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HomeMy WebLinkAbout08262019 City Council Packet Seward Cit- y Council Agenda Packet ............... .................- ............................ ----------- ------------ Photo Credit:Peninsula Clarion Swan Lake Fire Monday, August 26, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska bzlftd CITY COUNCIL MEETING AGENDA All-America City {Please silence all cellular phones during the meeting} August 26, 2019 7:00 p.m. Council Chambers David Squires 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2019 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Sue McClure ITEMS SCHEDULED FOR PUBLIC HEARING Vice Mayor 5. APPROVAL OF AGENDA AND CONSENT AGENDA Term Expires 2019 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS A. Proclamations and Awards—None Suzi Towsley B. Chamber of Commerce Report Council Member C. City Manager Report ................................................. Pg. 4 Term Expires 2019 D. City Attorney Report ................................................ Pg. 17 E. Other Reports and Presentations [Presentations are limited to ten Jeremy Horn minutes each, excluding Q&A.] Council Member 1. Kenai Peninsula Economic Development District Term Expires 2019 Presentation by Tim Dillon (Lane) 2. Seward Pride Alliance Presentation (Towsley) Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Kelley Lane Council Member Term Expires 2020 Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda August 26, 2019 Page I 1 7. PUBLIC HEARINGS A. Ordinances for Public Hearing and Enactment 1. Ordinance 2019-013, Amending City Code Title 6 —Purchasing, Contracts And Professional Services, To Clarify That A City Of Seward Business License Is Required To Perform Work For, Or Provide A Service To Or On Behalf Of, The City Of Seward For The Life Of The Contract Or Agreement. This ordinance was amended and introduced on August 12, 2019, and is coming tonight fbr public hearing and enactment. .................................... Pg. 20 S. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Discuss high performance organization core principles. Postponed from June 24, 2019 and July22, 2019. ....................................................................................... Pg. 25 2. Ordinance 2019-011, Amending Seward City Code Title 5, Revenue And Finance, To Adopt Chapter 5.22 "Developer Reimbursement And Incentive Program for Undeveloped Properties," Implementing A Process For Reimbursing Some Or All Of Developers' Public Improvement Installation Costs. This ordinance was amended and introduced on July 8, 2019 and was referred to administration fbr further development. This ordinance came back on August 12, 2019, was amended, had a public hearing, and was postponed to August 26, 2019 fbr another public hearing and enactment. ..................................................... Pg. 28 9. NEW BUSINESS A. Ordinances for Introduction—None B. Resolutions 1. Resolution 2019-075, Authorizing The Cancellation Of An Interfund Debt Owed To The General Fund From The Wastewater Enterprise Fund In The Remaining Amount Of $1,219,150 Related To The Failure Of The Lowell Point Sewage Lagoon Liner And Associated Dredging Costs Incurred In 1990. ................................................. Pg. 46 2. Resolution 2019-076, Approving The 2020 Grant Year Budget For The Seward Community Health Center As Required By The Co-Applicant Agreement Between The City Of Seward And The Seward Community HealthCenter(CHC). ................................................ Pg. 50 C. Other New Business Items 1.Approval of the August 12, 2019 City Council Regular Meeting Minutes. .................Pg. 79 *2. Non-objection for the renewal of the Retail Marijuana License #17758 for The Tufted Puffin, LLC. ................................................................................................ Pg. 92 3. Schedule a specific date for previously agreed upon six month review of the legal firm contract-hired by the City Council to represent our municipality and its citizens' interests. (Lane) 4. Regarding the Seward Airport: A. Discuss the August 15, 2019 meeting regarding the Seward Airport which was hosted by the Alaska Department of Transportation (ADOT) and the Federal Aviation Administration (FAA); discuss developing a plan to move forward with the project; schedule an interagency town hall meeting to be hosted by council. (Towsley) B. Schedule a town meeting to discuss the Seward Airport. (Squires) ...................Pg. 121 City of Seward, Alaska Council Agenda August 26, 2019 Page 2 2 o. aeL acnrevaore, measureaore goals for one cny manager l0 De urea for one i quarLer /-u/-u evaluation. (Squires) ............................................................................... Pg. 122 7. Discuss the electric outage of August 17, 2019, including costs, lessons learned, and plans for the future. (Lane) 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List ......................................................... Pg. 123 B. June, 2019 Providence & City of Seward Financials ...................................... Pg. 132 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Tune is limited to S minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda August 26, 2019 Page 3 3 IJI VV♦ x%A, /J idiyZ—Z MANAGER'S REPORT August 6 —August 26, 2019 The following purchase orders in the amount of$5,000.00 or more have been approved by the City Mangy since the last report: DATE DEPT TO WHO WHAT FOR AMI 8/6/19 Parks and T2 Systems Canada Inc. Warranty for Parking T2 Pay Stations $9,l Recreation 8/19/19 Harbor Kendrick Equipment Tires for 50 Ton Travelift $8,1 Ltd. 8/19/19 Parks and Grainger Water Heater for Shower House $6,, Recreation 8/19/19 Harbor NRC Alaska LLC. Equipment/Services to remove 1,300 $8,_ gallons of used glycol ADMINISTRATION Over the course of the last two weeks, the City Manager's office has been focusing on a number of pr These include: the Seward Airport project, public meeting and follow-up meetings, various personnel issues, reviewing and finalizing the demand meter policy, attending the Alaska Municipal League S Legislative Conference and the Alaska Municipal Managers Association Conference. We have also been v with the Kenai Peninsula Borough in their emergency relief efforts by opening up Seward's emergency for those evacuating Cooper Landing. We'd like to thank all of the employees and volunteers for th response and support during that process. Harbor CMR 08/26/19 1. PACAB meeting on 8-14-2019, working on chamber funding. 2. The 50 ton has another flat tire, PO in to replace all 4 tires they are 12 years old. 3. The 330 ton lifts have started to pick up as vessels are coming out of the water for the season. 4. We are still receiving a lot of compliments on the new South harbor launch ramp. 5. Still waiting on the as-built to close out the South Harbor Launch ramp. 6. We are currently working with ADF&G to replace the North East Boat Launch Ramp, fundingis currently available through the same grant, waiting on the 2020 State budget to be approved. 7. Another successful Salmon Derby, some small issues like overcrowding of vessels. 8. We helped out the US Coast Guard they towed in a vessel from Prince William Sound they released it to us outside the harbor and we towed it into X-float all people on board are safe. 4 9. Airport meeting at the KM Ray building 10. Meeting with the Spawn Ideas on filming in the Seward harbor. 11. Also met with the Discovery channel Cold Case series on something that happened here in 2003. 12.The harbor assisted with a vessel that sunk 200 feet from the North East Launch ramp, the individual was pulled from the water by a another boater, the harbor crew towed the sunken vessel to the launch ramp flipped it over and assisted the elderly gentleman by placing his vessel on his trailer, no injuries. �e rw�t� u�/� q➢ufl ���ii�'Idlu ��, �< r " V iry iiIl�Vuluii � i N of�Vb 1 E r � J. 5 1) The Demand Meter Policy is complete and included with this City Manager's Report. The Elect Department is developing action lists for any follow up meter changes contingent on this policy. data will be shared with the Council when complete. The City has requested and is waiting for b from the local electricians to replace the final meter base on the system that does not have one o new meters. 2) Regarding the Lowell Canyon Hydro concept, administration is looking for guidance from coun either to move forward with this piece or stop. This is the next decision point as previously disci Attached is the proposal from AWR engineering to develop a cost and procedure to perform the study as required in the license for water rights with DNR. This is not the cost for the flow study is the cost that will develop the cost for the flow study. To refresh, the feasibility study by Your Energy shows that the project is technically feasible but would require at least 80% funding for City's cost to break even. If the City moves forward (based on council's direction) the next stef be a cost coming to council to do the work of creating and documenting the flow study. The flo study will be three years of accumulating data and then analysis of that data. This would be anot decision point to either move forward or stop. There may be opportunities to jointly fund the flo study as the study would benefit other state and federal agencies and there is a line item in AWF proposal to explore these opportunities. The next decision point would be to design and enginee facilities. History has shown that this cost would probably be solely the responsibility of the Cit: final decision point if for construction of the project. This decision would most likely be deterrr by funding options. 3) The Electric Department is projecting to start construction on Stoney Creek repair and replacem underground conductoring within the next month. The Electric Department is making the final preparations to start the construction. The project is estimated to take around 4 weeks of continu work to complete this project, however due to other commitments we may not be working on tk continuously. 4) We now have the bucket truck on site and outfitted for work. This will be a great addition to out and should help us save costs to our rate payers. 6 CITY OF SEWARD Electric Dept. (907)224-4C Main Office (907)224-4050 1'O INA 16`7 Police (907) 224-3338 S[fIWARI), Al "AKA 9966 '-0161 Harbor(907)224-4350 Fire (907) 224-3445 City Clerk (907)224-4046 Utilities (907) 224-4050 POLICY DEMAND METERING Date: July 2019 History: The City of Seward Electric Tariff (the "Electric Tariff') has three customer classifications: resider small general service ("SGS") and large general service ("LGS"). The SGS and LGS are for comme accounts. In the City of Seward City Code section 14.15.210 Service classification provides, "the inter use of electricity will determine whether a service is residential or commercial." Stated differently, i intended use is for primarily living quarters, then the service is residential. If the intended use is to per business, then the service is classified as a commercial service and categorized into either SGS or LGII The Electric Tariff states that SGS is less than 25 kilowatts (kW) in demand. Then, by definition, anyt over 25kW must be LGS. Demand is defined as the highest recorded 15-minute kW interval in the bi period. Having a demand meter does not mean that a customer is automatically classified as a LGS customer that they are automatically charged for demand. In the past, many of the meters in use did not give the the means of tracking commercial customers' demand usage. This made it challenging for the utility ti whether customers had a demand exceeding 25kW. This determination was made by examinin; individual customer's account, both at initial construction and flagging high kilowatt-hour (kWh) usag, these situations, a meter that has the ability to monitor demand would be placed on the individual custon meter base and the demand usage would be tracked to see if the customer's demand exceeded 25 kW. Historically, the classification of a business to be in or out of SGS/LGS was determined by revie, account records over the course of a few months. If the customer had a high demand, then the ace would be switched to LGS at the direction of the Electric Utility Manager. There was no mechanis flag customers who may be misclassified, except by chance of an employee or at the request of the custo At the time of the meter exchange the decision was made by the Utility Manager, and supported b` Finance Director and City Manager, to convert all commercial meters to demand reading capable me The intent of the change was to eliminate the challenge of misclassifying or overlooking the custoi between SGS and LGS with greater computer capability for reporting demand. Another reasor implementing the change to demand monitoring was to avoid potential electrical infrastructure failure damage to multiple services and equipment that can occur if demand is left unchecked. Revision 1, July 12, 2019. 00850686.DOCX 7 For all new services, the anticipated load shall control whether a demand meter is required, and the ace will be initially billed based on this anticipated load. The initial load and billing determination will be r and initiated an electric department employee that is working on the particular job order, and will be b on customer supplied data. An anticipated load of less than 25 kW will receive a regular (non-dem meter if one is available for that service classification. An anticipated usage of 7,500 kWh or higher ar an anticipated load greater than 25 kW will receive a demand meter initially. If the customer recei� demand meter then the customer's account will initially be classified as a LGS. After three conseci months of typical usage the account may be adjusted, based on historical usage, by direction of the Ele Utility Manager or customer request. Customers may ask for their account to be reviewed at any time. For existing services, such services can demonstrate the requirement for a demand meter two ways. I if a demand meter is currently installed, then the demand will be recorded directly from the meter. Sec if utility service records demonstrate historical usage greater than 7,500 kWh in any given month, th demand meter may be installed for monitoring purposes. After three months of monitoring typical usage, based on the data collected, the account may be swit, to a different classification if justified and appropriate. A customer's account may be switched to based on one of the following criteria: 1) The customer's meter history shows more than four(4)months of 25 kW or greater for any prev calendar year; 2) The customer's meter history shows three (3) of the last six (6) months of 25 kW or greater; 3) The customer's meter history shows three (3) consecutive months within the past twelve (12) months or the previous calendar year of 25 kW or greater; or, 4) By request of the customer. Thank you, Jclm Foutz Utility,Manager Revision 1, July 12, 2019. 00850686.DOCX 8 GI'VVII`NGG"1" August 12, 2019 Mr. John Foutz City of Seward, Electric Department 238 Fifth Avenue Seward, AK 99664 Subject: Fee Proposal for Lowell Creek Hydroelectric -- Hydrologic and Hydraulic Data Initial Evaluation Dear Mr. Foutz: AWR Engineering(AWR) is pleased to provide this fee proposal for an initial evaluation of the hydrologic and hydraulic data needed to support the Lowell Creek Hydroelectric Project. Background AWR understands that the City of Seward (City) is interested in pursuing a hydroelectric facility on Lowell Cre Seward. An initial concept design and economic evaluation was completed by YourCleanEnergy, and this rE recommended follow-on steps including collection of hydrologic data to support power generation needs as as necessary permitting requirements. This scope of work is intended to determine specifically what types of collection are required and provide a plan and associated cost for that work. This information will enable the to proceed with project planning and next steps. Scope of Work A description of the key components of the scope of work are provided below and outlined in the attaches worksheet. AWR will be assisted by Shannon & Wilson for groundwater-related work and by David Braile scoping surface flow data collection methods. 1. Review existing documents and reports. AWR will review relevant existing documents including the al: referenced report by YourCleanEnergy and available historic reports that may help with an o\ understanding of the site hydrology. 2. Site visit to document conditions.The AWR team will visit the project site to evaluate and photo docui the site characteristics. This information will be used to develop feasible options for flow measures approaches and associated costs. 3. Coordinate with DNR for water rights requirements and drinking water impact concerns. We coordinate with DNR to determine what types of data will be required to support water rights permi and associated drinking water concerns. Where appropriate, we will propose data collection methoc their consideration/agreement. iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillilliillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliillillillillillillilliillillillillillillillillillilliillillillillillillillilliilililI 4011 Arctic Boulevard, Suite 106 Anchorage, AK 99503 (907) 441-AWRE (2973) www.awr-eng.com 9 4. Determine flow data needed for power generation design. We will determine what types of flow date lengths of record are expected to be needed to support the power generation design. This will drive development of both the surface water and groundwater data collection plans. 5. Consider subsurface intake feasibility and look for examples in other locations. Based on curr available information, we will consider the general feasibility of using a subsurface intake as part o power generation operations, and we will look for other locations that have implemented thistechniq 6. Develop surface water monitoring/modeling plan. Based on the data needed for power generatior for DNR permitting, we will develop an overall approach to collecting surface water data. This will in( a proposed data collection method and timeline. The appropriate data collection methods may seasonally. 7. Develop groundwater monitoring plan. Based on the groundwater data needed for both power gener, and DNR permitting, we will develop an overall approach to collecting groundwater data. This is expE to include recommendations for analysis of well logs, installation of monitoring wells as needed, and c related work. 8. Explore funding opportunities. The AWR team will identify potential funding sources/partner opportur for the hydroelectric facility. We will also determine if there are known constraints or data colle, requirements that would be tied to the funding, and if so, include those in the overall data collection p We will summarize the potential opportunities and any associated constraints and include this inform; in the summary memo referenced below. 9. Develop implementation costs for the hydrologic data collection work. The AWR team will provide for moving forward with the data collection work. The costs are expected to be provided as a rang support project planning purposes. 10. Provide Summary Memorandum. The work and associated findings will be summarized in a brief tech memorandum for the City. Assumptions and Conditions This fee proposal is based on the following assumptions and conditions. 1. The site visit will be a day trip. Overnight expenses are not included. 2. Actual data collection work is not included in this first phase of work. Schedule AWR is available to begin working on this project upon receipt of a Purchase Order and approval proceed from the City.We are flexible and can coordinate with the City regarding needs for the remaining schec iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillilliillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliilillilI AWR Engineering, r, 10 ENG Fee Estimate AWR proposes to complete this work on a time and materials basis not to exceed $24,490. A breakdown of this fee is attached. If you have any questions or need any additional information, please don't hesitate to contact me. Thank you for your consideration of this proposal. We look forward to working with you. Sincerely, Janie G.Dusel,PE,President AWR Engineering, LLC Attached: Fee Estimate (1 page) AWR Engineering, EG1 Fee Proposal for the City of Seward Electric Utility Lowell Creek Hydroelectric Hydrologic and Hydraulic Plan Development AWR Engineering Subconsult; Item No. Task Description Principal Engineer/ Water Resource Hydrologic David Shannon 1 Project Manager Project Engineer Technician Brailey Wilson (Fee) (Fee) 1 Review existing documents and reports 4 $1,000 2 Site visit to document conditions 8 8 8 $1,040 3 Coordinate with DNR for water rights 4 2 $130 $250 requirements and drinking water impact concerns 4 Determine flow data needed for power 2 6 generation design 5 Consider subsurface intake feasibility and look for 4 10 $500 examples in other locations 6 Develop surface water monitoring/modeling plan 6 16 $780 7 Develop groundwater monitoring plan 8 $2,000 8 Explore funding opportunities 4 9 Develop implementation costs for the hydrologic 8 16 $520 $500 data collection work 10 Provide summary memorandum 8 3 Total Hours 56 61 8 $2,470 $4,250 Hourly Rate $145.00 $130.00 $90.00 1.00 1.00 Subtotal $8,120 $7,930 $720 $2,470 $4,250 LABOR TOTAL $16,770 EXPENSES TOTAL(No Markup) $7,720 TOTAL COST $24,490.00 8/12/2019 12 Seward Parks & Recreation Department City Manager Report August 16, 2019 The Rec (formerly Teen Rec Room) The Rec attendees visited with students from Seward's sister city, Obihiro, Japan at the potluck on August 2nd. They also enjoyed First Friday's art show at the Senior Center. Attendance 8/1-8/15 = 55 total (Middle School= 40, High School= 15) Revenue from TRR Vending 8/1-8/15: $36.50 The Rec Fall Schedule (starting August 20) Tuesday Wednesday Thursday Friday Saturday 2:00-9:OOpm 2:00-9:OOpm 2:00-9:OOpm 2:00-9:OOpm 5:00-9:OOpm Arts & Crafts H.S. Pool-1st& Game Night- 1st& Friday Night HIGH SCHOOL night 3rd week of 3rd week of month Social ONLY month (board games, ping-pong, pool, Movie Night! etc.) Featuring a Game Night- 2nd AVTEC Gym- rock Music, games, Teen-picked different project & 0 week of climbing 2nd& 4th food, and (supervisor- each week! month week of month more approved) movies, popcorn and drinks ALPAR ALPAR wrapped up on Friday, August 16 as the crew heads back to school August 20. They did a great job keeping the city's parks, campgrounds, beaches and streets noticeably cleaner, all while enduring the unusually warm and sunny summer! 8/1-8/15: Hours worked= 20 Distance covered= 21 miles 18 bags of trash • 7 bags recycling Estimated 160 lbs. of litter removed 13 Sports & Recreation The Windsong Lodge Youth Soccer League was a huge success this season, with our last practice/award ceremony being Monday, August 19. We very much appreciate the hard work and dedication that our coaches have demonstrated; and hope to retain them for other youth sports. ryk jj Ig ff 1mUl ,a III/r I � N w /F` f � ti id�u�aiiur Registration is currently open for Competitive Volleyball, Recreation Volleyball, and Racquetball on www.sewardrec.com. We are very excited to announce the option to register as a free agent for any upcoming team sport; in an effort to bring our leagues to everyone! As we prepare for our Fall and Winter leagues, S&R is openly seeking sponsorships for Volleyball, Racquetball, Basketball, and Archery. Sponsorship levels and pricing may be found on the Parks & Rec bulletin board in City Hall. We are still actively looking for those interested in becoming a referee as well. As always, anyone interested in participating as a volunteer or paid referee for Volleyball and Basketball are encouraged to email: ,j2.E!.gs.. S & R at the AVTEC Gym: Activity 8/8/19- 8/14/19: Wellness Room: 2 Weight Room: 18 Racquetball: 0 Indoor Park: 3 Open Gym/Basketball: 55 Rockwall: I Open Volleyball: 9 • Sauna / Shower: 10 Activity by Association: Seaview: 23 • AVTEC: 7 Volunteers: 12 Public Use: 105 • Windsong Soccer League: 110 Sports & Rec revenue the week of August 5 = $2160.75 Teen Youth Center �a i Kayaking with Adventure 60 North on Wednesday Aug 7 was amazing. 10 kids went on Bear Lake for a three-hour kayak excursion. It was so much fun for all the kids. Thank you the SCF Seward Community Foundation for all the field trips we were able to take due to the grant. Our 12-week summer camp ended on Friday August 161". We, at the TYC, provide a summer filled with adventure, education and activity to over 1200 Elementary School campers and 480+ Middle School campers. Our focus continues to be providing a quality recreation program for the youth of Seward that promotes self-awareness, positive attitude, resilience and problem solving for our future. Our number one rule is RESPECT. We teach campers to show respect for other campers, staff, volunteers, Camp Counselors, the building and play areas and we teach self-respect. The kids have seen and learned that when they show respect, most of the other"rules-getting-broken" fall away. The TYC is super proud of our summer staff! As we are preparing to return to school and other activities for the fall season, we are wrapping up summer camp. We, in Seward, have been lucky to have them, and they feel lucky too about having spent their summer with your children. TYC is seeking motivated talented individuals who enjoy working with children in grade school and middle school for talent week, as well as After School Program. Please contact Josie at jmcciain @cityofseward.net to find out the details. Art, drama, music,juggling, dance; if you have a talent to share lets have some fun. O The After School Program will begin on the first day of school August 20, at 3:15 as bus 3 arrives with our participants. Our fall and winter programs are on www.sewardrec.com to allow for registration. There are positions posted for Program Aids. Upcoming events include First Friday Fun night at the TYC for 41" and 51"graders with the theme of Back to School. Second Saturday Social for families with the theme of Music and Movement. Meet and greet AVTEC students and school open houses. Campground & Park Maintenance Host appreciation Lunch was held at Branson Paviliqn. We had seven campground hosts this year. Total Campground revenue Year to 8/11/2019: $730,975 Busy in the campgrounds with the Silver Salmon Derby. Calcium Chloride was placed on one of the campground entrances to cut down on the blowing dust. Working on getting one of the Parking departments, electric cars, operable. Removed the weir at First Lake Continuing to work on assembling picnic tables. Brush clean up on the street side of the warehouse where the trees were cut down. We hired a new Campground Coordinator. We have six staff returning to school between now and August 22, 2019. Paid Parking Department Parking permits are now available. Drop by the Parking booth to purchase parking passes. Seasonal permits can also be purchased online at https://sewardak.myrec.com/info/activities/program details.aspx?ProgramlD=29877 Remember unattached trailers are not permitted in any City parking lot. The City of Seward is now accepting payment for cemetery plot reservations. Individuals pay $500 per cremains or burial site in the new cemetery section. See forms online at www.cityofsewa rd.us/cemetery. City of Seward Personnel Transactions from 8/2/2019-8/16/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation New Hires: Department: Date of Hire Library Museum Seasonal Aide Library Museum 8/6/2019 Harbor Workerll Harbor 8/7/2019 Seasonal Harbor Aide Harbor 8/8/2019 Available Full Time Positions: Department: Position Status Police Dispatcher Police Advertising Since 9/18/2018 Corrections Officer Police Advertising Since 11/29/2018 Library Museum Curator Library Museum Advertising Since 6/1/2019 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Director of Parks and Recreation SPRD Advertising Since 8/12/2019 Available Seasonal Positions: Department: Position Status Campground Attendants I & II SPRD Advertising Since 1/18/2019 Library Museum Seasonal Aide Library Museum Advertising Since 2/1/2019 Parking Attendant Parking Advertising Since 1/18/2019 Teen Youth Center Summer Camp Counselor SPRD Advertising Since 1/18/2019 Program Aide (TYC, Teen Rec Room, Sports & Rec at the AVTEC Gym) SPRD Advertising Since 1/18/2019 16 MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR SQUIRES FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT — JULY 2019 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: AUGUST 20, 2019 The following report provides the City Council with a summary of the matters worked on by the City Attorney during July of 2019. If you would like to review the June invoice, please let the City Manager know and we will be sure to provide you a copy of that invoice. Given the attorney-client privileged nature of many of the services we provide for the City of Seward ("City"), our firm's goal is to provide a monthly report containing the information needed to fully inform Council of the nature of the legal services provided last month while protecting the City's confidential information. I supervised and oversaw all general legal services provided to the City last month. I also attended the July 8, 2019 meeting and will be in attendance at the first meeting in September to answer any questions Council may have regarding this written report. 1. General Legal Counsel Services Employment The firm's labor and employment attorneys and I met and attended teleconferences with the City Manager and Assistant City Manager regarding various outstanding personnel issues. I also continued working on review of current personnel policies and procedures as they relate to the existing sexual harassment Code provisions as well as general harassment and bullying prohibitions recently before Council. Our labor and employment law attorneys advised on letters of agreement with SPEA and responded to several questions regarding personnel policy enforcement and compliance as well as benefit calculations and eligibility under PERS. General Governance I conducted research regarding Council's compliance with City Charter and Code and recommended changes to local law in order to provide Council the flexibility needed 00851638.DOCX 17 to direct its appointed officers, namely the City Manager, City Attorney, and City Clerk. Our team conducted research regarding current Council policies and the Council process and procedure workgroup's scope of review. Ms. Goldsmith drafted and compiled a process and procedure work group binder. We reviewed the audit process and reviewed the City's rights and obligations regarding the retention and control over its grant application process. I prepared for and attended the July 8, 2019 City Council meeting. Land Use and Planning. I attended teleconferences and meetings with the City Manager, Assistant City Manager, and the Planner regarding the special assessment/improvement process, options for providing subsidies to developers installing public utilities, and the importance of developing a checklist that ensured compliance with the numerous hearings, notices, and planning sessions required or needed to successfully complete the special improvement district process. Total: $16,747 2. Labor Negotiations IBEW Labor Negotiations Will Earnhart completed SEW negotiations and prepared the finalized and agreed upon contract to Council for the August 12th meeting. If Council would like a more comprehensive report on this matter, please let me know and we will schedule an executive session to discuss them. Total: $7,897 3. Litigation and/or Dispute Resolution After completing initial discovery, Angela Ebberson dismissed her lawsuit against the City on July 24, 2019. This lawsuit was officially dismissed by the Court on August 8th. The defense cost to the City was largely bourn by our insurer AML/JIA. The City attorney's office charged just under $9,000 over the term of the lawsuit assisting in strategy and discovery. The administrative time spent on responding to the suit, providing discovery, and attending depositions has not been calculated. Please let us know if you would like our firm and/or Chris Slottee, legal counsel appointed by AML/JIA, to telephonically attend a Council meeting and provide a more comprehensive update in executive session. We also reviewed an indemnity agreement regarding an incident that occurred at the Mermaid Festival. Ms. Alexander represented the City in regard to a complaint filed with the Alaska Human Rights Commission alleging discrimination. The Commission ultimately dismissed the complaint finding there was no substantial evidence of July 2019 Attorney Report Page 2of3 00851638.DOCX 18 discrimination. If Council would like a more detailed update regarding this incident, please let me know and we will be prepared to provide such an update via executive session. Total: $2,182.50 4. Summary and Analysis The majority of the Firm's legal work this month involved legislative guidance on personnel issues and policies, the special improvement district process, Council policies and procedures, and the conclusion of IBEW contract negotiations. The total fees, including costs, charged will be approximately $27,075. 1 will be present to answer questions during the first meeting in September. July 2019 Attorney Report Page 3of3 00851638.DOCX 19 Sponsored by: City Clerk Introduction Date: August 12, 2019 Public Hearing Date: August 26, 2019 Enactment Date: August 26, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-013 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING CITY CODE TITLE 6 — PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES, TO CLARIFY THAT A CITY OF SEWARD BUSINESS LICENSE IS REQUIRED TO PERFORM WORK FOR, OR PROVIDE A SERVICE TO OR ON BEHALF OF, THE CITY OF SEWARD FOR THE LIFE OF THE CONTRACT OR AGREEMENT WHEREAS, Seward City Code, Title 6, outlines the city's requirements and responsibilities for making purchases, soliciting bids and proposals, and signing contacts; and WHEREAS, this portion of code is appropriately concerned with maintaining fiduciary responsibility and oversight on all city expenditures; and WHEREAS, SCC 6.10.135 — Major Purchases clearly states that proof of a valid city business license is required before the city can issue a notice to proceed with a proposal; and WHEREAS, although SCC 6.05.020 — Incidental Minor Purchases refers the reader to the business license requirement as outlined in SCC 6.10.135, it is often misunderstood or misinterpreted; and WHEREAS, the code language should be clarified so that all contractors or persons providing professional services to or on behalf of, the city clearly understand that they are required to possess a valid city business license in order to perform work or provide services; and WHEREAS, in addition, a valid city business license should also be required to be maintained throughout the life of the contract or service agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code TITLE 6 — PURCHASING, CONTRACTS AND PROFESSIONAL SERVICES is hereby amended as follows: (Deletions are Bold b ; Additions are Underlined Bold Italics.) 20 CITY OF SEWARD, ALASKA ORDINANCE 2019-013 6.05.020. - Minor purchase procedures. A. All purchases for an amount estimated to be $1,000.00 or less shall be made on the open market with such competition as is reasonable and practical in the circumstances. B. Purchases in an amount estimated to be greater than $1,000.00 but not more than $30,000.00, except as indicated in § 6.05.020.C., shall be made when feasible and when in the best interest of the city in the open market by written or oral quotation or telephone solicitation, which may be done without newspaper advertisement and without observing the procedure prescribed for the award of formal sealed bid purchases. Such open market purchases, whenever practicable, shall be based on at least three quotations and shall be awarded to the lowest qualified bidder. The basis for determining the lowest qualified bidder shall be the same as that used in formal bid procedures as defined in§ 6.10.135, including any preferences established by law. C. All contractors or persons conducting work for, or providing professional services to or on behalf of, the city shall obtain a city business license prior to conductin'a any work or providin,-any services. D. A valid city business license shall be required to be maintained for the life of the contract or agreement between the city and the contractor or provider. 6.10.135. - Award only to responsible bidder/proposer. A contract awarded under this chapter shall be made only to a responsible bidder/proposer. Prior to the city issuing a notice to proceed, the successful bidder/proposer shall provide evidence of a valid city business license. All contractors or persons conducting work for, or providin;; professional services to or on behalf of, the city shall maintain a city business license for the life of the contract or agreement between the city and the contractor or provider. The city manager may report to the city council and recommend rejection of a bid or a proposal on the basis of the following criteria: 1. The skill and experience demonstrated by the bidder/proposer in performing contracts of a similar nature; 2. The bidder's/proposer's record for honesty and integrity; 3. The bidder's history with any prior litigation or threatened litigation; 4. The bidder's/proposer's capacity to perform in terms of facilities, personnel and financing; 5. The previous and existing compliance by the bidder/proposer with laws and ordinances relating to the contract; 6. The number and scope of conditions attached to the bid/proposal; 7. The bidder's/proposer's past performance under city contracts, including failure to timely complete a contract for the amount stated in its bid or proposal including city requested change orders. If the bidder/proposer has failed in any material way to perform its obligations under any contract with the city, the bidder/proposer may be deemed a nonresponsible bidder/proposer. 21 CITY OF SEWARD, ALASKA ORDINANCE 2019-013 Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 26th day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 22 %_"Lj1141k,II.J tA14-T11111"t_X LlAt&XJUJIVAJUJI11 1 Meeting Date: August 26, 2019 To: Honorable Mayor and Council From: Brenda Ballou, City Clerk �Yp Agenda Item: Ordinance 2019- 0 15, Amending City Code Title 6 — Purchasing, Contracts And Professional Services, To Clarify That A City Of Seward Business License Is Required To Perform Work For, Or Provide A Service To Or On Behalf Of, The City Of Seward For The Life Of The Contract Or Agreement. BACKGROUND & JUSTIFICATION: The city clerk's office is responsible for issuing business licenses. The day-to-day practice of this endeavor has revealed that there is a portion of city code language which sometimes leads to confusion for business Owners, particularly those who are engaged in contracts valued at less than $30,000. After reviewing the code language and reflecting upon the feedback received from businesses, it became obvious that if some of the language were to be clarified, it would be helpful to everyone involved in the process. One particular portion of Title 6, for minor and incidental, purchases (those valued. less than $30,000), appears to be the most vague: The basis for deterinining the lowest qualified bidder shall be the same as that used informal bid procedures as defined in-1-6.10.135 ng any including preferences established by law. The clerk's office interprets this to mean all of § 6.10.135 applies to the minor or incidental contract, including the second sentence that states a valid, city business license is required. However, some business owners interpret this to mean that it strictly refers to items #1 through 97 of the scoring criteria. The clerk's office is bringing forward this proposed code language amendment to ensure that the city's expectations for fair business practices are clear, open, and transparent. INTENT: The intent of this ordinance is to ensure that all businesses who are engaged to provide services or work for the city are properly licensed. 23 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (elocumew source here): Strategic Plan (cIocument source here) Other (list): Seward City Code, Title 6 & Title 8 X FISCAL NOTE: 'This change in the City Code is expected to have no financial impact upon the City. Approved by Finance Department: ATTORNEY REVIEW: Yes —X— No Not Applicable RECOMMENDATION: Enact Ordinance 2019--.0t.) 24 The HPO Framework consists of five factors of high performance, with each factor consis- several underlying HPO characteristics, 35 in total. These are the five factors: 1. Quality of Management In an HPO, managers on all levels of the organization maintain trust relationships with employees by their loyalty, treating smart people with respect, creating and maintaining individual relationshil employees, encouraging belief and trust in others, and treating people fairly. Managers at an HPO wo integrity and are a role model to others, because they are honest and sincere, show commitment, enthusio respect, have a strong set of ethics and standards, are credible and consistent, maintain a sense of vulne and are not self-complacent. They are decisive, action-focused decision-makers, avoid over-analy propose decisions and effective actions, while fostering action-taking by others. HPO managers coz facilitate employees to achieve better results by being supportive, helping them, protecting them from interference, and by being available to them. Management holds people responsible for results and is c about non-performers by always focusing on the achievement of results, maintaining clear accountabi performance, and making tough decisions. Managers at an HPO develop an effective, confident and management style by communicating the values and by making sure the strategy is known to and embr, all organizational members. HPO characteristics: Quality of Management 1. The management of our organization is trusted by organizational members. 2. The management of our organization has integrity. 3. The management of our organization is a role model for organizational members. 4. The management of our organization applies fast decision making. 5. The management of our organization applies fast action taking. 6. The management of our organization coaches organizational members to achieve better results. 7. The management of our organization focuses on achieving results. 8. The management of our organization is very effective. 9. The management of our organization applies strong leadership. 10. The management of our organization is confident. 11. The management of our organization is decisive with regard to non-performers. 12. The management of our organization always holds organizational members responsible for their r 2. Continuous Improvement and Renewal The process of continuous improvement and renewal starts with an HPO adopting a unique strategy that the company apart by developing many new alternatives to compensate for dying strategies. After that, will do everything in its power to fulfill this unique strategy. It continuously simplifies, improves and al its processes to improve its ability to respond to events efficiently and effectively and to eliminate urine procedures, work, and information overload. The organization also measures and reports everything that so it measures progress, monitors goal fulfillment and confronts the brutal facts. It reports these facts not management but to everyone in the organization, allowing all organizational members to access financ non-financial information needed to drive improvement. People at an HPO feel a moral obliga continuously strive for the best results. The organization continuously innovates products, process services, constantly creating new sources of competitive advantage by rapidly developing new produ services to respond to market changes. It also masters its core competencies and is an innovator in the 25 HPO characteristics: Continuous Improvement and Renewal 1. Our organization has adopted a strategy that sets it clearly apart from other organizations. 2. In our organization processes are continuously improved. 3. In our organization processes are continuously simplified. 4. In our organization processes are continuously aligned. 5. In our organization everything that matters to the organization's performance is explicitly reporte, 6. In our organization both financial and non-financial information is reported to organizational mer 7. Our organization continuously innovates its core competencies. 8. Our organization continuously innovates its products, processes and services. 3. Long-Term Orientation In an HPO, long-term gain is far more important than short-term profit. This long-term orientation is e: to all stakeholders of the organization, that is, shareholders as well as employees, suppliers, clients and at large. An HPO continuously strives to enhance customer value creation by learning what customer understanding their values, building excellent relationships and having direct contact with them, involvir in the organization's affairs, being responsive to them, and focusing on continuously enhancing custome An HPO maintains good long-term relationships with all stakeholders by networking broadly, taking an in and giving back to society, and creating mutual, beneficial opportunities and win-win relationships. also grows through partnerships with suppliers and customers, thereby turning the organization international network corporation. Management of an HPO is committed to the organization for the lo: by balancing common purpose with self-interest, and teaching organizational members to put the need enterprise first. They grow new management from their own ranks by encouraging staff to become filling positions with internal talents, and promoting from within. An HPO creates a safe and secure wo by giving people a sense of safety (physical and mental) and job security and by using dismissal as a last HPO characteristics: Long-Term Orientation 1. Our organization maintains good and long-term relationships with all stakeholders. 2. Our organization is aimed at servicing the customers as best as possible. 3. The management of our organization has been with the company for a long time. 4. New management is promoted from within the organization. 5. Our organization is a secure workplace for organizational members. 4. Openness and Action Orientation In addition to having an `Openness and Action Orientation' culture, an HPO uses the organization's oper achieve results. In an HPO, management values the opinion of employees by frequently having dialogu them and involving them in all important business and organizational processes. HPO management experiments and mistakes by permitting employees to take risks, being prepared to take risks themsel-v seeing mistakes as an opportunity to learn. In this respect, management welcomes and stimulates chi continuously striving for renewal, developing dynamic managerial capabilities to enhance flexibility, an personally involved in change activities. People at an HPO spend a lot of time on dialogue, kno exchange and learning in order to obtain new ideas to improve their work and make the complete orgat performance-driven. 26 1. 111V - VUl 11..4.AV1-y 111 " VV11.11 V111r11V,'VVV. 2. Organizational members spend much time on communication, knowledge exchange and learning. 3. Organizational members are always involved in important processes. 4. The management of our organization allows making mistakes. 5. The management of our organization welcomes change. 6. Our organization is performance driven. 5. Quality of Employees An HPO makes sure it assembles a diverse and complementary workforce and recruits people with mz flexibility to help detect problems in business processes and to incite creativity in solving them. A continuously works on the development of its workforce by training staff to be both resilient and f letting them learn from others by going into partnerships with suppliers and customers, inspiring t improve their skills so they can accomplish extraordinary results, and holding them responsible fi performances and with that encouraging them to be creative in looking for new productive ways to achi desired results. HPO characteristics: Quality of Employees 1. The management of our organization inspires organizational members to accomplish extraordinar results. 2. Organizational members are trained to be resilient and flexible. 3. Our organization has a diverse and complementary workforce. 4. Our organization grows through partnerships with suppliers and/or customers. 27 Sponsored by: Meszaros Introduction Date: July 8, 2019 Amended: July 8, 2019 Referred to Administration: July 8, 2019 Public Hearing Date: August 12, 2019 Amended: August 12, 2019 Public Hearing Date: August 26, 2019 Enactment Date: August 26, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING TITLE 5, REVENUE AND FINANCE, TO ADOPT CHAPTER 5.22 "DEVELOPER REIMBURSEMENT AND INCENTIVE PROGRAM FOR UNDEVELOPED PROPERTIES," IMPLEMENTING A PROCESS FOR REIMBURSING UP TO 50% OF DEVELOPERS' PUBLIC IMPROVEMENT INSTALLATION COSTS WHEREAS, the City of Seward ("City") has a significant housing shortage; and WHEREAS, it is in the City's best interest to incentivize the expansion of public utilities to property within the boundaries of Seward to ensure public health, safety, and welfare; and WHEREAS, reimbursing developers up to 50% of the costs incurred when installing public utilities may incentivize developers to develop property for use as housing within the boundaries of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code Title 5, is hereby amended to add Chapter 5.22 "Developer Incentive and Reimbursement Program" as follows: (Deletions are Bold kethr-ough-s; Additions are Bold Italics.) Chapter 5.22 Developer Incentive and Reimbursement Program for Undeveloped Properties Sections: 5.22.010 Purpose. 5.22.020 Definitions. 5.22.030 Developer Incentive and Reimbursement Program -Application 5.22.010 Purpose. 28 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 It is the intent of this chapter to permit the City, when funds are available, to reimburse a developer up to 50% of the costs of extending public utilities to his, her or its property assessed in a special improvement district in order to incentivize installation of public utilities and property development within City boundaries. 5.22.020 Definitions. In this chapter, unless otherwise provided, or the context otherwise requires, the following words and phrases shall have the meaning set forth below: "Benefiting property" means area or zone which will directly benefit by a specific public utility extension. "Cost of extension" means the developer's actual direct cost of constructing a public utility extension. "Developer" means a property owner who is located within an improvement district subject to a special assessment. "Program Fund" means a fund created expressly to fund the reimbursement and incentive program. 5.22.030 Developer Reimbursement and Incentive Program-application. a. The City shall consider, so long as funds are available, reimbursing developers for the costs of installing a public utility for which a special improvement district was created. In order to be eligible for consideration, developers must complete and file an application for reimbursement with the City Clerk. The application shall be available at the City Clerk's office. b. In order to be eligible for reimbursement, the application must be completed in full and the filing fee paid in full. Council shall adopt the application and any amendments to the application criteria via resolution. c. The City Manager or his or her designee shall review the application and determine if the applicant meets the requirements for reimbursement within thirty (30) days of receiving an application. The City Manager shall submit a written memorandum to Council, which shall include a recommendation to approve or deny the application, a recommended amount of reimbursement, if any, and a statement regarding the reasons for granting or denying the application, including if funds are available in the Program Fund. Council shall adopt or deny the City Manager's recommendation by resolution. Council's decision to reject or accept the application shall be a final decision by the City. 29 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 d. The developer's application shall include the following: 1. A statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. 2. An itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. 3. A statement by the developer that he or she understands that the City Council may reimburse up to 50% of the pro-rated share of the improvements under Title 5 and the developer accepts his, her or its obligation to pay his, her or its pro-rated share of the assessment. 4. Details regarding the purpose and use of developer's property and the ways in which the use promotes the public interest and complies with the City comprehensive plan. e. The City Manager may recommend approval subject to conditions. f. All applicants located within a single improvement district and in full compliance with this section shall be treated uniformly. g. No developer shall be eligible for reimbursement until the extension has been completed. h. In the event no funds are available for the program, a notice of the lack of funding shall be posted on the City website. Section 2. This ordinance shall be retroactive to January 1, 2019 and all developers eligible for the program on or after that date shall be eligible to apply for reimbursement under Chapter 5.22. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 26th day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor 30 Agenda Statement Meeting Date: July 8, 2019 To: City Council Through: City Manager Scott Meszaros From: Holly Wells, City Attorney Agenda Item: Ordinance 2019- 011, Developer Reimbursement and Incentive Program BACKGROUND &TUSTIFICATION:. The City Manager and Assistant City Manager have been directed by Council to enac a reimbursement and incentive program to encourage developers to extend public utilities an develop property within the City of Seward ("City") for use for commercial and residenti; purposes. The ordinance introduces an incentive and reimbursement program th', accomplishes the intent of Council but also preserves the City administration's, and tr Councils, flexibility to approve an application that places requirements on developers th; ensuring reimbursement is awarded only when funds are available and the improvement ; issue benefits the public's interest. INTENT: The intent of this ordinance is to create a program that promotes Council's goals 1 incentivizing development and the expansion of available housing within the City. CONSISTENCY CHECKLIST: Yes No N/? 1. Comprehensive Plan (document source here X 2. Strategic Plan (document source here): X 3. Other (list): X FISCAL NOTE: 00848484.DO CX 31 Approved by Finance Department: This ordinance has not yet been submitted to the Financ( Department and still requires appropriations and considerations by administration prior tc adoption. ATTORNEY REVIEW: Yes X No Not Applicable RECOMMENDATION: City Council refer Ordinance 2019-011 to the Finance Department for determination of a Program Fund creation and identification of any Fund limitations. 00848484.DOCX 32 MEMORANDUM DATE: August 12, 2019 TO: Seward City Council FF,OM: Scott Meszaros, City Manager RE: Developer Incentive Program—Start-up Funds The Seward City Council has identified the shortage of housing as a significant public need. The administration has been asked to identify potential sources of funds to incentivize developers to expand public utilities to properties within the City's boundaries to ensure public health, safety and welfare, and the orderly development of public infrastructure. Without utilizing undesignated reserves which currently fall within the City's reserve policy band-- and which are needed to cover unforeseen needs and emergencies--there are two one-time funding sources that the administration has identified as potential sources to seed a Development Fund. The administration recornmends developers be allowed to borrow against these funds,with repayment to the City in the form of property assessments, including interest.This repayment stream could serve to continue providing incentive funds for future development, depending on the number and financial costs of projects under consideration. The first source of funds would be best utilized to expand electrical utilities since the source of funds derives from a Chugach Capital Credit received by the City in the amount of$281,043.46 in May 201.9. Since Chugach is a co-op, they rebate capital credits to their customers periodically, in the form of capital credit rebates. This particular check is for the period 1996-2010. It is not uncommon for the utility to receive capital credits, but this check is significantly larger than normal. In the past, the City Council has discussed various ways to best to use these rebates. Since the rebates relate to service provided more than a decade ago, many of our current customers may not Dave been served during the period being rebated, so rebates would not necessarily apply to the customers who"earned"the credits. Offering rebates based solely on consumption would ensure that the largest customer classes benefit from the bulk of the credits,regardless of the customers' tenure with the utility. As a result of challenges to fairly allocate credits to the original users of the service, Seward Public Utilities has, based on City Council action, handled the rebates a number of different ways: 1) SPU has given temporary "rate holidays" to all customers equally, around the holidays, as a way of sharing the capital rebates with customers during the winter season;2) In years where capital Rinds were scarce, capital rebates were utilized for one-time major capital maintenance needs in the electric utility; 3) In some years, the Council has elected to use the funds for a general government capital project to benefit all of the residents within the service area;construction of Citizens Field is an example of this type of use;and 4)more recently,a capital credit rebate was used to extend utility service at SMIC to incentivize development across the Bay, and that investment has shown great 33 " LLALAAAO&X4441UI1 41A� WAAW "AAAW A"AA� XMA LAAV WA- L-AAW J-Ay- - .--- money for incentivizing development, since the property assessment mechanism can allow the monies to be used multiple times to encourage utility expansion. A second source of funds would best be used to construct roads,ditches, sidewalks and other related public works projects related to new development.This source reflects the City's contributions to the road improvement project, which have not been fully spent. The unspent City contributions total approximately$3 87,000. While these monies can be utilized for remaining road improvements,the Council may see expansion of new neighborhoods as a higher and better use for these funds. The Water and Sewer Funds are in need of significant replacement of outdated water and sewer lines. 'Therefore, it is not recommended that these funds be tapped for contributions to a Development Fund at this time. However, this, issue could be revisited during the Water and Wastewater Classification and Rate Study,should the Council decide to roll development incentives into a future capital funding plan for those utilities. 34 3UD31 1 t U 1 n _L� 1 Sponsored by: Meszaros Introduction Date: August 12, 2019 Public Hearing Date: August 12, 2019 Enactment Date: August 12, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 (S1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING TITLE 5, REVENUE AND FINANCE, TO ADOPT CHAPTER 5.22 "DEVELOPER REIMBURSEMENT AND INCENTIVE PROGRAM," ADOPTING A PROCESS FOR REIMBURSING UP TO 50% OF CERTAIN DEVELOPERS' PUBLIC IMPROVEMENT INSTALLATION COSTS ON UNDEVELOPED PROPERTY TO INCENTIVIZE CONSTRUCTION OF HOUSING UNITS WITHIN THE CITY WHEREAS, the City of Seward ("City") has a significant housing shortage; and WHEREAS, it is in the City's best interest to incentivize the expansion of public utilities to property within the boundaries of Seward to ensure public health, safety, and welfare; and WHEREAS, reimbursing developers for up to 50% of the costs incurred when installing public utilities on undeveloped property may incentivize developers to develop property for use as housing within the boundaries of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code Title 5, is hereby amended to add Chapter 5.22 "Developer Incentive and Reimbursement Program" as follows: (Deletions are Bold kethr-oughs; Additions are Bold Italics.) Chapter 5.22 Developer Incentive and Reimbursement Program Sections: 5.22.010 Purpose. 5.22.020 Definitions. 5.22.030 Developer Incentive and Reimbursement Program -Application 5.22.010 Purpose. It is the intent of this chapter to permit the City, when funds are available, to reimburse a developer for up to 50% of the costs of extending public utilities to his, her or its 00859293.DOCX 35 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 (S1) undeveloped property assessed in a special improvement district in order to incentivize installation of public utilities and property development within City boundaries. 5.22.020 Definitions. In this chapter, unless otherwise provided, or the context otherwise requires will be read consistent with all applicable terms defined in the City Charter, the following words and phrases shall have the meaning set forth below: "Benefiting property" means area or zone which will directly benefit by a specific public utility extension. "Cost of extension" means the developer's actual direct cost of constructing a public utility extension. "Developer" means a property owner who is located within an improvement district subject to a special assessment. "Program Fund" means a fund created expressly to fund the reimbursement and incentive program. "Public Improvement"is defined in Section 1.5 of the Seward Charter. "Public utility"is defined in Section 1.5 of the Seward Charter. "Undeveloped land" means tracts or parcels of land that are not part of an existing improvement district and have no significant or substantial improvement, infrastructure, grading, or site development related to residential, commercial, or industrial uses or outstanding building permits. The provisions of this section specifically do not apply to tracts within the Seward Marine Industrial Complex (SMIC). 5.22.030 Developer Reimbursement and Incentive Program-application. a. The City may, so long as funds are available, reimburse developers for up to 50% of the costs of installing a public utility on undeveloped land for which a special improvement district was created. In order to be eligible for consideration, developers must complete and file an application for reimbursement with the City Clerk. The application shall be available at the City Clerk's office. b. In order to be eligible for reimbursement, the application must be completed in full and the filing fee paid in full. The Clerk will submit a Notice of Filing to the applicant and the City Manager within 10 days of receiving the application so long as the application 00859293.DOCX 36 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 (S1) sections have been completed, the application is signed and dated, and the application fee has been paid in full. c. The City Manager or his or her designee shall review the application and determine if the applicant meets the requirements for reimbursement. No more than three regularly scheduled Council meetings after receiving the Notice of Filing and complete application from the Clerk, the City Manager shall submit a written memorandum to Council, which shall include a recommendation to approve or deny the application, a recommended amount of reimbursement, if any, and a statement regarding the reasons for granting or denying the application. Council shall adopt or deny the City Manager's recommendation by resolution. Council's decision to reject or accept the application shall be a final decision by the City. d. The City Manager or his or her designee may approve an application if substantially all the criteria for reimbursement are met and funds are available in the Program Fund. e. The developer's application shall include the following: 1. A statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. 2. An itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. 3. A statement by the developer that the City Council may reimburse all, none or a portion of the pro-rated share of the improvements under Title 5 and the developer accepts his, her or its obligation to pay his, her or its pro-rated share of the assessment. 4. Details regarding the purpose and use of developer's property and the ways in which the use promotes the public interest and complies with the City comprehensive plan. f. The City Manager may recommend approval subject to conditions. g. All applicants located within a single improvement district and in full compliance with this section shall be treated uniformly. h. No developer shall be eligible for reimbursement until the extension has been completed. i. In the event no funds are available for the program, a notice of the lack of funding shall be posted on the City website. 00859293.DOCX 37 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 (S1) j. Council shall adopt the application form and any amendments or appendices to the general application form via resolution. Section 2. This ordinance shall be retroactive to January 1, 2019 and all developers eligible for the program on or after that date shall be eligible to apply for reimbursement under Chapter 5.22. Section 3. The application provisions of the program adopted under this Ordinance shall expire on January 1, 2025, unless extended by the Seward City Council via ordinance. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 00859293.DOCX 38 REDLINED Sponsored by: Meszaros Introduction Date: August 12, 2019 Public Hearing Date: August 12, 2019 Enactment Date: August 12, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 (S1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING TITLE 5, REVENUE AND FINANCE, TO ADOPT CHAPTER 5.22 "DEVELOPER REIMBURSEMENT AND INCENTIVE PROGRAM," �[ f�°�[ 1M1 1"I1 1"1 A PROCESS FOR REIMBURSING SIB R-------Olt----- LI-X]I.1 1`0 501% OF CIT.111'"I" I DEVELOPERS' PUBLIC IMPROVEMENT INSTALLATION 14,'NJ'0 P COSTS _ _D `1:11aa 1 1,1..1PF1111 1O P 111I"1" '. "1 INC 1 1. �1:.a 1_O S"�["RIX 1 11"11.1 01.' 1-11 IJ���11:C�1..� 1J . ... ..... .... ..... �........................................................................, 1 �["S 1"I"1-11 "1"I-U 1._;1"I'V WHEREAS, the City of Seward ("City") has a significant housing shortage; and WHEREAS, it is in the City's best interest to incentivize the expansion of public utilities to property within the boundaries of Seward to ensure public health, safety, and welfare; and WHEREAS, reimbursing developers for the costs incurred when installing public utilities �� � � n�l��, ���� 1;�1_.hm�f� � r_may incentivize developers to develop property for use as housing within the boundaries of the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code Title 5, is hereby amended to add Chapter 5.22 "Developer Incentive and Reimbursement Program" as follows: (Deletions are Bold kethr-oughs; Additions are Bold Italics.) Chapter 5.22 Developer Incentive and Reimbursement Program Sections: 5.22.010 Purpose. 5.22.020 Definitions. 5.22.030 Developer Incentive and Reimbursement Program -Application 5.22.010 Purpose. It is the intent of this chapter to permit the City, when funds are available, to reimburse a developer for all , " ,..... , " of the costs of extending public utilities to his, her or 00859112.DOCX 39 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 „ its undej!, property assessed in a special improvement district in order to incentivize installation of public utilities and property development within City boundaries. 5.22.020 Definitions. In this chapter, unless otherwise provided, or the context otherwise requires will b,e .a..d .onsi , with,, a gMELy L !,,, fined in the t "barter the following words and phrases shall have the meaning set forth below: "Benefiting property" means area or zone which will directly benefit by a specific public utility extension. "Cost of extension" means the developer's actual direct cost of constructing a public utility extension. "Developer" means a property owner who is located within an improvement district subject to a special assessment. "Program Fund" means a fund created expressly to fund the reimbursement and incentive program. "Public "Undeve cl redland" ;means trac ts or imrovement district and have no siniicant or substantial improvement. inlastructure radin or sale derelo menu related to residential commercial or industrial uses or outstanding„budding 1 ermils The l�ro s�on� o °this sect on �„��e�°� i�ally„ o ne�fi ala i to tracts within the r eward . Brine Industrial Coril lle,,,,,,,,, nil ICY. .................................................................................................................................................................................................................................................................................................................. ,,,,,,,,,,,,,,, ,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,5.22.030 Developer Reimbursement and Incentive Program-application. a. The City!:::aysh 11 consi 1oT-, so long as funds are available, reimbur e.si g developers for Mt2 , d„%2t'the costs of installing a public utility t?n underelo ed land for which a special improvement district was created. In order to be eligible for consideration, developers must complete and file an application for reimbursement with the City Clerk. The application shall be available at the City Clerk's office. b. In order to be eligible for reimbursement, the application must be completed in full and the filing fee paid in full. aa,o 1. 'Vi l to 00859112.DOCX 40 CITY OF SEWARD, ALASKA ORDINANCE 2019-011 „ the ......... and sections e he is ..... ......... . ....... ......... . ...... . ......... .. ... .. .. ... .... .... ....... ................. .. ........... .... .. eLl,.. ...........he c. The City Manager or his or her designee shall review the application and determine if the applicant meets the requirements for reimbursement--�i 'th- -4µ` 0fi ° 2 if '. �:ig :����� � i" ° �:� � :���:���a ����J' � t The-the„City Manager shall submit a written memorandum to Council, which shall include a recommendation to approve or deny the application, a recommended amount of reimbursement, if any, and a statement regarding the reasons for granting or denying the application. Council shall adopt or deny the City Manager's recommendation by resolution. Council's decision to reject or accept the application shall be a final decision by the City. d. The City Manager or his or her designee may approve an application if substantially all the criteria for reimbursement are met and funds are available in the Program Fund. e. The developer's application shall include the following: 1. A statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. 2. An itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. 3. A statement by the developer that the City Council may reimburse all, none or a portion of the pro-rated share of the improvements under Title 5 and the developer accepts his, her or its obligation to pay his, her or its pro-rated share of the assessment. 4. Details regarding the purpose and use of developer's property and the ways in which the use promotes the public interest and complies with the City comprehensive plan. f. The City Manager may recommend approval subject to conditions. g. All applicants located within a single improvement district and in full compliance with this section shall be treated uniformly. h. No developer shall be eligible for reimbursement until the extension has been completed. 00859112.DOCX 41 CITY OF SEWARD, ALASKA ORDINANCE 2019-011, ......... ...) L In the event no funds are available for the program, a notice of the lack of funding shall he posted on the City wehsite. Council shall adopt aor�licatzon form and anv amendmentswor q1112i?,ndices to the ............... via resolution. Section 2. This ordinance shall be retroactive to January 1, 2019 and all developers eligible for the program on or after that date shall be eligible to apply for reimbursement under Chapter 5.22. Sectioin 3. Micati( is ()�' th d( ted tinder this Oordinance ...... ...... ...... --- .s 1.]a 1 1 Janii�.u-/. 1 2025' unless (-)[herwjse--txtende the Sew a t .............. ordinli-xice. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this _ day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 00859112.DOCX 42 DEVELOPER REIMBURSEMENT INCENTIVE PROGRAM APPLICATION Instructions The City of Seward permits, when funds are available, developers to apply for reimbursement of the public utility installation costs when those costs are incurred as a result of a public improvement district assessment under Seward City Code. In order to be eligible for reimbursement, an applicant must complete this application and comply with all requirements listed in the Seward City Code and any related policies. Additionally, the application filing fee must be paid in full before this application may be accepted. Upon completion, please submit this application to the City Clerk. So long as the application is complete and the filing fee is paid in full, the City Clerk will send a Notice of Filing to the applicant and the City Manager within 10 days of receipt. The City Manager will, in turn, review the application and recommend approval or denial of the application to City Council within three regularly scheduled City Council meetings after the Notice of Filing has been issued. PLEASE BE AWARE THAT A PERSON MAY ONLY BE ELIGIBLE FOR REIMBURSEMENT AFTER THE CREATION OF DISTRICT UNDER SEWARD CITY CODE CHAPTER 5.22 AND THE ASSESSMENT OF INSTALLATION COSTS UNDER THAT CHAPTER. If you have any questions about this application, please contact the Public Works Director at the following address: Insert Address and Contact I. APPLICABLE DEFINITIONS For purposes of this application, the following terms, if used, have the following meanings and parameters: "Person" extends and applies to bodies politic and corporate, and to partnerships and associations, as well as to individuals. "Benefiting property" means area or zone which will directly benefit by a specific public utility extension. "Cost of extension" means the developer's actual direct cost of constructing a public utility extension. "Developer" means a property owner who is located within an improvement district subject to a special assessment. "Program Fund" means a fund created expressly to fund the reimbursement and incentive program. "Public improvement" means those improvements to or in connection with streets, sidewalks, parks, playgrounds, buildings, sewer systems, water systems, harbor facilities and any other real property or appurtenances thereof of the city used by the public. "Public utility" includes all common carriers in the public streets, water, sewage disposal, electric light, central heating, gas, electric power, telephone and telegraph lines and systems, garbage collection, garbage disposal and reduction plants, docks and such other and different enterprises as the law or the council may determine to be or designate as public utilities. 43 "Local improvement" means those public improvements which are specially beneficial to the property affected and shall further include the abatement of such unsafe, unsightly, unhealthful or unsanitary conditions as the council shall determine to be a public nuisance. "Undeveloped land" means tracts or parcels of land that are not part of an existing improvement district and have no significant or substantial improvement, infrastructure,grading, or site development related to residential, commercial, or industrial uses or outstanding building permits. The provisions of this section specifically do not apply to tracts within the Seward Marine Industrial Complex (SMIC). II. GENERAL INFORMATION A. NAME OF APPLICANT: B. LEGAL PROPERTY DESCRIPTION: C. NAME OF IMPROVEMENT DISTRICT AND ASSESSMENT ROLL IDENTIFICATION NO.: III. INSTALLATION COST DETAILS AND REQUEST FOR REIMBURSEMENT A. Please provide a statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. B. Please submit an itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. IV. STATEMENT OF PURPOSE & DISCLOSURES A. Please provide a statement regarding the purpose and use of the property at issue and the ways in which the use promotes the public interest and complies with the city comprehensive plan. B. Please disclose any outstanding liabilities owed to any public utilities, contractors or other persons on or regarding the property at issue. C. Please disclose any violations of safety, health or land use laws applying to the subject property. 44 V. STATEMENT OF UNDERSTANDING Upon signing this application, the applicant acknowledges and agrees that City Council may reimburse all, none or a portion of the pro-rated share of the improvements under Title 5 up to 50% of the installation costs and the applicant accepts his, her or its obligation to pay his, her or its pro-rated share of those costs as identified on the assessment roll. Applicant: Submission Date: Notice of Filing Date: 45 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CANCELLATION OF AN INTERFUND DEBT OWED TO THE GENERAL FUND FROM THE WASTEWATER ENTERPRISE FUND IN THE REMAINING AMOUNT OF $11219,150 RELATED TO THE FAILURE OF THE LOWELL POINT SEWAGE LAGOON LINER AND ASSOCIATED DREDGING COSTS INCURRED IN 1990 WHEREAS, in 1990, the City's sewage lagoon at Lowell Point experienced a failure of the liner which required repairs and necessitated dredging the lagoon; and WHEREAS, the City received grant funds to assist with the costs of repairs and dredging at that time, and the General Fund contributed the amount of $1,603,350 toward the project, which was not considered a debt to the Wastewater Fund at the time that it was contributed to the project; and WHEREAS, during the 1999 budget process, the Seward City Council determined that the Wastewater Enterprise Fund should repay the General Fund for its contributions to the project, and settled on annual contributions of$76,840 to be made in years when the Wastewater Enterprise Fund was financially in a position to make repayments; and WHEREAS, in the past 20 years, payments have been made in only five of those years, totaling $384,200, due to insufficient reserves in the Wastewater Enterprise Fund; and WHEREAS, in 2014, both of the City's sewer lagoons (Lowell Point and Seward Marine Industrial Center) required dredging, and it was necessary to perform repairs to the aeration system at Lowell Point sewer lagoon, resulting in grants to the City requiring local matching funds, which the City is paying from the Wastewater Enterprise Fund via two loans with the State of Alaska Department of Environmental Conservation (ADEC), with the outstanding balance of the ADEC loans at December 31, 2018 of$1,080,603; and WHEREAS, the Wastewater Enterprise Fund reserves are not sufficient to continue making contributions to the General Fund due, in part, to new ADEC loan debt, without raising sewer rates. Since the General Fund has five months' of undesignated reserves —well within the Fund's target of three to six months — it is in the best interest of the City to cancel this interfund loan with no further contributions required by the Wastewater Enterprise Fund to the General Fund to repay the 1990-related project costs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 46 CITY OF SEWARD, ALASKA RESOLUTION 2019-075 Section 1. The Seward City Council hereby authorizes the cancellation of an interfund debt due to the General Fund from the Wastewater Enterprise Fund in the amount of$1,219,150, representing the remaining outstanding balance of the Lowell Point Sewer Lagoon dredging and repair costs related to the 1990 failure of the sewer lagoon. Section 2. The remaining amount of $1,219,150 is not recorded on the books of the General Fund or the Wastewater Enterprise Fund and, therefore, requires no appropriation. Section 3. The Seward City Council directs that no remaining loan payments be factored into future budgets for repayment by the Wastewater Enterprise Fund of this loan, and directs that this loan be considered cancelled for purposes of establishing recommended rates for the Wastewater Enterprise Fund during the upcoming Water and Wastewater Classification and Rate Study. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26t" day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 47 CD n m h Cr CD CD :I tn En L, CD p 0 so 0 lKi 0 ;ml DQ 0 IIJ — =r Lh (D r-L 0 0 V Cr z 0 (D 0 (A CD III - CD oN =r 't -n a r+ rta0 05 0 =I CD CID *a CD CD fl (;PS :j = GQ 1+ go CD ci, Z3 o 54 CC C) cm C) tn cr cr cam, (D=) 0 n 0 CD .( (') "I P Z) 0 0 :r 0 CL Cb 0 0 CL 0 w o 0 0 :3 C) 0 0 ('s r.+ = — 0 o r- to CLti r- CIO 0 0 rb CL (D 5v w 0 U7 to 0 0. IQ M 00 iz n CL. c) CL 0 00 CD — C) po Ch — (D 0 CD 0 tQ CD CL ca Ln CA 0 t i -M CL c R 0 0 CL CD 0 CD ca (D 0 CL (D 0 00 C CcoDr"CaD Wn a0 JQ0 LA ern n F(mA 0= Pp W=Ei* W=F:-�) EE CL CLa W` 5 EA 4 0 C cD to n '71 , n 0 r- CD 00 -11, (4 Ix 0 . CA cr :3 cr '71 Z09 r w �o A E 0 --. 4n• CO 0 CA 13 0 cL CL 00 n W ul rp C� 4 CL (D �n rD > Cb '-,I o (A 0 Ln Lfj :z E� CL o 14 C) o ar CL =3 w CD w Co Tj In w EL 0 CA CA go 0 0 2. — 0 p = n 0 .0 " a EL tn CD k-e C) o t�l a. cr CO P r = I — cu Grp (A J CD 0.0., 0 � 0 cD CD 70 0 C, ca psi :7, ru W CD 0 w w =r CL CA -rl tn' (A 00 CD CCD 51 1= C= LAI 0 3z E. J 0 0 :3 CD n CD iQ CID tn R C� 5 CL "0 0 EL ni In 5 15 0 0 CD 4 Z (D CL tn In o di Qi O O d �. Cl 7 d �.t, ra b4 zi r— ca ed �` "� r V Q [i fv 4 di + O - 0 md C1 ' .d x •-• 4y pp "W U U Gtu aj Cl am, Ovs' enIla as mw sz 4) 4+ CL cd cd "" r. rs .. cb _ d in y a ` rfrz Izti CD r o tin vs .r. .� dJ Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE 2020 GRANT YEAR BUDGET FOR THE SEWARD COMMUNITY HEALTH CENTER AS REQUIRED BY THE CO-APPLICANT AGREEMENT BETWEEN THE CITY OF SEWARD AND THE SEWARD COMMUNITY HEALTH CENTER (CHC) WHEREAS, on December 13, 2010, the Seward City Council enacted Ordinance 2010- 00E establishing the powers and duties of the Governing Board of Directors ("Governing Board") charged with oversight of the Seward Community Health Center, as amended by Ordinance 2013- 013 on December 16, 2013; and WHEREAS, the City of Seward ("City") and the Seward Community Health Center ("CHC") are co-applicants as a federally qualified health center in accordance with Section 330 of the Public Health Service Act (42 U.S.C. §254b); and WHEREAS, the City and the CHC entered into a Co-Applicant Agreement dated February 20, 2014, and the City Council authorized submission of the previous Service Area Competition Grant application via Resolution 2015-080 approved on September 2, 2015, wherein the parties agreed that the CHC budget would be submitted to the City Council after approval by the Governing Board and providing that "the City Council may not unilaterally revise a budget approved by the Governing Board or approve an alternate budget for the Health Center without review and final approval by the Governing Board, with subsequent follow-up by the City Council"; and WHEREAS, the Governing Board of the CHC approved the 2020 Seward Community Health Center Section 330 (Year 6) grant budget at a board meeting held on July 25, 2019, and the Coordinating Committee ("Committee") of the CHC met to review the grant budget on August 5, 2019, and both the Governing Board and the Committee recommend approval by the Seward City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves the 2020 budget of the Seward Community Health Center ("CHC"), representing the Year 6 grant budget for Section 330 funding through the Health Resources and Services Administration. Section 2. The attached budget includes the one existing provider of behavioral health services which was hired before the City was informed that the CHC intended to enter that line of service. The City has made clear to the CHC that any future direct hiring of staff related to behavioral health or substance use disorder services is considered in direct conflict with the Co- 50 CITY OF SEWARD, ALASKA RESOLUTION 2019-076 Applicant Agreement's prohibition against competition and is therefore disallowed by the Co- Applicant Agreement. Section 3. The CHC is requesting a financial contribution from the City of Seward in the amount of$100,000 for the 2020 grant year which will be subject to approval by the Seward City Council during its upcoming budget deliberations. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261" day of August, 2019. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 51 bCD o noCL C rr a t..� CD cf°o C� �7-r��" C ' C $4 :1 rA 4, , s �p S 5 4i t GAY 4. +y fD c� w w b, c, C1 «+. :7, (:)= d *-h « Q C4 cp 4 R. `s h sC � to "�uq N CD " ' EA ara urn (° A � r. n N N zo " 0 Ln Z. o "aa ` ' CL ca . Ul N o -� , CD Sit :r2- em Pb C5 ti q"Q w'. � '` pi t;,- gyp, "®°' ( G�. t�'d R'U f[�� .� — Q v (b Uri« - « {p °' Q CD x R C p cr C r (fit (t o ro ., �x �,, Ell cr «. CD 'd co � t3 q ro� ro 0 �d — o co to [A , tt ., 'ar �•as � o � � p te, a � ® CO CD ca •• cop r► �rJcc (D `0 nCD Cb CD sz CD � CD n °- G a afv v �• � uj OCD`C y 0R� c a -2 �� m CD ro p x112 0 [n O ;ow 0. ca � v c n C n > UQ m � CD co oo 1p o ] to CD [D O CCD o CL ran r- ❑ a n co10 n C N x • co R: C w �v CD � ro n �,• �. ... o e„ �] a b = 5 a ..................... ......... ?* a v n E W 5 X Ilati ' O n oa , x46o4 CtTJ c � CD .o w CD CL g vvumrvrvta 6uuuc1 - Nu1 rum ouoivnooiuN I reaerai I iron-reuerai I I Volume: # of Patients 2,353 Patient Encounters 5,412 Revenue: Federal BPHC 330 Grant 1,323,419 1,323,419 State / Local - 100,000 100,000 Other Federal Funding - - Other - 227,930 227,930 Program Income (Net Patient Revenue) - 1,336,001 1,336,001 TOTAL REVENUE 1,323,419 1,663,931 2,987,350 Expense: Personnel - Refer to Form 2 Staffing Profile Administration / Management 227,243 87,992 315,235 Facility and Non-Clinical Support Staff 129,539 41,267 170,806 Physicians 176,973 131,902 308,875 NP, PA, and CNMs 229,824 73,214 303,038 Medical 262,190 83,525 345,714 Behavioral Health (Mental Health & Substance Abuse) 62,570 19,933 82,503 Enabling Services 130,080 41,439 171,519 Total Salary Expense 1,218,419 479,271 1,697,691 Fringe Benefits: Health Insurance - 443,500 443,500 Disability/Life Insurance - - Housing Allowance 2,000 2,000 Medicare/SS 121,385 121,385 AK SUI 13,242 13,242 Retirement - 44,952 44,952 Workers' Compensation quote - 14,500 14,500 Total Fringe Benefits 7.93% - 639,579 639,579 Subtotal Personnel and Fringe 1,218,419 1,118,851 2,337,270 Travel: Providers and Staff - 11,500 11,500 Board - 10,000 10,000 Other- Contracted Physician - - - Subtotal Travel - 21,500 21,500 Supplies: Pharmacy/ Medications $ 13.30 - 72,000 72,000 Medical Supplies $ 4.42 23,921 23,921 Office - 14,000 14,000 Minor Equipment (<$5,000) - - - Subtotal supplies - 109,921 109,921 Page 1 of 54 Printed On: 7/17/201 vvumrvrvta ouuuc1 - NV1 rum ouoivnooiuN l reaerai I iron-reuerai I I Contractual: Patient Care: Patient Related/Contractual 105,000 5,000 110,000 Non-Patient Care: Accounting - 34,100 34,100 Audit 24,000 24,000 Billing & Coding 15,000 15,000 Legal - 2,500 2,500 Services - Electronic (HIT) 25,000 25,000 Other - 7,000 7,000 Subtotal Contractual 105,000 112,600 217,600 Other: Bank Fees - 12,600 12,600 Communications - 24,300 24,300 Dues & Subscriptions - 17,375 17,375 Equipment Maintenance / Lease - 5,864 5,864 Facility Janitorial Contract/PSMC 10,560 10,560 Insurance - Malpractice, Propety, D&O - 19,000 19,000 O&E Promotion Supplies / Postage / Events 13,000 13,000 O&E Advertising 6,000 6,000 Postage / Freight - 1,900 1,900 Recruiting & Retention 31,580 31,580 Rent: Clinic - 60,000 60,000 Rent/ Leases (Other) - 4,000 4,000 Repairs & Maintenance - 40,620 40,620 Training + CME Related - 15,260 15,260 Utilities - 39,000 39,000 Subtotal Other - 301,059 301,059 TOTAL DIRECT COSTS 1,323,419 1,663,931 2,987,350 Indirect Cost 0.00% - - - TOTAL EXPENSE 1,323,419 1,663,931 2,987,350 Page 2 of 55 Printed On: 7/17/201 2020 Board P Presentation Agenda 2 0 2 0 0 p e ra fil o n a I B u d g e t im000, Year-Over-Year Revenue Cc �imouo, Performance Drivers �im000, Year-Over-Year Expense Co �11110111� Review of Personnel Expens( 2 0 2 0 F u I I B u d g e t im000 2020 Summary of Funding Sc 2020 Proposed Expense Bud 57 2020 Operationa (Ind HRSA Base, 340B & Local Fun( Performance Drive Total Visits 4,860 4,418 5,317 Change -9% 20% Total Patients 2,136 2,041 2,308 Change -4% 13% Gross Revenue per visit $ 272 $ 276 $ 327 $ Change 1% 18% Gross Revenue $ 1,323,353 $ 1,220,728 $ 1,737,879 $ Change -8% 42% Frequency 2.28 2.16 2.30 Net Patient Revenue 69.4% 75.3% 76.5% Net Patient Revenue Per Visit $ 189 $ 208 $ 59 250 $ Change 10% 20% Illllllllllllllllp�p,�l�p,�l,�pp,�p,�p,��,�� Year-over-Year co Ongoing Funding S � � � � � I�IIII�IIII�IIII�IIII�IIII�IIII�IIII�IIII�IIII�IIIIUIIIIIIIII�III��I�l�l�l�lil! I Patient Related Revenue (Net) $ 918,801 HRSA - Base Funds $ 1,182,214 City of Seward Support $ 300,000 Mlsc Income $ 6,565 340B Program Revenue $ 142,488 In-Kind Revenue $ 60,000 �������pI�VIIINIIINIIIIuI lu a �y . � � 60 Year-Over-Year Cc OngoingFundingS 1,350,000 1,250,000 1,150,000 1,05C.1000 50,000 850,000 50,000 65O,O(.)O $550,000 $r45U00 $1350,000 250,C)00 150,000 $50MO (50,000) Patient Related HRSA Base Funds Cily of Seward Mis Revenue (Net) Support mIT,2018 Acluals mim 2019 Forecast mim 2020 1 61 Year- Over-Year Coml Ongoing Funding Soy Administrative Expenses $ 128,258 Contract Provider $ 63,800 Contract Support Services $ 114,600 Facility Expenses $ 121,063 In-Kind Expenses $ 60,000 $ Insurance $ 14,286 $ Patient Expenses $ 103,273 $ Personnel Expenses $ 2,002,J93 5 Illlllllllllllllluummm�u��������°°°^^""' ' ' ' 'llll�"""��IIII�' 62 Year-Over-Year Cc OngoingFundingS y 0 y 1: x1pense Compairison (II::::: II u e II:::' irso ire ire II) 160,000 140,OCK) 120 00 100,000 0,0C:0 $80,000 $40,000 $20,000 Administrative C::;antract Contract Facility Expanses In Kind Expar Expanses Provider Support Services orr 2018 Achuals 111111112019 Forecast mim 2020 Proposed C uc 63 Illllllllllllllllp�pp�pp,�p,�i,��ilu,���� 2020 Budget - Persi Includes 25% Increase for all staff Aam;n,,,, (-$40k) Behavior Includes 2019 vacant RN Case Facility & Manager position Medical (-$83k) NP, PA, ar Includes Reduction in Overtime over Pn9""a" Forecast (--$27k) Enabling ! I �lNNNNNryXryryrytlp IIIUIIIIII�IIIIpIIIIpIIIIuI����,�� 2020 Full Budget Includes all funding sources 2020 Summary of F � Net Patient Revenue Gross less sliding fee, contract and bad debt adjustments uiuuuuu� . Assumed flat funding + $11 Award Ongoing Funds uuuuu� City of Seward Support M j �iioo, Interest, Donations, Fee Agent, Doubtful Accounts, Other In-Kind Revenue (Rent only) 66 Illllllllllllllllp�pp�pp,�p,�i,���,lu,���� 2020 summary of F 3% 0% 2% 2020 Proposed Expen ( All Funding Sources ) Illllllllllllllllllllllllllllllllllllllllllllllllllllllllllliii��u��������������� � �� Administrative Expenses $ - $ Contract Provider $ 105,000 $ Contract Support Services $ - $ Facility Expenses $ - $ In-Kind Expenses $ - $ Insurance $ - $ Patient Expenses $ - $ Personnel Expenses $ 11215,419 $ 68 Illllllllllllllllp�pp�pp,�p,�i,��ilu,���� 2020 Proposes Exp ( All Funding Source 2020 Expense Buy ............................ ..................................................................... ................... ........................................... ....................... ............... .................................................... 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............. ..... ......................... ..... ............ ..... ........................ ..... ............. ..... ........................ ..... ............ ...................... ........... 3% / Budget Budget %Change Variance Variance (2019 Foreca: 2018 Actuals from 2019 from 2018 to 2020 (Prelim Audit) 2019 Budget Jan-Jun 2019 2019 Forecast 2020 Budget Forecast Actual Budget) Ordinary Income/Expense $ Income $ Total 4000•Patient Related Revenue $ 918,801 $ 1,026,053 $ 603,340 $ 1,329,282 $ 1,336,001 $ 6,719 $ 417,200 1 4001 -Grant Revenue $ - 5921 •Federal Grant Revenues $ 1,182,214 $ 1,213,419 $ 605,269 $ 1,211,978 $ 1,323,419 $ 111,441 $ 141,205 9 5923-Other Grant Revenue $ - $ - $ - $ - 0 5953•City of Seward Grant Revenue $ 300,000 $ 200,000 $ 100,000 $ 200,000 $ 100,000 $ (100,000) $ (200,000) -50 Total 4001 Grant Revenue $ 1,482,214 $ 1,413,419 $ 705,269 $ 1,411,978 $ 1,423,419 $ 11,441 $ (58,795) 1 Total4002 Miscellaneous Income $ 6,565 $ - $ 4,223 $ 7,471 $ 7,930 $ 459 $ 1,365 6% 4631 •Collection of doubtful accounts $ - $ 289 $ 577 $ - $ (577) $ - -100 4639 340BIncome $ 142,488 $ 110,000 $ 83,573 $ 167,146 $ 160,000 $ (7,146) $ 17,512 -4% 4800 In-Kind Income $ 60,000 $ 60,000 $ 30,000 $ 60,000 $ 60,000 $ - $ - 0% Total Income $ 2,610,068 $ 2,609,472 $ 1,426,692 $ 2,976,453 $ 2,987,350 $ 10,897 $ 377,282 0% Gross Profit $ 2,610,068 $ 2,609,472 $ 1,426,692 $ 2,976,453 $ 2,987,350 $ 10,897 $ 377,282 0 Expense $ - Total 60000•Payroll Expense $ 1,448,497 $ 1,518,334 $ 764,009 $ 1,609,618 $ 1,697,691 $ 88,073 $ 249,194 5 Total 61000-Benefits $ 554,297 $ 564,558 $ 301,492 $ 602,957 $ 639,579 $ 36,622 $ 85,283 6 Total 70010•Communications Expenses $ 30,019 $ 26,760 $ 11,874 $ 23,748 $ 24,300 $ 552 $ (5,719) 2 70020-Postage,Freight&Delivery $ 4,722 $ 1,000 $ 899 $ 1,798 $ 1,900 $ 102 $ (2,822) 6 Total 70030 Bank and credit card svc ch $ 10,000 $ 6,000 $ 6,158 $ 12,316 $ 12,600 $ 284 $ 2,600 2 Total70040 Insurance Expense $ 14,286 $ 16,137 $ 9,476 $ 18,952 $ 19,000 $ 48 $ 4,714 0% 70090•Contracted services $ - 7009-Contracted Services-General $ 33,903 $ 1,200 $ 1,790 $ 3,581 $ 3,500 $ (81) $ (30,403) -2% 704017041•Contracted Services-IT/Tech $ 8,512 $ 48,497 $ 12,241 $ 24,482 $ 25,000 $ 518 $ 16,488 2 7042-Contracted Svc-Billing-coding $ 17,054 $ 10,800 $ 7,455 $ 14,910 $ 15,000 $ 90 $ (2,054) 1 7043 Contracted Services-Accountin $ 27,281 $ 10,800 $ 17,764 $ 35,528 $ 34,100 $ (1,428) $ 6,819 -4% 7044 Contracted Services-Audit $ 25,034 $ 24,000 $ 21,339 $ 26,339 $ 24,000 $ (2,339) $ (1,034) -9% 7046•Contracted Svc-Janitorial $ 1,504 $ 10,560 $ 5,240 $ 10,480 $ 10,560 $ 80 $ 9,056 1 7047-Contracted Services-Legal $ - $ - $ 1,238 $ 2,475 $ 2,500 $ 25 $ 2,500 1 Total 70090•Contracted services $ 113,289 $ 105,857 $ 67,067 $ 117,795 $ 114,660 $ (3,135) $ 1,371 -3 7012-Other Special Services $ 2,815 $ 3,305 $ 3,305 $ 3,500 $ 195 $ 685 6 7015•Utilities $ 37,003 $ 43,685 $ 18,945 $ 37,889 $ 39,000 $ 1,111 $ 1,997 3% 7017-Rents&Leases $ 9,366 $ 2,400 $ 2,035 $ 4,070 $ 4,000 $ (70) $ (5,366) -2 7019•Contracted Svc-Providers $ 63,800 $ 22,740 $ (3,238) $ - $ 110,000 $ 110,000 $ 46,200 #DIV/0I 7020-Recruitment&Retention $ 18,814 $ - $ 16,779 $ 33,557 $ 31,580 $ (1,977) $ 12,766 -6 7215•Operating Supplies $ 23,259 $ 15,330 $ 6,537 $ 13,074 $ 14,000 $ 926 $ (9,259) 7 7216-Repairs and Maintenance $ 49,267 $ 43,651 $ 20,210 $ 40,421 $ 40,620 $ 199 $ (8,647) 0 7217•Minor Equipment $ 1,300 $ 8,502 $ - $ - $ - $ - $ (1,300) #DIV/01 Total 72190-Medical Supplies $ 103,273 $ 98,218 $ 46,789 $ 93,577 $ 95,921 $ 2,344 $ (7,352) 3 7300•Advertising $ 10,895 $ 10,000 $ 2,887 $ 5,774 $ 6,000 $ 226 $ (4,895) 4 7301 -Dues and Subscriptions $ 17,058 $ 12,500 $ 9,535 $ 17,569 $ 17,375 $ (194) $ 317 -1 7302•Travel and Sustenance $ 19,672 $ 14,000 $ 8,220 $ 16,440 $ 21,500 $ 5,060 $ 1,828 31 7303-Education/Training $ 13,366 $ 14,500 $ 3,026 $ 3,833 $ 3,260 $ (573) $ (10,106) -15% 7304•Equipment Lease/Rent $ 1,970 $ 2,735 $ 5,470 $ 5,864 $ 394 $ 3,894 7% 7305-CME Related Expenses $ - $ 21,500 $ 1,548 $ 1,548 $ 12,000 $ 10,452 $ 12,000 675% 7306•In-Kind Expenses $ 60,000 $ 60,000 $ 30,000 $ 60,000 $ 60,000 $ - $ - 0 7805-Promotion Expense $ 1,106 $ 3,800 $ 3,656 $ 12,500 $ 13,000 $ 500 $ 11,894 4% Total Expense $ 2,608,072 $ 2,609,472 $ 1,333,944 $ 2,736,211 $ 2,987,350 $ 251,139 $ 379,278 9% Net Ordinary Income $ 1,996 $ 0 $ 92,749 $ 240,241 $ (0) $ (240,242) $ (1,996) -100 Other Income/Expense $ - Other Expense $ 8001-Other Expense $ 52,672 $ (298) $ (596) $ $ 596 $ (52,672) -100 Total Other Expense $ 52,672 $ $ (298) $ (596) $ $ 596 $ (52,672) -100% Net Other Income $ (52,672) $ $ 298 $ 596 $ $ (596) $ 52,672 -100 Total $ (50,677) $ 0 $ 93,047 $ 240,838 $ (0) $ (240,838) $ 50,676 -100 70 Page 1 c Printed On: 7/17/2C 2020 Proposed HRSA-Base COS Support 340B Program Local Funding Budget Ordinary Income/Expense Income Total 4000•Patient Related Revenue $ - $ - $ $ 1,336,001 $ 1,336,001 4001 -Grant Revenue 5921 •Federal Grant Revenues $ 1,323,419 $ 1,323,419 5923•Other Grant Revenue $ - $ - 5953•City of Seward Grant Revenue $ 100,000 $ 100,000 Total 4001 •Grant Revenue $ 1,323,419 $ 100,000 $ $ - $ 1,423,419 Total 4002 Miscellaneous Income $ - $ - $ $ 7,930 $ 7,930 4631 •Collection of doubtful accounts $ - $ - 4639-340B Income $ 160,000 $ 160,000 4800-In-Kind Income $ 60,000 $ 60,000 Total Income $ 1,323,419 $ 160,000 $ 160,000 $ 1,343,931 $ 2,987,350 Gross Profit $ 1,323,419 $ 160,000 $ 160,000 $ 1,343,931 $ 2,987,350 Expense Total 60000•Payroll Expense $ 1,218,419 $ - $ - $ 479,272 $ 1,697,691 Total 61000-Benefits $ - $ 100,000 $ $ 539,579 $ 639,579 Total 70010•Communications Expenses $ $ - $ $ 24,300 $ 24,300 70020•Postage,Freight&Delivery $ 1,900 $ 1,900 Total 70030•Bank and credit card svc ch $ $ $ $ 12,600 $ 12,600 Total 70040•Insurance Expense $ $ $ $ 19,000 $ 19,000 70090-Contracted services 7009•Contracted Services-General $ 3,500 $ 3,500 7040/7041•Contracted Services-IT/Tech $ 25,000 $ 25,000 7042•Contracted Svc-Billing-coding $ 15,000 $ 15,000 7043•Contracted Services-Accountin $ 14,400 $ 19,700 $ 34,100 7044-Contracted Services-Audit $ 24,000 $ 24,000 7046•Contracted Svc-Janitorial $ 10,560 $ 10,560 7047•Contracted Services-Legal $ 2,500 $ 2,500 Total 70090•Contracted services $ $ $ 14,400 $ 100,260 $ 114,660 7012•Other Special Services $ 3,500 $ 3,500 7015-Utilities $ 39,000 $ 39,000 7017•Rents&Leases $ 4,000 $ 4,000 7019•Contracted Svc-Providers $ 105,000 $ 5,000 $ 110,000 7020•Recruitment&Retention $ 31,580 $ 31,580 7215•Operating Supplies $ 14,000 $ 14,000 7216-Repairs and Maintenance $ 40,620 $ 40,620 7217•Minor Equipment $ - $ - Total 72190•Medical Supplies $ $ $ 72,000 $ 23,921 $ 95,921 7300•Advertising $ 6,000 $ 6,000 7301 •Dues and Subscriptions $ 17,375 $ 17,375 7302-Travel and Sustenance $ 21,500 $ 21,500 7303•Education/Training $ 3,260 $ 3,260 7304•Equipment Lease/Rent $ 5,864 $ 5,864 7305•CME Related Expenses $ 12,000 $ 12,000 7306•In-Kind Expenses $ 60,000 $ 60,000 7805•Promotion Expense $ 13,000 $ 13,000 Total Expense $ 1,323,419 $ 160,000 $ 86,400 $ 1,417,531 $ 2,987,350 Net Ordinary Income $ - $ - $ 73,600 $ (73,600) $ (0) Other Income/Expense Other Expense 8001-Other Expense Total Other Expense $ $ $ $ $ Net Other Income $ $ $ $ $ Total $ $ $ 73,600 $ (73,600) $ (0) Page 2 o- �� Printed On: 7/17/2C vvumrvrvta 6uuuc1 - Nu1 rum ouoivnooiuN I reaerai I iron-reuerai I I Volume: # of Patients 2,353 Patient Encounters 5,412 Revenue: Federal BPHC 330 Grant 1,323,419 1,323,419 State / Local - 100,000 100,000 Other Federal Funding - - Other - 227,930 227,930 Program Income (Net Patient Revenue) - 1,336,001 1,336,001 TOTAL REVENUE 1,323,419 1,663,931 2,987,350 Expense: Personnel - Refer to Form 2 Staffing Profile Administration / Management 227,243 87,992 315,235 Facility and Non-Clinical Support Staff 129,539 41,267 170,806 Physicians 176,973 131,902 308,875 NP, PA, and CNMs 229,824 73,214 303,038 Medical 262,190 83,525 345,714 Behavioral Health (Mental Health & Substance Abuse) 62,570 19,933 82,503 Enabling Services 130,080 41,439 171,519 Total Salary Expense 1,218,419 479,271 1,697,691 Fringe Benefits: Health Insurance - 443,500 443,500 Disability/Life Insurance - - Housing Allowance 2,000 2,000 Medicare/SS 7.15% 121,385 121,385 AK SUI 0.78% 13,242 13,242 Retirement - 44,952 44,952 Workers' Compensation quote - 14,500 14,500 Total Fringe Benefits 7.93% - 639,579 639,579 Subtotal Personnel and Fringe 1,218,419 1,118,851 2,337,270 Travel: Providers and Staff - 11,500 11,500 Board - 10,000 10,000 Other- Contracted Physician - - - Subtotal Travel - 21,500 21,500 Supplies: Pharmacy/ Medications $ 13.30 - 72,000 72,000 Medical Supplies $ 4.42 23,921 23,921 Office - 14,000 14,000 Minor Equipment (<$5,000) - - - Subtotal supplies - 109,921 109,921 Page 1 of 72 Printed On: 7/17/201 vvumrvrvta ouuuc1 - NV1 rum ouoivnooiuN l reaerai I iron-reuerai I I Contractual: Patient Care: Patient Related/Contractual 105,000 5,000 110,000 Non-Patient Care: Accounting - 34,100 34,100 Audit 24,000 24,000 Billing & Coding 15,000 15,000 Legal - 2,500 2,500 Services - Electronic (HIT) 25,000 25,000 Other - 7,000 7,000 Subtotal Contractual 105,000 112,600 217,600 Other: Bank Fees - 12,600 12,600 Communications - 24,300 24,300 Dues & Subscriptions - 17,375 17,375 Equipment Maintenance / Lease - 5,864 5,864 Facility Janitorial Contract/PSMC 10,560 10,560 Insurance - Malpractice, Propety, D&O - 19,000 19,000 O&E Promotion Supplies / Postage / Events 13,000 13,000 O&E Advertising 6,000 6,000 Postage / Freight - 1,900 1,900 Recruiting & Retention 31,580 31,580 Rent: Clinic - 60,000 60,000 Rent/ Leases (Other) - 4,000 4,000 Repairs & Maintenance - 40,620 40,620 Training + CME Related - 15,260 15,260 Utilities - 39,000 39,000 Subtotal Other - 301,059 301,059 TOTAL DIRECT COSTS 1,323,419 1,663,931 2,987,350 Indirect Cost 0.00% - - - TOTAL EXPENSE 1,323,419 1,663,931 2,987,350 Page 2 of 73 Printed On: 7/17/201 FA U M Yr C1 L�7 CL > CL 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'-,, — --% co M 3 M CD cr 3 aj 0 < r+ 0 m lu V) m 0 (D c cm 0 cu < (D < CL W FD a w 0 r+ — 0 CL "0 #+ 0 3 m cr m 0 1 cr aq m 0 C x rD r) 0 ro CA :r c m rD 0 LA 0 rD(D (D 0 0 pw 0 CL < w m 0 0 0 z z (D rD m S 0+0 ol 0 cu ^s (A 1+ el 0 fD rD c LA VI ro Gimc > 0 r+ ou fD rD m m > 0 w CL w =r cu :3 m (n @ cu Rr cr ra fD fop DJ 1�1 w Seward Community Health Center Executive Director Report July 22, 2019 Craig Ambrosiani Staffing: We are still looking to fill the RN-Case manager position. Our full-time equivalents were 18.3 in May 19.4 in June with a budget of 18.4. The incre& is mostly due to the direct hire of our summer medical provider which was budgeted as contract. Dr. Allen was approved and accepted to participate in the SHARP loan reimbursement program. He is our second provider and third employee in a State/Federal loan repaymen program. HRSA: We had a Federal Audit on July 8" of our use of the AMS grant awarded in September of 2017. Two representatives from the New York OIG office were auditing HRSA's complianc with the Federal program. They spent the day reviewing documents and interviewing staff Marcie was well prepared, and we were able to give them all the data they requested. W will only hear back from them if they need additional information. Despite correspondence from the City and the CHC, HRSA still placed a condition on our gi to bring our co-applicant agreement into compliance with HRSA regulations within 90 day The City Manager, City Finance Director and myself met on 7/19/19 and reviewed some outlines for a revised co-applicant agreement. We also identified the need to work as partners in the future. The next step is that I will provide a revision of the agreement to tl City administration for review and eventual presentation to the coordinating committee, then for board and council approval. 2020 Operational Site visit. We ae scheduling our mock site visit with APCA for November 2019 Building: The building committee reviewed the space needs and conceptual relationship, bubble drawings of the proposed clinic. CHC staff will continue to review and modify the space numbers and get back to the architects by the end of August. Behavioral Health: CHC staff met with Seaview staff to review the progress of the SUD-MH grant. Seaview ha not recorded any patient encounters but has been establishing relationships with local organizations and youth groups. They expect patient encounters to happen when school sta rts. Compliance: We have submitted our Federal Tort Clams Act, FTCA, redeeming application and are responding to follow-up questions. This process allows us to access Federal mal-practice coverage as a part of the FQHC program. 77 Financial: The draft 2018 audit report is still under review. We had one minor change to the propos audit report, and they are reviewing our request. Financial summary June 2019: The June 2019 financial reports were presented to the Finance committee, on July 180, 2019. Utilization: Our patient visits through June were 2,446 compared to 2,057 in June of 2018 increase of 389 visits or 19% over 2018 YTD. Our unduplicated patients are 151 or 13% m than the first six months of 2018. Revenue: Our net patient revenues YTD are about 17% ahead of budget and about 52% higher than 2018. Total revenue is over budget by 16% and over prior year by 24%. Expenses: Total YTD expenses are 9% over budget and 20% higher than 2018, correspondi to increased revenues. Net Income/(loss): We are currently showing a YTD profit of$94,492 which is mostly due increased use our grants, increased patient volume and increased patient acuity. 2020 Proposed Budget: The finance committee reviewed and approved the proposed 20: budget to be recommended to the Board for approval. Overall the budget showed minimal changes over the projected 2019 projections. Include were a planned increase of 2.5%for wages for merit and market increases. A .5 FTE incre; mostly due to moving contracted staff to employed staff. taThe current proposal shows a $0.00 bottom line. 78 CALL TO ORDER The August 12, 2019 regular meeting of the Seward City Council was called to order at 7:03 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Stty a* o T-ows'e Jeremy Horn Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused— Towsley Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Carol Griswold referred to an email she sent council on August 9, 2019 expressing her concerns about the Chamber of Commerce's lease; she supported council having a work session to discuss and review the chamber's priorities and budget. Griswold encouraged council to postpone the introduction of Ordinance 2019-014 addressing the city's harassment policy; she didn't think the ordinance was ready, and suggested a task force be formed to develop it.Regarding Resolution 2019- 071 to waive camping fees for the Alaska SeaLife Center volunteers, Griswold wished to see findings and a city code citation included, and a contingency for what would happen if the campsites were empty. Jane Belovarac supported Resolution 2019-072 for the animal shelter design contract; she was excited. Tom Tougas had had questions from the public about his new construction project at Third Avenue and Van Buren; it would be a 70-80 room hotel, specifically designed for bus groups. Tougas stated that most visitors to Seward arrived on busses,trains, or ships.Part of the hotel would 79 bean event center, open year round. Currently there were holes being drilled using vibrocompaction technology, which was a new technology that would eliminate liquification of the ground in the event of an earthquake. Wolf Kurtz spoke on behalf of the Historic Preservation Commission and thanked council for considering approving the support resolution for the commission's Certified Local Government (CLG) grant application. Tara Reimer spoke regarding Resolution 2019-071, saying that any unused spaces were free for the city to use. She was asking for support now in order to allow time to recruit for 2020. Rissie Casagranda requested that Ordinance 2019-014 be pulled from the consent agenda because she thought it was confusing. Casagranda recalled a few years back when the city required a public records request in order to obtain copies of city policies, and she wanted to see the city policies on the city website. Regarding the purchase of transformers, Casagranda wanted to know what would be used for. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Seese) Approval of Agenda and Consent Agenda McClure removed the introduction of Ordinance 2019-013 from the consent agenda. Seese removed the introduction of Ordinance 2019-014 from the consent agenda. Motion (Lane/) Postpone the introduction of Ordinance 2019-014 to August 26, 2019. Motion Failed Yes: Lane No: McClure,Osenga,Horn,Seese,Squires Lane removed Resolution 2019-071 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-070, Supporting The Submission Of A Federal Grant Application To The State Of Alaska Prepared By The Seward Historic Preservation Commission To Provide Funds For A Historic Sites Awareness Project Which Requests $35,805 Total, Including A $21,483 Federal Share And A $14,322 Applicant Share. Resolution 2019-072, Authorizing The City Manager To Enter Into A Contract With Lumen Design,LLC For The Seward Animal Shelter Project,Professional Architectural Services For Concept Design, In An Amount Not To Exceed $28,000, And Appropriating Funds. 80 Resolution 2019-073,Authorizing The City Manager To Enter Into A Revised Contract With The International Brotherhood Of Electrical Workers (IBEW) Effective July 1, 2019 And Ending June 30, 2022. Approval of the July 22, 2019 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards —None Borough Assembly Report. Kenn Carpenter stated a lot of citizens had contacted him about the roads in Eadsville; in response, the borough issued a Request for Proposals for towing services to remove abandoned vehicles in the right-of-ways. Regarding borough Resolution 2019- 015 for raising the sales tax cap, the borough wanted to have a public meeting in Seward sometime before the municipal election; if passed, the new sales tax cap would go into effect in 2021. In response to McClure, Carpenter said regarding the issue of having a borough mayor versus a borough manager, Carpenter said it would result in two payrolls; the assembly had not been presented with a description of what a borough manager would look like. City Manager Report. Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $60,000 to Dryden and LaRue Inc. for T-Line Engineering for the Alaska Department of Transportation, Seward Highway Mile 12-22.5, per Resolution 2019-034; and, $5,115 to John Groothof for the Third Avenue Playground Fence Project. Lane requested a ride along with the Electric Department through the city manager; City Attorney Holly Wells warned council not to get involved with city personnel, except through the city manager. Squires suggested ridealongs be coordinated through the city manager or a department head/supervisor so as not to interfere with line workers. Regarding campground recycling, McClure requested the campground hosts be more educated about the various recycling opportunities in Seward. Squires appreciated the crosswalk on Fourth Avenue and Van Buren. Squires brought attention to the south harbor street sign at the harbor where there was a bolt that interfered with a person's ability to read the sign. Other Reports, Announcements and Presentations Seward Community Health Center Quarterly Report by Craig Ambrosiani Elections Stakeholders Task Force Report by Vice Mayor McClure 81 2018 Financial Audit Results presentation by BDO, Inc. Council recessed at 8:15 p.m. Council resumed at 8:26 p.m. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Ordinance 2019-011, Amending Seward City Code Title 5, Revenue And Finance, To Adopt Chapter 5.22 "Developer Reimbursement And Incentive Program,"Implementing A Process For Reimbursing Some Or All Of Developers' Public Improvement Installation Costs. This ordinance was amended and introduced on July 8, 2019, was referred to administration for further development, and is coming tonight for public hearing and enactment. Motion (McClure/Osenga) Enact Ordinance 2019-011 Meszaros said there was still work to be done, including the creation of an application. Wells said providing a draft ordinance such as this was helpful in the process of gathering public comments; she added that it was critical to have the owners involved in the process, not just developers. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold was pleased that the city attorney reviewed Griswold's comments. Rather than amending the ordinance on the floor, Griswold would still prefer that council have a work session or create a task force. She requested this ordinance be postponed to allow it to be revised, and she wished to have definitions embedded within the ordinance. Rissie Casagranda supported Carol Griswold's suggestion of creating a task force for this topic; she thought there were a lot of people who would be interested in taking part. Phil Zimmerman said he was trying to address a lack of housing in Seward; he was ready to address the problem. No one else appeared to address the Council and the public hearing was closed. Seese thought that anyone wishing to develop property should be willing and able to put in 50% of the cost. Wells said this ordinance was separate and apart from an improvement district or a special assessment district. This ordinance simply asked the question, would the city be reimbursing a portion of the developer's costs? 82 Motion to Amend (Squires/McClure) Amend Ordinance 2019-011 by adding the words, "for undeveloped properties" after "Developer Reimbursement and Incentive Program" so it reads, "Developer Reimbursement and Incentive Program for Undeveloped Properties." Motion to Amend Passed Unanimous Motion to Amend (McClure/Squires) Amend Ordinance 2019-011 by striping the words, "some or all" and replacing them with, "up to 50%" so that it reads, "...reimbursing developers up to 50% of the costs incurred..." Wells would add a definition of"Undeveloped Properties" and bring it back to council. Motion to Amend Passed Unanimous Motion to Amend (Seese/McClure) Amend Ordinance 2019-011 in Section 5.22.030(c)by striking the words,"45 days" and replacing them with, "30 days" so that it reads, "...the requirements for reimbursement within 30 days of receiving the application." Motion to Amend Passed Unanimous Motion to Postpone (McClure/Seese) Postpone the enactment of Ordinance 2019- 011 to August 26, 2019. Motion to Postpone Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda Resolution 2019-069, Amending Administrative Filing Fees For Land Management, Signs, Zoning And Platting Requests. Postponed from July 22, 2019. Original Motion (McClure/Lane) Approve Resolution 2019-069 Meszaros stated the resolution had come back to council with additional information, including the redlined fee schedule so that the changes to the fees could be easily identified. Also, 83 Meszaros mentioned that the fees for 8 1/z x 11 and 11 x 17 copy charges could be amended out of the resolution because they would be included in the general fee schedule instead. Motion to Amend (McClure/Osenga) Amend Resolution 20919-069 on Attachment A by striking the copy charges for 81/Z x 11 and 11 x 17 B&W and Color. Motion to Amend Passed Unanimous City Planner Jackie Wilde said the last time these fees were amended was 1997, and the city had recently purchased a large format plot printer. In response to Squires, Wilde said these proposed fees were comparable or below what the borough charged. Main Motion Passed Unanimous Schedule a joint work session with the Port&Commerce Advisory Board and the Chamber of Commerce on August 26, 2019 at 5:30 p.m. to review Chamber funding and priorities, clarifying the city's vision for the future, and deciding what role the Chamber would play in that.Brought back July 22, 2019 per council direction to city clerk on March 11, 2019;Postponed from July 22, 2019. In response to Squires, Meszaros said the city owned the property, the chamber owned the building, and the chamber leased the property from the city for $1 per year. Council suspended the rules to speak with Port& Commerce Advisory Board(PACAB)Chair Christy Terry. Christy Terry said PACAB would have a meeting on Wednesday this week at which she would inform PACAB members. In response to Squires, Terry said PACAB had a good relationship with the chamber and would continue to collaborate with them. Council went back on the rules. Lane requested that the chamber be prepared to discuss any subleases they had for space within the building. Squires requested that the laydown provided by the chamber at the July 22,2019 council meeting be included in the work session materials. Council scheduled a joint work session on August 26, 2019 at 5:30 p.m. NEW BUSINESS Ordinances for Introduction 84 Ordinance 2019-013, Amending City Code Title 6 —Purchasing, Contracts And Professional Services, To Clarify That A City Of Seward Business License Is Required To Perform Work For, Or Provide A Service To Or On Behalf Of, The City Of Seward For The Life Of The Contract Or Agreement. Motion (McClure/Osenga) Introduce Ordinance 2019-013 In response to McClure, City Clerk Brenda Ballou stated there was no need for the word "vendor" to be included in this ordinance. Motion to Amend (McClure/Seese) Amend Ordinance 2019-013 by striking the words "Vendor" and "Vendors" so that it reads, "All contractors or providers..." Motion to Amend Passed Yes: Horn, Osenga, McClure, Seese No: Lane, Squires Main Motion Passed Unanimous Council recessed at 9:28 p.m. Council resumed at 9:34 p.m. Ordinance 2019-014, Amending Seward City Code 3.75.010 "Sexual Harassment" To Add Prohibitions Against Other Forms Of Harassment And Bullying Conduct And To Apply Seward City Code 3.75.010 To All City Employees, Officials And Agents When Acting On The City's Behalf. Motion (McClure/Seese) Introduce Ordinance 2019-014 Meszaros said council had directed the city attorney to draft this ordinance. Motion to Postpone (Seese/McClure) Postpone the introduction of Ordinance 2019-014 until after council conducts a work session on this topic on September 9, 2019 at 5:00 p.m. Lane requested the following comments be recorded verbatim: "I am opposed to this ordinance change. I was, I requested this. I spoke at length with our attorney, I spoke in a meeting, and I fought for a change to this ordinance. And, unfortunately, all the things that I asked for were turned around opposite to what I requested." Squires gently interjected, "Council Member Lane, I hate to interrupt you, I really do, but our, the motion before us right now is to postpone this introduction and establish a work session."Lane responded, "Umm, so I am opposed to postponing this. I am opposed to a work session. I think that when you ask for pie and you get something else, trying to change it into pie is not a good use of time. It's better to throw out the ingredients and start all over again. And that's what I'd like to do."Wells replied, "Council Member Lane, so I just want 85 to be clear. Then what you are asking for is to be pro-bullying, pro-harassment, and anti-sexual harassment? Because what this ordinance did was exactly what I was directed to do. The only thing, no I think it was exactly, verbatim, what you asked for. Unless, I misunderstood. Because this ordinance does something very unusual,which I think is a very valiant feat by the city,but it actually prohibits bullying and sexual harassment and general harassment, and it expands the scope to apply to all officials, ah, for the city, and it makes that part of, it codifies [unintelligible]. So I just want to be clear that you should pull it, if what I have done is taken an ordinance that I thought you were asking for and it's the opposite,which means you wanted something that promotes discrimination. If you want that, that would be a violation of the U.S. Constitution,the Alaska State Constitution, and your own Charter,which prohibits discrimination." Squires said,"OK. So the question before us is if we're going to postpone this[unintelligible] and set a date for a work session. Does somebody have a suggestion for a date for a work session?" Motion to Postpone Passed Yes: McClure,Osenga,Horn,Seese,Squires No: Lane Resolutions Resolution 2019-071, Authorizing The City Manager To Waive Camping Fees And Other Provisions In The Seward City Code In Order To Accommodate The Alaska SeaLife Center RV Volunteer Program. Meszaros said the Alaska SeaLife Center (ASLC) was trying to be proactive with making arrangements for the 2020 season so they could get started on hiring. In response to Lane, Meszaros said he wasn't aware of ASLC's plans to build permanent housing structures. Council suspended the rules to speak with ASLC President and CEO Tara Reimer. Tara Reimer said the ASLC did not have funding to build a permanent structure on their property, although they wished they had the funding. The ASLC owned the old arcade lot at Fourth Avenue and Washington, but that property was far too valuable and too large to dedicate to temporary staff housing; instead, the ASLC hoped someone would be interested in building a commercial structure on that property. In response to Lane, Reimer said the ASLC paid the city$5 per day to offset the cost of utilities for each camp site. In response to Seese, Reimer said getting volunteers was difficult in itself, so recruiting had to start now for next summer; as volunteers wrapped up one summer, they were already making arrangements for where they would be the following summer. Council went back on the rules. Lane thought this resolution favored one organization over many other volunteer organizations, so she would vote against this resolution. 86 Motion Passed Yes: Horn,McClure,Seese,Osenga,Squires No: Lane Resolution 2019-074, Authorizing The City Manager To Approve Purchase Orders With Anixter Distribution For $76,156, And Wesco Distribution For $51,954, For A Total Cost Of $128,110, Plus A 10% Contingency, Totaling $140,921 For The Purchase Of Transformers, And Appropriating Funds. Motion (McClure/Osenga) Approve Resolution 2019-074 Electric Utility Manager John Foutz said purchasing transformers like this was standard operating procedure in order to prepare for future service orders. The lead time to obtain transformers was long, often taking six weeks or more. In response to Seese,Foutz said this purchase was for 28 transformers. If a transformer failed, it was the responsibility of the city to replace it. If the customer requested a transformer be replaced, the cost was borne by the customer. In response to Lane, Foutz said there were multiple voltage transformers in this order. In response to Lane, the 10% contingency was included to cover variable shipping charges, as the transformers would have to be shipped to Seward. Motion Passed Yes: McClure, Horn, Osenga, Squires No: Lane, Seese Other New Business Discuss directing the city manager to leave the Parks&Recreation Director position open until council approves to 2020/2021 budget. Lane requested council support giving direction to the city manager to keep this position open. Wells interjected and said council did not have the authority to direct the city manager to hire or not hire anyone, as long as the position had been budgeted for. Meszaros believed this proposal was interfering with administrative duties. The position was already advertised in at least six or eight locations, and it was a critical position. In response to Squires, Meszaros said the current director was retiring at the end of August, 2019; the written request for retirement from the director would be included in the next packet. Lane referred to a flow chart that she received via email of the Parks & Recreation Department organization chart, and said she thought that with five supervisors capable of running the operations, it was fiscally responsible to delay hiring the director. 87 Wells said, at this moment, council could not direct administration to do anything different with the position, until or unless council took budgetary action via resolution to affect the position. Motion (Squires/Seese) Direct the city manager to leave the Parks& Recreation Director position unfilled until after the 2020/2021 budget is approved. Motion Failed Yes: Lane, Seese No: McClure, Osenga, Horn, Squires INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List In response to Lane, Meszaros said administration brought the on-call engineer firm, R&M, down to Seward to look at the vacant Air Force Rec Camp property, as well as to install a new entrance/exit door for the Finance Department that would lead directly outside. Clerk's Report on Public Records Requests through August 6, 2019 Deputy City Clerk's memo recognizing local support for the Student Exchange Program Squires thanked Deputy City Clerk Jessica Fogle for this memo. Final Report from Kenai Peninsula Borough Election Stakeholders Group COUNCIL COMMENTS McClure thanked everyone who came and spoke in tonight's meeting. The Silver Salmon Derby was underway; be mindful of visitor traffic, both pedestrian and vehicle. On behalf of the citizens, McClure requested that following the reading of the consent agenda items, the city clerk state, "The items I have just read have been passed and approved." Seese said it was fun to volunteer at the Silver Salmon Derby. She thanked everyone for coming and speaking tonight. Osenga thanked financial auditors BDO for their work, and for all the public for attending and speaking. Lane stated the KPEDD meeting would be August 15, 2019 and she would be attending telephonically. She believed council had a fiscal responsibility to the public, and she took that very seriously. She believed her dedication to fiscal responsibility was reflected in her voting record. Lane said her involvement on council had been very challenging and unrewarding; for her, personally, being on council had cost her about half her income because of the meeting schedule. She had no 88 idea before serving on council what it required. She said there was an unquantifiable cost she paid for voting against the majority, and it was taking an emotional toll on her. But she loved Seward. Squires reminded everyone about the Seward Airport meeting was on Thursday at 5:00 p.m. at the K.M. Rae Building. He would be attending the AML Conference of Mayors tomorrow in Soldotna. Squires concurred with Lane that being on council had its challenges,but he thought when a person signed up to be a candidate, they were inviting the public to bring their issues forward. CITIZEN COMMENTS Rissie Casagranda was concerned with the purchase order report for Resolution 2019-034 for $60,000 for T Line engineering because she was uncertain what was covered. Regarding the developer incentive ordinance, she wished to see more definition about how the fund would work. Jackie Wilde reminded everyone that a Neighborhood Lift Program started today for home buyers. Regarding the Silver Salmon Derby, Rotary was selling duck race tickets;the race would be held Sunday at 1:00 p.m. Carol Griswold thanked council for scheduling the chamber work session, and for postponing Ordinance 2019-014 on harassment. Regarding the ASLC camping resolution, she encouraged council to consider adding findings to support their decision. She requested the city make an effort to water the plants, trees, and flowers around town to get them through this dry period. Griswold pointed out that the Parks&Recreation Department organization should chart include the Parking Department. Norm Regis said there were recycling locations at the south harbor uplands, and in the alley behind Brown & Hawkins downtown. Kyle Walker apologized for his testy remark earlier. Tara Reimer thought it was important that council understood their role, particularly in regard to council's authority over the city manager. Reimer admonished council to trust the city manager and believe him, without needing to hear the same thing from the city attorney as well. Reimer said she reported to a 30-member board, and if her board asked the detailed level of questions to her as council did to the city manager, she wouldn't be there anymore. Council was in a governance role. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Seese thanked Regis for the information about the additional recycling locations. Foutz said regarding Resolution 2019-034, the ADOT hired the city to reroute the city's transmission line as part of the ADOT's project, and the city hired Dryden and LaRue to provide the engineering; the city would be reimbursed by ADOT for those costs. In response to Seese, Foutz confirmed that the ADOT would reimburse the city $60,000 for the work performed. 89 Motion (McClure/Horn) Extend the council meeting adjournment time to midnight. Seese said she would prefer to delay the executive session in order to have time to review the audit report. Motion Passed Yes: Osenga, McClure, Horn, Squires No: Lane, Seese EXECUTIVE SESSION Go into executive session for a discussion and analysis regarding accounting and financial management procedures implemented by the City to protect City funds from improper or unlawful use, management or misappropriation SCC 2.10.030(b)(1). Motion (McClure/Horn) Go into executive session for a discussion and analysis regarding accounting and financial management procedures implemented by the City to protect City funds from improper or unlawful use, management or misappropriation SCC 2.10.030(b)(1). Motion Passed Yes: Horn, McClure, Osenga, Squires No: Seese, Lane City Manager Scott Meszaros, Assistant City Manager Brennan Hickok, Finance Director Kris Erchinger, and City Attorneys Holly Wells and Anmei Goldsmith were invited to remain. Council Member Lane left the meeting. Council recessed at 10:52 p.m. Council resumed at 10:56 p.m. Council went into Executive Session at 10:56 p.m. Council came out of Executive Session at 11:58 p.m. Council came out of executive session and Squires stated that council received a presentation from the Finance Director, which included a written policy that was a public document. ADJOURNMENT The meeting was adjourned at 11:59 p.m. 90 Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 91 AGENDA STATEMENT Meeting Date: August 26, 2019 From: Jessica Fogle, Acting City Clerk -J�F Agenda Item: Retail Marijuana License Renewal BACKGROUND & JUSTIFICATION: The City Council has an opportunity to object to the request for a retail marijuana license renewal for the following business: Name of Business: The Tufted Puffin, LLC Licensee: The Tufted Puffin,LLC Type of License: Retail Marijuana Store License Number: 17758 Location: 216 Fourth Avenue, Unit 2 The City of Seward Police Department, Fire Department, Utilities Department, Leases Department, and the Kenai Peninsula Borough have no objections to the retail marijuana license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above retail marijuana license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the liquor license renewal for The Tufted Puffin, LLC. 92 v4^J'Y MEMORANDUM Date: July 22, 2019 To: Naneth Ambrosiani Finance/Leases Sarka Calocci Finance/Public Utilities Chief Torn Clemons Police Department Chief Eddie Athey Fire Department From: Brenda Ballou, City Clerk RE: Verifying Compliance for the RENEWAL of Retail Marijuana License #17758 The following business has applied for a renewal of a retail marijuana license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Narne of Business: The Tufted Puffin, LLC Licensee: The Tufted Puffin, LLC Type of License: Retail Marijuana Store License Number: 17758 Location: 216 Fourth Avenue, Unit 2 Department Status Initials . .. Finance/Leases `" `i1 ( 1 � Finance/Utilities �r d Police Chief Fire Chief ..._ . 1 Deadline for Protest: September 20, 2019 (60 days) Council Packet:September 9, 2019 93 Joni Blankenship, MMi Borough Clerk July 24, 2019 Sent via email: clerk@citvofseward.net City of Seward Seward City Hall RE: Renewal Application for Retail Marijuana Store Business Name The Tufted Puffin, LLC License Location Seward/216 4th Ave. Unit 2, Seward, AK 99664 License No. 17758 Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough (KPB) has reviewed the above referenced application and has no objection to the issuance of the license. Should you have any questions, or need additional information, please don't hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/TS Encl. cc: tufted puff inllc@gmail.com 94 "J and Economic Developla GOVERNOR 1.I�UNLE �'Y ALCOHOL& MARIJUANA CONTROL C Gfl 550 West 7`1,Avenue,Sui „ Anchorage,Al L `"` `F Main:907.21 July 22, 2019 City of Seward Attn: Brenda Ballou VIA Email: bballou@citvofseward.net clerk@citvofseward.net ibiankenship@kpb.us micheleturnerc@kpb.us tshasseti@kpb.us License Number: 17758 License Type: Retail Marijuana Store Licensee: The Tufted Puffin LLC Doing Business As: THE TUFTED PUFFIN LLC Physical Address: 216 4th Ave. Unit 2 Seward, AK 99664 Designated Licensee: Jennifer Wells Phone Number: 907-947-3349 Email Address: tuftedpuffinllc@gmail.com 6� License Renewal Application ❑ Endorsement Renewal Application AMCO has received a complete renewal application and/or endorsement renewal application for a marijuana establishment within your jurisdiction. This notice is required under 3 AAC 306.035(c)(2). Application documents will be sent to you separately via ZenclTo. To protest the approval of this application pursuant to 3 AAC 306.060, you must furnish the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of this notice, and provide AMCQ proof of service of the protest upon the applicant. 3 AAC 306.060 states that the board will uphold a local government protest and deny an application for a marijuana establishment license unless the board finds that a protest by a local government is arbitrary, capricious, and unreasonable. If the protest is a "conditional protest" as defined in 3 AAC 306.060(d)(2) and the application otherwise meets all the criteria set forth by the regulations,the Marijuana Control Board may approve the license renewal, but requirethe applicant to show to the board's satisfaction that the requirements of the local government have been met beforethe director issues the license. At the May 15, 2017, Marijuana Control Board meeting,the board delegated to me the authority to approve renewal applications with no protests,objections, or notices of violation. However, if a timely protest or objection is filed forthis application, or if any notices of violation have been issued forthis 95 Ill..C113C, UIC UUOIU Will L%JII31UC1 LIM OE.lPIIl.04.11,111. Ili 1.1I1,13C 31lU011Ul1Z, Cl 1C111E.1UlO1Y IR.CIIZC vvlll VC I»IICU pending board consideration. If you have any questions, please email amco.localgovernmentonly(Balaska.gov. Sincerely, Erika McConnell Director 96 License Number: 17758 License Status: Active-Operating License Type: Retail Marijuana Store Doing Business As: THE TUFTED PUFFIN LLC Business License Number: 1064577 Designated Licensee: Jennifer Wells Email Address: tuftedpuifinllc@gmail.com Local Government: Seward Community Council: Latitude, Longitude: 60.101800,-149.440000 Physical Address: 216 4th Ave. Unit 2 Seward, AK 99664 UNITED STATES Licensee#1 Entity official#1 Type: Entity Type: Individual Alaska Entity Number: 10075187 Name: Randy Wells Alaska Entity Name: The Tutted Puffin LLC Phone Number: 907-947-3349 Email Address: tu#tedpufifinllc@gmail.com Phone Number: 907-947-3349 Mailing Address: PO BOX 1934 Email Address: tuftedpuffinllc@gmail.com Seward, AK 99664 M UNITED STATES ailing Address: PO BOX 1934 Seward,AK 99664 UNITED STATES Entity Official #2 Note: No affiliates entered for this license. Type: Individual Name: Jennifer Wells Phone Number: 907-947-3349 Email Address: tuftedpuffinllc@gmail.com Mailing Address: PO BOX 1934 Seward, AK 99664 UNITED STATES 97 P < poi way a.wa.cim � aa� https:L[www.commerce.a{aska.aov/webLa3 " Alaska Marijuana Control Board Phone:907.269.d Form MJ-20: Renewal Application Certifications What is this form? This renewal application certifications form is required for all marijuana establishment license renewal applications.Each person signing an application for a marijuana establishment license must declare that he/she has read and is familiar with AS 17.38 and 3 AAC 306.A person other than a licensee may not have direct or indirect financial interest(as defined in 3 AAC 306.015(e)(1))in the business for which a marijuana establishment license is issued, per 3 AAC 306.015(a). This form must be completed and submitted to AMCO's main office by each licensee,(as defined in 3 AAC 306.020(b)(2)) before any license renewal application will be considered complete. Sec#ioln 1 Es#abtshment informstidn Enter information for the licensed establishment,as identified on the license application,. Licensee: The Tufted Puffin, LLC license Number: 117758 License Type: Retail Marijuana Store Doing Business As: The Tufted Puffin, LLC Premises Address: 216 4th Ave. Unit#2 city: Seward I State: IAIaSka I ZIP: 199664 Section 2ndirridula! Illon Enter information for the individual licensee who is completing this form, Name: Jennifer Wells Title: Manager, Member ,< Section 3`- Viola#ions & :Charges Read each line below,and then sign your initials In the box to the right of iny applicable statements: [nit I certify that I have not been convicted of any criminal charge in the previous two calendar years. I certify that I have not committed any civil violation of AS 04,AS 17.38,or 3 AAC 306 in the previous two calendar years. I I certify that a notice of violation has not been issued for this license. Sin our initials to the foNowin statement on{vf ou are unable to certifv one or more of the above statements: [nit I have attached a written explanation for why I cannot certify one or more of the above statements,which includes the type of violation or offense,as required under 3 AAC 306.035(b). (Form IW-2.01(rev 4/24/2019) Page Received by AMCO 6.26.19 98 .,h�;���: a v• w a •� r r• •av••v mow• w •'r�r••r�w�•wv•• vr• vwawv�wvwvw•r Section: -`'Cert'rflcatllons' Read each line below,and then sign your initials in the box to the right of each statement: Init I certify that no person other than a licensee listed on my marijuana establishment license renewal application has a direct or indirect financial interest, as defined in 3 AAC 306.015(e)(1),in the business for which the marijuana establishment license has been issued. I certify that I meet the residency requirement under A5 43.23 or I have submitted a residency exception affidavit (MJ-20a)along with this application. I certify that this establishment complies with any applicable health,fire,safety,or tax statute,ordinance, regulation,or other law in the state. 61 1 certify that the license is operated in accordance with the operating plan currently approved by the Marijuana Control Board. I certify that I am operating in compliance with the Alaska Department of Labor and Workforce Development's laws and requirements pertaining to employees. V-- I certify that I have not violated any restrictions pertaining to this particular license type,and that this license has not been operated in violation of a condition or restriction imposed by the Marijuana Control Board. I certify that I understand that providing a false statement on this form,the online application,or any other form provided by or to AMCO is grounds for rejection or denial of this application or revocation of any license issued. As an applicant for a marijuana establishment license renewal,I declare under penalty of unsworn falsification that I have read ar familiar with AS 17.38 and 3 AAC 306,and that this application, including all accompanying schedules and statements,is true,cor and complete.I agree to provide all information required by the Marijuana Control Board in support of this application and under that failure to do so by any deadline given to me by AMCO staff may result in additional fees or expiration of this license. e of lic nse Notary Public in and for the State of Alaska Jen fe ells My commission expires; Printed name of licensee ��'���5U1cA 1tF/ii���f 6 * �µ„ �,c� •,,,,,•"�et}Q ��,� Subscribed and sworn to before me this day of 20 . a 1,40�'ARYirY LI OF [Form 11l111t111 (Form MJ 20J(rev 4/24/2019) I tense#17758 Received by AMCO 6.26 2 99 marijuanalicensingtaJalaVa htti)s://www.commerce.alaska.p:ov/web/a Alaska Marijuana Control Board Phone:907.269A Form MJ-20: Renewal application Certifications What is this form? This renewal application certifications form is required for all marijuana establishment license renewal applications.Each person signing an application for a marijuana establishment license must declare that he/she has read and is familiar with AS 17.38 and 3 AAC 306.A person other than a licensee may not have direct or indirect financial interest(as defined in 3 AAC 306.03.5(e)(1))in the business for which a marijuana establishment license is issued,per 3 AAC306.015(a). This form must be completed and submitted to AMCO's main office by each licensee(as defined in 3 AAC 306.020(b)(2)) before any license renewal application will be considered complete. S lroln E i; abM shnion nforina416 Enter information for the licensed establishment, as identified on the license application.. Licensee: The Tufted Puffin, LLC I license Number: 117758 License Type: Retail Marijuana Store Doing Business As: The Tufted Puffin, LLC Premises Address: 1216 4th Ave. Unit #2 City Seward state: Alaska z1P: 99664 Section -=individual 1normait4n Enter information for the individual licensee who is completing this form. Name; Randy Wells Title: Manager, Member Sewn 3 - Vlolaions tl;'Ghalirges Read each line below,and then sign your lnit ials in the box to the right of any applicable statements: Inil I certify that I have not been convicted of any criminal charge in the previous two calendar years. I certify that I have not committed any civil violation of AS 04,AS 17.38,or 3 AAC 306 in the previous two calendar years. I certify that a notice of violation has not been issued for this license. Sign your �t fyou the above statements: Ini, 5i n our initials to the following statement onl d you are unable to certify one ar more of l have attached a written explanation for why I cannot certify one or more of the above statements,which includes the type of violation or offense,as required under 3 AAC 306.D35(b). E (Form M1-201(rev 4/24/20191 Page Received by AMCO 6.26.19 100 Section 4 -Cert1 iz ions Read each line below,and then sign your initials in the box to the right of each statement: Init I certify that no person other than a licensee listed on my marijuana establishment license renewal application has a direct or indirect financial interest,as defined in 3 AAC 306.015(e)(1),in the business for which the marijuana establishment license has been issued. 9 I certify that I meet the residency requirement under AS 43.23 or i have submitted a residency exception affidavit (MI-20a)along with this application. 4 I certify that this establishment complies with any applicable health,fire,safety,or tax statute,ordinance,regulation,or other law in the state. I certify that the license is operated in accordance with the operating plan currently approved by the Marijuana Control Board. I certify that I am operating in compliance with the Alaska Department of Labor and Workforce Development's laws and requirements pertaining to employees. i certify that I have not violated any restrictions pertaining to this particular license type,and that this license has not been operated in violation of a condition or restriction imposed by the Marijuana Control Board. 1 certify that I understand that providing a false statement on this form,the online application,or any other form provided by or to AMCO is grounds for rejection or denial of this application or revocation of any license issued. As an applicant for a marijuana establishment license renewal, I declare under penalty of unsworn falsification that I have read ar familiar with AS 17.38 and 3 AAC306,and that this application,including all accompanying schedules and statements,is true,cor and complete.I agree to provide all information required by the Marijuana Control Board in support of this application and under that failure to do so by any deadline given to me by AMCO staff may result in additional fees or expiration of this license. Sign re f 6' Nota)ry'Public in and for the State of Alaska Randy Wells My commission expires: J' 3• Printed name of licensee �x �\�11t1!!fllJllf///! Subscribed and sworn to before me this a day of " e 20 ' A�I�i , le : e le va (Form MJ-201(rev 4/24/2019) License ' 7758 Received by AMCO 6.26 1 ## 6 101 COMM RCIAL LEASE/RENTAL AGREEMENT This Agreement made this day of _ by and between: Landlord: Manolakais Inc Address: c/o Seward Properties 437 411, Ave Seward, AK 99664 and Tenant: The Tufted Puffin LLC, "A Cannabis Retail Business" In consideration of the mutual covenants contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. Landlord's Representative Tenant is hereby notified and acknowledges that Integrity Realty is authorized to manage the Premises on behalf of Landlord, and to act for and on behalf of Landlord for the purposes of collecting Rent, receiving service of process notices and demands, and enforcing the terms and conditions of this Agreement. 2. Premises 216 411,-Unit 2 Seward,AK 99664 (the "Premises") Landlord hereby leases to the Tenant the above Premises upon the following terms and conditions. 3. Term Original lease agreement signed on April 1811, 2018 for a term of two years, commencing on the 2011,day of April,2018 and terminating on the 3011,day of April,2020. Upon expiration of the Term, if the parties mutually agree to the Tenant's holding over of the Premises, this Agreement shall be extended for one additional one year periods on the existing terms or however may be negotiated between the parties. Should either party wish to renegotiate the terms of this Agreement or to allow the Tenant to hold over the Premises for an additional one-year period then the party wishing to renegotiate or hold over shall provide written notice to the other party indicating the desire to do so at least 90 days prior to the expiration of the then current term. Should the other party not be willing to renegotiate or allow the Tenant to hold over the Premises then the party must reject the other parties offer in writing at least 60 days prior to the expiration of the then current term. Should the parties continue to actively negotiate the terms of a hold over Agreement past the then current expiration of Agreement then the Tenant shall be permitted to continue to occupy the Premises at the then current terms of this Agreement until the parties complete their negotiation or one party issues a final best and final offer and provides the other party m,ith a definitive and final termination date which shall be no less than 60 days from the date of the termination notice due to the failed negotiations. If no hold over or renegotiation written notice is provided to the other party regarding this Agreement as described above then the Agreement shall terminate upon the expiration of the then current term and the Tenant shall relinquish the Premises back to the Landlord upon the expiration of the term. if the"Tenant stays at the Premises past the expiration date of this Agreement, then by signing this Lease the Tenants are accepting notice in advance that they will be considered Trespassers and will be liable for up to 1.5 x damages when taken to court. No further notice of termination of tenancy will need to be delivered when this lease is signed and the Tenant acknowledges the Term of the Agreernenl Initials: R ' ed by AMCO 6.26.19 102 4. Rent The Rent from April 20111, 2018 through April 30111, 2018 shall be fully abated, and the Tenant shall pay zero dollars to the Landlord during this time. The "Tenant will not be available for commercial business during this initial time period and shall be primarily performing tenant improvements at the sole expense of the Tenant. The Rent from May P', 201.8 through May 30th, 2018 shall be discounted to a total of One thOUsand dollars ($1000.00). The Tenant will not be available for commercial business during this initial time period and shall be primarily perfornlnlg tenant improvements at the sole expense Of the Tenant. Should Tenant be able to open the commercial business to the public then Tenant shall pay the full Rent as described below beginning on the opening day of the business and any additional rent amOUnts due shall be remitted tea the Landlord within 5 days of the business opening. The rent for the Premises from June 1st, 2018 through April 1st, 2019 shall be one thousand three hundred eighty five DOLLARS ($1385.00) which includes sales tax per month to be paid in advance on or before the first (1ti1) day of each month without demand ar notice therefor. The rent for the premise for the remaining duration of the term of the lease,June 1st, 2019 through April 30th, 2020, shall be One thousand six IlUndred eighty five dollars ($1685.00) which includes sales tax per month to be paid In advance On OP before the first (1st) day of each month without demand or notice therefor. Any partial months rents shall be prorated for the number of days remaining in any given month. ArIy new rental rate adjustment due to the increased costs of utilities shall be capped such that the maximum rental rate shall be $2,035/month, unless Landlord can prove that utilities have increased even more significantly, due to Tenant activity. The Landlord shall provide to Tenant any documents, invoices or other materials that the Landlord is relying upon to justify the increase in the utility expense. The Landlord and Tenant shall discuss how the Tenant shall modify its operations to address the increase in the utility expense. Rent checks made to "Seward Properties". Rent should be dropped off in the dropbox at the Seward Properties office at 437 4th Avenue, Seward, AK unless instructed otherwise. If mailed, they should be sent to Seward Properties, PO Box 1466, Seward, AK 99664 and have to arrive by the 1.st of the month. Each monthly Rent payment shall be paid by one check, or money order per month. Cash will not be accepted tinder any circumstances. All Rent and other payments to be made hereunder shall be made by mail or personal delivery to the Landlord at the address hereinbefore set out, or such other address as the Landlord may from time to time designate in writing to the Tenant. If Rent payments are being sent by regular mail, Tenant is responsible for ensuring that such payments are mailed with sufficient tinge to allow delivery by the 1-1 day of the month. If any Rent payment is hand delivered to the Landlord, Tenanl should request a receipt from the Landlord as confirmation. Partial rental payments will not be accepted. If all rent is not paid on Or before the fifth (5t11) day of the calendar month, the Tenant shall be charged a late fee of FIFTY DOLLARS ($50.00). In addition, the Tenant agrees to pay an administrative charge of TWENTY-FIVE DOLLARS ($25.00) for each NSF check, i.e. any check returned by the bank for non-sufficient funds. Late fees may be waived, at the Landlord's option, if Tenant notifies the Landlord at least 14 days prior to the due date for a Rent payment and the parties mutually agree to all alternate payment date. 5. Sales Tax Tait- e i�, levied by the Kenai Peninsula Borough, z consumer's sales tax of LIP to 'l 1101-C nt maxinrtlnl rate On all retail sales, oil all rents, and On all services made Or rendered lvlthin the bol-01.1�11, .l"asured by the Initials: Received by AMCO 6.26.19 103 gross sales price of the seller. In addition to the tax levied by the borough, any municipality within the borough may levy a consumer's sales tax as provided by Alaska Statute which shall be reported, collected, and enforced according to the Statute. The sales tax referred to shall be applied only to the first $500.00 of each separate sale, rent or service transaction. 'The sales tax rate is 4% for the City of Seward and 3°o for KPB for a combined rate of 7%. This tax will be applied in addition to your total monthly rent and shall be paid along with the monthly rent in one check, money order or direct deposit. Because of the tax cap, any rent over$500 per month will only be charged an additional $35 tax fee per month rather than the full 7%• 6. Property Taxes Landlord shall pay, prior to delinquency, all general real estate taxes and installments of special assessments coming due during the Lease term on the Leased Premises, and all personal property taxes with respect to Landlord's personal property, if any, on the Leased Premises.Tenant shall be responsible for paying all personal property taxes with respect to Tenant's personal property at the Leased Premises. 7. Security Deposit A security deposit One Thousand Foul' Hundred DOLLARS ($1400.00) collected from Tenant, receipt of which is hereby acknowledged, shall be held by the Landlord as security against loss from damage, nonpayment of rent, or any other breach of this Agreement by Tenant. Landlord shall deposit the security deposit in a non-interest bearing account for the Term of this Agreement, and shall promptly return the security deposit, or unused portion thereof (if any) within thirty (30) days of the Tenant vacating the Premises. If the Premises requires additional cleaning, it shall be billed at the rate of the cleaning person hired and deducted from the security deposit. It is expressly understood that Tenant shall not direct the Landlord to apply the security deposit as unpaid Rent or other charges during the Term of this Agreement. 8. Conditions for Tenants Use of Property Tenant shall limit the use of the property and the improvements (and or changes to the property) to only those that have been approved of and that are listed in this agreement. Please state the intended use of this property and list the activities that you expect to take place during the use of this property and what changes will be made to premises. Please list who is responsible to pay for these changes and who retains oxviiership of these changes if any. Unless agreed to in writing Tenant will return property to the same condition it was in before tenant occupied this property. Tenant is permitted to run a cannabis retail store at the premises. Tenant is responsible for cost of any/all tenant improvements. At the end of the lease. the Landlord will walk throuth with the tenant to decide if Tenant needs to return property, at Tenant's sole expense. to same condition as move in. Only those things listed in this agreement have been authorized as uses for this property any activities other then those listed can be grounds to cancel this lease agreement. 9. Business Licenses "renant shall apply for and maintain any all licenses that are required by both the state of llaska and du city of Seward.Should the tenant not acquire or maintain all such licenses, this can be ds to void Initials: A 3 Received by AMCO 6,26.19 104 this re►ltal agreeilleilt.The I3l►S►►less OW►ler is respo►ls►ble for kilowi►lg What is regUired Of theifl a►ld to make sure they are in compliance with the law. 10. Non Smoking Policy Due to the increased risk Of fire, and the known health effects of secondhand tobacco smoke, smoking is prohibited in any area of the property, both private and conl►ll0►l, Whether enclosed Or outdoors. 1*111 policy applies to all owners, tenants, guests, and servicepersons. The term "smoking" means inhaling exhaling, burning, Or carrying ally lighted cigar, cigarette, or other tobacco product in any manner or i► any form. The tenant might forfeit all Or a portion of their security deposit Or be subject to eviction fo violating the non smoking policy. 11. Utilities &Services The fO11OWing utilities and services shall be provided and/or paid for by the party indicated beside eacl i tenl: Provided by Service/Utility Landlord Tenant electricity L IGas / heating L .�.. .....-..�_�. ...._...._...._.-�... .._.._..�.,.�-_.eL Internet arbage pick-up L moke detector batteries Light bulb replacements I2. Appliances & Furnishings Any furniture, appliance Or decoratiO►l Wllicll is supplied by the Landlord upon move in shall remain of the Premises and be in the same condition upon move Out. Any personal item that belongs to the Landlord aild Was left for the reilailt is the respOilsibil►ty for the Tenant to provide proper care and use Any misuse will result in the Tenant paying for the damages or the damaged being assessed against th► security deposit. 13. Inventory Inspection Checklist The Tenant shall inspect the Premises and return a copy of the signed Inventory Inspection Checklist tc the Landlord within seven (7) days after taking possession of the Premises. Tenant understands all( agrees that failure to return the Inventory hlspection Checklist within the 7-day period will constitute the Tenant's acceptance and confirmation that the Premises are in good, clean, tenantable condition with nc damage. If the Tenant fails to inspect the Premises before taking possession, or fails to make a writte► request of repairs prior to taking possession, the Tenant agrees to accept the Premises AS IS with nc representations or warranties expressed or implied. 14. Keys Tenant hereby acknowledges receipt of the following code and keys to the Premises: 2 door keys nnrf frou door code. Tenant agrees to pay the actual costs Of replacing the locks in the event that any keys are lost stolen, broken or not returned when 'tenant vacates the Premises. Initials: Receiv AMCO 6.26.19 105 15. Pets No pets or animals of any kind will be permitted on the Premises without the written consent of the Landlord. Any violation of this clause will be considered a breach of this Agreement and shall immediately give the Landlord the right to declare the Tenant in default. For each pet allowed by the Landlord, Tenant agrees to pay a refundable pet deposit of $200.00. If a pet is found on the premises (even if it is just there temporarily) without written consent of the Landlord, the Tenant will be charged a $500.00 damage fee and the pet shall be removed from the premises immediately. During the course of business operations, Tenant may allow retail customers which require "service animals" onto the Premises and this shall not be considered a default of this Agreement. Tenant requires a "service animal" for certain employees, compliance with this need shall not be considered a default under this Agreement. Tenant shall be responsible for airy damage caused by Tenant's employees "service animals". 16. Landlord's Right of Entry The Landlord reserves the right at all times to enter the Premises without notice or consent in the case of an emergency. The Landlord reserves the right, upon twenty-four (24) hours' notice to Tenant and during reasonable hours, to enter the Premises for making inspections, repairs, alterations, or improvements, to supply necessary or agreed services, or to show the Premises to potential Or actual tenants, purchasers, mortgagees, workmen or contractors, and Tenant shall not unreasonably withhold consent to such entry. If Tenant refuses to allow Landlord laAVful access to the Premises, the Landlord may obtain injunctive relief to compel access or terminate this Agreement. 17. Obligations of Tenant The Tenant shall: (a) maintain the Premises in a clean and sanitary condition; (b) dispose of all trash and other waste in a clean and safe manner in the trash receptacles provided; (c) use all electrical, plumbing, heating, air conditioning and other services, facilities and appliances in a safe, reasonable and energy-efficient manner; (d) not intentionally or negligently damage, impair, destroy or remove all or any part of the Premises, furnishings, appliances, fixtures or appurtenances belonging to the Landlord; (e) not engage in conduct, or allow any of Tenant's guests or invitees to engage in conduct, which is noisy or may be disturbing to other tenants or neighbors; (f) make no alterations, repairs Or renovations to the Premises w►thOUt the express %vritten consent Of the Landlord; (g) not sublet the Premises, assign this Agreement or transfer possession of the Premises without the express prior written consent of the Landlord; (h) give prior written notice to the Landlord if Tenant and the other occupants %Fill be absent from the Premises in excess of seven (7) days. 18. Repairs& Maintenance Tenant shall not make any repairs without the express prior written consent of the Landlord. Tenant agrees to give the Landlord prompt notice of necessary repairs. The Landlord will make all necessary interior and exterior repairs to the Premises in a timely manner, to keep the Premises in a tenantable condition as prescribed by local or state housing ordinances. "rile Landlord shall act llmence repairs or Initials: l/ 5 Received by AMCO 6.26.19 106 Cause repairs to be Commemed to heat►ng, plumb►ng or electrical failures wlthiii twel1ty-fOUI' (24) hour: of receiving a request from the Tenant for such repairs_ Tenant hereby agrees to pay for any repair: beyond normal wear and teal'caused by the Tenant,Tenant's family, guests or invitees. The Tenants are responsible for maintaining drains. If a bathtub or kitchen sink drain is clogged because of'Tenant use(i.e. hair, food scraps), then the Tenant is responsible for having that fixed. Sewer and septic systems are sensitive to items placed in them. DO NOT flush anything except toile paper and human waste. Absolutely no paper towels, wipes, or feminine care products may be flushec dowii toilets. 19. Signs Following Landlord's consent, Tenant shall have the right to place on the Leased Premises, at location selected by Tenant, any signs which are permitted by applicable zoning ordinances and private restrictions. Landlord may refuse consent to any proposed signage that is in Landlord's opinion too large deceptive, unattractive or otherwise inconsistent with or inappropriate to the Leased Premises or use o any other tenant. Landlord shall assist and cooperate with Tenant in obtaining any necessary permission from governmental authorities or adjoining owners and occupants for Tenant to place or Construct Hit foregoing signs_ Tenant shall repair all damage to the Leased Premises resulting from the removal o signs installed by Tenant. 20. Disturbances, Illegal Activities, Violations of Ordinances The Tenant is responsible for the conduct of family members, guests and invitees. Violation of loci housing ordinances and disturbances to neighbors will not be tolerated. If local lade enforcemen authorities are needed to enforce ordinances or control noise, the Tenant may be subject to eviction. The 'Tenant shall not engage in conduct or allOW any family member, guest or invitee on the Premise_ with expressed or implied permission to engage in conduct which is hazardous, dangerous or rinlawful In the event the Tenant or any invitee of the Tenant is convicted or diverted for a criminal offense occurring in or around the Premises, the Landlord shall have the right to terminate this Agreemem immediately. Violation of this clause shall not only be a breach of this Agreement, but, in addition, the Tenant agrees to reimburse Landlord for any damages Landlord suffers by reason of any such violation. 21. Indemnification of Landlord Tenant shall indemnify Landlord and its Manager (each an "Indemnitee") from and against each alit every demand, suit, action, proceeding, claim, obligation, liability, cost, fee, award, penalty and judgmen' (each a "Claim"), which in any way arises out of, results from, or is based upon, in whole or in part, and act, omission, error or conduct in, on or about the Premises (each an "OCcurrence") by Tenant, or and other person in, on or about the Premises with the express or implied consent of Tenant. Tenant shall, a its expense, defend each such Indemnitee against each such Claim which ui any way arises out of, result! from or is based upon any such Occurrence, regardless of its merit or lack of merit. Each such defense and indemnity obligation shall survive the expiration or sooner termination of this Agreement for am reason. 22, "Tenant's Insurance The 'Tenant understands and acknowledges that the Landlord's insurance coverage does not insure against loss or damage of Tenant's personal property on the Premises due to fire, theft, vandalism oe other causes_ Any losses incurred by Tenant shall be borne entirely by Tenant, and Tenant shall not hole or attempt to hold the Landlord responsible for any such loss or damage. It is recommended that Tenant obtain renter's insurance lu cover Tenant's personal property against loss or damage. 1 Initials: � Received by AMCO 6.26.19 107 Tenant shall at all times maintain real property and liability insurance in sufficient amounts to cover any damage to the Property, or to persons or items(personal property) on the Property,arising from Tenant's operations on the property,which policies shall name Landlord as an additional insured. Tenant shall provide proof that such insurance is in place before they will be allowed to do business and proof that this insurance is being maintained will be provided upon request. Please attach insurance documentation to lease or provide the information here. Insurance company: ®m Insurance broker name and phone number: Insurance policy number: _ t'Ve may check from time to time to be sure the required insurance is being maintained. If the insurance lapses for any reason this lease agreement may be considered void at landlord's discretion. 23. Termination Tenant hereby acknowledges Tenant's obligation to pay Rent for the full Term as set out in Section 3 hereof. If for any reason the Tenant vacates the Agreement early they are responsible for the remainder of the rent for the Term of the Agreement or until a new, qualified renter is found. Any Tenant vacating a Lease early, whether by their own choice or because they violated a term on this Agreement, will be responsible for paying the replacement fee for finding a new renter which is 50% of one full month's rent -in addition to the rent owed. This cost can be taken out of the security deposit. Upon termination of this Agreement, 'renant shall surrender the Premises in as good a condition as it was in when Tenant took possession, normal wear and tear excepted. All keys, and any copies made of such keys, must be returned upon Tenant's vacating the Premises. Failure to return the keys at such time will result in Tenant being charged Rent on a daily pro rated basis until all keys are returned or the locks changed, and the actual charges for such lock replacement will be deducted from the security deposit. 24. Extended Absences by Tenant Tenant shall notify Landlord in advance if Tenant will be away from the Premises for seven (7) or ►pore consecutive days. During such absence, Landlord may enter the Premises at times reasonably necessary to maintain the Premises and inspect for needed repairs. If such absences are customary and frequent, Tenant agrees to provide Landlord with a schedule outlining the expected frequency and duration of Tenant's extended absences throughout the term of this Lease. The Tenant is responsible for having someone check on the Property regularly %vhile they are out of town. It is not the responsibility of the Landlord to check on the Property. The Tenant shall supply contact information for the house sitter to the Landlord and vice versa in case of emergency. 25. Abandonment Abandonment shall be defined as the absence of the Tenant from the Premises for a period of seven(7) or more consecutive days while rent or any monies owing remain unpaid. In such event, Tenant will be considered in default of this Lease. This definition is subordinate to, and shall not in any way impair, the rights and remedies of Landlord under this Lease and/or applicable law, except in the case of abandonment, Landlord or Landlord's agents may immediately or any tune thereafter enter and re-take the Premises and terminate this Lease without notice to Tenant. 26. Default in Payment of Rent If Tenant shall default in the payment of Rent when duc, a seven (7) Demand for Rent Notice chill he issued. If Tenant fails to pay the Rent within the time specified in the Notice, the -tcy will terminate Initials: Received by AMCO 6.26.19 108 and the Landlord may seek cou/t order to innnnediahe|y recover possession of the Premises. No secon. F)ernond for Rent Notice will be given. Die Landlord/lessor will not take possession of or neonov noorijuano fruno the premises, and /\M[(] will be contacted ln the event that the tenant defaults In ih paymentofrent. 27. Breach ofAgreement If Tenant shall fail to keep or perforni any of the covenants 01'agreenients lierein contained, the Landlon may deliver written notice giving Tenant Len (lO) dnys to Cure the breach, failing rvhich this &greennen will ternoinahe in Lvvenb/ (20) days and Landlord may seek a court order to recover possession. If Tenan fails to exercise due care and subsbonboUy the same breach occuo r,iLbin six (6) mmnHa of the firs occurrence the Landlord mnay brmninab the Agreement upon giving Tenant five (S) days written nu6cc Tenant acknowledges and agrees that this provision constitutes a continuing demand for Rent oil the firs (I^') day of each month during -Which it remains ineffect. 28. Miscellaneous Provisions o) The State ofAlaska requires the ,egbhadno of sex offenders residing -within the State of A|ask (&Sl2.G3.O7O). As tenant it is yuur usponsibi|iLy to independently investigate and verify fu yourself the acceptability of a property with respect to these issues (/\S 34.70.050` J hhe k h) A/xrx'hmu//s: This /\greeonentnnay not be modified or amended except in writing and execuby by both of the parties. d /oriu6i/vv': The parties agree that if any legal action pertaining to the enforcement of Lhi Agreement or any ofits provisions is initiated by any party to the Subject Lease, the juriodic6oi and venue for said action sboU lie exclusively with the Courts of UheThird}udicia| District for Un State nfAlaska. x] Entire Agne//m//: This Agreement shall constitute the entire agreenuent beh`een the porhe hereto, and no other agreement unless in writing and signed by the parties hereto shall h' binding upon the parties `viLh respect to the suNect Premises. If the Landlord, its agents o employees have made any representations or promises with respect to any part uf the Premoises the sainedha|( not be valid unless reduced to writing and incorporated herein. ej Obligations /o//// m/'/ Several: In Hie event LhePneouises is rented to one or more individuals as Hv '[enanLhepeunder' each of the individuals shall be jointly and severally liable for the entire pen due and the performance o[ Lheher/us and conditions of this Agreement. Each inJiviJua\ Tennn understands and acknowledges that there is joint and several responsibility vidh respect to du Pnenuises and, accordingly, must exercise responsibility to see that the Premises is maintained i/ good order and repair and that the nenLo| account is keptcurveoL. 8 Seo«/nbJl(y: [n the event any provision of this /\gneennentsboU be held invalid, sucb provision shall be deeoned severable and the remaining provisions hereof shall remain in full force on( effect. g) No kVxlmx: No delay or failure on the part of the LnnJ|on] in insisting upon the suric performance of the terms hereof or in exercising any rcnnedy or r(Qhi under this /\g,cenuenLshn| operate as a Waiver ofxudI oenueJy or right. 29. Notices All notices required or pennitLed to he given Pursuant to this &greemenLsha|| he del iveced by hand b H`p pa,'y /n, r/hidi it is intended, or sent by regular mni| to the p h se Out in the pi o� Ub� &QreenoenLnr to such oHx�� address h the other. Initials: Received byAMC[) 8.26]B 109 Additional Tenotcil Clauses The hack alley entrance is riot to be used by customers. Cleaning and stocking the bathrooms and hallways are a joint responsibility between tenaltts. 7emoits are responsible for miy eleanhig needed because c f customers who visited their space. SEWARD PROPERTIES __ _ ., .........._,..,,. ... .. By: rv� Date Allyson <.e, Landlord's Property Manager/Authorized Agent OocuSigned by: 11/12/2018 3:51:26 PM PST Date Manola a is nc c/o Konstantinos Manolakakis at 1'he"I" , d Puffin LL,C c/o Randy Wells Tenant: (Please put all contact informatimr- owvn) address: Telephone numbers: . .. Email Address: 4 o-c l "Emergency Contacts names and mum Fez.... G. Initials: 9 Re C ived by AMCO 6.26.19 110 Depwtmelit of Comn'ien'��,e, Comin wifty, arid E('mrrion dk''. D-Iveopn'bent C C C)[R P 0 IR A""T"10 P4 S , 111113 t J S I Pq I'll �S' �E" P[R 0 [ S S 10 1\1 A L., L., I C E 1\1 S I G State of Alaska / Commerce / Corporations, Business, and Professional Licensing Search & Database Download /Corporations / Entb y Details ENTITY DE-l"AILS Narne(s) Type Name Legal Name The Tufted Puffin LLC Entity Type: Limited Liability Company Entity#: 10075187 Status: Good Standing AK Formed Date: 1/4/2018 Duration/Expiration: Perpetual Home State: ALASKA Next Biennial Report Due: 1/2/2020 Entity Mailing Address: PO BOX 1934, PO BOX 1934, SEWARD, AK 99664 Entity Physical Address: 216 4TH AVE. UNIT #2, SEWARD, AK 99664 Registered Agent Agent Name: Randy Wells Registered Mailing Address: PO BOX 1934, SEWARD, AK 99664 Registered Physical Address: 210 BROWNELL ST, SEWARD, AK 99664 Officials []Show Former AlK Entity# Name Titles Owned Jennifer Wells Manager, Member 51.00 Randy Wells Manager, Member 49.00 https://www.commerce.alaska.gov/cbp/main/Searcll*ntitvDetai I/10075187 7/22/201 FiledDate ili Certificate 1/04/2018 Creation Filing Click to View Click to View 10/24/2018 Initial Report Click to View COPYRIGHT©STATE OF ALASKA - DEPARTMENT OF COMMERCE COMMUNITY AND ECONOMIC DEVELOPMENT - EMAIL THE WEBMASTER https://www.commerce.alaska.gov/cbp/main/Searcl�EntityDetall/10075187 7/22/20 Operating Agreement This Limited Liability Company Operating Agreement is for the The Tufted Puffin LLC organized under the laws of the State of Alaska , by the filing of its orga- nizational documents on January 4th , 20 18 The parties to this agreement agree to operate a limited liability company under the follow- ing terms and conditions: 1. The members have the power to detennine the location of the limited liability company's principal place of business. The members also have the power to designate the limited liability company's registered agent, who may be a member_ The company's principal place of business shall be: 214 4th ave. Unit#2 Seward,Alaska 99664 The name and address of the company's registered agent shall be: Randy Wells 210 Brownell St.Seward,Alaska 99664 2. The initial members of the company are as follows: Nance d ddress Jennifer Wells 210 Brownell St.#A Seward,AK 99664 Randy Wells 210 Brownell St.#A Seward,AK 99664 3. No members or managers of the limited liability company shall be personally liable for any debts, obligations, expenses, liabilities, or any claims made against the company. 4. The members of the limited liability company elect to have the company treated as a Limited Liability Company for state and federal income tax purposes.The mem- bers an agree to execute d file a._.. . _ g 141M4 ryany documents necessary to secure this tax treatment. 5. The start-up capital will be a total of$.,y a50,000.0o.. Each member of the limited liability company agrees to contribute the following property, services,or cash to this total amount on or before the date indicated: Received by AMCO 6.26.19 113 Aldine Cas&ServicesProperr}- Ilahie Dale true Jennifer Wells 50,000.09 50,000.00 Jan 10th Randy Wells 50,000.00 50,000.00 Jan 10th� 6. If additional capital is required by the limited liability company and is determined by a majority vote of the members, then each member shall be required to con- tribute to such additional capital in such proportions and by a certain date as determined by such vote. 7. If any membershall fail to make his orher initial or additional contributions as indicated by this agreement, any amendment to this agreement, or any additional agreement be- tween the members, then this company shall continue as a limited liability company of only those members who have satisfied their contribution requirements. Any member who has failed to satisfy his or her contribution requirements will not be a member of this limited liability company. Each member who has made a contribution shall then be entitled to a share of Iimited liability company profits and losses in proportion to the amount of their contribution to the total contributions. If any additional limited liability company contributions are necessary, such additional contributions shall be determined by the remaining members as specified under the terms of this agreement regarding"Ad- ditional Contributions"above. S. Interest at the rate of o percent( %)per annum shal I be paid on each member's capita[contributions that were paid in cash. The interest shall be an expense of the limited liability company and paid on an annual basis to the member who is entitled to it. 9. In addition to capital contributions, the following cash or property will be loaned to the limited liability company under the terms specified: Maine of Member Cash/Propertj,Loaned 7errus of Lomz Jennifer Wells Randy Wells 10. Each member's proportionate share of the profits and losses of the limited liability com- pany shall be as follows: Received by AMCO 6.26.19 114 Name Percent of Ownership of Limited Liability Company Jennifer Wells 51% Randy Wells 49% 11. Any profits or losses of the limited liability company shall be determined and distrib- uted to the members on a annual basis according to their proportion- ate share of the profits and losses of the limited liability company. However,the first 9D _ percent Son %) of the profits for each such period shall be retained by the limited liabiliLy company for reinvestment in the limited liability company. 12. The management of the company shal I be exclusively by Jennifer and Randy wells, . The actual person(s) to manage the company and the salary of an such person(s) shall be detennined by a majority vote of the members of the limited Iiability company, and the management may be removed at any time, with or without cause, by a like vote. 13. One or more managers may be selected under the terms of this agreement. If a single individual is selected to manage the company, such person shall have exclusive authority to make all management decisions. Otherwise, all limited liability company decisions will be made by majority �__ vote among the persons selected to manage the company, except the major company decisions noted below, which must be decided by unanimous vote of the persons selected to manage the company, The manager(s) shall have the authority to conduct the day-to-day business of the limited liability company, without consultation with the other members.This shall include hiring and firing employ- ees, signing limited liability company checks, withdrawing funds from limited liability company accounts,borrowing money up to the amount of$ 0.00 ,and maintaining the books and records of the limited liability company. Major decisions are defined as follows: Asset Purchases, Loans,Investments,Legal,Advertising Received by AMCO 6.26.19 115 14. The annual limited liability company meeting will be held on the first Monday in December of every year at 10 o'clock a . m.. This meeting is for the purpose of assessing the current status of the limited liability company and transacting any necessary business. If this day is a legal holiday, the meeting will be held on the next day. 15. The place for the annual members meeting will be the principal office of the limited li- ability company, located at: 214 4th ave.Unit#2 Seward,Alaska 99664 16. A quorum for a members meeting will be a majority of the members. Once a quorum is present, business may be conducted at the meeting, even if members leave prior to adjournment. 17. At al l meetings of members,a member may vote by signed proxy or by power of attorney. To be valid, a proxy must be filed with the limited liability company prior to the stated time of the meeting. No proxy may be valid for more than I 1 months, unless the proxy specifically states otherwise. A proxy may always be revoked prior to the meeting for which it is intended. Attendance at the meeting for which a proxy has been authorized always revokes the proxy. 18. A majority vote of the members entitled to vote will be sufficient to de- cide any matter, unless a greater number is required by this agreement or by state law. Adjournment shall be by majority vote of those shares entitled to vote. 19. Any action that may be taken at a company meeting may be taken instead without a meet- ing if an agreement is consented to, in writing, by all members who would be entitled to vote. 20. The members will,jointly, have all powers available under state law,including the power to: appoint and remove managers and employees; change the offices; borrow money on behalf of the limited liability company, including the power to execute any evidence of indebtedness on behalf of the limited liability company;and enter into contracts on behalf of the limited liability company. Such powers may be exercised by a single member only upon unanimous approval of all of the members. 21. Each member and manager owes a fiduciary duty of good faith and reasonable care with regard to all actions taken on behalf of the limited liability company. Each mernber and manager must perform his or her duties in good faith in a manner that he or she reason- ably believes to be in the best interests of the limited liability company, using ordinary care and prudence. 22. The limited liability company will maintain accounting records that will be open to any member for inspection at any reasonable time. These records will include separate Received by AMCO 6.26.19 116 income and capital accounts for each member. The accounting will be on the cash µµw a _ basis and on a annual --year basis. The capital account of each member will consist of no less than the value of the property, cash, or services that the member shall have contributed with his or her initial or additional contributions to the limited liability company. 23. All notes, mortgages, or other evidence of indebtedness shall be signed by all of the members of the limited liability company, unless otherwise allowed under the terms of this agreement. 24. The limited liability company will maintain a business checking bank account at: Alaska USA Federal Credit Union 25. The limited liability company may not lend any money to a manager or member of the limited Iiability company unless the loan has been approved by a majority vote of all members of the limited liability company. 26. All members are entitled to o draws from the expected profits of the limited liability company. The draws will be debited against the income account of the member_The dollar an}ount of the draws shall be determined by a malerit;y vote of the members. 27. All members are eligible to be paid reasonable salaries for work or services they perform in the limited liability company business,unless such work is in the capacity of a manager or is to be considered as a contribution to the company. 28. Each member shall receive an expense account for up to $ 100.00 per month for the payment of reasonable and necessary business expenses in the regular course of limited liability company business. Each member shall provide the limited Iiability company with a written record of such expenses in order to obtain reimbursement. 29. A member may transfer all or part of his or her interest in the limited liability company to any other party only with the unanimous consent of the other members. In addition, the limited liability company has the right of first refusal to purchase the member's interest on the same terms and conditions as the member's offer from the third party_This option to buy must be exercised by the limited liability company within 30 days from notice of the offer to buy by a third party. 30. A member may be expelled from the limited liability company at any time by the unani- mous consent of the other members. Upon expulsion, the expelled member shall cease to be a member and shall have no interest, rights, authority, power, or ownership in the limited liability company or any limited liability company property.The expelled member shall be entitled to receive value for his or her interest in the limited liability company as Received by AMCO 6.26.19 117 determined by the terms of this agreement. The limited liability company shall continue in business without interruption without the expelled member. 31. A member is automatically expelled from the limited liability company at any time upon the occurrence of any of the following: (a) A member files a petition for or becomes subject to an order for relief under the Federal Bankruptcy Code (b) A member files for or becomes subject to any order for insolvency under any state law (c) A member makes an assignment for the benefit of creditors (d) A member consents to or becomes subject to the appointment of a receiver over a substantial portion of his or her assets (e) A member consents to or becomes subject to an attachment or execution of a sub- stantial portion of his or her assets On the date of any of the above events, the expelled member shall cease to be a member and shall have no interest, rights, authority, power, or ownership in the limited liability company or any limited liability company property.The expelled member shall be entitled to receive value for his or her interest in the limited liability company as determined by the terms of this agreement. The limited liability company shall continue in business without interruption without the expelled member. 32. The expulsion of a member shall be final and shall not be subject to mediation, arbitra- tion, or review by any court of any jurisdiction. 33. The limited liability company shall buy and maintain life insurance on the life of each member in the amount of$ o.00 .The limited liability company shall also buy and maintain disability insurance on each other member in the amount of $ 0.00 . Such life and disability insurance shall be considered assets of the company. On the withdrawal, termination, or expulsion of any member for any reason other than his or her death or disability, any insurance policies on the member's life or health on which the limited liability company paid premiums shall become the per- sonal property of the departing member and the cash value (if any) of such policy shall be considered as a draw against the departing member's income account. 34. Except as otherwise provided by this agreement, the members agree that any dispute arising related to this agreement will be settled by Marc.Johnston Law Firm,P.C. The person hired for such dispute resolution shall be chosen by a majority _ vote of the members. All costs of such dispute resolution will be shared equally by all members involved in the dispute. 35. A new member may be admitted to the limited liability company by majority consent of the members. Admission of a new member shall not cause the termination Received by AMCO 6.26.19 118 of the original limited liability company entity, but rather, it shall continue with the ad- ditional member. 36. Any new member to the limited liability company shall be responsible for and assume full personal liability equal to all other members for-all limited liability company debts, liabilities, and obligations whenever incurred for which the other members of the com- pany have assumed personal liability. 37. If any member withdraws from the limited liability company for any reason (including the death or disability of the mer„ber), the limited liability company shall continue and be operated by the remaining members. The withdrawing member or his or her personal representative will be obligated to sell that member's interest to the remaining members and those remaining members will be obligated to buy that interest. The value of the withdrawing member's interest will be his or her proportionate share of the total value of the limited liability company. If necessary, the total value of the limited liability com- pany will be assessed by an independent appraisal made within 90 days of the member's withdrawal. The costs of the appraisal will be shared equally by all members, including the withdrawing member. 38. No member, during or after the operation of the limited Iiability company, shall engage in any business that is in competition in any manner with the limited liability company. p g p p 5 years after e prohibition against competition shall continue or a period 0 the member leaves the limited liabilitycompany and for an business p y ss within 50 miles of the limited liability company's principal place of business.This noncompetition agreement shall end with the termination of the limited liability company. 39. The limited liability company may be terminated at any time by unanimous consent of the members. Upon termination, the members agree to apply the assets and money of the limited liability company in the following order: (a) To pay all the debts and obligations of the limited liability company (b) To distribute the members' income accounts to them in their proportionate share (c) To distribute the members'capital accounts to them in their proportionate share (d) To distribute any remaining assets to them in their proportionate share 40. This Operating Agreement may be amended in any manner by maiodty vote of the members. 41. This Articles of Organization may be amended in any manner by majority vote of the members. Received by AMCO 6.26.19 119 42. The following additional provisions are part of this agreement: None 43. No modification of this agreement shall be effective unless it is in writing and approved by the required number of members set forth in this agreement. This agreement binds and benefits all members and any successors, inheritors, assigns, or representatives of the members. Time is of the essence of this agreement.This document is the entire agreement between the members. Any attached papers that are referred to in this agreement are part of this agreement. Any alleged oral agreements shall have no force or effect.This agree- ment is governed by the laws of the State o Alaska If any portion of this agreement is held to be invalid, void, or unenforceable by any court of law of competent jurisdiction, the rest of the agreement shall remain in frill force and effect. Dated January 4th , 20 1 8 Signature gj'Member Printed Name of Allember � -- Jennifer Wells Randy Wells Received by AMCO 6.26.19 120 Based on the August 15th meeting with DOT, FAA and the public, it shows there is a huge gap in expectations for the airport. I propose that we hold a town meeting to discuss what this community is willing to do to save the existing long runway and to find a workable solution that we can propose to DOT and FAA that can overcome their fiscal restrictions. This meeting should be held before we have another public meeting with DOT and FAA. 121 Council stated we would set goals for our City Manager in a public meeting. I feel we should set up to four goals for the City Manager that will be used during his January evaluation, this will give this Council or a future one, to have a baseline for its evaluations. The goals should be achievable and measurable to be effective for the January evaluation. I suggest the following: Completion of 25% of the City project list or 45% of the projects underway with an acceptable deadline for completion. Maintain a high level of communication between the public, staff and Council. Develop a balanced budget that shows investment into our infrastructure and goals set by the Council. 122 Y-xLY-v rrxrcr%,ii'N"ixi %_ii Y MIVUL, March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elect was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerkprovided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible fa restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance; Adams S, parking must be reserved for Police Department access; Public Works is currently researc the feasibility of a modification to the SE corner of the back lot, as well as modification second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit from Division of Elections (DOE); clerk will work Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to per the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hii performed the analysis. The city clerk furnished the DOE with results and is awaitir response. January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis, new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to re, results of analvsis; results indicate that the voting location could potentially be moved bac city hall if the back parking lot were modified to allow for one or two van accessible spaces a flat approach to the back door, and if.the back door were widened by a minimum of inches. April 8, 2019 Administration has received quotes.for a chair lift for the Fifth Avenue entrance of City Ha decision will need to be made as to whether to proceed or explore other options including construction of new ADA parking spaces and appropriate topography on the alleyway entrai April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; cot requested pricing; Squires noted the accessible parking on Fifth Avenue would need tt resolved(the grade is too steep). June 24, 2019 R&M Engineering will be on site to conduct a site review for the design and engineering estimates for building ADA parking spots on the west side of City Hall. August 12, 2019 R&M was on site taking measurements, looking at blueprints and taking pictures August 2, SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will ha capital budget this coming session. The opportunity to push for this project as a Legislative Priority will be coming to council on November 26, 2018. November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of'work is being drafted for R&M to survey and plat the abandoned Air Force Camp property. Administration seeks additional direction to include the Satellite Fire Stc, and Public Works relocation in that Scope of'Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of Satellite Fire Station for consideration during their work surveying and platting the Raymond property; both options will be presented to council. 123 DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held;public input requested. February 28, 2018 Council held a joint work session with the Planning & Zoning Commission. Dire administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to 1 Commercial (AC), the replatting of lots generally as presented at the work session, ana creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan from Institution, Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services w will provide engineering, surveying and platting services for various City projects including Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in i contract for engineering services. Administration is working on a scope oj'work in orde obtain a quote for this effort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the leve contamination in order to properly plan for development. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved $725,000 for this project; currently awaiting Gove Walker's signature. Administration is working with the design engineer to update costs and models in order to identift any potential funding shortfall and prepare strategies for additi, funding sources, if'necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The $240,000 dijference need to be funded by the city. This obligation includes in-kind and cash contributions as we already spent funds on the testing well. We are currently waiting for grant documents frofy Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be intereste4 Economic Development projects. The potential for expanding on this loop using state g dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awa, approval from city council to authorize the city manager to accept the grant money and g terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been sib and sent back to the AEA. January 14, 2019 Staff' has provided YourCleanEnergy with grant documents and is awaiting a design engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source con) consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tou mechanical heating and associated electrical systems in the Library and Museum, City 1 City Hall Annex and Fire Hall. A site visit report was delivered to Administration on Marcl 2019 and was provided to council. August 12, 2019 Administration met with YCE on August 7 for a project update. Preliminary Process Schem Mechanical and Electrical Drawings are complete. 124 ENERGY EFFICIENCY OF CITY HALL See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation it basement of the City Hall Annex in support of the Heat Pump Project. The City will seek qr, for that portion of the project. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance servic April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the K Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was successfully renewed. However, ground transportation services will still be provided througl existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION new location 605 Sea Lion Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation I and approving start-up funds. September 24, 2018 Resolution 2018-080 was approved, providing land for the new shelter location. City sto now conducting meetings with local organizations to discuss design, build, fund raising finding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hea and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Tab, allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment, this ordinance will amend the 1 Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters w; institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawing,, local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019; deadline proposals is July 12, 2019. July 12, 2019 RFP closed; the City received four proposals and is in the process of review and scorin, contract for these services will be on the August 12, 2019 regular meeting agenda. August 12, 2019 A contract with Lumen Design LLC is on tonight's agenda for approval. August 20 2019 The contract with Lumen Design passed and has been initiated. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELL AND SOS PETS October 22, 2018 Staff'and organizing groups have indicated that a dog washing station will be included it design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE THE LOCAL RADIO STATION (91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of'modifying the tsunami war announcement to include specific radio information, and also request the borough add a sti to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved,- designated KIBH-FM 91.7 as the city's official radio station emergencies and authorized the City Manager to work with borough to include radio stc, information in tsunami warning broadcasts. 125 INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Ree Camp property will provide ample space opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Camp property. The scope will include a variety ofplatting options that will include lots suit for family entertainment-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as first priority in their contract for engineering services. Administration is working on a scot work in order to obtain a quote for this effort and has indicated that the city would like tc options presented to city council that would include sizable lots suitable for these type businesses. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment district October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated expanding utilities, paving roads and developing proper drainage for potential develops districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to dis subdivision requirements and potential policy changes regarding utility expansion. The Manager's Office has received a petition for a special improvement district for the Gate Subdivision and is working to swiftly process the request in order to bring before Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to re- various scenarios, including a 50150 split between developers and the city. June 24, 2019 Administration is working with a developer and the City Attorney on an assessment distric, the Gateway Subdivision. A work session to discuss subsidy policies is scheduled for June 2019. July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 allows for developer subsidies for utility and infrastructure extensions. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Cc expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of'$285,000 was awarded to the CHC for expanding access to qua substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to pro mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regar expansion. 126 BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance repair is complete. Staff has identified the need to upgrade the heating controls for City 1 City Hall Annex, and Community Center. Estimated cost for these upgrades is ,$200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library Museum, and the Library and Museum emergency light system. August 12, 2019 Public Works staff cleaned the windows at City Hall, filled cracks in the City Hall Sidev leveled and adjusted parking spots and located bumper stops in the City Hall Parking lot. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 1 S fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 13, 2019 Nothing to report CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURC EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATI DISSEMINATION November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the A Corps of Engineers and the Alaska Silver Jackets to simulate the failure of'the Lowell Caf Dam. This exercise will provide the City with a template for conducting a City-wide exerch the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a D exercise on March 27, 2019. March 26, 2019 State of Alaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conduct tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 1 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSI: October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated expanding utilities, paving roads and developing proper drainage for potential develops districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call enginee services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Commi Development department has gathered cost estimates for three projects of' varying size illustrate the financial exposure of'such subsidies. The Finance department has produce return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that al, for developer subsidies for utility and infrastructure extensions. August 12, 2019 Administration provided a memorandum of potential start-up funds for the program for Cot to consider in the development of the ordinance for tonight's meeting. 127 IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR A EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconfen device for council chambers. In the meantime, the City Manager's office will lend a sin phone until the new one arrives. In addition, a mid-cycle budget amendment will be requests replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget directed the city manager to bringforward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included i funds for improving the audience experience addressing ceiling speakers, microphc camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment j TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. examined the ceiling speakers and determined they are unusable. MIS is currently obtai quotes for microphones, mixer; amplifier; and speakers the audience's ability to hear proceedings are the priority. Following the accomplishment of that portion, MIS will move c updating the camera to allow for the meetings to be videotaped so the clerk's office can up, to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for microphones, amplifier; and hand-held/podium microphone; this is Phase I There are fi enough left over to pursue Phase II(new video camera) once these items are installed. June 10, 2019 Update from MIS on May 29, 2019: 90% of the equipment has arrived, but we are still wm on the cabling and mic cable connectors to arrive. Once we have those on site we can sta assemble and test the equipment in the MIS office. Once we have the equipment tested ants confident all is working as it should, we will be ready for the install. If the missing pieces at this week we should be able to start testing equipment later this week or early next week. can then work with the clerk's office to find the best time to install and configure the equipment. I anticipate the install taking a couple of days depending on other workloads. may also need to work with GCI and Wolf to ensure the current video and audio feeds ar and running after the equipment is installed. July 9-12, 2019 MIS staff worked to install the new equipment(Phase One) in council chambers. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of'the city websit citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 20A company would no longer make any maintenance fixes, and as of December 31, 2019 company would no longer support the current platform. The city clerk researched upgrade redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipatic working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will c to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will c before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for C/C office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manage 128 Lyranuus. Lorors, wire jrarne, ana togos nave peen jurnranea. Sue map is currently o mapped(Clerk&MIS Director). Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map, Department Listing & Authorized Users submitted to ven (Clerk) July 22, 2019 Training for Authorized Users scheduled for July 29, 2019 (Basic User, 3 hour training). (C) August 12, 2019 Hands-on training for city staff will be conducted in the computer room at AVTEC's First 1 facility on August 16, 2019. RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of' council, administration will issue a Request for• Proposals for construction of a new retaining wall and guard railing, where required,for the raised par lot area at the north end of City Hall. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the b sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and self contractor. Construction is estimated to begin in the spring of 2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11, 201 February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of this project. The bid package construction is being developed and is scheduled to be released end ofJunelearly July. As as a contractor is awarded the contract, a second public meeting will he scheduled. August 12, 2019 The bid package for construction repairs is complete and published. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects & Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff Bridges directed her to work with the cty's on-call engineering firm, R&M Consultants, on this pro Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. METER EXCHANGE PROJECT July 8, 2019 Project added to the Ongoing City Projects & Goals list. July 22, 2019 There is one meter (city owned) that still needs to be changed out from the original rr exchange project. There are 35 meters that are currently experiencing communication issu line crews are testing and changing out those meters. Administration is still in the proce., developing the demand meter policy. August 12, 2019 Administration is finalizing the demand meterpolicy. The electric department is working 1v� local electrician to make the necessary repairs to the City's well meter base in orde exchange the last meter. The project is estimated to be complete September 151h . August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Fine is working with the software company to develop methods fbr exporting pertinent data in o to determine demand meter locations moving forward 129 U"UfN1.1L k-1"IV11V111 1rr3 AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Mer Casagranda, and Mayor Squires to work with administration to develop a Request for Propc for conducting a third party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange fo audit of administration, personnel, and council. Based on the results of'that event, council decide whether or not to continue with this committee. August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the Di declined the city's request for an audit because it was beyond the scope of i duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on An 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) trait they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 20_ May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward would be reaching out to committee members. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Her Towsley, and Council Member Seese to gather questions from council and the public and 1 with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work sessic March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm; dear Jot-submissions is Friday, March 22, 2019. March 26, 2019 City clerk forwarded the questions received from the public to the committee; three citi submitted questions. March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8, 20) allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held, BDO provided an overview of their procedures, and informatio the laws and practices they were bound to follow. BDO expects the audit to be complete b} end ofJune, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The i session was held on April 8, 2019; BDO provided an overview of' their procedures, information on the laws and practices they were bound to follow. BDO expects the audit t complete by the end of June, 2019. CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Tow, City Manager Meszaros, and City Attorney Wells to review city-wide policies and prof revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Grout Review The City OfSeward's Personnel Policies For Harassment And Bullying. 130 RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects & Goals list. April 24, 2017 Resolution 2017-02 7 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council supported PACAB recommendation; set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth Avenue March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of' The Roof'Of'The Sev Animal Shelter, In An Amount Not To Exceed$6,851.00, And Appropriating Funds. 131 Monthly Budget-to-Actual Revenue Report - By Fun Run: 021/2010at810AM City of Seward General Fund For 6/30/2019 Variance Actual Y'T'D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 4000 Tax Revenue Ga|oo 88.383 1.101.405 2.825.000 (1.883.595) 4010 Tax Revenue Real Property 7.250 30.044 535.000 (504.056) 4011 Tax Revenue Personal Property 5.442 28.801 180.000 (151.193) 4012 Tax Revenue Motor vehicle 1.854 8.871 12.500 (3.829) 4020 Hotel/Motel Room Tax 1.730 20.000 205.000 (235.040) 4030 Payments in Lieu ofTax O 5.050 45.000 (59.341) 4031 Contra Payments in Lieu ofTax O (43.440) (26.040) (16.000) 4040 Penalties and Interest onTaxes 1.157 2.704 750 2.014 4100 Building Permits 7.917 31.028 15.000 10.028 4101 Permits Taxi 0 808 000 208 4102DMV Drivers License 2.602 13.827 5.500 8.327 4103DMV Motor Vehicles 8.554 37.001 31.000 0.001 4104 Animal Control Licenses 10 170 125 45 4105 Business License 840 11.040 12.000 (380) 4100 License and Permits Mioo 250 3.143 1.000 2.143 4107 Inspection Fees 810 3.173 O 3.173 4202 Jail Contract 0 184.470 175.000 0.470 4203 Dispatch Contract v/GtatoofAK 9.000 18.000 18.000 0 4204KPB011 Dispatch O 20.400 20.280 120 4205 Alaska Liquor Tax 0 18.850 0.500 0.350 4200 Alaska Raw Fish Tax O O 270.000 (270.000) 4207 Fisheries Resource Landing Tax O 2.000 2.000 0 4251 Grant Revenue Federal Grants 1.250 3.018 2.008 1.250 4253 Grant Revenue Mioo8rantn 070 5.070 1.058 4.021 4300 Admin. Exp. Jail 7.750 40.380 40.381 (1) 4301 Admin Exp,Harbo/ 30.453 182.717 182.718 (1) 4302 Admin. Exp. GM|C 8.128 48.770 48.770 0 4303 Admin. Exp,Parking Fund 050 5.700 5.700 0 4304 Admin. Exp. Bootho 79.442 470.053 470.053 0 4305 Admin. Exp. Water 21.910 131.400 131.400 0 4300 Admin. Exp. Sewer 18.884 80.303 80.303 0 4307 Copying Fees 040 3.108 2.500 008 4308 Sales Tax Credit 0 1.000 2.000 (1.000) 4300 Zoning Fees 514 2.758 100 2.058 4311 Zoning Fees O 234 O 234 4320Mioo Dog Fees 45 400 000 (140) 4322 Miscellaneous Dispatching 833 5.000 5.000 0 4323 Miscellaneous Police Fees 250 2.580 1.000 1.580 4331 Shop Work Orders 0 207 1.250 (953) 4340P&R: Public Use Fees 35 2.830 1.250 1.580 4341 P&R: PunohardFees 0 1.700 2.000 (291) 4342P&R: Class Registrations 7.050 41.005 22.500 18.505 4343 P&R: Facility Rental 1.284 5.100 1.250 3.010 4344P&R:Tournaments 0 145 850 (705) 4345P&R: Special Events 2.089 17.000 0.500 7.500 4347P&R: Shower Fees 5.705 7.050 10.500 (3.441) 4348P&R: Rock Wall Fees O 07 250 (183) 4340P&R: Pavilion Fees 611 5.057 2.000 3.057 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward General Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget 4350 P&R: Camping Fees 179,925 211,892 260,000 (48,108) 4351 P&R: Camping w/Utilities 97,276 146,836 158,000 (11,164) 4352 P&R: RV Dump Station 4,005 5,766 7,000 (1,234) 4353 P&R: Misc Revenue 0 935 250 685 4354 P&R:Work Orders 0 0 (3,000) 3,000 4356 P&R: Cemetery Plot Fees 0 250 0 250 4370 Library Service Revenue 2,013 6,078 4,750 1,328 4371 Library Circulation Revenue 247 1,484 2,000 (516) 4373 Museum Admissions 2,096 2,926 9,000 (6,074) 4380 Land Rents&Leases 7,000 20,275 15,450 4,825 4382 Jail Facility Rental 2,500 15,000 15,000 0 4383 Municipal Building Rent 99,635 42,611 40,000 2,611 4400 Fines and Bails 1,851 3,525 8,500 (4,975) 4500 GF Interest on Investments 98,722 257,562 55,000 202,562 4501 GF Penalties&Interest 26 964 500 464 4620 Franchise Fee-Refuse 0 9,632 8,750 882 4630 City Clerk Fees 0 60 150 (90) 4639 Misc Service Fees 424 2,585 0 2,585 5899 Miscellaneous Revenue (1) 525 0 525 Total Revenues $ 816,448 $ 3,383,388 $ 6,023,162 $ (2,639,774) 133 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward General Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 305,018 1,747,542 2,251,351 503,81, 6001 Overtime 29,400 107,132 10,000 (97,13. 6002 Standby Time 0 4,457 0 (4,45 6009 Personnel Vacancy Factor 0 0 (75,000) (75,00 6100 Medicare 9,687 46,806 42,353 (4,45: 6101 Unemployment Insurance 0 1,723 2,050 32 6102 Workers' Compensation 18,345 104,189 118,586 14,39 6200 Leave Time 27,586 158,547 216,685 58,13� 6201 Retirement Benefits 61,734 374,196 496,844 122,64 6202 Health Insurance 154,460 865,128 1,212,923 347,79: 6203 In Lieu of FICA 0 0 988 9& 6209 PERS DC Forfeitures (4,084) (24,737) (30,000) (5,26: Total Personnel Costs: $ 602,146 $ 3,384,983 $ 4,246,780 $ 861,79 Non-Personnel Costs: 7000 Audit 21,061 86,061 58,634 (27,42 7001 Communications 8,867 55,306 59,931 4,62: 7002 Postage and Freight 5,720 19,234 21,004 1,77, 7003 Banking&Credit Card Fees 3,084 7,370 32,050 24,68, 7004 Insurance 0 115,389 120,748 5,35 7006 Legal 23,364 85,326 40,000 (45,32 7009 Contracted Services 24,469 149,540 249,619 100,07 7010 Engineering 0 0 26,500 26,50, 7011 Testing 1,325 1,365 3,250 1,8& 7012 Other Special Services 0 1,551 16,150 14,59 7013 State Lobbying Fees 5,042 42,252 43,500 1,24 7014 Federal Lobbying Fees 7,667 46,002 47,500 1,49� 7015 Utilities 51,584 240,573 291,995 51,42: 7016 Heating Fuel 2,222 30,964 34,320 3,35, 7017 Rents&Leases 13,498 55,250 54,158 (1,0a 7201 Library Books 1,094 2,572 5,000 2,42 7202 Library Periodicals 0 20 1,500 1,48, 7203 Library Standing Orders 309 1,172 2,000 82 7204 Library Non-Print 1,339 2,928 2,000 (92 7205 Library Electronic Materials 0 0 2,250 2,25, 7208 Museum Collection Supplies 0 480 600 12, 7210 Vehicle Supplies 10 1,603 3,329 1,72, 7211 Gas&Lube 5,113 33,349 49,480 16,13 7212 Uniform Allowance 940 7,932 6,912 (1,02, 7213 Safety Equipment 481 2,406 6,500 4,09, 7214 Janitorial Supplies 1,123 2,813 8,479 5,66, 7215 Operating Supplies 32,875 182,858 161,600 (21,25 7216 Maintenance&Repair 3,158 75,851 106,101 30,25, 7217 Small Tools&Equipment 3,898 32,531 44,207 11,6T 7218 Inmate Meals 1,596 4,273 5,000 72 7300 Advertising 2,003 12,156 21,381 9,22 7301 Subscriptions&Dues 6,202 19,181 20,018 83 134 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward General Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget 7302 Travel &Subsistence 5,801 79,805 61,211 (18,59 7303 Education&Training 799 11,195 50,426 39,23 7304 Equipment Rent 0 148 20,978 20,83, 7307 GF Administrative Fee 7,730 46,380 46,381 7800 Sister City Program 2,516 2,516 2,250 (261 7801 Contributions to Chamber 0 260,454 133,993 (126,46 7802 Contributions to Senior Citizens 0 75,000 45,400 (29,60 7803 Contributions to B&G Club 0 25,000 12,500 (12,50 7804 Elections 0 2,668 5,000 2,33: 7805 Promotion 5,519 8,429 5,500 (2,92' 7806 Volunteer Fireman Stipend 3,167 27,000 19,000 (8,001 7807 Contingency 129 129 3,500 3,37 7810 Miscellaneous Expense 1,461 5,893 11,200 5,30 8012 Debt Service Interest Expense 0 123,303 122,053 (1,25, 8102 Buildings 0 4,140 0 (4,14, 8103 Capital Equipment 0 18,972 12,750 (6,22; 8300 Debt Service Principal 0 100,000 160,392 60,: Total Non-Personnel Costs: $ 255,166 $ 2,109,340 $ 2,258250 $ 148,4 Total Expenditures $ 857,312 $ 5,494,323 $ 6,505,030 $ 1,010,70- 135 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Mayor and Council For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 4,500.00 9,000.00 9,449 6100 Medicare 344.25 688.50 689 6102 Workers' Compensation 0.00 0.00 96 Total Personnel Costs: $ 4,844.25 $ 9,688.50 $ 10,234 $ Non-Personnel Costs: 7000 Audit 21,060.66 86,060.66 58,634 (a 7001 Communications 343.45 2,125.17 2,750 7002 Postage and Freight 157.85 677.18 950 7003 Bank and Credit Card Fees 0.00 0.55 0 7004Insurance 0.00 202.15 450 7013 State Lobbying Fees 5,042.00 42,252.00 43,500 7014 Federal Lobbying Fees 7,667.00 46,002.00 47,500 7215 Operating Supplies 231.63 2,700.30 3,750 7217 Small Tools&Equipment 219.99 457.49 750 7300 Advertising 858.00 5,577.00 10,000 7301 Subscriptions&Dues 3,166.00 3,429.87 1,800 1 7302 Travel &Subsistence 338.10 12,954.92 9,000 1 7303 Education&Training 0.00 250.00 750 7800 Sister City Program 2,516.24 2,516.24 2,250 7805 Promotion 8.99 1,918.67 3,000 7807 Contingency 129.00 129.00 1,000 7810 Miscellaneous Expense 1.29 1.29 0 8103 Capital Equipment 0.00 5,486.83 10,000 Total Non-Personnel Costs: $ 41,740.20 $ 212,741:32 $ 196,084 $ (1 Total Expenditures $ 46,584.45 $ 222,429.82 $ 206,318 $ (1 136 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Legislative Boards & Commissions For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 783.57 4,415.54 9,861 6100 Medicare 10.76 62.30 139 6102 Workers' Compensation 8.02 46.47 97 6201 Retirement Benefits 69.13 378.70 853 6202 Health Insurance 433.25 2,238.32 6,724 Total Personnel Costs: $ 1,304.73 $ 7,141.33 $ 17,674 $ 1 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 50 7004Insurance 0.00 136.02 300 7215 Operating Supplies 187.69 337.02 500 7301 Subscriptions&Dues 90.00 90.00 100 7302 Travel &Subsistence 0.00 0.00 1,250 7303 Education&Training 0.00 0.00 250 Total Non-Personnel Costs: $ 277.69 $ 563.04 $ 2,450 $ Total Expenditures $ 1,582.42 $ 7,704.37 $ 20,124 $ 1 137 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Legal For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7006 Legal 23,364.01 85,325.99 40,000 (_ 7302 Travel &Subsistence 1,086.00 1,972.64 0 Total Non-Personnel Costs: $ 24,450.01 $ 87,298.63 $ 40,000 $ Total Expenditures $ 24,450.01 $ 87,298.63 $ 40,000 $ (4 138 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund City Clerk For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 11,193.44 66,482.67 87,824 6001 Overtime 152.40 152.40 0 6100 Medicare 164.11 1,041.84 1,202 6101 Unemployment Insurance 0.00 1,500.00 0 1 6102 Workers' Compensation 122.42 751.35 836 6200 Leave Time 1,251.93 7,115.31 8,044 6201 Retirement Benefits 1,066.44 5,639.57 7,450 6202 Health Insurance 8,251.49 47,083.84 52,779 Total Personnel Costs: $ 22,202.23 $ 129,766.98 $ 158,135 $ Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 2.24 0 7004 Insurance 0.00 1,937.03 1,500 7009 Contracted Services 337.20 7,371.24 26,750 1 7215 Operating Supplies 183.70 318.10 0 7301 Subscriptions&Dues 0.00 460.00 350 7302 Travel &Subsistence 288.16 4,218.49 2,500 1 7303 Education&Training 0.00 625.00 1,250 7304 Equipment Rent 0.00 0.00 1,000 7804 Elections 0.00 2,667.87 5,000 Total Non-Personnel Costs: $ 809.06 $ 17,599.97 $ 38,350 $ Total Expenditures $ 23,011.29 $ 147,366.95 $ 196,485 $ 4 139 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund City Manager For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 20,899.50 120,365.13 155,320 6100 Medicare 295.02 3,387.02 2,281 1 6102 Workers' Compensation 215.96 1,307.86 1,581 6200 Leave Time 2,002.65 8,924.48 20,063 1 6201 Retirement Benefits 1,874.07 9,062.10 13,905 6202 Health Insurance 9,627.06 45,873.19 70,077 Total Personnel Costs: $ 34,914.26 $ 188,919.78 $ 263,227 $ 7 Non-Personnel Costs: 7001 Communications 562.67 3,274.34 2,550 7002 Postage and Freight 1,235.40 1,858.24 125 7004Insurance 0.00 2,250.75 2,550 7009 Contracted Services 210.90 19,997.81 25,500 7210 Vehicle Supplies 0.00 15.99 0 7211 Gas&Lube 105.67 988.80 1,425 7215 Operating Supplies 754.19 10,064.67 3,250 7216 Maintenance&Repair 0.00 45.17 125 7217 Small Tools&Equipment 0.00 1,719.99 250 7300 Advertising 0.00 712.00 1,500 7301 Subscriptions&Dues 216.99 3,754.66 2,500 7302 Travel &Subsistence 1,013.39 28,864.23 9,000 (° 7303 Education&Training 0.00 2,531.16 2,500 7805 Promotion 5,510.17 6,510.17 2,500 7807 Contingency 0.00 0.00 2,500 7810 Miscellaneous Expense 0.00 108.89 0 Total Non-Personnel Costs: $ 9,609.38 $ 82,696.87 $ 56,275 $ (d Total Expenditures $ 44,523.64 $ 271,616.65 $ 319,502 $ 4 140 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund MIS For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 12,632.96 74,236.54 100,854 6001 Overtime 50.18 97.72 0 6100 Medicare 176.21 1,066.09 1,475 6102 Workers' Compensation 128.07 791.44 1,019 6200 Leave Time 1,222.92 8,656.02 11,296 6201 Retirement Benefits 1,118.91 6,070.55 9,139 6202 Health Insurance 5,501.12 29,447.64 35,869 Total Personnel Costs: $ 20,830.37 $ 120,366.00 $ 159,652 $ Non-Personnel Costs: 7001 Communications 226.40 1,534.15 2,750 7002 Postage and Freight 0.00 0.00 250 7003 Bank and Credit Card Fees 1.00 6.48 0 7004Insurance 0.00 2,048.49 1,600 7009 Contracted Services 0.00 99.35 2,500 7215 Operating Supplies 1,150.72 11,945.32 16,000 7216 Maintenance&Repair 0.00 1,142.46 2,500 7217 Small Tools&Equipment 0.00 1,827.79 2,500 7301 Subscriptions&Dues 1,851.30 3,563.52 1,250 1 7302 Travel &Subsistence 0.00 0.00 1,250 7303 Education&Training 841.50 1,836.50 1,250 7810 Miscellaneous Expense 0.00 0.00 500 8103 Capital Equipment 0.00 5,408.32 0 1 Total Non-Personnel Costs: $ 4,070.92 $ 29,412.38 $ 32,350 $ Total Expenditures $ 24,901.29 $ 149,778.38 $ 192,002 $ 4 141 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Community Development For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 11,560.26 65,933.81 76,138 1 6100 Medicare 158.46 933.37 1,090 6102 Workers'Compensation 117.50 693.42 756 6200 Leave Time 908.33 4,606.22 4,993 6201 Retirement Benefits 1,019.85 5,395.53 6,755 6202 Health Insurance 6,495.01 38,536.60 43,018 Total Personnel Costs: $ 20,259.41 $ 116,098.95 $ 132,750 $ 1 Non-Personnel Costs: 7001 Communications 210.69 1,304.44 1,575 7002 Postage and Freight 28.05 161.03 250 7004 1 ns u ra n ce 0.00 1,637.08 1,650 7009 Contracted Services 0.00 144.00 12,500 1 7011 Testing 0.00 20.00 0 7211 Gas&Lube 0.00 37.76 0 7215 Operating Supplies 497.01 3,461.74 1,250 7216 Maintenance&Repair 0.00 0.00 750 7217 Small Tools&Equipment 0.00 0.00 1,250 7301 Subscriptions&Dues 14.99 174.69 0 7302 Travel &Subsistence 0.00 6,355.13 1,250 7303 Education&Training 0.00 (473.13) 1,250 7810 Miscellaneous Expense 87.04 87.04 250 Total Non-Personnel Costs: $ 837.78 $ 12,909.78 $ 21,975 $ Total Expenditures $ 21,097.19 $ 129,008.73 $ 154,725 $ 142 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Finance For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 41,432.25 261,834.94 282,100 6001 Overtime 112.41 467.57 0 6100 Medicare 954.89 6,004.20 4,107 1 6102 Workers' Compensation 434.38 2,710.88 2,904 6200 Leave Time 4,477.53 26,140.28 29,483 6201 Retirement Benefits 3,231.42 17,574.67 25,468 6202 Health Insurance 19,647.83 111,220:50 139,584 Total Personnel Costs: $ 70,290.71 $ 425,953.04 $ 483,646 $ 4 Non-Personnel Costs: 7001 Communications 708.57 4,743.00 5,500 7002 Postage and Freight 189.10 1,469.35 1,250 7003 Bank and Credit Card Fees 0.00 85.20 0 7004Insurance 0.00 5,840.28 4,450 1 7009 Contracted Services 160.00 227.78 4,500 7011 Testing 0.00 0.00 100 7211 Gas&Lube 77.24 119.03 0 7215 Operating Supplies 422.42 7,167.36 14,000 7216 Maintenance&Repair 0.00 16,884.75 15,000 1 7217 Small Tools&Equipment 0.00 0.00 2,000 7300 Advertising 0.00 0.00 700 7301 Subscriptions&Dues 99.00 669.00 1,250 7302 Travel &Subsistence 338.49 2,903.09 8,000 7303 Education&Training 0.00 1,089.50 2,500 7810 Miscellaneous Expense 0.00 0.00 500 8103 Capital Equipment 0.00 0.00 1,750 Total Non-Personnel Costs: $ 1,994.82 $ 41,198.34 $ 61,500 $ Total Expenditures $ 72,285.53 $ 467,151.38 $ 545,146 $ 7 143 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund General Services For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (75,000) (7 6209 PERS DC Forfeitures 0.00 0.00 (30,000) Total Personnel Costs: $ 0.00 $ 0.00 $ (105,000) $ (1C Non-Personnel Costs: 7001 Communications 194.58 777.56 1,250 7002 Postage and Freight 636.76 4,492.46 2,500 1 7003 Bank and Credit Card Fees 390.94 1,809.19 18,600 1 7004 1 nsurance 0.00 227.57 1,100 7009 Contracted Services 10,804.00 16,782.24 35,350 1 7010 Engineering 0.00 0.00 25,000 7016 Heating Fuel 0.00 (37.76) 0 7215 Operating Supplies 47.79 3,580.22 3,000 7216 Maintenance&Repair 0.00 90.00 2,500 7300 Advertising 117.00 117.00 0 7301 Subscriptions&Dues 0.00 0.00 1,750 7810 Miscellaneous Expense 479.58 716.84 5,000 Total Non-Personnel Costs: $ 12,670.65 $ 28,555.32 $ 96,050 $ Total Expenditures $ 12,670.65 $ 28,555.32 $ (8,950) $ (� 144 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund General Services - Copier For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7215 Operating Supplies (299.76) (711.62) 1,600 7304 Equipment Rent 0.00 0.00 2,600 Total Non-Personnel Costs: $ (299.76) $ (711.62) $ 4,200 $ Total Expenditures $ (29 .76) $ (711.62)$ 4,200 $ 145 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Contributions For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7801 Contributions to Chamber 0.00 260,454.00 133,993 (1; 7802 Contributions to Senior Citizens 0.00 75,000.00 45,400 (: 7803 Contributions to B&G Club 0.00 25,000.00 12,500 Total Non-Personnel Costs: $ 0.00 $ 360,454.00 $ 191,893 $ 0 Total Expenditures $ 0.00 $ 360,454.00 $ 191,893 $ (1E 146 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Police For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 71,810.22 466,903.52 575,118 1c 6001 Overtime 8,557.02 45,530.16 10,000 (: 6100 Medicare 2,733.69 16,137.54 11,843 1 6102 Workers' Compensation 5,697.85 37,384.77 30,911 1 6200 Leave Time 7,845.05 45,517.47 61,041 1 6201 Retirement Benefits 6,056.72 34,786.19 51,958 1 6202 Health Insurance 38,508.60 225,553:49 317,821 Total Personnel Costs: $ 141,209.15 $ 871,813.14 $ 1,058,692 $ 1f Non-Personnel Costs: 7001 Communications 1,658.01 9,849.03 9,250 7002 Postage and Freight 48.55 631.87 1,250 7003 Bank and Credit Card Fees 1,072.83 3,549.45 3,000 7004Insurance 0.00 38,348.51 40,000 7009 Contracted Services 97.55 2,484.07 2,500 7012 Other Special Services 0.00 396.15 1,650 7211 Gas&Lube 1,226.33 6,338.88 7,500 7212 Uniform Allowance 520.61 3,510.73 2,500 1 7213 Safety Equipment 0.00 0.00 1,500 7215 Operating Supplies 158.69 4,306.75 7,500 7216 Maintenance&Repair 262.69 7,797.96 8,000 7217 Small Tools&Equipment 0.00 14,615.78 2,500 7300 Advertising 0.00 82.65 1,000 7301 Subscriptions&Dues 0.00 2,074.74 3,000 7302 Travel &Subsistence 1,642.62 9,085.81 8,500 7303 Education&Training (175.00) 1,169.00 27,650 7304 Equipment Rent 0.00 0.00 2,000 7810 Miscellaneous Expense 0.00 776.50 1,250 Total Non-Personnel Costs: $ 6,512.88 $ 105,017.88 $ 130,550 $ Total Expenditures $ 147,722.03 $ 976,831.02 $ 1,189,242 $ 21 147 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Jail For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 13,065.04 88,238.78 129,970 6001 Overtime 5,523.96 16,775.34 0 6100 Medicare 277.07 1,626.08 1,880 6102 Workers' Compensation 1,822.72 10,420.95 10,809 6200 Leave Time 288.63 7,776.09 11,709 6201 Retirement Benefits 1,776.35 7,836.42 11,648 6202 Health Insurance 11,002.62 64,596.70 103,014 Total Personnel Costs: $ 33,756.39 $ 197,270.36 $ 269,030 $ 7 Non-Personnel Costs: 7001 Communications 576.10 2,721.50 2,250 7002 Postage and Freight 0.00 1.47 500 7004 Insurance 0.00 11,333.64 12,500 7009 Contracted Services 0.00 0.00 750 7011 Testing 0.00 0.00 100 7017 Rents&Leases 2,500.00 15,000.00 15,000 7212 Uniform Allowance 0.00 0.00 1,250 7214 Janitorial Supplies 0.00 0.00 1,000 7215 Operating Supplies 10.38 448.95 3,250 7216 Maintenance&Repair 0.00 0.00 1,500 7217 Small Tools&Equipment 0.00 0.00 1,000 7218 Inmate Meals 1,595.58 4,273.00 5,000 7300 Advertising 0.00 0.00 500 7301 Subscriptions&Dues 0.00 0.00 325 7302 Travel &Subsistence 0.00 0.00 2,500 7303 Education&Training 0.00 0.00 1,000 7307 GF Administrative Fee 7,730.08 46,380.48 46,381 7810 Miscellaneous Expense 0.00 0.00 600 Total Non-Personnel Costs: $ 12,412.14 $ 80,159.04 $ 95,406 $ 1 Total Expenditures $ 46,168.53 $ 277,429.40 $ 364,436 $ E 148 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Animal Control For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 5,019.12 30,782.90 31,477 6001 Overtime 371.59 1,310.79 0 1 6100 Medicare 74.44 454.29 456 6102 Workers' Compensation 297.64 1,861.17 2,619 6200 Leave Time 450.05 3,018.66 2,822 6201 Retirement Benefits 475.57 2,470.15 2,821 6202 Health Insurance 2,750.37 15,804.87 17,962 Total Personnel Costs: $ 9,438.78 $ 55,702.83 $ 58,157 $ Non-Personnel Costs: 7001 Communications 26.14 180.08 600 7002 Postage and Freight 0.00 0.00 250 7004Insurance 0.00 763.30 150 7009 Contracted Services 85.00 85.00 0 7015 Utilities 476.24 2,905.34 3,700 7211 Gas&Lube 32.02 103.37 500 7212 Uniform Allowance 0.00 358.28 600 7215 Operating Supplies 90.67 1,033.56 1,750 7216 Maintenance&Repair 0.00 85.00 2,500 7217 Small Tools&Equipment 0.00 172.99 750 7300 Advertising 312.00 312.00 500 7301 Subscriptions&Dues 0.00 0.00 250 7302 Travel &Subsistence 0.00 512.36 1,750 7303 Education&Training 0.00 150.00 750 7304 Equipment Rent 0.00 0.00 250 7810 Miscellaneous Expense 0.00 423.01 0 Total Non-Personnel Costs: $ 1,022.07 $ 7,084.29 $ 14,300 $ Total Expenditures $ 10,460.85 $ 62,787.12 $ 72,457 $ 149 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Fire Department For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 12,634.22 80,485.12 93,957 1 6100 Medicare 209.14 1,290.53 1,372 6102 Workers' Compensation 1,488.28 9,209.43 11,019 6200 Leave Time 1,661.50 11,128.78 10,260 6201 Retirement Benefits 1,337.98 7,243.37 8,497 6202 Health Insurance 7,564.57 43,098.91 48,615 Total Personnel Costs: $ 24,895.69 $ 152,456.14 $ 173,720 $ Non-Personnel Costs: 7001 Communications 613.17 3,619.67 4,164 7002 Postage and Freight 79.82 703.99 780 7004 Insurance 0.00 11,921.35 14,800 7009 Contracted Services 87.20 274.52 2,079 7011 Testing 304.89 304.89 50 7015 Utilities 11,402.98 67,717.63 71,752 7016 Heating Fuel 582.88 6,556.35 4,420 1 7210 Vehicle Supplies 0.00 1,274.41 2,079 7211 Gas&Lube 243.87 1,679.76 4,682 7212 Uniform Allowance 0.00 1,312.29 131 1 7213 Safety Equipment 0.00 495.00 1,250 7215 Operating Supplies 31.00 3,892.84 3,384 7216 Maintenance&Repair 210.85 11,685.30 6,500 1 7217 Small Tools&Equipment 361.71 1,274.63 3,384 7300 Advertising 0.00 0.00 156 7301 Subscriptions&Dues 260.00 2,183.50 262 1 7302 Travel &Subsistence 256.48 6,424.82 3,640 1 7303 Education&Training 0.00 800.00 1,299 7304 Equipment Rent 0.00 0.00 781 Total Non-Personnel Costs: $ 14,434.85 $ 122,120.95 $ 125,593 $ Total Expenditures $ 39,330.54 $ 274,577.09 $ 299,313 $ 2 150 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Volunteers For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6102 Workers' Compensation 0.00 3,834.00 2,250 1 Total Personnel Costs: $ 0.00 $ 3,834.00 $ 2,250 $ Non-Personnel Costs: 7001 Communications 0.00 0.00 50 7002 Postage and Freight 70.69 867.89 418 7009 Contracted Services 89.98 604.92 0 7212 Uniform Allowance 0.00 2,118.09 731 7215 Operating Supplies 406.41 1,290.82 1,561 7216 Maintenance&Repair 78.27 1,714.93 2,341 7217 Small Tools&Equipment 839.61 1,550.54 10,168 7302 Travel &Subsistence 464.09 1,265.15 2,079 7303 Education&Training (257.50) 1,295.41 2,341 7806 Volunteer Fireman Stipend 3,166.67 27,000.02 19,000 Total Non-Personnel Costs: $ 4,858.22 $ 37,707.77 $ 38,689 $ Total Expenditures $ 4,858.22 $ 41,541.77 $ 40,939 $ 151 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Emergency Preparedness For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7001 Communications 0.00 2,121.39 1,043 1 7002 Postage and Freight 0.00 15.00 50 7015 Utilities 211.41 1,264.50 1,043 7211 Gas&Lube 0.00 43.99 0 7215 Operating Supplies 359.97 719.94 518 7216 Maintenance&Repair 0.00 0.00 106 7217 Small Tools&Equipment 0.00 209.38 312 7302 Travel &Subsistence 0.00 1,220.23 518 7303 Education&Training 389.94 389.94 518 8103 Capital Equipment 0.00 2,984.43 0 1 Total Non-Personnel Costs: $ 961.32 $ 8,968.80 $ 4,108 Total Expenditures $ 961.32 $ 8,968.80 $ 4,108 $ 152 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund SVAC For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 81 7004 1 ns u ra n ce 0.00 1,557.00 1,767 7012 Other Special Services 0.00 0.00 10,000 1 7211 Gas&Lube 0.00 137.95 1,561 7216 Maintenance&Repair 0.00 896.51 2,079 Total Non-Personnel Costs: $ 0.00 $ 2,591.46 $ 15,488 $ 1 Total Expenditures $ 0.00 $ 2,591.46 $ 15,488 $ 1 153 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Building Inspection For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 5,368.53 39,941.51 42,394 6100 Medicare 100.42 626.55 617 6102 Workers' Compensation 73.71 466.34 425 6200 Leave Time 710.16 4,466.73 4,126 6201 Retirement Benefits 639.31 3,495.76 3,820 6202 Health Insurance 3,438.43 19,649.25 22,499 Total Personnel Costs: $ 10,330.56 $ 68,646.14 $ 73,881 $ Non-Personnel Costs: 7001 Communications 160.38 958.29 1,299 7002 Postage and Freight 19.50 24.60 50 7004Insurance 0.00 822.20 731 7017 Rents&Leases 0.00 0.00 (1,042) 7211 Gas&Lube 0.00 100.15 262 7215 Operating Supplies 404.23 488.31 887 7216 Maintenance&Repair 0.00 6.26 175 7217 Small Tools&Equipment 0.00 0.00 1,043 7301 Subscriptions&Dues 135.00 328.95 156 7302 Travel &Subsistence 0.00 475.94 1,299 7303 Education&Training 0.00 380.00 393 7304 Equipment Rent 0.00 0.00 2,347 Total Non-Personnel Costs: $ 719.11 $ 3,584.70 $ 7,600 $ Total Expenditures $ 11,049.67 $ 72,230.84 $ 81,481 $ 154 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Street Operations For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 12,237.19 59,685.96 114,502 4 6001 Overtime 2,125.07 4,556.49 0 1 6002 Standby Time 0.00 858.48 0 6100 Medicare 202.46 964.25 1,240 6101 Unemployment Insurance 0.00 0.00 1,000 6102 Workers' Compensation 1,845.10 7,881.81 15,213 6200 Leave Time 983.58 6,940.26 14,267 6201 Retirement Benefits 1,305.94 5,563.91 17,822 1 6202 Health Insurance 8,994.81 36,545.74 73,606 6203 In Lieu of FICA 0.00 0.00 988 Total Personnel Costs: $ 27,694.15 $ 122,996.90 $ 238,638 $ 11 Non-Personnel Costs: 7001 Communications 12.96 51.69 500 7002 Postage and Freight 0.00 69.00 2,000 7004 Insurance 0.00 10,691.68 10,000 7009 Contracted Services 0.00 1,701.58 17,500 1 7011 Testing 307.63 307.63 500 7015 Utilities 7,289.50 52,895.29 52,500 7211 Gas&Lube 1,125.42 7,300.61 11,000 7212 Uniform Allowance 0.00 0.00 250 7213 Safety Equipment 0.00 124.89 600 7215 Operating Supplies 2,211.37 7,295.17 12,500 7216 Maintenance&Repair 283.04 5,096.24 10,000 7217 Small Tools&Equipment 4.74 91.26 1,050 7300 Advertising 144.00 144.00 200 7301 Subscriptions&Dues 0.00 0.00 175 7302 Travel &Subsistence 143.54 1,281.16 600 7303 Education&Training 0.00 199.00 600 7304 Equipment Rent 0.00 0.00 500 7810 Miscellaneous Expense 0.00 149.94 1,000 Total Non-Personnel Costs: $ 11,522.20 $ 87,399.14 $ 121,475 $ Total Expenditures $ 39,216.35 $ 210,396.04 $ 360,113 $ 14 155 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Snow and Ice For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 0.00 7,135.90 30,137 6001 Overtime 0.00 6,254.54 0 1 6002 Standby Time 0.00 1,919.71 0 1 6100 Medicare 0.00 241.11 372 6102 Workers' Compensation 0.00 2,161.26 4,697 6201 Retirement Benefits 0.00 512.62 1,890 6202 Health Insurance 0.00 9,357.46 18,258 Total Personnel Costs: $ 0.00 $ 27,582.60 $ 55,354 $ Non-Personnel Costs: 7002 Postage and Freight 0.00 391.00 2,000 7009 Contracted Services 0.00 2,124.96 7,500 7211 Gas&Lube 0.00 6,025.20 10,000 7213 Safety Equipment 0.00 0.00 250 7215 Operating Supplies 0.00 35,777.86 20,000 7216 Maintenance&Repair 0.00 8,243.72 15,000 7217 Small Tools&Equipment 0.00 13.99 250 7300 Advertising 0.00 0.00 150 7302 Travel &Subsistence 0.00 0.00 375 7303 Education&Training 0.00 0.00 375 7810 Miscellaneous Expense 0.00 0.00 250 Total Non-Personnel Costs: $ 0.00 $ 52,576.73 $ 56,150 $ Total Expenditures $ 0.00 $ 80,159.33 $ 111,504 $ 2 156 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund City Shop For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 4,790.82 42,566.60 89,232 6001 Overtime 2,472.00 5,367.36 0 1 6002 Standby Time 0.00 1,678.92 0 1 6100 Medicare 100.68 765.87 1,264 6102 Workers' Compensation 584.76 3,902.34 10,738 6200 Leave Time 608.44 4,688.20 5,852 6201 Retirement Benefits 626.05 3,708.81 14,325 1 6202 Health Insurance 3,429.92 20,791.56 59,479 Total Personnel Costs: $ 12,612.67 $ 83,469.66 $ 180,890 $ Non-Personnel Costs: 7001 Communications 645.18 4,671.73 4,000 7002 Postage and Freight 48.00 905.00 750 7004Insurance 0.00 3,058.60 3,250 7009 Contracted Services 137.65 1,928.85 1,000 7011 Testing 406.52 406.52 0 7015 Utilities 2,093.28 15,998.14 16,500 7016 Heating Fuel 641.21 7,701.53 8,500 7211 Gas&Lube 285.85 4,090.17 3,500 7213 Safety Equipment 0.00 334.85 900 7215 Operating Supplies 3,433.79 18,548.47 13,000 1 7216 Maintenance&Repair 0.00 1,080.76 2,500 7217 Small Tools&Equipment 514.66 3,470.78 3,750 7300 Advertising 0.00 165.60 0 7301 Subscriptions&Dues 139.00 1,169.46 1,000 7302 Travel &Subsistence 0.00 0.00 500 7303 Education&Training 0.00 81.85 500 7810 Miscellaneous Expense 9.96 106.42 500 Total Non-Personnel Costs: $ 8,355.10 $ 63,718.73 $ 60,150 $ Total Expenditures $ 20,967.77 $ 147,188.39 $ 241,040 $ c 157 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund City Hall For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 3,251.20 18,894.32 7,599 6001 Overtime 0.00 91.44 0 6100 Medicare 43.10 270.60 101 6102 Workers'Compensation 490.48 3,106.48 683 6200 Leave Time 312.52 1,969.33 1,858 6201 Retirement Benefits 286.82 1,565.59 (4,718) 6202 Health Insurance 2,750.37 15,680.36 2,183 Total Personnel Costs: $ 7,134.49 $ 41,578.12 $ 7,706 $ Non-Personnel Costs: 7001 Communications 57.81 347.19 400 7002 Postage and Freight 0.00 0.00 100 7004Insurance 0.00 4,027.79 4,250 7009 Contracted Services 0.00 999.14 33,000 7015 Utilities 5,501.45 31,547.93 33,000 7016 Heating Fuel 997.56 9,612.41 8,500 7211 Gas&Lube 0.00 162.25 400 7213 Safety Equipment 0.00 11.38 125 7215 Operating Supplies 3.79 1,750.39 4,500 7216 Maintenance&Repair 0.00 196.33 6,000 7217 Small Tools&Equipment 0.00 224.18 250 7301 Subscriptions&Dues 0.00 103.02 0 7302 Travel &Subsistence 0.00 0.00 300 7303 Education&Training 0.00 0.00 300 7810 Miscellaneous Expense 0.00 0.00 125 Total Non-Personnel Costs: $ 6,560.61 $ 48,982.01 $ 91,250 $ Total Expenditures $ 13,695.10 $ 90,560.13 $ 98,956 $ 158 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Community Center Building For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ Non-Personnel Costs: 7004 Insurance 0.00 1,706.53 1,900 7009 Contracted Services 0.00 0.00 1,500 7015 Utilities 975.63 5,514.33 6,000 7016 Heating Fuel 0.00 2,437.45 2,750 7211 Gas&Lube 335.85 767.48 0 7215 Operating Supplies 0.00 0.00 400 7216 Maintenance&Repair 0.00 2,097.80 2,000 7810 Miscellaneous Expense 0.00 0.00 125 8102 Buildings 0.00 4,140.00 0 Total Non-Personnel Costs: $ 1,311.48 $ 16,663.59 $ 14,675 $ Total Expenditures $ 1,311.48 $ 16,663.59 $ 14,675 $ 159 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund City Hall Annex For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 300 6100 Medicare 0.00 0.00 23 6102 Workers' Compensation 0.00 0.00 40 Total Personnel Costs: $ 0.00 $ 0.00 $ 363 $ Non-Personnel Costs: 7004 Insurance 0.00 1,024.20 1,250 7009 Contracted Services 281.38 843.36 2,500 7015 Utilities 1,140.56 6,064.41 6,000 7016 Heating Fuel 0.00 1,974.15 3,500 7211 Gas&Lube 0.00 553.70 0 7213 Safety Equipment 0.00 0.00 125 7215 Operating Supplies 83.58 83.58 500 7216 Maintenance&Repair 0.00 542.07 1,000 7301 Subscriptions&Dues 0.00 14.40 0 Total Non-Personnel Costs: $ 1,505.52 $ 11,099.87 $ 14,875 $ Total Expenditures $ 1,505.52 $ 11,099.87 $ 15,238 $ 160 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - Administration For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 7,520.40 45,342.22 49,846 6001 Overtime 0.00 64.32 0 6100 Medicare 107.40 682.23 731 6102 Workers'Compensation 79.17 501.23 505 6200 Leave Time 1,167.82 7,825.54 6,205 6201 Retirement Benefits 686.77 3,782.04 4,526 6202 Health Insurance 3,783.15 18,088.34 19,867 Total Personnel Costs: $ 13,344.71 $ 76,285.92 $ 81,680 $ Non-Personnel Costs: 7001 Communications 422.02 2,517.93 3,000 7002 Postage and Freight 2.05 3.52 450 7004 1 nsurance 0.00 708.61 1,000 7009 Contracted Services 97.55 270.90 250 7010 Engineering 0.00 0.00 1,000 7011 Testing 0.00 0.00 100 7012 Other Special Services 0.00 25.00 0 7215 Operating Supplies 0.00 1,161.06 1,500 7216 Maintenance&Repair 0.00 0.00 125 7217 Small Tools&Equipment 0.00 0.00 1,000 7300 Advertising 351.00 372.32 750 7301 Subscriptions&Dues 0.00 0.00 300 7302 Travel &Subsistence 0.00 432.56 750 7303 Education&Training 0.00 0.00 750 7810 Miscellaneous Expense 0.00 (225.00) 100 8103 Capital Equipment 0.00 0.00 1,000 Total Non-Personnel Costs: $ 872.62 $ 5,266.90 $ 12,075 $ Total Expenditures $ 14,217.33 $ 81,552.82 $ 93,755 $ 1 161 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - Parks Maintenance For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 12,858.21 43,491.98 52,975 6001 Overtime 1,346.79 3,045.13 0 1 6100 Medicare 945.14 2,887.01 2,639 6102 Workers' Compensation 1,846.23 6,048.78 7,221 6200 Leave Time 0.00 0.00 2,556 6201 Retirement Benefits 201.50 816.45 1,873 6202 Health Insurance 1,033.58 5,942.36 15,189 Total Personnel Costs: $ 18,231.45 $ 62,231.71 $ 82,453 $ Non-Personnel Costs: 7001 Communications 10.37 73.74 1,000 7002 Postage and Freight 314.46 417.07 300 7004Insurance 0.00 5,231.54 4,750 7009 Contracted Services 517.50 26,935.50 2,500 (: 7010 Engineering 0.00 0.00 500 7011 Testing 203.63 223.63 600 7015 Utilities 1,483.55 7,348.60 10,500 7016 Heating Fuel 0.00 481.30 500 7017 Rents&Leases 0.00 0.00 1,500 7210 Vehicle Supplies 14.49 296.65 500 7211 Gas&Lube 828.80 2,329.12 4,000 7212 Uniform Allowance 90.00 302.80 300 7213 Safety Equipment 256.47 832.26 600 7214 Janitorial Supplies 117.12 117.12 650 7215 Operating Supplies 2,494.11 9,320.28 2,500 7216 Maintenance&Repair 86.43 2,641.29 7,500 7217 Small Tools&Equipment 1,766.76 2,418.77 2,500 7300 Advertising 0.00 369.20 625 7301 Subscriptions&Dues 0.00 380.45 50 7302 Travel &Subsistence 59.03 89.67 450 7303 Education&Training 0.00 0.00 450 7304 Equipment Rent 0.00 0.00 1,250 7810 Miscellaneous Expense 0.00 114.00 750 8103 Capital Equipment 0.00 5,091.93 0 1 Total Non-Personnel Costs: $ 8,242.72 $ 65,014.92 $ 44,275 $ (d Total Expenditures $ 26,474.17 $ 127,246.63 $ 126,728 $ 162 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - Campgrounds For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 12,441.27 36,713.18 58,404 6001 Overtime 4,397.43 6,848.64 0 6100 Medicare 957.87 2,111.85 2,714 6101 Unemployment Insurance 0.00 222.52 300 6102 Workers'Compensation 1,899.10 4,973.26 7,639 6200 Leave Time 1,513.00 2,805.01 1,411 6201 Retirement Benefits 489.64 1,603.51 2,340 6202 Health Insurance 2,998.82 11,720.33 20,481 Total Personnel Costs: $ 24,697.13 $ 66,998.30 $ 93,289 $ Non-Personnel Costs: 7001 Communications 548.90 2,884.30 2,500 7002 Postage and Freight 0.00 102.62 300 7003 Bank and Credit Card Fees 1,618.66 1,948.30 9,500 7004 1 nsurance 0.00 1,386.40 1,250 7009 Contracted Services 2,846.83 14,425.46 4,000 7011 Testing 0.00 0.00 450 7015 Utilities 15,426.76 20,025.45 66,500 7016 Heating Fuel 0.00 73.46 150 7017 Rents&Leases 0.00 0.00 2,500 7210 Vehicle Supplies (4.98) (4.98) 750 7211 Gas&Lube 496.81 1,842.99 3,100 7212 Uniform Allowance 329.70 329.70 600 7213 Safety Equipment 224.48 399.04 600 7214 Janitorial Supplies 24.12 24.12 4,000 7215 Operating Supplies 3,830.01 12,194.14 8,000 7216 Maintenance&Repair 1,037.47 6,213.61 7,000 7217 Small Tools&Equipment 98.74 98.74 2,500 7300 Advertising 0.00 328.00 1,500 7301 Subscriptions&Dues 0.00 0.00 4,000 7302 Travel &Subsistence 59.04 121.80 1,000 7303 Education&Training 0.00 250.00 1,000 7304 Equipment Rent 0.00 0.00 8,000 7810 Miscellaneous Expense 883.00 2,734.58 0 1 Total Non-Personnel Costs: $ 27,419.54 $ 65,377.73 $ 129,200 $ E Total Expenditures $ 52,116.67 $ 132,376.03 $ 222,489 $ £ 163 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - Cemetery For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 510.70 1,074.75 2,278 6001 Overtime 22.07 47.66 0 6100 Medicare 40.76 85.86 33 6102 Workers' Compensation 70.16 150.87 318 6201 Retirement Benefits 0.00 0.00 204 6202 Health Insurance 0.00 0.00 1,498 Total Personnel Costs: $ 643.69 $ 1,359.14 $ 4,331 $ Non-Personnel Costs: 7004 Insurance 0.00 48.70 50 7009 Contracted Services 0.00 0.00 2,500 7015 Utilities 25.41 25.41 0 7211 Gas&Lube 0.00 0.00 250 7215 Operating Supplies 0.00 947.46 2,500 7216 Maintenance&Repair 0.00 360.00 2,500 7217 Small Tools&Equipment 0.00 0.00 2,500 Total Non-Personnel Costs: $ 25.41 $ 1,381.57 $ 10,300 $ Total Expenditures $ 669.10 $ 2,740.71 $ 14,631 $ 1 164 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - Sports & Recreation For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 5,602.87 40,417.75 49,044 6001 Overtime 1,182.26 6,721.67 0 1 6100 Medicare 137.11 1,641.83 1,251 6101 Unemployment Insurance 0.00 0.00 250 6102 Workers'Compensation 474.71 2,613.69 2,100 6200 Leave Time 420.29 (1,128.77) 5,478 6201 Retirement Benefits 536.87 3,288.41 3,488 6202 Health Insurance 5,236.31 25,154.90 31,440 Total Personnel Costs: $ 13,590.42 $ 78,709.48 $ 93,051 $ 1 Non-Personnel Costs: 7001 Communications 257.00 1,574.51 2,100 7002 Postage and Freight 0.00 135.32 1,250 7003 Bank and Credit Card Fees 0.00 0.00 950 7004 1 nsurance 0.00 1,072.41 1,250 7009 Contracted Services 40.58 3,907.59 5,000 7011 Testing 0.00 0.00 250 7017 Rents&Leases 10,850.00 39,583.86 35,000 1 7211 Gas&Lube 0.00 41.80 150 7212 Uniform Allowance 0.00 0.00 150 7213 Safety Equipment 0.00 0.00 150 7215 Operating Supplies 618.37 19,742.95 15,000 1 7216 Maintenance&Repair 0.00 654.46 250 7217 Small Tools&Equipment 0.00 1,210.55 500 7300 Advertising 18.07 663.60 600 7301 Subscriptions&Dues 0.00 0.00 150 7302 Travel &Subsistence 0.00 222.76 750 7303 Education&Training 0.00 0.00 750 7304 Equipment Rent 0.00 0.00 250 7810 Miscellaneous Expense (0.25) 86.75 0 Total Non-Personnel Costs: $ 11,783.77 $ 68,896.56 $ 64,500 $ Total Expenditures $ 25,374.19 $ 147,606.04 $ 157,551 $ 165 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - TYC For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 17,250.37 39,625.31 55,816 1 6001 Overtime 2,330.49 5,089.73 0 1 6100 Medicare 1,239.41 2,069.99 2,231 6102 Workers' Compensation 198.23 525.53 2,625 6200 Leave Time 371.42 2,376.67 2,523 6201 Retirement Benefits 388.83 1,580.91 2,826 6202 Health Insurance 2,750.75 13,087.72 21,635 Total Personnel Costs: $ 24,529.50 $ 64,355.86 $ 87,656 $ Non-Personnel Costs: 7001 Communications 670.97 3,675.81 3,750 7002 Postage and Freight 2,050.00 2,078.00 500 7003 Bank and Credit Card Fees 0.15 0.42 0 7004 Insurance 0.00 1,303.88 1,750 7009 Contracted Services 2,167.00 9,615.69 7,500 7011 Testing 0.00 0.00 600 7211 Gas&Lube 354.98 685.86 1,000 7212 Uniform Allowance 0.00 0.00 250 7213 Safety Equipment 0.00 208.62 250 7214 Janitorial Supplies 53.60 646.06 500 7215 Operating Supplies 15,038.34 17,605.16 10,000 7216 Maintenance&Repair 0.00 551.87 1,000 7217 Small Tools&Equipment 0.00 0.00 1,000 7300 Advertising 0.00 1,576.15 1,500 7301 Subscriptions&Dues 0.00 0.00 150 7302 Travel &Subsistence 111.92 247.36 750 7303 Education&Training 0.00 0.00 750 7810 Miscellaneous Expense 0.00 3.90 0 Total Non-Personnel Costs: $ 20,446.96 $ 38,198.78 $ 31,250 $ Total Expenditures $ 44,976.46 $ 102,554.64 $ 118,906 $ 1 166 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Parks & Rec - The Rec Room For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 2,054.82 14,161.10 24,731 1 6001 Overtime 755.95 4,710.81 0 6100 Medicare 73.41 308.23 359 6102 Workers'Compensation 289.21 1,894.37 252 6200 Leave Time 209.84 (451.61) 2,254 6201 Retirement Benefits 197.54 1,431.39 2,220 6202 Health Insurance 2,061.81 13,269.12 21,371 Total Personnel Costs: $ 5,642.58 $ 35,323.41 $ 51,187 $ 1 Non-Personnel Costs: 7001 Communications 0.00 0.00 150 7002 Postage and Freight 0.00 0.00 100 7003 Bank and Credit Card Fees 0.00 (31.79) 0 7004 1 nsurance 0.00 551.59 500 7009 Contracted Services 1,416.93 8,256.80 6,500 7011 Testing 0.00 0.00 100 7211 Gas&Lube 0.00 0.00 150 7212 Uniform Allowance 0.00 0.00 150 7213 Safety Equipment 0.00 0.00 150 7214 Janitorial Supplies 0.00 32.97 250 7215 Operating Supplies 2.59 903.93 3,000 7216 Maintenance&Repair 0.00 257.04 500 7217 Small Tools&Equipment 0.00 1,096.56 0 7300 Advertising 0.00 166.40 200 7301 Subscriptions&Dues 0.00 450.00 0 7302 Travel &Subsistence 0.00 0.00 450 7810 Miscellaneous Expense 0.00 161.20 0 Total Non-Personnel Costs: $ 1,419.52 $ 11,844.70 $ 12,200 $ Total Expenditures $ 7,062.10 $ 47,168.11 $ 63,387 $ 1 167 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Library/Museum For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6000 Salaries 15,600.55 89,812.09 122,026 6100 Medicare 341.34 1,459.19 2,244 6101 Unemployment Insurance 0.00 0.00 500 6102 Workers' Compensation 161.75 951.55 1,233 6200 Leave Time 1,180.57 6,172.37 10,444 6201 Retirement Benefits 1,223.02 7,157.14 10,211 6202 Health Insurance 8,200.29 52,387.28 69,954 1 Total Personnel Costs: $ 26,707.52 $ 157,939.62 $ 216,612 $ E Non-Personnel Costs: 7001 Communications 962.05 6,300.17 7,500 7002 Postage and Freight 840.00 4,229.15 4,500 7004Insurance 0.00 5,551.22 6,000 7009 Contracted Services 5,091.80 30,459.00 45,940 1 7011 Testing 102.00 102.00 400 7012 Other Special Services 0.00 1,129.80 4,500 7015 Utilities 5,556.82 29,265.47 24,500 1 7016 Heating Fuel 0.00 2,165.40 6,000 7017 Rents&Leases 148.06 666.27 1,200 7201 Library Books 1,094.40 2,572.17 5,000 7202 Library Periodicals 0.00 20.00 1,500 7203 Library Standing Orders 308.64 1,172.24 2,000 7204 Library Non-Print 1,338.58 2,928.46 2,000 7205 Library Electronic Materials 0.00 0.00 2,250 7208 Museum Collection Supplies 0.00 480.00 600 7210 Vehicle Supplies 0.00 21.35 0 7214 Janitorial Supplies 928.40 1,992.24 2,079 7215 Operating Supplies 522.28 6,483.71 6,000 7216 Maintenance&Repair 1,199.50 7,567.90 6,650 7217 Small Tools&Equipment 91.88 2,078.05 3,000 7300 Advertising 202.80 1,570.00 1,500 7301 Subscriptions&Dues 230.00 335.00 1,200 7302 Travel &Subsistence 0.00 1,157.10 2,750 7303 Education&Training 0.00 621.20 1,250 7304 Equipment Rent 0.00 148.06 2,000 7810 Miscellaneous Expense 0.00 648.06 250 Total Non-Personnel Costs: $ 18,617.21 $ 109,664.02 $ 140,569 Total Expenditures $ 45,324.73 $ 267,603.64 $ 357,181 $ E 168 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Debt Service For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6209 PERS DC Forfeitures (4,084.23) (24,736.94) 0 Total Personnel Costs: $ (4,084.23) $ (24,736.94) $ 0 $ Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 123,303.13 0 (12 8300 Debt Service Principal 0.00 100,000.00 0 0 Total Non-Personnel Costs: $ 0.00 $ 223,303.13 $ 0 Total Expenditures $ (4,O84.23) $ 198,566.19 $ 0 $ (15 169 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by E Run: 8/21/2019 at 8:23 AM City of Seward General Fund Debt Service For 6/30/2019 Va ri< Actual Y-T-D Y-T-D (Over), Month Actual Budget Buc Total Expenditures Personnel Costs: 6201 Retirement Benefits 37,125.73 243,232.21 297,523 E Total Personnel Costs: $ 37,125.73 $ 243,232.21 $ 297,523 $ E Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 0.00 122,053 1� 8300 Debt Service Principal 0.00 0.00 160,392 1E Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 282,445 $ 2E Total Expenditures $ 37,125.73 $ 243,232.21 $ 579,968 $ 3� 170 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward Harbor Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5000 Land Rents&Leases 7,826 197,981 197,358 623 5001 Land Lease Credits 0 0 (15,000) 15,000 5100 Transient Moorage 69,918 289,671 290,000 (329) 5101 Moorage 564,621 605,096 575,000 30,096 5102 Wharfage 0 1,087 24,000 (22,913) 5103 Boat Lift Fees 14,430 52,595 58,500 (5,905) 5105 Harbor Power Sales 62,203 232,115 186,500 45,615 5150 Shower Fees 2,610 7,114 6,000 1,114 5153 Fuel Pumping Fee 0 2,313 10,500 (8,187) 5154 Waiting List Fees 473 2,174 3,750 (1,577) 5155 Towing Fees 0 263 450 (188) 5156 Pumping Boats 0 95 150 (56) 5157 North Harbor Launch Fee 1,897 4,514 16,875 (12,361) 5158 South Harbor Launch Fee 654 1,308 10,250 (8,942) 5800 Labor&Services 53 2,447 2,750 (304) 5890 Collection of Doubtful Accounts 0 0 600 (600) 5899 Miscellaneous Revenue 3 1,303 500 803 5901 EF Investment Interest 0 55,536 10,000 45,536 5905 EF Penalties and Interest 1,284 7,741 5,000 2,741 5940 Amortization of Contributions-in-Aid 81,213 487,279 487,279 0 5941 Amortization of Bond Premiums 0 0 21,586 (21,586) Total Revenues $ 807,185 $ 1,950,632 $ 1,892,048 $ 58,580 171 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Harbor Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 36,792 228,913 279,188 50,2T 6001 Overtime 3,352 7,036 20,448 13,41: 6002 Standby Time 1,026 7,284 5,844 (1,44, 6100 Medicare 759 3,987 4,997 1,011 6101 Unemployment Insurance 0 364 250 (11� 6102 Workers' Compensation 2,622 17,183 18,801 1,61� 6200 Leave Time 4,427 31,647 30,467 (1,181 6201 Retirement Benefits 9,320 56,755 73,345 16,59, 6202 Health Insurance 25,991 145,816 175,890 30,07, 6209 PERS DC Forfeitures (913) (3,822) 0 3,82 Total Personnel Costs: $ 83,376 $ 495,163 $ 609,230 $ 114,06 Non-Personnel Costs: 7001 Communications 1,181 6,804 5,750 (1,05 7002 Postage and Freight 606 1,331 4,250 2,91 7003 Bank and Credit Card Fees 5,217 27,864 42,960 15,09, 7004Insurance 0 69,092 41,350 (27,74. 7006 Legal 0 2,734 5,000 2,26, 7009 Contracted Services 6,126 29,800 50,400 20,60, 7011 Testing 711 711 650 (6 7015 Utilities 12,102 32,762 58,910 26,14 7016 Heating Fuel 703 3,895 5,000 1,1& 7100 General Power for Resale 24,015 136,595 153,500 16,9G 7210 Vehicle Supplies 0 119 0 (11' 7211 Gas&Lube 1,100 7,004 11,250 4,24, 7212 Uniform Allowance 0 714 0 (71� 7213 Safety Equipment 182 3,976 3,750 (221 7214 Janitorial Supplies 1,843 4,721 5,000 27 7215 Operating Supplies 1,493 11,634 18,000 6,36, 7216 Maintenance&Repair 3,360 11,249 26,000 14,75 7217 Small Tools&Equipment 691 9,088 8,750 (33 7300 Advertising 259 1,022 2,750 1,72 7301 Subscriptions&Dues 0 314 750 43, 7302 Travel &Subsistence 191 8,293 5,000 (3,29, 7303 Education&Training 0 454 2,000 1,54, 7304 Equipment Rent 0 0 1,500 1,50, 7321 Harbor General Indirect Costs 36,861 221,169 221,169 7322 Harbor Admin Indirect Costs 38,800 271,599 232,801 (38,79 7324 Gen Fund Indirect Costs 30,453 182,718 182,719 7325 Harbor Internal Cost Allocation (86,233) (561,618) (517,397) 44,22 7330 P.I.L.T. 57,349 96,167 94,546 (1,62 7331 Reclass PILT to Transfer-Out (57,349) (96,167) (94,546) 1,62 7808 Bad Debt Expense 0 0 6,000 6,OO, 7810 Miscellaneous Expense 142 360 1,250 89 7900 Depreciation Expense 118,366 710,197 709,155 (1,04; 8012 Debt Service Interest Expense (2,225) 43,628 104,047 60,41 172 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Harbor Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget 8103 Capital Equipment 3,785 3,785 0 (3,7& 8104 Motor Pool Rent 5,333 32,000 32,000 1 8300 Debt Service Principal 0 0 265,594 265,! Total Non-Personnel Costs: $ 205,062 $ 1,274,014 $ 1,689,858 $ 415,E Total Expenditures $ 288,438 $ 1,769,177 $ 2,299,088 $ 529,91 173 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward SMIC Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5000 Land Rents&Leases 0 93,935 89,873 4,062 5101 Moorage 6,070 13,641 5,500 8,141 5102 Wharfage 0 0 3,125 (3,125) 5103 Boat Lift Fees 31,461 117,258 70,000 47,258 5104 Storage Fees 5,131 45,326 57,500 (12,174) 5106 SMIC Power Sales 8,825 56,917 20,500 36,417 5109 Washdown Pad Fees 0 1,579 4,100 (2,521) 5110 Crane Fees 468 520 0 520 5153 Fuel Pumping Fee 0 0 1,500 (1,500) 5800 Labor&Services 0 0 500 (500) 5899 Miscellaneous Revenue 83,536 96,515 0 96,515 5901 EF Investment Interest 0 3,123 0 3,123 5940 Amortization of Contributions-in-Aid 42,165 252,991 252,991 0 Total Revenues $ 177,656 $ 681,805 $ 505,589 $ 176,216 174 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward SMIC Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 6,309 35,881 27,305 (8,571 6001 Overtime 316 664 2,614 1,95, 6100 Medicare 91 519 469 (5 6102 Workers' Compensation 570 3,509 3,355 (1S 6201 Retirement Benefits 1,471 8,351 873 (7,4T 6202 Health Insurance 4,266 22,990 14,092 (8,89� 6209 PERS DC Forfeitures (52) (644) 0 64, Total Personnel Costs: $ 12,971 $ 71,270 $ 48,708 $ (22,5& Non-Personnel Costs: 7001 Communications 0 0 250 25, 7002 Postage and Freight 0 96 2,750 2,65, 7004 Insurance 0 7,740 7,200 (54, 7006 Legal 0 596 5,000 4,40, 7009 Contracted Services 0 9,702 15,000 5,29� 7015 Utilities 2,496 10,955 7,500 (3,45: 7016 Heating Fuel (329) 611 2,500 1,88 7100 General Power for Resale 5,598 27,239 13,000 (14,23 7102 Power Fuel Costs 0 0 1,250 1,25, 7211 Gas&Lube 411 2,657 5,000 2,34: 7215 Operating Supplies 0 213 3,250 3,03 7216 Maintenance&Repair 146 1,664 18,000 16,33, 7217 Small Tools&Equipment 0 39 2,500 2,46 7300 Advertising 0 0 1,500 1,50, 7321 Harbor General Indirect Costs 5,150 30,902 30,902 1 7322 Harbor Admin Indirect Costs 5,421 37,948 32,528 (5,42, 7323 SMIC General Indirect Costs 11,279 67,673 67,675 7324 Gen Fund Indirect Costs 8,128 48,770 48,770 7325 Harbor Internal Cost Allocation (11,279) (67,673) (67,674) 7330 P.I.L.T. 10,839 26,540 13,018 (13,52 7331 Reclass PILT to Transfer-Out (10,839) (26,540) (13,018) 13,52: 7810 Miscellaneous Expense 0 1,315 0 (1,31: 7900 Depreciation Expense 65,246 391,476 508,950 117,47, 8101Infrastructure 88,015 95,360 0 (95,36 8103 Capital Equipment 10,600 10,600 0 (10,60 8300 Debt Service Principal 0 588,050 539,046 (49,00, Total Non-Personnel Costs: $ 190,882 $ 1,265,933 $ 1,244,897 $ (21,031 Total Expenditures $ 203,853 $ 1,337,203 $ 1,293,605 $ (43,59 175 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward Parking Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5200 S. Harbor Lot 40,666 57,101 64,000 (6,899) 5201 N. Harbor Lot 25,497 32,250 33,500 (1,250) 5202 N.E. Ramp Lot 16,303 18,864 22,500 (3,636) 5204 S. Harbor Uplands Lot 4,192 5,050 12,500 (7,450) 5205 Slip Holder Parking Passes 4,112 15,004 12,500 2,504 5206 Employee Passes 785 4,231 4,500 (269) 5207 Miscellaneous Parking Fees 23 23 0 23 5210 Vehicle w/Trailer 4,380 9,800 10,000 (200) 5211 Visitor Parking Permits 187 280 325 (45) 5212 Fines- Parking Tickets 23 23 1,000 (977) 5899 Miscellaneous Revenue (60) (64) 0 (64) 5901 EF Investment Interest 0 14,458 3,500 10,958 Total Revenues $ 96,108 $ 157,020 $ 164,325 $ (7,305) 176 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Parking Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 9,529 25,394 62,362 36,96 6001 Overtime 1,754 3,083 2,000 (1,08: 6100 Medicare 734 1,469 3,988 2,51 6101 Unemployment Insurance 0 0 1,000 1,OO1 6102 Workers' Compensation 468 962 3,900 2,93� 6201 Retirement Benefits 183 1,025 2,150 1,12: 6202 Health Insurance 701 3,677 2,942 (73: Total Personnel Costs: $ 13,369 $ 35,610 $ 78,342 $ 42,73: Non-Personnel Costs: 7001 Communications 129 930 1,700 77, 7002 Postage and Freight 434 435 500 & 7003 Bank and Credit Card Fees 923 923 4,350 3,42 7004 Insurance 0 1,657 1,250 (40 7009 Contracted Services 280 653 2,250 1,59 7011 Testing 0 0 250 25, 7012 Other Special Services 0 0 4,500 4,50, 7015 Utilities 70 422 500 7 7210 Vehicle Supplies 0 0 2,000 2,OO, 7211 Gas&Lube 222 483 750 26 7212 Uniform Allowance 0 0 600 60, 7213 Safety Equipment 0 0 600 60, 7214 Janitorial Supplies 0 0 125 12: 7215 Operating Supplies 2,885 8,160 4,625 (3,53: 7216 Maintenance&Repair 1,390 3,537 5,250 1,71: 7217 Small Tools&Equipment 51 51 2,500 2,44 7300 Advertising 0 0 500 50, 7301 Subscriptions&Dues 0 0 3,750 3,75, 7302 Travel &Subsistence 0 0 750 75, 7303 Education&Training 0 0 750 75, 7304 Equipment Rent 0 0 1,500 1,50, 7307 GF Administrative Fee 950 5,700 5,700 7330 P.I.L.T. 7,693 11,405 12,866 1,46 7331 Reclass PILT to Transfer-Out (7,693) (11,405) (12,866) (1,46 7805 Promotion 0 2,000 2,000 7900 Depreciation Expense 2,494 14,963 5,841 (9,12; 8103 Capital Equipment 0 0 5,000 5,OO, 8104 Motor Pool Rent 1,083 6,500 6,500 1 Total Non-Personnel Costs: $ 10,911 $ 46,414 $ 64,041 $ 17,62 Total Expenditures $ 24,280 $ 82,024 $ 142,383 $ 60,351 177 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward Electric Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5300 Residential 145,562 768,419 697,385 71,034 5302 Residential fuel factor 107,449 741,068 711,802 29,266 5303 Residential customer charge 44,394 265,462 251,331 14,131 5310 SG Service 96,445 406,667 435,192 (28,525) 5312 SG fuel factor 67,671 354,598 310,824 43,774 5313 SG Customer Charge 21,576 127,066 112,585 14,481 5320 LG Service 93,640 518,121 679,332 (161,211) 5322 LG fuel factor 158,337 946,470 904,121 42,349 5323 LG customer charge 4,057 23,274 22,901 373 5324 LG demand charge 136,217 722,301 710,686 11,615 5340 Spec. Contract Energy 35,270 169,133 243,120 (73,987) 5342 Special Contract fuel factor 37,635 213,884 246,987 (33,103) 5343 Spec. Contract customer charge 131 785 532 253 5345 Special Contract Demand 39,370 220,405 211,914 8,491 5350 Harbor Fund Power Sales 13,893 100,019 155,000 (54,981) 5352 Harbor power fuel factor 10,677 82,563 55,000 27,563 5360 Street&Yard 5,630 36,265 35,000 1,265 5362 Yard Light Fuel 264 3,337 2,000 1,337 5801 Turn on Fees 2,682 9,750 10,000 (250) 5802 Equipment Rental 0 0 10,000 (10,000) 5803 Joint Pole Use 0 0 5,000 (5,000) 5804 Work Order Revenue 0 (430) 10,000 (10,430) 5805 Chugach Coop Divid. 0 281,043 0 281,043 5890 Collection of Doubtful Accounts 0 129 500 (371) 5899 Miscellaneous Revenue 25,000 25,461 2,500 22,961 5901 EF Investment Interest 0 102,932 3,500 99,432 5905 EF Penalties and Interest 3,880 20,852 25,000 (4,148) 5940 Amort. of CIA-General 81,789 490,734 482,158 8,576 5941 Amort.Bond Premium 0 0 6,917 (6,917) Total Revenues $ 1,131,569 $ 6,630,308 $ 6,341,287 $ 289,021 178 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Electric Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 58,232 375,081 487,155 112,0T 6001 Overtime 2,357 28,406 33,442 5,03, 6002 Standby Time 7,108 45,418 48,178 2,76, 6100 Medicare 1,293 7,293 8,622 1,32 6102 Workers' Compensation 5,950 37,412 42,326 4,91, 6200 Leave Time 7,599 42,419 51,618 9,19 6201 Retirement Benefits 14,118 83,445 92,588 9,14: 6202 Health Insurance 23,525 120,526 157,477 36,95 6204 Meal Allowance 0 286 3,600 3,31, 6205 Electric Union Benefits 156 935 10,500 9,5& 6209 PERS DC Forfeitures 0 (2,516) 0 2,51i Total Personnel Costs: $ 120,338 $ 738,705 $ 935,506 $ 196,80 Non-Personnel Costs: 7001 Communications 1,577 9,039 10,750 1,71 7002 Postage and Freight 1,134 5,949 11,500 5,55 7003 Bank and Credit Card Fees 5,037 34,880 61,760 26,88, 7004Insurance 0 34,650 32,500 (2,15, 7006 Legal 12,532 23,088 30,000 6,91: 7009 Contracted Services 21,962 99,874 223,950 124,07, 7010 Engineering 2,430 32,423 15,000 (17,42 7011 Testing 915 1,153 250 (90: 7012 Other Special Services 833 6,982 7,500 51� 7015 Utilities 15,355 89,456 60,750 (28,70 7016 Heating Fuel 367 7,484 9,000 1,51, 7017 Rents&Leases 619 22,320 11,500 (10,82 7101 Chugach Power Purchases 159,720 1,166,571 1,123,242 (43,32 7102 Power Fuel Costs 245,056 1,661,910 1,456,230 (205,68 7103 Fuel for Generators 73 73 50,000 49,92 7210 Vehicle Supplies 7,003 16,615 5,000 (11,61 7211 Gas&Lube 1,553 10,472 19,000 8,52 7212 Uniform Allowance 595 14,886 750 (14,13 7213 Safety Equipment 784 1,172 3,000 1,82 7215 Operating Supplies 18,210 50,225 91,500 41,2T 7216 Maintenance&Repair 4,810 8,714 45,000 36,28, 7217 Small Tools&Equipment 1,046 17,372 12,500 (4,8T 7300 Advertising 0 472 3,000 2,52 7301 Subscriptions&Dues 900 2,706 42,800 40,09, 7302 Travel &Subsistence 2,066 11,458 14,000 2,54: 7303 Education&Training 0 2,182 14,000 11,81� 7304 Equipment Rent 5,300 11,699 12,500 80 7307 GF Administrative Fee 79,442 476,653 476,653 7330 P.I.L.T. 81,672 479,263 465,897 (13,36 7331 Reclass PILT to Transfer-Out (81,672) (479,263) (465,897) 13,36, 7808 Bad Debt Expense 0 (172) 15,000 15,17: 7810 Miscellaneous Expense 0 272 17,500 17,22 179 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Electric Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget 7900 Depreciation Expense 136,019 816,114 775,721 (40,39 8010 Utility Deposit Interest 6 333 600 26 8012 Debt Service Interest Expense 0 15,058 90,100 75,04: 8014 Debt Service Amortization of Bond Issue Costs 0 0 10,452 10,45: 8101Infrastructure 0 0 70,000 70,OO, 8103 Capital Equipment 0 8,696 27,500 18,80, 8104 Motor Pool Rent 22,500 135,000 135,000 8200 Work Order Sal/Benefit credits 0 0 (30,000) (30,00 8201 Work Order Operating Supply credits 0 0 (15,000) (15,00 8300 Debt Service Principal 0 0 82,500 82,! Total Non-Personnel Costs: $ 747,844 $ 4,795,779 $ 5,023,008 $ 227,; Total Expenditures $ 868,182 $ 5,534,484 $ 5,958,514 $ 424,03i 180 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward Water Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5300 Residential 43,792 258,181 238,246 19,935 5310 SG Service 17,965 71,755 66,211 5,544 5320 LG Service 21,304 98,472 111,827 (13,355) 5330 SMIC Sales 4,274 27,319 30,710 (3,391) 5340 Spec. Contracts 22,919 75,860 144,553 (68,693) 5801 Turn on Fees 1,351 8,642 5,185 3,457 5806 Ship Water 32,043 34,671 52,790 (18,119) 5807 Hydrant Rentals 12,383 69,069 61,828 7,241 5899 Miscellaneous Revenue 199 12,693 5,185 7,508 5901 EF Investment Interest 0 34,508 2,596 31,912 5905 EF Penalties and Interest 55 384 1,040 (656) 5940 Amort. of CIA-General 17,100 102,602 104,545 (1,943) Total Revenues $ 173,385 $ 794,156 $ 824,716 $ (30,560) 181 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Water Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 14,749 91,132 96,719 5,58 6001 Overtime 2,467 7,932 2,113 (5,81' 6002 Standby Time 666 4,142 4,931 78 6100 Medicare 255 1,517 1,694 17 6102 Workers' Compensation 1,286 7,568 6,071 (1,49 6200 Leave Time 1,207 3,155 10,210 7,05 6201 Retirement Benefits 3,891 23,745 22,236 (1,50' 6202 Health Insurance 8,968 55,956 57,572 1,61, 6209 PERS DC Forfeitures (314) (1,555) 0 1,55, Total Personnel Costs: $ 33,175 $ 193,592 $ 201,546 $ 7,95, Non-Personnel Costs: 7001 Communications 1,477 4,084 6,000 1,911 7002 Postage and Freight 25 915 3,250 2,33: 7003 Bank and Credit Card Fees 932 4,663 7,950 3,28 7004Insurance 0 8,552 5,500 (3,05; 7006 Legal 0 0 2,500 2,50, 7009 Contracted Services 371 2,519 54,550 52,03 7011 Testing 807 3,032 5,500 2,4& 7015 Utilities 17,973 99,200 129,500 30,30, 7016 Heating Fuel 0 732 0 (73; 7211 Gas&Lube 399 3,950 5,250 1,30, 7213 Safety Equipment 0 176 1,500 1,32, 7215 Operating Supplies 1,321 8,179 22,250 14,07 7216 Maintenance&Repair 351 2,710 12,500 9,79, 7217 Small Tools&Equipment 228 4,021 3,250 (77 7300 Advertising 0 0 500 50, 7301 Subscriptions&Dues 0 227 850 62: 7302 Travel &Subsistence 210 210 2,800 2,59, 7303 Education&Training 0 300 2,800 2,50, 7304 Equipment Rent 0 0 4,000 4,OO, 7307 GF Administrative Fee 21,916 131,496 131,496 1 7330 P.I.L.T. 12,499 52,533 54,285 1,75: 7331 Reclass PILT to Transfer-Out (12,499) (52,533) (54,285) (1,75; 7808 Bad Debt Expense 0 0 1,000 1,OO1 7810 Miscellaneous Expense 0 0 900 901 7900 Depreciation Expense 35,301 211,806 196,100 (15,70 8012 Debt Service Interest Expense 0 4,850 9,835 4,9& 8104 Motor Pool Rent 417 2,500 2,500 1 8300 Debt Service Principal 0 137,175 68,588 (68,58 Total Non-Personnel Costs: $ 81,728 $ 631,297 $ 680,869 $ 49,57: Total Expenditures $ 114,903 $ 824,889 $ 882,415 $ 57,52i 182 Monthly Budget-to-Actual Revenue Report -- By Fun Run: 8/21/2019 at 8:16 AM City of Seward Wastewater Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D Over/(Under) Month Actual Budget Budget Revenues 5300 Residential 58,553 344,956 321,576 23,380 5310 SG Service 22,786 90,687 103,736 (13,049) 5320 LG Service 27,009 127,483 149,893 (22,410) 5330 SMIC Sales 1,996 11,944 19,917 (7,973) 5801 Turn on Fees 173 9,737 0 9,737 5809 Water/Seward Misc. Service 378 378 1,295 (917) 5901 EF Investment Interest 0 34,630 1,040 33,590 5905 EF Penalties and Interest 97 711 778 (67) 5940 Amort. of CIA-General 33,204 199,223 199,223 0 Total Revenues $ 144,196 $ 819,749 $ 797,458 $ 22,291 183 Monthly Budget Expenditure Report by Fund Run: 8/21/2019 at 8:18 AM City of Seward Wastewater Enterprise Fund For 6/30/2019 Variance Actual Y-T-D Y-T-D (Over)/Und( Month Actual Budget Budget Expenditures Personnel Costs: 6000 Salaries 7,488 47,530 73,758 26,22 6001 Overtime 478 3,288 1,585 (1,70: 6002 Standby Time 526 2,970 3,246 27, 6100 Medicare 123 798 1,349 55 6102 Workers' Compensation 546 3,492 4,375 88: 6200 Leave Time 1,202 10,151 9,546 (60: 6201 Retirement Benefits 1,769 12,227 16,923 4,69, 6202 Health Insurance 3,363 25,701 35,904 10,20: 6209 PERS DC Forfeitures (315) (489) 0 48! Total Personnel Costs: $ 15,180 $ 105,668 $ 146,686 $ 41,01� Non-Personnel Costs: 7001 Communications 489 2,928 4,150 1,22: 7002 Postage and Freight 49 981 2,350 1,36! 7003 Bank and Credit Card Fees 1,091 6,265 9,730 3,4& 7004 Insurance 0 2,816 4,002 1,18, 7006 Legal 0 0 6,000 6,OO, 7009 Contracted Services 10,416 19,609 69,550 49,94 7011 Testing 2,975 13,047 13,500 45: 7015 Utilities 16,061 74,093 109,000 34,90 7016 Heating Fuel 0 0 1,750 1,75, 7017 Rents&Leases 0 0 100 101 7210 Vehicle Supplies 0 56 0 (5 7211 Gas&Lube 610 3,974 4,850 87, 7213 Safety Equipment 0 93 750 65 7215 Operating Supplies 420 8,814 8,500 (31 7216 Maintenance&Repair 0 1,863 14,750 12,88 7217 Small Tools&Equipment 315 1,194 2,000 80, 7300 Advertising 0 0 200 20, 7301 Subscriptions&Dues 17 5,505 2,250 (3,25: 7302 Travel &Subsistence 0 0 2,600 2,60, 7303 Education&Training 0 0 1,900 1,901 7304 Equipment Rent 0 0 3,000 3,OO, 7307 GF Administrative Fee 13,384 80,303 80,303 1 7330 P.I.L.T. 8,872 46,815 47,714 89! 7331 Reclass PILT to Transfer-Out (8,872) (46,815) (47,714) (89! 7808 Bad Debt Expense 0 0 1,000 1,OO1 7810 Miscellaneous Expense 0 0 600 60, 7900 Depreciation Expense 30,522 183,133 178,592 (4,54 8012 Debt Service Interest Expense 0 0 8,439 8,43! 8102 Buildings 6,957 12,274 0 (12,27• 8103 Capital Equipment 0 16,253 0 (16,25 8104 Motor Pool Rent 417 2,500 2,500 8300 Debt Service Principal 0 0 29,300 29,30i Total Non-Personnel Costs: $ 83,723 $ 435,701 $ 561,666 $ 125,96: Total Expenditures $ 98,903 $ 541,369 $ 708,352 $ 166,9& 184 00001 This Year Balance Assets 00001 1099 01000 Due To/From Other Funds 7,058,184.01 00001 1099 02000 Due To/From Other Funds 35,153.79 00001 1099 03000 Due To/From Other Funds 2,849,106.20 00001 1099 03100 Due To/From Other Funds 405,776.11 00001 1099 11000 Due To/From Other Funds 2,436,288.32 00001 1099 11001 Due To/From Other Funds 434,902.56 00001 1099 11002 Due To/From Other Funds 55,151.90 00001 1099 11103 Due To/From Other Funds 1,195,167.85 00001 1099 11113 Due To/From Other Funds (229,287.33) 00001 1099 11420 Due To/From Other Funds 254,964.81 00001 1099 11421 Due To/From Other Funds (1,325,631.61) 00001 1099 12000 Due To/From Other Funds (258,140.40) 00001 1099 12333 Due To/From Other Funds 0.00 00001 1099 13000 Due To/From Other Funds 1,130,305.19 00001 1099 15000 Due To/From Other Funds 6,217,615.06 00001 1099 15001 Due To/From Other Funds 957,301.76 00001 1099 15310 Due To/From Other Funds 566,135.55 00001 1099 17000 Due To/From Other Funds 1,391,496.57 00001 1099 17001 Due To/From Other Funds 852,572.15 00001 1099 17330 Due To/From Other Funds 216,842.64 00001 1099 17331 Due To/From Other Funds 0.00 00001 1099 18000 Due To/From Other Funds 1,840,746.12 00001 1099 18001 Due To/From Other Funds 742,025.05 00001 1099 19100 Due To/From Other Funds (1,800,443.38) 00001 1099 19102 Due To/From Other Funds 929,926.50 00001 1099 19200 Due To/From Other Funds 5,818,394.96 00001 1099 30040 Due To/From Other Funds 41,666.62 00001 1099 30041 Due To/From Other Funds (103,862.00) 00001 1099 30042 Due To/From Other Funds 326,177.91 00001 1099 30043 Due To/From Other Funds 106,304.47 00001 1099 30051 Due To/From Other Funds 83,582.31 00001 1099 30070 Due To/From Other Funds 2,150.00 00001 1099 30103 Due To/From Other Funds 0.00 00001 1099 30113 Due To/From Other Funds (443.42) 00001 1099 70033 Due To/From Other Funds 0.00 00001 1099 70051 Due To/From Other Funds (28,405.00) 00001 1099 70052 Due To/From Other Funds (8,460.00) 00001 1099 80010 Due To/From Other Funds 1,671,319.83 00001 1099 80015 Due To/From Other Funds 168,087.50 00001 1099 80020 Due To/From Other Funds 580,252.22 00001 1099 80040 Due To/From Other Funds 157,497.00 00001 1099 80115 Due To/From Other Funds 250,000.00 Total Assets $ 35,020,421.82 185 01000 - General Fund 02000 - Agei'icy Fund (teeri council) 03000 - Motor Pool 03100 - Compensated Absences (annual leave) 11000 - Harbor 1,1001 - Harbor IMajor IRepair & Replacement (MRRF) FUnd 11002 - Harbor Passenger, Fee Fund 1110!3 .... 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