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11122019 City Council Packet
Seward City Council Agenda Packet r' t I'll FORYOUR . -.RVICE HAPPY VETERANS DAY Tuesday, November 12, 2019 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward,Alaska CITY COUNCIL MEETING AGENDA JUI-America CRY {Please silence all cellular phones during the meeting} Tuesday November 12, 2019 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Sharyl Seese [Those who have signed in will be given the first opportunity to speak. Time Council Member is limited to 3 minutes per speaker and 36 minutes total time for this agenda Term Expires 2021 item..] John Osenga 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk Council Member (*). Consent Agenda items are not considered separately unless a council Term Expires 2021 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Kelley Lane Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2020 A. Proclamations and Awards Dale Butts 1. Mind-A-Mazes Proclamation ..................... Pg. 4 Council Member 2. Recognizing David Squires for his service as Mayor Term Expires 2022 3. Recognizing Suzi Towsley for her service as Council Member Tony Baclaan 4. Recognizing Jeremy Horn for his service as Council Council Member Member Term Expires 2022 B. Borough Assembly Report C. City Manager Report ........................................ Pg. 6 D. City Attorney Report ...................................... Pg. 20 Scott Meszaros E. Other Reports and Presentations [Presentations are limited to ten City Manager minutes each, excluding Q&A.] 1. Job Classification and Compensation Study Results Brenda Ballou Presentation by Joellen Cademartori from GovHR City Clerk USA Holly Wells City Attorney City of Seward, Alaska Council Agenda November 12, 2019 1 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five minutes per person; after all speakers have spoken, a person may speakfor-a second time.for no more than one minute.] A. Resolutions Requiring Public Hearing 1. Resolution 2019- 093, Amending The Port & Harbor Tariff Regulations To Change The Customer Charge For Tenants. .................................................. Pg. 41 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Resolutions *I. Resolution 2019-094, Appropriating $233,905.44 To Replace The Northeast Launch Ramp. ................................................................................... Pg. 45 *2. Resolution 2019-095, Approving Amendment No. 19 To The Contract With Robertson, Monagle & Eastaugh, A Professional Corporation, For Federal Lobbying Services Through December 31, 2021 For A Total Of$92,000 Annually. Pg. 48 *3. Resolution 2019-096, Authorizing The City Manager To Enter Into An Agreement With Electric Power Systems To Repair And Upgrade The Control System For Generator Six In The Amount Of $227,848, Plus Ten Percent Contingency Of$22,785, For A Total Amount Of$250,633, And Appropriating Funds. ... Pg. 58 B. Other New Business Items *1. Approval of the October 28, 2019 City Council Regular Meeting Minutes. Pg. 63 *2. Appoint Benjamin Smith to the Port & Commerce Advisory Board with a term expiring July, 2022. ................................................................... Pg. 75 *3. Non-objection to the renewal of the following liquor licenses: #5287 Restaurant/Eating Place — Public Convenience Seasonal for Seward Brewing Company AND #5288 Brewpub —Seasonal for Seward Brewing Company. Pg. 76 4. Discuss purchasing a table, or providing sponsorship, for the Alaska SeaLife Center Gala to be held on February 8, 2020 in Anchorage, and who will attend. ... Pg. 97 5. Discuss the Special Improvement District — Gateway Subdivision, and direct the city manager to bring forward a resolution for public hearing on December 9, 2019. ............................................................................................. Pg. 98 6. Discuss canceling the standing Friday work sessions. (Terry) ................ Pg. 106 7. Discuss formalizing a reporting process for when council directs the City Attorney, City Manager, or City Clerk by motion. (Lane) ................................. Pg. 107 8. Discuss creating a designated work space in City Hall for council, boards, and commissions. (Lane) ................................................................. Pg. 108 City of Seward, Alaska Council Agenda ovens er 12, 2019 Page 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List ................................................. Pg. 109 B. August, 2019 City and Providence Financials ..................................... Pg. 121 C. Public records report through November 6, 2019 ................................. Pg. 178 D. Deputy City Clerk memo on Records Destruction through December, 2018. Pg. 181 E. Letter of appreciation from ISO for the Public Protection Classification survey. ........................................................................................... Pg. 183 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to S minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Go into executive session to address Council Member compliance with Seward Charter Chapter 3.7 "Restrictions of power of Council." (SCC 2.10.030 (b)(2)) B. Go into executive session for matters pertaining to threatened or pending litigation. (SCC 2.10.030 (b)(3)) C. Go into executive session to discuss strategy for negotiations with APEA. (2.10.030 (b)(4)) 15. ADJOURNMENT City of Seward, Alaska Council Agenda November 12, 2019 3 Page 3 PROCLAMATION WHEREAS, Mind-A-Mazes is an interactive critical thinking exercise for young people in elementary and middle schools; and WHEREAS, on October 12, 2019 several teams from Seward Elementary and Seward Middle School attended a borough-wide competition in Soldotna; and WHEREAS, there were 47 teams involved in the competition from around the Kenai Peninsula Borough; and WHEREAS, the team "Ghostbusters" made up of Nora Andrews, Abigail Doepken, Bethany Doepken, and Mia Nappi won the Judges Choice Award; and WHEREAS, the team "Half and Half" made up of Emily Anger, Emerson Cross, Makena DesErmia, and Mason Elhard won 3rd place for the Junior Division; and WHEREAS, the team "Dragonfly Girls" made up of Sophia Hughes, Isabel Jones, Olive Jordan, and Maria Schaefermeyer won 1,t place overall for the Junior Division; and WHEREAS, the team "Wood People" made up of Alex Foutz, Nia Mulhalland-Kim, Gracie Russell, and Oliver Trobaugh won 1,t place overall for the Intermediate Division; and WHEREAS, this would not have been possible without the guidance of their Quest Teacher, Keri Russell, who organized the teams, checked in with the students multiple times a week to ensure they were on track and had the necessary materials, and attended the competition as their Mind-A-Mazes coach. NOW, THEREFORE, 1, Christy Terry, Mayor of the City of Seward, Alaska, do hereby congratulate all Seward Elementary and Seward Middle School students who participated in this program, as well as Quest Teacher Keri Russell, and commend the teams for their hard work and dedication. Dated this 12t" day of November, 2019 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 4 I a v - �rr i 1 it r r u 1 � rr r°�➢1r �I r 'yp� i i�ru.; ��p'�4II�,,,,p I�r"'�' J� I��I',�;1 f` [ Irk r VVW r w e ri k AIh ' IIII II 11 i i i tjr I 5 A�rNLna„lrt(rUila✓f((f (�IR ,l�wr�, ,Ni((�Srrro irr<(ttlrArmo2 nun,rtrrw,%irdoirr�mrrrr✓rrNui �,e��rrrrAr w.Aurrrri avarrrrrt�✓rrva,.,r�amierr�✓rrr�awArrlr,rAtr�srm��m��rloAl�rrionacnrriioi�rv«�l7rNrwral ,.err ,Aaf. r/�rfi r�rr,��rKnrrurrrarruaaRnumr�rA;frraa�rrur,rrr�i,rnrrraoa CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT October 22-November 3 The following purchase orders in the amount of$5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 10/23/2019 Electric Potelcom Supply Bumper posts $8100 10/23/2019 Electric Shoreside petroleum Mobilgard 410 $5892.96 10/28/2019 Public Construction Grader Edge $5546.35 orks Machinery Industrial City of Seward Personnel Transactions from 10/19/2019-11/1/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation Harbor Administrative Assistant Harbor 10/25/2019 New Hires: Department: Date of Hire Available Full Time Positions: Department: Position Status Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Finance Director Finance Advertising Since 9/9/2019 Community Development Planner Comm. Dev. Advertising Since 10/29/2019 Available Seasonal Positions: Department: Position Status Winter Program Aide (TYC,Teen Rec SPRD Advertising Since 8/30/2019 Room, Sports & Rec at the AVTEC Gym) Winter Program Aide Trainee (TYC,Teen SPRD Advertising Since 8/30/2019 Rec Room, Sports & Rec at the AVTEC Gym) 6 Seward Police Department Information on the Atwood investigation is below: Approximately 1,000 total man hours including approximately 335 hours of overtime have been worked on the case. A total of 40 search warrants have been served. The Kenai District Attorney's Office, local Alaska State Trooper post, Alaska Bureau of Investigation, Anchorage Police Department, Alaska State Medical Examiner's Office and the Alaska State Crime Lab have all aided in the case. Chief Thomas Clemons Seward Police Department PO Box 167 Seward,Alaska 99664 i IqA �damp. -1. 7 PUBLIC WORKS DEPARTMENT It is winter IgAin. Tues and Weds mormiig-s, Please take note of the Seasonal "No Parking" signs that were installed on 3'_d 4ch and 5th Aves. This parking pattern will allow snow and ice removal once per week from road edges. The weekly snow and ice removal will improve the effectiveness of the gutters and storm drains. ---------------------------------------------------------------------------------------------------- REMEMBER THERE IS "NO PARKING"WEEKLY ON ONE SIDE OF THE ROAD FOR 3RD 4TH AND 5TH AVENUES FOR THE WINTER SEASON. EAST side of road WEST side of road 0 8 Harbor Report 11.12.19 1. The 50-ton lifts have slowed down most of the vessels out of the water. 2. The 330-ton lifts have also slowed down most of the vessels are out of the water for the season. 3. All the water has been turned off for the winter, there are 4-year round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock and on Z-float. 4. We are still working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, waiting on the 2020 State budget to be approved. 5. The harbor will be interviewing candidates for the administrative assistant position that became vacant for an employee that resigned due to health issues. 6. The harbor crew is continuing to prepare for winter making sure docks are clear and lines and power cords are not in the way for clearing snow. 7. The Harbor has gone out for quotes to install a heat pump in the wash-down pad building at SMIC along with a used oil boiler to heat the building and wash-down pad respectively. 8. The City Manager, Mayor, and Harbormaster met with the US Coast Guard to discuss the new FRC's and upland infrastructure. 9 Land Appraisal Services Name of Appraiser Name of Scorer Category Points possible Score Notes Depth of 20 Market Experience Past 10 performance Availability 20 Understanding 20 of the Work to be Performed Proposed Cost 30 Total 100 10 .� American Planning Association THE COMMISSIONER ml lllIilllullmi luu IuuuIIlmllmlul lillillil Creotin GreatComunities forAll 2019 O �� � N �etR 5 BEST PRACTICES PLANNING TOOLS LAW Ethics Codes: Not Just for Planners these ethics codes i s—not only sofor organizations members but also for the general public.As part of her research, �� ET'S SAY YOU HAVE JUST BEEN appointed to serve on your local planning commis- Johnson considers how each organization sion.You have had your briefings,along with an orientation to the tasks ahead,and disseminates its code,whether sample eth- u1I you are developing a trusting relationship with your planning staff.Your orientation ical scenarios and training aids are readily likely included a section on ethics,targeted to your unique role in making decisions available,and how easy it is to secure guid- with financial,legal,and ethical impacts.In addition to local and state laws that govern ance from ethics staff at each organization. your conduct,you should have learned about the ethical standards set by the American Institute of Planning's Code of Ethics and Professional Conduct.You should also be aware Observations to date that the American Planning Association publishes an advisory set of standards for lay While Johnson and her colleagues are planners and non-AICP members,known as the Ethical Principles in Planning. continuing to seek answers to these ques- tions,certain themes emerge.The first is that ethics codes are not static,although What you may be unfamiliar with why Johnsoris research is so important.By change is often slow.While many of the are the ethical commitments of related analyzing the nuances that separate city issues explored(cultural competency,for professionals—the engineers,architects, planning and city management,planning example)have not yet emerged in many landscape architects,economic develop- commission members get a clearer sense of these ethics codes,other issues such as ment professionals,and city managers of how those professionals see their roles discrimination and sexual harassment are that you encounter at public meetings. in the planning process. gradually making their way into them. Do they abide by the same The assumption,she Second,codes in largely private- standards as you and your ����� ��� says,is that bringing city sector professions—e.g.,architecture and planning colleagues? ����������� �� ,,, managers and planners landscape architecture—have signifr- Those questions are ���� ��1 together leads to better cantly different approaches than those currently being asked by decisions."But this does in largely public city planning and city Bonnie Johnson,Hitt, not happen automatically. management.Private-sector codes tend � PP Y g associate professor of urban It requires work;'she says. to focus on protecting the client's interest, '� Y• P � planning at the University �� As art of research, while publicly oriented codes often lace P g Y �1<i,�l��I�J P P Y P of Kansas.Her past research Johnson is comparing a greater emphasis on the"public good." has focused on analyzing ((p�,,, s ((p�� the codes of ethics of 11 Neither approach is wrong,but it does the differences between the ��������I�����I����IIIIII���III�II II��II���������������IIII�II III professional organizations suggest that it is helpful for planning ethical codes that govern involved in the planning commission members to understand the planners and those that apply to city process.She has set out to find where Simi- perspectives of other professions. managers."You can learn alot about how larities begin and end,and how differences Third,certain ethics codes emphasize a profession views the world by studying in these organizations'ethical perspectives issues that may be of specific concern to its code of ethics;'she says. play out in different communities. their practitioners.For example,because City managers aredt the only players "Were particularly interested in of the size and value of public works who regularly interact with planners and identifying unique innovations or new contracts,the American Society of Civil planning commissioners and who influ- approaches to ethical behavior that might Engineers focuses on preventing corrup- ence how they do their jobs.Every project have value for those of us in planning;' tion.Other professions emphasize the considered by a planning commission says Johnson.`An important aspect in need to protect private work documents brings with it a distinct cast of characters this process is identifying what we,as in competitive proposal processes. from both the public and private sectors— interconnected professions,can learn Finally,the researchers are finding a architects,engineers,urban designers, from each other." wide variation in how transparent these redevelopment and housing officials,and Johnson has selected a series of organizations are with respect to report- social workers to name a few. contemporary issues to define the ways ing ethics violations and taking action. in which various professions respond: The National Association of Housing and Codes'not all the sam e' cultural competency;conflicts of interest; Redevelopment Officials,for example, Each profession has its own code pre- technology;public,private,and nonprofit has posted a three-year rolling report scribing the ethical standards that are work;and sexual harassment. on violations,while some other websites appropriate for its practitioners.No two A major question is how transparent, contain no specific data to demonstrate codes,it turns out,are the same.That's accessible,and understandable each of that violations are being enforced. 1 Planning October2019 11 THE COMMISSIONER �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIID Best Practices AICP has come out rather well in OBSERVATIONS ON ALLIED CODES OF ETHICS the study,in part because of ongoing As part of ongoing research seeking to gauge how the ethical standards of professions that enhancements made to APXs ethics pro- intersect with planning Impact communities,researcher Bonnie Johnson,AicP,has analyzed the gram in recent years.Members(including codes of 10 organizations,in addition to AICP.The table below outlines key differences. planning commissioners)can analyze data «f p�;Pyy�ruwlyiryiur�ull���uU1�) u1��N9r���P ,r � rw��,yal� � a�� 1��u�y���r��rir�a��UP from AICP's ethics enforcement processes on thewebsiteupdated annually and American Institute Commentary to help members understand ethical standards sorted by geography.An increased num- of Architects References concerning obligations to the Environment ber of training programs,"ethics case of (AIA) I nformation rega rd ing pro bono work bit.ly/aia-ethics Commitments to environmental equity and justice the year"presentations,and other features urges provision of"equitable work environment" also provide useful guidance. American Society Implamentfng the Code of Ethfcs Workbook and Assessment for Public Administration Gufde What Itmeans for you ASPA) Eight principles Practitioners and commissioners should bitly/aspa-ethics Seeks to"promote affirmative action and other Initiatives to find it useful to learn about the ethical reduce unfairness,Injustice,and Inequality In society" commitments that participants in the American Society Greatest variety of ethics content among organizations studied of Civil Engineers Interactive ethics page planning process are expected to observe. (ASCE) "order of the Engineer"provides opportunity to commit to The bad news:Not all professions that you asce org/code-of-ethics ethical behavior deal with are held to the same standards. "A Question of Eth Ics"—reg ular col mn Ethics Hotline For that reason,both planning practi- You Tube videos,training aids tioners and commissioners must remain American Society Structure not user-friendly alert to potential conflicts of interest or of Landscape Architects Focused on private practice violations of ethics codes or laws.It is (ASLA) Guidance and enforcement protocols embedded in ethics up to you to bring these matters to the bit ly/asla-ethics policies Separate Code of Environmental Ethics available on the websste attention of appropriate staff.Remember but not enforceable in same manner as the code of ethics that our ethics code—and those of other Institute of Principles to"Support a Sustainable Society" organizations—are designed not only to Transportation Engineers Adverse consequences enforce standards of behavior but to pro- (ITE) Professional development for employees tect the reputation of the profession itself. bitly/ite-ethics Political contributions Certainly,it helps to know that most International Association When they don't take your advice—put it in writing of the professional disciplines related to of Emergency Managers "Duality may be assessed by audits,monitoring,quality (IAEM) processes,or other appropriate means" planning have their own codes of ethics. aem org/CEM-Code- Even if those codes differ from your own, of-Eth ics they are still enforceable,and knowing International City and 29 scenario categories something about them may help you County Management Ethics 101 E-Course identify questionable behavior. Association(ICMA) Blog post"Ethics on the International Stage. icma org/ ICMA is Not Alone" Always keep in mind that there is a icma-code-ethics violations made public difference between ethics and law.Per- International Economic Board membership—private and public sector fectly lawful behavior may not be ethical, Development Council 12 principles and behavior that is ethical may not (IEDC) Warning against exploiting areas impacted by natural disasters always conform to what is permitted by bit Iy/iedc-ethics law.Always turn to your trusted advisors National Association Short,not fully developed to discuss ethical concerns. of Housing and Minimal information Redevelopment Officials Three-year history of violations reported Finally,contact AICP's ethics officer (NAHRO) if you have any sort of question about nahro org/ ethics pertaining to members of AICP or code-of-prof-conduct within the profession generally.You can National Association Do not exploit others to further"personal,religious,political, find more on the ethics page of the APA of Social Workers or business interests" (NASW) "Technology-assisted social work services" website at planning.org/ethics.■ bit.ly/nasw-codeofethics Need to"assess cultural,environmental,economic,mental or —Steven A.Preston,racy physical ability,linguistic,and other issues" Preston is the retired city manager of San Gabriel, Code designed to"ensure that employers are aware of social California,and a participant in the research effort workers'ethical obligations" described in this article. 2 Planning October 2019 12 THE C01�11'II��IQHE6 Vol 25,No 5 The Col mrssfoner(ISSN 2330-4499)is published six times ayear by the American Planning Association.Planning commissioner/official UIDnlOiiiiE COMMISSIONER NEE members of APA receive the newsletter as part of their membership package,others may subscribe.Kimberley Jacques,Editor,Joel Alb'¢o,F E, CkE,Chief Executive Officer.©2019 American Planning Association,which has offices at 205 N.Michigan Ave.,Ste.1200,Chicago,IL 60601 592Z and Pla*ngTods/law 1030 r5th St,NVV,Suite 750 West,Washington,DC 20005-1503,planning org All rights reserved No part of this publication may be reproduced or utilized in any form or by any means without permission in writing from APA. Graduate Students Seek Solutions to Big Problems Learning through play A particularly interesting product of the design residency is the graduate students' 111 ���1 HEN AN ISSUE is as complicated the University of South Florida,and the work on a prototype for a climate change and challenging as climate change, University of Iowa.Thirteen nationally board game.SHOCK!is intended to 11`'.I its hard to know where to begin. known experts,including a Federal make learning about resiliency both Last fall,a group of 10 graduate students Emergency Management Agency advisor informative and fun.The game explores participating in the eighth annual RDG and program director,city engineers,and the impacts of floods and droughts on Design Residency proposed starting with city managers—and a co-winner of the parks,farmland,suburbs,and down- an unlikely group:schoolchildren. 2007 Nobel Peace Prize—worked with towns.Each playing card illustrates an The three-day,charrette-style event, the students to figure out ways to make impact;information on the back of the hosted by RDG Planning and Design in communities more capable of dealing card tells players where they can learn Des Moines,Iowa,typically gathers top with climate change. more.Drake University in Des Moines is graduate students from various fields to Facing such a complex topic,the stu- interested in using the game as part of its address complex community problems dents realized that design and engineer- environmental law curriculum. under the guidance of experienced plan- ing solutions could only go so far.Their Innovative projects and working ners and designers. approach was to focus on educating the together across disciplines as RDG's stu- The graduate students synthesized a next generation of leaders. dent residents do each year offer hope for days worth of information into a problem The first step was to develop a corn- meeting the challenges of climate change. statement.The next two days involved munications platform that began as early Including schoolchildren in the dialogue researching and compfling the information as the third grade,where students were is truly a forward-looking approach.■ into a final product to present to the public. just beginning to learn about climate —Stephanie rouse,AIcP The 2018 panel included students change.The curriculum is intended to Rouse is an urban planner with RDG in omaha For a more on the Design Residency from Harvard,MIT,Stanford,Iowa State, appeal to older children as well. go to rcigusa.com/designresidency. CHANGE AFOOT TO DISASTER RECOVERY LAW Local officials—including planning commissioners—whose work Finally,and perhaps most importantly,the law provides a is potentially affected by natural disasters should pay attention steady stream of annual funding for pre-disaster mitigation to some remarkable changes to federal disaster recovery that no longer depends on congressional appropriations, programs enacted by Congress last year in the Disaster instead tying it to a six-percent set-aside through the Disaster Recovery Reform Act,an amendment to the 1988 Stafford Act, Relief Fund.This provision will give FEMA a dependable source and signed into law by President Donald Trump. of funding from year to year.The money may be used for a competitive grant program to support local hazard mitigation How will this affect you? efforts before,instead of after,natural disasters. First,the new law includes two sections that expand the While FEMA has not yet finalized its plans,it has already Federal Emergency Management Agency's authority.FEMA proposed a new program,Building Resilient Infrastructure can now provide hazard mitigation grants in areas that receive and Communities,or BRIO.The final rules are likely to make Fire Management Assistance Grants as a result of wildfires.The hundreds of millions of dollars available annually for hazard agency can provide funding under both the Hazard Mitigation mitigation projects,which means the spigot for local grant Grant Program and Pre-Disaster Mitigation to assist in wildfire funding will be much larger.That provides an opportunity and windstorm mitigation projects.One example would be for planning commissioners to think about new ways that reseeding damaged groundcover with native species. the planning departments and city councils they advise The second change authorizes FEMA to help state and can advance mitigation goals that may otherwise be out of local governments administer and enforce building code and reach,which is particularly important when it comes to vital floodplain management ordinances,which studies have shown infrastructure improvements that support a safer and more are important to enhance resilience against hazards.FEMA will resilient community.■ —James C Schwab, also work with the U.S.Department of Transportation to aid in . cr Schwab is a planning consultant based in Chicago.He is chair-elect identifying evacuation routes for future disasters. of APAs Hazard Mitigation and Disaster Recovery Division_ 3 Planning October 2019 13 ND IUlwwwwwwwwwwwwl'�IIIIIII�I�www mwwwIDmoNwmwNwwwwiowmuw'!WVIVi w CENSUS II looms III T �olw'"".1 ry duo iC111ulaGu� Wl'w'NNI TIn IONS 1111111 11m III III m il 1, 1110FIMME= This Is thtr rarrrva to^st„nvt ecf uca+un',f,��,r;)Uj As a trusted nu,,rrobro,Nat (.f"Moon us �I lfn�r the Vrorn area unro za os',arid a°;xr urwunfty,rrUasxrt Biurcauu rvo,4s ycruur h0jj'to e'A'Out O'w cc: i.ou°ft arr,d ',Us;x fi,,�ar your raruwvrfamunity to got coTanteulR„�ru auu the cji"nr.su,us' You av,arw take 'anruuuoiind$u^ugth census, can 1m;rarlineuunafea^awaaysro action wel:n fi"#1 l'xv opwroza0raawruluich'VJiee lne frore 1Ylnua a euo us aare ;r Hanm true census poster from this tc lkit in y r spices. other Start conversations with your clients and Ulse these materials to learn more and aaapnstftuents bout the iwu"Ipawriarac edaucate your staff,board,and voluiriteers Consider shrug,rap a wxV for people z fill out the c uusrcus of law" tub counWd. about me census Train your staff to onllne at your Mte, answer basic questions and explain why plan and host a National Census Da y of is important to participate, �.�,;+ Distribute handbills and fact sheets anoint the census,at � pearly on,April 9,„2020,where you Invite meetings„events,and corrnmunfty ptattnerinp;sa to encourage folks to your aorpprwimtlon to celebrate .:; Subscribe to Alaska o unt"s email Mist to cwnrnunktyr arernbefs to Set counteA and comr.let�e the cmm sus tri ether Set updates and find out abcwt funding aapp ortunkfes for census outreach, Encourage trusted staff and community members to make ,'.y pons rear co-sponsor a census event Subscribe at alaaskaacoaunts.orp„. announcements about flue census duirinp events,nneeflnnps„or with your local U.S.Census C'ffl'ic:e„ cor waersationsa. Complete Count t orriimlitee,or e,1 Connect w®tth your local Complete community partners. Count Committee. �e,.;? Make a putilic statement about your support fo,r the census by Issuing a press re lean „letter to the(Afton,and/or radio Or antze!Check to see It any groups you annouancement neeurk with sae dohs/census educate on, It not sup est thatyoru make It a shared Add census outreach messages to your onkkrue arw°i c cksal prlodty. uuned"ua communicabo ns. t„) Add the Census tOl InfoSraphic to any direct mail you send to your a°row t"',srork s, +' mi t°fff �� aicar�� Meet the Partnership Specialist at your local ti. .Census 2020 office.Ask theern about outreach materials or giveaways. [!a Every Alaskan Counts lqt!—";] aloskocounts.org 14 11/12/19 Seward Community Library&Museum Director's Report October 2019 Statistics ► 9128 Front Door Counter ► 82 Museum Admission ► 15 Programs ► 3189 Alaska Library Catalog Circulation for Seward ► 551 Library Users in Seward ► 548 Alaska Digital Library Circulation for Seward ► 34 Interlibrary Loans ► 20 Passport Applications ► 16 Notaries ► 5 Proctored Exams ► 87 Room Uses ► 609 Public Computer Sessions Thank You to... ► Katie Lester was a special guest at our October Home School Book Bunch: Blindness Awareness Month! Ms. Lester brought in many tools used for independent living to show the group, answered questions, write participant's last names in braille, and let the students experience what it's like to navigate using a white cane. ► Elias Jordan and Team started volunteering to take the items we accumulate for our workplace recycling program in May 2019! Elias, a regular patron who is in 91h grade at Seward High, visits us every two weeks or so to pick up our recycling to sort and deliver to local recycling collection bins on our behalf. He also assists with the Sea Life Center's recycling program and has accumulated over 100 hours of service time. 9„ / � mrmnmmni�n�n+rnnnm /j�I/G I i Elias Jordan helping with the Libi-my Museum Workplace Recycling Program. Upcoming Programs -All programs are free and open to the public! ► Play Time: Saturdays, Noon-4pm, Children's Room ► Storytime: Fridays, 11-12pm, Children's Room ► Community Book Club: Sat, Nov 16, 11am-Noon, Meeting Room - The Glass Castle by Jeanette Walls ► Book Bunch: Wed, Nov 20,Time TBA, Community Room -National Game and Puzzle Week 15 ► From Ideas to Reality: Questions Every Business and Startup Should Consider with Elder Mills: Sat, Nov 23, 1- 2:30pm, Meeting Room ► Museum Drop-In Craft: Fri &Sat, Dec 13-14, 1pm-5pm, Museum Table - Winter Theme Collage Greeting Card ► Live at the Library: Sat, Dec 14, 2-4pm, Atrium—Second Saturday folk/bluegrass music with Jim Ostrander, Bill Marten, Stacey, and Daryl Hollingsworth. ► Community Book Club: Sat, Dec 21, 11am-Noon, Meeting Room - The Immortal Life of Henrietta Lacks by Rebecca Skloot Upcoming Closures ► Tues, Dec 3 -Training/Work Day ► Half day,Tues, Dec 24, open 11am-3pm -Christmas Eve ► Wed, Dec 25 -Christmas Day ► Wed,Jan 1 - New Year's Day 16 Seward Parks & Recreation City Manager Report October 31,2019 Reporting Period: 10/13-10/25 Parks &Campgrounds Facility Type/Amenities Rentals Alice RV Dry/Tent Closed until April15 Branson Pavilion Lighting/Electric/Grill 0 First Lake Grill 0 Forest Acres RV Dry/Tent Closed until April15 Harborside RV Dry/Tent Closed until April15 Iditarod RV Dry/Tent Closed until April15 Marathon RV Dry/Tent Closed until April15 Obihiro RV Dry/Tent Closed until April15 Otter Beach Tent Closed until April15 Resurrection RV Utility/RV Dry 123 Utility/13 Dry Spring Creek RV Dry/Tent Closed until April15 Williams Park RV Dry/Tent Closed until April15 HIGHLIGHTS • Updating the Hazard Communication and Emergency Action Plan. • Working with the Office of Emergency Management(OEM)and Red Cross to ensure supplies for sheltering are adequate. Photo shared on Google My Business by RK LI. UPCOMING • Christmas lights and Penguins are ready for placement in November. Programs Pumpkin Prowl. 17 V Seward Parks & Recreation City Manager Report October 31,2019 Reporting Period: 10/13-10/25 Sports & Rec TOTAL USER COUNT 274 Users Users Activity -Self-reported- -Staff Count- Indoor Park 45 N/A Open Gym/Basketball 87 N/A Open Volleyball 20 N/A Racquetball 13 N/A Rockwall 18 N/A Sauna 29 N/A Wellness/Weight Room 113 N/A HIGHLIGHTS • Rockwall has been busy lately boasting a season best 11 participants on 10/29. • Sports&Rec is seeking anyone interested in coaching Urbach's Youth Basketball League this winter. UPCOMING • Sports&Rec at the AVTEC gym will be closed 11/28 and 11/29. Rec Room TOTAL USER COUNT 232 Activity Users Open Rec Hours 180 Masquerade Ball 10/26 52 HIGHLIGHTS • Families enjoyed line dancing at the Masquerade Ball and Party. UPCOMING • Day of the Dead party November 1st. i • Climbing at AVTEC Gym 2nd&4th week of month. Teen Youth Center TOTAL USER COUNT 498 Activity Users After-School Hours 146 Camp 9 Rental 25 Pumpkin Prowl 300 Special Event at TYC/council 18 HIGHLIGHTS • The Leadership Council stuffed 1400 pumpkins for the Pumpkin Prowl. UPCOMING • Closed Thanksgiving and the Friday following. 18 Seward Fire Department PO Box 167 Seward,AK 99664 907-224-3445 �r sewardfd@cityofseward.net N NEWS RELEASE For Immediate Released Contact: Clinton Crites November 04, 2019 Phone: 907-224-3445 Seward Fire Department Achieves ISO Public Protection Classification of Class / Fire Chief Eddie Athey and the Seward Fire Department are proud to announce the City of Seward has completed its Public Protection Classification(PPC)evaluation by Insurance Services Office, Inc.and effective February 1, 2020,the City of Seward will have a PPC of Class 3/3Y. The split score reflects SMIC. Seward has improved from a rating of Class 4�4Y from our 2014 evaluation by increasing its overall score by 5.41 points. The ISO Schedule develops a PPC number on a relative scale from 1 to 10,with 1 being the very best and 10 representing less than minimum recognized fire protection.The Seward Fire Department is one of only I I registered departments(out of 232)in the entire State of Alaska with an ISO Classification of 3 or lower. There are only two communities in Alaska with a Class 1 rating. ISO's Public Protection Classification Program plays an important role in the underwriting process at insurance companies. In fact, most U.S. insurers-including the largest ones-use PPC information as part of their decision making when deciding what business to write,coverages to offer or prices to charge for personal or commercial property insurance. By lowering the ISO rating,some Seward residents and businesses could benefit by these ratings with their insurance companies.Once reviewed by insurance underwriters, this could possibly save money on insurance rates in the City of Seward. ISO's PPC program evaluates communities every 3-5 years according to a uniform set of criteria, incorporating nationally recognized standards developed by the National Fire Protection Association,American Water Works Association and the Association of Public Safety Communications Officials(APCO) International. A community's PPC grade is based on: • Needed Fire Flows: which are representative building locations used to determine the theoretical amount of water necessary for fire suppression purposes. • Emergency Communications: this includes emergency reporting,telecommunicators, and dispatching systems. • Fire Department: this is based on equipment, staffing,training,geographic distribution of fire companies,operational considerations,and community risk reduction. • Water Supply: Including inspection and flow testing of hydrants,alternative water supply operations, and careful evaluation of the amount of available water compared with the amount needed to suppress fires up to 3,500 gpm. 19 BIRCH HORTON BITTNER& CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR SQUIRES FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT — SEPTEMBER 2019 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: OCTOBER 21, 2019 The following report provides the City Council with a summary of the matters worked on by the City Attorney during September of 2019. If you would like to review the invoice for August time, or any other invoice, please let the City Manager know and we will be sure to provide you a copy of the requested invoice(s). Given the attorney- client privileged nature of many of the services we provide for the City of Seward ("City"), our firm's goal is to provide a monthly report containing the information needed to fully inform Council of the nature of the legal services provided the previous month, while protecting the City's confidential information. I supervised and oversaw all general legal services provided to the City last month. I will be in attendance at the November 12, 2019 Council meeting to answer any questions Council may have regarding this written report. 1. General Legal Counsel Services Employment Labor Issues and Litigation Mr. Earnhart worked with management to address several personnel matters and follow up on one litigation matter for a total of $1,215. General Governance Firm attorneys reviewed and advised on contractual and bidding issues, public records issues, safety compliance, and nuisance abatement issues, as well as advising on legislation. Firm attorneys provided City Administration and the City Clerk with recommendations and Code interpretations in response to a public records request to ensure compliance with the law. We also compiled a process and procedures working group binder and outlined the goals of the process and procedure work group in preparation for an upcoming work group meeting. General services totaled $4,177. 00876915.DOC 20 Preparation and attendance at Council meetings, including advising on process, totaled $3,178. Land Use and Planning. I attended teleconferences and meetings with the City Manager, Assistant City Manager, and the Planner regarding implementation of the developer reimbursement program and creation of application and approval documents for that program. We discussed ways to make this program user-friendly. I also attended a hearing on vacating an easement and advised on the strategic plan and inspection procedures. This category totals $3,262. Total: $11,832 2. Summary and Analysis The total fees, including costs, charged will be $11,832 The monthly total is just above the monthly general legal average for 2008-2018 ($9,769) and below the monthly average for total legal fees for the same period ($14,108). Total fees for October are currently following the same downward trend and are expected to be around $10,000. Total legal fees for 2019 are on track to be well below the 2018 figure and close to the twelve-year average. I will be present to answer questions during the first meeting in November. October 2019 Attorney Report Page 2 of 2 00876915.DOC 21 BIRCH HORTON BUTNER&CHEROT A PROFESSIONAL CORPORATION MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR SQUIRES FROM: HOLLY C. WELLS RE: SUPPLEMENT TO SEPTEMBER 2019 CITY ATTORNEY REPORT CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: NOVEMBER 4, 2019 ........... This is a supplement to our September attorney report provided on October 21, 2019. In response to previous questions from Council regarding attorneys fees and the option of hiring in-house counsel, we have developed a 12-year history of Seward's attorney fees. We also created a separate chart identifying budgeted legal fees for other Alaska municipalities similar in size to Seward. In addition, we also prepared a list of Seward's legal fees by month for 2016 through 2019.1 1 The firm prepared the attached documents as part of the administrative relationship between the City and the Firm. Consequently, the City was not charged for any costs or fees associated with the preparation of these documents. 00880645.DOC 22 CITY OF SEWARD Budget Report 2008-Aug 2019 Legal Total Legal General Legal General (including litigation and Year Budget Actual negotiations) 2008 $135,000 $162,350 162,350 2009 135,000 125,672 137,992 20101 151,000 155,053 155,053 2011 151,000 140,597 194,518 2012 125,000 87,891 253,395 2013 125,000 78,390 159,608 2014 129,999 99,572 147,785 *March 2014 Earnhart 2015 130,000 96,878 96,879 becomes City Atty 2016 84,996 64,888 172,490 BHBC Retained 2017 86,496 84,444 132,141 2018 80,000 194,921 250,089 20191 80,000 117,238 135,572 thru August 2019 23 00875009.XLSX Birch Horton Bittner Cherot General Matter Summary City of Seward 2016-2019 507,486.1006 2016 2017 Month Amount Month Amount January 6,823.50 January 4,313.50 February 6,044.00 February 4,128.00 March 12,540.50 March 10,083.50 April 2,049.50 Aril 5,869.50 May 3,705.32 May 5,725.50 June 4,407.50 June 2,945.50 July 4,364.50 July 4,665.50 August 5,998.50 August 2,472.50 September 6,651.00 September 3,953.50 October 4,051.00 October 6,234.00 November 2,905.50 November 8,057.50 December 8,729.00 December 9,828.00 TOTAL 68,269.82 TOTAL 68,276.50 2018 2019 Month Amount Month Amount January 15,966.00 January 9,400.00 February 19,091.50 February 14,000.00 March 13,264.00 March 9,427.00 April 12,600.00 April 11,861.00 May 24,662.00 May 14,212.00 June 16,616.001 June 15 299.00 July 34,692.50 July 16,747.00 August 22,341.00 Jan-Aug Subtotal$159,233.00 August 26,302.00 Jan-Aug Subtotal$117,248.00 September 18,987.00 September 11,000.00 October 8,500.00 October November 4,801.00 November December 3,400.00 December TOTAL 1 194,921.001 TOTAL 128,248.00 507486M06TE454B-1 1 of f 24 Comparison of Alaska Communities Legal Fees Kodiak City of Island Bethel Kenai Sitka Year Seward Ketchikan Kodiak Borough Palmer Soldotna (In-House) (In-House) (In-House) $162,350 2008 Actual $137,992 2009 Actual $155,053 2010 Actual $194,518 2011 Actual $253,395 2012 Actual $159,608 2013 Actual $146,785 2014 Actual $96,879 $57,350 $201,958 $270,772 2015 Actual Actual Actual Actual $172,490 $141,453 $190,635 $335,144 $587,855 2016 Actual Actual Actual Actual - Actual $132,141 $200,000 $107,487 $139,053 $236,460 $302,161 $641,228 2017 Actual Budge Actual Actual Actual Actual Actual $250,089 $75,000 $104,848 $144,379 $140,738 $241,374 $354,743 $223,921 2018 Actual Budget Actual Budget Actual Budget Budget Actual $135,572 $374,305 $114,500 $148,500 $359,998 $618,739 2019 thru AugBudget Budget Budqetl Budget Budget $147,000 $385,229 2020 Budget Budget 25 NPO Litigation PO Box 6727 Portland,OR 97228-6727 IIIIIIIIIIIIIIIIIIDI[I[Illillllilllll[flllfflllllCllllllllllllllllllllllll SEP 2 4 2u,s '4539000824838' 000 ODD9209 00000000 0001 0008 01152 INS:0 0 1 ChiefLe al Officer ��� ti 1 ' -t> 1lsa�l�6,.'Iti.tddt°1Yti� DILLIN HAM CENSUS AREA PO BOX 889 DILLINGHAM AK 99576-0889 This Page Intentionally Left Blank 26 iri UNITFI)STATES DISTRICT COURT FOR THE NORTHERN Dis,rRICTOF OIJ10 CLASS ACTION NOTICE AND FREQUENTLY ASKED QUESTIONS (66FAOSI To: All U.S. Counties, Cities, and Local Governments as listed at www.OpioidsNegotiationClass.info A court authorized this notice. This is not a solicitaiionftom a lawyer, 8 • Counties and cities across the country have sued manufacturers, distributors, and retailers of prescription opiate drugs seeking, among other things, reimbursement for monies spent addressing the opioid crisis. All federal actions have been centralized into one court in Ohio and are entitled, In re: National Prescription Opiate Litigation, MDL No. 2804 (N.D. Ohio). Additional cases are pending in state courts. • The Court in In re: National Prescription Opiate Litigation has certified a voluntary "Negotiation Class" ("Class"). The Class is defined as: all counties, parishes, and boroughs (collectively, "counties"); and all incorporated places, including without limitation cities, towns, townships,villages, and municipalities (collectively "cities"). The Class includes all counties and cities, whether they have filed a lawsuit or not. The complete current list of Class Members is available at the Class website: www.OpioidsNegotiationC]ass.info. This list may be updated as the Court may order. • NO SETTLEMENT HAS BEEN REACHED. HOWEVER,IF YOUR COUNTY OR CITY STAYS IN THE CLASS, it will be bound if a Class settlement is approved in the future. Your county or city will likely NOT be provided another opportunity to be excluded from this Class action, so you should read this notice carefully and consult with your counsel regarding your county or city's rights. • The Court has certified two Racketeer Influenced and Corrupt Organizations Act ("RICO") claims under Rule 23(b)(3) and two Controlled Substances Act ("CSA") issues under Rule 23(c)(4). (see FAQ 7). The Class is certified solely to consider and vote on any future settlement offers made to the Class by one or more of 13 defendants(see FAQ 5). The purposes of the Class are (a) to unify cities and counties into a single negotiating entity to maximize their bargaining power and (b)to provide finality to opioids litigation for any settling Defendant, • This Negotiation Class will not decide any claims or defenses in opioids litigation on the merits. It is certified as a Negotiation Class only, to facilitate Class Members' approval or rejection of proposed settlements. There are no proposed settlements at this time, and no guarantee that there will be in the future. However,your legal rights are affected and it is recommended that you consult with counsel regarding the choice you have to make now. Questions? Visit www.OploidsNegotiationClass.Info RM YM1 vO4 1 27 ma .......... tay in the Clas& AvvWt the negotiatiou outcome, but retahl that 691, our own lawsuit in the ineansime. ( ive up certain i-ights if"I Clas s rekwhed and appnwed by the (Ins and (Aurt, but get it sitkiee o soderne"t. By taWng no action hi response u) this N(mice, you rwnain in the (lass, As as II SL%y JIV"VIIE ClaSS Wfllber, y'()U Will sWI retain your don to PUNLIC YOUr OWI) CiSC Unk!S'S (Ams and until any jums4de Uns Wonent is approved by the Court. As a Chis,", Nlember, y(w have the right to we on any—settlernent pmposed to the RACTRES NeMmiation 0as& A seulement %011 not N,,� accepted Wess supponed 11, 759%OION of the ming (lass Members, mminted by iminber, populmimt and allon6on, Cor bob litipiq; and non-lifigadng mWes, and appmved I, dw Com, Setflernent Funds WH be dktHbuwd at Me couny-Avel and each countys share - Wid ciq's suggemed shme - can be \,iewed now [)y utilizing the Allocation Map at the Class wvbsite, w.Opioids N egotiat ion(]kiss.iii fo, If the Court approves any swulemea tat jud,�,!ment xvill prohibit Class Mernbers f*rom suing, the settling DAndanqs) about the claim's 'and issues it) the lifigation REMOVE C;eloutorthe (Jns& (;Mno port iotiol',triysettleineriL Keeprights. yOU'ItSIaa(,F Thcne who exclude drenseNes aom the (lass canixit voto on, will mm have the jami niE right to he paid under, and Nvill not be,bOLUld lay', ("AMS S011CIUM, Ybu keep CLASS any HgMs to neWkate separately abow the saine legal claiins in this lawsk, even if the Coon aplinnes as smdwnent Or the Class. Class NUmbers may excluck!thernseNes bom Clqm W on the(lass by haviRg an autho6zed ofneer REQtaRUS , or ernployee con'tphate and Mgn the [,,xclusion Request, Form enclosed here and AC31ON HV subnAt it (mi or beRve NovenTer 22. 2019 by ernail or mad in accordance wrth NOVEMBE.,R'22, the instructions in F`A0 2() belcm", --l-1-1.1 2019 0 Class repnoentmives and Class counsel wiH represent the (lass in negotiations with E)et'(,,,,ndants N,vho choose to do scab You massy enter an appearance 1hnxq"i an attorney (at ycaur own expense)� if' you desire, but it is riot reqtdred Class Membership does not dimhaw nkdng agmmnms "kh &Wdual counsel The JN-OMIUI°cs for payment of Claskeoinnion betrefit attorneys, Wes/costs ill connecfion v,,ith any (lass serfleniem RILISt lie appmwed by the Coumimmis or we pmpm, opfi(,:�ns and pnxedwvs Wr lies and ccots am posted mi that.flass %vebshe, 0 Nr amnplete inibrTnadmi mi the (lass, the scidement Wlocaticni lbrinulas. the Class certifintion awtion and Order, the Hsi orinduded Class Members, A' Wgbg process M be USed by the Class in accepting (br rejecting any Class sculernent uAQ and an AHocafion Nlap deternfir6ng your allocat4:)n of any pupoxed settlemom go tck vvvi,Ni.01)ioi(IsNeg,oti:ttioi,i(,,'Iiissiiif(,), lnq,,uortant hit"orillati(,/,ml (')n the Opioids-relatcd lifiu'16M, ilICILWIng id! perdnent OWs and SchedWem and F'requenfly Asked Questirms, wH1 be avadable on the Class Nvebsite on an ongoing and current bads, "our rights and (I)dons are fbirther explained below. Any cpusdons? Rem on and in ,ii,,.Ol)ioidsNegotiatioll(,,'I,is�i.illf(,). W) NOTWRITE OR (-':ALL, TJJ[, ('QURTOR '11IF" (�,11IRK'S OFFK,A,,� F'OR 1NF0R),1ATR)N Questions? Visit www.0p1o1dsNegoUaUonCKssARo ynn 04 2 28 �r ,��314 Iid In BAan L pM uaPnIM Iraniµ . ..._. _.. ... _...... ........ � .... � q ��T r — -- — _ _ 5 my s.a,�, ROW" �nwn� PO&rnanw'�. na"�t Nw pd�a fld�� � . ., k !Ws Te ���� a,ama�ntisatiaaii Cl 3. Whv answa a (1ass annea°hanism''. _ .. .... .. ... .... ..... _.. . .__. .� 5, Who rc die D l�" s a��" p ss s ttlw°mennt t h. p pna"I awn;na:,lnw d ran itln �'.. "runalwa#s or (tit•; ( WS Cl LSSI`N "7 What cktim s and w mw s a w° a:cn&cd An dw NqoCnMo nn (Ims" � — � 8 �p�� 8, p l�a,s Hann Chunw�aupn cd auan�n chims ann Bsuna"w' � . _.... C un What wanatdaics an, pnichided in tl e * a arrnrtpantaanin Class" ... . 10, Are couanntpcs and awtnes n0ln stant:e awananrMd actions considered pan anf1he NcgoMon °pms?. .__. 6 p K WHI tlnn Class end We o nla. d pntA?paitprnia t('wl saran° Way or Q pn N 4plyd? 6 p 2 k lu:nav doc,,:s tlin Nnptastna:ut o n (lass rdlOrt rntlnr;r"ty;ws wnfopniold pnkWA dim me not snnnnntra s or MY t� Tnv Oilxta"HA Firma( I., .nS PR(nu.I.0 S �............. . . ..._.. ,.._.., l It No" tenant Hera° (°aww,un Us nnppnnaavcd dus prra)a.a„as„ what "iH happen n nn¢,,&w 14. If innn (`rnanuntn or Chy clnwaaua n to pnanuw alpnaatc in the : Nn;stastnaatunnnn (, kon pins" "M ut kuam% Wni Wc is a p mpnanwd Ckms sawttpunmennt? .. ...... .. ..... . ........... .. . .. ....... 15 If 1h ia, is as p,rropsnsc,,d Class scttlu�mcnni, a.ocs the Court:atnll h"'Ive to a:apapnra:%c a?... 16 pp, tlnr rc is an pnuanpna:n,scd set:tI nnu nt and ¢nnr� (°rnaii'aty or(:'ptlww Or mclaia�a:d in dw pw�a (ofia'utuon (=klss� but it w.li��°ai r ni'nnq s ant'Hi s denana� a tananiz n;aa. p 1 ^^ � rn iiiy (.'r,itiiy a:nr(,ate"an0a°aat to tlw snattla.iwnwV t T I ki" lonpu, "S tlw NcyUlAn Ws lana'. .. .. .... p( `u n t N tta b.... K pit. {p"there is as pnnaapaansa,nl "l6s waat�tprsunaaanat.,� how an�p9l the t��othig b alaniic? , � � �� � � � ��� � � 9 pan p0°0inwiw" is n:a pnrwnpnannscd Ms nwwttlw" w:int, laawan imniiw votes me riceded to aapnpnro%v at" np�6.t.nnu �tCiuntlafl (_6 nWo,,, k tLF' l NI p i �,ln 2M H liana na° iaw ca( pua s wutR nia iit hnarnn smell sinr (Snit; or (h s sp oue a::wt' the wn°;ndennuw:nt he a(n tE innnuan&`'.. rap 21 Whit Upnpens if ai naniury, aml AS a nnnnnwtptuuM a:iCbs maakc apubI rc nt c�lcw�i crnn"uw °.apna.nuut� sta mg Nua thw., Class" ... 22 4th naa is an scidenivni urc n an plwofe napaauat and au Stale, m States„ nwW pnaat lnnapnact ffl this �n pwrcuntlaat�snnnn (Ins s to„nnu on tlnr Is nn,nwnnn wnt°nana iris Mnnwk°m an SmW and dic a a6:s and rw)nunntia s nnutlnpnn tlnw. ° tak, lrtt T. i�Ontnnni (�"p�rrn k�u,;pnaa senntaatinw raw n ww6ve aaillinpnig more tpnam n� her Clva" � c nnl°n�;k' 1(t a.a �� i p 1 uw°a, 21 Mm: K the Sprains~Haul Weds Fund" �...... ........ . ...._.. l0 WR ICER0n"A ,/a NDMtnuskS p0 25 ('wt my r;mnnntr or a;wtn c.w,cluudc uaawwn;lt.Writ the Negotiation (alwnQnw"r ....... .__.... p(1� 26 Rprnw 40cs inua canaanntn or chy oxcllnade Annw°1(°S,nnni the ? w.nnnntpan.t:rnnu Class" ... . 11 27 t( mn , n.ounntr nnn city Mays unn the Na°go?iiantrnnn Class, can it ,nxn.pudc nscK lamer nl It dnnwtirnn"t l "x, an pnnanpn a9wa"Cp scttpcairanc'nnt' fi,, P m p..iat�wk' [Zl p t't'ttt.t t Pw" a r &t?l. .......... . .. .... p w 28 Wlnaa ,arc the ( fauns ( wnnurnnwa. ? 9 pCa " do Class Counsel gel piaaprl'?' _ .. . .... . . _ p 1 wwR (°anu my on CAQ a;aarnvit Q a"g w aninnmt ptla nnaiisir c _, _ .. n r°nniii�ni�a,l"� . ... ... .. (li a"iimik"'uM)tali;pNtwntaMA1twnt , ... _ p2 y ("uni�.iuitn war(1, keep n ua°n na�ptln n�a�lnaat W; a��o nn� on in this cain,n;`.'" 1"2 .�l l lrnan a.annn a�a�n�. p p �� t, � � �� �� �...��...... uesU ns Malt www.Opiolds egoti ioiiCp ..p o °wrr..ae04 3 29 1.1. . BASIC INFORMATION l'lac paurrpaose of"tlac ( crgmiaatican (lass is to crcaatc a cwohmivc, p,;rcruapa of:'citics and counties to negotiate C laasswide sctticurarc"„ms, on a voluntary basis, with l:ef'enclants wlrca rrrake, distribute, or- sell opioici.s naadwnvidw Class RepresentatAs and Clus Counsel will represent the Negotiation Class, (,ass plc^mtiers mAl vow cmi any (loss Werroient pz"r:>p osarl, If 516 of those (lass Memberswho vote (as descr ib(.-,d in FAO IS and 19 below) support a proposed `°iwpcar"ne.'nn Class (7oucnsc l will ask the Court to approve grove it, The rultiratata purpose of the Negotiation ( l p � � � l � r ° . lass is to raaaal:c sculmment carsrc*r to Marrrrr Yet TO is a new ruse of die Cw:ms <actic:art rune hanisni urr►cicr laedual Rule of` C;'ivil Procedure 2:t„ rencoing the rrnic ue nartrrre or the nmicr mi upioids li¢i gartrom Ahke any rrra ss litigation lrc l"err. , tl°wu.usarrds orchics and counties nationwide are puranng c1 aims against rnr tjor° defendants. The goal is to mcover money to help fight the opicricls epidemic, prrovicic rwevention and lrcatrta nt services going Warcl, and change pia lcrrclaants" practices, MEIN' a; MMI � IME oinin all cities and c;or.urrties together as as Negotiation (Ins ;'spy e 9 �n�niu y yp ;� W° y nj,,, 9:r»X�? s'�,r V W�'M t.A0.x6 A� rM NNaekP kl P4�,dt1A rlM�r M,rtN q,@tAk%F power, gtion of c-c"rrrrpar°ehelrsiv sotlernts en as more practical process, carraa(al aswc,r°, rtaaal, -s tltc utconia Defendants to know the ga-o ups w°ita°r Mch tlae°r1 are ne otiaatin , and enables Class Members hers to voter oil resulling Settlement offers. rl:'Ell �MR, ��MIM M'E' ' �M Court Roos aau.ttltcarized the Collowing 49 counties and cities to serve as the c"gotiattion Cl ass's :;pas,s s C"lass Represcntative, ( 1 ) County a:tf`All;mny, New York, (2) City of Atlanta, Georgia; (: ) Bergen °c:rrrraty, New Jersey; (`p) Oly of` Baalon l .cur) X4ast l atc`rrt fCcrur„C Parish, l caurisiarnaa; (5) Browaarcl County, Flcaridw (ta) Camden t`OUnty, New Jersey; (7) (Vass C.ou.ut-Hy, North Dakota; ( ) City of C":'laicagq lllinctis; (9) Cobb C.;ou,rrrtyy, eorp,iaa; (f 0) C;`ity of C,oncorcl, New l laraaptshire, (1 1) Cumberland C orrnty, Marine; ( 1 ) C hy of Delray l caa& Floddar, ( 3) Denveq C'calswaado, ( 14) Escmaanibiaa C:'carurrty, Floddaa; (1 ) 11s x Cluny, New .eNey; (16) C orney or `astir, C icrcrjiaa; (17) Franklin County, Ohio; ()8) Galveston C.ou.rnty, f e as; (19)C.ouunly of`Cacaodin , Idahor, (20)City of" CAM forks, North Daakma; (21) County cal Hennepin, Minremmaa; (22) Oty or lrrcliaarrapol'us, Indiana, (23) County my of JeRrswq Alaborna, (2/1) Jef(,n'son C'orrrrty/C°ity ot* l.,c:uiasville, lac°rrturc°l„aye: ( ,y)Jersey C,"ityr, New Jersey', (26) Kanawha C_`ou nty, West 'irginia; (27) lsling C:*carrraty, Waashin ,tc, (2 ) C:°ity or 1.mkemnxxl, Miot, (29) City or LAn . upper es, Carlifiarniaa„ (30) (Ity of Lowell, lassaclau,rsurtts; (31) City of Manchester New 1-fampshire, (32) Maaricopaau C.°ournty, Arizona; (33) N/lecslc.leribuarg, County, North ;aarcrlina; (34) The, Metropaolitan. Government of` Nashville lle and pIT aay.iclscrra C"crtrrIty°, Tentiessee; (5) yrlllwarrl<ee C"minty, Msconsinr (36) Monterey County, C`arlifcrrraia:r; (3 ) C:°ity of' 'vlwwarlls„ C"onnecticurt; (38) C;"c:tray or Palm Beach, 1;`or°acla; (39) Paatc:r oll � ,. ge's C::'c°ninty, Maryland',City, c,vv Jersey; (�ft;t,) C`it r ctf' l`lrctcrrri;°c, ,r1.r°r,rcaraar; ( f 1) p rrracc Ci�or. (42) Riverside Couartty, C`aliArniq (43)Cry caf`yaaint P& Minnesota, ( l 4)Cm rty of°'Roararrke, °Vir'gdnia„ (4 )C°cMy ofl ocrlclatnk Nov York, (46)City and County or san i°,r°arncisco, C"arlifornia; (47)County of'Smith,nrith, Texas; (4 ) C:`cauunty of Tulsa, Oklahoma; and (49) Wayne County, Michigan. Questions? Visit www.OploidsNegotiatiotiClass.info Y , �,;�04 4 30 ZE (duI I RIMMISIERWREEMY" A M. ,ff ff"',•Emi Te Cs lh(mized t Plemiatimi Cas u) 4g ae %vii 13 ihndams (&Wng Wr a0hialeou)m ( 1) u10rdue, (2) Cepludmi, (3)l Esndo n( )WNItMhnckhRx .De5) Awavis. (6) Janssen, (7) NUI(essow (8) CardinaL (9) in crisourceBergen. (ICO CVS lax SeWcez Inc , H I ) WOW The Negotimicni (lass isaiahodzed to neyinte Wow, "Ah any cWdwsc 13 IkWam on an.v orow clainis cm-issics UK% bdow in FA0 7, or other clainis or kstws ad A ng can (W the samic fictual prelcate, It (lass COLHISC seek to negofiate 04 Q the (lass v3di any wher deBulants.they can Ole a nwfion askinM ihe (Amni to sun end the (lass celhncatimi oWeu 8, No , No Ckiss seldement has been reachNI yet vvith any DefinchmL But the cNimence(Wa )pegmiwion Ws Wes die InQUity of (lass settletnent more Waxible because as Defindmit "ill Umv the grot,q') vvith which it is negodadng. I+WrC is t10 gUmanice, homve\,,er, that there vvffl be a 0ass sodemwa and it is posWe that thav %AH be sculmneras Ont do not euunMam the (lum such as sodernents bWwren one or nuNe (Ims Nlortbers arid one or mon! Definclants. IN, (Ants (,,,'[,AIMS A,ND ISSUES 1 11 IT 2 "1 F1111 0C ME I=111i=I li=M1 12-AME I=;, 9 1=21 1 u!MZUM171m 1 Pi Mil MEN. In this Negofiadon Clasy the (Amm cemUled two Ndwfl Rackocer Influenced and (AMTUPt Drganizalions Act ('PUC(Y) mo fi�xleraf ConvoHed Substances ,Aci (-('SA") rastawNt fin. Thc RICO chinis and Ow Ques Mated io thc CSA, are Wilar across die countm and the (lass Ifel)m RICO Qdni aiNges that five DeCendams Wed physichns and Te ImbW aW the neal No and addi(",I i vene�,s� of"prer,'c,6 pi oil opioi(IS, "'d l in l all effix-t a)Wrase Sales, that Kjon DeBulants igmwed dwir tespmisibHities U) repon and halt mapk la~ N Qhd Wev all in an BY tc; WncinHy sumin and increase Gderally-set Ihnits (cluotas)(m oo(hd sales The ("SA issues allege thni the (AA mquired Defindants tmm civale sysms u) idenflf'm,, SUSlWML a111'ld NIUWI Mfldwful opioid sides, and that L)eferidams Wed to meet dune &Hgations As ruxed in PAO 5, Xwe. thcw egot i�alion Class is aulholized to nego6ate Class sodemertm concernirl�., lhese ckdrns and issues or othcr chairns w iswes aliong out of the sonic factual pre0cate 11owever. thb Negolhf% (loss (toes not invWe Wims by Wle governments against the wrenciants atui no (,,iass, sewenwitt Nvill release or ot hetiv ise interfire Wt h any State govern ment's cu 1-1-clit or filtu re l it igat ion This Negothik"i Class concerns claims only or counts and chbs. 0m, cnn read m(we Nunn dwsc clainis and issues in We (lituf s Nionomndurn Opinion cerfifying Oiis (Uv which is pomed ai hifo =1110 Wim" !,=m"i,=1� iElr—I MELVEME, Wmm Nit The (Anni has ncit deckkA any ("Nsswi de ckd III!, or defi.,nises orl the rmdcdltw and the Court vvi I l no rMler any (lass%vide decidons mi the meWs cW any cNims assened by the (Ian.` s cn inlv%al N4entbers of it Bv cola blishing this Negwiadun Class and ismdng dds notiev Q (Aw is m aggeWng the (Gs %"ndd %On m� hoe ths case. n QuesUons? Visit www.OploidsNegotiationClass,Mir ,fo Y=V 04 531 b`9-1 WHO IS INT[It' CIASS [3=1 I MR =ZIER 1=11"W M ME, is N"(wgofiafion (,,,(aria is defined as: All conrifies, parishes, and boroughs (collectively, "rounties"); and all incor1wrated places, inchiding Nvithout Ihniminn citien towns. townships, villages, and nninkipaliCies (coNectiveQ ``claws""). A complete current 161 (A' (.1ass Members is available at Ile Iht may be updated as (fie (,.ourt niay order. The terms wxuak? and "WeV am toed only as slionhand The Class includes political ahchAsions whh Am narries, swoh as padOwv vilkges kmrls, townships, etc. 'Hic list of(I"Iss Members was devised p6madly. Rom the 1AS, CennN Bmvmj No; of governmental entities that provide services R) their wsidents (lieck thc,, 0,� 6 es a ( 0 nd ' MIti Cs I i sts 1,��(,,)sted on the (7(ass Nvebsite to C011111111 WhethCr�)OU an," a Nq,,,o6ation Otiss �Mernber, 7 N&T`TUW1,,JMjr,, 'M, IR19 AR,HIREfii- NO Yes. (Ammiries and cider that sue in staie couri are Members of this Neg(WOon (last %vhh the opidon to opt out I loweveo nolihng abow MemboAp in the 'Negoliation Oass interferes with the lights of anv thdW or sude court 1006111 to ham.a:cca c�,d wifl"i their own cases foi lifigation, trial, of irrdiVidUdl setulmem. WN I and "ben a Oms Weruent has been reached, has been approved by 751,,,� ofthe Mng Clms NIGnibeys as desoibed in RAO It and has been approved by the Omn, vmuld Oass Members lose TO ability to Inoceed mi their O"ni in exchange Ar the sculmnent benefits that they "ruld rec&v 111120111 IM=Misze � wow 1% ncnv aml only—if as (lass settlement is lWer rwehed and appnwed, YOW CoUnty'S or city's Membership in the NegmiaHon Ums %OH not hrimelately aflict tiny opioid W it has filed, whether" ill Cedenal m State on"t It aim) %Q1 nm stcq) your county or chy nOM filhOg M' PUBUilIg as IaWSUit, and it will not anbet any schedulal headngs or trials ill any lawsuit, However, if there is at final (lass settIenierit, approved by the required 75'�'o ot' the \mdng (Ins Nlembmi and by the CouM the Hnal settlement will likely end all other olAcAdsqdwed lidgation Wight Lry (Aass Members, In the meantime, yOLI dO 110t 1WC*d to Opt out or the (lass to I& con6nUe to Pr'OSCCUtC, or maettle your own caw, and you may keep any sodement or judgnient you oburim If any county cw 6ty Wns a judgnwnt or settlement with as Defindant befTwe the Negotiation (,lass does, however, it will not ruONT adfHorud COMPMMOOMI MLIyah any later Negotiation Class sertlenwa (;fait by rciruhnirig in the Oast y(wr couroy or cHy Ms rkk WwQq; its own lawsuit (ailhough it would obtain money Ifurn as (lass seulement) if is Oass settlenicni is reached and approved, WE H11 11 M-11 IV Bill' "1119111 1"E" ,&' I I Q0,101 M, Ile Negodwimi Class does riot (hreati as the litigation or settlement of be cNms i of oler types of phdmiln, such as Man Met Ord pany 1myors, and olhcrs, that are Inoceefrig in Wdend cm- Stilt(,', COMAS, These pJaindill's can caganize themselves as g"xips or propose their own Oasses, 1*6 trial M SettlCiTrellt [MII)OWS, Questions? Visit wv .Opiol(°is,NegotiationClass.itifo YMOM 6 32 *453900062483W IF YOU WANT TO EXCLUDE YOUR COUNTY OR CITY YOU MUST ACT BY NOVEMBER 22,2019 EXCLUSION REQUEST FORM Read Information on Page I-carefully before sienina Having read and understood the information on page 1,the County or City(circle one)entitled - in the State of hereby excludes itself from the Negotiation Class certified by the United States District Court in the Northern District of Ohio in In re National Prescription Opiate Litigation, MIDL 28,04. Under penalty of perjury and in accordance with 28 U.S.C. § 1746, 1 declare that I am an official or employee authorized to take legal action on behalf of my County or City. Signature: Print name: Title: City or County Represented: (Circle one): City County Address: City: State: Zip Code: Phone: Email: Date: BY NOVEMBER 22, 2019 EMAIL TO: OR SEND BY FIRST CLASS MAIL TO: info@OpioidsNegotiationClass.info NPO Litigation P.O, Box 6727 Portland, OR 97228-6727 Y9182vZ1 PAGE 2 33 VIIIIIVIVI�IIIIIIIICVIIIIIIIIIIIIIIIIIIIII111111111111111111111011111111111 '4539OW624838` IF YOU WANT TO EXCLUDE YOUR COUNTY OR CITY YOU MUST ACT BY NOVEMBER 22,2019 EXCLUSION REQUEST FORM � Read this a e careful] then turn to Page 2 if you,want to sign and send Complete this form ONLY if your County or City does NOT want to remain a Class Member and does not want to share in any potential negotiated. Class settlement. If your County or City does not complete and submit this form, it will be deemed to be a Class Member so long as it is a County or City in the United States as those terms are described in the Class Notice and is on the list of Class Members found at www.OpioidsNegotiadonClass.info. UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF OHIO x In re NATIONAL PRESCRIPTION 1:17-and-2804(DAP) OPIATE LITIGATION x Class Notice Administrator NPO Litigation P.O. Box 6727 Portland, OR 97'228-6727 Dear Class Notice Administrator: My County or City does NOT want to be a member of the Negotiation Class certified in the lit re National Prescription Opiate Litigation. I understand that by completing the information requested on page 2, signing, and submitting a copy of this form by email (to the email address on page 2)sent on or before November 22,2019 OR by first-class U.S. mail (to the mailing,address on page 2)post- marked on or before November 22,2019,I am opting my County or City out of the Negotiation Class and it will NOT be a Class Member. 1 understand that by timely submitting this form, my County or City is foregoing the right to share in any Class settlement that may be obtained. I understand that my County or City is NOT guaranteed an opportunity to opt back in if there is a Class settlement, so this is our final decision. I also understand that by opting out, my County or City will not be bound by any judgment entered as part of any Class settlement. I understand that if my jurisdiction is a Class Member and wants to remain a Class Member, it does not need to do anything now. I understand that I should NOT return this Exclusion Request Form if my jurisdiction wants to remain a Class Member. I understand that, if I have any questions, I may contact Class Counsel at 1-877-221-7468, or visit www.OyioidsNegotiationC'lass.info BEFORE I mail this form to you and BEFORE November 22,2019. TURN TO PACE 2 IF YOU WANT TO SIGN EXCLUSION/OPT'-OUT FORM AND FOR EMAIL AND MAILING ADDRESSES v9181 V.a, 34 PAGE �iE`E:�, The arr" ent the agmement that a4 county or city has wkh W Gu 1de v14insel remains in ellict, Membership in the Negmiathmi Class does mm change that, In the r,µn r;rnt or any taaatdei nernt Him aacideves Class and Courl approval, there wOUlrl tic a `"Priv w Attr"wrrw s Frarn ' Arm wlnich (�atnta d r:aan.insel IN Class Members tlaaat had Qned wrainer Rgr anrrnentra Or qVid k6gation Wave We 14, 2019 could a:apalAy f1w frarn&w and vaoms in Heu rnf`aarn^a e°n.rrren6 'I"mart would be a VOILarntaara ana.,laalrnnn between the county or chy and Its otasirlrr aarwarrn4O A t«meal or up to pwo (nar .^uapmr. nq of tiny anlnli"ur ed (lass aeWe nnnnnt atn�nuou nt %OH be hod irn a.RW Attnnt]W�to F"MId Any nnrnawaar° aal amount mmOrnnnp.t in tlds Fund wr:nuki wen to We l..°hNs Ile ("amn mun aaplanne aaH laaay rn°na.ws from this l"rnrnal Wall � 0=2 � Zuml-rill � P Zt!"1402"IMr � 11, Pertlrnanw raa.Ws and lnf`rnrnnntno n MU p:e lnr:umed at A e (lass webyte, NN'NvNN. , pioid"'9"NegotinIion On'ss.inlb on an o n a,Arng bad, A" as (lass Nle nl['wf`, you aal"'O 101 lnaa° e the ran�ucenr�tannhjt tar Mg n na a tlnr�rnau t,ln the t:°pms an�ral�na� v Or eninH r��ua�'nt' � � g �rarr tnaa the f`anrat aln n l l I l��a;� arp�r6urar. new, lanfornnaatlrara has been pao�ied to the Chw; avebsite, Questions? Visit www.OploidsNegotlaitionClass.i�ifo e p°MGM-N 12 35 CD C) 6 exclude your counly ot city, As ex1flained in FAQ 27, you will likely not be given as second K oppoturnhy to exeWde your cowly or city hums the Oass H*as settlenient is lawr reached and you should not c(wnt on mxh an oppmumity being avriiiahle at that We, ["I'll,�3.1 11 You nmy eNdude your county tv city VWpt W) by siMninM and smilng, efther.by =0 or by first- dass LIS W1, the enclosed F.xclusion Request Forin, t1:-'s1bmL1,I the lbrni niust be sw lo o 0- bef"ore Noveinbet- 22, 2019, -Lr),Llj,t, flIC forill a11UM be postniarked on (w beRme Novvrnbei- 22, 2019 and semi by first-class U.S, rnail rw NPO Wgmion P.0, Box 6727 Mdand, M 97228-6727 The FxduMon Requem Forrn nnist be signed by an audwrked of1licial or eniployee ofde colflity oil Ck�� itSCH', Ll11d0rj)C11,flty' Of'perju, pwsumu to Zit US Q § 17,46, and is strl,�ject to verillic,'ition by the Unni, Wyou Meade qxrr county or city, Woni the Negmialimi Mass, your county or city will not he bouml by any Orders, or Judginents regarding the (law, and it will have no fight to share in any settlernent reached by the, Oass. 1 117 Not under the currern (Amm (Wer, The (oUrCS Wer certHying tire Negotiation Oass provides only, cme oppwitmity for at c(ninty or city to excILKIC W&HM MC Class. l"I'le eXCILISiM deadline ends Oil Noveniber. 22, 2019.1f a settlement is rvached and Inop(med to the for its approval, ('Iass klen,ubers who do not Support the sellMneirt assay (1) wrote against it MAN% (2) ir the sculonent is nowheless approved by the Class mes, file objections, V601 tile (701111 bale 23 L)ernjits as court to offer as second oppoi-turrhy Or(lass Mernbers to opt ota whoi as settlerrient is prq)s,,)sed, but the Rule does not the (Ax"I to give (lass Merribers as second opp�)rftnlity tO Opt, Out In dliS CZSC, it is rMpated dealt the ('ourt will not give, ("pass, Mmnbers as second Opl)(MUnily 10 Ol)l OUt, "Flierefore, Oass N&nribers shcndd riot rely on that possibility. MMS NIC111berS ShOUld expect that there will be no oppmornity to opt weal of the (Ims Mer Mvinber 22, 2019, "141 E LAW VE Ft S It in i)Pt its inu?q(; Ki in C LASS I Ile Wrt has audmWed the Wowing! six la\vycrs tojointly represent the NegmialAl 171ass: Jay= ('onroy and ('hdswphw—", Seeger are OpLead Nego%on Ums C',otinsel and (,Jemrd Svilirch, Louke Renm% Mark Flessner, aim! Zachary (hater are Negofiation (,'lass (','ourrseL F"ach of"these six kiwyers reprems only cities or counties in (JANdprelated Hgak)n. k11,� (`passe (�"ounsel will apoy to die (Amm Wr ap1noval of Wes and costs under Rule 11(h). As a (,lass, Member, you Nvill receive notice and have an oppmUrnity to owco to ally such application. The(7oul"t inny aMmAni We commi"ces to inake ivconimeMons or any aw,,rrd,,,, to avoid doplication payrnent, and to C"Mue apwDprime compoination of We whose eflbiis IneWd as ccaurnon berult The Wirt will niake the Rnal decision about A ("eves paid out ofthe (lass's recoveiy to any lawyer QuesUons? Visit www.01')ioldsNegotiationC3assJnfo y2ull"04 36 * If' as county and aH eW A conQuerri Mes remain in the Ulus, each ondy's share %011 he detennKed as exoMned in FAO 20 * If a county remains ki the Ckiss, bur MC 01" Illot'(11 Cifles whiiin fltcr Ox"My titre; n(H in the (lass, thac awa varicty ofvvays At as (lass sodmums might address 1ho shtwdon, but it is p(sible that as Class settlement w(mild reqtdinr! that the Omy's alkwadon he reduced * ir as comy is not K the Chriss, 1,nit cities wkhin that c(nniq nmidn hi Te Om Were arc rt vadoy of"sys as (Ins sadement naught adchvss that sh"adon One pcKbiliq, is Ona as 6ty MAdd receive no chrect monetuy allomAon becaUSC its county has(Imed m, but dut it cMd seek inonemy rehef thmmNh We Spmial Needs Fund FA() 24) 11'a sc-,111cnwnt ptorides as Cky no Ju,)Ssibifity of Inonctary retie because its c(nmly has opwd mW Mss Omnml anticipates the City would not be reqWred to release its chairns against the setfling Defendant a . rhe Negmiation Oass pvcess does not ktierfere with a Defendant's ab hty to settle v,lflh one or nunv taws.-If as Defindant reaches a sculeinera chrectly xvkh a State, nothing almmi this NegMaHm't Oas ; pr(,m�ess w�,-afld thc dist6buflon oC tho S(,., scWement 1'urids bcl,wecn the SIM(,, and is own CKS Or COODfieS ITC UUM Ims exphddy ordemd duo the (."lamas" la"yets not hvoNc themselves or the(lass in the process or a1kcarting niorues secured by taxies boxvemi theinsMs vurd M comaks and cides NegmhOon Class RepmsentrOvs do not reccive prethrential treatment under, sca iflcnient sirnjfl� Arservini. as Class RepreseniMes ITO alloc afion MH be(,,�,alcrdatcad ki prccustdy the sanu"nanniot as evmy odwr Class Member's I knaTer My can apyy to the Mai 17or r6mbu"onon tW cows and expenses incurred [,,11y reason or sNvkg as (lass R(,:ptesentativ(.,s AW owns oven a"M to modest amorint to 'ha as Represomadves, Me d an incemive (,r saM a"M so as R) ouyumge (lass 1Qmse;HMkvs to mep K"ANI on lwhmr of olers Any such awards are iqdtco U) Cuss nmice and Mn appaval cW a M= I=�-MM MINIMMORMINUffmMM F1 fleen percent ( 15%6) or aiq C I ass sen l C"Ient find vvi I� be pt,it i rit o the -Speckfl Needs Fund - .�\ny (lass Member may apply for as (fistlibuOoli froll thc Spe6al Needs F"und, (1) io recover ks, coms htigafirtg r�ts own opkAds lawsut ir that case was Med beRwe June 14, 2019, and/or (2) to Main adcHtOnal MY 10 an local imp ml of be opidds chis Al is not caphnvd by the (Uss NPMA, all(wadon ApQations "OH be inade io and appaved by as um rr-a ppcai lit ed speckM Master, on a case-by-case ME Amy unawaMed amoum reinaining in this Spetal N"c,(zds Fund wmilld to the Ons& YOVR RIGUFTS kND (WTIONS ,M—MIC i�='Iiz 3,11M" !=T1111111111, !, 11=1- iii Yes.Nlxj have a one4hue uppmMAM lo exclude ycmr cmay or Oty hum be (M and %ou =1 do so before Noveniber 22, 2010 You Inust folh")w the procedure set forth un FA() 26 bek"w, tasa QuosUons? Visit w,ww.OploidsNegotiationClass.itifo Y"MOVOM 10 37 6 7551 or the twal p(Vulmi on of M vodng Ckiss Mernbers that had ixg Med sui Ins of We 14, 2019, For Wis cornpumdon, the vote of Ilic co"My or city—is %WgMed acmulng to W IRV, p()pdation, with each lwrson in as vofin, city and each Imrson in a ming COUnq qual to(me voic. Thus, by way or example, it as county vows and has a popWadon of 2Q00ij nnd a city "Min the comay mes yes and has a popMon of I QOOQ the cmartys vote is weighted as 161 C, 2TOOO vows in fam and the W"s %ve is mcoaled as 11000 votes in favor. A,,,.tain, 1he 8 The CUITC111 data �s poindadon IS each Onarty w Oty wAH be bued on cuaent census data trie-sented on the (.lms website, ,NN,ay.()l)ioidsliegotialk)nClns&inAt Individtud residents in this category, may be coumed twics mwe as; as resident of as nukdpality. and once as as reMdon or is county, 0 7515 of We Migaiing Mass Membos camiq vorew w6glited by sealernc,,nt fried a1kcations as shj(,,a\vn at the AHoca6on Map p(,wied at opiddsnepumblionclassOR, and 6 754, of the nondidgating (lass Members caming mev w6gMed by th6r Woumn fbnd allocaMs us shown at the Mocadon Map InAted sit For purposes o(' coundng votes, only votes coo W be considemd. W omir fbr a poposed smOwnem tobebiti(iiii�.,,,oiitlictiegcxia6c)n Ms, 79%cX dune Class Monbers Wad)cast votes in cacti oflesesixcaiegodesmumbehiNvor No sen lement wil I be subnIned to the Court f'or final appmwfl UlfleSS 7.5"o ol'th(:)se voting in each of tile categonies are W favor, No county or city that is not a (lass Nionber as of the deadline Or at me on a propsid W be nHowed to vote on that prol�wBaal. ALLOC'NIJON OF OWIS SU,,.'F'FLUN1FN1' 1,4NDS Any Oms sodmnent fbnds MH be distributed in three Meps� ,L'tep 1: Sch comMs Wre or the scidement will he cfisuibuttd d in accordance vvith an rnodd.- The allocatun moM uses three fiictors, based on rehabie, detailed, and objective national data, to deteniinne we shatv ora smdemcnn t1ind that each LoilL yL, will receive Thesc factors address 1he most criOcal cmues and eflucts ofthe (MkAds Nis, and arre each welg1vevJ cquoifly (1/3- 1/3- ( I) die anum ofcqgoids dWinaed within the cotiwy, (2) W number of o0oid deals that occurred in the county, and (3) the numba orpeople who suffer(pioid use Maier hi the� county 'I'll is al odel is, designed rrdwt to Nor either smAJ tan" ImNe mWes bar, ed MV cm NImMon, Udmwj, Ow model allocates sodwnem fUnds in propMon tO WhOV data Oj)iOrd ('TiSiS IMS C,3USed i1CUMI IKHT)r, tyLt,'JL2,� COM'RiCS alld O)Cir constiluc rf cifies, towns, and Woughs may dirarilmae the Wds aHocaunj to the coun, aniongall oftheju&Wons 1" any rnunnw-Ahey choose.1ftbe county and cities cannot agme on how it)allocate die UK, Ae(lass website nolectsa def*Mlit allocation that will apply, The deMull allocation Kniula uses Ihmoliud IWO cNia showitq,,, hovv the specific county and the cities Win A We We opkidprelmed expenflures in the pam Any ol" the affeoed jurisdictions may ask a Special N/faster to apply as diffeient 16rrnukt ,Yja) I Ir be WO alkwati(m is used and a ckys show is lemi 1% $5M then that anum will instead be disuibured to the county in which the city lics to allow p,actical application of the abMemem ronedy.Anhoed cities could seek recovery througli intla-r-'ounly allocation descrilxd in Step 2, oi, froni the Ukas Wnihers' Spcckal Needs Ftinrl (sce [M) 24).ni 11w nire Scurnstance that a cit hare of" less than $500 U i s n a cmuny that cloes not have a county govei lunent, the y with a s amoum xymdd hatead go to Me (lass Members' Special N(Wds 1"und, and (.lass inernbers could seek recover�y from dial FAM W Cher.ithbimation about 1healicremion IdWasand thair data mmmes areavaiia[fleat the Class website Questions? Visit www.OploidsNegotiationC[ass.li'ifo 321P,04 9 38 Wi Y2 WM hkely not be abie, to exckldc yoursell" I,")rn the (Ins ai Mai Onie. An (djection exjdains yum, concenis tc) the W"i Rm ks conMdemOmi but does not rem ovR you hum be (lass Inmem= The Negoktion (lass r01 last fear 5 yea N fbrn the date it is ceNfled by the Coun, 'Hie (Mull certified the Class on Seplengwr 11, 20P) and Q Negotindmi GoNs %Q last mural September 11, 2024 ARer that date, the Clms W n(w exist as an eWy %Oth Wch a LhAndant can iwycHiaic, HoNvevei, the Negothdon ("lass Qp amifinue t() CNiSt ovik repai to 0) any (lass sodonews piesenled to the NegAndmi C"Ims Wr as vole, before that dale, 10 carry out the voliny, and procesm aural (2) any (lass serthemems wached heRwe Al dmv to c(miqAtle settlement sidnAnistration and enforcellient Er, I=I - 7 C, Fach Class lember wffl vote only cmee on any panindar (`laves scidement propogd, rhe vwe \Q shioy be yepor-no, in %cm- ol*or mphost the Inoposed sodemeni (Ims Mendwrs IN do not \ate \011 mm be coumed as hher yes or no vmev as with an cKdon Jbr governmeni Wce in the U&lml States, the only vows Wt mv counted are those of the voters who acumlly cam woes.Class Nlen&rs' VOICS WM be N1bLflWCd Mechanically Wdrr each apokable %pting Q, to make sure thm 754o of each pcwl is in Nor cWthe prc)postx] settletnein Win: it is pr"emed U) We Wn A he WN; pKds are descdbed in FA0 19 Vori, iabtdatimi does not requke any eBbri by the Class Mernh(,!rs The reqLdremeni of 7596 suppon of vodng (lass Nlembmm acans the diff(,-rent \,whiL,, pook; ensure that no s("rflernent will j;,,o 1'orward Qlumu a vAde cn-,�ss-sectiorl of ,alpporl frorn "'Ind coun6c',s of sell Wes and interests, =�mt3�I MIR - ,Yhe ap,,reement to be bound by a supennaa�oiity vwe means that no sodono" can be waled Omt would bind the NepcAdmi (Ims Wout the appW oflhevo6n�2, (lass Mc�lnbefs, delliled ill Several wNotys To be 79b of dune voting, in gQ1 of" the MAW, six categynies must ipproN e a proposed setdement�: & 501 of the total number or voting nass Members ihai had 111ed suit as ol',June kl, 20 IQ Nitigailng entitles-1 Ws miniber is based on A khvidtw! (lass Mumbers "N had subs cmi Ole reganness of size, so that each \Qqt entity has one vote, 6 7510 of the tonal miniber ofvo6ng Chass, Nl�,,,,nd:lers that had not file(,l suit as of'June 141, 20 19 end6es-I Ills munber is based on A WhOdual (lass Wnhers "K had not Oled sub, repardless vW size, area that each vcAkqp emiq, has one \vmv 0 75% of the total popWaHon of all vo6ns:,,, Class Nlenibe�s thaii had fllo:d suk outs orJune p4, 2019 For Gis compwaW the vow of, the couwv oi city is weighted accc,�Mhip, to it=s population, w'kh each peusolo 61 all votrlq? City and eaci�r person mn a voting county equal 10 one VMQ �dhuy by way of exaano, Wor conmy votes yes and has a populadmi of 2ANT and as city willn the counW vows yes and has a IxTulation or 1,00I the counnis Yve is WghW suss 0100 vows in 11"n, and the city's vote is nacorded as WKWO we K 10cm Ilie ppuladcmi tim cacti Cow, car Chy W be [NlSed 011 CWT(Nn CMUS dMa Ile MWOU W W, presented on the Class \vebsite iwo%()pioidsP4egotiatk)n(7!ass.inA) Indiviritud residents in Gs emegmy may be c(nnued Wce, once us a ruddent tW as nundcQlAy, and mwe as -I resident C)f ai COUW '� QUestions? Visit www.OpioldsNegotiationClass.info Y23.28 04 8 39 21 IT1 bl� It' 9( 811 ask The e cmaatacarn orthe Ncsyt,otraatrc:rra (lass has these dap":."awt rateps: CD On OpttWer 14 019, �luucfylca, I�talaate duce 1"tatfic,raul fuucCge trvcrrac c iaayr ad of the national arfauarrclsa 1. p rtr4y„m,roaa, a., ,a"E.9fqed ffw Nk"ayotiaakai Oaass to yPti) Givr¢ k tyre or lacsRwe k culatcsr°t'uber 20. 2019, (lass Ac;Cicaru NoOce %WNl be son via First-Class in ail and uome t be frog"Nus "Wite vvNvNv. pactic: v 14 ego IinIino t . hiss.latfc to A (lass Nlernbers, ('k v's N'kei nbers have aaratul November 22, 2019 to Wide avluctlresr,. ru lamticwr as e or tur teat out tut I I ��tlr� t;.°l,us"�sx �"hiss is flat, `tsr�twnarut �ueuacrcf " tiacC1 (lass Mc.raal:aersa are aauarcarurautacaal y irres trcicacf in the t Ina s as (lass "�fcrsu l of J g at tl°uusa��� If � alu�r ,vaurut;� to �aar�trc��ar umat , it cfcrcM:a uacat uatat��t6 t�.� �:kuu �au�tyrtlaaua,��. luc;aiaat, Only (,'lass Merraber°sa that wish to tuxd uclau tlrcrramdvesa (-op out") and not lua rfic:ilaaaa,cs in the Class intuit it net: they must suularruit as copy or the Mcalc c d L-,'XC-lauSic;wra RO]LIO ar F'OT-111 011, or Iretl`aum November 22, 2019, Wig the irus it uc°,ticuuusc in F"A(,,) 2(,), * Mier the close or the opt-out the (Out c%iH enter air order—confirning the Membership or the (lawn saying Ho is in and avho is cr t auf`tlac (`haste. Wm,,r° thin, the (lass avill u:alarer°aarcw 10 aauacl s.aaalyr T caaacs or aa`acure of the Defendants wishes to lac', ago6 attw with the (, kaIss as ar \^wk ole rkaa'"ough the Negotiation t'k:r,~as anechaani""In If as Iarcalucused (Ins scstticsraacaauut is reached, the lar°a:ulaaaul ywu akk be sau.ubruucued to the entire (lass Membership Or its afrLaro& or rJc.°c.°titan in acawdmwe avid Ow voting lbr.andaa (desac°rilaed in FAQ IS and 19 luc."la.uvvr,l If"iota lur°a.)posed seulc,:tne nr is reached, the Oauss avi11 not vote and r,vill luauve no othcu uu,rle, a All Nt.,gotioion (lass Meml ers "0 be Ov n advance notice of any (71aas s settlauruutsaut offter-, including clot dis utur its to°u-raas and auaaraaaitla ns, aaaacl they evill Ove an taNaNucaatuuu i, tc.r vote on each seldement offer. (Ins Munbersa uvull Iuc^ able to Cast tlutwur v'catc SCCUtc;ly,, tlaruuUgh the (lass \vebsilg avNuic h mill establish as voflralr iclt,aatityr and 1,mul Or c,ac°la (lass Nlember, Only (Ins sc°t,rkc„arrientra achieving 5% <alal rovaal vcrtck by narruwbek by allocation and by pc1no atiaaru, orne latik.>tautrrnfy and ncm-lati aatiung (lass Wnbers that vautcs (as classerilacad in FAO 19) will be saa1l:rua1ittCd ttr dais WIN, Which avill tn,,,ikc Ilucs final deterrrrivaaatitauu of avlra lher to approve the settlenresrat. E'21113E=010 ff 2=111 =� ' 13,111, 321 Z MI: 'M M k,' Ycs. 11` the c is au prcafu<used settlement that is aalala oved by 7 1iap of the vcutitaal C. laasas, Members, as de,scs;rilacrcl in I'A( 18 and I I We (°aaa n avail review and cletu,de avlatsther to aakulwove it, tuuucicsr the Class; aac'don sxcst.dernent, approval proccs,s, west f°aur%tla in Federal Rule aai'(: vil Procedure "?3(e). (:fcneraallyr, till ( aba n %OH aasaamssa x0oher any sac"till;nrent is hair, reaasomaWe, and adequate, All applications fc':w fcacs aauucl costs aalso wclu.uhv court' approval aaaucl i l(r.e 23 kurauc°a:rlarrt*,rc, I ctcM lartpsr.c Yvv% knv.c°(rauacsll Via,) Yes As a:a "pcarotaaatia:n Oaass FMcmlaen you v01 Isrca erutided uuaas el - Rule, 23(ca) tus objc�ct to any 4sawtOemern, even ik` it has recdved =ululamvaak d°resani W (lass. 1-1mvevY, as a scril:)ed in FAQ 27, yOU Ques l ns? VlWt ° v .( l lad egc;u la l t'iCI .Iti t ��6��� Y��:.r 7 �d, ,�: 40 Sponsored by: Meszaros Public Hearing: November 12, 2019 CITY OF SEWARD, ALASKA RESOLUTION 2019-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,AMENDING THE PORT & HARBOR TARIFF REGULATIONS TO CHANGE THE CUSTOMER CHARGE FOR TENANTS WHEREAS,the Seward City Council reviews all Enterprise Fund tariffs in preparation for the adoption of budgets; and WHEREAS, the Harbor Department continually tries to improve harbor rules and procedures; and WHEREAS,tenant customers travel in and out of the harbor regularly, and have a need to turn their power on or off without being assessed additional charges; and WHEREAS,the Harbor Department would like to prorate the electrical customer charge for tenant vessels during the current billing cycle; and WHEREAS, this change would be a minimal impact on the Harbor Department's budget; and WHEREAS, this small change to the Harbor Tariff will improve customer service for tenants. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby authorizes the harbor electrical service charge for tenant vessels to be prorated in one week increments per the billing cycle. Section 2. The changes incorporated herein by reference and attached hereto as "2020 Port and Harbor Regulations" are hereby adopted. Section 3. This resolution shall take effect January 1, 2020. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12t' day of November, 2019. 41 Agenda Statement Meeting Date: November 12, 2019 To: Seward City Council Through: Scott Meszaros, City ManageEf ti�;7 From: Norm Regis, Harbormaster Agenda Item: Changes to the Port & Harbor Tariff Regulations BACKGROUND & JUSTIFICATION: Some tenant's vessel owners pull their vessels in the winter months and some leave to commercial fish or sail throughout the summer/winter months, depending on the date they leave or return and turn on or shut their power off,it could be between one day and 30 days during the billing cycle,with them paying the full customer charge. The harbor is proposing a change to the Port and Harbor tariff for the electrical customer charge for tenants. An example, if the tenant decides to pull his vessel on the 19" of the month they will be billed a $22.36 customer charge for electricity for four days of use since our electric billing month goes from the 15'h each month. This is not good customer service,so if we prorate this in one week increments his bill would be $5.59. The harbor proposes a change to the customer charge for tenants from$22.36 once per billing cycle to prorate the tenant customer charge in one-week increments, once per billing cycle. 225 LABOR AND SERVICE CHARGES (2) Electricity-Boat Harbor (i) All Vessels(except Transient Vessels staying 15 consecutive days or less). Electricity(per kilowatt hour) $0.30 Gustemep ehaFge f9F tenams (eHee pef bill ing eyele) Customer charge for , tenants(prorated in I week increments,once per bill hiz cycle....__. $22.36 Customer charge for transients or guests(once per location per billing cycle) $12-36 INTENT: To make a change to the tenant customer charge from once per billing cycle to prorate the tenant customer charge in one (1) week increments in the Port &Harbor Tariff Regulations. 42 CONSISTENCY CHECKLIST: Yes No N/A .,..,..µ............... -................................................................................................................................ ................_.................... Comprehensive Plan (2030 Comp Plan page 1-15, 3.5.1.1): Encourage 1. the growth and development of an efficient, functional boat harbor that X meetsSeward's commercial and recreational needs. Strategic Plan: Improve and Expand Maritime Facilities -Complete 2. the renovation of the Boat Harbor. Expand development in the Seward X Marine Industrial Center. 3. Other: ..... ... ........... ........ ........... ..,_..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,... ... ... ... ... ... ... ... ------ FISCAL NOTE:_This change in the tariff would have a minimal impact on Harbor revenues; estimated at less than $1,000 per fiscal year. Approved by Finance Department: ;f2241--r - Ir.................. ATTORNEY REVIEW: Yes X No RECOMMENDATION: City Council approve Resolution 2019-093 approving the changes to the electrical customer charge for tenants in Port and Harbor Tariff regulations. 43 (2) Elecuicity-Boat I larbrn (i i All Vessets(t=eptTran,,;ieM Vesscls maying 15 consecutive days or less) Heetricity(per kdowtat froar) Cusloiner charge fm tewnls Qn v per-billing K Formatted:Strikethrough cy,de)(pLorated iln cyq�c) $22.26 Customer charge frn-tiansients or guests(once per tocanon) $2226 Ness Connect Fee None Electricity(da4y r"Itc) 120 volt t(),(X), 208 volY,,ingle pha-s-e yno mf 208 volftiee phase, S4000, Customer cbtvVe(per tnovth� None (3, 1-1ecrricity-Sevvard MarnIC fi)(higiriaf CCMCF (i) Conlwcl tee $27,74 (it) E.,loctrieft"v(per"kifovval-1 hour) $037 (iii) Customer charge(Per nionth) $4421 (4) "Yowing,nriidc Boat HkWN)r-S'52,50 plus bdror (5) Pinititing vesse,tl-S3L5O ptus labor (6) Used Oil,filter and sorbent dispomd Over 5 gaHcors 0,53 per gallon phis,labor and equipmont Filter;,sor-hents 10.50 per barrel or portion thereofpWs labor and equipment (b) (1) When labw is furnished by the City at the wquostof'a user,it is xpiessly sapukalud that thee.CitY acts solely as age�nr M'Ihe usci The City shaU chaqge fur Wwi t'novided by ihe City for tire ft0lowing;erviceq: (i) AH services not pccificaily described in this tariff, (n) Servtces of loadnig,unfoading or tranaerring cargo for which no specific comirroduy taws are provided and Witch cannot be performed at the rate.,,,ranwd under h)0 S,anir cargo in packages or units of such unusuM bulk,size,shape or w6ght as to preckrde performing stHAI.,Ojv�ces at lates narned under indtvidual awns conurred in this lafiW (m) scrvrco Jbr which no specific cornmodity rates are provided and any other Services fra which specific mtes are named in this twill!"but which,bi cause of"unusual condiuons or re(fUuenrentS Of' Shipp erS ilOt TIOTMZilly inci&rnall to Such Sowtees, preAlude, the, perforrnrrncc� (ow) Services oreleatfing cify docks,or iermirtM fiacifkies,of,durniage,stevedow gew and other equipment or material whori tire shipper,Vessel Owner or Consignee hails to Promptly ciear the facflny as requested by ihe lliuborrnastw� (2) Rates narned m this tat ifl°laur sere rocs involving labor me,piedieated upon straight-ir tile wagcs for a workda,y between the hours or3l:00 a.m.wid:5,00 1)ra,Monday through Sunday Wheri over. tune or penalty tome,wages to labor are necessary,rates are adJusted to include such ficnalties or difteienlial rates. (,n),ol Seward,Aloyke) A01-he,mnumy 1,2020 M 44 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROPRIATING $233,905.44 TO REPLACE THE NORTHEAST LAUNCH RAMP WHEREAS, the State of Alaska Department of Fish and Game (ADF&G) sent representatives to Seward in June, 2019 to evaluate the project and consider whether to provide grant funds for the replacement of the North East launch ramp to include docks, drainage, pavement, new concrete planks and new galvanized steel piling; and WHEREAS, if the City commits to the required 25% match for this project, ADF&G will proceed to engineer the project and seek funds for construction; and WHEREAS, administration recommends utilizing the remaining funds in the amount of $233,905.44 from the South Harbor Launch Ramp replacement project toward the North East Harbor Launch Ramp replacement project; and WHEREAS, the City will seek grant funding through ADF&G which grant funds would be expected to cover 75% of the cost of replacing the North Harbor Launch Ramp and docks; and WHEREAS, when the total amount of funds is known for the City's 25% match administration will bring back a resolution requesting the additional funding for the construction phase of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Funding in the amount of$233,905.44 is hereby appropriated from the South Harbor Launch ramp project account no. 11420-0000-3710-0000-11430 to the North East Harbor Launch Ramp project infrastructure account no. 11430-0000-8101. Section 2. This resolution shall take effect immediately upon adoption. 45 A Agenda Statement Meeting Date: November 12, 2019 To: Scott Meszaros, City Manager �� From: Norm Regis, Harbormaster Agenda Item: Re-appropriating $233,905:.44 of unspent funds from the South Harbor Launch Ramp replacement project toward the replacement of the North East Harbor Launch Ramp. BACKGROUND & JUSTIFICATION: The State of Alaska Department of Fish and Game ("ADF&G") conducted an evaluation of the North East Harbor Launch Ramp in 2019 and recommended that the launch ramp be replaced. The ramp requires increasing levels of maintenance and while we are currently able to utilize the ramp,it has become more of a safety issue due to rotting wood,the concrete planks are failing at an alarming rate necessitating replacement. ADF&G has access to grant funds to replace the launch ramp, with the grant covering 75% of the cost,provided the City matches the grant with a 25%contribution. With the future decline of State and Federal grant funding, this is a great opportunity to pursue outside funding while this grant is still available. If the City commits to the availability of its 25% match, ADF&G will proceed with the engineering and design for this project, and ADF&G will apply for grant funds on eward's behalf, and will provide construction administration if the project proceeds. With the remaining funds from the South Harbor Launch ramp being appropriated towards this project would limit the additional funds needed to be appropriated from the Harbor MRRF,CPV and parking funds respectively toward the City's 2P'O' match. When ADF&G approves the project and sends the City of Seward the grant paperwork, the administration will bring forward a resolution to award a contract to replace the North East Harbor Launch Ramp and appropriate the additional grant funds for this project. Without Council commitment to fund the 25%City match,ADF&G will not proceed with engineering and design,nor apply for grant funds on behalf of the City. INTENT: To commit$233,905.44 of unspent funds from the South Harbor Launch Ramp replacement project to be used toward the North East Harbor Launch Ramp replacement and show a commitment to ADF&G that the City of Seward will fund the 25'1�1� match. 46 — ... ........... ........... ..................... www.w. _ ....n ............ CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (Page 16 3.3.1): Maintain a thriving port of......_..�.. 1. Seward through harbor improvements, infrastructure expansion, and X implantation of management plans.~ .. �......- .... µ �a . .,..... ........................... ........ , �. Strategic Plan (Page 7): Complete the renovation of the Boat Harbor. X ....3..M.........��orts Fisoat Harbor Plan �1.........�.�..�_................................_....... ......._..........�.�......�....,. ......... .� Seward B (Page , 4.7): Work with ADF&G using X Sp h Restoration funds to build or rebuild boat ramps. FISCAL NOTE: Funding in the amount of$419,119.43 was appropriated from the CPV fund to the South Harbor Launch Ramp project through Council RES 2018-076. After project completion, $233,905.44 remain unspent in the project fund. Approving this resolution would appropriate and transfer$233,905.44 to the North East Harbor Launch Ramp project to be used toward the City's required 25% match. Approved by Finance Department: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Council approves Resolution 2019-094 appropriating $233,905.44 of unused funds from the South Harbor Launch Ramp replacement project toward the replacement of the North East Harbor Launch ramp project. 4 7 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AMENDMENT NO. 19 TO THE CONTRACT WITH ROBERTSON, MONAGLE & EASTAUGH, A PROFESSIONAL CORPORATION, FOR FEDERAL LOBBYING SERVICES THROUGH DECEMBER 31, 2021 FOR A TOTAL OF $92,000 ANNUALLY, AND APPROPRIATING FUNDS WHEREAS, the City of Seward with offices at Seward, Alaska, hereinafter called "Seward," and Robertson, Monagle & Eastaugh, P.C., entered into an Agreement for Federal consultative, advisory, and lobbying services on January 13, 1997; and this agreement has been amended and renewed annually since that time; and WHEREAS, the current contract expires December 31, 2019; and WHEREAS, the continuation of the existing agreement is desirous to both Seward and Robertson, Monagle & Eastaugh, P.C., and in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the agreement as follows; and WHEREAS, the relationship between Seward and Robertson, Monagle & Eastaugh, P.C. continues to be mutually beneficial, with Seward receiving excellent service from the lobbying firm; and WHEREAS, the firm has been very responsive to the City's needs and concerns, and has provided regular status reports. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 19, attached hereto, to the contract with Robertson, Monagle & Eastaugh, P.C., for continued Federal lobbying services through December 31, 2021. Seward shall pay Robertson, Monagle & Eastaugh P.C. $92,000 annually. Seward hereby contracts and employs lobbyists Robertson, Monagle & Eastaugh P.C. as of January 1, 2020 through December 31, 2021. Section 2. This resolution shall take effect on January 1, 2020. 48 Agenda Statement Meeting Date: November 12, 2019 To: Seward City Council From: Robertson, Monagle & Eastbaugh P.C. Through: Scott Meszaros,City Manager —' Agenda Item: Federal Lobbyist Contract Amendment BACKGROUND & JUSTIFICATION: The current contract with the Robertson, Monagle & Eastbaugh P.C. was executed and entered into on January 13, 1997. The City of Seward employs the firm as the City of Seward's Federal lobbyists and the current contract expires December 31, 2019. The compensation rate for the contract will be $92,000 annually. Amendment 19 extends the contract through December 31, 2021. INTENT• The continuation of Federal lobbying services is beneficial to the city as the firm provides Seward with representation in Washington. Robertson, Monagle &Eastbaugh have done an excellent job forwarding the City's interests.The firm has been very responsive to the City's needs and concerns and has provided regular status reports. In addition, the firm has assisted the City in securing funding from the Federal Government for valuable public infrastructure projects and in drafting beneficial legislative language. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 1• Economic Base: While the City's Comprehensive Plan does X not directly support the funding of a lobbyist,the Plan does support many of the projects that the lobbyist is working on and has contributed greatly to past projects Strategic Plan: Economic Base: Attract more Public Sector X (Federal/State) Employment and Program Fundin 3. Other: FISCAL NOTE: The 2018/2019 biennial budget included annual funding in the amount of $92,000 for lobbying fees and related expenses. The contract amount remains the same and will be built into the 2020/2021 budget. Approved by Finance Department: ATTORNEY REVIEW: Yes XNo RECOMMENDATION: Approve Resolution 2019- approving Amendment 19 to the contract with Robert, Monagle& Eastbaugh P.C. for Federal lobbying through December 31, 2021. 50 AMENDMENT NO. 19 AMENDMENT NO. 19 to the agreement between City of Seward and Robertson,Monagle & Eastbaugh P.C., dated January 13. 1997. follows: WHEREAS, the CITY OF SEWARD with offices at Seward, Alaska, hereinafter called "Seward," and Robertson, Monagle & Eastbaugh, entered into an Agreement for consultative, advisory,and lobbying services on January 13, 1997;and this AGREEMENT has been amended and renewed annually since that time,and WHEREAS, the continuation of the existing AGREEMENT is desirous to both Seward and Robertson, Monagle & Eastbaugh; NOW,THEREFORE,in consideration ofthe mutual exchange ofthepromises oftheparties, the parties agree to amend the AGREEMENT as follows: The changes in the Agreement shall be to: Duties and Term. Section 1. The final sentence amended to read: "Seward hereby contracts and employs lobbyists Robertson, Monagle & Eastbaugh P.C. as of January 1, 2020 through December 31, 2021." Compensation, Section 1. Shall include: "Seward shall pay Robertson, Monagle & Eastbaugh P.C. $92,000.00 annually as compensation for its services." EXCEPT AS PROVIDED HEREIN, all other terms and conditions of the Agreement and any Amendments remain in full force and effect. IN WITNESS THEREOF, the parties have set their hands and seals below: Robertson, Monagle & Eastbaugh P.C. Scott Meszaros, City Manager City of Seward, Alaska Date Date ATTEST: Brenda J Ballou, MMC City Clerk 51 ROBERTSON MONAGLE & EASTAUGH A Professional Corporation 1810 Samuel Morse Dr., Suite 202 RESTON, VA 20190 PHONE.- 571. 3131.792 FAX: 571313 1973 October 28, 2019 Scott W. Meszaros, CM, CMC Seward City Manager City of Seward 410 Adams Street, Box 167 Seward, Alaska 99664 Dear Scott: In response to your request, this letter represents an indication of our interest in continuing to represent the City of Seward,Alaska in Washington, D.C. Robertson, Monagle, & Ea staugh ("ROMEA") began its federal representation on. behalf of the City of Seward in 1997. We collaborate in this representation with CJ Zane of the law firm Blank, Rome ("BR"'). The following is a summary of the structure ofthe existing arrangement-- • Seward defines its Federal agenda, which is communicated to ROMEA and 13R by the City Manager or other designated City official(s). I'lie City has authority to add, drop or change projects or issues at any time during the calendar year. • ROMEA and BR provide regular communications to the City Manager on issues related to the Federal agenda. This includes quarterly written reports which discusses the work on the Federal agenda, as well information on other Federal developments that would be of interest to City. Communication will also be less formal through non-nal business communications (phone, conference calls, email, PDFs,etc). One of us typically travels to Alaska,to meet with our clients every 1-2 years and can arrange to visit the City to discuss the Federal agenda in person during those trips. • For any Washington, DC, visits by City officials to advocate for its Federal agenda, we advise on timing, schedule meetings with appropriate Federal and Congressional officials,prepare memoranda and background materials, and attend the meetings. 52 0 We submit an invoice at the beginning of each month which is due and payable by the end of the month. We cover all local and administrative costs within this retainer. Payments are made to ROMEA upon submission of an invoice, and we pass on the share of the fees allocated to BR. Any costs of travel outside of the D.C. area,requested by the City are extra and are added to the following month's invoice(this does not include visits connected with the annual/biennial Alaska trips mentioned above). Any such outside travel at the City's expense must be requested and approved in advance by the City. 'travel to Washington, DC by City officials to advocate for the Federal agenda is at the City's expense. The current retainer is $92,000. By this letter, ROME.A expresses its willingness to continue at the current retainer amount for calendar years 2020 and 2021. We greatly appreciate the City of Seward's business and hope that we can continue representation in the future. Sincerely, Brad Gilman., Vice President Robertson, Monagle, & Eastaugh 53 Sponsored by: Hunt CITY OFSENNIARD, ALASKA RESOLUTION 2017-086 A RFSOLUTION OF THE CITY COUNCIL OFTHE CITY OF SEWARD, ALAS KA,A PPROVI NG AMEND MENS'NO. 18TOTHE `ON TRAcTWITH ROBERTSON, MONAGLE & EASTAUGH, A PROFESSIONAL CORPORATION, FOR FEDERAL LOBBYING SERVICES THROUGH DECEMBER 31, 2019 FOR A TOTAL OF$92,000.00 ANNUALLY WHEREAS,the City of Seward with offices at Seward.Alaska,hercinafier called"Seward," and Robertson, Mona le & Eastaugh, 11,C,,, entered into an Agreement for Federal consultative, advisory, and lobbying SMiCeS sera Januam 13, 1997, and this agreement has bccn amcndcdand renewed annually since that time, and WHEREAS, the current contract expires December 31, 2017., and WHEREAS, the continuation of the existing agreement is desirous to both Seward and Robertson, Monagflic& Fastaugh, P.C.,and in consideration of the muwal exchange ofthe promises Of the parties. the parties agree toarnend the agreement as fbllowsy, ard WHEREAS, the reWi,i.)nship between Seward and Robertson, Monagle & Eastaugh, P,C1 continues to be rnutually beneficiall, with Se%vard receiving excellent service frorn the lobbying firm; and WHEREAS, the firm has been \ery responsive to the city's needs and concerns, and has provided regular StatLIS reports. NO'W,THEREFOREI,BE, IT RESOLVED BY THE CITY COUNCIL OF-rHE CITY OF SE WARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No, 18.attached hereto, to the contract with Robertson, Monagle& Eastaugh, P.C.. for continued Federal lobbying semices through December 31, 2019. Seward shall pay Robertson. Monagle & Eastaugh P.C, $92,000.00 ,annually, Seward hereby contracts and employs lobbyists Robertson, Mona le& Eastaugh P.C. as ,of Januan, 1, 2018 through December 31, 2019, Section 2. This resolUtjOnshall take effect January 1, 2018. PASSED AND APPROVED by the City Council ofthe City ol'Seward. Alaska, this I I Li,'Iy- tied"December. 54 CITY OF SEWARD,ALASKA RESOLUTION 21017-096 THE CITV OF SEWARD,ALASICk —----------------- David Squires, Mayor ""IDS„ Casagranda, Kcil. McCllure. SWcr. ToNvs�ey, Horn. Squires N1011S, None Al SEN] one ABSTAIN: None A-4 ranch J. Bal ou, ' MCI City Clerk SIFPP" (C i ty S ea N, ci 0 Rq S E AJ, "O'e OF 55 Agenda Statement Meeting Date: December 11, 2017 To: City Council From: Jim Hunt, City Manager Agenda Item: Federal Lobbyist Contract*Aendment BACKGROUND &JUSTIFICATION: The current contract with the Robertson, Monagle & Eastbaugh P.C. was executed and entered into on January 13, 1997. The City of Seward employs the firm as the City of Seward's Federal lobbyists and the current contract expires December 31, 2017. The compensation rate for the contract will be $92,0001.00 annually, Amendment 18 extends the contract through December 31, 2019. INTENT: The continuation of Federal lobbying services is beneficial to the city as the firm provides Seward with representation in Washington. Robertson, Monagle & Eastbaugh have done an excellent job forwarding the City's interests.The firm has been very responsive to the City's needs and concerns and has provided regular status reports. In addition, the firm has assisted the City in securing funding from the Federal Government for valuable public infrastructure projects and in drafting beneficial legislative language. ........... . ........................................ ............. ....................... CONSISTENCY CHECKLIST: Yes No N/A Comprehensive, _ - ,-P" Ian......(_2-,-0"' A, ro"_,--",--____ _"_---,"—'' 2".'"" '"'...7"', . ..... 03apvedby Council May 30, 20J7) Economic Base: While the City's Comprehensive Plan does not directly support the X funding of a lobbyist, the Plan does support many of the projects that the lobbvist is workinia on and has contributed_gre4jlyjq2�tT Leq!S. ........... Strategic Plan: Economic Base: Attract more Public Sector (Federal/State) X Employment and Program Funding 11 ..FISCAL NOT. . .._......................... ............................................. ........................................ ; . The 2018-2019 biennial budget includes $92,000.00 annually for the Federal lobbyist's fees and related expenses. This contract amount is the same as for 2016 and 2017, Approved by Finance Department: 1,4QJA�e.A ATTORNEY REVIEW: Yes—, No_X RECOMMENDATION: Approve Resolution 2017-086 approving Amendment 18 to the contract with Robert,Monagle& Eastbaugh P.C. for Federal lobbying through December 31, 2019. 56 AMENDMENT NO. IS AMENDMENT NO, 18 to the agreement between City of Seward and Robertson, Monagle& Eastbaugh P.C., dated January 13, 1997, follows: WHEREAS,the CITY OF SEWARD with offices at Seward,Alaska, hereinafter called"Seward," and Robertson, Monagle& Eastbaugh,entered into an Agreement for consultative,advisory, and lobbying services on January 13, 1997; and this AGREEMENT has been amended and renewed annually since that time,and WHEREAS,the continuation of the existing AGREEMENT is desirous to both Seward and Robertson,Monagle&Eastbaugh; NOW,THEREFORE, in consideration of the mutual exchange of the promises of the parties,the parties agree to amend the AGREEMENT as follows: The changes in the Agreement shall be to: Duties and Term. Section 1.The final sentence amended to read: "Seward hereby contracts and employs lobbyists Robertson, Monagle&Eastbaugh P.C. as of January 1, 2018 through December 31, 2019." Com2ensation, Section 1. Shall include: "Seward shall pay Robertson, Monagle&Eastbaugh P.C. $92,000.00 annually as compensation for its services." EXCEPT AS PROVIDED HEREIN,all other terms and conditions of the Agreement and any Amendments remain in full force and effect. IN WITNESS THEREOF, the parties have set their h ds and seals below: CI RobertsoW, Monagle&Eastbaugh P.C. J. Unt,Ci y Manage P"ityvof Seward, Alaska Bate AT T. Brenda ,at P (City se w . 0- 57 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ELECTRIC POWER SYSTEMS TO REPAIR AND UPGRADE THE CONTROL SYSTEM FOR GENERATOR SIX IN THE AMOUNT OF $227,848, PLUS TEN PERCENT CONTINGENCY OF $22,785, FOR A TOTAL AMOUNT OF $250,633, AND APPROPRIATING FUNDS WHEREAS, the City of Seward owns a backup generation facility comprised of six Electro-Motive Diesel (EMD) generators which require specialized knowledge, equipment, and expertise to maintain, upgrade, and repair; and WHEREAS, the primary goal of the backup generation facility at Fort Raymond substation is to be ready to run and provide power to the Seward Electric Service Area if or when the transmission line to Seward is severed; and WHEREAS, another goal of the City is to maintain the backup generation plant in a condition that the generators are expected to run from a black-start status at a moment's notice when needed; and WHEREAS, the current control system for Generator 6 has served its useful life and is no longer supported by industry manufacturers for replacement parts; and WHEREAS, Electric Power Systems (EPS) installed the current control systems and has exclusive engineering knowledge of the Fort Raymond backup generation facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The city manager is hereby authorized to enter into an agreement with Electric Power Systems for the repair and upgrade of the control system of generator#6 in the amount of $227,848. Section 2. The purchase order may be increased by an additional amount not to exceed $22,785, reflecting a contingency allowance of 10%, at the discretion of the City Manager for a total amount of$250,633. Section 3. Funding in the amount of$250, 633 is hereby appropriated from Electric fund reserves account no. 15000-0-3400 to capital equipment account no. 15000-3002-8103. Section 4. This resolution shall take effect immediately upon adoption. 58 Agenda Statement Meeting Date: November 12, 2019 To: City Council Through: City Manager Scott Meszarosel'----- From: John Foutz, Electric Department Director Agenda Item: Enter into an agreement with Electric Power Systems in an amount not-to- exceed $250,633 to provide the engineering, programming and construction services to repair and upgrade the control system for generator six BACKGROUND & JUSTIFICATION: The City of Seward owns, operates and maintains a backup generation facility. This facility has six diesel fired EMD type generators. In 2010 the City upgraded the facility by adding two generators and building a generator building to house four generators. In 2016 two generators that were on site in artic packs were moved into the generator building. This leaves two (generators 3 & 6) in an older building. The useful life of the control system for generator 6 has ended and must be upgraded. As part of this upgrade, generator 6 will be incorporated into SCADA (Supervisory Control and Data Acquisition) for monitoring, but not for control. The specific deliverables are outlined in the proposal as attached. This gives the City multiple starting options in the event of a blackout. Another added benefit of upgrading the controls is this gives the Electric Department the ability to run the generator in Isoch status which would save on fuel costs. Electric Power Systems (EPS) was chosen to perform this work due to their familiarity with the plant. This familiarity relates to a savings in time costs. Sole sourcing this type of work is allowed under Seward City Code section 6.10.120.A.8 To the purchase of professional services, INTENT: To authorize the City Manager to approve a purchase order with EPS in the amount of $227,848 plus a contingency of$22,785 for design and engineering of the repair and upgrade for generator 6 control system, CONSISTENCY CHECKLIST:: Yes No N/A Comprehensive Plan:( 1. 3, 3. 7. 3. 1, 3. 7. 3. 2) Continue to upgrade 1. and expand utilities to meet existing needs and encourage future X deve o meat. I I I .............................................i R......................................................................................................................................................................................................................................................................... ............................. ......................................................... 2. � Strategic Plan:The mission of the City of Seward government is t(; X rov�4e uali jead ,ryand economim.c wellbei ry n its citizens ............... ...... -------- 3. Other: X ................................................................................................................................................................................. ........... 59 FISCAL NOTE: A not-to-exceed amount of$250,632, which includes a 10% contingency, will be appropriated from Electric Fund reserves and charged to account 15000-3002-8103 and follows the City's procurement procedures as outlined in Seward City Code. Approved by Finance Department: ATTORNEY REVIEW: Yes___Y No RECOMMENDATION: Council approve Resolution 2019-096, authorizing the City Manager to approve a purchase order to EPS for engineering and deliverables of the upgraded controls and system drawings for generator 6 in the amount of $227,848 with a 10% contingency of$22,785 and appropriating funds. 60 � Itu : tI � . October 28, 2019 City of Seward 410 Adams St. P.O. Box 167 Seward, AK 99664 Attn: James Unrein/Patrick Gillis/John Foutz Subject: Fort Raymond Substation Generator 6 Control System Upgrade Mr. Unrein/Mr. Gillis/Mr. Foutz, Electric Power Systems Inc. (EPS) is pleased to present the City of Seward (COS)with a budgetary estimate to upgrade the control system on generator#6 at the old power plant building at Fort Raymond Substation. EPS received a request in April for the proposal due to issues with the unit and ability to operate. To resolve these issues, it was requested to upgrade the governor, voltage regulator, engine control panel including the PLC, and add instrumentation similar to the other units that have been upgraded. The budgetary estimate for this upgrade is $227,848. EPS will provide stamped design drawings for the installation of the Woodward 2301 E governor, Basler DECS-250 voltage regulator, Woodward SPM synchronizer, push buttons/lights on the panel, engine instrumentation and PLC. The existing Schneider Automation PLC will be upgraded to a GE PACS RX3i controller, which will match the PLC's on the other generators. Because the new PLC's will be on the same platform, no new PLC software licenses will need to be purchased by COS, and additional spare PLC hardware will not be necessary. The existing Schneider Automation PLC is no longer supported, so if the existing PLC is one of the problems, it is very difficult to troubleshoot. The GE SR489 relay and digital meters will be reused, and the generator breaker will not be replaced. A certified Valley Power Systems technician will install a new governor, and twelve new sensors to monitor temperatures and pressures on the engine. This does not include adding thermocouples for the cylinder temperatures. A generation engineer will be on-site for construction and commissioning of the new PLC and replace the PLC's with an electrician. A complete 1/0 checkout will be done, and operation of all instrumentation will be verified. EPS will provide signed and electronic as-built drawings upon completion of the commissioning. The existing Wonderware Intouch HMI application will be updated for generator 6. No new software licenses will be necessary for this upgrade. EPS estimates the installation and commissioning will be approximately three weeks. During the initial week, an electrician, an electrical engineer will work with a Wartsila technician to install all of the www.epsinc.com PHONE(907)522-1953 13305 ARCTIC BLVD.,SUITE 201,ANCHORAGE,ALASKA 995031 FAX(907)522-1182 PHONE(907)789-2474 12213 JORDAN AVE,JUNEAU,ALASKA 99801 1 FAX(907)789-4939 PHONE(425)883-2833 1 4020 148th AVE. N.E.,SUITE C, REDMOND,WASHINGTON 980521 FAX(425)883-8492 61 instruments and hardware. Two SCADA integrators will be on-site for commissioning after the first week. Gen #6 Controls/PLC Upgrade Item Description Cost 1 Engineering/Design $19,780 2 Drafting and/or AutoCAD Conversion $2,730 3 PLC programming/testing of generator(in office) $18,928 4 HMI programming for new screens/tags (in office) $8,560 5 Project management/Procurement $7,264 6 PLC and Communication Hardware $8,456 7 Electrician & Engineer Installation/Commissioning and Expenses $43,100 8 PLC/HMI Travel/Installation/Commissioning and Expenses $37,900 9 Post Commissioning PLC/HMI Programming Updates/Tuning (remote) $1,456 10 Valley Power Systems governor upgrade and sensor installation $47,230 11 Elec Parts, 23O1E, DECS-250, SPM, Miscellaneous $11,730 Subtotal $207,134 10% Contingency $20,713 Subtotal $227,848 This estimate is valid for 90 days. This estimate will not be exceeded without client's approval. EPS can begin the purchasing process immediately upon a notice to proceed. If you need any additional information, please call me at(907)646-5146 or email me at rabe@epsinc.com. Sincerely, Ryota Abe SCADA Group Manager www.epsinc.com PHONE(907)522-1953 13305 ARCTIC BLVD.,SUITE 201,ANCHORAGE,ALASKA 995031 FAX(907)522-1182 PHONE(907)789-2474 12213 JORDAN AVE,JUNEAU,ALASKA 99801 1 FAX(907)789-4939 PHONE(425)883-2833 1 4020 148th AVE. N.E.,SUITE C, REDMOND,WASHINGTON 980521 FAX(425)883-8492 62 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page CALL TO ORDER The October 28,2019 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor David Squires. OPENING CEREMONY Sergeant Karl Schaefermeyer led the Pledge of Allegiance to the flag. SWEAR IN NE WL Y ELECTED OFFICIALS: Christy Terry, Mayor, Term Expiring October, 2022 Tony Baclaan, Council Member, Term Expiring October, 2022 * Council Members Sue McClure and Dale Butts already have oaths on file from their previous terms served on Seward City Council. Sue McClure's current term expires October; 2020. Dale Butts'current term expires October; 2022. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Kelley Lane Dale ts Tony Baclaan comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Absent—Butts CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Heather Bardarson wished to speak about the childcare loss of Big Bay Beginnings Day Care, which would close November 1, 2019. Bardarson thought Seward was in dire straits for day care options.Bardarson said 90%of a child's brain developed by the age of 5,and that children who attended pre-school had a 50% greater chance of graduating from college. Brooke Andrews congratulated new council members. On August 25, 2019, her nephew Preston Atwood was murdered in Seward. Today was 64 days since that happened.Andrews said the police chief told Atwood's family that budget restrictions did not allow for additional officers to work the case,but she knew that was not true; she knew that assistance could be requested from state 63 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page agencies. Seward was slowly turning into a town where criminals could reside comfortably. The problem was only increasing — stolen bikes, fuel siphoning, break-ins, and murder. Andrews said there were murderers among us. Rebekah Ivy thanked everyone who served the public. She wanted to speak about the Boys &Girls Club and the Teen Youth Center(TYC); she thought the Boys&Girls Club should be fully supported by the city and not compete against. Ivy said the Boys&Girls Club operating budget was approximately$50,000 per year,and the TYC was $250,000,yet the attendance at the Boys&Girls Club far exceeded that of the TYC. She supported the Atwood family and wondered why the police chief and lieutenant were not present today. She had never felt more unsafe in Seward than she did today. Bruce Jaffa congratulated the new council members and the mayor, and thanked the outgoing council members and mayor.He said what everyone was here to do was serve,asking what we could do for the community. Jaffa had missed the meeting at which he was appointed chair of the Seward Airport Committee; the committee had a meeting last Friday and started getting organized. They planned to meet every two weeks. Regarding the Seward highway winter maintenance, he thought the highway department would do their best.He encouraged everyone to keep up the efforts toward alternative energy.Jaffa announced there was an opening on the Port&Commerce Advisory Board (PACAB). Rhonda Milton suggested possibly combining the nursing home with child care; she had seen that model online and thought it was successful in other-places. She had lived in Seward since 1976; she recalled a time when crime in Seward was unheard of She was concerned that there was only funding available for one officer to investigate Preston Atwood's murder; she wondered what had to be done to get another officer. She wondered why the police chief did not step in if funding was an issue. She recommended the police department pay attention to the south end of Waterfront Park for drug activity. Justin Sternberg was the manager of the Blue Pipeline Group in Seward,but was moving to Anchorage. His position was posted for anyone wishing to apply, and he would support the new manager from his location in Anchorage. Sternberg thanked the city and chamber for all the support he had received. Becky Dunn thanked the past and current council members, and all the volunteers throughout the community. She was proud of the police department,but she was concerned about the Preston Atwood case. She had watched a press conference on the news about a recent murder in Anchorage,which started off by offering condolences to the family members of the victims;she was very bothered that no information was being released for the Seward case. Rissie Casagranda congratulated all the new council members, and also expressed condolences to the Atwood family.After all her years on council, she understood a lot of things,but she did not understand what was going on now with the Atwood case. Regarding the council committee for personnel matters on tonight's agenda, Casagranda thought the committee should be 64 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page maintained; she thought there should also be a finance committee to help the public understand how to read their bills, the budget, etc. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Seese) Approval of Agenda and Consent Agenda McClure removed Resolution 2019-092 from the consent agenda. Seese removed Resolution 2019-090 from the consent agenda. Terry removed"Discuss reporting and follow up to city council"from the agenda with no objection from council. Terry added a presentation on the Kenai Peninsula Economic Development District by Tim Dillon to the agenda. This presentation was postponed froin August 26, 2019 to October 28, 2019, and it was an oversight that it wasn't listed on the agenda. Terry removed"Discuss the Fort Raymond property and engineering report,and give direction to the city manager on how to proceed" from the agenda with no objection from council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the October 14, 2019 Special Meeting Minutes. Approval of the October 14, 2019 Regular Meeting Minutes. Resolution 2019-091, Urging The Alaska Legislature And Governor To Fully Fund The Municipal Harbor Facility Grant Program In The FY 2021 State Capital Budget. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Seward Community Bike Park City Manager Report. City Manager Scott Meszaros reported the following purchase orders over $5,000 had been approved by the City Manager since the last council meeting: $25.857.41 to Alaska Garden and Pet Supply Inc for ice melt, calcium chloride, salt, and freight; $5,236.87 to Wesco Distribution for CT-400:5CMF with bar and CT-200:5 CMF with bar; $9,750.00 to Granicus LLC for website design; $5,120.00 to Potelcom Supply Inc for 4" PVC conduit; $5,875.00 to Anixter Inc for#2 220 Mil Concentric Neutral Jacketed; $25,000 to Dryden and LaRue Inc for open purchase order for field engineering services. 65 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Meszaros thanked Tim Dillon for his efforts with KPEDD. In response to Lane's request for an update on the Request for Proposals(RFP)for the city's annual financial audit, Meszaros said he was actively working on the RFP. In response to Seese, Meszaros said the salt supplies purchased were for regular winter maintenance. In response to Baclaan,Meszaros said the city would be hiring for the field engineer position;it was currently with the union being reviewed.In response to Seese,Meszaros said the finance director position had been broadly advertised. Meszaros added that the Alaska SeaLife Center(ASLC)and hospital were both seeking finance people, as well. Lane recalled her request to do a ride along with the electric department.Meszaros said there had been interest from some people in participating; AML/JIA had reviewed the insurance requirements, and would require a waiver. Council directed the city manager to ask the city's AML/JIA representative for a waiver, and include a report on the results in the next city manager report. In response to Terry, Meszaros said he would research the expenses against the Dryden & LaRue purchase order for field engineer services and provide a summary of what was spent. In response to Terry's inquiry about the active murder investigation,Meszaros stated he had full confidence in the city's police department. Meszaros confirmed that, if the police department required additional funding in order to properly investigate the case,he would bring that to council. In response to Seese,Meszaros said the police department budget had overtime built in already,and overtime was not designated for any particular case. In response to Lane's inquiry about how the city manager prioritized his duties, Meszaros said council set the priorities for the city, and for budget items. Meszaros thought it was critical for council to provide direction on prioritization. In response to Baclaan,Meszaros said the police chief and lieutenant were both out of state at a police convention. Other Reports, Announcements and Presentations Mayor Terry passed the gavel to Vice Mayor McClure and declared a potential conflict of interest because she worked for the Alaska Railroad Corporation. McClure ruled that no conflict of interest existed and there was no objection from council. McClure returned the gavel to Terry. Alaska Railroad Seward Passenger Terminal Development Update Report by Elizabeth Greer, PE, ARRC Project Manager Seward Community Bike Park Presentation by Amy Hankins Kenai Peninsula Economic Development District Presentation by Tim Dillon Council recessed at 8:30 p.m. 66 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Council resumed at 8:35 p.m. PUBLIC HEARINGS Ordinances for Public Hearing & Enactment Ordinance 2019-016, Amending City Code Section 14.15 — Electricity, Article 415 — Interconnection Requirements, Procedures, And Application Process For An Alternative Power Source Less Than 25kW. This ordinance was introduced on October 14, 2019 and is coming tonight for a public hearing and enactment. Motion (McClure/Osenga) Enact Ordinance 2019-016 Meszaros said he was waiting for suggested amendments from the city attorney, and requested the enactment of this ordinance be postponed to the next meeting. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Philip Kaluza strongly encouraged council to support this ordinance.He said there was still a long way to go to work on other areas of the code,and suggested council look to Homer,Alaska for an example of how things could be done. No one else appeared and the public hearing was closed. In response to McClure,Meszaros said he was waiting for feedback from the city attorney on some proposed amendments. Terry said this item came before the Port & Commerce Advisory Board in May, 2019; she said PACAB had provided it to administration for review at that time. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2019-090, Approving Amendment No. 27 To The Contract With Kent Dawson Company, Inc. For State Lobbying Services Through December 31, 2021, For A Total Of $84,504 Annually,With An Additional$12,000 Annually From The Seward Association For The Advancement Of Marine Science For Lobbying On Behalf Of Its Lease And Operation Of The Alaska SeaLife Center, For A Total Of$96,504 Annually,And Appropriating Funds. Motion (McClure/Seese) Approve Resolution 2019-090 67 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Meszaros said Dawson had served the city for a very long time and served the city well. Seese pulled this from the consent agenda because she was confused about the language in the sections. Motion to Amend (Seese/) Amend Resolution 2019-090 in Section 1 by striking "$8,042" and replacing it with "$7,042." Motion died for lack of second. Motion to Amend (Terry/McClure) Amend Resolution 2019-090 by creating a new Section 2 using the second sentence in Section 1, so that the new Section 2 reads, "The SAAMS lease and operation of the Alaska SeaLife Center als-e contributes $12,000 annually for a total of$96,504.00 annually." and moving all other Sections down. Motion to Amend Passed Unanimous Motion to Amend (Seese/McClure) Amend Resolution 2019-090 in Section 1 by striking the words,"$8,042 per month"and replacing it with, "84,504 annually." Motion to Amend Passed Unanimous Motion to Amend (Terry/Osenga) Amend Resolution 2019-090 by adding a new Section 3 that reads, "Compensation for these services shall be distributed at$8,042 per month."And shifting all other Sections down. Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolution 2019-092,Supporting The Automatic Registration Of Vessels Active In The Alaska Commercial Fisheries Entry Commission's Database. Motion (Seese/McClure) Approve Resolution 2019-092 In response to McClure's inquiry about why did this not apply to all boat owners but just commercial, Terry said there was already another mechanism in place for other vessels to be 68 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page registered with the state. Currently,there was a gap in the state's registration process wherein some of the commercial vessels slipped through the crack, and this would assist in identifying derelict vessels. Motion Passed Unanimous Nominate, elect, and swear-in a council member as Vice Mayor. Sue McClure was nominated. There were no other nominations from the floor. By unanimous consent, council elected Sue McClure as Vice Mayor. Vice Mayor Sue McClure has an oath on file from her previous term as Vice Mayor. Appoint a City Council Liaison(s)or direct individual Boards&Commissions to give periodic reports to the City Council. Council appointed Tony Baclaan as council liaison to the Port & Commerce Advsioty Board (PACAB). Council directed the boards and commissions to maintain the same periodic reporting requirements in 2020 as they had in 2019. Appoint a City Council Representative to the Kenai Peninsula Economic Development District (KPEDD). Lane and Osenga both expressed interest in serving as the KPEDD representative. The clerk passed out Ballot#1 and instructed council to vote for no more than one name. The results of the first vote were: Lane 3 votes Osenga 3 votes The clerk passed out Ballot#2 and instructed council to vote for no more than one name. The results of the second vote were: Lane 3 votes Osenga 3 votes The clerk passed out Ballot#3 and instructed council to vote for no more than one name. The results of the third vote were: 69 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Lane 3 votes Osenga 3 votes Terry directed the clerk to toss a coin and announced Osenga would be heads and Lane would be tails. The coin was tails. Council appointed Kelley Lane as the city representative to the Kenai Peninsula Economic Development District(KPEDD). Appoint a City Council Liaison to the Seward Community Health Center Coordinating Committee. Council appointed Sharyl Seese as the council liaison to the Seward Community Health Center Coordinating Committee. Review the current status of existing council committees and take action: 1) continue by replacing outgoing council members, or sunset. Ad Hoc Committee for City Personnel Matters McClure did not wish to continue this committee. Lane thought the concept was valuable, and was disappointed in an RFP had not been sent out; she wished to continue with this committee. Baclaan thought the city was moving on in a better direction now. He suggested perhaps reworking this committee into an "Idea Man" concept wherein identifying issues was handled in a more positive way to make the work environment better. Baclaan would be willing to serve on a positive-approach committee. By unanimous consent, council decided to sunset this committee on December 31, 2019. Ad Hoc Committee for City Audit with BDO McClure said she had never met with this committee. Lane said the committee had met with BDO and discussed best practices. By unanimous consent, council decided to sunset this committee on December 31, 2019. City Council Policy Work Group Osenga was appointed to replace Towsley on this committee. Diseuss the Fort Raymond property and en-i eport, and give direetion to the eity manager on how to . This item was removed fNom the agenda. Discuss who will attend the AML Conference in Anchorage in November. 70 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page McClure said the mayor needed to attend the Mayors Conference at least. Baclaan said he was on federal grand jury duty, but would be interested in attending the Newly Elected Officials training. The attendees for the conference would be: Terry would attend the Conference of Mayors and the AML Conference;Baclaan would attend the Newly Elected Officials Conference; and, Seese would attend the AML Conference. . This item was removed from the agenda. INFORMATIONAL ITEMS AND REPORTS On-Going City Project and Goal List. Extra Mile Day Proclamation. Prince William Sound Regional Citizens' Advisory Council Report by City Representative Rob Chadwell. COUNCIL COMMENTS Osenga congratulated Terry and Baclaan on joining the dais;he looked forward to working together. Baclaan thanked everyone for speaking up in support of Preston Atwood,and expressed his deepest condolences. He congratulated Terry and McClure,and said he was proud to serve Seward. Lane said it was hard to sit on the dais when she wasn't sure if everything that could be done was being done in the municipality. She was concerned that some of the city's priorities were not being addressed,as far as citizens' wishes were concerned. She admonished council to be clear with their direction and priorities. Seese welcomed Terry,Baclaan, and Butts to council, and congratulated McClure for being elected as vice mayor again. Seese was so proud with the responsiveness of the ADA accessibility improvements the community was making, and was also proud of the work done for the bike park. McClure appreciated everyone for speaking from the heart tonight;her heart went out to the family and friends of Preston Atwood. Regarding ADA issues, the Seward Community Health Center had sent an email about the improvements they'd already made. The Seward Community Library Museum would have an open house on November 9, 2019, and the Halloween Carnival would be at the cruise ship terminal on October 31,2019.McClure cautioned everyone to be careful driving because it was dark and children are small and move quickly. 71 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Terry was encouraged to hear that the RFP would be going out for an audit firm, as well as for the city attorney firm. She thanked the electric department for including Power Factor Adjustment information into the packet, but would like more information and explanation. For the November 12,2019 meeting,Terry planned to bring forward an item to schedule a work session with the electric department. Terry thanked everyone for speaking on behalf of the Atwood family. CITIZEN COMMENTS Phil Kaluza thanked council for enacting the Interconnect ordinance tonight.He provided a laydown about a zero interest loan program through the U.S.Department of Agriculture, saying that the default rate was less than 1%. Chris Lovell thought two months was too long to allow murderers to run around the city.He thought drugs, burglaries, and murders were all tied together. Lynda Paquette congratulated everyone on joining council. She had witnessed a lot of whistle blowers and concerned citizens speak to council over the years, and was concerned that council formed committees like the one for Personnel Matters,but then didn't meet. Bruce Jaffa had great sympathy for the Atwood family,but his opinion was that the police department worked very hard on citizens' behalf. Problems in Seward were not unique to Seward; Jaffa worked all over the state and saw the same problems everywhere. SB91 gutted the police department's ability to prosecute offenders;the police knew where the bad guys were,but they were restricted by laws as to what actions they could take.Jaffa encouraged people to contact the state and take them to task. Suzi Towsley congratulated everyone at the dais. She supported the idea that the Boys & Girls Club could replace the TYC. She was excited for heat pump systems to be in Seward.With all respect for the police department, Towsley thought the police officers were just as hurt by the Atwood loss as anyone. She said the entire community was grieving and was frightened,and needed better communication. If the police department was suffering from budget issues,she wondered why there were people attending a conference instead of being here working on things. Becky Dunn wanted to speak about the Ring agreement with the police department; she wondered if council knew that this agreement was being put in place. Dunn thought that City Hall needed to have more cameras outside so that activities around City Hall could be monitored. Rissie Casagranda looked forward to council having a utility work session; she hoped the city's ARCTEC representative would provide more regular reports to council.Regarding the budget, Casagranda wondered what the budget process was for council and how council would be interjecting their priorities into the budget. Casagranda requested that the clerk provide training to council on how to make motions or take action at council meetings.Casagranda also asked council to support having a social media person. 72 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page Rebekah Ivy didn't think the city should be in the childcare business, and hoped the city would find a way to support the Boys&Girls Club. Over the next two years,the TYC was asking for $500,000 in their budget,and wondered how that funding could be justified. She looked forward to having conversations about options for selling the utility;she said the electric department had its own language, and it was complicated. She encouraged council to engage someone who could act as a translator or facilitator between the utility department and the citizens to help people understand. Darryl Schaefermeyer was a strong advocate for renewable energy. One year ago, he had personally invested in two air heat pumps; his electric bill had been cut in half as a result. He encouraged council to keep working on providing this technology. He welcomed new council members, and said everyone was in this together. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Meszaros said it was difficult to take criticisms and not be able to provide defenses or explanations; he believed in his staff, and looked forward to working with every council member. Lane said she also had a new heat pump at home that cost about $2,500, and she looked forward to seeing the impact on her utility bill. She was concerned that budget hadn't been delivered to council until now,when they had requested it back in August. She appreciated the public coming tonight and speaking out. Seese wished to understand the impact of SB 91. She was bothered that council had not yet received any materials for tomorrow night's budget work session. Meszaros said some of the materials for tomorrow night's budget work session were included in the previous budget packet,but there would also be additional information provided at the work session for the changes that council had requested in the first two work sessions.Regarding the Ring agreement,the city was not endorsing one company over another;the agreement did not cost the city any money, and citizens would only participate voluntarily. In response to Seese, Meszaros said there were two positions in finance that were open: the finance director and another position that was currently filled by a term employee. Terry encouraged the public to contact her about the budget; there would be at least one additional work session. In response to Terry, Meszaros said there was no need for additional funding to address the Atwood case. In response to Terry, the entire police department had been engaged in this case, and outside agencies had been engaged. Terry requested to see the police department policy about having the chief and lieutenant gone at the same time,and asked the city manager to reach out to the Boys&Girls Club to see what they would need to develop a partnership with the city. Terry also requested a follow up on conducting ride alongs with the electric department in the next city manager report. 73 City of Seward,Alaska City Council Meeting Minutes October 28, 2019 Volume 40, Page ADJOURNMENT The meeting was adjourned at 10:26 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 74 RECPIV[,u� OCT 31 2019 0MCE OF THE CITY CLERK PORT AND COMMERCE ADN71SORY BOARD (PACAB) APPLICA110N NAME:_6 c:_ C'TV CLERK STREETADDRESS: 3 �7717110,441'),"' 16 (Z&`(4,z- A V/ MAILING ADDRESS:— 00 HOME TELEPHONE: -7 _J,M� -7, 2�:j��BU SIN ESS PHON E: 2, L - 61 7 EMAIL: AI A r,-) NZ() ------------------I----------------- LENGTH OF RESIDENCY tN ,rlfE SEWARD AREA: PRESENTLYEMPLOYEDAS. '.I�'�)v `,7'V, , U, / -7-C (.- List any special training, education or background you have which may help you as a member of the Board: Have you ever been involved in port operations? If so, briefly describe your involvement: "o 6"Jt:v,C (Z Al rA,<,dk L_ C ("L-A C & I ani specifically interested in serving on the Port and Commerce Advisory Board because: U IS' Aq 0 A X Pe�,r,! A-,( 67 7i.i Gu� ocl 5 /v I A" 1z A,1 S T 4 C,'A'11 Alt C/,V Have you ever served on a similar board elsewhere? Yes)or No ALAO`,� If yes,where? (,(1o,,,4,',1When" .;TAA-,f,)jA./'& s Are you available for meetings at noon (second Wednesday of each month)? :6r No If appointed, are you willing to travel occasionally)? (:S s,)or No 10e c) SIGNATURE DATE 75 AGENDA STATEMENT Meeting Date: November 12, 2019 �S From: Jessica Stallard, Deputy City Clerk Agenda Item: Liquor License Renewal BACKGROUND&JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Seward Brewing Company Restaurant/Eating Place—Public Convenience Seasonal License#5287 The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the liquor license renewal for Seward Brewing Company, License 0287, Restaurant/Eating Place—Public Convenience. 76 MEMORANDUM Date: October 11, 2019 To: Naneth Arnbrosiani Finance/Leases Sarka Calocci Finance/Public Utilities Chief Tom Clemons Police Department Chief Eddie Athey Fire Department From: Jessica Stallard, Deputy City Clerk :r5 RE: Verifying Compliance for the Renewal of Liquor License The: following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Seward Brewing Company Licensee: Catcherco, LLC Type of License: Restaurant/Eating Place—Public Convenience Seasonal License Number: 5287 Department Status Initials Finance/Leases 01A Finance/Utilities t Ott 41 Police Chief Fire Chief /0 Deadline for Protest: December 10, 2019 77 r x r North Binkley Street, Sol otna, Alaska 99669 � (907) 714-2160 '°� (907) 714-2388 Fax Johni Blankenship, MMC Borough Clerk 10/17/2019 Sent via email: clerlk4cifyofseward.net Seward City Hall City of Seward RE: Non-Objection of Application Licensee/Applicant : Catcherco, LLC Business (Name : Seward Brewing Company License Type Restaurant/Eating Places- Public Convenience License Location : 139 Fourth Avenue, Seward, AK 99664, City of Seward License No. : 5287 Application Type : License Renewal Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection,. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, Iv1MC Borough Clerk JB/ts Encl. cc: hbean@sewardbrewing.com, clerk@cifyofseward.net; DHenry@kpb.us; JRcdgers@kpb.us 78 Department of Commerce, Corni Ai-ASand Economic Development A[.00H0L & 1w4A JUAI'+iA CONTROL 0FRC , 1^� st 7" vri��u�ti,5uitr: SLJC October 11, 2019 City of Seward& Kenai Peninsula Borough Via Email: clerl<@cityofseward.net bballou@cityofseward.net iblankenshiip@kpb.or joanne@borough.kenai.ak.us tshassetz21<pb.us Re: Notice of 2020/2021 Liquor License Renewal Application License Type: Restaurant/Eat rig Place—Public Convenience-Tseasonal License Number [�5287 Licensee: Catcherco, LLC Doing Business As: Seward Brewing Company We have received a completed renewal application for the above listed license(see attached application documents)within your jurisdiction.This is the notice required under AS 04.11.480. A local governing body may protest the approval of an application(s)pursuant to AS 04.11.480 by furnishing the director and the applicaint with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice,and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body,as required by 3 AAC 304.145(d). If a protest is filed,the board will deny the application unless the board finds that the protest is arbitrary, capricious,and unreasonable. To protest the application referenced above, please submit your written protest within 60 days,and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, ,r Erika McConnell, Director amco,localgovernmentonlV@alaska.gov 79 Alcohol and Marijuana Control Office 550 W 71h Avenue,Suite 1600 Anchorage,AK 99501 i alcohol.licensing@alaska.gov �. httas:/Jwww.commerce.alaska.eav/web/amco Alaska Alcoholic Beverage Control Board Phone:907.269.0350 ,An Master Checklist: Renewal liquor license Application Doing Business As: Seward Brewing Company License Number: 5287 License Type: Restaurant/Eating Place - Public Convenience - Seasonal Examiner: a ott'i Transaction##: 9148306 Document Received Completed Notes AB-17: Renewal Application 9130 Iota App and License Fees 9/30 C) E30 Supplemental Document Received Completed Notes Tourism/Rec Site Statement AB-25:Supplier Cert(WS) AB-29:Waiver of Operation AB-30:Minimum Operation AB-33:Restaurant Affidavit g/30 l COI/COC/5 Star FP Cards&Fees/AB-08a Late Fee Names on FP Cards: Yes No Selling alcohol in response to written order(package stores)? Mailing address and contact information different than in database(if yes,update database)? F In"Good Standing"with CBPL(skip this and next question for sole proprietor)? Officers and stockholders match CBPL and database(if"No",determine if transfer necessary)? LGB 1 Response: LGB 2 Response: Waive Protest Lapsed Waive Protest Lapsed [Master Checklist.Renewal](rev 09/20/2018) Paged of 1 80 .. ... ....... .... _. f ter yr Alcohol and Marijuana Controf Office 550 W 7"Avenue,Suite 1600 Anchorage,AK 99501 le4rEi 41�r¢rti f p; ti AM'C0 Alaska Alcoholic Beverage Control Board v �a,l, xa,,...._� hntV rsr. wmu,vvc �7�rroiciai �I is u 'nca�;2 Restaurant or Eating Place License Phone;907.264.0350 ApplicationWhat is this form? This renewal license application form is required for all individuals or entities seeking to apply for renewal of an existing restaurant or eating place liquor license that is due to renew by December 31,2019,All fields of this form must be complete and correct,or the application will be returned to you in the manner in which it was received,per AS O4.11.270 and 3 AAC 304�105.The Community Council field only should be verified/completed by licensees whose establishments are located within the Municipality of Anchorage or outside of city limits within the Matanuska-Susitna Borough. This form must be completed and submitted to AMCO's main office before any license renewal application will be reviewed.Receipt and/or processing of renewal payments by AMCCI staff neither indicates nor guarantees that an application will be considered complete,or that a license will be renewed. Section I _ Establishment and Contact Information Enter information for the business seeking to have its license renewed.If any populated information is incorrect,please contact AMCO. Licensee: Catcherco,L C License#: 5287 License Type: Restaurant/Eating Place-Public Convenience Seasonal Doing Business As: Seward Brewing Company Premises Address: 139 4th Avenue Local Governing Body: City of Seward(Kenai Peninsula Borough) Community Council None MallingAddress; City: ,a� State: Enter information for the individual who will be designated as the primary point of contact regarding this application.This individual' must be a licensee who is required to be listed in and authorized to sign this application. [ tact Licensee: Contact Phone: ' r: , ° C!tact Email: Optional:If you wish for AMCD staff to communicate with an individual who is not a licensee named on this form(eg:legal counsel) about this application and other matters pertaining to the license,please provide that person's contact information in the fields below. Name of Contact: Contact Phone: Contact Email: [Form AB-17al(rev 09/17/2019) /(, 1 of 4 , 81 Alaska Alcoholic Beverage Control Board Form AB-17a: 2020/2021 Restaurant Renewal License Application Section 2- Entity or Community Ownership Information d[ j General partnerships and local governments should skip to the second half of this page.All licensees that are cortsaarations or LI-Cs must complete this section. Corporations and LLCs are required to be in Good standing with V,,e Alaska Division of Corporations,Business&Professional Licensing (CBPL).The CBPL Entity 4 below is neither your EIN/tax ID number,nor your business license number.You away view your entiiys status or find Vour COPL entity number by vising Vie following site: nil3s Alaska CBPL Entity 4: You must ensure that you are able to certify the falloujing statement before signing your initials in the box to the right: Initials I certify that this entity is in good standing with CBPL and that all current entity officials and stakeholders(listed below) are also currently and accurately listed with UPL, This subsection must be completed by any c�u Wl or ggjiM including a corporation,limited liability company,partnership,or limited partnership,that is applying for renewal.If more space is needed,please attach additional completed copies of this page. • If the applicant is aL.oraq�ration the following information must be completed for each shareholder who owns jo5s or more of the,stock in the corporation,and for each pres&ent,vice-president,secretary,and managing officer, * If the applicant is a limited the following information must be completed for each member with an ownership interest of 10%or more,and for each manager. * If the applicant is a ga!jfter�sWi including a limited partnership,the following information must be completed for each partner milth an interest of 106 or more,and for each general partner, importi g nLftte:The information provided in the below fields(including spelling of names,specific titles,and percentages held)must match that which is listed with CBPL,if one individual holds multiple titles mentioned in the bullets above,all titles must be listed for that individu@l on this application and with CSPL-Failure to list all required titles constitutes an incomplete application.You must list ALL of your qualitving officlaBa,additional copies of this page or a separate sheet of paper may be submitted if necessary. Name of Official- Title(s): av i Malfi Ad ng dress: —-- A City; TSW-te: )K LJ2-1 2�1-�- Vzl�IV Name of Official: � � A' Title(s): P A Phmie. %Owned: C4 f Mailing Address: 7 —P City: S Name of'Official: Tifle(s): Phone: %Owned: Maifflng Address: c1tv: zip: Form A13-27a)(rev Page 2c44 License N 5287 DBA M 82 ' ,,,IiY,dF.aUIIeN'Y✓ 4tt1 Alaska Alcoholic Beverage Control Board t'I ; a Renewal License Application am Section 3-Sole Proprietor Ownership Information ii9v"' "wha o IIi `' ,N",ilhi ;krill"rl` „n This section must be completed by any licensee who directly holds the license as an individual or multiple individuals and is applying for license renewal.If more space is needed,please attach a separate sheet that includes all of the required information. The following information must be completed for each licensee and each affiliate. This individual is an: D applicant affiliate Name: Contact Phone: Mailing Address: City: State: ZIP: Email: This individual is an: El applicant affiliate Name: Contact Phone: Mailing Address:. City: State: ZIP: Entail: Section 4,-Alcohol Server Education Read the line below,and then sign your initials in the box to the right of the statement: Initials ents,and course completion cards ongthe licensed employees rernrses Burin all working identification ies of patron have certify leteldtan alcohol server education course apprloved by�the l ABC Bogard and keep current,,valid cop their beverages B g s set forth to AS O4.21.025 and 3 AAC 304.465. "m Section 5 - License Operation Check a for each calendar year that best describes how this liquor license was operated: 2018 2019 The I ice nlse was regularly operated continuously throughout each year. The license was regularly operated during a specific season each year. The license was only operated to meet the minimum requirement of 240 total hours each calendar year, If this box is checked,a complete copy of Form AB-30:Proof of Minimum Operation Checklist,and all necessary - documentation must be provided with this application. The license was not operated at all or was not operated for at least the minimum requirement of 240 total hours each year,during one or both of the calendar years. If this box is checked,o complete copy of Form A&-29:Waiver of Operation Appfication and corresponding fees must be submitted with this application for each calendar year during which the license was not operated for at feast the minimum requirement,unless a complete copy of the form(including fees)has already been submitted for that year. [Form AB-17a](rev 9/17/2019) Page B of 4 License#5287 DBA Seward Brewing Company f9 "j IN 83 A itit,Ci Alaska Alcoholic Beverage Control Board .A a Restaurant 9 License lic to Section 6-Violations and Convictions Applicant violations and convictions in calendar years 2018 and 2019: Yes No Have any notices of violation(NOVs)been issued for this license in the calendar years 2018 or 2019? Has any person or entity named in this application been convicted of a violation of Title 04,of 3 AAC 304,or a local ordinance adopted render AS 04.21.010 in the calendar years 2018 or 2019? If"yes"to either of the previous two questions,attach a separate page to this application listing all'NQVs and/or convictions. Section 7 - Certifications Read each line below,and then sign your initials in the box to the'right of each statement: Initials I certify that all current licensees(as defined in AS O4.11.260)and affiliates have been listed on this application,and that in accordance with AS O4.11.450,no one other than the licensee(s)has a direct or indirect financial interest in the 'r licensed business. I certify that I have not altered the functional floor plan or reduced or expanded the area of the licensed premises, g p(including officers„managers,general partners,or and I have not chan ed the business name orthe ownershi ,stakeholders)from what is currently approved and on file with the Alcoholic Beverage Control(ABC)Board. FT I certify on behalf of myself or of the organized entity that I understand that providing a false statement on this form or f any other form provided by AMCO is grounds for rejection or denial of this application or revocation of any license issued. I am submitting as part of this application a completed copy of Form AB-q33:Restaurant Receipts Affidavit,t provide evidence to the ABC Board that this establishment met the food sales re uirement set forth in AS 04,11.100 e. As an applicant for a liquor license renewal,I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 AAC 304,and that this application,including all accompanying schedules and statements,is true,correct,and complete.I agree to provide all information required by the Alcoholic Beverage Control Board or AMCO staff in support of this application and unde6farad' that failure�,"ol y any deadline given to me by AM �kin this applicaon beyng return rb me jincg pate. s ' 0 staff will result Signat ref I oensee AS « _ / Signature of Notary Public W «A'ub in and for the State of Printed name of licensee 14 , , 4 t d «"a My commission expires: �Ue, Subscribed and su m e this (,?day of Yes No Seasonal License? If"Yes",write your six-month operating period: License Fee: $ 300.00 ,application Fee: $ 300.00 TOTAL: $600.00 Miscellaneous Fees: GRAND TOTAL(if different than TOTAL): [Form AB-17a](rev 9/17/2019) Page 4 of 4 License#52$7 DBA Seward Brewing Company � ,. .. 84 Division of Corporations,Business and Professional Licensing bttps://rvww.commerce.alaska.gov/cbp/maiii/scai-eli/eiitities Details ENTITY DETAII-S Name(s) Py p a I,A,'.ga�Nan-ie (',A1'CI-IFRC0 AJ,, Entity Typt-,; Limited Liability Company Entity# 10016399 Status: Good Standing AK Formed Date: 11/712013 DurationlExpiration: Perpetual Home SOW ALASKA Next Biennial Report DUO: 1/212021 Entity Mailing Address: PO BOX 22!5,SEWARID,AK 99664 Entity Physdcat Address; 139 4TH AVE,SEWARD,AK 99664 Registered Agent Ag(ant Name Erik Slater Registered Mailing Address: P'OBOX225,SLVVARD,AK99664 Registered Physical Address: 1814 PARKS PLACE,SEWARD,AK 99664 Officials Show Former AK Entity ff Name Titles Owned Erik S'Wer Mervbea "I'mari kfiaaB Bean Mernbet 50 00 Filed Documents Date Hied Type Filing Certificate 11/07MM ( reafion Hing Click lo thew Uick to Vk,,,,w 3d 19/20 14 InIUM Report U k to View 4/t-)9/20 5 BiLnudal Repnit Click to,View 3103120 7 Rlennrai Report Click to\hew 4/10(2019 f9ionnial Report Click to VILVV Close Details Print Friendly Version I of 1 85 10/1 0/2019,9:B AM AGENDA STATEMENT Meeting Date: November 12, 2019 7 S" From: Jessica Stallard, Deputy City Clerk Agenda Item: Liquor License Renewal BACKGROUND &JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Seward Brewing Company Brewpub—Seasonal License#5288 The City of Seward Police Department, Fire Department, Utilities Department and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the liquor license renewal for Seward Brewing Company, License 45288, Brewpub Seasonal. 86 MEMORANDUM Date: October 11, 2019 To: Naneth Ambrosiani Finance/Leases Sarka Caloeei Finance/Public Utilities Chief Tom Clemons Police Department Chief Eddie Athey Fire Department From: Jessica Stallard, Deputy City Clerk -Y 5 RE: Verifying Compliance for the Renewal of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities,lease payments and assessments. Thank you. Narne of Business: Seward Brewing Company Licensee: Catcherco, LLC Type of License: Brewpub— Seasonal License Number: 5288 _Department Status Initials Finance/Leases cPIA 10 1 11111c Finance/Utilities 10-11— Police Chief c' Fire F1 Chief .. C#MM-la Deadline for Protest: December 10, 2019 87 1.44 North 2inkley Stre6eA, SoldWna,Alaska 99669 (907} 714-21.60 (997) 714-2388 Fax Johni BiankensNp, M C Borough Gerk 10/17/2019 Sent via email: clerk @cityofseward.n et Seward City Nall City of Seward PE: Nan-Objection of Application Licensee/Applicant Catcherco, LLC Business Name Seward Brewing Company License Type Brewery Pub License Location 139 Fourth Avenue, Seward, AK 99664, City of Seward License No. 5288 Application Type License Renewal Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no abjection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Xz � . Johni Blankenship, MMC Borough Clerk JB/ts Encl. cc: hbean@sewardbrewing.com; clerk@cifyofseward.net; DNenry@kpb.us; JPodgers@kpb.us 88 Department and C Commerce,�: unity, ment 17 ALCOHOL& fu1ARR1 J NA CONTROL OFFICE i-�_1. s: SSO West LI'!Avenue,Suite'?_600 ArW waa u ' Anchorage,/cif 99501.. Main. 907 26M,350 October 11, 2019 City of Seward&Kenai Peninsula Borough Via Email: clerk cityofseward.net bballou_@c'ilyofseward.net iblankenshipPkpb.org poanne@borough.kenai.ak.us tshassetz@kpb.us Re: Notice of 2020/2021 Liquor License Renewal Application License Type: Brewpub-Seasonal License Number: 5288 Licensee: Catcherco,LLC Going Business As: Seward Brewing Company We heave received a completed renewal application for the above listed license(see attached application documents)within your jurisdiction.This is the notice required under AS O4.11.480. A local governing body may protest the approval of an applications)pursuant to AS 04A 1.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice,and by allowing the applicant a reasoniable opportunity to defend the application before a meeting of the local governing body,as required by 3 AAC 304.145(d). If a protest is filed,the board'will deny the application unless the board finds that the protest is arbitrary, capricious,and unreasonable. To protest the application referenced above,please submit your written protest within 60 days,and show proof of service upon the applicant anid proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, Erika McConnell, Director amco.localgovernmentonlyealaska.gov 89 & Alcohol and Marijuana Control office Q Q Rj 550 W Th Avenue,Suite 1600 `i Anchorage,AK 99501 r � � alcohol.licensimP-alaska.eov https://www.commerce.alaska.gov/%veb/amco Phone:907.269.0350 '! Alaska Alcoholic Beverage Control Board ° Ro pYc4 Master Checklist: Renewal Liquor License Application Doing Business As: Seward Brewing Company License Number: 5288 License Type: Brewpub - Seasonal Examiner: Transaction#: 1148306 Document Received Completed Notes AB-17:Renewal Application 9/30 to/to App and License Fees 9/30 3p Supplemental Document Received Completed Notes Tourism/Rec Site Statement AB-25:Supplier Cert(WS) AB-29:Waiver of Operation AB-30:Minimum Operation AB-33:Restaurant Affidavit COI/COC/5Star FP Cards&Fees/AB-08a Late Fee Names on FP Cards: Yes No Selling alcohol in response to written order(package stores)? Mailing address and contact information different than in database(ifyes,update database)? In"Good Standing"with CBPL(skip this and next question for sole proprietor)? VAE7 Officers and stockholders match CBPL and database(if"No",determine if transfer necessary)? LGB 1 Response: LGB 2 Response: ❑ Waive Protest Lapsed Waive Protest Lapsed [Master Checklist:Renewal](rev 09/20/2019) Page 1 of 1 90 t Alcohol and Marijuana Control Office 550 w 7th Avenue,Suite 1600 fv; Anchorage,AK 99501 fl fi�u9:PccoA and(!!,ml�s k r�uti a- c!< t^ov/wc�r/,trr�e'cr Phone:907.269.0350 Alaska Alcoholic Beverage Control Board o - ® 2020/2021 Renewal License Application What is this form? This renewal license application form is required for all individuals or entities seeking to apply for renewal of an existing liquor license that are is due to renew by December 31,2019.. All fields of this form must be complete and correct,or the application will be returned to you in the manner in which it was received,per AS 04.11.270,and 3 AAC 304.105..The Community Council field only should be verified/completed by licensees whose establishments are located within the Municipality of Anchorage or outside of city limits within the Matanuska-Susitna Borough. This form must be completed and submitted to AMCO's main of oce before any license renewal application will be reviewed..Receipt and/or processing of renewal payments by AMCO staff neither indicates nor guarantees that an application will be considered complete,or that a license will be renewed. Section 1 - Establishment and Contact Information Enter information for the business seeking to have its license renewed.If any populated information is incorrect,please contact AMCC1. Licensee: Catcherco,LLC License : 5288 License Type: Brewpub-Seasonal Doing Business As: Seward Brewing Company Premises Address: 139 4th Avenue Local Governing Body: City of Seward(Kenai Peninsula Borough) Community Council: None Mailing Address: "�� IV �• � : City: state: AL, ZIP: m N .._. Enter information for the individual who will be designated as the primary point of contact regarding this application.This individual must be a licensee who is required to be listed in and authorized to sign this application. Contact Licensee: �,�. °� � �. . °�.�,� Contact Phone: Contact Email: ` fr i 0", a6Qf�ra Optional.If you wish for AMCO staff to communicate with an individual who is not a licensee named on this form(eg:legal counsel) about this application and other matters pertaining to the license,please provide that person's contact information in the fields below. Name of Contact: Contact Phone: Contact Email: w m� (Form AB»17](rev 09/17/2019) Page 1 of 4 91 Nair r Alaska Alcoholic Beverage Control Board Section-17- 2020/2022 Renewal License Application Form AB -Entity or CommunityInfennation General partnerships and local governments should skip to the second half of this page.All licensees that are a:as rrrA�i¢arss or ILLCs must complete this section. Corporations and LLCs are required to be in good stranding with the Alaska Division of Corporaticns,Business g Professional Licensing (CBPL).The CBPL Entity fi below is neither your EIN/tax ID number,nor your business license number.You may view your entlWs status or find+dour C FI entity number by wising the following site:1"al Alaska CgCP'6! ntoit, i ; You must ensure that you are ante to certify the following statement before signing your initials In the bon to the right: Initials r"i'i,IVe"'w'w I certify that this entity is in good standing with CBPL and that all current entity officials and stakeholders.Misted below) are also currently and accurately listed with CBPL, ��a This subsection must be completed by any cornrnun ty or gnLlty,including a corporation,limited Iiabiiit°yr company,partnership,or limited'partnership,that is applying for renewal.If more space is needed,please attach additional carnpleted copies of this page. If the applicant is a ggtpgration the following information must be completed for each shareholder who owns 1096 or more of the stock in the corporation,and for each president,grace-president,secretaryw,and managing officer. If the applicant is a limited flabilitY rrrg anitaRioaa,the following information must be completed for each member with an awnership interest of 10%ar more,and for each manager. if the appllcan�t is a ngr rsltin,including a limited partnership,the following information must be completed for each partner with an interest of 20%or more,and for each general partner. Impartant Note:The information provided in the below fields(including spelling of names,specific titles,and percentages held)must match that which its listed with CBPL,If one individual holds multiple titles mentioned in the bullets above,all titles must be listed for that individual on this application and with CBPL. Failure to list all required Cities constitutes an incomplete application.You rriust list &It of your qualftng officials,additional copies of this page or a separate sheet of paper may be submitted if necessary. l'farne cwifr dual Titles}: � .�, �i iM. Phone: idia:t.d war Mailing Address: ZIP: t:its Name ie of celcial. m Idle(ireu A r uA a pfionr ",,..y x 56 Qwr ed. � MaHing Address: City: i �rn ° I to te': ; 21P« Name of Official: Title(s): Phone: 96Owned:A Mailing Address: City: ZIP: [Form AB-17][rev 09/17)2019) rigs 2 cif 4 Lcense V 3288 DBA Seward 6rewaing Company �����'l�� ,���„a� 4 i o �Ar Alaska Alcoholic Beverage Control Board ANICO Form B- 7. 2020/2021 Renewal License l i i Section 3- Sole Proprietor Ownership Information Fist i�c . i�r,li rf o�pur,rirw v,os (,s,�hcbuI J sl"Jp l"vI', This section must be completed by any licensee who directly holds the license as an individual or multiple individuals and is applying for license renewal.If more space is needed,please attach a separate sheet that includes all of the required information. The following information must be completed for each licensee and each affiliate. This individual is an: El applicant affiliate Warne: Contact Phone: Mailing Address: City: state: ZIP: Email: This individual is an: applicant affiliate Name. Contact Phone: Mailing Address: City: Mate: Zlp:. Email: Section - Alcohol Server Education This section must be completed only by the holder of a beverage dispensary jc ub or pub license or conditional contractor's permit. l hv,Ill of de ifs roi ah(Ahvir Ilii vr1%�1 9lga:b sfl:iiiad d AdIp it cr Ins^ fan':)'. Read the line below,and then sign your initials in the box to the right of the statement: Initials I certify that all licensees,agents,and employees who sell or serve alcoholic beverages or check identification of a patron " have completed an alcohol server education course approved by the ABC Board and keep current,valid copies of their course completion cards on the licensed premises during all working hours,as set forth In A5 04,21.025 and 3 AAC 304,465. Section - License Oper o Check a box for each calendar year that best describes how this liquor license was operated: 2018 2019 The license was regularly operated continuously throughout each year. The license was regularly operated during a specific season each year. The license was only operated to meet the minimum requirement of 240 total hours each calendar year. If this box is checked,a complete copy of Form AB-30:Proof of Minimum Operation Checklist,and all necessary documentation must be provided with this application. The license was not operated at all or was not operated for at least the minimum requirement of 240 total hours each year,during one or both of the calendar years. El 0 if this box is checked,a complete copy of Farm AB-29:Waiver of Operation Application and corresponding fees must be submitted with this application for each calendar year during which the license was not operated for at feast the minimum requirement unless a complete copy of the form(including fees)has already been submitted for that year. [Form AB-171(rev 09/17/2019) page 3 of 4 License#5288 DBA seaward Brewing Company ;z r' 93 �� h�Q9Poss AMMO „ Alaska Alcoholic Beverage Control Board Form 7a l License Application i - Violations andConvictions Applicant violations and convictions in calendar years 2018 and 2019: Yes No Have any notices of vlolation(NOVs)been issued for this license In the calendar years 20�18 or 2019? ° Has any person or entity named in this application been convicted of a violation of Title 04,of 3 AAC 304,or a local ordinance adopted under A5 04.21.010 in the calendar years 2018 or 2019? If"yes"to either of the previous two questions,attach a separate page to this application listing all NOVls and/car convictions.. Section 7 -- Certifications Read each line below,and then sign your initials in the boat to the right of each statement: Initials I certify that all current licensees(as defined in AS O4.11.260)and affiliates have been listed on this application,and that in accordance with AS O4.11.450,no one other than the licensee(s)has a direct or indirect financial interest in the licensed business. I certify that I have not altered the functional floor plan or reduced or expanded the area of the licensed premises, 0[2] and I have not changed the business name or the ownership(including officers„managers,general partners,or stakeholders)from what is currently approved and on file with the Alcoholic Beverage Control Board. I certifyon behalf of myself or of the organized entity that I understand that providin a,false statement any this form or Y g y providing /1- As an other form rovided b AMCO is rounds for rejection or denial of this a licat on or revocation of an license issued an applicant for a liquor license renewal,I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 AAC 304,and that this application,including all accompanying schedules and statements,is true,correct,and complete.I agree to provide all information required by the Alcoholic Beverage Control Board or AMCO staff in support of this app nation and�nderwstand that failu t do o by any deadline given to me by AMC will result in this application b ing retur d to� simplete. E � �...� Signature o icensee Signature of Notary Public " { ' NUT"Al /� f f _ PY tbry @blic in and for the State of Printed name of lic see 11 L J."Og �°= a t ,. "; My commission expires: M Yes Subscribed and a ml, me this day of No Seasonal License? ] If"Yes",write your six-month operating period./ License Fee: $ 250.00 Application Fee: $ 30fl.CQ TOTAL: 550.00 Miscellaneous.Fees: GRAND TOTAL(if different than TOTAQ: [Form AB-171('rev 09/17/2019) Page 4 of 4 License#5288 r3BA Seward Brewing Company 94 mw ew as i°i i t, .. ... . . . . . . . ... .... . . .. ........... . .... ... .. . . ... .. .... .. . ..... . ... . . .. . .. . .. . .. ... . . . . . . . .. .. . . Division of Corporations,Business and Professional Licensing littps://www,commerce.alaska.govlcbp/main/Search/EntityDetai... Department of Commerce, Community, and Economic Development CORPORATIONS, BUSINESS & PROFESSIONAL LICENSING State of Alaska/Commerce I Corporations, Business, and Professional Licensing I Search&Database Download I Corporations 1 Entity Details ENTITY DETAILS Narne(s) Type Name j Legal Name CATCHERCO LLC Entity Type: Limited Liability Company Entity#: 10016399 Status: Good Standing AK Formed Date: 1 1/712 01 3 DurationlExpiration: Perpetual Home State: ALASKA Next Biennial Report Due: 1/2/2021 Entity Mailing Address: PO BOX 225, SEWARD,AK 99664 Entity Physical Address: 139 4TH AVE, SEWARD,AK 99664 Registered Agent Agent Name: Erik Slater Registered Mailing Address: PO BOX 225, SEWARD ,AK 99664 Registered Physical Address: 1814 PARKS PLACE,SEWARD , AK 99664 Officials []Show Former 95 i F� 1nII)i1f n o.oc AXA ... ... . . . . . . . . . . .. . . . . .. ..... ........ .. .... ... .... ..... ...... .. ... . . .. . ... . . .... .. ... . .. . . .... . ... .. . . . . . . . . . . . . . . .. .. .. . Division of Corporations,Business and Professional Licensing https://www.commerce.alaska.gov/cbp/main/5earch/F-ntityDetai... AK Entity# Game Titles Owned r Erik Slater I Member�� —}50.00 Susan Hillar Bean Member 50.00 Filed Documents Date Filed Type Filing Certificate 11/07/2013 Creation Filing Click to View ;Click to View 3/19/2014 Initial Report Click to View 4/09/2015 Biennial Report Click to View 3/0 312 0 1 7 Biennial Report i Click to View 4/10/2019 Biennial Report ;-Click to View^ COPYRIGHT©STATE OF ALASKA• DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT EMAIL THE WEBMASTER r� 96 nt<.t I Will 1 ZI CO rj u sv CZ 0 fo t-A m M 0 ch Wo o CD "0 cr > ch =r E3 C) 0 0 a cr `n eo 2, ro o (A 00 a MEMORANDUM DATE: November 12, 2019. TO: City Council THROUGH: Scott Mesraros, City Manager FROM: ,Jackie C Wilde, Comrunity Development Director RE: Special. Improvement District- Gateway Subdivision On May 2, 2019. the City Clcrk's office received a petition to form an assessrent/ improvement district from Phillip Zimmerman dba Zimmerman Investments LLC for Gateway Subdivision Addition No 1, Lots 38-44 BLK 2 and lots 1-3 13LK 3. Mr. Zimmerman owns 1.0 of the l I lots that this improvement district would incorporate. Based on the exiting design of the infrastructure, the most desirable routing pathway and the most cost efficient extensions the estimated costs are as follows. Water & Sewer $307,400.00 Electric $ 29,975,00 Total $337,375.00 Based on the above, the total estimated costs for the special improvement district would be approximately Three Hundred Thirty-seven. Thousand three Hundred Seventy-five Dollars ($337,375,00). 'This cost would be divided equally among 11 lots; the cost would be approximately Thirty Thousand hive Hundred Ninety-Nine Dollars ($30,599.00) per lot. Actual cast would be used for assessment. Administration is requesting Council authorization to bring forward a resolution for public hearing at the December 9, 201.9 regular council meeting to determine whether the proposed improvement district is necessary and in the public interest per SCC .20.025. S i ncerely,- ackie C. Wilde Community Development Director 98 IX Philip Zirwriennan aa,Sirr knkrA k ra MAY 0 2 ZOW ew 11 l r ANf c.1 W64 i✓i ,,i, 9 > a, �:2 t, oP F:I li•r.� n ." as If /�� ia�1r a�ts�e�att bf01"a� ,�Qar�oac� arty IE��,�d�r�r��a�. COY of 'bc;maara,d r V.a,. lux x W DearV"aS''.,f�l,,nl el, Pdras,w cBy pg;lrlPa tta't.-01(3?' t..F MrPla' e,,sd'�r„@I�.Q,Fs h h e pxargar,;ose o',nf'this letter k^'a to >n4hnrenlf, n~a p;etRt4e.arn tta 't4 e Wy C7a.k'Hi Nng tfae, r.htsto;a6gsH of pnrr.ng o,"''�ba(f .aea�,C„„, rim (°li�lk�,,nat Clln?�tC6c�;t i)(,''Nve cr n Phi pa "_laenonnasernrrsin 'arsci Me (Ay fear the exha nNon of sn",rm, mvvicer and oledric; n.olrlkthss in ttnr.'s G atcsvvray 101divisk)n AddhK W oPKKddng 6_no; 3«�� eaaao�h 4 ����:��locr s� Two, and Lot � tNv'�rNn qh 3 €3drsck .�h��r a�' Whic h� ich vvH� � tV'ra be otc,suak:,ad b dow as 14ase Dre, cconn "nst rvj of a to>ta!fl of W ga<ateMs:;Bs,. t h roe t rVn s 'of the ancgr(,"rani not 'are pia ra@ao sed ,as f caipa,avvs The e City of Seward wiH pay f r 0'y(' o.>; t4 ice a o';trs of r¢astaMahi net water, evver and c:,lc.estrdcml V dN.aF dN oacabirc. to the pns ea4nc,as� � � � " ti� s sc,ct a,ns"..a,�rnae� ist oln���ctric:a. Glne�, a¢r.�9rrin�k.r�as,." o starnnWe d cF.aa.at to icu.,t H No for F"hrvs , Om"') is: EshmaMd Ws of waWr ket:enbtsc:av "'"15170MOO Wraanac.d °mats of i nshadln iory °,15153.r"fflt.00 Fstiran= cots of e4c:lrro Ans,6alCadom Qff,WOO We; rnnnohc rstaarnd tfuaat actual costs wili bce rbW:,ed for kh�ie purpose of deWiirresq the r,1oMar WK,s nt of an as Oc na'r+.ernt no,ga' lA ,b c adi pn'o°ag:aont:y, and UN kacskarce any sp erAN nrrrgan°oanvc Nownrrr lassen,;>iraranh sfivahint ravac,a,edy a pnn, bhc, h Graan rn,c:g VI�H Wnca 4wc.dd by the (Ay Wong ean.nt f-- e te;N ntns"a of Hie asses.sawu dor rS dist.rU aah ngg rn0h esaiu na°ated o,onMs.x as eshru atec.d and c;a..ara'fsrranoad by Ne (,�rty 'and the p:arojec,t vwk not proceed urfless at GeaM t"'")fl% e:af thr: psropeNy owners aaffet;Crmrd by tNs, arnnpmvc=:arrneY c.{340 have filed no written obj(,"cstionrr to the irnNp:aN�^n"ac,,rsncwrnt At this ti nrc,, is, only one garr:apsoenty caw ne repewascc: rated by Hie tua s,n.rQA parmis. t/''C [:,sr ap osfe. tGnaV o nc,r;, hrnparasverns.;t.nt cl SUIct is o,eoancnpaloet:e : the City �v'(01 'appoa0ron.,r,. [Nave tot�ai r:�Ost of the a°nagar��,evc,runrsrnt.., rarer-ucnraGeg @inrn ten <af(o.;r;le�rtd p�aa�,aro�o,ds in the trvnran 4 anas>,cs ,�urae.,not� d� gar h i no.la",rrcdu al kA wHl he t f f " ear a`" l „st is fl,!�hy a�� �€:"ai'"r *'h �"Vfth"V thna"i' first assessment Bask` rp�B�'.�C,.lt due P'.11� Q;€kN"h6Q'n` nV,k<i$Il one � �9t� P t 8;��� ,4 f? �,_au. Phase a.-:�, '� a s ° ew p lnc,ase e, N�.rnpalc,te,e, "n�� rpr��,to 6n4n8n'ra���,c�n by tin,,, City h` "aNuc,�attr,n t. rrrar .t�c.a the;:, hrr at ra�cgr.nNrr.aot ysdXyrnrnc rNt date (ca�nc., year �at�t,. �, �• �� (tic e�c.rrapsoA�.;tNo n) doer a;<�1�ach lot �chn�ot is sold, the, edavo��,dop.acsr agrees to pay the r„as.. ess,esac,gh in hn.npG at tGnn., tBk�na o the We. For any to! not sold rhthki one year of conrsphR.uenrn of Me impnrcavenna nt�s.•s, the desao,Nrsper agrees to N,'-, laaifaed urn tas-amaa9 Gcyt<afkrano,nnf,es IS as pie;^rioxi W to oxceed ten yo;.anc sWsr Ran a ar.at.honriv.caec.d by No W y Codao���e gee cah:rcaso td'�d to dr nr e:,rntwns°o�w'�, the odc�ve��nhp�no:�;r t sswssswn�ne Me risslss of Uspnrcagesect, noNr rtcnw�cys�1�S haail aaeco, ue on So ,"asses.asxr'rnent drwslrng the pnv`;rir-ac-t of no,pnsayrrne nt h: with er, vve, a�oeoprnc:,.�n�q�. tlnst if, rn,�thir� ih e meet three y:�aar. hJrc City a=aonefneyizess any Chy t.aoaoie changes or W&A oNnr.,r>rutN ms to other vra6nrr;h ncaCt9a¢ C,sa tho (,Pa,w. of f ntr_m assessment clam°h:nuc,ts to the, e:hraraca op;Bo;Ns, UN the same i nc;ena bes and Wa;fAs shrAl Ws re°:tan ac hvoN sapl.`a8rced to out gnrcapact such that ra/C: Ck-,ainffl equal benebt ceefecled c;itEner. as crechts aargNA the r ._ , unsold Roots - i necln�aa-bgg �foa ur�e lan o Jc:�rGt y)h'cas`aoss — or asase,in�rnl:B€.nrs.ar noer'n s Is Me dann,c,rBa>ng,�rsr fo a'saeyl s�ncann itprva.��g u��., that vvcaa d @gnNy te:> he Us on which an aa4 sa=,rnmnh has ahnNWy been p5r,d. I look forn,noW to itV- yt':au as stomi ,:s possible to e,rp,c..catdtos this p,nrojeec'L We rare, G:�nrna,o�aNas�r Bar taa6��c a advacnntaaago of Me armanthmr and drs.,lg nr Ipnes dakenlr, c:`;t lrunk�ne otiaata="Gy. iGf nr:F 4"c-dy, O ,h.,e Hp Zho aie nnrna:'an 99 of ; a i Zimmerman Special Improvement ! Gateway Phase 1 �.o s , c - j Blk 2 and Lots 1-3 8Ik 3 ' N o►aWn gy: .�cw �.�.zo�g ue o di Brent ata sources property Imes and aerial 0 65 130 260 Feet imagery do not overlay correctly. Map is to be used for dx # orientation and reference purposes only. Mapping Assistance by Alaska Map Company,LLC 100 SEWARD CITY CODE Chapter 5.20. - Improvement Districts 5.20.010. - Authority. A special improvement district may be initiated either by council or by petition for any public improvements. (Ord. 425, 1976) 5.20.015. - Initiation. (a) Initiation by petition. Improvement districts and assessments may be initiated by petition in a form prescribed by the city manager which shall include a description of the improvement sought by the petition. The original or copies of the petition shall be signed by the owners of property which will bear at least 50 percent of the estimated cost of the improvement sought by the petition. The petition, when signed, shall be filed with the city clerk. (b) Initiation by council. The council by motion or other action may direct the city manager to make a survey and report on a proposed council initiated special improvement district. (Ord. 425, 1976) 5.20.020. - Reports on necessity, cost, etc. Upon receipt by the city manager of the petition from the city clerk, or upon direction of the council, the city manager shall make a survey and report to council concerning the need for and desirable extent and estimated cost of each proposed local improvement. The report shall contain a map or legal description of the proposed district. After completion of the report, a public hearing shall be held. (Ord. 425, 1976) 5.20.025. - Hearings on necessity. (a) Purpose. The hearing shall determine whether the proposed improvement district is in the public interest and necessary. (b)Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall include a designation of the addressee's property to be assessed. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the action to be taken at the public hearing. (c) Written protests. If protests in writing are made by the owners of property who shall bear 50 percent or more of the estimated cost of the improvement, the council shall not proceed with the improvement until the protests have been reduced to less than 50 percent, except upon the approval of not less than four members of the council. (d) Changes and revisions. After hearing all interested persons favoring or opposing the proposed improvement, the council may decrease the extent or value of the improvement, and may delete from the district properties not benefited by the improvement. (Ord. 425, 1976; Ord. 93-19) 101 SEWARD CITY CODE Chapter 5.20. - Improvement Districts 5.20.030. - Resolution to proceed. After the public hearing is closed, council shall adopt or reject a resolution to proceed with the proposed improvement. The resolution to proceed shall find that the improvement is necessary and will benefit the properties to be assessed. The findings of the council are conclusive. The resolution shall require an account to be kept of all costs of the improvements and direct the proper city official to proceed with design and construction of the improvements subject to acquisition of the necessary financing. (Ord. 425, 1976; Ord. 93-18) 5.20.035. - Computation of assessments. (a) Costs of improvements. The costs of an improvement shall be the actual costs of the improvement, including acquisition of interests in land for the improvement, design, engineering, administration, overhead, professional services, guarantee fund, bond costs and interest incurred as a result of the improvement and all other costs resulting from the construction of the improvement. (b) Method of apportionment. All property included within the improvement district shall be considered and held to be all the property specially benefited by such public improvement and shall be the property to be assessed to pay the cost and expense thereof. Council may determine upon and use any method for spreading the assessment among the properties within the district, which bears a reasonable relationship to the benefit received by the properties. (c) Assessment roll. After the improvement has been completed and the costs of the improvement computed, the city manager shall prepare an assessment roll for the district. The special assessment roll shall contain property descriptions, names of owners of record and assessment amounts. When the assessment roll is completed, the council shall fix a time and place for a public hearing on objections to the assessment roll. (Ord. 425, 1976) 5.20.040. - Hearings on objections to assessment roll. (a) Purpose. The hearing shall provide affected property owners the right to object to the method of apportionment used in the assessment roll. (b)Notice. (1) Notice of the public hearing shall be published in a newspaper of general circulation in the city at least once a week for four consecutive weeks prior to the time fixed for the hearing, and the fourth publication shall occur at least one week prior to the hearing. The city clerk shall send a written notice by first class mail at least 15 days prior to the time of hearing to each owner of property to be assessed. (2) The notice shall include a summary of the improvement, the designation of the properties to be assessed in the special improvement district, the purpose of the public hearing and the time and place fixed for the public hearing. Mailed notices shall state the amount of assessment against the particular tract. Each notice shall generally inform the property owner of the manner and method of protesting or objecting to the method of apportionment. (c) Correction to the roll. All persons concerned shall have a right to present their objections to the assessment and to point out errors and inequalities and submit such reasons for amendments and corrections as they may have. Council shall have power to vary the assessments in individual cases where the property assessed is not benefited commensurate with the amount of the assessment. After the council has heard all objections and suggestions, it shall correct all errors. When the roll is finally determined, the city clerk shall so certify. (Ord. 425, 1976; Ord. 93-19) 102 SEWARD CITY CODE Chapter 5.20. - Improvement Districts 5.20.045. - Resolution on assessments. After the public hearing and determination of the assessment roll, the council by resolution shall confirm the special assessment roll of the special assessment district. The resolution shall provide for the levy and payment schedule of the assessments. No payment shall be required within 60 days after the resolution. Deferred or installment payments shall bear such interest as the city council may prescribe in the resolution. (Ord. 425, 1976) 5.20.050. -Notice of assessment. Within ten days after final passage of the resolution levying the assessment, the city clerk shall mail, postage prepaid, a notice to the owner of each property assessed, which notice shall designate the property, the amount of the assessment, the time of delinquency and the amount of penalty. Within five days after the notices have been mailed, the clerk shall file his affidavit setting forth such mailing, which affidavit shall be conclusive as to the facts therein set forth. (Ord. 425, 1976; Ord. 94-37) 5.20.055. - Receipts from special assessments. Accounts for special assessment rolls shall be created and maintained in accordance with generally accepted governmental accounting principles. Moneys collected from special assessments shall be used solely to pay the cost of the improvements to which they apply and to the principal of and interest on indebtedness to the city. (Ord. 425, 1976; Ord. 94-52) 5.20.060. - Premature expenditures. No expenditures, other than for administrative engineering and legal work for any local improvement, the cost of which is to be borne by special assessments on the property benefited, shall be made unless the cash is on hand or bonds have been authorized to finance the cost thereof. (Ord. 425, 1976) 5.20.065. - Special assessment bonds—authorized. The council may by ordinance authorize the issuance and sale of special assessment bonds to pay all or part of the cost of an improvement in a district. (Ord. 425, 1976) 5.20.070. - Special assessment bonds—guarantee fund. Before the council may issue special assessment bonds, it shall establish a guarantee fund and appropriate to the fund annually a sum adequate to cover any deficiency in meeting payments of principal and interest of bonds issued by reason of nonpayment of assessments when due. In anticipation of delinquent assessments there may be added to each separate assessment appearing on the assessment roll a sum not less than three percent nor greater than ten percent of the assessment. (Ord. 425, 1976) 5.20.075. - Penalty. Penalty for late payment of assessments shall be set in the resolution confirming the special assessment district. (Ord. 425, 1976; Ord. 94-31) 103 SEWARD CITY CODE Chapter 5.20. - Improvement Districts 5.20.080. - Assessment of all benefiting property. The council may assess for an improvement any real property, or any interest in real property, and the property specially benefited may include abutting, adjoining, adjacent, contiguous, noncontiguous or other property or interest in property benefited directly or indirectly by the improvement. The property to be assessed may include any property which is otherwise, for any reason, exempt from taxation by law. (Ord. 425, 1976) 5.20.085. - Property owner. The person whose name is listed on the latest tax roll as the owner of the property to be assessed is presumed to be the legal owner of the property. If the property owner is unknown, the property may be assessed in the name of the "unknown owner." No assessment is invalidated by a mistake, omission or error in the name of the owner if the property is correctly described. (Ord. 425, 1976) 5.20.090. - Assessments to be lien on property. Such assessment shall be a lien upon the property assessed from the time the assessment is levied, which lien shall be paramount and superior to any other lien heretofore or hereafter created whether by mortgage or otherwise, except a lien for prior assessments and for general taxes, and shall be payable at such time as city council may prescribe and may be enforced in the same manner provided for the collection and enforcement of general taxes. (Ord. 425, 1976) 5.20.092. - Delinquent assessment installments. Upon the delinquency of an assessment installment there shall be due and payable in addition to the delinquent installment a penalty on the delinquent installment determined in accordance with the resolution confirming the assessment roll. Notice of the delinquency shall be mailed to the owner of record. The notice shall describe the delinquency and state that the entire principal balance of the assessment, plus accrued interest and penalty on the principal balance, shall be due and payable if the delinquent installment, plus penalty and interest, is not paid within six months of the date of the delinquency. A delinquency in the payment of an installment is cured by payment of the delinquent installment, plus penalty and interest, within six months of the date of the delinquency. If a delinquent installment, plus penalty and accrued interest, is not paid within six months of the date of the delinquency, the entire principal balance of the assessment, plus accrued interest and penalty on the principal balance, shall be due and payable. (Ord. 95-12) 5.20.095. - Foreclosure of liens for unpaid assessments. Liens for unpaid assessments shall be foreclosed and the property sold in the same manner as provided for foreclosure of property for taxes. (Ord. 425, 1976) 5.20.100. - Assessments to be binding. The regularity or validity of assessments as provided herein may not in any manner be contested or questioned by any proceeding whatsoever by any person not filing objections to such assessment roll prior to the confirmation thereof. (Ord. 425, 1976) 104 SEWARD CITY CODE Chapter 5.20. - Improvement Districts 5.20.105. - Appeals. The decision of council upon any objective may be reviewed by the state superior court in the manner prescribed by law and city charter. (Ord. 425, 1976) 5.20.110. - ReassessmentsInvalidation of original assessment. Whenever an assessment provided for in this chapter is set aside, annulled or declared void, or its enforcement refused by a court of the state or the United States, whether directly or by virtue of a decision of a court, the council may, by ordinance or resolution, make a new assessment or reassessment upon the lots, blocks or parcels of land benefited by the improvement. The reassessment shall be based on the special and peculiar benefit of the improvement to the respective parcels of land assessed at the time it was originally made. (Ord. 425, 1976; Ord. 610, 1988) 5.20.115. - Reassessments—Valid notwithstanding irregularities. The proceedings required by law to be taken before the making of an original assessment are not required to be taken in connection with a reassessment under this chapter. The reassessment shall be made and become a charge upon the property notwithstanding the omission, failure or neglect of an officer, body or person to comply with the provisions of law relating to improvement and assessment, and whether or not the proceedings of the council or a person connected with the work may have been irregular or defective and whether or not an irregularity was jurisdictional. (Ord. 425, 1976; Ord. 610, 1988) 5.20.120. - Improvements prior to enactment of chapter. In the event that any improvements are in the planning or construction stages when this chapter is enacted so that the requirements of this chapter cannot be fully followed, then the requirements of this chapter shall be followed wherever possible in remaining proceedings. All previous actions are hereby ratified and confirmed, declared to be in accord with city law, and are in furtherance of lawfully created improvement districts. No previous action or omission shall affect the validity or legality of any subsequently created improvement districts or assessments. (Ord. 425, 1976; Ord. 610, 1988) 105 Council Agenda Statement Meeting Date: November 12, 2019 From: Christy Terry, Seward Mayor Agenda Item: Cancel Standing Friday Work Sessions BACKGROUND & JUSTIFICATION: At the August 13,2018 meeting, Council scheduled regular, standing work sessions on the Fridays prior to regular Monday City Council meetings to review and discuss the upcoming City Council Agenda Packet with the public. The standing Friday Work Sessions have not met the intent of their inception. Citizens have to often attend two meetings regarding something they would like to make a public comment about,and also risk not hearing or being able to respond to opposing comments. The Friday work sessions also restrict attendance because they are held during the work day. INTENT: Cancel the standing Friday Work Sessions preceding the Regular Monday Council Meetings. CONSISTENCY CHECKLIST: Where applicable,this resolution is consistent with the Seward City Code,Charter,Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: None. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Cancel the City Council Standing Friday Work Sessions preceding the Monday Regular Meetings. 106 Memorandum Date: November 12, 2019 From: Kelley Lane, Council Member RE: Formalize the reporting process when council directs the City Attorney, City Manager, or City Clerk by motion. HISTORY On September 23, 2019, council passed Ordinance 2019-015 which authorized council to give [non-substantive] direction to the City Attorney, City Clerk, and/or City Manager via motion. BACKGROUND C-LuTently, there is no formalized process or requirement for the City Attorney, City Manager, or City Clerk to report back on directives given by council. As a result,repetitive conversations and questions are often asked at multiple council meetings in an effort to follow up or have an update. '17his can sometimes be ftustrating for council and the public who wish to see items resolved, or receive updates, in a more timely and consistent manner. RECOMMENDATION Formalize the reporting process for the City Attorney, City Manager, and City Clerk when direction has been given by council as follows: City Attorney Create a,dedicated section with the monthly written City Attorney Report to report on the status of any new, open, or ongoing directives. City Manager Create a dedicated section with the monthly written City Manager Report to report on the status of any new, open, or ongoing directives. City Attorney Include an agenda statement or merno in the agenda packet to report on the status of any new, open, or ongoing directives. Items should remain on the reports until they are completed or until council gives direction to remove therm.. 107 ............................................................................... Memorandum Date: November 12, 2019 From: Kelley Lane, Council. Membere RE. Create a Work Space for Council, Boards, and Commissions witl-.n City Hall HISTORY Members of the legislative branch of our local government are tasked with reviewing and drafting legislation, being accountable and accessible to the public and upholding the City Code and Charter. According to City Charter, Section 3.1, "The Council shall exercise all of the legislative and policy-making powers of the city and shall provide for the performance of all duties and obligations imposed upon the city by law." BACKGROUND We live in an age of increasing reliance on technology to fulfill the duties of public office and conduct city business. Council, Board and Commission members are volunteers and are not required to have this necessary equipment, like a computer and printer, in their personal possession, Further, the need for differentiation between personal and professional lives suggests that completing City business in a city facility and on city issued devices provides for more clarity of boundaties. RECOMMENDATION Direct the City Manager to create a work space that is accessible to Council, Boards and Commissions to use as needed, and to be available for meetings with members of the public. Open meetings act guidelines will be followed in the same way that they would be in any other public space. 108 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved fNom City Hall to the K.M. Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerk provided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance;Adarns Street parking must be reserved for Police Department access;Public Works is currently researching the feasibility of'a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kitfr^om Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerkfurnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email fNorn Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the back parking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of'two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall. A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair liftfor the Fifth Avenue entrance; council requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&MEngineering will be on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City Hall. August 12, 2019 R&M was on site taking measurements, looking at blueprints and taking pictures August 2, 2019 September 9, 2019 R&M was issued a notice to proceed to complete design and engineering for West side ADA parking sots and ramp. September 23, 2019 Public Works to draft RFP. September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a $3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no objection from council. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck) on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this corning session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. 1 109 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of work is being drafted for R&M to survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&M on the interest in relocation of the PW shop and location of'the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property; both options will be presented to council. September 23, 2019 Community Development met with R&M last week to update conceptual designs. September 27, 2019 Staff working with DOT regarding the shop property. DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held;public input requested. February 28, 2018 Council held a joint work session with the Planning&Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial(AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land use plan fi^om Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&M on this project and indicated this as the first priority in their contractfor engineering services. Administration is working on a scope of'work in order to obtain a quote.fbr this e fort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. September 9, 2019 R&M has provided the city with the final environmental hazard report. September 23, 2019 Phase 1 concept design in progress. September 23, 2019 At tonight's meeting, council directed the city manager to provide a report. September 27, 2019 City Manager sent environmental review report by Kim Nielsen to council. October 28, 2019 The agenda item `Discuss the Fort Raymond properly and engineering report, and give direction to the city manager on how to proceed"was removed from the agenda. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved$725,000 for this project, currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The$240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. 2 110 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall. A site visit report was delivered to Administration on March 18, 2019 and was provided to council. August 12, 2019 Administration met with YCE on August 7 for a project update. Preliminary Process Schematic, Mechanical and Electrical Drawings are complete. September 23, 2019 Presentation on PACAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of'the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of'the project. September 23, 2019 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION-new location is at 605 Sea Lion Drive March 19, 2018 Work session; directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-u ands. September 24, 2018 Resolution 2018-080 was approved,providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build,fund raising and finding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment,- this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019; deadline for proposals is July 12, 2019. July 12, 2019 RFP closed, the City received four proposals and is in the process of review and scoring. A contractfor these services will be on the August 12, 2019 regular meeting agenda. August 12, 2019 A contract with Lumen Design LLC is on tonight's agenda for approval. 3 111 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting August 26, 2019 The contract with Lumen Design was approved and has been initiated. 5eptember 23, 2019 City manager met with SOS Pets and architect at beginning of the month designs being finalized. September 27, 2019 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION 91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of'modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved; designated KIBH-FM 91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. September 23, 2019 City manager scheduling a conversation with Kenn Carpenter to discuss. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of'the Air Force Rec Camp property will provide ample space and opportunity for-such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety ofplatting options that will include lots suitable for family entertainment-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. Mav 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring he ore Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review various scenarios, including a 50150 split between developers and the city. 4 112 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway Subdivision. A work session to discuss subsidy policies is scheduled for June 24, 2019. July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Cornrnunity Health Care Center expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects &Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center. Estimated cost for-these upgrades is $200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. August 12, 2019 Public Works staff cleaned the windows at City Hall,filled cracks in the City Hall Sidewalk, leveled and adjusted parking spots and located bumper stops in the City Hall Parking lot. September 10, 2019 The Alaska flag was replaced on City Hall pole. October 22, 2019 Library HVAC cleaning and maintenance updates. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 13, 2019 Nothing to report. September 27, 2019 Presented idea for Parks&Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6& 7, 2019, the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City- wide exercise in the future. 5 113 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State ofAlaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a comrnunity-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for-potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&M Consultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. August 12, 2019 Administration provided a memorandum of'potential start-up funds for the program for Council to consider in the development of the ordinance for tonight's meeting. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on Aub st 26, 2019. September 23, 2019 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives.In addition, a mid-cycle budget amendment will be requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. HIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers the audience's ability to hear the proceedings are the priority. Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase I There are funds enough left over to pursue Phase H(new video camera) once these items are installed. 114 6 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting June 10, 2019 Update from MIS on May 29, 2019:90%of the equipment has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MIS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. If the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of days depending on other workloads. We may also need to work with GCI and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. July 9-12, 2019 MIS staff worked to install the new equipment(Phase One) in council chambers. October 28, 2019 MIS staff has purchased a new camera which will enable the clerk to upload video to the city's YouTube channel for live streaming and easy playback, citizens will click through the city website to access, if desired. New camera will be installed by early November. October 28, 2019 The new camera was installed and had its first use at tonight's council meeting. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as ofJuly 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of'-working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move for ward with Granicus; a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city;first teleconference call for Clerk's office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being mapped Clerk&MIS Director). Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map, Department Listing&Authorized Users submitted to vendor. (Clerk) July 22, 2019 Training for Authorized Users scheduled for July 29, 2019 (Basic User; 3 hour training. Clerk August 12, 2019 Hands-on training for city staff will be conducted in the computer room at AVTEC's First Lake facility on August 16, 2019. September 16, 2019 Granicus reported that 225 pages had been migrated into the new website. Also,five photos are being purchased from Kalani Woodlock Photography for$1,800 for a 1 0-year use exclusively on the website. October 28, 2019 We have moved into the Staging Phase where all Authorized Users have access to their content and can make live edits to the site. Over the next two to three weeks, MIS will be scheduling one-on-one refresher time with each department to ensure employees are comfortable with using the new website. Go Live Launch Date =January 7, 2020. 7 115 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required,for the raised parking lot area at the north end of City Hall. September 23, 2019 City manager including as part ofADA project. September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of'Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of'2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for.February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of this project. The bid package for construction is being developed and is scheduled to be released end ofJunelearly July. As soon as a contractor is awarded the contract, a second public meeting will be scheduled. August 12, 2019 The bid package for construction repairs is complete and published. September 9, 2019 . Removed from agenda. September 23, 2019 Contract with Hamilton Construction approved via Resolution 2019-080. October 30, 2019 Community Open House for the construction kick-off was held at the Seward Community Library Museum. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects & Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff Bridges had directed her to work with the city's on-call engineering firm, R&M Consultants, on this project,' Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. October 15, 2019 Council requested funding in the 2020 budget to allow for the plan to be updated. METER EXCHANGE PROJECT July 8, 2019 Project added to the Ongoing City Projects & Goals list. July 22, 2019 There is one meter(city owned) that still needs to be changed out from the original meter exchange project. There are 35 meters that are currently experiencing communication issues line crews are testing and changing out those meters. Administration is still in the process of developing the demand meter policy. August 12, 2019 Administration is finalizing the demand meter policy. The electric department is working with a local electrician to make the necessary repairs to the City's well meter base in order to exchange the last meter. The project is estimated to be complete September 151" August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations moving forward. 116 8 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of'Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time lbr introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member Tony Baclaan will replace Suzi Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of' December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest fNom citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received, council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact information for the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. 117 9 ONGOING CITY PROJECTS & GOALS November•12, 2019 City Council Meeting The items that follow this message will he removed from this Ongoing Projects & Goals list after tonight's meeting. 118 1 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting COUNCIL COMMITTEES AD HOC COMMITTEE FOR CITY PERSONNEL MATTERS February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals or conducting a third-party investigation oj'cily personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration,personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council rneeting, Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29 (Municipal Government) training they could provide, if council wishes. October 8, 2018 RFP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. October 28, 2019 Council to decide whether to continue this committee. October 28, 2019 This committee will sunset on December 31, 2019. AD HOC COMMITTEE FOR CITY AUDIT WITH BDO March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 work session. March 18, 2019 Citv clerk released a public notice soliciting citizen questions for the city auditor firm; deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerkforwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council rneeting, council agreed to move the work session fom April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held, BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end of June, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. October 28, 2019 Council to decide whether to continue this committee. October 28, 2019 This committee will sunset on December 31, 2019. 449 ONGOING CITY PROJECTS & GOALS November 12, 2019 City Council Meeting COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects & Goals list. April 24, 2017 Resolution 2017-027 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council supported PACAB recommendation; set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth Avenue March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed$6,851.00, And Appropriating Funds. 120 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM Cit of Seward Page: 1 eneral Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 4000 Tax Revenue-Sales 1,465,798 2,866,840 3,666,667 (799,827) 5,350,000 (2,483,160) 53.59 4010 Tax Revenue-Real Property 94,120 238,731 696,667 (457,936) 1,020,000 (781,269) 23.41 4011 Tax Revenue-Personal Property 31,778 83,699 233,333 (149,634) 340,000 (256,301) 24.62 4012 Tax Revenue-Motor vehicle 8,112 16,983 16,667 316 25,000 (8,017) 67.93 4013 Tax Revenue-Oil Property 26,899 26,899 0 26,899 0 26,899 0.00 4020 Hotel/Motel Room Tax 35,744 223,475 348,333 (124,858) 515,000 (291,525) 43.39 4030 Payments in Lieu of Tax 0 45,829 60,000 (14,171) 90,000 (44,171) 50.92 4031 Contra Payments in Lieu of Tax 0 (43,440) (32,240) (11,200) (43,440) 0 100.00 4040 Penalties and Interest on Taxes 504 3,325 1,000 2,325 1,500 1,825 221.64 4100 Building Permits 16,070 85,862 23,333 62,529 40,000 45,862 214.66 4101 Permits-Taxi 202 1,130 800 330 1,200 (70) 94.13 4102 DMV-Drivers License 3,148 19,382 9,000 10,382 16,000 3,382 121.14 4103 DMV-Motor Vehicles 5,997 51,664 39,667 11,997 57,000 (5,336) 90.64 4104 Animal Control Licenses 5 185 167 18 250 (65) 74.00 4105 Business License 150 12,210 15,000 (2,790) 21,000 (8,790) 58.14 4106 License and Permits-Misc 273 3,530 1,333 2,197 2,000 1,530 175.49 4107 Inspection Fees 94 3,506 0 3,506 0 3,506 0.00 4200 Revenue Sharing 111,593 111,593 0 111,593 0 111,593 0.00 4202 Jail Contract 0 184,476 233,333 (48,857) 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 0 18,000 24,000 (6,000) 36,000 (18,000) 50.00 4204 KPB 911 Dispatch 0 26,400 35,040 (8,640) 52,560 (26,160) 50.23 4205 Alaska Liquor Tax 1,200 20,050 12,667 7,383 19,000 1,050 105.53 4206 Alaska Raw Fish Tax 0 0 316,667 (316,667) 410,000 (410,000) 0.00 4207 Fisheries Resource Landing Tax 0 2,006 2,867 (661) 4,000 (1,994) 50.15 4208 Alaska Marijuana Tax 300 300 0 300 0 300 0.00 4251 Grant Revenue-Federal Grants 0 3,918 2,668 1,250 2,668 1,250 146.86 4253 Grant Revenue-Misc Grants 0 6,032 1,958 4,074 1,958 4,074 308.04 4300 Admin.Exp.-Jail 7,730 61,841 61,841 0 92,761 (30,920) 66.67 4301 Admin Exp.-Harbor 30,453 243,623 243,623 0 365,435 (121,812) 66.67 4302 Admin.Exp.-SMIC 8,128 65,027 65,027 0 97,540 (32,513) 66.67 4303 Admin.Exp.-Parking Fund 950 7,600 7,600 0 11,400 (3,800) 66.67 4304 Admin.Exp.-Electric 79,442 635,537 635,537 0 953,306 (317,769) 66.67 4305 Admin.Exp.-Water 21,916 175,327 175,327 0 262,991 (87,664) 66.67 4306 Admin.Exp.-Sewer 13,384 107,071 107,071 0 160,606 (53,535) 66.67 4307 Copying Fees 7 3,589 3,333 256 5,000 (1,411) 71.77 4308 Sales Tax Credit 0 2,000 2,667 (667) 4,000 (2,000) 50.00 4309 Zoning Fees 47 2,539 133 2,406 200 2,339 1,269.38 4311 Zoning Fees 0 234 0 234 0 234 0.00 4320 Misc Dog Fees 95 600 800 (200) 1,200 (600) 50.00 4322 Miscellaneous Dispatching 833 6,667 6,567 0 10,000 (3,333) 66.67 4323 Miscellaneous Police Fees 150 2,886 1,333 1,553 2,000 886 144.28 4331 Shop Work Orders 0 2,059 1,667 392 2,500 (441) 82.37 4340 P&R:Public Use Fees 111 2,955 1,667 1,288 2,500 455 118.20 4341 P&R:Punchard Fees 797 2,553 4,000 (1,447) 8,000 (5,447) 31.92 4342 P&R:Class Registrations 3,155 46,917 30,000 16,917 45,000 1,917 104.26 4343 P&R:Facility Rental 730 6,961 1,666 5,295 2,500 4,461 278.46 4344 P&R:Tournaments 0 205 1,133 (928) 1,700 (1,495) 12.05 4345 P&R:Special Events 560 19,063 12,667 6,396 19,000 63 100.33 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM Cit of Seward Page: 2 eneral Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget 4347 P&R:Shower Fees 3,904 18,414 13,000 5,414 18,000 414 102.30 4348 P&R:Rock Wall Fees 0 242 333 (91) 500 (258) 48.41 4349 P&R:Pavilion Fees 2,244 10,054 2,667 7,387 4,000 6,054 251.34 4350 P&R:Camping Fees 135,415 506,362 333,333 173,029 480,000 26,362 105.49 4351 P&R:Camping w/Utilities 78,967 323,841 214,667 109,174 328,000 (4,159) 98.73 4352 P&R:RV Dump Station 3,033 14,084 9,333 4,751 14,000 84 100.60 4353 P&R:Misc Revenue 0 999 333 666 500 499 199.79 4354 P&R:Work Orders 0 0 (2,000) 2,000 0 0 0.00 4356 P&R:Cemetery Plot Fees 0 500 0 500 0 500 0.00 4370 Library Service Revenue 1,899 9,260 6,333 2,927 9,500 (240) 97.48 4371 Library Circulation Revenue 386 2,258 2,667 (409) 4,000 (1,742) 56.45 4373 Museum Admissions 3,394 9,656 12,000 (2,344) 18,000 (8,344) 53.64 4380 Land Rents&Leases 0 23,550 21,900 1,650 34,800 (11,250) 67.67 4382 Jail Facility Rental 2,500 20,000 20,000 0 30,000 (10,000) 66.67 4383 Municipal Building Rent 0 42,611 46,667 (4,056) 60,000 (17,389) 71.02 4400 Fines and Bails 1,623 6,236 11,333 (5,097) 17,000 (10,764) 36.68 4500 GF Interest on Investments 134,861 338,552 60,000 278,552 70,000 268,552 483.65 4501 GF Penalties&Interest 218 1,282 667 615 1,000 282 128.24 4610 Surplus Sales 20 20 0 20 0 20 0.00 4620 Franchise Fee-Refuse 18 15,879 11,667 4,212 17,500 (1,621) 90.74 4630 City Clerk Fees 0 60 200 (140) 300 (240) 20.00 4631 Collection of Doubtful Acconts 50 50 0 50 0 50 0.00 4639 Misc Service Fees 18 2,629 0 2,629 0 2,629 0.00 5899 Miscellaneous Revenue 0 525 0 525 0 525 0.00 Total Revenues $ 2,339,025 $ 6,754,903 $ 7,837,586 $ (1,082,683) $ 11,466,435 $ (4,711,532) $ 58.91 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 1 General Fund 9 For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 429,641 2,477,486 2,925,355 447,869 4,285,371 1,807,885 57.81 6001 Overtime 32,694 173,090 13,333 (159,757) 20,000 (153,090) 865.45 6002 Standby Time 0 4,457 0 (4,457) 0 (4,457) 0.00 6009 Personnel Vacancy Factor 0 0 (100,000) (100,000) (150,000) (150,000) 0.00 6100 Medicare 12,624 69,749 55,962 (13,787) 83,189 13,440 83.84 6101 Unemployment Insurance 1,250 2,973 2,733 (240) 4,100 1,127 72.50 6102 Workers'Compensation 23,080 144,054 154,871 10,817 227,463 83,409 63.33 6200 Leave Time 42,596 224,026 285,577 61,551 423,372 199,346 52.91 6201 Retirement Benefits 91,991 529,792 653,907 124,114 968,049 438,256 54.73 6202 Health Insurance 230,234 1,249,216 1,532,371 283,155 2,171,280 922,064 57.53 6203 In Lieu of FICA 0 0 1,317 1,317 1,975 1,975 0.00 6209 PERS DC Forfeitures 0 f24,737) 20,000) f5,263) f30A00) (5.263) 82.46 Total Personnel Costs: $ 864,110 $ 4,850,106 $ 5,495,426 $ 645,320 $ 8,004,799 $ 3,154,693 $ 60.59 Non-Personnel Costs: 7000 Audit 0 86,061 77,301 (8,760) 114,634 28,573 75.07 7001 Communications 12,586 76,534 79,905 3,371 119,859 43,325 63.85 7002 Postage and Freight 2,111 24,442 28,007 3,565 42,008 17,565 58.18 7003 Banking&Credit Card Fees 8,026 23,215 37,534 14,319 48,500 25,285 47.87 7004Insurance 131,767 259,429 160,995 (98,434) 241,494 (17,935) 107.43 7006 Legal 28,236 136,293 53,333 (82,960) 80,000 (56,293) 170.37 7009 Contracted Services 35,121 216,911 301,876 84,965 406,399 189,488 53.37 7010 Engineering 528 528 27,000 26,472 28,000 27,472 1.89 7011 Testing 0 1,591 4,332 2,741 6,500 4,909 24.47 7012 Other Special Services 416 27,248 21,533 (5,715) 32,300 5,052 84.36 7013 State Lobbying Fees 8,042 58,336 58,000 (336) 87,000 28,664 67.05 7014 Federal Lobbying Fees 7,667 61,336 63,333 1,997 95,000 33,664 64.56 7015 Utilities 65,443 362,431 389,326 26,895 583,989 221,558 62.06 7016 Heating Fuel 732 32,658 45,760 13,102 68,639 35,981 47.58 7017 Rents&Leases 2,737 63,724 72,905 9,181 110,400 46,678 57.72 7201 Library Books 161 4,055 6,667 2,612 10,000 5,945 40.55 7202 Library Periodicals 0 2,747 2,000 (747) 3,000 253 91.58 7203 Library Standing Orders 354 1,822 2,667 845 4,000 2,178 45.55 7204 Library Nan-Print 6 2,943 2,667 (276) 4,000 1,057 73.58 7205 Library Electronic Materials 0 1,750 3,000 1,250 4,500 2,750 38.89 7208 Museum Collection Supplies 0 480 800 320 1,200 720 40.00 7210 Vehicle Supplies 5 2,181 4,439 2,258 6,658 4,477 32.76 7211 Gas&Lube 4,199 42,473 65,972 23,499 98,959 56,486 42.92 7212 Uniform Allowance 236 8,701 9,215 514 13,823 5,122 62.94 7213 Safety Equipment 8,731 11,207 8,667 (2,540) 13,000 1,793 86.20 7214 Janitorial Supplies 990 5,689 11,305 5,616 16,958 11,269 33.54 7215 Operating Supplies 21,497 230,764 215,464 (15,300) 323,197 92,433 71.40 7216 Maintenance&Repair 9,761 99,565 141,466 41,901 212,202 112,637 46.92 7217 Small Tools&Equipment (7,058) 26,836 58,049 31,213 85,744 58,908 31.30 7218 Inmate Meals 369 4,642 6,667 2,025 10,000 5,358 46.42 7300 Advertising 2,557 16,403 28,508 12,105 42,762 26,359 38.36 7301 Subscriptions&Dues 431 22,687 26,689 4,002 40,036 17,349 56.67 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 2 General Fund g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7302 Travel&Subsistence 3,612 86,819 87,614 795 128,420 41,601 67.61 7303 Education&Training 4,953 21,559 58,934 37,375 75,951 54,392 28.38 7304 Equipment Rent 0 148 27,276 27,128 39,870 39,722 0.37 7307 GF Administrative Fee 7,730 61,841 61,841 0 92,761 30,920 66.67 7800 Sister City Program 1,728 4,497 3,000 (1,497) 4,500 3 99.93 7801 Contributions to Chamber 0 260,454 176,146 (84,308) 260,454 0 100.00 7802 Contributions to Senior Citizens 0 75,000 57,900 (17,100) 82,900 7,900 90.47 7803 Contributions to B&G Club 0 25,000 16,667 (8,333) 25,000 0 100.00 7804 Elections 169 3,247 5,667 2,420 7,000 3,753 46.38 7805 Promotion 120 11,049 7,333 (3,716) 11,000 (49) 100.45 7806 Volunteer Fireman Stipend 3,167 33,333 25,333 (8,000) 38,000 4,667 87.72 7807 Contingency 0 2,629 4,666 2,037 7,000 4,371 37.56 7810 Miscellaneous Expense 2,095 8,303 14,934 6,631 22,400 14,097 37.07 8012 Debt Service Interest Expense 68,275 191,578 162,737 (28,841) 244,106 52,528 78.48 8102 Buildings 0 4,140 0 (4,140) 0 (4,140) 0.00 8103 Capital Equipment 6,432 25,404 13,666 (11,738) 15,500 (9,904) 163.89 8300 Debt Service Principal 110,000 210,000 213,856 3,856 320,784 110,784 65.46 Total Non-Personnel Costs: $ 553,932 $ 2,940,683 $ 2,952,952 $ 12,269 $ 4,330,407 $ 1,389,724 $ 67.91 Total Expenditures $ 1,418,042 $ 7,790,789 $ 8,448,378 $ 657,589 $ 12,335,206 $ 4,544,417 $ 63.16 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 2 General Fund Mayor and Council g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 9,000.00 12,449 3,449 18,449 9,449 48.78 6100 Medicare 0.00 688.50 918 230 1,377 689 50.00 6102 Workers'Compensation 0.00 0.00 127 127 191 191 0.00 Total Personnel Costs: $ 0.00 $ 9,688.50 $ 13,494 $ 3,806 $ 20,017 $ 10,329 $ 48.40 Non-Personnel Costs: 7000 Audit 0.00 86,060.66 77,301 (8,760) 114,634 28,573 75.07 7001 Communications 534.76 3,019.73 3,667 647 5,500 2,480 54.90 7002 Postage and Freight 212.96 928.99 1,267 338 1,900 971 48.89 7003 Bank and Credit Card Fees 0.00 0.55 0 (1) 0 (1) 0.00 7004Insurance 242.13 444.28 600 156 900 456 49.36 7009 Contracted Services 87.20 (103.22) 0 103 0 103 0.00 7013 State Lobbying Fees 8,042.00 58,336.00 58,000 (336) 87,000 28,664 67.05 7014 Federal Lobbying Fees 7,667.00 61,336.00 63,333 1,997 95,000 33,664 64.56 7215 Operating Supplies 120.34 4,000.36 5,000 1,000 7,500 3,500 53.34 7217 Small Tools&Equipment 0.00 457.49 1,000 543 1,500 1,043 30.50 7300 Advertising 858.00 7,507.50 13,333 5,826 20,000 12,493 37.54 7301 Subscriptions&Dues 0.00 3,429.87 2,400 (1,030) 3,600 170 95.27 7302 Travel&Subsistence 68.01 14,436.93 12,000 (2,437) 18,000 3,563 80.21 7303 Education&Training 100.00 350.00 1,000 650 1,500 1,150 23.33 7800 Sister City Program 1,728.29 4,496.94 3,000 (1,497) 4,500 3 99.93 7805 Promotion 100.45 4,519.12 4,000 (519) 6,000 1,481 75.32 7807 Contingency 0.00 129.00 1,333 1,204 2,000 1,871 6.45 7810 Miscellaneous Expense 0.00 1.29 0 (1) 0 (1) 0.00 8103 Capital Equipment 0.00 5,486.83 10,000 4,513 10,000 4,513 54.87 Total Non-Personnel Costs: $ 19,761.14 $ 254,838.32 $ 257,234 $ 2,396 $ 379,534 $ 124,696 $ 67.15 Total Expenditures $ 19,761.14 $ 264,526.82 $ 270,728 $ 6,202 $ 399,551 $ 135,025 $ 66.21 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 3 General Fund Legislative Boards&Commissions For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 873.94 5,844.36 12,992 7,148 19,258 13,414 30.35 6100 Medicare 13.65 83.63 183 99 275 191 30.41 6102 Workers'Compensation 8.22 59.06 128 69 192 133 30.76 6201 Retirement Benefits 218.30 719.08 1,123 404 1,665 946 43.19 6202 Health Insurance 538.74 3,052.14 8,683 5,631 12,606 9,554 24.21 Total Personnel Costs: $ 1,652.85 $ 9,758.27 $ 23,109 $ 13,351 $ 33,996 $ 24,238 $ 28.70 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 67 67 100 100 0.00 7004Insurance 155.69 291.71 400 108 600 308 48.62 7215 Operating Supplies 0.00 203.77 667 463 1,000 796 20.38 7301 Subscriptions&Dues 0.00 90.00 133 43 200 110 45.00 7302 Travel&Subsistence 0.00 0.00 1,667 1,667 2,500 2,500 0.00 7303 Education&Training 0.00 0.00 333 333 500 500 0.00 Total Non-Personnel Costs: $ 155.69 $ 585.48 $ 3,267 $ 2,681 $ 4,900 $ 4,314 $ 11.95 Total Expenditures $ 1,808.54 $ 10,343.75 $ 26,376 $ 16,032 $ 38,896 $ 28,552 $ 26.59 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 4 General Fund Legal g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 28,235.98 132,571.90 53,333 (79,239) 80,000 (52,572) 165.71 7302 Travel&Subsistence 239.00 3,068.64 0 (3,069) 0 (3,069) 0.00 Total Non-Personnel Costs: $ 28,474.98 $ 135,640.54 $ 53,333 $ (82.308) $ 80,000 $ (55.641) $ 169.55 Total Expenditures $ 28,474.98 $ 135,640.54 $ 53,333 $ (82,308) $ 80,000 $ (55,641) $ 169.55 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 5 General Fund City Clerk g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 13,849.40 90,969.35 114,120 23,150 166,711 75,741 54.57 6001 Overtime 0.00 152.40 0 (152) 0 (152) 0.00 6100 Medicare 267.56 1,471.30 1,603 132 2,404 933 61.20 6101 Unemployment Insurance 1,250.00 2,750.00 0 (2,750) 0 (2,750) 0.00 6102 Workers'Compensation 149.27 994.73 1,115 120 1,672 677 59.49 6200 Leave Time 1,877.91 10,245.17 10,725 480 16,087 5,842 63.69 6201 Retirement Benefits 3,448.35 11,713.84 9,815 (1,899) 14,545 2,831 80.53 6202 Health Insurance 12,377.25 67,712.58 67,488 (225) 96,906 29,193 69.87 Total Personnel Costs: $ 33,219.74 $ 186,009.37 $ 204,866 $ 18,856 $ 298,325 $ 112,315 $ 62.35 Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 2.24 0 (2) 0 (2) 0.00 7004Insurance 1,794.08 3,731.11 2,000 (1,731) 3,000 (731) 124.37 7009 Contracted Services 6,307.52 13,339.00 29,000 15,661 33,500 20,161 39.82 7215 Operating Supplies 0.00 20.00 0 (20) 0 (20) 0.00 7301 Subscriptions&Dues 0.00 460.00 467 7 700 240 65.71 7302 Travel&Subsistence 0.00 3,954.49 3,333 (621) 5,000 1,046 79.09 7303 Education&Training 0.00 625.00 1,667 1,042 2,500 1,875 25.00 7304 Equipment Rent 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7804 Elections 169.34 3,246.71 5,667 2,420 7,000 3,753 46.38 Total Non-Personnel Costs: $ 8,270.94 $ 25,378.55 $ 43,467 $ 18,089 $ 53,700 $ 28,322 $ 47.26 Total Expenditures $ 41,490.68 $ 211,387.92 $ 248,333 $ 36,945 $ 352,025 $ 140,637 $ 60.05 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 6 General Fund City Manager g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 27,265.99 171,515.16 187,729 16,213 252,546 81,030 67.91 6001 Overtime 16.02 16.02 0 (16) 0 (16) 0.00 6100 Medicare 418.45 4,171.47 2,786 (1,385) 3,795 (376) 109.92 6102 Workers'Compensation 224.80 1,724.46 1,929 205 2,627 903 65.64 6200 Leave Time 7,384.85 17,191.02 25,072 7,881 35,091 17,900 48.99 6201 Retirement Benefits 5,983.45 20,242.14 16,883 (3,359) 22,839 2,597 88.63 6202 Health Insurance 11,689.86 67,190.11 80,863 13,673 102,436 35,246 65.59 Total Personnel Costs: $ 52,983.42 $ 282,050.38 $ 315,262 $ 33,212 $ 419,334 $ 137,284 $ 67.26 Non-Personnel Costs: 7001 Communications 596.17 4,250.37 3,400 (850) 5,100 850 83.34 7002 Postage and Freight 18.15 3,376.05 167 (3,209) 250 (3,126) 1,350.42 7004Insurance 3,283.65 5,534.40 3,400 (2,134) 5,100 (434) 108.52 7006Legal 0.00 3,721.16 0 (3,721) 0 (3,721) 0.00 7009 Contracted Services 631.90 20,629.71 26,333 5,703 28,000 7,370 73.68 7012 Other Special Services 276.00 276.00 0 (276) 0 (276) 0.00 7210 Vehicle Supplies 0.00 15.99 0 (16) 0 (16) 0.00 7211 Gas&Lube 184.12 1,227.35 1,900 673 2,850 1,623 43.06 7213 Safety Equipment 239.94 239.94 0 (240) 0 (240) 0.00 7215 Operating Supplies 304.59 10,738.22 4,333 (6,405) 6,500 (4,238) 165.20 7216 Maintenance&Repair 0.00 45.17 167 122 250 205 18.07 7217 Small Tools&Equipment 0.00 1,719.99 333 (1,387) 500 (1,220) 344.00 7300 Advertising 587.80 1,299.80 2,000 700 3,000 1,700 43.33 7301 Subscriptions&Dues 297.35 4,210.00 3,333 (877) 5,000 790 84.20 7302 Travel&Subsistence 1,716.38 31,038.56 12,000 (19,039) 18,000 (13,039) 172.44 7303 Education&Training 0.00 5,548.66 3,333 (2,216) 5,000 (549) 110.97 7805 Promotion 0.00 6,510.17 3,333 (3,177) 5,000 (1,510) 130.20 7807 Contingency 0.00 2,500.00 3,333 833 5,000 2,500 50.00 7810 Miscellaneous Expense 0.00 108.89 0 (109) 0 (109) 0.00 Total Non-Personnel Costs: $ 8,136.05 $ 102,990.43 $ 67,365 $ (35,625) $ 89,550 $ (13.440) $ 115.01 Total Expenditures $ 61,119.47 $ 385,040.81 $ 382,627 $ (2,413) $ 508,884 $ 123,844 $ 75.66 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 7 General Fund MIS g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 20,280.40 107,077.58 132,875 25,798 196,919 89,842 54.38 6001 Overtime 487.20 584.92 0 (585) 0 (585) 0.00 6100 Medicare 301.24 1,557.16 1,967 410 2,950 1,393 52.79 6102 Workers'Compensation 172.73 1,068.41 1,358 290 2,037 969 52.45 6200 Leave Time 1,959.64 11,740.99 15,061 3,320 22,592 10,851 51.97 6201 Retirement Benefits 4,614.20 13,596.85 12,040 (1,557) 17,843 4,246 76.20 6202 Health Insurance 8,251.69 43,200.45 45,675 2,475 65,287 22,087 66.17 Total Personnel Costs: $ 36,067.10 $ 178,826.36 $ 208,976 $ 30,151 $ 307,628 $ 128,803 $ 58.13 Non-Personnel Costs: 7001 Communications 356.41 2,116.43 3,667 1,551 5,500 3,384 38.48 7002 Postage and Freight 15.80 15.80 333 317 500 484 3.16 7003 Bank and Credit Card Fees 0.00 7.03 0 (7) 0 (7) 0.00 7004Insurance 2,402.31 4,450.80 2,133 (2,318) 3,200 (1,251) 139.09 7009 Contracted Services 0.00 154.35 3,333 3,179 5,000 4,846 3.09 7215 Operating Supplies 1,805.84 15,462.85 21,333 5,870 32,000 16,537 48.32 7216 Maintenance&Repair 115.00 1,257.46 3,333 2,076 5,000 3,743 25.15 7217 Small Tools&Equipment 0.00 1,827.79 3,333 1,505 5,000 3,172 36.56 7301 Subscriptions&Dues 0.00 3,763.52 1,667 (2,097) 2,500 (1,264) 150.54 7302 Travel&Subsistence 214.87 1,112.35 1,667 555 2,500 1,388 44.49 7303 Education&Training 0.00 2,335.50 1,667 (669) 2,500 165 93.42 7810 Miscellaneous Expense 0.00 0.00 667 667 1,000 1,000 0.00 8103 Capital Equipment 0.00 5,408.32 0 (5,408) 0 (5,408) 0.00 Total Non-Personnel Costs: $ 4,910.23 $ 37,912.20 $ 43,133 $ 5,221 $ 64,700 $ 26,789 $ 58.60 Total Expenditures $ 40,977.33 $ 216,738.56 $ 252,109 $ 35,372 $ 372,328 $ 155,592 $ 58.21 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 8 General Fund Community Development g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,853.10 93,254.87 94,284 1,029 142,575 49,320 65.41 6100 Medicare 271.83 1,369.10 1,453 84 2,180 811 62.80 6102 Workers'Compensation 140.91 926.58 1,007 80 1,511 584 61.32 6200 Leave Time 3,694.47 9,209.02 6,657 (2,552) 9,985 776 92.23 6201 Retirement Benefits 3,734.05 11,700.13 8,900 (2,800) 13,189 1,489 88.71 6202 Health Insurance 9,776.29 54,914.49 54,785 (129) 78,319 23,405 70.12 Total Personnel Costs: $ 33,470.65 $ 171,374.19 $ 167,086 $ (4,288) $ 247,759 $ 76,385 $ 69.17 Non-Personnel Costs: 7001 Communications 342.82 1,857.41 2,100 243 3,150 1,293 58.97 7002 Postage and Freight 8.50 212.33 333 121 500 288 42.47 7004 Insurance 1,879.73 3,516.81 2,200 (1,317) 3,300 (217) 106.57 7009 Contracted Services 0.00 631.00 16,667 16,036 25,000 24,369 2.52 7011 Testing 0.00 20.00 0 (20) 0 (20) 0.00 7211 Gas&Lube 0.00 172.20 0 (172) 0 (172) 0.00 7215 Operating Supplies 0.00 4,152.72 1,667 (2,486) 2,500 (1,653) 166.11 7216 Maintenance&Repair 0.00 0.00 1,000 1,000 1,500 1,500 0.00 7217 Small Tools&Equipment 0.00 0.00 1,667 1,667 2,500 2,500 0.00 7301 Subscriptions&Dues 109.99 284.68 0 (285) 0 (285) 0.00 7302 Travel&Subsistence 912.79 7,267.92 7,667 399 8,500 1,232 85.50 7303 Education&Training 0.00 (473.13) 1,667 2,140 2,500 2,973 (18.93) 7810 Miscellaneous Expense 0.00 87.04 333 246 500 413 17.41 Total Non-Personnel Costs: $ 3,253.83 $ 17,728.98 $ 35,301 $ 17,572 $ 49,950 $ 32,221 $ 35.49 Total Expenditures $ 36,724.48 $ 189,103.17 $ 202,387 $ 13,284 $ 297,709 $ 108,606 $ 63.52 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 9 General Fund Finance g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 61,141.90 360,030.02 373,936 13,906 557,608 197,578 64.57 6001 Overtime 0.00 564.14 0 (564) 0 (564) 0.00 6100 Medicare 1,670.87 9,064.08 5,513 (3,551) 8,327 (737) 108.85 6102 Workers'Compensation 519.42 3,581.65 3,897 315 5,883 2,301 60.88 6200 Leave Time 6,544.94 35,172.48 39,846 4,674 60,573 25,401 58.07 6201 Retirement Benefits 9,269.14 35,329.58 33,770 (1,560) 50,376 15,046 70.13 6202 Health Insurance 28,882.34 158,954.75 178,807 19,842 257,255 98,290 61.79 Total Personnel Costs: $ 108,028.61 $ 602,706.70 $ 535,769 $ 33,062 $ 940,022 $ 337,315 $ 64.12 Non-Personnel Costs: 7001 Communications 1,129.01 6,590.21 7,333 743 11,000 4,410 59.91 7002 Postage and Freight 101.80 1,663.60 1,667 3 2,500 836 66.54 7003 Bank and Credit Card Fees 0.00 85.20 0 (85) 0 (85) 0.00 7004Insurance 7,365.40 13,205.68 5,933 (7,273) 8,900 (4,306) 148.38 7009 Contracted Services 0.00 2,513.84 6,000 3,486 9,000 6,486 27.93 7011 Testing 0.00 0.00 133 133 200 200 0.00 7211 Gas&Lube 0.00 169.41 0 (169) 0 (169) 0.00 7215 Operating Supplies 504.75 9,278.54 18,667 9,388 28,000 18,721 33.14 7216 Maintenance&Repair 250.00 17,134.75 20,000 2,865 30,000 12,865 57.12 7217 Small Tools&Equipment 1,798.99 1,798.99 2,667 868 4,000 2,201 44.97 7300 Advertising 0.00 0.00 933 933 1,400 1,400 0.00 7301 Subscriptions&Dues 0.00 669.00 1,667 998 2,500 1,831 26.76 7302 Travel&Subsistence 435.21 2,907.29 10,667 7,760 16,000 13,093 18.17 7303 Education&Training 2,677.62 4,562.12 3,333 (1,229) 5,000 438 91.24 7810 Miscellaneous Expense 0.00 0.00 667 667 1,000 1,000 0.00 8103 Capital Equipment 0.00 0.00 2,333 2,333 3,500 3,500 0.00 Total Non-Personnel Costs: $ 14,262.78 $ 60,578.63 $ 82,000 $ 21,421 $ 123,000 $ 62,421 $ 49.25 Total Expenditures $ 122,291.39 $ 663,285.33 $ 717,769 $ 54,483 $ 1,063,022 $ 399,736 $ 62.40 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 10 General Fund General Services For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6009 Personnel Vacancy Factor 0.00 0.00 (100,000) (100,000) (150,000) (150,000) 0.00 6209 PERS DC Forfeitures (24,736.94) (24,736.9 (30,000) (5,263) (30,000) (5,263) 82.46 Total Personnel Costs: $ (24,736.94)$ (24,736.94)$ (130,000) $ (105,263) $ (180,000) $ (155,263) $ 13.74 Non-Personnel Costs: 7001 Communications 266.48 1,224.06 1,667 443 2,500 1,276 48.96 7002 Postage and Freight 786.65 4,744.65 3,333 (1,412) 5,000 255 94.89 7003 Bank and Credit Card Fees 786.11 3,072.78 19,600 16,527 21,600 18,527 14.23 7004 Insurance 245.50 10,473.07 1,467 (9,006) 2,200 (8,273) 476.05 7009 Contracted Services 4,306.19 15,110.19 36,183 21,073 37,850 22,740 39.92 7010 Engineering 528.08 528.08 25,000 24,472 25,000 24,472 2.11 7016 Heating Fuel 0.00 (37.76) 0 38 0 38 0.00 7215 Operating Supplies 0.00 2,556.63 4,000 1,443 6,000 3,443 42.61 7216 Maintenance&Repair 0.00 135.00 3,333 3,198 5,000 4,865 2.70 7300 Advertising 0.00 117.00 0 (117) 0 (117) 0.00 7301 Subscriptions&Dues 0.00 0.00 2,333 2,333 3,500 3,500 0.00 7810 Miscellaneous Expense 136.11 757.37 6,667 5,910 10,000 9,243 7.57 Total Non-Personnel Costs $ 7,055.12 $ 38,681.07 $ 103,583 $ 64,902 $ 118,650 $ 79,969 $ 32.6 Total Expenditures $ (17,681.82)$ 13,944.13 $ (26,417) $ (40,361) $ (61,350) $ (75,294) $ (22.73) PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 11 General Fund General Services-Copier g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7009 Contracted Services 0.00 6,019.61 0 (6,020) 0 (6,020) 0.00 7215 Operating Supplies 143.37 983.01 2,133 1,150 3,200 2,217 30.72 7304 Equipment Rent 0.00 0.00 3,467 3,467 5,200 5,200 0.00 Total Non-Personnel Costs: $ 143.37 $ 7,002.62 $ 5,600 $ 0,4031 $ 8,400 $ 1,397 $ 83.36 Total Expenditures $ 143.37 $ 7,002.62 $ 5,600 $ (1,403) $ 8,40D $ 1,397 $ 83.36 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 12 General Fund Contributions g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 260,454.00 176,146 (84,308) 260,454 0 100.00 7802 Contributions to Senior Citizens 0.00 75,000.00 57,900 (17,100) 82,900 7,900 90.47 7803 Contributions to BSG Club 0.00 25,000.00 16,667 (8,333) 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 360,454.00 $ 250,713 $ 009,741) $ 368,354 $ 7,900 $ 97.86 Total Expenditures $ 0.00 $ 360,454.00 $ 250,713 $ (109,741) $ 368,354 $ 7,900 $ 97.86 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 13 General Fund Police g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 99,505.54 635,721.23 757,740 122,019 1,122,984 487,263 56.61 6001 Overtime 14,895.37 76,572.13 13,333 (63,239) 20,000 (56,572) 382.86 6100 Medicare 3,269.56 22,396.44 15,791 (6,605) 23,686 1,290 94.56 6102 Workers'Compensation 7,454.94 50,388.33 41,215 (9,173) 61,822 11,434 81.51 6200 Leave Time 9,650.11 62,039.11 81,387 19,348 122,081 60,042 50.82 6201 Retirement Benefits 19,838.53 70,880.56 68,457 (2,423) 101,456 30,576 69.86 6202 Health Insurance 59,138.16 323,200.25 406,075 82,875 582,582 259,382 55.48 Total Personnel Costs: $ 213,752.21 $ 1,241,198.05 $ 1,383,998 $ 142,802 $ 2,034,611 $ 793,415 $ 61.00 Non-Personnel Costs: 7001 Communications 2,094.88 13,619.67 12,333 (1,287) 18,500 4,880 73.62 7002 Postage and Freight 80.00 770.62 1,667 896 2,500 1,729 30.82 7003 Bank and Credit Card Fees 811.50 5,419.80 4,000 (1,420) 6,000 580 90.33 7004Insurance 41,575.41 79,923.92 53,333 (26,591) 80,000 76 99.90 7009 Contracted Services 690.80 4,427.29 3,333 (1,094) 5,000 573 88.55 7012 Other Special Services 140.00 536.15 2,200 1,664 3,300 2,764 16.25 7211 Gas&Lube 1,166.43 8,640.03 10,000 1,360 15,000 6,360 57.60 7212 Uniform Allowance 0.00 3,510.73 3,333 (178) 5,000 1,489 70.21 7213 Safety Equipment 0.00 0.00 2,000 2,000 3,000 3,000 0.00 7215 Operating Supplies 634.33 5,807.30 10,000 4,193 15,000 9,193 38.72 7216 Maintenance&Repair (1.98) 8,436.42 10,667 2,231 16,000 7,564 52.73 7217 Small Tools&Equipment (11,906.59) 2,709.19 3,333 624 5,000 2,291 54.18 7300 Advertising 0.00 82.65 1,333 1,250 2,000 1,917 4.13 7301 Subscriptions&Dues 0.00 2,674.74 4,000 1,325 6,000 3,325 44.58 7302 Travel&Subsistence 1,576.07 10,908.73 11,333 424 17,000 6,091 64.17 7303 Education&Training 525.00 2,119.00 28,567 26,448 30,400 28,281 6.97 7304 Equipment Rent 0.00 0.00 2,667 2,667 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 776.50 1,667 891 2,500 1,724 31.06 Total Non-Personnel Costs: $ 37,385.85 $ 150,352.74 $ 165,766 $ 15,403 $ 236,200 $ 85,837 $ 63.66 Total Expenditures $ 251,138.06 $ 1,391,560.79 $ 1,549,764 $ 158,205 $ 2,270,811 $ 879,252 $ 61.28 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 14 General Fund Jail g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 19,058.80 120,224.30 171,239 51,015 253,778 133,554 47.37 6001 Overtime 6,486.28 29,590.60 0 (29,591) 0 (29,591) 0.00 6100 Medicare 389.95 2,305.11 2,507 202 3,760 1,455 61.31 6102 Workers'Compensation 2,519.54 14,679.82 14,411 (269) 21,617 6,937 67.91 6200 Leave Time 2,063.62 11,168.31 15,612 4,444 23,418 12,250 47.69 6201 Retirement Benefits 4,922.50 17,370.94 15,346 (2,025) 22,744 5,373 76.37 6202 Health Insurance 16,503.95 92,103.27 132,431 40,328 191,267 99,164 48.15 Total Personnel Costs: $ 51,944.64 $ 287,442.35 $ 351,546 $ 64,104 $ 516,584 $ 229,142 $ 55.64 Non-Personnel Costs: 7001 Communications 501.53 3,731.77 3,000 (732) 4,500 768 82.93 7002 Postage and Freight 0.00 9.82 667 657 1,000 990 0.98 7004Insurance 12,277.80 23,611.44 16,667 (6,944) 25,000 1,389 94.45 7009 Contracted Services 0.00 0.00 1,000 1,000 1,500 1,500 0.00 7011 Testing 0.00 0.00 133 133 200 200 0.00 7017 Rents&Leases 2,500.00 20,000.00 20,000 0 30,000 10,000 66.67 7212 Uniform Allowance 0.00 0.00 1,667 1,667 2,500 2,500 0.00 7214 Janitorial Supplies 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7215 Operating Supplies 280.43 729.38 4,333 3,604 6,500 5,771 11.22 7216 Maintenance&Repair 0.00 0.00 2,000 2,000 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7218 Inmate Meals 368.96 4,641.96 6,667 2,025 10,000 5,358 46.42 7300 Advertising 0.00 0.00 667 667 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 433 433 650 650 0.00 7302 Travel&Subsistence 0.00 0.00 3,333 3,333 5,000 5,000 0.00 7303 Education&Training 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7307 GF Administrative Fee 7,730.08 61,840.64 61,841 0 92,761 30,920 66.67 7810 Miscellaneous Expense 0.00 107.64 800 692 1,200 1,092 8.97 Total Non-Personnel Costs: $ 23,658.80 $ 114,672.65 $ 127,207 $ 12,534 $ 190,811 $ 76,138 $ 60.10 Total Expenditures $ 75,603.44 $ 402,115.00 $ 478,753 $ 76,638 $ 707,395 $ 305,280 $ 56.84 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 15 General Fund Animal Control 9 For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,528.68 43,428.08 41,476 (1,952) 61,473 18,045 70.65 6001 Overtime 0.00 1,706.73 0 (1,707) 0 (1,707) 0.00 6100 Medicare 103.59 634.09 607 (27) 911 277 69.60 6102 Workers'Compensation 446.46 2,611.04 3,491 880 5,237 2,626 49.86 6200 Leave Time 675.08 4,151.25 3,763 (388) 5,644 1,493 73.55 6201 Retirement Benefits 1,656.30 5,339.19 3,717 (1,623) 5,509 169 96.92 6202 Health Insurance 4,125.56 22,680.80 22,865 184 32,671 9,990 69.42 Total Personnel Costs: $ 14,535.67 $ 80,551.18 $ 75,919 $ (4,633) $ 111,445 $ 30,893 $ 72.28 Non-Personnel Costs: 7001 Communications 28.96 235.31 Boo 565 1,200 965 19.61 7002 Postage and Freight 0.00 0.00 333 333 500 500 0.00 7004Insurance 942.59 1,705.89 200 (1,506) 300 (1,406) 568.63 7009 Contracted Services 0.00 85.00 0 (85) 0 (85) 0.00 7015 Utilities 366.39 3,609.75 4,933 1,323 7,400 3,790 48.78 7211 Gas&Lube 33.67 137.04 667 530 1,000 863 13.70 7212 Uniform Allowance 0.00 358.28 Boo 442 1,200 842 29.86 7215 Operating Supplies 11.00 1,044.56 2,333 1,288 3,500 2,455 29.84 7216 Maintenance&Repair 63.16 148.16 3,333 3,185 5,000 4,852 2.96 7217 Small Tools&Equipment 0.00 172.99 1,000 827 1,500 1,327 11.53 7300 Advertising 0.00 312.00 667 355 1,000 688 31.20 7301 Subscriptions&Dues 0.00 0.00 333 333 500 500 0.00 7302 Travel&Subsistence 0.00 512.36 2,333 1,821 3,500 2,988 14.64 7303 Education&Training 0.00 150.00 1,000 850 1,500 1,350 10.00 7304 Equipment Rent 0.00 0.00 333 333 500 500 0.00 7810 Miscellaneous Expense 0.00 423.01 0 (423) 0 (423) 0.00 Total Non-Personnel Costs: $ 1,445.77 $ 8,894.35 $ 19,065 $ 10,171 $ 28,600 $ 19,706 $ 31.10 Total Expenditures $ 15,981.44 $ 89,445.53 $ 94,984 $ 5,538 $ 140,045 $ 50,599 $ 63.87 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 16 General Fund Fire Department g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 21,412.81 117,013.93 123,799 6,785 183,484 66,470 63.77 6100 Medicare 328.32 1,827.26 1,829 2 2,743 916 66.62 6102 Workers'Compensation 2,121.99 12,601.06 14,691 2,090 22,037 9,436 57.18 6200 Leave Time 2,579.89 16,039.17 13,679 (2,360) 20,519 4,480 78.17 6201 Retirement Benefits 3,481.19 14,050.06 11,195 (2,856) 16,592 2,541 84.68 6202 Health Insurance 11,346.87 62,010.35 62,098 88 89,064 27,054 69.62 Total Personnel Costs: $ 41,271.07 $ 223,541.83 $ 227,291 $ 3,749 $ 334,439 $ 110,897 $ 66.84 Non-Personnel Costs: 7001 Communications 1,930.25 6,149.14 5,551 (598) 8,327 2,178 73.85 7002 Postage and Freight 0.00 888.54 1,040 151 1,560 671 56.96 7004Insurance 12,901.16 24,822.51 19,733 (5,090) 29,600 4,777 83.86 7009 Contracted Services 97.20 387.72 2,772 2,384 4,158 3,770 9.32 7011 Testing 0.00 304.89 67 (238) 100 (205) 304.89 7015 Utilities 11,388.87 90,414.26 95,669 5,255 143,504 53,090 63.00 7016 Heating Fuel 157.97 6,992.55 5,893 (1,100) 8,839 1,846 79.11 7210 Vehicle Supplies 0.00 1,868.55 2,772 903 4,158 2,289 44.94 7211 Gas&Lube 212.00 2,194.67 6,243 4,048 9,364 7,169 23.44 7212 Uniform Allowance 0.00 1,468.09 175 (1,293) 262 (1,206) 560.34 7213 Safety Equipment 0.00 495.00 1,667 1,172 2,500 2,005 19.80 7215 Operating Supplies 136.97 5,223.47 4,511 (712) 6,767 1,544 77.19 7216 Maintenance&Repair 0.00 13,565.46 8,667 (4,898) 13,000 (565) 104.35 7217 Small Tools&Equipment 0.00 1,295.63 4,511 3,215 6,767 5,471 19.15 7300 Advertising 0.00 0.00 208 208 312 312 0.00 7301 Subscriptions&Dues 24.00 2,207.50 349 (1,859) 524 (1,684) 421.28 7302 Travel&Subsistence (968.16) 5,181.56 4,853 (329) 7,279 2,097 71.19 7303 Education&Training 0.00 800.00 1,731 931 2,597 1,797 30.80 7304 Equipment Rent 0.00 0.00 1,041 1,041 1,561 1,561 0.00 Total Non-Personnel Costs: $ 25,880.26 $ 164,259.54 $ 167,453 $ 3,191 $ 251,179 $ 86,917 $ 65.40 Total Expenditures $ 67,151.33 $ 387,801.37 $ 394,744 $ 6,940 $ 585,618 $ 197,814 $ 66.22 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 17 General Fund Volunteers g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 3,834.0D 3,000 (834) 4,500 666 85.20 Total Personnel Costs: $ 0.00 $ 3,834.00 $ 3,000 $ (834) $ 4,500 $ 666 $ 85.20 Non-Personnel Costs: 7001 Communications 0.00 0.00 67 67 100 100 0.00 7002 Postage and Freight 44.50 1,809.24 557 (1,252) 836 (973) 216.42 7009 Contracted Services 0.00 604.92 0 (605) 0 (605) 0.00 7211 Gas&Lube 76.31 76.31 D (76) D (76) 0.00 7212 Uniform Allowance 131.98 2,626.50 974 (1,653) 1,461 (1,16(i) 179.77 7215 Operating Supplies 953.92 3,093.71 2,081 (1,013) 3,121 27 99.13 7216 Maintenance&Repair 110.42 1,868.77 3,121 1,252 4,682 2,813 39.91 7217 Small Tools&Equipment 2,139.00 4,303.68 12,668 8,364 17,668 13,364 24.36 7302 Travel&Subsistence 0.00 1,342.38 2,772 1,430 4,158 2,816 32.28 7303 Education&Training 400.00 1,695.41 3,121 1,426 4,682 2,987 36.21 7806 Volunteer Fireman Stipend 3,166.67 33,333.36 25,333 (8,000) 38,000 4,667 87.72 Total Non-Personnel Costs: $ 7,022.8D $ 50,754.28 $ 50,694 $ f60) $ 74,708 $ 23,954 $ 67.94 Total Expenditures $ 7,022.80 $ 54,588.28 $ 53,694 $ (894) $ 79,208 $ 24,620 $ 68.92 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 18 General Fund Emergency Preparedness g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,121.39 1,390 (731) 2,085 (36) 101.75 7002 Postage and Freight 0.00 15.00 67 52 100 85 15.00 7015 Utilities 211.41 1,687.32 1,390 (297) 2,085 398 80.93 7211 Gas&Lube 0.00 43.99 0 (44) 0 (44) 0.00 7215 Operating Supplies 106.50 1,092.69 691 (402) 1,036 (57) 105.47 7216 Maintenance&Repair 0.00 0.00 141 141 212 212 0.00 7217 Small Tools&Equipment 0.00 209.38 416 207 624 415 33.55 7302 Travel&Subsistence 0.00 1,220.23 691 (529) 1,036 (184) 117.78 7303 Education&Training 0.00 389.94 691 301 1,036 646 37.64 8103 Capital Equipment 0.00 2,984.43 0 (2,984) 0 (2,984) 0.00 Total Non-Personnel Costs: $ 317.91 $ 9,764.37 $ 5,477 $ (4,286) $ 8,214 $ (1,549) $ 118.87 Total Expenditures $ 317.91 $ 9,764.37 $ 5,477 $ (4,286) $ 8,214 $ (1,549) $ 118.87 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 19 General Fund SVAC g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 108 108 162 162 0.00 7004Insurance 1,557.00 3,114.00 2,355 (759) 3,533 419 88.14 7012 Other Special Services 0.00 20,000.00 13,333 (6,667) 20,000 0 100.00 7211 Gas&Lube 0.00 137.95 2,081 1,943 3,121 2,983 4.42 7216 Maintenance&Repair 0.00 1,065.97 2,772 1,706 4,158 3,092 25.64 Total Non-Personnel Costs: $ 1,557.00 $ 24,317.92 $ 20,649 $ (3,669) $ 30,974 $ 6,656 $ 78.51 Total Expenditures $ 1,557.00 $ 24,317.92 $ 20,649 $ (3,669) $ 30,974 $ 6,656 $ 78.51 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 20 General Fund Building Inspection 9 For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,845.01 55,648.76 55,853 204 82,772 27,123 67.23 6100 Medicare 148.95 874.80 822 (53) 1,233 358 70.95 6102 Workers'Compensation 89.25 612.12 567 (45) 850 238 72.01 6200 Leave Time 1,065.24 6,242.12 5,501 (741) 8,251 2,009 75.65 6201 Retirement Benefits 1,115.66 6,188.82 5,032 (1,157) 7,457 1,268 83.00 6202 Health Insurance 5,157.65 28,245.33 28,628 383 40,885 12,640 69.08 Total Personnel Costs: $ 16,421.76 $ 97,811.95 $ 96,403 $ (1,409) $ 141,448 $ 43,636 $ 69.15 Non-Personnel Costs: 7001 Communications 217.10 1,335.25 1,731 396 2,597 1,262 51.42 7002 Postage and Freight 0.00 24.60 67 42 100 75 24.60 7004Insurance 1,096.44 1,918.64 974 (945) 1,461 (458) 131.32 7017 Rents&Leases 0.00 0.00 (695) (695) 0 0 0.00 7211 Gas&Lube 34.21 134.36 349 215 524 390 25.64 7215 Operating Supplies 20.29 533.88 1,182 648 1,773 1,239 30.11 7216 Maintenance&Repair 0.00 6.26 233 227 350 344 1.79 7217 Small Tools&Equipment 0.00 15.19 1,390 1,375 2,085 2,070 0.73 7301 Subscriptions&Dues 0.00 328.95 208 (121) 312 (17) 105.43 7302 Travel&Subsistence 0.00 475.94 1,731 1,255 2,597 2,121 18.33 7303 Education&Training 0.00 380.00 524 144 786 406 48.35 7304 Equipment Rent 0.00 0.00 2,434 2,434 2,609 2,609 0.00 Total Nan-Personnel Costs: $ 1,368.04 $ 5,153.07 $ 10,128 $ 4,975 $ 15,194 $ 10,041 $ 33.92 Total Expenditures $ 17,789.80 $ 102,965.02 $ 106,531 $ 3,566 $ 156,642 $ 53,677 $ 65.73 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 21 General Fund Street Operations g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 18,330.21 89,259.30 135,965 46,705 178,893 89,633 49.90 6001 Overtime 297.47 4,962.59 0 (4,963) 0 (4,963) 0.00 6002 Standby Time 0.00 858.48 0 (858) 0 (858) 0.00 6100 Medicare 271.04 1,414.69 1,413 (2) 1,760 345 80.38 6101 Unemployment Insurance 0.00 0.00 1,333 1,333 2,000 2,000 0.00 6102 Workers'Compensation 2,410.71 11,845.90 17,887 6,041 23,235 11,389 50.98 6200 Leave Time 1,516.59 9,467.89 17,138 7,670 22,881 13,413 41.38 6201 Retirement Benefits 3,373.50 11,842.69 19,951 8,108 24,211 12,368 48.91 6202 Health Insurance 13,409.93 58,895.61 84,573 25,677 106,507 47,611 55.30 6203 In Lieu of FICA 0.00 0.00 1,317 1,317 1,975 1,975 0.00 Total Personnel Costs: $ 39,609.45 $ 188,547.15 $ 279,577 $ 91,028 $ 361,462 $ 172,913 $ 52.16 Non-Personnel Costs: 7001 Communications 6.84 84.69 667 602 1,000 935 6.47 7002 Postage and Freight 0.00 59.00 2,667 2,598 4,000 3,931 1.73 7004 Insurance 13,250.42 26,215.70 13,333 (12,883) 20,000 (6,216) 131.08 7009 Contracted Services 122.00 1,823.58 23,333 21,509 35,000 33,176 5.21 7011 Testing 0.00 513.63 667 153 1,000 486 51.36 7015 Utilities 6,144.37 65,286.86 70,000 4,713 105,000 39,713 62.18 7211 Gas&Lube 1,346.23 10,039.04 14,667 4,628 22,000 11,961 45.63 7212 Uniform Allowance 0.00 0.00 333 333 500 500 0.00 7213 Safety Equipment 0.00 145.43 800 655 1,200 1,055 12.12 7215 Operating Supplies 893.95 8,925.86 16,667 7,741 25,000 16,074 35.70 7216 Maintenance&Repair 418.15 5,542.39 13,333 7,791 20,000 14,458 27.71 7217 Small Tools&Equipment 0.00 138.75 1,400 1,261 2,100 1,961 6.61 7300Advertising 0.00 288.00 267 (21) 400 112 72.00 7301 Subscriptions&Dues 0.00 0.00 233 233 350 350 0.00 7302 Travel&Subsistence 91.60 1,372.76 800 (573) 1,200 (173) 114.40 7303 Education&Training 725.00 1,174.00 800 (374) 1,200 26 97.83 7304 Equipment Rent 0.00 0.00 667 667 1,000 1,000 0.00 7810 Miscellaneous Expense 59.90 209.84 1,333 1,123 2,000 1,790 10.49 Total Non-Personnel Costs: $ 23,058.46 $ 121,809.53 $ 161,967 $ 40,156 $ 242,950 $ 121,139 $ 50.14 Total Expenditures $ 62,667.91 $ 310,356.68 $ 441,544 $ 131,184 $ 604,412 $ 294,052 $ 51.35 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 22 General Fund Snow and Ice g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 7,135.90 39,719 32,583 58,885 51,749 12.12 6001 Overtime 0.00 6,254.54 0 (6,255) 0 (6,255) 0.00 6002 Standby Time 0.00 1,919.71 0 (1,920) 0 (1,920) 0.00 6100 Medicare 0.00 241.11 496 255 744 503 32.41 6102 Workers'Compensation 0.00 2,161.26 6,262 4,101 9,393 7,232 23.01 6201 Retirement Benefits 0.00 512.62 2,490 1,978 3,690 3,178 13.89 6202 Health Insurance 0.00 9,357.46 23,226 13,869 33,161 23,804 28.22 Total Personnel Costs: $ 0.00 $ 27,582.60 $ 72,193 $ 44,611 $ 105,873 $ 78,291 $ 26.05 Non-Personnel Costs: 7002 Postage and Freight 0.00 391.00 2,667 2,276 4,000 3,609 9.78 7009 Contracted Services 0.00 2,124.96 10,000 7,875 15,000 12,875 14.17 7211 Gas&Lube 0.00 6,025.20 13,333 7,308 20,000 13,975 30.13 7213 Safety Equipment 0.00 0.00 333 333 500 500 0.00 7215 Operating Supplies 0.00 35,777.86 26,667 (9,111) 40,000 4,222 89.44 7216 Maintenance&Repair 0.00 8,243.72 20,000 11,756 30,000 21,756 27.48 7217 Small Tools&Equipment 0.00 13.99 333 319 500 486 2.80 7300 Advertising 0.00 0.00 200 200 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 500 500 750 750 0.00 7303 Education&Training 0.00 0.00 500 500 750 750 0.00 7810 Miscellaneous Expense 0.00 0.00 333 333 500 500 0.00 8103 Capital Equipment 6,432.O0 6,432.OD D (6,432) 0 (6.432) 0.00 Total Non-Personnel Costs: $ 6,432.OD $ 59,008.73 $ 74,866 $ 15,857 $ 112,300 $ 53,291 $ 52.55 Total Expenditures $ 6,432.00 $ 86,591.33 $ 147,059 $ 60,468 $ 218,173 $ 131,582 $ 39.69 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 23 General Fund City Shop g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,111.28 57,612.14 101,439 43,827 125,854 68,242 45.78 6001 Overtime 0.00 5,367.36 0 (5,367) 0 (5,367) 0.00 6002 Standby Time 0.00 1,678.92 0 (1,679) 0 (1,679) 0.00 6100 Medicare 150.39 1,015.34 1,445 430 1,807 792 56.19 6102 Workers'Compensation 822.67 5,245.33 11,983 6,738 14,475 9,230 36.24 6200 Leave Time 912.66 6,209.30 6,469 260 7,704 1,495 80.60 6201 Retirement Benefits 1,142.68 6,425.19 15,393 8,968 17,531 11,106 36.65 6202 Health Insurance 5,295.18 29,525.18 66,098 36,573 79,336 49,811 37.22 Total Personnel Costs: $ 19,434.86 $ 113,078.76 $ 202,827 $ 89,750 $ 246,707 $ 133,630 $ 45.84 Non-Personnel Costs: 7001 Communications 933.66 6,255.49 5,333 (922) 8,000 1,745 78.19 7002 Postage and Freight 153.00 1,132.00 1,000 (132) 1,500 368 75.47 7004Insurance 3,392.74 6,451.34 4,333 (2,118) 6,500 49 99.25 7009 Contracted Services 280.45 2,546.45 1,333 (1,213) 2,000 (546) 127.32 7011 Testing 0.00 406.52 0 (407) 0 (407) 0.00 7015 Utilities 1,705.10 19,550.18 22,000 2,450 33,000 13,450 59.24 7016 Heating Fuel 0.00 7,735.61 11,333 3,597 17,000 9,264 45.50 7211 Gas&Lube 229.71 4,456.25 4,667 211 7,000 2,544 63.66 7213 Safety Equipment 0.00 334.85 1,200 865 1,800 1,465 18.60 7215 Operating Supplies 4,193.57 24,490.97 17,333 (7,158) 26,000 1,509 94.20 7216 Maintenance&Repair 1,586.40 2,961.05 3,333 372 5,000 2,039 59.22 7217 Small Tools&Equipment 250.75 4,163.69 5,000 836 7,500 3,336 55.52 7300 Advertising 0.00 165.60 0 (166) 0 (166) 0.00 7301 Subscriptions&Dues 0.00 1,308.46 1,333 25 2,000 692 65.42 7302 Travel&Subsistence 0.00 0.00 667 667 1,000 1,000 0.00 7303 Education&Training 0.00 81.85 667 585 1,000 918 8.19 7810 Miscellaneous Expense 0.00 106.42 667 561 1,000 894 10.64 Total Non-Personnel Costs: $ 12,725.38 $ 82,146.73 $ 80,199 $ (1,947) $ 120,300 $ 38,154 $ 68.28 Total Expenditures $ 32,160.24 $ 195,225.49 $ 283,026 $ 87,803 $ 367,007 $ 171,784 $ 53.19 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 24 General Fund City Hall 9 For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,389.12 26,372.08 22,412 (3,961) 52,037 25,664 50.68 6001 Overtime 0.00 91.44 0 (91) 0 (91) 0.00 6100 Medicare 64.65 378.35 331 (47) 791 413 47.83 6102 Workers'Compensation 660.33 4,185.02 2,563 (1,622) 6,322 2,137 66.20 6200 Leave Time 562.66 2,907.08 3,508 601 6,808 3,901 42.70 6201 Retirement Benefits 1,072.89 3,353.74 (3,380) (6,733) (703) (4,056) (477.30) 6202 Health Insurance 4,125.56 22,556.29 11,992 (10,564) 31,610 9,054 71.36 Total Personnel Costs: $ 10,875.21 $ 59,844.00 $ 37,426 $ (22,417) $ 96,865 $ 37,022 $ 61.78 Non-Personnel Costs: 7001 Communications 71.40 478.91 533 54 800 321 59.86 7002 Postage and Freight 0.00 0.00 133 133 200 200 0.00 7004Insurance 4,949.47 8,977.26 5,667 (3,310) 8,500 (477) 105.61 7009 Contracted Services 638.91 6,289.81 44,000 37,710 66,000 59,710 9.53 7015 Utilities 5,559.67 42,313.85 44,000 1,686 66,000 23,686 64.11 7016 Heating Fuel 370.59 10,340.29 11,333 993 17,000 6,660 60.83 7211 Gas&Lube 0.00 198.07 533 335 800 602 24.76 7213 Safety Equipment 0.00 11.38 167 156 250 239 4.55 7215 Operating Supplies 47.40 2,518.24 6,000 3,482 9,000 6,482 27.98 7216 Maintenance&Repair 5,374.78 5,571.11 8,000 2,429 12,000 6,429 46.43 7217 Small Tools&Equipment 14.42 238.60 333 94 500 261 47.72 7301 Subscriptions&Dues 0.00 103.02 0 (103) 0 (103) 0.00 7302 Travel&Subsistence 0.00 0.00 400 400 600 600 0.00 7303 Education&Training 0.00 0.00 400 400 600 600 0.00 7810 Miscellaneous Expense 0.00 0.00 167 167 250 250 0.00 Total Non-Personnel Costs: $ 17,026.64 $ 77,040.54 $ 121,666 $ 44,626 $ 182,500 $ 105,460 $ 42.21 Total Expenditures $ 27,901.85 $ 136,884.54 $ 159,092 $ 22,209 $ 279,365 $ 142,482 $ 49.00 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 25 General Fund Community Center Building 9 For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 2,274.09 3,980.62 2,533 (1,448) 3,800 (181) 104.75 7009 Contracted Services 0.00 1,413.00 2,000 587 3,000 1,587 47.10 7015 Utilities 1,088.52 7,591.57 8,000 408 12,000 4,408 63.26 7016 Heating Fuel 203.11 2,640.56 3,667 1,026 5,500 2,859 48.01 7211 Gas&Luhe 0.00 767.48 D (767) 0 (767) 0.00 7215 Operating Supplies 0.00 0.00 533 533 800 800 0.00 7216 Maintenance&Repair 71.99 2,169.79 2,667 497 4,000 1,830 54.24 7810 Miscellaneous Expense 0.00 0.00 167 167 250 250 0.00 8102 Buildings 0.00 4,140.0D D 0,140) 0 (4,140) 0.00 Total Non-Personnel Costs: $ 3,637.71 $ 22,703.02 $ 19,567 $ (3,137) $ 29,350 $ 6,646 $ 77.35 Total Expenditures $ 3,637.71 $ 22,703.02 $ 19,567 $ (3,137) $ 29,350 $ 6,646 $ 77.35 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 26 General Fund City Hall Annex g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 400 400 600 600 0.00 6100 Medicare 0.00 0.00 30 30 45 45 0.00 6102 Workers'Compensation 0.00 0.00 53 53 80 80 0.00 Total Personnel Costs: $ 0.00 $ 0.00 $ 483 $ 483 $ 725 $ 725 $ 0.00 Non-Personnel Costs: 7004Insurance 1,402.19 2,426.39 1,667 (759) 2,500 74 97.06 7009 Contracted Services 86.67 1,117.53 3,333 2,215 5,000 3,882 22.35 7015 Utilities 999.82 8,143.70 8,000 (144) 12,000 3,856 67.86 7016 Heating Fuel 0.00 2,240.72 4,667 2,426 7,000 4,759 32.01 7211 Gas&Lube 0.00 553.70 0 (554) 0 (554) 0.00 7213 Safety Equipment 0.00 0.00 167 167 250 250 0.00 7215 Operating Supplies 0.00 83.58 667 583 1,000 916 8.36 7216 Maintenance&Repair 0.00 542.07 1,333 791 2,000 1,458 27.10 7301 Subscriptions&Dues 0.00 14.40 0 (14) 0 (14) 0.00 Total Non-Personnel Costs: $ 2,488.68 $ 15,122.09 $ 19,834 $ 4,711 $ 29,750 $ 14,627 $ 50.83 Total Expenditures $ 2,488.68 $ 15,122.09 $ 20,317 $ 5,194 $ 30,475 $ 15,352 $ 49.62 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 27 General Fund Parks&Rec-Administration For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,988.63 64,259.93 65,672 1,412 97,323 33,063 66.03 6001 Overtime 1,178.27 1,242.59 0 (1,243) 0 (1,243) 0.00 6100 Medicare 428.41 1,219.92 974 (246) 1,461 241 83.50 6102 Workers'Compensation 254.99 815.97 673 (143) 1,010 194 80.79 6200 Leave Time (1,610.49) 6,210.85 8,273 2,062 12,409 6,198 50.05 6201 Retirement Benefits 1,560.49 7,023.95 5,963 (1,061) 8,837 1,813 79.48 6202 Health Insurance 5,480.48 28,519.79 25,247 (3,273) 36,009 7,489 79.20 Total Personnel Costs: $ 18,280.78 $ 109,293.00 $ 106,802 $ (2,492) $ 157,049 $ 47,755 $ 69.59 Non-Personnel Costs: 7001 Communications 550.19 3,479.85 4,000 520 6,000 2,520 58.00 7002 Postage and Freight 0.50 5.02 600 595 900 895 0.56 7004Insurance 1,278.49 1,987.10 1,333 (654) 2,000 13 99.36 7009 Contracted Services 125.55 396.45 333 (63) 500 104 79.29 7010 Engineering 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7011 Testing 0.00 0.00 133 133 200 200 0.00 7012 Other Special Services 0.00 25.00 0 (25) 0 (25) 0.00 7213 Safety Equipment 8,490.69 8,490.69 0 (8,491) 0 (8,491) 0.00 7215 Operating Supplies 744.38 2,287.52 2,000 (288) 3,000 712 76.25 7216 Maintenance&Repair 0.00 0.00 167 167 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7300 Advertising 326.37 848.69 1,000 151 1,500 651 56.58 7301 Subscriptions&Dues 0.00 0.00 400 400 600 600 0.00 7302 Travel&Subsistence (1,209.43) (776.87) 1,000 1,777 1,500 2,277 (51.79) 7303 Education&Training 0.00 0.00 1,000 1,000 1,500 1,500 0.00 7805 Promotion 20.00 20.00 0 (20) 0 (20) 0.00 7810 Miscellaneous Expense 0.00 (225.00) 133 358 200 425 (112.50) 8103 Capital Equipment 0.00 0.00 1,333 1,333 2,000 2,000 0.00 Total Non-Personnel Costs: $ 10,326.74 $ 16,538.45 $ 16,098 $ (441) $ 24,150 $ 7,611 $ 68.48 Total Expenditures $ 28,607.52 $ 125,831.45 $ 122,900 $ (2,933) $ 181,199 $ 55,366 $ 69.44 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 28 General Fund Parks&Rec-Parks Maintenance For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 17,306.68 76,286.53 69,794 (6,493) 103,432 27,145 73.76 6001 Overtime 1,773.85 6,801.54 0 (6,802) 0 (6,802) 0.00 6100 Medicare 1,228.78 5,284.77 3,518 (1,767) 5,277 (8) 100.15 6102 Workers'Compensation 2,075.32 9,956.99 9,627 (330) 14,441 4,484 68.95 6200 Leave Time 152.21 152.21 3,408 3,256 5,112 4,960 2.98 6201 Retirement Benefits 687.64 2,093.62 2,466 372 3,655 1,561 57.28 6202 Health Insurance 3,347.54 9,876.08 19,601 9,725 28,426 18,550 34.74 Total Personnel Costs: $ 26,572.02 $ 110,451.74 $ 108,414 $ (2,039) $ 160,343 $ 49,890 $ 68.88 Non-Personnel Costs: 7001 Communications 26.38 110.62 1,333 1,222 2,000 1,889 5.53 7002 Postage and Freight 0.00 417.07 400 (17) 600 183 69.51 7004Insurance 6,249.02 11,480.56 6,333 (5,148) 9,500 (1,981) 120.85 7009 Contracted Services 5,065.80 34,161.16 3,333 (30,828) 5,000 (29,161) 683.22 7010 Engineering 0.00 0.00 667 667 1,000 1,000 0.00 7011 Testing 0.00 223.63 800 576 1,200 976 18.64 7015 Utilities 2,320.85 11,858.72 14,000 2,141 21,000 9,141 56.47 7016 Heating Fuel 0.00 506.79 667 160 1,000 493 50.68 7017 Rents&Leases 0.00 0.00 2,000 2,000 3,000 3,000 0.00 7210 Vehicle Supplies 0.00 296.65 667 370 1,000 703 29.67 7211 Gas&Lube 369.89 3,120.33 5,333 2,213 8,000 4,880 39.00 7212 Uniform Allowance 0.00 302.80 400 97 600 297 50.47 7213 Safety Equipment 0.00 881.61 800 (82) 1,200 318 73.47 7214 Janitorial Supplies 0.00 117.12 867 750 1,300 1,183 9.01 7215 Operating Supplies 759.58 11,719.22 3,333 (8,386) 5,000 (6,719) 234.38 7216 Maintenance&Repair 0.00 7,196.19 10,000 2,804 15,000 7,804 47.97 7217 Small Tools&Equipment 15.00 2,433.77 3,333 899 5,000 2,566 48.68 7300 Advertising 0.00 668.80 833 164 1,250 581 53.50 7301 Subscriptions&Dues 0.00 874.85 67 (808) 100 (775) 874.85 7302 Travel&Subsistence 0.00 89.67 600 510 900 810 9.96 7303 Education&Training 0.00 125.00 600 475 900 775 13.89 7304 Equipment Rent 0.00 0.00 1,667 1,667 2,500 2,500 0.00 7810 Miscellaneous Expense 0.00 114.00 1,000 886 1,500 1,386 7.60 8103 Capital Equipment 0.00 5,091.93 0 (5,092) 0 (5.092) 0.00 Total Non-Personnel Costs: $ 14,806.52 $ 91,790.49 $ 59,033 $ (32,760) $ 88,550 $ (3.243) $ 103.66 Total Expenditures $ 41,378.54 $ 202,242.23 $ 167,447 $ (34,799) $ 248,893 $ 46,647 $ 81.26 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 29 General Fund Parks&Rec-Campgrounds For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,490.09 67,600.84 76,947 9,346 114,032 46,431 59.28 6001 Overtime 3,830.79 15,192.08 0 (15,192) 0 (15,192) 0.00 6100 Medicare 954.34 4,095.59 3,619 (477) 5,428 1,332 75.45 6101 Unemployment Insurance 0.00 222.52 400 177 600 377 37.09 6102 Workers'Compensation 1,639.40 8,332.24 10,185 1,853 15,277 6,945 54.54 6200 Leave Time 304.43 3,413.86 1,881 (1,533) 2,822 (592) 120.97 6201 Retirement Benefits 1,705.39 5,039.15 3,083 (1,956) 4,569 (470) 110.28 6202 Health Insurance 6,740.07 23,314.69 26,099 2,784 37,337 14,022 62.44 Total Personnel Costs: $ 30,664.51 $ 127,210.97 $ 122,214 $ (4,998) $ 180,065 $ 52,853 $ 70.65 Non-Personnel Costs: 7001 Communications 576.34 4,003.25 3,333 (670) 5,000 997 80.07 7002 Postage and Freight 188.23 363.08 400 37 600 237 60.51 7003 Bank and Credit Card Fees 6,428.56 14,658.92 12,667 (1,992) 19,000 4,341 77.15 7004Insurance 1,479.45 2,865.85 1,667 (1,199) 2,500 (366) 114.63 7009 Contracted Services 6,619.60 25,178.55 5,333 (19,846) 8,000 (17,179) 314.73 7011 Testing 0.00 0.00 600 600 900 900 0.00 7015 Utilities 30,688.70 72,601.03 88,667 16,066 133,000 60,399 54.59 7016 Heating Fuel 0.00 73.46 200 127 300 227 24.49 7017 Rents&Leases 88.70 88.70 3,333 3,244 5,000 4,911 1.77 7210 Vehicle Supplies 4.98 0.00 1,000 1,000 1,500 1,500 0.00 7211 Gas&Lube 384.66 3,243.55 4,133 889 6,200 2,956 52.32 7212 Uniform Allowance 104.49 434.19 800 366 1,200 766 36.18 7213 Safety Equipment 0.00 399.04 800 401 1,200 801 33.25 7214 Janitorial Supplies 0.00 1,318.88 5,333 4,014 8,000 6,681 16.49 7215 Operating Supplies 6,677.56 27,468.58 10,667 (16,802) 16,000 (11,469) 171.68 7216 Maintenance&Repair 1,280.77 9,570.24 9,333 (237) 14,000 4,430 68.36 7217 Small Tools&Equipment 459.95 561.03 3,333 2,772 5,000 4,439 11.22 7300 Advertising 0.00 328.00 2,000 1,672 3,000 2,672 10.93 7301 Subscriptions&Dues 0.00 0.00 5,333 5,333 8,000 8,000 0.00 7302 Travel&Subsistence 0.00 172.81 1,333 1,160 2,000 1,827 8.64 7303 Education&Training 0.00 250.00 1,333 1,083 2,000 1,750 12.50 7304 Equipment Rent 0.00 0.00 10,667 10,667 16,000 16,000 0.00 7810 Miscellaneous Expense 1,761.35 4,796.93 0 M,797) 0 (4.797) 0.00 Total Non-Personnel Costs: $ 56,743.34 $ 168,376.09 $ 172,265 $ 3,888 $ 258,400 $ 90,023 $ 65.16 Total Expenditures $ 87,407.85 $ 295,587.06 $ 294,479 $ (1,110) $ 438,465 $ 142,876 $ 67.41 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 30 General Fund Parks&Rec-Cemetery g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 458.65 1,974.45 3,001 1,027 4,447 2,473 44.40 6001 Overtime 115.16 316.36 0 (316) 0 (316) 0.00 6100Medicare 43.89 175.25 44 (131) 66 (109) 265.53 6102 Workers'Compensation 60.54 272.84 423 150 635 362 42.97 6201 Retirement Benefits 0.00 0.00 269 269 398 398 0.00 6202 Health Insurance 0.00 0.00 1,988 1,988 2,969 2,969 0.00 Total Personnel Costs: $ 678.24 $ 2,738.90 $ 5,725 $ 2,987 $ 8,515 $ 5,777 $ 32.17 Non-Personnel Costs: 7004Insurance 59.92 108.62 67 (42) 100 (9) 108.62 7009 Contracted Services 0.00 0.00 3,333 3,333 5,000 5,000 0.00 7015 Utilities 48.40 122.21 0 (122) 0 (122) 0.00 7211 Gas&Luhe 0.00 0.00 333 333 500 500 0.00 7215 Operating Supplies 0.00 979.55 3,333 2,353 5,000 4,020 19.59 7216 Maintenance&Repair 0.00 360.00 3,333 2,973 5,000 4,640 7.20 7217 Small Tools&Equipment 0.00 0.00 3,333 3,333 5,000 5,000 0.00 Total Non-Personnel Costs: $ 108.32 $ 1,570.38 $ 13,732 $ 12,161 $ 20,600 $ 19,029 $ 7.62 Total Expenditures $ 788.56 $ 4,309.28 $ 19,457 $ 15,148 $ 29,115 $ 24,806 $ 14.80 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 31 General Fund Parks& Rec-Sports&Recreation For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,339.69 50,159.79 64,627 14,467 95,794 45,634 52.36 6001 Overtime 1,443.58 8,928.22 0 (8,928) 0 (8,928) 0.00 6100 Medicare 247.85 1,992.23 1,668 (324) 2,502 510 79.63 6101 Unemployment Insurance 0.00 0.00 333 333 500 500 0.00 6102 Workers'Compensation 532.38 3,443.54 2,800 (644) 4,200 756 81.99 6200 Leave Time 630.43 (78.05) 7,304 7,382 10,956 11,034 (0.71) 6201 Retirement Benefits 1,213.25 5,256.87 4,595 (662) 6,808 1,551 77.22 6202 Health Insurance 4,222.80 31,853.87 40,317 8,463 58,072 26,218 54.85 Total Personnel Costs: $ 14,629.98 $ 101,556.47 $ 121,644 $ 20,087 $ 178,832 $ 77,275 $ 56.79 Non-Personnel Costs: 7001 Communications 304.91 2,137.25 2,800 663 4,200 2,063 50.89 7002 Postage and Freight 0.00 75.32 1,667 1,592 2,500 2,425 3.01 7003 Bank and Credit Card Fees 0.00 0.00 1,267 1,267 1,900 1,900 0.00 7004Insurance 1,049.18 2,121.59 1,667 (455) 2,500 378 84.86 7009 Contracted Services 1,464.50 9,747.09 6,667 (3,080) 10,000 253 97.47 7011 Testing 0.00 20.00 333 313 500 480 4.00 7017 Rents&Leases 0.00 42,673.16 46,667 3,994 70,000 27,327 60.96 7211 Gas&Lube 0.00 41.80 200 158 300 258 13.93 7212 Uniform Allowance 0.00 0.00 200 200 300 300 0.00 7213 Safety Equipment 0.00 0.00 200 200 300 300 0.00 7215 Operating Supplies 0.00 21,965.94 20,000 (1,966) 30,000 8,034 73.22 7216 Maintenance&Repair 0.00 765.69 333 (433) 500 (266) 153.14 7217 Small Tools&Equipment 0.00 1,210.55 667 (544) 1,000 (211) 121.06 7300 Advertising 0.00 687.03 800 113 1,200 513 57.25 7301 Subscriptions&Dues 0.00 618.00 200 (418) 300 (318) 206.00 7302 Travel&Subsistence 0.00 222.76 1,000 777 1,500 1,277 14.85 7303 Education&Training 0.00 250.00 1,000 750 1,500 1,250 16.67 7304 Equipment Rent 0.00 0.00 333 333 500 500 0.00 7810 Miscellaneous Expense 0.00 87.81 0 (88) 0 (88) 0.00 Total Non-Personnel Costs: $ 2,818.59 $ 82,623.99 $ 86,001 $ 3,376 $ 129,000 $ 46,375 $ 64.05 Total Expenditures $ 17,448.57 $ 184,180.46 $ 207,645 $ 23,463 $ 307,832 $ 123,650 $ 59.83 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 32 General Fund Parks&Rec-TYC g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 20,210.92 77,432.68 73,534 (3,898) 108,970 31,538 71.06 6001 Overtime 1,745.96 9,272.36 0 (9,272) 0 (9,272) 0.00 6100 Medicare 1,332.64 4,626.56 2,975 (1,652) 4,462 (165) 103.69 6102 Workers'Compensation 184.38 904.72 3,500 2,595 5,250 4,345 17.23 6200 Leave Time 557.14 3,305.24 3,363 58 5,045 1,740 65.52 6201 Retirement Benefits 653.29 3,327.33 3,723 396 5,518 2,191 60.30 6202 Health Insurance 4,126.13 20,324.63 27,764 7,439 40,021 19,696 50.78 Total Personnel Costs: $ 28,810.46 $ 119,193.52 $ 114,859 $ (4,334) $ 169,266 $ 50,073 $ 70.42 Non-Personnel Costs: 7001 Communications 876.85 5,238.37 5,000 (238) 7,500 2,262 69.84 7002 Postage and Freight 0.00 2,078.00 667 (1,411) 1,000 (1,078) 207.80 7003 Bank and Credit Card Fees 0.00 0.42 0 0 0 0 0.00 7004Insurance 1,456.71 2,760.59 2,333 (428) 3,500 739 78.87 7009 Contracted Services 1,400.70 13,226.59 10,000 (3,227) 15,000 1,773 88.18 7011 Testing 0.00 0.00 800 800 1,200 1,200 0.00 7211 Gas&Lube 161.52 1,094.03 1,333 239 2,000 906 54.70 7212 Uniform Allowance 0.00 0.00 333 333 500 500 0.00 7213 Safety Equipment 0.00 208.62 333 124 500 291 41.72 7214 Janitorial Supplies 129.12 1,036.54 667 (370) 1,000 (37) 103.65 7215 Operating Supplies 1,423.96 20,190.33 13,333 (6,857) 20,000 (190) 100.95 7216 Maintenance&Repair 0.00 551.87 1,333 781 2,000 1,448 27.59 7217 Small Tools&Equipment 0.00 0.00 1,333 1,333 2,000 2,000 0.00 7300 Advertising 0.00 1,576.15 2,000 424 3,000 1,424 52.54 7301 Subscriptions&Dues 0.00 618.00 200 (418) 300 (318) 206.00 7302 Travel&Subsistence 0.00 377.12 1,000 623 1,500 1,123 25.14 7303 Education&Training 0.00 49.00 1,000 951 1,500 1,451 3.27 7810 Miscellaneous Expense 0.00 3.90 0 (4) 0 (4) 0.00 Total Non-Personnel Costs: $ 5,448.86 $ 49,009.53 $ 41,665 $ (7,345) $ 62,500 $ 13,490 $ 78.42 Total Expenditures $ 34,259.32 $ 168,203.05 $ 156,524 $ (11,679) $ 231,766 $ 63,563 $ 72.57 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 33 General Fund Parks&Rec-The Rec Room For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,808.66 19,982.23 32,578 12,596 48,271 28,289 41.40 6001 Overtime 423.70 5,473.78 0 (5,474) 0 (5,474) 0.00 6100 Medicare 111.82 451.25 478 27 717 266 62.94 6102 Workers'Compensation 367.16 2,503.57 336 (2,168) 504 (2,000) 496.74 6200 Leave Time 297.70 55.92 3,005 2,949 4,507 4,451 1.24 6201 Retirement Benefits 731.26 2,680.05 2,925 245 4,335 1,655 61.83 6202 Health Insurance 3,320.27 18,701.26 27,502 8,801 39,764 21,063 47.03 Total Personnel Costs: $ 9,060.57 $ 49,848.06 $ 66,824 $ 16,976 $ 98,098 $ 48,250 $ 50.81 Non-Personnel Costs: 7001 Communications 0.00 0.00 200 200 300 300 0.00 7002 Postage and Freight 0.00 0.00 133 133 200 200 0.00 7003 Bank and Credit Card Fees 0.00 (31.79) 0 32 0 32 0.00 7004Insurance 484.70 1,036.29 667 (369) 1,000 (36) 103.63 7009 Contracted Services 1,400.70 11,058.20 8,667 (2,391) 13,000 1,942 85.06 7011 Testing 0.00 0.00 133 133 200 200 0.00 7211 Gas&Lube 0.00 0.00 200 200 300 300 0.00 7212 Uniform Allowance 0.00 0.00 200 200 300 300 0.00 7213 Safety Equipment 0.00 0.00 200 200 300 300 0.00 7214 Janitorial Supplies 0.00 362.42 333 (29) 500 138 72.48 7215 Operating Supplies 352.81 1,351.55 4,000 2,648 6,000 4,648 22.53 7216 Maintenance&Repair 0.00 257.04 667 410 1,000 743 25.70 7217 Small Tools&Equipment 170.57 1,267.13 0 (1,267) 0 (1,267) 0.00 7300 Advertising 0.00 166.40 267 101 400 234 41.60 7301 Subscriptions&Dues 0.00 697.20 0 (697) 0 (697) 0.00 7302 Travel&Subsistence 0.00 0.00 600 600 900 900 0.00 7810 Miscellaneous Expense 137.69 298.89 0 (299) 0 (299) 0.00 Total Non-Personnel Costs: $ 2,546.47 $ 16,463.33 $ 16,267 $ (195) $ 24,400 $ 7,938 $ 67.47 Total Expenditures $ 11,607.04 $ 66,311.39 $ 83,091 $ 16,781 $ 122,498 $ 56,188 $ 54.13 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 34 General Fund Library/Museum g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 25,591.39 129,682.86 160,776 31,093 238,277 108,594 54.43 6100 Medicare 606.06 2,411.26 2,992 581 4,488 2,077 53.73 6101 Unemployment Insurance 0.00 0.00 667 667 1,000 1,000 0.00 6102 Workers'Compensation 224.36 1,304.91 1,643 338 2,465 1,160 52.94 6200 Leave Time 1,777.28 9,183.35 13,925 4,742 20,887 11,704 43.97 6201 Retirement Benefits 3,788.37 14,093.67 13,454 (640) 19,940 5,846 70.68 6202 Health Insurance 12,377.82 73,016.97 89,566 16,549 128,790 55,773 56.69 Total Personnel Costs: $ 44,365.28 $ 229,693.02 $ 283,023 $ 53,330 $ 415,847 $ 186,154 $ 55.23 Non-Personnel Costs: 7001 Communications 1,240.96 8,515.08 10,000 1,485 15,000 6,485 56.77 7002 Postage and Freight 500.99 5,452.45 6,000 548 9,000 3,548 60.58 7004Insurance 6,721.41 12,272.63 8,000 (4,273) 12,000 (273) 102.27 7009 Contracted Services 5,795.67 44,028.41 55,590 11,562 74,891 30,863 58.79 7011 Testing 0.00 102.00 533 431 800 698 12.75 7012 Other Special Services 0.00 6,411.29 6,000 (411) 9,000 2,589 71.24 7015 Utilities 4,921.07 39,251.87 32,667 (6,585) 49,000 9,748 80.11 7016 Heating Fuel 0.00 2,165.40 8,000 5,835 12,000 9,835 18.05 7017 Rents&Leases 148.06 962.39 1,600 638 2,400 1,438 40.10 7201 Library Books 160.96 4,055.08 6,667 2,612 10,000 5,945 40.55 7202 Library Periodicals 0.00 2,747.26 2,000 (747) 3,000 253 91.58 7203 Library Standing Orders 354.19 1,821.88 2,667 845 4,000 2,178 45.55 7204 Library Non-Print 5.99 2,943.38 2,667 (276) 4,000 1,057 73.58 7205 Library Electronic Materials 0.00 1,750.00 3,000 1,250 4,500 2,750 38.89 7208 Museum Collection Supplies 0.00 480.00 800 320 1,200 720 40.00 7214 Janitorial Supplies 861.33 2,853.57 2,772 (82) 4,158 1,304 68.63 7215 Operating Supplies 1,381.44 8,084.14 8,000 (84) 12,000 3,916 67.37 7216 Maintenance&Repair 492.00 12,170.10 8,867 (3,303) 13,300 1,130 91.50 7217 Small Tools&Equipment 0.00 2,297.70 4,000 1,702 6,000 3,702 38.30 7300 Advertising 785.20 2,355.20 2,000 (355) 3,000 645 78.51 7301 Subscriptions&Dues 0.00 335.00 1,600 1,265 2,400 2,065 13.96 7302 Travel&Subsistence 536.10 1,933.08 3,667 1,734 5,500 3,567 35.15 7303 Education&Training 525.00 1,146.20 1,667 521 2,500 1,354 45.85 7304 Equipment Rent 0.00 148.06 2,667 2,519 4,000 3,852 3.70 7810 Miscellaneous Expense 0.00 648.06 333 (315) 500 (148) 129.61 Total Non-Personnel Costs: $ 24,430.37 $ 164,930.23 $ 181,764 $ 16,836 $ 264,149 $ 99,221 $ 62.44 Total Expenditures $ 68,795.65 $ 394,623.25 $ 464,787 $ 70,166 $ 679,996 $ 285,375 $ 58.03 PRELIMINARY Monthly Budget-to-Actual Expenditure Report by Department Run:11/06/2019 at 11:07 AM City of Seward Page: 1 General Fund Debt Service g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 9,951.79 253,184.00 396,697 143,513 595,045 341,861 42.55 Total Personnel Costs: $ 9,951.79 $ 253,184.00 $ 396,697 $ 143,513 $ 595,045 $ 341,861 $ 42.55 Non-Personnel Costs: 8012 Debt Service Interest Expense 191,578.13 191,578.13 162,737 (28,841) 244,106 52,528 78.48 8300 Debt Service Principal 210,000.00 210,000.00 213,856 3,856 320,784 110,784 65.46 Total Non-Personnel Costs: $ 401,578.13 $ 401,578.13 $ 376,593 $ (24,985) $ 564,890 $ 163,312 $ 71.09 Total Expenditures $ 411,529.92 $ 654,762.13 $ 773,290 $ 118,528 $ 1,159,935 $ 505,173 $ 56.45 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City of Seward Page: 3 Harbor Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 290,531 263,144 27,387 394,715 (104,184) 73.61 5001 Land Lease Credits 0 0 (20,000) 20,000 (30,000) 30,000 0.00 5100 Transient Moorage 74,228 421,163 386,666 34,497 580,000 (158,837) 72.61 5101 Moorage 8,456 614,498 766,667 (152,169) 1,150,000 (535,502) 53.43 5102 Wharfage 0 1,087 32,000 (30,913) 48,000 (46,913) 2.26 5103 Boat Lift Fees 8,038 58,330 78,000 (9,670) 117,000 (48,670) 58.40 5105 Harbor Power Sales 29,462 256,290 248,667 7,623 373,000 (116,710) 68.71 5150 Shower Fees 2,933 13,404 8,000 5,404 12,000 1,404 111.70 5153 Fuel Pumping Fee 0 13,721 14,000 (279) 21,000 (7,279) 65.34 5154 Waiting List Fees 315 3,119 5,000 (1,882) 7,500 (4,382) 41.58 5155 Towing Fees 53 630 600 30 900 (270) 70.00 5156 Pumping Boats 0 126 200 (74) 300 (174) 42.00 5157 North Harbor Launch Fee 0 4,608 22,500 (17,892) 33,750 (29,142) 13.65 5158 South Harbor Launch Fee 187 1,776 13,667 (11,891) 20,500 (18,724) 8.66 5800 Labor&Services 210 3,392 3,567 (276) 5,500 (2,109) 61.66 5890 Collection of Doubtful Accounts 0 910 800 110 1,200 (290) 75.81 5899 Miscellaneous Revenue 151 1,454 667 787 1,000 454 145.35 5901 EF Investment Interest 0 75,031 13,333 61,698 20,000 55,031 375.15 5905 EF Penalties and Interest 1,775 10,826 6,567 4,159 10,000 826 108.26 5940 Amortization of Contributions-in-Aid 81,213 649,706 649,704 2 974,557 (324,851) 66.67 5941 Amortization of Bond Premiums 0 0 28,781 (28,781) 43,172 (43.172) 0.00 Total Revenues $ 207,021 $ 2,430,602 $ 2,522,730 $ (92,130) $ 3,784,094 $ (1,353,494) $ 64.23 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 3 Harbor Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 59,200 329,210 366,564 37,354 541,318 212,108 60.82 6001 Overtime 5,874 15,245 27,260 12,015 40,893 25,648 37.28 6002 Standby Time 1,567 9,908 7,790 (2,118) 11,686 1,778 84.78 6100 Medicare 1,291 6,086 6,662 576 9,993 3,907 60.90 6101 Unemployment Insurance 3,762 4,126 333 (3,793) 500 (3,626) 825.19 6102 Workers'Compensation 3,950 23,825 25,067 1,242 37,600 13,775 63.36 6200 Leave Time 6,962 44,668 40,623 (4,045) 60,934 16,266 73.31 6201 Retirement Benefits 14,346 81,214 97,076 15,863 144,543 63,330 56.19 6202 Health Insurance 36,849 210,432 225,125 14,693 323,597 113,165 65.03 6209 PERS DC Forfeitures 0 (3,822) 0 3,822 0 3,822 0.00 Total Personnel Costs: $ 133,801 $ 720,892 $ 796,500 $ 75,608 $ 1,171,064 $ 450,172 $ 61.56 Non-Personnel Costs: 7001 Communications 1,576 9,587 7,666 (1,921) 11,500 1,913 83.36 7002 Postage and Freight 473 2,030 5,667 3,637 8,500 6,470 23.89 7003 Bank and Credit Card Fees 3,782 47,883 51,460 3,577 68,460 20,577 69.94 7004Insurance 31,747 100,860 55,133 (45,727) 82,700 (18,160) 121.96 7006 Legal 653 3,387 6,667 3,281 10,000 6,614 33.87 7009 Contracted Services 4,868 38,740 65,734 26,994 96,400 57,660 40.19 7011 Testing 0 711 867 156 1,300 589 54.73 7015 Utilities 24,911 71,783 78,547 6,764 117,820 46,037 60.93 7016 Heating Fuel 964 5,512 6,667 1,155 10,000 4,488 55.12 7100 General Power for Resale 13,342 168,479 204,667 36,188 307,000 138,521 54.88 7210 Vehicle Supplies 0 119 0 (119) 0 (119) 0.00 7211 Gas&Lube 1,186 9,376 15,000 5,624 22,500 13,124 41.67 7212 Uniform Allowance 324 1,038 0 (1,038) 0 (1,038) 0.00 7213 Safety Equipment 1,073 5,941 5,000 (941) 7,500 1,559 79.21 7214 Janitorial Supplies 1,466 8,816 6,667 (2,149) 10,000 1,184 88.16 7215 Operating Supplies 2,532 16,679 24,000 7,321 36,000 19,321 46.33 7216 Maintenance&Repair 2,849 22,280 34,666 12,386 52,000 29,720 42.85 7217 Small Tools&Equipment 3,005 12,365 11,666 (699) 17,500 5,135 70.66 7300 Advertising 0 1,321 3,667 2,346 5,500 4,179 24.01 7301 Subscriptions&Dues 255 569 1,000 431 1,500 931 37.96 7302 Travel&Subsistence 488 9,221 6,667 (2,554) 10,000 779 92.21 7303 Education&Training 0 1,204 2,667 1,463 4,000 2,796 30.10 7304 Equipment Rent 0 0 1,667 1,667 2,000 2,000 0.00 7321 Harbor General Indirect Costs 36,861 294,891 294,891 0 442,336 147,445 66.67 7322 Harbor Admin Indirect Costs 38,800 349,198 310,399 (38,799) 465,598 116,400 75.00 7324 Gen Fund Indirect Costs 30,453 243,623 243,623 0 365,435 121,812 66.67 7325 Harbor Internal Cost Allocation (86,233) (734,083) (689,862) 44,221 (1,034,793) (300,710) 70.94 7330 P.I.L.T. 9,850 112,288 126,061 13,773 189,092 76,804 59.38 7331 Reclass PILTto Transfer-Out (9,850) (112,288) (126,061) (13,773) (189,092) (76,804) 59.38 7808 Bad Debt Expense 0 0 8,000 8,000 12,000 12,000 0.00 7810 Miscellaneous Expense 120 532 1,667 1,135 2,500 1,968 21.29 7900 Depreciation Expense 118,366 946,929 945,540 (1,389) 1,418,309 471,380 66.76 8012 Debt Service Interest Expense 0 43,628 138,729 95,101 208,093 164,465 20.97 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 4 Harbor Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 8103 Capital Equipment 0 3,785 0 (3,785) 0 (3,785) 0.00 8104 Motor Pool Rent 5,333 42,667 42,666 (1) 64,000 21,333 66.67 8300 Debt Service Principal 0 0 354,125 354,125 531,187 531,187 0.00 Total Non-Personnel Costs: $ 239,194 $ 1,729,071 $ 2,245,520 $ 516,449 $ 3,356,845 $ 1,527,774 $ 51.51 Total Expenditures $ 372,995 $ 2,449,963 $ 3,042,020 $ 592,057 $ 4,527,909 $ 2,077,946 $ 54.11 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City of Seward Page: 4 SMIC Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5000 Land Rents&Leases 0 144,444 119,831 24,613 179,745 (35,301) 80.36 5101 Moorage 6,427 26,048 7,334 18,714 11,000 15,048 236.80 5102 Wharfage 1,677 1,677 4,166 (2,489) 6,250 (4,573) 26.82 5103 Boat Lift Fees 20,090 151,713 93,333 58,380 140,000 11,713 108.37 5104 Storage Fees 4,231 53,432 76,667 (23,235) 115,000 (61,568) 46.46 5106 SMIC Power Sales 1,384 57,338 27,333 30,005 41,000 16,338 139.85 5109 Washdown Pad Fees 1,104 2,683 5,467 (2,784) 8,200 (5,517) 32.72 5110 Crane Fees 104 624 0 624 0 624 0.00 5153 Fuel Pumping Fee 0 0 2,000 (2,000) 3,000 (3,000) 0.00 5800 Labor&Services 0 0 667 (667) 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 0 96,515 0 96,515 0 96,515 0.00 5901 EF Investment Interest 0 3,355 0 3,355 0 3,355 0.00 5940 Amortization of Contributions-in-Aid 42,165 337,321 337,320 1 505,980 (168,659) 66.67 Total Revenues $ 77,182 $ 875,150 $ 674,118 $ 201,032 $ 1,011,175 $ (136,025) $ 86.55 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 5 SMIC Enterprise Fund g For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 8,902 48,383 36,405 (11,978) 54,607 6,224 88.60 6001 Overtime 720 1,384 3,485 2,101 5,228 3,844 26.48 6100 Medicare 139 709 624 (85) 935 226 75.82 6102 Workers'Compensation 902 4,738 4,473 (265) 6,710 1,972 70.62 6201 Retirement Benefits 2,235 11,397 1,163 (10,234) 1,743 (9,654) 653.88 6202 Health Insurance 5,786 31,265 18,788 (12,477) 28,182 (3,083) 110.94 6209 PERS DC Forfeitures 0 (644) 0 644 0 644 0.00 Total Personnel Costs: $ 18,684 $ 97,232 $ 64,938 $ (32,294) $ 97,405 $ 173 $ 99.82 Non-Personnel Costs: 7001 Communications 0 0 333 333 500 500 0.00 7002 Postage and Freight 39 140 3,666 3,526 5,500 5,360 2.55 7003 Bank and Credit Card Fees 12 12 0 (12) 0 (12) 0.00 7004Insurance 8,895 16,635 9,600 (7,035) 14,400 (2,235) 115.52 7006 Legal 0 596 6,667 6,071 10,000 9,404 5.96 7009 Contracted Services 480 14,410 19,999 5,589 30,000 15,590 48.03 7015 Utilities 2,552 15,455 10,000 (5,455) 15,000 (455) 103.03 7016 Heating Fuel (356) 414 3,333 2,919 5,000 4,586 8.29 7100 General Power for Resale 1,720 32,817 17,333 (15,484) 26,000 (6,817) 126.22 7102 Power Fuel Costs 0 0 1,667 1,667 2,500 2,500 0.00 7211 Gas&Lube 186 4,122 6,667 2,545 10,000 5,878 41.22 7215 Operating Supplies 83 296 4,333 4,037 6,500 6,204 4.55 7216 Maintenance&Repair 811 2,830 24,000 21,170 36,000 33,170 7.86 7217 Small Tools&Equipment 271 309 3,333 3,024 5,000 4,691 6.19 7300 Advertising 0 0 2,000 2,000 3,000 3,000 0.00 7302 Travel&Subsistence 0 532 0 (532) 0 (532) 0.00 7321 Harbor General Indirect Costs 5,150 41,203 41,203 0 61,804 20,601 66.67 7322 Harbor Admin Indirect Costs 5,421 48,791 43,369 (5,422) 65,054 16,263 75.00 7323 SMIC General Indirect Costs 11,279 90,231 90,231 0 135,347 45,118 66.67 7324 Gen Fund Indirect Costs 8,128 65,027 65,028 1 97,540 32,513 66.67 7325 Harbor Internal Cost Allocation (11,279) (90,231) (90,231) 0 (135,347) (45,116) 66.67 7330 P.I.L.T. 2,801 31,202 17,358 (13,844) 26,036 (5,166) 119.84 7331 Reclass PILTto Transfer-Out (2,801) (31,202) (17,358) 13,844 (26,036) 5,166 119.84 7900 Depreciation Expense 65,246 521,969 678,598 156,629 1,017,898 495,929 51.28 8015 Interest Expense 0 1,776 0 (1,776) 0 (1,776) 0.00 8101 Infrastructure 6,495 102,206 0 (102,206) 0 (102,206) 0.00 8103 Capital Equipment 0 10,600 0 (10,600) 0 (10,600) 0.00 8300 Debt Service Principal 0 588,050 555,381 132,669) 588,050 0 100.00 Total Non-Personnel Costs: $ 105,133 $ 1,468,190 $ 1,496,510 $ 28,320 $ 1,999,746 $ 531,556 $ 73.42 Total Expenditures $ 123,817 $ 1,565,422 $ 1,561,448 $ (3,974) $ 2,097,151 $ 531,729 $ 74.65 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City of Seward Page: 5 Parking Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5200 S.Harbor Lot 44,886 153,253 85,333 67,920 128,000 25,253 119.73 5201 N.Harbor Lot 29,946 97,367 44,667 52,700 67,000 30,367 145.32 5202 N.E.Ramp Lot 23,780 71,219 30,000 41,219 45,000 26,219 158.26 5204 S.Harbor Uplands Lot 8,951 25,259 16,667 8,592 25,000 259 101.04 5205 Slip Holder Parking Passes 93 16,639 16,667 (28) 25,000 (8,361) 66.56 5206 Employee Passes 187 4,590 6,000 (1,410) 9,000 (4,410) 51.00 5207 Miscellaneous Parking Fees 28 51 0 51 0 51 0.00 5210 Vehicle w/Trailer 0 10,314 13,333 (3,019) 20,000 (9,686) 51.57 5211 Visitor Parking Permits 280 654 433 221 650 4 100.65 5212 Fines-Parking Tickets 816 1,311 1,333 (22) 2,000 (689) 65.53 5899 Miscellaneous Revenue 906 465 0 465 0 465 0.00 5901 EF Investment Interest 0 19,767 4,667 15,100 7,000 12,767 282.39 Total Revenues $ 109,873 $ 400,889 $ 219,100 $ 181,789 $ 328,650 $ 72,239 $ 121.98 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 6 Parking Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 16,389 50,790 82,191 31,401 121,850 71,060 41.68 6001 Overtime 3,348 8,515 2,667 (5,848) 4,000 (4,515) 212.88 6100 Medicare 1,407 3,615 5,317 1,702 7,976 4,361 45.32 6101 Unemployment Insurance 0 0 1,333 1,333 2,000 2,000 0.00 6102 Workers'Compensation 1,554 3,089 5,200 2,111 7,800 4,711 39.61 6200 Leave Time 3,275 3,275 0 (3,275) 0 (3,275) 0.00 6201 Retirement Benefits 765 2,155 2,867 712 4,300 2,145 50.11 6202 Health Insurance 1,530 5,797 3,923 (1,874) 5,884 87 98.52 Total Personnel Costs: $ 28,268 $ 77,236 $ 103,498 $ 26,262 $ 153,810 $ 76,574 $ 50.22 Non-Personnel Costs: 7001 Communications 171 1,264 2,267 1,003 3,400 2,136 37.16 7002 Postage and Freight 109 544 667 123 1,000 456 54.40 7003 Bank and Credit Card Fees 3,901 7,367 5,800 (1,567) 8,700 1,333 84.68 7004Insurance 1,636 3,293 1,667 (1,626) 2,500 (793) 131.72 7009 Contracted Services 210 863 3,000 2,137 4,500 3,637 19.18 7011 Testing 0 0 333 333 500 500 0.00 7012 Other Special Services 0 2,887 6,000 3,113 9,000 6,113 32.08 7015 Utilities 70 562 667 105 1,000 438 56.24 7210 Vehicle Supplies 0 1,498 2,667 1,169 4,000 2,502 37.46 7211 Gas&Lube 130 907 1,000 93 1,500 593 60.47 7212 Uniform Allowance 0 0 800 800 1,200 1,200 0.00 7213 Safety Equipment 0 0 800 800 1,200 1,200 0.00 7214 Janitorial Supplies 0 458 167 (291) 250 (208) 183.20 7215 Operating Supplies 5,756 16,841 6,167 (10,674) 9,250 (7,591) 182.06 7216 Maintenance&Repair 735 7,088 7,000 (88) 10,500 3,412 67.50 7217 Small Tools&Equipment 0 51 3,333 3,282 5,000 4,949 1.02 7300 Advertising 0 0 667 667 1,000 1,000 0.00 7301 Subscriptions&Dues 0 494 5,000 4,506 7,500 7,006 6.59 7302 Travel&Subsistence 0 0 1,000 1,000 1,500 1,500 0.00 7303 Education&Training 0 125 1,000 875 1,500 1,375 8.33 7304 Equipment Rent 0 0 2,000 2,000 3,000 3,000 0.00 7307 GF Administrative Fee 950 7,600 7,600 0 11,400 3,800 66.67 7330 P.I.L.T. 8,790 30,490 17,155 (13,335) 25,732 (4,758) 118.49 7331 Reclass PI LT to Transfer-Out (8,790) (30,490) (17,155) 13,335 (25,732) 4,758 118.49 7805 Promotion 800 2,800 2,000 (800) 2,000 (800) 140.00 7810 Miscellaneous Expense 0 19 0 (19) 0 (19) 0.00 7900 Depreciation Expense 2,494 19,950 7,788 (12,162) 11,682 (8,268) 170.78 8103 Capital Equipment 0 0 6,667 6,667 10,000 10,000 0.00 8104 Motor Pool Rent 1,083 8,667 8,667 0 13,000 4,333 66.67 Total Non-Personnel Costs: $ 18,045 $ 83,278 $ 84,724 $ 1,446 $ 126,082 $ 42,804 $ 66.05 Total Expenditures $ 46,313 $ 160,514 $ 188,222 $ 27,708 $ 279,892 $ 119,378 $ 57.35 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City/of Seward Page: 6 Electric Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 121,492 1,049,405 929,846 119,559 1,394,769 (345,364) 75.24 5302 Residential fuel factor 94,296 940,214 949,069 (8,855) 1,423,604 (483,390) 66.04 5303 Residential customer charge 44,490 354,388 335,107 19,281 502,661 (148,273) 70.50 5310 SG Service 109,889 611,141 580,256 30,885 870,384 (259,243) 70.22 5312 SG fuel factor 78,184 494,814 414,432 80,382 621,648 (126,834) 79.60 5313 SG Customer Charge 21,653 170,391 150,113 20,278 225,170 (54,779) 75.67 5320 LG Service 104,545 719,735 905,776 (186,041) 1,358,664 (638,929) 52.97 5322 LG fuel factor 180,559 1,278,398 1,205,495 72,903 1,808,242 (529,844) 70.70 5323 LG customer charge 3,970 31,095 30,535 560 45,802 (14,707) 67.89 5324 LG demand charge 145,317 1,011,552 947,581 63,971 1,421,372 (409,820) 71.17 5340 Spec.Contract Energy 47,979 258,067 324,160 (66,093) 486,240 (228,173) 53.07 5342 Special Contract fuel factor 43,189 293,064 329,316 (36,252) 493,974 (200,910) 59.33 5343 Spec.Contract customer charge 131 1,048 709 339 1,064 (16) 98.46 5345 Special Contract Demand 53,228 315,997 282,552 33,445 423,828 (107,831) 74.56 5350 Harbor Fund Power Sales 10,179 119,964 206,667 (86,703) 310,000 (190,036) 38.70 5352 Harbor power fuel factor 7,297 96,418 73,333 23,085 110,000 (13,582) 87.65 5360 Street&Yard 5,695 47,520 46,667 853 70,000 (22,480) 67.89 5362 Yard Light Fuel 305 3,847 2,667 1,180 4,000 (153) 96.18 5801 Turn on Fees 2,416 15,111 13,333 1,778 20,000 (4,889) 75.55 5802 Equipment Rental 0 0 13,333 (13,333) 20,000 (20,000) 0.00 5803 Joint Pole Use 0 0 6,667 (6,667) 10,000 (10,000) 0.00 5804 Work Order Revenue 0 (430) 13,333 (13,763) 20,000 (20,430) (2.15) 5805 Chugach Coop Divid. 0 281,043 0 281,043 0 281,043 0.00 5890 Collection of Doubtful Accounts 0 129 667 (538) 1,000 (871) 12.87 5899 Miscellaneous Revenue 0 25,461 3,333 22,128 5,000 20,461 509.22 5901 EF Investment Interest 0 138,189 4,667 133,522 7,000 131,189 1,974.12 5905 EF Penalties and Interest 3,868 28,845 33,333 (4,488) 50,000 (21,155) 57.69 5940 Amort.of CIA-General 81,789 654,312 642,877 11,435 964,315 (310,003) 67.85 5941 Amort.Bond Premium 0 0 9,223 (9,223) 13,834 (13,834) 0.00 Total Revenues $ 1,160,471 $ 8,939,718 $ 8,455,047 $ 484,671 $ 12,682,571 $ (3,742,853) $ 70.49 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 7 Electric Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 105,834 539,712 647,282 107,570 967,539 427,827 55.78 6001 Overtime 19,346 55,438 44,587 (10,851) 66,881 11,443 82.89 6002 Standby Time 11,629 65,405 64,235 (1,170) 96,353 30,948 67.88 6100 Medicare 2,308 10,872 11,494 622 17,239 6,367 63.06 6102 Workers'Compensation 8,807 50,782 56,432 5,650 84,648 33,865 59.99 6200 Leave Time 11,130 58,805 68,824 10,019 103,235 44,430 56.96 6201 Retirement Benefits 25,510 122,727 123,079 352 184,062 61,335 66.68 6202 Health Insurance 35,287 178,325 205,592 27,267 301,823 123,498 59.08 6204 Meal Allowance 1,533 1,819 4,800 2,981 7,200 5,381 25.27 6205 Electric Union Benefits 156 1,824 14,000 12,176 21,000 19,176 8.68 6209 PERS DC Forfeitures 0 (2,516) 0 2,516 0 2,516 0.00 Total Personnel Costs: $ 221,540 $ 1,083,193 $ 1,240,325 $ 157,132 $ 1,849,980 $ 766,787 $ 58.55 Non-Personnel Costs: 7001 Communications 2,381 13,003 14,334 1,331 21,500 8,497 60.48 7002 Postage and Freight 350 9,652 15,334 5,682 23,000 13,348 41.96 7003 Bank and Credit Card Fees 10,271 52,932 71,427 18,495 90,760 37,828 58.32 7004Insurance 39,772 74,422 43,333 (31,089) 65,000 (9,422) 114.50 7006 Legal 765 32,360 40,000 7,640 60,000 27,640 53.93 7009 Contracted Services 17,984 131,257 296,950 165,693 442,950 311,693 29.63 7010 Engineering 508 37,936 20,000 (17,936) 30,000 (7,936) 126.45 7011 Testing 0 1,153 333 (820) 500 (653) 230.53 7012 Other Special Services 833 8,648 10,000 1,352 15,000 6,352 57.66 7015 Utilities 8,959 108,180 81,000 (27,180) 121,500 13,320 89.04 7016 Heating Fuel 623 8,305 12,000 3,695 18,000 9,695 46.14 7017 Rents&Leases 63 23,191 15,333 (7,858) 23,000 (191) 100.83 7101 Chugach Power Purchases 224,832 1,586,282 1,497,656 (88,625) 2,246,484 660,202 70.61 7102 Power Fuel Costs 332,452 2,254,775 1,941,640 (313,135) 2,912,460 657,685 77.42 7103 Fuel for Generators 11,874 11,947 66,666 54,719 100,000 88,053 11.95 7210 Vehicle Supplies 2,713 21,001 6,667 (14,334) 10,000 (11,001) 210.01 7211 Gas&Lube 2,300 14,984 25,333 10,349 38,000 23,016 39.43 7212 Uniform Allowance 178 15,071 1,000 (14,071) 1,500 (13,571) 1,004.73 7213 Safety Equipment 619 1,791 4,000 2,209 6,000 4,209 29.84 7215 Operating Supplies 19,951 79,905 122,000 42,095 183,000 103,095 43.66 7216 Maintenance&Repair 29 13,239 59,999 46,760 90,000 76,761 14.71 7217 Small Tools&Equipment 0 21,696 16,667 (5,029) 25,000 3,304 86.78 7300 Advertising 200 672 4,000 3,328 6,000 5,328 11.21 7301 Subscriptions&Dues 0 2,796 57,066 54,270 85,600 82,804 3.27 7302 Travel&Subsistence 3,121 15,256 18,666 3,410 28,000 12,744 54.49 7303 Education&Training 820 4,376 18,666 14,290 28,000 23,624 15.63 7304 Equipment Rent 5,300 22,299 16,667 (5,632) 25,000 2,701 89.20 7307 GF Administrative Fee 79,442 635,537 635,537 0 953,306 317,769 66.67 7330 P.I.L.T. 63,491 624,976 621,196 (3,780) 931,794 306,818 67.07 7331 Reclass PILTto Transfer-Out (63,491) (624,976) (621,196) 3,780 (931,794) (306,818) 67.07 7808 Bad Debt Expense 0 (172) 20,000 20,172 30,000 30,172 (0.57) 7810 Miscellaneous Expense 0 272 23,333 23,061 35,000 34,728 0.78 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 8 Electric Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget 7900 Depreciation Expense 136,019 1,088,151 1,034,293 (53,858) 1,551,440 463,289 70.14 8010 Utility Deposit Interest 100 864 800 (64) 1,200 336 71.97 8012 Debt Service Interest Expense 0 105,158 120,133 14,975 180,200 75,042 58.36 8014 Debt Service Amortization of Bond Issue Costs 0 0 13,935 13,935 20,903 20,903 0.00 8101Infrastructure 58,800 58,800 93,333 34,533 140,000 81,200 42.00 8103 Capital Equipment 6,585 15,281 36,667 21,386 55,000 39,719 27.78 8104 Motor Pool Rent 22,500 180,000 180,000 0 270,000 90,000 66.67 8200 Work Order Sal/Benefit credits 0 0 (40,000) (40,000) (60,000) (60,000) 0.00 8201 Work Order Operating Supply credits 400 400 (20,000) (20,400) (30,000) (30,400) (1.33) 8300 Debt Service Principal 0 165,000 110,000 (55,000) 165,000 0 100.00 Total Non-Personnel Costs: $ 990,744 $ 6,816,420 $ 6,684,768 $ (131,652) $ 10,008,303 $ 3,191,883 $ 68.11 Total Expenditures $ 1,212,284 $ 7,899,613 $ 7,925,093 $ 25,480 $ 11,858,283 $ 3,958,670 $ 66.62 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City of Seward Page: 7 Water Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 44,047 345,892 317,661 28,231 476,492 (130,600) 72.59 5310 SG Service 19,900 111,535 88,281 23,254 132,422 (20,887) 84.23 5320 LG Service 24,894 147,671 149,103 (1,432) 223,654 (75,983) 66.03 5330 SMIC Sales 8,541 39,781 40,946 (1,165) 61,419 (21,638) 64.77 5340 Spec.Contracts 38,087 142,116 192,737 (50,621) 289,106 (146,990) 49.16 5801 Turn on Fees 0 9,030 6,913 2,117 10,369 (1,339) 87.09 5806 Ship Water 28,307 82,880 70,387 12,493 105,580 (22,700) 78.50 5807 Hydrant Rentals 10,648 90,365 82,437 7,928 123,655 (33,290) 73.08 5899 Miscellaneous Revenue 0 12,693 6,913 5,780 10,369 2,324 122.41 5901 EF Investment Interest 0 45,827 3,461 42,366 5,191 40,636 882.81 5905 EF Penalties and Interest 58 496 1,386 (890) 2,079 (1,583) 23.84 5940 Amort.of CIA-General 17,100 136,802 139,393 (2,591) 209,090 t72,288) 65.43 Total Revenues $ 191,582 $ 1,165,088 $ 1,099,618 $ 65,470 $ 1,649,426 $ (484,338) $ 70.64 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 9 Water Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 21,182 125,471 126,988 1,517 187,526 62,055 66.91 6001 Overtime 2,123 11,945 2,817 (9,128) 4,226 (7,719) 282.66 6002 Standby Time 1,071 5,878 6,575 697 9,862 3,984 59.60 6100 Medicare 352 2,106 2,258 152 3,387 1,281 62.19 6102 Workers'Compensation 1,707 10,392 8,094 (2,298) 12,141 1,749 85.60 6200 Leave Time 2,101 7,437 13,613 6,176 20,420 12,983 36.42 6201 Retirement Benefits 5,621 33,157 29,647 (3,510) 44,470 11,313 74.56 6202 Health Insurance 13,678 78,596 73,261 (5,335) 104,640 26,044 75.11 6209 PERS DC Forfeitures 0 (1,555) 0 1,555 0 1,555 0.00 Total Personnel Costs: $ 47,835 $ 273,427 $ 263,253 $ (10,174) $ 386,672 $ 113,245 $ 70.71 Non-Personnel Costs: 7001 Communications 553 5,135 8,000 2,865 12,000 6,865 42.79 7002 Postage and Freight 27 1,547 4,333 2,786 6,500 4,953 23.81 7003 Bank and Credit Card Fees 1,108 6,604 8,950 2,346 10,950 4,346 60.31 7004Insurance 10,685 19,237 7,333 (11,904) 11,000 (8,237) 174.88 7006 Legal 0 0 3,333 3,333 5,000 5,000 0.00 7009 Contracted Services 760 3,279 67,050 63,771 92,050 88,771 3.56 7011 Testing 1,226 4,258 7,333 3,075 11,000 6,742 38.71 7015 Utilities 20,198 137,484 172,667 35,183 259,000 121,516 53.08 7016 Heating Fuel 0 732 0 (732) 0 (732) 0.00 7211 Gas&Lube 253 4,454 7,000 2,546 10,500 6,046 42.42 7213 Safety Equipment 0 290 2,000 1,710 3,000 2,710 9.68 7215 Operating Supplies 200 9,202 29,667 20,465 44,500 35,298 20.68 7216 Maintenance&Repair 0 2,818 16,667 13,849 25,000 22,182 11.27 7217 Small Tools&Equipment 0 4,098 4,333 235 6,500 2,402 63.04 7300 Advertising 0 0 667 667 1,000 1,000 0.00 7301 Subscriptions&Dues 0 227 1,133 906 1,700 1,473 13.35 7302 Travel&Subsistence 0 210 3,733 3,523 5,600 5,390 3.74 7303 Education&Training 0 300 3,733 3,433 5,600 5,300 5.36 7304 Equipment Rent 0 0 5,333 5,333 8,000 8,000 0.00 7307 GF Administrative Fee 21,916 175,327 175,327 0 262,991 87,664 66.67 7330 P.I.L.T. 13,954 78,557 72,379 (6,178) 108,569 30,012 72.36 7331 Reclass PI LT to Transfer-Out (13,954) (78,557) (72,379) 6,178 (108,569) (30,012) 72.36 7808 Bad Debt Expense 0 0 1,333 1,333 2,000 2,000 0.00 7810 Miscellaneous Expense 0 0 1,200 1,200 1,800 1,800 0.00 7900 Depreciation Expense 35,301 282,408 261,466 (20,942) 392,199 109,791 72.01 8012 Debt Service Interest Expense 0 4,850 13,113 8,263 19,669 14,819 24.66 8104 Motor Pool Rent 417 3,333 3,333 0 5,000 1,667 66.67 8300 Debt Service Principal 0 137,175 91,450 (45,725) 137,175 0 100.00 Total Non-Personnel Costs: $ 92,644 $ 802,968 $ 900,487 $ 97,519 $ 1,339,734 $ 536,766 $ 59.93 Total Expenditures $ 140,479 $ 1,076,395 $ 1,163,740 $ 87,345 $ 1,726,406 $ 650,011 $ 62.35 Monthly Budget-to-Actual Revenue Report--By Fund Run:11/06/2019 at 11:04 AM City of Seward Page: 8 Wastewater Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Budget Budget Revenues 5300 Residential 58,710 462,166 428,768 33,398 643,152 (180,986) 71.86 5310 SG Service 24,503 139,888 138,314 1,574 207,471 (67,583) 67.43 5320 LG Service 30,474 188,036 199,857 (11,821) 299,786 (111,750) 62.72 5330 SMIC Sales 1,996 15,937 26,556 (10,619) 39,834 (23,897) 40.01 5801 Turn on Fees 100 9,953 0 9,953 0 9,953 0.00 5809 Water/Seward Misc.Service 2,926 4,973 1,726 3,247 2,589 2,384 192.09 5901 EF Investment Interest 0 46,482 1,386 45,096 2,079 44,403 2,235.79 5905 EF Penalties and Interest 101 907 1,037 (130) 1,556 (649) 58.29 5940 Amort.of CIA-General 33,204 265,630 265,630 0 398,445 (132,815) 66.67 Total Revenues $ 152,014 $ 1,133,972 $ 1,063,274 $ 70,698 $ 1,594,912 $ (460,940) $ 71.10 Monthly Budget Expenditure Report by Fund Run:11/06/2019 at 11:06 AM City of Seward Page: 10 Wastewater Enterprise Fund For 8/31/2019 Variance Variance Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 12,537 66,331 96,828 30,497 142,969 76,638 46.40 6001 Overtime 300 3,949 2,113 (1,836) 3,170 (779) 124.58 6002 Standby Time 698 4,193 4,328 135 6,492 2,299 64.59 6100 Medicare 187 1,097 1,797 700 2,696 1,599 40.71 6102 Workers'Compensation 803 4,764 5,833 1,069 8,749 3,985 54.46 6200 Leave Time 1,907 13,260 12,727 (533) 19,091 5,831 69.46 6201 Retirement Benefits 2,954 16,967 22,563 5,596 33,844 16,877 50.13 6202 Health Insurance 6,127 35,245 45,464 10,219 64,586 29,341 54.57 6209 PERS DC Forfeitures 0 f4891 0 489 0 489 0.00 Total Personnel Costs: $ 25,513 $ 145,317 $ 191,653 $ 46,336 $ 281,597 $ 136,280 $ 51.60 Non-Personnel Costs: 7001 Communications 548 3,970 5,533 1,563 8,300 4,330 47.83 7002 Postage and Freight 27 1,588 3,134 1,546 4,700 3,112 33.80 7003 Bank and Credit Card Fees 1,265 8,588 11,063 2,475 13,730 5,142 62.55 7004Insurance 3,122 5,938 5,336 (602) 8,004 2,066 74.19 7006 Legal 0 0 8,000 8,000 12,000 12,000 0.00 7009 Contracted Services 760 20,369 87,050 66,681 122,050 101,681 16.69 7011 Testing 3,520 20,994 18,000 (2,994) 27,000 6,006 77.76 7015 Utilities 13,990 102,837 145,334 42,497 218,000 115,163 47.17 7016 Heating Fuel 0 0 2,333 2,333 3,500 3,500 0.00 7017 Rents&Leases 0 0 133 133 200 200 0.00 7210 Vehicle Supplies 0 56 0 (56) 0 (56) 0.00 7211 Gas&Luhe 726 5,299 6,467 1,168 9,700 4,401 54.63 7213 Safety Equipment 0 93 1,000 907 1,500 1,407 6.21 7215 Operating Supplies 3,196 12,572 11,333 (1,239) 17,000 4,428 73.95 7216 Maintenance&Repair 332 2,298 19,666 17,368 29,500 27,202 7.79 7217 Small Tools&Equipment 107 1,402 2,667 1,265 4,000 2,598 35.04 7300 Advertising 0 0 267 267 400 400 0.00 7301 Subscriptions&Dues 0 5,521 3,000 (2,521) 4,500 (1,021) 122.70 7302 Travel&Subsistence 0 0 3,467 3,467 5,200 5,200 0.00 7303 Education&Training 0 0 2,533 2,533 3,800 3,800 0.00 7304 Equipment Rent 0 0 4,000 4,000 6,000 6,000 0.00 7307 GF Administrative Fee 13,384 107,071 107,071 0 160,606 53,535 66.67 7330 P.I.L.T. 9,497 65,676 63,618 (2,058) 95,427 29,751 68.82 7331 Reclass PI LT to Transfer-Out (9,497) (65,676) (63,618) 2,058 (95,427) (29,751) 68.82 7808 Bad Debt Expense 0 0 1,333 1,333 2,000 2,000 0.00 7810 Miscellaneous Expense 17 17 800 783 1,200 1,183 1.39 7900 Depreciation Expense 30,522 244,177 238,123 (6,054) 357,184 113,007 68.36 8012 Debt Service Interest Expense 16,209 16,209 11,252 (4,957) 16,878 669 96.04 8102 Buildings 0 12,274 0 (12,274) 0 (12,274) 0.00 8103 Capital Equipment 0 16,253 0 (16,253) 0 (16,253) 0.00 8104 Motor Pool Rent 417 3,333 3,333 0 5,000 1,667 66.67 8300 Debt Service Principal 56,423 56,423 39,066 (17,357) 58,599 2,176 96.29 Total Non-Personnel Costs: $ 144,565 $ 647,282 $ 741,294 $ 94,012 $ 1,100,551 $ 453,269 $ 58.81 Total Expenditures $ 170,078 $ 792,599 $ 932,947 $ 140,348 $ 1,382,148 $ 589,549 $ 57.35 Providence St.Joseph Health BAL_Balance Sheet_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(Whole Dollars) Printed On 9/18/19 @ 3:11 PM Reported as of August 2019 Printed By vdedik August December August December 2019 2018 2019 2018 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalents 786,441 470,263 Accounts Payable 467,452 1,536,642 Mgmt Designated Cash&Cash Equiv. - - Accrued Compensation 992,641 1,030,955 Patient Accounts Receivable 8,285,489 5,735,947 Payable to Contractual Agencies 17,000 17,000 Less:Contractual Allowance (1,692,568) (1,265,678) Other Current Liabilities 6,086,577 7,266,795 Less:Allowance for Doubtful Accounts (2,440,238) (919,829) Total Current Liabilities 7,563,669 9,851,392 Other Receivables 1,644,644 1,141,317 Supplies Inventory 40,076 43,039 Other Current Assets 33,390 42,546 Long-Term Debt: Total Current Assets 6,657,234 5,247,606 Other Long Term Liabilities 1,427,211 958,551 Assets Whose Use is Limited: Funds Held for Long Term Purposes (250,873) (254,234) Total Liabilities 8,990,880 10,809,943 Assets Whose Use is Limited (250,873) (254,234) Property.Plant&Equipment: Net Assets: Property Plant Equipment Gross 696,626 304,317 Unrestricted (1,392,289) (4,565,676) Accumulated Depreciation (295,591) (285,345) Temporarily Restricted 47,587 41,928 Property Plant Equipment Net 401,035 18,972 Total Net Assets (1,344,702) (4,523,748) Other Long Term Assets: Total Liabilities and Net Assets 7,646,178 6,286,196 Other LT Assets 838,782 1,273,852 Total Other LT Assets 838,782 1,273,852 Total Assets 7,646,178 6,286,196 Providence St.Joseph Health INC DET_OPS 1WD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartnents-AIIDepartments Detail Statement of Operations(Whole Dollars) Printed On 9/18/19 @ 11 PM Reported as of August 2019 Printed By vdedik Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues: 164,211 155,704 5.5% AcuteCare-Inpatient 1,462,283 1,482,734 (1.4%) 1,703,571 (14.2%) 1,359,909 1,166,095 16.6% AcuteCare-Outpatient 9,332,387 8,012,771 16.5% 7,879,923 18.4% 245,823 282,915 (13.1%) PrmaryCa. 1,566,360 1,659,472 (5.6%) 1,475,855 6.1% 1 345 869 1 454 220 (7.5%) Long-lens Care 11 150 805 11 406 791 (22%) 11 472 710 (2.8%) 3,115,812 3,058,933 1.91/6 Total Gross Service Revenues 23,511,835 22,561,767 4.2% 22,532,059 4.30/6 Revenue Deductions: 62,765 169,329 62.9% Charity Care 205,651 1,302,957 84.2% 1,492,571 86.2% 381,019 623,538 38.9% Medicare Medicaid 3,087,334 4,471,773 31.0% 5,211,647 40.8% 113,170 47,231 (139.6%) Negotiated Contracts 716,521 308,884 (132.0%) 457,821 (56.5%) 156,661 59,320 16( 4.1%) Other Deduction Expense 802,845 433,044 (85.4%) 782,644 (2.6%) 713,615 899,418 20.7% Revenue Deductions 4,812,352 6,516,657 26.2% 7,944,683 39.4% 151,863 76,039 9(9.7%) Bad Debt Deduction 1,830,192 562,391 2(25.4%) 710,670 15( 7.5%) 2,250,333 2,083,476 8.0% Net Service Revenue 16,869,291 15,482,718 9.0% 13,876,706 21.6% 20948 9874 112.2% Other Operating Revenue 1102308 80779 1264.61% 79704 1283.01% 2,271,281 2,093,350 8.50/6 Total Net Operating Revenues 17,971,600 15,563,497 15.50/6 13,956,410 28.80/6 Expenses from Operations: Other Expenses from Operations. 976,988 1,049,115 6.9% Salaries and Wages 7,646,326 8,193,093 6.7% 7,814,611 2.2% 221,323 243,692 9.2% Employee Benefits 1,965,671 1,861,399 (5.6%) 1,752,539 (12.2%) 9,187 20,189 54.5% Professional Fees Expense 135,693 188,295 27.9% 184,510 26.5% 90,488 116,346 22.2% Supplies 707,780 796,578 11.1% 695,576 (1.8%) 173,816 199,067 12.7% Purchased Services Expense 1,593,197 1,726,581 7.7% 1,448,304 (10.0%) 1,281 1,244 (2.9%) Depreciation Expense 10,246 9,954 (2.9%) 15,597 34.3% - - - Interest and Amortization 277 - - - - 70 3,620 98.1% Taxes and Licenses 38,161 8,292 (360.2%) 51,551 26.0% 103,539 97,354 (6.4%) Other Expenses 799,699 789,112 (1.3%) 814,907 1.9% 1,576,692 1,730,628 8.9% Other Expenses from Operations 12,897,051 13,573,305 5.00/6 12,777,594 (0.9%) 1,576,692 1,730,628 8.9% Total Operating Expenses 12,897,051 13,573,305 5.00/6 12,777,594 (0.9%) 694,590 362,723 91.5% Net Operating Income 5,074,548 1,990,192 155.00/6 1,178,816 330.50/6 694,590 362,723 91.5% Net Operating Income fully burdened 5,074,548 1,990,192 155.0% 1,178,816 330.5% 295 7 4 019.0% Non-Operating Gain(Loss) 1,914 353 441.7% 55 3 357.7% 694,885 362,730 91.6% Net Income fully burdened 5,076,462 1,990,546 155.00/6 1,178,872 330.60/6 695,870 363,967 91.2% EBIDA fully burdened 5,085,072 2,000,146 154.2% 1,194,413 325.7% 695,870 363,967 91.2% EBIDA 5,085,072 2,000,146 154.2% 1,194,413 325.7% Fully burdened includes allocated costs Providence Health&Services BAL_STMT_CHG_IN NET ASSET_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(Whole Dollars) Printed On 9/18/19 @ 3:11 PM Reported as of August 2019 Printed By vde 9of 111 UNRESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year (4,565,676) (5,386,610) Excess of Revenues Over Expenses 5,076,462 1,178,872 Restricted Contributions&Grants - - Net Assets Released from Rest. 140,000 Interdivision Transfers - Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other (2,043,075) (2,137,823) Total Change in Net Assets 3,173,387 (958,952) Ending Balance (1,392,289) (6,345,562) TEMPORARILY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year 41,928 36,705 Investment and Other Income - - Restricted Contributions&Grants 5,659 2,948 Net Assets Released from Rest. - - Interdivision Transfers Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other Total Change in Net Assets 5,659 2,948 Ending Balance 47,587 39,653 Providence Health&Services BAL_STMT_CHG_IN NET ASSET_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual Statement of Changes in Net Assets(Whole Dollars) Printed On 9/18/19 @ 3:11 PM Reported as of August 2019 Printed By vde 11 10 of 11 PERMANENTLY RESTRICTED FUNDS Current Year to Date Prior Year to Date Beginning of Year Investment and Other Income Restricted Contributions&Grants Net Assets Released From Rest. Interdivision Transfers Unidentified Differences Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Invest. Extraordinary Items&Other Total Change in Net Assets Ending Balance TOTAL ALL FUNDS Current Year to Date Prior Year to Date Beginning of Year (4,523,748) (5,349,905) Excess of Revenues Over Expenses 5,076,462 1,178,872 Investment and Other Income - - Restricted Contributions&Grants 5,659 2,948 Net Assets Released From Rest. 140,000 - Interdivision Transfers - Unidentified Difference Net Assets(Liabilities)Assumed Unrealized Gains(Losses)on Inv. Extraordinary Items&Other (2,043,075) (2,137,823) Total Change in Net Assets 3,179,046 (956,004) Ending Balance (1,344,702) (6,305,909) Providence Health&Services CIF_CASHFLOW_STMT WD EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Actual YTD Statement of Cash Flows(Whole Dollars) Printed On 9/18/19 @ 3:11 PM Reported as of August 2019 Printed By vdedik August August August August 2019 2018 2019 2018 Operating Activities: Financing Activities: Change in Net Assets 3,179,046 (956,004) Interdivision Transfers and Other 140,000 - Adjustments to Reconcile Net Cash Provided Net Cash Provided by Used in Fin Act 140,000 - by Operating Activities Depreciation 10,246 15,597 Increase(Decrease)in Cash&Cash Equiv. 316,178 1,751,979 Provision for Bad Debts 1,830,192 710,670 Net Real/Unreal Gains Losses on Invest (1,914) (55) Cash and Cash Equiv-Beginning of Period 470,263 779,547 Net Assets Cont/Assumed and Other (140,000) - Changes in Certain Current Assets/Liab (5,603,676) 2,152,996 Cash and Cash Equiv-End of Period 786,441 2,531,527 Increase Decrease in Other Liabilities 468,660 (205,619) Net Cash Provided by Used in Op Act (257,445) 1,717,584 Supplemental Disclosure: Investing Activities: Net Investments Purchases Sales (1,447) 37,746 FM Increase Decrease in Other Long-Term Assets 435,070 (3,351) Net Cash Provided by Used in Inv Act 433,623 34,395 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated fbr November 12,2019 City Council meeting Report through November 6, 2019 PENDING REQUESTS EMAIL SENT TO DATE REQUESTED BY DOCUMENT(Summary) REQUESTED APPROPRIATE EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) CITY ATTORNEY PROVIDED DEPARTMENT HEAD Any letters(or other correspondence)to Seward Journal— Kelley Lane concerning her compliance October 21,20t9 Kyle Walker with city code,particularly those Wilde,Nilsson,Athey Yes(10/24/19) Pending pertaining to building or construction violations since January 1,20t9. Review all travel expense reports and all Finance set up an travel recei is for Chief of Police Tom Clemons,Jacobs, apt.for Towsle to October 28,2019 Sttzi Townley Clemons from October 1,2016 to Hickok,T.Nickell No Pending review these October 1,2019 records on 1 1/8/19. Clarification:list of non-licensed Review the list of noncompliant lodging lodging businesses October 30,2019 Suzanne Townley businesses who received notices in late Wilde Yes(10/31/19) Pending that were identified 2018. through the vendor that Community Development hired Copies of all proposals received by the November 6, City of Seward(circa)November 2014 2019 Steve Mac5wain for the appraisal of 40 lease parcels in Clerks No Pending Seward,which were awarded March 2015,as well as the scoring criteria. 178 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated fbr Nwemher 12,2019 City Council meeting Report through November 6, 2019 COMPLETED REQUESTS EMAIL SENT TO CITY DATE REQUESTED BY DOCUMENT REQUESTED MANAGER& EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) ASSISTANT CITY CITY ATTORNEY PROVIDED MANAGER Ristine Payroll for the most recent completed City Clerk sent April 18,2019 Casagranda fiscal years(2015,2016,2017,and 2018) Yes Yes 11/6/19 letter closing out the request. Salaries&benefit packages for employees in the following departments, y Kelle wile in preparation for the budget season: City Clerk sent April 29,2019 Lane Personnel/HR,Harbor,Fire Dept., Yes Yes 11/6/19 letter closing out Finance Dept.,Electric Dept., the request. Community Dev.,City Manager Dept., City Clerk Dept.,Building Dept. A)Payroll indicating the actual annual compensation for all city employees (including all regular,part-time,tern, Request was closed A) April 29,2019 Seward Journal seasonal,contract or other employees)in Yes No /29/19 by Kyle Walker on 4 the years 2014,2015,2016,2017,and B) /29/19 10/21/19. 2018. B)All current and active business licenses. PDFs of most recent resolutions June 26,2019 Carol Griswold approving parking and campground fees Yes No 10/17/19 and rates,including Spring Creek Campground. Utility contract/agreement with engineering firm to review PACAB August 20,2019 Philip Kaluza recommended changes to Alternate Yes No 10/21/19 Energy Interconnect Policy,and original engineering report on Interconnect policy recommendations done 6-8 years ago. Appraised value of Lot 11,Block 6, August 22,2019 Carol Griswold Seward Small Boat Harbor Subdivision in Yes No 10/11/19 2000,2006,and 2019 179 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated fbr November 12,2019 City Council meeting Report through November 6, 2019 COMPLETED REQUESTS EMAIL SENT TO DATE REQUESTED BY DOCUMENT(Summary) REQUESTED APPROPRIATE EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) CITY ATTORNEY PROVIDED DEPARTMENT HEAD September 25, Tim McDonald Police Report Nickell No 10/10/19 2019 October 7,2019 Gregory T. Police Report Nickell No 10/10/19 Youmans October 9,2019 Margaret Police Report Nickell No 10/10/19 Testarmata October 22,2019 Kristin Police Report Nickell No 11/4/19 Schandelmeier A copy of the Term of Use(or equivalent document)governing the Seward Police Department's use of the Amazon app Sewed Journal— Fulfilled by the October 28,2019 Kyle Walker Neighbors and/or the Amazon service Clerks No 10/28/19 City Clerk's office. granting SPD access to certain videos recorded by Amazon Ring devices owned by private citizens. ISO Memorandum Date: November 12, 2019 To: City Council From: Jessica Stallard, Deputy City Clerk Subj: 2018 Records Destruction Council, On October 31, 2019, the City Clerk's Office conducted an authorized records destruction of city records. With the help of staff from a couple of different departments, 162 boxes were hauled up from the basement of City Hall. Despite the heavy rains, these employees went above and beyond to assist us with this very important task. I would like to thank Public Works and the Harbor Departments, as well as City Manager Scott Meszaros, for their assistance. I would also like to thank City Clerk Brenda Ballou for guiding me through both the records retention and records destruction process this past year. Vital Records Control (formerly Shred Alaska) conducted the destruction, shredding a little over 4,500 pounds of paperwork. Before: After: I; 7' ii I, 1s1 I aif ,gyOF � l4N 0 i l 182 RECEIVED NOV J)j 1000 Bishops Gate Blvd.Sta3OO � Mt.Laurel, NJ 08054-5404 so OFFICE OF 78F_ ti.800.4444554 opi2 CITY CLERK MI fl.800,7773929 October 23, JO19 Mr. David Squires, Mayor Seward P.O. Box 167 Seward, Alaska, 99664 RE: Seward, Kenai Peninsula County,Alaska Public Protection 0assificatimn:U3/3Y Effective Date: February O1, 2O20 Dear Mr. David Squires, ° QI We wish to thank you and Mr. Eddie Atheyforyour cooperation during our recent Public Protection Classification /PPC> survey. ISO has completed its analysis of the structural fire suppression delivery system provided in your community.The resulting classification is indicated above. If you would like to know more about your community's PPC classification, or if you would like to learn about the potential effect of proposed changes to your fire suppression delivery system, please call usatthe phone number listed he|Vvv. |S(]'s Public Protection Classification Program (PPC) plays an important role in the underwriting process at insurance companies. In fact' most U.S. insurers—including the largest ones—use PPC information as part of their decision- making when deciding what business to write, coverage's to offer mr prices to charge for personal or commercial property insurance. Each insurance company independently determines the premiLIMS it charges its policyholders.The way an insurer uses |SO's information on public fireprotection mnaydependoosevero|things—the company's fire-loss experience, ratemaking methodology, underwriting guidelines, and its marketing strategy. Through ongoing research and loss experience analysis, vve identified additional differentiation in fire loss experience within our PPC program, which resulted in the revised classifications. VVebased the differing fire loss experience on the fire suppression capabilities of each community.The new classifications will improve the predictive value for insurers while benefiting both commercial and residential property owners. We've published the new classifications as "X" and "Y" --formerly the ''9° and ''N" portion of the split classification, respectively. For example: " A community currently graded as a split 6/9 classification will now be a split 6/6X classification; with the °6X" denoting what was formerly classified as '^9." m Similarly, a community currently graded aoa split 6/88classification will now be a split 6/6Y classification,the "6Y" denoting what was formerly classified as "88." 183 * Communities graded with single"8"or"88" classifications will remain intact. * Properties over 5 road miles from a recognized fire station would receive a class 10. PPC is important to communities and fire departments as well. Communities whose PPC improves may get lower insurance prices. PPC also provides fire departments with a valuable benchmark, and [s used by many departments asa valuable tool when planning, budgeting and justifying fire protection improvements. ISO appreciates the high level of cooperation extended by local officials during the entiraPPC survey process.The community protection baseline information gathered by ISO is an essential foundation upon which determination of the relative level of fire protection is made using the Fire Suppression Rating Schedule, The classification is a direct result of the information gathered, and is dependent on the resource levels devoted to fire protection in existence at the time of survey. Material changes in those resources that occur after the survey is completed may affect the classification.Although ISO maintains apro-active process to keep baseline information as current as possible, |nthe event of changes please call usat1-800-444-4554^ option 2toexpedite the update activity. ISO is the leading supplier pfdata and ana|yt[cs for the property/casualty insurance industry. Most insurers use PPC classifications for underwriting and calculating premiums for residential, commercial and industrial properties.The PPC program is not intended to analyze all aspects of a comprehensive structural fire suppression delivery system program. It is not for purposes of determining compliance with any state or local law, nor is it for making loss prevention or life safety recommendations. |f you have any questions about your classification, please let usknow. Sincerely, ��� ��� ^5641t /\Xex5hubevt Manager-National Processing Center cc: Mr. Doug 8cboess|er,Director mf Public Works,Seward Public Works Mr.Thomas Clemons, Police Chief,Seward Police Department Mr. Eddie Athey'Chief,Seward Fire Department 184 November 2019 November 2019 December 2019 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 27 28 29 30 31 Nov 1 2 3 4 5 6 7 8 9 . ... ....... ... ............ 11 ............ ................7:06 p m P&i Mtgi,i:,6,6p,m PAaB-, III 6:00pm Clerk 66 Pm CC (Council Mtg III Training for Work Session Chambers) II16':66Pr...CC work III Meetings Mtg(Council Session- (Council ........... Budget (Council Chambers) 10 11 12 13 14 15 16 Veteran's Day,,,,, 5:00pm Appeal 12:00pm PACAB 6:00pm HIPC ..... Hearing Work Session Work Session (Council III (Council Mtg(Council Chambers) I...........Chambers).......... ...........Chambers)........... 7:00pm CC Mtg 7:30pm HIPC Reg (Council Mtg(Council 17 18 19 20 21 22 23 66,p I m 1111P&1211111111111111 1111'2:66'pm'04'C46' 12:00pm CC Joint Work Work Session Work Session Session wl (CANCELLED) Mtg(Council HIPC (Council Qh, ............( lh,am,4ers) ..........Chambers),,,,, 24 25 26 27 28 29 30 7:0 pm CC Mtg 12:00pm PACAB Thanksgiving City ............... Work Session Holiday,,,,,,,,,, (RESCHEDULE 'a,M',b,P, ... .......................... ............................ Council Calendar 1 185 11/5/2019 8:46 AM December 2019 December 2019 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 1 2 3 4 5 6 7 .... ...................... ..................................................... 7:00pm P&Z Mtg 12:00pm PACAB 12:00pm CC (Council Mtg................ Work Session (Council I"I Chambers),,,,,,,,a 8 9 10 11 12 13 14 7:00pm CC Mtg (Council Chambers),,,,, 15 16 17 18 19 20 21 12:00pm PACAB 12:00pm CC Work Session Work Session ..........(Qh,arntus)......... (Council I'llQhom4pr5)"""""I 22 23 24 25 26 27 28 ........................................... 7:0 pm CC Mtg HALF DAY CITY C,,H,,R,I,S,T,MA,S................ .......J.. .... .. ........... 29 30 31 Jan 1, 20 2 3 4 Council Calendar 2 186 11/5/2019 8:46 AM January 2020 February 2020 January 2020 SuM Tho TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 91011 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 29 30 31 Jan 1, 20 2 3 4 New Years Day Holiday,,,,, 12:00pm PACAB 11,11,1111,11,1m,''t''g,I'll'Il""I'll""I"ll""I'll'I 5 6 7 8 9 10 11 7:00pm P&Z Mtg 12 OOpm CC i (Council Work Session Chambers),,,,, (Council I'l......chambers)..... 12 13 14 15 16 17 18 7:00pm CC Mtg 12:00pm PACAB (Council Work Session Chambers),,,,, _,,,,(Chambers),,,, 19 20 21 22 23 24 25 6:00pm P&Z WS 12:00pm CC (Chambers),,,, Work Session (Council 26 27 28 29 30 31 Feb 7:00pm CC Mtg (Chambers),,,, Council Calendar 3 187 11/5/2019 8:46 AM