51 624 415 33.55 7302 Travel&Subsistence 0.00 1,220.23 432 (788) 1,036 (184) 117.78 7303 Education&Training 0.00 0.00 432 432 1,036 1,036 0.00 8103 Capital Equipment 0.00 2,984.43 0 (2,984) 0 (2,984) 0.00 Total Non-Personnel Costs: $ 435.79 $ 8,007.48 $ 3,424 $ (4,582) $ 8,214 $ 208 $ 97.49 Total Expenditures $ 435.79 $ 8,007.48 $ 3,424 $ (4,582) $ 8,214 $ 208 $ 97.49 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 18 General Fund SVAC g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 68 68 162 162 0.00 7004 1 nsurance 0.00 1,557.00 1,472 (85) 3,533 1,976 44.07 7012 Other Special Services 0.00 0.00 8,333 8,333 20,000 20,000 0.00 7211 Gas&Lube 0.00 137.95 1,300 1,162 3,121 2,983 4.42 7216 Maintenance&Repair 0.00 896.51 1,733 836 4,158 3,261 21.56 Total Non-Personnel Costs: $ 0.00 $ 2,591.46 $ 12,906 $ 10,314 $ 30,974 $ 28,382 $ 8.37 Total Expenditures $ 0.00 $ 2,591.46 $ 12,906 $ 10,314 $ 30,974 $ 28,382 $ 8.37 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 19 General Fund Building Inspection g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,766.80 34,572.98 35,664 1,091 82,772 48,199 41.77 6100 Medicare 103.20 526.13 514 (12) 1,233 707 42.67 6102 Workers'Compensation 77.87 392.63 354 (39) 850 457 46.19 6200 Leave Time 710.16 3,756.57 3,438 (319) 8,251 4,494 45.53 6201 Retirement Benefits 1,601.06 3,815.48 3,213 (603) 7,457 3,641 51.17 6202 Health Insurance 1,719.21 16,210.82 19,435 3,224 40,885 24,674 39.65 Total Personnel Costs: $ 10,978.30 $ 59,274.61 $ 62,618 $ 3,342 $ 141,448 $ 82,172 $ 41.91 Non-Personnel Costs: 7001 Communications 161.64 797.91 1,082 284 2,597 1,799 30.72 7002 Postage and Freight 0.00 5.10 42 37 100 95 5.10 7004 1 nsurance 0.00 822.20 609 (213) 1,461 639 56.28 7017 Rents&Leases 0.00 0.00 (1,216) (1,216) 0 0 0.00 7211 Gas&Lube 45.31 100.15 218 118 524 424 19.11 7215 Operating Supplies 84.08 84.08 739 655 1,773 1,689 4.74 7216 Maintenance&Repair 0.00 6.26 146 140 350 344 1.79 7217 Small Tools&Equipment 0.00 0.00 869 869 2,085 2,085 0.00 7301 Subscriptions&Dues 0.00 193.95 130 (64) 312 118 62.16 7302 Travel&Subsistence 0.00 475.94 1,082 606 2,597 2,121 18.33 7303 Education&Training 0.00 380.00 328 (52) 786 406 48.35 7304 Equipment Rent 0.00 0.00 2,303 2,303 2,609 2,609 0.00 Total Non-Personnel Costs: $ 291.03 $ 2,865.59 $ 6,332 $ 3,467 $ 15,194 $ 12,329 $ 18.86 Total Expenditures $ 11,269.33 $ 62,140.20 $ 68,950 $ 6,809 $ 156,642 $ 94,501 $ 39.67 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 20 General Fund Street Operations g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,025.46 47,448.77 103,770 56,321 178,893 131,444 26.52 6001Overtime 936.18 2,431.42 0 (2,431) 0 (2,431) 0.00 6002 Standby Time 0.00 858.48 0 (858) 0 (858) 0.00 6100 Medicare 146.57 761.79 1,153 391 1,760 998 43.28 6101 Unemployment Insurance 0.00 0.00 833 833 2,000 2,000 0.00 6102 Workers'Compensation 1,288.27 6,036.71 13,875 7,838 23,235 17,198 25.98 6200 Leave Time 735.28 5,956.68 12,831 6,874 22,881 16,924 26.03 6201 Retirement Benefits 2,286.45 (1,030,32) 16,757 17,787 24,211 25,241 (4.26) 6202 Health Insurance 3,107.51 27,550.93 68,123 40,572 106,507 78,956 25.87 62031n Lieu of FICA 0.00 0.00 823 823 1,975 1,975 0.00 Total Personnel Costs: $ 17,525.72 $ 90,014.46 $ 218,165 $ 128,150 $ 361,462 $ 271,447 $ 24.90 Non-Personnel Costs: 7001 Communications 8.16 38.73 417 378 1,000 961 3.87 7002 Postage and Freight 0.00 69.00 1,667 1,598 4,000 3,931 1.73 7004 1 nsurance 74.90 10,691.68 8,333 (2,359) 20,000 9,308 53.46 7009 Contracted Services 602.75 1,701.58 14,583 12,881 35,000 33,298 4.86 7011 Testing 0.00 0.00 417 417 1,000 1,000 0.00 7015 Utilities 8,401.26 45,605.79 43,750 (1,856) 105,000 59,394 43.43 7211 Gas&Lube 2,288.25 6,175.19 9,167 2,992 22,000 15,825 28.07 7212 Uniform Allowance 0.00 0.00 208 208 500 500 0.00 7213 Safety Equipment 0.00 124.89 500 375 1,200 1,075 10.41 7215 Operating Supplies 2,555.60 4,941.00 10,417 5,476 25,000 20,059 19.76 7216 Maintenance&Repair 0.00 4,813.20 8,333 3,520 20,000 15,187 24.07 7217 Small Tools&Equipment 62.65 86.52 875 788 2,100 2,013 4.12 7300 Advertising 0.00 0.00 167 167 400 400 0.00 7301 Subscriptions&Dues 0.00 0.00 146 146 350 350 0.00 7302 Travel&Subsistence 901.16 1,137.62 500 (638) 1,200 62 94.80 7303 Education&Training 0.00 199.00 500 301 1,200 1,001 16.58 7304 Equipment Rent 0.00 0.00 417 417 1,000 1,000 0.00 7810 Miscellaneous Expense 0.00 149.94 833 683 2,000 1,850 7.50 Total Non-Personnel Costs: $ 14,894.73 $ 75,734.14 $ 101,230 $ 25,494 $ 242,950 $ 167,214 $ 31.17 Total Expenditures $ 32,420.45 $ 165,748.60 $ 319,395 $ 153,644 $ 604,412 $ 438,661 $ 27.42 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 21 General Fund Snow and Ice g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 7,135.90 25,345 18,209 58,885 51,749 12.12 6001Overtime 0.00 6,254.54 0 (6,255) 0 (6,255) 0.00 6002 Standby Time 0.00 1,919.71 0 (1,920) 0 (1,920) 0.00 6100 Medicare 0.00 241.11 310 69 744 503 32.41 6102 Workers'Compensation 0.00 2,161.26 3,914 1,753 9,393 7,232 23.01 6201 Retirement Benefits 0.00 512.62 1,589 1,077 3,690 3,178 13.89 6202 Health Insurance 0.00 9,357.46 15,774 6,417 33,161 23,804 28.22 Total Personnel Costs: $ 0.00 $ 27,582.60 $ 46,932 $ 19,350 $ 105,873 $ 78,291 $ 26.05 Non-Personnel Costs: 7002 Postage and Freight 0.00 391.00 1,667 1,276 4,000 3,609 9.78 7009 Contracted Services 0.00 2,124.96 6,250 4,125 15,000 12,875 14.17 7211 Gas&Lube 0.00 6,025.20 8,333 2,308 20,000 13,975 30.13 7213 Safety Equipment 0.00 0.00 208 208 500 500 0.00 7215 Operating Supplies 0.00 35,777.86 16,667 (19,111) 40,000 4,222 89.44 7216 Maintenance&Repair 0.00 8,243.72 12,500 4,256 30,000 21,756 27.48 7217 Small Tools&Equipment 0.00 13.99 208 194 500 486 2.80 7300 Advertising 0.00 0.00 125 125 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 313 313 750 750 0.00 7303 Education&Training 0.00 0.00 313 313 750 750 0.00 7810 Miscellaneous Expense 0.00 0.00 208 208 500 500 0.00 Total Non-Personnel Costs: $ 0.00 $ 52,576.73 $ 46,792 $ (5,785) $ 112,300 $ 59,723 $ 46.82 Total Expenditures $ 0.00 $ 80,159.33 $ 93,724 $ 13,565 $ 218,173 $ 138,014 $ 36.74 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 22 General Fund City Shop g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 7,206.50 37,775.78 83,128 45,352 125,854 88,078 30.02 6001Overtime 49.44 2,895.36 0 (2,895) 0 (2,895) 0.00 6002 Standby Time 0.00 1,678.92 0 (1,679) 0 (1,679) 0.00 6100 Medicare 103.05 665.19 1,173 508 1,807 1,142 36.81 6102 Workers'Compensation 612.06 3,317.58 10,115 6,797 14,475 11,157 22.92 6200 Leave Time 608.44 4,079.76 5,543 1,463 7,704 3,624 52.96 6201 Retirement Benefits 1,604.57 (2,477,41) 13,790 16,267 17,531 20,008 (14.13) 6202 Health Insurance 1,852.47 17,361.64 56,170 38,808 79,336 61,974 21.88 Total Personnel Costs: $ 12,036.53 $ 65,296.82 $ 169,919 $ 104,621 $ 246,707 $ 181,409 $ 26.47 Non-Personnel Costs: 7001 Communications 1,428.19 4,026.55 3,333 (694) 8,000 3,973 50.33 7002 Postage and Freight 222.00 857.00 625 (232) 1,500 643 57.13 7004 1 nsurance 0.00 3,058.60 2,708 (351) 6,500 3,441 47.06 7009 Contracted Services 414.13 1,791.20 833 (958) 2,000 209 89.56 7015 Utilities 2,920.93 13,904.86 13,750 (155) 33,000 19,095 42.14 7016 Heating Fuel 1,538.55 7,060.32 7,083 23 17,000 9,940 41.53 7211 Gas&Lube 615.64 3,804.32 2,917 (887) 7,000 3,196 54.35 7213 Safety Equipment 0.00 334.85 750 415 1,800 1,465 18.60 7215 Operating Supplies 5,698.96 15,174.52 10,833 (4,342) 26,000 10,825 58.36 7216 Maintenance&Repair 0.00 1,080.76 2,083 1,002 5,000 3,919 21.62 7217 Small Tools&Equipment 463.06 2,956.12 3,125 169 7,500 4,544 39.41 7300Advertising 0.00 165.60 0 (166) 0 (166) 0.00 7301 Subscriptions&Dues 139.00 1,030.46 833 (197) 2,000 970 51.52 7302 Travel&Subsistence 0.00 0.00 417 417 1,000 1,000 0.00 7303 Education&Training 0.00 81.85 417 335 1,000 918 8.19 7810 Miscellaneous Expense 0.00 96.46 417 321 1,000 904 9.65 Total Non-Personnel Costs: $ 13,440.46 $ 55,423.47 $ 50,124 $ (5,300) $ 120,300 $ 64,876 $ 46.07 Total Expenditures $ 25,476.99 $ 120,720.29 $ 220,043 $ 99,321 $ 367,007 $ 246,285 $ 32.89 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 23 General Fund City Hall g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 2,275.84 15,643.12 193 (15,451) 52,037 36,393 30.06 6001Overtime 0.00 91.44 0 (91) 0 (91) 0.00 6100 Medicare 44.96 227.50 (14) (242) 791 564 28.76 6102 Workers'Compensation 516.30 2,616.00 (257) (2,873) 6,322 3,706 41.38 6200 Leave Time 312.52 1,656.81 1,033 (624) 6,808 5,151 24.34 6201 Retirement Benefits 715.26 7,058.08 (5,387) (12,445) (703) (7,761) (1,004.49) 6202 Health Insurance 1,375.18 12,929.99 (2,722) (15,652) 31,610 18,680 40.90 Total Personnel Costs: $ 5,240.06 $ 40,222.94 $ (7,154) $ (47,378) $ 96,865 $ 56,642 $ 41.52 Non-Personnel Costs: 7001 Communications 57.81 289.38 333 44 800 511 36.17 7002 Postage and Freight 0.00 0.00 83 83 200 200 0.00 7004 1 nsurance 0.00 4,027.79 3,542 (486) 8,500 4,472 47.39 7009 Contracted Services 187.76 905.26 27,500 26,595 66,000 65,095 1.37 7015 Utilities 5,853.92 26,046.48 27,500 1,454 66,000 39,954 39.46 7016 Heating Fuel 1,040.41 8,614.85 7,083 (1,532) 17,000 8,385 50.68 7211 Gas&Lube 38.07 162.25 333 171 800 638 20.28 7213 Safety Equipment 0.00 11.38 104 93 250 239 4.55 7215 Operating Supplies 965.01 1,746.60 3,750 2,003 9,000 7,253 19.41 7216 Maintenance&Repair 0.00 196.33 5,000 4,804 12,000 11,804 1.64 7217 Small Tools&Equipment 0.00 224.18 208 (16) 500 276 44.84 7301 Subscriptions&Dues 0.00 103.02 0 (103) 0 (103) 0.00 7302 Travel&Subsistence 0.00 0.00 250 250 600 600 0.00 7303 Education&Training 0.00 0.00 250 250 600 600 0.00 7810 Miscellaneous Expense 0.00 0.00 104 104 250 250 0.00 Total Non-Personnel Costs: $ 8,142.98 $ 42,327.52 $ 76,040 $ 33,714 $ 182,500 $ 140,174 $ 23.19 Total Expenditures $ 13,383.04 $ 82,550.46 $ 68,886 $ (13,664) $ 279,365 $ 196,816 $ 29.55 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 24 General Fund Community Center Building g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004 1 nsurance 0.00 1,706.53 1,583 (124) 3,800 2,093 44.91 7009 Contracted Services 0.00 0.00 1,250 1,250 3,000 3,000 0.00 7015 Utilities 918.53 4,538.70 5,000 461 12,000 7,461 37.82 7016 Heating Fuel 0.00 2,437.45 2,292 (145) 5,500 3,063 44.32 7211 Gas&Lube 431.63 431.63 0 (432) 0 (432) 0.00 7215 Operating Supplies 0.00 0.00 333 333 800 800 0.00 7216 Maintenance&Repair 0.00 2,097.80 1,667 (431) 4,000 1,902 52.45 7810 Miscellaneous Expense 0.00 0.00 104 104 250 250 0.00 8102 Buildings 4,140.00 4,140.00 0 (4,140) 0 (4,140) 0.00 Total Non-Personnel Costs: $ 5,490.16 $ 15,352.11 $ 12,229 $ (3,124) $ 29,350 $ 13,997 $ 52.31 Total Expenditures $ 5,490.16 $ 15,352.11 $ 12,229 $ (3,124) $ 29,350 $ 13,997 $ 52.31 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 25 General Fund City Hall Annex g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 250 250 600 600 0.00 6100 Medicare 0.00 0.00 19 19 45 45 0.00 6102 Workers'Compensation 0.00 0.00 33 33 80 80 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ 302 $ 302 $ 725 $ 725 $ 0.00 Non-Personnel Costs: 7004 1 nsurance 0.00 1,024.20 1,042 18 2,500 1,476 40.97 7009 Contracted Services 46.81 468.36 2,083 1,615 5,000 4,532 9.37 7015 Utilities 1,179.90 4,923.85 5,000 76 12,000 7,076 41.03 7016 Heating Fuel 0.00 1,974.15 2,917 943 7,000 5,026 28.20 7211 Gas&Lube 553.70 553.70 0 (554) 0 (554) 0.00 7213 Safety Equipment 0.00 0.00 104 104 250 250 0.00 7215 Operating Supplies 0.00 0.00 417 417 1,000 1,000 0.00 7216 Maintenance&Repair 0.00 542.07 833 291 2,000 1,458 27.10 7301 Subscriptions&Dues 0.00 14.40 0 (14) 0 (14) 0.00 Total Non-Personnel Costs: $ 1,780.41 $ 9,500.73 $ 12,396 $ 2,896 $ 29,750 $ 20,250 $ 31.94 Total Expenditures $ 1,780.41 $ 9,500.73 $ 12,698 $ 3,198 $ 30,475 $ 20,975 $ 31.18 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 26 General Fund Parks&Rec-Administration For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,412.11 37,821.82 41,933 4,111 97,323 59,501 38.86 6001Overtime 64.32 64.32 0 (64) 0 (64) 0.00 6100 Medicare 106.94 574.83 609 34 1,461 886 39.34 6102 Workers'Compensation 80.15 422.06 421 (1) 1,010 588 41.79 6200 Leave Time 1,256.31 6,657.72 5,170 (1,488) 12,409 5,751 53.65 6201 Retirement Benefits 1,653.78 4,085.88 3,808 (278) 8,837 4,751 46.24 6202 Health Insurance 1,277.27 14,305.19 17,176 2,871 36,009 21,704 39.73 Total Personnel Costs: $ 11,850.88 $ 63,931.82 $ 69,117 $ 5,185 $ 157,049 $ 93,117 $ 40.71 Non-Personnel Costs: 7001 Communications 425.05 2,095.91 2,500 404 6,000 3,904 34.93 7002 Postage and Freight 0.00 1.47 375 374 900 899 0.16 7004 1 nsurance 0.00 708.61 833 124 2,000 1,291 35.43 7009 Contracted Services 165.35 173.35 208 35 500 327 34.67 7010 Engineering 0.00 0.00 833 833 2,000 2,000 0.00 7011 Testing 0.00 0.00 83 83 200 200 0.00 7012 Other Special Services 0.00 25.00 0 (25) 0 (25) 0.00 7215 Operating Supplies 410.12 1,161.06 1,250 89 3,000 1,839 38.70 7216 Maintenance&Repair 0.00 0.00 104 104 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 833 833 2,000 2,000 0.00 7300Advertising 0.00 21.32 625 604 1,500 1,479 1.42 7301 Subscriptions&Dues 0.00 0.00 250 250 600 600 0.00 7302 Travel&Subsistence 96.34 432.56 625 192 1,500 1,067 28.84 7303 Education&Training 0.00 0.00 625 625 1,500 1,500 0.00 7810 Miscellaneous Expense 0.00 (225,00) 83 308 200 425 (112.50) 8103 Capital Equipment 0.00 0.00 833 833 2,000 2,000 0.00 Total Non-Personnel Costs: $ 1,096.86 $ 4,394.28 $ 10,060 $ 5,666 $ 24,150 $ 19,756 $ 18.20 Total Expenditures $ 12,947.74 $ 68,326.10 $ 79,177 $ 10,851 $ 181,199 $ 112,873 $ 37.71 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 27 General Fund Parks&Rec-Parks Maintenance For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,067.17 30,633.77 44,566 13,932 103,432 72,798 29.62 6001Overtime 1,169.28 1,698.34 0 (1,698) 0 (1,698) 0.00 6100 Medicare 565.96 1,941.87 2,199 257 5,277 3,335 36.80 6102 Workers'Compensation 1,170.26 4,202.55 6,017 1,814 14,441 10,238 29.10 6200 Leave Time 0.00 0.00 2,130 2,130 5,112 5,112 0.00 6201 Retirement Benefits 495.76 911.91 1,575 663 3,655 2,743 24.95 6202 Health Insurance 892.14 4,908.78 12,982 8,073 28,426 23,517 17.27 Total Personnel Costs: $ 12,360.57 $ 44,297.22 $ 69,469 $ 25,171 $ 160,343 $ 116,045 $ 27.63 Non-Personnel Costs: 7001 Communications 12.20 63.37 833 770 2,000 1,937 3.17 7002 Postage and Freight 0.00 102.61 250 147 600 497 17.10 7004 1 nsurance 0.00 5,231.54 3,958 (1,274) 9,500 4,268 55.07 7009 Contracted Services 24,819.00 26,418.00 2,083 (24,335) 5,000 (21,418) 528.36 7010 Engineering 0.00 0.00 417 417 1,000 1,000 0.00 7011 Testing 0.00 20.00 500 480 1,200 1,180 1.67 7015 Utilities 1,085.02 5,865.05 8,750 2,885 21,000 15,135 27.93 7016 Heating Fuel 0.00 481.30 417 (64) 1,000 519 48.13 7017 Rents&Leases 0.00 0.00 1,250 1,250 3,000 3,000 0.00 7210 Vehicle Supplies 0.00 282.16 417 135 1,000 718 28.22 7211 Gas&Lube 611.25 1,500.32 3,333 1,833 8,000 6,500 18.75 7212 Uniform Allowance 0.00 212.80 250 37 600 387 35.47 7213 Safety Equipment 290.46 575.79 500 (76) 1,200 624 47.98 7214 Janitorial Supplies 0.00 0.00 542 542 1,300 1,300 0.00 7215 Operating Supplies 2,802.35 6,821.91 2,083 (4,739) 5,000 (1,822) 136.44 7216 Maintenance&Repair 5.21 2,554.86 6,250 3,695 15,000 12,445 17.03 7217 Small Tools&Equipment 652.01 652.01 2,083 1,431 5,000 4,348 13.04 7300Advertising 145.60 369.20 521 152 1,250 881 29.54 7301 Subscriptions&Dues 0.00 380.45 42 (338) 100 (280) 380.45 7302 Travel&Subsistence 0.00 30.64 375 344 900 869 3.40 7303 Education&Training 0.00 0.00 375 375 900 900 0.00 7304 Equipment Rent 0.00 0.00 1,042 1,042 2,500 2,500 0.00 7810 Miscellaneous Expense 20.00 114.00 625 511 1,500 1,386 7.60 8103 Capital Equipment 0.00 5,091.93 0 (5,092) 0 (5,092) 0.00 Total Non-Personnel Costs: $ 30,443.10 $ 56,767.94 $ 36,896 $ (19,872) $ 88,550 $ 31,782 $ 64.11 Total Expenditures $ 42,803.67 $ 101,065.16 $ 106,365 $ 5,299 $ 248,893 $ 147,827 $ 40.61 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 28 General Fund Parks&Rec-Campgrounds For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 8,351.04 24,271.91 49,133 24,861 114,032 89,760 21.29 6001Overtime 1,963.49 2,451.21 0 (2,451) 0 (2,451) 0.00 6100 Medicare 569.66 1,153.98 2,262 1,108 5,428 4,274 21.26 6101 Unemployment Insurance 222.52 222.52 250 27 600 377 37.09 6102 Workers'Compensation 1,225.69 3,074.16 6,365 3,291 15,277 12,203 20.12 6200 Leave Time 237.76 1,292.01 1,176 (116) 2,822 1,530 45.78 6201 Retirement Benefits 783.41 1,583.13 1,969 386 4,569 2,986 34.65 6202 Health Insurance 849.97 8,721.51 17,671 8,949 37,337 28,615 23.36 Total Personnel Costs: $ 14,203.54 $ 42,770.43 $ 78,826 $ 36,055 $ 180,065 $ 137,294 $ 23.75 Non-Personnel Costs: 7001 Communications 593.55 2,335.40 2,083 (252) 5,000 2,665 46.71 7002 Postage and Freight 0.00 102.62 250 147 600 497 17.10 7003 Bank and Credit Card Fees 226.62 329.64 7,917 7,587 19,000 18,670 1.73 7004 1 nsurance 0.00 1,386.40 1,042 (344) 2,500 1,114 55.46 7009 Contracted Services 4,404.33 11,578.63 3,333 (8,246) 8,000 (3,579) 144.73 7011 Testing 0.00 0.00 375 375 900 900 0.00 7015 Utilities 2,843.05 4,598.69 55,417 50,818 133,000 128,401 3.46 7016 Heating Fuel 0.00 73.46 125 52 300 227 24.49 7017 Rents&Leases 0.00 0.00 2,083 2,083 5,000 5,000 0.00 7210 Vehicle Supplies 0.00 0.00 625 625 1,500 1,500 0.00 7211 Gas&Lube 656.94 1,346.18 2,583 1,237 6,200 4,854 21.71 7212 Uniform Allowance 0.00 0.00 500 500 1,200 1,200 0.00 7213 Safety Equipment 163.18 174.56 500 325 1,200 1,025 14.55 7214 Janitorial Supplies 0.00 0.00 3,333 3,333 8,000 8,000 0.00 7215 Operating Supplies 5,565.39 8,364.13 6,667 (1,697) 16,000 7,636 52.28 7216 Maintenance&Repair 2,285.66 5,176.14 5,833 657 14,000 8,824 36.97 7217 Small Tools&Equipment 0.00 0.00 2,083 2,083 5,000 5,000 0.00 7300 Advertising 0.00 328.00 1,250 922 3,000 2,672 10.93 7301 Subscriptions&Dues 0.00 0.00 3,333 3,333 8,000 8,000 0.00 7302 Travel&Subsistence 0.00 62.76 833 770 2,000 1,937 3.14 7303 Education&Training 0.00 250.00 833 583 2,000 1,750 12.50 7304 Equipment Rent 0.00 0.00 6,667 6,667 16,000 16,000 0.00 7810 Miscellaneous Expense 1,511.58 1,851.58 0 (1,852) 0 (1,852) 0.00 Total Non-Personnel Costs: $ 18,250.30 $ 37,958.19 $ 107,665 $ 69,706 $ 258,400 $ 220,441 $ 14.69 Total Expenditures $ 32,453.84 $ 80,728.62 $ 186,491 $ 105,761 $ 438,465 $ 357,735 $ 18.41 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 29 General Fund Parks&Rec-Cemetery g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 513.22 564.05 1,916 1,352 4,447 3,883 12.68 6001Overtime 0.00 25.59 0 (26) 0 (26) 0.00 6100 Medicare 39.26 45.10 28 (17) 66 21 68.33 6102 Workers'Compensation 70.24 80.71 265 184 635 554 12.71 6201 Retirement Benefits 0.00 0.00 172 172 398 398 0.00 6202 Health Insurance 0.00 0.00 1,253 1,253 2,969 2,969 0.00 Total Personnel Costs: $ 622.72 $ 715.45 $ 3,634 $ 2,918 $ 8,515 $ 7,799 $ 8.40 Non-Personnel Costs: 7004 1 nsurance 0.00 48.70 42 (7) 100 51 48.70 7009 Contracted Services 0.00 0.00 2,083 2,083 5,000 5,000 0.00 7211 Gas&Lube 0.00 0.00 208 208 500 500 0.00 7215 Operating Supplies 768.33 947.46 2,083 1,136 5,000 4,053 18.95 7216 Maintenance&Repair 360.00 360.00 2,083 1,723 5,000 4,640 7.20 7217 Small Tools&Equipment 0.00 0.00 2,083 2,083 5,000 5,000 0.00 Total Non-Personnel Costs: $ 1,128.33 $ 1,356.16 $ 8,582 $ 7,226 $ 20,600 $ 19,244 $ 6.58 Total Expenditures $ 1,751.05 $ 2,071.61 $ 12,216 $ 10,144 $ 29,115 $ 27,043 $ 7.12 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 30 General Fund Parks&Rec-Sports&Recreation For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,645.14 34,814.88 41,252 6,437 95,794 60,979 36.34 6001Overtime 2,065.29 5,539.41 0 (5,539) 0 (5,539) 0.00 6100 Medicare 270.55 1,504.72 1,043 (462) 2,502 997 60.14 6101 Unemployment Insurance 0.00 0.00 208 208 500 500 0.00 6102 Workers'Compensation 562.24 2,138.98 1,750 (389) 4,200 2,061 50.93 6200 Leave Time 420.47 (1,549,06) 4,565 6,114 10,956 12,505 (14.14) 6201 Retirement Benefits 1,945.03 3,916.61 2,935 (982) 6,808 2,891 57.53 6202 Health Insurance 3,365.96 19,918.59 27,001 7,082 58,072 38,153 34.30 Total Personnel Costs: $ 17,274.68 $ 66,284.13 $ 78,754 $ 12,469 $ 178,832 $ 112,547 $ 37.07 Non-Personnel Costs: 7001 Communications 261.12 1,317.51 1,750 432 4,200 2,882 31.37 7002 Postage and Freight 98.85 135.32 1,042 907 2,500 2,365 5.41 7003 Bank and Credit Card Fees 0.00 0.00 792 792 1,900 1,900 0.00 7004 1 nsurance 0.00 1,072.41 1,042 (30) 2,500 1,428 42.90 7009 Contracted Services (23,947,42) 3,867.01 4,167 300 10,000 6,133 38.67 7011 Testing 0.00 0.00 208 208 500 500 0.00 7017 Rents&Leases 27,300.00 28,733.86 29,167 433 70,000 41,266 41.05 7211 Gas&Lube 0.00 41.80 125 83 300 258 13.93 7212 Uniform Allowance 0.00 0.00 125 125 300 300 0.00 7213 Safety Equipment 0.00 0.00 125 125 300 300 0.00 7215 Operating Supplies 8,622.82 19,080.58 12,500 (6,581) 30,000 10,919 63.60 7216 Maintenance&Repair 0.00 654.46 208 (446) 500 (154) 130.89 7217 Small Tools&Equipment 0.00 1,210.55 417 (794) 1,000 (211) 121.06 7300Advertising 21.61 645.53 500 (146) 1,200 554 53.79 7301 Subscriptions&Dues 0.00 0.00 125 125 300 300 0.00 7302 Travel&Subsistence 0.00 222.76 625 402 1,500 1,277 14.85 7303 Education&Training 0.00 0.00 625 625 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 208 208 500 500 0.00 7810 Miscellaneous Expense 60.00 87.00 0 (87) 0 (87) 0.00 Total Non-Personnel Costs: $ 12,416.98 $ 57,068.79 $ 53,751 $ (3,319) $ 129,000 $ 71,930 $ 44.24 Total Expenditures $ 29,691.66 $ 123,352.92 $ 132,505 $ 9,150 $ 307,832 $ 184,477 $ 40.07 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 31 General Fund Parks&Rec-TYC g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,443.31 22,374.94 46,957 24,583 108,970 86,596 20.53 6001Overtime 916.48 2,759.24 0 (2,759) 0 (2,759) 0.00 6100 Medicare 366.98 830.58 1,859 1,028 4,462 3,631 18.61 6102 Workers'Compensation 132.00 327.30 2,188 1,861 5,250 4,923 6.23 6200 Leave Time 371.43 2,005.25 2,102 97 5,045 3,040 39.75 6201 Retirement Benefits 960.91 1,767.66 2,377 610 5,518 3,751 32.03 6202 Health Insurance 1,269.82 10,336.97 18,571 8,234 40,021 29,684 25.83 Total Personnel Costs: $ 11,460.93 $ 40,401.94 $ 74,054 $ 33,654 $ 169,266 $ 128,866 $ 23.87 Non-Personnel Costs: 7001 Communications 698.55 3,004.84 3,125 120 7,500 4,495 40.06 7002 Postage and Freight 28.00 28.00 417 389 1,000 972 2.80 7003 Bank and Credit Card Fees 0.00 0.27 0 0 0 0 0.00 7004 1 nsurance 0.00 1,303.88 1,458 154 3,500 2,196 37.25 7009 Contracted Services 1,964.66 7,448.69 6,250 (1,199) 15,000 7,551 49.66 7011 Testing 0.00 0.00 500 500 1,200 1,200 0.00 7211 Gas&Lube 269.67 330.88 833 502 2,000 1,669 16.54 7212 Uniform Allowance 0.00 0.00 208 208 500 500 0.00 7213 Safety Equipment 208.62 208.62 208 (1) 500 291 41.72 7214 Janitorial Supplies 355.34 592.46 417 (175) 1,000 408 59.25 7215 Operating Supplies 906.59 2,566.82 8,333 5,766 20,000 17,433 12.83 7216 Maintenance&Repair 0.00 551.87 833 281 2,000 1,448 27.59 7217 Small Tools&Equipment 0.00 0.00 833 833 2,000 2,000 0.00 7300Advertising 0.00 1,576.15 1,250 (326) 3,000 1,424 52.54 7301 Subscriptions&Dues 0.00 0.00 125 125 300 300 0.00 7302 Travel&Subsistence 72.69 135.44 625 490 1,500 1,365 9.03 7303 Education&Training 0.00 0.00 625 625 1,500 1,500 0.00 7810 Miscellaneous Expense (1,25) 3.90 0 (4) 0 (4) 0.00 Total Non-Personnel Costs: $ 4,502.87 $ 17,751.82 $ 26,040 $ 8,288 $ 62,500 $ 44,748 $ 28.40 Total Expenditures $ 15,963.80 $ 58,153.76 $ 100,094 $ 41,942 $ 231,766 $ 173,614 $ 25.09 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 32 General Fund Parks&Rec-The Rec Room For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,338.96 12,106.28 20,808 8,702 48,271 36,165 25.08 6001Overtime 55.18 3,954.86 0 (3,955) 0 (3,955) 0.00 6100 Medicare 62.34 234.82 299 64 717 482 32.75 6102 Workers'Compensation 339.63 1,605.16 210 (1,395) 504 (1,101) 318.48 6200 Leave Time 209.84 (661,45) 1,878 2,539 4,507 5,168 (14.68) 6201 Retirement Benefits 692.54 1,648.68 1,867 218 4,335 2,686 38.04 6202 Health Insurance 1,615.73 11,207.31 18,305 7,098 39,764 28,557 28.18 Total Personnel Costs: $ 6,314.22 $ 30,095.66 $ 43,367 $ 13,271 $ 98,098 $ 68,002 $ 30.68 Non-Personnel Costs: 7001 Communications 0.00 0.00 125 125 300 300 0.00 7002 Postage and Freight 0.00 0.00 83 83 200 200 0.00 7003 Bank and Credit Card Fees 0.00 (31,79) 0 32 0 32 0.00 7004 1 nsurance 0.00 551.59 417 (135) 1,000 448 55.16 7009 Contracted Services 1,416.93 6,839.87 5,417 (1,423) 13,000 6,160 52.61 7011 Testing 0.00 0.00 83 83 200 200 0.00 7211 Gas&Lube 0.00 0.00 125 125 300 300 0.00 7212 Uniform Allowance 0.00 0.00 125 125 300 300 0.00 7213 Safety Equipment 0.00 0.00 125 125 300 300 0.00 7214 Janitorial Supplies 32.97 32.97 208 175 500 467 6.59 7215 Operating Supplies 60.96 901.34 2,500 1,599 6,000 5,099 15.02 7216 Maintenance&Repair 0.00 257.04 417 160 1,000 743 25.70 7217 Small Tools&Equipment 0.00 1,096.56 0 (1,097) 0 (1,097) 0.00 7300 Advertising 0.00 166.40 167 1 400 234 41.60 7301 Subscriptions&Dues 0.00 450.00 0 (450) 0 (450) 0.00 7302 Travel&Subsistence 0.00 0.00 375 375 900 900 0.00 7810 Miscellaneous Expense 0.00 161.20 0 (161) 0 (161) 0.00 Total Non-Personnel Costs: $ 1,510.86 $ 10,425.18 $ 10,167 $ (258) $ 24,400 $ 13,975 $ 42.73 Total Expenditures $ 7,825.08 $ 40,520.84 $ 53,534 $ 13,013 $ 122,498 $ 81,977 $ 33.08 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 33 General Fund Library/Museum g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,632.09 74,211.54 102,651 28,439 238,277 164,065 31.15 6100 Medicare 261.00 1,117.85 1,870 752 4,488 3,370 24.91 6101 Unemployment Insurance 0.00 0.00 417 417 1,000 1,000 0.00 6102 Workers'Compensation 171.41 789.80 1,027 237 2,465 1,675 32.04 6200 Leave Time (618,52) 4,991.80 8,703 3,711 20,887 15,895 23.90 6201 Retirement Benefits 3,408.97 7,976.09 8,589 613 19,940 11,964 40.00 6202 Health Insurance 5,501.10 44,186.99 60,148 15,961 128,790 84,603 34.31 Total Personnel Costs: $ 24,356.05 $ 133,274.07 $ 183,405 $ 50,130 $ 415,847 $ 282,572 $ 32.05 Non-Personnel Costs: 7001 Communications 1,034.88 5,338.12 6,250 912 15,000 9,662 35.59 7002 Postage and Freight 424.74 3,389.15 3,750 361 9,000 5,611 37.66 7004 1 nsurance 0.00 5,551.22 5,000 (551) 12,000 6,449 46.26 7009 Contracted Services 4,147.08 25,367.20 38,233 12,866 74,891 49,524 33.87 7011 Testing 0.00 0.00 333 333 800 800 0.00 7012 Other Special Services 0.00 1,129.80 3,750 2,620 9,000 7,870 12.55 7015 Utilities 4,022.41 23,708.65 20,417 (3,292) 49,000 25,291 48.39 7016 Heating Fuel 210.48 2,165.40 5,000 2,835 12,000 9,835 18.05 7017 Rents&Leases 222.09 518.21 1,000 482 2,400 1,882 21.59 7201 Library Books 376.79 1,477.77 4,167 2,689 10,000 8,522 14.78 7202 Library Periodicals 0.00 20.00 1,250 1,230 3,000 2,980 0.67 7203 Library Standing Orders 150.65 863.60 1,667 803 4,000 3,136 21.59 7204 Library Non-Print 0.00 1,589.88 1,667 77 4,000 2,410 39.75 7205 Library Electronic Materials 0.00 0.00 1,875 1,875 4,500 4,500 0.00 7208 Museum Collection Supplies 0.00 480.00 500 20 1,200 720 40.00 7210 Vehicle Supplies 0.00 21.35 0 (21) 0 (21) 0.00 7214 Janitorial Supplies 0.00 1,063.84 1,733 669 4,158 3,094 25.59 7215 Operating Supplies 1,907.82 5,961.43 5,000 (961) 12,000 6,039 49.68 7216 Maintenance&Repair 1,600.00 6,368.40 5,542 (826) 13,300 6,932 47.88 7217 Small Tools&Equipment 855.24 1,986.17 2,500 514 6,000 4,014 33.10 7300Advertising 98.80 1,067.20 1,250 183 3,000 1,933 35.57 7301 Subscriptions&Dues 30.00 105.00 1,000 895 2,400 2,295 4.38 7302 Travel&Subsistence 0.00 1,157.10 2,292 1,135 5,500 4,343 21.04 7303 Education&Training 166.20 621.20 1,042 421 2,500 1,879 24.85 7304 Equipment Rent 0.00 148.06 1,667 1,519 4,000 3,852 3.70 7810 Miscellaneous Expense 0.00 648.06 208 (440) 500 (148) 129.61 Total Non-Personnel Costs: $ 15,247.18 $ 90,746.81 $ 117,093 $ 26,348 $ 264,149 $ 173,404 $ 34.35 Total Expenditures $ 39,603.23 $ 224,020.88 $ 300,498 $ 76,478 $ 679,996 $ 455,976 $ 32.94 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:7/16/2019 at 11:35 AM City of Seward Page: 34 General Fund Debt Service g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 0.00 177,877.30 247,935 70,058 595,045 417,168 29.89 6209 Contra-Retirement PERS DC Forfeitures 0.00 (20,652.71) 0 20,653 0 20,653 0.00 Total Personnel Costs: $ 0.00 $ 157,224.59 $ 247,935 $ 90,711 $ 595,045 $ 437,821 $ 26.42 Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 123,303.13 101,711 (21,592) 244,106 120,803 50.51 8300 Debt Service Principal 0.00 100,000.00 133,660 33,660 320,784 220,784 31.17 Total Non-Personnel Costs: $ 0.00 $ 223,303.13 $ 235,371 $ 12,068 $ 564,890 $ 341,587 $ 39.53 Total Expenditures $ 0.00 $ 380,527.72 $ 483,306 $ 102,779 $ 1,159,935 $ 779,408 $ 32.81 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City of Seward Page: 3 Harbor Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 190,155 164,465 25,690 394,715 (204,560) 48.18 5001 Land Lease Credits 0 0 (12,500) 12,500 (30,000) 30,000 0.00 5100 Transient Moorage 75,976 219,753 241,666 (21,913) 580,000 (360,247) 37.89 5101 Moorage 4,057 40,476 479,167 (438,691) 1,150,000 (1,109,524) 3.52 5102 Wharfage 772 1,087 20,000 (18,913) 48,000 (46,913) 2.26 5103 Boat Lift Fees 20,161 38,165 48,750 (10,585) 117,000 (78,835) 32.62 5105 Harbor Power Sales 36,056 169,912 155,417 14,495 373,000 (203,088) 45.55 5150 Shower Fees 1,753 4,504 5,000 (496) 12,000 (7,496) 37.53 5153 Fuel Pumping Fee 0 2,313 8,750 (6,437) 21,000 (18,687) 11.02 5154 Waiting List Fees 410 1,701 3,125 (1,424) 7,500 (5,799) 22.68 5155 Towing Fees 0 263 375 (113) 900 (638) 29.17 5156 Pumping Boats 0 95 125 (31) 300 (206) 31.50 5157 North Harbor Launch Fee 2,056 2,617 14,063 (11,446) 33,750 (31,133) 7.75 5158 South Harbor Launch Fee 467 654 8,542 (7,888) 20,500 (19,846) 3.19 5800 Labor&Services 263 2,394 2,292 102 5,500 (3,106) 43.53 5890 Collection of Doubtful Accounts 0 0 500 (500) 1,200 (1,200) 0.00 5899 Miscellaneous Revenue 0 1,300 417 883 1,000 300 130.03 5901 EF Investment Interest 0 44,165 8,333 35,832 20,000 24,165 220.83 5905 EF Penalties and Interest 1,272 6,456 4,167 2,289 10,000 (3,544) 64.56 5940 Amortization of Contributions-in-Aid 81,213 406,066 406,065 1 974,557 (568,491) 41.67 5941 Amortization of Bond Premiums 0 0 17,988 (17,988) 43,172 (43,172) 0.00 Total Revenues $ 224,456 $ 1,132,076 $ 1,576,707 $ (444,633) $ 3,784,094 $ (2,652,020) $ 29.92 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 3 Harbor Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000Salaries 37,725 192,122 235,497 43,375 541,318 349,196 35.49 6001Overtime 855 3,684 17,039 13,355 40,893 37,209 9.01 6002 Standby Time 1,034 6,258 4,869 (1,389) 11,686 5,428 53.55 6100 Medicare 685 3,229 4,165 936 9,993 6,764 32.31 6101 Unemployment Insurance 364 364 208 (156) 500 136 72.79 6102 Workers'Compensation 2,828 14,561 15,667 1,106 37,600 23,039 38.73 6200 Leave Time 4,569 27,220 25,390 (1,830) 60,934 33,714 44.67 6201 Retirement Benefits 9,318 47,435 61,477 14,042 144,543 97,108 32.82 6202 Health Insurance 12,822 119,825 151,272 31,447 323,597 203,772 37.03 6209 Contra-Retirement PERS DC Forfeitures 0 (2,909) 0 2,909 0 2,909 0.00 Total Personnel Costs: $ 70,200 $ 411,789 $ 515,584 $ 103,795 $ 1,171,064 $ 759,275 $ 35.16 Non-Personnel Costs: 7001 Communications 1,200 5,623 4,791 (832) 11,500 5,877 48.89 7002 Postage and Freight 212 724 3,542 2,818 8,500 7,776 8.52 7003 Bank and Credit Card Fees 3,104 22,646 38,710 16,064 68,460 45,814 33.08 7004 1 nsurance 68 69,092 34,458 (34,634) 82,700 13,608 83.54 7006 Legal 180 2,734 4,167 1,433 10,000 7,266 27.34 7009 Contracted Services 4,817 23,615 42,734 19,119 96,400 72,785 24.50 7011 Testing 0 0 542 542 1,300 1,300 0.00 7015 Utilities (14,220) 20,660 49,092 28,432 117,820 97,160 17.54 7016 Heating Fuel 591 3,192 4,167 975 10,000 6,808 31.92 7100 General Power for Resale 26,723 112,580 127,917 15,337 307,000 194,420 36.67 7210 Vehicle Supplies 0 119 0 (119) 0 (119) 0.00 7211 Gas&Lube 1,325 5,904 9,375 3,471 22,500 16,596 26.24 7212 Uniform Allowance 0 714 0 (714) 0 (714) 0.00 7213 Safety Equipment 1,070 3,794 3,125 (669) 7,500 3,706 50.59 7214 Janitorial Supplies 862 2,878 4,167 1,289 10,000 7,122 28.78 7215 Operating Supplies 1,241 10,141 15,000 4,859 36,000 25,859 28.17 7216 Maintenance&Repair 1,972 7,889 21,666 13,777 52,000 44,111 15.17 7217 Small Tools&Equipment 2,033 8,397 7,291 (1,106) 17,500 9,103 47.98 7300Advertising 178 763 2,292 1,529 5,500 4,737 13.88 7301 Subscriptions&Dues 119 314 625 311 1,500 1,186 20.96 7302 Travel&Subsistence 2,342 8,102 4,167 (3,935) 10,000 1,898 81.02 7303 Education&Training 375 454 1,667 1,213 4,000 3,546 11.35 7304 Equipment Rent 0 0 1,417 1,417 2,000 2,000 0.00 7321 Harbor General Indirect Costs 36,861 184,307 184,307 0 442,336 258,029 41.67 7322 Harbor Admin Indirect Costs 38,800 232,799 193,999 (38,800) 465,598 232,799 50.00 7324 Gen Fund Indirect Costs 30,453 152,265 152,265 0 365,435 213,170 41.67 7325 Harbor Internal Cost Allocation (86,233) (475,385) (431,164) 44,221 (1,034,793) (559,408) 45.94 7330 P.I.L.T. 11,358 38,819 78,788 39,969 189,092 150,273 20.53 7331 Reclass PILT to Transfer-Out (11,358) (38,819) (78,788) (39,969) (189,092) (150,273) 20.53 7808 Bad Debt Expense 0 0 5,000 5,000 12,000 12,000 0.00 7810 Miscellaneous Expense 0 218 1,042 824 2,500 2,282 8.72 7900 Depreciation Expense 118,366 591,831 590,962 (869) 1,418,309 826,478 41.73 8012 Debt Service Interest Expense 13,100 45,854 86,705 40,851 208,093 162,239 22.04 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 4 Harbor Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8104 Motor Pool Rent 5,333 26,667 26,666 (1) 64,000 37,333 41.67 8300 Debt Service Principal 0 0 221,328 221,328 531,187 531,187 0.00 Total Non-Personnel Costs: $ 190,872 $ 1,068,891 $ 1,412,022 $ 343,131 $ 3,356,845 $ 2,287,954 $ 31.84 Total Expenditures $ 261,072 $ 1,480,680 $ 1,927,606 $ 446,926 $ 4,527,909 $ 3,047,229 $ 32.70 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City of Seward Page: 4 SMIC Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 93,935 74,894 19,041 179,745 (85,810) 52.26 5101 Moorage 5,489 7,571 4,584 2,987 11,000 (3,429) 68.82 5102 Wharfage 0 0 2,604 (2,604) 6,250 (6,250) 0.00 5103 Boat Lift Fees 30,695 85,797 58,333 27,464 140,000 (54,203) 61.28 5104 Storage Fees 7,088 40,195 47,917 (7,722) 115,000 (74,805) 34.95 5106 SMIC Power Sales 9,706 48,092 17,083 31,009 41,000 7,092 117.30 5109 Washdown Pad Fees 943 1,579 3,417 (1,838) 8,200 (6,621) 19.25 5110 Crane Fees 0 52 0 52 0 52 0.00 5153 Fuel Pumping Fee 0 0 1,250 (1,250) 3,000 (3,000) 0.00 5800 Labor&Services 0 0 417 (417) 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 0 12,980 0 12,980 0 12,980 0.00 5901 EF Investment Interest 0 3,123 0 3,123 0 3,123 0.00 5940 Amortization of Contributions-in-Aid 42,165 210,826 210,825 1 505,980 (295,154) 41.67 Total Revenues $ 96,086 $ 504,150 $ 421,324 $ 82,826 $ 1,011,175 $ (507,025) $ 49.86 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 5 SMIC Enterprise Fund g For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 4,819 29,573 22,752 (6,821) 54,607 25,034 54.16 6001 Overtime 189 348 2,179 1,831 5,228 4,880 6.67 6100 Medicare 76 428 389 (39) 935 507 45.76 6102 Workers'Compensation 503 2,939 2,796 (143) 6,710 3,771 43.80 6201 Retirement Benefits 1,193 6,881 726 (6,155) 1,743 (5,138) 394.76 6202 Health Insurance 2,001 18,724 11,742 (6,982) 28,182 9,458 66.44 6209 Contra-Retirement PERS DC Forfeitures 0 (592) 0 592 0 592 0.00 Total Personnel Costs: $ 8,781 $ 58,301 $ 40,584 $ (17,717) $ 97,405 $ 39,104 $ 59.85 Non-Personnel Costs: 7001 Communications 0 0 208 208 500 500 0.00 7002 Postage and Freight 0 96 2,291 2,195 5,500 5,404 1.74 7004 1 nsurance 38 7,740 6,000 (1,740) 14,400 6,660 53.75 7006 Legal 0 596 4,167 3,571 10,000 9,404 5.96 7009 Contracted Services 0 9,702 12,499 2,797 30,000 20,298 32.34 7015 Utilities 2,019 8,459 6,250 (2,209) 15,000 6,541 56.39 7016 Heating Fuel 158 939 2,083 1,144 5,000 4,061 18.78 7100 General Power for Resale (3,049) 21,642 10,833 (10,809) 26,000 4,358 83.24 7102 Power Fuel Costs 0 0 1,042 1,042 2,500 2,500 0.00 7211 Gas&Lube 635 2,246 4,167 1,921 10,000 7,754 22.46 7215 Operating Supplies 0 213 2,708 2,495 6,500 6,287 3.27 7216 Maintenance&Repair 22 1,518 15,000 13,482 36,000 34,482 4.22 7217 Small Tools&Equipment 0 39 2,083 2,044 5,000 4,961 0.77 7300Advertising 0 0 1,250 1,250 3,000 3,000 0.00 7321 Harbor General Indirect Costs 5,150 25,752 25,752 0 61,804 36,052 41.67 7322 Harbor Admin Indirect Costs 5,421 32,527 27,107 (5,420) 65,054 32,527 50.00 7323 SMIC General Indirect Costs 11,279 56,395 56,394 (1) 135,347 78,952 41.67 7324 Gen Fund Indirect Costs 8,128 40,642 40,642 0 97,540 56,898 41.67 7325 Harbor Internal Cost Allocation (11,279) (56,395) (56,395) 0 (135,347) (78,952) 41.67 7330 P.I.L.T. 4,314 15,701 10,849 (4,852) 26,036 10,335 60.31 7331 Reclass PILT to Transfer-Out (4,314) (15,701) (10,849) 4,852 (26,036) (10,335) 60.31 7810 Miscellaneous Expense 0 923 0 (923) 0 (923) 0.00 7900 Depreciation Expense 65,246 326,230 424,124 97,894 1,017,898 691,668 32.05 8101Infrastructure 0 7,346 0 (7,346) 0 (7,346) 0.00 8300 Debt Service Principal 0 588,050 530,879 (57,171) 588,050 0 100.00 Total Non-Personnel Costs: $ 83,768 $ 1,074,660 $ 1,119,084 $ 44,424 $ 1,999,746 $ 925,086 $ 53.74 Total Expenditures $ 92,549 $ 1,132,961 $ 1,159,668 $ 26,707 $ 2,097,151 $ 964,190 $ 54.02 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City of Seward Page: 5 Parking Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5200 S.Harbor Lot 14,435 16,435 53,333 (36,898) 128,000 (111,565) 12.84 5201 N.Harbor Lot 6,752 6,752 27,917 (21,165) 67,000 (60,248) 10.08 5202 N.E.Ramp Lot 2,561 2,561 18,750 (16,189) 45,000 (42,439) 5.69 5204 S.Harbor Uplands Lot 859 859 10,417 (9,558) 25,000 (24,141) 3.44 5205 Slip Holder Parking Passes 9,536 10,891 10,417 474 25,000 (14,109) 43.57 5206 Employee Passes 3,399 3,446 3,750 (304) 9,000 (5,554) 38.29 5210 Vehicle w/Trailer 4,673 5,421 8,333 (2,912) 20,000 (14,579) 27.10 5211 Visitor Parking Permits 93 93 271 (178) 650 (557) 14.38 5212 Fines-Parking Tickets 0 0 833 (833) 2,000 (2,000) 0.00 5899 Miscellaneous Revenue (4) (4) 0 (4) 0 (4) 0.00 5901 EF Investment Interest 0 11,178 2,917 8,261 7,000 4,178 159.68 Total Revenues $ 42,304 $ 57,632 $ 136,938 $ (79,306) $ 328,650 $ (271,018) $ 17.54 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 6 Parking Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 7,307 15,864 52,447 36,583 121,850 105,986 13.02 6001 Overtime 1,087 1,330 1,667 337 4,000 2,670 33.24 6100 Medicare 505 735 3,323 2,588 7,976 7,241 9.22 6101 Unemployment Insurance 0 0 833 833 2,000 2,000 0.00 6102 Workers'Compensation 272 494 3,250 2,756 7,800 7,306 6.33 6201 Retirement Benefits 485 1,132 1,792 660 4,300 3,168 26.34 6202 Health Insurance 356 2,976 2,452 (524) 5,884 2,908 50.58 Total Personnel Costs: $ 10,012 $ 22,531 $ 65,764 $ 43,233 $ 153,810 $ 131,279 $ 14.65 Non-Personnel Costs: 7001 Communications 163 802 1,417 615 3,400 2,598 23.58 7002 Postage and Freight 1 1 417 417 1,000 1,000 0.05 7003 Bank and Credit Card Fees 0 0 3,625 3,625 8,700 8,700 0.00 7004 1 nsurance 0 1,657 1,042 (615) 2,500 843 66.27 7009 Contracted Services 227 373 1,875 1,502 4,500 4,127 8.29 7011 Testing 0 0 208 208 500 500 0.00 7012 Other Special Services 0 0 3,750 3,750 9,000 9,000 0.00 7015 Utilities 70 351 417 66 1,000 649 35.10 7210 Vehicle Supplies 0 0 1,667 1,667 4,000 4,000 0.00 7211 Gas&Lube 157 261 625 364 1,500 1,239 17.40 7212 Uniform Allowance 0 0 500 500 1,200 1,200 0.00 7213 Safety Equipment 0 0 500 500 1,200 1,200 0.00 7214 Janitorial Supplies 0 0 104 104 250 250 0.00 7215 Operating Supplies 2,044 5,275 3,854 (1,421) 9,250 3,975 57.03 7216 Maintenance&Repair 1,323 2,147 4,375 2,228 10,500 8,353 20.45 7217 Small Tools&Equipment 0 0 2,083 2,083 5,000 5,000 0.00 7300Advertising 0 0 417 417 1,000 1,000 0.00 7301 Subscriptions&Dues 0 0 3,125 3,125 7,500 7,500 0.00 7302 Travel&Subsistence 0 0 625 625 1,500 1,500 0.00 7303 Education&Training 0 0 625 625 1,500 1,500 0.00 7304 Equipment Rent 0 0 1,250 1,250 3,000 3,000 0.00 7307 GF Administrative Fee 950 4,750 4,750 0 11,400 6,650 41.67 7330 P.I.L.T. 3,380 3,712 10,722 7,010 25,732 22,020 14.43 7331 Reclass PILT to Transfer-Out (3,380) (3,712) (10,722) (7,010) (25,732) (22,020) 14.43 7805 Promotion 0 2,000 2,000 0 2,000 0 100.00 7900 Depreciation Expense 2,494 12,469 4,868 (7,601) 11,682 (787) 106.74 8103 Capital Equipment 0 0 4,167 4,167 10,000 10,000 0.00 8104 Motor Pool Rent 1,083 5,417 5,417 0 13,000 7,583 41.67 Total Non-Personnel Costs: $ 8,512 $ 35,503 $ 53,703 $ 18,200 $ 126,082 $ 90,579 $ 28.16 Total Expenditures $ 18,524 $ 58,034 $ 119,467 $ 61,433 $ 279,892 $ 221,858 $ 20.73 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City/of Seward Page: 6 Electric Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 147,063 622,856 581,154 41,702 1,394,769 (771,913) 44.66 5302 Residential fuel factor 125,324 633,619 593,168 40,451 1,423,604 (789,985) 44.51 5303 Residential customer charge 44,341 221,068 209,442 11,626 502,661 (281,593) 43.98 5310 SG Service 80,788 310,222 362,660 (52,438) 870,384 (560,162) 35.64 5312 SG fuel factor 65,315 286,926 259,020 27,906 621,648 (334,722) 46.16 5313 SG Customer Charge 21,302 105,490 93,821 11,669 225,170 (119,680) 46.85 5320 LG Service 90,391 424,482 566,110 (141,628) 1,358,664 (934,182) 31.24 5322 LG fuel factor 173,792 788,132 753,434 34,698 1,808,242 (1,020,110) 43.59 5323 LG customer charge 3,924 19,217 19,084 133 45,802 (26,585) 41.96 5324 LG demand charge 135,324 586,085 592,238 (6,153) 1,421,372 (835,287) 41.23 5340 Spec.Contract Energy 31,850 133,863 202,600 (68,737) 486,240 (352,377) 27.53 5342 Special Contract fuel factor 45,328 176,249 205,823 (29,574) 493,974 (317,725) 35.68 5343 Spec.Contract customer charge 131 654 443 211 1,064 (410) 61.48 5345 Special Contract Demand 38,158 181,035 176,595 4,440 423,828 (242,793) 42.71 5350 Harbor Fund Power Sales 16,982 86,125 129,167 (43,042) 310,000 (223,875) 27.78 5352 Harbor power fuel factor 15,488 71,886 45,833 26,053 110,000 (38,114) 65.35 5360 Street&Yard 5,773 30,635 29,167 1,468 70,000 (39,365) 43.76 5362 Yard Light Fuel 412 3,073 1,667 1,406 4,000 (927) 76.82 5801 Turn on Fees 3,829 7,068 8,333 (1,265) 20,000 (12,932) 35.34 5802 Equipment Rental 0 0 8,333 (8,333) 20,000 (20,000) 0.00 5803 Joint Pole Use 0 0 4,167 (4,167) 10,000 (10,000) 0.00 5804 Work Order Revenue 0 (430) 8,333 (8,763) 20,000 (20,430) (2.15) 5805 Chugach Coop Divid. 281,043 281,043 0 281,043 0 281,043 0.00 5890 Collection of Doubtful Accounts 129 129 417 (288) 1,000 (871) 12.87 5899 Miscellaneous Revenue 0 461 2,083 (1,622) 5,000 (4,539) 9.22 5901 EF Investment Interest 0 79,634 2,917 76,717 7,000 72,634 1,137.63 5905 EF Penalties and Interest 4,042 16,972 20,833 (3,861) 50,000 (33,028) 33.94 5940Amort.of CIA-General 81,789 408,945 401,798 7,147 964,315 (555,370) 42.41 5941 Amort.Bond Premium 0 0 5,764 (5,764) 13,834 (13,834) 0.00 Total Revenues $ 1,412,518 $ 5,475,439 $ 5,284,404 $ 191,035 $ 12,682,571 $ (7,207,132) $ 43.17 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 7 Electric Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 60,958 316,849 407,090 90,241 967,539 650,690 32.75 6001Overtime 9,866 26,049 27,868 1,819 66,881 40,832 38.95 6002 Standby Time 7,480 38,310 40,147 1,837 96,353 58,043 39.76 6100 Medicare 1,357 6,001 7,184 1,183 17,239 11,238 34.81 6102 Workers'Compensation 6,758 31,462 35,270 3,808 84,648 53,186 37.17 6200 Leave Time 6,736 34,820 43,014 8,194 103,235 68,415 33.73 6201 Retirement Benefits 13,537 69,326 77,340 8,013 184,062 114,735 37.66 6202 Health Insurance 10,237 97,002 133,417 36,415 301,823 204,821 32.14 6204 Meal Allowance 147 286 3,000 2,714 7,200 6,914 3.97 6205 Electric Union Benefits 156 779 8,750 7,971 21,000 20,221 3.71 6209 Contra-Retirement PERS DC Forfeitures 0 (2,516) 0 2,516 0 2,516 0.00 Total Personnel Costs: $ 117,232 $ 618,368 $ 783,080 $ 164,712 $ 1,849,980 $ 1,231,612 $ 33.43 Non-Personnel Costs: 7001 Communications 1,602 7,462 8,959 1,497 21,500 14,038 34.71 7002 Postage and Freight 456 4,814 9,584 4,770 23,000 18,186 20.93 7003 Bank and Credit Card Fees 6,413 29,843 56,927 27,084 90,760 60,917 32.88 7004 1 nsurance 0 34,650 27,083 (7,567) 65,000 30,350 53.31 7006 Legal 8,728 10,556 25,000 14,444 60,000 49,444 17.59 7009 Contracted Services 42,216 71,645 187,450 115,805 442,950 371,305 16.17 7010 Engineering 0 15,648 12,500 (3,148) 30,000 14,352 52.16 7011 Testing 122 238 208 (30) 500 262 47.60 7012 Other Special Services 673 6,148 6,250 102 15,000 8,852 40.99 7015 Utilities 16,849 74,101 50,625 (23,476) 121,500 47,399 60.99 7016 Heating Fuel 1,136 7,116 7,500 384 18,000 10,884 39.54 7017 Rents&Leases 33 21,700 9,583 (12,117) 23,000 1,300 94.35 7101 Chugach Power Purchases 216,435 1,006,851 936,035 (70,816) 2,246,484 1,239,633 44.82 7102 Power Fuel Costs 240,491 1,416,854 1,213,525 (203,329) 2,912,460 1,495,606 48.65 7103 Fuel for Generators 0 0 41,666 41,666 100,000 100,000 0.00 7210 Vehicle Supplies 256 9,612 4,167 (5,445) 10,000 388 96.12 7211 Gas&Lube 1,933 8,919 15,833 6,914 38,000 29,081 23.47 7212 Uniform Allowance 2,118 14,291 625 (13,666) 1,500 (12,791) 952.76 7213 Safety Equipment 318 388 2,500 2,112 6,000 5,612 6.47 7215 Operating Supplies 5,267 32,014 76,250 44,236 183,000 150,986 17.49 7216 Maintenance&Repair 0 3,905 37,499 33,595 90,000 86,096 4.34 7217 Small Tools&Equipment 9,942 16,326 10,417 (5,909) 25,000 8,674 65.30 7300 Advertising 0 472 2,500 2,028 6,000 5,528 7.87 7301 Subscriptions&Dues 0 1,806 35,666 33,860 85,600 83,794 2.11 7302 Travel&Subsistence 4,668 9,392 11,666 2,274 28,000 18,608 33.54 7303 Education&Training 1,156 2,182 11,666 9,484 28,000 25,818 7.79 7304 Equipment Rent 6,399 6,399 10,417 4,018 25,000 18,601 25.60 7307 GF Administrative Fee 79,442 397,211 397,211 0 953,306 556,095 41.67 7330 P.I.L.T. 106,135 397,591 388,248 (9,343) 931,794 534,203 42.67 7331 Reclass PILTto Transfer-Out (106,135) (397,591) (388,248) 9,343 (931,794) (534,203) 42.67 7808 Bad Debt Expense 0 (172) 12,500 12,672 30,000 30,172 (0.57) 7810 Miscellaneous Expense 0 272 14,583 14,311 35,000 34,728 0.78 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 8 Electric Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7900 Depreciation Expense 136,019 680,095 646,434 (33,661) 1,551,440 871,345 43.84 8010 Utility Deposit Interest 5 328 500 172 1,200 872 27.32 8012 Debt Service Interest Expense 0 15,058 75,083 60,025 180,200 165,142 8.36 8014 Amortization of Bond Issue Costs 0 0 8,710 8,710 20,903 20,903 0.00 8101Infrastructure 0 0 58,333 58,333 140,000 140,000 0.00 8103 Capital Equipment 0 8,696 22,917 14,221 55,000 46,304 15.81 8104 Motor Pool Rent 22,500 112,500 112,500 0 270,000 157,500 41.67 8200 Work Order Sal/Benefit credits 0 0 (25,000) (25,000) (60,000) (60,000) 0.00 8201 Work Order Operating Supply credits 0 0 (12,500) (12,500) (30,000) (30,000) 0.00 8300 Debt Service Principal 0 0 68,750 68,750 165,000 165,000 0.00 Total Non-Personnel Costs: $ 805,177 $ 4,027,320 $ 4,192,122 $ 164,802 $ 10,008,303 $ 5,980,983 $ 40.24 Total Expenditures $ 922,409 $ 4,645,688 $ 4,975,202 $ 329,514 $ 11,858,283 $ 7,212,595 $ 39.18 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City of Seward Page: 7 Water Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 42,799 214,389 198,538 15,851 476,492 (262,103) 44.99 5310 SG Service 13,201 53,790 55,176 (1,386) 132,422 (78,632) 40.62 5320 LG Service 17,888 77,167 93,189 (16,022) 223,654 (146,487) 34.50 5330 SMIC Sales 3,921 23,045 25,591 (2,546) 61,419 (38,374) 37.52 5340 Spec.Contracts 17,354 52,941 120,461 (67,520) 289,106 (236,165) 18.31 5801 Turn on Fees 2,534 7,291 4,320 2,971 10,369 (3,079) 70.31 5806 Ship Water 1,828 2,628 43,992 (41,364) 105,580 (102,952) 2.49 5807 Hydrant Rentals 10,626 56,686 51,523 5,163 123,655 (66,969) 45.84 5899 Miscellaneous Revenue 0 12,494 4,320 8,174 10,369 2,125 120.49 5901 EF Investment Interest 0 26,984 2,163 24,821 5,191 21,793 519.82 5905 EF Penalties and Interest 64 330 866 (536) 2,079 (1,749) 15.87 5940Amort.of CIA-General 17,100 85,501 87,121 (1,620) 209,090 (123,589) 40.89 Total Revenues $ 127,315 $ 613,246 $ 687,260 $ (74,014) $ 1,649,426 $ (1,036,181) $ 37.18 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 9 Water Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 14,286 76,384 81,583 5,199 187,526 111,142 40.73 6001Overtime 1,227 5,466 1,761 (3,705) 4,226 (1,240) 129.33 6002 Standby Time 701 3,476 4,109 633 9,862 6,386 35.25 6100 Medicare 246 1,262 1,411 149 3,387 2,125 37.25 6102 Workers'Compensation 1,272 6,282 5,058 (1,224) 12,141 5,859 51.74 6200 Leave Time 1,207 1,948 8,508 6,560 20,420 18,472 9.54 6201 Retirement Benefits 3,848 19,854 18,530 (1,324) 44,470 24,616 44.65 6202 Health Insurance 5,092 46,988 49,727 2,739 104,640 57,652 44.90 6209 Contra-Retirement PERS DC Forfeitures 0 (1,241) 0 1,241 0 1,241 0.00 Total Personnel Costs: $ 27,879 $ 160,419 $ 170,687 $ 10,268 $ 386,672 $ 226,253 $ 41.49 Non-Personnel Costs: 7001 Communications 496 2,607 5,000 2,393 12,000 9,393 21.72 7002 Postage and Freight 50 890 2,708 1,818 6,500 5,610 13.69 7003 Bank and Credit Card Fees 800 3,731 7,450 3,719 10,950 7,219 34.07 7004 1 nsurance 0 8,552 4,583 (3,969) 11,000 2,448 77.74 7006 Legal 0 0 2,083 2,083 5,000 5,000 0.00 7009 Contracted Services 649 2,148 32,150 30,002 92,050 89,902 2.33 7011 Testing 600 2,225 4,583 2,358 11,000 8,775 20.23 7015 Utilities 18,518 81,226 107,917 26,691 259,000 177,774 31.36 7016 Heating Fuel 0 732 0 (732) 0 (732) 0.00 7211 Gas&Lube 1,226 3,551 4,375 824 10,500 6,949 33.82 7213 Safety Equipment 136 176 1,250 1,074 3,000 2,824 5.88 7215 Operating Supplies 2,670 6,859 18,542 11,683 44,500 37,641 15.41 7216 Maintenance&Repair 132 2,359 10,417 8,058 25,000 22,641 9.44 7217 Small Tools&Equipment 62 3,423 2,708 (715) 6,500 3,077 52.66 7300Advertising 0 0 417 417 1,000 1,000 0.00 7301 Subscriptions&Dues 0 227 708 481 1,700 1,473 13.35 7302 Travel&Subsistence 0 0 2,333 2,333 5,600 5,600 0.00 7303 Education&Training 0 300 2,333 2,033 5,600 5,300 5.36 7304 Equipment Rent 0 0 3,333 3,333 8,000 8,000 0.00 7307 GF Administrative Fee 21,916 109,580 109,580 0 262,991 153,411 41.67 7330 P.I.L.T. 8,812 40,034 45,237 5,203 108,569 68,535 36.87 7331 Reclass PILT to Transfer-Out (8,812) (40,034) (45,237) (5,203) (108,569) (68,535) 36.87 7808 Bad Debt Expense 0 0 833 833 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 750 750 1,800 1,800 0.00 7900 Depreciation Expense 35,301 176,505 163,416 (13,089) 392,199 215,694 45.00 8012 Debt Service Interest Expense 0 4,850 8,195 3,345 19,669 14,819 24.66 8104 Motor Pool Rent 417 2,083 2,083 0 5,000 2,917 41.67 8300 Debt Service Principal 0 137,175 57,156 (80,019) 137,175 0 100.00 Total Non-Personnel Costs: $ 82,973 $ 549,199 $ 554,903 $ 5,704 $ 1,339,734 $ 790,535 $ 40.99 Total Expenditures $ 110,852 $ 709,618 $ 725,590 $ 15,972 $ 1,726,406 $ 1,016,788 $ 41.10 Monthly Budget-to-Actual Revenue Report--By Fund Run:7/16/2019 at 11:24 AM City of Seward Page: 8 Wastewater Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 57,850 286,403 267,980 18,423 643,152 (356,749) 44.53 5310 SG Service 16,999 67,901 86,446 (18,545) 207,471 (139,570) 32.73 5320 LG Service 23,442 100,474 124,911 (24,437) 299,786 (199,312) 33.52 5330 SMIC Sales 1,996 9,948 16,598 (6,650) 39,834 (29,886) 24.97 5801 Turn on Fees 748 9,563 0 9,563 0 9,563 0.00 5809 Water/Seward Misc.Service 0 0 1,079 (1,079) 2,589 (2,589) 0.00 5901 EF Investment Interest 0 26,755 866 25,889 2,079 24,676 1,286.94 5905 EF Penalties and Interest 106 614 648 (34) 1,556 (942) 39.46 5940 Amort.of CIA-General 33,204 166,019 166,019 0 398,445 (232,426) 41.67 Total Revenues $ 134,345 $ 667,677 $ 664,547 $ 3,130 $ 1,594,912 $ (927,235) $ 41.86 Monthly Budget Expenditure Report by Fund Run:7/16/2019 at 11:34 AM City of Seward Page: 10 Wastewater Enterprise Fund For 5/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000Salaries 7,668 40,042 62,222 22,180 142,969 102,927 28.01 6001Overtime 452 2,810 1,321 (1,489) 3,170 360 88.64 6002 Standby Time 526 2,444 2,705 261 6,492 4,048 37.65 6100 Medicare 124 675 1,123 448 2,696 2,021 25.03 6102 Workers'Compensation 567 2,946 3,646 700 8,749 5,803 33.67 6200 Leave Time 1,333 8,948 7,955 (993) 19,091 10,143 46.87 6201 Retirement Benefits 1,939 10,458 14,101 3,643 33,844 23,386 30.90 6202 Health Insurance 2,326 22,338 31,124 8,786 64,586 42,248 34.59 6209 Contra-Retirement PERS DC Forfeitures 0 (174) 0 174 0 174 0.00 Total Personnel Costs: $ 14,935 $ 90,487 $ 124,197 $ 33,710 $ 281,597 $ 191,110 $ 32.13 Non-Personnel Costs: 7001 Communications 492 2,439 3,458 1,019 8,300 5,861 29.39 7002 Postage and Freight 75 932 1,959 1,027 4,700 3,768 19.83 7003 Bank and Credit Card Fees 1,098 5,174 9,063 3,889 13,730 8,556 37.68 7004 1 nsurance 0 2,816 3,335 519 8,004 5,188 35.19 7006 Legal 0 0 5,000 5,000 12,000 12,000 0.00 7009 Contracted Services 0 933 44,650 43,717 122,050 121,117 0.76 7011 Testing 1,690 10,072 11,250 1,178 27,000 16,928 37.31 7015 Utilities 15,967 58,032 90,834 32,802 218,000 159,968 26.62 7016 Heating Fuel 0 0 1,458 1,458 3,500 3,500 0.00 7017 Rents&Leases 0 0 83 83 200 200 0.00 7210 Vehicle Supplies 56 56 0 (56) 0 (56) 0.00 7211 Gas&Lube 266 3,364 4,042 678 9,700 6,336 34.68 7213 Safety Equipment 0 93 625 532 1,500 1,407 6.21 7215 Operating Supplies 707 8,407 7,083 (1,324) 17,000 8,593 49.45 7216 Maintenance&Repair 0 1,863 12,291 10,428 29,500 27,637 6.32 7217 Small Tools&Equipment 32 879 1,667 788 4,000 3,121 21.97 7300 Advertising 0 0 167 167 400 400 0.00 7301 Subscriptions&Dues 17 5,488 1,875 (3,613) 4,500 (988) 121.96 7302 Travel&Subsistence 0 0 2,167 2,167 5,200 5,200 0.00 7303 Education&Training 0 0 1,583 1,583 3,800 3,800 0.00 7304 Equipment Rent 0 0 2,500 2,500 6,000 6,000 0.00 7307 GF Administrative Fee 13,384 66,919 66,919 0 160,606 93,687 41.67 7330 P.I.L.T. 8,083 37,943 39,761 1,818 95,427 57,484 39.76 7331 Reclass PILT to Transfer-Out (8,083) (37,943) (39,761) (1,818) (95,427) (57,484) 39.76 7808 Bad Debt Expense 0 0 833 833 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 500 500 1,200 1,200 0.00 7900 Depreciation Expense 30,522 152,611 148,827 (3,784) 357,184 204,573 42.73 8012 Debt Service Interest Expense 0 0 7,033 7,033 16,878 16,878 0.00 8102 Buildings 0 5,317 0 (5,317) 0 (5,317) 0.00 8103 Capital Equipment 0 16,253 0 (16,253) 0 (16,253) 0.00 8104 Motor Pool Rent 417 2,083 2,083 0 5,000 2,917 41.67 8300 Debt Service Principal 0 0 24,416 24,416 58,599 58,599 0.00 Total Non-Personnel Costs: $ 64,723 $ 343,731 $ 455,701 $ 111,970 $ 1,100,551 $ 756,820 $ 31.23 Total Expenditures $ 79,658 $ 434,218 $ 579,898 $ 145,680 $ 1,382,148 $ 947,930 $ 31.42 Cash Balances All Funds Run: 7/16/2019 at 11:47 AM City of Seward Central Treasury For 5/31/2019 00001 This Year Balance Assets 00001 1099 01000 Due To/From Other Funds 6,416,164.06 00001 1099 02000 Due To/From Other Funds 35,530.01 00001 1099 03000 Due To/From Other Funds 2,995,648.97 00001 1099 03100 Due To/From Other Funds 405,776.11 00001 1099 11000 Due To/From Other Funds 2,015,737.21 00001 1099 11001 Due To/From Other Funds 395,582.56 00001 1099 11002 Due To/From Other Funds 4,614.35 00001 1099 11103 Due To/From Other Funds 1,195,167.85 00001 1099 11113 Due To/From Other Funds (229,287.33) 00001 1099 11420 Due To/From Other Funds 292,324.38 00001 1099 11421 Due To/From Other Funds (857,809.93) 00001 1099 12000 Due To/From Other Funds (219,935.53) 00001 1099 12333 Due To/From Other Funds (185,286.26) 00001 1099 13000 Due To/From Other Funds 1,058,715.42 00001 1099 15000 Due To/From Other Funds 5,995,402.08 00001 1099 15001 Due To/From Other Funds 957,301.76 00001 1099 15310 Due To/From Other Funds 566,135.55 00001 1099 17000 Due To/From Other Funds 1,358,671.70 00001 1099 17001 Due To/From Other Funds 852,572.15 00001 1099 17330 Due To/From Other Funds 216,842.64 00001 1099 17331 Due To/From Other Funds 0.00 00001 1099 18000 Due To/From Other Funds 1,799,325.97 00001 1099 18001 Due To/From Other Funds 742,025.05 00001 1099 19100 Due To/From Other Funds (1,817,689.65) 00001 1099 19102 Due To/From Other Funds 929,926.50 00001 1099 19200 Due To/From Other Funds 5,550,716.91 00001 1099 30040 Due To/From Other Funds (0.04) 00001 1099 30041 Due To/From Other Funds (103,862.00) 00001 1099 30042 Due To/From Other Funds 326,177.91 00001 1099 30043 Due To/From Other Funds 106,304.47 00001 1099 30051 Due To/From Other Funds 122,988.31 00001 1099 30070 Due To/From Other Funds 2,150.00 00001 1099 30103 Due To/From Other Funds 0.00 00001 1099 30113 Due To/From Other Funds 3,000.00 00001 1099 70033 Due To/From Other Funds 0.00 00001 1099 70051 Due To/From Other Funds (28,405.00) 00001 1099 70052 Due To/From Other Funds (8,460.00) 00001 1099 80010 Due To/From Other Funds 1,658,919.83 00001 1099 80015 Due To/From Other Funds 168,087.50 00001 1099 80020 Due To/From Other Funds 605,102.22 00001 1099 80040 Due To/From Other Funds 157,497.00 00001 1099 80115 Due To/From Other Funds 250,000.00 Total Assets $ 33,733,672.73 KEY: Fund Number Description 01000 - GenerA Fund 02000 —Agency Fund (teen council) 03000 — Motor Pool 03100 — Compensated Absences (annIL41 leave) 11000 — Harbor, 11001 — Harbor Major Repair & Replacernmilt (MRRF) Fuind 11002 — Harbor Passenger Fee Fund 11103 — CPV 11113 — CPV 11420 — Launch Ramp 11421 — Launch Ramp 12000, — SMIC 12332 — SMIC Expansion 12333 — SMIC Expansion 13000 — Parking 15000 — Electric 15001 — Electric Major Repair, & Replacement Fund 15310 — ElectricTransmission Lines 17000 —Water 17001 —Water" Major Repair" & Replacemeet FUnd 17330 —Waiter Tanks 18000 -- Wastewater 18001 — Wastewater Major Repair, & Replacement and 19100 — Hospital 19102 ... Healtlicare Facilities 19200 -.- Seward Mountain Haveri 30000 -- Two Lakes Park 70033 — 2013 FEMA Flood 80010 — Capital Fund 80015 ...Ariimal Shelter 80020 — Str,eets & Sidewalks 80030 -- Kawabe Park 80040 — CHC 80115 — FEMA Flooding .--- Lowell TunnO 183 MEMORANDUM D ATI July 16, 2019 TO: Scott Meszaros, City Manager FROM: Kristin Erchinger, Finance Director RE: Accounts receivable write-offs for Electric, Water, and Sewer Utilities Seward City Code Chapter 5.01.040 provides that "the finance director may,on approval of the city manager, cancel any account receivable except bills which may become a lien against property for taxes, but shall report such cancellations to the city council." Pursuant to your approval, the finance department will be writing off the attached accounts receivable,but will continue to make attempts to collect these balances. As required by the City Code, we are also forwarding this iril'ormation to the Seward City Council for their information. Finance sent final notices to delinquent customers informing them of the requirement to report cancellations to the city council,and giving thein a final opportunity to either pay in full or enter into a payment agreement. The individuals on this list either did not respond to certified mail requests, did not pay or did not enter into an agreement to pay. "I'he cancellation list includes customers whose mail is undeliverable, have no forwarding address, who we have not yet served through small claims count action,whose accounts have been inactive,or who have small account balances which do not justify the cost of further collection attempts. The cancellation process is an accounting procedure that reduces the accounts receivable to an amount that is likely to be collected,and results in halting further accrual of interest and late fees on accounts that may never be collected. However, the finance department clues not discontinue collection procedures. Collection efforts are continued, especially if a,customer is eventually located. Some customers return to the community and seek to receive City services again. At that time,all past due balances are due prior to reinstating service. If a delinquent customer remains in Alaska,the finance department will seek to attach the customer's Alaska Permanent Fund Dividend. Accounts that we are unable to recover through garnishment of Permanent Fund Dividends will become candidates for pursuit of small claims actions through the court system. At this tinne, we are not utilizing a collections agency to assist in collections. Under contracts with a collection agency,the collection agency keeps a percentage of any accounts on which it collects,but the City is also required to pay the collection agency a percentage of the collectible accounts which we ultimately collect on without collection agency assistance. In the past,the City paid more to the collection agency than they paid to us, making it more cost-effective for us to pursue collection efforts without an outside contract. The largest account in this list is a Seward Ships Drydock account in which the operator disputed a water charge for ship's water, The City was unable to secure repayment during the sale of the business as expected. ................. --------------- Approved for write f- ove I t e�-Of?, ��_�pp r o v Or 0)ii <,"—,,�1 Kristin Erchinger, Finance Director Scott Meszaros, City Manager 184 MEMORANDUM DATE: December 31, 2018. f- y„ "1'O: Kris Erchiner,Finance Director FROM: Sarka C:alocci, Utility Billing Manager SUBJECT: 2018 Write Offs for SPU Attached is the recommended Write Offs list for 2018. Utility personnel will continue to attempt collection of these accounts. .Qu� Signature 185 Firstftme LastName AddiName Amount Due Billy Ag(rnuk 469.88 Alaska Recreational Parks 81.19 Tabatha Alvarado 497.13 Jerald K Arca 140.24 James Arnold N|co|etteArno|d 1,288.11 Thomas Atherton 300.36 Melissa Baird Darius Wallace 404,67 Joshua Barfield 803,21 Jamie Barrett 7.42 Brandin Bartley 580.59 ]enmnifer Bell 100 The Estate of Ron Billingsley 4,080.07 Linda Bishop 75.71 Robert Bodo 467.19 Matthew Brewer 115.99 Christopher 8rmvvn 216.13 Steven Brown Ida Brown 466.29 banh Casey 68.23 Ronnie C|auson 954.37 Kathy Coe Kevin Coe 241.49 Priscilla Cooper 191.23 The Estate nfScott Cope 323.49 Michael Corn 21.28 Shah Davenport 1,047.63 Margaret Debbou1 2.33 Heather Doyle 84.73 Larry Duncan 322.60 Peggy Ferrell 168.78 Michael F|U|ngirn 3,238.31 Doug Freeny 3I0.40 Amy Fulton Vanessa Nelson 3S3.80 Robert Garner 130.19 Carolyn Gpngavvane HeatherFu|k 10941.69 Robert Hall 585.71 Chris HansenJr 1,446.05 Nicole Hanson 176.82 Yazzie Hanson 121.50 Joseph Hevv(11 345.84 Veronica Hill 234.41 Odell Homer 2,869.85 Gary Hubbard Nicole Hubbard 2,268.54 Laura-Jean Hughes 146.78 Mike |gou 84.11 Daryl ||anc, 100.83 Dakota Jack 417.58 Felicia Jacobson 259.16 Rom Jarnig 547.31 Vanessa Jimmie 242.73 Jessie Johnson 186 138'04 FirstName LastName AddiName Amount Due Kathleen Johnson 262.40 Glenda Jones 269.61 Mark Harold Jordan 591.00 Jeannie Jorgensen 598.15 Wendy&Albert Kanaday 368.17 James Lawler 46.10 Samuel H Lawson 680.06 Ton! Lee 802.04 Devin Loomis 1,246.32 David Lorring 30.42 Veronica Maestas 449.09 Amanda Martek 298.67 Felipa Martinez Elida Martinez 905,05 Stacie Mathieson 193.56 Ashley McAlary 197.84 Ross McDermott 1,594.52 Theresa McDevitt 493.63 Christopher McLain 150.28 Michelle Meganack 284.92 Kody Middleton 261,90 Krystal Mikolajczyk Jeff Mikolajczyk 2,728.54 Anthony Miller Natalie Chisum 277.28 Mackensie Morgan 197.43 Randy Morris 373.58 Desiree Nosik 1,212,37 Homer Odell 2,869.85 James Olaclo 1,244.79 Michael Owens 432.37 The Estate of Sheila Parker 194.83 Doris Paul 114.54 John Paulsteiner,Jr c/o Mary Barry 219.62 Matthew Perkins 601.65 Tiffany Ramsey 3,624.21 Donald Revels 54.02 Deniece Robinson 624.47 Jennifer Rod riguez 185.26 Francisco Sanchez 221.80 Corey Schilling Isaac Valero 498.47 Seward Ships Dry Dock 95,958.45 Sherri Lee Silva Eric Silva 59.11 Robert Stachowiak 25.73 John Starnatelos 432.66 Lindsey Stefanneli 1.84 Erica Stewart 364.72 Helen V Stewart 174.52 Steve Stojanovich 739.38 Kandi Strickland 252.66 The Estate of Grant Stripp 229,20 James Sturtz Karen Sturtz 187 915.86 Firstftme LastName AddlNome Amount Due Vincent Theodore 206.12 Agnes Tommy 106.90 Cambria Treece 1,873.69 Theresa Waldron 304.89 Mikayla Wallace 68.27 Mikayla Wallace 0.12 John Williams 1,939.23 Ann Marie Williamson 945.57 Daniel Wood Kassle Dobmeier 384.75 159,773.45 188 MEMORANDUM DATE: July 16, 2019 TO: Scott Meszaros, City Manager FROM: Kristin Erchinger, Finance Director RE: Accounts receivable write-offs for the Harbor and Seward Marine Industrial Center Seward City Code Chapter 5.01.040 provides that"the finance director may,on approval of the city manager, cancel any account receivable except bills which may become a lien against property for taxes, but shall report such cancellations to the city council." Pursuant to your approval,the Harbor department has requested approval to write off the attached accounts receivable,but will continue to make attempts to collect these balances. As required by the City Code, we are forwarding this information to the Seward City Council for their information. The cancellation process is an accounting procedure that reduces the accounts receivable to an amount that is likely to be collected,and results in halting further accrual of interest and late fees on accounts that may never be collected. However, the Harbor Department and the Finance Departments tio nol, discontinue collection efforts. Collection efforts are continued,especially if a customer is eventually located. Some harbor customers return to the community and seek to receive City services either in the harbor or with Seward Public Utilities. At that time,all past due balances are due prior to reinstating service. If a delinquent Customer remains in Alaska, the finance department will seek to attach the customer's Alaska Permanent Fund Dividend. All accounts that we are not able to locate and serve with small claims action are then eligible for pursuit through collections procedures. It' you approve the cancellation of the attached harbor accounts receivable, please sign where indicated and return to me for action and distribution to, the City Council lor their information, as required by the City Code. If you have questions,please do not hesitate to contact me. Thank you. ............. Approved for write-o .fat -off:Dp�Ro)v e d��I�i ,5 Kristin Erchinger, Finance Director Scott Meszaros, City Manager 189 Seward Boat Harbor 4/9/2019 8:31:56AM Invoice Summary 1/01/2018 to 12/31/2018 Account# Name Invoice# Date Posted Batch cat Amount 21813 Hinkle,James J. 10520C 06/16/18 06/16/18 061,6MM Misc -88.37 Write Off Aoct 21813$29.00 from 8/2/16 in moorage and $59.37 in late fees since th WRITEOF Write Off Acot 21813$29.00 from 812116 in moorage and $59.37 WWII OFF -8837 1 Invoices Total of Invoices -88,37 Total of Items for WRITE OFF -88.37 Seward Boat Harbor 4&2019 10:47:37AM Invoice Summary 1/01/2017 to 1213112017 Account# Name Invoice# Date Posted Batch Cat Amount 13768 Radner,Patrick 10006C 09129/17 09/29/17 0929MM Mise -4,420.78 Write Off-Moorage from July 2016 thru Nov 2016 plus late fees thru 9/1/17 WRITEOF Write Off-Moorage from July 2016 thru Nov 2016 plus late fees th WRITE OFF -4,42038 13922 Skibicki,$Dirk 9649C 04/01/17 04/01/17 0401MM Misc -91.01 Write Off NVRITEOF Write Off Transient mrg from 6/20/15,boat sold multiple times in WRITE OFF -91.01 20497 Nelson Sr,$Robert D. 9960C 09/08/17 09/08/17 0908MM Misc -402,11 Nelson,Robert D#20497 mail being returned,USCG documentation expired,TDM$162.76 WRITEOF F Nelson,Robert D#20497 mail being returned,USCG documentati. WRITE OFF -402.11 21296 Green,$Zachary 10147C 11/29/17 11/29/17 1129MM Misc -130.77 Write Off TDM Aug 1C&11,2015 plus late fees due to mail being returned and unable WRITEOF Write Of)rTDM Aug 10&11,2015 plus late fees due to mail being WRITE OFF -130.77 21670 Glasgow,Ralph 10007C 09/29/17 09/29/17 0929MM Misc -90.60 Write Off Moorage from July 2016 and late fees. Mail being returned undeliverable. write off Write OffMoorage from July 2016 and late fees. Mail being,retun WRITE OFF -80.60 5 Invoices Total of Invoices -5,125.27 Total of Items for WRITE OFF -5,125.27 190 ust July 2019 Su Mo Illy ',I Fr Sa Su Me Tuu9We201Th Fr Sa 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 i6 17 18 19 20 11 12 13 14 15 i6 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 30 Jul 1 2 3 4 5 6 5:30pm CC WS Mtg w/ City Holiday- 12:OOpm Cancelled-CC PACAB(Council Independence,Day WS Mtg(Council Chambers),,,,,,,,,,,,,, [[,,,,,Chamber),,,,,,,,,,,,,,; 7 8 9 10 11 12 13 „7:OOpm CC Mtg (Chambers)_ 14 15 16 17 18 19 20 6:OOpm Cancelled P&Z.. [[[ 12:OOpm CC WS Mtg WS„(Chambers) [[ (Council Chamber)„ 21 22 23 24 25 26 27 7:OOpm CC Mtg 12:OOpm PACAB Reg (Chambers)_ Mtg(Council Chambers) 28 29 30 31 Aug1 2 3 Council Calendar 1 7/9/2019 2:20 PM 191 August 2019 Su Me T�U9We201Th Fr Sa Su Me September 2Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 91 11 121 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 28 29 30 31 Aug 1 2 3 €€€6:00pm Welcome Party for Obihiro Students €,,,,@,Library,,,,,,,,,,,,,, 4 5 6 7 8 9 10 7:66pm P&Z Mtg [[[ 12:66pm CC WS Mtg (Council Chambers) .. [[ (Council Chamber)„ 11 12 13 14 15 16 17 „7:OOpm CC Mtg (Chambers)_ 18 19 20 21 22 23 24 6:00pm P&Z WS [[[ 12:00pm CC WS Mtg (Chambers) [[ (Council Chambers) 25 26 27 28 29 30 31 „7:00pm CC Mtg '.. (Chambers)_ Council Calendar 2 7/9/2019 2:20 PM 192 September 2019 Su Me Tpte We r2Th Fr Sa Su Me u We 20 Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 121 14 67 8 91 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 1 2 3 4 5 6 7 7:00pm P&Z Mtg 12:00pm PACAB WS 12:00pm CC WS Mtg [[ (Counal Chambers) [[ (Council Chambers) [[, (Council Chambers) 8 9 10 11 12 13 14 7:00pm CC Mtg 6:66pm HPC WS Mtg ;,,.......(Chambers)_ ...(Council Chamber) i 7:30pm HPC Mtg (Council Chambers),,,, 15 16 17 18 19 20 21 6:66pm PiiZ WS 112:66pm PACAB Reg [[[ 12:66pm CC WS Mtg (Chambers) Mtg(Council _ (Council Chambers) [[ Chambers) 22 23 24 25 26 27 28 „7:00pm CC Mtg '.. (Chambers)_ 29 30 Oct 1 2 3 4 5 Council Calendar 133 7/9/2019 2:20 PM