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Home My WebLink About10282019 City Council Packet e Se-ward Citv Council Agenda Packet r� Monday, October 28, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska CITY COUNCIL MEETING AGENDA JUI-America CRY {Please silence all cellular phones during the meeting} October 28, 2019 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE XXX A. SWEAR INNEWLYELECTED OFFICIALS: Vice Mayor 1. Christy Terry, Mayor, Term Expiring October, 2022. Term Expires XXXX 2. Sue McClure, Council Member, Term Expiring October, 2020. Oath is already on file. Sue McClure 3. Dale Butts, Council Member, Term Expiring October, 2022. Council Member Oath is already on file. Term Expires 2020 4. Tony Baclaan, Council Member, Term Expiring October, 2022. Sharyl Seese Council Member 3. ROLL CALL Term Expires 2021 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE John Osenga ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Council Member signed in will be given the first opportunity to speak. Time is limited to 3 minutes Term Expires 2021 per speaker and 36 minutes total time for this agenda item.] Kelley Lane 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Council Member ql Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Term Expires 2020 In the event of such a request, the item is returned to the Regular Agenda] Dale Butts 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Council Member Term Expires 2022 A. Proclamations and Awards 1. Seward Community Bike Park (Petersen) .......... Pg. 4 Tony Baclaan B. City Manager Report ....................................... Pg. 5 Council Member C. Other Reports and Presentations [Presentations are limited to ten Term Expires 2022 minutes each, excluding Q&A.] 1. Alaska Railroad Seward Passenger Terminal Scott Meszaros Development Update Report by Elizabeth Greer, PE, City Manager ARRC Project Manager (Terry) 2. Seward Community Bike Park Presentation by Amy Brenda Ballou Hankins (Petersen via Meszaros) City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda October 28, 2019 Page I 1 7. PUBLIC HEARINGS A. Ordinances for Public Hearing and Enactment 1. Ordinance 2019-016, Amending City Code Section 14.15 —Electricity, Article 415 — Interconnection Requirements, Procedures, And Application Process For An Alternative Power Source Less Than 25kW. ........................................ Pg. 29 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Ordinances for Introduction—None B. Resolutions *1. Resolution 2019-090, Approving Amendment No. 27 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2021, For A Total Of$84,504 Annually, With An Additional $12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center, For A Total Of $96,504 Annually, And Appropriating Funds. ......................................... Pg. 68 *2. Resolution 2019-091, Urging The Alaska Legislature And Governor To Fully Fund The Municipal Harbor Facility Grant Program In The FY 2021 State Capital Budget. ............................................................................................... Pg. 73 *3. Resolution 2019-092, Supporting The Automatic Registration Of Vessels Active In The Alaska Commercial Fisheries Entry Commission's Database. ............. Pg. 80 C. Other New Business Items *1. Approval of the October 14, 2019 City Council Special Meeting Minutes. .... Pg. 86 *2. Approval of the October 14, 2019 City Council Regular Meeting Minutes. ... Pg. 90 3. Council Organization: a. Nominate, elect, and swear-in a council member as Vice Mayor. ......... Pg. 98 b. Appoint a City Council Liaison(s) or direct individual Boards & Commissions to give periodic reports to the City Council. ........................................ Pg. 99 c. Appoint a City Council Representative to the Kenai Peninsula Economic Development District(KPEDD). .................................................. Pg. 100 d. Appoint a City Council Liaison to the Seward Community Health Center Coordinating Committee. .......................................................... Pg. 102 e. Review the current status of existing council committees and take action: 1) continue by replacing outgoing council members, or sunset. ................ Pg. 103 4. Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how to proceed. ..................................................... Pg. 106 5. Discuss who will attend the AML Conference in Anchorage in November. Pg. 132 6. Discuss reporting and follow up to city council. (Lane) ........................... Pg. 143 City of Seward, Alaska Council Agenda October 28, 2019 Page 2 2 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List ................................................ Pg. 144 B. Extra Mile Day Proclamation ....................................................... Pg. 155 C. Prince William Sound Regional Citizens' Advisory Council Report by City Representative Rob Chadwell. ...................................................... Pg. 156 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to 5 minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda October 28, 2019 Page 3 3 PROCLAMATION WHEREAS, Parents Advocating for Recreational Kids' Stuff (PARKS) reunited to spearhead a bike park project in Forest Acres Campground, and WHEREAS, the Seward City Council passed Resolution 2018-041 on April 23, 2018 authorizing the use of the Forest Acres Campground for a future bike park; and WHEREAS, the PARKS group raised $150,000 in donations and sponsorships to fund the engineering design and construction of a bike park; and WHEREAS, during preparation and installation of the Seward Community Bike Park, which consists of a pump track, jumps, and a walking path, over 2,000 volunteer hours were donated; and WHEREAS, the Seward Community Bike Park opened on June 15, 2019 and has created a meaningful and leisurely experience for the community of Seward, filled with biking enthusiasts who mountain bike, street bike, and fat tire bike, as well as unicycle; and WHEREAS, the Seward Community Bike Park is a free community park designed to promote healthy life choices in a safe and fun environment, where riders of all levels can increase their skills and knowledge of biking; and WHEREAS, the City of Seward officially received ownership of the Seward Community Bike Park on June 15, 2019 at the ribbon cutting ceremony; and NOW THEREFORE, I, Christy Terry, Mayor of Seward, Alaska, do hereby graciously thank the PARKS group and Project Manager, Amy Hankins, for promoting Seward as a bike-friendly community by giving us the gift of the best bike park in Alaska, and do hereby proclaim June 151" to be "Bike Park Day" in Seward and ask all citizens to ride their bikes safely and bravely. Dated this 281" Day of October, 2019 THE CITY OF SEWARD, ALASKA �a Christy Terry, Mayor CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT October 4th—October 21st The following purchase orders in the amount of$5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 10.7.19 Public Alaska Garden and Ice Melt, Calcium $25,857.41 Works Pet Supply Inc Chloride, Salt, Freight 10.7.19 Electric Wesco Distribution CT- 400:5CMF with $5,236.87 bar CT-200:5 CMF with bar 10.7.19 City Clerk Granicus LLC Website Design $9,750.00 10.7.19 Electric Potelcom Supply Inc 4" PVC conduit $5,120.00 10.7.19 Electric Anixter INC #2 220 Mil Concentric $5,875.00 Neutral Jacketed 10.8.2019 �lectric Dryden and Larne Open PO for field $25,000.00 INC engineering services City of Seward Personnel Transactions from 10/5/2019-10/18/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation New Hires: Department: Date of Hire Director of Parks and Recreation SPRD 10/14/2019 Available Full Time Positions: Department: Position Status Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Finance Director Finance Advertising Since 9/9/2019 Recreation Assistant SPRD Advertising Since 9/10/2019 Available Seasonal Positions: Department: Position Status Winter Program Aide (TYC,Teen Rec Room, SPRD Advertising Since 8/30/2019 Sports & Rec at the AVTEC Gym) Winter Program Aide Trainee (TYC,Teen Rec SPRD Advertising Since 8/30/2019 Room, Sports & Rec at the AVTEC Gym) Winter Parks Maintenance Worker SPRD Advertising Since 8/30/2019 5 Seward Parks & Recreation Department City Manager Report October 28, 2019 Sports& Recreation • Fall leagues are now underway and we are happy to announce the largest participation by Seward Volleyball players in the last three years.Our Competitive League is playing host to six team,and the Recreational League is playing host to eight, one of which is composed entirely of free agents.SPRD would like to thank the Administration at Seward Middle School for allowing us to use their facilities for Rec Volleyball. • Sports&Rec is still seeking qualified individuals for a Rec Assistant position.This is a year-round,full-time position with benefits. l If �� Sports&Rec at the AVTEC Gym:Activity 10/4/19-10/15/19: • Wellness Room:2 • Weight Room: 85 • Racquetball: 13 • Indoor Park:37 • Open Gym/Basketball: 78 • Rockwall: 10 • Open Volleyball:36 • Sauna/Shower: 13 Activity by Association: • Seaview: 34 • TYC:44 • AVTEC: 65 • Volunteers: 0 • Public Use: 112 • Volleyball League: 108 6 /""I'M E REC 2019 Schedule w.y 2-9w w. 2-9prn w.y 2-9wm Friday 2-9prn Saturdayw 3rd wee Movie Night 1st& 3r�i week 1st N-J?" am:..! 444 Hang ouf New creative craf't,every Fealunngp a variety bowd Let loose. w^mak! Swum ig at H.S,pool garnem and pnzeV 6:3 y � waeeYt.. d�-7:�Spm �tprttr�r�dCm�et �t 2nd&4th weed; 2nd&41h week Friday nigh eu�ta to the attendees Vidoo games,pool and Ong VP4!11� "e fed the"rive anb o witlhpomp Scam bap tcss,and p J"m o i AVTEC Open Gym�Rork Wtld'af ,c . 4 30.5 30 r w, 3,16 3rd Ave, 224.4056 Highlights 9/13-10/03: • 20 teens participated in First Friday Fun activity; roller skating October 4 • Rock wall climbing 10/10 • Craft projects-Dreamcatchers 10/08 and 10/15 • Swimming 10/16 Upcoming • High School Movie Nights every Saturday in October 5-9pm • Pumpkin Prowl and Family Masquerade 10/26 • Dia de los Muertos(Day of the Dead) holiday party for Middle School 11/01;showing the movie Coco before party Attendance 10/04-10/16=total 128(Middle School=113, High School= 15) Revenue from vending and public use 10/04-10/16=$251.25 Teen Youth Center • ASP has 15-25 kids a day.Activities include outdoor play, music and movement,court sports,crafts and board games. • Camps are happening October 18 with five pre-registered.We are still taking applications for November 1&4. • Second Saturday Social hosted 13 individuals for pumpkin carving. It was a family activity and a lot of fun. • Halloween carnival 1 15 booths signed up.We really need booths that will provide dinner type of food for families.Space left for 5 booths • Leadership council stuffed 1300 pumpkins this week for the Glacier Family Pumpkin Prowl. Event will be held at First Lake on October 26 at 5:30.This event is FREE to kids under 9 years old. • The Family Masquerade Ball is scheduled on Saturday,October 26 1 6pm I The Rec 7 Iyw U �i i s yr Campground & Park Maintenance • SPRD staff is winterizing the parking lots,campgrounds, parks and playgrounds • Stacking picnic table and fire rings and moving rocks • Snow pole placement • Filling pot holes • Setting up"A"frames and barricades on closed campgrounds and placing winter signage • Removed the campground wooden permit holders to sand &repaint and building new ones. • Painting car stops 10/28/19 Seward Community Library&Museum Director's Report Upcoming Closures Tuesday, November 5th—Training/Work Day(library collection work) Monday, November 111h—Veteran's Day Sharing again: Change in 2019-2020 Winter Training/Work Day Closures We have changed the day of the week that we close one day a month to provide our small but mighty team the opportunity to acquire training and develop work skills, programs and services to better serve our community, from the first Thursday of the month to the first Tuesday of the month,November-May. We made this change to better meet the needs of community members who make the Library Museum a part of their day when they come into town to visit the food bank which is open only on Thursday. The Library Museum is an open, public and welcoming place for all who 8 seek information, knowledge, access to internet, technology, and the many other resources and services that we provide. Thank you for this opportunity to serve you better! • Tuesday, Nov 5 • Tuesday, Dec 3 • Tuesday,Jan 7 • Tuesday, Feb 4 • Tuesday, March 3 • Tuesday, April 7 • Tuesday, May 5 UPCOMING PROGRAMS Play Time Saturdays, Noon-4pm Children's Room Don't miss fun each Saturday with books, activities, and toys specially selected according to a theme each week to enhance creative play and development. Stop by and experience our newest theme for this unique unstructured play program created with working caregivers in mind. Adult supervision required. • November 2—G is for Games &Giving • November 9—H is for Hugs & Hats • November 16—I is for Imagination & Ideas • November 23—J is for Jokes and Janitors Storytime Fridays, 11-12pm Children's Room Join us for stories, songs, crafts, activities, and fun! Designed for Pre-K children and their caregivers. Adult supervision required, participation is encouraged! • November 1—G is for Games &Giving • November 8—H is for Hugs & Hats • November 15—I is for Imagination & Ideas • November 22—J is for Jokes and Janitors Book Bunch Wednesday, October 30 1:00-2:00pm Community Room Blindness Awareness Month This unique program for homeschooled children is planned for the elementary age level, but students of all ages and their families are invited to bring their current reads. Enjoy sharing about what we're reading, book recommendations, silly jokes and fun activities based on our monthly theme. We will also practice on laptops how to search the OPAC (Online Public Access Catalog) for the books you're looking for. Children present will select the theme for our next meeting on November 20. 9 I , a Wednesdag,October 30 � 1pm-2 pm Community Room . Laptops will be available th 6 Annual Open House Saturday, November 9 1:00 pm—4:00 pm Building Wide The Annual Library Museum Open House returns with fun for everyone! All ages welcome! • Free winter Museum Admission • Our Tree Blooms with Kindness Interactive Board • Hot Chocolate Bar& Refreshments in the Community Room • Live Music with Sue McClure on the Museum Exhibit Organ -TBA • Live Music with Jim Pfeiffenberger at the Library South Facing Windows -TBA • Craft a Winter Wreath in the Community Room • Design a Collage Bookmark in the Museum • Make a Pom-pom Wall Hanging in the Meeting Room • Make a Paper Globe in the YA Room • Random Prize Drawings throughout the afternoon (need to be present to win) • Grand Prize Drawings for Local Gift Certificates and a Kindle Fire! (no need to be present to win) • All-Day Can Your Fines- bring in a non-perishable food item to donate to our local food bank to have your local overdue fines forgiven and to receive an extra ticket for the drawings! 10 fith Anuai Seward Cornmunity Ubrary&Museuni x Saturday,No 1:00 pm,-4:00 pin G Ouar rme U lonraaw,w th Mnkulrrmaers J1 U uVe Matspe6C vvitfaSue McOubre 11 NVreaeaambdn lbeta?rpn 11 lot C Uu¢aa,;olaa'&e Ra,&Re Fmei'imerutn Tm na'u ft1 Make a Whter Wn,a tf'n U ve Music w6 Woe aU Mw,tlrilaauss 0.[Uar,urg ror u0i Facing„Ofliwiow s Make a C f a e LWawaaVau'r u rk t hu,UBA Make e 6aom- orn WWaUU Har'tpft l~UaymtuUa'ry lirnilzn rurrWwnnrtwf t W'uW,r«as FIdpe r Uobe No NWa e d tcp @ ,Prim,,,ent to a p" Gtaauwal Prize OrmWngs .Cawrrr�,r, p,.w^ar rill 6tr,nw rirrio.�sn+h Oft Cengrcdte m 1Ya Utr!ned Fkle j �s Must be hesent.100n,04 a �°we'Y�� ua a•. All Day-can your Hn s l-"+e d m O.,ibumy Fining I[Wsl Bring n on perishabl4e flocA kerns to donate to r„ar,ur tea dal food bank to have ycxm larr„!aU overdue fines foighv err and a edevc,are eeat'n uraGf c rev Ik et Community Book Club Quiet:The Power of Introverts in a World that Can't Stop Talking Saturday, November 16 11:00 am—12:00 pm Meeting Room Copies of Quiet are on their way to the Seward Library! Regular patrons may also access the ebook through the Alaska Digital Library adl.overdrive.com with their library card number and PIN. Contact us for more information. All are welcome whether you finished the book or not. Don't forget to bring a light dish to share! From the author's website:hops /...rrvrrr gitrropnn/ it-thy-bppk/: Passionately argued, impressively researched, and filled with indelible stories of real people, Susan Cain's Quiet:The Power of Introverts in a World That Can't Stop Talking shows how dramatically we undervalue introverts and how much we lose in doing so. Taking the reader on a journey from Dale Carnegie's birthplace to Harvard Business School and from a Tony Robbins seminar to an evangelical megachurch, Cain charts the rise of the Extrovert Ideal in the twentieth century and explores its far-reaching effects.... This extraordinary book has the power to permanently change how we see introverts and, equally important, how introverts see themselves. 11 I . . II I Book, Club 1.06 /f E' ✓0P Rom the,rtivatliai v ml) ite,hutllvs,//vvvvw cµ[ee j+,dv cuiva/quwl fine bordklh Ra,,,,An2ahely;argued impres��ivcAy ie.,,naiched,and fulled with irodeffi a.mofle, of real people Susan C"unlrt, t,au dm: The Podivej of hdroverts in as World That Cadet glop Talldllq €;hr,CtN how olrti mall;ally we tud dery Clue ifim,ove uts ..md hcm rurUch we lose in dohig do. riii eXr;B`ai}NCIhadry look has thw povielr tcH peB'IV1meenkly cha VY[ga how we. ,ee..III ItIP7veltE', and equally inipom'.mit how irutl overm Tree th+[in Ives,'° 2396th Ave ... 907 224-4082 https:IA m .cityofseward.usPltbmus "��'Mtl' 6bmuse@dtyo4setiward.det From Ideas to Reality: Questions Every Business and Startup Should Consider Saturday, November 23 1:00—2:30 pm Meeting Room Learn about developing a business plan (strategy) using the Business Model Canvas, discover factors to consider in developing a marketing plan, and make connections with additional resources to make your business a success! Our presenter, Elder Mills, will be volunteering his time to meet with local business owners upon request. This program is a presented in partnership with the Seward Chamber of Commerce. 12 "" luvuuvuu �U a a�7 m mum' k Mu` � I��II�II II�III�II�III�IIII IIIIIIII��IIIIII lll�llllllluuuuuuuuuu HARBOR REPORT 10.28.19 1. The 50-ton lifts have picked up due to the end of the season. 2. The 330-ton lifts have also picked up as vessels are coming out of the water for the season. 3. All the water has been turned off for the winter,there are 4-year round water locations in the harbor located at the F float trestle, at the end of F-float, the t-dock and on Z-float. 4. We are currently working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, waiting on the 2020 State budget to be approved. 5. The harbor will be interviewing candidates for the administrative assistant position that became vacant for an employee that resigned due to health issues. 6. The harbor crew is preparing for winter making sure docks are clear and lines and power cords are not in the way for clearing snow. 7. The Harbor will be installing a heat pump in the wash-down pad building at SMIC along with a used oil boiler to heat the wash-down pad. 13 ELECTRIC CMR Report 10.28.19 Number of new Job Orders started since Jan. 1, 2019: (50) 1) Swan Lake Update The transmission line between quartz creek substation (Near Soldotna) and Dave's Creek Substation (in Cooper Landing) was damaged in the Swan Lake fire; this section of transmission line is commonly referred to as the S/Q line. This section of transmission line is owned by Homer Electric Association but is the only means for transporting Bradley Lake Hydroelectric power to the rest of the Railbelt Utilities, including Seward. Without access to this facility, the Railbelt utilities will have to use more natural gas-based generation to compensate (which is more expensive than hydropower). This situation also applies to Chugach Electric, who supplies the City of Seward power. Chugach Electric has indicated that the increase to rates will be approximately 3-6%. For our customers, this increase will be part of the Cost of Power Adjustment (COPA) charge. Chugach Electric also indicated these increases will be seen in the next few months. Another challenge for the City of Seward is not having the S/Q line in service means that there is only one transmission line extension to Seward, whereas we normally have two. The amount of time to bring the S/Q line back in service cannot be determined at this time, but crews have not been able to evaluate the damage yet. With this limited information, the electric department is preparing to NOT have this transmission line available through this winter. This means that the electric department is considering taking additional steps to ensure high reliability into the coming winter months, including, but not limited to, standby time, overtime, and additional generator runs. 2) Power Factor further explained Since there seemed to be interest in understanding Power Factor, included are a couple of writings from the internet about the topic. Please keep in mind that lower power factor impacts all of us as rate payers and further stresses the electric infrastructure, which is why our electric tariff charges a penalty for customers whose power factor is lower than 0.90 or 90%. 3) Construction continues The electric crew is continuing to do construction until freeze up. Since we don't know when freeze up will come, we cannot accurately determine how long we have for construction. There are several jobs in the queue for new construction and we will do our absolute best to finish as many as we can this year. Please keep in mind that when the frost goes into the ground by more than a foot, we are done with construction for this season. 4) Previous Rate Study Also included is the previous rate study done in 2017 as requested with Financial Engineering Company as well as the rate study prior to that. 14 Power Factor Explained in simple to understand concepts f�'uLflk�died c')i-i Jarmmy 19, 2017 Gustav Eiselen Fofl()w lm,,4ies� Dovek)pmont Majrrag, 0 Power Factor can be seen as a complex probleni to comprehend and to understand or you can mriphfy It to the basics. In this document, I will alt'n to make it as real and simple so that eveiyone can understand Power Factor, its Importance and why and how we can go about to fix it. Before we begin, I need to explain as few vet)) iniportant principals. POWER GENERATION SUBSTATION POWER TRIANGLE ��," '�'P��PPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPPP kVAr kW When as power is supplied through the distribution network, it has the ability to supply two types cal'power: 1) Real Power(KNA) - this is simply power, that will be consuined withoti( Vastage', thus what is supplied will be used. Electrical devices like heaters, toasters and old school filament lamps are examples (A'devices, that use real power. 15 --------------------------------------------------------------------------- ------------------------------------------------- --------- AT 1•N Y 0 UR F AC I LIT Y ooi uquuluauuauuauuauuauuauulululuauuauuauuauulululu 2) Wasted power or Reactive .power(KVAr) - is power, that wheti supplied, is, generated 'iii'i'iiIIUII llllllllllllllllllllllllllllliiiiillllllllllllllllllllllllllllll �l 1 power that 1s not used as effective energy, ' as tcll power' or reactive power, l 't sed 0aa magnetic tic° circuits, for example, Electric Motors, In Electric Motors there laccaal to be a constant magnetic circuit all the motor cannot work, This energy that. is used to 'ma gn tlse' the motor is not used for work elates by the motor-and is in effect, �vaast cl or amused electricity or energy. 9 in the Picture aal:)C:ave you will aacate that the motor consume me both (l) Real Power and (2) non- usable /wasted or Reactive Power, This may aa.ot look lira~ as problcaa-, but it is as big issue. You may want to ask why? 16 The answer is complex, but let me explain this in very simple terms, I'lie Utility Company, tfiat is the company that need to provide the 'l.'ranstrussion firies and Transformers that supply the energy (power) to Indumnes has to supply their equipment based on as design load, If the load is bigger than 11 ileeds to be, their infrastructure (Trammisslon fines and tninsformers),, need to be sized accordingly. So, ff"we can reduce the Rea ctiv,e power component (Wasted Power) from Industry, there will be tnory capacity In their system ("t'ransmission lhies Transformers) to supply power to other industrial customers wittmut the need to expaild (larger transfortners and transinission lines), 'How (toes this affect me? Utility cornpanies itripletnent a charge, called a 'Power 1"actor flemalty' charge on your utility bill. 'rins charged is base('.'] ()n as ter-in called 'KVAr demand'. KVAr is the reactive (wasted power) comporient that the utility need to provide for all devices in your plant that use rnagiietic circuits to rUn, 91 Why does this charge exist? This charge simply exist because the utility company calinot sell the reactive power (Wasted Power) to any other user. Their hiftasmicture (transmission lines,/Transformers) also need to be larger in order to supply the reactive power component to you, thus you Pay or get Perialised because the Utility company needed to siipply you with reactive (wasted power). So how do you fix this? what is tire solution and where do I stall? Fixing Power Factor is nota complex as engineers make it out to be. In simple terms, you need to install a device on your network that can generate 'KN7AKs' or wasted power so that the Lftihty don't need to supply this component of energy to your site. 17 As you can see as per the image above, by adding a 'KVAR (3enerator' to your site all the reactive or wasted power is now supplied by you and no longer by the UIrlity company. You irlay have heard the terrri 'Capacitor Banks',, Capacitor baiflcs is an old school method of' providing Reactive Pokver to the system, However, as word of caution here, capacitors strriggle to haridle the complex power issues Nve have oil modern plants. Without going into further detail about harmonics and transients and other modern (lay plant issues, I can simply state that Capacitors banks, if'not installed correctly., will end Lip providing you with long term aild ongoing risk, and maintenance issues. in the nnd 1.980's and early 1990's when Variable Speed Drives (VSD's) or Frequency Inverters were introduced, most engineers and plant electricians were very anti these electronic devices, With the introduction of new 'Electronic Power Factor Correction' devices, we have the sanie resistance to change that we had in the earlier days of VSUs. FAC"T - VSD's is now used on error*e than 900`0 of electric motors. Why? Because they provide so imich benefit in ternis of'Speed Control and Energy savings. The same is true for 'Electronic Power Factor ('01'reCti011'. These new modern-day devices provide so many added benefits and advantages that they comptetely overshadow any iiegatives. To be honest, there are alirlost uo negatives for these devices and when compared to old school Power Factor correction capacitor banks. there is no comparison! So where from here? New Generation PoNver Factor C I orrection units or what I call them - KVAR Genenalors is the solution. Not oj,],Iy can they provide the Reactive Power components (KN7A), but they can fix other prevalent cotirplex issues like Flannonics arid Phase imbalances that we have not discussed today, but these are very real and very serious plant related Power Quality issues that are Prevalent on more than 9V,O ofall industrial sites. 18 a Program of the U.S.Department of Energy REDUCING POWER FACTOR COST Low power factor is expensive and inefficient. Many utility companies charge you an additional fee if your power factor is less than 0.95.Low power factor also reduces your electrical system's distribu-tion capacity by increasing current flow and causing voltage drops. This fact sheet describes power factor and explains how you can improve your powerfactorto reduce electric bills and enhance your electrical system's capacity. What is Power Factor? Working(real)power Direction of travel LJ Total Nonworking (apparent) (reactive) power power a rb rb To understand power factor, visualize a horse pulling a railroad car down a railroad track. Because the railroad ties are uneven, the horse must pull the car from the side of the track. The horse is pulling the railroad car at an angle to the direction of the car's travel.The power required to move the car down the track is the working (real) power. The effort of the horse is the total (apparent) power. Because of the angle of the horse's pull, not all of the horse's effort is used to move the car down the track. The car will not move sideways; therefore, the sideways pull of the horse is wasted effort or nonworking (reactive)power. The angle of the horse's pull is related to power factor,which is defined as the ratio �111Jof real (working) power to apparent (total) power. If the horse is led closer to the1�fl�UViiu center of the track, the angle of side pulls decreases and the real power approaches the value of the apparent power.Therefore, the ratio of real power to ,7lJJJ�� apparent power(the power factor) approaches 1.As the power factor approaches 1, the reactive (nonworking) power approaches 0. Power Factor= Real Power . Apparent Power 19 2 F F P ok �'PAT S For example, using the power triangle illustrated below,if Real power=100 kW Real power= 100 kW Reactive and power=10o WAR Apparent power= 142 kVA then Apparent Power Factor= 100/142 = 0.70 or 70%. power= 142 kVA This indicates that only 70% of the current provided by the electrical utility is being used to produce useful work. Cause of Low Power Factor Low powerfactor is caused by inductive loads(such as transformers,electric motors,and high-intensity discharge lighting), which are a major portion of the power consumed in industrial complexes. Unlike resistive loads that create heat by consuming kilowatts, inductive loads require the current to create a magnetic field, and the mag- netic field produces the desired work.The total or apparent power required by an inductive device is a composite of the following: • Real power(measured in kilowatts,kW) • Reactive power,the nonworking power caused by the magnetizing current,required to operate the device(measured in kilovars,WAR) Reactive power required by inductive loads increases the amount of apparent power (measured in kilovolt amps, kVA) in your distribution system. The increase in reactive and apparent power causes the power factor to decrease. Why Improve Your Power Factor? Some of the benefits of improving your power factor are as follows: • Your utility bill will be smaller. Low power factor requires an increase in the electric utility's generation and transmission capacity to handle the reactive power component caused by inductive loads. Utilities usually charge a penalty fee to customers with power factors less than 0.95. You can avoid this additional fee by increasing your power factor. • Your electrical system's branch capacity will increase. Uncorrected power factor will cause power losses in your distribution system. You may experience voltage drops as power losses increase. Excessive voltage drops can cause overheating and premature failure of motors and other inductive equipment. 20 Correcting Your Power Factor Capacitance Some strategies for correcting your power factor are: • Minimize operation of idling or lightly loaded motors. Real power 180' • Avoid operation of equipment above its rated voltage. D • Replace standard motors as they burn out with energy-efficient motors. Even with energy-efficient motors, however,the power factor is significantly affected by variations in load. A motor must be operated near its rated capacity to realize the benefits of a high-power factor design. Reactance • Install capacitors in your AC circuit to decrease the magnitude of reactive power. As shown in the diagram at right, reactive power(measured in kVARs)caused by inductance always acts at a 90' angle to real power.Capacitors store kVARs and release energy opposing the reactive energy caused by the inductor. This implies that inductance and capacitance react 180' to each other. The presence of both in the same circuit results in the continuous alternating transfer of energy between the capacitor and the induc- tor, thereby reducing the current flow from the generator to the circuit. When the circuit is balanced, all the energy released by the inductor is absorbed by the capacitor. In the diagram below,the powertriangle shows an initial 0.70 power factorfor a 100-kW(real power)inductive load. The reactive power required by the load is 100 kW.By installing a 67-kW capacitor,the apparent power is reduced from 142 to 105 kVA,resulting in a 26% reduction in current.Power factor is improved to 0.95. In the "horse and railcar'analogy,this is equivalent to decreasing the angle the horse is pulling on the railcar by leading the horse closer to the center of the railroad track. Because the side pull is minimized, less total effort is required from the horse to do the same amount of work. Capacitor suppliers and engineering firms can provide the assistance you may need to determine the optimum power correction factor and to correctly locate and install capacitors in your electrical distribution system. Keal power 100 k\N 4 10 l�c�m liw I�arm� l I�V� ,bfic.i- 33 WAR IZem liw 17r:»wer k�c.,6()i i, = i. Vl(l WAR �i lrtrt r�l powerCz. C,1la,la itance added Power Factor Calculations Before PF=100/142=0.70or70% Af ter PF=100/105=0.95 or 95% 21 z................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. References: B.C. Hydro.Power Factor. The GEM Series. October 1989. Commonwealth Sprague Capacitor,Inc.Power Factor Correction,A Guidefor the Plant Engineer. 1987. Gustafson, R.J.Fundamentals of ElectricityforAgriculture.AVI Publishing Co.Inc.,pp.35-58.1980. McCoy,G.A;Douglass,J.G.An Energy Management GuideforMotor Driven Systems.Bonneville Power Administration. Draft, December1995. McCoy,G.A; Douglass,J.G. Energy Efficient Electric Motor Selection Handbook. U.S. Department of Energy and Bonneville Power Administration DOE/GO-10096-290. Reprint August 1996. Square D Company.Low Voltage Power Factor Capacitors. 1985. Turner,W.C. Energy Management Handbook. John Wiley and Sons, pp.337-345. 1982. U.S. Department of Energy. Motor Challenge Sourcebook. 1996 Edition. About Motor Challenge Motor Challenge is a partnership program between the U.S. Department of Energy and the nation's industries. The program is committed to increasing the use of energy- efficient, industrial electric motor systems and related technologies. The program is wholly funded by the U.S.Department of Energy and is dedicated to helping industry increase its competitive edge, while conserving the nation's energy resources and enhancing environmental quality. Neither the United States government nor any agency thereof, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product or process disclosed, or represents that its use would not infringe privately owned right. Reference to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States .rr government or any agency thereof. The U.S. Department of Energy's Motor Challenge Program would like to thank the Bonneville Power Administration for their efforts in producing this document. This publication originally was developed and published by the Bonneville Power Administration.It has been revised and reproduced by the Motor Challenge Program. For More Information Contact the Motor Challenge Information Clearinghouse: 1-800-862-2086. The Motor Challenge Information Clearinghouse is your one-stop resource for objective, reliabl and timely information on electric motor-driven systems. Access the Motor Challenge website on the Internet at www.motor.doe.gov. 7 22 Electric Rate Overview Follow-Up: September 25, 2017 the Financial Engineering Company 23 Take Aways From Previous Presentation • Without CPI increase for 2018, inflationary pressures on expenses would result in net operating loss and negative cash flows • Council requested to see a scenario with no CPI increase • Another scenario might be taking into account anticipated 2.0%CEA rate decrease • Seasonal rates work and works out to be revenue neutral for the "average" customer • For those customers using more energy in the summer (as a percentage of annual use) than the average customer, annual costs will be greater with a seasonal rate • Council requested to look at non-seasonal rates for Residential and Small Commercial Setting Rates is a Balancing Act • Want to keep rates low • Must maintain financial health of the utility • Recognize most costs are • High fixed charges may hurt low fixed income/low usage customers • Fair to all • Seasonal customers • Easy to understand • Seasonal rates may be difficult to understand 24 Seasonal Customers • Other than fuel/purchased power, a utility's costs are primarily fixed • Costs the same to provide service to a meter whether that customer uses no energy or 1,000 kWh/month • Seasonal customer using little or no energy during certain months shifts cost recovery to other customers • May not be all that significant for Residential customers Methods to Address Inequities • High monthly fixed cost charge • Does not fully address the inequities • Low income customers typically use less energy and harmful to them • High cut-off/hook-up charges • Does not fully address the inequities • Seasonal rates • Low winter/high summer rates • May not be acceptable to ratepayers • Existing seasonal rate based on approximately 25%discount during winter for Residential • Could lower discount to something less to ease the transition from winter to summer • Higher rate for those that use more energy during specified months than energy consumed during the remainder of the year 25 Another Concern • Purchased power from CEA contains several elements EMMOM Customer Charge Base Rates Energy Charge Base Rates Demand Charge Base Rates Fuel Fuel Cost Adjustment • By including much of the costs in the Base Rate, ratepayers cannot differentiate between CEA costs and SES costs • When CEA changes rates, Base Rates must be adjusted, and cannot be sure costs will be fully recovered (or over-recovered) Solution • Include all CEA costs in a Cost of Power Adjustment and only SES costs in the Base Rates • For example.... What the customer sees on bill lz=�= Base Energy Rate Base Energy Rate SES Component 0.098 SES Component 0.098 CEA Component 0.037 CEA Component Dotal Base Energy Rate 0.1535 Total Base Energy Rate(SES Drily) 0.098 Fuel Cost Adjustment 0.016 Cost or Power Adjustment 0.09'1 Total 0.191 Total 0.191 Cost of Power Adjustment=0.037+0.056=0.093 26 Rate Options • Residential • Flat for entire year • Seasonal (15%Winter discount instead of 25%) • Separate rate for high summer users • Small General Service • Flat for entire year • Seasonal (10%winter discount) • Separate rate for high summer users Residential Examples • Based on current rates— actual rates would be dependent on budget passed • Current rate structure of including purchased power costs in base rates and Fuel Cost Adjustment • Results would not change if all purchased power costs included in a Cost of Power Adjustment 27 Residential Rate Structure Options 776 666 636 650 583 524 572 589 553 560 586 631. 7,326 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual EXISTING SEASONAL RATES Customer Charge 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 Energy Charge '0,0#100, 6,DgJ14„B,,O1DQ A08100' 0,19524 0.1952.4 0.19524 0,19524:. :0.19524 0.19524 0 0100 ,0,081003 FCA 0.05682 0.05682. 0.05682 0.05682 0.05682 0.05682, 0.05682 0.05682.. 0.05687 0.05682 0A5682 0.05682. Monthly Bill _1.28,01 1._1.2 85 108,71 110.64 168,01 153 1.4_ 165,24 169,52 160,45 162,21 101,82 108,02 $ 1,649 SEASONAL RATE WITH 15%WI'.NTER DISCOUNT Customer Charge 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 21.06 Energy Charge 6,162.8 6402.8$r b.10238 0.101.39, 0.17393 0.17393 0.17393'. 0.17393. 0.17393 0.17393 0,A0238 1 ID234; FCA 0,05632 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682, 0.05682 0.05682 0.05682 0.05682 Monthly Lull 144.60 127.09 122.31 124,54 155.59 141.97 153.05 156.97 148 66150 28 114.35 121.52 $ 1,661 -------------------------- FLAT RATE CustomerC.harge 21.06 21.06 21,06 21,0E 21.06 21.0E 21.06 21.0E 21.06 21-06 21.06 21,06 Energy Charge 0,;13520 P14520r- 0;13 2f- I7p13526 0.135 ',Dt,,ps1ii, 0.1*v U.1331Ct O,0d 2fr 0;23520' IY1352�'0,,I�52 FCA 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682 0.05682. Monthly Bill 170.11 148.99 143.22 145 91 133.04 121.71.... .130.93... 134.20. ....127.28. ..128.62 133.62 142.26 $ 1,660] Going Forward • Implement high disconnect/connect fees • Staff now working on this • Include all purchased power costs in a cost-of-power adjustment • Staff continue working on budget that maintains financial and operational health of utility • Work with staff on rate structures • Set rates commensurate with budget 28 Sponsored by: PACAB Introduction Date: October 14, 2019 Public Hearing Date: October 28, 2019 Enactment Date: October 28, 2019 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING CITY CODE SECTION 14.15 — ELECTRICITY, ARTICLE 415 — INTERCONNECTION REQUIREMENTS, PROCEDURES, AND APPLICATION PROCESS FOR AN ALTERNATIVE POWER SOURCE LESS THAN 25KW WHEREAS, PACAB's responsibilities include providing input to the City Council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest and performing other duties as requested by the City Council; and WHEREAS, in December, 2017, Council directed PACAB to explore options for alternative energy in Seward; and WHEREAS, the rules for interconnection are established by SCC 14.15.4 Interconnection with Customer-Owned Alternative Power Source Generation Equipment; and WHEREAS, PACAB believes that interconnection of customer-owned alternative power source generation equipment with the City's electrical distribution system is a key component of responsible energy policy; and WHEREAS, the Code was last updated in 2014 by Ordinance 2014-003 an ordinance of the City Council of the City of Seward, Alaska, amending Title 14 of the City's Code of Ordinances to provide for interconnection of small renewable energy sources to the City's electrical distribution system; since this section of code was enacted in 2014, no homeowners in Seward have been able to successfully connect to the City's electrical distribution system; and WHEREAS, amending the code to remove certain hardware requirements would lessen the financial and administrative burden of interconnection while retaining compliance with all applicable codes and providing for the safety of the City's Electric Department employees and equipment; and WHEREAS, these changes would bring Seward City Code in line with other local and national utility interconnection policies. 29 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. Seward City Code TITLE 14.15.415 — INTERCONNECTION REQUIREMENTS, PROCEDURES, AND APPLICATION PROCESS FOR AN ALTERNATIVE POWER SOURCE LESS THAN 25KW is hereby amended as follows: (Deletions are Bold Stirikethiro Additions are Underlined Bold Italics.) 14.15.415 - Interconnection requirements, procedures, and application process for an alternative power source less than 25kw. (a) Application. In order to proceed with interconnection of an alternative power source, the customer must complete an application for a new/rework of electrical service and an interconnection application. The customer shall also provide equipment specifications, protection arrangements, and design drawings to the city for review. (b) Compliance with codes and standards. Interconnections shall not be fueled by nor connected to any non-qualified alternative energy sources. Interconnection customers shall comply with all applicable local, state, and federal codes such as building codes, National Electric Code (NEC), and National Electrical Safety Code (NESC) for the installation of an interconnection. Once operating, the city reserves the right to require the customer, at the customer's expense, to provide corrections, modifications, or additions to the interconnection as required or recommended by government or industry regulations and standards. The city will provide written documentation of the necessary changes and a time frame to complete. If the customer fails to comply with the changes in the specified time frame, the city will open and lock the interconnection. distiribution transformer will be authoirized-. W (c) Power quality and reliability. The interconnection with the electric system shall not cause any reduction in the quality and reliability of service provided to other city customers. There shall be no generation of abnormal voltages or voltage fluctuations, and the harmonic content of the interconnection output must be below that level which would cause interference with other customer loads, other utilities, or city facilities and equipment. To minimize interference, the city requires the interconnection to meet the power quality standards presented in accordance with section 10, Recommended Practices for Individual Consumers of the latest Institute of Electrical and Electronics Engineers (IEEE) Standard 519, IEEE Recommended Practices and Requirements for Harmonic Control in Electrical Power Systems. In addition to meeting all requirements identified in this document, the interconnection shall comply with all city ordinances and resolutions, and latest IEEE 1547, IEEE Standard 30 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 Conformance Test Procedures for Equipment Interconnecting Distributed Resources with Electric Power Systems. (e)-(d) Testing. Prior to initial energization of the interconnection, an inspection and tests will be performed by both the interconnecting customer and city personnel. The purpose of the inspection and testing will be to determine if the generator and related equipment of the interconnection meets the minimum requirements described by IEEE 1547, IEEE 519, and UL 1741, Underwriter Laboratories Inc., Standard for Inverters, Converters, and Interconnection System Equipment for Use With Distributed Energy Resources. Based on the inspection, the city may elect to accept the installation and energize the interconnection. In the event that discrepancies are noted between the certified equipment and drawings previously provided to the city and the customer's system inspected by the city, retesting may be required. The customer shall be solely responsible for all costs associated with any retesting. O (e) City inspection and customer maintenance records. The customer shall maintain the interconnection in good working order. The interconnection (i.e., generator and associated equipment) is subject to inspection and retesting by the city upon reasonable notice each year after the unit is placed in service. The customer will assume full responsibility for the routine maintenance of the interconnection and associated protective devices. The customer shall maintain accurate records of all maintenance activities performed. These records shall record the date and time, the person(s) who performed the activities, and a brief description of the work. These records shall be made available to the city for inspection at all times upon reasonable notice to the customer. Failure to comply may result in the disconnection of the equipment or additional testing as outlined in subsection (e) above. The customer is solely responsible for all costs associated with any inspections and testing required. (g) ()) Visible, lockable disconnect switch or electric break. An accessible, visible, lockable disconnect switch or electric break, whichever is applicable, is to be provided by the customer which is lockable in the open position only. This switch must be appropriately labeled, when locked in the open position for any of the following conditions, may be unlocked only by city personnel. The city will lock the switch in the open position under the following circumstances: (1) if it is necessary for the protection of line crew personnel when working on de- energized circuits during a system emergency; (2) If inspection of the interconnection reveals a hazardous condition or a lack of proper maintenance; (3) If the interconnection interferes with other customers, other utilities, or with the operation of the city's distribution system; (4) If the city determines that the interconnection has generated power from a non- qualified alternative energy resource; or (5) For general maintenance of the city's distribution system. 31 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 The city will provide at least five days' notice, unless the circumstances warrant shorter notice, before locking the switch open for general maintenance as provided in condition (v) above. (h) (g) Meterin-/bi�lling_The customer shall install and maintain a kilowatt-hour meter, or meters, at the interconnection, capable of registering the bi-directional flow of electricity at the point of interconnection at a level of accuracy that meets all applicable standards, regulations, statutes, and ordinances. The meter(s) may measure such parameters as time of delivery, power factor, voltage, and such other parameters as the city shall specify. The customer shall provide space for metering equipment as specified by the city with the location of the meter(s) to be approved by the city. The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly meter the interconnection. (i) (h) Nominal voltages and phasing. The generator nameplate voltage must be the same as one of the nominal voltages supplied by the city. The nominal voltages are 120/240 V single- phase, 120/208 V three-phase, and 277/480 V three-phase. If the generator nameplate voltage is different from the city's nominal voltages, the customer must supply a dedicated generator transformer that will provide the required nominal voltage. The required transformer connection, unless otherwise specified, is grounded wye-grounded wye. (j) (i) Fault current increase and upgrading equipment. In general, installation of a new generator will increase the fault current level at the customer's electrical facility. This may require upgrading some of the customer's equipment. The customer will assume full responsibility of upgrading customer's own equipment. (k) 0) Starting as induction motor. In general, induction generators start as motors; also, synchronous generators may be designed to start as motors. The customer-owned generator starting as a motor shall meet the motor starting requirements prescribed by the city. The city may require the customer to provide, at customer's own expense, special or additional starting equipment. (4 (k) Generating facility grounding_There are additional safety concerns that shall be addressed when considering circuit grounding of the interconnection interconnected to the city's utility system. To ensure proper grounding of the generating facility, the customer shall follow all applicable national, state, and local codes regarding grounding for applicable generating installations. (m) (l) Synchronization. The interconnection must be synchronized with the city's utility system at all times and the customer shall be responsible for the cost and maintenance of all synchronization equipment. (ter) (n) Automatic disconnection, manual Feset and „*Lori., ireeon*eetion and Tinie- Delayed Automatic Reconnection. The interconnection shall be designed to automatically disconnect and lockout when the city's service is interrupted for any reason. The deviee shall 32 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 have a manual es Automatic Rreconnection of the interconnection to the city's utility system shall be done only on hot-bus/hot-line/sync-check. managersFollowing verbal authorization by the eleetrie manager or the eleetrie designee, -An automatic reclose of the interconnection breaker (or interrupting device) is permitted once utility power has been restored a minimum of'five minutes. (e) (n) Single phasing protection. The customer is advised that a phase-unbalance disturbance on the city's utility system can result in overheating of the interconnection. A negative-sequence- type relay (current or voltage) could be necessary to initiate tripping under phase-unbalance conditions and may also be used to block closing of the automatic disconnecting device if the city's utility system is single-phased. (0 (o) Generating facility protection. The customer is fully responsible for the protection of the generator and all of its associated equipment. Protection should be provided for the customer's own equipment failures, faults, and other disturbances on the city's utility system. W (p) Fault detection and automatic isolation. To prevent an interconnection from supplying current to a fault on the city's utility system, the interconnection shall be equipped to provide isolation from the city's utility system for any fault occurring on the city's utility system. The automatic isolation shall be done prior to the city's breaker (or recloser) reclosing and within a reasonable period of time, typically less than two seconds (120 cycles). The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any fault occurring on the city system. (-r) (q) Under/over voltagerelay.To prevent any hazardous operating conditions, the interconnection shall be isolated from the city's utility system for any under-voltage (lower than 90 percent of nominal voltage) and over-voltage conditions (higher than 110 percent of nominal voltage) within two seconds (120 cycles). The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any voltage level described above. (s) (r) Under/over frequency rela._To prevent any hazardous operating conditions, the interconnection shall be capable of disconnecting the customer's generation source from the city's utility system for any over-frequency and under-frequency conditions exceeding 60.5 Hz or below 59.5 Hz within 50 milliseconds (6 cycles). The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any frequency deviation described above. (I) (s) Dedicated distribution transformer. To ensure reliable service to other city customers and to minimize all possible problems for other city customers, the electric department may, when it deems it necessary under the circumstances, require the interconnection s to be interconnected to the city utility system through a dedicated-to-single-customer distribution 33 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 individual transformer. Thisrequft!ement may be waived by the elect ie department through written authoirization when it deems it appropriate under- the eir-eumstan Any cost associated to achieve dedicated-to-single-customer service shall be the customer's sole expense. (tt) (t) Single-phase generatingfcility on three-phase distribution transformer. A customer- owned single-phase generating facility IOKW or greater shall not be allowed to be connected to a city three-phase distribution transformer. This requirement may be waived by the electric department through written authorization when it deems it appropriate under the circumstances. (v) (u) Surge protection. The customer is responsible for the protection of customer's interconnection from transient surges initiated by lighting, switching, or other system disturbances. (w) (v) Future modification or expansion. Any future modification or expansion of the interconnection will require a separate review and approval by the city. (4) (w) Reservation of rights._ The city reserves the right to require additional interconnection requirements for interconnection of alternative power source generating facilities in order to preserve the safety and integrity of the city's utility system. (y) (x) Interruption of alternative power source energy deliveries. it is likely that the eity Will. power.system whenever the eity is generating its own The electric department shall have the right at any time, without liability to the customer or any other person, to interrupt the alternative power source: (1) When reasonably necessary, in order for the electric department to construct, install, maintain, repair, replace, remove, investigate, or inspect any equipment or any part of the electrical distribution system; or (2) If the electric department reasonably determines that interruption or reduction of deliveries or power is necessary because of a system emergency, a forced outage, force majeure, or other operational considerations. (Ord. No. 2014-003, § 2, 6-9-2014) Section 2. This ordinance shall take effect ten (10) days following its enactment. 34 CITY OF SEWARD, ALASKA ORDINANCE 2019-016 ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 28t' day of October, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 35 fo COUNCIL AGENDA STATEMENT Meeting Date: October 14,2019 To: Seward City Council From: Port&Commerce Advisory Board Through: Scott Mesuros,City Manager llk-_ Agenda Item: Q[dinance 2019-016 Amending City Code Section 14.15 — Electricity, Article 415 —Interconnection Requirements, Procedures,And Application Process For An Alternative Power Source Less Than 25kw. BACKGROUND &JUSTIFICATION: In December,2017,the Port&Commerce Advisory Board(PACAB)began exploring options for alternative energy, at the direction of City Council. One of the areas that was identified for improvement was the City's policy on interconnection with customer-owned generation equipment Allowing customers to interconnect with the City's electrical distribution system is a key component to moving the City's interest forward as it relates to responsible energy. In May, 2019, the Port & Commerce Advisory Board approved Resolution 2019-003 to recommend that City Council update the current City Code Section 14.15.415 to enable customers to successfully connect with the City's electrical distribution system. INTENT: Support the City's interest in developing alternative energy initiatives. CONSISTENCY CHECKLIST: Yes No NIA I, Comprehensive Plan: Section 1.3.4 Public Facilities&Services X Strategic Plan: Page 7, Reduce Energy Costs X Other. Seward City Code,Title 14.15.415 X FISCAL NOTE: Although this ordinance does not have a direct financial impact,the City can expect to see more interconnections on the electrical system resulting in customer alternative energy credits.Due to unknown variables (e.g.number of potential connections and how much power they each produce), it is not possible to estimate future financial impacts at this time. 36 Approved by Finance Department: ......................................... ......... ................ ATTORNEY REVIEW: Yes® X ® No _ Not Applicable RECOMMENDATION: Enact Ordinance 2019-016. 37 Sponsored by: PAC AI CITY OF SEWARD, ALASKA PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2019-003 A RESOLUTION IO OF THE SE W AR I PORT AND C"tJ►MMERC E ADVISORY BOARD, PROVIDING A RECOMMENDATION TO COUNCIL TO UPI A°IT PORTIONS CIS E(." 1'1()N I4wI a4 INTERCONNECTION ERC;ONNEC TIC I WITH C US1It: VIER-OWNEDALTERNATIVE POWER SOURCE GENERATION EQUIPMENT WHEREAS,RIr A:S,PAC:.A II'aa responsibilities are listed in, C`C° 2.30,325 Pow,ers and cicrties,aaracl include providing iraPcat tO the City Council on policy and procedural matters involving tiaa establishment and continuance ol'' coaraaaacrciaa.l activity, irupu•caviral the quakry cad. lifie aarucl Pr„e.atccJing the public's best interest and lac rlonnin other duties as requested by the City,Council; and WHEREAS, in Dec°cr bet, 2017, Council directed PAC'AII to explore: options for alternative c riergy inSeward; and fi WHEREAS, -)AC:"Al believes that interconnection cal'c.ustc.>mer..c.awned alternative power % ao us.c,e generation crclaail�rarcrat with the C:"ity" electrical chi P:r ilwwaticarr systearr i as icy component c„a . responsible energy policy; and WHEREAS,the reeks foi-intercc:interconnection aaree taablislied leySCC" 14,1 A Interconnection with Customer C)vvaacal Alternative Power caaarc C`r�,ra�,a°aatleaa� I:^,c°laal aaaae aat; and WHEREAS,the("ode was Lit updated in 2,014 by C:Irdinaance 2014-003 an ordinance of tlac City C ocaracil of the City of Seward, Alaska, amending " °itle 14 cal the Code of Ordinances to larr:rvide, firr intcrcoainectiora ol" sniaall renewable energy sources to the C"ity's electrical (list ributioil systern; and WHEREAS,,since this section o cwo de was enacted in 2014, no lac.wa°racowners in Seward have been able to SaaCceSS ially ce.'►u ICet to the City's electrical distribution system; and WHEREAS,aaraucrrcliaal the code to remove certain hardware rca�cair°craucrrtar would lw sarc;,ra the financial and administrative burden of"interconnection while retaining cornpliaaruce wvitla as 'l. applicable codes and providing for the safiety of the C"ity's Electric; Department eiriPloyees and equipment; ,nd WHEREAS,these changes wvc:reald l,,)Hn Seward ("it ("ode ill liras; with other local and national utility interconnection policies. NOW, TH REFORM,, BE IT RESOLVED BY THE POR„I., AND COMMERCE 38 POKY AND COMMERCE E ADVISORY BOARD kiSClVI.,liTION 0 9-00 ADVISORY BOARD OF THE CITY OF SEWA RD, A LASKA that: .. " �Section1. The cart aand "��r��ma , �.; c� i.4��a°rr B<wa,rc recoinniends the Seward :"It. Council aaannend Sexward City C."rack, Section l .1 ,d 15 as ftfllcawf s. (Deletions are Rold Ntarikethraanaghs Additions are Bold Italics) f ,f n l . Interconnection °equir in e t , procedures, and application roc or art alternative power source less than 25kw. (aa) ,pplclartnq ,In corder to proceed with interconnection of an alternative power source,the custornner must complete an application for as r ew/r work of electrical service and an interconnection applicatio n. The custotner shall also provide equipment specifications,protection arrangements, and design drawings to the city for review. (b) with.._cods and standards. Interconnections shall not be fueled by racer connected to any nano-qualified alternative energy sources. Interconnection customers shall comply with all applicable local, state, and federal codes such as building codes, National Electric Code (NEC), and National Electrical Safety C:"fuck (l ESC:`) for the installation of an interconnection. Once operating, the city reserves the right to require the customer, at the customer's expense,to provide corrections,modifications,or additions to the interconnection as required or recommended by, overrnient or industry regulations and standards. The city will provide written documentation of'the necessary changes and as time frame to complete. If'the customer fails to comply with the changes in the specified time ftara^re,the city will open and lack: the interconnection. dWriab tatf aaaar.. „4,"n' .......power quality.— tnd—r tiaaal tlillW......ffft"e......interefMneat n— teat, dal") (r) Pa:awer qualityA aand r .l.iahil.ft "....I"lnc interconnection with the electric system shall not cause any reductioan in the quality and reliability of service provided to other city customers.There shall be no generation of abnorrnnal voltages or voltage fluctuations, and the harmonic content of the interconnection output must be below that level which would cause interference with rather customer loads, other utilities, or city fiacilities and equipment. To minimize interference, the city requires the interconnection to meet: the power quality standards; presented in accordance with section 10, Recommended mended Practices for Individual Consumers of"the latest Institute ofElectrical and Electronics Engineers(ll.sl;l war Standard 519,IEEE Recommended Practices and Requirements for Harmonic Control in Electrical Power Systems. In addition to meeting all requirements identifiedin this eloc;urnnernt, the interconnection shall comply Procedures ear Equipment Interconnecting Distributed Resources with Electric Power Systems. 'Hest with all cif ordinances and resolutions, and latest IEEE 1;547, IEEE E Standard 'cower stenos, 39 PORT AND COMMERCE ADVISORY BOARD RESOLUTION TION 2019-003 prior tca initial ever ixation of the interconnection, an inspection and tests will be perfbraaaed by both the interconnecting custorner and city personnel. The purpose of"the inspection and testing;will be to determine ift:he generator and related equipment of the interconnection naects the minimuan requirements described by IEEE 1547, IEEE 19, and I.J. 1741, Underwriter Laboratories Inc.,Standard for inverters,Converters,and Interconnection System Equipment for Use e With Distributed Enea Resources,esoaaawces. Based on the inspection, the city may elect toaccept the installation and energize the interconnection. In the event,that discrepancies are noted between the certified equipment and drawings pi-eviously provided to the city and the customer's syste n inspected by the city, retesting may be required. The customer shall be solely responsible for all costs associated with any retesting. (4) (e) City wine fion and stomer nlaaintenance records. The Customer shall maintain the interconnection in good working carder. The interconnection (i.e., generator and associated equipment) is subject to inspection and retesting by the city wean reasonable notice each year after the unit is placed in service. The customer will assume fi~all responsibility for the routine maintenance of the interconnection and associated protective devices. The customer slaaall maintain accurate records of all maintenance activities performed. " °hese records shall record the date and time, the laeraeaaa(s) whoperfarnaeci the activities, anda brief description ofthe work. These records shall be y times W Faailur to co e S � a comply de available tr��;ult aaa flee disconnection equiupopment naasoaaaablc,notice to flee customer.I y y q ent or additional testing as outlined in subsection(e)above.fhe customer is solely responsible for all costs associated with any inspections and testing required. d,.si lc ,lockable disconnect switch or electric�break.. Ala accessible, visible, lockable disconnect switch or electric break,whichever is applicable,is to be providedl by the eustoaner which. is lockable in the open position only.1"his switch must be appropriately,labeled,when locked in the open position fear any of the following conditions,may be unlocked only by city personnel. The City will lock the switch in the open position tinder-the following circumstances: l) I f"( at is necessary for the protection of'line crew personnel when..working care cis-eaaergized circuits during as system emergency; ( ) If inspection of the interconnection reveals a hazardous condition or a hack of proper maintenance; (3) If the interconnection interfi res with other Customers,other utilities,or with the operation of the city's distribution system; (4) if the city determines that the interconnection has generated power from as non-qualified alternative energy resource; or ( ) For general maintenance of the city's distribution system. The city will provide at least five days' notice,unless the circumstances warrant shorter notice, r;! before lacking the switch open for general maintenance as provided in condition (v) above. 40 PORT AND COMMERCE ADVISORY BOARD RESOLUTION 2019-003 (h)(k) customer shall install and maintain a kilowatt-hOLtrnicter,or meters, at the interconnection, capable of registering the bi-directional flow of electticity at the point of intere('.)nnection at a level of accuracy that tileets all applicable standards, regulations, statutes, and ordinances. The nieter(s) may measure such parairicters as time of delivery, power factor, voltage, and such other parameters as the city shall specify. The customer shall provide space for metering equipment as specified by the city with the location of the nicter(s)to be approved by the city. The customer is solely, responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly meter the interconnection, (4)(h) 'NO.Mi.Lial..)�A)Lt-a-&q�..a.ljj asJ._..g T1ie genei.idp n -ator nameplate voltage niust be the sarne as one of ....... .... .. . __. , ...... the norninal voltages supplied by the city,The norninal voltages are 120/240 V single-phase, 120/208 V three-phase, and 277/480 V three-phase, If the generator narneplate voltage is different fi-oni the city's not mina! voltages, the custorner must supply a dedicated generator transformer that will provide the required nominal voltage, The required transformer connection, unless otherwise specified, is grounded wye-grounded wye. (i) f�.�jult current increase and ------------------------------------------------......—'- 1p In general, installation ol'a new generator will increase the fault current level at the custonier's electrical facility. This may require upgrading sonic of the customer's equipment. The customer will assume full responsibility of upgTadil'ig customer's own equipment, AN 5.4artin , as j_inctq trcan inotor.....In general, induction generators start as motors; also_---------------synchronous generators may be designed to start as motors. The custorner-owned generator starting as a motor shall niect the motor starting rCqUircrnents prescribed by the city.The city may require the custonier to provide, at customer's own expense, special or additional starting equipment. (1)(k) are additional safety concerns that shall be addressed when considering circuit grounding of the interconnection interconnected to the city's utility system. To ensure proper grounding of the generating facility, the customer shall follow all applicable national, state, and local codes regarding grounding for applicable generating installations. (m)(1) ^,,yqchronizatiorij'he interconnection must be synchronized with the city's utility systeni at all times and the customer shall be responsible flyr the cost and maintenance of all synchronization equipment. fni)(n) Automatic disconnection,fimotmtv*set�a*id*"iorizod-reeofmeet-ion and Thne-Delal7ed Automatic Reconnection. The interconnection shall be designed to aUtOrnatically disconnect and lockout when the city's service is interrupted for any reason, Automatic Rreconnection of the interconnection to the city's utility system shall be done only on hot-bLIS/1101,-line/syne-check. An automatic reclose ofthe interconnection breaker(or interrupting device)is permitted once utilit .Y power has been restored a mininturn (4'flve minute�s'. 41 foo PORT AND COMMERCE ADVISORY BOARD lj RESOLUTION ION 2019-003 1(rn) r 1 hAa �j1g, LQtg t can. The customer is advised that a phase-unbalancedisturbance on the;city's utility system can result in overheating of the interconnection. A negative-sequence-type relay(current or voltage) could be necessary to initiate tripping under phase-unbalance conditions and may also be used to block closing of the automatic disconnecting device if the city's utility systern is single-phased. W (cr) Coety <tttIT nt it rrlat ttc l Marc customer is fully responsible for the protection of the enerattarµ anti all oaf"its associated equipment, Protection should he provided for the customer's ow equipment failures, faults, and rather disturbances on the city's utility system, (44) (p) Fault detection� _and uwtomatic isol tion,...Tca prevent an interconnection from supplying current to as fault. rail the city's utility system, the interconnection shall be equipped to provide isolation from the city's utility system for any fault occurring can the city's utility system. The automatic isolatioon shall be done prioaa° to the city's breaker (oar recloaser) aecleasi grad within as reasonable period of time, typically less than two seconds (120 cycles). "I'he customer is stalely respoansible fear-all coasts associated with the purchase,installation,and maintenance of all equipment required by the city in caroler to properly isolate the interconnection from the city's utility system for any fault occurring can the city system. r) (y) Under/over vooltne ae~Ia _ To prevent any hazardous operating conditions, the interconnection shall be isolated from the city's utility system fbr any under-voltage(lower than 90 percent of nominal voltage) and over-voltage conditions (higher than 110 percent of nominal voltage)within two seconds(120 cycles).The customer is stalely responsible for all coasts associated with the purchase, installation, and maintenance of all equipment required by the city in carder-to properly isolate the interconnectionfromthe city's utility system fear any voltage level described above, () Under/over fr alp.... ,,,_..To prevent any hazardous operating conditions, tlae interconnection shall be capable oaf oliscoannecting the customer's generation source froarn the city' utility system for any'elver-frequency and under-frequency conditions exceeding 60.5 l lr or below 59.511z within 50 milliseconds(fa cycles).The customer is solely responsible fear.°all coasts associated with the purchase, installation, and maintenance of all equipment required by the city in order to proaperly, isolate the interconnection firom the city's utility system for any frequency deviatioan. described above, (�) Dedicated distribution tr�a�r sforrnett.To ensure reliable service to rather city customers and to minimize all possible problems for other city, customers, the electric dipartrnent m4 , when it cleentrs at necessar y uric%r the cercµtciwr.!»icxwrcc s, require the interconnection shoil to be irate�re aranecteol to the city utility system through as dedicaated-toa-single-caastoamer distribution individual trap foonner. r t wy a� 1 rr� part mewt-thfoug"rittew autoa r wheft.."eenw-it .ik , ar!ac be- a.any coast associated to achieve dedicated—to—single—customer service shall be the custoamer's stale expense. - _T . � (t) +11 lemur lto elaerrtltl foae,Iljt.y wean t►t _e Itao distribution mtran�f(ormtl custcaraaor-tawraeol. single-phase generating facility I OK W or greater shall not be al lowed to be connected to a city tharee- 42 PORT AND COMMERCE ADVISORY BOARD RESOLUTION 201.9-003 ............. phase distribution trap: form er, This requirement ntto"be waived bj7 the electric department flirough written authorization when it deems it aplirolwiate under the circumstances. (14) ffr we .jL)tectioll�. The customer is responsible for the protection of customer's —P q� interconnection ftorn transient surges initiated by,fighting, switching,or other system disturbances. (w) (t) 'F"ut odi''Lire m ticat'i"o'i'i"'-or future modification or exan psion of the interconnection will require a separate review and approval by the city. we (w) 1 eservation c,f rt l'i - The city reserves the right to require additional interconnection requirements tbrinterconnection of alternative power source generating facilitie-3 in ord('T to preserve; the safety and integrity of the City's utility system. (y) (r) j!jtqrj:Lq ti��Ltj of alternativ, r IL _ e ,gjq_.gy.Aleliveries. 14 ................ .......... electric depon'lent shall have the right at any tirne, wit,hout liability to the customer or any other person, to interrupt the alternative power source: (1) When reasonably, necessary, in order fiver the electric deparunent to construct, install, maintain, repair, replace, remove, investigate,or inspect any equipment or any part of the electrical distribution systern; or (2) If the electric department reasonably determines that interruption or reduction of deliveries or power is necessary because of a systern emergency, a t6rced outage, tbrce majeure, or other operational considerations. (Ord. No. 2014-003, § 2, 6-9-2014) Section 2. 'This resolution shall take effect immediately and be provided to Seward City Council before the end of October, 2019. PASSED AND APPROVED by the port and Cornt-nerce Advisory Board of the City of Seward, Alaska, this 15"' day of May, 2019. THE CITY C ' SEWARD, AI,ASKA Chr e f y, Chair 43 PORT AND COMMERCE ADVISORV BOARD RESOLUTION 2019-003 AYES: Paquette, Schneider, Lawrence, iaffia, "berry NOES: None ABSENT: Hughes, Lemas ABSTAIN: None ATTEST: T ST: City Clerk. ok Qu 4 ff Ili; waw 6" qµ�w B Mh i 44 Sponsored by: flunt Introduction: May 12, 2014 Public Hearing: May 27, 2014 Postponed: June 9, 2014 Enacted June 9, 2014 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING TITLE 14 OF THE CITY'S CODE OF ORDINANCES TO PROVIDE FOR INTERCONNECTION OF SMALL RENEWABLE ENERGY SOURCES TO THE CITY'S ELECTRICAL DISTRIBUTION SYSTEM WHEREAS, the City Council encourages the development and use of alternative energy production consistent with the Seward Zoning Code; and WHEREAS, the interconnection with the city's electrical distribution system should be allowed,provided that alternative power sources do not adversely affect the city's system or delivery of power to other electric customers, and WHEREAS, the City Council wishes to allow alternative energy that is safe to users, the public, and electric utility employees. NOW THEREFORE,THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Section 14,01.015 Definitions is amended as follows: S46keeut=Delete Bold =New 14.01.015. - Definitions. Unless the context specifically indicates otherwise, the meaning of terms used in this title shall be as follows: Afternative power source. Means customer-owned electrical generation fueled by renewable resources such as wind,solar,geothermal,biomass,or water(tidal or hydropower). An alternative power source does not include fossil fuel generation. Alternative power sources within the Seward Electric area are subject to Article 4 of this Title. Applicant. Means a person, including a corporation, partnership, association, and governmental unit or agency, who requests utility service or the extension of utility facilities or interconnection under these provisions and who may be synonymous,as circumstances perms it,with "developer." "owner," "contractor," "builder," and similar terms associated with the improvement 45 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 2 of 21 and development of real property and the construction of buildings and related improvements and their heirs, successors. Application for interconnection.Means the application for interconnection of alternative power source that must be completed by any customer wishing to interconnect to the city's electrical distribution system as an independent power producer. BOD (denoting biochemical oxygen demand). Means the quantity of oxygen utilized in the biochemical oxidation of organic matter under standard laboratory procedure in five days at 20 degrees Centigrade, expressed in milligrams per liter. Building drain, Means that part of the lowest horizontal piping of a drainage system which receives the discharge from soil,waste,and other drainage pipes inside the walls of the building and conveys it to the building sewer, beginning five feet (1.5 meters) outside the inner face of the building wall. Building sewer. Means the extension from the building drain to the service connection or other place of disposal. Class of service. Means the type of service rendered by the city to a customer under a particular rate schedule. Clean-out. Means a pipe inserted into the sewer extension through which a cleaning device can be inserted into the sewer extension. Collection system. Means the system of public sewers to be operated by the city and designed for the collection of sewage. Combined sewer. Means a sewer receiving both surface runoff and sewage. Commercial service - Demand metered. This classification applies to demand metered general lighting,incidental power,and other services used by commercial and industrial enterprises whose demand is equal to or greater than 25 KVA. Commercial service-Non-demand metered. This classification applies to single phase,non- demand metered general lighting, incidental power, and other services used by commercial and industrial enterprises whose demand capacity is less than 25 KW, and by multiple dwelling units when supplied through one meter. A residential service through which an additional service point not directly associated with the primary residence is likewise serviced will be billed under this schedule. Customers will be classified as non-residential unless they are clearly a residential account. The burden of proof will be on the customer. 46 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 3 of 21 Commercial user. Means a person or premises used for commercial or business purposes which discharges domestic waste, not industrial waste, Composite. Means the make-up of a number of individual samples so taken as to represent the nature of sewage or industrial wastes. Constituents. Means the combination of particles or conditions which exist in the industrial wastes. ,Contribution-in-aid-of-construction. Means that sum of money representing the cost of making additions or modifications to utility distribution facilities and underground installations, which the applicant or customer must pay as a condition precedent to installing the facilities requested, and which becomes the property of the city and is not otherwise subject to refund to the contributor, Customer. Means the person, partnership, corporation, or entity in whose name a utility account is held and the occupant,resident,or tenant of any premises served by a city utility. In those cases where a utility service is not separately metered to individual tenants in a building, the landlord/owner shall be considered a customer. Delivery point. Means the location where the city distribution system terminates and beyond which the customer assumes responsibility for construction and maintenance. Demand. Means the maximum rate of delivery of electric energy during a month,measured in kilowatts (KW) registered over a 15-minute period by a demand meter. Domestie waste, Means any sewage emanating from residential dwellings or from domestic activities by or for private citizens having a DODO of less than 250 pprn and/or a total suspended solids of less than 250 ppm. Economically feasible, Means an extension of distribution facilities will be considered economically feasible if anticipated annual revenue from the project will recover all annual costs plus reasonable margins to provide service to that point, and that this balance of revenue to costs/margins can reasonably be expected to continue for the service life of the facilities constructed for the requested service extension. Electric service. Means the availability of electric energy at the point of delivery for use by the customer, irrespective of whether electric energy is actually used. Engineering. Includes the preparation of electric layouts,designs,specifications, and other drawings and lists associated with electric construction. It also includes, but is not limited to, making construction estimates, inspecting construction for conformance with design criteria and 47 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 4 of 21 specifications, staking,right-of-way acquisition, and similar and related activities necessary to the technical planning and installation of electric distribution facilities. Garbage. Means all animal and vegetable refuse from food or food preparation, dead animals, and the accumulation from restaurant grease traps,but not dish water nor wastewater,ice, salt, and similar materials. Industrial. This classification applies to electrical services with demand equal to or greater than 750 K.W. Industrial services with demand of equal to or greater than 5,000 KW will be served by contract only,and only by cost-based rates of those services. Industrial user. Means a person or premises which discharges sewage having the characteristics of industrial wastes as distinct from domestic wastes or which has a BOD of 250 ppm or greater and/or which has a total suspended solids of 250 pprn or greater. Industrial wastes. Means the sewage from industrial manufacturing processes, trade, or business as distinct from domestic waste. Key box (curb valve, curb cock). Means the shut-off point for water service, which is the property of the customer. Mobile home. Means manufactured housing,as defined in section 8,15.110 of this code,built on a chassis and/or in accordance with Department of Housing and Urban Development standards contained in Code of Federal Regulations Title 24,Chapter 20. A mobile home shall be construed to remain a mobile home, subject to all regulations applying thereto, whether or not wheels, axles, hitch,or other appurtenances of mobilityare removed and regardless of the nature of the foundation required. Mobile home park. Means any parcel, or adjacent parcels of land in the same ownership, which is used for occupancy by two or more mobile homes. The term does not include camper parks as defined in section 8.15.110 of this code. Multiple residential structures. Means any building or collections of buildings having common walls, containing two or more residential units, which include such common residential arrangements as apartments, townhouses, row houses, and condominiums. Natural outlet. Means any outlet into a watercourse, pond, ditch, lake, or other body of surface water or ground water. On-site sewage disposal. Means the use of any privy,cesspool,septic tank,or similar facility for disposal of sewage which is not connected to the collection system. 48 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 LPage 5 of 21 Permanent electrical service. Means service entrance and metering equipment installed at a given location with intent to remain for the useful service life of the city's electrical facilities constructed for that service. The equipment will be mounted on a city pole, or customer's building, or other structure on a permanent, non-moveable foundation. The city reserves the right of final determination of whether a service will be classified permanent. All facilities will be designed and installed in accordance with applicable codes,standards,.and practices of the industry for the class of service offered. pH. Shall mean the logarithm of the reciprocal of the weight of hydrogen ions in grains per liter of solution. Point of'delivery. Is that predetermined location where the city terminates its equipment or conductors and connects with the customer's equipment or conductors. Premises. Means the real property of the customer in a single location being served by the city. Pretreatment. Means that physical treatment given to sewage prior to discharge into the collection system,or those processes utilized for this purpose. Primary service. Means the conductors and equipment necessary to supply the customer with electricity at the available primary voltage above 480 volts. Primary voltage, Means the voltage supplied to the high voltage side of distribution transformers,which include three-phase service 7,200/12,470 and 14,400/24,900, Properly shredded garbage. Means the remnants from the preparation, cooking, and dispensing of food that have been shredded to such a degree that all particles will be carried freely under the flow conditions normally prevailing in the collection system,with no particle greater than one-half inch (1.27 centimeters) in any dimension or overall. Public sewer. Means any sewer collection system operated by or under the authority of the city. Public works department. Means the City of Seward public works department. Raceway. Means a channel for holding wires,cables,orbusbars,which is designed expressly and used solely for that purpose. Receiving waters. Means those natural outlets into which sewage is discharged. Refuse. Means all garbage, rubbish, and waste material. 49 CITY O�F SEWARD, ALASKA ORDINANCE 2014-003 Page 6 of 21 Residential or domestic user, Shall mean a person or premises who discharges an average normal volume of domestic waste to the collection system. Residential service. Means the providing of a utility to a single-family dwelling. Except for "home occupations" as defined in sections 15,10.140 and 15.10.240 of this code, activities of a nature requiring a business license, advertising, or whose profits and expenses are shown against federal income taxes will be classified as "commercial." Rubbish. Means tree and plant trimmings, paper products, rags, rubber, carpets, clothing, straw packing,packing materials,furniture,and all other kinds of combustible waste material which ordinarily accumulates in the operation of a household or business. "Rubbish" does not include manure or waste from any yard or stable. Sanitary seiver, Means a sewer which carries sewage and to which storm, surface, and ground waters are not intentionally admitted. Secondary service. Means service at available voltage of 480 volts or less. Secondary voltage. Means the voltage for delivery directly to the service entrance of the customer, i.e., the low voltage side of a distribution transformerTe'f0tilization voltage). Security lights. Means a fixture or fixtures installed to illuminate private homes and areas, including places and areas to which the public has access but which are privately owned and controlled. Service. Means the furnishing of a utility to a given location. Service connection. Means the pipe and appurtenances required to connect an individual property or facility to the sanitary sewer. The service connection shall start at the collection system and terminate at the property line or easement limit and shall not include the building sewer. Sewage. Means any combination of the water-carried wastes from residences, business buildings, institutions, and industrial establishments, together with such ground, surface, and stormwaters as may be present. Sewage treatment plant. Means any arrangement of devices and structures used for treating sewage. Sewage works. Means all facilities for collection, pumping, treating, and disposing of sewage. Sewer. Means a pipe or conduit for carrying sewage. 50 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 7 of 21 Slug. Means any individual or combined discharge of water, sewage, or industrial waste which in concentration of any given constituent or in quantity of flow exceeds,for any period longer than 15 minutes, more than five times the average 24-hour concentration or flows during normal operation. Storm drain and storm sewer. Means a sewer which carries storm and surface waters and drainage,but excludes sewage and industrial wastes, other than unpolluted cooling water. Street light. Means a system or fixture of such system,for the illumination of streets,alleys, and other public places and areas, installed and operated at public expense. Subdivision. Means a tract or parcel of land divided into two or more lots, sites, or other divisions according to applicable law. Suspended solids. Means solids that either float on the surface of or are in suspension in water, sewage,or other liquids, and which are removable by laboratory filtering. Tariff. Means the City of Seward Utility Tariffs as approved by the City Council and amended from time to time. Temporary secondary service. Means service provided on an interim basis during a construction phase or any other service provided by use of facilities which cannot be reused or continued as permanent facilities and must be removed when the temporary need has ceased. The duration of the service will not exceed 180 days. Thaw wire. Means the wire leading from the water main,parallel with the service line, and coming up to the ground surface at the key box. Toxic. Means constituents of sewage which are considered from time to time by the U.S. Environmental Protection Agency in its listing of NRDC Priority Pollutants Schedule as adversely affecting facilities or conditions similar to the collection system,the sewage treatment plant,or the receiving waters. Waste material. Means broken crockery,glass,wire,ashes,cinders,bottles,tin cans,metals, and other similar noncombustible waste material resulting from the operation of a household or business. Discarded vehicle bodies or other bulky or heavy objects, waste material resulting from any manufacturing,building,or construction operation,and similar materials shall not be considered waste material and must be disposed of by the property owner. Water connection or water service connection. Means that part of the water distribution system,including pipe and appurtenances,used to conduct water from the water main to a point at or near the property line of the premises to be served. 51 CITY OF SEWARD, ALASKA ORDINANCE 2014-003 Page 8 of 21 Water connection extension. Means that part of the water distribution system extending from the water connection into the premises served. Section 2. Seward City Code Title 14, Chapter 15,Article 4 Interconnection to Customer- Owned Alternate Technology and Fossil Fuel Standby Generation Equipment is amended as follows: Strikeou = Delete Bold =New Article 4. -Interconnection to With Customer-Owned Alternateive Teehneloev and-Fos-sil F-ue. Staffdby Power Source Generation Equipment 14.15.410. - Alternateive teehoology generation Power Source. (a) The city will permit the interconnection and operation of small (less than 25KW) alternateive teehnology geneF power source facilities sueh as wind energy ystems ar.small gealehydreeleetr4efaeilit with its integrated electrical distribution system upon compliance by the customer with the following provisions. (1) A customer who owns any alternate technology generation shall request approval from the city to interconnect with its system at least three months prior to the date on which the customer intends to make any connection in any way to the electric circuitry common to the city's integrated distribution system. (2) The customer shall submit to the city,along with hi-s an application request for interconnection, complete documentation of alternate technology generation equipment including but not limited to: schematics; wiring diagrams;performance specifications;descriptions of energy storage devices, circuit protection equipment, regulation equipment, automatic disconnect equipment, and any other proprietary device provided by the equipment manufacturers. (3) Upon approval of the interconnection by the city,the customer shall agree under special contract with the city to pay the cost of any special metering equipment or circuit modifications determined by the city as necessary to accomplish the interconnection;to install power factor corrective equipment as necessary to maintain a power factor of not less than 0.9; to operate the generation equipment in strict compliance with safety procedures established by the city,and to accept the terms of purchase of energy or capacity or both as set forth in the contract. (b) The city reserves the right to refuse interconnection with alternate teehnology genera4ea f4eilities alternative power sources or to limit the number of interconnections with altefna+e teehnolagy genefafien faeilities on any single 52 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 9 of 21 substation circuit if it is determined by the city that any such interconnection would be harmful or hazardous to its system, its employees or other customers. If a proposed interconnection is refused by the city, the city will provide the customer within three months of the initial request written notice of refusal, including a statement of the reason(s) for the refusal. (C) If an unauthorized interconnect is found,the city will immediately terminate service to those facilities and reconnect the service only when all conditions of these provisions are satisfied. (Ord 504, 1 M) 14.15.415. Interconnection Requirements, Procedures, and Application Process for an Alternative Power Source Less Than 25KW. (a) Application. In order to proceed with interconnection of an alternative power source, the customer must complete an Application for a New/Rework of Electrical Service and an Interconnection Application. The customer shall also provide equipment specifications, protection arrangements, and design drawings to the city for review. (b) Compliance with codes and standards. Interconnections shall not be fueled by nor connected to any non-qualified alternative energy sources. Interconnection customers shall comply with all applicable local,state,and federal codes such as building codes, National Electric Code (NEC), and National Electrical Safety Code(NESQ for the installation of an interconnection. Once operating,the city reserves the right to require the customer,at the customer's expense,to provide corrections, modifications, or, additions to the interconnection as required or recommended by government or industry regulations and standards. The city will provide written documentation of the necessary changes and a time frame to complete. If the customer fails to comply with the changes in the specified time frame,the city will open and lock the interconnection. (c) Placement of customer-owned interconnection. To maintain the existing city distribution system's power quality and reliability,only one interconnection per distribution transformer will be authorized. (d) Power quality and reliability. The interconnection with the electric system shall not cause any reduction in the quality and reliability of service provided to other city customers. There shall be no generation of abnormal voltages or voltage fluctuations, and the harmonic content of the interconnection output must be below that level which would cause interference with other customer loads, other utilities, or city facilities and equipment. 53 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 10 of 21 To minimize interference, the city requires the interconnection to meet the power quality standards presented in accordance with Section 10, Recommended Practices for Individual Consumers of the latest Institute of Electrical and Electronics Engineers(IEEE)Standard 519,IEEE Recommended Practices and Requirements for Harmonic Control in Electrical Power Systems. In addition to meeting all requirements identified in this document, the interconnection shall comply with all city ordinances and resolutions,and latest IEEE 1547, IEEE Standard Conformance Test Procedures for Equipment Interconnecting Distributed Resources with Electric Power Systems. (e) Testing. Prior to initial energization of the interconnection, an inspection and tests will be performed by both the interconnecting customer and city personnel. The purpose of the inspection and testing will be to determine if the generator and related equipment of the interconnection meets the minimum requirements described by IEEE 1547, IEEE 519, and UL 1741, Underwriter Laboratories Inc., Standard for Inverters, Converters, and Interconnection System Equipment for Use With Distributed Energy Resources. Based on the inspection, the city may elect to accept the installation and energize the interconnection. In the event that discrepancies are noted between the certified equipment and drawings previously provided to the city and the customer's system inspected by the city,retesting may be required. The customer shall be solely responsible for all costs associated with any retesting. (f) City inspection and customer maintenance records. The customer shall maintain the interconnection in good working order. The interconnection(i.e.,generator and associated equipment)is subject to inspection and retesting by the city upon reasonable notice each year after the unit is placed in service. The customer will assume full responsibility for the routine maintenance of the interconnection and associated protective devices. The customer shall maintain accurate records of all maintenance activities performed. These records shall record the date and time, the person(s) who performed the activities, and a brief description of the work. These records shall be made available to the city for inspection at all times upon reasonable notice to the customer. Failure to comply may result in the disconnection of the equipment or additional testing as outlined in subsection(e)above. The customer is solely responsible for all costs associated with any inspections and testing required. (g) Visible, lockable disconnect switch or electric break. An accessible, visible, lockable disconnect switch or electric break, whichever is applicable, is to be provided by the customer which is lockable in the open position only. This switch must be appropriately labeled,when locked in the open position for any 54 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 11 of 21 of the following conditions, may be unlocked only by city personnel. 'The city will lock the switch in the open position under the following circumstances: (1) If it is necessary for the protection of line crew personnel when working on de-energized circuits during a system emergency; (2) If inspection of the interconnection reveals a hazardous condition or a lack of proper maintenance; (3) If the interconnection interferes with other customers,other utilities,or with the operation of the city's distribution system; (4) If the city determines that the interconnection has generated power from a non-qualified alternative energy resource; or (5) For general maintenance of the city's distribution system. The city will provide at least five days'notice,unless the circumstances warrant shorter notice, before locking the switch open for general maintenance as provided in condition (v)above. (h) Metering/billing. The customer shall install and maintain a kilowatt-hour meter, or meters,at the interconnection, capable of registering the bi-directional flow of electricity at the point of interconnection at a level of accuracy that meets all applicable standards,regulations, statutes,and ordinances. The meter(s)may measure such parameters as time of delivery, power factor, voltage, and such other parameters as the city shall specify. 'The customer shall provide space for metering equipment as specified by the city with the location of the meter(s)to he approved by the city. The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly meter the interconnection. (i) Nominal voltages and phasing. The generator nameplate voltage must be the same as one of the nominal voltages supplied by the city. The nominal voltages are 120/240 V single-phase, 120/208 V three-phase,and 277/480 V three-phase. If the generator nameplate voltage is different from the city's nominal voltages, the customer must supply a dedicated generator transformer that will provide the required nominal voltage. The required transformer connection, unless otherwise specified, is grounded wye-grounded wye. (j) Fault current increase and upgrading equipment. In general, installation of a new generator will increase the fault current level at the customer's electrical facility. 'This may require upgrading some of the customer's equipment. The 55 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 12 of 21 customer will assume full responsibility of upgrading customer's own equipment. (k) Starting as induction motor. In general, induction generators start as motors; also,synchronous generators may be designed to start as motors. The customer owned generator starting as a motor shall meet the motor starting requirements prescribed by the city. The city may require the customer to provide, at customer's own expense, special or additional starting equipment. (1) Geiteratingfacilitygrotinditig. There are additional safety concerns that shall be addressed when considering circuit grounding of the interconnection interconnected to the city's utility system. To ensure proper grounding of the generating facility,the customer shall follow all applicable national,state,and local codes regarding grounding for applicable generating installations. (m) Synchronization. The interconnection must be synchronized with the city's utility system at all times and the customer shall be responsible for the cost and maintenance of all synchronization equipment. (n) Automatic disconnection, manual reset and authorized reconnection. The interconnection shall be designed to automatically disconnect and lockout when the city's service is interrupted for any reason. The device shall have a manual reset. Reconnection of the interconnection to the city's utility system shall be done only on Hot-Bus/Hot-Line/Sync-Check. Following verbal authorization by the electric manager or the electric manager's designee, reclose of the interconnection breaker (or interrupting device) is permitted. (o) Single phasing protection. The customer is advised that a phase-unbalance disturbance on the city's, utility system can result in overheating of the interconnection. A negative-sequence-type relay(current or voltage)could be necessary to initiate tripping under phase-unbalance conditions and may also be used to block closing of the automatic disconnecting device if the city's utility system is single-phased. (p) Generating facility protection. The customer is fully responsible for the protection of the generator and all of its associated equipment. Protection should be provided for the customer's own equipment failures,faults,and other disturbances on the city's utility system. (q) Fault Detection and Automatic Isolation. To prevent an interconnection from supplying current to a fault on the city's utility system,the interconnection shall 56 CITY OF SEWARD, ALASKA ORDINANCE 2014-003 Page 13 of 21 be equipped to provide isolation from the city's utility system for any fault occurring on the city's utility system. The automatic isolation shall be done prior to the city's breaker(or recloser)reclosing and within a reasonable period Of time, typically less than two seconds (120 cycles). The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any fault occurring on the city system. (r) Under/over voltage relay. To prevent any hazardous operating conditions, the interconnection shall be isolated from the city's utility system for any under- voltage(lower than 90 percent of nominal voltage)and over-voltage conditions (higher than 110 percent of nominal voltage) within two seconds (120 cycles). The customer is solely responsible for all costs associated with the purchase, installation, and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any voltage level described above. (s) Unde-r1overfirequency relay., To prevent any hazardous operating conditions,the interconnection shall be capable of disconnecting the customer's generation source from the city's utility system for any over-frequency and under- frequency conditions exceeding 60.5 Hz or below 59.5 Hz within 50 milliseconds (6 cycles). The customer is solely responsible for all costs associated with the purchase,installation,and maintenance of all equipment required by the city in order to properly isolate the interconnection from the city's utility system for any frequency deviation described above. (t) Dedicated distribution transformer. To ensure reliable service to other city customers and to minimize all possible problems for other city customers, the interconnection shall be interconnected to the city utility system through a dedicated-to-single-customer distribution individual transformer. This requirement may be waived by the electric department through written authorization when it deems it appropriate under the circumstances. Any cost associated to achieve dedicated-to-single-customer service shall he the customer's sole expense. (u) Single-phase generating facility on three-phase distribution transformer. A customer-owned single-phase generating facility 10KW or greater shall not be allowed to be connected to a city three-phase distribution transformer. (v) Surge protection. The customer is responsible for the protection of customer's interconnection from transient surges initiated by lighting,switching,or other system disturbances, 57 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 14 of 21 (w) Future modification or expansion. Any future modification or expansion of the interconnection will require a separate review and approval by the city. (x) Reservation of Rights. The city reserves the right to require additional interconnection requirements for interconnection of alternative power source generating facilities in order to preserve the safety and integrity of the city's utility system. (y) Interruption of alternative power source energy deliveries. It is likely that the city will require alternative power sources to be disconnected from the city's electrical distribution system whenever the city is generating its own power. The electric department shall have the right at any time,without liability to the customer or any other person, to interrupt the alternative power source: (1) When reasonably necessary, in order for the electric department to construct, install, maintain, repair, replace, remove, investigate, or inspect any equipment or any part of the electrical distribution system; or (2) If the electric department reasonably determines that interruption or reduction of deliveries or power is necessary because of a system emergency, a forced outage, Force Majeure, or other operational considerations. 14.15.416. - Electricity Consumption Offset; Billing and Payments. (a) All energy a customer receives from the city is purchased by the customer at the applicable rate found in the tariff. When a customer's interconnection delivers energy to the city, the customer's credit is as documented in the tariff. (b) If the city supplied more power than the customer during the monthly billing period, the customer will be billed for the net electric consumption at the rate established in the tariff. If the meter reading for power into the customer's facility is higher than the meter reading for power out of the customer's facility, the customer will be billed for the net electric consumption at the rate established in the tariff. (c) If the customer produced more power than the city supplied during the billing period, the customer will receive a credit, provided the customer is in compliance with this chapter and is current on amounts owed to the city. If the meter reading for power out of the alternative power source is higher than the meter reading for power into the alternative power source, the customer will 58 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 15 of 21 receive a credit equal to the difference between the two readings,in the manner and at a rate as determined by the tariff. (d) Following disconnection,the city will bill for amounts owed or pay the customer for any net credit. The customer shall pay the reasonable costs of removal, relocation,,modification,or renovation of any facilities or equipment required for interconnection with,or disconnection from,the city's electrical distribution system. 14.15,417. - Appeal Procedures. (a) Appeals to the City Manager. Any person or persons aggrieved by an action or determination taken under this chapter may appeal said action or determination to the City Manager within 10 days of the action or determination being appealed. (1) Appeals to the City Manager under this chapter will he in writing and contain at least the following: i. The name and address of the appellant; ii. A description of the action or determination from which the appeal is sought; and iii. The reason for the appeal which must show a misapplication of law or fact. (2) The City Manager shall issue a written decision within 30 days. (b) Appeals to the Planning and Zoning Commission. Appeals of a decision of the City Manager will be heard by the Planning and Zoning Commission. An appeal of the decision of the City Manager must be filed within 10 days of the action or determination by the City Manager. (1) An Application to appeal to the Planning and Zoning Commission shall be filed with the City Clerk,shall be in writing,and shall contain, but is not limited to,the following information: i. The name and address of the appellant; ii. A description of the action or determination from which the appeal is sought; 59 CITY OF SEWARD, ALASKA ORDINANCE 2014-003 Page 16 of 21 iii. The reason for the appeal which must show a misapplication of law or fact; and iv. An application appealing actions and determinations of the City Manager shall be accompanied by a filing fee as set by resolution of the Council. (2) Upon receipt of the written appeal from the a decision of the City Manager, the Clerk shall schedule the matter for public hearing at a regular commission meeting, to be held within 30 calendar days of receipt of the appeal. The clerk shall notify the:appellant in writing of the public hearing date not less than 15 days prior to the appeal hearing. i. The Clerk shall provide copies of the appeal to the Commission and the City Manager. The City Manager or designee shall prepare a written report of the events which preceded the ap�pellant's filing. The City Manager shall attach to their report copies of all applications, denials, correspondence, or other writings relating to the matter being appealed. An appellant may rile a written statement summarizing the facts and setting forth pertinent points and authorities in support of the points contained in the notice of appeal if such statement is filed not less than 7 days prior to the date set for the appeal hearing. The administration and any interested party wishing to file a written statement in rebuttal to the appeal may do so if such statement is filed not less than 2 days prior to the appeal hearing date. ii. It is the burden of the appellant to submit such evidence in support of his appeal, as may be necessary to enable the commission to reach a decision. Upon a showing of good cause, the commission may continue the hearing for presentation of such information; provided,however,that the Commission shall render a decision of the appeal within 40 calendar days of its riling. (c) Appeals to Board of Adjustment. A party aggrieved by the decision of the Planning and Zoning Commission under this chapter may appeal such decision to the City Council sitting as a Board of Adjustment within 10 days of the action or determination being appealed. Computation of the time period for filing an appeal shall commence with the date on which the action or determination by the Commission is mailed or delivered to the parties involved. Any decision not appealed within these time limits shall become final. 60 CITY OF SEWARD,ALASKA ORDINANCE 2014-003 Page 17 of 21 An Application to appeal to the Board of Adjustment shall he filed with the City Clerk, shall be in writing, and shall contain, but is not limited to, the following information: i. The name and address of the appellant; ii. A description of the action or determination from which the appeal is sought; iii. The reason for the appeal which must show a misapplication of law or fact by the Seward Planning and Zoning Commission; and iv. An application appealing actions and determinations of the Seward Planning and Zoning Commission shall be accompanied by a filing fee as set by resolution of the Board. (2) Upon receipt of the written appeal from the a decision of the Commission,the clerk shall schedule the matter for public hearing at a special session of the City Council sitting as the Board of Adjustment,to be held within 30 calendar days of receipt of the appeal. The clerk shall notify the appellant in writing of the public hearing date not less than 15 days, prior to the appeal hearing. (3) An appeal hearing conducted by Board shall be on the basis of the record established before the commission and the record on appeal.The Board hearing an appeal may allow for oral presentations by the administration and the appellant. A time limit may be established for said presentations. i. The record of appeal shall be prepared by the City Clerk and provided to the hearing agency not less than 5 days prior to the hearing, and shall consist of the following: ii. A verbatim transcript of the prior proceedings from which the appeal has been taken, if those proceedings were taped or otherwise recorded, or if the proceedings were not recorded, copies of any approved minutes,summaries or other records of the proceedings; iii. Copies of all memoranda, exhibits, correspondence, recommendations, analyses, maps, drawings, and other documents or exhibits submitted prior to the decision from which the appeal is taken; 61 CITY OF SEWARD, ALASKA ORDINANCE 2014-003 Page 18 of 21 iv. A copy of all prior written actions,determinations and decisions, including findings and conclusions; V. A list of the names and addresses of all persons appearing as witnesses at prior hearings; and vi. Any written statements. (4) The record of appeal shall be made available for public inspection in the Clerk's office not less than 5 days prior to the hearing date. (5) The Council sitting as the Board of Adjustment shall either affirm or reverse the Commission's ruling, in whole or in part, or remand the matter to the Planning and Zoning Commission for further findings. The Council may vote to reverse,in whole or in part, only if it finds the appellant has proven the following: i. The relief sought will not result in a violation of any applicable federal or state regulation; ii. The relief sought is in harmony with established City codes, policies, and procedures; iii. Will not cause a reduction in the quality and reliability of service provided to other customers; iv. Will not be harmful or hazardous to the utility system, employees,or customers; and V. Will not significantly increase the cost of operations of the utility public service agencies. A decision may be made subject to the appellant's compliance with terms and conditions deemed necessary by the Council. (6) In rendering its decision, the Board shall issue written findings of fact and conclusions of law within 60 days of decision. The Board's decision at that time shall be final. The appellant may appeal the decision to the superior court if such appeal is filed within 30 days of the decision. (7) The City Clerk shall provide the appellant written notification of Board's decision within 10 days of the decision. 14.15.420.-Procedures and Application Process for Responding to Inquiries From a Customer for an Alternative Power Source Greater Than 25KW. 62 CITY OF SEWARD,ALASKA ORDINANCE 2014-0103 Page 19 of 21 6. (a) A request for interconnection of an alternative power source with a nameplate capacity of more than 25 KW may be subject to power sales agreements entered into by the city. The electric department shall notify the customer regarding what information must be provided to enable the city to determine what additional agreement terms and conditions are appropriate given the specific circumstances of the proposed alternative power source. Such information may include the following: (1) Detailed description of the alternative power source; (2) Precise location of the alternative power source; (3) Nameplate electric generating capacity,net electric energy output, and plant factor of the alternative power source; (4) Minimum and maximum availability of firm capacity and/or energy from the alternative power source during daily and seasonal peak periods; (5) Projected date on which deliveries of capacity and/or energy would commence; (6) Plans for alternative power source construction and financing, and the acquisition of all necessary property rights,permits,authorizations,and fuel contracts; (7) Expected and demonstrated annual and seasonal reliability of the alternative power source; (8) Periods of scheduled maintenance and outages; (9) Plans for dispatch ability of the alternative power source; (10) If applicable, plans for acquiring access to adequate firm transmission services and the terms and conditions of such access; and (11) Any other information to assist the city in evaluating the circumstances and determining appropriate terms and conditions. (b) After the customer has satisfied all requirements provided for in subsection(a) above, and following any approval that may be required by an entity that has entered into a power sales agreement with the city,a power purchase agreement is subject to approval by city council resolution. 63 CITY OF SEWARD, ALASKA ORDINANCE 2014-003 Page 20 of 21 14.15.44-530. - Fossil Fuel Standby Generation. The city will not permit the interconnection and operation of fossil fuel standby generation facilities, such as diesel or gasoline engine drive standby generators,with its integrated distribution system under any circumstances. Diesel or gasoline driven standby generators shall be connected to the customer's load only through a double-throw switch that will prevent parallel operation with the city's dis4r-ibafion syste electrical distribution system. When using on-site fossil fuel generation,the alternative power source must be disconnected from the electrical distribution system. The customer shall provide any equipment necessary to disconnect the alternative power source. 14.15.42035. - Customer Liability. (a) Accidents. The customer shall be solely responsible for all accidents or injuries to persons or property caused by the operation of the customer's equipment, or by any failure of the customer to maintain his equipment in a satisfactory and/or safe operating condition,and shall indemnify,defend,and save harmless the city from any and all claims, suits, losses, or damages for injuries to persons or property, of whatsoever kind or nature, arising directly or indirectly out of the operation of such equipment or by the failure of the customer to maintain its equipment in satisfactory and/or safe operating condition. (b) Diggingpermits or utility locate requests. The customer is solely responsible for the safety and security of city equipment on the customer's property whether in or out of a utility easement. The customer shall complete a digging permit or utility locate request prior to any digging, drilling, driving into the ground, or any subterranean disturbance. If"locate required" is indicated on the form, the customer shall not disturb the ground until all indicated locates, are complete. The customer or his contractor shall not use mechanized equipment within two feet of any located utility. Failure to follow this procedure will make the customer liable to a$500.00 fine plus any cost to repair the facility. Digging permits and utility locates are available free of charge upon request and will be done expeditiously. Section 3. This ordinance shall take effect ten(10) days following its enactment. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 9t' day of June, 2014. THE CITY OF SEWARD,ALASKA can Bardarso,n,Mayor 64 CITY OF SEWARD, ALASKA ORDINANCE2014-03 Page 21 of 2! \ AYES: Cmamnm Squires, ButtSDal6g B2dason NOES: None ABSENT &3( Terry ABSTAIN: None ATTEST: / Zf r � 9 \ ^ p . Ion nna Kinne ,/ ( City Clerk . Ci (City Sea) : . . . - «® t��f/ , . � 65 Council Agenda Statement Meeting Date: May 12, 2014 To: Seward City Council From: John Foutz through Jim Hunt Agenda Item: Ordinance Amending Title 14 of the Seward City Code to Provide for Interconnection of Small Renewable Energy Sources to the City's Electrical Distribution System BACKGROUND&JUSTIFICATION: The ordinance presented at this meeting would allow for small alternative renewable energy facilities to safely connect to the City's electrical system. This ordinance is designed to meet several goals. The ordinance includes safeguards to prevent the connection of small renewable energy sources from damaging the electrical system and the customer's equipment or negative effects to, other electric customers. The ordinance limits the interconnection to small power sources with nameplate capacity of 25kW or less and sets forth an application procedure to ensure that the customer's needs are met,as well as the needs of the City and the City's other electrical customers. An appeal procedure is allowed,consistent with the appeal procedures in the Seward Zoning Code. The ordinance authorizes the Seward Planning&Zoning Commission to hear and decide appeals of an application which is denied interconnection, The Seward Planning&Zoning Commission is also authorized to hear appeals from applicants who may be denied based on zoning concerns. By having the Seward Planning & Zoning Commission address all appeals, the intent is to streamline all appeals for a potential applicant, providing better service to customers of the City. The ordinance allows for a net credit and a rate for excess energy produced by the customer while connected with the City's electrical system. The credit methodology will be determined by the City Council in the electric tariff. One goal is to provide credit earned by the customer in a manner that can be implemented by the Finance Department. INTENT: The intent of this ordinance is to allow interconnection of small alternative energy sources with the City's electrical system in a manner that will allow potential credit to the owner of small generation systems, and will allow interconnection in a manner that will protect the safety of all individuals and the integrity of the City's electrical system, as well as the interests of other electrical customers. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan ( 1. 3, 3. 7. 3. 1, 3. 7. 3. 2): Continue to upgrade and expand utilities to meet existing needs and encourage future X development, Expand customer base within the Seward Electric Utility area as a means to reduce energy costs and improve services. 66 2. Strategic Plan:The mission of the City of Seward government it is to x — provide quality leadership and economic wellbeing of its citizens 3. Other(list): x FISCAL NOTE: It is not possible to estimate the financial impact of this action due to number of unknown variables (e.g. i, the number of potential connections is unknown and it is impossible to estimate how much power each will produce.) However, in 2013, the City provided $3,146.33 in alternative energy credits Approved by Finance Department: kU �r,..,1 ATTORNEY REVIEW: Yes X No RECOMMENDATION: City Council approve Ordinance 2014- 003 amending Title 14 to allow interconnection of renewable energy sources of less than 25M 67 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,APPROVING AMENDMENT NO.27 TO THE CONTRACT WITH KENT DAWSON COMPANY, INC. FOR STATE LOBBYING SERVICES THROUGH DECEMBER 31,2021,FOR A TOTAL OF$84,504 ANNUALLY, WITH AN ADDITIONAL $12,000 ANNUALLY FROM THE SEWARD ASSOCIATION FOR THE ADVANCEMENT OF MARINE SCIENCE FOR LOBBYING ON BEHALF OF ITS LEASE AND OPERATION OF THE ALASKA SEALIFE CENTER,FOR A TOTAL OF$96,504 ANNUALLY,AND APPROPRIATING FUNDS WHEREAS, the City of Seward with offices at Seward, Alaska, hereinafter called "Seward,"and Kent Dawson Company,Inc.,an Alaskan company with offices at 423 Seward Street, Juneau, Alaska, 99801, hereinafter called "KDC," entered into an Agreement for consultative, advisory,and lobbying services on July 1, 1989; and this agreement has been amended and renewed annually since that time; and WHEREAS, the Seward Association for the Advancement of Marine Science("SAAMS") has requested Seward add the cost of lobbying on behalf of its lease and operation of the Alaska SeaLife Center to its existing contract with KDC; and WHEREAS, SAAMS confirms that it will not use state or federal funds for the purposes of paying for its share of lobbying services; and WHEREAS, the continuation of the existing agreement is desirous to both Seward and KDC,and in consideration of the mutual exchange of the promises of the parties,the parties agree to amend the agreement as follows; and WHEREAS,the relationship between Seward and KDC continues to be mutually beneficial, with Seward receiving excellent service from the lobbying firm; and WHEREAS, this amendment will appropriate $12,000 to the existing Seward contract to include services for SAAMS related to its lease and operation of Alaska SeaLife Center Proi ects,and will allow KDC to lobby for SAAMS related to its lease and operation of the Alaska SeaLife Center, in cooperation with the existing agreement with Seward; and WHEREAS,this amendment will extend the contract two additional years beyond its current expiration date of December 31, 2019. 68 CITY OF SEWARD,ALASKA RESOLUTION 2019-090 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 27, attached hereto, to the contract with Kent Dawson Company,Inc. (KDC),continuing state lobbying services through December 31, 2021, and shall pay KDC as compensation for its service $8,042 per month. The SAAMS lease and operation of the Alaska SeaLife Center also contributes $12,000 annually for a total of$96,504.00 annually. Section 2. Funding for SAAMS'lobbying on behalf of its lease and operation of the Alaska SeaLife Center will be from Account Number 101-0-1001-0495. Section 3. This resolution shall take effect on January 1, 2020. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28t' day of October, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 69 Agenda Statement Meeting Date: October 28, 2019 To: Seward City Council From: Kent Dawson company, Inc. Through: Scott Meszaros, City Nlanatr Agenda Item: State Lobbyist contract Amendment BACKEtRUMAD-A-MIUMCAMIL The current contract with the Kent Dawson Company, Inc. (KDC) employs the company as the City of Seward's state lobbyist through December 31, 2019. The compensation rate of $96,504.00 annually shall be paid monthly in the amount of$8,042.00 and includes the Seward Association for the Advancement of Marine Sciences contribution of $12,000 annually for lobbying on behalf of its lease and operation oft e Alaska SeaLife Center for a total unchanged amount of$96,504.00. Amendment 27 extends the contract through December 31, 202 L INICEM The continuation of state lobbying services is beneficial tote city as the firm provides Seward with representation in Juneau, Alaska. The KDC has one an excellent job forwarding the City's interests. The firm has been very responsive to the City's needs and concerns and has provided regular status reports. Ina dition,the firm has assisted the City in securing significant funding from the state for valuable public infrastructure projects and in drafting beneficial legislative language. CONSISTENCY CHECKLIST: Yes No _N/A Comprehensive Plan: 1. Economic Base: While the City's Comprehensive Plan does X not directly support the funding of a lobbyist,the Plan does support many of the projects that the lobbyist is working on and has contrEijbtu�t �y to aast prqiects 2. Strategic Plan: Economic Base: Attract more Public Sector X (Federal/State) Employment and ProEajm Fundin 3. Other: X FISCAL NOTE: The 2018/2019 biennial budget included annual funding in the amount of $96,504 for lobbying fess and related expenses. The contract amount remains the same and will be built into the 2020/2021 budget. The Alaska SeaLife Center will pay the City$3,000 per quarter to cover the cost oft e additional payment to Kent Dawson Company, Inc. 70 Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2019-090 approving Amendment 27 to the contract with Kent Dawson Company, Inc., for state lobbying through December 31, 2021. 71 AMENDMENT NO. 27 AMENDMENT NO. 27, to the agreement between City of Seward and Kent Dawson Company, Inc., dated July 1, 1989, follows: WHEREAS, the CITY OF SEWARD with offices at Seward, Alaska, hereinafter called "Seward," and Kent Dawson Company, Inc., an Alaskan company with offices at 423 Seward Street, Juneau, Alaska, 99801, hereinafter called "KDC," entered into an Agreement for consultative, advisory, and lobbying services on July 1, 1989; and this AGREEMENT has been amended and renewed annually since that time, and WHEREAS, the continuation of the existing AGREEMENT is desirous to both Seward and KDC. NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the AGREEMENT as follows: 1) Duties and Term. Amended to read: "KDC agrees that Kent Dawson shall be primarily responsible for providing lobbying services under this Agreement. Kent Dawson may be assisted by Kristopher Knauss or Royce Weller in support of the overall lobbying services. KDC shall assist the Alaska Seat-ife Center as directed by the City. Seward hereby contracts and employs KDC as of January 1, 2020 through December 31, 2021." 2) Compensation, Amended to read: "Seward shall pay KDC as compensation for its services as follows: $96,504.00 for each twelve month period, to be paid in equal monthly payments of $8,042.00. This compensation includes $12,000.00 per year for lobbying efforts on behalf of the Seward Association for the Advancement of Marine Science." 3) This contract extension was approved by the Seward City Council on October 28, 2019 via Resolution 2019-090. EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the Agreement and any Amendments remain in full force and effect. V. Kent Dawson Scott Meszaros Kent Dawson Company, Inc. City Manager, City of Seward Date Date Attest: Brenda Ballou MMC, City Clerk (City Seal) 72 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,URGING THE ALASKA LEGISLATURE AND GOVERNOR TO FULLY FUND THE MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2021 STATE CAPITAL BUDGET WHEREAS, in 1999, the State of Alaska transferred ownership of harbors to the communities; and WHEREAS, it is estimated that the backlog of projects necessary to repair and replace these former State-owned harbors has increased to over$100,000,000; and WHEREAS, the municipalities of the City of Cordova, City and Borough of Sitka, City of Ketchikan,City of Homer,City of Edna Bay,City of Kake,City and Borough of Juneau,and the City of Anchorage have offered to contribute $12,145,312 in local match funding for FY2021 towards eight harbor projects of significant importance locally as required in the Harbor Facility Grant Program; and WHEREAS,for each harbor facility grant application,these municipalities have committed to invest 100% of the design and permitting costs and 50% of the construction cost; and WHEREAS,other communities have supported Seward with resolutions to the state to fund the Facility Grant Program; and WHEREAS, during the last eleven years the Municipal Harbor Facility Grant Program has only been fully funded twice. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby directs the City Manager to urge the Alaska Legislature and Governor to fully fund the Harbor Facility Matching Grant Program in the amount of $12,145,312 in the FY2021 State Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal communities. Section 2. This resolution shall take effect on January 1, 2020. 73 CITY OF SEWARD,ALASKA RESOLUTION 2019-091 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28tn day of October, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 74 Council Agenda Statement Meeting Date: October 28, 2019 To: Seward City Council Through: Scott Meszaros, City Manager From: Norm Regis, Harbormaster Agenda Item: A resolution urging the State Legislature and Governor to fully fund the Municipal Harbor Facility Grant Program in the FY 2021 State Capital Budget BACKGROUND &JUSTIFICATION: The City of Seward received funding in 2016 from the Harbor Facility Grant program with support from other communities that have not requested funds. The City of Seward would like to support other communities. The grant program was started because the State of Alaska transferred the responsibility for its state owned harbors to local municipalities, but many harbors needed new capital investment. It is currently estimated that the backlog of projects necessary to repair and replace these former State owned harbors has increased to over$100,000,000. For FY 2021 many municipalities have grant applications pending with a total cost to the state of $12,145,312. The grant program has only been fully funded twice. The grant program is the City's best means to replace its docks and keep customer rate increases to a minimum, with renewing our support to keep this grant funded each year would benefit other communities and the City of Seward for future harbor improvements. DOT Grant Program The Municipal Harbor Facility Grant Program is managed by DOT&PF. The program provides 50150 matching funds to eligible applicants. The program was created in 2006, but not funded until 2007. The legislature supplied funding in subsequent years (but not in 2009). The money can only be used for construction ready projects, not for planning or engineering. This grant program is funded on an annual basis at the discretion of the Alaska Legislature and consists of two tiers, Tier I and 11. With State revenues projected to decline over the next few years, funding for the municipal Harbor Facility Grant Program will be a bigger challenge for the Legislature. INTENT: To urge the state legislature and Governor to fully fund the state Municipal Harbor Facility Grant Program in the amount of$12,145,312. 75 CONSISTENCY CHECKLIST: Yes No N/A ._____.. ______W-_W________W-__________W-___________W-_____W-_______W ry ........... 2030 Seward Comprehensive Plan (page 16): Maintain a thriving port 1. of Seward through harbor improvements, infrastructure expansion, X and imp_lementation of mana ement lans. ._________________________9_______P.__________________________________________ _ ..-_______-. .. 2. City of Seward Strategic Plan (page 7): Complete the renovation of X the Seward Boat Harbor 3. Other: X FISCAL NOTE: There is no fiscal note for this Agenda Statement and Resolution; this is to support other communities with the same needs as the Cit ,a, " ° ward. Approved by Finance Department: a ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2019-091 authorizing the City Administration and lobbyist to urge the state legislature and Governor to fully fund the Harbor Matching Grant program in the amount of $12,145,312. 76 Alaska Association of Harbormasters and Port Administrators, RESOLUTION NO. 2019-1 A RESOLUTION OF'THE ALASKA ASSOCIATION OF HARBORMASTERS, AND PORT ADMINISTRATORS IN SUPPORT OF FULL FUNDING ($12,145,312) FOR THE STATE OF ALASKA MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2021 STATE CAPITAL BUDGET. Whereas, the Alaska Association of Harbormasters and Port Administrators recognizes the majority of the public boat harbors in Alaska where constructed by the State during the 1960�s and 1970s; and Whereas, these harbor facilities represent critical transportation links and are the transportation hubs for,waterfront commerce and economic development in Alaskan coastal communities; and Whereas, these harbor facilities are ports of refuge and areas for protection for ocean-going vessels and fishermen throughout the State of Alaska,especially in coastal Alaskan communities; and Whereas, the State of Alaska over the past nearly 30 years has transferred ownership of most of these State-owned harbors, many of which were at or near the end of their service life at the time of transfer, to local municipalities; and Whereas, the municipalities took over this important responsibility even though they knew that these same harbor facilities were in poor condition at the time oftransfer due to the state's failure to keep up with deferred maintenance; and Whereas,consequently, when local municipal harbormasters formulated their annual harbor facility budgets, they inherited a major financial burden that their local municipal governments could not afford; and 77 Whereas, in response to this financial burden,the Governor and the Alaska Legislature passed legislation in 2006, supported by the Alaska Association of Harbormasters and Port Administrators,to create the Municipal Harbor Facility Grant program, AS 29.6,0.800; and Whereas,the Alaska Association of Harbormasters and Port Administrators, is pleased with the Department of Transportation and Public Facilities administrative process to review, score and rank applicants to the Municipal Harbor Facility Grant Program, since state funds may be limited; and Whereas, for each harbor facility grant application,these municipalities have committed to invest 100% of the design and permitting costs and 50%,of the construction cost; and Whereas, the municipalities of the City of Cordova,City and Borough of Sitka, City of Ketchikan, City of Homer, City of Edna Bay, City of Kake, City and Borough of Juneau,and the Municipality of Anchorage have offered to contribute $12,145,312 in local match funding for FY2021 towards seven harbor projects of significant importance locally as required in the Harbor Facility Grant Program; and Whereas,completion of these harbor facility projects is all dependent on the 50%match from the State of Alaska's Municipal Harbor Facility Grant Program; and Whereas, during,the last ten years the Municipal Harbor Facility Grant Program has only been fully funded twice; and Whereas,during the:last ten years the backlog of projects necessary to repair and replace these former State-owned harbors has increased to over$100,000,000. Now therefore be it resolved that the Membership of the Alaska Association of Harbormasters and Port Administrators urges full funding in the amount of$12,145,312 by the Governor and the Alaska Legislature for the State!of Alaska's Municipal Harbor Facility Grant Program in the FY 2021 State Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal communities. Passed and approved by a duly constituted quorum of the Alaska Association of Harbormasters and Port Administrators on this 3rd day of October,2019. WATTEST• adUchytilrsident Rachel Urd, Executive Secretary 78 ----------------------------------------------------------------------- AAHPA Alaska Association of Harbormasters & Port Administrators 602 Shellfish Ave Homer, AK 99603 Phone: (907)299-9000 July 19, 2019 Dear Governor Dunleavy and Members of the Alaska Legislature, The Alaska Association of Harbormasters and Port Administrators respectfully disagrees with the line-item veto in the Capital Budget of$1.6M for the FY20 Municipal Harbor Matching Grant Program. In February, our Board of Directors met with Governor Dunleavy and many legislators from around the state, and we were encouraged by your support of Alaska's port and harbor infrastructure and your understanding of the 'skin in the game' by municipalities as part of this program. Every state dollar is matched 1:1 with local funds to execute these critical infrastructure upgrades in Alaska's harbors. Five municipalities applied for FY20 Harbor Matching Grant funds, together able to commit$7.4M in local funds for a total of$14M+ in potential capital harbor projects across the state. These projects not only recapitalize critical harbor infrastructure, but they infuse funds into the local economics, engaging the many vendors providing engineering, fabrication, and construction support to make them happen. In the legislature's FY20 Capital budget, $1.6M was re-allocated to the Harbor Matching Grant program from other harbor facility projects completed under the harbor facility grant program in the communities of Nome, Seldovia, and Sitka. The comments for the veto line-item state that, "Funding for projects that are complete should lapse and new capital projects should be established." With all due respect, the AAHPA would remind the Governor and the Legislature that the Harbor Facility Grant program does exactly that - it establishes needed capital projects for harbor facilities across the state that meet a multitude of strict guidelines, are competitively scored by ADOT, and that have 1:1 funding support from the community. We strongly believe that funding should be responsibly re-allocated back to the Harbor Facility Grant program to fund the highest scoring project(s) for FY20 through the State's established and very effective system. The AAHPA Board of Directors and I are always at your service to provide assistance and insight into the infrastructure needs of Alaska's ports and harbors, and their impact and importance statewide. Sincerely, Carl U?hyt'il,'rP President Alaska Association of Harbormasters & Port Administrators 79 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2019-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE AUTOMATIC REGISTRATION OF VESSELS ACTIVE IN THE ALASKA COMMERCIAL FISHERIES ENTRY COMMISSION'S DATABASE WHEREAS, derelict vessels are a large and growing problem in all Alaska communities, resulting in increased costs to the public, as well as environmental and navigational hazards; and WHEREAS, defining ownership and holding individuals responsible for their vessels has been identified as one of the top barriers to effective management to prevent derelict vessels; and WHEREAS, in 2018, the legislature passed Senate Bill 92, the Derelict Vessel Act; and WHEREAS, in addition to substantially re-writing and updating AS 30.30, the derelict vessel chapter of state statute SB92 addressed tracking vessel ownership through changes to AS 05.25; and WHEREAS, these changes expand vessel registration requirements in Alaska effective January 1, 2019, and like Washington and other states, Alaska now requires federally-documented vessels to also be registered with the state Department of Motor Vehicles; and WHEREAS,the State of Alaska did not inform the newly-regulated community,nor perform any outreach of any kind, in advance of this change; and WHEREAS,active fishermen around the state were caught unaware,and raised the fact that their vessels were already recorded in the Commercial Fisheries Entry Commission Database; and WHEREAS,the intent of SB92 was to better track vessel ownership in Alaska,regardless of engagement in a fishery and across the life of the vessel, which is best accomplished through state registration; and WHEREAS, vessel registration should be simple, creating minimal added burden to help effectively address the problem of identifying vessel ownership. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby fully supports an update to the Alaska state statute directing vessels active in the Commercial Fisheries Entry Commission (CFEC) Vessel Database to be automatically issued Alaska vessel registration numbers, and that the CFEC and the 80 CITY OF SEWARD,ALASKA RESOLUTION 2019-092 Division of Motor Vehicles create a system for information sharing to this end. Section 2. This resolution shall take effect immediately upon approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28tn day of October, 2019. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 81 Agenda Statement Meeting Date: October 28, 2019 To: Seward City Council Through: Scott Meszaros, City Manager From: Norm Regis, Harbormaster Agenda Item: SUPPORT OF AUTOMATIC REGISTRATION FOR VESSELS ACTIVE IN THE ALASKA COMMERCIAL FISHERIES ENTRY COMMISSION DATABASE. BACKGROUND & JUSTIFICATION: In 2018 the Alaska legislature passed Senate Bill 92 the Derelict Vessel Act acknowledging the need to better understand and address the existing and growing problem of derelict vessels around the state. These changes expand vessel registration requirements in Alaska effective January 1,2019 and like Washington and other states,Alaska now requires federally documented vessels to also be registered with the state Department of Motor Vehicles. The State of Alaska did not inform, or provide outreach for the new changes, and active fisherman were caught unaware and raised the fact that their vessels were already in the Commercial Fisheries Entry Commission Database. Vessel registration should be simple,creating minimal added burden to help address the problem of vessel ownership. INTENT: To support an update to AS 30.30 directing vessels active in the Commercial Fisheries Entry Commission Vessel Database be automatically issued Alaska vessel registration numbers,and that the CFEC and the Division of Motor Vehicles create a system for information sharing to this end. —........... ............. ........................................ .............-"-' CONSISTENCY CHECKLIST: Yes I No N/A .......... 1...................................................... .............................. 2030 Comprehensive Plan (page 9): Public Safety, Encourage marine X safety ........................... ............... ............. ............................................................................................................................................................................. ............................-................ 2 2. Strategic Plan (page 18): Promote a safe community X -------- --- -----..................................................................................................................................................................................... ------------------ 3. Other: X ............ ..................................................................................................... 82 FISCAL NOTE: There is no fiscal note for this Agenda Statement and Resolution; this is to support an update to AS 30.30 for automatic issuing of Alaska vessel registration numbers to vessels already in the Commercial Fisheries Entry Commission Dat + Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2019-092, authorizing the City Administration and lobbyist to urge the state legislature to update AS 30.30 for Automatic Registration for vessels in the Alaska Commercial Fisheries Entry Commission Database. 83 Alaska Association of Harbormasters and Port Administrators RESOLUTION NO. 2019-2 A RESOLUTION OF THE ALASKA ASSOCIATION OF HARBORMASTERS AND PORT ADMINISTRATORS ENCOURAGING AUTOMATIC REGISTRATION FOR VESSELS ACTIVE IN THE ALASKA C'FEC DATABASE. Whereas,the Alaska Association of Harbormasters and Port Administrators represents small boat harbors and ports across Alaska's coast and rivers; and Whereas, derelict vessels are a large and growing problem at all of our communities, resulting in increased costs to the public, environmental, and navigational hazards; and Whereas,defining ownership and holding individuals responsible for their vessels has been identified as one of the top barriers to effective management to prevent derelict vessels; and Whereas, in 2018 the legislature passed Senate Bill 92,the Derelict Vessel Act;and Whereas, in addition to substantially re-writing and updating AS30.30, the derelict vessel chapter of state statute, SB92 addressed tracking vessel ownership through changes to AS05.25; and Whereas,these changes expand vessel registration requirements in Alaska effective January 1, 2019 and, similar to Washington and other states, Alaska now requires federally documented vessels to also be registered with the state Department of Motor Vehicles; and Whereas, the State of Alaska did not inform the newly regulated community nor do any outreach of any kind in advance of this change; and Whereas, active fishermen around the state were caught unaware, and raised the fact that their vessels are already in the Commercial Fisheries Entry Commission Database; and 84 Whereas,the intent of SB92 was to better track vessel ownership in Alaska regardless of its engagement in a fishery and across the life of the vessel which is best accomplished through state registration; and Whereas,vessel registration should be simple, creating minimal added burden to help effectively address the problem of identifying vessel ownership; and Now therefore be it resolved that the Membership of the Alaska Association of Harbormasters and Port Administrators recommends an update to Alaska state statute directing vessels active in the Commercial Fisheries Entry Commission Vessel Database be automatically issued Alaska vessel registration numbers, and that the CFEC and the Division of Motor Vehicles create a system for information sharing to this end. Passed and approved by a duly constituted quorum of the Alaska Association of Harbormasters and Port Administrators on this 3rd day of October,2019,. Uchyfil,fresident ATTES 7, Aachef tord, Executive Secretary 85 City of Seward,Alaska City Council Special Meeting Minutes October 14, 2019 Volume 41,Page CALL TO ORDER The October 14,2019 special meeting of the Seward City Council was called to order at 5:32 p.m. by Mayor David Squires. OPENING CEREMONY Citizen Lynda Paquette led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley jefemy Ham Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused—None Absent—Horn CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. COUNCIL COMMENTS Towsley wondered if the city attorney had decided whether or not an executive session would be conducted, or if the attorney wished to remain in public. 86 City of Seward,Alaska City Council Special Meeting Minutes October 14, 2019 Volume 41,Page City Attorney Holly Wells said she was actually not allowed to have an executive session for an evaluation, unless the comments were going to prejudice the reputation and character of individuals. Lane referenced an email she received from Carol Griswold regarding the City of Homer's move to a new law firm. CITIZEN COMMENTS Lynda Paquette asked council to speak louder so the audience could hear. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley thanked Paquette. EXECUTIVE SESSION Motion (Lane/Seese) Go into executive session to perform an informal verbal review of the city's legal firm in its entirety. In response to Squires,Wells said it was in the city's best interest to conduct the evaluation in public; if the comments appeared to be directed towards the reputation or character of an individual at the firm, then she would request the move into executive session. Motion Failed Yes: Lane No: Osenga, Seese, McClure, Towsley, Squires McClure was fairly satisfied with the firm in its entirety. She had just received the laydown of a proposed flat fee service,and thought this approach might keep the budget in check.McClure said she thought there had been demonstrable improvements since the last evaluation. Seese has been mostly satisfied with the firm.Her disappointment came from the ordinance for developer incentives having to be redone three times; she wondered how much that cost the city, and if it was a result of miscommunication. Regarding the budget notebook that was furnished to council last Friday by the firm, she didn't understand why it was delivered so close to the budget process starting. Osenga had been satisfied with the firm. In response to Lane,McClure said she believed the increase in attorney expenses in the last two years had been well explained. 87 City of Seward,Alaska City Council Special Meeting Minutes October 14, 2019 Volume 41,Page In response to Lane,Wells said she believed the firm provided the city with incredibly high quality, extremely cost-effective legal services. Wells thought the budget notebook was a good example of how the firm provided service to the city;the notebook was created for, and paid for by, another community, and her firm provided copies to Seward as a gift because they thought it would be helpful as training materials.Wells said her firm was very responsive,accepted criticism well,and was very professional. Towsley said she had been on council for two years, and had often been frustrated with the firm. She was concerned with making sure the city was getting value for its dollars,especially when costs had recently doubled. In the past, Towsley said she didn't have equal access to the firm. Squires said in February,2019 council set goals for the firm and that was what he wished to review tonight. Goal 1 was to give more detailed reports; he thought the firm was doing a good job with that. Goal 2 was to help develop better communication procedures between council, administration, and the firm; he thought that had recently been acted on by the firm with the ordinance allowing council to give direction by motion. Goal 3 was to review all ordinances and resolutions regarding the disposal of real property interests; Squires was unaware that there had been any real property transactions this year. Goal 4 was to practice transparent cost management; he would have appreciated being alerted by the firm more proactively if and when they anticipated cost increases for particular reasons. Goal 5 was to clearly identify Seward's legal team and the expectations of their roles; he thought that had been accomplished. Goal 6 was to maintain professional demeanor, speech,and written word;he thought the demeanor at council meetings had been very good, and he appreciated all the correspondence. Goal 7 was to present legal advice and information,refraining from offering personal opinions; Squires thought that more work needed to be done in this area. Goal 8 was to provide a progress report on the goals in six months; he had not seen a report. Overall, Squires thought the firm was doing a good job. Regarding the budget binder from the firm, Squires thought he had received it too late to be helpful for this budget cycle,but he thought it might help future council. McClure said the monthly reports on billing had been greatly clarified, and she appreciated the depth of expertise available in the firm. In response to McClure,Wells said she had become more involved with Seward starting in 2018. The expenses in 2018 related to the APEA union and PERA, as well as some contentious relationships between former administration and some council members.Wells said the breakdown in trust in 2018 was formidable and required legal involvement. In 2019, Wells believed there was more substance, and thereby a more predictable use of legal services. McClure concurred that a warning of sorts would be good to get if the firm anticipated high legal costs. Towsley said, overall, she was disappointed with the value received by the firm, but she hoped that the new council coming in would have a better experience. Osenga wondered if 2018 was an anomaly, and if it was he hoped it would not be repeated. 88 City of Seward,Alaska City Council Special Meeting Minutes October 14, 2019 Volume 41,Page Lane wondered what hand the firm had in the events of 201 S. In response,Wells said there had been a breakdown between former administration and council, and that led to significant upheaval and concerns that required legal engagement. Motion (Towsley/Osenga) Go into executive session to discuss specific attorney advice that led to an exacerbated breakdown of trust between council, the city attorney, and former administration. Motion Passed Yes: Osenga, McClure, Towsley, Seese, Squires No: Lane City Attorney Holly Wells was invited to remain. Council went into executive session at 6:40 p.m. Council came out of executive session at 6:58 p.m. Squires said the city attorney would look into the issues raised by council. ADJOURNMENT The meeting was adjourned at 6:59 p.m. Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 89 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page CALL TO ORDER The October 14,2019 regular meeting of the Seward City Council was called to order at 7:02 p.m. by Mayor David Squires. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: David Squires presiding and Sue McClure Suzanne Towsley Sharyl Seese John Osenga Kelley Lane comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney Excused—None Absent—Horn CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Heather Bardarson was a lifelong Sewardite who was gravely concerned that Big Bay Beginnings Day Care would be closing on November 1,2019.Notice had only just been given,and there were 13 children who would be left without day care. She thought our community needed to take this very seriously. Christy Terry reminded everyone that on October 19,2019 at 10:00 a.m. there would be a Walk For Freedom to raise funds and awareness about human trafficking.As the Port&Commerce Advisory Board (PACAB) chair, Terry said in tonight's packet there was a portion of Ordinance 2019-016 that was highlighted which talked about single phase connecting to three phase; the Electric Utility Manager had done some research and discovered there was a rectifier that could connect, so this should no longer be a concern. Terry thought having JAG take over the Syncrolift had been a great decision on the city's part. Craig Ambrosiani said the Community Health Center(CHC) co-applicant agreement was coming before council tonight for amendment;this was due back to HRSA before October 23,2019. 90 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page Tommy Glanton was speaking on behalf of Seaview. He had concerns about the CHC co- applicant agreement, particularly the public entity provider portion. Although HRSA would no longer allow this language, Seaview wanted to have some assurance that that Seaview would be protected against competition from the CHC. Lynn Hohl was president of Seaview's governing services board. She was concerned that the co-applicant agreement would not adequately protect Seaview. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Towsley) Approval of Agenda and Consent Agenda Lane moved Resolution 2019-088 onto the consent agenda. Seese removed the introduction of Ordinance 2019-016 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-088, Authorizing The City Manager To Select And Purchase, Outright, A Used Vactor Truck For A Total Amount Not To Exceed$106,000,From The Motor Pool Fund. Approval of the September 23, 2019 City Council Regular Meeting Minutes. Certify the October 1, 2019 Regular Municipal Election. Cancel the 12:00 p.m. work session on October 25, 2019 due to the 6:00 p.m. budget work session the same day. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Fire Prevention Month American Legion Auxiliary 1001h Anniversary Borough Assembly Report. Kenn Carpenter reported that the tax cap vote failed in the election, so another funding source for the schools would have to be identified. The assembly would meet next Tuesday and would be considering Dieckgraeff Road and the Seward airport. In response to McClure, Carpenter said the assembly decided to postpone the appointment versus selection of service area boards to allow time for more research. In response to Lane, 91 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page Carpenter said the election stakeholders group was researching by mail voting. In response to Lane, Carpenter said the mayor versus borough manager was voted down. In response to Squires, Carpenter said the borough mayor was trying to get several agencies together to work on Dieckgraeff Road so that it could be maintained without turning it into a service area road. The Seward Bear Creek Flood Service Area Board(SBCFSAB)had requested$15,000 to dig out the road, and that had been turned down, but the borough mayor agreed to give SBCFSAB $10,000. Chamber of Commerce Report.Cindy Clock stated there were three new members.Mr. Matias Saari has been hired as the Mount Marathon Race Director. The chamber's Board of Directors elections would be held electronically next month. Clock thanked council for working collaboratively over her nine year tenure as director of the chamber; Clock was retiring and Jason Bickling would be taking over as director on November 1, 2019. Seese said Cindy Clock had done a super job. Towsley congratulated Clock on her retirement. City Manager Report.Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: $24,975 to Harmon Construction for sidewalk repairs; $7,296 to Potelcom Supply for 4" PVC conduit for Electric; $6,218.80 to Anixter, Inc. for#2 220 Mil concentric neutral jacketed wire for Electric; $12,468 to Anixter, Inc. for 167 kVA transformer for Electric; $538,000 to Motorola Solutions for Police dispatch radio system;and,$8,500 to Silvertip Communications for Power Factor Adjustment billing communication strategy for Electric. In response to Towsley, Electric Utility Manager John Foutz explained that the electric tariff currently indicated that the city was supposed to charge customers for a power factor,but the city's billing software was not able to produce that charge until the most recent update. As a result, Foutz was hiring a firm to create a communications plan to inform the large general customers who would be impacted by the additional charge so that they could prepare. Foutz did not know how many customers would be impacted by this additional charge, but thought it could be up to 100 customers. In response to McClure,Public Works Director Doug Schoessler said sidewalk repairs on Railway Avenue had just been completed. In response to Towsley, Foutz said a customer who used hundreds of thousands of kilowatt hours per month could potentially pay$2,500 in addition to their bill of$50,000-60,000.In response to Seese, Foutz said this charge would appear monthly, and was not related to the demand meters. In response to Towsley, Harbormaster Norm Regis was in Juneau last week for the Harbormasters Conference, and he personally delivered Resolution 2019-087 encouraging the governor to keep the Silvertip Maintenance Station open to the DOT representative.Regis said there were four service stations that were being closed due to budget concerns, including Silvertip, but 92 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page more overtime was being provided to the Girdwood and Crown Point stations. In response to Towsley, Meszaros said he did not meet with the governor when he was in town for the AVTEC event and so did not discuss the Silvertip closure with him. Regis said the Coast Guard would be in Seward on November 4, 2019 to discuss cutters. In response to Lane,Meszaros said the community development director position was posted internally. In response to Lane, Meszaros said an internally-posted position was not mutually exclusive to the position receiving external equity.In response to Seese,Meszaros said Jackie Wilde had been promoted to be the new Community Development Director. Meszaros introduced and welcomed new Parks & Recreation Director Tyler Florence. City Attorney Report. Holly Wells said her report was in the packet if council had any questions, but she had nothing new to add at this time. Other Reports, Announcements and Presentations ADA Presentation by Nick Woodard Providence Operational Update Report by Robert Rang Council recessed at 8:54 p.m. Council resumed at 9:05 p.m. PUBLIC HEARINGS —None UNFINISHED BUSINESS Items Postponed from Previous Agenda Discuss high organization core principles. Postponed from June 24, 2019, July 22, 2019, and August 26, 2019. Lane said she hoped that the city manager and council would consider ways to implement some of these principles into the city's business practices. Towsley supported the concept on the whole,and wondered what action was being suggested that council take. In response, Lane said she hoped that these principles would be incorporated into the city manager's goals at the next evaluation, adding that in order to accomplish that,they would have to be measurable. NEW BUSINESS Ordinances for Introduction 93 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page Ordinance 2019-016, Amending City Code Section 14.15 — Electricity, Article 415 — Interconnection Requirements, Procedures, And Application Process For An Alternative Power Source Less Than 25kW. Motion (McClure/Lane) Introduce Ordinance 2019-016 Meszaros said this ordinance was brought forward by the Port&Commerce Advisory Board (PACAB), and it needed some work. Wells added that one of the firm's attorneys who had considerable experience with the Regulatory Commission of Alaska(RCA)was currently reviewing this ordinance.That attorney had reviewed the ordinance and had some small revisions to suggest. Wells recommended council introduce the ordinance tonight and she would furnish administration with the suggested amendments for council's consideration when it came for public hearing and enactment. In response to Towsley, Meszaros said the AVTEC windmill was hooked up to the grid. Motion to Introduce Passed Unanimous This ordinance i vas introduced tonight and will come for public hearing and enactment on October 28, 2019. Resolutions Resolution 2019-089,Approving Amendments To The Co-Applicant Agreement Between The Seward Community Health Center, Inc. And The City Of Seward. Motion (McClure/Townley) Approve Resolution 2019-089 Meszaros referred to a replacement agenda statement laydown which he provided. The city had engaged a HRSA consultant in the development of this amended agreement. Motion to Amend (Towsley/Lane) Amend Resolution 2019-088 by adding a new Section 2 to read, "The Seward City Council intends to work with the CHC to develop a Memorandum of Agreement within 90 days from the passage of this resolution, delineating the procedure for compliance with Section 4.2.4 of the co- applicant agreement."and moving all other sections down. Council suspended the rules to speak with Craig Ambrosiani. 94 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page Community Health Center Executive Director Craig Ambrosiani said he would be amenable to making changes to the policy rather than the resolution to address council's concerns. Council suspended the rules to speak with Lynn Hohl. Lynn Hohl wanted the resolution changed because it would be more permanent than a policy. Council went back on the rules. Motion to Amend Failed Yes: Towsley, Seese, Squires No: McClure, Osenga, Lane Squires said he believed that CHC Executive Director Craig Ambrosiani had committed himself to meeting the expectations of the community. Towsley concurred and said she had faith in the CHC director as well. Main Motion Passed Unanimous Other New Business Determine how many citizens to appoint to the Special Ad Hoc Citizen Advisory Committee for the purpose of researching options for the Seward Airport; then vote and appoint citizen applicants:Lynda Paquette,Steve Leirer,Walter Corrigan,Carol Griswold,Bruce Jaffa,Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. Motion (Towsley/McClure) Appoint all nine citizens, plus Stephanie Presley, to the committee and report back to council quarterly. Motion Passed Unanimous Mayor Squires appointed all nine citizen applicants plus Stephanie Presley to the committee, and also appointed Bruce Jaffa as chair of the committee. Council directed the city manager to forward all airport emails to the committee. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List Lane inquired about where the report was about the Air Force Rec Camp property.Meszaros said he had an engineering report from R&M that he would send out. Following up, Lane asked if council could have a report on all of the projects that R&M was currently working on. 95 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page In response to Seese, Squires thought the city could create a permit-only parking space for rear-loading accessible vehicles. Public records report through October 7, 2019 Lane asked when she could expect to see a response to her records request for salary information. Meszaros said there would be a charge for the records; Wells said by statute, the city was obligated to charge for records. Towsley expressed concerns about being charged for information that would be helpful to have for budget preparation. Wells said council could adopt a policy, if they wished, to have salary information posted publicly. Updated Workflow for Public Records Requests Proposed schedule for budget work sessions Motion (Squires/McClure) Reschedule the budget work session from October 25, 2019 to October 29, 2019 at 6:00 p.m. Motion Passed Unanimous Motion (McClure/Townley) Extend the adjournment time for tonight's meeting to midnight. Motion Passed Unanimous Providence Operational Update Report COUNCIL COMMENTS Towsley was troubled that the Electric Department was spending money on a public relations consultant. She thanked Heather Bardarson about bringing forward her concerns about childcare,and she thanked Christy Terry for bringing attention to human trafficking. Seese thanked Heather Bardarson about making her aware of the Big Bay Beginnings closure. She attended the Kevin Hines presentation at the school today, and thought the students were engaged by the presentation. Seese congratulated the American Legion Auxiliary on their centennial anniversary and for the expansion of membership requirements. Osenga wished a Happy Retirement to Cindy Clock, and wished the American Legion Auxiliary a Happy 100t'Anniversary. He encouraged everyone to check their smoke detectors and carbon monoxide monitors. Lane wondered if there was an answer to the request for the DMV to do motorcycle licensing; in response,Police Chief Tom Clemons said it would be cost prohibitive to have the tests 96 City of Seward,Alaska City Council Minutes October 14, 2019 Volume 41,Page performed in Seward. Lane thanked the city clerk for working hard on improving the council chambers sound system, and she thanked the city manager for hanging in there. Squires asked citizens for suggestions about what to do about childcare. He thanked Nick Woodard for his presentation, and wished a Happy Retirement to Cindy Clock. CITIZEN COMMENTS Craig Ambrosiani thanked council for supporting the Community Health Center. Heather Bardarson thanked council for hearing her concerns about childcare, and said she would work on bringing back some solutions. Lynda Paquette thanked council for appointing her to the airport committee. She wondered how well the Alaska SeaLife Center was set up for ADA compliance. Lynn Hohl shared that she had twice had injuries that required her to be in a wheelchair and so she understood some of the hardships for accessibility. She wondered who the current ADA manager was for the city. She said all borough sales tax funds were required to be spent on borough schools. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Towsley thanked Lynn Hohl for her service on the school board for many years. Squires thought it was a good idea to check the SeaLife Center for ADA accessibility. ADJOURNMENT The meeting was adjourned at 11:12 p.m. Brenda J. Ballou, MMC David Squires City Clerk Mayor (City Seal) 97 Agenda Statement Meeting Date: October 28, 2019 From: Brenda Ballou, City Clerk Agenda Item: Nominate, elect and swear in a Vice Mayor BACKGROUND & JUSTIFICATION: Per Seward Charter 3.3, Seward City Code 2.10.020 and City Council Rules of Procedures Rule 4, the City Council must meet and organize no later than 30 days after each regular city election.At the organizational meeting,after new members are sworn in,the next item of business is for the Council to nominate and elect one of its members to act as Vice Mayor in the absence of the Mayor. The City Council must select one of its members to serve as Vice Mayor. The Vice Mayor chairs the meetings in the absence of the Mayor and fills in for the Mayor at ceremonial functions when the Mayor is unavailable. In the absence of the Mayor, the Vice Mayor shall possess all the powers of the mayor and all duties required of them by law or the City Council. Recommended Procedure: 1. The Mayor/Presiding Officer opens the floor for nominations. 2. The Mayor/Presiding Officer or any council member may then nominate one or more council members for Vice Mayor. 3. If only one nomination is received, a motion is made to close the nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent (no roll call is necessary). 4.If more than one nomination is received,paper ballots have been prepared for each council member to sign and vote for a nominee,or council can conduct a voice vote. It takes four affirmative votes to be appointed. RECOMMENDATION: Nominate and appoint a Vice Mayor. The City Clerk will then proceed to swear them in. 98 Memorandum Date: October 28, 2019 From: Brenda Ballou, City Clerk Subj: Direction to Boards and Commissions to give periodic reports to the council It's that annual time of the year where the council must organize within 30 days after the regular city election and select either council members as Board and Commission liaisons, or direct Boards and Commissions to give periodic reports to the council. Resolution 2005-071 was approved on August 5, 2005, and allowed future councils the option to either appoint council liaisons, or to have individuals from each of the Boards and Commissions to give periodic reports to the City Council at their regular meetings. For the past several years, council has chosen to direct individuals from the Boards and Commissions to give periodic reports to the City Council, but it remains council's option to decide what direction they wish to give the Boards and Commissions. RECOMMENDATION: After discussion, the Mayor appoints a liaison with the Boards and Commissions or requests periodic reports be given to the City Council. If council wishes to have council liaisons to the Boards and Commissions, the council member appointed to the Kenai Peninsula Economic Development District(KPEDD)will automatically be the PACAB liaison. City Council Rules of Procedure RULE 4. The City Council must meet and organize not later than 30 days after each regular city election. At this organizational meeting, the Council elects one of its members to act as Vice-Mayor in the absence of the mayor. In addition, the Mayor may appoint the council liaison to the Planning Commission and the council representative to the Kenai Peninsula Borough Economic Development District. [See Rule 29(c) and SCC§2.10.020] RULE 29. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. 99 Memorandum Date: October 28, 2019 From: Brenda Ballou, City Clerk Subj: Annual organization of the council appointment of Kenai Peninsula Economic Development District Representative An action needing attention during the organizational meeting of the City Council is the appointment of the Kenai Peninsula Economic Development District's(KPEDD)City of Seward representative. Council Member Kelley Lane has been the representative serving on the Board of Directors,with a term that expires December 31, 2019. Recommendation: After discussion and with consent of the council, the Mayor appoint a city representative to the KPEDD for the period of January 1 —December 31, 2020. City Council Rules of Procedure RULE 4. The City Council must meet and organize not later than 30 days after each regular city election.At this organizational meeting,the Council elects one of its members to act as Vice-Mayor in the absence of the mayor. In addition,the Mayor may appoint the council liaison to the Planning Commission and the council representative to the Kenai Peninsula Borough Economic Development District. [See Rule 29(c) and SCC§2.10.020] RULE 29. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the Presiding Officer may appoint one Council member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board.if council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the city council during Council's regular scheduled meetings. 100 II�� ii Illlllllu� . a Illlllllli�, II II The Kenai Peninsula Economic Development District (KPEDD), a private non-government resource, enhances the quality of life for Borough residents through responsible and sustainable regional economic development. As the first federal Economic Development District designated in Alaska, as well as the first Alaska Regional Development Organization or ARDOR, KPEDD has actively pursued development opportunities for the region. Since 1988, KPEDD has been involved in a variety of projects, including public works projects, shellfish industry development, international trade, promoting a North Slope Natural Gas Pipeline to Cook Inlet, infrastructure development, workforce planning, community action plans, and tailored business assistance. Each year, thanks to our generous sponsors, KPEDD hosts the Industry Outlook Forum, an educational event held in alternating communities which discusses current federal, state, local, and industry projects. The Board of Directors guide the direction of the organization in areas such as loan recipients, strategic planning, grant opportunities, local business advocacy, partnerships and community updates. If you have any questions, please feel free to call the KPEDD staff or Board President Todd Smith. 2020 Meeting Dates: Wednesday,January 8,2020 (Industry Outlook Forum) Thursday, February 20,2020 Thursday, April 16, 2020 (Annual) Thursday, June 18, 2020 Thursday, August 20, 2020 Thursday, October 15, 2020 (tip ta BOD Call In Dumber. 1,,,,,800,,,,.315,,,,,6338 Ywnate, &, nic Code. 90765 e f rytent Todd Smith, President: Cell: 907-252-1309 Email: 'T. add.(yr 11aL,,.coi Tim Dillon, Executive Director: Office: 907-283-3335 Ext 2 rg Cell: 907-242-9709 ' ] . . . III Email: '..�.ry:a::�::p..(�1<ped .org Caitlin Coreson, Programs Manager Kenai, AK 99611_ Office: 907-283-3335 Ext. 1 Cell: 907-90-1191 Email: C..aifl:i.:rri(j�.a<::l-)e. . ...orr�.g 101 Seward Community Health Center CITY COUNCIL LIAISON CCROP SECTION 5,.P6ARTj-j,,.,SV AGREEIVIEN"r,u),1"AR11CIPA"IT IN C001111)IN"KIING" ("1)m Nit"rrEE., 5.1. 117cy- jyt�,Ipcfs" of, implu'ricnijilgr iulteriding, cn reriieuir.ik, 1,1li1 ,given em, the Pvwtics are jif part�i cipate 6"1 ;1 ocir(litbriting Conuailive c(Paipfised of nr, mcmbcr eo,dt offfie Goveming, Bo@rd, (fie City Council, ltw tleahli Ctnter ExvcuiJvQ Dii-octor, a:nd aic citymanageld , o I' lhtix rcslmnctive designees, �,2 Meokigs, rrmy be cali4xI by til'iy One inernber offfic Coop"diitrifir"ig Commiftee ,111,C1 jrj,,Jy J)bjjerI!d ldephonWcllly o"clevircmicaRy, ............... ........................................................................................................................ ................................................................................................................................. Q V I rifle Ire iYOWe"I�11r"I h011 9m r1ei1,,r%e 0b M%p6yed,Milk here N Oe I Hi.i'Ad a)uMiei, firc ru Crmrj An&—o<Crvn ,mri,ocre mar diraitfr-riku ai g r Wd R17V2 019 ltlr.33 PM To: D,"Ida N.A.., Ce: S.Lrud, FW ffi Bre nda, Below are some expectations wevould have for the Councd Heafth Care Liaison, • Serve as trip ha(son between SCHC&City Coiunctl:by corrimutwAflrig the iesults of discussions at the Coordinating COMMAtee to Crly Ccumcil, • I o provide input,without biias,that is in the best interest of everyone in our community, • Willingness to learn about the mission&services offered by SCHC,as well as other health providers in the community, • Mingriem,to openly discuis proposed changes to the SCHC-Crty CD-Apppicant Agieeonerit fusm the perspective of our communays best interesN. • Willingness to openlly discuss new grants,service,changes,and the SCHC budget fronn the perspective of our COMMUnity's best interest, • Willingness to arc here to the ietter and spirit of the Cc-Appkant Agreement,inducling sections on dispute resolution. rhanks Craiig 102 COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals fbr conducting a third-party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of'administration,personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council meeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Govermnent) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request fbr Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towslev replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas fbr moving this fbrward and would be reaching out to committee members. Committee Created: February 28, 2018 Sunset Date: December 31, 2019 Current Members: Horn Casagand Towsley Squires FOR CONSIDERATION 1. Is there a need to continue this committee? 2. If the committee is to continue, all three members of the committee will have to be replaced. 103 COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of'Vice Mayor McClure, Council Member Towsley, and Council Member 5eese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerkforwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of'June, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of'June, 2019. Committee Created: March 11, 2019 Sunset Date: December 31, 2019 Current Members: McClure Towsley Seese Last Action: April 8, 2019 BDO presented their financial audit results to council. FOR CONSIDERATION 1. Is there a need to continue this committee? 2. If the committee is to continue, Towsley will have to be replaced. 104 COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of'Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of'one or more resolutions, and this ordinance will come back at the same time or introduction. Committee Created: June 24, 2019 Sunset Date: December 31, 2019 Current Members: McClure Towsley Meszaros Wells Last Action: The introduction of Ordinance 2019-014 Sexual Harassment has been postponed until the Policy Work Group is ready to back policies via resolution for council consideration. FOR CONSIDERATION 1. There is a need to continue this committee because they are drafting/reviewing policies that are tied directly to Ordinance 2019-014. 2. Towsley will have to be replaced. 105 Jackie Wilde From: Kim Nielsen <KNielsen@rmconsult.com> Sent: Monday, August 26, 2019 10:36 AM To: Jackie Wilde Cc: Kristi McLean; Brennan Hickok Subject: Ft. Raymond Property Attachments. Seward USAF Rec Camp Enviro Report,,Rev 20190826.pdf Jackie, Attached is the report for the environmental review of the Ft. Raymond property, The good news is that the large contaminated site is actually located to the north on the current Seward Rec Camp site. The Ft. Raymond property we are focused on just had a 40gal spill associated with the substation. However, a big data gap is knowing exactly where the former spill was located on the property. A 40-gall spill should have an impact area much smaller than the entire property it is listed under. It is surprising it is not defined better in the ADEC report if they have such restrictions on the property. Kristi has exhausted her online and ADEC resources. I have reached out to my former colleagues at URS who worked on cleaning up/closing out the contaminated site 15 years ago. I will let you know if anything turns up with that. In the meantime, perhaps Jeff Estes or others who have some history of the former substation where the spill occurred may have memory of it and could locate the old spill report files? If we can find more info we can update the report accordingly. In the meantime, please review and let me know if you have any questions or would like to discuss. Sincerely, Kim. �a.p'¢[J) ......... Ni I.....;,c�'I, Group Manager--Waterfront Engineering R&M CONSULTANTS, INC. 9101 Vanguard Drive I Anchorage,Alaska 99507 907.646,9602 direct 1907 301-4206 mobile Facebrink Ljnkedln � rmconsult,com h J,n o f in"" Y"')(41 P Iu"'J", S-arn p_ Phish/Fra-lad Not H-011—arfll `Dr gcar qyiou,s vote 106 Iti��l i I� Ili i III l 21 August 2oig R&M No: 2734.02 Jackie Wilde Community Development Department 1 City of Seward 410 Adams Street Seward,Alaska 99664 RE: Former U.S.Air Force Seward Recreational Center Environmental Review Dear✓1a1s. Wilde, R&M Consultants, Inc. (R&M) understands that the City of Seward (City) is interested in redeveloping the former United States Air Force (USAF) Seward Recreation Center (SRC)— Suject Property—into auto commercial zoned space which may include a movie theater, retail space, City shop/government buildings, etc. The Subject Property is adjacent to a known, active contaminated site listed by the Alaska Department of Environmental Conservation (A EC) and therefore a records review was conducted to identify potential restrictions and/or contamination issues (Attachment A). Subject nAdjacent Property The 11-acre, City-owned property (Parcel ID #14 02607) is located at 21O1/2109 Dimond Boulevard within the Fort Raymond Subdivision (Replat No. 1, Lot 7A; Attachment ).The Subject Property is located south of the Resurrection River and is bounded by Sea Lion Avenue to the north® Dimond Boulevard tote east, the Seward Highway to the southeast, and Aspen Lane to the south, Private and City-owned parcels border the property to the west and south. The parcel is currently unoccupied but was used as a recreational camp for USAF personnel and their families since the 197O5 until its closure in 2012 (AD , 2012). Table 1:Subject and Adjacent Property Use Summary(Figure 1) Direction a tion Not currently in use. Previously used as a recreational facility between Subject 1970 (initial date unknown) until approximately 2012. Closed ADEC Property contaminated site(cleanup complete) listed within property bounds , North Sea Lion Avenue and the current Seward Army Recreation Camp (Seward Resort). Listed on A EC Contaminated Sites Database. East Dimond Boulevard and private arcel (unknown use) South Aspen Lane and municipal propertyoccupied bythe Chmberof Commerce building, Municipal and private parcels. Municipal properties are occupied by West an electrical substation, baseball field, warehouse, and the City Cemetery.One adjacent parcel is privately owned by the American L ion Post and is operated as a cemetery. Several parcels to the west comprise the Seward Cemetery, Representatives from the City have mentioned that the locations of some plots have not been surveyed and may not exactly be known. 107 Former U.S.Air Force Seward Recreational Center--Environmental Review 21 August 2019 Page 2 Documented Contamination Cit of Seward (Fort a mond uhsti'on,ADEC File o.: z 2. 8.oca /Hazard I . 1 1 This site was listed on the ADEC database in 1993 after the generator day tank was overfilled releasing approximately 40 gallons of diesel fuel to the surface.The site address is listed as 21oi Dimond Boulevard at Mile i of the Seward Highway although a map of the actual location of the spill could not be located. Impacted soils were excavated and removed from the site and site characterization as well as clean up actions were performed through 20o8. Contaminants of concern were DRO and benzene. Groundwater sampling results from 2008 were below regulatory cleanup levels (URS, 2oo8) and ADEC indicated that additional soil samples were not necessary to demonstrate that the soils met migration to groundwater cleanup levels (ADEC, 2oog). All groundwater monitoring and bioventing wells were decommissioned and ADEC issued site closure (Cleanup Complete) in 2oog.The closure report (Record of Decision) is attached for your reference (ADEC,2009). ln5titutidnalControl(IC).Given thatthe most recent soil test results exceeded cleanup levels, ADEC approval must be obtained'! for any excavation,,transport, movement, remedfation and./or disposal of soils excavated from the spill site. ADEC did indicate that potentially impacted soils are at depths of approximately 12 feet below ground surface and therefore not available to surface receptions (ADEC, 2009). This IC likely only applies to the immediate vicinity of the spill site,but without thorough records,the actual location could not be identified during this review. Seward Military Res irt,ADEC File No.: 21o2.215.o /Hazard ID:153T This is the location of the U.S. Army recreation camp also known as the Seward Resort and contains housing, camping/RV parking, fish cleaning facilities, and maintenance buildings. Impacted soil and groundwater at the site was identified in 1992;contamination was associated with,a broken underground storage tank(UST) supply line. Biannual groundwater monitoring is currently required to monitor natural attenuation of diesel range organics (DRO) contamination. Investigations indicate that the area is underlain by an unconfined aquifer located approximately 15 to 25 feet below ground surface(bgs) and that groundwater generally flows in a southeast direction. Based on regular monitoring events, contaminated groundwater associated with the Seward Resort contaminated site does not appear to be imigrating offsite. This site is located cross gradient from the Subject Property and therefore the potential for this contamination to affect redevelopment proposals at the Subject Property is not anticipated. This site is currently listed as Active, although recent communications with the ADEC have indicated site closure is anticipated this year. Utilities Water.The 1987 Plat depicts a 12o-foot wide.,east to west utility easement within the northern portion of the parcel. The Plat also indicates Zoo-foot radius well easements for three City wells (Public Water System #AK2240757). These easements appear to have been vacated in 2012.According to the Alaska Department of Natural Resources, ADNR, subsurface water rights associated with these wells still exist, however the well locations do not aillign with the Plat(Attachment A). Electrical:The Fort Raymond Substation was reconstructed in 2010 and is located adjacent to the west of the Subject Property and may be using the existing utility easement. The location and extent of underground electrical lines is not known. The exact location of the original Substation and potential contamination associated with that facility is also unknown. Diesel Fuel.. The Substation contaminated site appears to be located on the Subject Property. Overfilling the day tank was documented as the cause of the release, however additional information on the associated generator building and any other above/underground storage tanks or return/supply lines was not included, 108 Former U,S.Air Force Seward Recreational Center—Environmental Review zi August 2019 Page 3 Other reports associated with this site that could provide utility details have,been archived and are no longer available through ADEC.There are no USTs registered with the ADEC located on the Subject Property, Miscellaneous: No information was identified for sewer, storm, or as utilities during this records review. Environmental Findings and Recommendations i. A closed ADEC contaminated site with an IC is documented on the Subject Property. a. Recommend reviewing City files or contacting URS/AECOM ('consultant previously responsible for monitoring the site) to identify the actual location of the spill. Knowing the location and extent of the impacted area would assist in coordination efforts with ADEC. There is a chance that location information in the files is incorrect and the spill was not located within the boundaries of the Subject Property, in which case the IC may not be applicable, b. Coordinate with ADEC during the planning phases to determine if field screening and/or special handling procedures will be required during construction, c. Although ADEC determined at the time of site closure,that indoor and outdoor inhalation of vapors do not pose an unacceptable risk, air sampling is recommended to determine if vapor intrusion barriers need to be considered during design of building foundations, 2. A portion of the western boundary of the Subject Property is adjacent to the Seward Cemetery, a, If there is a possibility that some graves could be located within the Subject Property, consider ground penetrating radar (GPR) or other methods to ensure they are not located in areas where development is planned. 3. A new electrical substation is located adjacent to the west. The former substation was likely located within the boundary of the Subject Property. a. Consider additional research into the location of decommissioned/'current utility infrastructure to identify potential conflicts. We appreciate the opportunity to provide this information for your use and planning purposes, if you have any questions or would like additional information, please contact us tyour convenience. Regards, R&M CONSULTANTS, INC Kristi M.McLean, LEECH AP BD+C Group Manager—Environmental Services References: ADEC, 2oog. Record of Decision City of Seward, Fort Raymond Substation ADEC Spill #9223712502, Cleanup Complete Determination. 6 January 2oog, Anchorage Daily News (ADN, 2012). Air Force permanently closes recreation camp in Seward. originally published 14 September 2012. URS, 20o8. iFinal Groundwater Sampling Results, Fort Raymond Substation, Seward,Alaska.7 JUIY 200& Attachments: A Figure(s) B Supporting Documentation 109 Attachment Attachment A— Figure(s) Figure 1: Site Features 110 a��,.. /�,: �� p, f, Oct Seward � , r �✓ h � % 1, t r I V�.IUy Elementary/ b dl School IIng r » ' r'� ly r" t i��'( � r w reward�' �;,," °d '�/ � � Resort q I r r o D ry // Subt3tatian NN Il,rr U(OWN r r u i1f �/��/ �I ,➢ ': W I�G` ,v I r//� 1,i' ��1J�! r., /, "�11 � „�,y raj/ % � 4I �; II � /, 11 / , /% k / //� r��1 J i, 237 38 ARRC 3 Q / ;;11v) Wat@rWeli A#�p is Water Rights Cityof Seward ' Boundary Property / // f f Cemetery RaCce�s 8 Ppin L6 Warehouse ken in i Pen site (l. Borough Panels f ) %' ////i//I y t (m 1 ADEC Contaminated Sites w,. ay�i�, Seward Chamber�� ,Acbwe of Commerce Cleanup Complete- ? U1 irstotutionaV Conivals cleanup Corripiete ...ALL LOCATIONS ARE APPROXIMATE NOTES: NAerlai imagery from ESRII World Imagery 0 50100 200 Water Rights and Weld Looatllans from this AQaska.CNR Property boundary from Kenai Penin!suJa Borough CIIS Parcel(Layer rk8 APPROXIMATE SCALE IN FEET ,.. ... ^ ... _ .... ..... .... ... ,....._„.. .,.,. y USAF SEWARD RECRE:ATIGIN CENTER �PR()J N ENVIRONMENTAL REVIEW DATE AICJ 2019 `7 R&M CONSULTANT5,INC, 111 REF: N/A &TE FEATURES ....---- . . -------_, 1. MGURE NO. 1 Attachment B — Supporting Documentation Fort Raymond Subdivision, Replat No. 1 ADEC Site Report: Fort Raymond Substation (Hazard ID: 1514) Record of Decision, Fort Raymond Substation (1/6/2009) ADEC Site Report: Seward Military Resort (Hazard ID: 1537) 112 i ,fle e, 1 200 Lor 7.4 FAAC L IN -T -14M'01*01 4# C14, 734 74 1 .624 54 %P W m r RIO F 40 1AVOND 22C4 4r 37 y 4 w,;,r, Z 116 IS, 113 Site Report: Ci ward Fort Raymond Substa DEC SPAR CSJI SPAR ONIne ierv�oel OjMarrilrwtod Sites Sex&i S� E NAME, City of Seward Fort Raymond Substa D D R E,"S S 2101 Diamond BoulevardT Mile 1 Seward H gfmay,Seward,AK 99664 FILE 2332 3&009 NUM 6 R [A Z A R D I'D 15,14 STATUS 0eanup Cornp ete S L A r 1� '0 D f 60 13000101 L 01'Q G Nh,.JDl1 I -149432222 0 R tl Z 0 N T A f NA D27 D A V t0vl We make every effort to ensure the data presented here is accurate based on the best available m1brmation currently or;rple with DEC )t is therefore subject to change as new mformatm becornes available, We m',(,,)rnrnend conractrng the assigned project stalf'prior to making decisions based art this information, ProWems/Corri[irnents Action IInfayormation AG 11%O 114 Ac�QN DESCRP flON DEC 5 1 Ad i- DATE 114 W5r 1943 UpdaW sir OtherAct on (04d R Ram ction Codn;:g RAFIR-Remedial Actrin Mall Review(CS)) On Jun 15 a nd,iune 1.3 No anger,A,s&qned 1553,race ved and meveev,rw,d eiJIR5 M bovent,ng none conutivinated area tor in shu ierived at,o- Mans wem,approved on Aine 25, 1993 6 251 f993 Updairt of Other,Aciiien t0iid R Rase Andain Code PAU liteivied'al AcT,rans UrderAday(rjentrriA�p Nis 4 ongeii Assigned 71011993 Update ar Other,dicoon itd 19 Base Adian Code=u F[APR-ReHiladAAcbon Plan Review tCS�1 On hily 29 30 1593 Mis I migm aRss jned incok(ed lhe haxes,fir, of the ex caviled Lantainhin,'Veid see 4s whiinIn lhie%f)4 ni Calk ocur ed The soiswme l�n lay.remedmaled at Allaska Sot RecyiJoig hie ln Arichoiage The !Aann vveriff approved an Juty 30, 1993, 9.17 1993 $ae Adided or 0maimse Ctiii%0 tink r,,ve-r�fidl Hoe,e ga,Assigmea 9 d7111MI S tir:RankRd us ing fihe hraiM ranitunk g NO avy(s,Asugireid AHRM 200 4 r,mate cr Q)flhei�Achon No Mlliflbef assigned and entered into Uie Filerecin IID13 and CS DB ply a 11 ful:)l oey 9 20 A05 G'ts'Pusilion Li1xialed Using Fiigures I and 2 frim'm a FoHow,Ulp Sot and Groundovatm,Sailipling Rellow,T Foe Paymand Ajce HAghey subst':Vints ii'llmi D'aines&Rkum daidd NImch M 1993 or con(uncficim v�,h ll'opcZ!ne Flio and Via 1101B Pav,:ol L�noli eiven"eld the cooidniates for duos sots'.,Metadala mcilvides NO rcpo M; semali,'Tii Terre IIi Srremt Ntaps,Blark and VvNile Aenal Rhatio an a Medium Sfze N%qj die Smile n 10 000,C.coadviMv Dalum NADG3 High degem,of rinill,doncp n accumLy raft beation G 2;'"KV SlIe e.I immtei:ufiari Hevi,�miad flie.March t Uf Iv93 IDarries&f0o cm Fullotol-up Sod artJ Giouridwoual,Sampling Ffe[llm )c'n rntz Report Aptuaved Repoill defmi,tS that an shiliatpd 900 cuNc yards of pMrililtum ddies,-t contann mated rmiOq ex sit and has ocen Dripacted b)DI:M 6 2009 $ne rZimiach art zium RQ'ViC%red vie januaiy•1"1"993 I.Minar X tAnaie linoim Reltair'or Ernivainryiemal'Suit Sarimping at Ck',m f:jrisz Report Appicived Ole Fort Rayiniond h'ultionVJWI,SiMMitflilg COM1111ioeid The i of SR and B f EX a,omammatain at i I'lase 0 Ithe cul"V'Imin't"ad 50,11 exta"IMICII,ard on the appmx 50 Cubic:yard slodqide 7121,110d ujidxkto l)Merp'7�Inrn DonFntz 54"',orl illanagell and rCqUV3V1ng oin UpMatertil activdies anal have accurred sincrR 1995 ci a wwk pitan to altrifess uw5tmidmg issues 7A2(m% Site Reviovvecl Jairivary W 1995 PiNt,FU:ivmaan�j Substauort Moventre;Symerit ueport my[farnes g. Eton F:ntz Repoin Approved Moci& Repart dep[efsthal bra veniming air spar9mg is reinedianing Ole convinniiinaied SO(Il and qroundwMer G?ones 9107 Updale to,I 1i,ei k Win l,Ze6enmrniJ a URS,mmlfr,phil ror clasuire samphng at the C ty of Sewvd Fon Raymond Suilivaton Don Friu Through dumnm ions w.11n URS muv t C6ty at Servant slaff 111i deparli'Wilwas ildwimed that fthe Cry of Se,hai d des led W seed, 0 We cute Pk irtftw was sent to Oie'City 0 Se,mard idermlying additicnat sairipfi nig needs in rtirder to seek Livicurerijonal-nude rAmmin 201 V2108 F-hpusuie tia,,Jorrgi%Iodat A uaer r,updaind iranerung n,ffi ETM has betail cornpleted 6nr source mea 72,492 CRy of Seward FLon Diiii,FnL, Ranlong Paymioubd Substa CllearlLp'.;QffljRIUW f ile AUEC defenvinpiJ that there rs ouireinflj no unaace{paWe i ru lu"Idn hetAM of One [)awn Fira: Detv'imin"IT10i'l gams IM airivronrmeitt 9iofcf,9evvaid infon-ned that because the Wst sail veslmg deex�ted caniaminoNoi exceeding 111he jppbcaWe cteam 17 leeli isnor ADIEC Jg)PIDVM ITYUSt be ub aincd for any eincaw0wiT fira"Sinch movointaiM ruin&diati,no aw3hor disposat rad in,ls ex,cavdied filum the oijilt site, l'Inis is Consivienil vvrth th" equvemcelM at 19 AAC PS-321 ji) tIB AAC,75 360 aild 18 IVI,75 370 fb,� SITE MS MIRY Site nharw tanzat on arid deanup actions perforined alf¢hia site mere supervised and aerernled, limy Dames&Mme n the *90 s aind UPS Corltorrall(an n 2007 and 2DD8 in tMay 113�t2 ipjjliuxurimijeWV gD cult c Vards W confamninsfed slrikvas Pnxsvaled and i3ilacad in a oo, Muckprle ticWiind at oic we in Decpffflbel 1992 the excavation mrwi ierljieildal Jild 00117*"P.Moore ci;,Ue tad arMyticall samlinies tia)M Lirmt CoCa'Vi3ran and flovil file blloakp(ied mk to de[eirrwve Vfe co"ilaininant rutrnrce.naGraPuranns prismiit hid and benzene mere iviciounwred rra fhe sample coflecWd f,om 12 feet betio,iv ground suifurce at concanovxns em esdrig rJeanup lavOs 14 500 mgAtq LORD mid }39 t mg(kg beitzeme! [fiRC,cance Inbrati ons in Ulm samples cullected Nurn tilp slackjp led sells, excetwled jeallup levcdq 'Ci'[S stockliriled mit wos euemv quenny transparted w Anchoiage rdlure die 5sA Nils 1herrililty reined Aled by Aiasi(a Serb Fiecycil ig hic Add,bom!il 11,01ming"Ic'[vitfiss occuried io 0ie sll. of 1993 ard 3 molviiimnij vvelk vmo instailled 13ruundmatef vies a 'Intamd at as dte3th of OPIA0�uiTUTCy Y"taeit s0ury gro. I suifa,,,e, Avl(YN,",at Ld',Oes 115 CoinUIWTI�nant hiformadoin; NAME LEVEL DESCRH:,roq AAEDII'A COMMENTS ContrW'Tyjpe I'ly,IP DE tt'AULS ReqWrernents DESCRIPITM DETAILS q, �,'��plhllw-" '0 0 ,; 116 SARAH PAWN,GOVERNOR DEPT. OF ENVIRONMENTAL CONSERVATION '' 43335 K-Beach Road,suite 11 oldotna,AK 99669 PHONE: (907)262-5210 DIVISION OF SPILL PREVENTION AND RESPONSE FAX. (907)262-2294 CONTAMINATED SITES PROGRAM http:a"cvww,state.ak,us/dee/ File. 2332.38.009 January 6,2009 Phillip Oates, City Manager City of Seward P.O. Box 167 Seward, AID 99664 e: Record of Decision (ROD) City of Seward, Fort Raymond Substation ADEC Spill e, 92230112502 Cleanup Complete Determination Dear Mr. Oates: The Alaska Department of Environmental Conservation, Contaminated Sites Program (ADEC) has completed a review of the environmental records associated the City of Seward Fort Raymond Substation. Based on the information provided to date it has been determined that the contaminant concentrations remaining on site do not pose an unacceptable risk to human health or the environment, and no further remedial action is currently required for this site. This decision is based on our administrative records for the City of Seward Fort Raymond Substation which are located in the Soldotna office of the ADEC. This letter summarizes the decision process used to determine the environmental status of this site and provides a summary of the regulatory issues considered in this Cleanup Complete determination. Introduction Site name and location: City of Seward, port Raymond Substation 2tOl Diamond Boulevard Seward, AK 964 Township IN, Range 1 W, Section 34 Fort Raymond Subdivision Replat No. 1 Lot 7A. 117 Mr. Phillip Oates .2 - January,6,2009 Nam n: Phillip Oates, City Manager City of Seward P.O. Box 167 Seward, AK 99664 Database Record Key and File Number: ADEC Reckey: 92230112502 ADEC File: 233238.009 ADEC Hazard ID: 1514 RegulatoEy authority under which the site has been cleaned u This project was reviewed under the applicable regulatory authority in 18 AAC 75, Article 3, revised as of October 9, 2008. Background The City of Seward Fort Raymond Substation provides electricity for the City via emergency generators. In 1992, approximately 40 gallons of diesel fuel was released to the surrounding soil during the overfilling of a day tank for an emergency generator. Contaminated soils were discovered during spring break up. The City of Seward excavated the visible contaminated soils, backfilled the excavation, and notified ADEC of the release. ADEC requested assessment work including the collection of confirmation samples. The City of Seward hired Dames & Moore to undertake assessment and remediation activities. Soil and groundwater samples collected at this site have been tested for: benzene, toluene, ethylbenzene, and xylene (13TEX), gasoline range organics (GRO), diesel range organics(DRO), PCBs, and halogenated volatile organic compounds, Site Characterization and Cleanup Actions Site characterization and cleanup actions performed at this site were supervised and reported by Dames & Moore in the 1990's, and URS Corporation in 2007 and 2008. In May 1992, approximately 50 cubic yards of contaminated soil was excavated and placed in a soil stockpile located at the site, In December 1992, the excavation was reopened and Dames & Moore collected analytical samples from the excavation and from the stockpiled soils to determine the contaminant concentrations present. DRO and benzene were encountered in the sample collected from 12 feet below ground surface at concentrations exceeding cleanup levels (14,500 mg/kg DRO and 0,391 mg/kg benzene). DRO concentrations in the samples collected from the stockpiled soils exceeded cleanup levels. This stockpiled soil was subsequently transported to Anchorage where the soil was thermally remediated by Alaska Soil Recycling Inc. Additional boring activities occurred in the spring of 1993, and 3 monitoring wells were installed. Groundwater was encountered at a depth of approximately 30 feet below ground surface. Analytical samples were collected from the soil borings, and one soil sample exceeded DRO cleanup levels(1,500 mg/kg); all other samples met DRO, GRO, and BTEX cleanup 6\SPAWSPAR-CSUS Case Files(Contaminated Sites)'1332 Scwardt2332 39 009 Seward,City of-fort Raymond SubstationlCleanuipComploc 1.6-09 doe 118 Mr, Phillip Oates 3 , January 6,2009 levels. DRO, GRO, and BTEX were encountered in groundwater samples collected from the monitoring well installed in close proximity to the spill site, but only DRO exceeded the groundwater cleanup level, being detected at 14.7 mg/L. No contamination was encountered in the down gradient monitoring wells. Because of the existing soil and groundwater contamination, Dames & Moore recommended that the City of Seward install a bioventing system. The City of Seward installed an ADEC approved bioventing system in July 1993, Air was injected into the subsurface in three subsurface soil zones, and into the groundwater via an up gradient sparge well and through monitoring well 1. Dames & Moore monitored soil gasses at the system and felt that the system was effectively reducing soil hydrocarbon concentrations. BTEX and DRO concentrations in the groundwater were found to meet cleanup levels. The City of Seward continued to operate the bioventing system until approximately 2000, when it was shut down for facility maintenance and was never restarted. URS conducted a site visit on June 26, 2007 and concluded that the site should be eligible for closure. ADEC requested additional groundwater samples be collected to document that groundwater contaminant levels meet cleanup levels. URS collected groundwater samples from the three existing monitoring wells in October 2007 and April 2008;these samples demonstrated that groundwater met regulatory cleanup levels. ADEC concluded that additional soil samples did not need to be collected to demonstrate that the soils met migration to groundwater cleanup levels. The groundwater monitoring wells and wells associated with the biovcnting system were decommissioned. Contaminants of Concern • Diesel Range Organics (DO} • Benzene Cleanup Levels The pertinent soil cleanup levels for this site are established in 18 AAC 75,341, Method Two, Table B2 Under 40 inch Zone, Migration to Groundwater. Contaminant Site Cleanuo Level • Diesel Range Organics 230 • Benzene 0,25 mg/kg The groundwater cleanup levels for this site are established in 18 AC 75.345 Table C Groundwater Cleanup Levels. Contaminant Site CleanlinLevel • Diesel Range Organics 1.5 • Benzene 0.005 Cs' SIIAWSPAR-CS138 Cme Files(Contaminated Sites)"2332 5ewu&21332 39 009 Seward,,City of-Fon Ra mond Sub stati,%n,C kanupC orriplele 1-6-09.doc 119 Mr. Phillip Oates . 4 w. January 6,2009 Pathway Evaluation The exposure pathways for human health that were evaluated include the following: ingestion of, and direct contact with, soil and groundwater; indoor and outdoor inhalation of vapors; and direct contact with soil. Impacts to ecological receptors were also evaluated, but there was no complete pathway, The outdoor inhalation, ingestion, and direct contact exposure risk is acceptable because in-situ remediation that has occurred since 1992 has likely reduced DRO concentrations to below ingestion/inhalation cleanup levels, Further, the potentially impacted soils that remain are 12 feet below ground surface and thus are not available to surface receptors. Groundwater in the vicinity is used as a drinking water source however; contaminant concentrations meet groundwater cleanup levels. The above exposure pathway analysis was supported by the most recent ADEC Exposure Tracking Model ( TM) ranking. The 17.TM results showed all pathways to be one of the following: De Hinimus Exposure, Exposure Controlled, or Pathway Incomplete for human health and Pathivaj Incomplete for ecological impacts. ADEC Decision & Established Institutional Controls ( Cs) The ADEC has determined that there is currently no unacceptable risk to human health or the environment, and this site will be granted a Cleanup Complete determination, Because the last soil testing detected contamination exceeding the applicable cleanup levels, prior ADEC approval must be obtained for any excavation, transport, movement, remediation, and/or disposal of soils excavated from the spill site. This is consistent with the requirements of 18 AAC 75.325 (i), 18 AAC 75.360, and 18 AAC 75.370 (b). The ADEC Contaminated Sites Database will be updated to reflect the change in site status as detailed above, and will include a description of the soil contamination remaining at the site. This determination is consistent with 18 AAC 75.380(d) and does not preclude ADEC from requiring additional assessment and/or cleanup action if future information indicates that this site may pose an unacceptable risk to human health or the environment. Appeal Any person who disagrees with this decision may request an adjudicatory hearing in accordance with 18 AAC 15.195 -18 AAC 15.340 or an informal review by the Division Director in accordance with 18 AAC 15.185. Informal review requests must be delivered to the Division Director, 410 Willoughby Avenue, Suite 303, Juneau, Alaska 99801, within 15 days after receiving the department's decision reviewable under this section. Adjudicatory hearing requests must be delivered to the Commissioner of the Department of Environmental Conservation, 410 Willoughby Avenue, Suite 303, Juneau, Alaska 99801, within 30 days after the date of issuance of this letter, or within 30 days after the department issues a final decision under 18 AAC 15.185. If a hearing is not requested within 30 days, the right to appeal is waived. G WAKSPAR-CSUR Cbe Fdrs(Contaminated Sitcs)'Z32 Se%ardQ332 39 009 Seward.City of-Fort Raymond Substation'CleanupComp)m 1-6-09 doc 120 Mr. Phillip Oates . 5 - January 6,2009 If you have questions about this Cleanup Complete with Is determination, you may contact the ADEC project manager, on Fritz, at(907) 262-5210 x245. Sincerely, )67 7::�Tr Don Fritz Environmental Program Specialist C: Mark Vania, URS Corporation G WAWISPAR-CM38 Csbse Files(Cantankated 5itesN332 SewardC33138 009 Smard,Uty of Fort Raymond SubstationTIcanupComplete 1-6-09 doc 121 Site Report: Sleward Military Resort DEC SPAR OP SPAIR OnI w',Senirel ConUarninatod 5 Yes Search Sffl': NAPOE: Seward Military Resort ,4DDRIESS 2305 Dimond Mvd,,CC,FTRS-04,Seward,AK 996CA RLE 2102,26069 MAO BER KIZARI[) 0 1537 STA I US ACOVe STA F F Joshua Bar ha 9072697691 I A r1l D 60 133273 LONG 11 UDE, -149,4330125 H 0 R Q 0 P\1 f A L WG584 DATUM, We make every effort to ensure the dara presented here is occurote based on(tie best available information currently onfile with DEC,U is therefore subject to change us new informatic)n becomes avadable, M.,recornmend confacting the assigned prpiect stalf prior to making decisions based on this inforenotion, Prc)ble rr)SIC'Dim Merits Actlon linfoirrnaticin, 122 ACTION ACTION DESCRIPTION DEC STAFF DATE WMM02 &WAQ0dWMWBQ peld"M 2m2n9x1 Updobe or OlRar Admit COWAINJETM SOW Swwwry I 50d nhmMS and We dMa far Stewart! 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Ii)-Bd mot t"elkvvqrcfund suilace MR0 ginund,wbei ccimanOnat;car Nao ImCa W w is Nomm ur AP t;Q u"S mWL EsWalm of w"Am"AMO WO mQ4 5 000 gallon heamg NRA UN ON MN"ards No%"a MdnQd.W Arc,A UN cumc ,(avridc, IFarlinscrr t Amaaone ;qaWeor0UmrA;Aon SWOq="Hmm Om Imnad Reenact=Lamp kealvO NY M,akr-1 SQJ C. a cBnnF,avv r,accVed t ,lu u hfawn d S"amm 5 0 INS ASH nucamed 05 B"wis 0 PeAmM wyanow=16MM We Ve On CkWNg 3 Ino MwmW mMmeeq A om Q was comound M ASR s Md Amwa WN W Q&T ,MMA aMpts mxWa;"fnw;roa mW"A AMC BM A sate a 123 11127YI99:5 Ulidate nr Onmer AdIon EIa�K ON Masika P ehiediall antion mpor,Xro'tectwe action report U11:3 ir i ernoval Conirav Number Lour Ho ward DACA85-94-D-00�0 Defivey 0 dm uarmilm 0,00 1 irmad August t:,95 riscinived Oxifed ion confirmainon so(P samples cetiecv,ad Non',ololig fire*kVrrlef riuel[ptiplelule trench mir"minuriq mpacrml Sells appear Ur 4e,caiiceiMAed In three areas m t1hia oircithwidsf corper 9 lite,Fisift Ii imthwev of ng 7 57,ivid weso Of BuMimig I-1313 Fish 1511 ara'deal'tQ be irrwrNuaavfld firOM a defect In Ilie foryineir fuo p pehrre and time clhhnr 2 buiWings raps fur"10 havin,SN impacted ftom darevilve pip og un opm is 000 plion US based on=Mrihrimion sud sairolpiles rrorn ulna pmnlneieir ,Of ffim excoujtuolj,inripioned sol85 remain near the nooh aral aam excavmova permwer )mpacm appear in have been muned by leeks m ft rwell pipmgMlich nan front the US"r to Vre AST airi hain OvLifill rtig the AST, 1,000 gafloill US1 Based an rield screening results obilmled groan dut rig US'T rernavall livivimes u^evpBv:ied wools suiTirunding Mp foinlej T 000 galron UST aj:roeared fo be he lesiAt of me'll'iltrg of 4he tart Rtiview of she,clurINTmation sarl mdicaia tkie r'70L CallihaquirmiIiort,rvieMs leve9 A Mena and r 11000N i locommelids no kolhej i mmediall acuan he Conal L,1,Me UST.11r,Vdelrme W umpacted m4s zbla ned froiin the i CondiMed i the USACIE na Selplembeii 13q2 appear¢o be relmed to too diyoaell afloct Ji'arli,i)udaO f1 nvja Buiijj-I T 60 A perched,mine of sariurmirid scull locoIed doecdy M;ove as sk sayer Qf fpeN bviovv glaii,ind ,wrfacep mms obsmed nparb(1he 'I OOU gelkioll UST The ipeiched zone m rnlerwmd uo be the reouh noon rhe flaarlibvin ouflek 71ne Seward IScri loollonal Camp Maintenance Superwamr bias lbwsn Cali'MoHOWS111,d sdhang lig walmilif The!Mjihi dna n to prvvarV"he waster Liras from freezing licr,vnei oils iri the viciivnn,y of the rornner fxoci gams,in usr wwo nio!erg nirjoandy impacted ti th s patema C0aL3l`nl1ra:10Vr SOLO velar and a clean a,recommenael.1 rol,d,ne UST sim!a 12*3i°T 996 Ujidele oi,019rpir Action ! 1,1 fa Ok a reamed of action i ept)r t addendum fuuarxrir I dated 4ow mr lxar 19155 Conim,:L mvu 5 llcma,d Number rjACA85,R4-E!kCC1G DNlvefy ni,der blurfabao ildbi34 3011 relmoval was i at 0 e fq��,i snintIllAng luCallons akai'rg role heaal,19 fueC pplufl rue on Sejowmlber 5 9 995 Approir i 20,,'e fanr,ar zo 11 vmrp ornnided and lvansp orted in&aika Sit r 1f1 yet9 yr fw 11hencriall keMlneM Excavahon w3s backfired with 'deam*fill imp ailwed'rain Melee t W ffie minfirmation sampro-s limle below 1010 irzpllog DF10 cAeanuli hvve8 The fiftir sarnjUer 6a%1 3TO ing,ilkig whicli vvas cNamled linsr 1he struMern edge of Excavation Number 3 tE was 11'relleved rhaf the mnnuivT of sol' Al pwce was 10:ubm yards irml verlfinfd M01 fuilher S014 sampling m spill bomigs all flirs porlctJw guess' 01 lgmW contract ardw was far 60:ions US ACE ricreaseal craft,act v.,.kme L, 20 torus and Inver to 200 Lons to to!115unt ri3r the mcgeased waWimeo of iirnpactod sells 11:iu-inq Oricouintaii ed diumig the rommovjI act;vi During,lilie scil rervovW actiw af E)mcavaivori Nurrite r 3 11eloarnivicirf f,,,f vie swumy pil satindl Slapped sh,fo visit the s[flu nj:wraforns After seeing Elmo si3O rairricv,M all 1E.,micavalljon Number 3 EPA N vas direca�pxj by the uSA E quall(y assurance,sal.vo,a4i RaaTivs,=%irl sictip any rriFthor sol lvneoall al Mis excavailwi *Elis s for siopping e,cavation ivas not given,in the ducumarl(safatr budget sfiorlaH vollialie of en4 PA(caqated arll!meaily 1(24 1996 upame ar opler Action filic"Truranduin i 5lubject uap vra,ot,rusiak%Peuemflxmau-'"'alnp Sovvim Louls llmmkaro Mar.ka Tapwmer wns sinqfled cit Decerinl!rP, 14 NeR and FramelL r001)ga rjj^aJ,[US7 Drictemimir 1995, The talpvvater was eiaIy ej tvii DRO by noffhed 1100 ADE:Mlodlfre,-P jlId 8 u EX by N'Whod 802D A 'Nvie la Ne rnsi used siionjld hove been ftin IM.nu nng 16,mer rinethods,p g 502 2 or 524 2 buizzene), A,talip water sam'ri oil1lecWt,in r0o 19Dc 17v EMCCK rx)nWmad an mm aled D 33 ugd,imrarene rlrrd it I-, ing/[ DRn ll,ffCt„for benzeric is,5 ug/L and at tilie lone no toandav:I vvas available fair DR(.1 ottle)Vman Lwe olrv•or shition '93 v M� 75 nar,v has a cteanup ueveu Nor Cr",M, it gruundAaater M ➢ 5 nmufl, No b"MIZe1e WaS JOUYCted 01 the Discernbo,11995 i6ailopile 11 Ave,eei,U e NiRL foi benzene was 0 5 pp o )uil"'Ill a aloc'm she defer-Bed 0 Ur pi7b, Therefoia tram Ejecember V995 rasWM nertRmm,r mtrvfiutrn itol rellule The p eqicus dele,Mo,,of benzene 'The ADEC fM we,ufts ccnta red 0 2 Mg-Cf Rn ui,known trydrocarbon weigh severM I'vaiis Starnes 11-imIks vit,,im, n the ajify d asod a-ge bw additional paaks vvere In fim gmalmm rarige and V,ero not quant(mited arid J or-of tcl Nhe 0 2 pprn ORQ{evel,r:"ecornmejjljahDrl Anolher talus ImWer barnpue UmOd i co4ec2eq, @nJ,eeled Tor ORO benzefla and GRO GRO tegnirig s,lecuired tor the,light cornj!mixids seem in filep DRCt trimitatagioun Mf:4 fol,neilzene,must be 0 3 pid6 oir luwer wug fix G,l(C),`DR0 0 1 ppm ar kmer 2,2 L�,1,596 Jpdme or UUiv Ac9= F 141 Release iWestiVatiun veport ioi,Porrrei[f1ealing Fuel UST and Ji,,0nbufion,Syr elitiii 9eward Louis Hoyvard A,vvl Re,reattonal:Cainp I'llorttrail:t mjinb,ri DACARS-93-D-ai)13 Ct0vej�j Oader rJum lier 0026 Jabed Fea,u f ul 19!9G,Site was folloteay known as For Raymond In array pom Thaf,Was esiabbeted durng AN11 N in dMand Nhe Pot oil S&Aaild and Resurnuction Say After CP1e ur Fort Rajirnit,td w 3s closed,and the and was transfei,red so Pro wy of Seiuvarcl For IphO pAer 3(1 yc}IrS %ha Aniny has ea said Pro fard i thig i for JjhA laSq aj a raaun3Crrrmall centw Adjjacejne lanill uses im llude rs fc(ested gas demlap alea to the nortn woe or flia mainp the Air Force Rirhii aiveiai[I,;amp to flie sluuni a mirooded piul!4ir pmtk Int Me ii and arm elOMC-MAry 5CIAID011 re Me west fIlutinx score slhhe realtilts' 48 L'Neu"A'v ter a UCO ong ieg ElRf) 50 rng'rIg GPQ A 0,00 MR0 Gvm:eirw 0 1 rn),*p ad RI'EX aT ICI -,g'kq 124 djjpdme nii Offier Acton Artily Recreation cain p lint ouiq Howai d leflot ari aftachmpM are rncaint to tuffifl flhis ncquvisrnenlls O 18 VwC 7B 2WorsubmHaar ill'a Corrective Action Plan for situ*retined(atioin all am racihs ri Seward The Army rauuleawe,J a$00110 gaillon UST and pi,rrlpr ig sys8ern from the ve in A pij I I q95 a rid at final finip,rienicived and tgewed orn- sae a lirn ted ainm nt in nitta surface descp ffue I C*Maeuratecl smog TIre tank arid et:0 lercw,at livoik was deacnItted ron 2 ri-,pnrYs Retitled all actian roj�roirl,correcTwe jcr all ralitdirt,Fssvai%j Amly Rerneoti(on Canip UST Rpri EIMCON Alaska NoVi0ifflijier IM9 ai)d Ita^mcdC,,fl Acitiort lRepturt Adde ndum yl I Sew,ard Recreavon Carnis UST Reinaval Ey'ICQN Alaslra tkivftiriber 1995 :neviuusly subirtihed Iby Uio Ainwy r:a ADEC ot Cap piieriber Pq45 The jelporls suved tdat the UST itsellt did ncy luak but ffiM wid contarri tro4;urred bdcauscaf vivilfill spih at Ctm I and hoisl leali,5?i i IhB undei giourd piping sysiefin A ueleawe invevigaitun(IRIp was conduciteld rin May 1911 to dictennine extera all contarivniaiiian A dmtt i epout at his wirnk has been previously su Ilm(Red(I"Wift ilp afiU ruive0ide a-,tinn Iticin fermar hearing NO U,157 and divnburron syoiern 9o,Anairf iiii/Riric trabitinalt Cannin EMCONAlaalka Selgiunllxsr The final versmn at the apnit%va,inailed tiD V OlUis undel,a se.parare cover on February 20, M6 Y Ile Rl deterairim,id inat subsurface uO and gruundimter at the sitar Ihas imen contaiTnnaters with DARO aira 11 l E),i,,niiijoeund on 2,jistioa areas (1ne area of s*1 and gimindriater conWinonaWin rs the faianer 5,000 gall IX,ir and thirr,cWtLI is Ulm Fish House Pic',F1,J also Jutentn[ned fits at cot1airl;naii�on(at the Rum1m t,l die Rl�hxr rrnr ilavialed urn III emeioxin tir ine Cay 0 511 ifitiniiing yeaterv,reflt d,vdd fihe Rii in,,jliom mado, for rmITIPa�j aliq whip sqp, "Tire 5 ours i U511 vya,, rierxiovvivifaiud mrnediateJ by air sparqi(,ig faf the Tcund,.vWer uWarnuillridn Ind IncrivaiMfig for Me sell csiirarn,uratv)jn in fiie vivlisse zi, The tish biaose vividn re CUMincri to be Ienlere atee by Intiin5i�:biitirarred:aran'inatuTalaiiietinirrricir o�� e(j ptjvin using a n k1siia[riistrlct Cc 1, liu eeer My i i+,,.,got[ating a i With(1u 0 Mi rsowediwvirr lei,vice s v pedol in ire iliernaa.doabtlrerun sy slairl instsilblt)rtn olt)"111101) andnirnivitinting ,vailk plan snill conlain sjlaecific lriirafiievir sysimn desap de!ails proposeirf inenhods of undaf112ation 3-d rru7fW0J1n0 flIethi'dd$1 ini reoew b,y Om Anny djid Thii-drnv,actvrvd(11 ninl bagm any ayst,iu nsirarlativir vtrnjk uirW Via w("'flk ptain(�,m bo w r viewed and alip1mved fay illese tbree entries f hitt Antiry Tani,vide a copy of the diaftwnikplavi to"i'DEr lor evievi, It's thc Arrnii,I (11i tri huvq the,coiniiacion unritt eo't sysiern insiallanoin leer ire.14ay $5 1996 The Aiin)a mquenvii vin AljF-(.'Isar veIrrig t u perfisirn is warl,I j,ei,tie v in ji,l rnmoud at Oze 30 day mile"a tima Stated on iegi.Jati ns Stpi,,^(t ARsatil j I<[ai,;:,,,C,Dj(,aijep Ij S Afinity Direcw of PubLr; P"ork Urriate w Oarer Ac,rilon F(ital,Gruuvdvater Muiillarivg Report 10clabeir IM6 5,31TIltliMg QOrvM dstd A110A 09" R^De Q`0 t,,ru I knvaMy Contract Ni."intunr rW4C#U55.93.F)-ooi3 Ccrruart Nurnber(H)26 Pecuininandahvii ri n d=SrTridrrt 2 vore"VeIN wel"! nis,raillerit by USACE i Dchflbw 1995 and should 130 Il IcImited huturit groi,,ind,ivaber sarnploig events. jrie OFyC socits are l,ricilixaWy depleted and the vujintte �op wrtile and their lixations are ii Silifi:to use ORC 0echvel), tit is irrICOMITield ittat WL;id"; sockin bL"Itnowed and d sjjosed at appmpriaiely fiyepty nea(,DI RC socks are will avoil,rl:Ae and catp he piiaced inio two opmeCeutted rrnrarr IM Mg WORS filrCt:WN iij#,d r.Tae and cibserii,xitt'i oil'results IN is recortirnanded that suble aia9ysLi be added W lutti,ve gralundwwet monitiaring evertits N,t inie-1!;,r ainleratim Mi im:blureirtiediait(on AddMisnat gimnid�vatec sarylinling eviants arA rtecrii&sary ID avri th+e effecl W seasonallhpmter fabto Muciivations ruin amflyticall i Cl' T 47 had tneiinira at IS jigit,, )IRO ,irtqed fitorn 51 rnqi`L in AP 142 w 13a trig rin AP 105 PAI45 did nw exreed airy Region 3 FT'1:5 6 V414; HlWaie: or Ufficiv Final cdwinical data episr� 'or addItIC11.0 i710ritii0li'llilij nrells lfr Alaska COE dawd AaH IM SM Lrius llrwa d kgrrjt<nr,iirrimrrn e,,�,eed nc4 4ii 1:i 14ima is,h vs W AP 170 roar CrCr.a pio DIRC was dereci3O in the siril at AP, I tft and GRO evah not ana1VZL1c S(jit rat the q1'0Ui)diVdW1'intenace w A13 1r8 is pitdritievini coni,siTtinwe,f I'm vas not%aimplosd and tesreia ioes1piiie t st Wing turlhLi in die mint(i resiIiitS f0j qround,vwei ii th URO��oinlziil,riWieit G1icixd%Ua1pi"i6 rAjnuaintjvouvi v l.arsdi ,vMs virih pe:rrnreiArr) AI:1 1`q hwt DRO anging firain 2 6 Its S 5 ri and AP 178 tild f 4 rrrrgit UPO M)In sr:ir Alt re vets up Gc 795,unrg tag was fiAjiurt in AP t7t) Hin ivare sa-niries)ii tesw4ij foi, pov,cidar I v itervii vatitude tPrganin.,carripcimds Jprla Di t)tlh,!s Elvir,(DiN oldakrs inc, ignoundviater iYunnauri"g reoucrt Apii 'D,;G sainpl nq ravenV dated August 1996 Lauia I wand le re ned 0IRr sock,viia-p wisialled ran l 199�a-d rerr. ed titwn Ine nlonitvrnr�-avells,urn ,"pril N49ii sarniA nq evant A vivatlis AP 100 102 103 104 TOS 134 141 143 W '"6 Tune a)PC s(ncks had I,miideined to a sialid niateirjM qiindail to cenlenl�a6W soirie Ii ;ttavi,,,Ied 11 reddish ,travai ironi daposils Upw iorrill"'I01011 of sanill0ing dciiwifies DRU,S"'x"drs iiwur:added to 50erd - -(ells AP I�IX AP T34 AP t42,AP 1,8 wrid AP 179 a ri:t X and PA,HS yveye xn JeN OLd Ahl',rV,`,) aal4nil levuls In any"i �;Ro ranged no,,,1 0 rro/l,in All Y i'd(o 240 rv�if(L in Aii"' H)5 "here,dzen riot,appear air ire isiny �rjneBahan I add iian ot UI�C to[110 Maniv"Ai urg vvOlh and any reduction ire patiule,in nyimocaFbitins concentranwis lin fact raveml U the tionitcri0q1 we'119 Plilt hnirl OR(! =k%ldded tD RiCni eginit)ited an mncoietasis iir petraltium, 125 9AII,1996 Updam,or Olher Acz on U S Array Corps of Engmeeys Fanitl Chiregritirall Darn reporl bared August 21 1996 fw Ne,ri 11 omis Hgmard N40intoling velk Sumineir t996 orailmd Suil sampte msufts obtained firdin bcring3 drinng rristaMatiulr was fmind to ite abover ADIEC, Ile,irti A cleanirr,jp I,eveihs,in samtsess frump AP W alrol AP M 20 oi 25 feet,trell Waiijild surface,lira NP f81 Iliad ORD levells up to 3 Onia airid t 2017 inio trig and AP 1d3 Mad URD ii,tvals cl 100 and 750 rnig/hg ORO at 15 and:10 teed:Ibirlonv qlautid Hsurrate riespecirmly A,P M1 hid DRO iii"groundwatei!at r 6 Mg-L (st ghHV above lB AAC 75 Tall!,Oe G ciennup titvO tor DRO at ti 5 ing l,t r tr&r!f,13 IS Ul:,)Ja,Ie ci Otie r Art oar June 19%G mundrNilifer hAortisoming Ropin't CmiV l act flui74ceir I 93-ID-00 13 UeharV Older Lou% Ni,atiber 0026 MoO6-atimr 11twiribep 4 11 scarred The Tell o ainesems are June r 996 Toulid natior sarrip I mg iwwisuirr Nlatitionring uirts,AP 137 1 Jd 139 e45 w ere Samp4ed DRG tevels wor a tertIoliv melhud dutec�fion t imit of 0 1 ing L for AP t 3 6 AP 1130 All'145 AP 137 I'lad DRO o 0 T mg i. 1::::t TLK levels we ca bellow e'T)P.Ithrd dHecti on Pith for all inch tirri 19 jv a it 5ainjjt4es 'icirindwaller Plevat bills rlvele albseved nr I ncromse firom 0 TO to a ppraxinistrely 13 12 feet befv(ean t re I'Ady a 11111 jurne 11596 Sarnittlavg eyenm The voliniliaring meH data do imIr dmri any irrdr.at,aj)of 7':;remvng conWin larl-, conc.ennarans TtN^prltuteurn by drocanions nmpacf3 to giouriuIvruer apixim to lemmo cicO nvd mthr,Vie hinds at die pirojoeojr boundarips litgX' Updow asr Cv-Ter'r'(!Ilorl Sitillf le"re'ved and contmerited orl the May t991G GroundwaIer ift/nOrring itroort lwir thin site Ou s Vy:aa'Vzlrd Contract Numbe,DAC,4,95-43-0-0013 Cat wirry Ordm 00216 McnI Vkcatoon P,1urtrbt1,r 4 re,rl)red C- O""I'lUo'er 31 r9aNii M(r nlej e,lv nW frie,delta t"ppears the mitinal"vealls APu37 AP111", rrP 1'0 Ajt'145 ovitere train-derecNibile pair bpdrAv all Vl'T%/Irumnia he,lim init,bated rWICWVIPWcits for BilE,X mind pe9roleum drarrrarrranic riVuracxboru ADEC requests fuillred 111fa-ratiall cir aVh&Pef The hold nq Nlyies weric rrist(ekceede:J saimple cactiar wens rofth n acoPpOofe dlmne and a%,70ner I'Suall4irl culitmt ssues I etatel to Tho,riarlicukir saimpfing evenli Aher the next in no or sanrl'ling it-d i ige erated.rnoni th S eyelTr ADEC requests a MeOptg rmnm the Aurry to ikr.uss Ul irssuel,.ar ki tioss'tfln'arnendillems to Wt sUiedtdo rid Tin s stle U111jidatli -therA tiQ n klff feVffffiad N't'd COITMIelited On r11112 Augusi!aild SelVainber V396 rgairqirid vwm morrintiring trams Ho"vel reports knit Svtoiai,d RecreahlaW camin,carvbir,l fnurrllreui DACA,1135 93.)-00t 3 delivirry order 0026 med 1+1-mlder 4 After um,vreesrrrrrg rhe dvin n appears there is,cnu!w fior orcern rLIR],1111 rd"lly NON Als 14 7 It vwas mvel err tife ipkt rhlit dilui ing gepilerlr T996 grounderater sitini,efing eveirt RPPiax roralnwyr Qr L fact of foc"Ll Pled,cm vvm obscrqer1 n ore vivelt lin a"iras Ar,thle facl['ly"Viltile tree troduct 9 j4eyved*be mr,issritinit ffia An is slicill,ild Mane reported 1,.a 4,t'S,'M Il'ift MiVIVIer and it the minec disc,and m 19 AAC 711 The Ailinly vnih reed to reinuve air gnealruyabIvr New pmnl eincinuMenva at hir!fur`divjr forcimirrill paraimetem otud Tied in 19,AAC f8 240 ADEC moijest5 a vywrien repuct mspwidiing to the issues ramed in I s letteir livittrin 30 cdJmddr ddys or rereitti!oil this lener ADE -wilt irri exhlirdimij thic,deadlinot for subim"at crlr 4he felmmit d pivi� cause 03 pro'erti W da,ic;or Olriec Aiction Aril leftPir to AC)LC regardIng response to Nfarch Iq 1997 letter 4'4iagust and September 19 1Ce I.Q "ri,ra Ll U1VUnUWd1['rrrrua for ng reprisals Se,&ard Army Recrimmorm Cama As Th You "a March 27 t 9W rmeehing w4h I.Mils HovvarU Groiloat l'oebroack Thomas Reed and Sam Smearaangm n tC wm agreed that due to the it jrdirttiig�e olog call conditumns r1i jjpn'Ajuc� nro!Peasoje w mis site Ekle�n the deplITS iaP giajoUvrfmer a ffencir dram or hortnumall uerur,aery syVIern wmild not be fleastinte tinstaIki W Such a sysipm couild rilvinjo a prsfLrisattaij pg1t,ady f l mlWdUuin to groulid.vatev,Tire priMienrle ctil 0 q urmciles W co oast fuel has been confirmed I the August Septenitter 1996 1 arld January 1997 is-ports 1Fire free rroduct does,rDL apri id be migranng but 15 a owentfal contr buinig srxjrce tau auvmgiradierit diriscilhood r0agot contarnin,illicir I SAP"Alk al-rd tim ADCIE are culrerMf usting arrigeli release compaunds OPC, an irincyanve lechrro[Dgy to enhanii,:,e to aii ei'N'(Urlhiti it U e tire Further ORG has boon added to We jidlindmater,Ot AP 117,1111hys vvell in whildr free produck hai been detected ln Sampl ing riesulis trave lidin,ated a dtop lerm 10 P1116 blenzerne to 0 1 ppin benzelle irt ql"OuridWiliffi,li'llipaitte'd Uy lhqe OIRC ORC unpacts to lien product it t1m siite are slitt t'reing evaluxed The suspected sovme iol Uns corruarirn llmr R a i,movLa 5,1100 gFOcn lreabng oit vioergroural sheitage tank BUST and at5 asescialred pip arg Nis M11her polenoat&uuross,ofir cositiltewing rn igroundwdaw conTaliriliabor all knovirn ut he present on file site 111clurg Una Suvirrier at 1997 tJSARAI<ovilt be irrstallfing JPP,'QVlTiatdlY 4 Miorowellls r%Itrit rncl nifty of the,Fish tfiduort to rrimnimmr ally potential fien prairtuict illgrafall, I here'A'efls along od0h dowmgiradietllt monitoring rmeUs and sentli r wells alloing ouir Pictesint ve(ll t,,e maniJaied for cartaminatiot 0,11 t"Orrm"rr A,sampiling errnm iis�r�urreil'Wy scdreduled fnir Julte 1997,and rmllf Inh runridlicned on at Is set air o mijar gases unrt MaKU"Urr COPIWMInOnt IdVillS 4MCI.sy are achieveed SainjpIrfs wrM be analyzed fcr diesel rands oirgainics, rilTrairs ritnte ferrous "on,deschrwJ oxygen sulfairl's BTEX,and total PrAi4s Ainalytircat msurisvim de.used to deteirrmine tire r-Hemurrinegn of HI eirpifol action(it 1,karce Sign,ed V"il IDmad Drvvdin Colortell U Ss Ariny Ulretfrrr Publt IrNeflIts, or�DflrerAcicri 126 �on sir.ere d rose d out in arocn dariice vydh IS AAA 78 UST requfasions F'Irrf t 11'e turre being gf0UMdo`3WV viti AN'I00 A P102 and A ic 134 may be J scimmmued himn Me qirrundwi,a te,l 11minlinr;tnrapillm M the Setvwd Recreation Camp ADEr leiqueMs We weEs NOT ibe de cc numesioned as O or,gas pwrMerprn at the Tirill Hillim5p'ire I n a Ina dlio,ve Me eis&UP",rdle'No amid withrues to Prnp a:t gnoundwater AD EC w(P prcmde fI,Mher cmninimenur on we rest oft lie Sevd a rd I a trnn Minap n a ssroxwe lener TIN%rionum(for little Us' at fire Vairliemair cc Build ng,does not twedude flitiule 4trimed at on or srle ennesflq,fwri 41 awn nforirwiva gr&caTes Meie is pre,imusty,und sci!vjiried ci!aJjjfjrrt."ahrvn fnal,lr ffie forMLq Soljlrd,F,arena or OtItier ewposuras 81"'1 a Maintenance bufld(m,f veluch cause or mxceed Ali x1ftaircelutaWe risir to inurtlan henit1th Or I Dov Wit"Tent ADEC reserves M of its I igirls under Tide 46 of Maska Stames and Ta Z 78 to roqn,asf additional achwaies I fiiie Wilma k1f rT&r:P,5sary III amdre%s Prose rMIrs, i uo 195a Ufolaine or Other Act,yarn STWT ra vie verred and cammemted On the gruividwalliftr rnoirrto,nq rrtpaird received on Okfullaw 2t Lml s lfowal-a f�A)B ADE(: coircips vmlt ore lecommendations no miadifithe giolondwmernoartaoring PMOMT'011, the lBre HoxPver.at Is disconcening to learn Mat the pilurine of jtrsfrcslfruffr contan-i[natotri is e,,ftandingat the l'ish 4ause and inneasurabIle!riae jisoduv was dmmvered!in Al:"l 8 1 &lrialh rewowdy did Inca,tormain free jtAmduv ADEZ w 0 unsideil pi orl'rom Me ArMV env rlhat Ir, enviu,nws as a momiruring wogram for the sate as well as any ztrnfivrqrrmows fi:.Yr armVenilly d-nild disli=fnig of me I'me pi i 15 r 39B U11rdwie rn Clmv A=^,,n Ala slika CC)E 'w".�rca.I vdviwO 1 4'rrcilltunrrg repo ill few J L I IP I'Y8 A amplmg event doled August p!9i4r9 aim.,H"'),vard lecemed (3rniindwaler conwitinaration langed frairr 1 3 uratVIL al,AP 192 m T2 usnrg,N,at sic htq� Phom ng jrirrirgw,,,t have drappeld foam The highs of 5 to`fi m All 147 January Fpltmwary tn I to 2 Juoe tqS3 sir l Lvent Theie hiasloserst:onrr nigratiexi of tree p6rr'm This rsthe,lllsffllwr, Mnabry orz�rhlf"J has I kwird ir AP 181 since i�vms installind in Nlay so 1 T 996 AA T H 3 Kii d III rr It illit i oduc t v,h c )v a 5 or a as 11 f in or yeal b at!it had E)P,'C'j at 20 rrgl l D I�'')Is vO s[rt A P T 8 2 droji,,tped rnu In 12 rngM in AD E(;y I giq 7 w N 3 err Jii I nix r 9,4 B je,v weq s pdaiceij sty u tri q::[f nir,,r 1:,,%f I H c.,se of d ir(:i t h ave flazM i I P P 1 odutf d u:f r g She gunnel 1095 soml.nlI n is event A r 549g 1,J 1:)d afl a n r 0 til K.,A toil CWw e,I I tie 10 9 8 D 11:T()trend U raphs k rn y R ec re W,ai it C it m p Sairt D rif Afas ka r e r,e(w ed r h e i o it rfo,,,; truis ftonwid jrk„f siterTr 10 hQ1 a Sig0lificaillt V(q%d PJI%maids wcr1rjs;ng cir cl leavvI5 a° lia., most c',uiwTx:n irend Is to not[ove a hend Almr sirup welifs have Mci,easend Vevedr,OT(JR0 mearb,( vedAs havn rfeu sr erg levells of DRO tericls All 190 has never esceeded(he I nq1 crealtup level Parr DR() i0r 13 1 has inet tire r 6 lvig,'� cleanup level in JuLDac fit)97 a,is riad irloatnrng prudrc�t in l 98 and sheen iin,Deceinlimr 1908 was I tire f 5 rrlpFL lave]With 17 I't ITILV DR(t) )1P 162 has exceedeit me ORO 1 5 rrig)L deanus,leuO ome iii ADE:C 199t at 12 lyrqlt then was belcn n fit lollpil ftn June oecplrflmr 11998 Alls IR3 has haeg floMing twaducT at T5W arid 3 J0 im- ,;L and as m Q,ORO for June and Decemto,-r V99d samphig evenos resperzOneriy AP 3795 uasa aWfulds above uIL 1 5 log;L cleamup levet tMt ir ADEr' N98 III rena3 of 1 6 rng/l C'IPO down front 7 0 m g m 1& June 59,11 AT V56 has ahivays 61,ceerded rJ The earru r,?ic Newel of r 5 ��1 tor WI11W11 i3n)i1fing wiverits we always highest when coinciied to Vic summet m,faU samphing evoinim AP 3797 and J79B had floaUrq 1i Ncr OcrDrvc 1997 arut m,ris alome noo 1 5 lrrjgfL tA,U,.f I!rIO 'or JVirle,L)Pcionlover 119H eve mts 716MID99 Ulruate or Other Acilan Floating Fradwicx lllpccve y Toeatabdisy SVifJy H,011wl ConVact Number DACABG.95-0-00, fia,6,ai d Delivery Order Number 36 June 29 14q9 received try ADEC The pilot scate progiairt was driogreirl wony One ativo and ovin Passive I Systarnrs m 3 w0s to eviluate eiffeitnoi of caoir,g volume groundwmer depflhi I prodwn 9Jhjckness and hydriijjs,,skindijooWy las mdpcated by VPllt leclunge) 1TkePOs it,heille tree phase jolcglucd had been;trsvwusJy be rillobomCd Mir PaMv,Art, demlihed f'crr cormIderW111311 fin the fictid kest proTam Add lormeHy Sys$eryl,ilpwnfir: larlaiNes bvCh as ljower lecuirerrIL11ti Vie0 010,11`lgrnailo,n reift;1MIrOnts and reccwsrrj calrawy vaere wraluxted and nnivaied The effecuvpmess rcr mot:Ah recovery SlJ(slel'rt dhIS traself On"to awtaliAlry III ecoveiy and mainkmartre requ,nisirieris f,urrcfmaaanrairrs htased uail oTiaod observattans olf tins I iiroqiaur fiee pra6xt TecxwvP-q1,v.d be irxmwaigirratly effecln,e due,lo phist rnslojivejy tNm product thrckness and line fow skimmeil recovery rates Phere apl,maib to be title ddlenance rolletnion sUil,tleo betweem the 7 qkunnneis tewei[l The Fletou"I"cap Irsa 3 taige,c0flect ore cirmister -opacity alUmNing fnit loss rrNP;e1T1[rraintionamee Nim is uIrset smTrewhat by the GIbsenraucin Irthif ill sales,decreeise IlcnnRar operahonal permds The Xidech,qlornirri ,vas eas or to nclaill,aref admuat so the proper eppffi An it.vos susitended froon a lape lanyard 11.4 corripmnson the Poviri rap 13 sirsrerWed on a mlahvely rigid tube vt1rich is hold in I by a specral a-,d cap Gm rtunawater'praduv mcnitolim.1 progirism Ccrtninued i cuture rnerioething of Water elevahom I d ttitrdnxt Thickness m al8 n Mts used in Me progrirm ciruNrp losicstirtain if srijsoinsP prijetrr eeis-T4 fo PrOdLiCt 11cluduct has acer olisLnidd nun unneasn.aralnlltr thialmess in 6 vmehi,it vnncas tMhLG ua Vile P,1W rhis momlomro mJill VeN/whe'Oe'l"the lack of product tin 3 1 wells other V an AP 147 during We WW plogram was a sewcl event,ridntmue uaseM of III sil Ir s�,imrtuaj praduct rniovvry at this site rT nmryermrred tlne I nkimilrel a�lcirear l be mdeq�We for w-o%A of Me runMed qualintales Or it V"I proth4t Ulmerved a,l Ihis site Aiclrve Mi4eCoWT SYMOITIS i Le 127 more aggi eresniely,rerrave K=M hommm,too WSM W 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Racw'aWom carlip rN comber 20 Q 129 yt TMO 12 mn:O nq MY 0 !7 flh,O V"', 0 Ow" OUR AS "�Q s mo q 1 m PA Y6 Cointarninant nnforrnafllan NAME AVEL DESCMPnON MED;A C 0�14 Pei E"O'S 130 Contrd Type TYPE DETWILS ReqLflre Ube nts DESCRIFMON ID E TA L S Plu,bhc 131 NEWLY ELECTED OFFICIALS TRAINING Monday, November 18, 2019 Anchorage, Alaska 7:30 a.m. - 8:00 a.m. Registration & Breakfast (Buffet will be provided) 8:00 a.m. —9:00 a.m. Opening Remarks Logistics— Kristie Smithers, MMC, Retired Municipal Clerk Beth McEwen, MMC, Municipal Clerk, City & Borough of Juneau • Welcome—Tim Navarre, President, AML • Introduction of Participants 9:00 a.m. — 10:00 a.m. Roles & Responsibilities of Municipal Officials • Beth McEwen, MMC, Municipal Clerk, City & Borough of Juneau (confirmed) • Robert Palmer, Municipal Attorney, City & Borough of Juneau (confirmed) 10:00 a.m. — 10:15 a.m. BREAK 10:15 a.m. — 11:15 p.m. Budgets and Governmental Accounting • Max Mertz (confirmed) 11:15 p.m. — 12:00 p.m. Local Tax Policy and State Revenues • Marty McGee, State Assessor (confirmed) • DCRA 12:00 p.m. — 1:00 p.m. LUNCH (Buffet will be provided) Networking 1:00 p.m. —2:30 p.m. Open Meetings Act • Jill Dolan, Attorney, Fairbanks North Star Borough (confirmed) • Michael Gatti, Attorney, Jermain, Dunnagan & Owens, PC (confirmed) 2:30 p.m. —2:45 p.m. BREAK 2:45 p.m. —4:30 p.m. Open Meetings Act (Continued) Round Table Discussion by type of Municipality; Q&A • Jill Dolan, Attorney, Fairbanks North Star Borough • Michael Gatti, Attorney, Jermain, Dunnagan & Owens, PC Wrap up for the day and completion of assessment forms for today's sessions. 132 NEWLY ELECTED OFFICIALS TRAINING Tuesday, November 19, 2019 Anchorage, Alaska 7:30 a.m. —8:30 a.m. Late Registration & Breakfast (Buffet will be provided) 8:30 a.m. — 10:00 a.m. Ethics and Conflicts of Interest • Matt Mead, Attorney, Landye Bennett Blumstein LLP (confirmed) 10:00 a.m. — 10:15 a.m. BREAK 10:15 a.m. — 11:45 a.m. Parliamentary Procedures and Conducting Effective Meetings • Sheri Pierce, MMC, Municipal Clerk, City Valdez (confirmed) 11:45 p.m. — 12:45 p.m. LUNCH - (Buffet will be provided) 9 Nils Andreassen, Executive Director, AML 1:00 p.m. —2:00 p.m. Quasi-Judicial Role and Ex Parte Contact • Jill Dolan, Attorney, Fairbanks North Star Borough • Michael Gatti, Attorney, Jermain, Dunnagan & Owens, PC 2:00 p.m. —2:15 p.m. BREAK 2:15 p.m. —4:00 p.m. Mock Meeting Wrap up for the day and completion of assessment forms for today's sessions. 133 AML ANNUAL CONFERENCE DRAFT AGENDA Saturday and Sunday, November 16-17 • Alaska Association of Municipal Clerks Monday, November 18 Affiliate meetings—separate registration required: • Alaska Municipal League Newly Elected Officials Training • Alaska Municipal Attorneys Association • Alaska Association of Assessing Officers • Alaska Government Finance Officers Association • Alaska Association of Municipal Clerks • Alaska Municipal Management Association Pre-Conference Workshops (invitation only): • 9am Municipal Property Assessed Clean Energy(C-PACE) Library • 10:30am AML Health—Plan Review Club Room 1 • 2pm Remote Sales Tax Software Demonstration Club Room 1 Tuesday, November 19 Affiliate meetings—separate registration required • Alaska Municipal League Newly Elected Officials Training • Alaska Conference of Mayors • Alaska Municipal Attorneys Association • Alaska Association of Assessing Officers • Alaska Government Finance Officers Association • Alaska Association of Municipal Clerks • Alaska Municipal Management Association Wednesday, November 20 7:30 am Registration opens (early registration Tuesday afternoon) 7:30 am Breakfast—Sponsored by AMLIP Discovery Ballroom • Announcements—Nils Andreassen, Executive Director, Alaska Municipal League 8:30 am Opening Session Discovery Ballroom • Welcome—Tim Navarre, President, Alaska Municipal League • Affiliate Reports o Joan Miller, President, Alaska Government Finance Officers Association o Sara Peterson, Immediate Past President, Alaska Association of Municipal Clerks o Jim Williams, President, Alaska Municipal Management Association o Jim Styers, 15Y Vice President, Alaska Fire Chiefs Association o Paul Ewers,Alaska Municipal Attorneys Association • District Reports 1 134 AML ANNUAL CONFERENCE DRAFT AGENDA 9:15 am The State of the State • Governor Michael J. Dunleavy, State of Alaska (invited) 10:00 am Break Exhibit Hall 10:30 am Strength in Diversity Discovery Ballroom • Nils Andreassen, Executive Director, Alaska Municipal League Legislative Priorities Discovery Ballroom 12:00 pm Lunch and Speaker Discovery Ballroom • National Economic Trends and Hot Topics in the Municipal Credit Markets Co-hosted by the Alaska Government Finance Officers Association o Eric Whaley, Director, BofA Merrill Lynch, Seattle o Brad Gewehr, Senior Vice President, BofA Merrill Lynch, New York 1:00 pm Break Exhibit Hall 1:15 pm Concurrent Sessions • Comparison of Arctic City Infrastructure Indicators Discovery Ballroom Panelists are part of an international working group of researchers who are exploring community resilience and sustainability, including to determine the efficacy of community infrastructure indicators, which would help to measure resilience. Moderated by Dr.Jim Powell, University of Alaska Southeast;Arctic Research Group o Robert Orttung, George Washington University, "Applying International Standard Sustainability Indicators (ISO 37120)to Arctic Cities" o Dmitry Streletskiy, GW, "Permafrost and Arctic Urban Infrastructure: Measuring the Costs of Thaw" o Stephanie Hitztaler, University of Helsinki, "Arctic Energy Infrastructure" o Matthew Jull, University of Virginia, "Design for Arctic Infrastructure" o Jim Powell, "Implementing Sustainability Indicators" • PERS Reform-Policy Workshop Quarter Deck Roundtable discussion with local government leaders and invited participants. Attendees will hear outcomes of the AML-hosted October 8`' workshop on the topic, including potential recommendations for reform. Moderated by Nils Andreassen, Alaska Municipal League • PFAS and Groundwater Contamination Endeavor Room PFAS and PFOA are amongst thousands of chemicals within this family, all of which are potentially damaging to human health. With the increased identification of these at harmful levels in Alaska communities, this session will explore State and Federal regulatory and policy action, national trends, and local interests. 2 135 AML ANNUAL CONFERENCE DRAFT AGENDA o Commissioner Jason Brune, Department of Environmental Conservation o Sandy Halstead, Alaska Office, US EPA Region 10 o Sarah Wightman, Marten Law o Jim Williams, Fairbanks North Star Borough • Clerk Works—Your Success Begins Here Adventure Room Organized by the Association of Alaska Municipal Clerks This session will cover the role of the clerk in the successful working relationships between elected and appointed officials and the public. o Jamie Newman, MMC, City of Wasilla Clerk o Kacie Paxton, MMC, Ketchikan Gateway Borough Clerk o Danyielle Snider, CIVIC, City of Fairbanks Clerk • DCRA Municipal Refresher—Elections Club Room 1 This session will provide a review of municipal election responsibilities,from local and REAA in some communities, to State primary and general. These are especially important for 2"d class cities to know, and for everyone to ensure compliance in. o Jed Cox, Local Government Specialist, DCRA o Joe Samaniego, Local Government Specialist, DCRA 2:30 pm Networking Break Exhibit Hall 3:00 pm Concurrent Sessions • Municipal Police and VPOs—Policy Workshop Quarter Deck Roundtable discussion with local government leaders and invited participants to review current Village Police Officer regulations, challenges, and the potential for change, including collaboration with municipal law enforcement. Moderated by Nils Andreassen,Alaska Municipal League o Leon Morgan, Department of Public Safety o Bob Griffiths, Alaska Police Standards Council • Housing and Homelessness Adventure Room What can your community do to prevent and reduce homelessness?This session will discuss the current state of homelessness in Alaska and provide examples from Alaskan communities that have created successful programs to successfully house vulnerable, unsheltered homeless Alaskans. o Brian Wilson,Alaska Coalition on Housing and Homelessness • Gateway Communities Discovery Ballroom This session will review strategies for beneficial cooperation between local government and federal lands officials. Speakers will address lessons learned, challenges overcome, and hopes for the future. o Don Striker, Acting Regional Director, National Park Service o Dave Schmid, Alaska Regional Forester, USDA Forest Service 3 136 AML ANNUAL CONFERENCE DRAFT AGENDA o Mayor Clay Walker, Denali Borough o Brittney Cannamore, Council Member, City of Gustavus o Chris Beck, Agnew::Beck • Census:A Complete Count in 2020 Endeavor Room Panelists will give specifics about why the Census is important to Alaskans and provide examples of what they have done within their organization to increase community outreach. Moderated by Greg Bringhurst, Alaska Census Working Group; Alaska Counts o Barb Miranda, U.S. Census Bureau o Mayor Bryce Ward, Fairbanks North Star Borough (to be invited) o Tom Panamaroff, Koniag (tentative) o Gabe Layman, Alaska Census Working Group • DCRA Municipal Refresher—Open Meetings Act Club Room 1 This is meant to provide anyone who hasn't attended an open meetings act training recently a "refresher"and ensure that related rules are being complied with by local elected officials. o Lynn Kenealy, Local Government Specialist, DCRA 4:15 pm Refresh and Renew—Afternoon Break Exhibit Hall 4:30 pm AMLIP Business Meeting and Cocktail Hour Quarterdeck The AMLIP board will conduct their annual meeting,followed by a networking opportunity in Club Room 1. Committee Meetings These business meetings will be conducted as formal committees of the AML board, and conduct the approval of AML's legislative position statement and FY20 resolutions. Final documents from this session will be presented to members to vote upon on Friday, November 22. • Legislative Position Committee Endeavor Room o Tim Navarre,Chair, Legislative Position Committee • Resolution Committee Endeavor Room o Stu Graham, Chair, Resolutions Committee RDC Annual Conference VIP Reception Dena'ina Center In collaboration with the Resource Development Council of Alaska,AML attendees are invited to attend their VIP reception, after which they've been invited to attend our reception and block party. Shuttles between the Captain Cook and the Denai'na Center will leave from 5th Street(Cook)and 7th Street(Dena'ina)every 15 minutes. 5:30 pm Nominating Committee Library 4 137 AML ANNUAL CONFERENCE DRAFT AGENDA The AML Nominating Committee will conduct this formal meeting to develop and approve the final candidate slate for the AML board of directors, to be voted upon by members on Friday, November 22. 6:00 pm Host City Reception and Alaska Community Block Party Discovery Ballroom Communities should plan to contribute a little bit of home—bring materials, information and other things to share with attendees.A fun evening with Alaska communities. • ACoM auction—Mayors from across the state have donated special items from their communities for AML conference attendees to bid on, with funds raised in support of the ACoM mission 7:30 pm Adjourn Day One Thursday, November 21 7:30 am On-site Registration 7:30 am Breakfast and AML/JIA Business Meeting Discovery Ballroom • Kevin Smith, Executive Director, AML/JIA 8:30 am Announcements 9:00 am Concurrent Sessions • Funding the Ferry—Policy Workshop Quarter Deck Roundtable discussion with local government leaders and invited participants, to focus on paths to sustain ability for the ferry system.Attendees will look at multiple funding options and examine alternative scenarios. o Commissioner John MacKinnon, Department of Transportation and Public Facilities (invited) o Robert Venables, Chair, Marine Transportation Advisory Board o Marcus Hartley, Northern Economics (invited) • Cybersecurity—Avoiding and Tackling Fraud Endeavor Room This session will explore preparation for and responses to increasing cybersecurity threats, especially as it relates to fraud and phishing. Speakers will present perspectives from the banking industry, local government and the federal government, along with private sector solutions. o TBD,Tanium (confirmed) o Chris Yelverton and Scott Rowley, Key Bank o Jeff Rogers, City and Borough of Juneau o TBD, FBI (confirmed) • Early Childhood Education and the Childcare Deficit Adventure Room 5 138 AML ANNUAL CONFERENCE DRAFT AGENDA This session will look at national best practices for local government investments and participation in early childhood education, reviewing both the mechanisms for and outcomes from that engagement. We'll examine what is currently occurring at the local level, and identify areas to improve. o Anna White, National League of Cities o Brian Hoist,Juneau Economic Development Council o Abbe Hensley, Best Beginnings • Inclusive Play Discovery Ballroom This session will discuss an arm of many local governments that doesn't always get the attention it deserves. Municipal parks and rec program improve a community's quality of life, and are an essential component of attracting and retaining talent, families, and business development. o Karl Croft, President, ExerPlay o Donnie Hayes, President, Alaska Recreation and Parks Association o Jill Moore, Landscape Structures • DCRA Municipal Refresher—Title 29 Jeopardy Club Room 1 For anyone who isn't quite sure what AS 29.45.290 or AS 29.10.200 require, or who just needs a general review of important aspects of the statute governing Municipal Government in Alaska, this session is for you. o Jed Cox, Local Government Specialist, DCRA o Joe Samaniego, Local Government Specialist, DCRA 10:15 am Networking Break Exhibit Hall 10:30 am Concurrent Sessions • School Construction and Maintenance—Policy Workshop Discovery Ballroom Roundtable discussion with local government leaders and invited participants, to tackle elements of school success that are often on the periphery—school maintenance, teacher housing and transportation. o Lisa Parady,Alaska Council of School Administrators o Bryan Butcher, Alaska Housing Finance Corporation (invited) o Tim Mearig, Department of Education and Early Development (invited) • Evaluating Capacity in Public Safety Departments Endeavor Room This session will help communities better understand the role of their fire department—what are basic functions, what else is expected of it, and how to measure efficiency and effectiveness. o Jim Styers, Chief, Fairbanks Fire Department • Data Rich "Smart"Communities Adventure Room Communities across the country are partnering to share data and software, avoid duplicate services, and better serve their communities with more information they 6 139 AML ANNUAL CONFERENCE DRAFT AGENDA can use. The Alaska Smart Communities Forum brings together agencies, utilities, businesses, schools, non-profits, and technology companies to learn about and share tools and data and to foster partnerships so every community can provide more information in more ways. o Doug Miller, Senior Manager, PMP, Wostmann; Smart Communities Forum • Strengthening the Manager-Elected Official Relationship Quarter Deck Organized by Alaska Municipal Management Association This session will identify the positive attributes of a successful manager-elected official relationship, discuss how to cultivate and build on strengths, and address challenges in constructive ways. o Jim Williams, Fairbanks North Star Borough; President, AMMA o Katie Koester, City of Homer o Alice Ruby, Mayor, City of Dillingham (invited) o Pat Branson, Mayor, City of Kodiak o Pete Peterson, Assembly, Municipality of Anchorage (invited) • DCRA/AEA Municipal Training—PCE and Bulk Fuel Loans Club Room 1 The administration of the power cost equalization and bulk fuel loan program will be described, including to provide technical details about how to ensure that you are following program guidelines. This will not be a policy discussion. o Jeff Williams, PCE Program Manager,Alaska Energy Authority o Jane Sullivan, Local Government Specialist 11:45 am Break 12:00 pm Lunch Discovery Ballroom National Insurance Trends Co-sponsored by the AML-JIA and Alliant Insurance Services Alaska doesn't insure in isolation, and it is important to know the trends nationally, the challenges especially around insuring property, and what else to be thinking about as local government work toward risk management and insurance. • David Nunley, Risk Manager, City of Anaheim 1:15 pm AML Membership Announcements Discovery Ballroom This is an important preview of what will be taken up during Friday's business meeting, where each municipality will have one vote during our annual decision-making process. • Resolution Committee—update to members on 2020 resolutions submitted • Legislative Position Committee—update to members on 2020 Position Statement • Nominating Committee—update to members on the slate of AML Board of Directors candidates • Board Candidates—candidate two-minute intros 7 140 AML ANNUAL CONFERENCE DRAFT AGENDA 2:00 pm AML and Partner Program Services Discovery Ballroom • Alaska Municipal League Investment Pool o Blake Phillips, Alaska Permanent Capital Management • AML Health o Nils Andreassen, Alaska Municipal League • NACo Updates o Jack Peterson, Director of State and Affiliate Relations, NACo • AML Joint Insurance Association o Brennan Hickok, Alaska Municipal League Joint Insurance Association 2:45 pm Networking Break and Exhibitor Drawing Exhibitor Hall 3:15 pm Online Sales Tax Implementation Discovery Ballroom AML is excited to update members on the conclusion of our year-long effort to provide the opportunity for members with sales taxes to take advantage of last year's Supreme Court decision. This session will present the fully-developed centralized administration and streamlining effort that has occurred, how we've maximized local control, and how members can take advantage of this process. • Nils Andreassen, Alaska Municipal League AMLIP one-on-one Library • Peggy Macdonald, Chair, AMLIP; Finance Director, Fairbanks North Star Borough (confirmed) • Blake Phillips, Alaska Permanent Capital Management(confirmed) 4:15 pm Renew and Refresh—Afternoon Break 6:00 pm AML President's Dinner Discovery Ballroom Musical performance by... • Legislative Roundtable—confirmed, pending legislative schedule o Sen. Cathy Giessel, Senate President (confirmed) o Sen.Tom Begich, Senate Minority Leader(confirmed) o Rep. Bryce Edgmon, Speaker of the House (confirmed) o Rep. Lance Pruitt, House Minority Leader (confirmed) • Municipal Awards—help us celebrate municipal leadership with awards for service and excellence o Elected Official of the Year o Municipal Employee of the Year o Vic Fischer Lifetime Service Award 7:30 pm Adjourn Day Two Friday, November 22 8 141 AML ANNUAL CONFERENCE DRAFT AGENDA 8:00 am Breakfast—Associate Recognition Discovery Ballroom AML's Associate Program brings partners together from the private, public, civic and academic sector in support of Alaska's municipal governments. 8:30 am Elections Registration Desk Vote for new board members and officers 9:00 am Annual Meeting Discovery Ballroom Members vote to amend or approve the 2020 Position Statement and Resolutions 11:00 am Adjourn Annual Conference Attendees travel home 12:00 pm Lunch and Board Organizational Meeting Club Room II Incoming and current board members should stay for this organizational meeting and to develop an implementation plan for AML priorities 1:30 pm Adjourn r R III I en, iern for Oct 28 Message(HTNIQ Lti s eofd;4 dgcrcbaN— Wes Unread V1eour da tT w it R'keuVaPma w MIm r t .� ' d�r d"u�w trm J fro" F ds�viv d t „- Trio rn,t•iuu'aflO mli m uiuuire�u 1m d t Reply TC dh to':oa'aammh.� Move NPI I'e'P 0nJ 10"e ,',, I A;'r'Rvw d'ir"�T''i� ar U',,Jtl`.VgY 6„y �r"i",r'P'7 � If there are wo Il nis O'hth how fts message Ilw Mplayed„dick here to wew dr m a,web brG"bmer r'rrwomw Kw:1 L'"Mey Lane «;;;ba IRS T° r d r 4 rru uli a 'n'ar,,, cent T"uae 101272,12101 21.7 PIA 70,r 3ir`LrAa 6 fiou Cc Subject Arl ouu6-aIt emTwOct 211 Brenda-- Thank you for our discussion earlier this aftemoon, For this coming Mondzy's rneetin& i would like to add mmmr item discussing larify^in the level of detail tlm t Clouncil would like to s"in time fit Manager report and how we would li e'ttw rec iw•e responses on previous tr'leetirmd quet°ie ,l Would like C ourmcil to consider creating a,r ew,w" work, ll v that includes some docttmermtmttion so that mane Ling topics get re pored on and there's follow-up, One e, ple."fir pamlama"query re motorcycle licensing.is there a form that could be filled out so that it's,clear what aetrtion Camtrtmcil has iven to the City,Managc,0 Thanks for your help on this topic. Kelley Luie 143 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved fi-orn City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance;Adams Street parking must be reserved for-Police Department access;Public Works is currently researching the feasibility of'a modification to the SE corner of'the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit fr^orn Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerkfurnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email fNorn Acting Director at DOE apologizing for•the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance; council requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&MEngineering will be on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City Hall. August 12, 2019 R&M was on site taking measurements, looking at blueprints and taking pictures August 2, 2019 September 9, 2019 R&M was issued a notice to proceed to complete design and engineering for West side ADA parking sots and ramp. September 23, 2019 Public Works to draft RFP. September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a$3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no objection from council. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this corning session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. 1 144 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of'the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property; both options will he presented to council. September 23, 2019 Community Development met with R&M last week to update conceptual designs. September 27, 2019 Staff working with DOT regarding the shop property. DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held;public input requested. February 28, 2018 Council held a joint work session with the Planning&Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial(AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan fi^om Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their contract for engineering services.Administration is working on a scope of work in order to obtain a quote.fbr this e fort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. September 9, 2019 R&M has provided the city with the final environmental hazard report. September 23, 2019 Phase 1 concept design in progress. September 23, 2019 At tonight's meeting, council directed the city manager to provide a report. September 27, 2019 City Manager sent environmental review report by Kim Nielsen to council. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved$725,000 for this project_; currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The$240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. 2 145 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council. August 12, 2019 Administration met with YCE on August 7 for a project update. Preliminary Process Schematic, Mechanical and Electrical Drawings are complete. September 23, 2019 Presentation on PACAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. September 23, 2019 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION-new location is at 605 Sea Lion Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-u unds. September 24, 2018 Resolution 2018-080 was approved,providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build,fund raising and funding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment, this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019; deadline for proposals is July 12, 2019. July 12, 2019 RFP closed, the City received four proposals and is in the process of'review and scoring. A contract for these services will be on the August 12, 2019 regular meeting agenda. August 12, 2019 A contract with Lumen Design LLC is on tonight's agenda for approval. August 26, 2019 The contract with Lumen Design was approved and has been initiated. September 23, 2019 City manager met with SOS Pets and architect at beginning of'the month designs being 3 146 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting finalized. September 27, 2019 City Manager received survey work estimates and will schedule for an upcorning rneeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of'modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved, designated KIBH-FM 91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. September 23, 2019 City manager scheduling a conversation with Kenn Carpenter to discuss. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety ofplatting options that will include lots suitable for family entertainrnent-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring before Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review various scenarios, including a 50150 split between developers and the city. June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway Subdivision. A work session to discuss subsidy policies is scheduled for June 24, 2019. 4 147 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for these upgrades is $200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. August 12, 2019 Public Works staff cleaned the windows at City Hall,filled cracks in the City Hall Sidewalk, leveled and adjusted parking spots and located bumper stops in the City Hall Parking lot. September 10, 2019 The Alaska flag was replaced on City Hall pole. October 22, 2019 Library 11VAC cleaning and maintenance updates. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 13, 2019 Nothing to report. September 27, 2019 Presented idea for Parks&Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6& 7, 2019, the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City- wide exercise in the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State ofAlaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. 5 148 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting April 19, 2019 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage f6r potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that allows br developer subsidies or utility and in i•astructure extensions. August 12, 2019 Administration provided a memorandum of'potential start-up funds for the program for Council to consider in the development of the ordinance for tonight's meeting. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. September 23, 2019 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department fbr a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives.In addition, a mid-cycle budget amendment will be requested to replace some of'the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds f6r improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS, awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers the audience's ability to hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase I There are funds enough left over to pursue Phase II(new video camera) once these items are installed. June 10, 2019 Update from MIS on May 29, 2019: 90%of the equipment has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MIS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. If the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of days depending on other workloads. We may also need to work with GCI and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. 6 149 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting July 9-12, 2019 MIS staff worked to install the new equipment(Phase One) in council chambers. October 28, 2019 MIS staff has purchased a new camera which will enable the clerk to upload video to the cily's YouI'ube channelfbr live streaming and easy playback; citizens will click through the city website to access, i 'desired. New camera will be installed hy early November. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of'-working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move forward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for Clerk's office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at Granicus. Colors, wire fName, and logos have been furnished. Site map is currently being mapped Clerk&MIS Director). Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map, Department Listing&Authorized Users submitted to vendor. (Clerk) July 22, 2019 Training for Authorized Users scheduled for July 29, 2019 (Basic User, 3 hour training. Clerk August 12, 2019 Hands-on training for city staff will be conducted in the computer room at AVTEC's First Lake facility on August 16, 2019. September 16, 2019 Granicus reported that 225 pages had been migrated into the new website. Also,five photos are being purchased from Kalani Woodlock Photography for,$1,800 for a 10-year use exclusively on the website. October 28, 2019 We have moved into the Staging Phase where all Authorized Users have access to their content and can make live edits to the site. Over the next two to three weeks,MIS will be scheduling one-on-one refresher time with each department to ensure employees are com ortable with using the new website. Go Live haunch Date =Januar y 7, 2020. RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required,for the raised parking lot area at the north end of City Hall. September 23, 2019 City manager including as part ofADA project. September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. 7 150 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting Construction is estimated to begin in the spring of'2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of this project. The bid package for construction is being developed and is scheduled to be released end oj'Junelearly July. As soon as a contractor is awarded the contract, a second public meeting will be scheduled. August 12, 2019 The bid package for construction repairs is complete and published. September 9, 2019 . Removed from agenda. September 23, 2019 Contract with Hamilton Construction approved via Resolution 2019-080. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects & Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff Bridges had directed her to work with the city's on-call engineering firm, R&M Consultants, on this project; Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. METER EXCHANGE PROJECT Julv 8, 2019 Project added to the Ongoing City Projects & Goals list. July 22, 2019 There is one meter(city owned) that still needs to be changed out from the original meter exchange project. There are 35 meters that are currently experiencing communication issues line crews are testing and changing out those meters. Administration is still in the process of developing the demand meter policy. August 12, 2019 Administration is finalizing the demand meter policy. The electric department is working with a local electrician to make the necessary repairs to the City's well meter base in order to exchange the last meter. The project is estimated to be complete September 151h August 26, 2019 The demand meter policv has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations movingforward. 8 151 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals or conducting a third-party investigation oj'cily personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration,personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council rneeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. October 28, 2019 Council to decide whether to continue this committee. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 Citv clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerkforwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council rneeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of June, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. October 28, 2019 Council to decide whether to continue this committee. CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they 9 152 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time or introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest fi^orn citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received, council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jqf (Chair), Stephanie Presley, Lynda Paquette, Steve 1,eirer, Walter Corrigan, Carol Griswold, Bob 1,inville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact infarnation fear the group. October 25, 2019 Committee's first meeting. 1 153 ONGOING CITY PROJECTS & GOALS October 28, 2019 City Council Meeting COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects & Goals list. April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council supported PACAB recommendation,- set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth Avenue March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed$6,851.00, And Appropriating Funds. 1 154 1,' U fri 1 „, 'Y ua1 �l rU��p�� /1, ! � �� e�✓,�f��, a�uuuff�` s�i� ��A��`� /////i� Oooi r PR.-,0 C..,LA MATl C) 1 MfEREAS, sewarol's c%t%zev�,s reco�vdze that a spec�aL vCbrav�'c� exdsts throughout the ev�,t�re cow w uvdt( whew its res�c ev�,ts coLLect�veL� "�o the extra vvlLe" through persovt,aL effort, voLuv�,teer�swL av�J service; awcl MfEREAS, our cowt.wt.Lcvdt� ev\,courpGes its c%t%zev\,s to wt,aXdVl/dze their persovt,aL covt,tr�tt�ovt, to the cowt.wt uwdt� b� G Mv�'� of thewtseLves whoLehearteo�L� awcl with total effort, cow w �tw ev�± av�J covw%ct%ovt, to thee- �vvJMoluaL Pvv-�LtLov1,s, faw �L�, fr%ev�Js awcl cowwuvdt( ; awcl M fEREAS, sewarol res�olev\,ts choose to sh%v\,e a L��kt ov\, avt,o� celebrate �v\JMc tpLs avvJ or�avdzat�ovt,s who "�o the extra w �Le" �v�, order to w Mze a o��f ferev\,ce av\,o� L�ft utp feLLow wLewLbers of their cow w uvdt�; awcl WHEREAS, we aclzvt,owLeo��e the vvlss�ovt, of the extra M%Le /Avv-er�n FDuv�Jpt%ovt, to create 550+ "extra M%Le" c�t�es av�J states %vt, /Avv-er�ca %vt, 20z� awcl we cowtwtev�J the 55--, wta�ors av�J c�t� Leaclers who stood utp awcl Jo%v�±L, reco�vdzeo� extra M%Le DP( ovt, Novevv-berZ, 2012. NOW, 4, Chr�st� Term, Mayor of Seward, /ALasl,-a, olo hereb y procLp�vv- NovewLber z, 201-9 to be extra M%Le Da� avvJ urge each �v\JMo� L aL %vt, our cowt.wt u vdt� to tMe taw e ovt, this clad to vt,ot oval, "�o the extra vvlLe" �v\, his or her owvt, L�fe, but to also those aroLcwcl us who are �v\,sp�rat�ovt,aL %vt, their efforts awcl cove-vi/dtvv-evt,t to wt.ahe their or�avdzat�ovt,s, favi/,IL�es av�J cow w u dt� a better pLace %vt, which to L�ve avt,o� worn. AAt�d this 281" AAu of October, 20:L THE CiT\( OF SEWARD, A1.ASKA 155 CkYfbstlJi TerrIUi, MnUor Highlights ■ ji-L1A� 3 Board of Directors meeting Regional Citizens'Advisory Council The Prince William Sound Regional Citizens'Advisory Council held a Board meeting in Kenai on September 19 and 20,2019.The following is a short synopsis of actions and discussions that took place at that meeting.This report is not all inclusive. Weather data from new buoys now available online Council staff updated the Board on the status of two recently-deployed weather buoys,one near the Valdez Marine Terminal and the other close to a salt marsh called the Valdez Duck Flats. The buoys collect information about weather conditions such as wind speed and direction,ocean currents,and wave height.That data is streamed to the web where it is publicly available. Better knowledge of these conditions will help prevent oil spills and improve protections of environmentally sensitive areas should a spill occur. Knowing how environmental conditions affect the movement of spilled oil allows response planners to develop better contingency plans and have response equipment positioned nearby before a spill occurs. The Council,Alyeska Pipeline Service Company,and the Alaska Department of One of the Council's duties as Environmental Conservation (ADEC) have formed a collaborative workgroup outlined in the Oil Pollution Act which will use technical and scientific data,such as the information gathered of 1990 is to 'Study wind and from the buoys,to develop consensus on how to adequately protect the Valdez water currents and other Duck Flats and the Solomon Gulch fish hatchery. Both of these sites near the environmental factors in the Valdez Marine Terminal are particularly sensitive to crude oil spills. vicinity of the terminal facilities Donations and partnerships support the buoys: The buoys were donated to which may affect the ability to the Council by Fairweather Scientific,a subsidiary of Edison Chouest Offshore. prevent, respond to, contain, Additionally,the City of Valdez has donated grant funds to support and clean up an oil spill." maintenance of the buoys,Valdez Fisheries Development Association has provided storage space,and Sisioohl Marine, Inc. donated bottom paint for the buoys. More details are available on our website:3ra...................bit...,.lylBuoysonline Establishing potential places of refuge for tankers in distress The Board accepted a report that evaluated the safety of established potential places of refuge.These are sheltered locations where a vessel in distress could be anchored and repaired,and/or where oil could be safely offloaded to another vessel.These sites are pre-identified so decisions can be made quickly in an emergency. Read the full report:Ship Simulation Modeling and Mariner Study of the Maritime Implications for Tank Vessels Utilizing Potential Places of Refuge,Prince William Sound,Alaska by Safeguard Marine,LLC:�r�.r�.r.bit.::1ylf�1"OR201 9 Remarks from ADEC Commissioner Jason Brune,Commissioner for ADEC made remarks to the Council on Thursday afternoon. Brune answered many questions and discussed members' concerns about how potential changes to current state contingency plan regulations might affect industry and oversight in Prince William Sound. Contact staff for more information on this agenda item. Note:ADEC issued a 90-day public scoping notice on October 15 and is soliciting comments on the regulations and their enabling statutes.iTJ.5.j.L._A E_ °.,s_.._....._ b.suL.e:~fob_.m.Q.L.e j,D.fof.m.21.u'_O..or to provide comment. Deadline for comments is January 15,2020. 156 Annual report on long-term environmental monitoring The Board accepted a report that summarizes the findings of the Council's recent environmental monitoring efforts during 2018.Each year,researchers collect samples,such as mussels and marine sediments,from Port Valdez.The samples are analyzed for residual oil contamination from the Exxon Valdez spill and the operation of Alyeska's Valdez Marine Terminal. In most years,sampling is limited to locations in Port Valdez, Through this program,the Council works to but every five years more extensive sampling is conducted in fulfill its duties as detailed in the Oil additional locations around Prince William Sound and the Gulf Pollution Act of 1990, which instructs the of Alaska,tracing the path of the Exxon Valdez spill. In 2018, Council to "devise and manage a this more extensive work was conducted. comprehensive program of monitoring the environmental impacts of the operations of Results from the 2018 monitoring revealed that oil terminal facilities and of crude oil tankers contamination in these areas has reached all time low values. while operating in Prince William Sound." Read the full report: Long Term Environmental Monitoring Program:2018 Sampling Results and Interpretations by Dr.James R. Payne and William B.Driskell: ..................:: ..:.y/LTEMP2018 Promising new technique for Invasive species monitoring The Board accepted a report on the Council's recent invasive species monitoring. In 2017,the Council partnered with the Prince William Sound Science Center to collect samples of plankton from Port Valdez,the Valdez Arm,and central Prince William Sound.The samples were sent to Moss Landing Marine Laboratory in California,where a genetic analysis of the plankton in the samples was completed to identify any marine invasive species. Fifty-two species were identified. Most were crustaceans and mollusks,and none were non-native. This method of monitoring for invasive species has great appeal for early detection of aquatic invasive species,an essential step to prevent the establishment of nuisance species.The lab's report describes the methods used and provides specifics on the genetic analysis. Read the full report:Metagenetic Analysis of2017Plankton Samples from Prince William Sound,Alaska by Dr. Jonathan Geller, Melina Wheelock,and Martin Guo. r�r�r,bIlt...IYLQeneticAnal ,si.s Presentation on the terminal contingency plan Council staff updated the Board on the ongoing review of the oil spill contingency plan for the Valdez Marine Terminal.The current plan is set to expire in November 2019,and the Council has submitted comments on the newly proposed version of the plan during two public comment periods,one in January and another in July. Among the Council's concerns are protection of sensitive areas,the integrity of secondary containment for the crude oil storage tanks,and documenting personnel training for spill prevention and response. Read the Council's comments on the proposed new plan;,,,,,,,,,,,,,,,_�nr;;[k��;t;;Il,�r/ M° e MM�ub;��,�,�. Drills and exercises from 2018 In 2018,the Council observed over 50 drills and exercises,including tanker towing,open-water and nearshore exercises,sensitive area protection deployments,and demonstrations of the new Edison Chouest Offshore vessels. Staff also observed fishing vessel trainings in Seward and Whittier this year.The Board approved a report summarizing the Council's observations. These annual reports track spill preparedness and response activities conducted by Alyeska/SERVS and the Prince William Sound shippers,as well as lessons learned to avoid the same problems re-surfacing within the response system.These reports are tools for contingency plan workgroups and are used in planning large unannounced drills. The full report is available on our website:2018Annual Drill Monitoring Report by Roy Robertson and Jeremy Robida:�nr�nr�nr.bit.1 Dri11Report2018 157 Other discussions: Other topics on the agenda included: • Amendments to Council bylaws to standardize the way committees are authorized and empowered. • Approval of a budget modification from the contingency fund to Project 8012 Tanker Towline Deployment Best Available Technology Review. • Authorization of a contract for the Tanker Towline Deployment Best Available Technology Review. • Authorization for the Executive Director to negotiate a one-year contract with Kathryn"Kate"Troll for State Legislative Monitoring,as recommended by the Legislative Affairs Committee. A11 Project Updates: Updates on all current Council projects can be found on our website:�ar�ar�ar::(k�J:t:,:Il Se.t20�9pro"acts (PDF). Questions? Any questions or requests for further information can be directed to Amanda Johnson � sC at 907-277-7222 or�a.mt mach„john,son c ,srcac,org. 4 RRICAC NMW Regional Citizens'Advisory Council 158 Council Calendar 1 10/23/2019 12:19PIVI Council Calendar 2 10/23/2019 12:19PM Council Calendar 3 10/23/2019 12:19PM